Audit report, Dougherty County Board of Education, Albany, Georgia, year ended June 30, 1994

GA A800 .RI
[21.t,
D7
1993-'i't
STATE OF GEORGIA DEPARTMENT OF AUDITS
254 WASHINGTON STREET ATLANTA. GEORGIA 30334

AUDIT REPORT DOUGHERTY COUNTY BOARD OF EDUCATION
ALBANY, GEORGIA YEARENDEDJUNE30, 1994

DOUGHERTY COUNTY BOARD OF EDUCATION -TABLE OF CONTENTS-

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE

EXHIBITS

GENERAL PURPOSE FINANCIAL STATEMENTS

COMBINED STATEMENTS-OVERVIEW

A

COMBINED BALANCE SHEET

ALL FUND TYPES AND ACCOUNT GROUP

2

B

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

GOVERNMENTAL FUND TYPES

AND EXPENDABLE TRUST FUNDS

4

C

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES -ACTUAL AND BUDGET

GOVERNMENTAL FUND TYPES

7

D NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

8

ADDITIONAL FINANCIAL INFORMATION

COMBINING AND INDIVIDUAL FUND STATEMENTS

SPECIAL REVENUE FUND

E

COMBINING BALANCE SHEET

22

F

COMBINING STATEMENT OF REVENUES, EXPENDITURES

AND CHANGES IN FUND BALANCES

26

CAPITAL PROJECTS FUND

G

COMBINING BALANCE SHEET

30

H

COMBINING STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

32

FIDUCIARY FUND TYPES

I

COMBINING BALANCE SHEET

34

J

COMBINING STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

EXPENDABLE TRUST FUNDS

35

K

STATEMENT OF CHANGES IN ASSETS AND LIABILITIES

AGENCY FUND

36

DOUGHERTY COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS -

SECTION I

FINANCIAL

ADDITIONAL FINANCIAL INFORMATION

SCHEDULES

1 SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE

37

2 ANALYSIS OF CASH AND CASH EQUNALENTS

39

3 INVESTMENTS

41

4 ACCOUNTSRECEIVABLE

42

5 DEBT SERVICE REQUIREMENTS TO MATURITY

44

SCHEDULE OF REVENUE

6

STATE FUNDS

45

7

LOCAL AND OTHER FUNDS

46

SCHEDULE OF EXPENDITURES BY OBJECT

8

GOVERNMENTAL FUND TYPES

47

9

LOTTERY PROGRAMS

48

10

FIDUCIARY FUND TYPE

EXPENDABLE TRUST FUNDS

49

ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS

GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS

11

OVERALL

51

12

BY PROGRAM

52

13 SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS

54

SECTION II
COMPLIANCE
COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS
SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS
SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS

DOUGHERTY COUNTY BOARD OF EDUCATION -TABLE OF CONTENTS-
SECTION III INTERNAL CONTROL REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS
SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS

SECTION! FINANCIAL

C!AUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
April 28, 1995

Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe Dougherty County Board ofEducation
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE
Ladies and Gentlemen:
We have audited the general purpose financial statements (Exhibits A through D) of the Dougherty County
Board of Education, as of and for the year ended June 30, 1994, as listed in the table of contents. These
financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and the provisions of the Office of Management and Budget Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
As described in the notes to the general purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows:
* The general purpose financial statements of the Board did not contain a General Fixed Assets Account Group to account for property and equipment owned by the Board which should be included to conform to generally accepted accounting principles.
94ARL-13

* The Board did not report compensated absences within the general purpose financial statements as required by generally accepted accounting principles.
* School activity accounts maintained at the individual schools are not included in the general purpose financial statements. To conform to generally accepted accounting principles, these accounts should be included in the general purpose financial statements.
* The Board did not recognize as expenditures, in the year ended June 30, 1994, a portion of salaries
and the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 1994. Also funds received, subsequent to June 30, 1994, from the Georgia Department ofEducation for the State's share of these unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1993, were improperly recorded in the year ended June 30, 1994. To conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed.
The aggregate effects on the general purpose financial statements of these variances or omissions have not been determined, but are believed to be material.
In our opinion, except for the effects on the general purpose financial statements of the matters referred to in the preceding paragraph, the general purpose financial statements present fairly, in all material respects, the financial position of the Dougherty County Board ofEducation as of June 30, 1994, and the results of its operations for the year then ended, in conformity with generally accepted accounting principles.
Our audit was conducted for the purpose offorming an opinion on the general purpose financial statements ofthe Dougherty County Board ofEducation taken as a whole. The combining and individual fund statements (Exhibits E through K) and the financial schedules (Schedules I through 13 which includes the Schedule of Federal Financial Assistance) are presented for purposes ofadditional analysis and are not a required part of the general purpose financial statements of the Dougherty County Board of Education. Such information has been subjected to the auditing procedures applied in the audit of the general purpose financial statements and, in our opinion, except for the effects ofthe matters referred to in the third paragraph, such information is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole.
A copy ofthis report has been filed as a permanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated Section 50-6-24.
Respectfully submitted,
tP~/~
Claude L. Vickers State Auditor
CLV:gp 94ARL-13

DOUGHERTY COUNTY BOARD OF EDUCATION - 1-

ASSETS
Cash and Cash Equivalents
Investments
Accounts Receivable
Prepaid Items
Inventories Food Donated Commodities Purchased Food Supplies
Amount Available in Debt Service Fund
Amount to be Provided in Future Years For Payment of Bond Debt

GENERAL FUND

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

REVENUE

PROJECTS

FUND

FUND

$ 1,348,997.34 $ 249,303.28 $ 828,419.83

9,230,722.76

492,219.67

1,411,747.44

207,403.66

288,031.28

673.20

172,302.35

167,875.79 235,943.94
21,532.17

Total Assets

$ 11 532,273.40 $ 2,087,075.82 $ 1 035,823.49

Llilf!II ITIES AND FUND EQUITY
LIABILITIES
Cash Overdraft Accounts Payable Salaries Payable Notes Payable Expired Grant Balances Payable Contracts Payable Retainages Payable Deferred Revenue Funds Held for Others General Obligation Bonds Payable Construction Performance Bonds
Tola! Liabilities
FUND EQUITY
Fund Balances Reserved For Continuation of Federal Programs For Debi Service For Expired Grant Balances/Questioned Costs For Inventories Food Donated Commodities Purchased Food Supplies For State capital Outlay Projects
Unreserved Undesignated
Tolal Fund Equity

78,892.39 $ 19,407.49 5,000,000.00
71,906.66

230,252.39 1,055,530.89
$ 79,621.16

9,260.10

120,033.70 110,593.31

9092.15 $ 5179,298.69 $ 1 374 664.54 $

230627.01

$ $ 227,488.03
172,302.35 $ 399,790.38 $
5953184.33 $ 6352974.71 $

495.00 4,471.62
167,875.79 235,943.94 21,532.17
$ 430,318.52 $
282092.76
712411.28 $

146295.36 146,295.36 658901.12 805196.48

Tolal Liabilities and Fund Equtty

$ 11,532,273.40 $

The notes to the general purpose financial statements are an integral part of this statement. 2.

2 087 075.82 $

1 035,823.49

EXHIBIT"A"

DEBT SERVICE
FUND

FIDUCIARY FUND TYPES TRUST AND AGENCY FUNDS

ACCOUNT GROUP GENERAL
LONG-TERM DEBT

TOTALS (Memorandum Onl~ JUNE30 1994 JUNE30 1993

$

8,288.16 $

460,946.69

2,895,955.30 $ 2,639,808.71

183,674.59

2,276,228.27

11,690,625.62 12,467,546.08

8,247.30

3,830.40

2,123,448.47

1,989,400.74

33,869.00

322,573.48

152,770.23

167,875.79 235,943.94 193,834.52

208,685.77 246,178.67 177,120.35

$

200,210.05

200,210.05

144,155.67

2429789.95

2429789.95

2770844.33

$ 200210.05 $

2774874.36 $

2,630 000.00 $ 20 260,257.12 $ 20,796 510.55

1,204.00 $

$ 2,630,000.00

$ 310,348.78 1,074,938.38 5,120,033.70 151,527.82
110,593.31 9,260.10
2,630,000.00 9092.15

67,624.96 335,894.84 1,091,821.12 5,127,777.82 102,512.33 338,839.28 108,836.30
6,465.25 2,915,000.00

$

1204.00 $

2 630 000.00 $ 9 415 794.24 $ 10 094 771.90

$ 200,210.05

$ 200,210.05

0.00 $

2773670.36

$

200210.05 $

2773670.36

495.00 $ 200,210.05 231,959.65

2,613.35 144,155.67
33,884.76

167,875.79 235,943.94
193,834.52 146295.36

208,685.77 246,178.67 177,120.35
99238.40

$ 1,176,614.31 $ 911,876.97

9667848.57

9789861.68

$ 10,844,462.88 $ 10701,738.65

$ 200210.05 $

2,774,874.36 $

2,630,000.00 $ 20,260,257.12 $ 20,796,510.55

-3 -

QOLIGHERTY COUNTY BOARD OF EQUCATlON COMRlNEP STATEMENT OF REVENUES EXPENDITURES AND CHANGES lN FUND BALANCES
GOVERNMENTAi FUND TYPES ANO fXPENQABl ETRUST FUNDS
YEAR ENDED JUNE 30 1994

~
State Funds Federal Funds Local and other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services lmprow,ment of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services other Support Sen/ices Food Services Operation Enterprise Operations Community Service Operations other Operations of Non-Instructional Services
Capital Outlay Debi Service
Principal Interest Paying Agent Faes
Total Expendttures
Excass of Revenues over (under) Expendttures
OTH!;;R FINANCING SOURCE (\,11;,ES)
Accrued Interest on Bonds Sold Procaeds of Refunding Bonds
Par Value Recall Premium Bond Issue Cost Operating Transfers In Operating Transfers Out
Total other Financing Sources (Uses)
Excess of Revenues and other Financing Sources over (under) Expenditures and other Financing Uses
FUND BALANCE JULY 1
Residual Equity Transfers

GENERAL FUND

GOVERNMENTAL FUND

SPECIAL

CAPITAL

REVENUE

PROJECTS

FUND

FUND

$ 50,406,902.79 $ 2,907,334.29 $

612,134.45 10,970,714.21

22 483 363.46

1 826978.80

978,819.46 661294.14

$ 73 502 400.70 $ 15 705 027.30 $ 1640113.60

$ 45,597,101.37 $ 6,170,548.07

2,396,295.03 1,900,838.14 2,254,861.68
987,123.01 5,117,691.15 1,202,495.18 6,671,707.68 3,450,544.85
708,166.74 167,441.71
2,909.79 292,570.70
6,713.76 777,564.76 517,352.92

763,788.37 562,497.34
89,974.88 $ 550,946.40
35,128.61

20.30

239,816.35 205.38 60.85
362,513.43 7,019,446.45

28,582.84

79,032.56

192,598.00 3,096,002.66

$ 72 051,378.47 $ 16 066 556.69 $ 3124605.80 $ 1 451 022.23 $ -361 529.39 $ -1 484492.20

$ $ -1 841.205.51
$ -1 841 205.51 $

99,698.50 $ 1,741,507.01 99,698.50 $ 1741507.01

$ -390,183.28 $ -261,830.89 $

6,534,485.87

1,173,260.14

208,672.12

-199017.97

257,014.81 557,835.82
-9 654.15

FUND BAI ANCE JUNE 30

$ 6 352 974.71 $

The notes to the general purpose financial statements are an integral part of this statement. -4-

71241128 $

805196.48

EXHIBIT"B"

TYPES
DEBT SERVICE
FUND

TOTAL

FIDUCIARY FUND TYPE EXPENDABLE TRUST FUNDS

TOTALS
!Memorandum On!):J YEAR ENDED
JUNE30 1994 JUNE 30 1993

$ 54,293,056.54

$ 54,293,056.54 $ 53,652,164.23

11,582,648.86

11,582,648.86 11,244,407.74

$ '467885.13 25 439 521.53 $ 903227.89 26 342 749.42 24 894,551.75

$ '467 885.13 $ 91 315 426.73 $ 903227.89 $ 92 218 654.62 $ 89791123.72

$ 51,767,649.44

51,767,649.44 $ 50,075,188.17

3, 160,083.40 2,463,335.48 2,344,856.86 1,538,069.41 5,152,819.76 1,202,495.18 6,940,106.87 3,450,750.23
708,227.59 $ 529,955.14 7,022,356.24 292,570.70
85,746.32 777,564.76 3,805,953.58

421,558.68

3,160,083.40 2,463,335.48 2,344,856.86 1,538,069.41 5,152,819.76 1,202,495.18 6,940,106.87 3,450,750.23 1,129,786.27
529,955.14 7,022,356.24
292,570.70 85,746.32 777,564.76
3,805,953.58

2,780,871.60 2,461,659.72 2,175,088.78 1,525,843.47 4,936,119.96 1,663,670.40 6,732,648.57 3,506,046.40
827,929.55 456,109.54 6,312,997.24
1,103,249.98 2,694,580.00

$

285,000.00

125,923.75

907.00

285,000.00 125,923.75
907.00

285,000.00 125,923.75
907.00

3,000,000.00 189,326.59 812.50

$ 411830.75 $ 91 654 371.71 $ 421558.68 $ 92 075 930.39 $ 90 442 142.47

56054.38 $ --338 944.98 $

481 669.21 $

142724.23 $ -651 018.75

$ 1,841,205.51 -1 841 205.51

$

0.00

7,615.71

1,841,205.51 -1 841 205.51

2,915,000.00 -83,250.00 -19,199.98
1,387,485.52 -1 387 485.52

$

0.00 $ 2820165.73

$

56,054.38 $ --338.944.98 $ 481,669.21

142.724.23 $ 2,169, 146.98

144,155.67

8,409,737.50

2,292,001.15 10,701,738.65

8,532,591.67

0.00

0.00

$ 200 210.05 $ 8 070 792.52 $ 2 773 670.36 $ 10844462.88 $ 10 701 738.65 -5-

DOUGHERTY COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES
ACTUAL AND BUDGET - GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30 1994

EXHIBIT "C"

REVENUES
State Funds Federal Funds local and Other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Enterprise Operations Community Service Operations Other Operations of Non-Instructional Services
Capital Outlay Debt Service
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES (USES}
Other Sources Other Uses
Total Other Financing Sources (Uses)
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses
FUND BALANCE JULY 1 1993

ACTUAL PER
EXHIBIT "B''

BUDGET

VARIANCE FAVORABLE !UNFAVORABLE)

$ 54,293,056.54 $ 52,884,115.00 $ 11,582,848.66 11,158,217.00 25,439,521.53 23,414,978.06
$ 91,315,426.73 $ 87,457,310.06 $

1,408,941.54 424,631.66
2,024,543.47
3,858,116.67

$ 51,767,649.44 $ 50,936,410.25 $

3,160,083.40 2,463,335.48 2,344,856.86 1,538,069.41 5,152,819.76 1,202,495.18 6,940,106.87 3,450,750.23
708,227.59 529,955.14 7,022,356.24 292,570.70
85,746.32 777,564.76 3,805,953.58 411,830.75

2,977,671.00 2,392,229.13 2,297,135.00 1,522,638.00 4,998,284.00 1,218,758.00 7,326,730.00 3,469,408.00
645,463.00 471,195.00 6,187,622.00 293,863.00 115,485.00 812,369.00 3,093,864.75 411,723.75

$ 91,654,371.71 $ 89,170,848.88 $

$ -338,944.98 $ -1,713,538.82 $

-831,239.19
-182,412.40 -71,106.35 -47,721.86 -15,431.41
-154,535.76 16,262.82
386,623.13 18,657.77 -62,764.59 -58,760.14
~34,734.24 1,292.30
29,738.68 34,804.24 -712,088.83
-107.00
-2,483,522.83
1,374,593.84

$ 1,841,205.51 $ 1,634,000.00 $ -1,841,205.51 -1,634,000.00

$

0.00 $

0.00 $

207,205.51 -207,205.51
0.00

$ -338,944.98 $ -1,713,538.82 $

8,409,737.50

8,427,393.54

1,374,593.84 -17,656.04

FUND BALANCE JUNE 30 1994

$ 8,070,792.52 $ 6,713,854.72 $ 1,356,937.80

The notes to the general purpose financial statements are an integral part of this statement. -7-

DOUGHERTY COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE30 1994

Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The Dougherty County Board ofEducation (Board) was established under the laws ofthe State of Georgia and operates under the guidance ofa school board elected by the voters and a Superintendent appointed by the Board. With the exception ofthe departures from generally accepted accounting principles disclosed in the following paragraphs, the financial statements of the Board have been prepared in conformity with generally accepted accounting principles as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting standards.
The more significant of the Board's accounting policies are described below.
REPORTING ENTITY
In evaluating how to define the government unit for financial reporting purposes, management has considered the criteria set forth in GASB Codification of Governmental Accounting and Financial Reporting Standards, Section 2100, "Defining the Financial Reporting Entity". The primary government consists of all the organizations that compose the legal entity of the Dougherty County Board ofEducation.
Based upon the application ofthe above criteria, the Dougherty County Board ofEducation is determined to be the lowest level ofgovernment exercising oversight responsibility and control over all activities related to public education in Dougherty County, Georgia. The Board is not included in any other governmental "reporting entity" as defined by GASB Codification of Governmental Accounting and Financial Reporting Standards.
Board members were elected by the public and have decision making authority, the power to designate management, the ability to significantly influence operations, and primary accountability for fiscal matters. The Board determines the millage rate at which school taxes are levied and may incur bonded indebtedness with voter approval.
FUND ACCOUNTING
The Board uses funds and an account group to report on its financial position and the results ofits operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities.
A fund is a separate accounting entity with a self-balancing set of accounts. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources.
General Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Board. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types.
- 8-

DOUGHERTY COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Although "school activity accounts" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the general purpose financial statements.
The general purpose financial statements account for all State, Federal, Local and Other Funds under control ofthe Board, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows:
GOVERNMENTAL FUND TYPES - are used to account for all or most ofa Board's general activities. Governmental Fund Types include:
GENERAL FUND - the fund used to account for all financial resources of the Board except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services traditionally provided by a board of education.
SPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are primarily received from the Georgia Department of Education and from the Federal government to accomplish specific objectives and are required to be accounted for separately. Also included are proceeds received from State, Federal, Local and Other sources for operations of the school food services fund. This fund could be accounted for as an enterprise fund; however, the Board chooses not to provide for depreciation, but to maintain the fund on a modified accrual basis and to report the fund as a special revenue fund under governmental fund types, which is acceptable under generally accepted accounting principles for governmental entities.
CAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities.
DEBT SERVICE FUND - the fund used to account for the accumulation ofresources for, and the payment of, general long-term principal, interest and paying agent fees.
FIDUCIARY FUND TYPES - the trust and agency funds used to account for assets held by a government unit in a trustee capacity or as an agent for individuals, private organizations, other government units and/or other funds. These funds include:
EXPENDABLE TRUST FUNDS Unemployment Compensation Fund - the fund used to account for Unemployment Compensation contributions and expenditures.
Workers' Compensation Fund - the fund used to account for Workers' Compensation contributions and . expenditures.
- 9-

DOUGHERTY COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
AGENCY FUNDS - the funds used to account for assets held for the Mills Memorial Stadium Fund.
ACCOUNT GROUP
GENERAL LONG-TERM DEBT ACCOUNT GROUP - used to account for general obligation bonds outstanding.
BASIS OF ACCOUNTING
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds and expendable trust funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources.
Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable resources, are reported in the General Long-Term Debt Account Group.
Agency funds are purely custodial in nature and do not involve measurement of results of operations.
Governmental funds and expendable trust funds are accounted for using the modified accrual basis of accounting under which:
Revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount ofthe transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Those revenues considered susceptible to accrual are property taxes, intergovernmental grants and investment income. Property taxes are considered available ifthey are collected and remitted by the collecting agent to the Board within 60 days after fiscal year-end.
Expenditures are generally recognized when the related fund liability is incurred.
A departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share ofthese contracts. During fiscal year 1994, a substantial number of personnel of the Board were employed for a one hundred and ninety day period beginning in late August 1993 and ending in early June 1994. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 1993 and ending in August 1994. State grants to fund the State's share of these contracts were disbursed from the Georgia Department of Education to the Board in the same twelve months. As ofJune 30, 1994, compensation under these employment contracts had
- 10 -

DOUGHERTY COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE30 1994

Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
been earned, but two of the twelve monthly payments, due for July and August 1994, had not been made. Payments for these two months were made and recorded as expenditures by the Board subsequent to June 30, 1994. Also, the State's portion ofthe compensation paid in July and August 1994 was received and recorded as revenue in the fiscal year subsequent to June 30, 1994. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1993, were recorded in the year ended June 30, 1994. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed.
Agency funds are accounted for using the modified accrual basis of accounting in recognizing assets and liabilities.
BUDGET
The Dougherty County Board ofEducation has a legally authorized nonappropriated budget which is formally approved by the Board at the aggregate level. Budgets are prepared to provide a basis for funding operations and there is no legal prohibition regarding overexpenditure of the aggregate budget. The budget process begins when the Board's administration prepares a tentative aggregated budget for the Board's approval. After approval of this tentative budget by the Board, such budget is advertised at least once in a newspaper ofgeneral circulation in the locality. At the next regular meeting ofthe Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167, to the Georgia Department ofEducation.
The Board prepares its budget on the modified accrual basis, which is the same basis on which it presents its financial statements. The budget comparison on Exhibit "C" presents actual and budget data for all governmental funds on a combined basis.
CASH AND CASH EQUIVALENTS
COMPOSITION OF DEPOSITS Cash and cash equivalents consist ofdeposits (including N.O.W. accounts) in authorized financial institutions. Georgia Laws authorize the Board to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations. The placement of proceeds from bond issues in certificates of deposit is limited to financial institutions located within this State.
INVESTMENTS
COMPOSITION OF INVESTMENTS Investments made by the Board are stated at cost. The Official Code of Georgia Annotated Section 36-83-4 authorizes the Board to invest its funds in the following:
(1) Obligations issued by the State of Georgia or by other states,
- 11 -

DOUGHERTY COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

(2) Obligations issued by the United States government,

(3) Obligations fully insured or guaranteed by the United States government or a United States government agency,

(4) Obligations of any corporation of the United States government,

(5) Prime banker's acceptances,

(6) The Local Government Investment Pool administered by the Office of Treasury and Fiscal Services,

(7) Repurchase agreements, and

(8) Obligations of other political subdivisions ofthe State of Georgia.

RECEIVABLES

Receivables consist ofgrant reimbursements due from Federal, State or other grantors for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables.

PROPERTY TAXES

The Dougherty County Board of Commissioners fixed the property tax levy for the 1993 tax year (calendar year) on October 20, 1993 (levy date). Taxes were due on December 20, 1993. The lien date for property taxes was January 1, 1993. Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 1994 since their collection meets the criteria of GASB codification section P70.103. The Dougherty County Tax Commissioner bills and collects the property taxes for the Board of Education and remits the balance oftaxes collected to the Board.

Tax millage rates levied for the 1993 tax year (calendar year) for the Dougherty County Board ofEducation were as follows (a mill equals $1 per thousand dollars of assessed value):

School Operations School Bonds

17.10 mills ......J..mills

17 46 mills

- 12 -

DOUGHERTY COUNTY BOARD OF EDUCATION

EXIDBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
INVENTORIES
FOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value (weighted average). Purchased foods inventories are reported on the Combined Balance Sheet at cost (weighted average). The Board uses the consumption method to account for both inventories. Donated food commodities are recorded as an asset and as revenue when received, and expenditures are recorded as the inventory items are used. Purchased foods are recorded as an asset when purchased and expenditures are recorded as the inventory items are used. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute "available spendable resources" even though they are a component of net current assets.
SUPPLIES INVENTORIES Inventories ofconsumable supplies are reported on the Combined Balance Sheet at cost (weighted average). The Board uses the consumption method in costing-out inventory whereby expenditures are recorded as the inventory items are used. The inventory reported on the balance sheet is equally offset by a reservation of fund balance which indicates that it is not available for discretionary expenditures even though it is a component of net current assets.
PREPAID ITEMS
Payments made to vendors for services that will benefit periods subsequent to June 30, 1994, are recorded as prepaid items.
COMPENSATED ABSENCES
Compensated absences represent obligations of the Board relating to employees' rights to receive compensation for future absences based upon service already rendered. This obligation relates only to vesting accumulating leave in which payment is probable and can be reasonably estimated. No liability has been recorded in the individual funds for the current portion of this obligation as this amount is deemed immaterial to the general purpose financial statements.
However, the dollar value of accumulated compensated absences at June 30, which will be payable from future resources is material to the general purpose financial statements and has not been recorded in the General Long-Term Debt Account Group. This presentation differs from generally accepted accounting principles.
GENERAL OBLIGATION BONDS
The Board issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. General obligation bonds are direct obligations and pledge the full faith and credit of the
- 13 -

DOUGHERTY COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE30 1994

Note 1: SUMMARY OF SIGNIFlCANT ACCOUNTING POLICIES
government. The outstanding amount of these bonds is recorded in the General Long-Term Debt Account Group.
INTERFUND TRANSACTIONS
The Board has the following types ofinterfund transactions:
Reimbunements ofexpenditures initially made from a fund that are properly applicable to another fund, are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed.
Residual equity transfen are recorded for nonrecurring or nonroutine permanent transfers ofequity.
Operating transfen are recorded for all interfund transactions other than residual equity transfers and reimbursements.
MEMORANDUM ONLY -TOTAL COLUMNS
Total columns on the general purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position or results of operations in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data.
Note 2: DEPOSITS AND INVESTMENTS
COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee ofinsurance, or by collateral in an amount ofnot less than 110 percent ofthe public funds being secured after the deduction ofthe amount of deposit insurance. OCGA Section 45-8-11 provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts.
Acceptable security for deposits consists of any one of or any combination of the following:
(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia,
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,
(3) Bonds, bills, notes, certificates ofindebtedness or other direct obligations of the United States or of the State of Georgia,
- 14 -

DOUGHERTY COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 2: DEPOSITS AND INVESTMENTS

(4) Bonds, bills, notes, certificates ofindebtedness or other obligations of the counties or municipalities ofthe State ofGeorgia,

(5) Bonds ofany public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose,

(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and

(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.

CATEGORIZATION OF DEPOSITS At June 30, 1994, the bank balances were $8,974,787.93. The amounts of the total bank balances are classified into three categories of credit risk:

Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name.
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name.
Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Board's name.)

The Board's deposits are classified by risk category at June 30, 1994, as follows:

Risk Category

Bank Balance

$ 300,689.80

2

0.00

3

8 674 098.13

Total

$ 8 974 787 93

CATEGORIZATION OF INVESTMENTS Investments are classified as to risk by the three categories described below:

- 15 -

DOUGHERTY COUNTY BOARD OF EDUCATION

EXIIlBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 2: DEPOSITS AND INVESTMENTS
Category 1 - Insured or registered, or securities held by the Board or the Board's agent in the Board's name.
Category 2 - Uninsured or unregistered, with securities held by the counterparty's trust department or agent in the Board's name.
Category 3 - Uninsured or unregistered, with securities held by the counterparty, or by its trust department or agent but not in the Board's name.
Funds invested in an investment pool managed by another government are not required to be categorized unless the investing entity owns specific, identifiable investment securities in the pool.
At June 30, 1994, the carrying amount of the Board's total investments was $11,690,625.62 and consisted entirely offunds in the Local Government Investment Pool administered by the Office ofTreasury and Fiscal Services which are not required to be categorized since the Board did not own any specific identifiable securities in the pool.
Note 3: NON-MONETARY TRANSACTIONS
The Board receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories
Note 4: RISK MANAGEMENT
The Board has established a limited risk management program for Workers' Compensation. Estimated claims are budgeted by management based on known claims and prior experience. Each fund contributes their pro rata share to the Workers' Compensation fund and claims are paid from this fund during the fiscal year. During fiscal year 1994, a total of$104,596.00 was paid in claims. An excess coverage insurance policy covers individual claims in excess of$250,000.00.
The Board has established a limited risk management program for Unemployment Compensation. Estimated claims are budgeted by management based on known claims and prior experience. Each fund contributes their pro rata share to the Unemployment Compensation fund and claims are paid from this fund during the fiscal year. During fiscal year 1994, a total of$26,121.61 was paid in claims.
Note 5: OPERATING LEASE
Dougherty County Board ofEducation has entered into a lease as lessee for land. This lease is considered for accounting purposes to be an operating lease. Lease expenditures for the year ended June 30, 1994, amounted to $989.28. Future minimum lease payments for this lease is as follows:

- 16 -

DOUGHERTY COUNTY BOARD OF EDUCATION

EXIIlBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE30 1994

Note 5: OPERATING LEASE

Year Ending

1995 1996

$

989.28

989.28

Total

Note 6: GENERAL LONG-TERM DEBT

The changes in General Long-Term Debt during the fiscal year ended June 30, 1994, were as follows:

General Obligation
Bonds

Balance July 1, 1993

$ 2,915,000.00

Deductions

285 000.00

Balance June 30, 1994

$ 2 630 000 00

At June 30, 1994, payments due, by fiscal year which includes principal and interest for these items:

Fiscal Year Ended June 30

General Obligation
Bonds

1995 1996 1997 1998 1999 2000 and thereafter

$ 365,646.25 434,855.00 446,530.00 451,130.00 464,110.00 948 570.00

Total Principal and Interest

$ 3 I JO 841 25

Note 7: SIGNIFICANT COMMITMENTS

At June 30, 1994, the Board had encumbrances in the amount of$1,118,551.59 for the unperformed portion of purchase orders, contracts and other commitments for goods and services associated with the Lottery Programs. The Georgia Department of Education has funding available to the Board in an amount equal to these encumbrances. The revenues and expenditures associated with these encumbrances will be recognized

- 17 -

DOUGHERTY COUNTY BOARD OF EDUCATION

EXIDBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

ruNE 30 1994

Note 7: SIGNIFICANT COMMITMENTS

in the subsequent fiscal year. Encumbrances outstanding do not constitute expenditures or liabilities in the current year because these commitments will be honored during the subsequent year. These encumbrances are identified by Lottery Program as follows:

Algebra Classrooms Computers in Classrooms Distant Learning Media Center and Library Equipment Safe Schools Grant

$ 9,260.10 378,912.00 32,000.00 536,052.77 211 723.55

$116794842

The following is an analysis of significant outstanding construction or renovation contracts executed by the Board as of June 30, 1994, together with funding available:

Project

Unearned Executed Contracts

Funding Available From State

93/92S-647-035 94-647-032 Regular Projects

$ 3,711.81 3,788.28 $ 15,666.54
25 170.32

$ 32 67Q 4] $ IS 666 54

The amounts described in this note are not reflected in the general purpose financial statements.

Note 8: CONTINGENT LIABILITIES

Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Board believes that such disallowances, if any, will be immaterial to its overall financial position.

Note 9: SUBSEQUENT EVENTS

Subsequent to June 30, 1994, Dougherty County Board ofEducation sustained major flood damage to some of its property and equipment. Even though the general purpose financial statements of the Board do not contain a General Fixed Asset Account Group in accordance with generally accepted accounting principles, the total loss incurred by the Board is believed to be material to the financial statements of the Board. The Board will receive Federal Assistance from the Federal Emergency Management Agency (FEMA) and the

- 18 -

DOUGHERTY COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 9: SUBSEQUENT EVENTS
State ofGeorgia on a 90 percent (State/Federal) to IO percent (local) cost share breakdown. The Board also has insurance proceeds to assist in defraying losses incurred.
Note 10: ACCUMULATEDEMPLOYEES'LEAVE
The Board's administrative staff and certain other full-time employees earn up to one and one-half days per month ofvacation leave. Vacation leave may be accumulated to a maximum of30 days. Employees are paid, at their current rate of pay, for unused accumulated vacation leave up to the maximum upon retirement or termination of employment. See Note 1- Compensated Absences
Note 11: RETIREMENT PLANS
TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)
TRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer public employee retirement system (PERS).
TRS provides service retirement, disability retirement and survivors benefits for its members. A member is eligible for service retirement after 30 years ofcreditable service, regardless of age, or after IO years of service and attainment of age 60. A member is eligible for early retirement after 25 years of creditable service and attainment of age 55, at a reduced benefit. Retirement benefits paid to members are equal to 2% of the average of the member's two consecutive highest paid years of service multiplied by the number of years of creditable service up to 40 years. The normal retirement pension is payable monthly for life. Options are available for distribution ofthe member's monthly pension at a reduced rate to a designated beneficiary on the member's death.
Retirement benefits also include death and disability benefits. A disabled member or surviving spouse is entitled to receive annually an amount equal to the member's service retirement benefit or disability retirement, whichever is greater. The death benefit is the amount that would be payable to the member's beneficiary had the member retired on the date of death on either a service retirement allowance or a disability retirement allowance, whichever is larger. The benefit is based on the member's creditable service (minimum of IO years of service) and compensation up to the time of disability or death.
Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting ofemployer contributions occurs, but the member's contributions are refunded with interest.
The Board's payroll for employees covered by TRS for the year ended June 30, 1994, was $49,340,553.57; total payroll was $57,988,849.65.

- 19 -

DOUGHERTY COUNTY BOARD OF EDUCATION

ExmBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 11: RETIREMENT PLANS

TRS CONTRIBUTIONS REQUIRED AND MADE Employees of the Board who are covered by TRS are required to contribute 6% of their gross earnings to TRS. The Board makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees as advised by their independent actuary. For fiscal year 1994 that rate for employer contributions was 11.81%. The interest rate assumption (rate ofretum on investments) was 7.50%.

Total contributions made during fiscal year 1994 amounted to $8,787,328.08, of which $5,826,136.78 was made by the Board and $2,961,191.30 was made by employees. These contributions represented 11.81% (Board) and 6% (employees) of covered payroll.

TRS FUNDING STATUS AND PROGRESS The amount of the total pension benefit obligation is based on a standardized measurement established by Statement No. 5 ofthe Governmental Accounting Standards Board (GASB) that, with some exceptions, must be used by a PERS. The standardized measurement is the actuarial present value of credited projected benefits. This valuation method reflects the present value of estimated pension benefits that will be paid in future years as a result of employee services performed to date, and is adjusted for the effects of projected salary increases. A standardized measure ofthe pension benefit obligation was adopted by the GASB to enable readers of PERS financial statements to assess that PERS funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among other PERS and among other employers.

Total unfunded pension benefit obligation ofTRS as of June 30, 1993, was as follows:

Total pension benefit obligation

$13,912,014,000.00

Net assets available for benefits, at cost Unfunded pension benefit obligation

12 821 722 000.00
$ I 090 292 ooo oo

The measurement ofthe total pension benefit obligation is based on an actuarial valuation as of June 30, 1993. Net assets available to pay pension benefits were valued as of the same date. TRS does not make separate measurements of assets and pension benefit obligation for individual employers.

Total contributions from all employers to TRS for fiscal year ended June 30, 1994 were $521,550,000.00. The Board's contribution for the year ended June 30, 1994 of $5,826,136.78 was actuarially determined and represented 1.1170% of total contributions made by all participating employers.

Ten year historical trend information is presented in the 1994 TRS Component Unit Financial Report. This information is useful in assessing TRS's accumulation of sufficient assets to pay pension benefits as they become due.

- 20 -

DOUGHERTY COUNTY BOARD OF EDUCATION

EXIIlBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 11: RETIREMENT PLANS
PUBLIC SCHOOL EMPLOYEES RETIREMENT SYSTEM OF GEORGIA (PSERS)
PSERS PLAN DESCRIPTION Substantially all bus drivers, maintenance, custodial, and lunchroom personnel employed by local school systems are covered by the Public School Employees Retirement System of Georgia (PSERS). All employer's contributions are made by the State of Georgia.
PSERS provides service retirement, disability retirement and survivors benefits for its members. A member is eligible for normal service retirement after 10 years ofservice and attainment of age 65. A member applying for service retirement with IO years of service and retires between the ages of 60 and 65 receives a reduced benefit. Monthly retirement benefits paid to members are equal to $8.00 per month multiplied by the number of years of creditable service. Options are available for distribution of the member's monthly pension at a reduced rate to a designated beneficiary on the member's death.
Retirement provisions include death and disability benefits. Disability benefits are the same as ifthe employee had retired at age 65 as long as the employee has 15 or more years of creditable service. Death benefits are dependent upon the number ofyears of service. Ifthere are less than ten years of service, a lump sum refund of the employee's contributions and interest are made to the beneficiary. If there are more than ten years of service, the beneficiary shall receive for life half of what the employee would have received upon retirement.
Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting ofemployer contributions occurs, but the member's contributions are refunded with interest.
There were 630 employees covered under PSERS for the year ended June 30, 1994.
PSERS CONTRIBUTIONS REQUIRED AND MADE Covered employees are required by State statute to contribute $4.00 a month for the nine month school year. Unlike TRS, the Board makes no contribution to PSERS. The State of Georgia is required by statute to make employer contributions actuarially determined and approved and certified by the PSERS' Board of Trustees. Total contributions from employees ofthe Board made during fiscal year 1994 amounted to $21,832.00. Total contribution for all school systems made by the State of Georgia to PSERS for fiscal year ended June 30, 1994, was $9,150,000.00.
Note 12: SURETY BONDS
The School Superintendent, Dr. William Gardner, is bonded in the amount of$50,000.00 with the United States Fidelity and Guaranty Company, Baltimore, Maryland, their Bond No. 02-0170-11736-86-6, on which premium was paid through July 1, 1995.

- 21 -

DOUGHERTY COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30 1994

ASSETS
Cash and Cash Equivalents
Investments
Accounts Receivable
Prepaid Items
Inventories Food Donated Commodities Purchased Food Supplies
Total Assets
LIABILITIES AND FUND EQUITY
LIABILITIES
Cash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable Deferred Revenue
Total Liabilities
FUND EQUITY
Fund Balances Reserved For Continuation of Federal Programs For Expired Grant Balances/Questioned Costs For Inventories Food Donated Commodities Purchased Food Supplies
Unreserved Undesignated
Total Fund Equity
Total Liabilities and Fund Equity
See notes to the general purpose financial statements.

SCHOOL FOOD
SERVICES FUND

GEORGIA LEARNING RESOURCES
SYSTEM

STATE PRESCHOOL HANDICAPPED
PROGRAM

SEVERELY EMOTIONALLY
DISTURBED

$ 416,963.10

$

37,566.64 $ 124,585.17

270,654.81 $

8,368.00

6,243.45

167,875.79 235,943.94
21,532.17

$ 1,112,969.81 $

8,368.00 $

37,566.64 $ 130,828.62

$ 55,845.79 409,147.82

2,735.12 849.39 $ 918.40 541.71

8,264.96 $ 29,301.68

29,266.73 101,561.89

$ 464,993.61 $

5,044.62 $

37,566.64 $ 130,828.62

4,471.62

167,875.79 235,943.94
21,532.17
$ 429,823.52
218,152.68 $
647,976.20 $

3,323.38 $ 3,323.38 $

0.00 $ 0.00 $

0.00 0.00

$ 1,112,969.81 $

8,368.00 $

37,566.64 $ 130,828.62

-22-

EXHIBIT"E" Page 1

ADULT EDUCATION

$

4,861.71

LOTTERY PROGRAMS

DRUG-FREE SCHOOLS AND COMMUNITIES
ACT

ELEMENTARY AND SECONDARY EDUCATION ACT

TITLE 11

CHAPTER 1

EISENHOWER

EDUCATION OF

CHAPTER 2

MATHEMATICS

DEPRIVED

BLOCK GRANT AND SCIENCE

CHILDREN FLOW THROUGH EDUCATION

26,472.50 $ 207,563.45 $ 673.20

13,040.14 $

660,075.69 $

48,919.59 $

39,441.59

31,334.21 $ 208,236.65 $

13,040.14 $

660,075.69 $

48,919.59 $ _ _3aa9.,44=1._59;.

$ 121,750.28 $

$

804.38

6,408.12

TT,226.27

9,260.10

4,939.08 $ 1,726.00 6,375.06

114,492.85 $ 111,505.40 433,328.20
749.24

$

7,212.50 $ 208,236.65 $

13,040.14 $

660,075.69 $

47,285.57 $ 1,582.72
51.30

38,946.59

48,919.59 $

38,946.59

495.00

$ 24,121.71 $ $ 24,121.71 $

0.00 $ 0.00 $

0.00 $ 0.00 $

0.00 $ 0.00 $

$ 0.00 0.00 $

495.00 0.00
495.00

$ 31,334.21 $ 208,236.65 $

13,040.14 $

660,075.69 $

48,919.59 $

39,441.59

-23-

DOUGHERTY COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30 1994

ASSETS Cash and Cash Equivalents
lnves1ments
Accounts Receivable
Prepaid Items
lnventaries Food Donated Commodities Purchasad Food Supplies
Total Assets
LIABILITIES AND FUND EQUITY
LIABILITIES
Cash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable Deferred Revenue
Total Liabilities
FUND EQUITY
Fund Balances Reserved For Continuation of Federal Programs For Expired Grant Balances/Questioned Costs For Inventories Food Donated Commodities Purchasad Food Supplies
Unreserved Undesignated
Total Fund Equity
Total Liabilities and Fund Equity
See notes to the general purpose financial statements.

INDIVIDUALS WITH

DISABILITIES EDUCATION ACT

TITLEVI, B

FLOW

PRESCHOOL

THROUGH

PROGRAM

JOB TRAINING PARTNERSHIP
ACT

TECH-PREP EDUCATION

$ 56,698.05 $

51,036.44 $

9,384.14 $

9,309.38

$ 56,698.05 $

51,036.44 $

9,384.14 $

9,309.38

1,366.97 $ 12,443.69 41,834.75 1,052.64

32,898.24 $ 3,866.87
14,271.33

56,698.05 $

51,036.44 $

9,384.14 $ 9,384.14 $

9,055.19 254.19
9,309.38

$

0.00 $

$

0.00 $

0.00 $ 0.00 $

0.00 $

0.00

0.00 $

0.00

$

56,698.05 $

51,036.44 $

9,384.14 $

9,309.38

-24-

EXHIBIT"E" Page 2

ATHLETIC FUND

ENRICHMENT FUND

BANQUET FUND

TOTALS JUNE 30, 1994 JUNE 30, 1993

$

0.00 $

48,180.69 $

0.00 $ 632,157.31 $ 858,568.78

102,016.25

4,540.21

1,411,747.44 1,081,639.44

673.20

167,875.79 235,943.94
21,532.17

208,685.77 246,178.67
23,730.75

$

0.00 $

52,720.90 $

0.00 $ 2,469,929.85 $ 2,520,819.66

$

3,842.27

12,383.64

$

16,225.91

$ 382,854.03

230,252.39 $ 252,368.89

1,055,530.89 1,067,680.55

79,621.16

27,510.08

9,260.10

1,757,518.57 $ 1,347,559.52

$

495.00 $

2,613.35

4,471.62

167,875.79 235,943.94
21,532.17

208,685.77 246,178.67
23,730.75

$ 430,318.52 $ 481,208.54

$

0.00 $

36,494.99 $ _ _ _ _ 0.0_0

282,092.76

692,051.60

$

0.00 $

36,494.99 $ _ _ _-0'-'.-C0.0C. $ 712,411.28 $ 1,173,260.14

0.00 $

s2.120.oo s_______ 0.00 $ 2,469,929.85 $ 2,520,819.66

-25-

DOUGHERTY COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES
SPECIAL REVENUE FUND YEAR ENDED JUNE 30 1994

REVENUES
S-Funds Federal Funds Local and Other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration
School Administration Maintenance and Operation of Plant
Student Transportation Services Central Support Services Other Support Services Food Services Operation Community Service Operations Capital Outlay
Total Expenditures
Excess of Revenues over (under) E,cpenditures
OTHER FINANCING SOURCES
Operating Transfers In
Excess of Revenues and Other Financing Sources over (under) E,cpenditures
FUND BALANCE JULY 1
Residual Equity Transfer
FUND BALANCE JUNE 30

SCHOOL FOOD
SERVICES FUND

GEORGIA LEARNING RESOURCES SYSTEM

STATE PRESCHOOL HANDICAPPED
PROGRAM

SEVERELY EMOTIONALLY
DISTURBED

$ 423,462.00 $ 4,699,107.27 1,397,580.30

63,479.00 $ 115,412.50
10,519.87

$ 6,720,149.57 $ 189,411.37 $

242,936.00 $ 1,500.00

1,276,025.00 141,023.30

244,436.00 $ 1,417,048.30

$
$ 115,628.68 72,572.91 10,777.93

229,792.85 $ 16,143.15

999,218.60 233,803.90
1,931.48 131,501.34
55,785.68

$ 7,019,446.45

$ 7,019.446.45 $ $ -299,296.88 $

198,979.52 $ -9,568.15 $

245,936.00 $ 1,422.241.00

-1,500.00 $

-5,192.70

10,162.92

$ -299,296.88 $ 897,106.24 50.166.84

594.77 $ 2,728.61

-1,500.00 $ 1,500.00

5,192.70
0.00 0.00

647,976.20 $

3.323.38 $

0.00 $

0.00

See notes to the general purpose financial statements.

-26-

EXHIBIT"F" Page 1

ADULT EDUCATION

LOTTERY PROGRAMS

DRUG-FREE SCHOOLS AND COMMUNITIES
ACT

ELEMENTARY AND SECONDARY EDUCATION ACT

TITLE II -

CHAPTER 1

EISENHOWER

EDUCATION OF

CHAPTER 2

MATHEMATICS

DEPRIVED

BLOCK GRANT - AND SCIENCE

CHILDREN

FLOW THROUGH EDUCATION

$ 135,791.35 $ 765,640.94

183,519.83

$

110,792.73

$ 430,103.91 $ 765,640.94 $

193,327.14 $ 4,283,705.22 $ 193,327.14 $ 4.283,705.22 $

189,764.42 $ 189.764.42 $

70,830.58 70.830.58

$ 316,374.52 $ 465,997.44 $

77.,227.60 3,008.98

110,357.20 9,114.93

17,913.35 205.38

11,638.09

192,598.00 $ 435,846.65 S 768,588.84 $
-5,742.74 $ -2,947.90 $

9,145.83 $
172,164.76 10,804.81
1,211.74

3,513,107.97 $
37,485.94 241,502.24
231,162.59 17,215.26
164,137.81
60.85

79,032.56

193,327.14 $ 0.00 $

4,283,705.22 $ 0.00 $

97,377.70 $

1,559.65

89,974.88 2,411.84

71,884.28

189.764.42 $ 0.00 $

73,443.93 -2,613.35

19,878.73

2,947.90

$ 14,135.99 $ 0.00
9,985.n

0.00 $ 0.00

0.00 $ 0.00

0.00 $ 0.00

0.00 $ 0.00

495.00
-2,118.35 2,613.35

24,121.71 $

0.00 $

0.00 $

0.00 $

0.00 $

495.00

-27-

DOUGHERTY COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES EXPENDITURFS AND CHANGES IN FUND BALANCES
SPECIAL REVENUE FUND
YEAR ENDED JUNE 30 1994

REVENUES
S-Funds Federal Funds Local and Other Funds
TotalR-
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of lns1ructional Services Educational Media Services General Administration School Adminislration Maintenance and Operation of Plant Student Transpor1ation Services Central Support Services Other Support Services Food Services Operation Community Service Operations Capital Outlay
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES
Operating Transfers In
Excess of Revenues and Other Financing Sources cwer (under) ~nditures
FUND BALANCE JULY 1
Residual Equity Transfer
FUND BALANCE JUNE 30

INDMDUALS WITH

DISABILITIES EDUCATION ACT

TITLEVI, B

FLOW

PRESCHOOL

THROUGH

PROGRAM

JOB TRAINING PARTNERSHIP
ACT

TECH-PREP EDUCATION

$ 600,557.31 $ 152,373.80 $ $ 600,557.31 $ 152,373.80 $

75,668.81 $

34,781.01

75,668.81 $ _ __;34=,7-=8.:.;1._01"-

$ 430,0TT.08 $
124,014.59 46,393.95
1,479.83

59,753.03 $ 92,371.82
248.95

48,143.40
10,576.61 16,948.80 $

54,394.12

$ 601,965.45 $

$

-1,408.14 $

152,373.80 $ 0.00 $

75,668.81 $ _ _,54=,394=.:.:12::. 0.00 $ -19,613.11

1,408.14
0.00 $ 0.00

0.00 $ 0.00

19,613.11

0.00 $

0.00

0.00

0.00

s ____o_.oo_s ____o_.oo_s _ _ _...:;;o.~oo~s ____o.~oo~

See notes to the general purpose financial statements.

-28-

EXHIBIT"P Page2

ATHLETIC FUND

ENRICHMENT FUND

BANQUET FUND

TOTALS YEAR ENDED JUNE 30, 1994 JUNE 30, 1993

$

0.00

$

0.00 $ 2,907,334.29 $ 1,945,510.71

$

30,643.02

10,970,714.21 10,458,551.56

306,585.90

1,826,978.80 1,971,111.00

$

0.00 $ 337,228.92 $

0.00 $ 15,705,027.30 $ 14,375,173.27

$

0.00

$

0.00 $ 6,170,548.07 $ 5,443,141.17

$ 350,875.34

763,788.37 562,497.34
89,974.88 550,946.40 35,128.61 239,816.35
205.38 60.85
362,513.43 7,019,446.45
79,032.56 192,598.00

620,323.37 692,577.37
498.00 441,439.31
18,280.62 209,618.63
84,018.87 307,333.82 6,308,335.08 286,412.89

$

0.00 $ 350,875.34 $

0.00 $ 16,066,556.69 $ 14,411,979.13

$

0.00 $ -13,646.42 $

0.00 $ -361,529.39 $ -36,805.86

0.00

40,000.00

0.00

99,698.50

48,858.11

$

0.00 $

209,003.69

-209,003.69

26,353.58 $ 10,141.41

0.00 $ 50,166.84 -50,166.84

-261,830.89 $

12,052.25

1,173,260.14 1,161,207.89

-199,017.97

$

0.00 $

36,494.99 $

0.00 $

712,411.28 $ 1,173,260.14

-29-

DOUGHERTY COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET CAPITAL PROJECTS FUND JUNE 30 1994

ASSETS Cash and Cash Equivalents Accounts Receivable

REGULAR

GEORGIA STATE FINANCING

PROJECT

PROJECT

92-647-011

93/92S-64 7-035

$ 791,700.47 $

0.00

3,845.60

$

119,776.00

Total Assets

$ 795,546.07 $

0.00 $

119,776.00

LIABILITIES AND FUND EQUITY
LIABILITIES
Cash Overdraft Accounts Payable Notes Payable Contracts Payable Retainages Payable
Total Liabilities
FUND EQUITY
Fund Balances Reserved For State Capital Outlay Projects Unreserved Undesignated
Total Fund Equity
Total Liabilities and Fund Equity

$ 120,033.70 16,611.25
$ 136,644.95

$

109,576.00

10,200.00

$

119,776.00

$ 658,901.12 $ $ 658,901.12 $
$ 795,546.07 $

0.00 $

0.00

0.00 $

0.00

0.00 $

119 776.00

See notes to the general purpose financial statements.

-30-

EXHIBIT"G"

AND INVESTMENT COMMISSION

PROJECT

PROJECT

94-647-032 95/945-647-020

TOTALS JUNE 30, 1994 JUNE 30, 1993

$ 146,295.36 $ 937,995.83 $ 932,245.46

$

83,782.06

207,403.66

213,366.80

$

83,782.06 $ 146,295.36 $ 1,145,399.49 $ 1,145,612.26

$

83,782.06

$

83,782.06

$ 109,576.00

$

12,323.04

120,033.70

127,777.82

338,839.28

110,593.31

108,836.30

$ 340,203.01 $ 587,776.44

$

146,295.36 $

$ _ _ _--=.0::::0!'..0 _ _ ___:0:.:.:.0,.=.0

$

0.00 $

146,295.36 $

146,295.36 $ 658,901.12 805,196.48 $

99,238.40 458,597.42 557,835.82

$

83,782.06 $ 146,295.36 $ 1,145,399.49 $ 1,145,612.26

-31 -

DOUGHERTY COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES
CAPITAL PROJECTS FUND YEAR ENDED JUNE 30 1994

REVENUES
State Funds Local and Other Funds
Total Revenues
EXPENDITURES
Current Support Services Educational Media Services Books, Textbooks and Periodicals Maintenance and Operation of Plant Suppfies
Capital Outlay Land and Land Improvements Building and Building Improvements Equipment
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES
Operating Transfers In
Excess of Revenues and Other Financing Sources over (under) Expenditures
FUND BALANCE JULY 1
Residual Equity Transfer
FUND BALANCE JUNE 30

REGULAR

GEORGIA STATE FINANCING

PROJECT

PROJECT

92--647-011 93/925--647-035

$ $ 661,294.14
$ 661,294.14 $

0.00 $

0.00

o.oo $ ___----'-o"'.o"-o

$

20.30 $

28,582.84

89,421.98 1,106,642.88
36,736.00

$ 1,261,404.00 $

$ --600,109.86 $

0.00

$

161,456.43

0.00 $ 0.00 $

161,456.43 -161,456.43

800,413.56

161,456.43

$ 200,303.70 $ 458,597.42

0.00 $ 9,654.15 -9,654.15

0.00 0.00

$ 658,901.12 $

o.oo $ ======o=.o=o

See notes to the general purpose financial statements.

-32-

EXHIBIT"H"

AND INVESTMENT COMMISSION

PROJECT

PROJECT

94-647-032 95/94S-647-020

TOTALS YEAR ENDED JUNE 30, 1994 JUNE 30, 1993

$ 978,819.46 $ $ 978,819.46 $

0.00 $

978,819.46 $ 1,220,025.13 661,294.14

0.00 $ 1,640,113.60 $ 1,220,025.13

$ 1,648,040.73 $
$ 1,648,040.73 $ $ -669,221.27 $

$

20.30

28,582.84

53,704.64

89,421.98 $ 2,969,844.68
36,736.00

50,748.04 2,480,722.97

53,704.64 $ 3,124,605.80 $ 2,531,471.01

-53,704.64 $ -1,484,492.20 $ -1,311,445.88

579,637.02

200,000.00

1,741,507.01

1,338,627.41

$ -89 ,584.25 $ 89,584.25

146,295.36 $ 0.00

257,014.81 $ 557,835.82
-9,654.15

27,181.53 530,65429

$

0.00 $

146,295.36 $ 805,196.48 $ 557,835.82

-33-

DOUGHERTY COUNTY BOARD OF l;QLJCATIQN COMBINING BALANCE SHEET EIPUCIABY FUND TYfES JUNE 30 1994

EXHIBITT

Cash and Cash Equivalents Accounts Receivable

EXPENDABLE TRUST FUNDS

SELF~NSURED

EMPLOYEE BENEFIT FUNDS

UNEMPLOYMENT

WORKERS'

COMPENSATION COMPENSATION

FUND

FUND

AGENCY FUND

TOTALS JUNE30 1994 JUNE30 1993

464,777.rYiJ

464,777.09 $ 845,348.10

1,431,917.52

844,310.75

2,276,228.27

1,413,758.38

3,830.40

3,830.40

8,410.91

33869.00

33869.00

32&76.00

TdalAssels

1,431,917.52 $

1,342,956.84 $

3,830.40 $ 2,778,704.76 S 2 300,094.40

LIABILITIES ANP FLJNP EQUITY

~

Cash Overdraft

-

Payable

Funds Hold for Others

Tdal Liabilities

-FUNPEQUITY Fund Balances Undesignated

1,204.00 1,204.00

3,830.40 $ 3,830.40 $

3,830.40 1,204.00 $
5,034.40 $

1,628.00 6465.25
8,093.25

1430713.52 $_~1~34=2~956~.84-

0.00

2773670.36

2292001.15

Tdal Liabilities and Fund Equity

1,431,917.52 $

1,342,956.84 $

3,830.40 $ 2,778,704.76 $ 2,300,094.40

See notes lo the general purpose financial statements.

.34.

DOUGHERTY COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES
FIDUCIARY FUND TYPE - EXPENDABLE TRUST FUNDS YEAR ENDED JUNE 30 1994

EXHIBIT "J"

REVENUES
Local and Other Funds
EXPENDITURES
Current Support Services Central Support Services
Excess of Revenues over (under) Expenditures
FUND BALANCE JULY 1

SELF-INSURED

EMPLOYEE BENEFIT FUNDS

UNEMPLOYMENT

WORKERS'

COMPENSATION COMPENSATION

FUND

FUND

TOTALS YEAR ENDED JUNE 30 1994 JUNE 30 1993

$

53 699.35 $

849 528.54 $

903,227.89 $_~9~64=5~8~9=.9~5

$

26121.61 $

395437.07 $

421,558.68 $

471 637.88

$

27,577.74 $

1403135.78

454,091.47 $

481,669.21 $

492,952.07

888 865.37

2 292 001.15

1,799 049.08

FUND BALANCE JUNE 30

1,430,713.52 $

1,342,956.84 $ 2,773,670.36 $ 2,292,001.15

See notes to the general purpose financial statements.

-35-

DOUGHERTY COUNTY BOARD OF EDUCATION STATEMENT OF CHANGES IN ASSETS AND LIABILITIES
FIDUCIARY FUND TYPE - AGENCY FUND YEAR ENDED JUNE 30 1994

EXHIBIT"K"

MILLS MEMORIAL STADIUM FUf:lD
ASSETS Cash and Cash Equivalents Accounts Receivable

BALANCE JULY 1, 1993

ADDITIONS

DEDUCTIONS

BALANCE JUNE 30, 1994

$

2,510.93 $

69,331.54 $

75,672.87 $

-3,830.40

3,954.32

69,207.62

69,331.54

3,830.40

$

6,465.25 $ 138,539.16 $ 145,004.41 $

0.00

LIABILITIES Funds Held for Others

$

6,46525 $

69,207.62 $

75,672.87 $

0.00

See notes to the general purpose financial statements. -36-

~1:iEBTY QQUrITY DQABQ QE EQUTM~ ~l:iEQY~ QE EEQ~B&, FINANC!6b Ml!At-lQE
YEAR ENQEP JUNE 30 1994

SCHEDULE 1

FUNDING AGENCY PRQGBAM{GRANT
Agric:ullwe, u. s. Dopa-cl
Through Georgia Oepal1menl cl Education Food and Nutrition Program
Child and Adult ea,- Food Program
1993 Contrac:I 1994 Contrac:I FoodSeM<:es Sohool Breakfast Program
1993Grant 1994Grant National School Lunch Program 1993Grant 1994Grant Food Distribution Program (1)
Tolal U.S. Dopa_ cl Agriculture
Education, U.S. Department of Direct P.L.81-$74 1994 Grant Through Georgia Department of Education Dn,g-Free Sehools and Communities Act 1992 Carry.OW,1993Grant 1993 Carry.OW,1994Grant Elementary and Secondary Education k;t Chapter 1 Education cl DoJ>ri-,ed Children 1992Summer 1993Regular 1993Summer 1993 Carry-Owr 1994Regular 1994Summer Chaptsr2 Block Grant. Flow Through 1993 Carry-Owr 1994 Regular Tillell Eisenhower Mathematics and &ience Education 1993Regular 1994 Regular lndividuals with Disabilities Education Act TilleVl,B Fk>w Through 1992 Carry-Owr 1993Regular 1993 Carry-Over 1993 Carry-Owr Special Projec:I 1~Regular Preschool Program 1992 Carry.OW,1993Regular 1993 Carry-Owr 1994Regular Georgia Leaming Resources System 1992 Carry-Over 1993 Regular 1993 Carry-Over 1994 Regular Severely Emotionally Disturbed 1992 Carry-Over 1993 Regular 1993 Carry-Over 1994Regular

CFDA NUMBER

AWAAOS IN PERIOD

FEDERAL FUNDS RECEIVED IN PERIOD(NET OF REFUNDS)

FEDERAL REVENUE IN PERIOD

EXPENDITURES IN PERIOD

10.558 10.558
10.553 10.553
10.555 10.555 10.550

$

6,193.32

28,496.09

27,193.45 $

28,496.09

(2)

1,096,640.16
3,298,037.03 475733.99
4899107.27 $

25,264.37

1,019,783.80 1,096,640.16

(2)

148,007.43 3,148,on.48
NJA

3,298,037.03 $ 6,543,712A6 (3)

475733.99

475 733.99

4 374 514.85 $ 4 899107.27 $ 7019446.45

64.041
84.186 84.186 84.186 84.186

371,169.25 $
22,897.00 217,634.00

371,169.25 $ 371,169.25

(5)

5,022.00 66,552.68 22,897.00 157,390.00

22,897.00 $ 170,430.14

22,897.00 170,430.14

84.010 84.010 84.010 84.010 84.010 84.010
84.151 84.151

884,775.00 3,839,009.00
488,952.00
587.00 192,112.00

-444.19 467,492.59 332,160.22 884,775.00 2,548,750.85

190,852.92 884,775.00 3,075,125.32 132,951.98

190,852.92 884,775.00 3,075,125.32 132,951.98

140,947.43

587.00 189,177.42

587.00 189,177.42

84.164 84.164

101,772.00

20,222.18 20,906.45

10,482.54 60,348.04

13,590.89 (3) 59,853.04

84.027 84.027 84.027 84.027 84.027
84.173 84.173 84.173 84.173
84.027 84.027 84.027 84.027
84.027 84.027 84.027 84.027

31,670.00 8,329.00 586,148.00
56,492.00 142,431.00 22,451.00
13,755.00 80,817.00
134,044.00 158,006.00

37

1,034.00 68,360.07 25,891.86
8,329.00 510,691.04
7,252.85 25,141.32 34,858.96 66,478.40
25,884.85 1,804.83 5,755.00
74,954.24
12,524.96 5,625.17 134,044.00
735.85

31,670.00 7,276.38
561,610.95
56,492.00 95,881.80 22,384.85 13,755.00 74,481.38
134,044.00 6,979.30

31,670.00 7,276.38
563,019.09 (3)
56,492.00 95,881.80 22,384.85 13,755.00 74,481.38
134,044.00 6,979.30

OOLJGHERTY COUNTY ROABQ OF EDUCATION SCHEDULE OF FEPFRAI FINANCIAL ASSISTANCE
YEAR FNPEP JUNE 30 1994

SCHEDULE "1"

FUNOING AGENCY PROGBW/GRANT
Education, U. S. Department of Through Georgia Department of Education lndMduals - Disabilities Education 1v:t Spocial Education Par8onnel Development and Parent Training TilleVl,D 1993 Regular 1994 Regular
Vocational Education Basic Grants k> States High School Prcgram Basic Grant 1993Grant 1994Grant Toch-Prep Education 1993Grant 1994 Grant
Through Georgia Department of Technical and Adult Education Adult Education 1991 Grant 1992 Grant 1993Grant
Total U.S. Depaf1ment of Education
Health and Human SeMces, U.S. Depaf1ment of Through Georgia Department of Human Resources Extended Day Program 1993Grant 11194 Grant
Total U.S. Department d Health and HumanSeMces
Labor, u. s. Departmental
Through Southwest Georgia Regional Development Cenlar Job Training Partnership Act 92-13-62 93-B-76
TOia! U.S. llepaf1ment of Labor
OTHER FEDERAL ASSISTANCE
Dalense, U. S. llepar1ment of Dired Depaf1ment d the Air Force R.O.T .C. Program

CFDA NUMBER

AWAADS IN PERIOD

FEDERAL FUNDS RECENEDIN PERIOD(NET OF REFUNDS}

FEDERAL REVENUE IN PERIOD

EXPENDITURES IN PERIOD

84.029 84.029

$ 5,ns.oo

2,599.80 $ 2,964.12

1,528.00 $ 3,26327

1,528.00 3,26327

84.048 84.048
84243 84243

211,507.39 30,000.00

160,802.51 152,761.62
35,076.60 10,877.69

211,507.36
14,593.94 20,187.07

(4)
34,19224 (3) 20,201.88 (3)

84.002 84.002 84.002

177476.75 7 775 809.39 $

-149.53 9,888.79 176339.30

-149.53 6,192.61 177476.75

6,196.37 288 677.75 (3)

6598368.76 $ 6547971.72 $ 6100284.00

93.037 93.037

$ 46400.00
46400.00 $

9,273.74 28 720.81 $

30643.02 $ 350 875.34 (3)

37994.55 $

30643.02 $ 350875.34

17250 17250

$ 235034.00
235034.00 $

70,595.45 $ 70595.45 $

66,284.67 $ 9384.14
75668.81 $

66,284.67 9~.14
75668.81

29457.84 $

22 410.35 $

29457.84

(4)

Total Federal Fiinancial Assistance

12985808.50 $ 11103,883.96 $ 11582848.66 $ 13546274.60

~ Programs are identified by an asterisk (i in front dthe CFOA number.

(1) Tha amounts shown for the Food Dislribulion Prcgram represents the Faderally assigned value of nonmonetary assistance for donated c:ommodities received and/or consumed by the system during the current fiscal year.
(2) Expenditures for the Child and Adult Care Food Program and School Breakfast Program were not maintained separately and are included in the 1994 National School Lunch Program.
(3) Expenditures for this program include State, and/or Local and Other Funds. Expenditures are not maintained by fund source.
(4) Expenditures on this program were not maintained by fund source. (5) Funds earned on this program do not require reporting d expenditures.

See notes to the general purpose financial statements.

- 38 -

DOUGHERTY COUNTY BOARD OF EDUCATION ANALYSIS OF CASH AND CASH EQUIVALENTS
JUNE 30 1994
NONINTEREST BEARING ACCOUNTS First state Bank and Trust, Albany, Georgia NationsBank, Albany, Georgia Security Bank, Albany, Georgia
INTEREST BEARING ACCOUNTS First State Bank and Trust, Albany, Georgia N.O.W. Accounts (Variable)
OTHER Petty Cash

SCHEDULE "2"

$

25,441.22

531.79

2,616,100.00 $ 2,642,073.01

253,78229 100.00
$ 2,895,955.30

See notes to the general purpose financial statements. - 39 -

DOUGHERTY COUNTY BOARD OF EDUCATION INVESTMENTS JUNE 30 1994
INVESTMENT POOL Office of Treasury and Fiscal Services Local Government Investment Pool (4.237%)

SCHEDULE "3" $ 11 ,690 ,625 .62

See notes to the general purpose financial statements. - 41 -

OOUGHERTY COUNTY BQABQ Qf EPUCATIQN ACCOUNTS RECEIVABLE JUNE 30 1994

SCHEDULE "4"

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

DEBT

GENERAL

REVENUE

PROJECTS SERVICE

___fl!!!_

FUND

___fl!!!_ ___fl!!!_

FIDUCIARY FUND TYPE TRUST AND AGENCY FUNDS

Albany, City of, Recreation Depart,-w Summer Recreation Lunches
DlfonN, u. s. Depart..- of
R.O.T.C. Program

41,6-45.76 $ 7,047.49

Dougherty County Stadium Authority
R - for June i:__.
Dougholly County TIX Commiulonor County Wide Bond Tax County Wide School Tax

398.889.30

$ 8.247.30

3,830.40

Education. Georgia Depart..- of Food Services School Brealcfast Prog111m National School Lunch Program Child and Adult Cai. Food Program Voc:otionol Education -Fundo F-Funds Lottery Program Salo School Grant Federal PYograms Drug-Froe~ ESEA - Chapter 1 Education of Deprived Children ESEA - Chapter 2 Block Grant - Flow Through ESEA-Trtlell Eisenhower Mathematics and SCience Education Individuals with Disabilities Education Ad TrtleVI.B Flow Through ProschoolP,ogram Sev..-ely Emotionally Disturl>ed Georgia Learning Resources System Tille VI. D - Georgia Learning Resources System

114.88 58,7-45.74

77.056.36 149,964.55
1,302.64
9,308.36 207,583.-45
13.040.14 660.075.69
48,868.29

39,441.59

56,698.05 51,036.44 6.243.-45
8,068.85
299.15

Georgia School-Age Childcare Council, lneorpoqted Exlended Dey Program

1,922.21

Georgia Institute of Technology Center for Rehabilitation Technology Adult Literacy SatellHe Program

14,673.69

TOTAL
41,6-45.76
7,047.49
3,830.40
8,247.30 398,889.30
77,056.36 149,964.55
1,302.64 114.88
68,055.12 207,583.-45
13.040.14 660.075.69
48,868.29
39,441.59
56,698.05 51,036.44 6,243.-45
8,068.85 299.15
1.922.21
14,673.69

- 42 -

DOUGHERTY COUNTY BOARD OF FPUQATIQN ACCOUNTS RECEIVABJ E
JUNE$> 1994

SCHEDULE 4

Georgia S - F,nancing and Investment Co!mwsion

-

on Conatruetion

Projects

-

Georgia Regional Development

Cenler

Job Training Partnership kt.

T - and Adult Education, Doponn-.d
- -Various Sources
---Albany High School

Dougherty High School

Highland Middle School

Martin L.ulhor King Middle School

-

High School

Conlnlcted Meal Sales

Credtt-

Overpayments

Payroll Deduction Ove<payments

Salaries

Natk>nal Youth Summer Program

Albany s - College

Young Mans~ Association

(YMCA)

R - for F.. Loos

Tho Homo I -Componios

Reimbursemonl for Substitute T -

Georgia-U..,,...;ty

Reimbursement lo< Toiaphone Expense

Various Schools

Restitution

James Nalley

OorrickSmilh

Rowmed Checks

Testing F...

v..- Tuition Ove<payment

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

DEBT

GENERAL

REVENUE

PROJECTS SERVICE

-BlliQ_

FUND

-BlliQ_ -BlliQ_

FIDUCIARY FUND TYPE TRUST AND AGENCY FUNDS

TOTAL

$ 203,558.06

9,384.14

1,137.45

2,580.34 7,217.92 3,958.35 2,259.04 2,138.45
2,757.42
360.05 151.85
1,552.80
866.45
97.48
1,465.32
1,820.79 196.00

682.50

3,845.60

2,618.00 2,143.93 8,497.18
74.55

----

----

203,558.06
9,384.14
1,137.45
2,580.34 7,217.92 3,958.35 2,259.04 2,138.45
682.50 2,757.42
360.05 151.85 1,552.80
866.45 3,845.60
97.48
1,465.32
1,820.79 196.00
2,618.00 2,143.93 8,497.18
74.55

$ ~ $ 1,411,747.44 $ ~ $ ~ $ _ _ _ _3,830__,._40._$ 2,123,448.47

See natoo to the genen,I purpose financial statements.

43.

DOUGHERTY COUNTY BOARD OF EDUCATION DEBT SERVICE REQUIREMENTS TO MATURITY
JUNE 30 1994

SCHEDULE 5

PAYMENTS DUE IN FISCAL YEAR ENDING JUNE 30
1995 1996 1997 1998 1999 2000 2001

TOTAL DEBT SERVICE

1992 ISSUE

INTEREST!*)

PRINCIPAL

$

365,646.25 $

60,646.25 $

305,000.00

434,855.00

109,855.00

325,000.00

446,530.00

96,530.00

350,000.00

451,130.00

81,130.00

370,000.00

464,110.00

64,110.00

400,000.00

469,910.00

44,910.00

425,000.00

478,660.00

23,660.00

455,000.00

$ 3,110,841.25 $

480,841.25 $ 2,630,000.00

(*) Interest due July t, 1994, was paid prior to June 30, 1994, and has been excluded from this schedule.

CHANGES IN GENERAL LONG-TERM DEBT Bonds Payable at July 1, 1993 Bonds Retired During Period

1992 ISSUE $ 2,915,000.00
285,000.00

Bonds Payable at June 30, 1994

$ 2 630,000.00

MATURITY DATES Semi-Annual Interest Payment Dates Annual Debt Retirement Date

JUL 1-JAN 1 JAN 1

See notes to the general pwpose financial statements. - 44 -

DOUGHERTY COUNTY BOARD Of EDUCATION SCHEDULE QF STATE REVENUE YEAR ENPEP JUNE 30 1994

SCHEDULE"6"

AGENCY/fUNDlNG
GRANTS Education, Georgia Department of Quality Basic Education General and Career Education Programs Special Education Programs Remedial Education Program Media Center Programs StaffDeYelopmen!Programs Indirect Cost Pupil Transportation Regular Bus Replacement Middle School Incentive Special lnslructional Assistance In-School Suspension Mid-term Adjustment Local Fair Share Educational EqualiZation Funding Grant Food SerYices Vocational Education other State Programs Georgia Leaming Resources System Governor's Emergency Funds (1) Preschool Handicapped Program Severely EmoCionally lli&lu<bed supervision and Assessment of Student and Beginning Teachers and PerformanceBased Certification Lottery Programs Computers In Classrooms Pre-Kindergarten Program Safe Schools Grant
Technical and Adult Education, Georgia Department of Adult Education
Financing and Investment Commission, Georgia State Reimbursement on Construc:tion Projects
Georgia Institute of Technology Center for Rehabilitation Technology Satellite Program
CONTRACT Education, Georgia Department of Implementation of Departmenrs Elementary School Foreign Language Model Program
OTHER Education, Georgia Department of Reimbursement for Computer Supplies

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

GENERAL

REVENUE

PROJECTS

FUND

FUND

FUND

TOTAL

$ 31,257,302.00 4,821,938.00 737,215.00 1;Jol,266.00 432,681.00 9,272,890.00

1,412,541.00 449,169.00 781,043.00 958,567.34 370,075.00 567,005.00
-6, 168,344.00 4,074,754.00
$ 4,570.45

423,462.00

2,000.00

63,479.00
242,936.00 1,276,025.00

14,750.00

162,814.94 395,262.55 207,563.45

$ 31,257,302.00 4,821,938.00 737,215.00 1,367,266.00 432,681.00 9,272,890.00
1,412,541.00 449,169.00 781,043.00 958,567.34 370,075.00 567,005.00
-6,168,344.00 4,074,754.00
423,462.00 4,570.45
63,479.00 2,000.00
242,936.00 1,276,025.00
14,750.00
162,814.94 395,262.55 207,563.45

111,201.00

111,201.00

$ 978,819.46

978,819.46

24,590.35

24,590.35

43,480.00 8000.00

43,480.00 8 000.00

$ 50 406 902.79 $ 2 907 334.29 $ 978 819.46 $ 54 293 056.54 (1) 1994 Georgia School of Excellence - Merry Acres Middle School See notes to the general purpose financial statements.
- 45 -

DOUGHERTY COUNTY BQABP OE EDUCATION SCHEQUL E QF I OCAL AND OTHER REVENUE
YEAR ENDED JUNE 30 1994

SCHEDULE"7"

GENERAL FUND

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

REVENUE PROJECTS

FUND

FUND

DEBT SERVICE
FUND

FIDUCIARY FUND TYPE EXPENDABLE TRUST FUNDS

TOTAL

Taxes and Allotments Allotment from Dougherty County Board of Commissionera County Wide Bond Tax CountyWode School Tax Railroad car Tax
R- Real -TransferTax
Cllher
Commodity
F- Compenoation for~ of Aaaets
Conlribuliono lo Self-Insured Employee Benefit Fund
from Cllher For Workers' Compensation
Donations Indirect Coot
Special Revenue Fund lnlereot Earned Jury Duly Fees Loot and Damaged Books MHk Court Selllemenl Regiatration Renl6 Sales
Banquets Breakfaat Conces8ion Gale Receipts Lunches SchoolAaoeta Sealon TICkel& Summer Recreation Lunches Testing Fees Tuition Other

$
$ 21,468,093.95 564.52
39,613.92

9,000.00

$ 461,037.84
12.34 833.21

14,361.46

2,591.95 42.95 $ 661,294.14

51,698.n

11,TT0.58

94,891.18 362,701.83
8,127.00 10,376.04
9,283.70

11,579.00 464.50
3,991.61 9,909.45

32,468.14 221,334.94
44,146.58 2,094.34
97,261.16 26,343.91

27,828.86 9,314.57
1,188,744.06
151,072.56 16,473.20
378,709.53 5,485.98

$ 6,001.74

$

9,000.00

461,037.84

21,468,093.95

576.86

40,447.13

2,591.95 675,698.57

818,422.01 84,805.88

818,422.01 63,469.35
94,891.18 465,088.45
8,591.50 10,376.04
3,991.61 9,909.45 9,283.70
27,828.86 9,314.57 32,468.14 221,334.94 1,188,744.06 44,146.58 2,094.34 151,072.56 16,473.20 475,970.69 31,829.89

$ 22,483,363.46 $ 1,826,978.80 $ 661,294.14 $ 467,885.13 $ 903,227.89 $ 26,342,749.42

See notes to the general purpose financial statements.

46.

DOUGHERTY COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30 1994

SCHEDULE "8"

EXPENDITURES
Operating Costs Salaries Employee Benefits Travel of Employees Professional and Technical Services Compensation and Travel of Board Members Water, Sewer and Cleaning Services Repair and Maintenance Services Rents Property Services Insurance Communications Commodity Hauling other Purchased Services Supplies Energy Food Usage Books, Textbooks and Periodicals Dues and Fees Interest Expense Federal Indirect Costs other Expenditures
Nonoperating Costs Land and Land Improvements Building and Building Improvements Equipment
Total Expenditures

GENERAL FUND

SPECIAL REVENUE
FUND

TOTAL

$ 50,059,853.73 $ 13,332,685.56 124,093.49 199,162.60 26,606.14 130,017.11 437,110.98 481,962.96 206,438.19 212,414.59 127,498.36
109,080.87 2,413,834.05 1,669,183.56
58,755.11 590,269.17
95,572.15 148,679.09
47,021.55

7,900,943.53 $ 2,004,349.09
108,155.69 378,559.89
1,416.80 197,979.87
17,090.72
26,015.94 24,716.94 34,816.82 1,022,126.45 109,757.36 2,980,785.77 44,104.91 29,149.04
94,891.18 2,376.27

57,960,79726 15,337,034.65
232,249.18 577,722.49
26,606.14 131,433.91 635,090.85 499,053.68 206,438.19 212,414.59 153,514.30
24,716.94 143,897.69 3,435,960.50 1,778,940.92 3,039,540.88 634,374.08 124,721.19 148,679.09
94,891.18 49,397.82

89,176.06 369,638.69 1,122,324.46

173,103.00 916,217.42

89,176.06 542,741.69 2,038,541.88

$ 72,051,378.47 $ 16,066,556.69 $ 88,117,935.16

See notes to the general purpose financial statements. - 47 -

DOUGHERTY COUNTY !;!OARD OF EDUCATION SCHEDULE OFEXPENDITURES BY OBJECT LOTTERY PROGRAMS YEAR ENDED JUNE 30 1994

SCHEDULE"9"

EXPENDITURES
Operating Costs Salaries Employee Benefits Professional and Technical Services Travel of Employees Other Purchased Services Supplies Books, Textbooks and Periodicals Dues and Fees
Nonoperating Costs Building and Building Improvements Equipment

COMPUTERS IN
CLASSROOMS

PRE-KINDERGARTEN PROGRAM

SAFE SCHOOLS
GRANT

$

$

98,4TT.74

64 337.20

175,118.20 48,617.42
195.49 4,281.28
176.00 138,559.53 $
10,021.79 455.00

$ 17,913.35

17 837.84

173,103.00 19495.00

TOTAL
175,118.20 48,617.42
195.49 4,281.28
176.00 254,950.62
10,021.79 455.00
173,103.00 101670.04

Total Expenditures

$

162814.94 $

395,262.55 $

210 511.35 $

768,588.84

See notes to the general purpose financial statements.

- 48 -

DOUGHERTY COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT
FIDUCIARY FUND TYPE - EXPENDABLE TRUST FUNDS YEAR ENDED JUNE 30 1994
EXPENDITURES
Operating Costs Salaries Employee Benefits Unemployment Claims Workers' Compensation Claims Professional and Technical Services Communications Other Purchased Services Supplies Dues and Fees
Total Expenditures

SCHEDULE "10"

$

6,239.84

1,376.90

26,121.61

104,596.00

247,734.81

14.50

13,046.07

1,095.38

21,333.57

$ 421,558.68

See notes to the general purpose financial statements. - 49 -

DOUGHERTY COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30 1994

SCHEDULE "11"

Minimum Expenditure Requirements (Total Allotment)
Expenditures on Combined Program Basis Salaries Operations
Less: Expenditures for Media Center Programs in Excess of Total Media Allotment Expenditures for Staff Development Programs in Excess of Total Staff Development Allotment for: Cost of Instruction
Expen<frtures per Audit
Amount of Underexpenditure for Total Allotment

THIRTEEN WEIGHTED AND MEDIA CENTER
PROGRAMS

STAFF DEVELOPMENT
PROGRAM

$ 38,646,740.00 $

434,366.00

$ 42,614,854.40 1,846,024.93 $
$ 44,460,879.33 $

399,716.40 399,716.40

-559, 179.53

$ 43,901,699.80 $

-15,819.44 383,896.96

$

0.00 $

50 469.04

See notes to the general purpose financial statements. - 51 -

Q9I JGHEBJY COUNTY BQABQ OF EQI.JCATIQN ANAi YSIS OE M1NIMI JU fXPENPIBJBE Bs9PIBEMENTS - RV PROGRAM
GENERAL FUND - QUALITY BASIC EPVCATION pROGRAM
VEAR ENPEQ HINF 30 1994

GENERAi ANP CARffR EDUCATION PRQGRAMS
~rten(") G.-1-3(")
sut>Tdal - K-3 G.-4-5(") Gnlde66- 8 (") Grade& 9-12 (1 High School Laboratories (i Vocational Educalioo , . . . _ (")
Total General and career Education Programs SPfCIA[ EQLJCATION PBQGBAMS
Regular Programs eat_...l(") eat_..,11(") eat_..,111(") eat_..,IV(") Itinerant Supplemental Speech Sub-Total - Regular
cat_.., V (Gifted) (1
Total Special Education Programs RfMfQIAI fpllCATIQN PRQGRAM r)
MfQIA CfNTfR PROGRAMS
Total Thirteen Weighted and Media Center
STAFF QEYEl QPMENT ffiQGRAMS (1) Co6t d Instruction
Profesaional DeYetopmenl
Total Staff DeYetopmenl
C, Identifies Thirteen Weighted Programs. Note: (1) $50,305.00 of the alloonenl for Profesaional
DeYetopment has been transferred to Co6t of Instruction as authorized by OCGA 20-2-182
See notes to the general purpose financial statements.

ORIGINAL

ALLOTMENTS FROM DEPARTMENT OF EDUCATION

REQUIRED

TOTAL

..JL

ORIGINAL

MID-TERM

REQUIRED

$ 3,087,524.00 8 591 971.00
$ 11,679,495.00 4,517,422.00 7,016,459.00 4,729,523.00 1,798,173.00 1516230.00
$ 31 257 302.00

2,n8,n1.so s

7 732 TT3.90

90 $ 10,511,545.50 $

90

4,065,679.80

90

6,314,813.10

90

4,256,570.70

90

1,618,355.70

90

1 364607.00

$ 28131 571.80 $

105,265.00 $ 2,884,036.60

-31 209.00

7 701 564.90

74,056.00 $ 10,585,601.50

4,065,679.80

42,360.00

6,357,173.10

53,155.00

4,309,725.70

126,128.00

1,744,483.70

282.00

1364889.00

295 981.00 $ 28 427 552.80

$ 4,076,128.00

3,668,515.20 $

188,039.00 $ 3,854,554.20

$ 4,076,128.00 90 $ 3,668,515.20 $

745 810.00 90

671 229.00

4 821 938.00

$ 4339,744.20 $

737,215.00 90 $

883 493.50

1 367 266.00 90 $ 1 230 539.40 $

186,039.00 $ -26 768.00 159 271.00 $
0.00 7 767.00 $

3,854,554.20 644461.00
4 499015.20 663.493.50
1238306.40

$ 38,183 721.00

$ 34,365,348.90 $

463 019.00 $ 34,828,367.90

147,618.00 100 $ 285,063.00 100

147,618.00 $ 285 063.00

1,685.00 $

149,303.00 285063.00

432,681.00

432,681.00 $

1,685.00 $

434,366.00

$ 38,616,402.00

$ 34,798,029.90 $

464,704.00 $ 35,262,733.90

52

SCHEDULE "12''

REQUIRED ALLOTMENT

SALARIES AcnJAL

DISTRIBUTION BY RESPECTIVE PORTIONS

AMOUNT OF UNDEREXPENOITURE
FOR REQUIRED ALLOTMENT

REQUIRED ALLOTMENT

OPERATIONS

AMOUNT OF

UNDEREXPENDITURE

FOR REQUIRED

AcnJAL

ALLOTMENT

$ 2,812,907.90 s 3,942,457.98

7 468 408.40

8 671 678.89

s 10,281,316.30 s 12,614,136.87 $

3,946,671.00

4,725,366.84

6,175,394.00

8,680,358.74

4,127,348.20

5,251,362.09

1,670,741.50

1,690,828.62

1194 635.70

1794583.68

$ 27 396 106.70 $ 34 756 636.84 $

0.00 0.00 0.00 0.00 0.00 0.00 0.00

71,128.70 $ 233156.50 304,285.20 $ 119,008.80 181,779.10 182,377.50
73,742.20 170 253.30 1 031 446.10 $

109,061.23 211 796.58 320,857.81 $ 194,494.29 330,805.52 251,868.55
94,093.86 156 921.72 1 349 041.75 $

0.00 0.00 0.00 0.00 0.00 13,331.58 13 331.58

329,282.10 s
1,443,345.40
1,695,081.40 274,269.50 6,236.10 12 341.70

382,694.17 1,789,026.94 2,098,850.74
528,923.01

3,760,556.20 S 4,799,494.86 $

627 357.90

896677.63 $

s 4 387 914.10 $ 5 696 172.49

652 347.90 s

535 682.26 $

966 639.90 $ 1626362.81 $

s 33,403,008.80 $ 42 614,854.40 $

0.00 0.00
116 665.64 0.00
116,665.64

11,559.20 $ 29,244.60 44,203.30
8,990.90

19,287.57 26,245.48 49,046.92 12,211.68

93,998.00 $ 17103.10 111,101.10 $ 11145.60 $ 271 666.50 $

106,791.65 $ 22,075.19 $
128,866.84 60,266.62 $ 307 849.72 $

1,425,359.30 $ 1,846,024.93 $

0.00 0.00
0.00 0.00
13,331.58

$ 33,403 008.60 $ 42,614,854.40 $

116,665.64

149,303.00 $ 285,063.00

165,122.44 $ 234,593.96

434,366.00 $

399,716.40 $

1,859,725.30 $ 2,245,741.33 $

0.00 50,469.04 50,469.04
63,800.62

53

DOUGHERTY COUNTY BOARD OF EDUCATION SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS
YEAR ENDED JUNE 30 1994

SCHEDULE "13"

BOARD MEMBER ADDRESS
Mr. Lamar Reese, Chairman c)
1151 Dawson Road Albany, Georgia 31707
Mrs. Christine Blaylock () 1209 East Broad Avenue Albany, Georgia 31705
Mr. Robert Cross () 3316 Sweetbrier Road Albany, Georgia 31705
Mrs. Mary Ivy () 1433 Liberty Expressway Albany, Georgia 31705
Mr. Ozell Kelly () 900Holloway Albany, Georgia 31701
Dr. Charles E. Lingle () 1708 Lynwood Lane Albany, Georgia 31707
Mra. Jerry Plowden () 2208 Chatham Drive Albany, Georgia 31707

COMPENSATION

TRAVEL

$

3,300.00 $

1,042.05

3,000.00

1,436.64

3,000.00

1,546.03

3,000.00

3,000.00

927.47

3,000.00

3,000.00

353.95

$

21,300.00 $

5,306.14

() Denotes Board Members Serving as of June 30, 1994

See notes to the general purpose financial statements. - 54 -

SECTION II COMPLIANCE

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
April 28, 1995

Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation
and Superintendent and Members of the Dougherty County Board ofEducation
COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Ladies and Gentlemen:
We have audited the general purpose financial statements of the Dougherty County Board of Education as of and for the year ended June 30, 1994, and have issued our report thereon dated April 28, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.
We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement.
Compliance with laws, regulations, contracts, and grants applicable to the Dougherty County Board of Education is the responsibility of the Board's management. As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatement, we performed tests of the Board's compliance with certain provisions oflaws, regulations, contracts, and grants. However, the objective of our audit of the financial statements was not to provide an opinion on overall compliance with such provisions. Accordingly, we do not express such an opinion.
Material instances of noncompliance are failures to follow requirements or violations of prohibitions, contained in laws, regulations, contracts, or grants, that cause us to conclude that the aggregation of the misstatements resulting from those failures or violations is material to the general purpose financial statements. The results ofour tests of compliance disclosed a material instance of noncompliance, which is described in the Schedule ofFindings and Improper or Questioned Costs.
94CRL-20A

We considered this material instance ofnoncompliance in funning our opinion on whether the fiscal year 1994 general purpose financial statements are presented fairly, in all material respects, in conformity with generally accepted accounting principles, and this report does not affect our report dated April 28, 1995 on those general purpose financial statements.
Except as described above, the results ofour tests of compliance indicate that with respect to the items tested the Dougherty County Board of Education complied, in all material respects, with the provisions referred to in the third paragraph ofthis report, and with respect to items not tested, nothing came to our attention that caused us to believe that the Dougherty County Board ofEducation had not complied, in all material respects, with those provisions.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal granter agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
tt~~
Claude L. Vickers State Auditor
CLV:gp 94CRL-20A

C!AUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
April 28, I 995

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe Dougherty County Board ofEducation

SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS

Ladies and Gentlemen:

We have audited the general purpose financial statements of the Dougherty County Board of Education as of and for the year ended June 30, 1994, and have issued our report thereon dated April 28, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

We have applied procedures to test the Dougherty County Board of Education's compliance with the following requirements applicable to each of its Federal financial assistance programs, which are listed in the Schedule of Federal Financial Assistance, for the year ended June 30, 1994:

(1) Political Activity

(5) Allowable Costs/Cost Principles

(2) Civil Rights

(6) Drug-Free Workplace Act

(3) Cash Management

(7) Audit Follow-Up/Resolution

(4) Federal Financial Reports

(8) Administrative Requirements

Our procedures were limited to the applicable procedures described in the Office ofManagement and Budget's "Compliance Supplement for Single Audits ofState and Local Governments" and other additional procedures as deemed necessary. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Board's compliance with the requirements listed in the preceding paragraph. Accordingly, we do not express such an opinion.

94CRL-50

With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph of this report. With respect to items not tested, nothing came to our attention that caused us to believe that the Dougherty County Board ofEducation had not complied, in all material respects, with those requirements. However, the results of our procedures disclosed immaterial instances ofnoncompliance with those requirements, which are described in the Schedule of Findings and Improper or Questioned Costs.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
t:7~~
Claude L. Vickers State Auditor
CLV:gp 94CRL-50

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
April 28, 1995

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe Dougherty County Board ofEducation

SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS

Ladies and Gentlemen:

We have audited the general pwpose financial statements ofthe Dougherty County Board of Education as of and for the year ended June 30, 1994, and have issued our report thereon dated April 28, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

We have also audited the Dougherty County Board of Education's compliance with the requirements governing:

(1) Types of Services Allowed or Unallowed

(5) Applicable Special Tests and Provisions

(2) Eligibility
(3) Matching, Level ofEffort, and/or Earmarking

(6) Other Requirement Claims for Advances and Reimbursements

(4) Reporting

These requirements are applicable to the major Federal financial assistance programs, which are identified in the Schedule of Federal Financial Assistance, for the year ended June 30, 1994. The management of the Dougherty County Board of Education is responsible for the Board's compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit.

94CRL-80

We conducted our audit ofcompliance in accordance with generally accepted auditing standards; Government Auditing Standards issued by the Comptroller General ofthe United States; and Office of Management and Budget (0MB) Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above occurred. An audit includes examining, on a test basis, evidence about the Dougherty County Board of Education's compliance with those requirements. We believe that our audit provides a reasonable basis for our opinion.
In our opinion, the Dougherty County Board of Education complied, in all material respects, with the requirements as disclosed in the second paragraph that are applicable to its major Federal financial assistance programs for the year ended June 30, 1994.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,

CLV:gp 94CRL-80

Claude L. Vickers State Auditor

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
April 28, 1995

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Superintendent and Members of the Dougherty County Board ofEducation

SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS

Ladies and Gentlemen:

We have audited the general purpose financial statements of the Dougherty County Board of Education as of and for the year ended June 30, 1994, and have issued our report thereon dated April 28, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

In connection with our audit of the fiscal year 1994 general purpose financial statements of the Dougherty County Board of Education and with our consideration of the Board's internal control structure used to administer Federal financial assistance programs, as required by Office ofManagement and Budget (0MB) Circular A-128, "Audits of State and Local Governments", we selected certain transactions applicable to certain nonmajor Federal financial assistance programs for the year ended June 30, 1994. As required by 0MB Circular A-128, we have performed auditing procedures on the selected transactions to test compliance with the requirements governing:

(1) Types of Services Allowed or Unallowed

(2) Eligibility

Our procedures were substantially less in scope than an audit, the objective ofwhich is the expression ofan opinion on the Dougherty County Board of Education's compliance with these requirements. Accordingly, we do not express such an opinion.

94CRL-120

With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the Dougherty County Board of Education had not complied, in all material respects, with those requirements.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
tY~A
Claude L. Vickers State Auditor
CLV:gp 94CRL-120

SECTION III INTERNAL CONTROL

CLAUDE L. VICKERS
STATE AUDITOR (404) 6562174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
April 28, I 995

Honorable Zell Miller, Governor Members ofthe General Assembly Members of the State Board ofEducation
and Superintendent and Members of the Dougherty County Board ofEducation
REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Ladies and Gentlemen:
We have audited the general purpose financial statements of the Dougherty County Board ofEducation as of and for the year ended June 30, 1994, and have issued our report thereon dated April 28, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.
We conducted our audit in accordance with generally accepted auditing standards, and Government Auditing Standards issued by the Comptroller General ofthe United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement.
In planning and performing our audit of the general purpose financial statements of the Dougherty County Board ofEducation for the year ended June 30, 1994, we considered the internal control structure in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide assurance on the internal control structure.
The management ofthe Dougherty County Board ofEducation is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives ofan internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation ofgeneral purpose financial statements in accordance with generally accepted accounting principles. Because ofinherent limitations in any internal control structure, errors or irregularities may nevertheless occur and not
94ICL-3

be detected. Also, projection of any evaluation of the structure to future periods is subject to risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate.

For the purposes of this report, we have classified the significant internal control structure policies and procedures in the following categories:

(1) Cash and Cash Equivalents (2) Investments (3) Inventories (4) Revenue/Receivables/Receipts (5) Procurement

(6) Expenditures/Liabilities/ Disbursements
(7) Employee Compensation (8) General Ledger (9) General Fixed Assets

For all ofthe internal control categories listed above, we obtained an understanding of the design of relevant policies and procedures and whether they have been placed in operation, and we assessed control risk.

We noted certain matters involving the internal control structure and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control structure that, in our judgment, could adversely affect the entity's ability to record, process, summarize, and report financial data consistent with the assertions of management in the general purpose financial statements.

As described in the Schedule ofFindings and Improper or Questioned Costs, reportable conditions were noted in the following control categories:

( 1) General Ledger

(2) General Fixed Assets

A material weakness is a reportable condition in which the design or operation of one or more of the specific internal control structure elements does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions.

Our consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe that all of the reportable conditions disclosed above are also considered to be material weaknesses.

94ICL-3

These conditions were considered in determining the nature, timing, and extent of the procedures to be performed in our audit of the Dougherty County Board of Education's financial statements and this report does not affect our report thereon dated April 28, 1995.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
~/~
Claude L. Vickers State Auditor
CLV:gp 94ICL-3

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street. S.W., Suite 214 Atlanta, Georgia 30334-8400
April 28, 1995

Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation
and Superintendent and Members of the Dougherty County Board ofEducation
SINGLE AUDIT REPORT ON TIIE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS
Ladies and Gentlemen:
We have audited the general purpose financial statements of the Dougherty County Board of Education as of and for the year ended June 30, 1994, and have issued our report thereon dated April 28, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. We have also audited the Dougherty County Board of Education's compliance with requirements applicable to major Federal financial assistance programs and have issued our opinion thereon dated April 28, 1995.
We conducted our audit in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and the provisions of Office of Management and Budget (0MB) Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement and about whether the Dougherty County Board ofEducation complied with laws and regulations, noncompliance with which would be material to a major Federal financial assistance program.
In planning and performing our audit for the year ended June 30, 1994, we considered the Board's internal control structure in order to determine our auditing procedures for the purpose of expressing our opinion on the Board's general purpose financial statements and on its compliance with requirements applicable to major Federal financial assistance programs and to report on the internal control structure in accordance with 0MB Circular A-128. This report addresses our consideration of internal control structure policies and procedures relevant to compliance with requirements applicable to Federal financial assistance programs. We have addressed internal control structure policies and procedures relevant to our audit of the general purpose financial statements in a separate report dated April 28, 1995.
94ICL-8

The management ofthe Dougherty County Board ofEducation is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs ofinternal control structure policies and procedures. The objectives ofan internal control structure are to provide management with reasonable, but not absolute, assurance that, assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles, and that Federal financial assistance programs are managed in compliance with applicable laws and regulations. Because of inherent limitations in any internal control structure, errors, irregularities, or instances of noncompliance may nevertheless occur and not be detected. Also, projection ofany evaluation of the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate.

For the purpose of this report, we have classified the significant internal control structure policies and procedures used in administering Federal financial assistance programs in the following control categories:

GENERAL REQUIREMENTS

SPECIFIC REQUIREMENTS

(I) Political Activity (2) Civil Rights (3) Cash Management (4) Federal Financial Reports

(!) Types of Services Allowed or Unallowed
(2) Eligibility
(3) Matching, Level ofEffort, and/or Earmarking

(5) Allowable Costs/Cost Principles

(4) Reporting

(6) Drug-Free Workplace Act (7) Audit Follow-Up/Resolution (8) Administrative Requirements

(5) Applicable Special Tests and Provisions
(6) Other Requirement Claims for Advances and Reimbursements

For all of the internal control structure categories listed above, we obtained an understanding ofthe design of relevant policies and procedures and determined whether they have been placed in operation, and we assessed control risk.

During the year ended June 30, 1994, the Dougherty County Board ofEducation expended 91% of its total Federal financial assistance under major Federal financial assistance programs.

We performed tests of controls, as required by 0MB Circular A-128, to evaluate the effectiveness of the design and operation of internal control structure policies and procedures that we considered relevant to preventing or detecting material noncompliance with general requirements and specific requirements as described above that are applicable to each of the Board's major Federal financial assistance programs, which

94ICL-8

are identified in the Schedule ofFederal Financial Assistance. Our procedures were less in scope than would be necessary to render an opinion on these internal control structure policies and procedures. Accordingly, we do not express such an opinion.

We noted certain matters involving the internal control structure and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control structure that, in our judgment, could adversely affect the Board's ability to administer Federal financial assistance programs in accordance with applicable laws and regulations.

As described in the Schedule ofFindings and Improper or Questioned Costs, reportable conditions were noted in the following control categories:

(l) Federal Financial Reports

(2) Administrative Requirements

A material weakness is a reportable condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that noncompliance with laws and regulations that would be material to a Federal financial assistance program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions.

Our consideration of the internal control structure policies and procedures used in administering Federal financial assistance would not necessarily disclose all matters in the internal control structure that might be reportable conditions and accordingly, would not necessarily disclose all reportable conditions that are also considered to be mat!clrial weaknesses as defined above. However, as described in the Schedule ofFindings and Improper or Questioned Costs, the following control category includes a reportable condition that is also considered to be a material weakness:

Administrative Requirements

These conditions were considered in determining the nature, timing, and extent of the procedures to be performed in our audit of the Dougherty County Board of Education's compliance with requirements applicable to its major Federal financial assistance programs for the year ended June 30, 1994, and this report does not affect our report thereon dated April 28, 1995.

This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies and should not be used for any other purpose. This restriction is not intended to limit the distribution of this report which is a matter of public record.

Respectfully submitted,
L/~
Claude L. Vickers State Auditor

CLV:gp 94ICL-8

SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS

DOUGHERTY COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEARENDEDJUNE30 1994
PRIOR YEAR
AUDIT FOLLOW-UP/RESOLUTION Workers' Compensation Overpayments Financial Statements Finding Resolved Audit Control Number 6471-93-01
The audit report for the year ended June 30, 1993, reported an overpayment of$247.98 for two individuals who received payments for workers' compensation while they continued to receive their regular pay. During the year under review, reimbursement of $247.98 was secured and deposited to the Board's Workers' Compensation Fund.
AUDIT FOLLOW-UP/RESOLUTION Salary Overpayments Financial Statements Amount: $4,199.09 Audit Control Number 6471-93-03
The audit report for the year ended June 30, 1993, noted that the Board had overpaid three employees in the amount of$4,199.09 which were a result of miscalculations by payroll personnel. The Board has initiated procedures to recover these overpayments; however, as ofthe date ofthis report, these amounts have not been recovered. The Board should continue to seek reimbursement for these overpayments for deposit to the Board's General Fund.
AUDIT FOLLOW-UP/RESOLUTION Inadequate Accounting Records Financial Statements Federal Financial Assistance Finding Resolved Audit Control Number 6471-93-05
The audit report for the year ended June 30, 1993, noted that the Board's accounting system did not provide adequate identification of balance sheet accounts for all State and/or Federal programs/projects. In the year under review, the Board implemented procedures to provide adequate accounting records for all State and Federal programs/projects.

DOUGHERTY COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30 1994
PRIOR YEAR
AUDIT FOLLOW-UP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Amount: $19,694.25 Audit Control Number 6471-93-08
The audit report for the year ended June 30, 1993, disclosed that the Vocational Education Laboratories Program had an underexpenditure of Quality Basic Education (QBE) funds of$19,694.25 for the required minimum allotment. For the year under review, no adjustment was made to the Board's local fair share by the Georgia Department of Education to refund this underexpenditure as required. The underexpenditure of $19,694.25 should be returned to the Georgia Department ofEducation through an increase in the Board's local fair share for QBE programs in a subsequent fiscal period.
AUDIT FOLLOW-UP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Amount: $14,190.51 Audit Control Number 6471-93-09
The audit report for the year ended June 30, 1993, disclosed that the Staff Development - Professional Development Stipends Program had an underexpenditure of Quality Basic Education (QBE) funds of $14,190.51 for the required minimum allotment. For the year under review, no adjustment was made to the Board's local fair share by the Georgia Department of Education to refund this underexpenditure as required. The underexpenditure of$14, I90.51 should be returned to the Georgia Department of Education through an increase in the Board's local fair share for QBE programs in a subsequent period.
PRIOR YEAR/CURRENT YEAR
GENERAL LEDGER Failure to Include All Bank Accounts in Accounting Records Financial Statements Reportable Condition - Material Weakness Audit Control Number 6471-93-04
The audit report for the year ended June 30, 1993, noted that the Georgia Learning Resources System's Activity account was not included on the Board's accounting records. For the year under review, the account again was not included on the Board's accounting records. Audit tests were performed on this account and the financial statements were adjusted to include these transactions and balances.
This condition occurred because of management's failure to ensure that this account was included in the Board's accounting records. Corrective action should be taken by the Board to ensure that the books and records include all transactions and that financial statements are prepared directly from the accounting records.

DOUGHERTY COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30 1994
PRIOR YEAR/CURRENT YEAR
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Financial Statements Reportable Condition - Material Weakness Audit Control Number 6471-93-06
The audit report for the year ended June 30, 1993, noted that the management of the Dougherty County Board ofEducation had chosen not to maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. In the year under review, the Board did not establish a General Fixed Assets Account Group within the formal accounting records. This condition results in the general purpose financial statements of the Board being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Board to establish accounting controls and procedures to provide for maintenance of a General Fixed Assets Account Group. These subsidiary records should include an inventory ofland, buildings and equipment owned by the Board and should include but may not be limited to date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group.
ADMINISTRATIVE REQUIREMENTS Inadequate Inventory Records Federal Financial Assistance Major Program Reportable Condition - Material Weakness Nonmaterial Noncompliance Audit Control Number 6471-93-07
The audit report for the year ended June 30, 1993, stated that the Board's property management records for the Elementary and Secondary Education Act - Chapter 1 Program (CFDA 84.010) and Individuals with Disabilities Education Act - Title VI, B Program (CFDA 84.027}, including Flow Through, Severely Emotionally Disturbed, and the Georgia Learning Resources System were incomplete and failed to meet property standards as outlined in Chapter 8 of the Georgia Financial Accounting Handbook for Local School Systems. For the year under review, the Board's property management records again failed to meet Federal requirements for the Elementary and Secondary Education Act - Chapter 1 Program (CFDA 84.010).
This condition occurred because management did not maintain adequate control of changes made to the equipment inventory during the year under review. An inventory system should be implemented that provides for the identification of all equipment purchased as outlined in Chapter 8 of the Georgia Financial Accounting Handbook for Local School Systems. Perpetual inventory records should include historical information regarding additions and deletions made to the equipment inventory during each fiscal year. Periodic physical inventory counts should be made and reconciled to the property records to ensure the accuracy of the Board's inventory records.

DOUGHERTY COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30 1994
PRIOR YEAR/CURRENT YEAR
GENERAL LEDGER Outstanding Loan Financial Statements Material Noncompliance Audit Control Number 6471-93-10
The audit report for the year ended June 30, 1993, noted that the Capital Projects Fund had an unpaid loan outstanding at December 31, 1992 in the amount of$131,649.88. Article IX, Section V, Paragraph V ofthe Constitution of the State of Georgia provides, in part, as follows:
"The governing authority of any county, municipality or other political subdivision ofthis state may incur debt by obtaining temporary loans in each year to pay expenses. . . . Such loans shall be payable on or before December 31 of the calendar year in which such loan is made. No such loan may be obtained when there is a loan then unpaid obtained in any prior year...".
In the year under review, the Board made payments of $7,744.12, leaving an outstanding balance of $123,905.76 at June 30, 1994. In addition, on December 30, 1994, the General Fund obtained a temporary loan in the amount of$5,000,000.00 in violation ofthe above quoted constitutional limitation. The repayment ofloans should be made in conformity with the above quoted constitutional section and procedures should be established to ensure that all temporary loans are obtained in accordance with Georgia laws.
CURRENT YEAR
EXPENDITURES/LIABILITIES/DISBURSEMENTS Failure to Meet Expenditure Requirements Financial Statements Nonmaterial Noncompliance Amount: $129,997.22 Audit Control Number 6471-94-01
For the year under review, the Board had underexpenditures of Quality Basic Education (QBE) funds of $13,331.58 for the operations portion ofthe Vocational Education Laboratories Program and $116,665.64 for the salaries portion ofthe Remedial Education Program. This questioned cost resulted from management expending less than the minimum expenditure requirement for these QBE programs. The underexpenditure of$129,997.22 should be returned to the Georgia Department ofEducation through an increase in the Board's local fair share for the QBE programs in a subsequent fiscal period.

DOUGHERTY COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30 1994
CURRENT YEAR
EXPENDITURES/LIABILITIES/DISBURSEMENTS Failure to Meet Expenditure Requirements Financial Statements Nonmaterial Noncompliance Amount: $50,469.04 Audit Control Number 6471-94-02
For the year under review, the Board reported to the Georgia Department ofEducation on DE form 0420 "General Fund QBE Program Expenditure Summary" expenditures totaling $165,122.44 for the Staff Development - Cost oflnstruction Program. A review ofunderlying source documentation for the Quality Basic Education (QBE) Program disclosed that the Board expended more than 15 percent of its initial allotment offunds for Professional Development Stipends for StaffDevelopment - Cost oflnstruction Program purposes resulting in an underexpenditure of $50,469.04 for the minimum required allotment of $285,063.00 for the StaffDevelopment - Professional Development Stipends Program.
This questioned cost resulted from management's reliance on incorrect information received from the Georgia Department ofEducation, resulting in a violation ofOfficial Code ofGeorgia 20-2-182. The underexpenditure of$50,469.04 should be returned to the Georgia Department ofEducation through an increase in the Board's local fair share for the QBE programs in a subsequent fiscal period.
GENERAL LEDGER Inadequate Accounting Procedures Financial Statements Reportable Condition - Material Weakness Audit Control Number 6471-94-03
During the year ended June 30, 1994, the Board's accounting procedures were insufficient to provide for adequate internal control over the accounts receivable for local Adult Education projects. An accounts receivable listing could not be provided to support the balance reported on the financial statements.
This deficiency was a result of accounting personnel improperly identifying receipts. The Board should take appropriate action to establish internal controls in the Board's accounting system to ensure that accounts receivable items are supported by documentation.
GENERAL LEDGER Unearned Lottery Funds Financial Statements Nonmaterial Noncompliance Amount: $5,047.80 Audit Control Number 6471-94-04
For the year under review, the Board erroneously calculated the refund to the Georgia Department of Education for the Lottery Program - Phase I Education Elementary Technology, Computers in Classrooms

DOUGHERTY COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEARENDEDJUNE30 1994
CURRENT YEAR
GENERAL LEDGER Unearned Lottery Funds Financial Statements Nonmaterial Noncompliance Amount: $5,047.80 Audit Control Number 6471-94-04
project. This condition occurred because the Board calculated and remitted a refund ofSI,273.06 by netting all underexpenditures and overexpenditures among schools. A review of underlying source documentation for the Lottery Program - Phase I Elementary Technology, Computers in Classrooms project disclosed that the refund due was $6,320.86, instead of the $1,273.06 calculated by the Board. The Board should refund the difference of$5,047.80 to the Georgia Department ofEducation.
FEDERAL FINANCIAL REPORTS DE 0106 Report not Supported by Daily Meal Count Sheets Federal Financial Assistance Major Program Reportable Condition Nonmaterial Noncompliance Amount: $4,471.62 Audit Control Number 6471-94-05
A review of the National School Lunch Program (CFDA 10.555) and School Breakfast Program (CFDA 10.553) Monthly Reimbursement Claim by School reports (DE-106) submitted by the Board disclosed disparities with the Board's daily meal count sheets in regard to the number of lunches served. This caused the Board to request reimbursement for excess meals, which resulted in an over-reimbursement to the Board of$4,471.62.
This condition occurred due to clerical posting errors from daily meal count sheets to the DE I 06 reports. The overpayment of $4,471.62 should be refunded to the Georgia Department ofEducation.
Note: The Dougherty County Board ofEducation was provided an opportunity to include pertinent comments from the Board's management concerning these audit findings, conclusions and recommendations. The Board has elected not to provide comments for inclusion in this report.