Mitchell County Board of Education, Camilla, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2001

MITCHELL COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS -

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS

EXHIBITS

GENERAL-PURPOSE FINANCIAL STATEMENTS

COMBINED STATEMENTS -OVERVIEW

A

COMBINED BALANCE SHEET

ALL FUND TYPES AND ACCOUNT GROUP

2

B

COMBINEO STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

ALL GOVERNMENTAL FUND TYPES

4

C

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES - BUDGET AND ACTUAL

(NON-GAAP BASIS)

GENERAL AND SPECIAL REVENUE FUNDS .

7

D

STATEMENT OF REVENUES, EXPENSES AND

CHANGES IN FUND BALANCES

FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUND

8

E

STATEMENT OF CASH FLOWS

FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUND

9

F NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

10

ADDITIONAL FINANCIAL INFORMATION

COMBINING AND INDIVIDUAL FUND STATEMENTS

SPECIAL REVENUE FUND

G

. COMBINING BALANCE SHEET

24

. H

COMBINING STATEMENT OF REVENUES, EXPENDITURES

AND CHANGES IN FUND BALANCES

26

CAPITAL PROJECTS FUND

I

COMBINING BALANCE SHEET

28

J

COMBINING STATEMENT OF REVENUES, EXPENDITURES

AND CHANGES IN FUND BALANCES

30

DEBT SERVICE FUND

K

COMBINING BALANCE SHEET

32

L

COMBINING STATEMENT OF REVENUES, EXPENDITURES

AND CHANGES IN FUND BALANCES

33 .

MITCHELL COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS -

SECTION I

FINANCIAL

ADDITIONAL FINANCIAL INFORMATION

EXHIBITS

COMBINING AND INDNIDUAL FUND STATEMENTS

FIDUCIARY FUND TYPES

M

COMBINING BALANCE SHEET

34

N

STATEMENT OF CHANGES IN ASSETS AND LIABILITIES

AGENCY FUND

35

SCHEDULES

1 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS

36

2 SCHEDULE OF STATE REVENUE

38

3 SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS

41

ALLOTMENTS AND EXPENDITURES

. GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS (QBE)

4

BY PROGRAM

42

5

BY SITE

43

SECTION II
COMPLIANCE AND INTERNAL CONTROL REPORTS
REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133

SECTION.III AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS

MITCHELL COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS -
SECTION IV FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS

SECTION I FINANCIAL .

Rt 1SSELL \I\'. H1!'.TOI',
STATE AUDITOR 1404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street. S.W.. Suite 214 Atlanta, Qcorgia 30334-8400
February 14, 2002

Honorable Roy E. Barnes, Governor Members of the General Assembly Members of the State Board of Education
and Superintendent and Members of the Mitchell County Board of Education
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
Ladies and Gentlemen:
We have audited the accompanying general-purpose financial statements of the Mitchell County Board of Education, as of and for the year ended June 30, 2001, as listed in the table of contents. These general-purpose financial statements are the responsibility of the Mitchell County Board of Education's management. Our responsibility is to express an opinion on these general-purpose financial st~tements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, {ssued by the Comptroller General ofthe United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opm1on.
As described in the notes to the general-purpose financial statements, the Board of Education's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows:

2001ARL-13

* The general-purpose financial statements of the Board of Education did not contain a
General Fixed Assets Account Group to account for property and equipment owned by the Board of Education which should be included to conform to generally accepted accounting principles.
* School activity accounts maintained at the individual schools are not included in the
general-purpose financial statements. To conform to generally accepted accounting principles, these accounts should be included in the general-purpose financial statements.
* The Board of Education did not recognize as expenditures, in the year ended
June 30, 2001, a portion of salaries and tlie corresponding employer's cost of related benefits earned for contractual s~rvices completed prior to June 30, 2001. Also funds received, subsequent to June 30, 2001, from the Georgia Department of Education for the State's share of these unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 2000, were improperly recorded in the year erided June 30, 2001. To.conform to generally accepted accounting principles, revenues should be recorded when available .and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed.
The aggregate effects on the general-purpose financial statements of these variances or omissions have not been determined, but are believed to be material.
In our opinion, except for the effects on the general-purpose financial statements of the matters referred to in the preceding paragraph, the general-purpose financial statements referred to above present fairly, in all material respects, the financial position of the Mitchell County Board of
of. , Education as of June 30, 2001, and the results its operations and the cash flows of its
nonexpendable trust fund for the year then ended, in conformity with accounting principles generally accepted in the United States of America.
In accordance with Government Auditing Standards, we have also issued our report dated February 14, 2002, on our consideration ofthe Mitchell County Board ofEducation's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grants. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit.
Our audit was performed for the purpose of forming an opinion on the general-purpose financial statements of the Mitchell County Board of Education taken as a whole. The accompanying combining and individual fund statements (Exhibits G through N) and the financial schedules (Schedules 1 through 5), which includes the Schedule ofExpenditures ofFederal Awards as required by U.S. Office of Management and Budget Circular A-133, Audits ofStates, Local Governments, and Non-Profit Organizations, are presented for purposes of additional analysis and are not a required part ofthe general-purpose financial statements. Such information has been subjected to the
2001ARL-13

auditing procedures applied in the audit of the general-purpose financial statements and in our opinion, except for the effects of the matters referred to in the third paragraph, such information is fairly stated, in all material respects, in relation to the general-purpose financial statements taken as a whole.

A copy of this report has been-filed as a permanent record in the office of the State Auditor and made

available to the press ofthe State, as provided for by Official Code ofGeorgia Annotated Section 50-

6-24.

.

.

Respectfully submitted,
0,_... 00 w.~.:1;..
~~ell W. Hinton State Auditor

RWH:gp 2001ARL-13

MITCHELL COUNTY BOARD OF EDUCATION

MITCHELL COUNTY BOARD OF EDUCATION COMBINED BALANCE SHEET
ALL FUND TYPES AND ACCOUNT GROUP JUNE 30, 2001

~
Cash and Cash Equivalents
Investments
Accounts Receivable
Prepaid Items
Inventories Food Donated Commodities Purchased Food
Amount Available in Debt Service Fund
Amount to be Provided in Future Years For Payment of: Bond Debt Capital Lease Agreements

GENERAL FUND

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

REVENUE

PROJECTS

FUND

FUND

$

218,665.48 $

30,296.46 $

1,496.01

1,863,510.19

506,096.65

532,913.14

637,421.91

302,135.47

191,838.60

23,947.67 6,790.13

Total Assets

$ 2,719,597.58 $

869,266.38 $

726,247.75

LIABILITIES AND FUND EQUITY
LIABILITIES
Accounts Payable Salaries Payable Expired Grant Balances Payable Contracts Payable Retainages Payable Deferred Revenue Funds Held for Others Capital Lease Agreements General Obligation Bonds Payable
Total Liabilities
FUND EQUITY
Fund Balances Reserved For Continuation of Federal Programs For Debt Service For Endowment Corpus For Inventories Food Donated Commodities Purchased Food For Purpose of Bond Issue For SPLOST Projects For State Capital Outlay Projects Unreserved Undesignated
Total Fund Equity

$

92,997.19 $

73,212.01

10,614.59

269,824.74

2,293.22

9,200.37

$

103 611.78 $

354,530.34

$

23,947.67

6,790.13

$

$ 2,615,985.80 $ 2,615,985.80 $

483,998.24 514,736.04 $

1,491.39 724,756.36
0.00 726,247.75

Total Liabilities and Fund Equity

$ 2,719,597.58 $

The notes to the general-purpose financial statements are an integral part of this statement.

. 2.

869,266.38 $

726,247.75

EXHIBIT"A"

DEBT SERVICE
FUND

FIDUCIARY FUND TYPES TRUST AND AGENCY FUNDS

ACCOUNT GROUP GENER.A:L
LONG-TERM DEBT

TOTALS {Memorandum Onl~} JUNE 30, 2001 JUNE 30, 2000

$

492.79 $

12,169.02

$

263,119.76 $

322,697.90

126,263.22

10,000.00

3,038,783.20

4,352,131.65

1,131,395.98

962,960.13

1,710.07

1,710.07

1,470.06

$

128,466.08

23,947.67 6,790.13
128,466.08

17,237.40 7,329.18
120,965.83

4,536,533.92 433 216.26

4,536,533.92 433,216.26

5,424,034.17 25 956.41

$

128,466.08 $

22,169.02 $

5,098,216.26 $ 9,563,963.07 $ 11,234,782.73

$

1,000.00

$

167,209.20 $.

78,731.92

280,439.33

247,094.83

2,293.22

1,832.42

117,446.94

18,329.81

9,200.37

5,860.00

5,860.00

2,000.00

$

433,216.26

433,216.26

25,956.41

4,665,000.00

4,665,000.00

5,545,000.00

$

6,860.00 $

5,098,216.26 $ 5,563,218.38 $ 6,036,392.33

$

128,466.08

$

10,000.00

0.00

$

128,466.08 $

5,309.02 15,309.02

$

10,098.22

$

128,466.08

120,965.83

10,000.00

10,000.00

23,947.67 6,790.13 1,491.39
724,756.36

17,237.40 7,329.18 699,768.13 668,188.55 20,309.33

3,105,293.06

3,644,493.76

$ 4,000.744.69 $ 5,198,390.40

$

128,466.08 $

22,169.02 $

5,098,216.26 $ 9,563,963.07 $ 11,234,782.73

-3-

MITCHELL COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES . YEAR ENDED JUNE 30, 2001

REVENUES
State Funds Federal Funds Taxes Other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Enterprise Operations Community Services Operations
Capital Outlay Debt Service
Principal Interest Paying Agent Fees
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES (USES}
Capital Leases Operating Transfers In Operating Transfers Out
Total Other Financing Sources (Uses)
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses
FUND BALANCE JULY 1
Food Inventory - Net Change in Period Donated Commodities Purchased Food

GENERAL FUND

SPECIAL REVENUE
FUND

$ 11,002,823.17 $
4,937,644.88 575,556.73
$ 16,516,024.78 $

696,688.88 3.184,363.02
211 715.02
4,092,766.92

$ 11,137,357.87 $
600,980.64 411,595.99 425,043.42 254,258.62 1,198,111.24 206,166.98 1,689,714.83 954,496.26
17,754.04 2Z8,635.87
1,756.73 8,223.87
98.10 258,719.84
60,271.77 20,563.98

2,053,350.59
107,726.27 239,955.52
18,341.91 31,026.30 30,639.32
31,981.58 26,153.67 13,542.67 263,901.53 1,285,269.33

$ 17,523,750.05 $ $ -1,007,725.27 $

4,101,888.69 -9121.77

$

467,531.62

$

-49 029.41

$

418,502.21 $

$

-589,223.06 $

3,205,208.86

49,029.41
49,029.41
39,907.64 468,657.18
6,710.27 -539.05

FUND BALANCE JUNE 30

$ 2,615,985.80 $

The notes to the general-purpose financial statements are an integral part of this statement. -4-

514 736.04

EXHIBIT "B"

CAPITAL PROJECTS
FUND

DEBT SERVICE
FUND

TOTALS

(Memorandum Only)

YEAR ENDED

JUNE 301 2001

JUNE 301 2000

$ 11,699,512.05 $ 11,751,848.91

3,184,363.02

2,863,846.82

$

34,714.58 $ 1,187,818.63

6,160,178.09

6,008,178.80

33,725.73

7 189.12

828,186.60

944,682.65

$

68 440.31 $ 1,195,007.75 $ 21,872,239.76 $ 21,568,557.18

$ 13,190,708.46 $ 11,930,172.78

$

730,458.57

708,706.91 651,551.51 443,385.33 285,284.92 1,228,750.56 206,166.98 1,721,696.41 980,649.93
31,296.71 542,537.40 1,287,026.06
8,223.87 98.10
989,178.41

1,060,084.12 915,126.54 425,129.11 400,253.85
1,143,387.76 186,538.64
1,327,224.00 1,040,805.79
28,162.45 241,031.76 1,414,133.48
5,184.45 529.96
1,410,358.76

$

880,000.00

307,137.50

370.00

940,271.77 327,701.48
370.00

818,673.53 348,039.09
552.97

$

730,458.57 $ 1,187,507.50 $ 23,543,604.81 $ 22,695,389.04

$

-662,018.26 $

7,500.25 $ -1,671,365.05 $ -1, 126,831.86

$

-662,018.26 $

1,388,266.01

$

467,531.62

49,029.41 $

177,562.70

-49 029.41

-177 562.70

$

467,531.62 $

0.00

7,500.25 $ 120,965.83

-1,203,833.43 $ 5,183,097.88

-1,126,831.86 6,311,693.73

6,710.27 -539.05

-1,561.03 -202.96

$

726,247.75 $

128,466.08 $ 3,985,435.67 $ 5,183,097.88

-5-

MITCHELL COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL - (NON-GAAP BASIS) GENERAL AND SPECIAL REVENUE FUNDS
YEAR ENDED JUNE 30, 2001

EXHIBIT"C"

GENERAL FUND

ACTUAL

(BUDGET

BUDGET

BASIS)

REVENUES

State Funds Federal Funds Taxes Other Funds

$ 10,861,910.21 $ 11,002,823.17

4,825,000.00 372,500.00

4,937,644.88 575 556.73

Total Revenues

$ 16,059,410.21 $ 16,516,024.78

EXPENDITURES

Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Enterprise Operations Community Services Operations
Capital Outlay Debt Service

$ 11,076,782.31 $ 11,137,357.87

524,836.30. 417,382.83 . 413,745.89 250,318.56 1,205,197.42 202,919.00 1,383,499.59 979,026.93
17,249.90 22,500.00
200,000.00

600,980.64 411,595.99 425,043.42 254,258.62 1,198,111.24 206,166.98 1,689,714.83 954,496.26
17,754.04 278,635.87
1,756.73 8,223.87
98.10 258,719.84
80,835.75

Total Expenditures

$ 16,693,458.73 $ 17,523,750.05

Excess of Revenues over (under) Expenditures

$ -634,048.52 $ -1.007,725.27

OTHER FINANCING SOURCES (USES)

Other Sources Other Uses

$ $ -113,478.89

467,531.62 -49 029.41

Total Other Financing Sources (Uses)

$ -113,478.89 $

418.502.21

Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses

$ -747,527.41 $

-589,223.06

FUND BALANCE JULY 1, 2000

2,536,884.90

3,205,208.86

Adjustments Food Inventory - Net Change in Period
Donated Commodities Purchased Food

153.72

FUND BALANCE JUNE 30, 2001

$ 1,789,511.21 $ 2,615,985.80

SPECIAL REVENUE FUND

ACTUAL

(BUDGET

BUDGET

BASIS)

$ 594,065.00 $ 696,688.88

3,368,685.01

3,184,363.02

203,500.00

211,715.02

$ 4,166,250.01 $ 4,092,766.92

$ 1,972,075.29 $ 2,053,350.59

118,360.99 328,860.91
18,372.00 30,287.84 23,133.37

107,726.27 239,955.52
18,341.91 31,026.30 30,639.32

21,619.25 22,647.58 13,483.00 33,244.00 1,410,658.00

31,981.58 26,153.67 13,542.67 263,901.53 1,285,269.33

$ 3,992,742.23 $ 4,101,888.69

$ 173,507.78 $

-9 121.77

$ $ -203,764.00
$ -203,764.00 $

49,029.41 49,029.41

$ -30,256.22 $

39,907.64

473,516.22

468,657.18

-25,294.83

6,710.27 -539.05

$ 417 965.17 $ 514,736.04

The notes to the general-purpose financial statements are an integral part of this statement. -7-

MITCHELL COUNTY BOARD OF EDUCATION STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND BALANCES
FIDUCIARY FUND TYPE - NON EXPENDABLE TRUST FUND YEAR ENDED JUNE 30, 2001

EXHIBIT "D"

OPERATING REVENUES Donations
OPERATING EXPENSES Current Instruction Operating Income (Loss)
NONOPERATING REVENUES Interest Earned Net Income
FUND BALANCE JULY 1
FUND BALANCE JUNE 30

ENDOWMENT FUND
C. M. STRIPLING VOCATIONALEDUCATIONAL SCHOLARSHIP

TOTALS (Memorandum Onl~}
YEAR ENDED JUNE 30, 2001 JUNE 30, 2000

$

1 500.00 $

1,500.00 $

1,500.00

$

2 065.00 $

2,065.00 $

2 057.50

$

-565.00 $

-565.00 $

-557.50

581.50

581.50

520.81

$

16.50 $

16.50 $

-36.69

15,292.52

15,292.52

15,329.21

$

15309.02 $

The notes to the general-purpose financial statements are an integral part of this statement. -8-

MITCHELL COUNTY BOARD OF EDUCATION STATEMENT OF CASH FLOWS
FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUND YEAR ENDED JUNE 30, 2001

EXHIBIT"E"

Cash Flows from Operating Activities: Cash Received from Donations Cash Paid for Scholarships Net Cash Provided (Used) by Operating Activities
Cash Flows from Investing Activities: Interest Received on Investments
Net Increase (Decrease) in Cash Cash and Cash Equivalents - July 1
Cash and Cash Equivalents - June 30
Reconciliation of Operating Income to Net Cash Provided (Used) by Operating Activities: Operating Loss Increase in Accounts Payable
Net Cash Provided (Used) by Operating Activities

ENDOWMENT FUND
C. M. STRIPLING VOCATIONALEDUCATIONAL SCHOLARSHIP

TOTALS (Memorandum Only)
YEAR ENDED JUNE 30, 2001 JUNE 30, 2000

$

1,500.00 $

1,500.00 $

1,500.00

-1 065.00

-1,065.00

-2,057.50

$ $ _ _ _....4..3..;5.;=.0.,,0;=-

435.00 $

-557.50

$ _ _ _...5..8,1;..,5.~0~ $

$

1,016.50 $

5,292.52

581.50 $ 1,016.50 $
5,292.52

520.81 -36.69 5,329.21

$

6,309.02 $

6,309.02 $ ===5a!:,2=9=2.=52=

$

-565.00 $

-565.00

1 000.00

1,000.00

$

435.00 $ ======4=35==00=

The notes to the general-purpose financial statements are an integral part of this statement. -9 -

MITCHELL COUNTY BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2001

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
REPORTING ENTITY
The Mitchell County Board of Education (School District) was established under the laws of the State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. The School District is organized as a separate legal entity and has the power to levy taxes and issue bonds. Its budget is not subject to approval by any other entity. Accordingly, the School District is a primary government and consists of all the organizations that compose its legal entity.
FUND ACCOUNTING
The School District uses funds and an account group to report on its financial position and the results
of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial
management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. An account group is a ' financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources.
General Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the School District. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types.
Although "school activity accounts" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the general-purpose financial statements.
The general-purpose financial statements_account for all State, Federal, Taxes and Other funds under control of the School District, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows:
GOVERNMENTAL FUND TYPES - are used to account for all or most of a School District's educational activities. Governmental Fund Types include:
GENERAL FUND - the fund used to account for all financial resources of the School District except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a board of education.

- 10 -

MITCHELL COUNTY BOARD OF EDUCATION

EXHIBIT "F''

NOTES TO THE GENERAL-PURPOSE FINANCIAL-STATEMENTS

JUNE 30, 2001

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

SPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are received primarily from the Georgia Department of Education and from the Federal government to accomplish specific educational objectives.

CAPiTAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities.

DEBT SERVICE FUND - the fund used to account for the accumulation ofresources for, and the payment of, general long-term principal, interest and paying agent fees.

FIDUCIARY FUND TYPES - the funds used to account for assets held by a government unit in a trustee capacity or as an agent for individuals, private organizations, other government units and/or other funds. These funds include:

NONEXPENDABLETRUSTFUND

C. M. Stripling Vocational-Educational Scholarship Fund - the fund used to account for an

endowment of which the corpus is to be invested and preserved intact with the resultant income

to be used to provide scholarship aid to vocational students to attend a vocational school or

college.



AGENCY FUNDS - the funds used_to account for assets held in a fiduciary capacity for other funds, governments, or individuals.

ACCOUNT GROUP

GENERAL LONG-TERM DEBT ACCOUNT GROUP - A financial reporting device used to account for general obligation debt outstanding and capital lease obligations.

BASIS OF ACCOUNTING

The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements ofthese funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources.

Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from av.ailable spendable resources, are reported in the General Long-Term Debt Account Group.

-11 -

MITCHELL COUNTY BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2001

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
All nonexpendable trust funds are accounted for on a flow of economic resources measurement focus. With this measurement focus, all assets and liabilities associated with the operation of these funds are included on the balance sheet. Operating statements present increases (e.g., revenues) and decreases (e.g., expenses) in net total assets.
Agency funds are purely custodial in nature and do not involve measurement ofresults ofoperations.
Governmental funds are accounted for using the modified accrual basis of accounting under which:
Revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount of the transaction can pe determined and "available" means collectible with1n the current period or soon enough thereafter to be used to pay liabilities of the current period. The School District considers receivables collected within sixty days after yearend to be available and therefore susceptible to accrual. Nonexchange transactions, in which the School District gives (or receives) value without directly receiving (or giving) equal value in exchange, include property taxes, local option sales taxes, intergovernmental grants and donations. Revenue for property taxes is recognized in the fiscal year for which the taxes are levied. Revenue from sales taxes is recognized in the fiscal year the resources are received or susceptible to accrual. Revenue from grants and donations is recognized in the fiscal year in which all eligibility requirements have been satisfied.
Expenditures are generally recognized when the related fund liability is incurred.
A departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share of these contracts. During fiscal year 2001; a substantial number ofpersonnel of the School District were employed for a one hundred and ninety day period beginning in August 2000 and ending in early June 2001. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 2000 and ending in August 2001. State grants to fund the State's share of these contracts were disbursed from the Georgia Department of Education to the School District in the same twelve months. As of June 30, 2001, compensation under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 2001, had not been made. Payments for these two months were made and recorded as expenditures by the School District subsequent to June 30, 2001. Also, the State's portion ofthe compensation paid in July and August 2001 was received and recorded as revenue in the fiscal year subsequent to June 30, 2001. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 2000, were recorded in the year ended June 30, 2001. Generally accepted accounting princfples require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds ar~ received or disbursed.

- 12 -

MITCHELL COUNTY BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30. 2001

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The accrual basis of accounting, as required by generally accepted accounting principles, is utilized by nonexpendable trust funds. Under the accrual basis of accounting, revenues are recorded when earned and expenses are recorded at the time liabilities are incurred.
Agency funds are accounted for using the modified accrual basis of accounting in recognizing assets and liabilities.
BUDGET
The Mitchell County Board of Education's budget is a complete financial plan for the School District's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure ofthe budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level of budget control was established by the Board at the aggregate level. The budget for governmental funds was prepared on a basis other than generally accepted accounting principles.
The budget process begins when the School District's administration prepares a tentative budget for the Board's approval. After approval ofthis tentative budget by the Board, such budget is advertised at least once in a newspaper of general circulation in the locality. At the next regular meeting ofthe Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167(c), to the Georgia Department of Education. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year-end.
CASH AND CASH EQUIVALENTS
COMPOSITION OF DEPOSITS Cash and cash equivalents consist ofcash on hand, demand deposits and short-term investments with . original maturities of three months or less from the date of acquisition in authorized financial institutions. Georgia Laws OCGA 45-8-14 authorize the School District to deposit its funds in one or more solvent banks or insured Federal savings and loan associations.
INVESTMENTS
COMPOSITION OF INVESTMENTS Investments made by the School District in nonparticipating interest-earning contracts (such as certificates of deposit) and repurchase agreements are reported at cost. Participating interest-earning contracts and money market investments with a maturity at purchase ofone year or less are reported at amortized cost. Both participating interest-earning contracts and money market investments with a maturity at purchase greater than one year are reported at fair value. The Official Code of Georgia Annotated Section 36-83-4 authorizes the School District to invest its funds. In selecting among
- 13 -

MITCHELL COUNTY BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL-PURPOSE FINANCIAL-STATEMENTS

JUNE 30, 2001

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

,I .

I

options for investment or among institutional bids for deposits, the highest rate ofreturn shall be the

objective, given equivalent conditions of safety and liquidity. Funds may be invested in the

following:

(1) Obligations issued by the State of Georgia or by other states,

(2) Ob.ligations issued by the United States government,

(3) Obligations fully insured or guaranteed by the United States government or a United States government agency,

(4) Obligations of any corporation of the United States government,

(5) Prime banker's acceptances,

(6) The Local Government Investment Pool administered by the State of Georgia, Office of Treasury and Fiscal Services,

(7) Repurchase agreements, and

(8) Obligations of other political subdivisions of the State of Georgia.

RECEIVABLES

Receivables consist of grant reimbursements due on Federal, State or other grants for expenditures

made but not reimbursed and other receivables disclosed from infonnation available. Receivables

are recorded when either the asset or revenue recognition criteria has been met. Receivables

recorded on the general-purpose financial statements do not include any amounts which would

necessitate the heed for an allowance for uncollectible receivables.



PROPERTY TAXES

The Mitchell County Board of Commissioners fixed the property tax levy for the 2000 tax year . (calendar year) on September 13, 2000 (levy date). Taxes were due on December 20, 2000 (lien date). Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 2001. The Mitchell County Tax Commissioner bills and collects the property taxes for the School District, withholds 2.5% oftaxes collected as a fee for tax collection and remits the balance of taxes collected to the School District. Property tax revenue during the fiscal year ended June 30, 2001 for maintenance and operations amounted to $3,361,834.36 and for school bonds amounted to $71.12.

The tax millage rate levied for the 2000 tax year (calendar year) for the Mitchell County Board of Education was as follows (a mill equals $1 per thousand dollars of assessed value):

- 14 -

MITCHELL COUNTY BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL-PURPOSE FINANCIAL.STATEMENTS

JUNE 30, 200 l

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

School Operations

9.745 mills

SALES TAXES

Local Option Sales Tax revenue during the fiscal year amounted to $1,557,464.15 and was recorded in the General Fund. Local Option Sales Tax is to be used for the maintenance and operation of the School District..

Special Purpose Local Option Sales Tax is to be used for capital outlay for educational purposes and debt service. Special Purpose Local Option Sales Tax revenue during the fiscal year amounted to $1,222,462.09 and was recorded in the Capital Projects and Debt Service Funds. The State will terminate collection of this tax once an additional $1,624,665.96 has been collected or on June 30, 2002, whichever occurs first.

INVENTORIES

FOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost (first-in, first-out). Donated food commodities are recorded as revenues and expenditures atthe time commodity items are received. Purchased foods inventories are recorded as expenditures at the time ofpurchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute "available spendable resources" even though they are a component of net current assets.

PREPAID ITEMS

Payments made to vendors for services that will benefit periods subsequent to June 30, 2001, are .recorded as prepaid items.

COMPENSATED ABSENCES

Compensated absences represent obligations of the School District relating to employees' rights to receive compensation for future absences based upon service already rendered. This obligation relates only to vesting accumulating leave in which payment is probable and can be reasonably estimated. No liability has been recorded in the individual funds for the current portion of this obligation as this amount is deemed immaterial to the general-purpose financial statements.

Additionally, the dollar value of accumulated compensated absences at June 30, which will be payable from future resources has not been recorded in the General Long-Term Debt Account Group as this liability is also deemed to be immaterial to the fair presentation ofthese financial statements.

- 15 -

MITCHELL COUNTY BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2001

Note 1: SUMMARY OE SIGNIFICANT ACCOUNTING POLICIES f\
GENERAL OBLIGATION BONDS
The School District issues general obligatiori bonds to provide funds for the acquisition and construction of major capital facilities. Bond premiums and discounts, as well as issuance costs, are recognized in the financial statements during the year bonds are issued. General obligation bonds are direct obligations and pledge the full faith and credit ofthe governmept. The outstanding amount of these bonds is recorded in the General Long-Term Debt Account Group.
INTERFUND TRANSACTIONS
The School District has the following types of interfund transactions:
Reimbursements of exp~nditures/expenses initially made from a fund that are properly applicable to another fund are recorded as expenditures/expenses in the reimbursing fund and as reductions of expenditures/expenses in the fund that is reimbursed.
Operating transfers are recorded for all interfund transactions other than reimbursements.
MEMORANDUM ONLY -TOTAL COLUMNS
Total columns on the general-purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results ofoperations or cash flows in conformity with generally accept~d accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data.
Note 2: DEPOSITS AND INVESTMENTS
COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee of insurance, or by collateral. The aggregate of the face value of such surety bond and the market value of securities pledged shall be equal to not less than 110 percent ofthe public funds being secured after the deduction ofthe amount ofdeposit insurance. If a depository elects the pooled method (OCGA 45-8-13.1) the aggregate ofthe market value ofthe securities pledged to ~ecure a pool ofpublic funds shall be not less than l l0percent ofthe daily pool balance. OCGA Section 45-8-11 (b) provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts.
Acceptable security for deposits consists of any one of or any combination of the following:

- 16 -

MITCHELL COUNTY BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2001

Note 2: DEPOSITS AND INVESTMENTS
(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia,
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,
(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia,
(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia,
(5) Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose,
(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and
(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.
CATEGORIZATION OF DEPOSITS At June 30, 2001, the bank balances were $2,257,506.48. The amounts ofthe total bank balances are classified into three categories of credit risk:
Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the School District or by the School District's agent in the School District's name.
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the School District's name.
Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the School District's name.)
The School District's deposits are classified by risk category at June 30, 2001, as follows:

- 17 -

MITCHELL COUNTY BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL-PURPOSE FINANCIAL-STATEMENTS

JUNE 30, 2001

Note 2: DEPOSITS AND INVESTMENTS

Risk Category

Bank Balance

1

$ 200,000.00

2

1,534,423.70

3

523,082.78

Total

$ 2,257,506.48

CATEGORIZATION OF INVESTMENTS At June 30, 2001, the carrying value of the School District's total investments was $3,028,783.20 which is materially the same as fair value. This investment consisted entirely of funds invested in the Local Government Investment Pool administered by the State ofGeorgia, Office ofTreasury and Fiscal Services which are not required to be categorized since the School District did not own any specific identifiable securities in the pool. The investment policy ofthe State of Georgia, Office of Treasury and Fiscal Services for the Local Government Investment Pool (Primary Liquidity Portfolio) does not provide for investment in derivatives or similar investments. A descripti"on ofthe Primary Liquidity Portfolio is as follows:

The Primary Liquidity Portfolio consists of Georgia Fund 1, which is a combination local and state

government investment pool, and Fund 6. Georgia Fund 1 is a stable net asset value investment pool

which follows Standard and Poor's criteria for AAAm rated money market funds. The pool is not

registered with the SEC as an investment company but does operate Georgia Fund 1 in a manner

consistent with Rule 2a-7 ofthe Investment Company Act of 1940 and is considered to be a Rule 2a-

7 like pool. The pool's primary objectives are safety of capital, investment income, liquidity and

diversification while maintaining principal ($1.00 per share value). Net asset value is calculated

weekly to ensure stability. The pool distributes earnings (net of management fees) on a monthly

basis and values participant's shares sold and redeemed based on $1.00 per share. Pooled cash and

cash equivalents and investments are reported at cost which approximates fair value. The pool does

not issue any legally binding guarantees to support the value ofthe shares. Participation in the pool

is voluntary and deposits consist of funds from local governments; operating and trust funds of

Georgia's state agencies, colleges and universities; and current operating funds of the State of

Georgia's General Fund.



Investments in Georgia Fund 1 and Fund 6 are directed toward short-term instruments such as U.S. Treasury obligations, securities issued or guaranteed as to principal and interest by the U. S. Government or any of its agencies or instrumentalities, banker's acceptances and repurchase agreements. The weighted average maturity of Georgia Fund 1 may not exceed 60 days. The weighted average maturity for Georgia Fund 1 on June 30, 2001, was 39 days. The average investment duration for Fund 6 on June 30, 2001, was 6 months.

- 18 -

MITCHELL COUNTY BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2001

Note 3: NON-MONETARY TRANSACTIONS

The School District receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note l - Inventories

Note 4: RISK MANAGEMENT

The School District is exposed to various risks of loss related to torts; theft of, damage to, and . destruction of assets; errors or omissions; job related illness or injuries to employees; natural disaster and unemployment compensation.

The School District has obtained commercial insurance for risk ofloss associated with torts, assets, errors or omissions and job related illness or injuries to employees: However, the errors or omissions policy excludes coverage for sexual harassment and discrimination. The School District has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the School District's insurance coverage in any of the past three years.

The School District has elected to self-insure for all losses related to natural disaster. In addition, the School District has elected to self-insure for errors or omissions, which includes, among other risks, risks for sexual harassment and discrimination. The School District has not experienced any losses related to these risks in the past three years.

The School District is self-insured with regard to unemployment compensation claims. The School District accounts for claims within the same fund that the employee's salary and benefits were paid. Claims are ac;counted for with expenditure and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated.

Changes in the unemployment compensation claims liability duri.ng the last two fiscal years are as follows:

2000 2001

Beginning of Year Liability

Claims and Changes in Estimates

Claims Paid

End of Year Liability

$

0.00 $

4 391.00 $

4,391.00 $

0.00

$

0.00 $

1,100.42 $

1,100.42 $

0.00

The School District has purchased surety bonds to provide additional insurance coverage as follows:

- 19 -

MITCHELL COUNTY BOARD OF EDUCATION

EXH}JHT "F"

NOTES TO THE GENERAL-PURPOSE FINANCIAL-STATEMENTS

JUNE 30, 2001

Note 4: RISK MANAGEMENT

Position Covered

Amount

Superintendent Assistant Superintendent Controller Each Principal Each Bookkeeper Each Secretary Each Food Service Manager

$ 30,000;00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00

Note 5: GENERAL LONG-TERM DEBT

CAPITAL LEASES The Mitchell County Board of Education has entered into various lease agreements as lessee for equipment and copy machines. T~ese lease agreements qualify as capital. leases for accounting purposes and, therefore, have been recorded at the present value of the future minimum lease payments as of the date of their inception.

GENERAL OBLIGATION DEBT OUTSTANDING General Obligation Bonds currently outstanding are as follows:

Purpose

Interest Rates

Amount

General Government - Series 1994 General Government - Series 1997

4.250% - 6.625% 3. 750% - 4.650%

$ 3,340,000.00 1.325,000.00

$ 4,665,000.00

The changes in General Long-Term Debt during the fiscal year ended June 30, 2001, were as follows:

Capital Leases

General Obligation
Bonds

Total

Balance July 1, 2000

$ 25,956.41 $ 5,545,000.00 $ 5,570,956.41

Additions Capital Leases

467,531.62

467,531.62

Deductions Payments
Balance June 30, 2001

60,271.77

880,000.00

940,271.77

$ 433,216.26 $ 4,665,000.00 $5,098,216.26

- 20 -

MITCHELL COUNTY BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30. 2001

Note 5: GENERAL LONG-TERM DEBT

At June 30, 2001, payments due by fiscal year which includes principal and interest for these items are as follows:

Fiscal Year Ended June 30

Capital Leases

General Obligation
Bonds

Total Debt

2002 2003 2004 2005 2006 2007 - 2011 2012 - 2015

$ 81,257.76 $1,235,085.00 $ 1,316,342.76

81~257.77

853;100.00

934,357.77

81,257.76

363,038.75

444,296.51

50,276.14

368,131.25

418,407.39

47,459.64

377,066.25

424,525.89

213,567.87 2,016,349.70 2,229,917.57

1,329,382.84 1,329,382.84

Total Principal and Interest $ 555,076.94 $ 6,542,153.79 $7,097,230.73

Deduct: Imputed Interest

121,860.68

Net Present Value of Future Minimum Lease Payments $ 433,216.26

Note 6: ON-BEHALF PAYMENTS

The School District has recognized revenues and expenditures in the amount of $329,240.45 for health insurance and retirement contributions paid on the School District's behalf by the following State Agencies.

Georgia Department of Education Paid to the Georgia Department of Community Health For Health Insurance of Non-Certified Personnel In the amount of $266,475.97

Paid to the Teachers Retirement System of Georgia

For Teachers Retirement System (TRS) Employer's Cost

In the amount of $17, 182.48



Office of Treasury and Fiscal Services Paid to the Public School Employees Retirement System For Public School Employees Retirement (PSERS) Employer's Cost In the amount of $45,582.00

- 21 -

MITCHELL COUNTY BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL-PURPOSE FINANCIAL-STATEMENTS

JUNE 30, 2001

Note 7: SIGNIFICANT COMMITMENTS

The following is an analysis of significant outstanding construction orrenovation contracts executed by the School District as of June 30, 2001:

Project

Unearned Executed Contracts

1997 Bond Issue Projects

$ 212.039.49

The amount described in this note is not reflected in the general-purpose financial statements.

Note 8: CONTINGENT LIABILITIES

Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The School District believes that such disallowances, if any, will be imi:naterial to its overall financial position.

Note 9: SUBSEQUENT EVENTS

In the subsequent fiscal year, voters authorized the School District to issue general obligation Qualified Zone Academy Bonds in the amount of$3,620,000.00 due in 2014, with interest payable thereon at the rate of zero percent (0.00%) per annum. The proceeds from these bonds will be used for the cost ofrenovating, repairing, improving and equipping Mitchell County Elementary School, Mitchell-Baker High School and other buildings and facilities useful or desirable in connection therewith, and paying expenses incident to accomplishing the foregoing.

On November 6, 2001, the voters of Mitchell County voted in favor of a Special Purpose Local Option Sales Tax referendum for education purposes. The imposition of the tax approved by the voters, as stated in part on the Official Ballot of Mitchell County, is as follows:
'v
"Shall a special one percent sales and use tax be reimposed in Mitchell County for a period of time not to exceed 20 calendar quarters, beginning upon the termination of the current such sales and use tax, and for the raising ofnot more than $12,250,000.00 on behalfofthe Mitchell County School District for the purpose of funding (1) the repayment of the principal and interest on the outstanding Mitchell County School District General Obligation School Bonds, Series 1994, coming due on March 1, 2003, through and including September 1, 2007, the maximum amount of such repayment of principal and interest not to exceed $1,825,000.00; (2) the renovation, repairing, improving, and equipping of Mitchell County Elementary School, Mitchell-Baker High School, and other buildings and facilities useful or desirable in connection therewith, and/or repayment of the principal of certain Mitchell County School District, Georgia General Obligation Qualified Zone Academy Bonds, if issued, due in 2014, and bearing interest at the rate of zero percent (0.00%) per annum, the acquisition,

- 22 -

MITCHELL COUNTY BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2001

Note 9: SUBSEQUENT EVENTS

construction and equipping of further capital outlay projects consisting ofthe construction and equipping of classroom additions at Mitchell County Primary School, the construction and equipping of a new school bus barn/maintenance facility for the Mitchell County School District, and for renovations, additions, expansions, improvements, modifications and equipping of existing school facilities ofthe Mitchell School District, including the acquisition of all necessary property, both real and personal, necessary therefor, the maximum cost ofsuch projects, not to exceed $5,885,000.00."

Note 10: ACCUMULATED EMPLOYEES' LEAVE

The School District's employees earn sick leave based upon classification of employees up to a maximum accumulation of 70 days for certified personnel and 35 days for non-certified personnel. Upon retirement, employees with five consecutive years service in the system immediately preceding retirement are eligible for compensation for unused leave up to a maximum of 45 days at the current substitute teacher daily rate of pay. See Note 1 - Compensated Absences

Note 11: RETIREMENT PLANS

TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)

TRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school districts are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts.
.
TRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe School District who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The School District makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 11.29% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows:

Fiscal Year

Percentage Contributed

Required Contribution

2001 2000 1999

100% 100% 100%

$ 1,272,380.99 $ 1,278,000.77 $ 1,276,586.22

- 23 -

MITCHELL COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30, 2001

ASSETS
Cash and Cash Equivalents
Investments
Accounts Receivable
Inventories Food Donated Commodities Purchased Food

SCHOOL FOOD
SERVICES FUND

LOTTERY PROGRAMS

$

47,458.69 $

65,395.96

506,096.65

2,680.76

23,947.67 6 790.13

Total Assets

$

586,973.90 $ ===6=5=,3=95==96=

LIABILITIES AND FUND EQUITY
LIABILITIES
Cash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable Deferred Revenue
Total Liabilities
FUND EQUITY
Fund Balances . Reserved For Continuation of Federal Programs For Inventories Food Donated Commodities Purchased Food Unreserved Undesignated
Total Fund Equity

$

13,349.28 $

15,279.03

58,888.58

50,116.93

$

72,237.86 $

65,395.96

$

23,947.67

6,790.13

483,998.24 $

0.00

$

514 736.04 $

0.00

Total Liabilities and Fund Equity See notes tci the general-purpose financial statements.
- 24 -

$

586,973.90 $ ===6=5=,3=95==96=

EXHIBIT"G"

FEDERAL PROGRAMS

TOTALS

JUNE 30, 2001

JUNE 30, 2000

$

112,854.65 $

90,072.16

506,096.65

485,315.58

$

299,454.71

302,135.47

235,113.19

23,947.67 6 790;13

17,237.40 7 329.18

$

299,454.71 $

951,824.57 $ ==8=3=5=,0=67===51=

$

82,558.19 $

82,558.19 $

52,557.21

44,583.70

73,212.01

64,925.87

160,81~.23

269,824.74

247,094.83

2,293.22

2,293.22

1,832.42

9 200.37

9,200.37

$

299 454.71 , $

437,088.53 $

366,410.33

$

10,098.22

$

23,947.67

6,790.13

17,237.40 7,329.18

$

0.00

483,998.24

433,992.38

$

0.00 "$

514,736.04 $

468,657.18

$

299,454.71 $

951,824.57 $==8=3=5=,0=67==51=

- 25 -

MITCHELL COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
SPECIAL REVENUE FUND YEAR ENDED JUNE 30, 2001

REVENUES
State Funds Federal Funds Other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation
L
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES (USES}
Operating Transfers In Operating Transfers Out
Total Other Financing Sources (Uses)
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses
FUND BALANCE JULY 1
Food Inventory - Net Change in Period Donated Commodities Purchased Food

SCHOOL FOOD
SERVICES FUND

LOTTERY PROGRAMS

$

91,882.00 $

1,030,754.00

211,715.02

$ 1,334,351.02 $

604,806.88 604,806.88

$

522,540.30

36,948.42 226.32

11,274.82 30,942.76
1,950.09

$ 1,284,345.16

$ 1,284,345.16 $

$

50,005.86. $

924.17 604,806.88
0.00

$

50,005.86 $

0.00

458,558.96

0.00

6,710.27 -539.05

FUND BALANCE JUNE 30
See notes to the general-purpose financial statements. - 26 -

$ 514,736.04 $ =====o;;;.o=o=

EXHIBIT "H"

FEDERAL PROGRAMS

TOTALS

YEAR ENDED

JUNE 30, 2001

JUNE 30, 2000

$

696,688.88 $

673,284.61

$ 2,153,609.02

3, 184,363.02

2,850,096.82

211,715.02

202,888.48

$ 2,153,609.02 $ 4,092,766.92 $ 3,726,269.91

$ 1,530,810.29 $ 2,053,350.59 $ 1,804,777.58

70,777.85 239,729.20
18,341.91 31,026.30 19,364.50
1,038.82 24,203.58 13,542.67 263,901.53

107,726.27 239,955.52
18,341.91 31,026.30 30,639.32 31,981.58 26,153.67 13,542.67 263,901.53 1,285,269.33

113,066.28 202,228.45
18,334.36 32,746.07 15,476.64 10,304.48 11,118.42 13,619.52 222,748.03 1,414,133.48

$ 2,212,736.65 $ 4,101,888.69 $ 3,858,553.31

$

-59, 127.63 $

-9 121.77 $

-132,283.40

$

49,029.41 $

49,029.41 $

43,688.32

-26,266.76

$

49,029.41 $

49 029.41 $

17 421.56

$

-10,098.22 $

39,907.64 $

-114,861.84

10,098.22

468,657.18

585,283.01

6,710.27 -539.05

-1,561.03 -202.96

$

0.00 $

514,736.04 $ ==4=6=8=,6=57=.1=8==

- 27 -

MITCHELL COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET CAPITAL PROJECTS FUND JUNE 30, 2001

ASSETS Cash and Cash Equivalents Investments Accounts Receivable

BOND PROCEEDS

GEORGIA STATE FINANCING AND
INVESTMENT COMMISSION

$

1,491.39 $

0.00

Total Assets

$ 1 491.39 $ =====o=.o=o=

LIABILITIES AND FUND EQUITY
LIABILITIES
Cash Overdraft Contracts Payable Retainages Payable
Total Liabilities
FUND EQUITY
Fund Balances Reserved For Purposes of Bond Issue For SPLOST Projects For State Capital Outlay Projects Unreserved Undesignated
Total Fund Equity

$

1,491.39

0.00 $ _ _ _ _ _0:...;..0"-0'-

$

1491.39 $ _____o_.o_o_

Total Liabilities and Fund Equity

$ 1 491.39 $ ==========0=.0=0=

See notes to the general-purpose f)nancial statements.
- 28 -

EXHIBIT"I"

SPECIAL PURPOSE LOCAL OPTION SALES TAX

TOTALS

JUNE 301 2001

JUNE 30, 2000

$

4.62 $

1,496.01 $

20,309.33

532,913.14

532,913.14

1,313,690.10

191,838.60

191,838.60

208,527.95"

724,756.36 $

726 247.75 $ 1,542,527.38

$

18,484.62

117,446:94

18,329.81

$

154,261.37

$

1,491.39 $

699,768.13

$

724,756.36

724,756.36

668,188.55

20,309.33

0.00

0.00

0.00

$

724,756.36 $

726,247.75 $ 1,388,266.01

$

724,756.36 $

726,247.75 $ 1,542,527.38

- 29 -

MITCHELL COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
CAPITAL PROJECTS FUND YEAR ENDED JUNE 30, 2001

REVENUES Taxes Other Funds Total Revenues
EXPENDITURES Capital Outlay Land and Land Improvements Building and Building Improvements Total Expenditures
Excess of Revenues over (under) Expenditures OTHER FINANCING SOURCES
Operating Transfers In Excess of Revenues and Other Financing Sources
over (under) Expenditures FUND BALANCE JULY 1
Residual Equity Transfer
FUND BALANCE JUNE 30

BOND PROCEEDS

GEORGIA STATE FINANCING AND
INVESTMENT COMMISSION

$

11,872.50 $

0.00

$

11,872.50 $

0.00

$

150,000.00

580,458.57 $

0.00

$

730,458.57 $

0.00

$ -718,586.07 $

0.00

$ -718,586.07 $ 699,768.13 20,309.33

0.00 20,309.33 -20,309.33

$

1 491.39 $ =========0=.0=0=

See notes to the general-purpose financial statements. - 30 -

EXHIBIT "J"

SPECIAL PURPOSE LOCAL OPTION SALES TAX

TOTALS

YEAR ENDED

JUNE 30, 2001

JUNE 30, 2000

$

34,714.58 $

34,714.58 $

84,200.35

21,853.23

33 725.73

91,846.62

$

56 567.81 $

68 440.31 $ _ _1.;..;7""'"6.i.;:;0~46=.;;;..97;....

$

150,000.00

$

0.00

580,458.57 $ 1,372,110.76

$

0.00 $

730,458.57 $ 1,372,110.76

$

56,567.81 $

-662,018.26 $ -1,196,063.79 .

133,874.38

$

56,567.81 $

~662,018.26 $ -1,062,189.41

668,188.55

1,388,266.01

2,450,455.42

0.00

$

724,756.36 $

726,247.75 $ 1,388,266.01

- 31 -

MITCHELL COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET DEBT SERVICE FUND JUNE 30, 2001

EXHIBIT"K"

ASSETS Cash and Cash Equivalents Investments Prepaid Items

PROPERTY TAXES FOR BOND DEBT

SPECIAL PURPOSE LOCAL OPTION SALES TAX

TOTALS

JUNE 30, 2001

JUNE 30, 2000

$

492.79

$

492.79 $

401.33

126,263.22

126,263.22

119,094.44

$

1 710.07

1 710.07

1 470.06

Total Assets

$ 126,756.01 $

1 710.07 $

128,466.08 $ ==1=2=0,=96=5=.8=3==

FUND EQUITY
Fund Balances Reserved For Debt Service Unreserved Undesignated

$ 126,756.01 $ 0.00

1,710.07 $ 0.00

128,466.08 $ 0.00

120,965.83 0.00

Total Fund Equity

$ 126,756.01 $

1 710.07 $

128,466.08 $ ==1=2=0,=9=65=.8=3==

See notes to the general-purpose financial statements. - 32 -

MITCHELL COUNTY BOARD OF EDUCATION

COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES

DEBT SERVICE FUND

.

YEAR ENDED JUNE 30, 2001

EXHIBIT "L"

REVENUES
Taxes Other Funds
Total Revenues
EXPENDITURES
Debt Service Principal Interest Paying Agent Fees
Total Expenditures
Excess of Revenues over (under) Expenditures
FUND BALANCE JULY 1

PROPERTY TAXES FOR BOND DEBT

SPECIAL PURPOSE LOCAL OPTION SALES TAX

TOTALS YEAR ENDED JUNE 30, 2001 JUNE 30, 2000

$

71.12 $ 1,187,747.51 $ 1,187,818.63 $ 1,140,237.17

7,189.12'

7,189.12

6 545.62

$ 7,260.24 $ 1,187,747.51 $ 1,195,007.75 $ 1,146,782.79

$

0.00 $

880,000.00 $ 880,000.00 $ 795,000.00

307,137.50

307,137.50

344,388.13

370.00

370.00

552.97

$

0.00 $ 1,187,507.50 $ 1,187,507.50 $ 1139 941.10

$ 7,260.24 $

240.01 $

7,500.25 $

6,841.69

119,495.77

1 470.06

120,965.83

114124.14

FUND BALANCE JUNE 30

$ 126,756.01 $

1 710.07 $ 128,466.08 $ 120 965.83

See notes to the general-purpose financial statements.

- 33-

MITCHELL COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET FIDUCIARY FUND TYPES JUNE 30, 2001

EXHIBIT"M"

Cash and Cash Equivalents Investments

NON EXPENDABLE TRUST FUND
ENDOWMENT FUND C. M. STRIPLING VOCATIONAL EDUCATIONAL SCHOLARSHIP

AGENCY FUND

TOTALS JUNE 30, 2001 JUNE 30, 2000

$

6,309.02 $

5,860.00 $

12,169.02 $

7,292.52

10 000.00

10,000.00

10,000.00

Total Assets

$

16,309.02 $

5,860.00 $

22,169.02 $==17=,2=9=2.=52=

LIABILITIES AND FUND EQUITY

LIABILITIES

Accounts Payable

$

Funds Held for Others

Total Liabilities

$

FUND EQUITY

Fund Balances

Reserved

For Endowment Corpus

$

Unreserved

Undesignated

Total Fund Equity

$

1,000.00 $
1 000.00 $

$ 5,860.00
5,860.00 $

1,000.00 5,860.00 $
6,860.00 $

2,000.00 2,000.00

10,000.00 5,309.02 $
15,309.02 $

$ 0.00 0.00 $

10,000.00 $ 5,309.02
15,309.02 $

10,000.00 5,292.52 15,292.52

Total Liabilities and Fund Equity

$

16,309.02 $

5,860.00 $

22,169.02 $====17=,2=9=2.=52==

See notes to the general-purpose financial statements.

- 34-

MITCHELL COUNTY BOARD OF EDUCATION STATEMENT OF CHANGES IN ASSETS AND LIABILITIES
FIDUCIARY FUND TYPE - AGENCY FUND. YEAR ENDED JUNE 30. 2001

EXHIBIT"N"

RETIRED EDUCATORS PARK FUND
ASSETS Cash and Cash Equivalents

BALANCE JULY 11 2000

ADDITIONS

DEDUCTIONS

BALANCE JUNE 30, 2001

$

2,000.00 $ 3,860.00 $

0.00 $ ======5=,8=6=0=.0=0=

LIABILITIES Funds Held for Others

$

2,000.00 $ 3,860.00 $

0.00 $ ====5=,8=60==00=

See notes to the general-purpose financial statements. - 35-

MITCHELL COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
YEAR ENDED JUNE 30, 2001

SCHEDULE "1"

FUNDING AGENCY PROGRAM/GRANT

CFDA NUMBER

PASSTHROUGH
ENTITY ID
NUMBER

FEDERAL REVENUE IN PERIOD

EXPENDITURES IN PERIOD

Agriculture. U. S. Department of Child Nutrition Cluster Pass-Through From Georgia Department of Education Food and Nutrition Program Food Services School Breakfast Program National School Lunch Program

. 10.553
. 10.555

NIA $ 280,882.62

(2)

NIA

692,384.05 $ 1,226,857.83 (3)

Total Child Nutrition Cluster

$ 973,266.67 $ 1,226.857 .83

Other Programs

Pass-Through From Georgia Department of Education

Food and Nutrition Program Food Distribution Program (1)

10.550

N/A

57,487.33

57 487.33

Total U. S. Department of Agriculture

$ 1,030,754.00 $ 1,284,345.16

Education, U. S. Department of Special Education Cluster Pass-Through From Georgia Department of Education Individuals with Disabilities Education Act Part B - Special Education Flow Through Preschool Part C - Special Education Special Education Capacity Building Improvement

. 84.027 . 84.173
. 84.027

NIA $ 280,201.22 $

N/A

31,575.00

280,201.22 31,575.00

N/A

17,141.00

17141.00

Total Special Education Cluster

$ 328,917.22 $

328,917.22

Other Programs Pass-Through From Georgia Department of Education Elemer)tary and Secondary Education Act Title I Accountability Grants Grants to Local Educational Agencies Title II Eisenhower Professional DE!velopment Title VI Innovative Education Program Strategies Class Size Reduction Title X Charter Schools Goals 2000 State and Local Education Systemic Improvement Grants Vocational Education - Basic Grants to States High School Program Basic Grant

. 84.348 84.010 84.281 84.298 84.340 84.282
84.276
84,.048

Total U. S. Department of Education

N/A

71,464.00

71,464.00

N/A

1,225,660.81

1,225,660.81 (4)

NIA

8,701.80

18,800.02

N/A

35,896.00

35,896.00

NIA

159,730.00

159,730.00

N/A

39,671.97

39,671.97 (5)

NIA

153,844.49

153,844.49

NIA

68,053.37

68,054.65 (3)

$ 2,091,939.66 $ 2,102,039.16

- 36 -

MITCHELL COUNTY BOARD OF EDUCATION

SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS

YEAR ENDED JUNE 30, 2001

.

SCHEDULE "1"

FUNDING AGENCY PROGRAM/GRANT
Labor, U. S. Department of Pass-Through From Georgia Department of Labor Job Training Partnership Act 99-B-97 Workforce Investment Act 2000-YETP-97
Total U. S. Department of Labor
Defense, U. S. Department of Direct Department of the Air Force R.O.T.C. Program

CFDA NUMBER

PASSTHROUGH
ENTITY ID
NUMBER

FEDERAL REVENUE IN PERIOD

EXPENDITURES IN PERIOD

17.250 17.255

NIA

$

1,743.98 $

NIA

24,421.22

$ . 26,165.20 $

1,771.98 (3) 24,421.22 26,193.20

$ 35,504.16 $

84,504.29 (3)

Total Federal Financial Assistance NIA= Not Available

$ 3,184,363.02 $===3,=49=7=,0=8=1==8=1

Notes to the Schedule of Expenditures of Federal Awards

(1) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the system during the current fiscal year.
(2) Expenditures for the School Breakfast Program were not maintained separately and are included in the 2001 National School Lunch Program.
(3) Expenditures for this program include State, and/or Other Funds. Expenditures are not maintained by fund source.
(4) Includes Federal Assistance of $197,945.00 provided to subrecipients. (5) Includes Federal Assistance of $39,671.97 provided to subrecipients.

Major Programs are identified by an asterisk () in front of the CFDA number.

The accompanying schedule of expenditures of Federal awards includes the Federal grant activity of the Mitchell County Board of Education and is presented on the modified accrual basis of accounting which is the basis of accounting used in the presentation of the general-purpose financial statements.

See notes to the general-purpose financial statements.

- 37 -

MITCHELL COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30, 2001

SCHEDULE "2"

AGENCY/FUNDING
GRANTS Community Affairs, Georgia Department of Governor's Emergency Funds (1) Governor's Emergency Funds (2) Governor's Emergency Funds (3) Governor's Emergency Funds (4)
Education, Georgia Department of Quality Basic Education Direct Instructional Cost Kindergarten Program Kindergarten Program - Early Intervention Program Primary Grades (1-3) Program Primary Grades - Early Intervention (1-3) Program Upper Elementary Grades (4-5) Program Middle School (6-8) Program High School General Education (9-12) Program Vocational Laboratory (9-12) Program Students with Disabilities Category I Category II Category Ill Category IV CategoryV Special Education Itinerant Special Education Supplemental Speech Gifted Student - Category VI Remedial Education Program Alternative Education Program Media Center Program Staff and Professional Development Indirect Cost Categorical Grants Pupil Transportation Regular Bus Replacement Nursing Services Principal Supplements Vocational Supervisors Migrant Education . Education Equalization Funding Grant Food Services Vocational Education Other State Programs At-Risk Summer School Program Health Insurance Limited School Choice Program Mentor Teachers Preschool Handicapped Program Remedial Summer School School of Excellence Teachers' Retirement

GOVERNMENTAL FUND TYPES

SPECIAL

GENERAL

REVENUE

FUND

FUND

TOTAL

250,000.00 10,000.00 8,000.00 10,000.00

$

250,000.00

10,000.00

8,000.00

10,000.00

447,398.00 99,109.00
1,364,198.00 271,192.00 651,149.00
1,312,875.00 1,307,209.00
493,097.00
10,645.00 557,736.00 527,041.00
71,920.00 17,554.00
322.00 645.00 57,919.00 145,635.00 111,931.00 226,999.00 60,510.00 1,401,924.00

447,398.00 99,109.00
1,364,198.00 271,192.00 651,149.00
1,312,875.00 1,307,209.00
493,097.00
10,645.00 557,736.00 527,041.00
71,920.00 17,554.00
322.00 645.00 57,919.00 145,635.00 111,931.00 226,999.00 60,510.00 1,401,924.00

494,804.00 148,939.00 70,776.00
10,951.00 19,267.00
2,564.00 185,015.00
$ 96,215.00

91,882.00

6,739.14 266,475.97
4,000.00 5,216.00 39,524.00 7,481.58 2,000.00 17,182.48

494,804.00 148,939.00
70,776.00 10,951.00 19,267.00
2,564.00 185,015.00
91,882.00 96,215.00
6,739.14 266,475.97
4,000.00 5,216.00 39,524.00 7,481.58 2,000.00 17,182.48

- 38 -

MITCHELL COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30, 2001

SCHEDULE "2"

AGENCY/FUNDING
GRANTS Education, Georgia Department of Lottery Programs Agriculture Technology Program Computers in the Classroom
Office of School Readiness Pre-Kindergarten Program
Office of Treasury and Fiscal Services Public School Employees Retirement
CONTRACTS Education, Georgia Department of Georgia's Reading Challenge Reading First Program

GOVERNMENTAL FUND TYPES

SPECIAL

GENERAL

REVENUE

FUND

FUND

TOTAL

$ 100,000.00 $ 57,511.00

100,000.00 57,511.00

447,295.88

447,295.88

$

45,582.00

45,582.00

133,579.00 31,504.00

133,579.00 31,504.00

$ 11,002,823.17 $ 696,688.88 $ 11,699,512.05 (1) The purpose of the funds are operation and storm repairs for Mitchell County Schools. (2) The purpose of the funds are to replace band uniforms. (3) The purpose of the funds are to assist with the creation of a memorial park to honor retired educators. (4) The purpose of the funds are to purchase equipment for program targeting students in five disadvantaged
high schools for assistance in reading and writing skills.

See notes to the general-purpose financial statements.

- 39 -

MITCHELL COUNTY BOARD OF EDUCATION SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS
YEAR ENDED JUNE 30, 2001

SCHEDULE "3"

PROJECT Capital Outlay Projects Existing Debt

ORIGINAL ESTIMATED
COST (1)

CURRENT ESTIMATED COSTS (2)

AMOUNT EXPENDED IN CURRENT YEAR (3) (4)

AMOUNT EXPENDED
IN PRIOR YEARS (3)

PROJECT STATUS

$ 4,134,729.00 $ 9,205,757.91 $ 580,458.57 $ 2,864,823.18 Ongoing

2,066,698.00

2,066,698.00

341,291.25

839,670.86 Ongoiog

$ 6,201,427.00 $ 11,272,455.91 $ 921,749.82 $ 3,704,494.04

(1) The School District's original cost estimate as specified in the resolution calling for the imposition of the Local Option Sales Tax.

(2) The School District's current estimate of total cost for the projects. Includes all cost from project inception to completion.

(3) The voters of Mitchell County approved the imposition of a 1% sales'tax to fund the above projects and retire associated debt. Amounts expended for these projects may include sales tax proceeds, state, local property taxes and/or other funds over the life of the projects.

(4) In addition to the expenditures shown above, the School District has incurred interest to provide advance funding for the above projects as follows:

Prior Years

$ 488,657.51

Current Yea;

85,846.25

Total

$ 574,503.76

See notes to the general-purpose financial statements.

- 41 -

MITCHELL COUNTY BOARD OF EDUCATION GENERAL FUND QUALITY BASIC EDUCATION PROGRAM (QBE)
ALLOTMENTS AND EXPENDITURES BY PROGMM YEAR ENDED :JUNE 30, 2001

SCHEDULE "4"

DESCRIPTION
Direct Instructional Programs Kindergarten Program Kindergarten Program-Early Intervention Program Primary Grades (13) Program Primary Grades-Early Intervention (13) Program Upper Elementary Grades (45) Program Middle School (6-8) Program High School General Education (9-12) Program Vocational Laboratory (912) Program Students with Disabilities Category II Category Ill Category IV Gifted Student Category VI Remedial Education Program Alternative Education Program English Speakers of Other Languages (ESOL)
TOTAL DIRECT INSTRUCTIONAL PROGRAMS
Media Center Program Staff and Professional Development

ALLOTMENTS FROM GEORGIA DEPARTMENT OF EDUCATION (1)

ELIGIBLE QBE PROGRAM COSTS

SALARIES

OPERATIONS

TOTAL

$

622,416.00 $ 619,409.48 $

18,588.82 $

637,998.30

119,854.00

107,184.08

3,203.69

110,387.77

1,774,194.00 1,874,255.03

93,644.41

1,967,899.44

327,958.00

281,947.86

3,310.10

285,257.96

859,837.00

905,457.54

55,556.52

961,014.06

1,587,687.00 1,563,567.53

91,912.32

1,655,479.85

1,580,835.00 1,809,325.44

93,869.99

1,903,195.43

596,312.00

575,445.94

79,895.31

655,341.25

1,434,086.00

653,268.11

22,546.64

675,814.75

531,386.63

9,018.24

540,404.87

132,385.01

132,385.01

70,042.00

65,927.98

8,005.71

73,933.69

176,119.00

170,276.32

1,487.68

171,764.00

135,361.00

133,514.68

3,760.85

137,275.53

24,054.24

634.90

24,689.14

$

9,284,701.00 $ 9,447,405.87 $ 485,435.18 $ 9,932,841.05

286,675.00 76,517.00

297,184.07 45,346.00

108,400.39 36,784.97

405,584.46 82,130.97

TOTAL QBE FORMULA FUNDS

$

9,647,893.00 $ 9,789,935.94 $ 630,620.54 $ 10,420,556.48

(1) Comprised of State Funds plus Local Five Mill Share.

See notes to the general-purpose financial statements.

-42

MITCHELL COUNTY BOARD OF EDUCATION GENERAL FUND - QUALITY BASIC EDUCATION PROGRAM (QBE)
ALLOTMENTS AND EXPENDITURES - BY SITE YEAR ENDED JUNE 30, 200-1

SCHEDULE "5"

SITE
Baconton Community Charter School Mitchell County Middle School Mitchell County Primary School Mitchell-Baker High School Mitchell County Elementary School PEC Annex Catch-The-Vision Alternative Central Office (Alternative Education Program)
TOTAL
(1) Comprised of State Funds plus Local Five Mill Share.

ALLOTMENTS FROM GEORGIA DEPARTMENT OF EDUCATION (1)

ELIGIBLE QBE PROGRAM COSTS

$

278,199.00

1,998,689.00 $

2,067,840.63

2,154,742.00

2,534,414.86

2,854,980.00

3,147,319.74

1,862,730.00

1,967,517.22

84,916.92

106,142.54

135,361.00

-24,689.14

$

9,284,701.00 $ ==a9=,9=3==2=,8=4=1=0==5

See notes to the general-purpose financial statements. - 43 -

SECTION II COMPLIANCE AND INTERNAL CONTROL REPORTS

RussE1.1. \\!. HINTON
STATE AUDITOR 1404) 6562174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street. S. W.. Suite 214 Atlanta, Georgia 30334-8400
February 14, 2002

Honorable Roy E. Barnes, Governor Members of the General Assembly Members of the State Board of Education
and Superintendent and Members of the Mitchell County Board of Education
REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Ladies and Gentlemen:
We have audited the financial statements of Mitchell County Board of Education as of and for the year ended June 30, 2001, and have issued our report thereon dated February 14, 2002. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general-purpose financial statements. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States.
Compliance
As part of obtaining reasonable assurance about whether Mitchell County Board of Education's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions oflaws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an.objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances ofnoncompliance that are required to be reported under Government Auditing Standards.
Internal Control Over Financial Reporting
In planning and performing our audit, we considered Mitchell County Board ofEducation's internal control over financial reporting in order to determine our auditing procedures for the purpo'se of expressing our opinion on the financial statements and not to provide assurance on the internal
2001YB-41

control over financial reporting. However, we noted a certain matter involving the internal control over financial reporting and its operation that we consider to be a reportable condition. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control over financial reporting that, in our judgment, could adversely affect Mitchell County Board ofEducation's ability to record, process, summarize and report financial data consistent with assertions of management in the financial statements. The reportable condition is described in the accompanying Schedule ofFindings and Questioned Costs as item FS-7011-01-01.
A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions and, accordingly, would not. necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, we consider item FS-7011-01-01 to be a material weakness.
This report is intended solely for the information and use of the management, members of the Mitchell County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties.
Respectfully submitted,
~ .. Q.9. ~,aj~
Russell W. Hinton State Auditor
RWH:gp 2001YB-41

Rt1ssE1.1. \\'. H11-.ror-;
STATE AUDITOR 1404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington S1rce1. S. W, Suite 214 Atl:.intJ, Georgia 30334-8400
February 14, 2002

Honorable Roy E. Barnes, Governor Members of the General Assembly Members of the State Board of Education
and Superintendent and Members of the Mitchell County Board of Education
REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133
Ladies and Gentlemen:
Compliance
le have audited the compliance of Mitchell County Board of Education with the types of compliance requirements described in the U.S. Office ofManagement and Budget (0MB) Circular A-133 Compliance Supplement that are applicable to each ofits major Federal programs for the year ended June 30, 2001. Mitchell County Board ofEducation's major Federal programs are identified in the Summary of Auditor's Results Section of the accompanying Schedule of Findings and Questioned Costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major Federal programs is the responsibility of Mitchell County Board of Education's management. Our responsibility is to express an opinion on Mitchell County Board of Education's compliance based on our audit.
We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and 0MB Circular A133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and 0MB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types ofcompliance requirements referred to above that could have a direct and material effect on a major Federal program occurred. An audit includes examining, on a test basis, evidence about the Mitchell County Board of Education's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on Mitchell County Board of Education's compliance with those requirements.
2001SA-10

In our opinion, the Mitchell County Board of Education complied, in all material respects, with the requirements referred to above. that are applicable to each of its major Federal programs for the year ended June 30, 2001.
Internal Control Over Compliance
The management of Mitchell County Board of Education is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to Federal programs. In planning and performing our audit, we considered Mitchell County Board ofEducation's internal control over compliance with requirements that" could have a direct and material effect on a major Federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal-control over compliance in accordance with 0MB Circular A-133.
Our consideration ofthe internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more ofthe internal control components does not reduce to a relatively low level of risk that noncompliance with applicable requirements of laws, regulations, contracts and grants that would be material in relation to a major Federal program being audited may occur and not be detected within a timely period by employees in the normal course ofperforming their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses.
This report is intended solely for the information and use of the management, members of the Mitchell County Board ofEducatiori, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties.
Respectfully submitted,

RWH:gp 2001SA-10

State Auditor

SECTION ill AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS

MITCHELL COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE
SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2001

PRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS

FINDING CONTROL NUMBER AND STATUS

FS-7011-99-02 FS-7011-00-01

Further Action Not Warranted Unresolved - No Corrective Action Implemented

CORRECTIVE ACTION/RESPONSES

GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Finding Control Number: FS-7011-00-01

The Mitchell County Board of Education is working on the implementation of a General Fixed Assets System..

SECTION IV FINDINGS AND QUESTIONED COSTS

MITCHELL COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30, 2001
I SUMMARY OF AUDITOR'S RESULTS
1. Type of Report Issued on the Financial Statements The auditor's opinion on the Mitchell County Board ofEducation's financial statements was qualified for various departures from generally accepted accounting principles.
2. Reportable Conditions in Internal Control Disclosed by the Audit of the Financial Statements The audit report for the Mitchell County Board ofEducation disclosed a finaricial statement reportable condition related to the following control category.
General Fixed Assets
The reportable condition described above is considered to be a material weakness.
3. Noncompliance Material to the Financial Statements The audit of the Mitchell County Board of Education disclosed no instances of noncompliance that were deemed to be material to the financial statements.
4. Reportable Conditions in Internal Control Over Major Programs The audit report for the Mitchell County Board ofEducation did not disclose any reportable conditions in internal control over major programs.
5. Type of Report Issued on Compliance for Major Programs The auditor's opinion on the Mitchell County Board of Education's report on compliance with requirements applicable to major programs was unqualified.
6. Audit Findings Required to be Reported by Section .510(a) of 0MB Circular A-133 The Mitchell County Board of Education's audit did not disclose audit findings required to be reported by section .510(a) ofOMB Circular A-133.
7. Major Programs Federal awards audited as major programs are as follows: 10.553 Food and Nutrition Program - Food Services - School Breakfast Program 10.555 Food and Nutrition Program - Food Services - National School Lunch Program 84.010 Elementary and Secondary Education Act - Title I - Grants to Local Educational Agencies 84.027 Individuals with Disabilities Education Act - Part B - Special Education Flow Through 84.027 Individuals with Disabilities Education Act - Part C - Special Education Special Education Capacity Building Improvement 84.173 Individuals with Disabilities Education Act - Part B - Special Education Preschool
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MITCHELL COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30, 2001
I SUMMARY OF AUDITOR'S RESULTS
8. Type "A" Program Dollar Threshold The dollar threshold for type "A" programs was $300,000.00.
9. Low Risk Auditee The Mitchell County Board ofEducation qualified as a low risk auditee based upon a waiver granted by the U.S. Department of Education.
II FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Reportable Condition - Material Weakness Repeated From Prior Year Finding Control Number: FS-7011-01-01
The Mitchell County Board of Education did not maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. This condition results in the general-purpose financial statements ofthe School District being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the School District to establish accounting controls and procedures to provide for maintenance of a General Fixed Assets Account Group. The subsidiary records should include an inventory of land, buildings and equipment owned by the School District and should include, but may not be limited to, date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group.
Management's Response:
the Mitchell County Board of Education is currently working on the implementation of a General Fixed Assets System.
III FEDERAL AWARD FINDINGS AND QUESTIONED COSTS
No matters were reported.
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