Audit report, Thomaston-Upson County Board of Education, Thomaston, Georgia, year ended June 30, 1995

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STATE OF GEORGIA DEPARTMENT OF AUDITS
254 WASHINGTON STREET ATLANTA. GEORGIA 30334

AUDIT REPORT THOMASTON-UPSON COUNTY BOARD OF EDUCATION
THOMASTON, GEORGIA YEAR ENDED JUNE 30, 1995

THOMASTON-UPSON COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS -

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE

EXHIBITS

GENERAL PURPOSE FINANCIAL STATEMENTS

COMBINED STATEMENTS-OVERVIEW

A

COMBINED BALANCE SHEET

ALLFUNDTYPESANDACCOUNTGROUP

2

B

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

ALL GOVERNMENTAL FUND TYPES

AND EXPENDABLE TRUST FUND

4

C

STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES - BUDGET AND ACTUAL

(NON-GAAP BASIS)

GENERAL AND SPECIAL REVENUE FUNDS

7

D NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

8

ADDITIONAL FINANCIAL INFORMATION

COMBINING STATEMENTS

SPECIAL REVENUE FUND

E

COMBINING BALANCE SHEET

20

F

COMBINING STATEMENT OF REVENUES, EXPENDITURES

AND CHANGES IN FUND BALANCES

22

CAPITAL PROJECTS FUND

G

COMBINING BALANCE SHEET

24

H

COMBINING STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

25

SCHEDULES

I SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE

26

2 CASH AND CASH EQUIVALENTS

28

3 ACCOUNTS RECEIVABLE

29

4 DEBT SERVICE REQUIREMENTS TO MATURITY

30

SCHEDULE OF REVENUE

5

STATE

31

6

LOCAL AND OTHER

32

THOMASTON-UPSON COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS -

SECTION I

FINANCIAL

ADDITIONAL FINANCIAL INFORMATION

SCHEDULES

SCHEDULE OF EXPENDITURES BY OBJECT

7

GOVERNMENTAL FUND TYPES

33

8

LOTTERY PROGRAMS

34

ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS

GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS

9

OVERALL

35

1 O

BY PROGRAM

36

11 SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS

38

SECTION II
COMPLIANCE
COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS
SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS
SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS

SECTION III
INTERNAL CONTROL
REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS

THOMASTON-UPSON COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS -
SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
SECTIONV PERTINENT VIEWS OF RESPONSIBLE OFFICIALS PERTINENT VIEWS OF RESPONSIBLE OFFICIALS

SECTION I FINANCIAL

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND AccOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
March 1, 1996

Honorable Zell Miller, Governor Members of the General Assembly Members of the State Board ofEducation
and Superintendent and Members of the Thomaston-Upson County Board ofEducation
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARYINFORMATIONSCHEDULE OF FEDERAL FINANCIAL ASSISTANCE
Ladies and Gentlemen:
We have audited the general purpose financial statements (Exhibits A through D) of the Thomaston-Upson County Board of Education, as of and for the year ended June 30, 1995, as listed in the table of contents. These financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these financial statements based on our audit.
Except as discussed in the following paragraph, we conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and the provisions of the Office of Management and Budget Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
We did not observe the taking of either the Federal donated commodities inventory or purchased foods inventory at June 30, 1995, nor could we satisfy ourselves as to the accuracy of the amounts stated as inventories through alternative procedures.
As described in the notes to the general purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows:
95ARL-13*

* The general purpose financial statements of the Board did not contain a General Fixed Assets Account Group to account for property and equipment owned by the Board which should be included to conform to generally accepted accounting principles.
* School activity accounts maintained at the individual schools are not included in the general purpose financial statements. To conform to generally accepted accounting principles, these accounts should be included in the general purpose financial statements.
The aggregate effects on the general purpose financial statements of these variances or omissions have not been determined, but are believed to be material.
In our opinion, except for the effects ofsuch adjustments, if any, on the Special Revenue Fund, as might have been determined to be necessary had we been able to satisfy ourselves as to the accuracy of the food service inventories as discussed in the third paragraph, and except for the effects on the general purpose financial statements of the matters referred to in the preceding paragraph, the general purpose financial statements present fairly, in all material respects, the financial position of the Thomaston-Upson County Board of Education as of June 30, 1995, and the results of its oeerations for the year then ended, in conformity with generally accepted accounting principles. In accordance with Government Auditing Standards, we have also issued a report dated March 1, 1996, on our consideration ofthe Board's internal control structure and a report dated March 1, 1996, on its compliance with laws and regulations.
Our audit was conducted for the purpose of forming an opinion on the general purpose financial statements ofthe Thomaston-Upson County Board of Education taken as a whole. The combining statements (Exhibits E through H) and the financial schedules (Schedules 1 through 11 which includes the Schedule of Federal Financial Assistance) are presented for purposes of additional analysis and are not a required part of the general purpose financial statements ofthe Thomaston-Upson County Board of Education. Such information has been subjected to the auditing procedures applied in the audit of the general purpose financial statements and, in our opinion, except for the effect of adjustments, if any, on the Special Revenue Fund, as might have been determined to be necessary had we been able to satisfy ourselves as to the accuracy of the food service inventories as discussed in the third paragraph, and except for the effects of the matters referred to in the fourth paragraph, such information is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole.
A copy ofthis report has been filed as a permanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated Section 50-6-24.
Respectfully submitted,
tlcuJ,~
Claude L. Vickers State Auditor
CLV:gp 95ARL-13*

THOMASTON-UPSON COUNTY BOARD OF EDUCATION - 1-

THOMASTON-UPSON COUNTY BOARD OF EDUCATION COMBINED BALANCE SHEET
ALL FUND TYPES AND ACCOUNT GROUP JUNE 30, 1995

ASSETS Cash and Cash Equivalents Accounts Receivable Prepaid Items Inventories
Food Donated Commodities Purchased Food
Amount Available in Debt Service Fund Amount to be Provided in Future Years
For Payment of Bond Debt
Total Assets

GENERAL FUND

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

REVENUE

PROJECTS

FUND

FUND

$ 2,127,701.47

$ 1,720,712.50

1,897,359.51 $ 325,610.56

527,126.70

34,817.40 10,484.63

$ 4,025,060.98 $ 370,912.59 $ 2,247,839.20

LIABILITIES AND FUND EQUITY
LIABILITIES
Cash Overdraft Accounts Payable Salaries Payable Notes Payable Expired Grant Balances Payable Contracts Payable Retainages Payable Deferred Revenue General Obligation Bonds Payable
Total Liabilities
FUND EQUITY
Fund Balances Reserved For Continuation of Federal Programs For Debt Service For Expired Grant Balances/Questioned Costs For Inventories Food Donated Commodities Purchased Food
Unreserved Undesignated
Total Fund Equity

$ $ 764,349.66
1,715,194.78 250,000.00

13,714.04 76,280.61 168,176.38
$ 803.51
16,414.00

1,750,000.00
161,502.26 147,TT2.80

$ 2,729,544.44 $ 275,388.54 $ 2,059,275.06

$

$

17,543.79

$

17,543.79 $

1,2TT,972.75

$ 1,295,516.54 $

15,803.93

34,817.40 10,484.63
61,105.96 34,418.09 $ 95,524.05 $

188 564.14 188,564.14

Total Liabilities and Fund Equity

$ 4,025,060.98 $

The notes to the general purpose financial statements are an integral part of this statement. -2 -

370,912.59 $ 2,247,839.20

EXHIBIT"A"

DEBT SERVICE
FUND

FIDUCIARY FUND TYPE EXPENDABLE TRUST FUND

ACCOUNT GROUP GENERAL
LONG-TERM DEBT

TOTALS (Memorandum Only) JUNE 30, 1995 JUNE 301 1994

$

138.00 $

137.51

$ 3,848,689.48 $ 4,977,874.59

2,750,096.77

3,886,917.88

1,250.00

34,817.40 10,484.63

37,456.16 8,346.59

$

138.00

138.00

195,466.19

2,784,862.00

2,784,862.00

2,719,533.81

$

138.00 $

137.51 $

2,785,000.00 $ 9,429,088.28 $ 11 ,826,845.22

$

13,714.04

840,630.27 $

735,794.37

1,&13,371.16

1,682,841.39

2,000,000.00

1,750,000.00

803.51

2,180.64

161,502.26

926,671.81

147,772.80

1,137,161.00

16,414.00

$

2,785,000.00

2,785,000.00

2,915,000.00

$

2,785,000.00 $ 7,849,208.04 $ 9,149,649.21

$

138.00

$

138.00

0.00 $

$

138.00 $

$

138.00 $

137.51 137.51

$

15,803.93

138.00 $

195,466.19

17,543.79

17,543.79

34,817.40 10,484.63

37,456.16 8,346.59

$

78,787.75 $ 258,812.73

1,501,092.49

2,418,383.28

$ 1,579,880.24 $ 2,677,196.01

137.51 $

2,785,000.00 $ 9,429,088.28 $ 11,826,845.22

-3-

THOMASTON-UPSON COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUND YEAR ENDED JUNE 30. 1995

REVENUES
State Funds Federal Funds Local and Other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Other Operations of Non-Instructional Services
Capital Outlay Debt Service
Principal Interest Paying Agent Fees
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES (USES}
Operating Transfers In Operating Transfers Out
Total Other Financing Sources (Uses)
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses
FUND BALANCE JULY 1
Food Inventory - Net Change in Period Donated Commodities Purchased Food

GENERAL FUND

GOVERNMENTAL FUND

SPECIAL

CAPITAL

REVENUE

PROJECTS

FUND

FUND

$ 14,002,413.08 $ 137,336.43
5,304,716.75

274,842.74 $ 1,990,223.31
440,230.03

1,354,920.65 32,113.00 342,405.34

$ 19,444,466.26 $ 2,705,296.08 $ 1,729,438.99

$ 12,481,902.26 $ 853,892.82

580,625.92 182,874.86 447,261.52 400,917.73 1,189,786.98 230,746.86 1,285,822.23 974,316.25 138,443.91 59,065.57
92,362.36

52,786.27 30,209.66 33,652.99 41,257.16
6,222.03 $
3,373.75

66,164.38

30,961.11 63,617.26 1,698,756.22

3,725,094.84

$ 18,064,126.45 $ 2,814,729.27 $ 3,791,259.22 $ 1,380,339.81 $ -109,433.19 $ -2,061,820.23

$

60,246.95 $

200,000.00

$ -170,824.21

-200,000.00

$ -170,824.21 $ -139,753.05 $ 200,000.00

$ 1,209,515.60 $ 86,000.94

-249, 186.24 $ -1,861,820.23

345,211.01

2,050,384.37

-2,638.76 2,138.04

FUND BALANCE JUNE 30

$ 1,295,516.54 $

The notes to the general purpose financial statements are an integral part of this statement. -4-

------ 95,524.05 $ 188,564.14

EXHIBIT.B"

TYPES DEBT
SERVICE FUND

TOTAL

FIDUCIARY FUND TYPE EXPENDABLE TRUST FUND

TOTALS (Memorandum Only)
YEAR ENDED JUNE 301 1995 JUNE 30, 1994

$ 15,632,176.47

2,159,672.74

$

3 874.75

6,091,226.87 $

$

3 874.75 $ 23,883,076.08 $

$ 15,632,176.47 $ 23,245,237.43

2,159,672.74

2,064,014.79

4.01

6,091,230.88

5,420,785.80

4.01 $ 23,883,080.09 $ 30,730,038.02

$ 13,335,795.08 $

633,412.19 213,084.52 480,914.51 442,174.89 1, 196,009.01 296,911.24 1,289,195.98 974,316.25 169,405.02 122,682.83 1,698,756.22 92,362.36 3,725,094.84

$ 130,000.00 178,395.00 1 385.20

130,000.00 178,395.00
1,385.20

$ 309,780.20 $ 24,979,895.14 $

$ -305,905.45 $ -1,096,819.06 $

0.00 $ 13,335,795.08 $ 12,356,270.41

633,412.19 21.3,084.52 480,914.51 442,174.89 1, 196,009.01 296,911.24 1,289,195.98 974,316.25 169,405.02 122,682.83 1,698,756.22
92,362.36 3,725,094.84

525,665.27 199,733.37 588,402.54 368,542.32 1,0TT, 143.40 225,404.39 1,273,592.83 826,039.50 167,760.04 60,562.66 1,631,432.44 128,176.02 11,133,748.51

130,000.00 178,395.00
1,385.20

245,000.00 279,480.00
2,555.02

0.00 $ 24,979,895.14 $ 31,089,508.72

4.01 $ -1,096,815.05 $ -359,470.70

$ 110,5TT.26 $

370,824.21

-370,824.21

$ 110,5TT.26 $

0.00

$ -195,328.19 $ -1,096,819.06 $

195,466.19

2,6TT,062.51

-2,638.76 2,138.04

$

370,824.21 $

621,079.49

-370,824.21

-621,079.49

$

0.00 $

0.00

4.01 $ -1,096,815.05 $

133.50

2,6TT,196.01

-359,470.70 3,034,361.39

-2,638.76 2,138.04

4,450.14 -2,144.82

$ _ _ _1_3_8_.00_$ 1,579,742.73 $ _ _ _1_3_7.,.5_1 $ 1,579,880.24 $ 2,6TT,196.01

-5-

THOMASTON-UPSON COUNTY BOARD OF EDUCATION STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL - (NON-GAAP BASIS) GENERAL AND SPECIAL REVENUE FUNDS
YEAR ENDED JUNE 30. 1995

EXHIBIT"C"

REVENUES
State Funds Federal Funds Local and Other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Other Operations of Non-Instructional Services
Debt Service
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES (USES)
Other Sources Other Uses
Total Other Financing Sources (Uses)
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses
FUND BALANCE JULY 1. 1994
ADJUSTMENTS
Prior Year (Net)

GENERAL FUND

ACTUAL

(BUDGET

BUDGET

BASIS)

$ 13,535,707.00 $ 14,002,413.08

81,000.00

137,336.43

4,744,088.00

5,304,716.75

$ 18,360,795.00 $ 19,444,466.26

$ 12,593,885.00 $ 12,481,902.26

552,914.00 188,349.00 459,868.00 339,791.00 1,052,704.00 213,880.00 1,108,054.00 880,149.00 88,103.00

580,625.92 182,874.86 447,261.52 400,917.73 1,189,786.98 230,746.86 1,285,822.23 974,316.25 138,443.91 59,065.57

163,098.00 310,000.00

92,362.36

$ 17,950,795.00 $ 18,064,126.45

$ 410,000.00 $ 1,380,339.81

$ -410,000.00 $ -170,824.21 $ -410,000.00 $ -170,824.21

$

0.00 $ 1,209,515.60

553,409.73

86,000.94

74.39

FUND BALANCE JUNE 30. 1995

$ 553,484.12 $ 1,295,516.54

SPECIAL REVENUE FUND

ACTUAL

(BUDGET

BUDGET

BASIS)

$ 120,918.00 $ 274,842.74

1,754,129.00 1,990,223.31

469,800.00

440,230.03

$ 2,344,847.00 $ 2,705,296.08

$ 667,081.00 $ 853,892.82

18,162.00 32,318.00
33,241.00

52,786.27 30,209.66 33,652.99 41,257.16 6,222.03

480.00

3,373.75

11,822.00 65,735.00 1 ,316,008.00

30,961.11 63,617.26 1,698,756.22

$ 2,144,847.00 $ 2,814,729.27 $ 200,000.00 $ -109,433.19

$ 60,246.95 $ -200,000.00 -200,000.00
$ -200,000.00 $ -139,753.05

$

0.00 $ -249,186.24

340,935.53

299,408.26

-1,790.57

$ 339,144.96 $ 50,222.02

The notes to the general purpose financial statements are an integral part of this statement. -7-

THOMASTON-UPSON COUNTY BOARD OF EDUCATION EXHIBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1995
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The Thomaston-Upson County Board ofEducation (Board) was established under the laws ofthe State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. With the exception of the departures from generally accepted accounting principles disclosed in these notes, the financial statements ofthe Board have been prepared in conformity with generally accepted accounting principles as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting standards.
The more significant of the Board's accounting policies are described below.
REPORTING ENTITY
In evaluating how to define the government unit for financial reporting purposes, management has considered the criteria set forth in GASB Codification of Governmental Accounting and Financial Reporting Standards, Section 2100, "Defining the Financial Reporting Entity". The primary government consists of all the organizations that compose the legal entity of the Thomaston-Upson County Board ofEducation.
Based upon the application of the above criteria, the Thomaston-Upson County Board of Education is determined to be the lowest level of government exercising oversight responsibility and control over all activities related to public education in Upson County, Georgia. The Board is not included in any other governmental "reporting entity" as defined by GASB Codification of Governmental Accounting and Financial Reporting Standards.
Board members were elected by the public and have decision making authority, the power to designate management, the ability to significantly influence operations, and primary accountability for fiscal matters. The Board determines the millage rate at which school taxes are levied and may incur bonded indebtedness with voter approval.
FUND ACCOUNTING
The Board uses funds and an account group to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities.
A fund is a separate accounting entity with a self-balancing set of accounts. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources.
General Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Board. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types.
- 8-

THOMASTON-UPSON COUNTY BOARD OF EDUCATION EXHIBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1995
Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Although "school activity accounts" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the general purpose financial statements.
The general purpose financial statements account for all State, Federal, Local and Other Funds under control ofthe Board, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows:
GOVERNMENTAL FUND TYPES - are used to account for all or most of a Board's general activities. Governmental Fund Types include:
GENERAL FUND - the fund used to account for all financial resources of the Board except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a board of education.
SPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are primarily received from the Georgia Department of Education and from the Federal government to accomplish specific objectives and are required to be accounted for separately. Also included are proceeds received from State, Federal, Local and Other sources for operations of the school food services fund. This fund could be accounted for as an enterprise fund; however, the Board chooses not to provide for depreciation, but to maintain the fund on a modified accrual basis and to report the fund as a special revenue fund under governmental fund types, which is acceptable under generally accepted . accounting principles for governmental entities.
CAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities.
DEBT SERVICE FUND - the fund used to account for the accumulation ofresources for, and the payment of, general long-term principal, interest and paying agent fees.
FIDUCIARY FUND TYPE - the trust fund used to account for assets held by a government unit in a trustee capacity for individuals, private organizations, other government units and/or other funds. This fund includes:
EXPENDABLE TRUST FUND Harold 0. Maguire Scholarship Fund - the fund used to account for the principal and earnings which may be expended to provide scholarships for selected students.
- 9-

THOMASTON-UPSON COUNTY BOARD OF EDUCATION EXIDBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1995
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
ACCOUNT GROUP
GENERAL LONG-TERM DEBT ACCOUNT GROUP - used to account for general obligation bonds outstanding.
BASIS OF ACCOUNTING
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds and the expendable trust fund are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources.
Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable resources, are reported in the General Long-Term Debt Account Group.
Governmental funds and the expendable trust fund are accounted for using the modified accrual basis of accounting under which:
Revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount ofthe transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Those revenues considered susceptible to accrual are property taxes, intergovernmental grants and investment income. Property taxes are considered available if they are collected and remitted by the collecting agent to the Board within 60 days after fiscal year-end.
Expenditures are generally recognized when the related fund liability is incurred.
A substantial number of personnel of the Board were employed for a one hundred and ninety day period beginning in late August of 1994 and ending in early June 1995. Employment contracts for these employment periods typically specify that compensation be paid in twelve equal monthly payments beginning in September 1994 and ending in August 1995. State grants to fund the State's share of these contracts are disbursed to the Board in the same twelve month period. In accordance with generally accepted accounting principles, salary and fringe benefit expenditures and the related revenue from the State to fund these contracts are recorded in the fiscal period covered by these financial statements.
BUDGET
The Thomaston-Upson County Board ofEducation's budget is a complete financial plan for the Board's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory
- 10 -

THOMASTON-UPSON COUNTY BOARD OF EDUCATION EXHIBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1995

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level of budget control was established by the Board at the aggregate level. The budget for governmental funds was prepared on a basis other than generally accepted accounting principles.

The budget process begins when the Board's administration prepares a tentative budget for the Board's approval. After approval of this tentative budget by the Board, such budget is advertised at least once in a newspaper of general circulation in the locality. At the next regular meeting of the Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167, to the Georgia Department of Education. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year end.

The Statement ofRevenues, Expenditures and Changes in Fund Balances - Budget and Actual presents actual and budgeted data for the General Fund and Special Revenue Fund. To facilitate comparison with the budget, the following adjustments have been made to actual revenues, expenditures and fund balance as reflected on Exhibit "B" of this report:

Special Revenue
Fund

Excess ofRevenues and Other Sources of Financial Resources over (under) Expenditures and Other Financing Uses

$ -249, 186.24

Fund Balance July 1, 1994

345,211.01

Adjustments: Inventories July 1, 1994 Food Donated Commodities Purchased Foods

-37,456.16 -8 346.59

Fund Balance June 30, 1995 (Budget Basis)

$ 50,222.02

CASH AND CASH EQUIVALENTS

COMPOSITION OF DEPOSITS Cash and cash equivalents consist of deposits (including certificates of deposit, savings and N.O.W. accounts) in authorized financial institutions. Georgia Laws authorize the Board to deposit its funds in one or more

- 11 -

THOMASTON-UPSON COUNTY BOARD OF EDUCATION EXHIBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1995

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations. The placement of proceeds from bond issues in certificates of deposit is limited to financial institutions located within this State.

RECEIVABLES

Receivables consist ofgrant reimbursements due from Federal, State or other grantors for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables.

PROPERTY TAXES

The Upson County Board of Commissioners fixed the property tax levy for the 1994 tax year (calendar year) on September 8, 1994 (levy date). Taxes were due on December 20, 1994. The lien date for property taxes was January 1, 1994. Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 1995 since their collection meets the criteria of GASB codification section P70.103. The Upson County Tax Commissioner bills and collects the property taxes for the Board of Education, withholds 2.5% of taxes collected as a fee for tax collection, and remits the balance of taxes collected to the Boa.rd.

Tax millage rates levied for the 1994 tax year (calendar year) for the Thomaston-Upson County Board of Education were as follows (a mill equals $1 per thousand dollars of assessed value):

School Operations

15.0 mills

INVENTORIES

FOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost. Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Purchased foods inventories are recorded as expenditures at the time of purchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute "available spendable resources" even though they are a component of net current assets.

GENERAL OBLIGATION BONDS

The Board issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. General obligation bonds are direct obligations and pledge the full faith and credit of the

- 12 -

THOMASTON-UPSON COUNTY BOARD OF EDUCATION EXHIBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1995
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
government. The outstanding amount of these bonds is recorded in the General Long-Term Debt Account Group.
INTERFUND TRANSACTIONS
The Board has the following types ofinterfund transactions:
Reimbursements of expenditures initially made from a fund that are properly applicable to another fund, are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed.
Operating transfers are recorded for all interfund transactions other than reimbursements.
MEMORANDUM ONLY - TOTAL COLUMNS
Total columns on the general purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position or results of operations in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data.
Note 2: DEPOSITS
COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee ofinsurance, or by collateral. The aggregate of the face value of such surety bond and the market value ofsecurities shall be equal to not less than 110 percent of the public funds being secured after the deduction of the amount of deposit insurance. OCGA Section 45-8-11 provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts.
Acceptable security for deposits consists of any one of or any combination of the following:
(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia,
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,
(3) Bonds, bills, notes, certificates ofindebtedness or other direct obligations of the United States or of the State of Georgia,
- 13 -

THOMASTON-UPSON COUNTY BOARD OF EDUCATION EXHIBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1995

Note 2: DEPOSITS

(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia,

(5) Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose,

(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and

(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.

CATEGORIZATION OF DEPOSITS At June 30, 1995, the bank balances were $6,433,904.28. The amounts of the total bank balances are classified into three categories of credit risk:

Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name.
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name.
Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Board's name.)

The Board's deposits are classified by risk category at June 30, 1995, as follows:

Risk Category

Bank Balance

1

$ 619,473.01

2

1,398,521.00

3

4,415,910.27

Total

$ 6,433,904.28

- 14 -

THOMASTON-UPSON COUNTY BOARD OF EDUCATION EXIIlBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1995

Note 3: NON-MONETARY TRANSACTIONS

The Board receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories

Note 4: RISK MANAGEME~1T

The Board is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illnesses or injuries to employees; natural disaster; and unemployment compensation.

The Board has obtained commercial insurance for risk ofloss associated with torts, assets, errors or omissions, job related illnesses or injuries to employees and natural disaster. The Board has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Board's insurance coverage in any of the past three years.

The Board is self-insured with regard to unemployment compensation claims. The Board accounts for claims within the General Fund with expenditures and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated.

Changes in the unemployment compensation claims liability during the last two fiscal years are as follows:

Beginning of Year Liability

Claims and Changes in Estimates

Claims Paid

End of Year Liability

1994 1995

$

0.00 $

3 587.00 $

3 587.00 $

0.00

$

0.00 $

0.00 $

0.00 $

0.00

Note 5: GENERAL LONG-TERM DEBT

The changes in General Long-Term Debt during the fiscal year ended June 30, 1995, were as follows:

General Obligation
Bonds

Balance July 1, 1994

$2,915,000.00

Deletions

130,000.00

Balance June 30, 1995

$2,785,000 00

- 15 -

THOMASTON-UPSON COUNTY BOARD OF EDUCATION EXHIBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1995

Note 5: GENERAL LONG-TERM DEBT

At June 30, 1995, payments due, by fiscal year which includes principal and interest for these items are as follows:

Fiscal Year Ended June 30

General Obligation
Bonds

1996 1997 1998 1999 2000 2001 and thereafter

$ 85,882.50 303,187.50 305,622.50 297,575.00 299,020.00
3,093,800.00

Total Principal and Interest

$ 4,385,087.50

Note 6: PRIOR YEAR DEFEASEMENT OF DEBT

In fiscal years 1985 and 1992, the Board defeased certain general obligation bonds by placing the proceeds of new bonds in an irrevocable trust to provide for all future debt service payments on the old bonds. Accordingly, the trust account assets and the liability for the defeased bonds are not included in the Board's general purpose financial statements. At June 30, 1995, $2,840,000.00 of bonds defeased are outstanding and are considered defeased.

Note 7: SIGNIFICANT COMMITMENTS

The following is an analysis of significant outstanding construction or renovation contracts executed by the Board as of June 30, 1995.

Project 95/94S-745-059

Unearned Executed Contracts
$ 64,590.20

The amount described in this note is not reflected in the general purpose financial statements.

Note 8: CONTINGENT LIABILITIES

Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Board believes that such disallowances, if any, will be immaterial to its overall financial position.
- 16 -

THOMASTON-UPSON COUNTY BOARD OF EDUCATION EXI-IlBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1995
Note 9: RETIREMENT PLANS
TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)
TRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer public employee retirement system (PERS).
TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. A member is eligible for service retirement after 30 years of creditable service, regardless ofage, or after 10 years of service and attainment of age 60. A member is eligible for early retirement after 25 years of creditable service and attainment of age 55, at a reduced benefit. Retirement benefits paid to members are equal to 2% of the average of the member's two consecutive highest paid years of service multiplied by the number of years of creditable service up to 40 years. The normal retirement pension is payable monthly for life. Options are available for distribution of the member's monthly pension at a reduced rate to a designated beneficiary on the member's death.
Retirement benefits also include death and disability benefits. A disabled member or surviving spouse is entitled to receive annually an amount equal to the member's service retirement benefit or disability retirement, whichever is greater. The death benefit is the amount that would be payable to the member's beneficiary had the member retired on the date of death on either a service retirement allowance or a disability retirement allowance, whichever is larger. The benefit is based on the member's creditable service (minimum of 10 years of service) and compensation up to the time of disability or death.
Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting of employer contributions occurs, but the member's contributions are refunded with interest.
The Board's payroll for employees covered by TRS for the year ended June 30, 1995, was $11,673,351.80; total payroll was $13,381,616.72.
TRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe Board who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The Board makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. For fiscal year 1995 that rate for employer contributions was 11.81 %. The interest rate assumption (rate of return on investments) was 7.50%.
Total contributions made during fiscal year 1995 amounted to $1,962,264.22, of which $1,378,621.43 was made by the Board and $583,642.79 was made by employees. These contributions represented 11.81 % (Board) and 5% (employees) of covered payroll.
- 17 -

THOMASTON-UPSON COUNTY BOARD OF EDUCATION EXI-IlBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1995

Note 9: RETIREMENT PLANS

TRS FUNDING STATUS AND PROGRESS The amount of the total pension benefit obligation is based on a standardized measurement established by Statement No. 5 ofthe Governmental Accounting Standards Board (GASB) that, with some exceptions, must be used by a PERS. The standardized measurement is the actuarial present value of credited projected benefits. This valuation method reflects the present value of estimated pension benefits that will be paid in future years as a result of employee services performed to date, and is adjusted for the effects of projected salary increases. A standardized measure ofthe pension benefit obligation was adopted by the GASB to enable readers of PERS financial statements to assess that PERS funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among other PERS and among other employers.

Total unfunded pension benefit obligation ofTRS as of June 30, 1994, was as follows:

Total pension benefit obligation

$15,313,743,000.00

Net assets available for benefits, at cost

14,254,785,000.00

- Unfunded pension benefit obligation

$ 1,058.958 000.00

The measurement ofthe total pension benefit obligation is based on an actuarial valuation as of June 30, 1994. Net assets available to pay pension benefits were valued as of the same date. TRS does not make separate measurements of assets and pension benefit obligation for individual employers.

Total contributions from all employers to TRS for fiscal year ended June 30, 1995 were $565,117,811.00. The Board's contribution for the year ended June 30, 1995 of $1,378,621.43 was actuarially determined and represented .244% of total contributions made by all participating employers.

Ten year historical trend information is presented in the 1995 TRS Component Unit Financial Report. This information is useful in assessing TRS's accumulation of sufficient assets to pay pension benefits as they become due.

PUBLIC SCHOOL EMPLOYEES RETIREMENT SYSTEM OF GEORGIA (PSERS)

PSERS PLAN DESCRIPTION Substantially all bus drivers, maintenance, custodial, and lunchroom personnel employed by local school systems are covered by the Public School Employees Retirement System of Georgia (PSERS). All employer's contributions are made by the State of Georgia in accordance with State statute.

PSERS provides in accordance with State statute service retirement, disability retirement and survivors benefits for its members. A member is eligible for normal service retirement after 10 years of service and attainment of age 65. A member applying for service retirement with 10 years of service and retires between

- 18 -

THOMASTON-UPSON COUNTY BOARD OF EDUCATION EXHIBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1995
Note 9: RETIREMENT PLANS the ages of 60 and 65 receives a reduced benefit. Monthly retirement benefits paid to members are equal to $8.00 per month multiplied by the number ofyears of creditable service. Options are available for distribution ofthe member's monthly pension at a reduced rate to a designated beneficiary on the member's death. Retirement provisions include death and disability benefits. Disability benefits are the same as if the employee
had retired at age 65 as long as the employee has 15 or more years of creditable service. Death benefits are
dependent upon the number ofyears of service. If there are less than ten years of service, a lump sum refund of the employee's contributions and interest are made to the beneficiary. Ifthere are more than ten years of service, the beneficiary shall receive for life half of what the employee would have received upon retirement. Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting of employer contributions occurs, but the member's contributions are refunded with interest. There were 162 employees covered under PSERS for the year ended June 30, 1995. PSERS CONTRIBUTIONS REQUIRED AND MADE Covered employees are required by State statute to contribute $4. 00 a month for the nine month school year. Unlike TRS, the Board makes no contribution to PSERS. The State of Georgia is required by statute to make employer contributions actuarially determined and approved and certified by the PSERS' Board of Trustees. Total contributions from employees ofthe Board made during fiscal year 1995 amounted to $4,972.00. Total contribution for alt school systems made by the State of Georgia to PSERS for fiscal year ended June 30, 1995, was $9,162,000.00. Note 10: SURETY BONDS Mr. Frank L. Bates, School Superintendent through June 30, 1995, was bonded in the amount of $25,000.00 with the Cincinnati Insurance Company, Cincinnati, Ohio, their Bond No. 8266140. The School Superintendent, Mr. Frank King, effective July 1, 1995, is bonded in the amount of $25,000.00 with the Cincinnati Insurance Company, Cincinnati, Ohio, their Bond No. B-80 327551, on which premium is paid through September 15, 1997.
- 19 -

THOMASTON-UPSON COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30, 1995

ASSETS
Cash and Cash Equivalents
Accounts Receivable
Inventories Food Donated Commodities Purchased Food
Total Assets
LIABILITIES AND FUND EQUITY LIABILITIES
Cash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable Deferred Revenue
Total Liabilities
FUND EQUITY
Fund Balances Reserved For Continuation of Federal Programs For Inventories Food Donated Commodities Purchased Food
Unreserved Undesignated
Total Fund Equity
Total Liabilities and Fund Equity

ELEMENTARY

SCHOOL FOOD
SERVICES FUND

LOTTERY PROGRAMS

DRUG-FREE SCHOOLS AND COMMUNITIES
ACT

CHAPTER 1 EDUCATION OF
DEPRIVED CHILDREN

$ 137,967.87

$

15,349.08

10,581.23 $ 106,372.74 $

34,300.84

105,644.54

34,817.40 10,484.63

$ 193,851.13 $ 106,372.74 $

-------- 34,300.84 $

120,993.62

$ 89,958.74 $ $ 27,408.19
86,722.82
16,414.00
$ 114,131.01 $ 106,372.74 $

29,162.13 1,449.01 $ 3,689.70

41,230.98 63,813.76
144.95

34,300.84 $

105,189.69

$ 34,817.40 10,484.63
$ 45,302.03 34,418.09 $
$ 79,720.12 $

0.00 $ 0.00 $

$

15,803.93

$ 0.00 0.00 $

15,803.93 0.00
15,803.93

$ 193,851.13 $ 106,372.74 $

------- 34,300.84 $

120,993.62

See notes to the general purpose financial statements.

-20 -

EXHIBIT"E"

AND SECONDARY EDUCATION ACT

TITLE II-

EISENHOWER

CHAPTER2

MATHEMATICS

BLOCK GRANT - AND SCIENCE

FLOW THROUGH EDUCATION

INDIVIDUALS WITH

DISABILITIES EDUCATION ACT

TITLE VI, B

FLOW

PRESCHOOL

THROUGH

PROGRAM

JOB TRAINING

PARTNERSHIP

TOTALS

ACT

JUNE 30, 1995 JUNE 30, 1994

$

658.56

$

0.00

$ 153,975.51 $ 298,832.39

$

6,576.70 $ 37,030.87

$

25,103.64

325,610.56

437,604.73

34,817.40 10,484.63

37,456.16 8,346.59

$

658.56 $

6,576.70 $

37,030.87 $

0.00 $

25,103.64 $ 524,888.10 $ 782,239.87

$

6,576.70 $

16,888.34

6,192.43

13,950.10

$

658.56

$

658.56 $

6,576.70 $

37,030.87

$

25,103.64 $ 167,689.55 $ 138,898.80

76,280.61

224,854.41

168,176.38

72,885.58

803.51

390.07

16,414.00

$

25,103.64 $ 429,364.05 $ 437,028.86

$

15,803.93

34,817.40 $ 10,484.63

37,456.16 8,346.59

$

61,105.96 $

45,802.75

$

0.00 $

0.00 $

0.00 $

0.00 $

0.00

34,418.09

299,408.26

$

0.00 $

0.00 $

0.00 $

0.00 $

0.00 $

95,524.05 $ 345,211.01

$

658.56 $

6,576.70 $

37,030.87 $

0.00 $

25,103.64 $ 524,888.10 $ 782,239.87

- 21 -

THOMASTON-UPSON COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES
SPECIAL REVENUE FUND YEAR ENDED JUNE 30. 1995

REVENUES
State Funds Federal Funds Local and Other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Maintenance and Operation of Plant Central Support Services Other Support Services Food Services Operation
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES (USES)
Operating Transfers In Operating Transfers Out
Total Other Financing Sources (Uses)
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses
FUND BALANCE JULY 1
Food Inventory - Net Change in Period Donated Commodities Purchased Food
Residual Equity Transfer

SCHOOL FOOD
SERVICES FUND

ELEMENTARY

LOTTERY PROGRAMS

DRUG-FREE SCHOOLS AND COMMUNITIES
ACT

CHAPTER 1 EDUCATION OF
DEPRIVED CHILDREN

$ 118,470.00 $ 1,014,819.07 440,230.03

156,372.74 $

$ 1,573,519.10 $ 156,372.74 $

34,300.84 $ 34,300.84 $

681,956.67 681,956.67

$ 149,440.15 $
1,692.99
2,595.85 2,643.75

$ 1,698,756.22

$ 1,698,756.22 $ 156,372.74 $

$ -125,237.12 $

0.00 $

$ 33,742.84
558.00
34,300.84 $ 0.00 $

573,887.73 6,178.07 3,379.38
14,734.12 3,626.18 730.00
63,617.26
666,152.74 15,803.93

$ 60,246.95 -200,000.00
$ -139,753.05
$ -264,990.17 $ 345,211.01
-2,638.76 2,138.04

0.00 $ 0.00

0.00 $ 0.00

15,803.93 0.00

FUND BALANCE JUNE 30

$ 79,720.12 $

0.00 $

------ 0.00 $

15,803.93

See notes to the general purpose financial statements.

- 22-

EXHIBIT"F"

AND SECONDARY EDUCATION ACT

TITLE II -

EISENHOWER

CHAPTER 2

MATHEMATICS

BLOCK GRANT - AND SCIENCE

FLOW THROUGH EDUCATION

INDIVIDUALS WITH

DISABILITIES EDUCATION ACT

TITLE VI, B

FLOW

PRESCHOOL

THROUGH

PROGRAM

JOB TRAINING PARTNERSHIP
ACT

TOTALS YEAR ENDED JUNE 30, 1995 JUNE 30, 1994

$ 274,842.74 $ 367,400.01

$

32,044.44 $

26,094.78 $ 153,490.87 $

22,413.00 $

25,103.64 1,990,223.31 1,945,089.93

440,230.03

460,703.84

$

32,044.44 $

26,094.78 $ 153,490.87 $

22,413.00 $

25,103.64 $ 2,705,296.08 $ 2,773,193.78

$ 105,461.30

$

25,103.64 $ 853,892.82 $ 783,335.71

12,865.36

$

26,066.16

764.12

$

31,960.00

84.44

28.62

25,851.98

8,548.11 $

22,413.00

52,786.27 30,209.66 33,652.99 41,257.16
6,222.03 3,373.75 30,961.11 63,617.26 1,698,756.22

44,668.68 23,280.49 143,728.31 39,490.01
5,944.25 26,190.00 23,700.96 60,562.66 1,631,432.44

$

32,044.44 $

26,094.78 $ 153,490.87 $

22,413.00 $

25,103.64 $ 2,814,729.27 $ 2,782,333.51

$

0.00 $

0.00 $

0.00 $

0.00 $

0.00 $ -109,433.19 $

-9,139.73

$

60,246.95 $

-200,000.00

$ -139,753.05 $

1,079.49 1,079.49

$

0.00 $

0.00 $

0.00 $

0.00 $

0.00 $ -249,186.24 $

-8,060.24

0.00

0.00

0.00

0.00

0.00

345,211.01

405,107.89

-2,638.76 2,138.04

4,450.14 -2,144.82 -54,141.96

$

----- 0.00 $

0.00 $

0.00 $

0.00 $

0.00 $

95,524.05 $ 345,211.01

- 23 -

THOMASTON-UPSON COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET CAPITAL PROJECTS FUND JUNE 30. 1995

EXHIBIT"G"

~ Cash and Cash Equivalents Accounts Receivable
Total Assets

REGULAR

GEORGIA STATE FINANCING AND

INVESTMENT COMMISSION

PROJECT

PROJECT

PROJECT

93/92S-745-084 94-745-069 95194S-745-059

TOTALS JUNE 30, 1995 JUNE 30, 1994

$ 1,938,564.14 $

59,644.38

$

266.10 $ 1,998,474.62 $ 4,101,544.87

$ 379,620.00

147,506.70

527,126.70

1,762,672.31

$ 1,938,564.14 $

59,644.38 $ 379,620.00 $

147,772.80 $ 2,525,601.32 $ 5,864,217.18

1.IABILITIES AND FUND EQUITY
I.IABILITIES
Cash Overdraft Notes Payable Contracts Payable Retainages Payable
Total Liabilities
FUND EQUITY
Fund Balances Unreserved Undesignated

$ 1,750,000.00 $
$ 1,750,000.00 $
$ 188,564.14 $

$ 277,762.12

59,644.38

101,857.88 $

59,644.38 $ 379,620.00 $

$ 147 772.80

277,762.12 1,750,000.00 $
161,502.26 147,772.80

1,750,000.00 926,671.81
1,137,161.00

147 772.80 $ 2,337,037.18 $ 3,813,832.81

0.00 $

0.00 $

0.00 $ 188,564.14 $ 2,050,384.37

Total Liabilities and Fund Equity

$ 1,938,564.14 $

59,644.38 $ 379,620.00 $

147,772.80 $ 2,525,601.32 $ 5,864,217.18

See notes to the general purpose financial statements.

-24-

THOMASTON-UPSON COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES
CAPITAL PROJECTS FUND YEAR ENDED JUNE 30 1995

EXHIBIT"H"

REVENUES
State Funds Federal Funds Local and Other Funds
Total Revenues
EXPENDITURES
Current Support Services Business Administration Interest Costs
Capital Outlay Land and Land Improvements Building and Building Improvements Equipment
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES (USES)
Operating Transfers In Operating Transfers Out
Total Other Financing Sources (Uses)
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses
FUND BALANCE JULY 1

REGULAR

GEORGIA STATE FINANCING AND

INVESTMENT Cot.MISSION

PROJECT

PROJECT

PROJECT

93/92S-745-084

94-745-069

95/94S-745-059

TOTALS YEAR ENDED JUNE 301 1995 JUNE 301 1994

$

3,453.00 $

32,113.00

342,405.34

$

377,971.34 $

0.00 $ 0.00 $

0.00 $

1,351,467.65 $

1,354,920.65 $ 32,113.00
342,405.34

9,990,849.61 168,597.39

0.00 $ 1,351,467.65 $ 1,729,438.99 $ 10,159,447.00

$

66,164.38

$

66,164.38 $

40,273.97

$ 39,391.18

499,090.20 612,360.89 $ 194,131.51

763,120.16 $ 1,423,492.80 193,508.10

499,090.20 2,838,365.03
387,639.61

68,550.99 10,699,258.80
365,222.53

$

105,555.56 $ 1,305,582.60 $ 956,628.26 $ 1,423,492.80 $ 3,791,259.22 $ 11,173,306.29

$

272,415.78 $ -1,305,582.60 $ -956,628.26 $

-72,025.15 $ -2,061,820.23 $ -1,013,859.29

$ $ -2, 134,236.01

1,305,582.60 $

956,628.26 $

72,025.15 $ 2,334,236.01 $ -2,134,236.01

1,002,925.73 -382,925.73

$ -2,134,236.01 $ 1,305,582.60 $ 956,628.26 $

72,025.15 $ 200,000.00 $

620,000.00

$ -1,861,820.23 $ 2,050,384.37

0.00 $ 0.00

0.00 $ 0.00

0.00 $ -1,861,820.23 $ -393,859.29

0.00

2,050,384.37

2,444,243.66

FUND BALANCE JUNE 30

$

188,564.14 $

0.00 $

0.00 $

0.00 $

188,564.14 $ 2,050,384.37

See notes to the general purpose financial statements.

-25-

THOMASTON-UPSON COUNTY BOARD OF EDUCATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE YEAR ENDED JUNE 30, 1995

SCHEDULE "1"

FUNDING AGENCY PROGRAM/GRANT

CFDA NUMBER

AWARDS IN PERIOD

FEDERAL FUNDS RECEIVED IN PERIOD(NET OF REFUNDS)

FEDERAL REVENUE IN PERIOD

EXPENDITURES IN PERIOD

Agriculture, U.S. Department of Through Georgia Department of Education Food and Nutrition Program Food Services School Breakfast Program 1995 Grant National School Lunch Program 1994Grant 1995 Grant Food Distribution Program (1)

10.553 $
. 10.555
. 10.555
10.550

205,360.01 $
690,067.87 119,391.19

202,545.31 $
7,151.93 682,301.34 N/A

205,360.01
690,067.87 $ 119,391.19

(2)
1,579,365.03 (3) 119,391.19

Total U.S. Department of Agriculture

$ 1,014,819.07 $

891,998.58 $ 1,014,819.07 $ 1,698,756.22

Education, U. S. Department of

Through Georgia Department of Education

Elementary and Secondary Education Act

Chapter 1

Education of Deprived Children

1993 Summer

* 84.010

1993 Carry-Over

* 84.010 $

1994 Regular

* 84.010

1994Summer

* 84.010

1995 Regular

* 84.010

1995 Summer

* 84.010

Chapter2

Block Grant - Flow Through

1994 Regular

84.151

1995 Regular

84.151

Title II

Eisenhower Mathematics and Science

Education

1994 Regular

84.164

1995 Regular

84.164

Individuals with Disabilities Education Act

Title VI, B

Flow Through

1994 Regular

84.027

1994 Carry-Over

84.027

1995 Regular

84.027

Preschool Program

1994 Carry-Over

84.173

1995 Regular

84.173

Vocational Education - Basic Grants to States

High School Program

Basic Grant

1994 Grant

84.048

1995 Grant

84.048

Consumer and Homemaking Education

1995 Contract

84.049

Through Griffin Regional Educational Service

Agency

Drug-Free Schools and Communities Act

1994 Grant

84.186

1995 Grant

84.186

n,ss1.oo s
593,264.00 75,534.00
32,703.00
17,939.00
7,460.00 146,718.00
22,413.00 25,200.00
53,921.88 15,460.70
34,300.84

$
n,ss1.oo 88,6n.04
70,828.75 438,005.00
45,534.00

-1,438.46 n,857.oo $
15,061.08 543,504.59
45,534.00

n,ss1.oo
15,061.08 543,504.59
29,730.07

8,819.66 32,703.00

32,044.44

32,044.44

18,918.00 11,500.00

8,155.78 17,939.00

8,155.78 17,939.00

19,589.62 7,460.00
109,000.00
22,413.00

7,460.00 146,030.87
22,413.00

7,460.00 146,030.87
22,413.00

41,038.00

20,712.78

53,921.88

(4)

500.00

15,460.70

(4)

29,889.86

34,300.84

34,300.84

Total U.S. Department of Education

$ 1,102,n1 .42 $

1,043,445.71 $ 1,018,244.72 $

934,496.67

- 26 -

THOMASTON-UPSON COUNTY BOARD OF EDUCATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE YEAR ENDED JUNE 30 1995

SCHEDULE "1"

FUNDING AGENCY PROGRAM/GRANT

CFDA NUMBER

AWARDS IN PERIOD

FEDERAL FUNDS RECEIVED IN PERIOD (NET OF REFUNDS)

FEDERAL REVENUE IN PERIOD

EXPENDITURES IN PERIOD

Federal Emergency Management Agency Through Office of the Governor Disaster Assistance

83.516 $

321113.00 $

321113.00 $

321113.00

(4)

Labor, U.S. Department of Through Griffin Regional Educational Service Agency Job Training Partnership Act 92-02-YCP-010 Through West Central Georgia Private Industry Council Job Training Partnership Act 95-SYP-07

17.250 17.250 $

$ 36,251.00

4,749.12

$

251103.64 $

251103.64

Total U.S. Department of Labor

$

36,251.00 $

4,749.12 $

25,103.64 $

25,103.64

OTHER FEDERAL ASSISTANCE

Defense, U.S. Department of Direct Department of the Navy R.O.T.C. Program 1994 Grant 1995 Grant

$

12,484.54

$

69,392.31

54,733.92 $

691392.31

(4)

Total U.S. Department of Defense

$

691392.31 $

67,218.46 $

69,392.31

Total Federal Financial Assistance

$ 2,255,346.80 $

2,039,524.87 $ 2,159,672.74 $ 2,658,356.53

Major Programs are identified by an asterisk (*) in front of the CFDA number.

(1) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the system during the current fiscal year.
(2) Expenditures for the School Breakfast Program were not maintained separately and are included in the 1995 National School Lunch Program.
(3) Expenditures for this program include State, and/or Local and Other Funds. Expenditures are not maintained by fund source.
(4) Expenditures on this program were not maintained by fund source.

See notes to the general purpose financial statements.

- 27 -

THOMASTON-UPSON COUNTY BOARD OF EDUCATION CASH AND CASH EQUIVALENTS JUNE 30, 1995

SCHEDULE "2"

NONINTEREST BEARING ACCOUNTS
Bank of Upson, Thomaston, Georgia
West Central Georgia Bank, Thomaston, Georgia
INTEREST BEARING ACCOUNTS
Bank of Upson, Thomaston, Georgia
Certificates of Deposit No. 68890 (5.65%) No. 68891 (5.65%) No. 68892 (5.65%) No. 68893 (5.65%) No. 68894 (5.65%) No. 68895 (5.65%) No. 75603 (5.75%) No. 75604 (5.75%) No. 75605 (5.75%)
Money Market Account (3.40%) N.O.W. Account (3.00%)
Thomaston Federal Savings Bank, Thomaston, Georgia
Passbook Savings Account (3.00%)
West Central Georgia Bank, Thomaston, Georgia
N.O.W. Account (2.50%)

$

56,662.85

406,394.72 $ 463,057.57

$

2,832.02

2,832.02

4,604.76

4,604.76

1,534.91

1,534.91

1,800,000.00

15,000.00

500,000.00

564,865.87

168,105.95

137.51

305,865.16 3,371,917.87

$ 3,834,975.44

See notes to the general purpose financial statements. - 28 -

THOMASTON-UPSON COUNTY BOARD OF EDUCATION ACCOUNTS RECEIVABLE JUNE 30. 1995

SCHEDULE "3"

Defense, U. S. Department of Department of the Navy R.O.T.C. Program
Education, Georgia Department of Quality Basic Education Deferred Summer Salaries Food Services National School Lunch Program School Breakfast Program Vocational Education State Funds Federal Funds Other State Programs Alternative Programs Innovative Programs Remedial Summer School Program Lottery Programs Alternative School Program Applied Technology Distant Learning - Satellite Dishes Federal Programs ESEA - Chapter 1 Education of Deprived Children ESEA-Title II Eisenhower, Mathematics and Science Education Individuals with Disabilities Education Act Title VI, B - Flow Through
Georgia State Financing and Investment Commission Reimbursement on Construction Projects
Griffin Regional Educational Service Agency Drug-Free Schools and Communities Act
Mercer University Rent and Energy
Pike County Board of Education Shared Services
Reimbursement of Overpayment Board Members
Upson County Tax Commissioner County Wide School Tax
Upson-Lee High School Summer School Tuition
Various Sources Withholding Overpayment
West Central Georgia Private Industry, Incorporated Job Training Partnership Act
See notes to the general purpose financial statements.

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

GENERAL

REVENUE

PROJECTS

FUND

FUND

FUND

TOTAL

$ 14,658.39

$ 14,658.39

1,651,386.00
$
96,395.68 48,169.80
5,256.69 4,800.00 6,017.73

7,766.53 2,814.70
2,546.00 99,490.00 4,336.74

1,651.386.00
7,766.53 2,814.70
96,395.68 48,169.80
5,256.69 4,800.00 6,017.73
2,546.00 99,490.00 4,336.74

105,644.54

105,644.54

6,439.00 37,030.87

6,439.00 37,030.87

$ 527,126.70

527,126.70

34,300.84

34,300.84

1,094.36

1,094.36

10,253.65

10,253.65

450.00

450.00

51,3TT.21

51,3TT.21

7,500.00

7,500.00

137.70

137.70

25,103.64

25,103.64

$ 1,897,359.51 $ 325,610.56 $ s21,12s.10 $ 2,750,096.n

- 29 -

THOMASTON-UPSON COUNTY BOARD OF EDUCATION DEBT SERVICE REQUIREMENTS TO MATURITY JUNE 30, 1995

SCHEDULE "4"

PAYMENTS DUE IN FISCAL YEAR ENDING JUNE 30
1996 1997 1998 1999 2000
2001 2002 2003 2004 2005
2006 2007 2008 2009 2010
2011 2012

TOTAL DEBT SERVICE

1992 ISSUE (*l

INTEREST

PRINCIPAL

$

85,882.50 $

85,882.50

303,187.50

168,187.50 $ 135,000.00

305,622.50

160,622.50

145,000.00

297,575.00

152,575.00

145,000.00

299,020.00

144,020.00

155,000.00

294,805.00 290,135.00 285,085.00 279,647.50 268,666.25

134,805.00 125,135.00 115,085.00 104,647.50 93,666.25

160,000.00 165,000.00 170,000.00 175,000.00 175,000.00

267,056.25 255,123.75 248,030.00 240,613.75 227,987.50

82,056.25 70,123.75 58,030.00 45,613.75 32,987.50

185,000.00 185,000.00 190,000.00 195,000.00 195,000.00

224,987.50 211,662.50

19,987.50 6,662.50

205,000.00 205,000.00

$ 4,385,087.50 $ 1,600,087.50 $ 2,785,000.00

(*) Interest and principal due July 1, 1995 was paid prior to June 30, 1995, and have been excluded from this schedule.

CHANGES IN GENERAL LONG-TERM DEBT Bonds Payable at July 1, 1994 Bonds Retired During Period

1992 ISSUE $ 2,915,000.00
130,000.00

Bonds Payable at June 30, 1995

$ 2,785,000.00

MATURITY DATES Semi-Annual Interest Payment Dates Annual Debt Retirement Date
See notes to the general purpose financial statements. - 30 -

JAN 1 -JUL 1 JUL 1

THOMASTON-UPSON COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30. 1995

SCHEDULE "5"

AGENCY/FUNDING
GRANTS Education, Georgia Department of Quality Basic Education General and Career Education Programs Special Education Programs Remedial Education Program Media Center Programs Staff Development Programs Indirect Cost Pupil Transportation Regular Bus Replacement In-School Suspension Mid-term Adjustment School Counselors Grades 4 and 5 Local Fair Share Deferred Summer Salaries - FY 94 Deferred Summer Salaries - FY 95 Educational Equalization Funding Grant Food Services Vocational Education Other State Programs Alternative Programs At-Risk Summer School Program Innovative Programs Mentor Teacher Program Preschool Handicapped Program Remedial Summer School Lottery Programs Alternative Programs Applied Technology Distant Leaming
Financing and Investment Commission, Georgia State Reimbursement on Construction Projects
OTHER Office of the Governor Disaster Assistance

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

GENERAL

REVENUE

PROJECTS

FUND

FUND

FUND

TOTAL

$ 8,930,738.00 935,359.00 348,039.00 377,958.00 116,095.00
2,550,592.00

549,195.00 150,771.00 106,048.00 65,740.00 21,760.00 -1,581,594.00 -1,550,450.00 1,651,386.00 1,049,231.00
$ 161,239.68

118,470.00

36,256.69 18L~81.98
4,800.00 4,140.00 50,509.00 6,017.73

52,546.00 99,490.00 4,336.74

$ 8,930,738.00 935,359.00 348,039.00 377,958.00 116,095.00
2,550,592.00
549,195.00 150,771.00 106,048.00 65,740.00 21,760.00 -1,581,594.00 -1,550,450.00 1,651,386.00 1,049,231.00 118,470.00 161,239.68
36,256.69 18,581.98 4,800.00 4,140.00 50,509.00 6,017.73
52,546.00 99,490.00 4,336.74

$ 1,351,467.65

1,351,467.65

3,453.00

3,453.00

$ 14,002,413.08 $ 274,842.74 $ 1,354,920.65 $ 15,632,176.47

See notes to the general purpose financial statements.

- 31 -

THOMASTON-UPSON COUNTY BOARD OF EDUCATION SCHEDULE OF LOCAL AND OTHER REVENUE YEAR ENDED JUNE 30. 1995

SCHEDULE 6"

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

GENERAL

REVENUE PROJECTS

FUND

FUND

FUND

DEBT SERVICE
FUND

FIDUCIARY FUND TYPE EXPENDABLE TRUST FUND

TOTAL

Taxes County Wide Bond Tax County Wide School Tax Railroad Car Tax Real Estate Transfer Tax

$ 5,137,780.29 3,353.57 9,695.32

$ 1,791.00

$

1,791.00

5,137,780.29

3,353.57

9,695.32

other Compensation for Loss of Assets Donations Community Enterprises Sertoma Club of Thomaston Interest Earned Jury Duty Fees Recovery of Prior Year Questioned Cost Salary Overpayments Rents Sales Adult Meals Breakfast Lunches School Assets Supplemental Meals Shared Service Contributions Pike County Board of Education Tuition Other

86.00 $

225.00

15,000.00 4,024.75 92,196.07 2,075.00

4,809.08 $ 36,750.34

750.00 4,800.10

273.50

57,671.85 34,549.06 333,240.33
9,204.52

305,655.00

23,221.64 7,500.00 3,960.51

530.19

2,083.75 $

311.00

15,000.00

4,024.75

4.01

135,843.25

2,075.00

750.00 4,800.10

57,671.85 34,549.06 333,240.33 305,928.50
9,204.52

23,221.64 7,500.00 4,490.70

$ 5,304,716.75 $ 440,230.03 $ 342,405.34 $ 3,874.75 $=====,;4~.0.;,.1 $ 6,091,230.88

See notes to the general purpose financial statements.

- 32 -

THOMASTON-UPSON COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30, 1995

SCHEDULE "7"

EXPENDITURES
Operating Costs Salaries Employee Benefits Travel of Employees Professional and Technical Services Compensation and Travel of Board Members Water, Sewer and Cleaning Services Repair and Maintenance Services Property Services Insurance Communications Commodity Hauling Shared Services Other Purchased Services Supplies Energy Food Usage Books, Textbooks and Periodicals Dues and Fees Other Expenditures
Nonoperating Costs Equipment

GENERAL FUND

SPECIAL REVENUE
FUND

TOTAL

$ 12,201,131.89 $ 3,365,862.54 27,045.04 138,654.32 13,187.64 48,337.84 223,209.50 169.00 101,744.00 32,534.29
69,520.74
440,947.92 537,628.29
178,163.64 15,556.83 73,345.33

1,180,484.83 $ 294,243.88 11,276.37 52,943.19
1,495.00 30,750.44
4,151.03 8,494.57
72.25 195,758.57
799,904.35 4,169.78 4,844.16 1,778.67

13,381,616.72 3,660,-106.42 38,321.41 191,597.51 13,187.64 49,832.84 253,959.94 169.00 101,744.00 36,685.32 8,494.57 69,520.74 72.25 636,706.49 537,628.29 799,904.35 182,333.42 20,400.99 75,124.00

597,087.64

224,362.18

821,449.82

Total Expenditures

$ 18,064,126.45 $ 2,814,729.27 $ 20,878,855.72

See notes to the general purpose financial statements. - 33 -

THOMASTON-UPSON COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT LOTTERY PROGRAMS YEAR ENDED JUNE 30, 1995

SCHEDULE "8"

EXPENDITURES
Operating Costs Repairs and Maintenance Supplies
Nonoperating Costs Equipment

ALTERNATIVE

APPLIED

PROGRAMS TECHNOLOGY

DISTANT LEARNING

TOTAL

$

20,476.15

$

2,643.75 $

1,692.99

2,643.75 22,169.14

32,069.85 $

99,490.00

131,559.85

Total Expenditures

$

52,546.00 $

99,490.00 $

4,336.74 $ ===1=5=6,=37=2=.7=4

See notes to the general purpose financial statements. - 34 -

THOMASTON-UPSON COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30, 1995

SCHEDULE "9"

Minimum Expenditure Requirements (Total Allotment)
Expenditures on Combined Program Basis Salaries Operations
Less: Expenditures for Media Center Programs in Excess of Total Media Allotment
Expenditures per Audit (1) (2)

THIRTEEN WEIGHTED AND MEDIA CENTER
PROGRAMS

100% TEST FOR OPERATIONS PORTION OF THIRTEEN WEIGHTED PROGRAMS

$ 10,657,834.00 $

359,665.00

____ __ $ 11,783,108.22 759,875.54 $

686,.4._22.42

$ 12,542,983.76

-66,914.49 $ 12,476,069.27

Amount of Underexpenditure for Total Allotment

$

0.00 $ ========O=.O===O

Note: (1) Salary accruals (July and August 1995 Deferred Salaries) reported as expenditures in the General Purpose Financial Statements are not included on this analysis in order to comply with program guidelines.
(2) Salary accruals (July and August 1994 Deferred Salaries) reported as expenditures in the prior year General Purpose Financial Statements are included on this analysis as required by program guidelines.

See notes to the general purpose financial statements. - 35 -

THOMASTON-UPSON COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - BY PROGRAM
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS
YEAR ENDED JUNE 30 1995

~ENERAL, ANQ !:.aREER EDUCATION PROGRAMS
Kindergarten ci
Grades 1 - 3 (") Sub-Total - K-3
Grades 4 - 5 () Grades 6 - 8 (") Grades 9 - 12 (") High School Laboratories (")
Vocational Education Laboratories ci
Total General and Career Education Programs SPECIAL EDUCATION PROGRAMS
Regular Programs Category I () Category II () Category 111 () Category IV () Sub-Total - Regular Category V (Gifted) () Total Special Education Programs
REMEDIAL EDUCATION PROGRAM r) Total Thirteen Weighted Programs
MEDIA CENTER PROGRAMS Salaries Operations Total Media Center Programs
Total Thirteen Weighted and Media Center Programs
STAFF DEVELOPMENT PROGRAMS Cost of Instruction Professional Development
Total Staff Development
ci Identifies Thirteen Weighted Programs.
(1) Salary accruals (July and August 1995 Deferred Salaries) reported as expenditures in the General Purpose Financial Statements are not included on this analysis in order to comply with program guidelines.

ALLOTMENTS FROM DEPARTMENT OF EDUCATION

REQUIRED

ORIGINAL

%

ORIGINAL

MID-TERM

$

897,592.00

$

807,832.80 $

2,285,701.00

2,057,130.90

$ 3,183,293.00 90 $ 2,864,963.70 $

1,162,377.00 90

1,046,139.30

2,027,002.00 90

1,824,301.80

1,278,776.00 90

1,150,898.40

667,671.00 90

600,903.90

611,619.00 90

550,457.10

$ 8,930.738.00

$ 8,037,664.20 $

0.00 38,792.00 38,792.00
0.00 0.00 0.00 0.00 36,301.00 75,093.00

$

874,924.00

$

787,431.60 $

27,533.00

$

874,924.00

60.435.00

$

935,359.00

$

348,039.00

$ 10,214,136.00

90 $ 90
$ 90 $
$

787,431.60 $ 54,391.50
841,823.10 $ 313,235.10 $ 9,192,722.40 $

27,533.00 0.00
27,533.00 -36,886.00 65,740.00

$

297,877.00 90 $

268,089.30 $

0.00

80,081.00 90

72,072.90

0.00

$

377,958.00

$

340,162.20 $

0.00

$ 10,592,094.00

$ 9,532,884.60 $

65,740.00

$

38,319.31

$

38,319.31 $

0.00

77,775.69

77,775.69

0.00

$

116,095.00 100 $

116,095.00 $

0.00

(2) Salary accruals (July and August 1994 Deferred Salaries) reported as expenditures in the prior year General Purpose Financial Statements are included on this analysis as required by program guidelines.

See notes to the general purpose financial statements.

- 36 -

SCHEDULE "10"

TOTAL REQUIRED

ACTUAL EXPENDITURES

SALARIES (1)(2)

OPERATIONS

TOTAL

AMOUNT OF UNDEREXPENDITURE
FOR REQUIRED ALLOTMENT

$

807,832.80 $

2,095,922.90

$ 2,903,755.70 $

1,046,139.30

1,824,301.80

1,150,898.40

600,903.90

586,758.10

$ 8,112,757.20 $

904,070.60 $ 2,606,584.48 3,510,655.08 $ 1,376,839.03 2,050,221.16 1,480,814.73
641,328.17 890,825.54 9,950,683.71 $

23,001.79 $

927,072.39

81,546.44

2,688,130.92

104,548.23 $ 3,615,203.31 $

43,294.20

1,420,133.23

86,379.65

2,136,600.81

96,567.97

1,577,382.70

26,038.30

667,366.47

280,678.63

1,171,504.17

637,506.98 $ 10,588,190.69

0.00 0.00 0.00 0.00 0.00 0.00

$

814,964.60

$

28,081.10 $ 216,967.33 786,280.18
8,742.24

$

814,964.60 $

1,040,070.85 $

54,391.50

94,790.84

$

869,356.10 $

1,134,861.69 $

$

276,349.10 $

326,143.45 $

$ 9,258,462.40 $ 11,'111,688.85 $

245.70 $ 3,602.24 34,984.08 4,109.56

28,326.80 220,569.57 821,264.26
12,851.80

42,941.58 $ 1,083,012.43

1,579.76

96,370.60

44,521.34 $ 1,179,383.03

4,394.10 $

330,537.55

686,422.42 $ 12,098,111.27

0.00 0.00
0.00

$

268,089.30 $

72,072.90

$

340,162.20 $

371,419.37 $
371,419.37 $

$ 73,453.12
73,453.12 $

371,419.37 73,453.12
444,872.49

0.00 0.00

$ 9,598,624.60 $ 11,783,108.22 $

759,875.54 $ 12,542,983.76 $

0.00

$

38,319.31

77,775.69

.oo_ $ _ _1_16.,_ ..095_

$

43,088.62 $

43,088.62

77,775.69

77,775.69

$

120,864.31 $

120,864.31 $ _ _ _ _ _ _ _0_.00_

37 -

THOMASTON-UPSON COUNTY BOARD OF EDUCATION SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS
YEAR ENDED JUNE 30. 1995

SCHEDULE "11"

BOARD MEMBER ADDRESS
Ms. Charlene Rogers, Chairperson (*) 310 North Bethel Street Thomaston, Georgia 30286
Dr. Benjamin Brown (*) 103 Lakeside Drive Thomaston, Georgia 30286
Mr. Calvin Cunningham (*) 3649 Logtown Road Thomaston, Georgia 30286
Ms. Miriam Elsey (*) 109 Griffin Avenue Thomaston, Georgia 30286
Mr. Ralph English P.O. Box285 Thomaston, Georgia 30286
Mr. Leon Fowler(*) 42 Butts Road Thomaston, Georgia _30286
Ms. Jacqueline Hollis(*) 2879 Pickard Place Thomaston, Georgia 30286
Mr. Jim Wheeless (*) 208 Shield Drive Thomaston, Georgia 30286

COMPENSATION

TRAVEL

$

1,700.00 $

946.31

1,000.00

572.11

1,100.00

947.16

1,100.00

596.41

500.00

1,100.00

691.12

1,100.00

896.92

600.00

337.61

(*) Denotes Board Members Serving as of June 30, 1995

$

8,200.00 $ ====4=,9=87=.6=4

See notes to the general purpose financial statements. - 38 -

SECTION II COMPLIANCE

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
March 1, 1996

Honorable Zell Miller, Governor Members of the General Assembly Members of the State Board ofEducation
and Superintendent and Members of the Thomaston-Upson County Board ofEducation
COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Ladies and Gentlemen:
We have audited the general purpose financial statements of the Thomaston-Upson County Board of Education as of and for the year ended June 30, 1995, and have issued our report thereon dated March 1, 1996. This report was qualified for a scope limitation and for various departures from generally accepted accountfog principles, as identified in the auditor's report on the general purpose financial statements.
Except as discussed in the following paragraph, we conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement.
We did not observe the taking of either the Federal donated commodities inventory or the purchased foods inventory at June 30, 1995, nor could we satisfy ourselves as to the accuracy of the amounts stated as inventories through alternative procedures.
Compliance with laws, regulations, contracts, and grants applicable to Thomaston-Upson County Board of Education is the responsibility of the Board's management. As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatement, we performed tests of the Board's compliance with certain provisions oflaws, regulations, contracts, and grants. However, the objective of our audit of the financial statements was not to provide an opinion on overall compliance with such provisions. Accordingly, we do not express such an opinion.

95CRL-10

The results of our tests disclosed no instances of noncompliance that are required to be reported herein under Government Auditing Standards.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,

CLV:gp 95CRL-10

Claude L. Vickers State Auditor

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
March 1, 1996

Honorable Zell Miller, Governor Members of the General Assembly Members of the State Board ofEducation
and Superintendent and Members of the Thomaston-Upson County Board of Education

SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS

Ladies and Gentlemen:

We have audited the general purpose financial statements of the Thomaston-Upson County Board of Education as of and for the year ended June 30, 1995, and have issued our report thereon dated March 1, 1996. This report was qualified for a scope limitation and for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

We have applied procedures to test the Thomaston-Upson County Board of Education's compliance with the following requirements applicable to each of its Federal financial assistance programs, which are listed in the Schedule of Federal Financial Assistance, for the year ended June 30, 1995:

( 1) Political Activity

(5) Allowable Costs/Cost Principles

(2) Civil Rights

(6) Drug-Free Workplace Act

(3) Cash Management

(7) Audit Follow-Up/Resolution

(4) Federal Financial Reports

(8) Administrative Requirements

Our procedures were limited to the applicable procedures described in the Office of Management and Budget's "Compliance Supplement for Single Audits of State and Local Governments" and other additional procedures as deemed necessary. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Board's compliance with the requirements listed in the preceding paragraph. Accordingly, we do not express such an opinion.

95CRL-40

With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph of this report. With respect to items not tested, nothing came to our attention that caused us to believe that Thomaston-Upson County Board of Education had not complied, in all material respects, with those requirements.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,

CLV:gp 95CRL-40

Claude L. Vickers State Auditor

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
March 1, 1996

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and
Superintendent and Members of the Thomaston-Upson County Board ofEducation

SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS

Ladies and Gentlemen:

We have audited the general purpose financial statements of the Thomaston-Upson County Board of Education as of and for the year ended June 30, 1995, and have issued our report thereon dated March 1, 1996. ~his report was qualified for a scope limitation and for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

We have also audited the Thomaston-Upson County Board of Education's compliance with the requirements govemmg:

( 1) Types of Services Allowed or Unallowed

(5) Applicable Special Tests and Provisions

(2) Eligibility
(3) Matching, Level ofEffort, and/or Earmarking

(6) Other Requirement Claims for Advances and Reimbursements

(4) Reporting

These requirements are applicable to the major Federal financial assistance programs, which are identified in the Schedule of Federal Financial Assistance, for the year ended June 30, 1995. The management of the Thomaston-Upson County Board of Education is responsible for the Board's compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit.

95CRL-80

Except as discussed in the following paragraph, we conducted our audit of compliance in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and Office of Management and Budget (0MB) Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above occurred. An audit includes examining, on a test basis, evidence about the Thomaston-Upson County Board ofEducation's compliance with those requirements. We believe that our audit provides a reasonable basis for our opm1on.
We did not observe the taking of either the Federal donated commodities inventory or the purchased foods inventory at June 30, I995, nor could we satisfy ourselves as to the accuracy of the amounts stated as inventories through alternative procedures. However, this matter has no affect on the Board's compliance with the requirements listed in the second paragraph of this report.
In our opinion, the Thomaston-Upson County Board of Education complied, in all material respects, with the requirements as disclosed in the second paragraph that are applicable to its major Federal financial assistance programs for the year ended June 30, 1995.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
tf'~
Claude L. Vickers State Auditor
CLV:gp 95CRL-80

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
March 1, 1996

Honorable Zell Miller, Governor Members of the General Assembly Members of the State Board ofEducation
and Superintendent and Members of the Thomaston-Upson County Board ofEducation

SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS

Ladies and Gentlemen:

We have audited the general purpose financial statements of the Thomaston-Upson County Board of Education as of and for the year ended June 30, 1995, and have issued our report thereon dated March 1, 1996. This report was qualified for a scope limitation and for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

In connection with our audit of the fiscal year 1995 general purpose financial statements of the ThomastonUpson County Board of Education and with our consideration of the Board's control structure used to administer Federal financial assistance programs, as required by Office of Management and Budget (0MB) Circular A-128, "Audits of State and Local Governments", we selected certain transactions applicable to certain nonmajor Federal financial assistance programs for the year ended June 30, 1995. As required by 0MB Circular A-128, we have performed auditing procedures on the selected transactions to test compliance with the requirements governing:

( 1) Types of Services Allowed or Unallowed

(2) Eligibility

Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Thomaston-Upson County Board of Education's compliance with these requirements. Accordingly, we do not express such an opinion.

95CRL-120

With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the Thomaston-Upson County Board ofEducation had not complied, in all material respects, with those requirements.

This report is intended for the information of management, the Federal cognizant audit agency and other

Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a

matter of public record.

Ra::~

CLV:gp 95CRL-120

Claude L. Vickers State Auditor

SECTION III INTERNAL CONTROL

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
March 1, 1996

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Superintendent and Members of the Thomaston-Upson County Board ofEducation
REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Ladies and Gentlemen:
We have audited the general purpose financial statements of the Thomaston-Upson County Board of Education as of and for the year ended June 30, 1995, and have issued our report thereon dated March 1, 1996. This report was qualified for a scope limitation ~nd for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.
Except as discussed in the following paragraph, we conducted our audit in accordance with generally accepted auditing standards, and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement.
We did not observe the taking of either the Federal donated commodities inventory or purchased foods inventory at June 30, 1995, nor could we satisfy ourselves as to the accuracy of the amounts stated as inventories through alternative procedures.
The management of the Thomaston-Upson County Board of Education is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles. Because of inherent limitations in any internal control structure, errors or irregularities may
95ICL-3

nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate.
In planning and performing our audit of the general purpose financial statements of the Thomaston-Upson County Board of Education for the year ended June 30, 1995, we obtained an understanding of the internal control structure. With respect to the internal control structure, we obtained an understanding of the design ofrelevant policies and procedures and whether they have been placed in operation, and we assessed control risk in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide an opinion on the internal control structure. Accordingly, we do not express such an opinion.
We noted certain matters involving the internal control structure and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control structure that, in our judgment, could adversely affect the entity's ability to record, process, summarize, and report financial data consistent with the assertions of management in the general purpose financial statements.
As described in the Schedule ofFindings and Improper or Questioned Costs, reportable conditions were noted in the following control categories:
(1) Accounting Controls (Overall)
(2) General Fixed Assets
A material weakness is a reportable condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions.
Our consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe that all of the reportable conditions disclosed above are also considered to be material weaknesses.
These conditions were considered in determining the nature, timing, and extent of the procedures to be performed in our audit of the Thomaston-Upson County Board of Education's financial statements and this report does not affect our report thereon dated March 1, 1996.
95ICL-3

This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,

CLV:gp 95ICL-3

Claude L. Vickers State Auditor

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
March 1, 1996

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Superintendent and Members of the Thomaston-Upson County Board ofEducation
SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS
Ladies and Gentlemen:
We have audited the general purpose financial statements of the Thomaston-Upson County Board of Education as of and for the year ended June 30, 1995, and have issued our report thereon dated March 1, 1996. This report was qualified for a scope limitation_and for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. We have also audited the Thomaston-Upson County Board of Education's compliance with requirements applicable to major Federal financial assistance programs and have issued our opinion thereon dated March 1, 1996.
Except as discussed in the following paragraph, we conducted our audit in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and the provisions of Office of Management and Budget (0MB) Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement and about whether the Thomaston-Upson County Board of Education complied with laws and regulations, noncompliance with which would be material to a major Federal financial assistance program.
We did not observe the taking of either the Federal donated commodities inventory or purchased foods inventory at June 30, 1995, nor could we satisfy ourselves as to the accuracy of the amounts stated as inventories through alternative procedures.
In planning and performing our audit for the year ended June 30, 1995, we considered the Board's internal control structure in order to determine our auditing procedures for the purpose of expressing our opinions on the Board's general purpose financial statements and on its compliance with requirements applicable to major Federal financial assistance programs and to report on the internal control structure in accordance with
95ICL-7

0MB Circular A-128. This report addresses our consideration of internal control structure policies and procedures relevant to compliance with requirements applicable to Federal financial assistance programs. We have addressed internal control structure policies and procedures relevant to our audit of the general purpose financial statements in a separate report dated March 1, 1996.

The management of the Thomaston-Upson County Board of Education is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that, assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles, and that Federal financial assistance programs are managed in compliance with applicable laws and regulations. Because ofinherent limitations in any internal control structure, errors, irregularities, or instances of noncompliance may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness ofthe design and operation of policies and procedures may deteriorate.

For the purpose of this report, we have classified the significant internal control structure policies and procedures used in administering Federal financial assistance programs in the following control categories:

GENERAL REQUIREMENTS

SPECIFIC REQUIREMENTS

(1) Political Activity (2) Civil Rights (3) Cash Management (4) Federal Financial Reports

(1) Types of Services Allowed or Unallowed
(2) Eligibility
(3) Matching, Level of Effort, and/or Earmarking

(5) Allowable Costs/Cost Principles

(4) Reporting

(6) Drug-Free Workplace Act (7) Audit Follow-Up/Resolution (8) Administrative Requirements

(5) Applicable Special Tests and Provisions
(6) Other Requirement Claims for Advances and Reimbursements

For all of the internal control structure categories listed above, we obtained an understanding of the design of relevant policies and procedures and determined whether they have been placed in operation, and we assessed control risk.

During the year ended June 30, 1995, the Thomaston-Upson County Board of Education expended 63% of its total Federal financial assistance under major Federal financial assistance programs.

95ICL-7

We performed tests of controls, as required by 0MB Circular A-128, to evaluate the effectiveness of the design and operation of internal control structure policies and procedures that we considered relevant to preventing or detecting material noncompliance with general requirements and specific requirements as described above that are applicable to each of the Board's major Federal financial assistance programs, which are identified in the Schedule ofFederal Financial Assistance. Our procedures were less in scope than would be necessary to render an opinion on these internal control structure policies and procedures. Accordingly, we do not express such an opinion.
We noted a certain matter involving the internal control structure and its operation that we consider to be a reportable condition under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control structure that, in our judgment, could adversely affect the Board's ability to administer Federal financial assistance programs in accordance with applicable laws and regulations.
As described in the Schedule ofFindings and Improper or Questioned Costs, a reportable condition was noted in the following control category:
Administrative Requirements
A material weakness is a reportable condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that noncompliance with laws and regulations that would be material to a Federal financial assistance program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions.
Our consideration of the internal control structure policies and procedures used in administering Federal financial _assistance would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe that the reportable condition described above is also considered to be a material weakness.
This condition was considered in determining the nature, timing, and extent of the procedures to be performed in our audit ofthe Thomaston-Upson County Board of Education's compliance with requirements applicable to its major Federal financial assistance programs for the year ended June 30, 1995, and this report does not affect our report thereon dated March 1, 1996.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies and should not be used for any other purpose. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,

CLV:gp 95ICL-7

Claude L. Vickers State Auditor

SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS

THOMASTON-UPSON COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30, 1995
FINDINGS TRANSFERRED FROM THE CITY OF THOMASTON BOARD OF EDUCATION
AUDIT FOLLOW-UP/RESOLUTION Improper Expenditures Financial Statements Amount: $19,421.44 Audit Control Number 7451-93-02
The audit report for the year ended June 30, 1991, disclosed that Mr. Wallace Rhodes, former school superintendent for the City of Thomaston Board of Education, received salary overpayments of$19,421.44 after his employment contract had expired.
The Board's attention is called to the Georgia Constitution Article III, Section VI, Paragraph VI(a)( 1) which states:
"...the General Assembly shall not have power to grant any donation or gratuity or to forgive any debt or obligation owing to the public..."
During the year under review, no collection was made for this overpayment. Refund of the $19,421.44 should be secured for deposit to the General Fund of the Thomaston-Upson County Board of Education.
AUDIT FOLLOW-UP RESOLUTION Improper Expenditures Financial Statements Amount: $1,779.28 Audit Control Number 7451-93-03
The audit report for the year ended June 30, 1991, disclosed that the City of Thomaston Board of Education granted a pay increase to Dr. Yancey E. Morris, acting school superintendent, of which $1,779.28 was retroactive to June 1, 1990.
The Board's attention is called to the Georgia Constitution Article III, Section VI, Paragraph VI(a)(2) which states:
"...the General Assembly shall not grant or authorize extra compensation to any public officer, agent or contractor after the service has been rendered or the contract entered into..."
During the year under review, no collection was made for this extra compensation. Refund of the $1,779.28 should be secured for deposit to the General Fund of the Thomaston-Upson County Board of Education.

THOMASTON-UPSON COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30, 1995
FINDINGS TRANSFERRED FROM THE CITY OF THOMASTON BOARD OF EDUCATION
AUDIT FOLLOW-UP/RESOLUTION Improper Expenditure Financial Statements Amount: $31,500.00 Audit Control Number 7451-93-04
The audit report for the six months ended December 31, 1991, disclosed that the City of Thomaston Board ofEducation paid $31,500.00 to Dr. Yancey E. Morris, Superintendent, for severance pay through June 30, 1992, as approved by motion at a called Board meeting on December 19 1991. However, the City of Thomaston Board of Education was dissolved effective December 31, 1991.
The Board's attention is called to the Georgia Constitution Article III, Section VI, Paragraph (a)(l) which states:
"...the General Assembly shall not have the power to grant any donation or gratuity or to forgive any debt of obligation owing to the public..."
During the year under review, no collection was made for this gratuity. Refund of the $31,500.00 should be secured for deposit to the General Fund of the Thomaston-Upson County Board of Education.
FINDINGS TRANSFERRED FROM UPSON COUNTY BOARD OF EDUCATION
AUDIT FOLLOW-UP/RESOLUTION Improper Expenditure Financial Statements Amount: $24,059.34 Audit Control Number 7451-93-05
The audit report forthe year ended June 30, 1991, disclosed improper expenditures of $24,059.34 made from the Upson County Board of Education's General Fund for equipment for school athletic programs. The Official Code of Georgia Annotated Section 20-2-411 provides, in part, as follows:
"...school funds shall be used for educational purposes and may be used to pay the salaries of personnel and to pay for the utilization of school facilities, including school buses; for extracurricular and interscholastic activities, including literacy events, music, and athletic programs within individual schools and between schools in same or different school systems when such activities are sponsored by local boards of education as an integral part of the total schools program; and for no other purpose..."
An expenditure ofthis nature is considered to be beyond the customary scope of expenditures for "educational purposes". For the year under review, no action was taken to resolve this finding. Appropriate action should be taken to secure reimbursement ofthe $24,059.34 for deposit to the General Fund of the Thomaston-Upson County Board ofEducation.

THOMASTON-UPSON COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30, 1995

FINDINGS TRANSFERRED FROM UPSON COUNTY BOARD OF EDUCATION

AUDIT FOLLOW-UP RESOLUTION Retroactive Salary Payment Financial Statements Finding Resolved Audit Control Number 7451-93-06

The audit report for the year ended June 30, 1991, disclosed that the Upson County Board of Education granted a pay increase of$750.00 to Mr. Frank L. Bates, Superintendent, retroactive to July 1, 1990. During the year under review, reimbursement of $750.00 was obtained from Mr. Bates for the overpayment and deposited in the General Fund of the Thomaston-Upson County Board of Education.

AUDIT FOLLOW-UP/RESOLUTION Unearned Per Diem Payments Financial Statements Amount: $13,200.00 Audit Control Number 7451-93-07

The audit report for the six months ended December 31, 1991, noted that Upson County Board of Education made payments to Board members in excess of the amount provided for by Georgia Laws 1974, page 2026, which states:

"...The members ofthe Board ofEducation ofUpson County, including the Chairman, shall each receive $50.00 per month as compensation for their services..."

The following Board members received per diem payments in excess of amounts authorized by Law:

Board Members

Mr. Calvin Cunningham Mr. Sterling Farr Mr. Leon Fowler Ms. Jacqueline Hollis Mr. James Reeves Ms. Helen Salter Mr. Roosevelt Stackhouse Mr. James Wheeless

$ 1,700.00 1,700.00 2,250.00 600.00 1,700.00 2,350.00 1,100.00 1,800.00

$13,200.00

During the year under review, no collections were made for these excess payments. Reimbursement of the $13,200.00 should be secured for deposit to the General Fund of Thomaston-Upson County Board of Education.

THOMASTON-UPSON COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30, 1995
FINDINGS TRANSFERRED FROM UPSON COUNTY BOARD OF EDUCATION
AUDIT FOLLOW-UP RESOLUTION Failure to Transfer Funds Financial Statements Finding Resolved Audit Control Number 7451-93-08
The audit report for the six months ended December 31, 1991, disclosed that the Upson County Board of Education's audit reports for the years ended 1986 through 1991 have reflected an audit adjustment of $65,641.72 representing proceeds from the 1985 bond refunding issue which were incorrectly deposited in the Capital Projects Fund rather than the Debt Service Fund. During the year under review, these funds were transferred to the Debt Service Fund as required.
PRIOR YEAR
AUDIT FOLLOW-UP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Amount: $38.45 Audit Control Number 7451-93-12
The audit: report for the year ended June 30, 1993, stated that the Board had an underexpenditure of Quality Basic Education (QBE) funds of $38.45 for the Gifted Program. For the year under review, no adjustment was made to the Board's local fair share by the Georgia Department of Education to refund the underexpenditures as required. The underexpenditure of $38.45 should be returned to the Georgia Department ofEducation through an increase in the Board's local fair share for QBE programs in a subsequent fiscal year.
AUDIT FOLLOW-UP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Amount: $9,956.05 Audit Control Number 7451-93-13
The audit report for the year ended June 30, 1993, reported that the Board had an underexpenditure of Quality Basic Education (QBE) funds of$9,956.05 for the Staff Development - Professional Development Stipends Program. For the year under review, no adjustment was made to the Boards's local fair share by the Georgia Department of Education to refund this underexpenditure as required. The underexpenditure of $9,956.05 should be returned to the Georgia Department ofEducation through an increase in the Board's local fair share for the QBE programs in a subsequent fiscal period.

THOMASTON-UPSON COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30, 1995
PRIOR YEAR
AUDIT FOLLOW-UP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Amount: $7,549.29 Audit Control Number 7451-94-01
The audit report for the year ended June 30, 1994, stated that the Board had an underexpenditure of Quality Basic Education (QBE) funds of $7,549.29 for the Staff Development - Professional Development Stipends Program. For the year under review, no adjustment was made to the Board's local fair share by the Georgia Department of Education to refund the underexpenditure as required. The underexpenditure of $7,549.29 should be returned to the Georgia Department ofEducation through an increase in the Board's local fair share for QBE programs in a subsequent fiscal period.
AUDIT FOLLOW-UP/RESOLUTION Failure to Submit Individual Travel Expense Reports Financial Statements Finding Resolved Audit Control Number 7451-94-02
The audit report for the year ended June 30, 1994, noted that board members ofthe Thomaston-Upson County Board ofEducation did not always submit individual travel expense reports as documentation for unallocated amounts prepaid by the Board. For the year under review, the board members submitted travel expense reports as required.
AUDIT FOLLOW-UP/RESOLUTION Improper Expenditure Financial Statements Finding Resolved Audit Control Number 7451-94-03
The audit report for the year ended June 30, 1994, noted an improper expenditure of $44.50 for travel. During the course of the fiscal year 1995 audit, additional documentation was provided by the Board. This documentation revealed that the expenditure was in fact an allowable expenditure and no reimbursement was due.

THOMASTON-UPSON COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30, 1995
PRIOR YEAR
AUDIT FOLLOW-UP/RESOLUTION Overpayments for Travel Financial Statements Audit Control Number 7451-94-05
The audit report for the year ended June 30, 1994, reported $103.38 in overpayments for travel ofboard members of the Thomaston-Upson County Board of Education. During the course of the fiscal year 1995 audit, additional documentation was provided by the Board. This documentation revealed that the expenditures were in fact allowable expenditures and no reimbursement was due.
AUDIT FOLLOW-UP/RESOLUTION Time and Attendance Records Not Utilized Federal Financial Assistance Finding Resolved Audit Control Number 7451-94-06
The audit report for the year ended June 30, 1994, noted that the Board did not provide adequate documentation to support $8,380.58 of expenditures for a split-funded individual charged to the Elementary and Secondary Education Act Chapter 1 - Education of Deprived Children Program (CFDA 84.010), as required by Chapter 41 of Financial Management for Georgia Local Units of Administration. During the course of this audit, additional documentation was provided by the Board to support $6,942.12 of the questioned costs reported. In the subsequent period, a refund of the remaining questioned costs of $1,438.46 was made to Georgia Department of Education and is included in Accounts Payable as shown on the Combined Balance Sheet, Exhibit "A" of this report.
AUDIT FOLLOW-UP/RESOLUTION Free and Reduced Price Meal Application Federal Financial Assistance Finding Resolved Audit Control Number 7451-94-08
The audit report for the year ended June 30, 1994, reported $107.16 in excess reimbursements for free and reduced priced meals for the National School Lunch (CFDA 10.555) and School Breakfast (10.553) programs from the Georgia Department of Education. This questioned cost had not been resolved at June 30, 1995. However, subsequent to June 30, 1995, the Georgia Department of Education waived the questioned cost as allowed by 7 CFR210.19(d) and 7 CFR220.15(f).

THOMASTON-UPSON COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30, 1995

PRIOR YEAR/CURRENT YEAR

EXPENDITURES/LIABILITIES/DISBURSEMENTS Unearned Per Diem Payments Financial Statements Nonmaterial Noncompliance Amount: $2,650.00 Audit Control Number 7451-93-09

The audit report for the year ended June 30, 1994, called attention to $1,900.00 of unearned per diem payments to board members for the years ended June 30, 1993 and 1994. An error was discovered in the board minutes which reported two members absent, when in fact they were present. In addition, payments of$100.00 was received in the subsequent period for these overpayments thus reducing the prior year amount due to $1,700.00.

For the year under review, it was noted that additional excessive payments of $1,450.00 were made to board members. In the subsequent period, payments of $500.00 were received to reimburse a portion of these overpayments thus reducing the current year amount due to $950.00.

A summary of outstanding overpayments to board members is presented as follows:

Board Members
Dr. Benjamin Brown Mr. Calvin Cunningham Mr. Ralph English Mr. Leon Fowler Ms. Jacqueline Hollis Ms. Charlene Rogers

Previous Periods $ 50.00
1,400.00 250.00
$ 1,700.00

Excess Paxments Fiscal Year Ended
June 30, 1995
$ 100.00 50.00 50.00 50.00
700.00
$ 950.00

Total
$ 50.00 100.00 50.00
1,450.00 50.00
950.00
$ 2,650.00

The Board's attention is called to the Official Code of Georgia Annotated Section 20-2-55 which provides, in part, as follow:

"...In any county for which no local Act is passed, members of the local board shall, when approved by the local board affected, receive a per diem of $50.00 for each day of attendance at meeting of the board ... "

These excessive payments occurred because the Board disregarded the specific limitations imposed upon them by Georgia Laws.

The Board should obtain reimbursement of$2,650.00 from the individuals involved for deposit to the Board's General Fund.

THOMASTON-UPSON COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30, 1995
PRIOR YEAR/CURRENT YEAR
ACCOUNTING CONTROLS (OVERALL) - Financial Statements ADMINISTRATIVE REQUIREMENTS -Federal Financial Assistance Inadequate Separation ofDuties Reportable Condition - Material Weakness Audit Control Number 7451-93-10
The audit report for the year ended June 30, 1994, stated that the Board did not provide for adequate separation of employee duties in the performance of accounting functions and related procedures. In the year under review, no improvement in adequate separation of employee duties was noted. This deficiency was a result of management's decision to limit the number of administrative staff made responsible for accounting functions. Management should periodically review this decision to determine if employee duties can be reassigned to achieve a higher degree of internal control with existing staff.
Note: All Federal Financial Assistance Programs listed in the Schedule of Federal Financial Assistance, Schedule "l " of this report are affected by this finding.
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Financial Statements Reportable Condition - Material Weakness Audit Control Number 7451-93-11
The audit report for the year ended June 30, 1994, noted that the management of the Thomaston-Upson County Board ofEducation had chosen not to maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. In the year under review, the Board did not establish a General Fixed Assets Account Group within the formal accounting records. This condition results in the general purpose financial statements of the Board being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Board to establish accounting controls and procedures to provide for maintenance of a General Fixed Assets Account Group. These subsidiary records should include an inventory ofland, buildings and equipment owned by the Board and should include but may not be limited to date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group.
GENERAL LEDGER Outstanding Loans Financial Statements Nonmaterial Noncompliance Audit Control Number 7451-93-14
The audit report for the year ended June 30, 1994, noted that the General Fund and Capital Projects Fund had unpaid loans outstanding at December 31, 1993. On December 31, 1994, the Capital Projects Fund had an

THOMASTON-UPSON COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30, 1995
PRIOR YEAR/CURRENT YEAR
GENERAL LEDGER Outstanding Loans Financial Statements Nonmaterial Noncompliance Audit Control Number 7451-93-14
unpaid loan of$1,750,000.00. Article IX, Section V, Paragraph V of the Constitution of the State of Georgia provides, in part, as follows:
"The governing authority of any county, municipality or other political subdivision of this state may incur debt by obtaining temporary loans in each year to pay expenses. ... Such loans shall be payable on or before December 31, of the calendar year in which such loan is made..."
This condition occurred because the Board had insufficient funds available at December 31, 1994 to repay the loan.
Re~~yment of loans should be made in conformity with Constitutional requirements.
CURRENT YEAR
REVENUES/RECEIVABLES/RECEIPTS Failure to Levy Bond Millage Financial Statements Nonmaterial Noncompliance Audit Control Number 7451-95-01
For the year under review, it was noted that the Debt Service Fund did not have sufficient funds to cover required interest and principal payments due on the 1992 Bond Issue. This condition is a result of the Board's failure to levy a separate property tax for bond debt to cover the required payments. A transfer was made from the General Fund in the amount of$110,577.26 to cover these required payments.
The Board's attention is called to the Official Code of Georgia Annotated Section 20-2-457 which provides, in part, as follows:
"Where an election held in the manner provided in Code Sections 20-2-451 through 20-2-455 results favorably to the issue of such bonds, the county board of education or corresponding body of independent school districts, as the case may be, shall recommend, and the board of county commissioners or judge of the probate court or municipal tax levying authorities, as the case may be, shall annually levy upon the property subject to taxation in the school district in which the election was held, such tax as may be necessary to provide a sinking fund for the retirement of the bonds and for paying the principal thereof and the interest thereon, ..."
The Board should take appropriate action to comply with the Georgia Law as noted above.

THOMASTON-UPSON COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30, 1995
CURRENT YEAR
EMPLOYEE COMPENSATION Inadequate Leave Policy Financial Statements Nonmaterial Noncompliance Audit Control Number 7451-95-02
Twelve month employees are permitted up to two weeks vacation with pay during the summer months, however, our audit disclosed that the Board does not have a formal annual vacation leave policy for these employees. This is a result of the Board's failure to adopt a policy to cover these employees. The Board should establish an annual leave policy for all employees not included under the Board's current sick and personal leave policy.
EMPLOYEE COMPENSATION Inadequate Leave Records Financial Statements Nonmaterial Noncompliance Audit Control Number 7451-95-03
Our audit disclosed that the Board's current policy is not to maintain sick leave records for the Superintendent, Principals and other twelve month employees of the Board. This is a result of the Board's disregard of their sick and personal leave policy for the above employees. The Board should develop procedures to ensure that employee leave records are maintained for all employees.

SECTIONV PERTINENT VIEWS OF RESPONSIBLE OFFICIALS

THOMASTON-UPSON COUNTY BOARD OF EDUCATION PERTINENT VIEWS OF RESPONSIBLE OFFICIALS YEAR ENDED JUNE 30, 1995
EXPENDITURES/LIABILITIES/DISBURSEMENTS Unearned Per Diem Payments Financial Statements Nonmaterial Noncompliance Amount: $2,650.00 Audit Control Number 7451-93-09
I have discussed this questioned cost with the members of the Board of Education and they plan to reimburse the Board. Beginning July 1, 1995, we are keeping accurate records ofBoard members attendance at meetings and paying Board members only for meetings attended.
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Financial Statements Reportable Condition - Material Weakness Audit Control Number 7451-93-11
We concur with this recommendation. Due to current staffing limitations and budgetary considerations prohibiting the hiring of additional administrative staff, the Board has decided not to pursue the recording of general fixed assets on the financial statements.
GENERAL LEDGER Outstanding Loans Financial Statements Nonmaterial Noncompliance Audit Control Number 7451-93-14
We concur with this finding. We did have the same loan ($1,750,000) for the 1995-96 school year which was paid on December 28, 1995. We did have to borrow $350,000 for Capital Projects for 1996. Due to communication error on our part with the bank, the new loan was made December 28, 1995. We will correct this finding when the present loan is paid in full.
REVENUES/RECEIVABLES/RECEIPTS Failure to Levy Bond Millage Financial Statements Nonmaterial Noncompliance Audit Control Number 7451-95-01
We concur with this finding. Beginning with the 1996-97 school year a separate tax will be levied for bonds.

THOMASTON-UPSON COUNTY BOARD OF EDUCATION PERTINENT VIEWS OF RESPONSIBLE OFFICIALS YEAR ENDED JUNE 30, 1995
EMPLOYEE COMPENSATION Inadequate Leave Policy Financial Statements Nonmaterial Noncompliance Audit Control Number 7451-95-02
We concur with this finding. A new annual leave policy has been adopted.
EMPLOYEE COMPENSATION Inadequate Leave Records Financial Statements Nonmaterial Noncompliance Audit Control Number 7451-95-03
We concur with this finding. We now have in place a procedure to maintain leave records for all employees.
Note: The Thomaston-Upson County Board of Education has elected not to provide comments for inclusion in this report other than the above.