Audit report, Twiggs County Board of Education, Jeffersonville, Georgia, year ended June 30, 1995

GA A&:o .RI
E:2.b
TCfl ltl9Y-'1'5
STATE OF GEORGIA DEPARTMENT OF AUDITS
254 WASHINGTON STREET ATLANTA, GEORGIA 30334

AUDIT REPORT TWIGGS COUNTY BOARD OF EDUCATION
JEFFERSONVILLE, GEORGIA YEAR ENDED JUNE 30, 1995

TWIGGS COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS -

Page

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE

EXHIBITS

GENERAL PURPOSE FINANCIAL STATEMENTS

COMBINED STATEMENTS-OVERVIEW

A

COMBINED BALANCE SHEET

ALL FUND TYPES AND ACCOUNT GROUP

2

B

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

ALL GOVERNMENTAL FUND TYPES

3

C

STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES - BUDGET AND ACTUAL

(NON-GAAP BASIS)

GENERAL AND SPECIAL REVENUE FUNDS

4

D NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

5

ADDITIONAL FINANCIAL INFORMATION

COMBINING STATEMENTS

SPECIAL REVENUE FUND

E

COMBINING BALANCE SHEET

18

F

COMBINING STATEMENT OF REVENUES, EXPENDITURES

AND CHANGES IN FUND BALANCES

20

SCHEDULES

I SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE

22

2 CASH AND CASH EQUIVALENTS

23

3 ACCOUNTS RECEIVABLE

24

4 DEBT SERVICE REQUIREMENTS TO MATURITY

25

SCHEDULE OF REVENUE

5

STATE

26

6

LOCAL AND OTHER

27

TWIGGS COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS -

SECTION I

FINANCIAL

ADDITIONAL FINANCIAL INFORMATION

SCHEDULES

SCHEDULE OF EXPENDITURES BY OBJECT

7

GOVERNMENTAL FUND TYPES

28

8

LOTTERY PROGRAMS

29

ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS

GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS

9

OVERALL

31

10

BY PROGRAM

32

11 SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS

34

SECTION II
COMPLIANCE
COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS
SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS
SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS

SECTION III
INTERNAL CONTROL
REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS

TWIGGS COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS -
SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS

SECTION I FINANCIAL

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
March 1, 1996

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Superintendent and Members of the Twiggs County Board ofEducation
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE
Ladies and Gentlemen:
We have audited the general purpose financial statements (Exhibits A through D) of the Twiggs County Board of Education, as of and for the year ended June 30, 1995, as listed in the table of contents. These financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and the provisions of the Office of Management and Budget Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
As described in the notes to the general purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows:

95ARL-13*

* The general purpose financial statements of the Board did not contain a General Fixed Assets Account Group to account for property and equipment owned by the Board which should be included to conform to generally accepted accounting principles.
* School activity accounts maintained at the individual schools are not included in the general purpose financial statements. To conform to generally accepted accounting principles, these accounts should be included in the general purpose financial statements.
* The Board did not recognize as expenditures, in the year ended June 30, 1995, a portion of salaries and the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 1995. Also funds received, subsequent to June 30, 1995, from the Georgia Department ofEducation for the State's share of these unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the,similar expenditures and related revenues for contractual services completed prior to June 30, 1994, were improperly recorded in the year ended June 30, 1995. To conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed.
The aggregate effects on the general purpose financial statements of these variances or omissions have not been determined, but are believed to be material.
In our opinion, except for the effects on the general purpose financial statements of the matters referred to in the preceding paragraph, the general purpose financial statements present fairly, in all material respects, the financial position of the Twiggs County Board of Education as of June 30, 1995, and the results of its operations for the year then ended, in conformity with generally accepted accounting principles. In accordance with Government Auditing Standards, we have also issued a report dated March 1, 1996, on our consideration of the Board's internal control structure and a report dated March 1, 1996, on its compliance with laws and regulations.
Our audit was conducted for the purpose of forming an opinion on the general purpose financial statements of the Twiggs County Board of Education taken as a whole. The combining statements (Exhibits E and F) and the financial schedules (Schedules 1 through 11 which includes the Schedule of Federal Financial Assistance) are presented for purposes of additional analysis and are not a required part of the general purpose financial statements of the Twiggs County Board of Education. Such information has been subjected to the auditing procedures applied in the audit ofthe general purpose financial statements and, in our opinion, except for the effects of the matters referred to in the third paragraph, such information is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole.
95ARL-13*

A copy ofthis report has been filed as a permanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated Section 50-6-24.
Respectfully submitted,
~~~
Claude L. Vickers State Auditor
CLV:jy 95ARL-13*

TWIGGS COUNTY BOARD OF EDUCATION - 1-

JYil~~~ COUNTY OARD OF EDUCAIIQ!::l COMBINED BALANCE SHEET
AL~ Fb!NQ TYPES AND ACCOU!::jT QROUP
JU!::jE 30 1995

EXHIBIT"A"

~
Cash and cash Equivalents
Accounts Receivable
Inventories Food Donated Commodities Purchased Food
Amount Available in Debt Service Fund
Amount to be Provided in Future Years For Payment of Bond Debt

GOVERNMENTAL FUND TYPES

SPECIAL

DEBT

GENERAL

REVENUE

SERVICE

FUND

FUND

FUND

$

698,414.95 $

264,261.03 $

292,203.17

116,392.52

93,510.29

5,524.76

ACCOUNT GROUP GENERAL
LONG-TERM DEBT

TOTALS (Memorandum Onl~l JUNE 30, 1995 JUNE 30, 1994

$ 1,254,879.15 $ 936,238.64

215,427.57

232,365.62

13,909.15 12,603.27

13,909.15 12,603.27

8,786.87 7,535.31

$

297,727.93

297,727.93

293,612.97

1047272.07

1,047,272.07

1,106,387.03

Total Assets

$

814 807.47 $

384 283.74 $

297 727.93 $

1345000.00 $ 2 841 819.14 $ 2:584,926.44

LIABILITIES AND FUNQ EQUITY

UABILITIES

Accounts Payable

$

Salaries Payable

Expired Grant Balances Payable

Deferred Revenue

Unearned Lottery Funds

General Obligation Bonds Payable

Total Liabilities

$

Fb!NDEQUITY

Fund Balances

Reserved

For Bus Replacement Funds

$

For Continuation of Federal Programs

For Debt Service

For Expired Grant Balances/Questioned Costs

For Inventories

Food

Donated Commodities

Purchased Food

$ Unreserved
Undesignated

Total Fund Equity

$

250,807.34 $
250 807.34 $
4,674.00 $
92,676.00
97,350.00 $ 466 650.13 564 000.13 $

108,027.94 74,158.11 26,023.71 1,588.28
209798.04
1,852.79 $
431.27
13,909.15 12 603.27 28,796.48 $ 145,689.22 174 485.70 $

$ $
297,727.93
297,727.93 0.00
297 727.93

Total Liabilities and Fund Equity

$

814 807.47 $

384 283.74 $

297 727.93 $

$
1345000.00 1 345 000.00 $

358,835.28 $ 74,158.11 26,023.71
1,588.28 1,345,000.00
1,805,60538 $

314,538.67 71,306.95 2,692.04 4,359.62 1,588.28
1400000.00
1 794 485.56

$

4,674.00

1,852.79 $

2,989.30

297,727.93

293,612.97

93,107.27

92,676.00

13,909.15 12 603.27
$ 423,874.41 $
612 339.35
$ 1,036,213.76 $

8,786.87 7 535.31 405,600.45
384 840.43
790440.88

1345000.00 $ 2 841 819.14 $ 2 584 926.44

The not115 to the general purpose financial statements are an integral part of this statement.
2

TWIGGS COUNTY aQARD OF EQ!.!Ct,TION ~QMBINED STATEMENT OF RE~NUES, EXPENDITURES AND C~GES IN FUND BALANCES
ALL GO~RNMENTAL FUND TYPES
YEAR ENDED JUNE 30, 1995

EXHIBIT"B"

RmN!.!ES
State Funds Federal Funds Local and Other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Other Operations of Non-Instructional Services
Capital Outlay Debt Service
Principal Interest Paying Agent Fees
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER Flt:jANCING SOURCES {!,!SES}
Operating Transfers In Operating Transfers Out
Total Other Financing Sources (Uses)
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses
FUND BALANCE JULY 1
Food Inventory - Net Change in Period Donated Commodities Purchased Food

GENERAL FUND

SPECIAL REVENUE
FUND

DEBT SERVICE
FUND

TOTALS (Memorandum On~
YEAR ENDED
JUNE 30, 1995 JUNE 30, 1994

$ 5,390,831.11 $ 739,656.89

28,250.30

1,189,805.67

3,086,448.58

87,848.36 $

$ 8,505,529.99 $ 2,017,310.92 $

$ 164,989.96

6,130,488.00 $ 1,218,055.97 3,339,286.90

5,434,346.22 1,122,172.37 3,264,500.85

164,989.96 $ 10,687,830.87 $ 9,821,019.44

$ 4,844,944.85 $
283,006.39 272,873.02 230,217.99 181,592.64 491,281.35 123,221.61 1,046,007.44 550,184.54
21,230.52 112,365.38
30,301.50 135,411.64

842,981.91
115,162.58 53,841.14
88,617.19 4,509.75
10,538.53 13,195.31 35,606.31
57,030.37 742,868.53
4,382.74
$

$ 8,322,638.87 $ 1,968,734.36 $

$ 182,891.12 $

48,576.56 $

$ 5,687,926.76 $ 5,453,185.06

398,168.97 326,714.16 230,217.99 270,209.83 495,791.10 133,760.14 1,059,202.75 585,790.85
21,230.52 169,395.75 742,868.53
30,301.50 139,794.38

246,852.68 284,730.99 328,979.38 217,793.19 512,055.07 119,657.10 997,751.29 596,545.75
20,369.64 39,568.48 722,170.07 22,664.03 331,179.13

55,000.00 104,310.00
1,565.00

55,000.00 104,310.00
1,565.00

45,000.00 108,110.00
740.06

160,875.00 $ 10,452,248.23 $ 10,047,351.92

4,114.96 $

235,582.64 $ -226,332.48

$

$

-6,639.80

$

-6,639.80 $

6,639.80 6,639.80

$

6,639.80 $

-6,639.80

$

0.00 $

356.76 -356.76
0.00

$ 176,251.32 $

55,216.36 $

4,114.96 $

387,748.81

109,079.10

293,612.97

235,582.64 $ 790,440.88

-226,332.48 1,014,487.97

5,122.28 5,067.96

5,122.28 5,067.96

-108.84 2,394.23

FUND BALANCE JUNE 30

$ 564,000.13 $ 174,485.70 $ 297,727.93 $ 1,036,213.76 $

790,440.88

The notes to the general purpose financial statements are an integral part of this statement. -3-

TWIGGS COUNTY BOARD OF EDUCATION STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL - (NON-GAAP BASIS) GENERAL AND SPECIAL REVENUE FUNDS
YEAR ENDED JUNE 30, 1995

EXHIBIT"C"

GENERAL FUND

ACTUAL

(BUDGET

BUDGET

BASIS}

REVENUES

State Funds Federal Funds Local and Other Funds

$ 5,288,221.00 $
28,470.00 2,884,101.52

5,390,831.11 28,250.30
3,086,448.58

Total Revenues

$ 8,200,792.52 $ 8,505,529.99

EXPENDITURES

Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Other Operations of Non-Instructional Services
Capital Outlay

$ 4,883,645.89 $ 4,844,944.85

345,727.85 335,755.49 247,552.42 138,884.97 548,460.78 146,092.07 835,615.10 627,560.75
21,230.48 103,713.00

283,006.39 272,873.02 230,217.99 181,592.64 491,281.35 123,221.61 1,046,007.44 550,184.54
21,230.52 112,365.38

26,281.00 219,500.00

30,301.50 135,411.64

Total Expenditures

$ 8,480,019.80 $ 8,322,638.87

Excess of Revenues over (under) Expenditures

$ -279,227.28 $

182,891.12

OTHER FINANCING SOURCES (USES)

Other Sources Other Uses

$

0.00

$

-6,639.80

Total Other Financing Sources (Uses)

$

0.00 $

-6,639.80

Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses $ -279,227.28 $

176,251.32

FUND BALANCE JULY 1, 1994

402,283.98

387,748.81

SPECIAL REVENUE FUND

ACTUAL

(BUDGET

BUDGET

BASIS}

$ 630,865.00 $ 739,656.89

1,094,507.00 1,189,805.67

89,000.00

87,848.36

$ 1,814,372.00 $ 2,017,310.92

$ TTS,467.00 $ 842,981.91

166,896.00 42,865.00

115,162.58 53,841.14

88,996.00
5,640.00 1,200.00

88,617.19 4,509.75
10,538.53 13,195.31 35,606.31

79,808.00 651,500.00

57,030.37 742,868.53

4,382.74

$ 1,812,372.00 .$ 1,968,734.36

$

2,000.00 $

48,576.56

$

0.00 $

6,639.80

$

0.00 $

6,639.80

$

2,000.00 $

55,216.36

88,399.70

92,756.92

FUND BALANCE JUNE 30, 1995

$ 123,056.70 $

564,000.13

$

90,399.70 $ 147,973.28

The notes to the general purpose financial statements are an integral part of this statement. -4-

TWIGGS COUNTY BOARD OF EDUCATION

EXIDBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The Twiggs County Board ofEducation (Board) was established under the laws of the State of Georgia and operates under the guidance of a school board and Superintendent, both elected by the voters. With the exception ofthe departures from generally accepted accounting principles disclosed in these notes, the financial statements of the Board have been prepared in conformity with generally accepted accounting principles as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting standards.
The more significant of the Board's accounting policies are described below.
REPORTING ENTITY
In evaluating how to define the government unit for financial reporting purposes, management has considered the criteria set forth in GASB Codification of Governmental Accounting and Financial Reporting Standards, Section 2100, "Defining the Financial Reporting Entity". The primary government consists of all the organizations that compose the legal entity of the Twiggs County Board ofEducation.
Based upon the application of the above criteria, the Twiggs County Board of Education is determined to be the lowest level of government exercising oversight responsibility and control over all activities related to public education in Twiggs County, Georgia. The Board is not included in any other governmental "reporting entity" as defined by GASB Codification of Governmental Accounting and Financial Reporting Standards.
Board members were elected by the public and have decision making authority, the power to designate management, except for the Superintendent who was also elected, the ability to significantly influence operations, and primary accountability for fiscal matters. The Board determines the millage rate at which school taxes are levied and may incur bonded indebtedness with voter approval.
FUND ACCOUNTING
The Board uses funds and an account group to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities.
A fund is a separate accounting entity with a self-balancing set of accounts. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources.
General Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Board. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types.

- 5-

TWIGGS COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Although "school activity accounts" are maintained at the individual schools, neither the assets, liabilities and
fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in
these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the general purpose financial statements.
The general purpose financial statements account for all State, Federal, Local and Other Funds under control ofthe Board, in compliance with generally accepted accounting principles applicable to governmental units,
unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows:
GOVERNMENTAL FUND TYPES - are used to account for all or most of a Board's general activities. Governmental Fund Types include:
GENERAL FUND - the fund used to account for all financial resources of the Board except those required
to be accounted for in another fund. These transactions relate to resources obtained and used for services
provided by a board of education.
SPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. These funds are primarily received from the Georgia Department ofEducation and from the Federal government to accomplish specific objectives and are required to be accounted for separately. Also included are proceeds received from State, Federal, Local and Other sources for operations of the school food services fund. This fund could be accounted for as an enterprise fund; however, the Board chooses not to provide for depreciation, but to maintain the fund on a modified accrual basis and to report the fund as a special revenue fund under governmental fund types, which is acceptable under generally accepted accounting principles for governmental entities.
DEBT SERVICE FUND - the fund used to account for the accumulation ofresources for, and the payment of, general long-term principal, interest and paying agent fees.
ACCOUNT GROUP
GENERAL LONG-TERM DEBT ACCOUNT GROUP - used to account for general obligation bonds outstanding.
BASIS OF ACCOUNTING
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources.
- 6-

TWIGGS COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable resources, are reported in the General Long-Term Debt Account Group.

Governmental funds are accounted for using the modified accrual basis of accounting under which:

Revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount ofthe transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Those revenues considered susceptible to accrual are property taxes, intergovernmental grants and investment income. Property taxes are considered available if they are collected and remitted by the collecting agent to the Board within 60 days after fiscal year-end.

Expenditures are generally recognized when the related fund liability is incurred.

A departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share of these contracts. During fiscal year 1995, a substantial number of personnel of the Board were employed for a one hundred and ninety day period beginning in late August 1994 and ending in early June 1995. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 1994 and ending in August 1995. State grants to fund the State's share of these contracts were disbursed from the Georgia Department of Education to the Board in the same twelve months. As ofJune 30, 1995, compensation under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 1995, had not been made. Payments for these two months were made and recorded as expenditures by the Board subsequent to June 30, 1995. Also, the State's portion of the compensation paid in July and August 1995 was received and recorded as revenue in the fiscal year subsequent to June 30, 1995. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1994, were recorded in the year ended June 30, 1995. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed.

BUDGET

The Twiggs County Board of Education's budget is a complete financial plan for the Board's fiscal year and

is based upon estimates of expenditures together with probable funding sources. There is no statutory

prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is

prepared by fund, function and object. The legal level of budget control was established by the Board at the

aggregate level. The budget for governmental funds was prepared on a basis other than generally accepted

accounting principles.



- 7-

TWIGGS COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

The budget process begins when the Board's administration prepares a tentative budget for the Board's approval. After approval of this tentative budget by the Board, such budget is advertised at least once in a newspaper ofgeneral circulation in the locality. At the next regular meeting of the Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167, to the Georgia Department of Education. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year end.

The Statement ofRevenues, Expenditures and Changes in Fund Balances - Budget and Actual presents actual and budgeted data for the General Fund and Special Revenue Fund. To facilitate comparison with the budget, the following adjustments have been made to actual revenues, expenditures and fund balance as reflected on Exhibit "B" ofthis report:

Excess of Revenues and Other Sources of Financial Resources over (under) Expenditures and Other Financing Uses
Fund Balance July 1, 1994
Adjustments: Inventories July 1, 1994 Food Donated Commodities Purchased Foods
Fund Balance June 30, 1995 (Budget Basis)

Special Revenue
Fund
$ 55,216.36 109,079.10
-8,786.87 -7,535.31 $ 147,973.28

CASH AND CASH EQUIVALENTS

COMPOSITION OF DEPOSITS Cash and cash equivalents consist of deposits (including N.O.W. accounts) in authorized financial institutions. Georgia Laws authorize the Board to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations. The placement of proceeds from bond issues in certificates of deposit is limited to financial institutions located within this State.

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TWIGGS COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 1: SUM:MARY OF SIGNIFICANT ACCOUNTING POLICIES

RECEIVABLES

Receivables consist ofgrant reimbursements due from Federal, State or other grantors for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables.

PROPERTY TAXES

The Twiggs County Board of Commissioners fixed the property tax levy for the 1994 tax year (calendar year) on November 28, 1994 (levy date). Taxes were de on February 6, 1995. The lien date for property taxes was January 1, 1994. Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 1995 since their collection meets the criteria of GASB codification section P70.103. The Twiggs County Tax Commissioner bills and collects the property taxes for the Board of Education, withholds 2.5% of taxes collected as a fee for tax collection, and remits the balance of taxes collected to the Board.

Tax millage rates levied for the 1994 tax year (calendar year) for the Twiggs County Board of Education were as follows (a mill equals $1 per thousand dollars of assessed value):

School Operations School Bonds

18.33 mills ----2.Q mills

19.23 mills

INVENTORIES

FOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost. Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Purchased foods inventories are recorded as expenditures at the time of purchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute "available spendable resources" even though they are a component of net current assets.

- 9-

TWIGGS COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATE:MENTS

JUNE 30, 1995

Note 1: SUM:MARY OF SIGNIFICANT ACCOUNTING POLICIES
COMPENSATED ABSENCES
Compensated absences represent obligations of the Board relating to employees' rights to receive compensation for future absences based upon service already rendered. This obligation relates only to vesting accumulating leave in which payment is probable and can be reasonably estimated. No liability has been recorded in the individual funds for the current portion of this obligation as this amount is deemed immaterial to the general purpose financial statements.
Additionally, the dollar value of accumulated compensated absences at June 30, which will be payable from future resources has not been recorded in the General Long-Term Debt Account Group as this liability is also deemed to be immaterial to the fair presentation of these financial statements.
GENERAL OBLIGATION BONDS
The Board issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. General obligation bonds are direct obligations and pledge the full faith and credit of the government. The outstanding amount of these bonds is recorded in the General Long-Term Debt Account Group.
INTERFUND TRANSACTIONS
The Board has the following types of interfund transactions:
Reimbursements of expenditures initially made from a fund that are properly applicable to another fund, are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed.
Operating transfers are recorded for all interfund transactions other than reimbursements.
MEMORANDUM ONLY -TOTAL COLUMNS
Total columns on the general purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position or results of operations in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data.

- 10 -

TWIGGS COUNTY BOARD OF EDUCATION

EXIIlBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 2: DEPOSITS
COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee ofinsurance, or by collateral. The aggregate of the face value of such surety bond
and the market value of securities shall be equal to not less than 110 percent of the public funds being secured
after the deduction of the amount of deposit insurance. OCGA Section 45-8-11 provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts.
Acceptable security for deposits consists of any one of or any combination of the following:
( 1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia,
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,
(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia,
(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities ofthe State of Georgia,
(5) Bonds ofany public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use ofthe bonds for this purpose,
(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and
(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.
CATEGORIZATION OF DEPOSITS At June 30, 1995, the bank balances were $1,935,909.34. The amounts of the total bank balances are classified into three categories of credit risk:

- 11 -

TWIGGS COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 2: DEPOSITS

Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name.
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name.
Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Board's name.)

The Board's deposits are classified by risk category at June 30, 1995, as follows:
Risk Category 1 2 3 Total
Note 3: NON-MONETARY TRANSACTIONS

Bank Balance
$ 527,353.28 0.00
1,408,556.06
$ 1,935 909 34

The Board receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories

Note 4: RISK MANAGEMENT

The Board is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illnesses or injuries to employees; natural disaster; and unemployment compensation.

The Board has obtained commercial insurance for risk ofloss associated with torts, assets and natural disaster. The Board has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Board's insurance coverage in any of the past three years.

The Board has obtained commercial insurance for errors and omissions, however the policy excludes coverage for sexual harassment. The Board has not experienced any losses related to errors or omissions in the past three years.

The Board is self-insured with regard to unemployment compensation claims. The Board accounts for claims within the General Fund with expenditures and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated.

- 12 -

TWIGGS COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATE:rvIBNTS

JUNE 30, 1995

Note 4: RISK MANAGE:rvIBNT

Changes in the unemployment compensation claims liability during the last two fiscal years are as follows:

Beginning ofYear Liability

Claims and Changes in Estimates

Claims Paid

End ofYear Liability

1994 1995

$

0.00 $

500.00 $

500.00 $

0.00

$

0.00 $

2,659.00 $

2,659.00 $

0.00

The Board participates in the Georgia Education and Government Workers' Compensation Trust, a public entity risk pool organized on December 1, 1991 to develop, implement, and administer a program of workers' compensation self-insurance for its member organizations. The Board pays an annual premium to the Fund for its general insurance coverage. Additional insurance coverage is provided through an agreement by the Fund with the Continental Insurance Company to provide coverage for potential losses sustained by the Fund in excess of $250,000.00 loss per occurrence, up to $1,000,000.00.

Note 5: GENERAL LONG-TERM DEBT

The changes in General Long-Term Debt during the fiscal year ended June 30, 1995, were as follows:

Balance July I, 1994 Additions Deletions Balance June 30, 1995

General Obligation
Bonds
$1,400,000.00
0.00
55,000.00
$ 1345000 00

At June 30, 1995, payments due, by fiscal year which includes principal and interest for these items are as follows:

Fiscal Year Ended June 30
1996 1997 1998 1999 2000 2001 and thereafter
Total Principal and Interest

General Obligation
Bonds
$ 116,110.00 167,280.00 166,960.00 166,260.00 165,180.00
1,331,380.00
$ 211317000

- 13 -

TWIGGS COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 6: CONTINGENT LIABILITIES
Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Board believes that such disallowances, if any, will be immaterial to its overall financial position.
The Board is a defendant in a legal proceeding pertaining to matters incidental to the performance of routine Board operations. The ultimate disposition ofthis proceeding is not presently determinable, but is not believed to be material to the general purpose financial statements.
Note 7: ACCUMULATED EMPLOYEES' LEAVE
The Board's administrative staff and certain other full-time employees earn one and one-quarter days per month ofannual leave. Annual leave may be accumulated to a maximum of 45 days, and an amount based on unused leave, up to the maximum accumulation, is paid to employees at their current rate of pay upon retirement or termination of employment. See Note 1 - Compensated Absences
Note 8: RETIREMENT PLANS
TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)
TRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer public employee retirement system (PERS).
TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. A member is eligible for service retirement after 30 years of creditable service, regardless of age, or after 10 years of service and attainment of age 60. A member is eligible for early retirement after 25 years of creditable service and attainment of age 55, at a reduced benefit. Retirement benefits paid to members are equal to 2% of the average of the member's two consecutive highest paid years of service multiplied by the number of years of creditable service up to 40 years. The normal retirement pension is payable monthly for life. Options are available for distribution of the member's monthly pension at a reduced rate to a designated beneficiary on the member's death.
Retirement benefits also include death and disability benefits. A disabled member or surviving spouse is entitled to receive annually an amount equal to the member's service retirement benefit or disability retirement, whichever is greater. The death benefit is the amount that would be payable to the member's beneficiary had the member retired on the date of death on either a service retirement allowance or a disability retirement allowance, whichever is larger. The benefit is based on the member's creditable service (minimum of 10 years of service) and compensation up to the time of disability or death.

- 14 -

TWIGGS COUNTY BOARD OF EDUCATION

EXIIlBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 8: RETIREMENT PLANS

Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting ofemployer contributions occurs, but the member's contributions are refunded with interest.

The Board's payroll for employees covered by TRS for the year ended June 30, 1995, was $4,846,367.13 total payroll was $5,856,602.48.

TRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe Board who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The Board makes monthly employer contributions to TRS at rates adopted by the TRS Board ofTrustees in accordance with State statute and as advised by their independent actuary. For fiscal year 1995 that rate for employer contributions was 11.81%. The interest rate assumption (rate of return on investments) was 7.50%.

Total contributions made during fiscal year 1995 amounted to $814,674.80, of which $572,355.62 was made by the Board and $242,319.18 was made by employees. These contributions represented 11. 81 % (Board) and 5% (employees) of covered payroll.

TRS FUNDING STATUS AND PROGRESS The amount of the total pension benefit obligation is based on a standardized measurement established by Statement No. 5 ofthe Governmental Accounting Standards Board (GASB) that, with some exceptions, must be used by a PERS. The standardized measurement is the actuarial present value of credited projected benefits. This valuation method reflects the present value of estimated pension benefits that will be paid in future years as a result of employee services performed to date, and is adjusted for the effects of projected salary increases. A standardized measure ofthe pension benefit obligation was adopted by the GASB to enable readers of PERS financial statements to assess that PERS funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among other PERS and among other employers.

Total unfunded pension benefit obligation ofTRS as of June 30, 1994, was as follows:

Total pension benefit obligation

$15,313,743,000.00

Net assets available for benefits, at cost

14,254,785,000.00

Unfunded pension benefit obligation

$ 1,058.958.000.00

The measurement ofthe total pension benefit obligation is based on an actuarial valuation as of June 30, 1994. Net assets available to pay pension benefits were valued as of the same date. TRS does not make separate measurements of assets and pension benefit obligation for individual employers.

- 15 -

TWIGGS COUNTY BOARD OF EDUCATION

EXIIlBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 8: RETIREMENT PLANS
Total contributions from all employers to TRS for fiscal year ended June 30, 1995 were $565,117,811.00. The Board's contribution for the year ended June 30, 1995 of $572,355.62 was actuarially determined and represented .1013% oftotal contributions made by all participating employers.
Ten year historical trend information is presented in the 1995 TRS Component Unit Financial Report. This information is useful in assessing TRS's accumulation of sufficient assets to pay pension benefits as they become due.
PUBLIC SCHOOL EMPLOYEES RETIREMENT SYSTEM OF GEORGIA (PSERS)
PSERS PLAN DESCRIPTION Substantially all bus drivers, maintenance, custodial, and lunchroom personnel employed by local school systems are covered by the Public School Employees Retirement System of Georgia (PSERS). All employer's contributions are made by the State of Georgia in accordance with State statute.
PSERS provides in accordance with State statute service retirement, disability retirement and survivors benefits for its members. A member is eligible for normal service retirement after 10 years of service and attainment ofage 65. A member applying for service retirement with 10 years of service and retires between the ages of 60 and 65 receives a reduced benefit. Monthly retirement benefits paid to members are equal to $8.00 per month multiplied by the number ofyears of creditable service. Options are available for distribution of the member's monthly pension at a reduced rate to a designated beneficiary on the member's death.
Retirement provisions include death and disability benefits. Disability benefits are the same as if the employee had retired at age 65 as long as the employee has 15 or more years of creditable service. Death benefits are dependent upon the number ofyears of service. If there are less than ten years of service, a lump sum refund of the employee's contributions and interest are made to the beneficiary. If there are more than ten years of service, the beneficiary shall receive for life half of what the employee would have received upon retirement.
Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting ofemployer contributions occurs, but the member's contributions are refunded with interest.
There were 81 employees covered under PSERS for the year ended June 30, 1995.
PSERS CONTRIBUTIONS REQUIRED AND MADE Covered employees are required by State statute to contribute $4.00 a month for the nine month school year. Unlike TRS, the Board makes no contribution to PSERS. The State of Georgia is required by statute to make employer contributions actuarially determined and approved and certified by the PSERS' Board of Trustees. Total contributions from employees ofthe Board made during fiscal year 1995 amounted to $2,712.00. Total contribution for all school systems made by the State of Georgia to PSERS for fiscal year ended June 30, 1995, was $9,162,000.00.

- 16 -

TWIGGS COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 9: SURETY BONDS
The School Superintendent, Mr. Charles W. Keily, is bonded in the amount of $25,000.00 with the Insurance Company of North America, Philadelphia, Pennsylvania, their Bond No. K04312946, on which premium is paid through December 31, 1996.

- 17 -

TWIGGS COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30, 1995

ASSETS
Cash and Cash Equivalents
Accounts Receivable
Inventories Food Donated Commodities Purchased Food
Total Assets
LIABILITIES AND FUND EQUITY
LIABILITIES
Cash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable Deferred Revenue Unearned Lottery Funds
Total Liabilities
FUND EQUITY
Fund Balances Reserved For Continuation of Federal Programs For Expired Grant Balances/Questioned Costs For Inventories Food Donated Commodities Purchased Food
Unreserved Undesignated
Total Fund Equity
Total Liabilities and Fund Equity

SCHOOL FOOD
SERVICES FUND

AT-RISK SUMMER SCHOOL

STATE

LOTTERY

PRESCHOOL PROGRAMS

$ 163,550.75

$

0.00 $ 102,452.29

21,431.02 $ 6,316.27

13,909.15 12,603.27

$ 211,494.19 $ 6,316.27 $ _ _ _0_._00_$ 102,452.29

$ $ 7,992.60
32,146.03

5,299.85 170.34

$ 40,138.63 $ 5,470.19

$ n,666.32 23,197.69 1,588.28
$ 102,452.29

$ 13,909.15 12,603.27

$ 26,512.42

144,843.14 $

846.08 $

0.00 $

0.00

$ 171,355.56 $

846.08 $

0.00 $

0.00

$ 211,494.19 $

6,316.27 $ _ _ _ _o._oo_ $ 102,452.29

See notes to the general purpose financial statements.

-18-

EXHIBIT "E"

ELEMENTARY AND SECONDARY EDUCATION ACT

TITLE II-

CHAPTER 1

EISENHOWER

EDUCATION OF

CHAPTER2

MATHEMATICS

DEPRIVED

BLOCK GRANT - AND SCIENCE

CHILDREN FLOW THROUGH EDUCATION

INDIVIDUALS WITH

DISABILITIES EDUCATION ACT

TITLE VI, B

FLOW

PRESCHOOL

THROUGH

PROGRAM

TOTALS JUNE 30, 1995 JUNE 30, 1994

$

0.00 $

1,852.79 $

8,585.26 $

431.27 $

276,872.36 $

232,177.97

$

65,763.00

93,510.29

87,247.52

$

65,763.00 $ _ _ _ _ _o_.oo_ $

1,852.79 $

8,585.26 $

13,909.15 12,603.27

8,786.87 7,535.31

431.27 $

396,895.07 $

335,747.67

$

7,311.48

20,053.78

35,571.72

2,826.02

$

65,763.00

$

2,144.90

6,440.36

$

8,585.26

$

12,611.33 $

1,000.61

108,027.94

145,721.07

74,158.11

71,306.95

26,023.71

2,692.04

4,359.62

1,588.28

1,588.28

$

222,409.37 $

226,668.57

$

0.00 $

$

0.00 $

$

65,763.00 $

$

1,852.79

$

$ 0.00 0.00 $

1,852.79 0.00 $
1,852.79 $

$ 0.00 0.00 $

0.00 $

1,852.79 $

8,585.26 $

$ 431.27

1,852.79 $ 431.27

2,989.30

431.27 $ 0.00
431.27 $

13,909.15 12,603.27
28,796.48 $ 145,689.22 174,485.70 $

8,786.87 7,535.31
19,311.48 89,767.62 109,079.10

431.27 $

396,895.07 $

335,747.67

- 19 -

TWIGGS COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES
SPECIAL REVENUE FUND YEAR ENDED JUNE 30. 1995

REVENUES
State Funds Federal Funds Local and Other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Food Services Operation Capital Outlay
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES
Operating Transfers In
Excess of Revenues and Other Financing Sources over (under) Expenditures
FUND BALANCE JULY 1
Food Inventory - Net Change in Period Donated Commodities Purchased Food
FUND BALANCE JUNE 30

SCHOOL FOOD
SERVICES FUND

AT-RISK SUMMER SCHOOL

STATE

LOTTERY

PRESCHOOL PROGRAMS

$ 45.286.00 $ 664,809.69 87,848.36
$ 797,944.05 $

18,117.96 $ 18,117.96 $

17,528.00 $ 658,724.93 17,528.00 $ 658,724.93

$
$ 742,868.53 $ 742,868.53 $ $ 55,075.52 $

16,654.95
4,509.75 1,219.96
$
22,384.66 $ -4,266.70 $

$ 435,790.06

115,162.58 30,724.00

15,442.96

17,528.00

10,538.53 12,021.31 33,186.35
1,478.76

4,382.74

17,528.00 $ 658,727.29

0.00 $

-2.36

5,112.78

$ 55,075.52 $ 106,089.80

846.08 $

5,122.28 5,067.96

$ 171,355.56 $

846.08 $

0.00 $

2.36 0.00

----- 0.00 $

0.00

See notes to the general purpose financial statements.

-20-

EXHIBITF"

ELEMENTARY AND SECONDARY EDUCATION ACT

TITLE II

CHAPTER 1

EISENHOWER

EDUCATION OF

CHAPTER2

MATHEMATICS

DEPRIVED

BLOCK GRANT - AND SCIENCE

CHILDREN

FLOW THROUGH EDUCATION

INDIVIDUALS WITH

DISABILITIES EDUCATION ACT

TITLE VI, B

FLOW

PRESCHOOL

THROUGH

PROGRAM

TOTALS YEAR ENDED JUNE 30, 1995 JUNE 30, 1994

$

443,936.98 $

$

443,936.98 $

15,413.00 $ 15,413.00 $

8,830.00 $ 8,830.00 $

51,870.00 $ 51,870.00 $

$ 4,946.00

739,656.89 $ 1,189,805.67
87,848.36

596,259.11 1,122,172.37
97,511.48

4,946.00 $ 2,017,310.92 $ 1,815,942.96

$

324,603.09 $

13,174.34 66,961.94

1,174.00 38,023.61

$

443,936.98 $

$

0.00 $

$

0.00 $

$

0.00 $

15,373.32 $
39.68
15,413.00 $ 0.00 $

$
9,942.80 23.71

46,045.76 $ 6,148.90

1,200.00

9,966.51 $ -1,136.51 $

53,394.66 $ -1,524.66 $

4,514.73 $ 842,981.91 $

794,584.11

115,162.58 53,841.14
88,617.19 4,509.75
10,538.53 13,195.31 35,606.31 57,030.37 742,868.53
4,382.74

53,578.82 17,944.35 70,000.00 57,785.02
66,617.82 16,403.00 17,904.90 722,170.07
2,920.00

4,514.73 $ 1,968,734.36 $ 1,819,908.09

431.27 $

48,576.56 $

-3,965.13

0.00 $

-1,136.51 $ 2,989.30

1,524.66 0.00 $

o.oo $ _ _ _1_.a_5_2._1s_ $

0.00 $

6,639.80

356.76

431.27 $

55,216.36 $ 109,079.10

-3,608.37 110,402.08

5,122.28 5,067.96

-108.84 2,394.23

431.27 $ 174,485.70 $

109,079.10

- 21 -

lWIGGS COUNTY BOARD OF EDUCATION
SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE
YEAR ENDED JUNE 30 1995

SCHEDULE 1

FUNDING AGENCY PROGRAM/GRANT
Agriculture, U. S. Department of Through Georgia Department of Education
Food and Nutrition Program Child and Adult Care Food Program 1995 contract Food Services School Breakfast Program 1994 Grant 1995 Grant National School Lunch Program 1994 Grant 1995Grant Food Distribution Program (1)
Total U.S. Department of Agriculture
Education, U.S. Department of Through Georgia Department of Education Elementary and Secondary Education Act Chapter 1 Education of Deprived Children 1994 Regular 1995 Regular Chapter 2 Block Grant - Flow Through 1995 Regular Title II Eisenhower Mathematics and Science Education 1994 Regular 1995 Regular Individuals with Disabilities Education Act Title VI, B Flow Through 1994 Regular 1994 Carry-Over 1995 Regular Preschool Program 1994 Regular 1995 Regular Vocational Education - Basic Grants to States High School Program Basic Grant 1995 Grant
Total U.S. Department of Education

CFDA NUMBER

AWARDS
IN PERIOD

FEDERAL FUNDS RECEIVED IN PERIOD(NET OF REFUNDS}

FEDERAL REVENUE IN PERIOD

EXPENDITURES IN PERIOD

10.558 $

4,513.69 $

10.553 10.553
. 10.555
. 10.555
10.550
$

184,915.57
423,611.92 51,768.51
664,809.69 $

2,772.64 $

4,513.69

(2)

5,152.16 1TT,597.47
8,104.28 415,855.09 NIA
609,481.64 $

184,915.57
423,611.92 $ 51,768.51
664,809.69 $

(2)
691,100.02 (3) 51,768.51
742,868.53

84.010 84.010 $

$ 480,521.00

84.151

15,413.00

42,793.89 381,000.00 $

443,936.98 $

443,936.98

15,413.00

15,413.00

15,413.00

84.164 84.164

8,830.00

8,830.00

8,830.00

2,989.30 6,9TT.21

84.027 84.027 84.027
84.173 84.173

912.00 50,958.00
1,446.00 3,500.00

3,052.00 912.00
50,958.00
1,446.00 3,500.00

912.00 50,958.00
1,446.00 3,500.00

912.00 52,482.66 (3)
1,446.00 3,068.73

84.048 $

28,250.30 589,830.30 $

10,203.83 518,108.72 $

28,250.30 553,246.28 $

!4} 527,225.88

Total Federal Financial Assistance

$ 1,254,639.99 $

1,127,590.36 $ 1,218,055.97 $ 1,270,094.41

Major Programs are identified by an asterisk (") in front of the CFDA number.
(1) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the system during the current fiscal year.
(2) Expenditures for the School Breakfast Program and the Child and Adult Care Food Program were not maintained separately and are included in the 1995 National School Lunch Program.
(3) Expenditures for this program include State, and/or Local and Other Funds. Expenditures are not maintained by fund source.
(4) Expenditures on this program were not maintained by fund source.

See notes to the general purpose financial statements.

22

TWIGGS COUNTY BOARD OF EDUCATION CASH AND CASH EQUIVALENTS JUNE 30, 1995

SCHEDULE "2"

NONINTEREST BEARING ACCOUNTS
The Four County Bank, Allentown, Georgia
INTEREST BEARING ACCOUNTS
The Four County Bank, Allentown, Georgia
N.O.W. Accounts (Variable)
Peoples State Bank, Jeffersonville, Georgia
N.O.W. Account (2.75%)

$

3,134.87

$ 1,088,193.53

163,550.75

1,251,744.28

$ 1,254,879.15

See notes to the general purpose financial statements. - 23 -

TWIGGS COUNTY BOARD OF EDUCATION ACCOUNTS RECEIVABLE JUNE 30, 1995

SCHEDULE "3"

Central Georgia Mental Health Association Reimbursement for Van Repairs
Education, Georgia Department of Food Services Child and Adult Care Food Program School Breakfast Program National School Lunch Program Vocational Education Federal Funds Other State Programs At-Risk Summer School Program Tuition for the Multi-Handicapped Federal Programs ESEA - Chapter 1 Education of Deprived Children
Middle Georgia Regional Educational Service Agency Shared Services
Sale of Meals
Twiggs County Tax Commissioner County Wide Bond Tax County Wide School Tax

GOVERNMENTAL FUND TYPES

SPECIAL

DEBT

GENERAL

REVENUE

SERVICE

FUND

FUND

FUND

TOTAL

$

1,349.10

$

1,349.10

$ 18,046.47
3,156.50

1,741.05 7,318.10 7,756.83
6,316.27

65,763.00

1,741.05 7,318.10 7,756.83
18,046.47
6,316.27 3,156.50
65,763.00

1,833.33 92,007.12

4,615.04

$

5,524.76

1,833.33 4,615.04
5,524.76 92,007.12

$ 116,392.52 $

93,510.29 $

5,524.76 $ 215,427.57

See notes to the general purpose financial statements.

- 24 -

TWIGGS COUNTY BOARD OF EDUCATION DEBT SERVICE REQUIREMENTS TO MATURITY
JUNE 30, 1995

SCHEDULE "4"

PAYMENTS DUE IN FISCAL YEAR ENDING JUNE 30
1996 1997
1998
1999 2000
2001 2002 2003 2004
2005
2006 2007 2008

TOTAL DEBT SERVICE

1988 ISSUE

INTEREST (*)

PRINCIPAL

$

116,110.00 $

167,280.00

166,960.00

166,260.00

165,180.00

51,110.00 $ 97,280.00 91,960.00 86,260.00 80,180.00

65,000.00 70,000.00 75,000.00 80,000.00 85,000.00

163,720.00 166,880.00 164,280.00 166,300.00 167,560.00

73,720.00 66,880.00 59,280.00 51,300.00 42,560.00

90,000.00 100,000.00 105,000.00 115,000.00 125,000.00

168,060.00 167,800.00 166,780.00

33,060.00 22,800.00 11,780.00

135,000.00 145,000.00 155,000.00

$ 2,113,170.00 $

768,170.00 $ 1,345,000.00

(*) Interest due July 1, 1995, was paid prior to June 30, 1995 and has been excluded from this schedule.

CHANGES IN GENERAL LONG-TERM DEBT Bonds Payable at July 1, 1994 Bonds Retired During Period

1988 ISSUE $ 1,400,000.00
55,000.00

Bonds Payable at June 30, 1995

$ 1,345,000.00

MATURITY DATES Semi-Annual Interest Payment Dates Annual Debt Retirement Date

JUL 1 - JAN 1 JAN 1

See notes to the general purpose financial statements.

- 25 -

TWIGGS COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30, 1995

SCHEDULE "5"

AGENCY/FUNDING
GRANTS Education, Georgia Department of Quality Basic Education General and Career Education Programs Special Education Programs Remedial Education Program Media Center Programs Staff Development Programs Indirect Cost Pupil Transportation Regular Bus Replacement Middle School Incentive Special Instructional Assistance In-School Suspension Mid-term Adjustment School Counselors Grades 4 and 5 Superintendent Base Salary Local Fair Share Educational Equalization Funding Grant Food Services Other State Programs At-Risk Summer School Program Mentor Teacher Program Preschool Handicapped Program Tuition for the Multi-Handicapped Lottery Programs Algebra Classrooms Distant Learning Pre-Kindergarten Program .Safe Schools Grant

GOVERNMENTAL FUND TYPES

SPECIAL

GENERAL

REVENUE

FUND

FUND

TOTAL

$ 3,252,772.00
356,855.00 158,378.00 140,399.00
44,009.00 955,930.00
292,426.00 83,988.00
133,554.00 379,039.00
34,143.00 62,826.00 19,971.00 12,523.00 -844,547.00 268,781.00
$
1,380.00
38,404.11

$ 3,252,772.00
356,855.00 158,378.00 140,399.00
44,009.00 955,930.00

45,286.00

292,426.00 83,988.00
133,554.00 379,039.00
34,143.00 62,826.00 19,971.00 12,523.00 -844,547.00 268,781.00 45,286.00

18,117.96 17,528.00

18,117.96 1,380.00
17,528.00 38,404.11

359.62 8,400.00 625,605.31 24,360.00

359.62 8,400.00 625,605.31 24,360.00

$ 5,390,831.11 $

739,656.89 $ 6,130,488.00

See notes to the general purpose financial statements. - 26 -

TWIGGS COUNTY BOARD OF EDUCATION SCHEDULE OF LOCAL AND OTHER REVENUE
YEAR ENDED JUNE 30, 1995

SCHEDULE "6"

Taxes County Wide Bond Tax County Wide School Tax Railroad Car Tax Real Estate Transfer Tax
Other Fines and Fees Indirect Cost Special Revenue Fund Interest Earned Rents Royalties Sales Lunch and Breakfast School Assets Shared Service Contributions Other

GOVERNMENTAL FUND TYPES

SPECIAL

DEBT

GENERAL

REVENUE

SERVICE

FUND

FUND

FUND

TOTAL

$ 2,948,381.38 12,742.08 4,071.72

$ 156,419.18 $ 156,419.18 2,948,381.38 12,742.08 4,071.72

5,510.89

10,446.83 14,017.85 $ 25,890.15 21,500.00

2,977.06

15,532.98 18,333.34 10,021.36

84,871.30

8,570.78

5,510.89
10,446.83 25,565.69 25,890.15 21,500.00
84,871.30 15,532.98 18,333.34 10,021.36

$ 3,086,448.58 $ 87,848.36 $ 164,989.96 $ 3,339,286.90

See notes to the general purpose financial statements. - 27 -

TWIGGS COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT
GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30, 1995

SCHEDULE"?"

EXPENDITURES
Operating Costs Salaries Employee Benefits Travel of Employees Professional and Technical Services Compensation and Travel of Board Members Water, Sewer and Cleaning Services Repair and Maintenance Services Rents Property Services Insurance Communications Tuition Commodity Hauling Shared Services Other Purchased Services Supplies Energy Food Usage Books, Textbooks and Periodicals Dues and Fees Interest Expense Federal Indirect Costs Other Expenditures
Nonoperating Costs Land and Land Improvements Building and Building Improvements Equipment

GENERAL FUND

SPECIAL REVENUE
FUND

TOTAL

$ 4,962,348.62 $ 1,350,330.81 31,506.51 75,368.32 21,990.52 23,769.40 211,949.39 4,807.26 2,165.00 41,099.00 30,773.17 120,779.36
221,143.03 5,600.00
360,874.83 286,555.25
80,154.54 13,325.90 11,317.92
33,586.08

894,253.86 $ 231,011.44
27,220.03 26,708.31
1,527.50 21,094.29
2,179.00 5,082.93
3,404.79 17,528.00
2,664.10 272,439.99
10,365.95 337,734.99
1,088.11 4,834.10
10,446.83 6,818.15

5,856,602.48 1,581,342.25
58,726.54 102,076.63
21,990.52 25,296.90 233,043.68
4,807.26 2,165.00 43,278.00 35,856.10 120,779.36 3,404.79 238,671.03 8,264.10 633,314.82 296,921.20 337,734.99 81,242.65 18,160.00 11,317.92 10,446.83 40,404.23

5,747.99 129,663.65 297,782.32

4,382.74 87,949.25

10,130.73 129,663.65 385,731.57

Total Expenditures

$ 8,322,638.87 $ 1,968,734.36 $ 10,291,373.23

See notes to the general purpose financial statements. - 28 -

TWIGGS COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT
LOTTERY PROGRAMS YEAR ENDED JUNE 30. 1995

SCHEDULE '8'

EXPENDITURES
Operating Costs Salaries Employee Benefits Travel of Employees Profesional and Technical Services Insurance Communications Other Purchased Services Supplies Energy Books, Textbooks and Periodicals Dues and Fees Other Expenditures
Nonoperating Costs Land and Land Improvements Equipment

ALGEBRA CLASSROOMS

DISTANT LEARNING

PRE-KINDERGARTEN PROGRAM

SAFE SCHOOLS
GRANT

TOTAL

$

$

359.62 $

8,400.00

329,220.55 88,587.05 19,737.23 5,584.62
2,179.00 1,874.45 2,664.10 97,n1.8s s 10,365.95
827.71 1,990.00
217.69
4,382.74 60,202.37

$ 3,189.36

329,220.55 88,587.05 19,737.23
5,584.62 2,179.00 1,874.45 2,664.10 109,720.83 10,365.95
827.71 1,990.00
217.69

21,173.00

4,382.74 81,375.37

Total Expenditures

$

359.62 $

8,400.00 $

625,605.31 $

24,362.36 $ 658,727.29

See notes to the general purpose financial statements.

- 29 -

TWIGGS COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30, 1995

SCHEDULE "9"

Minimum Expenditure Requirements (Total Allotment) Expenditures on Combined Program Basis
Salaries Operations
Less: Expenditures for Media Center Programs in Excess of Total Media Allotment
Expenditures per Audit
Amount of Underexpenditure for Total Allotment

THIRTEEN WEIGHTED AND MEDIA CENTER
PROGRAMS

100% TEST FOR OPERATIONS PORTION OF THIRTEEN WEIGHTED PROGRAMS

$ 3,971,230.00 $

133,851.00

$ 4,128,039.07 427,815.74
$ 4,555,854.81

385,993.81

-89,818.99 $ 4,466,035.82

$

0.00 $ =======0.0=0

See notes to the general purpose financial statements. - 31 -

TWIGGS COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS BY PROGRAM
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS
YEAR ENDED JUNE 30 1995

GENERAL AND CARE;ER EDUCATION PROGRAMS Kindergarten (") Grades 1 3 (") Sob-Total - K-3 Grades 4 - 5 (") Grades 6 8 (") Grades 9 - 12 (*) High School Laboratories (") Vocational Education Laboratories (*) Total General and Career Education Programs
SPECIAL EDUCATION PROGRAMS Regular Programs Category I (") Category II (*) Category 111 (*) Category IV (*) Sub-Total - Regular Category V (Gifted) () Total Special Education Programs
REMEDIAL EDUCATION PROGRAM(*) Total Thirteen Weighted Programs
MEDIA CENTER PROGRAMS Salaries Operations Total Media Center Programs
Total Thirteen Weighted and Media Center Programs
STAFF DEVELOPMENT PROGRAMS Cost of Instruction Professional Development
Total Staff Development
cJ Identifies Thirteen Weighted Programs.

ALLOTMENTS FROM DEPARTMENT OF EDUCATION

REQUIRED

ORIGINAL

%

ORIGINAL

MID-TERM

$

308,281.00

$

277,452.90 $

898,057.00

808,251.30

$ 1,206,338.00 90 $ 1,085,704.20 $

415,014.00 90

373,512.60

768,521.00 90

691,668.90

420,108.00 90

378,097.20

208,255.00 90

187,429.50

234,536.00 90

211,082.40

$ 3.252,772.00

$ 2,927,494.80 $

0.00 0.00 0.00 0.00 0.00 0.00 62,826.00 0.00 62,826.00

$

324,722.00

$

292,249.80 $

0.00

$

324,722.00 90 $

292,249.80 $

32,133.00 90

28,919.70

$

356,855.00

$

321,169.50 $

$

158,378.00 90 $

142,540.20 $

$ 3,768,005.00

$ 3,391,204.50 $

0.00 0.00 0.00 0.00 62,826.00

$

110,053.00 90 $

99,047.'70 $

0.00

30,346.00 90

27,311.40

0.00

$

140,399.00

$

126,359.10 $

0.00

$ 3.908,404.00

$ 3,517,563.60 $

62,826.00

$

10,376.00

$

10,376.00 $

0.00

33,633.00

33,633.00

0.00

$

44,009.00 100 $

44,009.00 $

0.00

See notes to the general purpose financial statements.

- 32 -

SCHEDULE "10''

TOTAL REQUIRED

ACTUAL EXPENDITURES

SALARIES

OPERATIONS

TOTAL

AMOUNT OF UNDEREXPENDITURE
FOR REQUIRED ALLOTMENT

$

277,452.90 $

808,251.30

$ 1,085,704.20 $

373,512.60

691,668.90

378,097.20

250,255.50

211,082.40

$ 2,990,320.80 $

426,208.50 $ 917,164.74 1,343,373.24 $ 396,800.06 673,119.71 407,267.11 318,258.84 200,801.50 3,339,620.46 $

10,664.26 $ 13,534.26 24,198.52 $ 21,927.52 26,950.39 34,643.72 23,569.13 58,930.70 190,219.98 $

436,872.76 930,699.00 1,367,571.76 $ 418,727.58 700,070.10 441,910.83 341,827.97 259,732.20 3,529,840.44

0.00 0.00 0.00 0.00 0.00 0.00

$

292,249.80

$

$

292,249.80 $

28,919.70

$

321,169.50 $

$

142,540.20 $

$ 3,454,030.50 $

0.00 $ 55,285.95 195,693.74 33,246.38
284,226.07 $
43,855.49
328,081.56 $
271,940.99 $
3,939,643.01 $

646.90 $ 54,837.13 113,046.45 20,011.57
188,542.05 $
2,540.04
191,082.09 $
4,691.74 $
385,993.81 $

646.90 110,123.08 308,740.19 53,257.95
472,768.12
46,395.53
519,163.65
276,632.73
4,325,636.82

0.00 0.00
0.00

$

99,047.70 $

27,311.40

$

126,359.10 $

188,396.06 $
188,396.06 $

$ 41,821.93
41.821.93 $

188,396.06 41,821.93
230,217.99

0.00 0.00

$ 3,580,389.60 $

4,128,039.07 $

427,815.74 $ 4,555,854.81 $

0.00

$

10,376.00

33,633.00

s _ _ _44..,,009__,._oo_

$

10,409.41 $

10,409.41

34,957.00

34.957.00

$

45.366.41 $

45,366.41 s _ _ _ _ _ _o_.oo_

- 33 -

TWIGGS COUNTY BOARD OF EDUCATION SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS
YEAR ENDED JUNE 30. 1995

SCHEDULE "11"

BOARD MEMBER ADDRESS
Mrs. Eunice Sinclair, Chairperson (*) P. 0. Box24 Jeffersonville, Georgia 31044
Mrs. Belinda Johnson (*) Route 19, Box 889 Macon, Georgia 31201
Mr. Earnest W. Lewis(*) P.O.Box138 Jeffersonville, Georgia 31044
Mrs. Johnny N. Moore (*) Route4 Cochran, Georgia 31014
Mr. Billy Ray Nobles Route 1 Jeffersonville, Georgia 31044
Mrs. Ethel Stanley (*) Route 1, Box 322 Dry Branch, Georgia 31020

COMPENSATION

TRAVEL

$

3,300.00 $

904.12

3,600.00

492.50

3,600.00

284.00

3,600.00

509.90

2,100.00

3,600.00

(*) Denotes Board Members Serving as of June 30, 1995

$

19,800.00 $ ====2=,1=90=.5=2

See notes to the general purpose financial statements.

- 34 -

SECTION II COMPLIANCE

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
March 1, 1996

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Superintendent and Members of the Twiggs County Board ofEducation
COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Ladies and Gentlemen:
We have audited the general purpose financial statements of the Twiggs County Board of Education as of and for the year ended June 30, 1995, and have issued our report thereon dated March 1, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.
We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement.
Compliance with laws, regulations, contracts, and grants applicable to Twiggs County Board of Education is the responsibility of the Board's management. As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatement, we performed tests of the Board's compliance with certain provisions oflaws, regulations, contracts, and grants. However, the objective of our audit of the financial statements was not to provide an opinion on overall compliance with such provisions. Accordingly, we do not express such an opinion.
The results of our tests disclosed no instances of noncompliance that are required to be reported herein under Government Auditing Standards.

95CRL-10

This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,

CLV:jy 95CRL-10

Claude L. Vickers State Auditor

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
March 1, 1996

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Superintendent and Members of the Twiggs County Board ofEducation

SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS

Ladies and Gentlemen:

We have audited the general purpose financial statements of the Twiggs County Board of Education as of and for the year ended June 30, 1995, and have issued our report thereon dated March 1, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

We have applied procedures to test the Board's compliance with the following requirements applicable to each ofits Federal financial assistance programs, which are listed in the Schedule of Federal Financial Assistance, for the year ended June 30, 1995:

( 1) Political Activity

(5) Allowable Costs/Cost Principles

(2) Civil Rights

(6) Audit Follow-Up/Resolution

(3) Cash Management

(7) Administrative Requirements

(4) Federal Financial Reports

Our procedures were limited to the applicable procedures described in the Office of Management and Budget's "Compliance Supplement for Single Audits of State and Local Governments" and other additional procedures as deemed necessary. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Board's compliance with the requirements listed in the preceding paragraph. Accordingly, we do not express such an opinion.

95CRL-70

Material instances of noncompliance consist of failures to follow the general requirements that caused us to conclude that the misstatements resulting from those failures are material to the Federal financial assistance programs. The results of our tests of compliance disclosed a material instance of noncompliance that is described in the Schedule of Findings and Improper or Questioned Costs.
We considered this material instance ofnoncompliance in forming our opinion on whether the Twiggs County Board of Education general purpose financial statements are presented fairly, in all material respects, in conformity with generally accepted accounting principles, and this report does not affect our report dated March I, 1996, on those financial statements.
Except as described above, the results of our procedures to determine compliance indicate that, with respect to the items tested, the Twiggs County Board of Education, complied, in all material respects, with the requirements listed in the second paragraph of this report, and with respect to items not tested, nothing came to our attention that caused us to believe that the Board had not complied, in all material respects with those requirements. Additionally, the results of our procedures disclosed immaterial instances of noncompliance with those requirements which are also described in the Schedule of Findings and Improper or Questioned Costs.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
Cl~
Claude L. Vickers State Auditor
CLV:jy 95CRL-70

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
March 1, 1996

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Superintendent and Members of the Twiggs County Board ofEducation

SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS

Ladies and Gentlemen:

We have audited the general purpose financial statements ofthe Twiggs County Board of Education as of and for the year ended June 30, 1995, and have issued our report thereon dated March 1, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

We have also audited the Board's compliance with the requirements governing:

(1) Types of Services Allowed or Unallowed

(5) Applicable Special Tests and Provisions

(2) Eligibility
(3) Matching, Level of Effort, and/or Earmarking

(6) Other Requirement Claims for Advances and Reimbursements

(4) Reporting

These requirements are applicable to the major Federal financial assistance programs, which are identified in the Schedule of Federal Financial Assistance, for the year ended June 30, 1995. The management of the Twiggs County Board Note 8: RETIREMENT PLANS of Education is responsible for the Board's compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit.

95CRL-90

We conducted our audit of compliance in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and Office of Management and Budget (0MB) Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above occurred. An audit includes examining, on a test basis, evidence about the Board's compliance with those requirements. We believe that our audit provides a reasonable basis for our opinion.
The results of our audit procedures disclosed an immaterial instance of noncompliance with the requirements referred to above which is described in the Schedule of Findings and Improper or Questioned Costs. We considered this instance of noncompliance in forming our opinion on compliance, which is expressed in the following paragraph.
In our opinion, the Twiggs County Board of Education complied, in all material respects, with the requirements as disclosed in the second paragraph that are applicable to its major Federal financial assistance programs for the year ended June 30, 1995.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,

CLV:jy 95CRL-90

Claude L. Vickers State Auditor

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
March 1, 1996

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Superintendent and Members of the Twiggs County Board ofEducation

SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS

Ladies and Gentlemen:

We have audited the general purpose financial statements of the Twiggs County Board of Education as of and for the year ended June 30, 1995, and have issued our report thereon dated March 1, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

In connection with our audit ofthe fiscal year 1995 general purpose financial statements of the Twiggs County Board of Education and with our consideration of the Board's control structure used to administer Federal financial assistance programs, as required by Office of Management and Budget (0MB) Circular A-128, "Audits of State and Local Governments", we selected certain transactions applicable to certain nonmajor Federal financial assistance programs for the year ended June 30, 1995. As required by 0MB Circular A-128, we have performed auditing procedures on the selected transactions to test compliance with the requirements govemmg:

(1) Types of Services Allowed or Unallowed

(2) Eligibility

Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Board's compliance with these requirements. Accordingly, we do not express such an opinion.

With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the Twiggs County Board of Education had not complied, in all material respects, with those requirements.

95CRL-120

This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
t:l'~
Claude L. Vickers State Auditor
CLV:jy 95CRL-120

SECTION III INTERNAL CONTROL

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
March 1, 1996

Honorable Zell Miller, Governor Members of the General Assembly Members of the State Board ofEducation
and Superintendent and Members of the Twiggs County Board ofEducation
REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Ladies and Gentlemen:
We have audited the general purpose financial statements of the Twiggs County Board of Education as of and for the year ended June 30, 1995, and have issued our report thereon dated March 1, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.
We conducted our audit in accordance with generally accepted auditing standards, and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement.
The management ofthe Twiggs County Board ofEducation is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation ofgeneral purpose financial statements in accordance with generally accepted accounting principles. Because ofinherent limitations in any internal control structure, errors or irregularities may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate.
95ICL-3

In planning and performing our audit ofthe general purpose financial statements of the Twiggs County Board ofEducation for the year ended June 30, 1995, we obtained an understanding of the internal control structure. With respect to the internal control structure, we obtained an understanding of the design of relevant policies and procedures and whether they have been placed in operation, and we assessed control risk in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide an opinion on the internal control structure. Accordingly, we do not express such an opinion.

We noted certain matters involving the internal control structure and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control structure that, in our judgment, could adversely affect the entity's ability to record, process, summarize, and report financial data consistent with the assertions of management in the general purpose financial statements.

As described in the Schedule ofFindings and Improper or Questioned Costs, reportable conditions were noted in the following control categories:

(1) Accounting Controls (Overall)

(2) General Fixed Assets

A material weakness is a reportable condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions.

Our consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe that both of reportable conditions disclosed above are also considered to be material weaknesses.

These conditions were considered in determining the nature, timing, and extent of the procedures to be performed in our audit of the Twiggs County Board of Education's financial statements and this report does not affect our report thereon dated March 1, 1996.

This report is intended for the information of management, the Federal cognizant audit agency and other Federal granter agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.

Respectfully submitted,
~~
Claude L. Vickers State Auditor

CLV:jy 95ICL-3

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
March 1, 1996

Honorable Zell Miller, Governor Members of the General Assembly Members of the State Board ofEducation
and Superintendent and Members ofthe Twiggs County Board of Education
SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS
Ladies and Gentlemen:
We have audited the general purpose financial statements of the Twiggs County Board of Education as of and for the year ended June 30, 1995, and have issued our report thereon dated March 1, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. We have also audited the Board's compliance with requirements applicable to major Federal financial assistance programs and have issued our opinion thereon dated March 1, 1996.
We conducted our audit in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and the provisions of Office of Management and Budget (0MB) Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement and about whether the Twiggs County Board of Education complied with laws and regulations, noncompliance with which would be material to a major Federal financial assistance program.
In planning and performing our audit for the year ended June 30, 1995, we considered the Board's internal control structure in order to determine our auditing procedures for the purpose of expressing our opinions on the Board's general purpose financial statements and on its compliance with requirements applicable to major Federal financial assistance programs and to report on the internal control structure in accordance with 0MB Circular A-128. This report addresses our consideration of internal control structure policies and procedures relevant to compliance with requirements applicable to Federal financial assistance programs. We have addressed internal control structure policies and procedures relevant to our audit of the general purpose financial statements in a separate report dated March 1, 1996.
95ICL-7

The management of the Twiggs County Board of Education is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that, assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles, and that Federal financial assistance programs are managed in compliance with applicable laws and regulations. Because of inherent limitations in any internal control structure, errors, irregularities, or instances of noncompliance may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate.

For the purpose of this report, we have classified the significant internal control structure policies and procedures used in administering Federal financial assistance programs in the following control categories:

GENERAL REQUIREMENTS

SPECIFIC REQUIREMENTS

(1) Political Activity (2) Civil Rights (3) Cash Management (4) Federal Financial Reports

(1) Types of Services Allowed or Unallowed
(2) Eligibility
(3) Matching, Level of Effort, and/or Earmarking

(5) Allowable Costs/Cost Principles

(4) Reporting

(6) Audit Follow-Up/Resolution (7) Administrative Requirements

(5) Applicable Special Tests and Provisions
(6) Other Requirement Claims for Advances and Reimbursements

For all of the internal control structure categories listed above, we obtained an understanding of the design of relevant policies and procedures and determined whether they have been placed in operation, and we assessed control risk.

During the year ended June 30, 1995, the Twiggs County Board of Education expended 71 % of its total Federal financial assistance under major Federal financial assistance programs.

We performed tests of controls, as required by 0MB Circular A-128, to evaluate the effectiveness of the design and operation of internal control structure policies and procedures that we considered relevant to preventing or detecting material noncompliance with general requirements and specific requirements as

95ICL-7

described above that are applicable to each of the Board's major Federal financial assistance programs, which are identified in the Schedule ofFederal Financial Assistance. Our procedures were less in scope than would be necessary to render an opinion on these internal control structure policies and procedures. Accordingly, we do not express such an opinion.
We noted certain matters involving the internal control structure and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control structure that, in our judgment, could adversely affect the Board's ability to administer Federal financial assistance programs in accordance with applicable laws and regulations.
As described in the Schedule ofFindings and Improper or Questioned Costs, reportable conditions were noted in the following control category:
Administrative Requirements
A material weakness is a reportable condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that noncompliance with laws and regulations that would be material to a Federal financial assistance program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions.
Our consideration of the internal control structure policies and procedures used in administering Federal financial assistance would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe that the reportable conditions described above are also considered to be material weaknesses.
These conditions were considered in determining the nature, timing, and extent of the procedures to be performed in our audit of the Twiggs County Board of Education's compliance with requirements applicable to its major Federal financial assistance programs for the year ended June 30, 1995, and this report does not affect our report thereon dated March 1, 1996.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies and should not be used for any other purpose. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
~~
Claude L. Vickers State Auditor
CLV:jy 95ICL-7

SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS

TWIGGS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30, 1995
PRIOR YEAR
AUDIT FOLLOW-UP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Amount: $25,374.28 Audit Control Number 7431-93-04
The audit report for the year ended June 30, 1993, disclosed that the Board had an underexpenditure of Quality Basic Education (QBE) funds of $25,374.28 for the salaries portion of the Special Education Programs. For the year under review, no adjustment was made to the Board's local fair share by the Georgia Department ofEducation to refund this underexpenditure as required. The underexpenditure of $25,374.28 should be returned to the Georgia Department ofEducation through an increase in the Board's local fair share for QBE programs in a subsequent fiscal year.
AUDIT FOLLOW-UP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Amount: $67,301.72 Audit Control Number 7431-94-01
The audit report for the year ended June 30, 1994, reported that the Board had an underexpenditure of Quality Basic Education (QBE) funds of$67,301. 72 for the salaries portion of the Special Education Programs. For the year under review, no adjustment was made to the Board's local fair share by the Georgia Department of Education to refund this underexpenditure as required. The underexpenditure of $67,301.72 should be returned to the Georgia Department ofEducation through an increase in the Board's local fair share for QBE programs in a subsequent fiscal period.
AUDIT FOLLOW-UP/RESOLUTION Unearned Lottery Funds Financial Statements Amount: $1,588.28 Audit Control Number 7431-94-03
The audit report for the year ended June 30, 1994, reflected unearned lottery funds of $1,588.28 for the PreKindergarten Lottery Program, which should be refunded to the Georgia Department of Education. This balance had not been refunded to the Georgia Department of Education at June 30, 1995. The Board should refund this unearned lottery fund balance to the Georgia Department of Education, as required.

TWIGGS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30, 1995
PRIOR YEAR
AUDIT FOLLOW-UP/RESOLUTION Audit Distribution Requirements Federal Financial Assistance Finding Resolved Audit Control Number 7431-94-05
The audit report for the year ended June 30, 1994, reported that the Board failed to submit a copy of the 1993 audit report to the Twiggs County Department of Family and Children Services. During the year under review, the Board submitted copies of the 1993 and 1994 fiscal year audit reports to all grantors agencies as required.
PRIOR YEAR/CURRENT YEAR
ACCOUNTING CONTROLS (OVERALL) - Financial Statements ADMINISTRATIVE REQUIREMENTS - Federal Financial Assistance Inadequate Separation ofDuties Reportable Condition - Material Weakness Audit Control Number 7431-93-01
The audit report for the year ended June 30, 1994, stated that the Board did not provide for adequate separation of employee duties in the performance of accounting functions and related procedures for all funds. For the year under review, no improvement was noted. This deficiency was a result of management not assigning employee duties in a manner to adequately safeguard assets and/or promote efficiency and accuracy in key accounting functions. The management of the Board should formulate and implement changes in personnel to achieve an adequate system of internal control of key accounting functions.
Note: All Federal financial assistance programs listed in the Schedule of Federal Financial Assistance, Schedule "l" of this report are affected by this finding.
GENERAL LEDGER Outstanding Loan Financial Statements Nonmaterial Noncompliance Audit Control Number 7431-93-02
The audit report for the year ended June 30, 1994, disclosed that the General Fund had a loan outstanding at December 31, 1993. On December 31, 1994, the General Fund again had loans outstanding in the amount of $645,000.00.

TWIGGS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30, 1995
PRIOR YEAR/CURRENT YEAR
GENERAL LEDGER Outstanding Loan Financial Statements Nonmaterial Noncompliance Audit Control Number 7431-93-02
Article IX, Section V, Paragraph V of the Constitution of the State of Georgia provides, in part, as follows:
"The governing authority of any county, municipality or other political subdivision of this state may incur debt by obtaining temporary loans in each year to pay expenses.... Such loans shall be payable on or before December 31 of the calendar year in which such loan is made...".
This condition occurred because the Board's management disregarded the requirements of the Constitution of the State of Georgia. Repayment of loans should be made in conformity with Article IX, Section V, Paragraph V of the Constitution of the State of Georgia.
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Financial Statements Reportable Condition - Material Weakness Audit Control Number 7431-93-03
The audit report for the year ended June 30, 1994, noted that the management of the Twiggs County Board ofEducation had chosen not to maintain a system wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. In the year under review, the Board did not establish a General Fixed Assets Account Group within the formal accounting records. This condition results in the general purpose financial statements of the Board being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Board to establish accounting controls and procedures to provide for maintenance of a General Fixed Assets Account Group. These subsidiary records should include an inventory ofland, buildings and equipment owned by the Board and should include, but may not be limited to, date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group.

TWIGGS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30, 1995

PRIOR YEAR/CURRENT YEAR

REPORTING Failure to File Lottery Completion Reports Financial Statements Finding Resolved Audit Control Number 7431-94-02

The audit report for the year ended June 30, 1994, reported that the Board failed to submit final completion reports as required by the Georgia Department of Education for five of the Lottery Programs. For the year under review, the Board again failed to file the final completion reports for these programs. However, subsequent to June 30, 1995, the Board submitted the completion reports to the Georgia Department of Education as required.

FEDERAL FINANCIAL REPORTS Delinquent Completion Reports Federal Financial Assistance Nonmaterial Noncompliance Audit Control Number 7431-94-04

The audit report for the year ended June 30, 1994, stated that the Board failed to file final completion reports by the required date for several Federal programs in accordance with regulations established by the Georgia Department of Education. For the year under review, it was again noted that final completion reports were not filed by the required dates for the following programs:

Due Date

Date Filed

Elementary and Secondary Education Act

Chapter I

Education of Deprived Children (CFDA 84.010)

1995 Regular

September 30, 1995

November 20, 1995

Individuals with Disabilities Education Act Title VI, B Flow Through (CFDA 84.027) 1994 Carry-Over 1995 Regular Preschool Program (CFDA 84.173) 1994 Carry-Over 1995 Regular

July 31, 1995 September 30, 1995
July 31, 1995 September 30, 1995

January 12, 1996 January 12, 1996
January 12, 1996 January 12, 1996

These instances of noncompliance occurred because of management's failure to adequately monitor the Federal programs mentioned above. Procedures should be implemented to ensure that final completion reports are filed in a timely manner.

TWIGGS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30, 1995

CURRENT YEAR

EXPENDITURES/LIABILITIES/DISBURSEMENTS Delinquent Completion Reports Financial Statements Nonmaterial Noncompliance Audit Control Number 7431-95-01

For the year under review, the Board failed to file final completion reports by the required dates, in accordance with regulations established by the Georgia Department ofEducation for the following State programs:

Due Date

Date Filed

State Preschool Handicapped Program

July 31, 1995

January 12, 1996

Lottery Program Pre-Kindergarten Program

July 31, 1995

February 9, 1996

At-Risk Summer School Program

July 31, 1995

Not Filed

These instances ofnoncompliance occurred because of management's failure to adequately monitor the State programs mentioned above. Procedures should be implemented to ensure that final completion reports are filed in a timely manner, as required.

FEDERAL FINANCIAL REPORTS Expired Grant Balance/Questioned Cost Federal Financial Assistance Nonmajor Program Nonmaterial Noncompliance Amount: $431.27 Audit Control Number 7431-95-02

The project completion report for the Individuals with Disabilities Education Act - Title VI, B - Preschool Program (CFDA 84.173), 1995 Regular Project, submitted by the Board reported expenditures for this project of$3,500.00. Actual expenditures for this project were $3,068.73. As a result, an unexpended grant balance in the amount of $431.27 remained on hand at June 30, 1995. The unexpended grant balance occurred because the Board reported budgeted expenditures instead of actual expenditures on the project completion report. Instructions pertaining to project completion reports require that only actual expenditures be reported to the Georgia Department of Education. Procedures should be implemented to ensure that only actual expenditures, supported by the accounting records, are reported on completion reports. The Board should submit an amended completion report for this project and the $431.27 should be refunded to the Georgia Department ofEducation.

TWIGGS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30, 1995
CURRENT YEAR
ADMINISTRATIVE REQUIREMENTS Inadequate Inventory Records Federal Financial Assistance Major Program Reportable Condition - Material Weakness Material Noncompliance Audit Control Number 7431-95-03
Property management records maintained by the Board for the National School Lunch Program (CFDA 10.555) were incomplete and failed to meet property management standards as set forth in Chapter 41, of the Financial Management for Georgia Local Units of Administration (FMGLUA). The inventory records as presented for audit did not contain the following elements: additions for purchases made in the period under review, acquisition dates and acquisition cost of equipment, and details regarding deletions of equipment inventory. This condition occurred because management disregarded the provisions of FMGLUA. An inventory system should be implemented that provides for the identification of all equipment purchased as outlined in Chapter 41, of the FMGLUA. Perpetual records should include historical information regarding additions and deletions made to the equipment inventory during each fiscal year (when applicable), including acquisition date, acquisition cost and deletions. Periodic physical inventory counts should be performed and reconciled to the property records to ensure the accuracy of inventory records.
ELIGIBILITY Free and Reduced Price Meal Applications Federal Financial Assistance Major/Nonmajor Program Nonmaterial Noncompliance Amount: $86.30 Audit Control Number 7431-95-04
A review of applications for free and reduced price meals was performed at Danville Elementary lunchroom for the National School Lunch and School Breakfast Programs (CFDA 10.555 and 10.553). An application that did not meet applicable compliance and eligibility requirements was questioned. This questioned cost resulted from an omission in the completion of the application. The amount of overreimbursement that was attributable to this questioned application is shown by category of exception as follows:

TWIGGS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30, 1995

CURRENT YEAR

ELIGIBILITY Free and Reduced Price Meal Applications Federal Financial Assistance Major/Nonmajor Program Nonmaterial Noncompliance Amount: $86.30 Audit Control Number 7431-95-04

National School Lunch
Program

School Breakfast
Program

Application approved for free meals but income amounts indicated on the application met the required income levels for reduced-price meals

$ 38.00

$ 48.30

The Board should implement procedures to ensure that applications contain all information as required. The Georgia Department of Education should review this matter to determine the amount of refund to be made.

Note: The Twiggs County Board of Education was provided an opportunity to include pertinent comments from the Board's management concerning these audit findings, conclusions and recommendations. The Board has elected not to provide comments for inclusion in this report.