Johnson County Board of Education, Wrightsville, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2002

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JOHNSON COUNTY BOARD OF EDUCATION -TABLE OF CONTENTS-

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITIJRES OF FEDERAL AWARDS

EXHIBITS

GENERAL-PURPOSE FINANCIAL STATEMENTS

COMBINED STATEMENTS -OVERVIEW

A

COMBINED BALANCE SHEET

ALL FUND TYPES

2

B

COMBINED STATEMENT OF REVENUES, EXPENDITIJRES AND

CHANGES IN FUND BALANCES

ALL GOVERNMENTAL FUND TYPES

4

C

COMBINED STATEMENT OF REVENUES, EXPENDITIJRES AND

CHANGES IN FUND BALANCES - BUDGET AND ACTUAL

(NON-GAAP BASIS)

GENERAL AND SPECIAL REVENUE FUNDS

7

D NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

8

ADDITIONAL FINANCIAL INFORMATION

COMBINING STATEMENTS

SPECIAL REVENUE FUND

E

COMBINING BALANCE SHEET

18

F

COMBINING STATEMENT OF REVENUES, EXPENDITURES

AND CHANGES IN FUND BALANCES

20

SCHEDULES

1 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS

22

2 SCHEDULE OF STATE REVENUE

25

ALLOTMENTS AND EXPENDITURES

GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS (QBE)

3

BY PROGRAM

26

4

BY SITE

27

JOHNSON COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS -
SECTION II COMPLIANCE AND INTERNAL CONTROL REPORTS REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133
SECTION III AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS
SECTION IV FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS

SECTION I FINANCIAL

RUSSELL W. HINTON
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S. W Sutic 2 I4 Atlanta, Georgia 30334-8400
April 10, 2003

Honorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Education
and Supenntendent and Members of the Johnson County Board of Education
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
Ladies and Gentlemen:
We have audited the accompanying general-purpose financial statements of the Johnson County Board of Education, as of and for the year ended June 30, 2002, as listed in the table of contents. These general-purpose financial statements are the responsibility of the Johnson County Board of Education's management. Our responsibility is to express an opinion on these general-purpose financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United States ofAmerica and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free ofmaterial misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opm1on.
As described in the notes to the general-purpose financial statements, the Board of Education's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows:

2002ARL-13

* The general-purpose financial statements of the Board of Education did not contain a General Fixed Assets Account Group to account for property and equipment owned by the Board of Education which should be included to conform to generally accepted accounting principles.

* School activity accounts maintained at the individual schools are not included in the
general-purpose financial statements. To conform to generally accepted accounting principles, these accounts should be included in the general-purpose financial statements.
* The Board of Education did not recognize as expenditures, in the year ended
June 30, 2002, a portion of salaries and the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 2002. Also funds received, subsequent to June 30, 2002, from the Georgia Department of Education for the State's share of these unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 2001, were improperly recorded in the year ended June 30, 2002. To conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed.

The aggregate effects on the general-purpose financial statements of these variances or omissions have not been determined, but are believed to be material.

In our opinion, except for the effects on the general-purpose financial statements of the matters referred to in the preceding paragraph, the general-purpose financial statements referred to above present fairly, in all material respects, the financial position of the Johnson County Board of Education as ofJune 30, 2002, and the results of its operations for the year then ended, in conformity with accounting principles generally accepted in the United States of America.

In accordance with Government Auditing Standards, we have also issued our report dated April l 0, 2003, on our consideration of the Johnson County Board of Education's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grants. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit.

Our audit was performed for the purpose of forming an opinion on the general-purpose financial

statements of the Johnson County Board of Education taken as a whole. The accompanying

combining statements (Exhibits E and F) and the financial schedules (Schedules 1 through 4), which

includes the Schedule ofExpenditures ofFederal Awards as required byU. S. Office ofManagement

and Budget Circular A-133,Audits ofStates, Local Governments, and Non-Profit Organizations, are

presented for purposes of additional analysis and are not a required part of the general-purpose

financial statements. Such information has been subjected to the auditing procedures applied in the

-- -

-

-

--

2002ARL-13

audit of the general-purpose financial statements and in our opinion, except for the effects of the matters referred to in the third paragraph, such information is fairly stated, in all material respects, in relation to the general-purpose financial statements taken as a whole.
A copy ofthis report has been filed as a permanent record in the office ofthe State Auditor and made available to the press ofthe State, as provided for by Official Code ofGeorgia Annotated Section 506-24.
Respectfully submitted,
w~

RWH:as 2002ARL-13

State Auditor

JOHNSON COUNTY BOARD OF EDUCATION

- - - - - - - - - - - - - - - - - - - ---- ---- - - -
JOHNSON COUNTY BOARD OF EDUCATION COMBINED BALANCE SHEET ALL FUND TYPES JUNE 30, 2002

ASSETS
Cash and Cash Equivalents
Investments
Accounts Receivable
Inventories Food Donated Commodities Purchased Food

GOVERNMENTAL FUND

SPECIAL

GENERAL

REVENUE

FUND

FUND

$

748,146 42 $ 150,567 38

70,000.00

84,329.89

148,978.18

14,886 11 5,425.90

Total Assets

$

832,476.31 $ ==38=9=,8=5=-7-=57=

LIABILITIES AND FUND EQUITY
LIABILITIES
Accounts Payable Salaries Payable
Total liabilities
FUND EQUITY
Fund Balances Reserved For Bus Replacement Funds For Inventories Food Donated Commodities Purchased Food Unreserved Undes1gnated
Total Fund Equity

$

9.95 $

50,352 09

149,970 08

$

9 95 $ 200,322.17

$

30,405.79

$

14,886.11

5,425.90

802,060.57

169,223 39

$

832,466 36 $ 189,535.40

Total Liabilities and Fund Equity

$

832,476.31 $ ==3=89='=85=7=.5=7=

The notes to the general-purpose financial statements are an integral part of this statement. -2-

EXHIBIT"A"

TYPES CAPITAL
PROJECTS FUND

TOTALS

(Memorandum Only)

JUNE 30, 2002

JUNE 30, 2001

$

300,000.00 $ 1,198,713.8q $

388,875 45

70,000.00

720,000 00

233,308.07

123,840 75

14,886.11 5,425.90

12,362.13 5,565 90

$

300,000.00 $ 1,522,333.88 $ 1,250,644 23

$

50,362.04 $

36,450.41

149,970.08

118,783.72

$

200,332 12 $ _ _1.;..;;5;..;;.5=,2=34..:..:..;..13:;_

$

30,405.79 $

37,463.33

14,886.11 5,425.90

12,362.13 5,565.90

$

300,000.00

1,271,283.96

1,040,018 74

$

300,000.00 $ 1,322,001.76 $ 1,095,410.10

$

300,000.00 $ 1,522,333 88 $ 1,250,644 23

-3-

JOHNSON COUNTY BOARD OF EDUCATION
COMBINED STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES
YEAR ENDED JUNE 30. 2002

REVENUES
State Funds Federal Funds Taxes Other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educa!Jonal Media Services General Admin1stratIon School Adm1rnstrallon Business Admin1strat1on Maintenance and Operation of Plant Student Transportation Services Other Support Services Food Services Operation
Capital Outlay
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES (USES)
Operating Transfers In Operating Transfers Out
Total Other Financing Sources (Uses)
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses
FUND BALANCE JULY 1
Food Inventory - Net Change in Penod Donated Commodities Purchased Food

GENERAL FUND

SPECIAL REVENUE
FUND

$ 7,400,656 83 $

454,992 98

164,477 00

1,594,498 41

1,489,189 43

85,537 80

107 075 19

$ 9,139,861 06 $ 2,156,566 58

$ 5,777,721 08 $ 1,251,195 26

356,165 65 270,834 30 181,569 70 185,140 07 648,064 01
84,331 82 694,558 56 590,468 56
16,350 72

30,000 00 75,665 76
37,564 58 15,16938
5,520 32 51 61
3,101 64 746,130 74

$ 8,805,204 47 $ 2,164,399 29

$

334,656 59 $

-7 832 71

$

-402,616 20

$

-402,616 20

$

-67,959 61 $

-7,832 71

900,425 97

194,984 13

2,523.98 -140 00

FUND BALANCE JUNE 30

$ . 832,466 36 $ - 189 535 40

The notes to the general-purpose financial statements are an integral part of this statement -4-

EXHIBIT"B"

CAPITAL PROJECTS
FUND

TOTALS

(Memorandum Only)

YEAR ENDED

JUNE 30, 2002

JUNE 30, 2001

$

0.00 $ - - 7,855,649 81 $ 7,092,436 65

1,758,975 41

1,595,337 72

1,489,189 43

1,283,582 19

192 612 99

224,836.08

$

000 $ 11,296,427.64 - $ 10,196,192 64

$ 7,028,916.34 $ 6,435,516 61

$

102,616 20

386,165.65 346,500 06 181,569 70 222,704.65 663,233.39
84,331.82 700,078'.88 590,520.17
19,452 36 746,130.74 102,616 20

292,057 82 323,504.60 190,214.56 213,928 33 639,727.49
75,599 16 671,673 64 579,888 38
29,860 95 710,749.76
78 377 99

$

102,616 20 $ 11,072,219 96 $ 10,241,099 29

$

-102,616 20 $

224,207 68 $

-44 906 65

$

402,616 20 $

402,616 20

-402,616 20

$

402,616 20 $

000

$

300,000.00 $

224,207.68 $

-44,906 65

000

1,095,410 10

1,139,860 47

2,523 98 -140 00

280 97 175 31

$

300,000.00 $ 1,322,001.76 $ 1 095 410 10

-5-

JOHNSON COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL - (NON-GAAP BASIS} GENERAL AND SPECIAL REVENUE FUNDS
YEAR ENDED JUNE 30, 2002

EXHIBIT"C"

REVENUES
State Funds Federal Funds Taxes Other Funds
Total Revenues
EXPENDITURES
Current I nstrucllon Support Services Pupil Servtces Improvement of lnslructlonal Servtces Educational Media Servtces General Adm1rnstrallon School Admin1strat1on Business Administration Maintenance and Operation of Plant Student Transportation Servtces Other Support Servtces Food Servtces Operation
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING USES
Other Uses
Excess of Revenues over (under) Expenditures and Other Finanang Uses
FUND BALANCE JULY 1, 2001
Food Inventory- Net Change m Penod Donated Commodlbes Purchased Food

GENERAL FUND

BUDGET

ACTUAL

$ 7,443,051.34 $ 7,400,656.83

164,477.00

1,529,016.00 1,489,189.43

68,164.00 '

85,537.80

$ 9,040,231 34 $ 9,139,861 06

$ 5,839,063.74 $ 5,m.12108

304,626 00 270,612 00 175,381 00 175,443 00 616,14600
82,501 00 694,675 00 616,021 00
27,568 60

356,16565 270,834 30 181,569.70 185,140 07 648,064 01
84,331 82 694,558.56 590,468.56
16,350 72

$ 8,802,037 34 $ 8,805,204 47 $ 238,194.00 $ 334,656 59

-402,616 20

$ 238,194.00 $ -67,959 61

900,425 97

900,425 97

FUND BALANCE JUNE 30, 2002

$ 1,138,619.97 $ 832,466.36

SPECIAL REVENUE FUND

BUDGET

ACTUAL

$ 481,83898 $ 454,992.98

1,578,503.13

1,594,498 41

140,900 00

107,075 19

$ 2,201,242.11 $ 2,156,566 58

$ 1,239,548.11 $ 1,251,19526

30,000 00 72,474.00

30,00000 75,665 76

36,409 00 14,400.00

37,564 58 15,169 38

5,520 00 5200
2,80000 771 941.00

5,520.32 51 61
3,101 64 746130 74

$ 217314411 $ 2,164,399 29

$

28,098 00 $

-7,832 71

$ 28,098 00 $

-7,832.71

194,984.13

194,984 13

2,523.98 -140.00

$ 223,082 13 $ 189,535 40

The notes to the general-purpose financial statements are an integral part of this statement. -7-

JOHNSON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2002

Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
REPORTING ENTITY
The Johnson County Board of Education (School District) was established under the laws of the State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. The School District is organized as a separate legal entity and has the power to levy taxes and issue bonds. Its budget is not subject to approval by any other entity. Accordingly, the School District is a primary government and consists of all the organizations that compose its legal entity.
FUND ACCOUNTING
The School District uses funds to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts.
General Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the School District. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types.
Although "schooLactivity accounts" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the general-purpose financial statements.
The general-purpose financial statements account for all State, Federal, Taxes and Other funds under control of the School District, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds presented in this report are as follows:
GOVERNMENTAL FUND TYPES - are used to account for all or most of the School District's educational activities. Governmental Fund Types include:
GENERAL FUND - the fund used to account for all financial resources of the School District except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a board of education.
SPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are received primarily from the Georgia Department of Education and from the Federal government to accomplish specific educational objectives.

-8-

JOHNSON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2002

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
CAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities.
BASIS OF ACCOUNTING
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements ofthese funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources.
Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds.
Governmental funds are accounted for using the modified accrual basis of accounting under which:
Revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. The School District considers receivables collected within sixty days after yearend to be available. Property taxes and interest are considered to be susceptible to accrual. Nonexchange transactions, in which the School District gives (or receives) value without directly receiving (or giving) equal value in exchange, include property taxes, intergovernmental grants and donations. Revenue for property taxes is recognized in the fiscal year for which the taxes are levied. Revenue from grants and donations is recognized in the fiscal year in which all eligibility requirements have been satisfied.
Expenditures are generally recognized when the related fund liability is incurred.
A departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share of these contracts. During fiscal year 2002, a substantial number ofpersonnel ofthe School District were employed for a one hundred and ninety day period beginning in August 2001 and ending in early June 2002. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 2001 and ending in August 2002. State grants to fund the State's share of these contracts were disbursed from the Georgia Department of Education to the School District in the same twelve months. As of June 30, 2002, compensation under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 2002, had not been made. _Payments for these two months _were made and recor~~d as expenditures b)' the_ School District s-ubsequent to June 30, 2002. Also, the State's portio-ri of the compensation paid in July and
-9-

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JOHNSON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2002

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
August 2002 was received and recorded as revenue in the fiscal year subsequent to June 30, 2002. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 2001, were recorded in the year ended June 30, 2002. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed. '
BUDGET
The Johnson County Board of Education's budget is a complete financial plan for the School District's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure ofthe budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level of budget control was established by the Board at the aggregate level. The budget for governmental funds was prepared on a basis other than generally accepted accounting principles.
The budget process begins when the School District's administration prepares a tentative budget for the Board's approval. After approval ofthis tentative budget by the Board, such budget is advertised at least once in a newspaper of general circulation in the locality. At the next regular meeting of the Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167(c), to the Georgia Department of Education. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year-end.
CASH AND CASH EQUIVALENTS
COMPOSITION OF DEPOSITS Cash and cash equivalents consist ofcash on hand, demand deposits and short-term investments with original maturities of three months or less from the date of acquisition in authorized financial institutions. Georgia Laws OCGA 45-8-14 authorize the School District to deposit its funds in one or more solvent banks or insured Federal savings and loan associations.
INVESTMENTS
COMPOSITION OF INVESTMENTS Investments made by the School District in nonparticipating interest-earning contracts (such as certificates ofdeposit) and repurchase agreements are reported at cost. Participating interest-earning contracts and money market investments with a maturity at purchase of one year or less are reported at amortized cost. Both participating interest-earning contracts and money market investments with a maturity at purchase greater than one year are reported at fair value. The Official Code ofGeorgia

- 10 -

JOHNSON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2002

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Annotated Section 36-83-4 authorizes the School District to invest its funds and in selecting among options for investment or among institutional bids for deposits, the highest rate ofreturn shall be the objective, given equivalent conditions of safety and liquidity. Funds may be invested in the following:
(1) Obligations issued by the State of Georgia or by other states,
(2) Obligations issued by the United States government,
(3) Obligations fully insured or guaranteed by the United States government or a United States government agency,
(4) Obligations of any corporation of the United States government,
(5) Prime banker's acceptances,
(6) The Local Government Investment Pool administered by the State of Georgia, Office of Treasury and Fiscal Services,
(7) Repurchase agreements, and
(8) Obligations of other political subdivisions of the State of Georgia.
RECEIVABLES
Receivables consist of grant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general-purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables.
PROPERTY TAXES
The Johnson County Board of Commissioners fixed the property tax levy for the 2001 tax digest year (calendar year) on February 15, 2002 (levy date). Taxes were due on April 15, 2002 (lien date). Taxes collected within the current fiscal year or within 60 days after year-end on the 2001 tax digest are reported as revenue in fiscal year 2002. The Johnson County Tax Commissioner bills and collects the property taxes for the School District, withholds 2.5% of taxes collected as a fee for tax collection and remits the balance of taxes collected to the School District. Property tax revenues during the fiscal year ended June 30, 2002 for maintenance and operations amounted to $1,482,403.11.

- 11 -

--------

JOHNSON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30. 2002

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

The tax millage rate levied for the 2001 tax year (calendar year) for the Johnson County Board of Education was as follows (a mill equals $1 per thousand dollars of assessed value):

School Operations

12.5 mills

INVENTORIES .

FOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost (first-in, first-out). Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Purchased foods inventories are recorded as expenditures at the time ofpurchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute "available spendable resources" even though they are a component of net current assets.

COMPENSATED ABSENCES

Compensated absences represent obligations of the School District relating to employees' rights to receive compensation for future absences based upon service already rendered. This obligation relates only to vesting accumulating leave in which payment is probable and can be reasonably estimated. No liability has been recorded in the individual funds for the current portion of this obligation as this amount is deemed immaterial to the general-purpose financial statements.

Additionally, the dollar value of accumulated compensated absences at June 30, which will be payable from future resources has not been recorded in the General Long-Term Debt Account Group as this liability is also deemed to be immaterial to the fair presentation ofthese financial statements.

INTERFUND TRANSACTIONS

The School District has the following types of interfund transactions:

Reimbursements of expenditures initially made from a fund that are properly applicable to another fund are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed.

Operating transfers are recorded for all interfund transactions other than reimbursements.

- 12 -

JOHNSON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30. 2002

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
MEMORANDUM ONLY - TOTAL COLUMNS
Total columns on the general-purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position or results ofoperations in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data.
Note 2: DEPOSITS
COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum ofmoney which has not been secured by surety bond, by guarantee of insurance, or by collateral. The aggregate ofthe face value of such surety bond and the market value of securities pledged shall be equal to not less than 110 percent ofthe public funds being secured after the deduction ofthe amount ofdeposit insurance. If a depository elects the pooled method (OCGA 45-8-13 .1) the aggregate ofthe market value ofthe securities pledged to secure a pool ofpublic funds shall be not less than 110 percent ofthe daily pool balance. OCGA Section 45-8-11 (b) provides an officer holding public funds may, in his discretion, waive the requirement for security in the case ofoperating funds placed in demand deposit checking accounts.
Acceptable security for deposits consists of any one of or any combination of the following:
(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia,
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,
(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia,
(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia,
(5) Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose,
(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and

- 13 -

JOHNSON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2002

Note 2: DEPOSITS

(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.

CATEGORIZATION OF DEPOSITS At June 30, 2002, the bank balances were $2,350,296.07. The amounts ofthe total bank balances are classified into three categories of credit risk:

Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the School District or by the School District's agent in the School District's name.
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the School District's name.
Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the School District's name.)

The School District's deposits are classified by risk category at June 30, 2002, as follows:

Risk Category

Bank Balance

1

$ 200,000.00

2

1,742,225.28

3

408,070.79

Total

$ 2,350,296.07

Note 3: NON-MONETARY TRANSACTIONS

The School District receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories

Note 4: RISK MANAGEMENT

The School District is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; acts of God and unemployment compensation.

- 14 -

JOHNSON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2002

Note 4: RISK MANAGEMENT

The School District has obtained commercial insurance for risk ofloss associated with torts, assets, errors or omissions,job related illness or injuries to employees and acts of God. The School District has not incurred losses (settlements) which exceeded the School District's insurance coverage in any of the past three years.

The School District is self-insured with regard to unemployment compensation claims. The School District accounts for claims within the General Fund with expenditure and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated. There were no unemployment compensation claims made or paid in either the previous year or the current fiscal year.

The School District has purchased surety bonds to provide additional insurance coverage as follows:

Position Covered

Amount

Superintendent All Employees

$ 100,000.00 $ 100,000.00

Note 5: OPERATING LEASES

Johnson County Board of Education has entered into various leases as lessee for copiers. These leases are considered for accounting purposes to be operating leases. Lease expenditures for the year ended June 30, 2002, amounted to $29,064.00. Future minimum lease payments for these leases are as follows:

Year Ending

Amount

2003 2004 2005

$ 29,064.00 29,064.00 18,410.00

Total

$ 76,538.00

Note 6: ON-BEHALF PAYMENTS

The School District has recognized revenues and expenditures in the amount of $128,696.49 for health insurance and retirement contributions paid on the School District's behalf by the following State Agencies.

Georgia Department of Education Paid to the Georgia Department of Community Health For Health Insurance of Non-Certified Personnel In the amount of $114,463.49

- 15 -

-------------------- --- --,-------------------

JOHNSON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2002

Note 6: ON-BEHALF PAYMENTS
Office of Treasury and Fiscal Services Paid to the Public School Employees Retirement System For Public School Employees Retirement (PSERS) Employer's Cost In the amount of $14,233.00
Note 7: CONTINGENT LIABILITIES
Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The School District believes that such disallowances, if any, will be immaterial to its overall financial position.
The School District is a defendant in various legal proceedings pertaining to matters incidental to the performance ofroutine School District operations. The ultimate disposition of these proceedings is not presently determinable, but is not believed to be material to the general-purpose financial statements ..
Note 8: ACCUMULATED EMPLOYEES' LEAVE
_) '. '
Non-certificated employees who are not members of the Teacher's Retirement System and who have accumulated the maximum number ofleave days for their position will be offered one-half the cost of a substitute for their position if they opt to continue in their position for the number of days they have accumulated. See Note 1 - Compensated Absences
Note 9: RETIREMENT PLANS
TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)
TRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school districts are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts.
TRS CONTRIBUTIONS REQUIRED AND MADE Employees of the School District who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The School District makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 9.24% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows:

- 16 -

JOHNSON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2002

Note 9: RETIREMENT PLANS
Fiscal Year
2002 2001 2000

Percentage Contributed
100%
100% 100%

Required Contribution
$ 533,666.08 $ 611,917.36 $ 597,785.57

- 17 -

JOHNSON COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET SPEC~LREVENUEFUND JUNE 30. 2002

ASSETS
Cash and Cash Equivalents
Investments
Accounts Receivable
Inventories Food Donated Commodities Purchased Food

SCHOOL FOOD
SERVICES FUND

LOTTERY PROGRAMS

$

106,022.77 $

53,459.78

70,000 00

4,754.15

14,886.11 5,425.90

Total Assets

$

196,334.78 $ ===5=8=,2=13=.9=3=

LIABILITIES AND FUND EQUITY
LIABILITIES
Cash Overdraft Accounts Payable Salaries Payable
Total Liabilities
FUND EQUITY
Fund Balances Reserved For Inventories Food Donated Commodities Purchased Food Unreserved Undesignated
Total Fund Equity

$

2,599.38 $

17,051.83

4,200.00

41162.10

$

6,799 38 $

58,213.93

$

14,886 11

5,425.90

169,223 39 $

0.00

$

189,535.40 $

0.00

Total Liabilities and Fund Equity
See notes to the general-purpose financial statements. - 18 -

$

196,334 78 $===5=8'=2==13=.9=3=

EXHIBIT"E"

FEDERAL PROGRAMS

TOTALS

JUNE 30, 2002

JUNE 301 2001

$

159,482.55 $

164,192.97

70,000.00

70,000.00

$

144,224.03

148,978.18

99,112.62

14,886.11 5,425.90

12,362.13 5,565.90

$

144,224.03 $

398,772.74 $ ==3=5=1='2=33=6=2=

$

8,915.17 $

8,915.17 $

1,015.36

30,700.88

50,352.09

36,450.41

104,607.98

149,970 08

118,783.72

$

144,224.03 $

209,237.34 $

156,249.49

$

$ _ _ _ _0_._0__0_

$

0.00 $

14,886.11 $ 5,425.90

12,362.13 5,565.90

169,223 39

177,056 10

189,535 40 $ _ _1_9_4_9_84_1_3_

$

144,224.03 $

398,772 74 $==3=5=1=,2=33=6=2=

- 19 -

- ------ -- - -- -- - ~ - - - - - - - - - - -
JOHNSON COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
SPECIAL REVENUE FUND YEAR ENDED JUNE 30, 2002

REVENUES
State Funds Federal Funds Other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Food Services Operation
Total Expenditures
Excess of Revenues over (under) Expenditures
FUND BALANCE JULY 1
Food Inventory - Net Change in Period Donated Commodities Purchased Food

SCHOOL FOOD
SERVICES FUND

LOTTERY PROGRAMS

$

46,252.00 $ 408,740.98

587,559.97

104,486.06

$

738,298.03 $ 408,740.98

$ 358,825 82
30,000.00 1,507.10

12,836.13 5,520.32 51 61

$

746 130 74

$

746 130.74 $ 408,740.98

$

-7,832.71 $

0.00

194,984.13

0 00

2,523.98 -140.00

FUND BALANCE JUNE 30

$

189,535.40 $=--==0=00=

See notes to the general-purpose financial statements. - 20 -

EXHIBIT"F"

FEDERAL PROGRAMS

TOTALS

YEAR ENDED

JUNE 30 1 2002

JUNE 301 2001

$ $ 1,006,938 44
2,589.13
$ 1,009,527.57 $

454,992.98 $ 1,594,498 41
107,075.19
2,156,566.58 $

407,576.96 1,566,337.72
116,496.91
2,090,411.59

$ 892,369.44 $ 1,251,195.26 $ 1,155,510 91

74,158.66 37,564.58
2,333.25
3,101.64

30,000.00 75,665.76
37,564 58 15,169.38
5,520 32 51 61
3,101.64 746,130.74

28,890 99 145,395.39
4,230.00 34,578 16
6,058.19 5,520.32
494.68 20,628.50 710 749.76

$ 1,009,527.57 $ 2,164,399.29 $ 2,112,056.90

$

0.00 $

-7,832.71 $

-21,645.31

000

194,984.13

216,17316

2,523.98 -140.00

280 97 175.31

$

0.00 $

189,535.40 $ ==1=9=4,=9=84=.1=3=

- 21 -

JOHNSON COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
YEAR ENDED JUNE 30. 2002

SCHEDULE "1"

FUNDING AGENCY PROGRAM/GRANT

CFDA NUMBER

PASSTHROUGH
ENTITY ID
NUMBER

FEDERAL REVENUE lNPERIOD

EXPENDITURES lNPERlOD

Agriculture. U.S. Department of Child Nutnt1on Cluster Pass-Through From Georgia Department of Education Food and Nutntlon Program Food SelVlceS School Breakfast Program National School Lunch Program

. 10 553 . 10 555

NIA

$ 185,727 58

NIA

363,356 60 $

(2) 707,654 95 (3)

Total Child Nutntlon Cluster

$ 549,084 18 $

707,654 95

Other Programs Pass-Through From Georgia Department of Education Food and Nutntlon Program Food D1stnbutlon Program (1)

10 550

NIA

38.475 79

38 475 79

Total U S Department of Agnculture

$ 587,559 97 $

746,130 74

Education. U S Department of Special Education Cluster Pass-Through From Georgia Department of Education lnd1v1duals with D1sab1hbes Education Act Part B - Special Education Flow Through Preschool Capacity Building Improvement Grant

84027 84173 84173

NIA

s $ 179,587 00

NIA

25,870 00

NIA

3,272 00

179,587 00 25,870 00
3,272 00

Total Special Education Cluster

$ 208,729 00 $

208,729 00

Other Programs

Pass-Through From Georgia Department of Education

Elementary and Secondary Education Act Titlel Grants to Local Educational Agencies

. 84010

NIA

Titlell

Eisenhower Professional Development

84 281

NIA

Title Ill

Technology Literacy Challenge Fund Grants

84 318

NIA

Title VI

Innovative Education Program Strategies

84298

NIA

Class Size Reducllon

84 340

NIA

Goals 2000

State and Local Education Systemic Improvement

Grants

84276

NIA

Safe and Drug-Free Schools and Communities

84186

NIA

Vocational Education - Basic Grants to States

High School Program

Basic Grant

84 048

NIA

503,141 00 17,500 00
125,000 00 13,763 00 80,032 00
17,065 44 5,563 00
36,145 00

503,141 00 17,500 00 125,000 00 13,763 00 80,032 00
17,065 44 5,563 00
36,145 00

Total U S Department of Education

$ 1,006,938 44 $ 1,006,938 44

Health and Human SelVlces, U S Department of Pass-Through From Georgia Department of Human Resources Block Grants for Prevention and Treatment of Substance Abuse Grant-in-Aid Pass-Through From Office of Planning and Budget Abstinence Education Block Grant

93959 93 235

NIA

$ !;15.300 ~o $

NIA

79,177 00

65,300 00 79,177 00

Total U. S Department of Health and Human Se1V1ces - 22 -

$ 144,477 00 $

144,477 00

JOHNSON COUNTY BOARD OF EDUCATION
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
YEAR ENDED JUNE 30. 2002

SCHEDULE "1"

FUNDING AGENCY PROGRAM/GRANT
National Endowment for the Arts Pass-Through from Children and Youth Coordinating Council Arts Counal Grant

CFDA NUMBER

PASSTHROUGH
ENTITY ID
NUMBER

FEDERAL REVENUE IN PERIOD

EXPENDITURES IN PERIOD

45OFA

N/A

$ 20,000 00

(4)

Total Federal Financial Assistance

$ 1,758,975 41 $ ~===1,=89=7=,54===6=1.8.

NIA= Not Available

Notes to the Schedule of Expenditures of Federal Awards

(1) The amounts shown for the Food Distribution Program represent the Federally assigned value of nonmonetary assistance for donated commod1bes received and/or consumed by the system during the current fiscal year
(2) Expenditures for the School Breakfast Program were not maintained separately and are included in the 2002 National School Lunch Program.
(3) Expenditures for this program indude State and/or Other Funds Expenditures are not maintained by fund source
(4) Expenditures on this program were not maintained by fund source.

Ma1or Programs are 1denbfied by an astensk (") in front of the CFDA number

The School D1stnct did not proVJde Federal Assistance to any Subrecip1ent

The accompanying schedule of expenditures of Federal awards includes the Federal grant act1v1ty of the Johnson County Board of Educabon and is presented on the modified accrual basis of accounting which 1s the basis of accounting used in the presentabon of the general-purpose financial statements

See notes to the general-purpose finanaal statements

- 23 -

JOHNSON COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30 2002

SCHEDULE "2"

AGENCY/FUNDING
GRANTS Education, Georgia Department of Quality Basic Education Direct Instructional Cost Kindergarten Program Kindergarten Program - Early Intervention Program Pnmary Grades (1-3) Program Pnmary Grades - Early Intervention (1-3) Program Upper Elementary Grades (4-5) Program Upper Elementary. Early Intervention (4-5) Program Middle School (6-8) Program High School General Education (9-12) Program Vocational Laboratory (9-12) Program Students wrth D1sabllrt1es Category I Category II Category Iii Category IV Special Education Speech Gifted Student - Category VI Remedial Education Program Alternative Education Program Media Center Program Staff and Professional Development Twenty Days Addrt1onal Instruction Indirect Cost Categoncal Grants Pupil Transportation Regular Bus Replacement Sparsity Nursing Services Pnncipal Supplements Vocational Supervisors Education Equahzallon Funding Grant Food Services Vocational Education Other State Programs Apprent1cesh1p Program 4-8 Stat8Wlde After School Program Health Insurance K-3 Slatewide Reading Program Preschool Handicapped Program Lottery Programs Ass1stive Technology Computers m the Classroom
Human Resources, Georgia Department of Family Connection
Office of School Readiness Pre-Kindergarten Program
Office of Treasury and Fiscal Services Pubhc School Employees Retirement

GOVERNMENTAL FUND TYPES

SPECIAL

GENERAL

REVENUE

FUND

FUND

TOTAL

$ 324,062 00 69,387 00
653,423 00 228,863 00 297,640 00 170,025 00 701,447 00 631,359 00 302,919 00
5,542 00 222,893 00 335,017 00
51,878 00 733 00
181,522 00 62,075 00 58,232 00 127,177 00 24,848 00 39,071 00
982,849 00

$

324,062 00

69,387 00

653,423 00

228,863 00

297,640 00

170,025 00

701,447 00

631,359 00

302,919 00

5,542 00 222,893 00 335,017 00
51,878 00 733 00
181,52200 62,075 00 58,232 00
127,177 00 24,848 00 39,071 00 982,849 00

296,662 00 85,391 00
228.499 00 44,406 00 5,71200 10,782 00
617,796 00 $
322,255 00

46,252 00

40,000 00 14,680 60 114,463 49 19,608 74 26,706 00

9,891 15 33,150 00

296,662 00 85,391 00
228,499 00 44,406 00 5,712 00 10,782 00
617,796 00 46,252 00
322,255 00
40,000 00 14,680 60 114,463 49 19,608 74 26,706 00
9,891 15 33,150 00

88,500 00

88,500 00

365,699 83

365,699 83

14,233 00

14,233 00

See notes to the general-purpose financial statements

s 1i4001s55 83 s 454.992 98 s~..;1.:,;,8;.;;5=-s1i6,;.;,;49;;..8;,;1:...
25 -

JOHNSON COUNTY BOARD OF EDUCATION GENERAL FUND- QUALITY BASIC EDUCATION PROGRAM (QBE}
ALLOTMENTS AND EXPENDITURES - BY PROGRAM YEAR ENDED JUNE 30. 2002

SCHEDULE "3"

DESCRIPTION
Direct Instructional Programs Kindergarten Program Kindergarten Program-Early Intervention Program Primary Grades (1-3) Program Pnmary Grades-Early Intervention (1-3) Program Upper Elementary Grades (4-5) Program Upper Elementary Grades-Early Intervention (4-5) Program Middle School (6-8) Program High School General Education (9-12) Program Vocational Laboratory (9-12) Program Students with Disab1ht1es Category II Category Ill Category IV Gifted Student - Category VI Remedial Education Program Alternative Education Program
TOTAL DIRECT INSTRUCTIONAL PROGRAMS
Media Center Program Staff and Professional Development

ALLOTMENTS FROM GEORGIA DEPARTMENT OF EDUCATION (1)

ELIGIBLE QBE PROGRAM COSTS

SALARIES

OPERATIONS

TOTAL

$

353,385.00 $ 334,867 32 $

3,155.78 $

338,023 10

75,666 00

80,361 34

1,113 74

81,475 08

712,548 00

713,707 33

16,289 59

729,996 92

249,572 00

263,329 28

1,064 51

264,393 79

324,572 00

379,194 31

3,940 69

383,135 00

185,410 00 764,917 00 688,488 00 330,329 00 671,808 00
197,947 00 67,692 00 63,501 00

124,991.73 883,208 50 842,868 27 278,681.75
207,705 19 257,425 98
85,544 65 183,108 96
53,645 35 70,645 98

709 68 5,948 52 26,701 21
54,035 70 45,402.07 23,579 17
2,125 78 962 64 473 93

125,701 41 889,157 02 869,569 48 278,681 75
261,740 89 302,828.05 109,123 82 185,234 74
54,607 99 71,119 91

$

4,685,835 00 $ 4,759,285 94 $ 185,503 01 $ 4,944,788.95

138,685 00 27,095 00

143,963 35 1,830 05

26,472 59 25,264 95

170,435 94 27,095 00

TOTAL QBE FORMULA FUNDS

$

4,851,615 00 $ 4,905,079 34 $ 237,240 55 $ 5,142,319.89

(1) Composed of State Funds plus Local Five Mill Share

See notes to the general-purpose financial statements.

- 26 -

JOHNSON COUNTY BOARD OF EDUCATION GENERAL FUND- QUALITY BASIC EDUCATION PROGRAM (QBE)
ALLOTMENTS AND EXPENDITURES - BY SITE YEAR ENDED JUNE 30, 2002

SCHEDULE "4"

Johnson County Middle School Johnson County Elementary School Johnson County High School Central Office (Alternative Education Program)
TOTAL
(1) Comprised of State Funds plus Local Five Mill Share.

ALLOTMENTS FROM GEORGIA DEPARTMENT OF EDUCATION (1)

ELIGIBLE QBE PROGRAM COSTS

$

997,031.00 $

1,057,651.27

2,275,502.00

2,300,667.14

1,349,801.00

1,437, 193.36

63,501 00

149,277.18

$

4,685,835 00 $ ==4=,9=44====7,=8=8=9=5

See notes to the general-purpose financial statements. - 27 -

SECTION II COMPLIANCE AND INTERNAL CONTROL REPORTS

RUSSELi. W. HINTON
STATE AUDITOR
(404) 656-2174

OF DEPARTMENT AUDITS AND ACCOUNTS
254 Washington Street, S. W. Suite 214 Atlanta, Georgia 30334-8400
April 10, 2003

Honorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board ofEd~catiori.
and Superintendent and Members of the Johnson County B?ard of Education
REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Ladies and Gentlemen:
We have audited the financial statements of Johnson County Board of Education as of and for the year ended June 30, 2002, and have issued our report thereon dated April 10, 2003. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general-purpose financial statements. We conducted our audit m accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States.
Compliance
As part of obtaining reasonable assurance about whether Johnson County Board of Education's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions oflaws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination offinancial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances ofnoncompliance that are required to be reported under Government Auditing Standards.
Internal Control Over Financial Reporting
In planning and performing our audit, we considered Johnson County Board of Education's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not-to--provide assurance on-the internal
2002YB-40

control over financial reporting. However, we noted certain matters involving the internal control over financial reporting and its operation that we consider to be reportable conditions. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control over financial reporting that, in our judgment, could adversely affect Johnson County Board of Education's ability to record, process, summarize and report financial data consistent with assertions of management in the financial statements. Reportable conditions are described in the accompanying Schedule ofFindings and Questioned Costs as items FS-6831-02-01 and FS-6831-02-02.
A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, all ofthe reportable conditions described above are considered to be material weaknesses.
This report is intended solely for the information and use of the management, members of the Johnson County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties.
Respectfully submitted,
~~~

RWH:as 2002YB-40

State Auditor

RUSSELi. W. HINTON
STATE AUDITOR
(404) 656 2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street. S.W Suite 214 Atlanta, Georgia 30334-8400
April 10, 2003

Honorable Sonny Perdue, Governor Members of the General Assembly Members ofthe State Board of Education
and Superintendent and Members of the Johnson County Board of Education
REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133
Ladies and Gentlemen:
Compliance
We have audited the compliance of Johnson County Board of Education with the types of compliance requirements described in the U.S. Office ofManagement and Budget (0MB) Circular A-133 Compliance Supplement that are applicable to each of its major Federal programs for the year ended June 30, 2002. Johnson County Board ofEducation's major Federal programs arc identified in the Summary of Auditor's Results Section of the accompanying Schedule of Findings and Questioned Costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major Federal programs is the responsibility of Johnson County Board of Education's management. Our responsibility is to express an opinion on Johnson County Board of Education's compliance based on our audit.
We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and 0MB Circular A133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and 0MB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types ofcompliance requirements referred to above that could have a direct and material effect on a major Federal program occurred. An audit includes examming, on a test basis, evidence about the Johnson County Board of Education's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on Johnson County Board of Education's compliance with those requirements.
2002SA-10

In our opinion, the Johnson County Board ofEducation complied, in all material respects, with the requirements referred to above that are applicable to each of its major Federal programs for the year ended June 30, 2002.
Internal Control Over Compliance
The management of Johnson County Board of Education is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to Federal programs. In planning and performing our audit, we considered Johnson County Board ofEducation's internal control over compliance with requirements that could have a direct and material effect on a major Federal program in order to determine our auditing procedures for the purpose ofexpressing our opinion on compliance and to test and report on internal control over compliance in accordance with 0MB Circular A-133.
Our consideration ofthe internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a condition in which the design or operation ofone or more ofthe internal control components does not reduce to a relatively low level of risk that noncompliance with applicable requirements of laws, regulations, contracts and grants that would be material in relation to a major Federal program being audited may occur and not be detected within a timely period by employees in the normal course ofperforming their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses.
This report is intended solely for the information and use of the management, members of the Johnson County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties.
Respectfully s u b m ~ , ~ ~
RWH:as 2002SA-10

SECTION ill AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS

JOHNSON COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE
SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30. 2002

PRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS

FINDING CONTROL NUMBER AND STATUS

FS-6831-00-01 FS-6831-00-02 FS-6831-01-01 FS-6831-01-02

Further Action Not Warranted Further Action Not Warranted . Unresolved - See Corrective Action/Responses Unresolved - See Corrective Action/Responses

CORRECTIVE ACTION/RESPONSES

CASH AND CASH EQUIVALENTS GENERAL LEDGER EMPLOYEE COMPENSATION Inadequate Separation of Duties Finding Control Number: FS-6831-01-01

The School District budgeted for an additional person to be hired at the Central Office for fiscal year 2003 (1/2 time) No one has be_en hired as of.this date. We feel that with the rotation of duties we have satisfied this finding as well as possible at this time with the current staff.

GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Finding Control Number: FS-6831-01-02

We understand that we will be required to report fixed assets on our books as of June 30, 2004. We are currently working with our Regional Educational Service Agency to come up with a bid package to help find someone we can contract to do this work.

SECTION IV FINDINGS AND QUESTIONED COSTS

JOHNSON COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30. 2002

I SUMMARY OF AUDITOR'S RESULTS

1. Type of Report Issued on the Financial Statements The auditor's opinion on the Johnson County Board ofEducation's financial statements was qualified for various departures from generally accepted accounting principles.

2. Reportable Conditions in Internal Control Disclosed by the Audit of the Financial Statements The audit report for the Johnson County Board of Education disclosed financial statement reportable conditions related to the following control categories.

Cash and Cash Equivalents General Ledger

Employee Compensation General Fixed Assets

All of the reportable conditions described above are considered to be material weaknesses.

3. Noncompliance Material to the Financial Statements The audit of the Johnson County Board of Education disclosed no instances of noncompliance that were deemed to be material to the financial statements.

4. Reportable Conditions in Internal Control Over Major Programs The audit report for the Johnson County Board of Education did not disclose any reportable conditions in internal control over major programs.

5. Type of Report Issued on Compliance for Major Programs The auditor's opinion on the Johnson County Board of Education's report on compliance with requirements applicable to major programs was unqualified.

6. Audit Findings Required to be Reported by Section .51 O(a) of 0MB Circular A-133 The Johnson County Board ofEducation's audit did not disclose audit findings required to be reported by section .510(a) ofOMB Circular A-133.

7. Major Programs Federal awards audited as major programs are as follows: 10.553 Food and Nutrition Program - Food Services - School Breakfast Program 10.555 Food and Nutrition Program - Food Services - National School Lunch Program 84.010 Elementary and Secondary Education Act - Title I - Grants to Local Educational Agencies

8. Type "A" Program Dollar Threshold The dollar threshold for type "A" programs was $300,000.00.

_ 9. Low Risk Auditee The Johnson County Board of Education did not qualify as a low risk auditee as defined by Section .530 of 0MB Circular A-133.

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JOHNSON COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30. 2002
II FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS
CASH AND CASH EQUIVALENTS GENERAL LEDGER EMPLOYEE COMPENSATION Inadequate Separation of Duties Reportable Condition - Material Weakness Repeated from Prior Year Finding Control Number: FS-6831-02-01
A review of the School District's internal control policies and procedures noted deficiencies in providing for adequate internal control over the following functions and related procedures:
The School District has two employees who alternately perform the general ledger, check preparation, check signing, and bank reconciliation functions. In addition, they both perform the deposit preparation and deposit recording functions and all employee compensation functions.
Blank checks, including payroll checks, are accessible, without supervision, to both employees described above.
Bank reconciliations are not reviewed by an individual independent of cash operations.
Journal entries are not supported by adequate documentation and/or explanations. In addition, journal entries are not reviewed and approved by someone independent of the journal entry preparation and posting function.
These conditions were a result ofmanagement's decision to limit the number of administrative staff made responsible for accounting functions. The School District should review the accounting procedures in place, design procedures that would enhance segregation ofduties relative to the above control categories and implement those procedures to strengthen the internal control over the affected accounting functions.
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Reportable Condition - Material Weakness Repeated from Prior Year Finding Control Number: FS-6831-02-02
The Johnson County Board of Education did not maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. This condition results in the general-purpose financial statements ofthe School District being incomplete and not in accordance with generally accepted accounting principles. Appropriate
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JOHNSON COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30. 2002
II FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Reportable Condition - Material Weakness Repeated from Prior Year Finding Control Number: FS-6831-02-02 action should be taken by the School District to establish accounting controls and procedures to provide for maintenance of a General Fixed Assets Account Group. Subsidiary records should include an inventory of land, buildings and equipment owned by the School District and should include, but may not be limited to, date acquired, acquisition cost, estimated replacement cost, location, and description. Detailed records should be maintained ofall additions and deletions to the General Fixed Assets Account Group. III FEDERAL AWARD FINDINGS AND QUESTIONED COSTS No matters were reported.
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