STATE OF GEORGIA DEPARTMENT OF AUDITS
254 WASHINGTON STREET
ATLANTA, GEORGIA 30334

AUDIT REPORT THOMAS COUNTY BOARD OF EDUCATION
THOMASVILLE, GEORGIA YEAR ENDED JUNE 30, 1994

THOMAS COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS -

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE

EXHIBITS

GENERAL PURPOSE FINANCIAL STATEMENTS

COMBINED STATEMENTS - OVERVIEW

A

COMBINED BALANCE SHEET

ALL FUND TYPES AND ACCOUNT GROUP

2

B

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

GOVERNMENTAL FUND TYPES

AND EXPENDABLE TRUST FUND

4

C

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES - ACTUAL AND BUDGET

GOVERNMENTAL FUND TYPES

6

D NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

7

ADDITIONAL FINANCIAL INFORMATION

COMBINING STATEMENTS

SPECIAL REVENUE FUND

E

COMBINING BALANCE SHEET

20

F

COMBINING STATEMENT OF REVENUES, EXPENDITURES

AND CHANGES IN FUND BALANCES

22

CAPITAL PROJECTS FUND

G

COMBINING BALANCE SHEET

24

H

COMBINING STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

25

SCHEDULES

I SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE

26

2 ANALYSIS OF CASH AND CASH EQUIVALENTS

28

3 INVESTMENTS

29

4 ACCOUNTS RECEIVABLE

30

THOMAS COUNTY BOARD OF EDUCATION -TABLE OF CONTENTS-

SECTION I

FINANCIAL

ADDITIONAL FINANCIAL INFORMATION

SCHEDULES

SCHEDULE OF REVENUE

5

STATE FUNDS

31

6

LOCAL AND OTHER FUNDS

32

SCHEDULE OF EXPENDITURES BY OBJECT

7

GOVERNMENTAL FUND TYPES

33

8

LOTTERY PROGRAMS

34

9

FIDUCIARY FUND TYPE

EXPENDABLE TRUST FUND

36

ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS

GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS

IO

OVERALL

37

11

BY PROGRAM

38

12 SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS

40

SECTION II
COMPLIANCE
COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS
SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS
SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS

THOMAS COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS -
SECTION III INTERNAL CONTROL REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS
SECTIONN FINDINGS AND IMPROPER OR QUESTIONED COSTS SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS

SECTION! FINANCIAL

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
July 7, 1995

Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe Thomas County Board ofEducation
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE
Ladies and Gentlemen:
We have audited the general purpose financial statements (Exhibits A through D) of the Thomas County Board of Education, as of and for the year ended June 30, 1994, as listed in the table of contents. These financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards issued by the Comptroller General of the United States, and the provisions of the Office of Management and Budget Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also
includes assessing the accounting principles used and significant estimates made by management, as well as
evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
As described in the notes to the general purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows:
* The general purpose financial statements of the Board did not contain a General Fixed Assets
Account Group to account for property and equipment owned by the Board which should be included to conform to generally accepted accounting principles.
94ARL-13

* School activity accounts maintained at the individual schools are not included in the general purpose financial statements. To confonn to generally accepted accounting principles, these accounts should be included in the general purpose financial statements.
* The Board did not recognize as expenditures, in the year ended June 30, 1994, a portion of salaries
and the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 1994. Also funds received, subsequent to June 30, 1994, from the Georgia Department ofEducation for the State's share of these unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1993, were improperly recorded in the year ended June 30, 1994. To confonn to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed.
The aggregate effects on the general purpose financial statements of these variances or omissions have not been determined, but are believed to be material.
In our opinion, except for the effects on the general purpose financial statements of the matters referred to in the preceding paragraph, the general purpose financial statements present fairly, in all material respects, the financial position of the Thomas County Board of Education as ofJune 30, 1994, and the results of its operations for the year then ended, in confonnity with generally accepted accounting principles.
Our audit was conducted for the purpose of forming an opinion on the general purpose financial statements ofthe Thomas County Board ofEducation taken as a whole. The combining statements (Exhibits E through H) and the financial schedules (Schedules 1 through 12 which includes the Schedule of Federal Financial Assistance) are presented for purposes ofadditional analysis and are not a required part of the general purpose financial statements of the Thomas County Board ofEducation. Such infonnation has been subjected to the auditing procedures applied in the audit ofthe general purpose financial statements and, in our opinion, except for the effects of the matters referred to in the third paragraph, such infonnation is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole.
A copy ofthis report has been filed as a pennanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated Section 50-6-24.
Respectfully submitted,
~~
Claude L. Vickers State Auditor
CLV:djf 94ARL-13

THOMAS COUNTY BOARD OF EDUCATION - 1-

THOMAS COUNTY BOARD OF EDUCATION COMBINED BALANCE SHEET
ALL FUND TYPES AND ACCOUNT GROUP JUNE 30 1994

ASSETS
Cash and Cash Equivalents
Investments
Accounts Receivable
Inventories Food Donated Commodities Purchased Food Supplies
Amountto be Provided in Future Years For Payment of Compensated Absences

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

GENERAL

REVENUE

PROJECTS

FUND

FUND

FUND

$ 1,288,277.98 $ 676,524.76 $ 423,460.85

1,062,040.25

8,568.89

46,770.52

650,201.73

29.24

131,319.84

19,741.48 58,042.84

Total Assets

$ 2,528,408.59 $ 1,404,510.81 $ 432,058.98

LIABILITIES AND FUND EQUITY
LIABILITIES
Accounts Payable Salaries Payable Expired Grant Balances Payable Contracts Payable Retainages Payable Compensated Absences
Total Liabilities
FUND EQUITY
Fund Balances Reserved For Bus Replacement Funds For Continuation of Federal Program For Expired Grant Balances/Questioned Costs For Inventories Food Donated Commodities Purchased Food Supplies For State Capital OuUay Projects
Unreserved Undesignated
Total Fund Equity

$

238,219.12 $

192,028.06

287,226.87

24,946.81

$

238 219.12 $

504,201.74

$

28,211.81

10,434.41

$ 131,319.84

19,741.48 58,042.84

$

169,966.06 $

2120 223.41

$ 2,290,189.47 $

77,784.32 822 524.75 $ 900,309.07 $

432 058.98 432,058.98

Total Liabilities and Fund Equity

$ 2,528,408.59 $ 1,404,510.81 $

432058.98

The notes to the general purpose financial statements are an integral part of this statement -2 -

EXHIBIT"A"

FIDUCIARY FUND TYPES
EXPENDABLE
TRUST FUND SELF-INSURED
EMPLOYEE
BENEFIT FUND

$

30,687.55

324,210.02

1,135.96

ACCOUNT GROUP GENERAL
LONG-TERM DEBT

TOTALS (Memorandum On~ JUNE 301 1994 JUNE 30 1993

$ 2,418,951.14 $ 2,966,598.54

1,394,819.16

1,829,676.88

698,137.45

1,146,595.79

19,741.48 58,042.84 131,319.84

26,082.93 40,980.14

$

115 955.95

115,955.95

86 482.07

$

356 033.53 $

115955.95 $ 4,836,967.86 $ 61096 416.35

$

430,247.18 $

269,532.52

287,226.87

263,994.69

24,946.81

12,105.43

349,816.64

358,050.84

$

115 955.95

115955.95

86482.07

$

115 955.95 $

858 376.81 $ 1 339,982.19

$

356,033.53

$

356,033.53

$

356,033.53 $

$

28,211.81 $

15,466.96

3,357.75

10,434.41

19,741.48 58,042.84 131,319.84

26,082.93 40,980.14
666281.29

$

247,750.38 $

752,169.07

3,730 840.67

4,004 265.09

$ 3 978 591.05 $ 4 756434.16

115,955.95 $ 4,836,967.86 $ 6,096,416.35

. 3.

THOMAS COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES
GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUND YEAR ENDED JUNE 30 1994

REVENUES
State Funds Federal Funds Local and Other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Other Operations of Non-Instructional Services
Capital Outiay
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES (USES}
Operating Transfers In Operating Transfers Out
Total Other Financing Sources (Uses)
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses
FUND BALANCE JULY 1
Supplies Inventory July 1, 1993

GENERAL FUND

GOVERNMENTAL FUND

SPECIAL

CAPITAL

REVENUE

PROJECTS

FUND

FUND

$ 14,200,382.00 $ TT,469.18
3,122 210.52

2,271,256.03 $ 2,348,979.29
406483.TT

$ 17 400 061.70 $ 5 026 719.09 $

47,281.78 15 489.30 62TT1.08

$ 11,841,198.94 $ 2,235,026.34

490,324.n 292,124.22 443,045.97 544,926.39 1,066,824.12
5,252.00 1,551,417.27 1,004,932.70
91,684.87
1TT,711.53

329,179.38 292,532.55 72,570.16 226,675.31
2,547.04
118,340.08 22,501.82
2,969.34 146,178.37 1,536,137.46
$

$ 17 509 442.78 $ 4 984657.85 $

$ -109 381.08 $

42 061.24 $

868 304.40 868304.40 -805,533.32

$

1,629.99

$

-1 629.99

$

-1 629.99 $

1 629.99

$ -111,011.07 $ 2,313,596.TT

43,691.23 $ -805,533.32

856,617.84

1,237,592.30

87 603.77

FUND BALANCE JUNE 30

$ 2,290,189.47 $ 900,309.07 $ 432,058.98

The notes to the general purpose financial statements are an integral part of this statement. -4-

EXHIBIT "B''

TYPES TOTAL

FIDUCIARY FUND TYPE EXPENDABLE TRUST FUNDS SELF-INSURED EMPLOYEE BENEFIT FUND

TOTALS {Memorandum On~)
YEAR ENDED JUNE 30, 1994 JUNE 30, 1993

$ 16,518,919.81 2,426,448.47 3 544 183.59 $
$ 22 489 551.87 $

$ 11481.28

16,518,919.81 $ 2,426,448.47 3 555664.87

18,506,767.42 2,345,741.37 3 399 536.56

11481.28 $ 22 501,033.15 $ 24 252,045.35

$ 14,076,225.28 $
819,504.15 584,656.77 515,616.13 771,601.70 1,069,371.16
5,252.00 1,669,757.35 1,027,434.52
94,654.21 146,178.37 1,536,137.46 177,711.53 868 304.40
$ 23 362,405.03 $
$ -872,853.16 $

2,527.00 $ 14,078,752.28 $ 13,152,241.70

843.00 705,00

819,504.15 584,656.77 515,616.13 771,601.70 1,069,371.16
5,252.00 1,670,600.35 1,028,139.52
94,654.21 146,178.37 1,536,137.46 177,711.53 868,304.40

746,739.04 290,380.00 378,195.14 734,686.05 1,057,197.95
4,217.00 1,267,099.69 1,008,529.28
145,269.14
1,262,839.71 158,935.09
3,870,508.41

4 075.00 $ 23,366 480.03 $ 24 076,838.20

7 406.28 $

-865 446.88 $

175 207.15

$

1,629.99

-1,629.99

$

0.00

$

1,629.99 $

-1,629.99

$

0.00 $

22.00 -22.00
0.00

$ -872,853.16 $ 4,407,806.91

7,406.28 $ 348,627.25

-865,446.88 $ 4,756,434.16

175,207.15 4,581,227.01

87 603.77

87 603.77

$ 3,622,557.52 $ 356,033.53 $ 3,978,591.05 $ 4,756,434.16

-5-

THOMAS COUNTY BOARD OF EDUCATION

EXHIBIT "C"

COMBINED STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES

ACTUAL AND BUDGET - GOVERNMENTAL FUND TYPES

YEAR ENDED JUNE 30 1994

REVENUES
State Funds Federal Funds Local and Other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Other Operations of Non-Instructional Services
Capital Outiay
Total Expendttures
Excess of Revenues over (under) Expendttures
OTHER FINANCING SOURCES {USES}
Other Sources Other Uses
Total Other Financing Sources (Uses)
Excess of Revenues and Other Financing Sources over (under) Expendttures and Other Financing Uses
FUND BALANCE JULY 1 1993
INVENTORY
Supplies July 1, 1993

ACTUAL PER
EXHIBIT"B"

BUDGET

VARIANCE FAVORABLE !UNFAVORABLE)

$ 16,518,919.81 $ 16,659,760.00 $

2,426,448.47

2,013,351.00

3,544,183.59

3,173,700.00

$ 22,489,551.87 $ 21,846,811.00 $

-140,840.19 413,097.47 370,483.59
642,740.87

$ 14,076,225.28 $ 13,808,087.00 $

819,504.15 584,656.77 515,616.13 771,601.70 1,069,371.16
5,252.00 1,669,757.35 1,027,434.52
94,654.21 146,178.37 1,536,137.46 177,711.53 868,304.40

789,819.00 568,610.00 400,300.00 800,045.00 1,148,000.00
4,300.00 1,398,834.00 1,095,200.00
28,500.00 96,380.00 1,253,550.00 179,000.00 1,700,000.00

$ 23,362,405.03 $ 23,270,625.00 $

$ -872,853.16 $ -1,423,814.00 $

-268, 138.28
-29,685.15 -16,046.77 -115,316.13 28,443.30 78,628.84
-952.00 -270,923.35
67,765.48 -66,154.21 -49,798.37 -282,587.46
1,288.47 831,695.60
-91,780.03
550,960.84

$

1,629.99 $ 1,237,549.00 $ -1,235,919.01

-1,629.99 -1,237,549.00

1,235,919.01

$

0.00 $

0.00 $

0.00

$ -872,853.16 $ -1,423,814.00 $

4,407,806.91

5,066,490.38

550,960.84 -658,683.47

87,603.77

87,603.77

FUND BALANCE JUNE 30 1994

$ 3,622,557.52 $ 3,642,676.38 $

The notes to the general purpose financial statements are an integral part of this statement -6-

-20,118.86

THOMAS COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

IDNE3o 1994

Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The Thomas County Board ofEducation (Board) was established under the laws ofthe State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. With the exception of the departures from generally accepted accounting principles disclosed in the following paragraphs, the financial statements of the Board have been prepared in conformity with generally accepted accounting principles as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting standards.
The more significant of the Board's accounting policies are described below.
REPORTING ENTITY
In evaluating how to define the government unit for financial reporting purposes, management has considered the criteria set forth in GASB Codification of Governmental Accounting and Financial Reporting Standards, Section 2100, "Defining the Financial Reporting Entity". The primary government consists of all the organizations that compose the legal entity of the Thomas County Board of Education.
Based upon the application ofthe above criteria, the Thomas County Board ofEducation is determined to be the lowest level of government exercising oversight responsibility and control over all activities related to public education in Thomas County, Georgia, excluding that area encompassed by the City of Thomasville. The Board is not included in any other governmental "reporting entity" as defined by GASB Codification of Governmental Accounting and Financial Reporting Standards.
Board members were elected by the public and have decision making authority, the power to designate management, the ability to significantly influence operations, and primary accountability for fiscal matters. The Board determines the millage rate at which school taxes are levied and may incur bonded indebtedness with voter approval.
FUND ACCOUNTING
The Board uses funds and an account group to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities.
A fund is a separate accounting entity with a self-balancing set of accounts. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources.

- 7-

THOMAS COUNTY BOARD OF EDUCATION

EXI-IlBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
General Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Board. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types.
Although "school activity accounts" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the general purpose financial statements.
The general purpose financial statements account for all State, Federal, Local and Other Funds under control ofthe Board, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows:
GOVERNMENTAL FUND TYPES - are used to account for all or most of a Board's general activities. Governmental Fund Types include:
GENERAL FUND - the fund used to account for all financial resources of the Board except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services traditionally provided by a board of education.
SPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are primarily received from the Georgia Department of Education and from the Federal government to accomplish specific objectives and are required to be accounted for separately. Also included are proceeds received from State, Federal, Local and Other sources for operations of the school food services fund. This fund could be accounted for as an enterprise fund; however, the Board chooses not to provide for depreciation, but to maintain the fund on a modified accrual basis and to report the fund as a special revenue fund under governmental fund types, which is acceptable under generally accepted accounting principles for governmental entities.
CAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities.
FIDUCIARY FUND TYPE - the trust fund used to account for assets held by a government unit in a trustee capacity or as an agent for other funds. This fund includes:

- 8-

THOMAS COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE30 1994

Note l: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
EXPENDABLE TRUST FUND Self-Insured Employee Benefit Fund - the fund used to account for Unemployment Compensation contributions and expenditures.
ACCOUNT GROUP
GENERAL LONG-TERM DEBT ACCOUNT GROUP - used to account for accrued compensated absences.
BASIS OF ACCOUNTING
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds and the expendable trust fund are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources.
Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable resources, are reported in the General Long-Term Debt Account Group.
Governmental funds and the expendable trust fund are accounted for using the modified accrual basis of accounting under which:
Revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount ofthe transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities ofthe current period. Those revenues considered susceptible to accrual are property taxes, intergovernmental grants and investment income. Property taxes are considered available if they are collected and remitted by the collecting agent to the Board within 60 days after fiscal year-end.
Expenditures are generally recognized when the related fund liability is incurred.
A departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share ofthese contracts. During fiscal year 1994, a substantial number of personnel of the Board were employed for a one hundred and ninety day period beginning in late August 1993 and ending in early June 1994. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 1993 and ending in August 1994. State grants to fund the State's share of these contracts were disbursed from the Georgia Department of Education to the
- 9-

THOMAS COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Board in the same twelve months. As ofJune 30, 1994, compensation under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 1994, had not been made. Payments for these two months were made and recorded as expenditures by the Board subsequent to June 30, 1994. Also, the State's portion ofthe compensation paid in July and August 1994 was received and recorded as revenue in the fiscal year subsequent to June 30, 1994. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1993, were recorded in the year ended June 30, 1994. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed.
BUDGET
The Thomas County Board ofEducation has a legally authorized nonappropriated budget which is formally approved by the Board at the aggregate level. Budgets are prepared to provide a basis for funding operations and there is no legal prohibition regarding overexpenditure of the aggregate budget. The budget process begins when the Board's administration prepares a tentative aggregated budget for the Board's approval. After approval ofthis tentative budget by the Board, such budget is advertised at least once in a newspaper ofgeneral circulation in the locality. At the next regular meeting ofthe Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167, to the Georgia Department ofEducation.
The Board prepares its budget on the modified accrual basis, which is the same basis on which it presents its financial statements. The budget comparison on Exhibit "C" presents actual and budget data for all governmental funds on a combined basis.
CASH AND CASH EQUIVALENTS
COMPOSITION OF DEPOSITS Cash and cash equivalents consist ofdeposits (including N.O.W. accounts) in authorized financial institutions. Georgia Laws authorize the Board to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations. The placement of proceeds from bond issues in certificates of deposit is limited to financial institutions located within this State.
INVESTMENTS
COMPOSITION OF INVESTMENTS Investments made by the Board are stated at cost. The Official Code of Georgia Annotated Section 36-83-4 authorizes the Board to invest its funds in the following:

- 10 -

THOMAS COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE30 1994

Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

(1) Obligations issued by the State of Georgia or by other states,

(2) Obligations issued by the United States government,

(3) Obligations fully insured or guaranteed by the United States government or a United States government agency,

(4) Obligations ofany corporation of the United States government,

(5) Prime banker's acceptances,

(6) The Local Government Investment Pool administered by the Office of Treasury and Fiscal Services,

(7) Repurchase agreements, and

(8) Obligations of other political subdivisions ofthe State of Georgia.

RECEIVABLES

Receivables consist ofgrant reimbursements due from Federal, State or other grantors for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables.

PROPERTY TAXES

The Thomas County Board ofCommissioners fixed the property tax levy for the 1993 tax year (calendar year) on August 31, 1993 (levy date). Taxes were due on December 20, 1993. The lien date for property taxes was January I, 1993. Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 1994 since their collection meets the criteria of GASB codification section P70. l 03. The Thomas County Tax Commissioner bills and collects the property taxes for the Board of Education, withholds 2.5% of taxes collected as a fee for tax collection, and remits the balance of taxes collected to the Board.

The tax millage rate levied for the 1993 tax year (calendar year) for the Thomas County Board ofEducation was as follows (a mill equals $1 per thousand dollars ofassessed value):

School Operations

lQ,_Q mills

- 11 -

THOMAS COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE30 1994

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
INVENTORIES
FOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at average cost. The Board uses the consumption method to account for both inventories. Donated food commodities are recorded as an asset and as revenue when received, expenditures are recorded as the inventory items are used. Purchased foods are recorded as an asset when purchased and expenditures are recorded as the inventory items are used. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations offund balance which indicates that these amounts do not constitute "available spendable resources" even though they are a component of net current assets.
SUPPLIES INVENTORIES
Inventories ofconsumable supplies are reported on the Combined Balance Sheet at average cost. The Board uses the consumption method to account for the inventory whereby consumable supplies are recorded as an asset when purchased and expenditures are recorded as the inventory items are used. The inventory reported on the balance sheet is equally offset by a reservation offund balance which indicates that it does not constitute "available spendable resources" even though it is a component of net current assets.
COMPENSATED ABSENCES
Compensated absences represent obligations of the Board relating to employees' rights to receive compensation for future absences based upon service already rendered. This obligation relates only to vesting accumulating leave in which payment is probable and can be reasonably estimated. No liability has been recorded in the individual funds for the current portion of this obligation as this amount is deemed immaterial to the general purpose financial statements.
INTERFUND TRANSACTIONS
The Board has the following types ofinterfund transactions:
Reimbunements ofexpenditures initially made from a fund that are properly applicable to another fund, are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed.
Operating transfers are recorded for all interfund transactions other than reimbursements.

- 12 -

THOMAS COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE30 1994

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
MEMORANDUM ONLY - TOTAL COLUMNS
Total columns on the general pwpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position or results of operations in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data.
Note 2: DEPOSITS AND INVESTMENTS
COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee ofinsurance, or by collateral in an amount of not less than 110 percent ofthe public funds being secured after the deduction ofthe amount of deposit insurance. OCGA Section 45-8-11 provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts.
Acceptable security for deposits consists of any one of or any combination ofthe following:
( 1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State ofGeorgia,
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,
(3) Bonds, bills, notes, certificates ofindebtedness or other direct obligations of the United States or of the State of Georgia,
(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities ofthe State of Georgia,
(5) Bonds ofany public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose,
(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and
(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.
- 13 -

THOMAS COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 2: DEPOSITS AND INVESTMENTS

CATEGORIZATION OF DEPOSITS At June 30, 1994, the bank balances were $4,035,439.74. The amounts of the total bank balances are classified into three categories of credit risk:

Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name.
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name.
Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Board's name.)

The Board's deposits are classified by risk category at June 30, 1994, as follows:
Risk Category 1 2 3
Total
CATEGORIZATION OF INVESTMENTS Investments are classified as to risk by the three categories descnbed below:

Bank Balance $ 278,484.30
1,144,450.54 2 612 504.90 $4 035 439 74

Category 1 - Insured or registered, or securities held by the Board or the Board's agent in the Board's name.
Category 2 - Uninsured or unregistered, with securities held by the counterparty's trust department or agent in the Board's name.
Category 3 - Uninsured or unregistered, with securities held by the counterparty, or by its trust department or agent but not in the Board's name.

Funds invested in an investment pool managed by another governrnent are not required to be categorized unless the investing entity owns specific, identifiable investment securities in the pool.

At June 30, 1994, the carrying amount of the Board's total investments was $1,394,819.16 and consisted entirely offunds in the Local Governrnent Investment Pool administered by the Office of Treasury and Fiscal Services which are not required to be categorized since the Board did not own any specific identifiable securities in the pool.

- 14 -

THOMAS COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 3: NON-MONETARY TRANSACTIONS

The Board receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories

Note 4: RISK MANAGEMENT

The Board has established a limited risk management program for Unemployment Compensation. Estimated claims are budgeted by management based on known claims and prior experience. Each fund contributes their pro rata share to the Unemployment Compensation fund and claims are paid from this fund during the fiscal year. During fiscal year 1994, a total of$4,075.00 was paid in claims.

Note5: GENERALLONG-TERMDEBT

The changes in General Long-Term Debt during the fiscal year ended June 30, 1994, were as follows:

Compensated Absences

Balance July 1, 1993

$ 86,482.07

Additions Annual Leave Earned and Utilized (Net) Salary and Related Fringe Benefits (*)

29 473.88

Balance June 30, 1994

$ 115 955 95

* Includes related fringe benefits applicable to compensated absences at July 1, I993.

Note 6: SIGNIFICANT COMMITMENTS

At June 30, 1994, the Board had encumbrances in the amount of$12,016.92 for the unperformed portion of purchase orders, contracts and other commitments for goods and services associated with the Lottery Programs. Lottery funds are available to fund these encumbrances. The revenues and expenditures associated with these encumbrances will be recognized in the subsequent fiscal year. Encumbrances outstanding do not constitute expenditures or liabilities in the current year because these commitments will be honored during the subsequent year. These encumbrances are identified by Lottery Program as follows:

Computers in Classrooms
Distant Learning Media Center and Library Equipment

$ 9,000.00 2,631.98 384.94
$ 12 016 92

The amounts described in this note are not reflected in the general purpose financial statements.

- 15 -

THOMAS COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE30 1994

Note 7: CONTINGENT LIABILITIES
Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Board believes that such disallowances, if any, will be immaterial to its overall financial position.
The Board is a defendant in various legal proceedings pertaining to matters incidental to the performance of routine Board operations. The ultimate disposition ofthese proceedings is not presently determinable, but are not believed to be material to the general purpose financial statements.
Note 8: ACCUMULATED EMPLOYEES' LEAVE
Twelve month employees earn ten days of vacation annually, with a maximum accumulation ofthirty days, provided they have been employed at least nine months of the previous fiscal year. Upon retirement or termination ofemployment, employees have the option of early release or extra pay at their current rate of pay for accumulated vacation time. See Note 1 - Compensated Absences
Note 9: RETIREMENT PLANS
TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)
TRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer public employee retirement system (PERS).
TRS provides service retirement, disability retirement and survivors benefits for its members. a member is eligible for service retirement after 30 years of creditable service, regardless of age, or after 10 years of service and attainment of age 60. a member is eligible for early retirement after 25 years of creditable service and attainment of age 55, at a reduced benefit. Retirement benefits paid to members are equal to 2% of the average of the member's two consecutive highest paid years of service multiplied by the number ofyears of creditable service up to 40 years. The normal retirement pension is payable monthly for life. Options are available for distribution ofthe member's monthly pension at a reduced rate to a designated beneficiary on the member's death.
Retirement benefits also include death and disability benefits. a disabled member or surviving spouse is entitled to receive annually an amount equal to the member's service retirement benefit or disability retirement, whichever is greater. The death benefit is the amount that would be payable to the member's beneficiary had the member retired on the date of death on either a service retirement allowance or a disability retirement allowance, whichever is larger. The benefit is based on the member's creditable service (minimum of 10 years of service) and compensation up to the time of disability or death.

- 16 -

THOMAS COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE30 1994

Note 9: RETIREMENT PLANS

Members become fully vested after ten years of service. If a member terminates with less than ten years of seivice, no vesting ofemployer contributions occurs, but the member's contributions are refunded with interest.

The Board's payroll for employees covered by TRS for the year ended June 30, 1994, was $12,138,546.38; total payroll was $13,890,690.77.

TRS CONTRIBUTIONS REQUIRED AND MADE Employees of the Board who are covered by TRS are required to contribute 6% of their gross earnings to TRS. The Board makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees as advised by their independent actuary. For fiscal year 1994 that rate for employer contributions was 11.81%. The interest rate assumption (rate ofretum on investments) was 7.50"/o.

Total contributions made during fiscal year 1994 amounted to $2,161,875.15, ofwhich $1,433,562.37 was made by the Board and $728,312.78, was made by employees. These contributions represented 11.81% (Board) and 6% (employees) of covered payroll.

TRS FUNDING STATUS AND PROGRESS The amount of the total pension benefit obligation is based on a standardized measurement established by Statement No. 5 ofthe Governmental Accounting Standards Board (GASB) that, with some exceptions, must be used by a PERS. The standardized measurement is the actuarial present value of credited projected benefits. This valuation method reflects the present value of estimated pension benefits that will be paid in future years as a result of employee services performed to date, and is adjusted for the effects of projected salary increases. a standardized measure ofthe pension benefit obligation was adopted by the GASB to enable readers of PERS financial statements to assess that PERS funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among other PERS and among other employers.

Total unfunded pension benefit obligation ofTRS as ofJune 30, 1993, was as follows:

Total pension benefit obligation

$13,912,014,000.00

Net assets available for benefits, at cost

12 821 722 000.00

Unfunded pension benefit obligation

$ 1 090 292 000 00

The measurement ofthe total pension benefit obligation is based on an actuarial valuation as ofJune 30, 1993. Net assets available to pay pension benefits were valued as of the same date. TRS does not make separate measurements of assets and pension benefit obligation for individual employers.

- 17 -

THOMAS COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 9: RETIREMENT PLANS
Total contributions from all employers to TRS for fiscal year ended June 30, 1994 were $521,550,000.00. The Board's contribution for the year ended June 30, 1994 of $1,433,562.37 was actuarially determined and represented .2749% oftotal contributions made by all participating employers.
Ten year historical trend information is presented in the 1994 TRS Component Unit Financial Report. This information is useful in assessing TRS's accumulation of sufficient assets to pay pension benefits as they become due.
PUBLIC SCHOOL EMPLOYEES RETIREMENT SYSTEM OF GEORGIA (PSERS)
PSERS PLAN DESCRIPTION Substantially all bus drivers, maintenance, custodial, and lunchroom personnel employed by local school systems are covered by the Public School Employees Retirement System of Georgia (PSERS). All employer's contributions are made by the State of Georgia.
PSERS provides service retirement, disability retirement and survivors benefits for its members. a member is eligible for normal service retirement after 10 years of service and attainment of age 65. a member applying for service retirement with 1Oyears of service and retires between the ages of60 and 65 receives a reduced benefit. Monthly retirement benefits paid to members are equal to $8.00 per month multiplied by the number of years of creditable service. Options are available for distribution of the member's monthly pension at a reduced rate to a designated beneficiary on the member's death.
Retirement provisions include death and diSability benefits. Disability benefits are the same as if the employee had retired at age 65 as long as the employee has 15 or more years of creditable service. Death benefits are dependent upon the number ofyears of service. Ifthere are less than ten years of service, a lump sum refund ofthe employee's contributions and interest are made to the beneficiary. Ifthere are more than ten years of service, the beneficiary shall receive for life half of what the employee would have received upon retirement.
Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting ofemployer contributions occurs, but the member's contributions are refunded with interest.
There were 138 employees covered under PSERS for the year ended June 30, 1994.
PSERS CONTRIBUTIONS REQUIRED AND MADE Covered employees are required by State statute to contribute $4.00 a month for the nine month school year. Unlike TRS, the Board makes no contribution to PSERS. The State of Georgia is required by statute to make employer contributions actuarially determined and approved and certified by the PSERS' Board of Trustees. Total contributions from employees ofthe Board made during fiscal year 1994 amounted to $4,560.00. Total contribution for all school systems made by the State of Georgia to PSERS for fiscal year ended June 30, 1994, was $9,150,000.00.

- 18 -

THOMAS COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE30 1994

Note 10: SURETY BONDS
The School Superintendent, Dr. Terrell M. Solana, is bonded in the amount of$100,000.00 with the United States Fidelity and Guarantee Company, Baltimore, Maryland, their Bond No. 02-0 l 70-11822-82-1, on which premium was paid through July 1, 1994.

- 19 -

Cash and Cash Equivalents Accounts Receivable Inventories
Food Donated Commodities Purchased Food
TolalAssets

JHOMAS COUNJY BOARD Of EpucATIQN COMBINING BALANCE SHEET
SPECrAL REVENUE FUND JUNE30 1994

SCHOOL FOOD
SERVICES FUND

SOUTHWESTERN

STATE

HOSPITAL

CONTINUED

TUITION

SPECIAL

SEVERELY

FOR THE

EDUCATION

EMOTIONALLY MULTl-

SERVICES

LOTTERY

DISTURBED HANDICAPPED -~FU=N=D- PROGRAMS

ELEMENTARY
EDUCATION OF CHILDRENIN
STATE SCHOOLS

866,830.91 $ 205,442.99 $

0.00

16,799.20

21,165.87

99,960.87 $ 144,649.47 $

3,536.15

19,741.48 58,042.84
$ 961.414.43 $ 226,608.86 $ _ _ _ _0_.00_$ 99,960.87 $ 144,649.47 $ _ _ _ _3._,536_..1_5

LIABILmES ANP FUND EQUITY

~

Cash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable

$ 22,02828 $ 67,189.04 68,428.08 123,035.73 7,033.09

Tolal Liabilities

90,456.36 $ 197,257.86

FUNPEOUIJY

Fund Balances Reserved For Continuation of Federal Programs For Inventories Food Donated Commodities Purchased Food

19,741.48 58,042.84

Unreserved Undesignated

n,784.32 793,173.75 $

29,351.00 $

Tolal Fund Equity

870,958.07 $ 29,351.00 $

Total Liabilities and Fund Equity $ 961,414.43 $ 226,608.86 $

971!()7.87 $ 78,631.14 $

2,153.00

51,49629

14,522.04

99,960.87 $ 144,649.47 $

0.00 $ 0.00 $

0.00 $ 0.00 $

0.00 $ 0.00 $

0.00 $ 99,960.87 $ 144,649.47 $

3,536.15 3536.15
0.00 0.00 3,536.15

See notes to the general purpose financial statements.

-20-

EXHIBIT "E"

AND SECONDARY EDUCATION ACT

TITLE JI.

CHAPTER 1

EISENHOWER

EDUCATION OF

CHAPTER2 MATHEMATICS

DEPRIVED

MIGRANT BLOCK GRANT - AND SCIENCE

CHILDREN

PROGRAM FLOW THROUGH EDUCATION

INDMDUALS WITH

DISABILITIES EDUCATION ACT

TITLE VI, B

FLOW

PRESCHOOL

THROUGH

PROGRAM

TOTALS JUNE30 1994 JUNE 30, 1993

1,072,273.90 $

623,929.02

124,098.00 $ 10,863.99 $

35,403.01 $

2,347.24 $ 180,983.94 $

10,393.99

650,201.73

522,053.88

19,741.48 58,042.84

26,062.93 40,980.14

124,098.00 $ ~ $

35,403.01 $

2,347.24 $ 180,983.94 $

10,393.99 $ 1 800,259.95 $ 1.213,045.97

1,838.64 $ 39,014.07 80,028.90
3,216.39

6,620.53 $ 1,255.72 2,987.74

124,098.00 $ 10,863.99 $

32,393.43 $ 3,009.58
35,403.01 $

2,347.24 $ 2,347.24 $

162,264.41 $ 5,797.82 12,746.42 175.29
180,983.94 $

10,309.73 $ 84.26
10,393.99 $

395,749.14 192,028.06 $ 287;z7.6.87
24,946.81
899,950.88 $

80,328.01 263,994.69
12,105.43
356,428.13

000 $ _____Q,QQ_ $ 0.00 $ _____Q,QQ_ $

0.00 $ 0.00 $

0.00 $ 0.00 $

0.00 $ 0.00 $

$

3,357.75

0.00 0.00 $

19,741.48 58,042.84
77,784.32 $ 822,524.75 900,309.07 $

26,082.93 40,980.14
70,420.82 786197.02 856,617.84

124,098.00 $ ~ $

35,403.01 $ 2,347.24 $ 180.983.94 $ 10.393.99 $ 1 800,259.95 $ 1,213.045.97

-21

IHQMAS CQI.JNTV BQARP OF EQl&ATION PQMB1NING STATEMENT OE BEYENUES EXPENPOVBES ANP CHANGES IN FLJNP BALANCES
SPECJAI BEYsNUE FUNP YfAB ENPEP JUNE 3Q 1PM

~
State Funds Federal Funds Local and Other Funds
Total Revenues
EXPENDITURES
Cum,nt lnslruclion SupportSefviceo PupilSefviceo Improvement ol lnsuucfional Services Educational Media S8fVices General Administration School Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Sefviceo Operation
Total Expenditures
EXC8M of Revenues over (under) Expenditures
OTHER FINANCING SQUBC!ES
Operating Transfers In
Excess of Revenues and Other Financing Sources over (under) Expenditures
FUND BALANCE JULY 1

SCHOOL FOOD
SERVICES FUND

SEVERELY EMOTIONALLY
DISTURBED

SOUTHWESTERN

STATE

HOSPITAL

CONTINUED

TUITION

SPECIAL

FOR THE EDUCATION

MULTl-

SERVICES LOTTERY

~ ----5lli!L_ PROGRAMS

ELEMENTARY
EDUCATION OF CHIL.DRENIN
STATE SCHOOLS

102,676.00 $ 1,077,127.72
.01,998.12
1,581,801.84 $

1,246,415.93 S 165,027.85 4,465.65
1,415,929.43 $

17,629.20 $ 378,520.75 $ 526,014.15
s

3,960.15

17,629.20 $ 378,520.75 $ 526014.15 $ _ _~3=,960=.1~5

$
1,536,137.46 1,536,137.46 S
45,664.38 $

660,097.18 S 17,629.20 $ 378,520.75 $ 310,093.98 S

296,314.97 218,67624
167,239.92

18,944.34 20,267.88 69,590.77

72,203.01 183.71

42,784.76 9,265.27

---- ----
1,414,715.03 S 17,629.20 S 378,520.75 S

56,527.14 527,473.94 S

1,214..0 $

0.00 $

0.00 $ -1,459.79 $

45,664.36 $ 825,293.69

170.20 - - - - - - - -

1,364.60 $

0.00 S

0.00 S

27,966..0 ______QJ!Q. ______QJ!Q.

1 459.79
0.00 $ 0.00

3,960.15
3,960.15 0.00 0.00 0.00

FUND BALANCE JUNE 30

870,958.07 $

29,351.00 $ ---2:.!!2,$----2:.!!2. $

0.00 $

0.00

See notes to the general purpose financial statements.

-22-

EXHIBIT"F"

AND SECONDARY EDUCATION ACT

CHAPTER 1 EDUCATION OF DEPRIVED CHILDREN

MIGRANT ~

CHAPTER2 BLOCK GRANT FLOW THROUGH

TITLE II EISENHOWER MATHEMATICS AND SCIENCE EDUCATION

INDMDUALS WITH

DISABILITIES EDUCATION ACT

TITLE VI, B

FLOW

PRESCHOOL

THROUGH

PROGRAM

TOTALS YEAR ENDED JUNE 30, 1994 JUNE 30, 1993

784,409.,46 S 54,708.31 S
----
784,409.-46 $ 54,708.31 S

35,403.01 $ 35,403.01 $

3,047.15 $ 182,109.65 S 3,047.15 S 182,109.65 S

s 2,271,256.03 $
33,185.99 2,348,979.211 406,483.n
33,185.99 S 5,026,719.09 S

1,722,342.66 2,290,121.39
398,653.84
4,411117.88

625,021.08 $ 47,401.44 S

19,397.45 55,727.36
1,643.00 2,969.34 89,651.23

2,547.04 582.63
4,1TT.20

784,409.-46 $ 0.00 $

54,708.31 $ 0.00 S

32,316.80 $ 2,979.39
106.82
35,403.01 S 0.00 $

36.98 S
6,301.61 66.31

128,707.45 $
11,975.41 27,889.57
3,534.90
1,126.68 8,875.64

6,404.90 S -3,357,75 $

182,109.65 $ 0.00 S

31,241.33 S 2,235,026.34 S 2,260,727.50

1,944.66

329,179.38 292,532.55
72,570.16 226,675.31
2,547.04 118,340.08 22,501.82
2,969.34 1-46,178.37 1,536,137.-46

313,838.31 37,744.98 4,601.41
=,932.33 2,554.21 45,259.83 7,098.68 26,285,U
1,262,839.71

33,185.99 $ 4,984,657.85 $ 4,183,882.10

0.00 S ,42,061.24 $

227,235.78

0.00 S

0.00 S

0.00 _..!1,l!Q_

0.00 $ 0.00

-3,357.75 $ 3,357.75

0.00 S 0.00

1,629.99

22.00

0.00 S 43,691.23 $

0.00

856,617.84

227,257.78 629,360.06

0.00 S----1a2!!, S

0.00 S

0.00 S

0.00 $

0.00 S 900,309.07 $

856,617.84

-23-

~ Cash and Cash Equivalents Investment Accounts Receivable

THOMAS COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET CAPITAL PROJECTS FUND JUNE 30 1994

EXHIBIT"G"

REGULAR

GEORGIA STATE FINANCING AND
INVESTMENT COMMISSION
PROJECT 92-93/928-73~79

TOTALS JUNE 30 1994 JUNE 30 1993

$ 423,490.09

$ 423,490.09 $

955,835.38

8,568.89

8,568.89

491,358.66

$

29.24

29.24

538,868.88

Total Assets

$ 432,058.98 $

29.24 $

432,088.22 $

1986062.92

LIABILITIES AND FUND EQUITY

LIABILITIElj

Cash Overdraft

$

Accounts Payable

Contracts Payable

Retainages Payable

Total Liabilities

$

FUNDEQ\JIJY

Fund Balances Reserved For State Capital Outlay Projects Unreserved Undesignated

$ 432 058.98 $

Total Fund Equity

$ 432 058.98 $

29.24 $ 29.24 $

29.24 $
29.24 $

40,603.14 349,816.64 358 050.84
748470.62

0.00 $ 0.00 $

$ 432 058.98 432 058.98 $

666,281.29 571311.01 1,237,592.30

Total Liabilities and Fund Equity

$ 432,058.98 $

29.24 $

432,088.22 $

1,986,062.92

See notes to the general purpose financial statements.

-24-

THOMAS COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES
CAPITAL PROJECTS FUND YEAR ENDED JUNE 30 1994

EXHIBIT"H"

REGULAR

GEORGIA STATE FINANCING AND
INVESTMENT COMMISSION
PROJECT 92-93/92S-736-079

TOTALS YEAR ENDED JUNE 30, 1994 JUNE 30, 1993

REVENUES

State Funds Local and Other Funds
Total Revenues

$

$

5,648.63

5,648.63 $

47,281.78 $ 9,840.67
57,122.45 $

47,281.78 $ 15489.30
62,TT1.08 $

3,319,822.00 41,725.84
3,361,547.84

EXPENDITURES

Capital Outlay Building and Building Improvements

0.00 $

868,304.40 $ 868,304.40 $ 3,870,508.41

Excess of Revenues over (under) Expend"itures

$

5,648.63 $

-811,181.95 $ -805,533.32 $

-608,960.57

OTHER FINANCING SOURCES {USES}

Operating Transfers In Operating Transfers Out

$ -144,900.66

144,900.66 $

144,900.66 -144,900.66

Total Other Financing Sources (Uses)

$ -144,900.66 $

144,900.66 $

0.00

Excess of Revenues and other Financing Sources over (under) Expend"itures and Other Financing Uses $ -139,252.03 $

-666,281 .29 $ -805,533.32 $

-508,960.57

FUND BALANCE JULY 1

571,311.01

666,281.29

1,237,592.30

1,746,552.87

FUND BALANCE JUNE 30

432,058.98 $

0.00 $

432,058.98 $

1,237,592.30

See notes to the general purpose financial statements.

-25-

THOMAS COUNJY BQARP OE EDUCATION
,l!QH!;QULI; OF FEl2laBAI E!~ANQ!AI A,llSISTMl!Qla
YEAR l;NQEQ JUNE 30 1994

SCHEDULE 1

FUNDING AGENCY PB OGRAM/GRANT

CFDA NUMBER

AWARDS IN PERIOD

FEDERAL FUNDS RECEIVED IN PERIOD(NET OF REFUNDS)

FEDERAL REVENUE IN PERIOD

EXPENDITURES IN PERIOD

Agriculture, U. S. Department of Through Georgia Department of Education Food and Nutrition Program Food Services School Breakfast Program 1993 Grant 1994Grant National School Lunch Program 1993Grant 1994Grant Food Distribution Program (1)

10.553 10.553 $
10.555 10.555 10.550

$ 217,826.B9
757,294.58 102006.25

9,640.94 209,372.68 $
6,467.32 749,154.47 NIA

217,826.B9
757,294.58 $ 102006.25

(2)
1,434,131.21 (3) 102006.25

Total U. S. Department of Agriculture

$ 1077127.72 $

974635.41 $ 1 077127.72 $ 1 536137.46

Education, U. S. Department of Through Benien County Board of Education d/b/a Southern Pine Migrant Education Agency Elementary and Secondary Education Act Chapter 1 Migratory Education Program 1993 Regular 1993Summer 1994Regular 1994Summer Through Georgia Department of Education Elementary and Secondary Education Act Chapter 1 Education of Children in State Schools 1992 Car,y-Over 1993Regular 1993 Carry-OVer 1994Regular Education of Deprived Children 1993Regular 1993 Carry-OVer 1994Regular Chapter2 Block Grant Flow Through 1994Regular Tltlell Eisenhower Mathematics and Science Education 1993 Regular 1994Regular Individuals with Disabilities Education Act TJtleVl,B Flow Through 1992 Carry-Over 1993 Regular 1993 Carry-Over 1994Regular Preschool Program 1992 Carry-Over 1993 Regular 1993 carry-Over 1994 Regular

84.011 84.011 84.011 $ 84.011
84.009 84.009 84.009 84.009
84.010 84.010 84.010
84.151
84.164 84.164
84.027 84.027 84.027 84.027
84.173 84.173 84.173 84.173

$ 25,400.00 22,000.00
424.00 5,310.00 149,634.00 678,738.00 41,724.00
20,642.00
1,301.00 202,446.00
22,792.00
46,995.00

140.86 33,343.46 $ 25,288.00

18,556.32 $ 25,399.19 10,752.80

18,556.32 25,399.19 10,752.80

7,472.00 3,517.34
424.00
88,230.10 49,536.00 623,991.85

424.00 3,536.15
149,634.00 644,775.46

35,403.01

424.00 3,536.15
149,634.00 644,775.46
35,403.01

699.91

699.91 2,347.24

4,057.66 2,347.24

13,640.00 188,779.00
1,301.00
34,357.41 26,284.21
22,792.00

1,301.00 180,808.65
22,792.00
10,393.99

1,301.00 180,808.65
22,792.00
10,393.99

- 26 -

THOMAS COUNTY BOARD OF EDUCATION
SCHEDUI E OF FEDERAi FINANCIAL ASSISTANCE
YEAR ENDED JUNE 30 1994

SCHEDULE 1

FUNDING AGENCY PROGRAM/GRANT

CFDA NUMBER

AWARDS IN PERIOD

FEDERAL FUNDS RECEIVED IN PERIOD(NET OF REFUNDS)

FEDERAL REVENUE IN PERIOD

EXPENDITURES IN PERIOD

Education, U. S. Department of Through Georgia Department of Education Individuals with Disabilities Education Act TllleVl,B Severely Emotionally Disturbed 1993Regular 1993 Carry-Over 1994 Regular Vocational Education - Basic Grants to States High School Program Basic Grant 1993 Grant 1994Grant Consumer and Homemaking Education 1994Grant Supplementary State Grants for Facillties 1994Grant

84.027 84.027 $ 84.027
84.048 84.048 84.049 84.253

$ 123,862.00 139,489.00
33,897.54 18,333.73
1 935.00

12,680.00 123,862.00 $
27,000.00

123,861.98 $ 41,165.87

123,861.98 41,165.87

18,555.40

20,408.53

33,897.54

(4)

18,333.73

18,333.73

(4)

1935.00

1,!!35.00

!4)

Total U. S. Department of Education

$ 1 534 923.27 $

1 342 571.80 $ 1326017.84 $ 1275209.32

OI!JER EEQERAI ASSISTANCI;

Defense, U.S. Department of Direct Department of the Air Force R.O.T.C. Program 1994 Grant

$

23302.91 $

17641.50 $

23302.91

!4)

Total Federal Financial Assistance

$ 2 635 353.90 $

r> Major Programs are Identified by an asterisk in front of the CFDA number.

2 334 848.71 $ 2 426 448.47 $

(1) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the system during the current fascal year.
(2) Expenditures for the School Breakfast Program were not maintained separately and are included in the 1994
National School Lunch Program.
(3) Expenditures for this program include State, and/or Local and Other Funds.
Expenditures are not maintained by fund source. (4) Expenditures on this program were not maintained by fund source.

2811 346.78

see notes to the general purpose financial statements.

27

THOMAS COUNTY BOARD OF EDUCATION ANALYSIS OF CASH AND CASH EQUIVALENTS
JUNE 30 1994
NONINTEREST BEARING ACCOUNTS Commercial Bank, Thomasville, Georgia Trust Company Bank of South Georgia, NA, Albany, Georgia
INTEREST BEARING ACCOUNTS NationsBank of Georgia, NA, Thomasville, Georgia Super N.O.W. Accounts (4.19%)

SCHEDULE "2"
$ 1,310,007.97 9,620.79
$ 1,319,628.76
1,099,322.38 $ 2,418,951.14

See notes to the general purpose financial statements. - 28 -

THOMAS COUNTY BOARD OF EDUCATION INVESTMENTS JUNE 30 1994
INVESTMENT POOL Office of Treasury and Fiscal Services Local Government Investment Pool (4.237%)

SCHEDULE "3" $ 1,394,819.16

See notes to the general purpose financial statements. - 29 -

THOMAS COUNTY BOARD OF EDUCATION ACCOUNTS RECEIVABLE JUNE 30 1994

SCHEDULE 4

Berrien County Board of Education ESEA - Chapter 1 Migratory Education Program
Defense, U.S. Department of Department of the Air Force R.O.T.C.
Education, Georgia Department of Food Services School Breakfast Program National School Lunch Program Vocational Education State Funds Federal Funds l.cttery Programs Algebra Classrooms Computers in Classrooms Distant Leaming Media Center and Library Equipment Safe Schools Grant Federal Programs ESEA - Chapter 1 Education of Deprived Children Education of Children in State Schools ESEA - Chapter 2 ESEA-Titlell Individuals with Disabilities Education Act. TrtleVl,B Flow Through Preschool Program Severely Emotionally Disturbed
Human Resources, Georgia Department of Special Education Services
Thomas County Tax Commissioner County Wide School Tax
Various Sources Betty Jean Folds - Restitution Interest Eamed Reimbursement for Expenses Retumed Check

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

GENERAL REVENUE PROJECTS

FUND

FUND

FUND

FIDUC~Y FUND TYPE TRUST FUND

TOTAL

$ 10,863.99

$ 10,863.99

$ 5,661.41

5,661.41

1,338.31 13,489.01

8,454.21 8,140.11
2,307.00 52,671.62
1,000.00 68,796.82 19,874.03

124,098.00 3,536.15
35,403.01 2,347.24

8,454.21 8,140.11
1,338.31 13,489.01
2,307.00 52,671.62
1,000.00 68,796.82 19,874.03
124,098.00 3,536.15
35,403.01 2,347.24

180,983.94 10,393.99 21,165.87

99,960.87

21,271.99

3,710.13 1,149.67
150.00

204.88 $

29.24 $

180,983.94 10,393.99 21,165.87

99,960.87

21,271.99

1,135.96

204.88 4,875.33 1,149.67
150.00

$ 46,770.52 $ 650,201.73 $

29.24 $

1,135.96 $ 698.137.45

See notes to the general purpose financial statements.

30.

THOMAS COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30 1994

SCHEDULE "5"

AGENCY/FUNDING
GRANTS Education, Georgia Department of Quality Basic Education General and Career Education Programs Special Education Programs Remedial Education Program Media Center Program Staff Development Programs Indirect Cost Pupil Transportation Regular Bus Replacement Middle School Incentive Special Instructional Assistance In-School Suspension Mid-term Adjustment
Fiscal Year 1993
1994 Local Fair Share Educational Equalization Funding Grant Food Services Vocational Education Other State Programs Preschool Handicapped Program Severely Emotionally Disturbed Supervision and Assessment of Student and
Beginning Teachers and PerformanceBased Certification Teachers' Retirement Tuition for the Multi-Handicapped Lottery Programs Algebra Classrooms Computers in Classrooms Distant Leaming Media Center and Library Equipment Pr&-Kindergarten Program Safe Schools Grant
Human Resources, Georgia Department of Special Education Services
Transportation, Georgia Department of Through Thomas County Board of Commissioners Reimbursement for Drives and Parking Areas at New School
OTHER Education, Georgia Department of Reimbursement for Student Information Systems Project

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

GENERAL

REVENUE

PROJECTS

FUND

FUND

FUND

TOTAL

$ 7,904,013.00 1,487,138.00 257,278.00 345,521.00 114,069.00 2,372,792.00
626,427.00 188,796.00 304,385.00 137,353.00
66,779.00

95,558.00 393,968.00 -1,331,425.00 1,140,767.00
$
28,190.44

102,676.00

44,998.00

1,246,415.93

1,400.00 20,374.56

17,629.20
2,307.00 79,170.58
2,000.00 68,796.82 321,689.72 52,050.03

378,520.75

$ 7,904,013.00 1,487,138.00 257,278.00 345,521.00 114,069.00 2,372,792.00
626,427.00 188,796.00 304,385.00 137,353.00 66,779.00
95,558.00 393,968.00 -1,331,425.00 1,140,767.00 102,676.00
28,190.44
44,998.00 1,246,415.93
1,400.00 20,374.56 17,629.20
2,307.00 79,170.58 2,000.00 68,796.82 321,689.72 52,050.03
378,520.75

47,281.78

47,281.78

2000.00

2000.00

See notes to the general purpose financial statements.

$ 14,200,382.00 $ 2,271,256.03 $ 47,281.78 $ 16,518,919.81 - 31 -

THOMAS COUNTY BOARD OF EDUCATION SCHEDULE OF LOCAL AND OTHER REVENUE
YEAR ENDED JUNE 30 1994

SCHEDULE ''6''

Taxes City Wide School Tax Railroad Car Tax Real Estate Transfer Tax
other Compensation for Loss of Asse1s Donations Indirect Cost Special Revenue Fund Interest Earned Milk Court Settlement Rents Recovery of Prior Year Questioned Cost Vendor Overpayment Sales Breakfast Lunches School Asse1s Tuition Other

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

GENERAL

REVENUE PROJECTS

FUND

FUND

FUND

FIDUCIARY FUND TYPE EXPENDABLE TRUST FUND

TOTAL

$ 2,943,283.99 205.97
11,684.17

$ 2,943,283.99 205.97
11,684.17

1,865.70 $

75.00 $

2,500.00

19,279.00 45,890.80
14,450.00

22,531.48 1,627.25

11,525.47 $ 11,481.28

1,463.83

16,014.39 43,000.00 26,536.50

20,590.28 358,929.58
564.00
2,166.18

1,940.70 2,500.00
19,279.00 91,429.03
1,627.25 14,450.00
1,463.83
20,590.28 358,929.58
16,578.39 43,000.00 28,702.68

$ 3,122,210.52 $ 406,483.77 $ 15,489.30 $ 11,481.28 $ 3,555,664.87

See notes to the general purpose financial statements.

- 32 -

THOMAS COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT
GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30 1994

SCHEDULE "7"

EXPENDITURES
Operating Costs Salaries Employee Benefits Travel of Employees Professional and Technical Services Compensation and Travel of Board Members Water, Sewer and Cleaning Services Repair and Maintenance Services Rents Insurance Communications Tuition Commodity Hauling Shared Services Other Purchased Services Supplies Energy Food Usage Books, Textbooks and Periodicals Dues and Fees Federal Indirect Costs Other Expenditures
Nonoperating Costs Equipment

GENERAL FUND

SPECIAL REVENUE
FUND

TOTAL

$ 11,318,901.44 $ 2,571,789.33 $ 13,890,690.77

3,264,420.74

742,201.35

4,006,622.09

49,772.50

30,101.03

79,873.53

63,566.86

22,798.51

86,365.37

11,841.21

11,84121

99,536.53

99,536.53

212,266.86

35,948.59

248,215.45

51,143.42

10,211.75

61,355.17

56,865.04

56,865.04

24,413.71

17,809.87

42,223.58

21,240.00

21,240.00

7,378.36

7,378.36

12,000.00

37,573.50

49,573.50

1,690.71

4,620.96

6,311.67

843,887.61

351,599.74

1,195,487.35

496,401.01

8,998.29

505,399.30

739,015.29

739,015.29

220,861.86

22,656.97

243,518.83

35,205.01

17,173.92

52,378.93

19,279.00

19,279.00

8,579.76

6,354.50

14,934.26

738,088.51

317,906.89

1,055,995.40

Total Expenditures

$ 17,509,442.78 $ 4,984,657.85 $ 22,494,100.63

See notes to the general purpose financial statements. - 33 -

THOMAS COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT
LOTTERY PROGRAMS YEAR ENDED JUNE 30 1994

EXPENDITURES
Operating Costs Salaries Employee Benefits Travel of Employees Professional and Technical Services Repair and Maintenance Services Rents Supplies Books, Textbooks and Periodicals Dues and Fees
Nonoperating Costs Equipment

ALGEBRA CLASSROOMS

COMPUTERS IN
CLASSROOMS

DISTANT LEARNING

$

2,307.00 $

12,945.62 $

2,276.80

66,614.00

Total Expenditures

$

2,307.00 $

79,559.62 $

2,276.80

See notes to the general purpose financial statements. - 34 -

SCHEDULE "8"

MEDIA CENTER AND
LIBRARY EQUIPMENT

PRE-KINDERGARTEN PROGRAM

SAFE SCHOOLS
GRANT

TOTAL

$

130,978.15

$

130,978.15

36,678.33

36,678.33

2,433.96

2,433.96

2,060.12

2,060.12

143.88

143.88

110.30

110.30

$

14,501.77

86,465.51 $

12,025.27

130,521.97

22,656.97

22,656.97

11,543.50

11,543.50

55,089.00

28,619.00

40,024.76

190,346.76

$

69,590.77 $

321,689.72 $

52,050.03 $ 527,473.94

- 35 -

THOMAS COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT FIDUCIARY FUND TYPE - EXPENDABLE TRUST FUND
YEAR ENDED JUNE 30 1994

SCHEDULE "9"

EXPENDITURES
Operating Costs Unemployment Claims

$ ====e4,,;,,07;..;;5,;,;;.o,;.o

See notes to the general purpose financial statements. - 36 -

THOMAS COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30 1994

SCHEDULE "1 o

Minimum Expenditure Requirements (Total Allotment)
Expenditures on Combined Program Basis Salaries Operations
Less: Expenditures for Media Center Programs in Excess of Total Media Allotment Expenditures for Staff Development Programs in Excess of Total Staff Development Allotment for: Cost of Instruction
Expenditures per Audit
Amount of Underexpenditure for Total Allotment

THIRTEEN WEIGHTED AND MEDIA CENTER
PROGRAMS

STAFF DEVELOPMENT
PROGRAM

$ 10,387,918.00 $

114,069.00

$ 10,232,405.18 1,284,408.03 $
$ 11,516,813.21 $

131,703.12 131,703.12

-96,501.63

$ 11,420,311.58 $

-28,068.53 103,634.59

$

0.00 $

10,434.41

See notes to the general purpose financial statements. - 37 -

TMOMAS COl INJY RQABP 9f FQI ICATION ANAi YSIS Qf M1NIMllM FXPENPmlBE BFQl IIBFMFNTS - ex PBQGBAM
GENERAL FUNP- Ql.JAI ITV QASIQ EDUCA:OQN PRQGRAMS YfAB ENDED llJNF M 1994

~NfRAI ANQ CARffiB li~AIIQN ~BAMS
Ki-rten(") Grades1-3(")
Sub-Total-K-3 Grades4- 5 (") Grades 6 - 8 (") Grades 9-12 (") High School Laboratories (") Vocallonal Education Labonslones (")
Total General and career Education Program& eeQIAL fQl&AII~ ffigzRAM
Regular Programs categay I(") categay II (') categay Ill (") categay IV (") Itinerant Supplemental Speech Sub-Total - Regular Catego,y V (Gilled) (") Total Special Education Programs
BEMEQIAI E~~Qt:IPR~BAM,~ MEDIA CFNTER PROGRAMS
Total Thirteen Weighted and Media Center
STAFF QEYE:l OPMENT PR~RAMS {1) Co6t d Instruction - I Development
Total Starr Development
(1 Identifies Thirteen Weighted Programs. Nole (1) $13,267.20 of the allotment for Professional
Development nas been transferred to Cost of Instruction 86 authorized by OCGA 20-2-182 See notes to the general purpose financial statements.

ORIGINAL

ALLOTMENTS FROM DEPARTMENT OF EOLICATION

REQUIRED

TOTAL

_.!L

ORIGINAL

MIO-lERM

REQUIRED

837,185.00

753,466.50 $

2 060,249.00

1854224.10

2,897,434.00 90 $ 2,607,890.60 $

1,079,535.00 90

971,581.50

1,750,223.00 90

1,575,200.70

1,109,133.00 90

998,219.70

533,292.00 90

479,962.80

534 396.00 90

460956.40

7904 013.00

7113611.70 $

0.00 $

753,466.50

1854224.10

0.00 $ 2,607,690.60

971,581.50

1,575,200.70

393,968.00

1,392,187.70

479,962.80

480956.40

393 968.00 $ 1 501 579.70 ..

1,381,376.00

1,243,238.40 $

0.00 $ 1,243,238.40

1,381,376.00 105162.00
1 487138.00 257 278.00 345,521.00

90 $ 90
90 90 $

1,243,238.40 $ 95,185.80
1338424.20 $ 231 550.20 $ 310968.90 $

0.00 $
0.00 $ 0.00 $ 0.00 $

1,243,238.40 95185.80
1338424.20 231 550.20 310968.90

9,993,950.00

8,994,555.00 $

393 968.00 $ 9 388 523.00

38,868.20 100 $ 75180.80 100

38,688.20 $ 75180.80

0.00 $

38,888.20 75180.80

114,069.00

114,069.00 $

0.00 $

114,069.00

$ 10,108,019.00

9,108,624.00 $

393,968.00 $ 9,502,592.00

- 38 -

SCHEDULE "11"

REQUIRED ALLOTMENT

SALARIES ACTUAL

DISTRIBUTJON BY RESPECTIVE PORTIONS

AMOUNT OF UNOEREXPENDITURE
FOR REQUIRED ALLOTMENT

REQUIRED ALLOTMENT

OPERATIONS

AMOUNT OF

UNOEREXPENDITURE

FOR REQUIRED

ACTUAL

ALLOTMENT

734,565.60 $ 1797777.00 2,532,342.60
942,935.40 1,530,234.00 1,295,824.80
459,699.30 420 651.90 7181 688.00 $

940,778.74 2122544.80 3,063,323.54 $ 1,080,338.85 1,687,887.85 1,352,378.32
481,354.92 475 757.46 8 141 040.94 $

0.00 0.00 0.00 0.00 0.00 0.00 0.00

18,900.90 $ 56 447.10 75,348.00 $ 28,646.10 44,966.70 96,362.90 20,263.50 60 304.50 325 891.70 $

48,268.46 208482.19 256,750.65 $ 182,271.95 227,085.20 221,229.60 53,899.50 85198.68 1 026 435.58 $

0.00 0.00 0.00 0.00 0.00 0.00 0.00

108,933.30 $ 416,086.20 613,032.30
60,102.00 4,706.10 8 487.90
1,211,347.80 $
92,655.90
1304003.70 $
227 637.90 $
242 383.50 $

171,670.87 483,215.95 830,971.39
4,396.19
1,490,254.40 $ 108 469.16 $
1 598 743.56 230 070.66 262 550.02 $

8,955 713.10 $ 10,232,405.18 $

o.oo 0.00
0.00 0.00
0.00

5,357.70 $ 8,545.50 16,013.70 1,973.70

9,404.71 20,511.06 31,436.28

31,890.60 $ 2 529.90
34420.50 $ 3 912.30 $
58585.40 $

61,352.05 $ 8 584.42 $
69 936.47 8 583.37 $
179 472.61 $

432,809.90 $ 1 284,408.03 $

0.00 0.00
0.00 0.00
0.00

s 8955713.10

10,232,405.18 s _ _ _ _ _ _ _o_.oo_

38,888.20 $ 75180.80

66,956.73 $ 64 746.39

0.00 10 434.41

114,069.00 $

131,703.12 s _ _ _ _1.o.,;;;;434=4.;.1

s 546,878.so

1 416,111.1s s _ _ _ _1_0..4..3..4..4...,1

39

THOMAS COUNTY BOARD OF EDUCATION SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS
YEAR ENDED JUNE 30 1994

SCHEDULE "12"

BOARD MEMBER ADDRESS
Mr. Cecil Stewart, Chairman (") 4634 Stewart Road Ochlocknee, Georgia 31773
Mr. Johnny Bannister(") P.O. Box 1921 Thomas\lille, Georgia 31799
Mr. Joey Holland (") Route 2, Box 872 Boston, Georgia 31626
Mr. Mike Keown (") P.O. Box96 Coolidge, Georgia 31738
Mr. Elmo Lee(") 109 Holly Hill Drive Thomas\lille, Georgia 31792
Mr. John Stephenson (") P.O. Box 153 Meigs, Georgia 31765
Mr. Edward Venier(") Route 3, Box 2058 Pavo, Georgia 31778

COMPENSATION

TRAVEL

$

1,450.00 $

993.44

750.00

100.00

1,050.00

772.67

1,200.00

1,107.94

750.00

1,450.00

998.94

800.00

418.22

(") Denotes Board Members Serving as of June 30, 1994

$

7 450.00 $

4,391.21

See notes to the general purpose financial statements.

40

SECTION II COMPLIANCE

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
July 7, 1995

Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation
and Superintendent and Members of the Thomas County Board ofEducation
COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Ladies and Gentlemen:
We have audited the general purpose financial statements ofthe Thomas County Board ofEducation as of and for the year ended June 30, 1994, and have issued our report thereon dated July 7, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.
We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement.
Compliance with laws, regulations, contracts, and grants applicable to Thomas County Board of Education is the responsibility ofthe Board's management. As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatement, we performed tests of the Board's compliance with certain provisions oflaws, regulations, contracts, and grants. However, the objective of our audit of the financial statements was not to provide an opinion on overall compliance with such provisions. Accordingly, we do not express such an opinion.
The results ofour tests indicate that, with respect to the items tested, the Thomas County Board ofEducation complied, in all material respects, with the provisions referred to in the preceding paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the Board had not complied, in all material respects, with those provisions.

94CRL-10

This report is intended for the information of management, the Federal cognizant audit agency and other Federal granter agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
~~
Claude L. Vickers State Auditor
CLV:djf 94CRL-10

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
July 7, 1995

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe Thomas County Board ofEducation

SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS

Ladies and Gentlemen:

We have audited the general purpose financial statements ofthe Thomas County Board of Education as of and for the year ended June 30, 1994, and have issued our report thereon dated July 7, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

We have applied procedures to test the Thomas County Board of Education's compliance with the following requirements applicable to each ofits Federal financial assistance programs, which are listed in the Schedule ofFederal Financial Assistance, for the year ended June 30, 1994:

(1) Political Activity

(5) Allowable Costs/Cost Principles

(2) Civil Rights

(6) Drug-Free Workplace Act

(3) Cash Management

(7) Audit Follow-Up/Resolution

(4) Federal Financial Reports

(8) Administrative Requirements

Our procedures were limited to the applicable procedures described in the Office of Management and Budget's "Compliance Supplement for Single Audits ofState and Local Governments" and other additional procedures as deemed necessary. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Board's compliance with the requirements listed in the preceding paragraph. Accordingly, we do not express such an opinion.

94CRL-50

With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph of this report. With respect to items not tested, nothing came to our attention that caused us to believe that the Thomas County Board ofEducation had not complied, in all material respects, with those requirements. However, the results of our procedures disclosed immaterial instances ofnoncompliance with those requirements, which are described in the Schedule ofFindings and Improper or Questioned Costs.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal granter agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
t?~
Claude L. Vickers State Auditor
CLV:djf 94CRL-50

CIAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
July 7, 1995

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe Thomas County Board ofEducation

SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS

Ladies and Gentlemen:

We have audited the general purpose financial statements ofthe Thomas County Board ofEducation as of and for the year ended June 30, 1994, and have issued our report thereon dated July 7, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

We have also audited the Thomas County Board of Education compliance with the requirements governing:

(!) Types of Services Allowed or Unallowed

(5) Applicable Special Tests and Provisions

(2) Eligibility
(3) Matching, Level ofEffort, and/or Earmarking

(6) Other Requirement Claims for Advances and Reimbursements

(4) Reporting

These requirements are applicable to the major Federal financial assistance programs, which are identified in the Schedule of Federal Financial Assistance, for the year ended June 30, 1994. The management of the Thomas County Board ofEducation is responsible for the Board's compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit.

94CRL-80

We conducted our audit ofcompliance in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and Office of Management and Budget (0MB) Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above occurred. An audit includes examining, on a test basis, evidence about the Thomas County Board ofEducation's compliance with those requirements. We believe that our audit provides a reasonable basis for our opinion.
In our opinion, the Thomas County Board of Education complied, in all material respects, with the requirements as disclosed in the second paragraph that are applicable to its major Federal financial assistance programs for the year ended June 30, 1994.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
~~~
Claude L. Vickers State Auditor
CLV:djf 94CRL-80

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
July 7, 1995

Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe Thomas County Board ofEducation

SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REOillREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS

Ladies and Gentlemen:

We have audited the general purpose financial statements ofthe Thomas County Board of Education as of and for the year ended June 30, 1994, and have issued our report thereon dated July 7, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

In connection with our audit ofthe fiscal year 1994 general purpose financial statements of the Thomas County Board ofEducation and with our consideration ofthe Board's internal control structure used to administer Federal financial assistance programs, as required by Office ofManagement and Budget (0MB) Circular A128, "Audits ofState and Local Governments", we selected certain transactions applicable to certain nonmajor Federal financial assistance programs for the year ended June 30, 1994. As required by 0MB Circular A-128, we have performed auditing procedures on the selected transactions to test compliance with the requirements governing:

( 1) Types of Services Allowed or Unallowed

(2) Eligibility

Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Thomas County Board of Education's compliance with these requirements. Accordingly, we do not express such an opinion.

94CRL-120

With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the Thomas County Board ofEducation had not complied, in all material respects, with those requirements.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
~/z::;:
Claude L. Vickers State Auditor
CLV:djf 94CRL-120

SECTION III INTERNAL CONTROL

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
July 7, 1995

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe Thomas County Board ofEducation
REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Ladies and Gentlemen:
We have audited the general purpose financial statements ofthe Thomas County Board ofEducation as of and for the year ended June 30, 1994, and have issued our report thereon dated July 7, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.
We conducted our audit in accordance with generally accepted auditing standards, and Government Auditing Standard~ issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement.
In planning and performiog our audit ofthe general purpose financial statements ofthe Thomas County Board of Education for the year ended June 30, 1994, we considered the internal control structure in order to determioe our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide assurance on the internal control structure.
The management of the Thomas County Board ofEducation is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs ofinternal control structure policies and procedures. The objectives ofan internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with management's authorization and recorded properly to pennit the preparation ofgeneral purpose financial statements in accordance with generally accepted accounting principles. Because
94ICL-3

ofinherent limitations in any internal control structure, errors or irregularities may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to risk that procedures may become inadequate because of changes in conditions or that the effectiveness ofthe design and operation of policies and procedures may deteriorate.

For the purposes of this report, we have classified the significant internal control structure policies and procedures in the following categories:

(1) Cash and Cash Equivalents (2) Investments (3) Inventories (4) Revenue/Receivables/Receipts (5) Procurement

(6) Expenditures/Liabilities/ Disbursements
(7) Employee Compensation (8) General Ledger
(9) General Fixed Assets

For all ofthe internal control categories listed above, we obtained an understanding ofthe design of relevant policies and procedures and whether they have been placed in operation, and we assessed control risk.

We noted a certain matter involving the internal control structure and its operation that we consider to be a reportable condition under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control structure that, in our judgment, could adversely affect the entity's ability to record, process, summarize, and report financial data consistent with the assertions of management in the general purpose financial statements.

As described in the Schedule ofFindings and Improper or Questioned Costs, a reportable condition was noted in the following control category:

General Fixed Assets

A material weakness is a reportable condition in which the design or operation of one or more of the specific internal control structure elements does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions.

Our consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe that the reportable condition disclosed above is also considered to be a material weakness.

94ICL-3

This condition was considered in detennining the nature, timing, and extent ofthe procedures to be performed in our audit ofthe Thomas County Board ofEducation's financial statements and this report does not affect our report thereon dated July 7, 1995.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
a;bnu~

CLV:djf 94ICL-3

Claude L. Vickers State Auditor

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
July 7, 1995

Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe Thomas County Board ofEducation
SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS
Ladies and Gentlemen:
We have audited the general purpose financial statements ofthe Thomas County Board of Education as of and for the year ended June 30, 1994, and have issued our report thereon dated July 7, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. We have also audited the Thomas County Board of Education's compliance with requirements applicable to major Federal financial assistance programs and have issued our opinion thereon dated July 7, 1995.
We conducted our audit in accordance with generally accepted auditing standards; Government Auditing Standards. issued by the Comptroller General of the United States; and the provisions of Office of Management and Budget (0MB) Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perfonn the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement and about whether the Thomas County Board ofEducation complied with laws and regulations, noncompliance with which would be material to a major Federal financial assistance program.
In planning and performing our audit for the year ended June 30, 1994, we considered the Board's internal control structure in order to determine our auditing procedures for the purpose of expressing our opinions on the Board's general purpose financial statements and on its compliance with requirements applicable to major Federal financial assistance programs and to report on the internal control structure in accordance with 0MB Circular A-128. This report addresses our consideration of internal control structure policies and procedures relevant to compliance with requirements applicable to Federal financial assistance programs. We have addressed internal control structure policies and procedures relevant to our audit of the general purpose financial statements in a separate report dated July 7, 1995.
94ICL-6

The management ofthe Thomas County Board of Education is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs ofinternal control structure policies and procedures. The objectives ofan internal control structure are to provide management with reasonable, but not absolute, assurance that, assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles, and that Federal financial assistance programs are managed in compliance with applicable laws and regulations. Because of inherent limitations in any internal control structure, errors, irregularities, or instances of noncompliance may nevertheless occur and not be detected. Also, projection ofany evaluation of the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate.

For the purpose of this report, we have classified the significant internal control structure policies and procedures used in administering Federal financial assistance programs in the following control categories:

GENERAL REQUIREMENTS

SPECIFIC REQUIREMENTS

(1) Political Activity (2) Civil Rights (3) Cash Management (4) Federal Financial Reports

(1) Types of Services Allowed or Unallowed
(2) Eligibility
(3) Matching, Level of Effort, and/or Earmarking

(5) Allowable Costs/Cost Principles

(4) Reporting

(6) Drug-Free Workplace Act (7) Audit Follow-Up/Resolution (8) Administrative Requirements

(5) Applicable Special Tests and Provisions
(6) Other Requirement Claims for Advances and Reimbursements

For all of the internal control structure categories listed above, we obtained an understanding of the design of relevant policies and procedures and determined whether they have been placed in operation, and we assessed control risk.

During the year ended June 30, 1994, the Thomas County Board of Education expended 78% of its total Federal financial assistance under major Federal financial assistance programs.

We performed tests of controls, as required by 0MB Circular A-128, to evaluate the effectiveness of the design and operation of internal control structure policies and procedures that we considered relevant to preventing or detecting material noncompliance with general requirements and specific requirements, as

94ICL-6

descnbed above that are applicable to each of the Board's major Federal financial assistance programs, which are identified in the Schedule ofFederal Financial Assistance. Our procedures were less in scope than would be necessary to render an opinion on these internal control structure policies and procedures. Accordingly, we do not express such an opinion.
We noted a certain matter involving the internal control structure and its operation that we consider to be a reportable condition under standards established by the American Institute ofCertified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control structure that, in our judgment, could adversely affect the Board's ability to administer Federal financial assistance programs in accordance with applicable laws and regulations.
As described in the Schedule ofFindings and Improper or Questioned Costs, a reportable condition was noted in the following control category:
Cash Management
A material weakness is a reportable condition in which the design or operation ofone or more ofthe internal control structure elements does not reduce to a relatively low level the risk that noncompliance with laws and regulations that would be material to a Federal financial assistance program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions.
Our consideration of the internal control structure policies and procedures used in administering Federal financial assistance would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe the reportable condition described above is not a material weakness.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies and should not be used for any other purpose. This restriction is not intended to limit the distribution of this report which is a matter of public record.
'a~'~
Claude L. Vickers State Auditor
CLV:djf 94ICL-6

SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS

THOMAS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30 1994
PRIOR YEAR
AUDIT FOLLOW-UP/RESOLUTION Overstatement ofFree-Meal Claims Financial Statements/Federal Financial Assistance Finding Resolved Audit Control Number 7361-93-01
The audit report for the year ended June 30, 1989, noted that the number of free-meals claimed for reimbursement on the monthly "DE Form 106" report for the Central High School were overstated. An investigation was conducted by the Georgia Bureau of Investigation and the Thomas County Sheriff's Department with final disposition by the Superior Court of Thomas County on August 7, 1991. Criminal Action No. 91-CR-76 orders, among other conditions, that Betty Jean Folds pay restitution in the amount of $914.88 to the Thomas County Board ofEducation. As of June 30, 1994, the Board had received restitution in the amount of$710.00. Subsequent to June 30, 1994, the Board received the balance of restitution in the amount of$204.88.
AUDIT FOLLOW-UP/RESOLUTION Inadequate Separation ofDuties Financial Statements/Federal Financial Assistance Finding Resolved Audit Control Number 7361-93-02
The audit report for the year ended June 30, 1993, stated that the Board did not provide for adequate separation ofemployee duties in the performance of accounting functions and related procedures. For the year under review, our audit disclosed that the Board had implemented internal accounting control procedures to provide for adequate separation of employee duties in the performance of the accounting functions and related procedures.
AUDIT FOLLOW-UP/RESOLUTION Employee Overpayment Financial Statements Finding Resolved Audit Control Number 7361-93-04
The audit report for the year ended June 30, 1993, stated the Board overpaid sick leave in the amount of $331.42 to an employee who was ineligible for this compensation due to having used all sick leave time available. Subsequent to June 30, 1994, $331.42 was reimbursed through a reduction in the employees salary.

THOMAS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30 1994
PRIOR YEAR
AUDIT FOLLOW-UP RESOLUTION Salary Underpayment Financial Statements Finding Resolved Audit Control Number 7361-93-05
The audit report for the year ended June 30, 1993, stated the Board underpaid an employee $394.48 due to an error in salary computation. In the year under review, this underpayment was not corrected. In the subsequent fiscal year, $394.48 was paid to the employee.
PRIOR YEAR/CURRENT YEAR
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Financial Statements Reportable Condition - Material Weakness Audit Control Number 7361-93-03
The audit report for the year ended June 30, 1993, noted that the management ofthe Thomas County Board ofEducation had chosen not to maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. In the year under review, the Board did not establish a General Fixed Assets Account Group within the formal accounting records. This condition results in the general purpose financial statements of the Board being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Board to establish accounting controls and procedures to provide for maintenance of a General Fixed Assets Account Group. These subsidiary records should include an inventory ofland, buildings and equipment owned by the Board and should include but may not be limited to date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group.

THOMAS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30 1994
CURRENT YEAR
EXPENDITURES/LIABILITIES/DISBURSEMENTS Failure to Meet Expenditure Requirements Financial Statements Nonmaterial Noncompliance Amount: $10,434.41 Audit Control Number 7361-94-01
For the year under review, the Board reported to the Georgia Department of Education on DE Form 0420 "General Fund QBE Program Expenditure Summary" expenditures totaling $66,956.73 for the Staff Development - Cost on Instruction Program. A review ofthe underlying source documentation for the Quality Basic Education (QBE) program disclosed that the Board expended more than 15 percent of its initial allotment offunds for Professional Development Stipends for StaffDevelopment Cost oflnstruction program purchases resulting in an underexpenditure of $10,434.41 for the minimum required allotment of$75, 180.80 for the StaffDevelopment - Professional Development Stipends Program.
lbis questioned cost resulted from management's reliance on incorrect information received from the Georgia Department ofEducation, resulting in a violation of Official Code ofGeorgia 20-2-182. The underexpenditure of$10,434.41 should be returned to the Georgia Department of Education through an increase in the Board's local fair share for the QBE programs in a subsequent fiscal period.
CASH MANAGEMENT Excessive Cash Balances Federal Financial Assistance Major Program Reportable Condition Nonmaterial Noncompliance Audit Control Number 7361-94-02
A review of cash management procedures for the Elementary and Secondary Education Act, Chapter I Program (CFDA 84.010) disclosed that cash draws utilizing DE form 0147, "Quarterly Report ofExpenditures and Estimated Requirement for Grant Funds", were made in advance of immediate cash needs, resulting in the accumulation of excessive cash balances. During fiscal year 1994, the Chapter 1 program had an average cash balance of $20,376.30 with excessive ending monthly cash balances in four months. The excessive cash balances are a result of management's failure to adequately forecast the cash needs of this program. Procedures should be implemented to minimize the time elapsing between the transfer of funds from the Georgia Department of Education and disbursement of such funds by the Board.

THOMAS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30 1994
CURRENT YEAR
CASH MANAGEMENT Excessive Cash Balances Federal Financial Assistance Major Program Reportable Condition Nonrnaterial Noncompliance Audit Control Number 7361-94-03
A review ofcash management procedures for the Severely Emotionally Disturbed Program (CFDA 84.027) disclosed that cash draws utilizing DE form 0147, "Quarterly Report of Expenditures and Estimated Requirement for Grant Funds'', were made in advance ofimmediate cash needs, resulting in the accumulation ofexcessive cash balances. During fiscal year 1994, the program had excessive ending monthly cash balances in five months. Procedures should be implemented to minimize the time elapsing between the transfer offunds from the Georgia Department ofEducation and disbursement of such funds by the Board.
DRUG-FREE WORKPLACE ACT Failure to Obtain Drug-Free Certification Federal Financial Assistance Nonrnaterial Noncompliance Audit Control Number 7361-94-04
According to provisions ofP.L. 100-690, all grantees that have been approved or awarded a direct Federal grant are required to certify that a drug-free workplace is maintained. Such certification is a precondition of receiving a direct Federal grant. Specific requirements to be followed by grantees to assure compliance with the Act are provided in each agency's nonprocurement suspension and debarment regulations. Our audit disclosed that on February 28, 1994, the Board was awarded a grant from the U.S. Department ofDefense in support ofthe Department ofthe Air Force RO.T.C. Program. However, the Board had not complied with U.S. Department ofDefense nonprocurement suspension and debarment regulations as contained in 32 CFR 280 in order to certify a drug-free workplace.
This condition occurred because management was not aware of the Drug-Free Workplace requirements in regards to the submission of Drug-Free Certification when applying for a direct grant. The Board should implement procedures to assure that it complies with P.L. 100-690.
Note: The Thomas County Board ofEducation was provided an opportunity to include pertinent comments from the Board's management concerning these audit findings, conclusions and recommendations. The Board has elected not to provide comments for inclusion in this report.