Madison County Board of Education, Danielsville, Georgia, annual financial report for the fiscal year ended 2014 June 30 (including independent auditor's reports)

MADISON COUNTY BOARD OF EDUCATION
DANIELSVILLE, GEORGIA
ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 2014
(Including Independent Auditor's Reports)

MADISON COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS -

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S REPORT

REQUIRED SUPPLEMENTARY INFORMATION

MANAGEMENT'S DISCUSSION AND ANALYSIS

EXHIBITS

BASIC FINANCIAL STATEMENTS

DISTRICT-WIDE FINANCIAL STATEMENTS

A

STATEMENT OF NET POSITION

B

STATEMENT OF ACTIVITIES

FUND FINANCIAL STATEMENTS

C

BALANCE SHEET

GOVERNMENTAL FUNDS

D

RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET

TO THE STATEMENT OF NET POSITION

E

STATEMENT OF REVENUES, EXPENDITURES AND CHANGES

IN FUND BALANCES

GOVERNMENTAL FUNDS

F

RECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT

OF REVENUES, EXPENDITURES AND CHANGES IN FUND

BALANCES TO THE STATEMENT OF ACTIVITIES

G

STATEMENT OF FIDUCIARY NET POSITION

FIDUCIARY FUNDS

H

STATEMENT OF CHANGES IN FIDUCIARY NET POSITION

FIDUCIARY FUNDS

I

NOTES TO THE BASIC FINANCIAL STATEMENTS

SCHEDULES

REQUIRED SUPPLEMENTARY INFORMATION

1 SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL GENERAL FUND

Page
i
1 2 4 5 6 7 8 9 10
31

MADISON COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS -

SECTION I
FINANCIAL
SCHEDULES
SUPPLEMENTARY INFORMATION
2 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS 3 SCHEDULE OF STATE REVENUE 4 SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS 5 ALLOTMENTS AND EXPENDITURES
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS (QBE) BY PROGRAM

Page
32 33 34 35

SECTION II
COMPLIANCE AND INTERNAL CONTROL REPORTS
INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE FOR EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE REQUIRED BY OMB CIRCULAR A-133

SECTION III AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS

SECTION IV FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS

SECTION I FINANCIAL

Greg S. Griffin
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400
March 23, 2015

Honorable Nathan Deal, Governor Members of the General Assembly Members of the State Board of Education
and Superintendent and Members of the Madison County Board of Education
INDEPENDENT AUDITOR'S REPORT
Ladies and Gentlemen:
Report on the Financial Statements
We have audited the accompanying financial statements of the governmental activities, each major fund, and the aggregate remaining fund information (Exhibits A through I) of the Madison County Board of Education, as of and for the year ended June 30, 2014, and the related notes to the financial statements, which collectively comprise the Board's basic financial statements as listed in the table of contents.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error.
Auditor's Responsibility
Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also
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includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions.
Opinions
In our opinion, the basic financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information of the Madison County Board of Education, as of June 30, 2014, and the respective changes in financial position thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America.
Emphasis of Matter
As described in Note 2 to the financial statements, in 2014 the Madison County Board of Education adopted new accounting guidance, Governmental Accounting Standards Board (GASB) Statement No. 65, Items Previously Reported as Assets and Liabilities. The School District restated beginning Net Position for the cumulative effect of this accounting change. Our opinion is not modified with respect to this matter.
As discussed in Note 2 to the financial statements, in 2014, the Madison County Board of Education restated the prior period financial statements to correct an error. Our opinion is not modified with respect to this matter.
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the Management's Discussion and Analysis and the Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual, as presented on pages i through x and page 31 respectively, be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.
Other Information
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the Madison County Board of Education's basic financial statements. The accompanying supplementary information, consisting of Schedules 2 through 5, is presented for the purposes of additional analysis and is not a required part of the basic financial statements. The Schedule of Expenditures of Federal Awards is presented for purposes of additional analysis as required by U. S. Office of Management and Budget Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, and is not a required part of the basic financial statements.
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The accompanying supplementary information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated in all material respects in relation to the basic financial statements as a whole.
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated March 23, 2015, on our consideration of the Madison County Board of Education's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering Madison County Board of Education's internal control over financial reporting and compliance.
A copy of this report has been filed as a permanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated section 50-6-24.
Respectfully submitted,

GSG:as 2014ARL-11

Greg S. Griffin State Auditor

MADISON COUNTY BOARD OF EDUCATION MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2014

INTRODUCTION
The District's financial statements for the fiscal year ended June 30, 2014 includes a series of basic financial statements that report financial information for the District as a whole, its funds, and its fiduciary responsibilities. The Statement of Net Position and the Statement of Activities provide financial information about all of the District's activities and present both a short-term and long-term view of the District's finances on a global basis. The fund financial statements provide information about all of the District's funds. Information about these funds, such as the District's General Fund, is important in its own right, but will also give insight into the District's overall soundness as reported in the Statement of Net Position and the Statement of Activities.
FINANCIAL HIGHLIGHTS
Key financial highlights for fiscal year 2014 are as follows:
On the District-wide financial statements:
The School District's net position at June 30, 2014 was $56.7 million. Net position reflects the difference between all assets of the School District (including capital assets, net of depreciation) and all liabilities, both short-term and long-term. The net position at June 30, 2014 of $56.7 million represented an increase of $10 million when compared to the prior year.
The School District had $49.8 million in expenses relating to governmental activities; about $41.9 million of these expenses were offset by program specific charges for services, grants and contributions. However, general revenues (primarily property and sales taxes) of almost $18.2 million were adequate to provide for these programs.
As stated above, general revenues accounted for about $18.2 million or just over 30% of all revenues totaling $60 million. Program specific revenues in the form of charges for services, grants, and contributions accounted for the balance of these revenues.

Source of Revenues
Program Revenues
69.6%

General Revenue - Property Taxes
18.0%
General Revenue - Sales Taxes 3.3%
General Revenue - All Other 9.1%

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MADISON COUNTY BOARD OF EDUCATION MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2014
On the fund financial statements:
Among major funds, the General Fund had about $47.3 million in both revenues and expenditures. The General Fund fund balance of $6.4 million at June 30, 2014 decreased by roughly $900,000 from the prior year. This decrease in General Fund Balance was primarily attributable to decision made by Board to transfer General Fund monies to the Capital Projects Fund to fund part of the costs of capital projects.
OVERVIEW OF THE FINANCIAL STATEMENTS
These financial statements consists of three parts; management's discussion and analysis (this section), the basic financial statements including notes to the financial statements and required supplementary information. The basic financial statements include two levels of statements that present different views of the School District. These include the District-wide and fund financial statements.
The District-wide financial statements include the 'Statement of Net Position' and 'Statement of Activities'. These statements provide information about the activities of the School District presenting both short-term and long-term information about the School District's overall financial status.
The fund financial statements focus on individual parts of the School District, reporting the School District's operation in more detail. The 'Governmental Funds' statements disclose how basic services are financed in the short-term as well as what remains for future spending. The 'Fiduciary Funds' statements provide information about the financial relationships in which the School District acts solely as a trustee or agent for the benefit of others. In the case of the Madison County School District, the General Fund, Capital Projects Funds, and Debt Service Funds are all considered to be major funds. The School District has no funds reported as nonmajor funds as defined by generally accepted accounting principles.
The financial statements also include notes that explain some of the information in the statements and provide more detailed data. The statements are followed by a section of required supplementary information that further explains and supports the financial statements. Additionally, other supplementary information (not required) is also presented that further supplements understanding of the financial statements.
District-wide Statements
Since Madison County School District has no operations that have been classified as "Business-type Activities", the District-wide financial statements are basically a consolidation of all of the District's operating funds into one column called governmental activities. In reviewing the District-wide financial statements, a reader might ask the question, are we in a better financial position now than last year? The 'Statement of Net Position' and the 'Statement of Activities' provides the basis for answering this question. These financial statements include all District's assets and liabilities and uses the accrual basis of accounting similar to the accounting used by most private-sector companies. This basis of accounting takes into account all of the current year's revenues and expenses regardless of when cash is received or paid.
These two statements report the School District's net position and any changes in net position. The change in net position is important because it tells the reader that, for the School District as a whole, the financial position of the School District has improved or diminished. The causes of this change
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MADISON COUNTY BOARD OF EDUCATION MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2014
may be the results of many factors, including those not under the School District's control, such as the property tax base, facility conditions, required educational programs, student-teacher ratios, and other factors.
When analyzing District-wide financial statements, it is important to remember these statements are prepared using an economic resources measurement focus (accrual accounting) and involve the following steps to format the Statement of Net Position:
Capitalize current outlays for capital assets Depreciate capital assets Report long-term debt as a liability Calculate revenue and expense using the economic resources measurement focus and the
accrual basis of accounting Allocate net position as follows:
o Net Investment in capital assets o Restricted net position is amounts with constraints placed on the use by external
sources such as creditors, grantors, contributors or laws and regulations. o Unrestricted for no specific use
Fund Financial Statements
The School District uses many funds or sub-funds to account for a multitude of financial transactions during the fiscal year. The fund financial statements presented in this report provide detail information about the School District's significant or major funds. As discussed previously, the School District has no nonmajor funds as defined by generally accepted accounting principles.
The School District has two kinds of funds as discussed below:
Governmental Funds Most of the School District's activities are reported in governmental funds, which focus on how money flows into and out of those funds and the balances left at year-end available for spending in future periods. These funds are reported using the modified accrual method of accounting which measures cash and all other financial assets that can be readily be converted to cash. The governmental fund statements provide a detailed short-term view of the School District's general government operations and the basic services it provides. Governmental fund information helps determine whether there are more or fewer financial resources that can be spent in the near future to finance educational programs. The differences between government activities (reported in the Statement of Net Position and the Statement of Activities) and governmental funds are reconciled in the financial statements.
Fiduciary Funds The School District is the trustee, or fiduciary, for assets that belong to clubs, organizations and others within the principals' accounts. The School District is responsible for ensuring that the assets reported in these funds are used only for their intended purposes and by those to whom the assets belong. The School District excludes these activities from the District-wide financial statements because it cannot use these assets to finance its operations.
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MADISON COUNTY BOARD OF EDUCATION MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2014
FINANCIAL ANALYSIS OF THE SCHOOL DISTRICT AS A WHOLE Net position, which is the difference between total assets and deferred outflows of resources, and total liabilities and deferred inflows of resources, if applicable, is one indicator of the financial condition of the School District. When revenues exceed expenses, the result is an increase in net position. When expenses exceed revenues, the result is a decrease in net position. The relationship between revenues and expenses can be thought of as the School District's operating results. The School District's net position, as measured in the Statement of Net Position is one way to measure the School District's financial health, or financial position. Over time, increases or decreases in the School District's net position- as measured in the Statement of Activities- are one indicator of whether its financial health is improving or deteriorating. However, the School District's goal and mission is to provide success for each child's education, not to generate profits as private corporations do. For this reason, many other nonfinancial factors should be considered in assessing the overall health of the School District. In the case of the Madison County School District, assets exceeded liabilities by $56.7 million at June 30, 2014. To better understand the School District's actual financial position and ability to deliver services in future periods, it is necessary to review the various components of the net position category. For example, of the $56.7 million of net position, almost $9 million was restricted for continuation of various Federal and other programs, debt service and ongoing capital projects. Accordingly, these funds were not available to meet the School District's ongoing obligations to citizens and creditors. In addition, the School District had just over $46.6 million (net of related debt) invested in capital assets (e.g., land, buildings, and equipment). The School District uses these capital assets to provide educational services to students within geographic boundaries served by the School District. Because of the very nature and on-going use of the assets being reported in this component of net position, it must be recognized that this portion of the net position is not available for future spending. The remaining balance of unrestricted net position of over $1 million may be used to meet the School District's ongoing obligations to citizens and creditors.
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MADISON COUNTY BOARD OF EDUCATION MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2014

Table 1 provides a summary of the School District's net position for this fiscal year as compared to the prior fiscal year.

Table 1 Net Position

Governmental Activities

Fiscal

Fiscal

Year 2014

Year 2013

Assets Current and Other Assets Capital Assets, Net

$ 23,112,334.40 $ 32,480,020.36

68,070,742.46

51,421,729.15

Total Assets

91,183,076.86

83,901,749.51

Liabilities Current and Other Liabilities Long-Term Liabilities

7,703,524.17 26,773,710.90

8,297,940.45 28,696,342.40

Total Liabilities

34,477,235.07

36,994,282.85

Net Position Net Investment in Capital Assets Restricted Unrestricted

46,675,404.83 8,982,865.92 1,047,571.04

35,681,765.26 7,948,823.67 3,276,877.73

Total Net Position

$ 56,705,841.79 $ 46,907,466.66

Total net position increased significantly in fiscal year 2014 from the prior year. This change in net position is detailed in Table 2 as presented below. Table 2 also shows the changes in net position as compared to the prior fiscal year.

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MADISON COUNTY BOARD OF EDUCATION MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2014

Table 2 Change in Net Position
Revenues Program Revenues: Charges for Services and Sales Operating Grants and Contributions Capital Grants and Contributions
Total Program Revenues
General Revenues: Taxes Property Taxes Sales Taxes Grants and Contributions not Restricted to Specific Programs Investment Earnings Miscellaneous
Special Item Gain on Disposal of Capital Assets
Total General Revenues and Special Item
Total Revenues
Program Expenses: Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Operations of Non-Instructional Services Enterprise Operations Food Services Interest on Short-Term and Long-Term Debt
Total Expenses
Increase in Net Position

Governmental Activities

Fiscal Year

Fiscal Year

2014

2013

$ 1,334,954.09 $ 1,388,038.96

29,614,997.38

29,594,010.67

10,912,561.65

381,097.50

41,862,513.12

31,363,147.13

10,758,668.39 2,002,044.76 3,961,895.00 147,101.74 1,286,937.60
18,156,647.49 60,019,160.61

9,775,914.49 2,168,810.78
5,931,316.00 141,100.88
1,444,238.99
617,892.00
20,079,273.14
51,442,420.27

31,957,990.78

32,324,146.25

1,507,573.34 1,063,101.95
853,908.77 711,252.40 2,869,111.64 517,506.16 3,133,389.72 2,481,861.85 153,634.08 509,313.24

1,553,869.83 1,098,209.13
881,991.85 706,994.64 2,872,593.13 556,870.05 2,532,072.58 2,741,685.62 146,458.22 444,448.52

382,602.36 2,796,931.25
921,610.52

337,770.78 2,607,370.62
937,013.10

49,859,788.06

49,741,494.32

$ 10,159,372.55 $ 1,700,925.95

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MADISON COUNTY BOARD OF EDUCATION MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2014

The increase in net position of $10.2 million in fiscal year 2014 as shown above is primarily attributable to an increased level of State Revenues in fiscal year 2014 to fund expenditures that are being capitalized by the School District and will be depreciated in subsequent years.
Cost of Providing Services
The Statement of Activities shows the cost of program services and the charges for services and grants offsetting these services. Table 3 shows, for governmental activities, the total cost of services and the net cost of services. Net cost of services can be defined as the total cost less fees generated by the activities and intergovernmental revenue provided for specific programs. The net cost reflects the financial burden on the School District's taxpayers by each activity as compared to the prior fiscal year.

Table 3 Governmental Activities

Total Cost of Services

Fiscal

Fiscal

Year 2014

Year 2013

Net Cost of Services

Fiscal

Fiscal

Year 2014

Year 2013

Instruction Support Services:
Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Operations of Non-Instructional Services: Enterprise Operations Food Services Interest on Short-Term and Long-Term Debt

$ 31,957,990.78 $ 32,324,146.25 $

1,507,573.34 1,063,101.95
853,908.77 711,252.40 2,869,111.64 517,506.16 3,133,389.72 2,481,861.85 153,634.08 509,313.24

1,553,869.83 1,098,209.13
881,991.85 706,994.64 2,872,593.13 556,870.05 2,532,072.58 2,741,685.62 146,458.22 444,448.52

382,602.36 2,796,931.25
921,610.52

337,770.78 2,607,370.62
937,013.10

-310,654.60 $ 11,765,783.12

1,114,034.97 433,965.90 236,393.77 263,804.72
1,518,098.16 355,062.03
1,670,003.93 1,606,148.65
125,084.22 411,591.80

912,034.69 158,218.52 121,321.05 301,077.73 1,116,140.69 321,458.19 899,637.12 1,271,894.68
84,369.44 387,022.02

151,490.29 -499,359.42 921,610.52

80,115.71 22,261.13 937,013.10

Total Expenses

$ 49,859,788.06 $ 49,741,494.32 $ 7,997,274.94 $ 18,378,347.19

Expenditures for fiscal year 2014 remained virtually flat when compared to the prior year while while the net cost of services decreased by about 56% from the prior year. This disparity in the decrease of the net cost of services in fiscal year 2014 vs. the prior year resulted because State Capital Outlay Grants increased $10.5 million in fiscal year 2014 from the prior year as several major projects were initiated and largely funded by the State in fiscal year 2014. Once the ongoing capital outlay projects are completed, the true net costs of services will return to a normal pattern.

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MADISON COUNTY BOARD OF EDUCATION MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2014
FINANCIAL ANALYSIS OF THE SCHOOL DISTRICT'S FUNDS
Information about the School District's governmental funds is presented starting on Exhibit "C" of this report. Governmental funds are accounted for using the modified accrual basis of accounting. The governmental funds had total revenues of $59.7 million and total expenditures of $68.5 million in fiscal year 2014. Total governmental fund balances of $13.9 million at June 30, 2014, decreased about $8.8 million from the prior year. This decrease in fund balance resulted primarily from the Capital Projects Fund expending funds in fiscal year 2014 from reserves that had accumulated in the prior years.
General Fund Budget Highlights
The School District's budget is prepared according to Georgia Law. The most significant budgeted fund is the General Fund. During the course of fiscal year 2014, the School District amended its general fund budget as needed.
The School District budget is adopted at the aggregate level and maintained at the program, function, object, and site levels to facilitate budgetary control. The budgeting systems are designed to control the total budget, but provide flexibility to meet the ongoing programmatic needs. The budgeting systems are also designed to control total site budgets but provide flexibility for site management as well.
For the General Fund, the final actual revenues of $47.3 million exceeded the final budget amount by $1.6 million. This variance was primarily the result of actual revenues for property taxes exceeding the final amount by $765,000, actual revenues for charges for services exceeding the final budget by $700,000 and revenues from miscellaneous sources exceeding the final budget by $581,000. Additionally, the District did not include revenues for school activity accounts (included in charges for services and miscellaneous revenues) in the final budget.
The General Fund's final actual expenditures of almost $47.3 million were less than the final budget amount by $136,000. This small variance indicates the School District did a creditable job in budgeting expenditures. Additionally, the School District did not include expenditures for school activity accounts in the final budget.
CAPITAL ASSETS AND DEBT ADMINISTRATION
Capital Assets
At fiscal year ended June 30, 2014, the School District had $68.1 million invested in capital assets, net of accumulated depreciation, all in governmental activities. These assets are made up of a broad range of items including buildings; land; land improvements; and food service, transportation and maintenance equipment. Table 4 reflects a summary of these balances, net of accumulated depreciation, as compared to the prior fiscal year.
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MADISON COUNTY BOARD OF EDUCATION MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2014

Table 4 Capital Assets (Net of Depreciation)

Governmental Activities

Fiscal

Fiscal

Year 2014

Year 2013

Land Construction In Progress Land Improvements Building and Improvements Equipment

$ 1,150,402.00 $ 22,284,442.40 405,764.00 41,700,527.06 2,529,607.00

1,150,402.00 5,441,408.15
455,330.00 41,587,092.00
2,787,497.00

Total

$ 68,070,742.46 $ 51,421,729.15

Additional information about the School District's Capital Assets can be found in the Notes to the Basic Financial Statements.
Long-Term Debt
At June 30, 2014, the School District had over $26.7 million in total debt outstanding which was consisted of $21.3 million in bond debt, $3.3 million in capital lease debt, $0.4 million in installment sales debt, $0.1 million in compensated absences debt and $1.6 million in unamortized bond premiums. Table 5 summarizes the School District's debt as compared to the prior fiscal year.

Table 5 Debt at June 30

Governmental Activities

Fiscal

Fiscal

Year 2014

Year 2013

Bonds Payable Capital Leases Installment Sales Agreement Compensated Absences Unamortized Bond Premiums

$ 21,335,000.00 $ 3,349,065.62 366,730.00 100,551.10 1,622,364.18

22,735,000.00 3,719,616.82 417,105.00 91,008.57 1,733,612.01

Total

$ 26,773,710.90 $ 28,696,342.40

Additional information about the School District's debt can be found in the Notes to the Basic Financial Statements.

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MADISON COUNTY BOARD OF EDUCATION MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2014
FACTORS BEARING ON THE DISTRICT'S FUTURE
Currently known circumstances that are expected to have a significant effect on financial position or results of operations in future years are as follows:
The School District is financially stable. The School District's operating millage for fiscal year 2014 was 16.99, which was unchanged from the prior year. This millage rate produced about $646,000 per mill. The School District is growing at a rate of about 25 students per year. The School District will construct additional facilities to accommodate the growth and reduce portable classrooms at various schools as needed. The School District plans to fund additional capital outlays with the one percent local sales tax revenue and state capital outlay grants.
The School District continues to be financially challenged by the lagging economy and relatively stagnate property values. Although revenues in fiscal year 2014 from property taxes increased $807,000 from the prior year, State Funds and Federal Funds combined for the General Fund, decreased about $2.4 million from the prior year.
Despite the constrained levels of revenues realized in fiscal year 2014, the School District is in sound financial condition. The General Fund had an unassigned fund balance of almost $4.4 million at June 30, 2014, which is down about $0.5 million from the prior year. The Board anticipates significant financial challenges going forward due to expected continued flat revenues and higher health insurance costs for employees. In spite of these challenges, the School District will continue to be a good steward of tax dollars while providing a quality educational opportunity.
In fiscal year 2015, the School District will adopt Governmental Accounting Standards Board (GASB) Statement No. 68, Accounting and Financial Reporting for Pensions. Implementation of this statement will require the School District to record a charge (decrease) to the District-wide Net Position at July 1, 2014 for the School District's share of the liability for the unfunded portion of the pension plan administered through the Teacher's Retirement System of Georgia (TRS). The amount of the charge applicable for Madison County School District has not been determined at this time, but is believed to be material. Readers should understand implementation of (GASB) Statement 68 will not affect the School District's Governmental Funds Statements.
CONTACTING THE SCHOOL DISTRICT'S FINANCIAL MANAGEMENT
This financial report is designed to provide our citizens, taxpayers, investors and creditors with a general overview of the School District's finances and to show the School District's accountability for the money it receives. If you have questions about this report or need additional financial information, contact Ms. Bonnie Knight, Assistant Superintendent, Madison County Board of Education, P.O. Box 37, 55 Mary Ellen Court, Danielsville, Georgia 30633. You may also email your questions to Ms. Knight at bknight@madison.k12.ga.us.
x

MADISON COUNTY BOARD OF EDUCATION

MADISON COUNTY BOARD OF EDUCATION STATEMENT OF NET POSITION JUNE 30, 2014
ASSETS
Cash and Cash Equivalents Investments Accounts Receivable, Net
Taxes State Government Federal Government Other Notes Receivable Inventories Capital Assets, Non-Depreciable Capital Assets, Depreciable (Net of Accumulated Depreciation)
Total Assets
LIABILITIES
Accounts Payable Salaries and Benefits Payable Interest Payable Retainages Payable Unearned Revenues Long-Term Liabilities
Due Within One Year Due in More Than One Year
Total Liabilities
NET POSITION
Net Investment in Capital Assets Restricted for
Continuation of Federal Programs Debt Service Capital Projects Unrestricted
Total Net Position

EXHIBIT "A"
GOVERNMENTAL ACTIVITIES
$ 13,282,369.76 1,814,471.09 1,134,204.26 5,761,380.50 459,132.44 795.91 577,231.09 82,749.35
23,434,844.40 44,635,898.06 91,183,076.86
244.60 5,554,685.31
340,411.97 1,791,527.00
16,655.29 1,360,692.86 25,413,018.04 34,477,235.07
46,675,404.83 1,159,756.73 4,925,083.70 2,898,025.49 1,047,571.04
$ 56,705,841.79

The notes to the basic financial statements are an integral part of this statement. - 1 -

MADISON COUNTY BOARD OF EDUCATION STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED JUNE 30, 2014
GOVERNMENTAL ACTIVITIES
Instruction Support Services
Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Operations of Non-Instructional Services Enterprise Operations Food Services Interest on Short-Term and Long-Term Debt
Total Governmental Activities
General Revenues Taxes Property Taxes For Maintenance and Operations Sales Taxes Special Purpose Local Option Sales Tax For Debt Service Other Sales Tax Grants and Contributions not Restricted to Specific Programs Investment Earnings Miscellaneous
Total General Revenues
Change in Net Position
Net Position - Beginning of Year, Restated
Net Position - End of Year

EXPENSES

CHARGES FOR SERVICES

PROGRAM REVENUES

$ 31,957,990.78 $

580,053.11

1,507,573.34 1,063,101.95
853,908.77 711,252.40 2,869,111.64 517,506.16 3,133,389.72 2,481,861.85 153,634.08 509,313.24

382,602.36 2,796,931.25
921,610.52

231,112.07 523,788.91

$ 49,859,788.06 $ 1,334,954.09

The notes to the basic financial statements are an integral part of this statement. - 2 -

EXHIBIT "B"

PROGRAM REVENUES OPERATING GRANTS AND
CONTRIBUTIONS

CAPITAL GRANTS AND CONTRIBUTIONS

NET (EXPENSES) REVENUES
AND CHANGES IN NET POSITION

$ 21,927,233.60 $
393,538.37 629,136.05 617,515.00 268,256.65 1,136,838.58 162,444.13 1,298,910.29 875,713.20
28,549.86 97,721.44

9,761,358.67 $
179,191.03 214,174.90 164,475.50

2,179,140.21

593,361.55

$ 29,614,997.38 $ 10,912,561.65

310,654.60
-1,114,034.97 -433,965.90 -236,393.77 -263,804.72
-1,518,098.16 -355,062.03
-1,670,003.93 -1,606,148.65
-125,084.22 -411,591.80
-151,490.29 499,359.42 -921,610.52
-7,997,274.94

10,758,668.39
1,868,373.46 133,671.30
3,961,895.00 147,101.74
1,286,937.60
18,156,647.49
10,159,372.55
46,546,469.24

$

56,705,841.79

- 3 -

MADISON COUNTY BOARD OF EDUCATION BALANCE SHEET
GOVERNMENTAL FUNDS JUNE 30, 2014

EXHIBIT "C"

ASSETS
Cash and Cash Equivalents Investments Accounts Receivable, Net
Taxes State Government Federal Government Other Notes Receivable Inventories
Total Assets

GENERAL FUND

DISTRICTWIDE
CAPITAL PROJECTS
FUND

DEBT SERVICE
FUND

TOTAL

$ 7,626,961.68 $ 2,366,272.19 $ 3,289,135.89 $ 13,282,369.76

68,051.45 1,746,419.64

1,814,471.09

972,314.27 3,438,101.60
459,132.44 795.91
577,231.09 82,749.35

2,323,278.90

161,889.99

1,134,204.26 5,761,380.50
459,132.44 795.91
577,231.09 82,749.35

$ 13,157,286.34 $ 4,757,602.54 $ 5,197,445.52 $ 23,112,334.40

LIABILITIES, DEFERRED INFLOWS OF RESOURCES AND FUND BALANCES

LIABILITIES

Accounts Payable Salaries and Benefits Payable Retainages Payable Deposits and Unearned Revenue

$

244.60

5,554,685.31

$ 1,791,527.00

593,886.38

Total Liabilities

6,148,816.29 1,791,527.00

DEFERRED INFLOWS OF RESOURCES

Unavailable Revenue - Property Taxes Unavailable Revenue - Grants

640,112.74

602,811.14

Total Deferred Inflows of Resources

640,112.74

602,811.14

FUND BALANCES

Nonspendable Restricted Committed Assigned Unassigned

82,749.35 1,086,153.23
413,260.92 429,217.20 4,356,976.61

2,363,264.40

Total Fund Balances

6,368,357.31 2,363,264.40

$

244.60

5,554,685.31

1,791,527.00

593,886.38

7,940,343.29

4,165.52 4,165.52

644,278.26 602,811.14
1,247,089.40

5,193,280.00 5,193,280.00

82,749.35 8,642,697.63
413,260.92 429,217.20 4,356,976.61
13,924,901.71

Total Liabilities, Deferred Inflows of Resources, and Fund Balances $ 13,157,286.34 $ 4,757,602.54 $ 5,197,445.52 $ 23,112,334.40

The notes to the basic financial statements are an integral part of this statement. - 4 -

MADISON COUNTY BOARD OF EDUCATION RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET
TO THE STATEMENT OF NET POSITION JUNE 30, 2014

EXHIBIT "D"

Total Fund Balances - Governmental Funds (Exhibit "C")
Amounts reported for Governmental Activities in the Statement of Net Position are different because:
Capital Assets used in Governmental Activities are not financial resources and therefore are not reported as assets in governmental funds. These assets consist of:
Land Land Improvements Accumulated Depreciation - Land Improvements Buildings Accumulated Depreciation - Buildings Machinery and Equipment Accumulated Depreciation - Machinery and Equipment Construction in Progress
Total Capital Assets
Some of the School District's revenues will be collected after year-end but are not available soon enough to pay for the current period's expenditures.
Unavailable Revenues - Installment Sale of Land Deferred Inflows of Resources - Unavailable Revenues
Unavailable Property Taxes State Revenues - Reimbursements on Construction Projects
Interest Expense is recorded when paid in the Government Funds and is accrued in the Statement of Net Position.
Long-Term Liabilities, including Bonds Payable, are not due and payable in the current period and therefore are not reported as liabilities in the funds. Long-Term Liabilities at year-end consist of:
Unamortized Bond Premiums General Obligation Bonds Payable Installment Sales Agreement Compensated Absences Payable Capital Leases Payable
Total Long-Term Liabilities
Net Position of Governmental Activities (Exhibit "A")

$ 13,924,901.71

$ 1,150,402.00 1,316,996.00 -911,232.00
54,916,529.88 -13,216,002.82
6,432,643.00 -3,903,036.00 22,284,442.40

68,070,742.46

$

577,231.09

644,278.26 602,811.14

1,824,320.49 -340,411.97

$ -1,622,364.18 -21,335,000.00 -366,730.00 -100,551.10 -3,349,065.62

-26,773,710.90

$ 56,705,841.79

The notes to the basic financial statements are an integral part of this statement. - 5 -

MADISON COUNTY BOARD OF EDUCATION STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2014

EXHIBIT "E"

REVENUES
Property Taxes Sales Taxes State Funds Federal Funds Charges for Services Investment Earnings Miscellaneous
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Enterprise Operations Food Services Operation
Capital Outlay Debt Services
Principal Dues and Fees Interest
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES (USES)
Sale of Equipment Transfers In Transfers Out
Total Other Financing Sources (Uses)
Net Change in Fund Balances
Fund Balances - Beginning, Restated
Fund Balances - Ending

GENERAL FUND

DISTRICTWIDE
CAPITAL PROJECTS
FUND

DEBT SERVICE
FUND

TOTAL

$ 10,975,118.38

$

11,608.33 $ 10,986,726.71

133,671.30

1,868,373.46

2,002,044.76

29,027,244.56 $ 10,309,750.51

39,336,995.07

4,549,647.82

4,549,647.82

1,334,954.09

1,334,954.09

23,177.67

36,060.95

87,863.12

147,101.74

1,302,243.60

1,302,243.60

47,346,057.42

10,345,811.46

1,967,844.91

59,659,713.79

30,644,228.97
1,507,573.34 1,053,871.70
853,908.77 684,912.62 2,838,149.27 517,506.16 3,128,814.87 2,225,659.02 153,634.08 509,313.24 382,602.36 2,712,175.96
85,965.48
47,298,315.84
47,741.58

2,814.95
18,291,823.53 412,377.14 191,091.86
18,898,107.48 -8,552,296.02

1,400,000.00 2,814.38
869,317.84
2,272,132.22
-304,287.31

30,644,228.97
1,507,573.34 1,053,871.70
853,908.77 684,912.62 2,838,149.27 517,506.16 3,131,629.82 2,225,659.02 153,634.08 509,313.24 382,602.36 2,712,175.96 18,377,789.01
1,812,377.14 2,814.38
1,060,409.70
68,468,555.54
-8,808,841.75

12,581.03 -920,791.47 -908,210.44 -860,468.86 7,228,826.17

980,791.47
980,791.47 -7,571,504.55 9,934,768.95

-60,000.00 -60,000.00 -364,287.31 5,557,567.31

12,581.03 980,791.47 -980,791.47
12,581.03
-8,796,260.72
22,721,162.43

$ 6,368,357.31 $ 2,363,264.40 $ 5,193,280.00 $ 13,924,901.71

The notes to the basic financial statements are an integral part of this statement. - 6 -

MADISON COUNTY BOARD OF EDUCATION RECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT OF
REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES TO THE STATEMENT OF ACTIVITIES JUNE 30, 2014

EXHIBIT "F"

Total Net Change in Fund Balances - Governmental Funds (Exhibit "E")
Amounts reported for Governmental Activities in the Statement of Activities are different because:
Capital Outlays are reported as expenditures in Governmental Funds. However, in the Statement of Activities, the cost of Capital Assets is allocated over their estimated useful lives as depreciation expense. In the current period, these amounts are:
Capital Outlay Depreciation Expense
Excess of Capital Outlay over Depreciation Expense
In the Statement of Activities, only the gain or loss on the sale or disposal of the capital assets equipment is reported, whereas in the Governmental Funds, the entire proceeds from the sale increase financial resources. Thus, the change in net position differs from the change in fund balances by the carrying value of the capital assets sold or disposed of.
Because some revenues will not be collected for several months after the School District's fiscal year ends, they are not considered "available" revenues.
Unavailable Revenues Sale of Land June 30, 2013 June 30, 2014 Property Taxes June 30, 2013 June 30, 2014
State Revenues - Reimbursement on Construction Projects June 30, 2014
Some expenses reported in the Statement of Activities do not require the use of current financial resources and, therefore are not reported as expenditures in the Governmental Funds.
Accrued Interest Expense June 30, 2013 June 30, 2014
Compensated Absences June 30, 2013 June 30, 2014
Repayment of Long-Term Debt is reported as an expenditure in Governmental Funds, but the repayment reduces Long-Term Liabilities in the Statement of Net Position. In the current year, these amounts consist of:
Amortization of Bond Premium Payment of Capital Lease Debt Payment of Installment Debt Redemption of Bond Principal
Total Long-Term Debt Repayments
Change in Net Position of Governmental Activities (Exhibit "B")

$ -8,796,260.72

$ 17,972,491.13 -1,308,171.82

16,664,319.31

-15,306.00

$ -589,812.12 577,231.09 $
$ -872,336.58 644,278.26

-12,581.03 -228,058.32

602,811.14

362,171.79

$ 362,228.64 -340,411.97 $
$ 91,008.57 -100,551.10

21,816.67 -9,542.53

12,274.14

$

111,247.83

370,551.20

50,375.00

1,400,000.00

1,932,174.03

$ 10,159,372.55

The notes to the basic financial statements are an integral part of this statement. - 7 -

ASSETS Cash and Cash Equivalents Investments
Total Assets
LIABILITIES Funds Held for Others
NET POSITION Held in Trust for Private Purposes

MADISON COUNTY BOARD OF EDUCATION STATEMENT OF FIDUCIARY NET POSITION
FIDUCIARY FUNDS JUNE 30, 2014

EXHIBIT "G"

PRIVATE PURPOSE TRUSTS

AGENCY FUNDS

$

68,140.42 $ 200,153.37

2,000.00

$

70,140.42 $ 200,153.37

$ 200,153.37

$

70,140.42

The notes to the basic financial statements are an integral part of this statement. - 8 -

MADISON COUNTY BOARD OF EDUCATION STATEMENT OF CHANGES IN FIDUCIARY NET POSITION
FIDUCIARY FUNDS YEAR ENDED JUNE 30, 2014
ADDITIONS Contributions Donors Investment Earnings Interest Total Additions
DEDUCTIONS Scholarships Other Deductions Total Deductions Change in Net Position
Net Position - Beginning
Net Position - Ending

EXHIBIT "H"

PRIVATE PURPOSE TRUSTS

$

81,423.84

3.36 81,427.20

40,391.00 11,906.22 52,297.22 29,129.98 41,010.44

$

70,140.42

The notes to the basic financial statements are an integral part of this statement. - 9 -

MADISON COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2014

EXHIBIT "I"

Note 1: DESCRIPTION OF SCHOOL DISTRICT AND REPORTING ENTITY
REPORTING ENTITY
The Madison County Board of Education (School District) was established under the laws of the State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. The Board is organized as a separate legal entity and has the power to levy taxes and issue bonds. Its budget is not subject to approval by any other entity. Accordingly, the School District is a primary government and consists of all the organizations that compose its legal entity.
Note 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
BASIS OF PRESENTATION
The School District's basic financial statements are collectively comprised of the District-wide financial statements, fund financial statements and notes to the basic financial statements of the Madison County Board of Education.
District-wide Statements: The Statement of Net Position and the Statement of Activities display information about the financial activities of the overall School District, except for fiduciary activities. Eliminations have been made to minimize the double counting of internal activities. Governmental activities generally are financed through taxes, intergovernmental revenues, and other nonexchange transactions.
The Statement of Activities presents a comparison between direct expenses and program revenues for each function of the School District's governmental activities.
Direct expenses are those that are specifically associated with a program or function and, therefore, are clearly identifiable to a particular function. Indirect expenses (expenses of the School District related to the administration and support of the School District's programs, such as office and maintenance personnel and accounting) are not allocated to programs.
Program revenues include (a) charges paid by the recipients of goods or services offered by the programs and (b) grants and contributions that are restricted to meeting the operational or capital requirements of a particular program. Revenues that are not classified as program revenues, including all taxes, are presented as general revenues.
Fund Financial Statements: The fund financial statements provide information about the School District's funds including fiduciary funds. Eliminations have been made to minimize the double counting of internal activities. Separate statements for each category (governmental and fiduciary) are presented. The emphasis of fund financial statements is on major governmental funds, each displayed in a separate column. The School District had no funds reported as nonmajor funds.
The School District reports the following major governmental funds:
General Fund is the School District's primary operating fund. It accounts for and reports all financial resources not accounted for and reported in another fund.

- 10 -

MADISON COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2014

EXHIBIT "I"

District-wide Capital Projects Fund accounts for and reports financial resources including Education Special Purpose Local Option Sales Tax (ESPLOST), Bond Proceeds and grants from Georgia State Financing and Investment Commission that are restricted, committed or assigned to the expenditure for capital outlays, including the acquisition or construction of capital facilities and other capital assets.
Debt Service Fund accounts for and reports financial resources that are restricted, committed, or assigned including taxes (property and sales) legally restricted for the payment of general long-term principal and interest.
The School District reports the following fiduciary fund types:
Private Purpose Trust funds report trust arrangements which provide funds for scholarships and the purchase of library books.
Agency funds account for assets held by the School District as an agent for various school activities and medical reimbursements.
BASIS OF ACCOUNTING
The basis of accounting determines when transactions are reported on the financial statements. The District-wide governmental and fiduciary fund financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded at the time liabilities are incurred, regardless of when the related cash flows take place. Nonexchange transactions, in which the School District gives (or receives) value without directly receiving (or giving) equal value in exchange, include property taxes, sales taxes, grants and donations. On an accrual basis, revenue from property taxes is recognized in the fiscal year for which the taxes are levied. Revenue from sales taxes is recognized in the fiscal year in which the underlying transaction (sale) takes place. Revenue from grants and donations is recognized in the fiscal year in which all eligibility requirements have been satisfied.
The School District uses funds to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts.
Governmental funds are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Under this method, revenues are recognized when measurable and available. The School District considers all revenues reported in the governmental funds to be available if they are collected within sixty days after year-end. The School District considers all intergovernmental revenues to be available if they are collected within 120 days after year-end. Property taxes, sales taxes and interest are considered to be susceptible to accrual. Expenditures are recorded when the related fund liability is incurred, except for principal and interest on general longterm debt and compensated absences, which are recognized as expenditures to the extent they have matured. Capital asset acquisitions are reported as expenditures in governmental funds. Proceeds of general long-term liabilities and acquisitions under capital leases are reported as other financing sources.
The School District funds certain programs by a combination of specific cost-reimbursement grants, categorical grants, and general revenues. Thus, when program costs are incurred, both restricted and unrestricted resources are available to finance the program. It is the School District's policy to first apply grant resources to such programs, followed by cost-reimbursement grants, then general revenues.
- 11 -

MADISON COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2014

EXHIBIT "I"

RESTATEMENT OF PRIOR YEAR NET POSITION/FUND BALANCE
For fiscal year 2014, the School District made prior period adjustments due to a correction of an error in investments and the adoption of GASB Statement No. 65, as described in "New Accounting Pronouncements" below, which require the restatement of the June 30, 2013, net position in Governmental Activities. The result is a decrease in Net Position and District-wide Capital Projects Fund Balance at July 1, 2013 of $93,530.89 and $267,466.53, respectively. These changes are in accordance with generally accepted accounting principles.

Governmental Activities: Net Position, July 1, 2013, as previously reported

$

46,907,466.66

Correction of Investment Balance

-93,530.89

Reclassification of Deferred Charges including Bond Issuance Costs
Net Position, July 1, 2013, as restated
Governmental Funds: District-wide Capital Projects Fund Balance,
July 1, 2013, as previously reported

-267,466.53

$

46,546,469.24

$

10,028,299.84

Correction of Investment Balance

-93,530.89

District-wide Capital Projects Fund Balance, July 1, 2013, as restated

$

9,934,768.95

NEW ACCOUNTING PRONOUNCEMENTS

In fiscal year 2014, the School District adopted the Governmental Accounting Standards Board (GASB) Statement No. 65, Items Previously Reported as Assets and Liabilities. The provisions of this Statement establish accounting and financial reporting standards that reclassify, as deferred outflows or deferred inflows of resources, certain items that were previously reported as assets and liabilities and recognizes, as outflows or inflows of resources, certain items that were previously reported as assets and liabilities. As noted above, the School District restated beginning Net Position for the cumulative effect of this accounting change.

FUTURE ACCOUNTING PRONOUNCEMENTS

In fiscal year 2015, the School District will adopt Governmental Accounting Standards Board (GASB) Statement No. 68, Accounting and Financial Reporting for Pensions. The provisions of this Statement establish accounting and financial reporting standards for pensions that are provided to the employees of state and local governmental employers through pension plans that are administered through trusts. Implementation of this Statement will require the School District to record a liability for its proportionate share of the Net Pension Liability of pension plans in which it participates. Actuarial estimates are currently being made to determine the School District's liability, the effects of which are believed to be material.

- 12 -

MADISON COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2014

EXHIBIT "I"

CASH AND CASH EQUIVALENTS
Composition of Deposits Cash and cash equivalents consist of cash on hand, demand deposits and short-term investments with original maturities of three months or less from the date of acquisition in authorized financial institutions. Official Code of Georgia Annotated Section 45-8-14 authorizes the School District to deposit its funds in one or more solvent banks, insured Federal savings and loan associations or insured chartered building and loan associations.
INVESTMENTS
Composition of Investments Investments made by the School District in nonparticipating interest-earning contracts (such as certificates of deposit) and repurchase agreements are reported at cost. Participating interest-earning contracts and money market investments with a maturity at purchase of one year or less are reported at amortized cost. Both participating interest-earning contracts and money market investments with a maturity at purchase greater than one year are reported at fair value. The Official Code of Georgia Annotated Section 36-83-4 authorizes the School District to invest its funds. In selecting among options for investment or among institutional bids for deposits, the highest rate of return shall be the objective, given equivalent conditions of safety and liquidity. Funds may be invested in the following:
(1) Obligations issued by the State of Georgia or by other states,
(2) Obligations issued by the United States government,
(3) Obligations fully insured or guaranteed by the United States government or a United States government agency,
(4) Obligations of any corporation of the United States government,
(5) Prime banker's acceptances,
(6) The local government investment pool (Georgia Fund 1) administered by the State of Georgia, Office of the State Treasurer,
(7) Repurchase agreements, and
(8) Obligations of other political subdivisions of the State of Georgia.
The School District does not have a formal policy regarding investment policies that address credit risks, custodial credit risks, concentration of credit risks, interest rate risks or foreign currency risks.
RECEIVABLES
Receivables consist of amounts due from property and sales taxes, grant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the basic financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables.

- 13 -

MADISON COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2014

EXHIBIT "I"

PROPERTY TAXES

The Madison County Board of Commissioners adopted the property tax levy for the 2013 tax digest year (calendar year) on September 17, 2013 (levy date) based on property values as of January 1, 2013. Taxes were due on December 20, 2013 (lien date). Taxes collected within the current fiscal year or within 60 days after year-end on the 2013 tax digest are reported as revenue in the governmental funds for fiscal year 2014. The Madison County Tax Commissioner bills and collects the property taxes for the School District, withholds 2.5% of taxes collected as a fee for tax collection and remits the balance of taxes collected to the School District. Property tax revenues, at the fund reporting level, during the fiscal year ended June 30, 2014, for maintenance and operations amounted to $10,361,502.75 and for school bonds amounted to $11,608.33. Revenues collected for school bonds were the result of taxes levied for school bonds in prior years.

The tax millage rate levied for the 2013 tax year (calendar year) for the Madison County Board of Education was as follows (a mill equals $1 per thousand dollars of assessed value):

School Operations

16.99 mills

Additionally, Title Ad Valorem Tax revenues, at the fund reporting level, amounted to $613,615.63 during fiscal year ended June 30, 2014.

SALES TAXES

Education Special Purpose Local Option Sales Tax, at the fund reporting level, during the year amounted to $1,868,373.46 and is to be used for capital outlay for educational purposes or debt service. This sales tax was authorized by local referendum and the sales tax must be re-authorized at least every five years. The most recent authorization expires on June 30, 2018.

INVENTORIES

Consumable Supplies Inventory On the basic financial statements, inventories of consumable supplies are reported at weighted average cost. The School District uses the consumption method to account for inventories whereby supplies are recorded as an asset when purchased, and expenses/expenditures are recorded as the inventory items are used.

Food Inventories On the basic financial statements, inventories of donated food commodities used in the preparation of meals are reported at their Federally assigned value and purchased foods inventories are reported at cost (first-in, first-out). The School District uses the consumption method to account for inventories whereby donated food commodities are recorded as an asset and as revenue when received, and expenses/expenditures are recorded as the inventory items are used. Purchased foods are recorded as an asset when purchased and expenses/expenditures are recorded as the inventory items are used.

CAPITAL ASSETS

Capital assets purchased, including capital outlay costs, are recorded as expenditures in the fund financial statements at the time of purchase (including ancillary charges). On the District-wide financial statements, all purchased capital assets are valued at cost where historical records are available and at estimated historical cost based on appraisals or deflated current replacement cost where no historical records exist. Donated capital assets are recorded at estimated fair market value

- 14 -

MADISON COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2014

EXHIBIT "I"

on the date donated. Disposals are deleted at depreciated recorded cost. The cost of normal maintenance and repairs that do not add to the value of assets or materially extend the useful lives of the assets is not capitalized. Depreciation is computed using the straight-line method. The School District does not capitalize book collections or works of art. During fiscal year 2014, no events or changes in circumstances affecting a capital asset that may indicate impairment were known to the School District.
Capitalization thresholds and estimated useful lives of capital assets reported in the District-wide statements are as follows:

Capitalization Policy

Estimated Useful Life

Land Land Improvements Buildings and Improvements Equipment Intangible Assets

All $ 20,000.00 $ 100,000.00 $ 10,000.00 $ 100,000.00

N/A 10 to 20 years 20 to 60 years
5 to 20 years individually determined

Depreciation is used to allocate the actual or estimated historical cost of all capital assets over estimated useful lives, with the exception of intangible assets which are amortized.

Amortization of intangible assets such as water, timber, and mineral rights, easements, patents, trademarks, copyrights and internally generated software is computed using the straight-line method over the estimated useful lives of the assets.

DEFERRED OUTFLOWS/INFLOWS OF RESOURCES

In addition to assets, the statement of net position and/or the balance sheet will sometimes report a separate section for deferred outflows of resources. This separate financial statement element represents a consumption of resources that applies to a future period and therefore will not be recognized as an outflow of resources (expense/expenditure) until then. The School District did not have any items that qualified for reporting in this category for the year ended June 30, 2014.
In addition to liabilities, the statement of net position and/or the balance sheet will sometimes report a separate section for deferred inflows of resources. This separate financial statement element represents an acquisition of resources that applies to a future period and therefore will not be recognized as an inflow of resources (revenue) until that time. The School District has only one type of item, which arises only under a modified accrual basis of accounting that qualifies for reporting in this category. Accordingly, the item, unavailable revenue, is reported only in the governmental funds balance sheet. The governmental funds report unavailable revenues from property taxes and grants. These amounts are deferred and will be recognized as an inflow of resources (revenue) in the period in which the amounts become available.

COMPENSATED ABSENCES

Members of the Teachers' Retirement System of Georgia (TRS) may apply unused sick leave toward early retirement. The liability for early retirement will be borne by TRS rather than by the individual school districts. Otherwise, sick leave does not vest with the employee, and no liability is reported in the School District's financial statements.

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MADISON COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2014

EXHIBIT "I"

Vacation leave of 10 days is awarded on a fiscal year basis to all full time personnel employed on a twelve month basis. No other employees are eligible to earn vacation leave. The School District has policies that restrict accumulated vacation leave to 20 days for administrative employees and 40 days for the Superintendent.
GENERAL OBLIGATION BONDS
The School District issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. In the District-wide financial statements, bond premiums and discounts are deferred and amortized over the life of the bonds using the straight-line method. Bond issuance costs are recognized as an outflow of resources in the fiscal year in which the bonds are issued.
In the fund financial statements, the School District recognizes bond premiums and discounts, as well as bond issuance costs during the fiscal year bonds are issued. Premiums received on debt issuances are reported as other financing sources while discounts on debt issuances are reported as other financing uses. Issuance costs, whether or not withheld from the actual debt proceeds received, are reported as debt service expenditures. General obligation bonds are direct obligations and pledge the full faith and credit of the government. The outstanding amount of these bonds is recorded in the Statement of Net Position.
NET POSITION
The School District's net position in the District-wide Statements is classified as follows:
Net investment in capital assets - This represents the School District's total investment in capital assets, net of outstanding debt obligations related to those capital assets. To the extent debt has been incurred but not yet expended for capital assets, such amounts are not included as a component of net investment in capital assets.
Restricted net position - This represents resources for which the School District is legally or contractually obligated to spend resources for continuation of federal programs, debt service and capital projects in accordance with restrictions imposed by external third parties.
Unrestricted net position - Unrestricted net position represents resources derived from property taxes, sales taxes, grants and contributions not restricted to specific programs, charges for services, and miscellaneous revenues. These resources are used for transactions relating to the educational and general operations of the School District, and may be used at the discretion of the Board to meet current expenses for those purposes.
FUND BALANCES
The School District's fund balances are classified as follows:
Nonspendable Amounts that cannot be spent either because they are in a nonspendable form or because they are legally or contractually required to be maintained intact.
Restricted Constraints are placed on the use of resources are either (1) externally imposed conditions by creditors, grantors, contributors, or laws and regulations of other governments or (2) imposed by law through constitutional provisions or enabling legislation.

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MADISON COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2014

EXHIBIT "I"

Committed Amounts that can be used only for specific purposes pursuant to constraints imposed by formal action of the Board of Education. The Board of Education is the School District's highest level of decision-making authority, and the formal action that is required to be taken to establish, modify, or rescind a fund balance commitment is a resolution approved by the Board. Committed fund balance also should incorporate contractual obligations to the extent that existing resources in the fund have been specifically committed for use in satisfying those contractual requirements.
Assigned Amounts that are constrained by the School District's intent to be used for specific purposes, but are neither restricted nor committed. The intent should be expressed by (1) the Board of Education or (2) the budget or finance committee, or the Superintendent, or designee, to assign amounts to be used for specific purposes.
Unassigned The residual classification for the General Fund. This classification represents fund balances that has not been assigned to other funds and that has not been restricted, committed, or assigned to specific purposes within the General Fund.
Fund Balances of the Governmental Funds at June 30, 2014, are as follows:

Nonspendable Inventories
Restricted Continuation of Federal Programs Continuation of State/Other Sponsored Programs Capital Projects Debt Service
Committed School Activity Accounts
Assigned Continuation of Other Programs
Unassigned

$

$

982,393.92

103,759.31

2,295,214.35

5,261,330.05

82,749.35
8,642,697.63 413,260.92 429,217.20
4,356,976.61

Fund Balance, June 30, 2014

$ 13,924,901.71

It is the goal of the School District to achieve and maintain a committed, assigned, and unassigned fund balance in the general fund at fiscal year end of not less than 15% of expenditures not to exceed 15% of the total budget of the subsequent fiscal year, in compliance with Official Code of Georgia Annotated Section 20-2-167(a)5. If the unassigned fund balance at fiscal year end falls below the goal, the School District shall develop a restoration plan to achieve and maintain the minimum fund balance.

When multiple categories of fund balance are available for expenditure, the School District will start with the most restricted category and spend those funds first before moving down to the next category with available funds.

USE OF ESTIMATES

The preparation of the financial statements in conformity with accounting principles generally accepted in the United States requires management to make estimates and assumptions that affect the amounts reported in the financial statements and accompanying notes. Actual results may differ from those estimates.

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MADISON COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2014

EXHIBIT "I"

Note 3: BUDGETARY DATA
The budget is a complete financial plan for the School District's fiscal year, and is based upon careful estimates of expenditures together with probable funding sources. The budget is legally adopted each year for the general, fund. There is no statutory prohibition regarding over expenditure of the budget at any level. The budget for all governmental funds, except the various school activity (principal) accounts, is prepared and adopted by fund, function and object. The legal level of budgetary control was established by the Board at the aggregate function level. The budget for the General Fund was prepared in accordance with accounting principles generally accepted in the United States of America.
The budgetary process begins with the School District's administration presenting an initial budget for the Board's review. The administration makes revisions as necessary based on the Board's guidelines and a tentative budget is approved. After approval of this tentative budget by the Board, such budget is advertised at least once in a newspaper of general circulation in the locality, as well as the School District's website. At the next regularly scheduled meeting of the Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final budget. The approved budget is then submitted, in accordance with provisions of Official Code of Georgia Annotated section 20-2-167(c), to the Georgia Department of Education. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year-end.
The Superintendent is authorized by the Board to approve adjustments of no more than 5% of the amount budgeted for expenditures in any budget function for any fund. The Superintendent shall report any such adjustments to the Board. If expenditure of funds in any budget function for any fund is anticipated to be more than 5% of the budgeted amount, the Superintendent shall request Board approval for the budget amendment. Any position or expenditure not previously approved in the annual budget that exceeds $10,000.00 shall require Board approval unless the Superintendent deems the position or purchase an emergency. In such case, the expenditure shall be reported to the Board at its regularly scheduled meeting. Under no circumstance is the Superintendent or other staff person authorized to spend funds that exceed the total budget without approval by the Board.
See Schedule 1 General Fund Schedule of Revenues, Expenditures and Changes in Fund Balances Budget to Actual for a detail of any over/under expenditures during the fiscal year under review.
Note 4: DEPOSITS AND INVESTMENTS
COLLATERALIZATION OF DEPOSITS
Official Code of Georgia Annotated (O.C.G.A.) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee of insurance, or by collateral. The aggregate of the face value of such surety bond and the market value of securities pledged shall be equal to not less than 110 percent of the public funds being secured after the deduction of the amount of deposit insurance. If a depository elects the pooled method (O.C.G.A. Section 45-8-13.1) the aggregate of the market value of the securities pledged to secure a pool of public funds shall be not less than 110 percent of the daily pool balance.
Acceptable security for deposits consists of any one of or any combination of the following:
(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia,
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,
- 18 -

MADISON COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2014

EXHIBIT "I"

(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia,
(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia,
(5) Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose,
(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and
(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by or securities guaranteed by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.
CATEGORIZATION OF DEPOSITS
Custodial credit risk is the risk that in the event of a bank failure, the School District's deposits may not be returned to it. The School District does not have a deposit policy for custodial credit risk. At June 30, 2014, the School District had deposits with a carrying amount of $13,552,663.55, which includes $2,000.00 in Certificates of Deposit that are reported as Investments and a bank balance of $18,906,057.91. The bank balances insured by Federal depository insurance were $787,340.47 and the bank balances collateralized with securities held by the pledging financial institution or by the pledging financial institution's trust department or agent in the School District's name were $18,118,717.44.
CATEGORIZATION OF INVESTMENTS
At June 30, 2014, the carrying value of the School District's total investments was $1,816,471.09. This includes $2,000.00 invested in Certificates of Deposit, which are collateralized in the same manner as other cash deposits. The School District's investments as of June 30, 2014, are presented below. All investments are presented by investment type and debt securities are presented by maturity.

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MADISON COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2014

EXHIBIT "I"

Investment Type

Fair Value

Investment Maturity
Less Than 1 Year

Debt Securities First American Treasury Obligation Federal National Mortgage Association U. S. Treasury Money Market Funds

$

472.02 $

1,745,947.62

68,050.05

472.02 1,745,947.62
68,050.05

Investment Pools Office of State Treasurer Georgia Fund 1

1,814,469.69 $ 1,814,469.69 1.40

Total Investments

$ 1,814,471.09

The Georgia Fund 1 (local government investment pool) administered by the State of Georgia, Office of the State Treasurer is not required to be categorized since the School District did not own any specific identifiable securities in the pool. The investment policy of the State of Georgia, Office of the State Treasurer for the Georgia Fund 1 (Primary Liquidity Portfolio) does not provide for investment in derivatives or similar investments. Additional information on the Georgia Fund 1 is disclosed in the State of Georgia Comprehensive Annual Financial Report. This audit can be obtained from the Georgia Department of Audits and Accounts at www.audits.ga.gov/SGD/CAFR.html.

The Primary Liquidity Portfolio consists of Georgia Fund 1 which is not registered with the SEC as an investment company and does not operate in a manner consistent with the SEC's Rule 2a-7 of the Investment Company Act of 1940. The investment is valued at the pool's share price, $1.00 per share. The pool is an AAAf rated investment pool by Standard and Poor's. The weighted average maturity for Georgia Fund 1 on June 30, 2014, was 62 days.

The investments in Debt Securities held for retirement of QZAB bonds are invested in an institutional portfolio managed by First American Funds Inc. Specifically, $472.02 was invested in United States Treasury Obligations and $1,745,947.62 was invested in Federal National Mortgage Association (FNMA) Discount Notes.

The U.S. Treasury Money Market Funds are invested in an Institutional Treasury Portfolio Fund managed by Fidelity Investments. The Fund normally invests at least 80% of assets in U.S. Treasury Securities and repurchase agreements for those securities. The days to maturity of the fund are approximately 37 days. The fund is rated AAAm by Standard and Poor's and AAA-mf by Moody's.

Interest Rate Risk Interest rate risk is the risk that changes in interest rates of debt investment will adversely affect the fair value of an investment. The School District does not have a formal policy for managing interest rate risk.

Custodial Credit Risk Custodial credit risk for investments is the risk that, in the event of the failure of the counterparty to a transaction, the School District will not be able to recover the value of the investment or collateral securities that are in the possession of an outside party. The School District does not have a formal policy for managing custodial credit risk.
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MADISON COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2014

EXHIBIT "I"

At June 30, 2014, $1,746,419.64 of the School District's applicable investments were uninsured or unregistered, with securities held by the counterparty, or its trust department or agent in the name of the School District and $68,050.05 of investments were uninsured or unregistered, with securities held by the counterparty, or its trust department or agent, but not in the School District's name.
Credit Quality Risk Credit quality risk is the risk that an issuer or other counterparty to an investment will not fulfill its obligations The School District does not have a formal policy for managing credit quality risk.
As discussed above, $1,746,419.64 is invested in the Federal National Mortgage Association (FNMA) Discount Notes. These risks are guaranteed obligations of the U.S. Government and are unrated for credit quality risks.
Concentration of Credit Risk Concentration of credit risk is the risk of loss attributed to the magnitude of a government's investment in a single issuer. The School District does not have a formal policy for managing concentration of credit risk. More than 5% of the School District's investments are in Federal National Mortgage Association (FNMA) Discount Notes. This investment is over 96% of the School District's total investments.
Note 5: NON-MONETARY TRANSACTIONS
The School District receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 2 - Inventories

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MADISON COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2014

EXHIBIT "I"

Note 6: CAPITAL ASSETS The following is a summary of changes in the Capital Assets during the fiscal year:

Governmental Activities Capital Assets, Not Being Depreciated:
Land Construction Work In Progress

Balances July 1, 2013

Increases

Decreases

Transfers

Balances June 30, 2014

$ 1,150,402.00

$

5,441,408.15 $ 17,543,746.13

0.00 $

$ 1,150,402.00

-700,711.88

22,284,442.40

Total Capital Assets, Not Being Depreciated

6,591,810.15

17,543,746.13

0.00

-700,711.88

23,434,844.40

Capital Assets, Being Depreciated: Buildings and Improvements Equipment Land Improvements

53,854,040.00 6,676,940.00 1,316,996.00

361,778.00 66,967.00

311,264.00

700,711.88

54,916,529.88 6,432,643.00 1,316,996.00

Less: Accumulated Depreciation: Buildings and Improvements Equipment Land Improvements

12,266,948.00 3,889,443.00 861,666.00

949,054.82 309,551.00
49,566.00

295,958.00

13,216,002.82 3,903,036.00 911,232.00

Total Capital Assets, Being Depreciated, Net

44,829,919.00

-879,426.82

Governmental Activity Capital Assets - Net $ 51,421,729.15 $ 16,664,319.31 $

15,306.00 15,306.00 $

700,711.88

44,635,898.06

0.00 $ 68,070,742.46

Capital assets being acquired under capital leases as of June 30, 2014, are as follows:

Governmental Activities

Buildings and Improvements Less: Accumulated Depreciation

$ 3,215,193.00 986,967.00

Current year depreciation expense by function is as follows:

$ 2,228,226.00

Instruction Support Services
General Administration School Administration Maintenance and Operation of Plant Student Transportation Services Food Services

$

$

21,866.00

26,135.00

20,069.00

217,914.00

$

971,460.82
285,984.00 50,727.00
1,308,171.82

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MADISON COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2014

EXHIBIT "I"

Note 7: INTERFUND TRANSFERS

Interfund transfers for the year ended June 30, 2014, consisted of the following:

Transfer to

Transfers From

General

Debt Service

Fund

Fund

District-wide Capital Projects

$

920,791.47 $

60,000.00

Transfers are used to move $920,791.47 from the General Fund to the District-wide Capital Projects Fund to pay capital lease debt on equipment and to fund, in part, several local capital outlay projects. Additionally $60,000.00 of sales tax revenues was moved from the Debt Service Fund to the Capital Projects Fund to fund, in part, capital outlay projects

Note 8: RISK MANAGEMENT

The School District is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; acts of God and unemployment compensation.

The School District has obtained commercial insurance for risk of loss associated with torts, assets, errors or omissions, job related illness or injuries to employees and acts of God. The School District has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the School District's insurance coverage in any of the past three years.

Although the School District has commercial insurance for job related injuries, the School District is self insured for one claim which occurred in a prior year. This claim occurred at a time period the School District was insured by a former insurance company which since has liquidated and is no longer in business. Upon legal advice of attorneys, the School District assumed liability for this one claimant and, since November 2010, has been paying both indemnity benefits and medical benefits for the claimant. During fiscal year 2014, the School District reached a final settlement on this claim. Substantially all expenses incurred by the School District, associated with this claim, were reimbursed by the Subsequent Injury Trust Fund of Georgia. The School District's net total cost associated with this claim, over the four year period, was $31,000.49.

The School District is self-insured with regard to unemployment compensation claims. The School District accounts for claims within the General Fund with expenses/expenditures and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated.

Changes in the unemployment compensation claims liability during the last two fiscal years are as follows:

Claims and

Beginning of Year

Changes in

Claims

End of Year

Liability

Estimates

Paid

Liability

2013 $ 2014 $

0.00 $ 0.00 $

1,768.02 $ 3,233.00 $

1,768.02 $ 3,233.00 $

0.00 0.00

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MADISON COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2014

EXHIBIT "I"

The School District has purchased a surety bond to provide additional insurance coverage as follows:

Position Covered

Amount

Superintendent

$1,000,000.00

Note 9: LONG-TERM LIABILITIES
CAPITAL LEASES
The Madison County Board of Education entered into multiple lease agreements for energy systems. These lease agreements qualify as capital leases for accounting purposes, and, therefore, have been recorded at the present value of the future minimum lease payments as of the date of their inception.
INSTALLMENT SALES AGREEMENT
The Madison County Board of Education entered into an agreement dated June 1, 2006, with the Northeast Georgia Regional Educational Service Agency for the construction and subsequent lease of the Rutland Center. Under terms of the agreement, the School District will make annual payments through July 15, 2020.

COMPENSATED ABSENCES Compensated absences represent obligations of the School District relating to employees' rights to receive compensation for future absences based upon service already rendered. This obligation relates only to vesting accumulating leave in which payment is probable and can be reasonably estimated. Typically, the General Fund is the fund used to liquidate this long-term debt. The School District uses the vesting method to compute compensated absences.

GENERAL OBLIGATION DEBT OUTSTANDING

General Obligation Bonds currently outstanding are as follows:

Purpose

Interest Rates

Amount

General Government - QZAB - Series 2003B General Government - Series 2006 General Government - Series 2011

0.00% 3.74% 3.0259%

$ 2,000,000.00 3,335,000.00
16,000,000.00

$ 21,335,000.00
At June 30, 2014, the School District had $2,000,000.00 of debt authorized in a prior fiscal year but not issued. The School District has no plan to issue this debt at this time.

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MADISON COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2014

EXHIBIT "I"

The changes in Long-Term Liabilities during the fiscal year ended June 30, 2014, were as follows:

Balance July 1, 2013

Additions

Governmental Activities

Balance

Deductions

June 30, 2014

Due Within One Year

G. O. Bonds

$ 22,735,000.00

Capital Leases

3,719,616.82

Compensated Absences

91,008.57 $

Intergovernmental Agreement

417,105.00

Unamortized Bond Premiums

1,733,612.01

$ 61,013.95

1,400,000.00 $ 21,335,000.00 $

370,551.20

3,349,065.62

51,471.42

100,551.10

50,375.00

366,730.00

111,247.83

1,622,364.18

960,000.00 226,745.03
10,000.00 52,700.00 111,247.83

$ 28,696,342.40 $

61,013.95 $ 1,983,645.45 $ 26,773,710.90 $ 1,360,692.86

At June 30, 2014, payments due by fiscal year which includes principal and interest for these items are as follows:

Capital Leases

Installment Sales Agreement

Principal

Interest

Principal

Interest

Fiscal Year Ended June 30:

2015 2016 2017 2018 2019 2020 - 2024 2025

$

226,745.03 $

274,889.66

288,861.06

350,735.97

303,232.89

1,803,466.27

101,134.74

140,787.71 $ 114,541.93 103,634.82
91,733.73 79,245.23 204,808.92
955.75

52,700.00 $ 54,715.00 57,040.00 59,520.00 62,000.00 80,755.00

15,256.00 13,064.00 10,788.00
8,415.00 5,939.00 4,036.00

Total Principal and Interest

$

3,349,065.62 $

735,708.09 $

366,730.00 $

57,498.00

Fiscal Year Ended June 30:

General Obligation Debt

Principal

Interest

Unamortized Bond Premium

2015 2016 2017 2018 2019 2020 - 2024 2025 - 2029

$

960,000.00 $

816,991.50 $

995,000.00

788,703.50

1,030,000.00

754,117.50

3,060,000.00

721,946.50

1,105,000.00

688,740.50

6,205,000.00

2,765,937.50

7,980,000.00

1,143,400.00

111,247.83 111,247.83 111,247.83 111,247.83 111,247.83 556,239.15 509,885.88

Total Principal and Interest

$ 21,335,000.00 $

7,679,837.00 $

1,622,364.18

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MADISON COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2014

EXHIBIT "I"

Note 10: ON-BEHALF PAYMENTS
The School District has recognized revenues and costs in the amount of $2,507,721.99 for health insurance and retirement contributions paid on the School District's behalf by the following State Agencies.
Georgia Department of Education Paid to the Georgia Department of Community Health For Health Insurance of Certificated Personnel In the amount of $2,357,904.00
Paid to the Teachers' Retirement System of Georgia For Teachers' Retirement System (TRS) Employer's Cost In the amount of $32,178.99
Office of the State Treasurer Paid to the Public School Employees' Retirement System For Public School Employees' Retirement (PSERS) Employer's Cost In the amount of $117,639.00
Funds paid to the Georgia Department of Community Health by the Georgia Department of Education on behalf of the School District are reported as part of the Quality Basic Education revenue allotments on Schedule 3 Schedule of State Revenue.
Note 11: SIGNIFICANT COMMITMENTS
The following is an analysis of significant outstanding construction or renovation contracts executed by the School District as of June 30, 2014, together with funding available:

Project

Unearned Executed Contracts

Funding Available From State

13LW-692-002/003 Career Academy

$

1,264,777.60 $

973,582.10

2,308,553.85

1,349,677.25

$

3,573,331.45 $

2,323,259.35

The amounts described in this note are not reflected in the basic financial statements.

Note 12: SIGNIFICANT CONTINGENT LIABILITIES

Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any costs which are disallowed under grant terms. The School District believes that such disallowances, if any, will be immaterial to its overall financial position.

The School District is a defendant in various legal proceedings pertaining to matters incidental to the performance of routine School District operations. The ultimate disposition of these proceedings is not presently determinable, but is not believed to be material to the basic financial statements.

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MADISON COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2014

EXHIBIT "I"

Note 13: POST-EMPLOYMENT BENEFITS
Georgia School Personnel Post-employment Health Benefit Fund
Plan Description. The Georgia School Personnel Post-employment Health Benefit Fund (School OPEB Fund) is a cost-sharing multiple-employer defined benefit post-employment healthcare plan that covers eligible former employees of public school systems, libraries and regional educational service agencies. The School OPEB Fund provides health insurance benefits to eligible former employees and their qualified beneficiaries through the State Employees Health Benefit Plan administered by the Department of Community Health. The Official Code of Georgia Annotated (O.C.G.A.) assigns the authority to establish and amend the benefit provisions of the group health plans, including benefits for retirees, to the Board of Community Health (Board). The Department of Community Health, which includes the School OPEB Fund, issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts.
Funding Policy. The contribution requirements of plan members and participating employers are established by the Board in accordance with the current Appropriations Act and may be amended by the Board. Contributions of plan members or beneficiaries receiving benefits vary based on plan election, dependent coverage, and Medicare eligibility and election. For members with fewer than five years of service as of January 1, 2013, contributions also vary based on years of service. On average, members with five years or more of service as of January 1, 2013 pay approximately 25 percent of the cost of the health insurance coverage. In accordance with the Board resolution dated December 8, 2011, for members with fewer than five years of service as of January 1, 2013, the State provides a premium subsidy in retirement that ranges from 0% for fewer than 10 years of service to 75% (but no greater than the subsidy percentage offered to active employees) for 30 or more years of service. The subsidy for eligible dependents ranges from 0% to 55% (but no greater than the subsidy percentage offered to dependents of active employees minus 20%). No subsidy is available to Medicare eligible members not enrolled in a Medicare Advantage Option. The Board of Community Health sets all member premiums by resolution and in accordance with the law and applicable revenue and expense projections. Any subsidy policy adopted by the Board may be changed at any time by Board resolution and does not constitute a contract or promise of any amount of subsidy.
Participating employers are statutorily required to contribute in accordance with the employer contribution rates established by the Board. The contribution rates are established to fund all benefits due under the health insurance plans for both active and retired employees based on projected "payas-you-go" financing requirements. Contributions are not based on the actuarially calculated annual required contribution (ARC) which represents a level of funding that, if paid on an ongoing basis, is projected to cover normal cost each year and amortize any unfunded actuarial liabilities (or funding excess) over a period not to exceed thirty years.
The combined active and retiree contribution rates established by the Board for employers participating in the School OPEB Fund were as follows for the fiscal year ended June 30, 2014:
For certificated teachers, librarians and regional educational service agencies and certain other eligible participants:
July 1, 2013 - June 30, 2014 $945.00 per member per month
For non-certificated school personnel:
July 1, 2013 - June 30, 2014 $596.20 per member per month

- 27 -

MADISON COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2014

EXHIBIT "I"

No additional contribution was required by the Board for fiscal year 2014 nor contributed to the School OPEB Fund to prefund retiree benefits. Such additional contribution amounts are determined annually by the Board in accordance with the School plan for other post-employment benefits and are subject to appropriation.

The School District's combined active and retiree contributions to the health insurance plans, which

equaled the required contribution, for the current fiscal year and the preceding two fiscal years were

as follows:

Percentage

Required

Fiscal Year

Contributed

Contribution

2014 2013 2012

100% 100% 100%

$

5,239,013.19

$

4,889,210.82

$

4,730,679.34

Note 14: RETIREMENT PLANS

TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)

Plan Description. The TRS is a cost-sharing multiple-employer defined benefit plan created in 1943 by an act of the Georgia General Assembly to provide retirement benefits for qualifying employees in educational service. A Board of Trustees comprised of active and retired members and ex-officio State employees is ultimately responsible for the administration of TRS. The Teachers' Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts.

On October 25, 1996, the Board created the Supplemental Retirement Benefits Plan of the Georgia Teachers' Retirement System (SRBP-TRS). SRBP-TRS was established as a qualified excess benefit plan in accordance with Section 415 of the Internal Revenue Code (IRC) as a portion of TRS. The purpose of SRBP-TRS is to provide retirement benefits to employees covered by TRS whose benefits are otherwise limited by IRC Section 415. Beginning July 1, 1997, all members and retired former members in TRS are eligible to participate in the SRBP-TRS whenever their benefits under TRS exceed the IRC Section 415 imposed limitation on benefits.

TRS provides service retirement, disability retirement, and survivor's benefits. The benefit structure of TRS is defined and may be amended by State statute. A member is eligible for normal service retirement after 30 years of creditable service, regardless of age, or after 10 years of service and attainment of age 60. A member is eligible for early retirement after 25 years of creditable service.

Normal retirement (pension) benefits paid to members are equal to 2% of the average of the member's two highest paid consecutive years of service, multiplied by the number of years of creditable service up to 40 years. Early retirement benefits are reduced by the lesser of one-twelfth of 7% for each month the member is below age 60 or by 7% for each year or fraction thereof by which the member has less than 30 years of service. It is also assumed that certain cost-of-living adjustments, based on the Consumer Price Index, will be made in future years. Retirement benefits are payable monthly for life. A member may elect to receive a partial lump-sum distribution in addition to a reduced monthly retirement benefit. Death, disability and spousal benefits are also available.

Funding Policy. TRS is funded by member and employer contributions as adopted and amended by the Board of Trustees. Members become fully vested after 10 years of service. If a member terminates with less than 10 years of service, no vesting of employer contributions occurs, but the member's

- 28 -

MADISON COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2014

EXHIBIT "I"

contributions may be refunded with interest. Member contributions are limited by State law to not less than 5% or more than 6% of a member's earnable compensation. Member contributions as adopted by the Board of Trustees for the fiscal year ended June 30, 2014, were 6.00% of annual salary. Employer contributions required for fiscal year 2014 were 12.28% of annual salary as required by the June 30, 2011, actuarial valuation.
Employer contributions for the current fiscal year and the preceding two fiscal years are as follows:

Fiscal Year

Percentage Contributed

Required Contribution

2014 2013 2012

100% 100% 100%

$

3,091,446.35

$

2,946,510.09

$

2,631,750.52

PUBLIC SCHOOL EMPLOYEES' RETIREMENT SYSTEM (PSERS)

Bus drivers, lunchroom personnel, and maintenance and custodial personnel are members of the Public School Employees' Retirement System of Georgia. The System is funded by contributions by the employees and by the State of Georgia. The School District makes no contribution to this plan.

DEFINED CONTRIBUTION PLAN

In 2001, the Madison County Board of Education began an employer paid 403(b) annuity plan for the group of employees covered under the Public School Employees' Retirement System (PSERS). Recognizing that PSERS was a limited defined contribution and defined benefit plan which did not provide for an adequate retirement for this group of employees, it was the Board's desire to supplement the retirement of this group.

The Board selected Horace Mann, Inc. as the provider of this plan. For each employee covered under PSERS, the Board contributes to the plan, an amount equal to the employees' contribution up to an amount of $25.00 per pay period.

The employee becomes vested in the plan with 3 years of experience. Employees who had already achieved 3 years of experience at the time the plan was implemented were vested upon enrollment.

Funds accumulated in the employer paid accounts are only available to the employee upon termination of employment and 3 years of service to Madison County Board of Education. If an employee terminates employment prior to achieving 3 years of service, funds paid on behalf of the non-vested employee are credited back to the Board.

Fiscal Year

Percentage Contributed

Required Contribution

2014 2013 2012

100%

$

20,900.00

100%

$

25,225.00

100%

$

28,650.00

- 29 -

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MADISON COUNTY BOARD OF EDUCATION GENERAL FUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL
YEAR ENDED JUNE 30, 2014

SCHEDULE "1"

REVENUES
Property Taxes Sales Taxes State Funds Federal Funds Charges for Services Investment Earnings Miscellaneous
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Enterprise Operations Food Services Operation
Capital Outlay
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES (USES)
Sale of Capitalized Assets Transfers In Transfers Out
Total Other Financing Sources (Uses)
Net Change in Fund Balances
Fund Balances - Beginning
Adjustments
Fund Balances - Ending

NONAPPROPRIATED BUDGETS

ORIGINAL (1)

FINAL (1)

ACTUAL AMOUNTS

VARIANCE OVER/UNDER

$ 10,210,400.00 $ 10,210,400.00 $ 10,975,118.38 $

125,000.00

125,000.00

133,671.30

28,608,256.31

29,327,802.84

29,027,244.56

3,391,254.69

4,770,023.69

4,549,647.82

635,932.00

635,932.00

1,334,954.09

2,600.00

2,600.00

23,177.67

672,416.09

721,224.09

1,302,243.60

764,718.38 8,671.30
-300,558.28 -220,375.87 699,022.09
20,577.67 581,019.51

43,645,859.09

45,792,982.62

47,346,057.42

1,553,074.80

28,931,471.92
1,356,551.00 893,755.72 893,813.00 616,572.00
2,844,152.00 580,974.00
2,896,450.09 2,761,693.00
124,566.00 368,820.54
2,864,911.69 125,661.09
45,259,392.05
-1,613,532.96

30,351,705.26
1,489,035.00 1,026,862.10
893,813.00 653,082.00 2,864,833.84 580,974.00 2,902,795.09 2,968,568.50 126,566.00 583,935.54
2,864,911.69 127,661.09
47,434,743.11
-1,641,760.49

30,644,228.97
1,507,573.34 1,053,871.70
853,908.77 684,912.62 2,838,149.27 517,506.16 3,128,814.87 2,225,659.02 153,634.08 509,313.24 382,602.36 2,712,175.96
85,965.48
47,298,315.84
47,741.58

-292,523.71
-18,538.34 -27,009.60 39,904.23 -31,830.62 26,684.57 63,467.84 -226,019.78 742,909.48 -27,068.08 74,622.30 -382,602.36 152,735.73 41,695.61
136,427.27
1,689,502.07

-479,339.00 -479,339.00 -2,092,871.96 7,251,721.93
-52,681.43

780.00 -480,119.00 -479,339.00 -2,121,099.49 7,250,535.05
14,350.91

12,581.03 -920,791.47 -908,210.44 -860,468.86 7,228,826.17

12,581.03 -780.00
-440,672.47
-428,871.44
1,260,630.63
-21,708.88
-14,350.91

$ 5,106,168.54 $ 5,143,786.47 $ 6,368,357.31 $ 1,224,570.84

Notes to the Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual
(1) Original and Final Budget amounts do not include the budgeted revenues or expenditures of the various principal accounts. The actual revenues and expenditures of the various principal accounts are $1,188,876.33 and $1,147,129.47, respectively.
The accompanying schedule of revenues, expenditures and changes in fund balances budget and actual is presented on the modified accrual basis of accounting which is the basis of accounting used in the presentation of the fund financial statements.
See notes to the basic financial statements.
- 31 -

MADISON COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
YEAR ENDED JUNE 30, 2014

SCHEDULE "2"

FUNDING AGENCY PROGRAM/GRANT
Agriculture, U. S. Department of Child Nutrition Cluster Pass-Through From Georgia Department of Education Food Services School Breakfast Program National School Lunch Program
Total U. S. Department of Agriculture
Education, U. S. Department of Special Education Cluster Pass-Through From Georgia Department of Education Special Education Grants to States Preschool Grants
Total Special Education Cluster
Other Programs Pass-Through From Georgia Department of Education ARRA - Race-to-the-Top Incentive Grants Career and Technical Education - Basic Grants to States Education for Homeless Children and Youth English Language Acquisition Grants Improving Teacher Quality State Grants Migrant Education - State Grant Program Rural Education Title I Grants to Local Educational Agencies
Total Other Programs
Total U. S. Department of Education

CFDA NUMBER

PASSTHROUGH
ENTITY ID
NUMBER

EXPENDITURES IN PERIOD

* 10.553 * 10.555

N/A

N/A

$

(2) 2,633,368.19 (1)
2,633,368.19

* 84.027

N/A

* 84.173

N/A

84.395

N/A

84.048

N/A

84.196

N/A

84.365

N/A

84.367

N/A

84.011

N/A

84.358

N/A

84.010

N/A

988,794.35 40,446.09
1,029,240.44
3,632.44 34,686.65 39,139.32 30,116.54 187,159.88 31,964.40 28,754.46 1,054,719.31
1,410,173.00
2,439,413.44

Total Expenditures of Federal Awards

$

5,072,781.63

N/A = Not Available

Notes to the Schedule of Expenditures of Federal Awards

(1) Includes the Federally assigned value of donated commodities for the Food Donation Program in the amount of $166,017.60.
(2) Expenditures for the funds earned on the School Breakfast Program ($506,130.38) were not maintained separately and are included in the 2014 National School Lunch Program.

Major Programs are identified by an asterisk (*) in front of the CFDA number.

The School District did not provide Federal Assistance to any Subrecipient.

The accompanying schedule of expenditures of Federal awards includes the Federal grant activity of the Madison County Board of Education and is presented on the modified accrual basis of accounting which is the basis of accounting used in the presentation of the fund financial statements.

See notes to the basic financial statements.

- 32 -

MADISON COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30, 2014

SCHEDULE "3"

AGENCY/FUNDING
GRANTS Bright From the Start: Georgia Department of Early Care and Learning Pre-Kindergarten Program
Education, Georgia Department of Quality Basic Education (1) Direct Instructional Cost Kindergarten Program Kindergarten Program - Early Intervention Program Primary Grades (1-3) Program Primary Grades - Early Intervention (1-3) Program Upper Elementary Grades (4-5) Program Upper Elementary Grades - Early Intervention (4-5) Program Middle School (6-8) Program High School General Education (9-12) Program Vocational Laboratory (9-12) Program Students with Disabilities Gifted Student - Category VI Remedial Education Program Alternative Education Program English Speakers of Other Languages (ESOL) Media Center Program 20 Days Additional Instruction Staff and Professional Development Indirect Cost Central Administration School Administration Facility Maintenance and Operations Amended Formula Adjustment Categorical Grants Pupil Transportation Regular Nursing Services Vocational Supervisors Education Equalization Funding Grant Other State Programs Charter System Grant Food Services Math and Science Supplements Preschool Handicapped Program Rule 10 Special Education State Grant Teachers' Retirement Technology to Support Digital Learning Bonds Vocational Education
Georgia State Financing and Investment Commission Reimbursement on Construction Projects
Office of the State Treasurer Public School Employees' Retirement
CONTRACT Human Resources, Georgia Department of Family Connection

GOVERNMENTAL FUND TYPES

CAPITAL

GENERAL

PROJECTS

FUND

FUND

TOTAL

$ 311,288.67

$ 311,288.67

1,074,719.00 737,553.00
2,909,261.00 1,246,762.00 1,435,975.00
712,483.00 2,994,513.00 2,534,496.00
880,294.00 5,962,180.00 1,370,664.00
350,356.00 210,633.00 254,196.00 547,975.00 159,545.00 116,416.00
705,676.00 1,125,038.00 1,254,753.00 -3,688,971.00
722,523.00 88,214.00 13,367.00
3,961,895.00
373,819.00 69,116.00 37,255.67
193,722.00 300.00
32,178.99 19,000.00 147,415.00

1,074,719.00 737,553.00
2,909,261.00 1,246,762.00 1,435,975.00
712,483.00 2,994,513.00 2,534,496.00
880,294.00 5,962,180.00 1,370,664.00
350,356.00 210,633.00 254,196.00 547,975.00 159,545.00 116,416.00
705,676.00 1,125,038.00 1,254,753.00 -3,688,971.00
722,523.00 88,214.00 13,367.00
3,961,895.00
373,819.00 69,116.00 37,255.67
193,722.00 300.00
32,178.99 19,000.00 147,415.00

$ 10,309,750.51

10,309,750.51

117,639.00

117,639.00

44,994.23

44,994.23

$ 29,027,244.56 $ 10,309,750.51 $ 39,336,995.07
(1) Payments to the Georgia Department of Community Health by the Georgia Department of Education on behalf of the School District in the amount of $2,357,904.00 are included as part of the Quality Basic Education revenue allotments above.
See notes to the basic financial statements.
- 33 -

MADISON COUNTY BOARD OF EDUCATION SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS
YEAR ENDED JUNE 30, 2014

SCHEDULE "4"

PROJECT
Retiring a portion of the previously incurred 1993 general obligation debt of the School District.
Adding to, renovating, improving and equipping existing school buildings and facilities including athletic facilities; making certain safety, technology and transportation improvements; purchasing textbooks, acquiring land for future schools and acquiring any property necessary or desirable therefor, both real and personal.
Acquiring, construction, equipping and furnishing of new school buildings and facilities, including, but not limited to, a new middle school; the addition, renovation, repair and improvement to existing school buildings and facilities, including, but not limited to, the existing middle school, other schools, transportation facilities and administrative offices; the acquisition and purchase of system-wide technology and safety equipment, including, but not limited to, computer hardware and software and security and safety equipment; the acquisition and purchase of school vehicles, including, but not limited to, school buses and maintenance vehicles; and the acquisition and purchase of any property necessary and desirable therefore, both real and personal; capitalized interest on the Bonds through and including August 1, 2008; the cost of issuing the Bonds; paying a portion of the principal and interest on the Bonds; and a portion of the costs of the Projects.
Acquiring, constructing and equipping new schools and facilities, including physical education/athletic facilities; adding to, renovating, repairing, improving and equipping existing school buildings and school facilities (including physical education/athletic facilities and parking lots), including but not limited to construction and renovation of facilities at Madison County High School and Comer Elementary School; acquiring miscellaneous new equipment, fixtures and furnishings for the school system, including technology equipment and safety and security equipment; acquiring school buses and transportation and maintenance equipment; acquiring textbooks for the school system; acquiring a portion of a psycho-educational facility; paying portion of principal and interest due on the School District's Series 2006 GO Bonds, the maximum amount not to exceed $3,718,537.00; paying a portion of the debt service on the General Obligation Debt of the School District hereafter described, the maximum amount of such payments not to exceed $10,000,000.00; paying expenses incident to accomplishing the foregoing.

ORIGINAL ESTIMATED
COST (1)

CURRENT ESTIMATED COSTS (2)

AMOUNT EXPENDED IN CURRENT YEAR (3) (4)

AMOUNT EXPENDED IN PRIOR YEARS (3) (4)

TOTAL COMPLETION
COST

EXCESS PROCEEDS NOT
EXPENDED

$ 1,625,000.00 $ 4,992,077.00

$ 4,992,077.00

7,675,000.00

9,224,055.98 $

41,500.00

9,182,555.98

10,000,000.00 20,841,268.00

19,223,782.16

14,300,000.00

25,290,913.28

17,935,816.01

7,355,097.27

ESTIMATED COMPLETION
DATE 12/16/2014 12/31/2017
6/30/2020
6/30/2030

$ 33,600,000.00 $ 60,348,314.26 $ 17,977,316.01 $ 40,753,512.41

(1) The School District's original cost estimate as specified in the resolution calling for the imposition of the Local Option Sales Tax.

(2) The School District's current estimate of total cost for the projects. Includes all cost from project inception to completion.

(3) The voters of Madison County approved the imposition of a 1% sales tax to fund the above projects and retire associated debt. Amounts expended for these projects may include sales tax proceeds, state, local property taxes and/or other funds over the life of the projects.

(4) In addition to the expenditures shown above, the School District has incurred interest to provide advance funding for the above projects as follows:

Prior Years

$ 2,932,962.52

Current Year

869,317.84

Total

$ 3,802,280.36

See notes to the basic financial statements.

- 34 -

MADISON COUNTY BOARD OF EDUCATION GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS (QBE)
ALLOTMENTS AND EXPENDITURES - BY PROGRAM YEAR ENDED JUNE 30, 2014

SCHEDULE "5"

DESCRIPTION
Direct Instructional Programs Kindergarten Program Kindergarten Program-Early Intervention Program Primary Grades (1-3) Program Primary Grades-Early Intervention (1-3) Program Upper Elementary Grades (4-5) Program Upper Elementary Grades-Early Intervention (4-5) Program Middle School (6-8) Program High School General Education (9-12) Program Vocational Laboratory (9-12) Program Students with Disabilities Category I Category II Category III Category IV Category V Gifted Student - Category VI Remedial Education Program Alternative Education Program English Speakers of Other Languages (ESOL)
TOTAL DIRECT INSTRUCTIONAL PROGRAMS
Media Center Program Staff and Professional Development
TOTAL QBE FORMULA FUNDS

ALLOTMENTS FROM GEORGIA DEPARTMENT OF EDUCATION (1) (2) (3)

ELIGIBLE QBE PROGRAM COSTS

SALARIES

OPERATIONS

TOTAL

$

1,198,315.00 $ 2,153,184.71 $ 25,005.38 $ 2,178,190.09

849,871.00

222,896.40

5,139.23

228,035.63

3,248,149.00

4,184,794.18

76,269.43

4,261,063.61

1,407,243.00

405,208.52

8,000.15

413,208.67

1,617,359.00

2,389,215.60

41,651.06

2,430,866.66

795,595.00 3,367,996.00 2,855,791.00
996,303.00 6,670,224.00
1,556,158.00 396,887.00 241,665.00 276,339.00

234,319.51 3,215,518.21 3,698,238.66
873,539.98
80,265.82 276,221.54 4,211,560.27
29,524.71 2,376.33
1,732,025.41
289,370.44 205,259.50

3,801.61 52,910.97 80,948.38 91,833.80
256.90
39,275.76 17,171.62 26,284.93
8,677.12 451.04 499.06 296.85

238,121.12 3,268,429.18 3,779,187.04
965,373.78
80,522.72 276,221.54 4,250,836.03
46,696.33 28,661.26 1,740,702.53
451.04 289,869.50 205,556.35

25,477,895.00

24,203,519.79

478,473.29

24,681,993.08

615,936.00 128,495.00

802,283.24 27,626.55

51,625.53 66,310.41

853,908.77 93,936.96

$

26,222,326.00 $ 25,033,429.58 $ 596,409.23 $ 25,629,838.81

(1) Comprised of State Funds plus Local Five Mill Share. (2) Allotments do not include the impact of the State amended formula adjustment. (3) Allotments do not include the State Health payments made by GDOE to the Department of Community Health for the certified employees.

See notes to the basic financial statements.

- 35 -

SECTION II COMPLIANCE AND INTERNAL CONTROL REPORTS

Greg S. Griffin
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400
March 23, 2015

Honorable Nathan Deal, Governor Members of the General Assembly Members of the State Board of Education
and Superintendent and Members of the Madison County Board of Education
INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Ladies and Gentlemen:
We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities, each major fund, and the aggregate remaining fund information of Madison County Board of Education as of and for the year ended June 30, 2014, and the related notes to the financial statements, which collectively comprise Madison County Board of Education's basic financial statements and have issued our report thereon dated March 23, 2015.
Internal Control Over Financial Reporting
In planning and performing our audit of the financial statements, we considered Madison County Board of Education's internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the Madison County Board of Education's internal control. Accordingly, we do not express an opinion on the effectiveness of the Madison County Board of Education's internal control.
A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance.

2014YB-10

Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether Madison County Board of Education's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards.
We noted a certain matter that we have reported to management of Madison County Board of Education in a separate letter dated March 23, 2015.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, not to provide an opinion on the effectiveness of the Madison County Board of Education's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the Madison County Board of Education's internal control and compliance. Accordingly, this communication is not suitable for any other purpose.
Respectfully submitted,

GSG:as 2014YB-10

Greg S. Griffin State Auditor

Greg S. Griffin
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400
March 23, 2015

Honorable Nathan Deal, Governor Members of the General Assembly Members of the State Board of Education
and Superintendent and Members of the Madison County Board of Education
INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE FOR EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE REQUIRED BY OMB CIRCULAR A-133
Ladies and Gentlemen:
Report on Compliance for Each Major Federal Program
We have audited Madison County Board of Education's compliance with the types of compliance requirements described in the OMB Circular A-133 Compliance Supplement that could have a direct and material effect on each of its major federal programs for the year ended June 30, 2014. Madison County Board of Education's major federal programs are identified in the Summary of Auditor's Results section of the accompanying Schedule of Findings and Questioned Costs.
Management's Responsibility
Management is responsible for compliance with the requirements of laws, regulations, contracts, and grants applicable to its federal programs.
Auditor's Responsibility
Our responsibility is to express an opinion on compliance for each of Madison County Board of Education's major federal programs based on our audit of the types of compliance requirements referred to above. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the Madison County Board of Education's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances.
We believe that our audit provides a reasonable basis for our opinion on compliance for each major federal program. However, our audit does not provide a legal determination of Madison County Board of Education's compliance.
2014SA-40

Opinion on Each Major Federal Program
In our opinion, the Madison County Board of Education complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the year ended June 30, 2014.
Other Matters
The results of our auditing procedures disclosed instances of noncompliance, which are required to be reported in accordance with OMB Circular A-133 and which are described in the accompanying Schedule of Findings and Questioned Costs as items 2014-001 and 2014-002. Our opinion on each major federal program is not modified with respect to these matters.
Madison County Board of Education's response to the noncompliance finding identified in our audit is described in the accompanying schedule of findings and questioned costs. Madison County Board of Education's response was not subjected to the auditing procedures applied in the audit of compliance and, accordingly, we express no opinion on the response.
Report on Internal Control over Compliance
Management of Madison County Board of Education is responsible for establishing and maintaining effective internal control over compliance with the types of compliance requirements referred to above. In planning and performing our audit of compliance, we considered Madison County Board of Education's internal control over compliance with the types of requirements that could have a direct and material effect on each major federal program to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for each major federal program and to test and report on internal control over compliance in accordance with OMB Circular A-133, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the Madison County Board of Education's internal control over compliance.
A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance.
Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies and therefore, material weaknesses or significant deficiencies may exist that were not identified. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses. However, we identified certain deficiencies in internal control over compliance, as described in the accompanying Schedule of Findings and Questioned Costs as items 2014-001 and 2014-002 that we consider to be significant deficiencies.
2014SA-40

Madison County Board of Education's response to the internal control over compliance findings identified in our audit is described in the accompanying Schedule of 'Findings and Questioned Costs. Madison County Board of Education's response was not subjected to the auditing procedures applied in the audit of compliance and, accordingly, we express no opinion on the response.
The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of OMB Circular A-133. Accordingly, this report is not suitable for any other purpose.
Respectfully submitted,

GSG:as 2014SA-40

Greg S. Griffin State Auditor

SECTION III AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS

MADISON COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE
SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2014

PRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS

No matters were reported.

PRIOR YEAR FEDERAL AWARD FINDINGS AND QUESTIONED COSTS

FINDING CONTROL NUMBER AND STATUS

FA-6951-12-02 FA-6951-13-01

Further Action Not Warranted Finding has been closed by the grantor, Georgia Department of Education Unresolved - See Corrective Action/Responses

CORRECTIVE ACTION/RESPONSES

EQUIPMENT AND REAL PROPERTY MANAGEMENT Insufficient Equipment Listing and Deletion Detail Significant Deficiency U. S. Department of Agriculture Through Georgia Department of Education Child Nutrition Cluster (CFDA 10.553 and 10.555) Finding Control Number: FA-6951-13-01

The system bookkeeper, school nutrition bookkeeper, school nutrition director and assistant superintendent have met to create a process to ensure that any new equipment added will be included in our equipment list and any equipment surplus will be removed. We will, also, have school nutrition managers do an inventory they sign off on at the beginning and end of every school year.

SECTION IV FINDINGS AND QUESTIONED COSTS

MADISON COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30, 2014

I SUMMARY OF AUDITOR'S RESULTS

Financial Statements

Type of auditor's report issue: Governmental Activities; General Fund; Capital Projects Fund; Debt Service Fund; Aggregate Remaining Fund Information

Unmodified

Internal control over financial reporting: Material weakness identified? Significant deficiency identified?

No None Reported

Noncompliance material to financial statements noted:

No

Federal Awards

Internal Control over major programs:

Material weakness identified?

No

Significant deficiencies identified?

Yes

Type of auditor's report issued on compliance for major programs: All major programs

Unmodified

Any audit findings disclosed that are required to be reported in

accordance with OMB Circular A-143, Section 510(a)?

Yes

Identification of major programs:

CFDA Numbers

Name of Federal Program or Cluster

10.553, 10.555 84.027, 84.173

Child Nutrition Cluster Special Education Cluster

Dollar threshold used to distinguish between Type A and Type B programs:

$300,000.00

Auditee qualified as low-risk auditee?

Yes

II FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS

No matters were reported.

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MADISON COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30, 2014

III FEDERAL AWARD FINDINGS AND QUESTIONED COSTS

2014-001 Semi Annual Certification of Time and Effort

Compliance Requirement: Internal Control Impact: Compliance Impact: Federal Awarding Agency: Pass-Through Entity: CFDA Number and Title:

Allowable Costs/Cost Principles Significant Deficiency Nonmaterial Noncompliance U. S. Department of Agriculture Georgia Department of Education Child Nutrition Cluster (CFDA 10.553 and 10.555)

Description: Periodic certifications were not completed in support of the Child Nutrition Cluster salaries and wages as required by OMB Circular A-87.

Criteria: Provisions of OMB Circular A-87, Cost Principles for State, Local and Indian Tribal Governments, states, "Where employees are expected to work solely on a single Federal award or cost objective, charges for their salaries and wages will be supported by periodic certifications that the employees worked solely on that program for the period covered by the certification. These certifications will be prepared at least semi-annually and will be signed by the employee or supervisory official having firsthand knowledge of the work performed by the employee."

Condition: For the fiscal year ended June 30, 2014, we reviewed seven employees paid out of Child Nutrition Cluster funds to determine if the School District was properly maintaining semi-annual certification of time and effort sheets. We found all employees paid out of Child Nutrition Cluster funds were not properly maintaining semi-annual certification of time and effort sheets. The School District does not maintain the time and effort documentation for this program as required by OMB Circular A-87.

Questioned Cost: N/A

Cause: In a discussion with management, the School District indicated that this was an oversight due to personnel changes in the School Food Service Director position.

Effect or Potential Effect: Failure to prepare periodic certifications resulted in noncompliance with applicable provisions of OMB Circular A-87.

Recommendation: The School District should provide training to School Food Service personnel responsible for administering the Child Nutrition Cluster program. Management should implement procedures to ensure that periodic certifications are prepared for employees that are expected to work solely on a single Federal award or cost objective.

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MADISON COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30, 2014

III FEDERAL AWARD FINDINGS AND QUESTIONED COSTS

Views of Responsible Officials and Corrective Action Plans: We concur with this finding. The school system will provide training to managers as well as all school nutrition employees during in-service days. The School Nutrition Director will implement procedures to ensure that periodic certifications are done in December and May of each year.

Contact Person: Bonnie Knight Title: Assistant Superintendent Telephone: 706-795-2191 x1031 Fax: 706-795-5104 E-mail: bknight@madison.k12.ga.us

2014-002 Insufficient Equipment Listing and Deletion Detail

Compliance Requirement: Internal Control Impact: Compliance Impact: Federal Awarding Agency: Pass-Through Entity: CFDA Number and Title:

Equipment and Real Property Management Significant Deficiency Nonmaterial Noncompliance U. S. Department of Agriculture Georgia Department of Education Child Nutrition Cluster (CFDA 10.553 and 10.555)

Description: This is a repeat finding (FA-6951-12-01 and FA-6951-13-01) from the years ended June 30, 2012 and June 30, 2013. Equipment listings for items purchased within the Child Nutrition Cluster were incomplete and did not comply with Federal regulations.

Criteria: 7 CFR 3016.32(d)(1) states, "Property records must be maintained that include a description of the property, a serial number or other identification number, the source of property, who holds title, the acquisition date and cost of the property, percentage of Federal participation in the cost of the property, the location, use and condition of the property, the location, use and condition of the property, and any ultimate disposition date including the date of disposal and sales price of the property."

Condition: The School District did not maintain an adequate equipment listing for the Child Nutrition Cluster including information regarding the equipment's serial number or other identification number, the source of funding, who holds title, percentage of Federal participation in regards to cost, and any ultimate disposition data.

Questioned Cost: N/A

Cause: In a discussion with management, the School District attributes this deficiency to new personnel attempting to establish a new and consistent equipment listing that aligns with Federal guidelines.

Effect or Potential Effect: Failure to maintain a proper equipment listing resulted in noncompliance with Federal grant requirements.

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MADISON COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30, 2014
III FEDERAL AWARD FINDINGS AND QUESTIONED COSTS Recommendation: The School District should provide training to School Food Service personnel responsible for administering the Child Nutrition Cluster program. Management should develop and maintain an equipment listing including the equipment's serial number or other identification number, source of funding, who holds title, percentage of Federal participation and ultimate disposal data. Views of Responsible Officials and Corrective Action Plans: We concur with this finding. School Nutrition Management will work with the System Bookkeeper to develop and maintain an equipment listing including the equipment's serial number or other ID number, source of funding, who holds title, percentage of Federal fund participation and surplus information. The list is already available, it must be updated to include all the items required. Contact Person: Bonnie Knight Title: Assistant Superintendent Telephone: 706-795-2191 x1031 Fax: 706-795-5104 E-mail: bknight@madison.k12.ga.us
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