Jefferson County Board of Education, Louisville, Georgia, report on audit of the financial statements for fiscal year ended June 30, 2000

STATE OF GEORGIA

DEPARTMENT OF AUDITS AND ACCOUNTS

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'
JEFFERSON COUNTY BOARD OF EDUCATION
LOUISVILLE, GEORGIA REPORT ON AUDIT
OF THE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED JUNE 30, 2000
Russell W. Hinton State Auditor

'

JEFFERSON COUNTY BOARD OF EDUCATION -TABLE OF CONTENTS-

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS

EXHIBITS
GENERAL PURPOSE FINANCIAL STATEMENTS

COMBINED STATEMENTS-OVERVIEW

A

COMBINED BALANCE SHEET

ALL FUND TYPES AND ACCOUNT GROUP

B

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

ALL GOVERNMENTAL FUND TYPES

C

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES - BUDGET AND ACTUAL

(NON-GAAP BASIS)

GENERAL AND SPECIAL REVENUE FUNDS

D NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

ADDffiONAL FINANCIAL INFORMATION

COMBINING STATEMENTS

SPECIAL REVENUE FUND

E

COMBINING BALANCE SHEET

F

COMBINING STATEMENT OF REVENUES, EXPENDITURES

AND CHANGES IN FUND BALANCES

CAPITAL PROJECTS FUND

G

COMBINING BALANCE SHEET

H

COMBINING STATEMENT OF REVENUES, EXPENDITURES

AND CHANGES IN FUND BALANCES

DEBT SERVICE FUND

I

COMBINING BALANCE SHEET

J

COMBINING STATEMENT OF REVENUES, EXPENDITURES

AND CHANGES IN FUND BALANCES

SCHEDULES
1 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS 2 SCHEDULE OF STATE REVENUE 3 SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS

Page
2
4 7
8
20 22
24
26 28
29
30 32 33



JEFFERSON COUNTY BOARD OF EDUCATION



- TABLE OF CONTENTS -

SECTION I

FINANCIAL

ADDITIONAL FINANCIAL INFORMATION

SCHEDULES

ANALYSIS OF M

EXPENDITURE REQUIREMENTS

GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS

4

OVERALL

5

BYPROGRAM

Page
35
36

SECTION II
COMPLIANCE AND INTERNAL CONTROL REPORTS
REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDfl'ING STANDARDS
REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133

SECTION ill AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS

SECTIONN FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS

SECTION I FINANCIAL

RussELL W. HINTON
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
June 20, 2001

Honorable Roy E. Barnes, Governor Members of the General Assembly Members of the State Board of Education
and Superintendent and Members of the Jefferson County Board of Education

INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS

Ladies and Gentlemen:



We have audited the accompanying general purpose financial statements of the Jefferson County
Board of Education, as of and for the year ended June 30, 2000, as listed in the table of contents.
These general purpose financial statements are the responsibility of the Jefferson County Board of
Education's management. Our responsibility is to express an opinion on these general purpose financial statements based on our audit.

We conducted our audit in accordance with auditing standards generally accepted in the United States ofAmerica and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General ofthe United States. Those standards require that we plan and perfo11n the audit to obtain reasonable assurance about whether the financial statements are
free ofmaterial misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting
principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our op1 n1 on.

As described in the notes to the general purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows:

2000ARL-13A

* The gt:neral purpose financial statements of the Board did not contain a General Fixed
Assets Account Group to account for property and equipment owned by the Board which should be included to conforr11 to generally accepted accounting principles.
* School activity accounts maintained at the individual schools are not included in the
general purpose financial statements. To confor1n to generally accepted accountinf~ principles, these accounts should be included in the general purpose financial statements.
* The Board did not recognize as expenditures, in the year ended June 30, 2000, a portion
of salaries and the corresponding employer's cost of related benefits earnt.:~, for contractual services completed prior to June 30, 2000. Also funds received, subsequent to June 30, 2000, from the Georgia Department of Education for the State's share of these unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1999, were improperly recorded in the year ended June 30, 2000. To confo1m to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed.
The aggregate effects on the general purpose financial statements of these variances or omissions have not been deterr11ined, but are believed to be material.
In our opinion, except for the effects on the general purpose financial statements of the matters referred to in the preceding paragraph, the general purpose financial statements referred to above present fairly, in all material respects, the financial position of the Jefferson County Board of

Education as ofJune 30, 2000, and the results ofits operations for the year then ended, in confo11nity with accounting principles generally accepted in the United ~tates of America.
In accordance with Government Auditing Standards, we have also issued our report dated June 20, 2001, on our consideration of the Jefferson County Board of Education's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grants. That report is an integral part of an audit perfo1med in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit.
Our audit was perforrned for the purpose of forming an opinion on the general purpose financial statements of the Jefferson County Board of Education taken as a whole. The accompanying combining statements (Exhibits E through J) and the financial schedules (Schedules 1 through 5), which includes the Schedule of Expenditures of Federal Awards as required by U. S. Office of
Management and Budget Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, are presented for purposes of additional _analysis and are not a required part of the
general purpose financial statements. Such information has been subjected to the auditing
procedures applied in the audit ofthe general purpose financial statements and in our opinion, except
for the effects ofthe matters referred to in the third paragraph, such info1111ation is fairly stated, in all material respects, in relation to the general purpose financial statements taken as a whole.
2000ARL-13A

A copy ofthis report has been filed as a pennanent record in the office ofthe State Auditor and made available to the press ofthe State, as provided for by Official Code ofGeorgia Annotated Section 50-
6-24.
Respectfully submitted,

w.
ell W. Hinton State Auditor
RWH:gp
2000ARL-13A





JEFFERSON COUNTY BOARD OF EDUCATION




JEFFERSON COUNTY BOARD OF EDUCATION COMBINED BALANCE SHEET
ALL FUND TYPES AND ACCOUNT GROUP JUNE 30, 2000

ASSETS Cash and Cash Equivalents Investments Accounts Receivable Inventories
Food Donated Commodities Purchased Food
Amount Available in Debt Service Fund Amount to be Provided in Future Years
For Payment of Bond Debt
Total Assets

GENERAL FUND

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

REVENUE

PROJECTS

FUND

FUND

$ 636,353.13 $

936,441.38

$ 3,314,104.31

54,397.79

170,475.80

265,410.33

291,121.23

17,825.91 13,408.50

$ 3,484,580.11 $

932,997.87 $ 1,281,960.40

LIABILITIES AND FUND EQUITY
LIABILITIES
Cash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable General Obligation Bonds Payable

Total Liabilities
FUND EQUITY
Fund Balances Reserved For Continuation of Federal Programs For Debt Service For Inventories Food Donated Commodities Purchased Food For SPLOST Projects Unreserved Undesignated
Total Fund Equity



$

51,866.06

130,334.04 $

1,002.18

88,047.13 329,043.94
15,714.45

$

183,202.28 $ 432,805.52

$

50,977.92

$ _....;3:a.r.,3:.:0:....:1.i..:,3:..:..77.:....:.=;83::...
$ 3,301,377.83 $

17,825.91 13,408.50
$

1,112,098.20

417,980.02

169,862.20

500,192.35 $ __1.:..i:,2=8:....:1.i..:,9;.=6""0.'--'-40::...

Total Liabilities and Fund Equity

$ 3,484,580.11 $ 932,997.87 $

The notes to the general purpose financial statements are an integral part of this statement. -2-

1,281,960.40

EXHIBIT "A"

DEBT SERVICE
FUND

$

426,884.13

1,081.54

ACCOUNT GROUP
GENERAL LONG-TERM
DEBT

TOTALS

(Memorandum Only)

JUNE 30, 2000

JUNE 301 1999

$ 1,999,678.64 $ 1,898,898.34

3,368,502.10

3,239,115.71

728,088.90

631,098.27

$

427,965.67

7,107,034.33


17,825.91 13,408.50
427,965.67
7,107,034.33

14,523.50 10,220.21 401,703.80
8,203,296.20

$

427,965.67 $ 7,535,000.00 $ 13,662,504.05 $ 14,398,856.03

$

51,866.06 $

530,501.41

218,381.17

267,842.51

329,043.94

292,519.37

16,716.63

106,966.06

$ 7,535,000.00

7,535,000.00

8,605,000.00

$ 7,535,000.00 $ 8,151,007.80 $ 9,802,829.35

$

427,965.67

$

50,977.92 $

9,248.45

427,965.67

401,703.80

17,825.91 13,408.50 1,112,098.20

14,523.50 10,220.21 934,439.16

0.00

3,889,220.05

3,225,891.56



$ _ _4.;.::2;;.;.7J,;:,9;.;::;6=5.=67.;_

$ 5,511,496.25 $ 4,596,026.68

$

427,965.67 $ 7,535,000.00 $ 13,662,504.05 $ 14,398,856.03

-3-

JEFFERSON COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES
YEAR ENDED JUNE 30, 2000

REVENUES
State Funds Federal Funds Taxes Other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation
Capital Outlay Debt Service
Principal Interest Paying Agent Fees
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES (USES)
Operating Transfers In Operating Transfers Out
Total Other Financing Sources (Uses)
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses
FUND BALANCE JULY 1
Food Inventory - Net Change in Period Donated Commodities Purchased Food

GENERAL FUND

SPECIAL REVENUE
FUND

$ 14,537,476.49 $ 41,807.56
3,537,695.29 256,439.58
$ 18,373,418.92 $

1,097,258.87 3,477,863.51
211,909.28
4,787,031.66

$ 11,351,072.08 $
863,765.04 400,361.07 514,258.95 428,151.75 1,337,272.74 165,201.32 1,549,144.91 1,080,559.53
1,537.53 2,259.02
684.39 1,000.00

2,323,552.84
194,006.73 173,465.04
165,529.87 16,059.15
37,017.72 32,176.55 10,000.00 198,693.23 1,607,466.61

$ 17I695,268.33 $ __4.;.i,7.;.;5;.;.7.z.;;,9;,;;,67.;,,;.,;_74.:.,,

$

678,150.59 $ _ _..;2=9:.r.,;;,0;.;;;6,;;.;3.=92;;;_

$

678,150.59 $

2,623,227.24

29,063.92 464,637.73

3,302.41 3,188.29

FUND BALANCE JUNE 30

s_ _ $ 3,301,377.83

5_0_0_.1_92_.3_5_

The notes to the general purpose financial statements are an integral part of this statement.
-4-

EXHIBIT "B"

CAPITAL PROJECTS
FUND

DEBT SERVICE
FUND

TOTALS

(Memorandum Only)

YEAR ENDED

JUNE 30, 2000

JUNE 30, 1999

$ 5,634,735.36 $ 14,956,600.51

3,519,671.07

3,059,304.34

$

140,577.45 $ 1,478,494.54

5,156,767.28

4,804,089.77

44 580.51

22,547.99

535,477.36

557,845.41

$

185,157.96 $ 1,501,042.53 $ 24,846,651.07 $ 23,377,840.03



$ 13,674,624.92 $ 13,167,395.12

$

9,655.47

1,057,771.77 573,826.11 514,258.95 593,681.62
1,353,331.89 165,201.32
1,586, 162.63 1,112,736.08.
11,537.53 200,952.25 1,608,151.00
10,655.47

877,172.05 567,334.50 491,179.29 519,529.03 . 1,206,190.72 127,748.98 1,663,357.07 1,080,906.63
17,071.21 142,925.85 1,630,048.22 3,078,855.81

$ 1,070,000.00 403,286.25 1 494.41

1,070,000.00 403,286.25 1 494.41

1,035,000.00 449,808.75 820.00

$

9 655.47 $ 1,474,780.66 $ 23,937,672.20 $ 26,055,343.23

$

175,502.49 $

26,261.87 $

908,978.87 $ -2,677,503.20

$

23,253.43

-23,253.43

$ _ _ _ _o=-=-00=-

$

175,502.49 $

1,106,457.91

26,261.87 $ 401,703.80

908,978.87 $ -2,677,503.20

4,596,026.68

7,269,886.44

3,302.41 3,188.29

-789.72 4 433.16

$ 1,281,960.40 $

427,965.67 $ 5,511,496.25 $ 4,596,026.68

-5-

JEFFERSON COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL - (NON-GAAP BASIS) GENERAL AND SPECIAL REVENUE FUNDS
YEAR ENDED JUNE 30, 2000

EXHIBIT "C"

GENERAL FUND

ACTUAL

(BUDGET

BUDGET

BASIS)

REVENUES
State Funds Federal Funds Taxes Other Funds
Total Revenues

$ 14,249,866.45 $ 14,537,476.49

44,000.00

41,807.56

3,150,000.00

3,537,695.29

177,018.00

256,439.58

$ 17,620,884.45 $ 18,373,418.92

EXPENDITURES

Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation
Capital Outlay
Total Expenditures

$ 11,424,341.85 $ 11,351,072.08

.
836,835.50

863,765.04

397,504.00

400,361.07

488,325.00

514,258.95

496,209.00

428,151.75

1,322,100.00

1,337,272.74

178,800.00

165,201.32

1,563,300.00 973,620.00 2,800.00 2,850.00

1,549,144.91 1,080,559.53
1,537.53 2,259.02

1,285.00

684.39

100,000.00

1,000.00



$ 17,787,970.35 $ 17,695,268.33

Excess of Revenues over (under) Expenditures $ -167,085.90 $ 678,150.59

FUND BALANCE JULY 1, 1999

Adjustments Food Inventory - Net Change in Period
Donated Commodities Purchased Food

2;616,866.88 -12,603.75

2,623,227.24

FUND BALANCE JUNE 30, 2000

$ 2,437,177.23 $ 3,301,377.83

SPECIAL REVENUE FUND

ACTUAL

(BUDGET

BUDGET

BASIS)

$ 1,081,892.08 $ 1,097,258.87 3,703,471.00 3,477,863.51

234,480.00

211,909.28

$ 5,019,843.08 $ 4,787,031.66

$ 2,639,011.79 $ 2,323,552.84

213,645.16 168,789.99

194,006.73 173,465.04

183,158.00 16,060.00

165,529.87 16,059.15

36,841.76 41,263.00 10,000.00 207,340.00 1,497,218.00

37,017.72 32,176.55 10,000.00 198,693.23 1,607,466.61

$ 5,013,327.70 $ 4,757,967.74

$ 6,515.38 $ 29,063.92

462,029.54

464,637.73

-106.98

3,302.41 3,188.29

$ 468,437.94 $ 500,192.35


The notes to the general purpose financial statements are an integral part of this statement.
-7-

JEFFERSON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2000

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
REPORTING ENTITY
The Jefferson County Board of Education (Board) was established under the laws of the State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. The Board is organized as a separate legal entity and has the power to levy taxes and issue bonds. Its budget is not subject to approval by any other entity. Accordingly, the Board is a primary government and consists ofall the organizations that compose its legal entity.
FUND ACCOUNTING
The Board uses funds and an account group to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources.
General Fixed Assets are recorded as expenditures in the various funds at the time ofpurchase. A General Fixed Assets Account Group is not presently maintained by the Board. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types.
Although ''school activity accounts'' are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To confo11n to generally accepted accounting principles, these accounts should be recorded in the general purpose financial statements.
The general purpose financial statements account for all State, Federal, Taxes and Other funds under control of the Board, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows:
GOVERNMENTAL FUND TYPES - are used to account for all or most ofa Board's educational activities. Governmental Fund Types include:
GENERAL FUND - the fund used to account for all financial resources ofthe Board except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a board of education.

-8-

'

JEFFERSON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2000

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
SPECIAL REVENUE FUND - the fund used to account for tl1e proceeds of spe:_:ific revenue
sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are received primarily from the Georgia Department of Education and from the Federal government to accomplish specific educational objectives.
CAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities.
DEBT SERVICE FUND - the fund used to account for the accumulation ofresources for, and the payment of, general long-terrn principal, interest and paying agent fees.
ACCOUNT GROUP
GENERAL LONG-TERM DEBT ACCOUNT GROUP - A financial reporting device used to account for general obligation debt outstanding.
BASIS OF ACCOUNTING
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements ofthese funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources.
Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable resources, are reported in the General Long-Term Debt Account Group.
Governmental funds are accounted for using the modified accrual basis ofaccounting under which:
Revenues are recognized when susceptible to accrual (i.e., when they become both measurable and
a':ailable). ''Measurable'' means the amount of the transaction can be deterrnined and ''available" means collectible within the cuFrent period or soon enough thereafter to be used to pay liabilities of the current period. Those revenues considered susceptible to accrual are property taxes, local option sales taxes, intergovernmental grants and investment income.
Expenditures are generally recognized when the related fund liability is incurred.
A departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share of these contracts. During fiscal year 2000, a substantial number of personnel of the Board were employed for a one hundred and ninety day
-9-

JEFFERSON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30. 2000

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
period beginning in late August 1999 and ending in early June 2000. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 1999 and ending in August 2000. State grants to fund the State's share of these contracts were disbursed from the Georgia Department ofEducation to the Board in the same twelve months. As ofJune 30, 2000, compensation under these employment contracts had been earned, but two ofthe twelve monthly payments, due for July and August 2000, had not been made. Payments for these two months were made and recorded as expenditures by the Board subsequent to June 30, 2000. Also, the State's portion ofthe compensation paid in July and August 2000 was received and recorded as revenue in the fiscal year subsequent to June 30, 2000. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1999, were recorded in the year ended June 30, 2000. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed.

BUDGET
The Jefferson County Board ofEducation's budget is a complete financial plan for the Board's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level ofbudget control was established by the Board at the fund level. The budget for governmental funds was prepared on a basis other than generally accepted accounting principles.
The budget process begins when the Board's administration prepares a tentative budget for the Board's approval. After approval ofthis tentative budget by the Board, such budget is advertised at least once in a newspaper of general circulation in the locality. At the next regular meeting of the Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167(c), to the Georgia Department of Education. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year-end.
CASH AND CASH EQUIVALENTS
COMPOSITION OF DEPOSITS Cash and cash equivalents consist of deposits in authorized financial institutions. Georgia Laws OCGA 45-8-14 authorize the Board to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations.

- 10 -

JEFFERSON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

nJNE 30. 2000

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

INVESTMENTS

COMPOSITION OF INVESTMENTS Investments made by the Board in nonparticipating interest-earning contracts (such as certificates of deposit) and repurchase agreements are reported at cost. Participating interest-earning contracts and money market investments with a maturity at purchase ofone year or less are reported at amortized cost. Both participating interest-earning contracts and money market investments with a maturity at purchase greater than one year are reported at fair value. The Official Code of Georgia Annotated Section 36-83-4 authorizes the Board to invest its funds. In selecting among options for investment or among institutional bids for deposits, the highest rate of return shall be the objective, given equivalent conditions of safety and liquidity. Funds may be invested in the following:

(1) Obligations issued by the State of Georgia or by other states,

(2) Obligations issued by the United States government,

(3) Obligations fully insured or guaranteed by the United States government or a United States government agency,

(4) Obligations of any corporation of the United States government,

(5) Prime banker's acceptances,

(6) The Local Government Investment Pool administered by the State of Georgia, Office of



Treasury and Fiscal Services,





(7) Repurchase agreements, and


(8) Obligations of other political subdivisions of the State of Georgia.

RECEIVABLES

Receivables consist of grant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed and other receivables disclosed from info1n1ation available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables.

PROPERTY TAXES

The Jefferson County Board of Commissioners fixed the property tax levy for the 1999 tax year (calendar year) on February 4, 2000 (levy date). Taxes were due on April 10, 2000. The lien date for property taxes was January 1, 1999. Taxes collected within the current fiscal year or within 60

- 11 -

JEFFERSON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO TIIE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30. 2000

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

days after year-end are reported as revenue in fiscal year 2000. The Jefferson County Tax Commissioner bills and collects the property taxes for the Board of Education, withholds 2.5 of taxes collected as a fee for tax collection and remits the balance of taxes collected to the Board.

The tax millage rate levied for the 1999 tax year (calendar year) for the Jefferson County Board of Education was as follows (a mill equals $1 per thousand dollars of assessed value):

School Operations

10.90 mills

SALES TAXES

Special Purpose Local Option Sales Tax is to be used for capital outlay for educational purposes and debt service. Special Purpose Local Option Sales Tax revenue during the fiscal year amounted to $1,615,358.11 and was recorded in the Capital Projects and Debt Service Funds. The State will te1minate collection of this tax once an additional $3,768,811.37 has been collected or on June 30, 2002, whichever occurs first.

INVENTORIES

FOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost (first-in, first-out). Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Purchased foods inventories are recorded as expenditures at the time ofpurchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute ''available spendable resources'' even
though they are a component of net current assets.

COMPENSATED ABSENCES
Compensated absences represent obligations of the Board relating to employees' rights to receive compensation for future absences based upon service already rendered. This obligation relates only to vesting accumulating leave in which payment is probable and can be reasonably estimated. No liability has been recorded in the individual funds for the current portion of this obligation as this amount is deemed immaterial to the general purpose financial statements.

Additionally, the dollar value of accumulated compensated absences at June 30, which will be payable from future resources has not been recorded in the General Long-Te1111 Debt Account Group as this liability is also deemed to be immaterial to the fair presentation ofthese financial statements.

- 12 -

JEFFERSON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO TIIE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2000

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
GENERAL OBLIGATION BONDS
The Board issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. Bond premiums and discounts, as well as issuance costs, are recognized in the financial statements during the year bonds are issued. General obligation bonds are direct obligations and pledge the full faith and credit ofthe government. The outstanding an1ount ofthese bonds is recorded in the General Long-Te11n Debt Account Group.
INTERFUND TRANSACTIONS
The Board has the following types of interfund transactions:
Reimbursements ofexpenditures initially made from a fund that are properly applicable to another
fund are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed.
MEMORANDUM ONLY -TOTAL COLUMNS
Total columns on the general purpose financial statements are captioned ''Memorandum Only'' to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position or results ofoperations in confotmity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data.
Not~ 2: DEPOSITS AND INVESTMENTS
COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum ofmoney which has not been secured by surety bond, by guarantee ofinsurance, or by collateral. The aggregate ofthe face value ofsuch surety bond and the market value ofsecurities pledged shall be equal to not less than 110 percent ofthe public funds being secured after the deduction ofthe amount ofdeposit insurance. Ifa depository elects the pooled method (OCGA 45-8-13 .1) the aggregate ofthe market value ofthe securities pledged to secure a pool ofpublic funds shall be not less than 110 percent ofthe daily pool balance. OCGA Section 45-8-11 (b) provides an officer holding public funds may, in his discretion, waive the requirement for security in the case ofoperating funds placed in demand deposit checking accounts.
Acceptable security for deposits consists of any one of or any combination ofthe following:
( 1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia,
- 13 -

JEFFERSON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2000

Note 2: DEPOSITS AND INVESTMENTS

(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,

(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia,

(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia,

(5) Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose,

(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and

(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intetmediate Credit Bank, the Central Bank f or Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage
Association, and the Federal National Mortgage Association.

CATEGORIZATION OF DEPOSITS
At June 30, 2000, the bank balances were $3,268,684.21. The amounts ofthe total bank balances are
classified into three categories of credit risk:
-
Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name.
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name.
Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Board's name.-)

The Board's deposits are classified by risk category at June 30, 2000, as follows:


Risk Category

Bank Balance

1

$ 1,349,955.32

2

1,918,728.89

3

0.00

Total

$ 3,268,684.21

- 14 -

JEFFERSON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2000

Note 2: DEPOSITS AND INVESTMENTS
CATEGORIZATION OF INVESTMENTS At June 30, 2000, the carrying value of the Board's total investments was $3,368,502.10 which is materially the same as fair value. This investment consisted entirely of funds invested in the Local Government Investment Pool administered by the State of Georgia, Office of Treasury and Fiscal Services which are not required to be categorized since the Board did not own any specific identifiable securities in the pool. The investment policy ofthe State ofGeorgia, Office ofTreasury and Fiscal Services for the Local Government Investment Pool (Primary Liquidity Portfolio) does not provide for investment in derivatives or similar investments. A description of the Primary Liquidity Portfolio is as follows:
The Primary Liquidity Portfolio consists of Georgia Fund 1, which is a combination local and state government investment pool, and Fund 6. Georgia Fund 1 is a stable net asset value investment pool
which follows Standard and Poor's criteria for AAAm rated money market funds. The pool is not
registered with the SEC as an investment company but does operate Georgia Fund 1 in a manner consistent with Rule 2a-7 ofthe Investment Company Act of 1940 and is considered to be a Rule 2a7 like pool. The pool's primary objectives are safety of capital, investment income, liquidity and diversification while maintaining principal ($1.00 per share value). Net asset value is calculated weekly to ensure stability. The pool distributes earnings (net of management fees) on a monthly basis and values participant's shares sold and redeemed based on $1.00 per share. Pooled cash and cash equivalents and investments are reported at cost which approximates fair value. The pool does not issue any legally binding guarantees to support the value ofthe shares. Participation in the pool is voluntary and deposits consist of funds from local governments; operating and trust funds of Georgia's state agencies, colleges and universities; and current operating funds of the State of Georgia's General Fund.
Investments in Georgia Fund 1 and Fund 6 are directed toward short-te11n instruments such as U. S. Treasury obligations, securities issued or guaranteed as to principal and interest by the U. S. Government or any of its agencies or instrumentalities, banker's acceptances and repurchase agreements. _The weighted average maturity of Georgia Fund 1 may not exceed 60 days. The weighted average maturity for Georgia Fund 1 on June 30, 2000, was 23 days. The average investment duration for Fund 6 on June 30, 2000, was .80 year.
Note 3: NON-MONETARY TRANSACTIONS
The Board receives food commodities from the United States Department ofAgriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned
value. See Note 1 - Inventories
Note 4: RISK MANAGEMENT
The Board is exposed to various risks ofloss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; natural disaster and unemployment compensation.
- 15 -

JEFFERSON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2000

Note 4: RISK MANAGEMENT
The Board has obtained commercial insurance for risk ofloss associated with torts, assets, errors or omissions, job related illness or injuries to employees and natural disaster. The Board has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Board's insurance coverage in any of the past three years.

The Board is self-insured with regard to unemployment compensation claims. The Board accounts for claims within the General Fund withexpenditure and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated.

Changes in the unemployment compensation claims liability during the last two fiscal years are as follows:

1999 2000

Beginning of Year Liability

Claims and Changes in Estimates



$

2,323.00 $

1,728.00 $

$

1 406.00 $

3,538.26 $

Claims Paid

EndofYear Liability

2,645.00 $ 1 406.00 $

1 406.00 3,538.26

The Board has purchased surety bonds to provide additional insurance coverage as follows:

Position Covered



Superintendent Each Employee
-
Note 5: OPERATING LEASES

Amount
$ 30,000.00 $ 10,000.00

Jefferson County Board ofEducation has entered into various leases as lessee for office equipment. These leases are considered for accounting purposes to be operating leases. Lease expenditures for the year ended June 30, 2000, amounted to $41,832.00. Future minimum lease payments for these

leases are as follows:

Year Ending

Amount

2001 2002 2003 2004

$ 41,832.00 41,832.00 21,224.00 910.00

Total



$ 105,798.00

- 16 -

JEFFERSON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PlTB.POSE FINANCIAL STATEMENTS

JU};~ 30, 2000

Note 6: GENERAL LONG-TERM DEBT

GENERAL OBLIGATION DEBT OUTSTANDING General Obligation Bonds currently outstanding are as follows:

Purpose

Interest Rates

Amount

General Government - Series 1993 General Government - Series 1997

3.10% - 5.45% 4.625% - 4.8%

$ 5,215,000.00 2,320,000.00 .



$ 7,535,000.00

The changes in General Long-Tem1 Debt during the fiscal year ended June 30, 2000, were as foliows:

General Obligation
Bonds

Balance July 1, 1999

$ 8,605,000.00

Deductions Debt Retired

1,070,000.00

Balance June 30, 2000

$ 7,535,000.00

At June 30, 2000, payments due by fiscal year which includes principal and interest for these items are as follows:

Fiscal Year Ended June 30

General Obligation
Bonds

2001 2002 2003 2004 2005 2006-2010 2011 - 2015 2016 - 2020

$ 1,193,363.75 1,507,576.25 753,040.00 445,337.50 446,235.00 2,237,988.75 2,286,528.75 1,858,842.50

Total Principal and Interest

$10.728,917.50

- 17 -



JEFFERSON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30. 2000

Note 7: ON-BEHALF PAYMENTS
The Board has recognized revenues and expenditures in the amount of $283,245.47 for health insurance and retirement contributions paid on the Board's behalfby the following State Agencies.
Georgia Department of Education Paid to the Georgia Department of Community Health For Health Insurance of Non-Certified Personnel In the amount of $220,215.64
Paid to the Teachers Retirement System of Georgia For Teachers Retirement System (TRS) Employer's Cost In the amount of $1,639.83
Office of Treasury and Fiscal Services Paid to the Public School Employees Retirement System For Public School Employees Retirement (PSERS) Employer's Cost In the amount of $61,390.00
Note 8: CONTINGENT LIABILITIES
Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant tenns. The Board believes that such disallowances, if any, will be immaterial to its overall financial position.
Note 9: ACCUMULATED EMPLOYEES' LEAVE
The Board's administrative staff and other full-time employees earn .83 days per month of annual leave and 11 month employees earn .45 days per month. Annual leave may be accumul.tted to a maximum of?O days. When an employee retires from the Jefferson County Board of Education, that employee shall be paid, at their current rate ofpay, for up to twenty days ofaccumulated leave. See Note 1 - Compensated Absences
Note 10: RETIREMENT PLANS
TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)
TRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts.

- 18 -

JEFFERSON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2000

Note 10: RETIREMENT PLANS

TRS CONTRIBUTIONS REQUIRED AND MADE Employees of the Board who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The Board makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 11.29% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows:

Fiscal Year

Percentage Contributed

Required Contribution

2000 1999 1998

100% 100% 100%

$ 1,435,334.23 $ 1,443,431.40 $1,319,302.12

- 19 -

JEFFERSON COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET SPECIAL REVENUE FUND
JUNE 30, 2000

ASSETS
Cash and Cash Equivalents
Accounts Receivable
Inventories Food Donated Commodities Purchased Food

SCHOOL FOOD
SERVICES
FUND

LOTTERY PROGRAMS

$

482,397.96 $

106,107.05

3,670.45

17,825.91 13 408.50

Total Assets
LIABILITIES AND FUND EQUITY
LIABILITIES
Cash Overdraft Accounts Payable . Salaries Payable Expired Grant Balances Payable
Total Liabilities

FUND EQUITY
Fund Balances Reserved For Continuation of Federal Programs For Inventories Food Donated Commodities Purchased Food Unreserved Undesignated
Total Fund Equity

$

517,302.82 $ ==1,;.;;0;,,;.;6,i.;1,=07==05=



$

5,075.43 $

22,612.33



64,266.82

82,800.80

693.92

$

69,342.25 $ _ _1:.:;0.:;.J61L.:.10;:;.;7'-'-'.0=5'-



$

17,825.91

13,408.50


416 I726.16 $ _ _ _____:Q::.:;.0::.::0~

$

447 960.57 $ _ _ _____:0::.:;.0::.::0~

Total Liabilities and Fund Equity

$ - - - 51- 7- ,3-0-2.82 $ ==1=0=6'==10=7=.0=5=

See notes to the general purpose financial statements.
-20-

EXHIBIT "E"

FEDERAL PROGRAMS

OTHER PROGRAMS

TOTALS

JUNE 30, 2000

JUNE 30, 1999

$

52,212.86

$

640,717.87 $

687,570.62

256,375.25 $

5,364.63

265,410.33

228,382.01

17,825.91 13,408.50

14,523.50 10,220.21

$

308,588.11 $

5,364.63 $

937,362.61 $==9=4=0=,6=96==34=
'

$

$

59,777.96

181,976.32

15,020.53

$

256,774.81 $

4,364.74 $ 581.41
4946.15 $

4,364.74 88,047.13 $ 329,043.94 15 714.45

76,601.62 292,519.37 106,937.62

437I170,26 $ _ _4.;.;.7.;;.6'-",0.;;.58;;.a,6~1.;..

$

50,977.92

$

50,977.92 $

9,248.45

17,825.91 13,408.50

14,523.50 10,220.21

835.38 $ _ _ _-'4;..;.1=8.;..;.48;;;_

417,980.02

430,645.57

$

51,813.30 $

418.48 $

500I192.35 $ _ _4.:.;:6:.:4J.:t6:.=;3.:.;7'"'-73;:;....

$

308,588.11 $

5,364.63 $

937,362.61 $

940,696.34

- 21 -

JEFFERSON COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
SPECIAL REVENUE FUND YEAR ENDED JUNE 30, 2000

REVENUES
State Funds Federal Funds Other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING USES
Operating Transfers Out
Excess of Revenues over (under) Expenditures and Other Financing Uses
FUND BALANCE JULY 1
Food Inventory - Net Change in Period Donated Commodities Purchased Food
FUND BALANCE JUNE 30
See notes to the general purpose financial statements.
- 22-

SCHOOL FOOD
SERVICES FUND

LOTTERY PROGRAMS

$

113,990.00 $

1,279,041.49

201,914.18

859,796.22

$ 11594 1945.67 $ _ ___;8:::..;:5;..;;.9..;7_.,;;..96;;;.;;.2=2=-

$

680,637.91

83,688.32 5,100.41

29,234.36 16,059.15 26,613.69 16,657.08

$ _ _;1;.z.,;,6:::..;:0c.;..71-',4.;:;..66=.6"'-1"-

1,805.30

$ 1,607,466.61 $ _ __;:8=5=9,i..;..79=6=.2=2:....

$

-12,520.94 $

0.00

'

$

-12,520.94 $

0.00

453,990.81

0.00

3,302.41 3,188.29

$

447,960.57 $

0.00

---

EXHIBIT "F".

FEDERAL PROGRAMS

OTHER PROGRAMS

TOTALS

YEAR ENDED

JUNE 30, 2000

JUNE 30, 1999

$

49,866.39 $

2,198,822.02

$ 2,248,688.41 $

73,606.26 $ 9,995.10 83,601.36 $

1,097,258.87 $ 3,477,863.51
211,909.28
4,787,031.66 $

1,064,970.96 3,020,461.29
197,167.30
4,282,599.55

$ 1,591,379.54 $
100,178.78 156,671.02
136,295.51
26.69 15,519.47 10,000.00 196,887.93

$ 2,206,958.94 $

$

41,729.47_ $

.
51,535.39 $ 2,323,552.84 $ 2,152,519.26

10,139.63 11,693.61
10,377.34

194,006.73 173,465.04
165,529.87 16,059.15 37,017.72 32,176.55 10,000.00
198,693.23 1,607,466.61

146,906.01 162,206.63
4,844.43 87,781.99 33,177.31 42,404.42 38,511.55 15,000.00 141,965.40 1,625,434.00

83,745.97 $ . 4,757,967.74 $

-

-144.61 $

29,063.92 $

4,450,751.00 -168, 151.45

$

41,729.47 $

10,083.83

-1 503.77

-144.61 $ 563.09

29,063.92 $ 464,637.73

-169,655.22 630,649.51

3,302.41 3,188.29

-789.72 4 433.16

$

51,813.30 $

418.48 $

500,192.35 $

464,637.73

-23-



JEFFERSON COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET CAPITAL PROJECTS FUND
JUNE 30, 2000

ASSETS

Cash and Cash Equivalents

Investments

Accounts Receivable

Due from Other Funds



Total Assets

LIABILITIES AND FUND EQUITY

LIABILITIES

Due to Other Funds

FUND EQUITY

Fund Balances

Reserved

-

For SPLOST Unreserved

Projects

Deficit

Undesignated

Total Fund Equity

Total Liabilities and Fund Equity

REGULAR

BOND PROCEEDS

$

169,862.20 $

45,602.21

54,397.79

$

169,862.20 $ ==1=0=0=,0=00.....0..0. =

$ _ _1.:..:0=0.i.:o:,=o=o=oo"-



$

169,862.20 $ _ _ _ _.::.:0-=00;::_

$

169,862.20 $ _ _ _ _.::.:0-=00;::_

$

169,862.20 $==1=0=0_.0=00=.o=o=




See notes to the general purpose financial statements.
- 24-

EXHIBIT "G"

SPECIAL

PURPOSE

LOCAL OPTION

TOTALS

SALES TAX

JUNE 30, 2000

JUNE 30, 1999

'

$

720,976.97 $

936,441.38 $

811,882.42

54,397.79

51,411.46

291,121.23

291,121.23

243,164.03

$

1,206,457.91

$

1oo,ooo.oo $ _ _1.;.;o;.,;.o=.o.;.oo=..0...0. "--




$ 1,112,098.20 $ 1,112,098.20 $ 934,439.16

-20,502.30



0.00

169,862.20

192,521.05



$

1,281,960.40 $

$

1,206,457.91

-25-

JEFFERSON COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
CAPITAL PROJECTS FUND YEAR ENDED JUNE 30, 2000

REVENUES Taxes Other Funds Total Revenues
EXPENDITURES Capital Outlay Building and Building Improvements
Excess of Revenues over (under) Expenditures OTHER FINANCING SOURCES (USES)
Operating Transfers In Operating Transfers Out
Total Other Financing Sources (Uses) Excess of Revenues and Other Financing Sources
over (under) Expenditures and Other Financing Uses FUND BALANCE JULY 1
FUND BALANCE JUNE 30

REGULAR

BOND PROCEEDS

$

3 921 .41 $ _ ____;;:_3i.a;.5.:.,;77c..:.;5.::...;1c...

$

3 921 .41 $ _ __;::,3i;:5.:,_77.:...:::::...51.:.....

$

9 655.47 $ _ _ _ _0==00=-

$

-5 734.06 $ _ __;::,3.1.::5..:...77.:...:=51.:.....

$
$ ---'-1..;:;.6.i..;:;,9=24..;.;..7.;..;9c....

16,924.79

$

-16 924.79 $ _ _....:1~6=,9=24..:..:..:...;79::,_

$

-22,658.85 $

192,521.05

20,502.30 -20,502.30

$ 169,862.20 $======o=.o=o=

See notes to the general purpose financial statements. -26-

EXHIBIT "H"

SPECIAL PURPOSE LOCAL OPTION
SALES TAX

TOTALS

YEAR ENDED

JUNE 30, 2000

JUNE 30, 1999

$

140,577.45 $

140,577.45 $

72,873.89

37,081.59

44,580.51

101,826.27

$

177 659.04 $

185I157.96 $ _ _.:.;17c.,:4cr.:7.::0.=.;0:..:.16::_

$

0.00 $

9 655.47 $ 2,929,166.86

$

177,659.04 $

175,502.49 $ -2,754,466.70

$

16,924.79 $

-16,924.79

23,253.43

$

0.00 $ _ _..;;;2=3.z::,2=53=.4..:.:3:;...

$

177,659.04 $

934,439.16

175,502.49 $ -2,731,213.27

1,106,457.91

3,837,671.18

$ 1,112,098.20 $ 1,281,960.40 $ 1,106,457.91



-27-

JEFFERSON COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET DEBT SERVICE FUND JUNE 30, 2000

EXHIBIT "I"

ASSETS Cash and Cash Equivalents Accounts Receivable

PROPERTY TAXES FOR BOND DEBT

SPECIAL PURPOSE LOCAL OPTION SALES TAX

TOTALS

JUNE 30, 2000

JUNE 30, 1999

$ 412,674.41 $

14,209.72 $

426,884.13 $

399,445.30

1 081.54

1 081.54

2,258.50

Total Assets

$ 413,755.95 $

14,209.72 $

427,965.67 $ ==4=0.,.1,=7=03=.8=0=

FUND EQUITY
Fund Balances Reserved For Debt Service Unreserved Undesignated

$ 413,755.95 $
0.00

14,209.72 $
0.00

427,965.67 $
0.00

401,703.80 0.00

Total Fund Equity $ 413,755.95 $

14 209.72 $

427,965.67 $ ==4=0=1=7=03....8=0=




See notes to the general purpose financial statements. - 28-

JEFFERSON COUNTY .flOARD OF EDUCATION COMBINING STATEMENT OF REVENUES. EXP! ';01TURES AND CHANGES IN FUND BALANCES
DEBT SEf-:,.. ,CE FUND
YEAR ENDED JLINE 30. 2000

EXHIBIT "J"

REVENUES
Taxes Other Funds
Total Revenues
EXPENDITURES
Debt Service Principal Interest Paying Agent Fees
Total Expenditures
Excess of Revenues 0ver (under) Expenditures
FUND BALANCE JULY 1

PROPERTY TAXES FOR BOND DEBT

SPECIAL PURPOSE LOCAL OPTION SALES TAX

TOTALS YEAR ENDED
JUNE 30, 2000 JUNE 30, 1999

$ 3,713.88 $ 1,474,780.66 $ 1,478,494.54 $ 1,497,479.61

22,547.99

22,547.99

18,579.36

$ 26,261.87 $ 1,474,780.66 $ 1,501,042.53 $ 1,516,058.97



$

0.00 $ 1,070,000.00 $ 1,070,000.00 $ 1,035,000.00

403,286.25

403,286.25

449,808.75

1 494.41

1 494.41

820.00

$

0.00 $ 1,474,780.66 $ 1,474,780.66 $ 1,485,628.75

$ 26,261.87 $

0.00 $

26,261.87


$

30,430.22

387,494.08

14,209.72

401,703.80

371,273.58

FUND BALANCE JUNE 30

$ 413,755.95 $

14,209.72 $ 427,965.67 $ 401,703.80







See notes to the general purpose financial statements.

-29-

JEFFERSON COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
YEAR ENDED JUNE 30, 2000

SCHEDULE "1"

FUNDING AGENCY PROGRAM/GRANT

CFDA NUMBER

PASSTHROUGH
ENTITY ID
NUMBER

FEDERAL REVENUE IN PERIOD

EXPENDITURES IN PERIOD

Agriculture, U. S. Department of

Child Nutrition Cluster

Pass-Through From Georgia Department of Education

Food and Nutrition Program

Food Services

School Breakfast Program

10.553

National School Lunch Program

10.555

Total Child Nutrition Cluster

NIA

$ 276,776.52

(2)

NIA

920,137.78 $

1,541,717.06 (3)

$ 1,196,914.30 $

1,541,717.06

Other Programs Pass-Through From Georgia Department of Education Food and Nutrition Program Food Distribution Program (1) Pass-Through From Office of School Readiness Food and Nutrition Program Child and Adult Care Food Program
Total U. S. Department of Agriculture

10.550 10.558

N/A

65,749.55

65,749.55

N/A

16,377.64

(2)

$ 1,279,041.49 $

1,607,466.61

Education, U. S. Department of Special Education Cluster Pass-Through From Georgia Department of Education Individuals with Disabilities Education Act Part B - Special Education Capacity Building Improvement Grant Flow Through Preschool

84.173 84.027 84.173

Total Special Education Cluster

Other Programs

-

Pass-Through From Board of Regents of the University

System of Georgia

Title II Teacher Quality Enhancement Program

Pass-Through From Georgia Department of Education

Advanced Placement Incentive Program

Elementary and Secondary Education Act

Title I

Grants to Local Educational Agencies



Title II Eisenhower Professional Development

Title Ill Technology Literacy Challenge Fund Grants

Title VI Innovative Education Program Strategies

Class Size Reduction

Goals 2000 State and Local Education Systemic Improvement

Grants

Safe and Drug-Free Schools

Vocational Education - Basic Grants to States

High School Program

Basic Grant

84.366 84.330
84.010 84.281 84.318 84.298 84.340
84.276 84.186
84.048



NIA

$

1,688.00 $

N/A

290,061.40

N/A

45,045.99

$ 336,795.39 $

1,688.00 290,061.40
45,045.99
336,795.39

NIA NIA
N/A N/A N/A NIA NIA
. NIA N/A
NIA

50,000.00 79,800.00
1,174,698.25 46,287.82
38,268.00 131,713.00
110,955.00 15,363.54
67,146.02

48,433.83 36,224.73
1,174,698.25 46,108.62 9,248.45 38,268.00 131,713.00
110,955.00 15,363.54
67,146.02

-30-

JEFFERSON COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
YEAR ENDED JUNE 30, 2000

SCHEDULE "1"

FUNDING AGENCY PROGRAM/GRANT

Education, U. S. Department of Other Programs Pass-Through From Georgia Department of Human Resources Safe and Drug-Free Schools

Total U.S. Department of Education

Health and Human Services, U. S. Department of

Direct



Rural Health Outreach Program

Pass-Through From Georgia Department of Human

Resources

Male Involvement

Prevention and Treatment of Substance Abuse

Total U.S. Department of Health and Human Services

OTHER FEDERAL ASSISTANCE

Defense, U. S. Department of Direct Department of the Navy R.0.T.C. Program

CFDA NUMBER

PASSTHROUGH
ENTITY ID
NUMBER

FEDERAL REVENUE IN PERIOD

EXPENDITURES IN PERIOD

84.186

NIA

$ 47,250.00 $ ___4.:.:7~,2:::5:..:::0.:..::.0:=...0

$ 2,098,277.02 $ 2,062,204.83

93.912A
93.558 93.959

$ 50,000.00 $

44,342.72

NIA

30,000.00

30,000.00

NIA

20,545.00

20,545.00

$ 100,545.00 $ _ _...::;94..:..,,,:.:88:.:..7:.:...7=-2

$ 41,807.56

(4)

Total Federal Financial Assistance

$ 3,519,671.07 $ 3,764,559.16

NIA = Not Available

Notes to the Schedule of Expenditures of Federal Awards

(1) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consurned by the system during the current fiscal year.
(2) Expenditures for the Child and Adult Care Food Program and the School Breakfast Program were not maintained separately and are included in the 2000 National School Lunch Program.
(3) Expenditures for this program include State, and/or Other Funds. Expenditures are not maintained by fund source.
(4) Expenditures on this program were not maintained by fund source.

Major Programs are identified by an asterisk () in front of the CFDA number.

The Board did not provide Federal Assistance to any Subrecipient.

The accompanying schedule of expenditures of Federal awards includes the Federal grant activity of the Jefferson County Board of Education and is presented on the modified accrual basis of accounting which is the basis of accounting used in the presentation of the general purpose financial statements.

See notes to the general purpose financial statements.

- 31 -

JEFFERSON COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30, 2000

SCHEDULE "2"

AGENCY/FUNDING

GOVERNMENTAL FUND TYPES

SPECIAL

GENERAL

REVENUE

FUND

FUND

TOTAL

GRANTS Education, Georgia Department of Quality Basic Education General and Career Education Programs Special Education Programs Remedial Education Program Media Center Programs Staff Development Programs Indirect Cost Pupil Transportation Regular Bus Replacement Middle School Incentive Program Special Instructional Assistance In-School Suspension Counselors Technology Specialist Local Five Mill Share Educational Equalization Formula Food Services Vocational Education Other State Programs Alternative Program Apprenticeship Program At-Risk Summer School Program Environmental Science Program Health Insurance Innovative Programs Mentor Teachers Preschool Handicapped Program Remedial Summer School
Teachers' Retirement
Lottery Programs Assistive Technology Computers in the Classroom

$ 7,864,458.00
1,436,593.00 354,105.00 336,413.00 97,292.00
2,187,806.00

$ 7,864,458.00
1,436,593.00 354,105.00 336,413.00 97,292.00
2,187,806.00

426,885.00 133,119.00 273,186.00 250,249.00
96,529.00 33,323.00 57,685.00 -1,271,618.00 1,293,628.00
$
428,617.00

113,990.00

426,885.00 133,119.00 273,186.00 250,249.00
96,529.00 33,323.00 57,685.00 -1,271,618.00 1,293,628.00 113,990.00 428,617.00

81,978.00 35,000.00 21,190.06
749.93 220,215.64
5,000.00 5,670.00 42,081.11 8,494.44 1,639.83

81,978.00 35,000.00 21,190.06
749.93 220,215.64
5,000.00 5,670.00 42,081.11 8,494.44 1,639.83

17,495.08 83,299.00

17,495.08 83,299.00

Human Resources, Georgia Department of Family Connection Program Rehabilitation Program

10,377.26 49,866.39


10,377.26 49,866.39

Office of School Readiness Pre-Kindergarten Program

759,002.14

759,002.14

Office of Treasury and Fiscal Services Public School Employees Retirement

61,390.00

61,390.00

CONTRACTS Education, Georgia Department of To Provide Enhanced Academic Resources, Community Service Activities and Other Enrichment Activities to Middle School-age Children During Nonschool Hours
Reading First Program

55,797.48

63,229.00

55,797.48 63,229.00

$ 14,537,476.49 $ 1,097,258.87 $ 15,634,735.36

See notes to the general purpose financial statements.

-32-

JEFFERSON COUNTY BOARD OF EDUCATION SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS
YEAR ENDED JUNE 30, 2000

SCHEDULE "3"

PROJECT

ORIGINAL ESTIMATED
COST (1)

CURRENT ESTIMATED COSTS (2)

Louis,; G Middle School - New heating and cooling equipment, renovations to existing buildings and wings and expanding, renovating and modifying existing structures, wiring for computers, modernizing seventh grade restrooms and cafeteria and resurfacing the parking lot.

$ 1,636,536.00 $ 1,283,835.83


Wrens Middle School - Reroof Wing C, new heating and cooling equipment, renovation of Wing A, renovation of restrooms on Wings B and C, expansion, renovation and modification of existing structures, wiring for computers, new lights and ceiling in cafeteria, painting and reroofing gymnasium.

1,227,747.00

1,024,366.51

Louisville Academy - Reroof existing buildings, modernize the kitchen and cafeteria, renovate existing wings, replace the television distribution system, construct a new physical education building, install wiring for computers, construct covered walkways, resurface paved areas and correct existing drainage problems.

1,166,981.00

825,390.06

Carver Elementary - Reroof existing buildings, modernize the kitchen and cafeteria, renovate existing wings, install wiring for computers and construct covered walkways.

669,806.00

669,806.00

Wrens Elementary - Reroofing of existing buildings, renovating, expanding and modernizing administrative area, repairing the television distribution system, install wiring for computers and renovation of two restrooms.

303,829.00

303,829.00

Jefferson County High School - Construct a multi-use facility within the athletic complex.

135,342.00

135,342.00

Capital expenditures related to the capital outlay projects described above including removal of underground storage tanks and environmental clean up activities and purchase of related equipment.

1,104,834.00

277,978.76

AMOUNT EXPENDED IN CURRENT YEAR (3) (4)

AMOUNT EXPENDED
IN PRIOR YEARS

$ 1,283,835.83

1,024,366.51

825,390.06 669,806.00 303,829.00 135,342.00 277,978.76

- 33-

JEFFERSON COUNTY BOARD OF EDUCATION SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS
YEAR ENDED JUNE 30, 2000

' SCHEDULE "3"

PROJECT
Additionally, all funds remaining after completion of these capital expenditures plus interest earned will be used to retire existing bonded debt.

ORIGINAL ESTIMATED
COST (1)

CURRENT ESTIMATED COSTS (2)

AMOUNT EXPENDED IN CURRENT YEAR (3) (4)

AMOUNT EXPENDED
IN PRIOR YEARS

$ 2,154,925.00 $ 3,879,451.84 $ 1,473,286.25 $ 1,457,000.00

$ 8,400,000.00 $ 8,400,000.00 $ 1,473,286.25 $ 5,977,548.16


(1) The Board's original cost estimate as specified in the resolution calling for the imposition of the Local Option
Sales Tax. (2) The Board's current estimate of total cost for the projects. Includes all cost from project inception to completion.
(3) The voters of Jefferson County approved the imposition of a 1o/o sales tax to fund the above projects.
Amounts expended for these projects may include sales tax proceeds, state, local property taxes
and/or other funds over the life of the projects. (4) In addition to the expenditures shown above, the Board has incurred interest expense
to provide advanced funding for the above projects as follows:

Prior Years

$ 670,547.92







See notes to the general purpose financial statements.
- 34-

JEFFERSON COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL
GENERAL FUND- QUALITY BASIC EDUCATION PROGRAMS
YEAR ENDED JUNE 30, 2000

SCHEDULE "4"

Minimum Expenditure Requirements (Total Allotment)
Expenditures on Combined Program Basis Salaries Operations

Less: Expenditures for Media Center Programs in Excess of Total Media Allotment
Expenditures per Audit

FOURTEEN WEIGHTED AND MEDIA CENTER
PROGRAMS

100/o TEST FOR
OPERATIONS PORTION OF FOURTEEN WEIGHTED PROGRAMS

$

____ __ 9,991,569.00 $

304.,.1_2_ 9.00

$

9,761,914.56

668,846.65 $ _ _ _5.;...8_6"'-,4_9_9._25_

$

10,430,761.21

-166,922.63 $ _ _1_0..._,2_6_3.._,8_3_8._58_

Amount of Underexpenditure for Total Allotment

$


0.00 $ = = = = = =0.0=0




See notes to the general purpose financial statements.
- 35 -

JEFFERSON COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - BY PROGRAM
GENERAL FUND- QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30, 2000

GENERAL AND CAREER EDUCATION PROGRAMS Kindergarten (*) Grades 1 - 3 (*) Sub-Total K-3 Grades 4 - 5 (*) Grades 6 - 8 (*) Grades 9 - 12 (*) High School Laboratories (*) Vocational Education Laboratories (*) Total General and Career Education Programs
SPECIAL EDUCATION PROGRAMS Regular Programs Category II (*) Category Ill (*) Category IV (*) Sub-Total - Regular Category VI (Gifted) (*) Total Special Education Programs
REMEDIAL EDUCATION PROGRAM (*l Total Fourteen Weighted Programs
MEDIA CENTER PROGRAMS Salaries Operations Total Media Center Programs

ALLOTMENTS FROM GEORGIA DEPARTMENT OF

REQUIRED

ORIGINAL

%

ORIGINAL

MID-TERM

$

891,689.00

$

802,520.10

2,149,541.00

- - - ~ - - 1,934,586.90 $

-15,000.00

$ 3,041,230.00 90 $ 2,737,107.00 $

-15,000.00

995,930.00 90

896,337.00

1,637,929.00 90

1,474,136.10

815,587.00 90

734,028.30

620,747.00 90

558,672.30

15,000.00

753,035.00 90

677,731.50

$ 7,864,458.00

- - - - - - $ 7,078,012.20 $

0.00

$ 1,363,327.00

$ 1,226,994.30 $

0.00

$ 1,363,327.00 90 $

73,266.00 90

$ 1,436,593.00

$

$

354,105.00 90 $

$ . 9,655,156.00

$

$

265,952.00 90 $

70,461.00 100

$

336,413.00

$

1,226,994.30 $

0.00

65,939.40

--------~ 1,292,933.70 $

0.00

- - - - - - 318,694.50 $

0.00

- - - - - - 8,689,640.40 $

0.00

239,356.80 $
70,461.00

-
0.00

- - - - - - 309,817.80 $

0.00

Total Fourteen Weighted and Media Center Program $ 9,991,569.00

========= $ 8,999,458.20 $

0.00

STAFF DEVELOPMENT PROGRAMS
Cost of Instruction Professional Development

$

31,580.00

65,712.00

$

31,580.00 $

65,712.00

0.00 0.00

Total Staff Development Programs. (*) Identifies Fourteen Weighted Programs. See notes to the general purpose financial statements.

$

97,292.00 100 $

97,292.00 $

- 36

0.00

SCHEDULE "5"

EDUCATION TOTAL
REQUIRED

ACTUAL EXPENDITURES

SALARIES

OPERATIONS

TOTAL

AMOUNT OF UNDEREXPENDITURE
FOR REQUIRED ALLOTMENT

$

802,520.10 $

615,560.53 $

12,020.11 $

627,580.64

1,919,586.90

1,988,870.08

133,145.30

2,122,015.38

$ 2,722,107.00 $ 2,604,430.61 $

145,165.41 $ 2,749,596.02 $

0.00



896,337.00

940,127.03

30,851.27

970,978.30

0.00

1,474,136.10

1,999,348.59

82,726.29

2,082,074.88

0.00

734,028.30

839,120.88

121,804.32

960,925.20

0.00

573,672.30

757,758.70

9,176.13

766,934.83

0.00

677,731.50

634,307.24

118,029.32

752,336.56

0.00

$ 7,078,012.20 $ 7,775,093.05 $

507,752.74 $ 8,282,845.79

$ 1,226,994.30 $

389,853.31 $ 727,413.23
57,204.99

$ 1,226,994.30 $ 1,174,471.53 $

65,939.40

67,714.00

$ 1,292,933.70 $

1,242,185.53 $

$

318,694.50 $

323,647.75 $

$ 8,689,640.40 $ 9,340,926.33 $


1,191.69 $ 64,121.38
731.05

391,045.00 791,534.61
57,936.04

66,044.12 $ 1,240,515.65

12,702.39

80,416.39

78,746.51 $ 1,320,932.04

0.00 $ ---=3=23::..,.,64;:..;.:.7;.:7..;;.5 586,499.25 $ 9,927,425.58

$

239,356.80 $

420,988.23

$

420,988.23

70,461.00 - - - - - - $ _ _...;;;82::.:;:..34;.:.7.;_;.4.;;.0

82,347.40

$

309,817.80 $

420,988.23 $

82,347.40 $

503,335.63

$ 8,999,458.20 $ 9,761,914.56 $

668,846.65 $ 10,430,761.21 $

0.00 0.00 0.00
0.00 0.00
0.00

$

31,580.00

65,712.00

$ 97,292.00

$

110,420.05 $

110,420.05

31,208.38

31,208.38



$

141,628.43 $

141,628.43 $

0.00

- 37 -

SECTION II COMPLIANCE AND INTERNAL CONfROL REPORTS






w. RUSSELL

HINTON

STATE AUDITOR

(404) 656-2174

DEPARTMENT OF AUDITS AND ACI:OUNJ'
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
June 20, 2001

Honorable Roy E. Barnes, Governor Members of the General Assembly Members of the State Board of Education
and Super ::ndent and Members of the Jeffer~ .. County Board of Education

REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Ladies and Gentlemen:

We have audited the financial statements ofJefferson County Board ofEducation as of and for the

year ended June 30, 2000, and have issued our report thereon dated June 20, 2001. This report was

qualified for various departures from generally accepted accounting principles, as identified in the

auditor's report on the general purpose financial statements. We conducted our audit in accordance

with auditing standards generally accepted in the United States of America and the standards

applicable to financial audits contained in Government Auditing Standards, issued by the



Comptroller General of the United States.



Compliance
As part of obtaining reasonable assurance about whether Jefferson County Board of Education's financial statements are free of material misstatement, we perfo1111ed tests of its compliance with certain provisions oflaws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the dete11nination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective ofour audit, and accordingly, we do not express such an opinion. The results ofour tests disclosed no instances ofnoncompliance that are required to be reported under Government Auditing Standards.

Internal Control Over Financial Reporting

In planning and perfo11ning our audit, we considered Jefferson County Board ofEducation's internal control over financial reporting in order to dete11nine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal

2000YB-40A

control over financial reporting. However, we noted a certain matter involving the internal control over financial reporting and its operation that we consider to be a reportable condition. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control over financial reporting that, in ourjudgment, could adversely affect Jefferson County Board ofEducation's ability to record, process, summarize and report financial data consistent with assertions of management in the financial statements. The reportable condition is described in the accompanying Schedule ofFindings and Questioned Costs as item FS-6811-00-01.
A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the no11nal course of perfonning their assigned functions. Our consideration ofthe internal control over financial reporting would not necessarily

disclose all matters in the internal control that might be reportable conditions, and accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, the reportable condition described above is considered to be a material weakness.
This report is intended solely for the info11nation and use ofmanagement, members ofthe Jefferson County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties.
Respectfully submitted,

RWH:gp
2000YB-40A

Ru sell W. Hinton State Auditor

w. RUSSELL

HINTON

STATE AUDITOR

(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
June 20, 2001

Honorable Roy E. Barnes, Governor Members of the General Assembly Members of the State Board of Education

and Superintendent and Members of the Jefferson County Board of Education
REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133
Ladies and Gentlemen:
Compliance
We have audited the compliance of Jefferson County Board of Education with the types of compliance requirements described in the U.S. Office ofManagement and Budget (0MB) Circular A-133 Compliance Supplement that are applicable to each ofits major Federal programs for the year ended June 30, 2000. Jefferson County Board ofEducation's major Federal programs are identified in the accompanying Schedule ofFindings and Questioned Costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major Federal programs is the responsibility of Jefferson County Board of Education's management. Our responsibility is to express an opinion on Jefferson County Board of Education's compliance based on our audit.
We conducted our audit ofcompliance in accordance with auditing standards generally accepted in the United States ofAmerica; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comp.troller General ofthe United States; and 0MB Circular Al 33, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and 0MB Circular A-133 require that we plan and perfo11n the audit to obtain reasonable assurance about whether noncompliance with the types ofcompliance requirements referred to above that could have a direct and material effect on a major Federal program occurred. An audit includes examining, on a test basis, evidence about the Jefferson County Board of Education's compliance with those requirements and perfo11ning such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal detennination on Jefferson County Board ofEducation's compliance with those requirements.
2000SA-10A

In our opinion, the Jefferson County Board ofEducation complied, in all material respects, with the requirements referred to above that are applicable to each ofits major Federal programs for the year ended June 30, 2000.
Internal Control Over Compliance
The management of Jefferson County Board of Education is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations,

contracts and grants applicable to Federal programs. In planning and perfor111ing our audit, we considered Jefferson County Board of Education's internal control over compliance with requirements that could have a direct and material effect on a major Federal program in order to deter1nine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with 0MB Circular A-133 .

Our consideration ofthe internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a condition in which the design or operation ofone or more ofthe internal control components does not reduce to a relatively low level of risk that noncompliance with applicable requirements of laws, regulations, contracts and grants that would be material in relation to a major Federal program being audited may occur and not be detected within a timely period by employees in the normal course ofperforrning their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses.

This report is intended solely for the infonnation and use ofmanagement, members ofthe Jefferson County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties.
Respectfully submitted,

RWH:gp
2000SA-10A

R ssell W. Hinton State Auditor

SECTION ill AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS


JEFFERSON COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE
SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2000

PRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS

FINDING CONTROL NUMBER AND STATUS

FS-6811-98-02 FS-6811-99-01

Further Action Not Warranted Unresolved - See Corrective Action/Responses


CORRECTIVE ACTION/RESPONSES

GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Finding Control Number: FS-6811-99-01

This system at present does not have the money for a staff person to do general fixed assets. It will be done when the money is available.

PRIOR YEAR FEDERAL AWARD FINDINGS AND QUESTIONED COSTS

FINDING CONTROL NUMBER AND STATUS

FA-6811-99-01

Previously Reported Corrective Action Implemented


-









SECTIONN FINDINGS AND QUESTIONED COSTS






JEFFERSON COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30, 2000

I SUMMARY OF AUDITOR'S RESULTS

1. Type of Report Issued on the Financial Statements The auditor's opinion on the Jefferson County Board ofEducation's financial statements was qualified for various departures from generally accepted accounting principles.

2. Reportable Conditions in Internal Control Disclosed by the Audit of the Financial Statements The audit report for the Jefferson County Board ofEducation disclosed a financial statement reportable condition related to the following control category.

General Fixed Assets

The reportable condition described above is considered to be a material weakness.

3. Noncompliance Material to the Financial Statements The audit of the Jefferson County Board of Education disclosed no instances of noncompliance that were deemed to be material-to the financial statements.
4. Reportable Conditions in Internal Control Over Major Programs The audit report for the Jefferson County Board ofEducation did not disclose any reportable conditions in internal control over major programs.

5. Type of Report Issued on Compliance for Major Programs

The auditor's opinion on the Jefferson County Board of Education's report on compliance

with requirements applicable to major programs was unqualified.



-

6. Audit Findings Required to be Reported by Section .510(a) ofOMB Circular A-133

The Jefferson County Board ofEducation's audit did not disclose audit findings required to

be reported by section .510(a) ofOMB Circular A-133.

7. Major Programs Federal awards audited as major programs are as follows: _ 10.553 Food and Nutrition Program - Food Services - School Breakfast Program 10.555 Food and Nutrition Program - Food Services - National School Lunch Program 84.027 Individuals with Disabilities Education Act - Part B - Special Education Flow Through 84.173 Individuals with Disabilities Education Act - Part B - Special Education Preschool 84.173 Individuals with Disabilities Education Act - Part B - Special Education Capacity Building Improvement Grant 84.010 Elementary and Secondary Education Act -Title I- Grants to Local Educational Agencies

- 1-

JEFFERSON COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30, 2000
I SUMMARY OF AUDITOR'S RESULTS 8. Type ''A'' Program Dollar Threshold
The dollar threshold for type ''A'' programs was $300,000.00. 9. Low Risk Auditee
The Jefferson County Board ofEducation did not qualify as a low risk auditee as defined by Section .530 of 0MB Circular A-133. II FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Reportable Condition - Material Weakness Repeated From Prior Year Finding Control Number: FS-6811-00-01 The Jefferson County Board of Education did not maintain a system-wide General Fixed Assets Account Group within the fo11nal accounting records as required by generally accepted accounting principles. This condition results in the general purpose financial statements of the Board being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Board to establish accounting controls and procedures to provide for the maintenance ofa General Fixed Assets Account Group. These subsidiary records should include an inventory ofland, buildings and equipment owned by the Board and should include, but may not be limited to, date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group. III FEDERAL AWARD FINDINGS AND QUESTIONED COSTS No matters were reported.

-2-