DeKalb County Board of Education, Decatur, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2003

DEKALB COUNTY BOARD OF EDUCATION
DECATUR, GEORGIA REPORT ON AUDIT
OF THE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2003
STATE OF GEORGIA
DEPARTMENT OF AUDITS AND ACCOUNTS
Russell W. Hinton State Auditor

DEKALB COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS -

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON BASIC FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION -SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS

REQUIRED SUPPLEMENTARY INFORMATION

MANAGEMENT'S DISCUSSION AND ANALYSIS

EXHIBITS

BASIC FINANCIAL STATEMENTS

DISTRICT-WIDE FINANCIAL STATEMENTS

A

STATEMENT OF NET ASSETS

3

B

STATEMENT OF ACTIVITIES

4

FUND FINANCIAL STATEMENTS

C

BALANCE SHEET

GOVERNMENTAL FUNDS

6

D

RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET

TO THE STATEMENT OF NET ASSETS

7

E

STATEMENT OF REVENUES, EXPENDITURES AND CHANGES

IN FUND BALANCES

GOVERNMENTAL FUNDS

8

F

RECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT

OF REVENUES, EXPENDITURES AND CHANGES IN FUND

BALANCES TO THE STATEMENT OF ACTIVITIES

9

G

STATEMENT OF FIDUCIARY NET ASSETS

FIDUCIARY FUNDS

10

H

NOTES TO THE BASIC FINANCIAL STATEMENTS

11

SCHEDULES

REQUIRED SUPPLEMENTARY INFORMATION

1 SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES

IN FUND BALANCES - BUDGET AND ACTUAL

GENERAL FUND

29

DEKALB COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS -

SECTION I
FINANCIAL
SCHEDULES
SUPPLEMENTARY INFORMATION
2 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS 3 SCHEDULE OF STATE REVENUE 4 SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS 5 ALLOTMENTS AND EXPENDITURES
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS (QBE) BY PROGRAM

Page
30 33 35 37

SECTION II
COMPLIANCE AND INTERNAL CONTROL REPORTS
REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133

SECTION III AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS

SECTION IV FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS

SECTION I FINANCIAL

RUSSELL W. HINTON
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W. Suite 214 Atlanta, Georgia 30334-8400
April 7, 2004

Honorable Sonny Perdue, Governor Members ofthe General Assembly Members of the State Board of Education
and Superintendent and Members ofthe DeKalb County Board of Education
INDEPENDENT AUDITOR'S COMBINED REPORT ON BASIC FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION - SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
Ladies and Gentlemen:
We have audited the accompanying financial statements ofthe governmental activities, each major fund, and the aggregate remaining fund information (Exhibits A through H) ofthe DeKalb County Board of Education, as of and for the year ended June 30, 2003, which collectively comprise the Board's basic financial statements as listed in the table of contents. These financial statements are the responsibility ofthe DeKalb County Board ofEducation's management. Our responsibility is to express opinions on these financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United States ofAmerica and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General ofthe United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free ofmaterial misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions.
As discussed in Note 2 to the financial statements, management has not recognized in the governmental activities and general fund a portion ofsalaries and the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 2003. Also funds received, subsequent to June 30, 2003, from the Georgia Department of Education for the State's share ofthese unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar salary costs and related revenues for contractual services completed
2003-34ARL-13

prior to June 30, 2002, were improperly recorded in the year ended June 30, 2003. Accounting principles generally accepted in the United States ofAmerica require that revenues be recorded when available and measurable or earned, as appropriate, and that costs be recorded when liabilities are incurred, rather than when funds are received or disbursed. The aggregate effect on the financial statements of this variance or omission has not been determined, but is believed to be material.
In our opinion, except for the effects of not properly recognizing revenues and costs for certain salaries in the governmental activities and general fund as described in the proceeding paragraph, the financial statements referred to above present fairly, in all material respects, the respective financial position ofthe governmental activities and general fund ofthe DeKalb County Board of Education, as of June 30, 2003, and the respective changes in financial position thereof for the year then ended in conformity with accounting principles generally accepted in the United States of America.
In addition, in our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position ofthe district-wide capital projects fund, the debt service fund, and the aggregate remaining fund information ofthe DeKalb County Board ofEducation, as of June 30, 2003, and the respective changes in financial position thereof for the year then ended in conformity with accounting principles generally accepted in the United States of America.
In accordance with Government Auditing Standards, we have also issued our report dated April 7, 2004, on our consideration of the DeKalb County Board of Education's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grants. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit.
Management's Discussion and Analysis and the Schedule ofRevenues, Expenditures and Changes in Fund Balances - Budget and Actual, as presented on pages i through viii and page 29 respectively, are not a required part of the basic financial statements but are supplementary information required by the accounting principles generally accepted in the United States of America. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods ofmeasurement and presentation ofthe required supplementary information. However, we did not audit the information and express no opinion on it.
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the DeKalb County Board of Education's basic financial statements. The accompanying supplementary information which consist of Schedules 2 through 5, which includes the Schedule of Expenditures of Federal Awards as required by U.S. Office of Management and Budget Circular A-133, Audits ofStates, Local Governments, and Non-Profit Organizations, are presented for purposes of additional analysis and are not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements, and in our opinion, except for the effects ofthe matters referred to in the third paragraph, such information, is fairly stated, in all material respects, in relation to the basic financial statements taken as a whole.
2003-34ARL-13

A copy ofthis report has been filed as a permanent record in the office ofthe State Auditor and made available to the press ofthe State, as provided for by Official Code of Georgia Annotated section 506-24.
Respectfully submitted,

RWH:as 2003-34ARL-13

~u)-~
Russell W. Hinton State Auditor

DEKALB COUNTY BOARD OF EDUCATION MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2003
The discussion and analysis of the DeKalb County Board of Education's financial performance provides an overall review of the Board's financial activities for the fiscal year ended June 30, 2003. The intent of this discussion and analysis is to look at the Board's financial performance as a whole; readers should also review the notes to the basic financial statements and the financial statements to enhance their understanding of the Board's financial performance.
Financial Highlights
Key financial highlights for 2003 are as follows:
In total, net assets increased $55.9 million, which represents an 8.2 percent increase from 2002. This total increase was due to governmental activities since the Board has no businesstype activities.
General revenues accounted for $467.6 million in revenue or 52.7 percent of all revenues. Program specific revenues in the form of charges for services, operating and capital grants and contributions accounted for $423 million or 47.3 percent of total revenues of $893.8 million.
The Board had $834.8 million in expenses related to governmental activities; $423 million of these expenses were offset by program specific charges for services, grants or contributions.
Among major funds, the general fund has $814.5 million in revenues and $841.6 million in expenditures. The general fund's balance decreased to $17.5 million from $26.1 million.
Using the Basic Financial Statements
This annual report consists of a series of financial statements and notes to those statements. These statements are organized so the reader can understand the DeKalb County Board of Education as a financial whole, or as an entire operating entity.
The Statement ofNet Assets and Statement ofActivities provides information about the activities of the whole Board, presenting both an aggregate view of the Board's finances and a longer-term view of those finances. Fund financial statements provide the next level of detail. For governmental funds, these statements tell how services were financed in the short-term as well as what remains for future spending. The fund financial statements also look at the Board's most significant funds. In the case of the DeKalb County Board of Education, the general fund is by far the most significant fund.
Reporting the Board as a Whole
Statement ofNet Assets and the Statement ofActivities
While this document includes a number of funds used by the Board to provide programs and activities, a view of the Board, as a whole requires a look at all financial transactions to ask the question, "How did we do financially during 2003?" The Statement of Net Assets and the

DEKALB COUNTY BOARD OF EDUCATION MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2003
Statement of Activities answers this question. These statements include all assets and liabilities using the accrual basis of accounting similar to the accounting used by most private-sector companies. This basis of accounting takes into account all of the current year's revenues and expenses regardless of when cash is received or paid.
These two statements report the Board's net assets and changes in those assets. This change in net assets is important because it tells the reader that, for the Board as a whole, the financial position of the Board has improved or diminished. The causes of this change may be a result of many factors, some financial, some not. Nonfinancial factors include the Board's property tax base, facility conditions, required educational programs and other factors.
In the Statement of Net Assets and the Statement of Activities, the Board has one distinct type of activity:
Governmental Activities - All of the Board's programs and services are repbrted here including instruction, pupil services, improvement of instructional services, educational media services, general administration, school administration, business administration, maintenance and operation of plant, student transportation services, central support services, other support services, enterprise operations, food services and interest on debt.
Reporting the Board's Most Significant Funds
Fund Financial Statements
Fund financial reports provide detailed information about the Board's major funds. The Board uses many funds to account for a multitude of financial transactions. However, these fund financial statements focus on the Board's most significant funds. The Board's major governmental funds are the general fund, district-wide capital projects funds and the debt service fund.
Governmental Funds: Most of the Board's activities are reported in governmental funds, which focus on how money flows into and out of those funds and the balances left at year-end available for spending in future periods. These funds are reported using an accounting method called modified accrual accounting, which measures cash and all other financial assets that can readily be converted to cash. The governmental fund statements provide a detailed short-term view of the Board's general government operations and the basic services it provides. Governmental fund information helps you determine whether there are more or fewer financial resources that can be spent in the near future to finance educational programs. The relationship (or differences) between governmental activities (reported in the Statement of Net Assets and the Statement of Activities) and governmental funds is reconciled in the financial statements.
Fiduciary Funds: The district is the trustee, or fiduciary, for assets that belong to others, such as school clubs and organizations within the principals' accounts. The district is responsible for ensuring that the assets reported in these funds are used only for their intended purposes and by those to whom the assets belong. The district excludes these activities from the district-wide financial statements because it cannot use these assets to finance its operations.
11

DEKALB COUNTY BOARD OF EDUCATION MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2003

The Board as a Whole

The perspective of the statement of net assets is of the Board as a whole. Table 1 provides a summary of the Board's net assets for 2003 compared to fiscal year 2002.

Table 1 Net Assets (in Thousands)

Governmental Activities

Fiscal

Fiscal

Year 2003 Year 2002

Assets Current and Other Assets Capital Assets, Net

$ 164,886 713,313

$ 186,665 607,064

Total Assets

$ 878,199 $ 793,729

Liabilities Current and Other Liabilities Long-Term Liabilities

$ 121,800 18,651

$ 39,671 72,193

Total Liabilities

$ 140,451 $ 111,864

Net Assets Invested in Capital Assets, Net of Related Debt Restricted Unrestricted

$ 703,660 31,937 2,151

$ 524,025 144,933 12,907

Total Net Assets

$ 737!748 $ 681!865

Total net assets increased $55.9 million.

Table 2 shows the changes in net assets for fiscal year 2003 compared to fiscal year 2002.

l1l

DEKALB COUNTY BOARD OF EDUCATION MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2003

Tablel Change in Net Assets
(in Thousands)
Revenues Program Revenues: Charges for Services and Sales Operating Grants and Contributions Capital Grants and Contributions
Total Program Revenues
General Revenues: Taxes Property Taxes For Maintenance and Operations For Debt Service Railroad Cars Sales Taxes Special Purpose Local Option Sales Tax For Debt Service For Capital Projects Intangible Recording Tax Real Estate Alcoholic Beverages Grants and Contributions not Restricted to Specific Programs Investment Earnings Miscellaneous
Total General Revenues
Total Revenues
Program Expenses Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Operations ofNon-Instructional Services Enterprise Operations Food Services Interest on Short-Term and Long-Term Debt
Total Expenses
Special Item: Defeasance
Increase in Net Assets

Governmental Activities

Fiscal

Fiscal

Year 2003

Year 2002

$ 12,862 403,806 6,359
$ 423,027

$ 13,294 393,292 23,748
$ 430.334

$ 354,484 -4
73,063 9,444 11,860 1,698 4,873
11,671 3,543
150
$ 470,782
$ 893,809
$ 551,961
16,311 25,757 16,604
1,043 53,018
5,497 68,678 37,257 15,092
1,936 39,149
2,463
$ 834.766
$ -3,160
$ 55,883

$333,345 3
62
1,818 82,835 10,083 2,418 4,992
14,981 7,342 10.960
$ 468.839
$ 899,173
$546,748
19,636 25,233 21,714 28,900 46,527 10,705 68,657 40,246
3,702 168
6,059 40,195
4.379
$862,869
$ 36.304

lV

DEKALB COUNTY BOARD OF EDUCATION MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2003

Governmental Activities
Instruction comprises 66.1 percent of governmental program expenses. Interest expense was 0.3 percent. Interest expense was attributable to capital leases and the outstanding bond for capital projects.
The Statement of Activities shows the cost of program services and the charges for services and grants offsetting those services. Table 3 shows, for governmental activities, the net cost of services for fiscal year 2003 compared to fiscal year 2002. That is, it identifies the cost of these services supported by tax revenue and unrestricted State entitlements.

Table 3 Governmental Activities
(in Thousands)

Total Cost of Services Fiscal Year 2003

Net Cost of Services Fiscal Year 2003

Instruction Support Services
Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Operations of Non-Instructional Services Enterprise Operations Food Services Interest on Short-Term and Long-Term Debt

$ 233,360
13,322 23,558
9,099 -6,774 37,648 5,282 44,969 30,905 15,013
1,935 960
2,462

$ 238,889
16,438 22,367 10,448 10,098 31,744 10,246 43,546 31,236
3,702 115
6,059 3,268 4 379

Total Expenses

$ 411,739 $ 432,535

Although program revenues make up 47.3 percent of the revenues, the Board is still primarily dependent upon tax revenues for governmental activities. Over 42.3 percent of instruction activities are supported through taxes and other general revenues; for all governmental activities general revenue support is 49.3 percent.

V

DEKALB COUNTY BOARD OF EDUCATION MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2003
The Board's Funds
The Board's governmental funds are accounted for using the modified accrual basis of accounting. Total governmental funds had revenues and other financing sources of $921 million and expenditures and other financing uses of $1 billion. There was a decrease of $114.7 million in the capital project funds due to the expenditure of sales tax proceeds during the year for capital outlay projects for educational purpose and purchase of school buses. The general fund had a decrease of $8.7 million. The negative change in the fund balance of the general fund for the year was due primarily to an unanticipated loss of $8.6 million in state funding at mid-year. This reduction in funding was the result of statewide budget reductions ordered by the Governor.
General Fund Budgeting Highlights
The Board's budget is prepared according to Georgia law. The most significant budgeted fund is the General Fund.
During the course of fiscal 2003, the Board amended its general fund budget as needed. The Board uses site-based budgeting based on FTE student allocations. The budgeting systems are designed to tightly control total sited budgets but provide flexibility for site management.
For the General Fund, actual revenues and other sources exceeded the final budget of $825.3 million by $7.7 million. This difference was due to an increase in other sources budget of $15.6 million and an increase in Federal funds of $9.6 million. These increases over budget were offset by reductions of $15.5 million under budget for state funds and $2.3 for other funds. The increases were due to a transfer of unexpended local funds from the Capital Projects Fund and increased Federal funding. The reductions were due to statewide revenue "austerity" adjustments ordered by the Governor at mid-year for all state agencies and lower investment earnings than anticipated.
Actual expenditures and other financing uses of $841.6 million exceeded the final budgeted amount of $825.9 million by $15.7 million. This difference was due to an increase in instruction and school administration salaries and benefits costs resulting from the hiring of a much more experienced staff than projected. These costs were offset somewhat by a reduction of Other Instructional costs of $3.7 million due to the contracting of fewer international teachers than projected and non-instructional supplies and materials costs were also reduced due to conservative budgeting and cost control measures instituted during the year.
General Fund expenditures and other financing uses exceeded revenues and other financing sources by $8.7 million that is the result of $8.6 million in lost state funding for the year due to mid-year "austerity" reductions.
VI

DEKALB COUNTY BOARD OF EDUCATION MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2003

Capital Assets and Debt Administration

Capital Assets

At the end of fiscal year 2003 the Board had $713.3 million invested in capital assets, all in governmental activities. Table 4 shows fiscal year 2003 balances compared with fiscal year 2002 balances.

Table 4 Capital Assets at June 30 (Net of Depreciation, in Thousands)

Governmental Activities

Fiscal

Fiscal

Year 2003 Year 2002

Land Construction in Progress Land Improvements Buildings and Improvements Improvements Other Than Buildings Equipment Less: Accumulated Depreciation

$ 32,575 27,565
834,743 786
149,323 -331,679

$ 22,190 30,787 25,588
699,146
139,660 -310,307

Total

$ 713,313 $ 6072064

The primary increases occurred in buildings and building improvements. Due to the ongoing growth in the county, the Board has numerous construction projects including new buildings, additions, and renovations.

Debt

At June 30, 2003 the Board had $9.7 million in capital leases and $9 million in compensated absences, $13.7 million of which is due within one year. During the year, the Board defeased $62.5 million in General Obligation Bonds outstanding at the end of the prior fiscal year. This defeasance was the culmination of the 1997 Special Purpose Local Option Sales Tax Program with sales tax proceeds being used to enable the Board to become essentially debt free.

Table 5 summarizes general operations bonds, capital leases and compensated absences outstanding and compares fiscal year 2003 balances to fiscal year 2002 balances.

Vll

DEKALB COUNTY BOARD OF EDUCATION MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2003

Table 5 Debt at June 30 (in Thousands)

Governmental Activities

Fiscal

Fiscal

Year 2003 Year 2002

General Obligation Bonds Capital Leases Compensated Absences

$ 9,654 8,997

$ 68,085 14,955 8,465

Total

$ 18,651 $ 91,505

The Board maintains an AA and Aa bond rating from Standard and Poor's and Moody's respectively.

Current Issues

The DeKalb County School System, DeKalb County, and the state of Georgia continue to struggle through serious economic hardships. In addition to the $8.6 million in funding lost in the current year, state austerity reductions of over $18 million for fiscal year 2004 and $21 million for fiscal year 2005 have already been instituted. Continued low interest rates have also negatively affected investment earnings with no clear end in sight. Sales tax collections from the Special Purpose Local Option Sales Tax instituted in 2002 also continue to lag projections by nearly 8%.

On a positive note the property tax digest continues to grow at a 5% annual growth rate. Approximately 50% of the growth being due to new residential, commercial and industrial properties and 50% due to reassessment of existing properties. Enrollment also continues to grow at 1% to 2% annually.

Significant cost and budgetary control measures have been initiated by the school system in fiscal year 2004 and are budgeted to continue in fiscal year 2005. The Board of Education has taken budgetary action to see to it that the DeKalb County School System will overcome the current economic downturns while increasing the working reserve to higher levels in order to sustain the school system through any future poor economic conditions.

Contacting the Board's Financial Management

This financial report is designed to provide our citizens, taxpayers, investors and creditors with a general overview of the Board's finances and to show the Board's accountability for the money it receives. If you have questions about this report or need additional financial information, contact Mr. Carl Beck, at the DeKalb County Board of Education, 3770 North Decatur Road, Decatur, Georgia 30032.

Vlll

DEKALB COUNTY BOARD OF EDUCATION

DEKALB COUNTY BOARD OF EDUCATION STATEMENT OF NET ASSETS JUNE 30, 2003
ASSETS
Cash and Cash Equivalents Investments Accounts Receivable, Net
Taxes State Government Federal Government Other Notes Receivable Inventories Capital Assets Land Construction in Progress Buildings Improvements Other than Buildings Equipment Less: Accumulated Depreciation
Total Assets
LIABILITIES
Accounts Payable Salaries Payable Short-Term Debt Contracts Payable Retainages Payable Deposits and Deferred Revenues Long-Term Liabilities
Due Within One Year Due in More Than One Year
Total Liabilities
NET ASSETS
Invested in Capital Assets, Net of Related Debt Restricted for
Bus Replacement Continuation of Federal Programs Capital Projects Unrestricted
Total Net Assets
Total Liabilities and Net Assets
The notes to the basic financial statements are an integral part of this statement. -3-

EXHIBIT"A"

GOVERNMENTAL ACTIVITIES

$

101,413,709

32,309,244

17,907,726 927,942
7,817,732 1,164,291
150,000 3,194,913

32,575,406 27,564,681 834,742,737
786,356 149,323,092 -331,679,129

$ ===8~7~8,!,,;;19~8;g,7~00;;;,

$

19,973,287

6,731,385

80,962,096

6,251,775

7,287,537

594,015

13,710,108 4 940 884

$

140,451,087

$

703,659,612

1,121,093 8,884,458 21,931,311 2,151,139

$

737 747 613

$ =====8;,;,,78:;;,i,.;,;19;,,;8~7, :,,;;0~0

DEKALB COUNTY BOARD OF EDUCATION STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED JUNE 30, 2003

GOVERNMENTAL ACTIVITIES
Instruction Support Services
Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Operations of Non-Instructional Services Enterprise Operations Food Services Interest on Short-Term and Long-Term Debt
Total Governmental Activities
General Revenues Taxes Property Taxes For Maintenance and Operations For Debt Services Sales Taxes Special Purpose Local Option Sales Tax For Debt Services For Capital Projects Intangible Recording Tax Real Estate Alcoholic Beverages Grants and Contributions not Restricted to Specific Programs Investment Earnings Miscellaneous
Special Item Defeasance
Total General Revenues and Special Item
Change in Net Assets
Net Assets - Beginning of Year

EXPENSES

CHARGES FOR SERVICES

$ 551,961,032 $
16,311,335 25,757,034 16,603,889
1,043,336 53,017,970
5,497,103 68,678,374 37,256,957 15,092,238
1,935,472 39,149,032
2,462,399
$ 834,766,171 $

1,043,588
436,477 11,381,772 12,861,837

Net Assets - End of Year

The notes to the basic financial statements are an integral part of this statement. -4-

EXHIBIT"B"

PROGRAM REVENUES

OPERATING

CAPITAL

GRANTS AND

GRANTS AND

CONTRIBUTIONS CONTRIBUTIONS

NET (EXPENSES) REVENUES
AND CHANGES IN NET ASSETS

$

316,500,297 $

2,989,298 525,617
7,373,784 6,141,119 15,370,075

23,217,308 4,871,652
79,456

26,737,202

$

403,805,808 $

1,057,141 $
1,673,815 130,845
1,676,312 214,569 55,792
1,480,146
70,259
6,358,879 $

-233,360,006
-13,322,037 -23,557 ,602
-9,099,260 6,774,095 -37,647,895 -5,282,534 -44,968,797 -30,905, 159 -15,012,782
-1,935,472 -959,799
-2,462,399
-411,739,647

$

354,484,003

-4,444

73,063,049 9,443,950 11,859,864 1,697,762 4,872,975
11,671,675 3,543,067 150,409

-3,160,000

$

467,622,310

$

55,882,663

681,864,950

$=====7=37=7=4=7=6=13=

-5-

DEKALB COUNTY BOARD OF EDUCATION BALANCE SHEET
GOVERNMENTAL FUNDS JUNE 30, 2003

EXHIBIT"C"

ASSETS
Cash and Cash Equivalents Investments Accounts Receivable, Net
Taxes State Government Federal Government Other Notes Receivable Inventories
Total Assets
LIABILITIES AND FUND BALANCES
LIABILITIES
Accounts Payable Salaries Payable Short-Term Debt Contracts Payable Retainages Payable Deposits and Deferred Revenue
Total Liabilities
FUND BALANCES
Reserved for: Bus Replacement Continuation of Federal Programs Inventories Capital Projects
Unreserved Designated for Self-Insurance Undesignated Reported in: General Fund Debt Service
Total Fund Balances
Total Liabilities and Fund Balances

GENERAL FUND

DISTRICTWIDE
CAPITAL PROJECTS
FUND

DEBT SERVICE
FUND

TOTAL

$ 31,051,233 $ 32,706
598,084 927,942 7,817,732 1,164,291
3,194,913

70,307,231 $ 32,276,538 13,714,529
150,000

55,245 $ 101,413,709 32,309,244

12

14,312,625

927,942

7,817,732

1,164,291

150,000

3,194,913

$ 44,786,901 $ 116,448,298 $

55,257 $ 161,290,456

$ 19,957,708 $ 6,731,385
594,015 $ 27,283,108 $

15,579 80,962,096
6,251,775 7,287,537
94,516,987

$ 19,973,287 6,731,385 80,962,096 6,251,775 7,287,537 594 015
$ 121,800,095

$

1,121,093

7,844,519

1,039,939

$

1,641,043

5,857,199

$ 17,503,793 $

21,931,311
$ 21,931,311 $

$ 1,121,093 7,844,519 1,039,939
21,931,311

1,641,043

55,257

5,857,199 55,257

55,257 $ 39,490,361

$ 44,786,901 $ 116,448,298 $

55,257 $ 161,290,456

The notes to the basic financial statements are an integral part of this statement. -6-

DEKALB COUNTY BOARD OF EDUCATION RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET
TO THE STATEMENT OF NET ASSETS JUNE 30. 2003

EXHIBIT "D"

Total Fund Balances - Governmental Funds (Exhibit "C")
Amounts reported for Governmental Activities in the Statement of Net Assets are different because:
Capital Assets used in Governmental Activities are not financial resources and therefore are not reported in the funds. These assets consist of:
Land Construction in Progress Buildings Equipment Improvements Other than Buildings Accumulated Depreciation
Total Capital Assets
Some of the School District's property tax revenues will be collected after year end but are not available soon enough to pay for the current period's expenditures.
Long-Term Liabilities, including bonds payable, are not due and payable in the current period and therefore are not reported as liabilities in the funds. Long-Term Liabilities at year-end consist of: Capital Leases Compensated Absences Total Long-Term Liabilities

$ 39,490,361

$ 32,575,406 27,564,681
834,742,737 149,323,092
786,356 -331,679, 129

713,313,143

3,595,101

$ -9,653,530 -8,997,462

-18,650,992

Net Assets of Governmental Activities (Exhibit "A")

$ 737,747 613

The notes to the basic financial statements are an integral part of this statement. -7-

DEKALB COUNTY BOARD OF EDUCATION STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES
GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2003

EXHIBIT"E"

REVENUES
Property Taxes Sales Taxes State Funds Federal Funds Charges for Services Investment Earnings Miscellaneous
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Enterprise Operations Food Services Operation
Capital Outlay Debt Services
Payment to Bond Refunding Escrow Agent Principal Interest
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES (USES)
Sale of Equipment Transfers In Transfers Out
Total Other Financing Sources (Uses)
Net Change in Fund Balances
Fund Balances - Beginning

GENERAL FUND

DISTRICTWIDE
CAPITAL PROJECTS
FUND

DEBT SERVICE
FUND

TOTAL

$ 354,353,009 18,430,601 $
352,250,151 65,780,392 12,861,837 1,480,141 9,311,157
$ 814,467,288 $

$ 9,443,950 3,710,934
94,885

467 $ 73,063,049

2,062,908

18

15024

15,327,701 $ 73,063,534 $

354,353,476 100,937,600 355,961,085
65,875,277 12,861,837
3,543,067 9,326,181
902,858,523

$ 555,842,930
16,299,393 26,030,741 16,905,642
3,631,123 52,978,832
5,823,432 68,824,647 37,906,649 15,150,888
2,220,456 39,387,384
382,439 $
152,925 56,213
$ 841,593,694 $
$ -27,126,406 $

$ 555,842,930

$ 105,955,702

2,521

16,299,393 26,030,741 16,905,642
3,631,123 52,978,832
5,825,953 68,824,647 37,906,649 15,150,888
2,220,456 39,387,384 106,338,141

5,148,911 588 137

65,700,000 5,545,000 1,818,049

65,700,000 10,846,836
2,462,399

111,692,750 $ 73,065,570 $ 1,026,352,014

-96,365,049 $

-2,036 $ -123,493,491

$

148,004

18,300,000

$

$ 18,448,004 $

$ -8,678,402 $

26,182,195

-18,300,000 -18,300,000 -114,665,049 $ 136,596,360

$

148,004

18,300,000

-18,300,000

$

148 004

-2,036 $ -123,345,487

57,293

162,835,848

Fund Balances - Ending

$ 17,503,793 $

21,931,311 $

The notes to the basic financial statements are an integral part of this statement.
-8-

55,257 $ ====39==,4=9=0-=,3=61=

DEKALB COUNTY BOARD OF EDUCATION RECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT OF
REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES TO THE STATEMENT OF ACTIVITIES JUNE 30, 2003

EXHIBIT"F"

Total Net Change in Fund Balances - Governmental Funds (Exhibit "E")

$ -123,345,487

Amounts reported for Governmental Activities in the Statement of Activities are different because:

Capital Outlays are reported as expenditures in Governmental Funds. However, in the Statement of Activities, the cost of capital assets is allocated over their estimated useful lives as depreciation expense. In the current period, these amounts are:

Capital Outlay Depreciation Expense
Excess of Capital Outlay over Depreciation Expense

$ 140,888,351 -25,316,392

115,571,959

Because some property taxes will not be collected for several months after the School District's fiscal year ends, they are not considered "available" revenues.

126,083

In the Statement of Activities, only the gain on the sale of the (land/building/equipment) is reported, whereas in the Governmental Funds, the entire proceeds from the sale increase financial resources. Thus, the change in net assets differs from the change in fund balances by the (cost of the land/carrying value of the building/equipment) sold.

-9,323,776

Repayment of Long-Term debt is reported as an expenditure in Governmental Funds, but the repayment reduces Long-Term Liabilities in the Statement of Net Assets. In the current year, these amounts consist of:

Bond Principal Retirements Capital Lease Payments Payments to Bond Refunding Agent
Total Long-Term Debt Repayments

$ 5,545,000 5,301,836
62,540,000

73,386,836

Some items reported in the Statement of Activities do not require the use of current financial resources and therefore are not reported as expenditures in Governmental Funds. These activities consist of:

Increase in Compensated Absences

-532,952

Change in Net Assets of Governmental Activities (Exhibit "B")

$ 55,882,663

The notes to the basic financial statements are an integral part of this statement. -9 -

DEKALB COUNTY BOARD OF EDUCATION STATEMENT OF FIDUCIARY NET ASSETS
JUNE 30, 2003
ASSETS Cash and Cash Equivalents
LIABILITIES Funds Held for Others

EXHIBIT"G"
AGENCY FUNDS
$ 12,051,862
$ 12,051,862

The notes to the basic financial statements are an integral part of this statement. - 10 -

DEKALB COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2003

EXHIBIT"H"

Note 1: DESCRIPTION OF SCHOOL DISTRICT AND REPORTING ENTITY
REPORTING ENTITY
The DeKalb County Board ofEducation (School District) was established under the laws ofthe State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. The Board is organized as a separate legal entity and has the power to levy taxes and issue bonds. Its budget is not subject to approval by any other entity. Accordingly, the School District is a primary government and consists of all the organizations that compose its legal entity.
Note 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
BASIS OF PRESENTATION
The School District's basic financial statements are collectively comprised of the District-wide financial statements, fund financial statements and notes to the basic financial statements of the DeKalb County Board of Education.
District-wide Statements:
The Statement ofNet Assets and the Statement ofActivities display information about the financial activities ofthe overall School District, except for fiduciary activities. Eliminations have been made to minimize the double counting of internal activities. Governmental activities generally are financed through taxes, intergovernmental revenues, and other nonexchange transactions.
The Statement ofActivities presents a comparison between direct expenses and program revenues for each function of the School District's governmental activities.
Direct expenses are those that are specifically associated with a program or function and, therefore, are clearly identifiable to a particular function. Indirect expenses (expenses of the School District related to the administration and support ofthe School District's programs, such as office and maintenance personnel and accounting) are not allocated to programs.
Program revenues include (a) charges paid by the recipients ofgoods or services offered by the programs and (b) grants and contributions that are restricted to meeting the operational or capital requirements of a particular program. Revenues that are not classified as program revenues, including all taxes, are presented as general revenues.
Fund Financial Statements:
The fund financial statements provide information about the School District's funds, including fiduciary funds. Separate statements for each category (governmental and fiduciary) are presented. The emphasis of fund financial statements is on major governmental funds, each displayed in a separate column.
The School District reports the following major governmental funds:
- 11 -

DEKALB COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2003

EXHIBIT "H"

Note 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
General Fund is the School District's primary operating fund. It accounts for all financial resources ofthe School District, except those resources required to be accounted for in another fund.
District-wide Capital Projects Fund accounts for financial resources including Bond Proceeds and grants from Georgia State Financing and Investment Commission to be used for the acquisition, construction or renovation of major capital facilities.
Debt Service Fund accounts for taxes (property and sales) legally restricted for the payment of general long-term principal, interest and paying agent's fees.
The School District reports the following fiduciary fund type:
Agency funds account for assets held by the School District as an agent for various funds, governments or individuals.
BASIS OF ACCOUNTING
The basis ofaccounting determines when transactions are reported on the financial statements. The District-wide governmental and fiduciary fund financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded at the time liabilities are incurred, regardless of when the related cash flows take place. Nonexchange transactions, in which the School District gives (or receives) value without directly receiving (or giving) equal value in exchange, include property taxes, sales taxes, grants and donations. On an accrual basis, revenue from property taxes is recognized in the fiscal year for which the taxes are levied. Revenue from sales taxes is recognized in the fiscal year in which the underlying transaction (sale) takes place. Revenue from grants and donations is recognized in the fiscal year in which all eligibility requirements have been satisfied.
The School District uses funds to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts.
Governmental funds are reported using the current financial resources measurement focus and the modified accrual basis ofaccounting. Under this method, revenues are recognized when measurable and available. The School District considers all revenues reported in the governmental funds to be available if they are collected within sixty days after year-end. Property taxes, sales taxes and interest are considered to be susceptible to accrual. Expenditures are recorded when the related fund liability is incurred, except for principal and interest on general long-term debt, claims and judgments, and compensated absences, which are recognized as expenditures to the extent they have matured. Capital asset acquisitions are reported as expenditures in governmental funds. Proceeds of general long-term liabilities and acquisitions under capital leases are reported as other financing sources.
- 12 -

DEKALB COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2003

EXHIBIT"H"

Note 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The School District funds certain programs by a combination of specific cost-reimbursement grants, categorical grants, and general revenues. Thus, when program costs are incurred, there are both restricted and unrestricted net assets available to finance the program. It is the School District's policy to first apply grant resources to such programs, followed by cost-reimbursement grants, then general revenues.
A departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share of these contracts. During fiscal year 2003, a substantial number ofpersonnel ofthe School District were employed for a one hundred and ninety day period beginning in August 2002 and ending in early June 2003. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 2002 and ending in August 2003. State grants to fund the State's share of these contracts were disbursed from the Georgia Department of Education to the School District in the same twelve months. As of June 30, 2003, compensation under these employment contracts had been earned, but two ofthe twelve monthly payments, due for July and August 2003, had not been made. Payments for these two months were made and recorded as costs by the School District subsequent to June 30, 2003. Also, the State's portion ofthe compensation paid in July and August 2003 was received and recorded as revenue in the fiscal year subsequent to June 30, 2003. Conversely, the similar costs and related revenues for contractual services completed prior to June 30, 2002, were recorded in the year ended June 30, 2003. Generally accepted accounting principles require that revenues be recorded when earned or available and measurable as appropriate and that expenditures or expenses as appropriate be recorded when incurred, rather than when funds are received or disbursed.
CASH AND CASH EQUIVALENTS
COMPOSITION OF DEPOSITS Cash and cash equivalents consist ofcash on hand, demand deposits and short-term investments with original maturities of three months or less from the date of acquisition in authorized financial institutions. Georgia Laws OCGA 45-8-14 authorize the Board to deposit its funds in one or more solvent banks or insured Federal savings and loan associations.
INVESTMENTS
COMPOSITION OF INVESTMENTS Investments made by the School District in nonparticipating interest-earning contracts (such as certificates ofdeposit) and repurchase agreements are reported at cost. Participating interest-earning contracts and money market investments with a maturity at purchase ofone year or less are reported at amortized cost. Both participating interest-earning contracts and money market investments with a maturity at purchase greater than one year are reported at fair value. The Official Code ofGeorgia Annotated Section 36-83-4 authorizes the School District to invest its funds. In selecting among
- 13 -

DEKALB COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2003

EXHIBIT"H"

Note 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
options for investment or among institutional bids for deposits, the highest rate ofreturn shall be the objective, given equivalent conditions of safety and liquidity. Funds may be invested in the following:
(1) Obligations issued by the State of Georgia or by other states,
(2) Obligations issued by the United States government,
(3) Obligations fully insured or guaranteed by the United States government or a United States government agency,
(4) Obligations of any corporation of the United States government,
(5) Prime banker's acceptances,
(6) The Local Government Investment Pool administered by the State of Georgia, Office of Treasury and Fiscal Services,
(7) Repurchase agreements, and
(8) Obligations of other political subdivisions of the State of Georgia.
RECEIVABLES
Receivables consist of amounts due from property and sales taxes, grant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the basic financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables.
PROPERTY TAXES
The DeKalb County Board of Commissioners fixed the property tax levy for the 2002 tax digest year (calendar year) on June 11, 2002 (levy date). Taxes were due on November 15, 2002 (lien date) and could be paid in two installments on August 15, 2002 and November 15, 2002 (due dates). Taxes collected within the current fiscal year or within 60 days after year-end on the 2002 tax digest are reported as revenue in the governmental funds for fiscal year 2003. The DeKalb County Tax Commissioner bills and collects the property taxes for the School District, withholds 1.9% oftaxes collected as a fee for tax collection and remits the balance of taxes collected to the School District. Property tax revenues, at the fund reporting level, during the fiscal year ended June 30, 2003, for maintenance and operations amounted to $354,353,009 and for school bonds amounted to $467.

- 14 -

DEKALB COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2003

EXHIBIT"H"

Note 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

The tax millage rate levied for the 2002 tax year (calendar year) for the DeKalb County Board of Education was as follows (a mill equals $1 per thousand dollars of assessed value):

School Operations

21.98 mills

SALES TAXES

Special Purpose Local Option Sales Tax, at the fund reporting level, during the year amounted to $82,506,999 and is to be used for capital outlay for educational purposes or debt service. This sales tax was authorized by local referendum and the sales tax must be re-authorized at least every five years.

INVENTORIES

FOOD INVENTORIES On the basic financial statements, inventories ofdonated food commodities used in the preparation ofmeals are reported at their Federally assigned value and purchased foods inventories are reported at cost (first-in, first-out). The School District uses the consumption method to account for inventories whereby donated food commodities are recorded as an asset and as revenue when received, and expenses/expenditures are recorded as the inventory items are used. Purchased foods are recorded as an asset when purchased and expenses/expenditures are recorded as the inventory items are used.

CAPITAL ASSETS

Capital assets purchased, including capital outlay costs, are recorded as expenditures in the fund

financial statements at the time ofpurchase. On the District-wide financial statements, all purchased

capital assets are valued at cost where historical records are available and at estimated historical cost

based on appraisals or deflated current replacement cost where no historical records exist. Donated

capital assets are recorded at fair market value on the date donated. Disposals are deleted at

depreciated recorded cost. The cost ofnormal maintenance and repairs that do not add to the value

of assets or materially extend the useful lives of the assets is not capitalized. Depreciation is

computed using the straight-line method. The School District does not capitalize book collections or

works of art.



Capitalization thresholds and estimated useful lives of capital assets reported in the District-wide statements are as follows:

- 15 -

DEKALB COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2003

EXHIBIT"H"

Note 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

Capitalization Policy

Estimated Useful Life

Land Land Improvements Buildings and Improvements Improvements Other than Buildings Equipment
Vehicles Kitchen Equipment Computers Outdoor Equipment Miscellaneous Equipment Buses

ALL $ 100,000 $ 100,000 $ 100,000

NIA 20 years 80 years 20 years

$

1,000

20 years

$

1,000

15 years

$

1,000

10 years

$

1,000

15 years

$

1,000 10 to 30 years

$

1,000

20 years

Depreciation is used to allocate the actual or estimated historical cost of all capital assets over estimated useful lives.

GENERAL OBLIGATION BONDS

The School District issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. Bond issuance costs are recognized in the financial statements during the fiscal year bonds are issued. General obligation bonds are direct obligations and pledge the full faith and credit of the government.

Note 3: DEPOSITS AND INVESTMENTS

COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum ofmoney which has not been secured by surety bond, by guarantee ofinsurance, or by collateral. The aggregate ofthe face value of such surety bond and the market value of securities pledged shall be equal to not less than 110 percent ofthe public funds being secured after the deduction ofthe amount ofdeposit insurance. If a depository elects the pooled method (OCGA 45-8-13 .1) the aggregate ofthe market value ofthe securities pledged to secure a pool ofpublic funds shall be not less than 110 percent ofthe daily pool balance. OCGA Section 45-8-11 (b) provides an officer holding public funds may, in his discretion, waive the requirement for security in the case ofoperating funds placed in demand deposit checking accounts.

Acceptable security for deposits consists of any one of or any combination of the following:

- 16 -

DEKALB COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2003

EXHIBIT"H"

Note 3: DEPOSITS AND INVESTMENTS
(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia,
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,
(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia,
(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia,
(5) Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose,
(6) Industrial revenue bonds and bonds of development authorities created by the laws ofthe State of Georgia, and
(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.
CATEGORIZATION OF DEPOSITS AtJune 30, 2003, the bank.balances were $117,457,067. The amounts ofthe total bank balances are classified into three categories of credit risk:
Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the School District or by the School District's agent in the School District's name.
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the School District's name.
Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the School District's name.)
The School District's deposits are classified by risk category at June 30, 2003, as follows:

- 17 -

DEKALB COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2003

EXHIBIT"H"

Note 3: DEPOSITS AND INVESTMENTS

Risk Category

Bank Balance

1

$ 753,013

2

116,704,054

3

0

Total

$ 117,457,067

CATEGORIZATION OF INVESTMENTS At June 30, 2003, the carrying value of the School District's total investments was $32,296,613 which is materially the same as fair value. This investment consisted entirely of funds invested in the Local Government Investment Pool administered by the State ofGeorgia, Office ofTreasury and Fiscal Services which are not required to be categorized since the School District did not own any specific identifiable securities in the pool. The investment policy ofthe State of Georgia, Office of Treasury and Fiscal Services for the Local Government Investment Pool (Primary Liquidity Portfolio) does not provide for investment in derivatives or similar investments. A description ofthe Primary Liquidity Portfolio is as follows:

The Primary Liquidity Portfolio consists of Georgia Fund 1, which is a combination local and state government investment pool, and Fund 6. Georgia Fund 1 is a stable net asset value investment pool which follows Standard and Poor's criteria for AAAm rated money market funds. The pool is not registered with the SEC as an investment company but does operate Georgia Fund 1 in a manner consistent with Rule 2a-7 of the Investment Company Act of 1940. The pool's primary objectives are safety of capital, investment income, liquidity and diversification while maintaining principal ($ 1.00 per share value). Net asset value is calculated daily and reported to the rating agency to ensure stability. The pool distributes earnings (net of management fees) on a monthly basis and values participant's shares sold and redeemed at the pool's share price, $1.00 per share. Pooled cash and cash equivalents and investments are reported at cost. The pool does not issue any legally binding guarantees to support the value of the shares. Participation in the pool is voluntary and deposits consist of funds from local governments; operating and trust funds of Georgia's state agencies, colleges and universities; and current operating funds of the State of Georgia's General Fund.

Investments in Georgia Fund 1 and Fund 6 are directed toward short-term instruments such as U. S. Treasury obligations, securities issued or guaranteed as to principal and interest by the U. S. Government or any of its agencies or instrumentalities, banker's acceptances and repurchase agreements. The weighted average maturity of Georgia Fund 1 may not exceed 60 days. The weighted average maturity for Georgia Fund 1 on June 30, 2003, was 30 days. The average investment duration for Fund 6 on June 30, 2003, was 0.39 years.

- 18 -

DEKALB COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2003

EXHIBIT"H"

Note 4: NON-MONETARY TRANSACTIONS

The School District receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 2 - Inventories

Note 5: CAPITAL ASSETS

The following is a summary of changes in the Capital Assets during the fiscal year:

Balances July 1, 2002

Increases

Balances Decreases June 30, 2003

Governmental Activities Capital Assets, Not Being Depreciated:
Land Construction in Progress

$ 22,190,406 $ 10,385,000

$ 32,575,406

30,787,215 89,633,394 $ 92,855,928 27,564,681

Total Capital Assets Not Being Depreciated $ 52,977,621 $ 100,018,394 $ 92,855,928 $ 60,140,087

Capital Assets Being Depreciated Buildings and Improvements Improvements Other Than Buildings Equipment Land Improvements

$ 699,146,289 $ 144,375,448 $

0

786,356

139,660,352 14,151,808

25,587,727

8,779,000 $ 834,742,737

786,356

4,489,068 149,323,092

25,587,727

0

Less Accumulated Depreciation for: Buildings and Improvements Improvements Other Than Buildings Equipment Land Improvements

257,081,758 0
51,945,886 1,279,386

9,931,435 6,709
16,657,634

585,267
3,359,026 1,279,386

266,427,926 6,709
65,244,494 0

Total Capital Assets, Being Depreciated, Net $ 554,087,338 $ 132,717,834 $ 33,632,116 $ 653,173,056

Governmental Activity Capital Assets - Net $ 607,064,952 $ 232,736,228 $ 126,488,044 $ 713,313,143

Capital assets being acquired under capital leases as of June 30, 2003, are as follows:

Governmental Funds

Equipment Less: Accumulated Depreciation

$ 20,743,050 3,169,079

$ 17,573.971

- 19 -

DEKALB COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2003

EXHIBIT"H"

Note 5: CAPITAL ASSETS

Current year depreciation expense by function is as follows:

Instruction Support Services
Improvements of Instructional Services Educational Media Services General Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Food Services

$ 7,204,835

$ 853,706 892,637
11,408,698 1,463,812 380,618 2,632,772

17,632,243 479,314

$ 25,316.392

Note 6: RESTRICTED ASSETS

Special Purpose Local Option Sales Tax (SPLOST) funds are reported as restricted assets in the Statement ofNet Assets because their use is limited by applicable statutory provisions. Restricted assets at June 30, 2003, were as follows:

District-wide Capital Projects SPLOST

Restricted Cash and Cash Equivalents: Capital Acquisitions
Restricted Investments Capital Acquisitions

$ 70,307,231 $ 32,276,538

Note 7: INTERFUND TRANSFERS

Interfund transfers for the year ended June 30, 2003, consisted of the following:

Transfer to

Transfers From District-wide
Capital Projects

General Fund

$ 18,300,000

-20-

DEKALB COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30. 2003

EXHIBIT"H"

Note 7: INTERFUND TRANSFERS

Transfers were used to return funds advanced to the Capital Projects Fund by the General Fund upon completion of capital construction projects.

Note 8: RISK MANAGEMENT

The School District is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; acts of God; unemployment compensation and dental claims.

The School District has obtained commercial insurance for risk of loss associated with torts, assets and errors or omissions. The School District has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Board's insurance coverage in any ofthe past three years.

The School District has elected to self-insure for all losses related to acts of God. The School District has not experienced any losses related to this risk in the past three years.

The School District has established a limited risk management program for workers' compensation claims. The School District accounts for claims within the same fund that the employees salaries and benefits were paid with expenses/expenditures and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated. An excess coverage insurance policy covers individual claims in excess of$350,000 loss per occurrence, up to the statutory limit.

Changes in the workers' compensation claims liability during the last two fiscal years are as follows:

2002 2003

Beginning of Year Liability

Claims and Changes in Estimates

Claims Paid

End ofYear Liability

$

0 $ 2.239.026 $ 2,239,026 $

0

$

0 $ 2,047,128 $ 2,047,128 $

0

The School District is self-insured with regard to unemployment compensation claims. The School District accounts for claims within the fund that the employees salary and benefits were paid with expenses/expenditures and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated.

Changes in the unemployment compensation claims liability during the last two fiscal years are as follows:

- 21 -

DEKALB COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2003

EXHIBIT"H"

Note 8: RISK MANAGEMENT

2002 2003

Beginning of Year Liability

Claims and Changes in Estimates

Claims Paid

EndofYear Liability

$

0 $

134,121 $

134,121 $

0

$

0 $

143,545 $

143,545 $

0

The School District is self-insured with regard to dental claims. The School District accounts for claims within the General Fund with expenses/expenditures and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated.

Changes in the dental claims liability during the last two fiscal years are as follows:

Beginning ofYear Liability

Claims and Changes in Estimates

Claims Paid

End of Year Liability

2002 2003

$

243,943 $ 3,274,831 $ 3,518,774 $

0

$

0 $ 3,896,677 $ 3,896,677 $

0

The School District has purchased surety bonds to provide additional insurance coverage as follows:

Position Covered

Amount

Superintendent All Employees

$ 100,000 $ 500,000

Note 9: SHORT-TERM DEBT

The School District issues tax anticipation notes in advance of property tax collections, depositing the proceeds in its District-wide Capital Projects Fund. This short-term debt is to provide cash for operations until property tax collections are received by the School District. Article IX, Section V, Paragraph V of the Constitution ofthe State of Georgia limits the aggregate amount of short-term debt to 75 percent ofthe total gross income from taxes collected in the preceding year and requires all short-term debt to be repaid no later than December 31 ofthe calendar year in which the debt was incurred.

Short-term debt activity for the fiscal year is as follows:

Beginning Balance

Issued

Redeemed

Ending Balance

Tax Anticipation Notes

$===0 $ 80,962.096 $==~0 $ 80,962.096

-22-

DEKALB COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2003

EXHIBIT"H"

Note 10: LONG-TERM DEBT

CAPITAL LEASES The DeKalb County Board of Education has entered into various lease agreements as lessee for vehicles, buses, copiers and solid waste systems. These lease agreements qualify as capital leases for accounting purposes and, therefore, have been recorded at the present value of the future minimum lease payments as of the date of their inception.

COMPENSATED ABSENCES Compensated absences represent obligations ofthe School District relating to employees' rights to receive compensation for future absences based upon service already rendered. This obligation relates only to vesting accumulating leave in which payment is probable and can be reasonably estimated. The School District uses the vesting method to compute compensated absences.

ADVANCE REFUNDING During fiscal year 2003, the DeKalb County Board of Education defeased $62,540,000 of outstanding bonds. The School District utilized $65,700,000 ofSpecial Purpose Local Option Sales Tax proceeds to fund this defeasance. These funds were deposited in an irrevocable trust with an escrow agent to provide for future debt service payments on the 1993 and 1993A Bond issues. As a result, the 1993 Series Bonds and the 1993A Series Bonds are considered defeased, and the liability has been removed from the District-wide Statement of Net Assets.

The changes in Long-Term Debt during the fiscal year ended June 30, 2003, were as follows:

Balance July 1, 2002
Additions Annual Leave Earned
Deductions Annual Leave Utilized Debt Retired
Balance June 30, 2003
Portion of Long-Term Debt Due within One Year

Capital Leases

Governmental Funds

General

Compensated Obligation

Absences

Bonds

Total

$ 14,955,366 $ 8,464,510 $ 68,085,000 $ 91,504,876

6,256,409

6,256,409

5,301,836

5,723,457

68,085,000

5,723,457 73,386,836

$ 9,653.530 $ 8 997.462 $

0 $ )8 650992

$ 4,712,646 $ 8,997,462 $

0 $ 13,710,108

At June 30, 2003, payments due by fiscal year which includes principal and interest for these items are as follows:

- 23 -

DEKALB COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2003

EXHIBIT"H"

Note 10: LONG-TERM DEBT

Fiscal Year Ended June 30

Ca:gital Leases

Princi:gal

Interest

2004 2005 2006 2007 2008 - 2011

$ 4,712,646 $ 3,288,953 942,438 203,018 506,475

394,845 190,483 61,076 27,979 51,328

Total Principal and Interest

$ 9,653.530 $ 725,711

Note 11: ON-BEHALF PAYMENTS

The Board has recognized revenues and costs in the amount of$8,556,345 for health insurance and retirement contributions paid on the Board's behalf by the following State Agencies.

Georgia Department of Education Paid to the Georgia Department of Community Health For Health Insurance ofNon-Certified Personnel In the amount of $7,657,997

Office of Treasury and Fiscal Services Paid to the Public School Employees Retirement System For Public School Employees Retirement (PSERS) Employer's Cost In the amount of $898,348

Note 12: SIGNIFICANT COMMITMENTS

The following is an analysis ofsignificant outstanding construction or renovation contracts executed by the School District as of June 30, 2003, together with funding available:

-24 -

DEKALB COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2003

EXHIBIT"H"

Note 12: SIGNIFICANT COMMITMENTS

Project

Unearned Executed Contracts

Funding Available From State

001 - New Oakvale Elementary School

$ 282,150 $ 5,090,904

002 - Miller Grove High School

8,575,415

003 - New Arabia High School

145,502

010 - New Chamblee Middle School

670,000

630 - Toney Elementary School

3,101

167,825

631 - Sky Haven Elementary School

3,230

167,825

632 - Stone Mountain Elementary School

3,360

167,825

634 - Redan Middle School

455,603

985,096

635 - Bob Mathis Elementary School

434,411

636 - Livsey Elementary School

2,625

638 - New Tucker Middle School

13,609,036

7,716,193

639 - Peachcreast Elementary School

2,124,215

640 - Hightower Elementary School

242,887

167,825

645 - Montgomery Elementary School

14,699

179,820

654 - Panola Way Elementary School

34,054

179,820

655 - Pine Ridge Elementary School

3,190

179,820

656 - Murphy Candler Elementary School

3,850

179,820

657 - Vanderlyn Elementary School

138,207

179,820

658 - Rockbridge Elementary School

2,420

179,820

659 - Sagamore Hills Elementary School

31,641

179,820

660 - Snapfinger Elementary School

26,918

179,820

661 - Shadow Rock Elementary School

9,750

179,820

662 - Fairington Elementary School

2,530

179,820

663 - Glen Haven Elementary School

2,750

664 - Browns Mill Elementary School

4,290

179,820

665 - Clifton Elementary School

68,463

179,820

666 - Midvale Elementary School

2,750

179,820

667 - Laurel Ridge Elementary School

19,283

179,820

668 - Hawthorne Elementary School

16,496

179,820

669 - Avondale Elementary School

4,730

179,820

679 - Fernbank Elementary School

645,081

167,825

681 - North DeKalb High School

2,100

685 - Stone Mill Elementary School

20,000

179,820

688 - E. L. Miller (Mainstreet) Elementary School

2,880

179,820

717 - Southwest DeKalb High School

467,900

719 - Allgood Elementary School

1,860

723 - Columbia Elementary School

28,460

730 - Lithonia Middle School

1,434,475

746 - Pleasantdale Elementary School

68,117

- 25 -

DEKALB COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30. 2003

EXHIBIT"H"

Note 12: SIGNIFICANT COMMITMENTS

Project

Unearned Executed Contracts

Funding Available From State

757 - Martin Luther King High School 759 - Nancy Creek Elementary School 760 - Medlock Elementary School 761 - Mclendon Elementary School 762 - Smoke Rise Elementary School 763 - Redan Elementary School 764 - Oak Grove Elementary School 765 - Kingsley Elementary School 766 - Gresham Park Elementary School 767 - Flat Shoals Elementary School 768 - Briarlake Elementary School 769 - Henderson Mill Elementary School 770 - Atherton Elementary School 776 - Montclair Elementary School 777 - Rainbow Elementary School 778 - Tilson Elementary School 779 - Terry Mill Elementary School 780 - Woodbridge Elementary School 887 - East DeKalb Campus Phase II 898 - McNair Middle School

$ 1,377,581 $ 4,560 18,861 3,680 3,440 6,715 16,044 6,543
107,343 165,744
2,880 3,360 4,460 45,910 244,855 3,820 108,996 4,530 426,959 124.600

551,259 167,825 167,825 167,825 167,825 167,825 167,825 167,825 167,825 167,825 167,825 167,825 167,825 848,484 530,302 167,825 167,825 167,825
69.999

$ 32,289.310 $ 22,385.497

The amounts described in this note are not reflected in the basic financial statements.

Note 13: SIGNIFICANT CONTINGENT LIABILITIES

Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any costs which are disallowed under grant terms. The School District believes that such disallowances, if any, will be immaterial to its overall financial position.

The School District is a defendant in various legal proceedings pertaining to matters incidental to the performance ofroutine School District operations. The ultimate disposition ofthese proceedings is not presently determinable, but is not believed to be material to the basic financial statements.

- 26-

DEKALB COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30. 2003

EXHIBIT"H"

Note 14: ACCUMULATED EMPLOYEES' LEAVE

Full-time twelve month employees earn annual leave ranging from ten to twenty days per year depending on the employee's length of continuous service with a maximum accumulation of sixty days. Employees are paid up to the maximum accumulation for unused accumulated annual leave at their current rate of pay upon retirement or termination of employment.

Full-time employees earn one and one-quarter days of sick leave each month with a maximum accumulation of one hundred ninety days. Employees are paid between $3 and $9 per day for unused sick leave which may range from twenty-six days to one hundred ninety days upon retirement or termination of employment. See Note 10 - Long-Term Debt

Note 15: RETIREMENT PLANS

TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)

TRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts.

TRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe School District who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The School District makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 9.24% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows:

Fiscal Year

Percentage Contributed

Required Contribution

2003 2002 2001

100% 100% 100%

$ 47,693,749 $ 45,372,318 $ 49,416,364

- 27 -

DEKALB COUNTY BOARD OF EDUCATION GENERAL FUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL
YEAR ENDED JUNE 30, 2003

SCHEDULE "1"

REVENUES
Property Taxes Sales Taxes State Funds Federal Funds Charges for Services Investment Earnings Miscellaneous
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Enterprise Operations Food Services Operation
Capital Outlay Debt Service
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES {USES)
Other Sources Other Uses
Total Other Financing Sources (Uses)
Net Change in Fund Balances
Fund Balances - Beginning

BUDGETED AMOUNTS

ORIGINAL (1)

FINAL (1)

ACTUAL AMOUNTS

$

366,212,977 $

366,212,967 $

354,353,009

6,300,000

6,300,000

18,430,601

355,367,461

367,748,132

352,250,151

52,906,808

56,188,141

65,780,392

12,550,000

12,550,000

12,861,837

5,435,000

5,430,000

1,480,141

6,252,450

7,936,884

9311,157

$

805,024,696 $

822,366,124 $

814,467,288

$

531,052,757 $

548,464,514 $

555,842,930

19,378,961 23,511,322 16,413,995
3,152,325 45,937,192
4,213,238 68,879,860 34,640,608 10,383,288
185,654 2,672,957 37,631,080

19,899,004 26,568,320 16,598,736
3,869,531 45,768,950
6,091,716 65,320,599 36,198,833 13,937,069
2,703,712 37,631,032

16,299,393 26,030,741 16,905,642
3,631,123 52,978,832
5,823,432 68,824,647 37,906,649 15,150,888
2,220,456 39,387,384
382,439 209,138

$

798,053,237 $

823,052,016 $

841,593,694

$

6,971,459 $

-685,892 $

-27, 126,406

$

2,894,625 $

-2,870,875

$

23 750 $

$

6,995,209 $

168,328,573

2,894,614 $ -2,870,864
23 750 $ -662,142 $ 27,905,715

18,448,004
18,448,004 -8,678,402 26,182,195

Fund Balances - Ending

$

175,323,782 $

27,243,573 $ ===1==17,=50=3;!7:,=9=3

Notes to the Schedule of Revenues. Expenditures and Changes in Fund Balances Budget and Actual

(1) Original and Final Budget amounts do not include budgeted revenues or expenditures of the various principal accounts.

See notes to the basic financial statements.

- 29 -

DEKALB COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
YEAR ENDED JUNE 30, 2003

SCHEDULE "2"

FUNDING AGENCY PROGRAM/GRANT
Agriculture, U.S. Department of Child Nutrition Cluster Pass-Through From Georgia Department of Education Food and Nutrition Program Food Services School Breakfast Program National School Lunch Program
Total Child Nutrition Cluster
Other Programs Pass-Through From Georgia Department of Education Food and Nutrition Program Food Distribution Program (1) Fresh Produce Program (1)
Total U.S. Department of Agriculture
Corporation for National and Community Service Pass-Through From Georgia Department of Education Learn and Serve America School and Community Based Programs
Education, U.S. Department of Special Education Cluster Pass-Through From Georgia Department of Education Individuals with Disabilities Education Act Part B - Special Education Flow Through Capacity Building Improvement Georgia Leaming Resources System Preschool Severely Emotionally Disturbed Special Project Winning Team
Total Special Education Cluster
Other Programs Direct Drug and Violence Prevention Coordinators Community Technology Centers Elementary School Counseling Program Youth Crime Watch of America Teaching American History Grants Twenty-First Century Community Leaming Centers Middle School Coordinators Smaller Leaming Communities Transition to Teaching Pass-Through From Board of Regents, University System of Georgia Elementary and Secondary Education Act Title II Teacher Quality Enhancement Grant

CFDA NUMBER

PASSTHROUGH
ENTITY ID
NUMBER

EXPENDITURES IN PERIOD

10.553 10.555

NIA NIA $
$

(2) 35,385,071
35,385,071

10.550 10.550

NIA
NIA
$

1,129,928 260,000
36,774,999

94.004

NIA $

43 578

* 84.027 * 84.027 * 84.027 * 84.173 * 84.027 * 84.027

NIA $ NIA NIA NIA NIA NIA
$

10,443,001 379,978 189,361 529,656 480,434 181 774
12,204,204

84.184 84.341 84.215 84.215 84.215 84.287 84.184 84.215 84.350

274,924 274,418 329,921 100,162
85,435 4,014,122 (3)
94,077 311,786
12,667

84.336

NIA

5,603

- 30-

DEKALB COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
YEAR ENDED JUNE 30, 2003

SCHEDULE 211 11

FUNDING AGENCY PROGRAM/GRANT
Education, U. S. Department of Other Programs Pass-Through From Georgia Department of Education Comprehensive School Reform Demonstration Project Elementary and Secondary Education Act Title I Grants to Local Educational Agencies Title II Eisenhower Professional Development Improving Teaching Quality TitlelllA Immigrant Limited English Proficient Title IVB 21st Century Community Learning Centers Title VI Innovative Education Program Strategies TitleX Charter Schools Goals2000 State and Local Education Systemic Improvement Grants Safe and Drug-Free Schools and Communities Stewart B. McKinney Homeless Assistance Act Education for Homeless Children and Youth Vocational Education - Basic Grants to States High School Program Basic Grant
Total U.S. Department of Education
Health and Human Services, U. S. Department of Pass-Through From Georgia Department of Education Refugee School Impact Grant Pass-Through From Georgia Department of Human Resources Block Grants for Prevention and Treatment of Substance Abuse
Total U.S. Department of Health and Human Services
Justice, U.S. Department of Pass-Through From Office of Community Oriented Policing Services Public Safety Partnership and Community Policing Grant
Defense, U.S. Department of Direct Department of the Air Force R.O.T.C. Program Department of the Army R.O.T.C. Program Department of the Navy R.O.T.C. Program
Total U.S. Department of Defense

CFDA NUMBER

PASSTHROUGH
ENTITY ID
NUMBER

EXPENDITURES IN PERIOD

84.332
* 84.010 84.281
* 84.367 84.365 84.365 84.287 84.298 84.282 84.276 84.186 84.196
84.048

NIA $
NIA
NIA
NIA NIA NIA
NIA NIA NIA NIA NIA NIA
NIA
$

49,533
12,450,098 229,661
3,174,854 304,062
1,407,861 129,155 517,730
1,812,792 77,719
867,617 39,106
909,552 39,677,059

93.576 93.959

NIA $
NIA $

129,060 120,000 249,060

16.710

NIA $

476 258

$

624,019 (4)

69,880 (4)

702,164 (4)

$

1,396,063

- 31 -

DEKALB COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
YEAR ENDED JUNE 30. 2003

SCHEDULE "2"

FUNDING AGENCY PROGRAM/GRANT
Federal Emergency Management Agency Pass-Through Georgia Emergency Management Agency Public Assistance Grant

CFDA NUMBER

PASSTHROUGH
ENTITY ID
NUMBER

EXPENDITURES IN PERIOD

83.544

NIA $ _ _ _ _9=--4=,8c..;:8=-5

Total Federal Financial Assistance
N/A = Not Available

$ ===7='8,=71=1=,9=0==2

Notes to the Schedule of Expenditures of Federal Awards

(1) The amounts shown for the Food Distribution Program and Fresh Produce Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the School District during the current fiscal year.
(2) Expenditures for the funds earned on the School Breakfast Program ($4,538,536) were not maintained separately and are included in the 2003 National School Lunch Program.
(3) Includes Federal Assistance of $1,144,898 provided to subrecipients. (4) Expenditures in this program were supported by $958,308 in Federal Assistance ($422,299 Air Force ROTC,
$54,821 Army ROTC, and $481,188 Navy ROTC) and the balance from State, and/or Local Funds.

Major Programs are identified by an asterisk (*) in front of the CFDA number.

The accompanying schedule of expenditures of Federal awards includes the Federal grant activity of the DeKalb County Board of Education and is presented on the modified accrual basis of accounting which is the basis of accounting used in the presentation of the basic financial statements.

See notes to the basic financial statements.

- 32 -

DEKALB COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30 2003

SCHEDULE "3"

AGENCY/FUNDING
GRANTS Community Affairs, Georgia Department of Governor's Emergency Funds Local Assistance Grant
Community Health, Georgia Department of Administrative Claiming for Education (ACE)
Education, Georgia Department of Quality Basic Education Direct Instructional Cost Kindergarten Program Kindergarten Program - Early Intervention Program Primary Grades (1-3) Program Primary Grades - Early Intervention (1-3) Program Upper Elementary Grades (4-5) Program Upper Elementary Grades - Early Intervention (4-5) Program Middle Grades (6-8) Program Middle School (6-8) Program High School General Education (9-12) Program Vocational Laboratory (9-12) Program Students with Disabilities Category I Category II Category Ill Category IV CategoryV Gifted Student - Category VI Special Education Itinerant Special Education Supplemental Speech Remedial Education Program Alternative Education Program English Speakers of Other Languages (ESOL) Media Center Program Staff and Professional Development Indirect Cost Central Administration School Administration Facility Maintenance and Operations Categorical Grants Pupil Transportation Regular Bus Replacement Nursing Services Principal Supplements Vocational Supervisors Education Equalization Funding Grant 20 Days Additional Instruction Food Services Austerity Reduction Other State Programs Apprenticeship Program Children's Intervention School Service Program Charter Schools - State Planning 4-8 Statewide After School Program Georgia Learning Resources System Georgia's Accessing Technology Education (GATE) Health Insurance Knowledge is Power Program Mentor Teachers

GOVERNMENTAL FUND TYPES

CAPITAL

GENERAL

PROJECTS

FUND

FUND

TOTAL

$

12,761

70,478

1,054,144

$

12,761

70,478

1,054,144

21,113,088 2,755,339
48,496,882 11,229,125 25,851,912
6,694,579 4,098,233 42,790,396 40,430,851 6,329,705
4,101,212 5,767,177 17,943,080 5,131,756
315,153 9,624,513
9,351 40,395 1,260,085 3,485,868 4,975,479 7,373,784 1,548,677
6,042,952 14,972,406 22,654,059
4,862,916 1,094,228 1,770,026
373,800 268,760 2,512,686 2,438,013 2,361,546 -8,551, 184
85,500 441,195
-2,975 799,620
99,826 329
7,657,998 285,000 100,098

21,113,088 2,755,339
48,496,882 11,229,125 25,851,912
6,694,579 4,098,233 42,790,396 40,430,851 6,329,705
4,101,212 5,767,177 17,943,080 5,131,756
315,153 9,624,513
9,351 40,395 1,260,085 3,485,868 4,975,479 7,373,784 1,548,677
6,042,952 14,972,406 22,654,059
4,862,916 1,094,228 1,770,026
373,800 268,760 2,512,686 2,438,013 2,361,546 -8,551, 184
85,500 441,195
-2,975 799,620
99,826 329
7,657,998 285,000 100,098

-33-

DEKALB COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30. 2003

SCHEDULE "3"

AGENCY/FUNDING
GRANTS Education. Georgia Department of Other State Programs National Teacher Certification Next Generation Schools - State Outdoor Classrooms Program Pay for Performance Post Secondary Option - Spring Preschool Handicapped Program Rule 10 Special Education State Residential and Reintegration Short Term Ag Special Education Low Incidence Grant Statewide Reading Program Student Achievement - Travel Technology/Career High Schools that Work Technology Integration Standards Prof Dev Vocational Educational Industry Certification Vocational Construction Related Equipment - State Bonds Lottery Programs Assistive Technology Computers in the Classroom Exceptional Growth-Capital Outlay
Georgia State Financing and Investment Commission Reimbursement on Construction Projects
Office of School Readiness Pre-Kindergarten Program
Office of Treasury and Fiscal Services Public School Employees Retirement
Northwest Georgia Regional Educational Service Agency Georgia's Choice - Statewide School Improvement Network
Professional Standards Commission Georgia Alternative Prep Program
CONTRACTS Education, Georgia Department of After School Programs Foreign Language Model Program Intensive Services Team Mainstream Teachers with LEP Students
Office of the Governor Georgia Challenge Program Pass Through From Metropolitan Regional Educational Service Agency

GOVERNMENTAL FUND TYPES

CAPITAL

GENERAL

PROJECTS

FUND

FUND

TOTAL

$

117,917

7,893

3,000

627,000

33,720

1,306,267

102,498

124,745

1,770

3,733,286

1,338.130

10,843

80,984

1,500

10,548

375,259

95,242 2,014,782
$

$ 985,096

117,917 7,893 3,000
627,000 33,720
1,306,267 102.498 124,745 1,770
3,733,286 1,338,130
10,843 80,984
1,500 10,548 375,259
95,242 2,014,782
985,096

6,700.458 898,348

2,725,838

2,725,838 6,700.458
898,348

1,617,919 51,000

1,617,919 51,000

30.400 153,906
37,367 1,750

30,400 153,906
37,367 1,750

2797

2797

$ 352,250,151 $ 3,710,934 $ 355,961,085

See notes to the basic financial statements.

- 34-

DEKALB COUNTY BOARD OF EDUCATION SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS
YEAR ENDED JUNE 30. 2003

SCHEDULE "4"

PROJECT

ORIGINAL ESTIMATED
COST(1)

CURRENT ESTIMATED COSTS(2)

AMOUNT EXPENDED IN CURRENT YEAR(3)

AMOUNT EXPENDED
IN PRIOR YEARS (3)

PROJECT STATUS

Capital outlay projects for educational purpose $ 381,733,800 $ 407,102,349 $ 50,519,000 $ 332,914,854 Ongoing

Retirement of previously incurred general obligation debt

114,435,000

112,904,422

73,063,049

39,841,372 Completed

Acquisition of real estate in which to build and equip new schools and centers, the renovations and modifications of existing facilities, the purchase and installation of technology equipment, and the purchase of school buses

524,404,330

570,232,543

61,173,752

Ongoing

$ 1,020,573,130 $ 1,090,239,314 $ 184,755,801 $ 372,756,226

(1) The School District's original cost estimate as specified in the resolution calling for the imposition of the Local Option Sales Tax.
(2) The School District's current estimate of total cost for the projects. Includes all cost from project inception to completion.
(3) The voters of DeKalb County approved the imposition of a 1% sales tax to fund the above projects. Amounts expended for these projects may include sales tax proceeds, state, local property taxes and/or other funds over the life of the projects.

See notes to the basic financial statements.

- 35-

DEKALB COUNTY BOARD OF EDUCATION GENERAL FUND - QUALITY BASIC EDUCATION PROGRAM (QBE)
ALLOTMENTS AND EXPENDITURES - BY PROGRAM YEAR ENDED JUNE 30. 2003

SCHEDULE "5"

DESCRIPTION

ALLOTMENTS FROM GEORGIA DEPARTMENT OF EDUCATION (1) (2)

ELIGIBLE QBE PROGRAM COSTS

SALARIES

OPERATIONS

TOTAL

Direct Instructional Programs

Kindergarten Program

$

Kindergarten Program-Early Intervention Program

Primary Grades (1-3} Program

Primary Grades-Early Intervention (1-3} Program

Upper Elementary Grades (4-5} Program

Upper Elementary Grades-Early Intervention (4-5}

Program

Middle Grades (6-8} Program

Middle School (6-8} Program

High School General Education (9-12} Program

Vocational Laboratory (9-12) Program

Students with Disabilities

Category I

Category II

Category Ill

Category IV

CategoryV

Gifted Student - Category VI

Remedial Education Program

Alternative Education Program

English Speakers of Other Languages (ESOL}

26,721,414 $ 3,488,848
61,252,238 14,218,474 32,573,176

27,699,244 $ 57,421
58,020,606 1,591,456
32,429,811

8,476,769 5,189,240 54,181,794 51,194,105 8,014,760 42,175,209
12,186,692 1,595,537 4,413,855 6,300,021

50,670,343 25,884,627 58,175,352
8,038,172
25,978,070 4,438,076 16,558,007 5,126,473 1,196,092 9,000,653 10,246,644 2,511,615 7,268,323

81,337 $
2,148,061
3,092
701,328 1,240,978 3,492,641
818,083
739,407 44,448 83,895 64,252
8,563 11,396
10,617

27,780,581 57,421
60,168,667 1,591,456
32,432,903
51,371,671 27,125,605 61,667,993
8,856,255
26,717,477 4,482,524 16,641,902 5,190,725 1,204,655 9,012,049 10,246,644 2,522,232 7,268,323

TOTAL DIRECT INSTRUCTIONAL PROGRAMS

$

331,982,132 $ 344,890,985 $ 9,448,098 $ 354,339,083

Media Center Program Staff and Professional Development

9,336,788 1,960,956

14,846,092 1,659,079

1,512,002 783,450

16,358,094 2,442,529

TOTAL QBE FORMULA FUNDS

$

343,279,876 $ 361,396,156 $ 11,743,550 $ 373,139,706

(1) Comprised of State Funds plus Local Five Mill Share. (2) Allotments do not include the impact of the State budget austerity reduction.

See notes to the basic financial statements.

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SECTION II COMPLIANCE AND INTERNAL CONTROL REPORTS

RUSSELL W. HINTON
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W. Suite 214 Atlanta, Georgia 30334-8400
April 7, 2004

Honorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Education
and Superintendent and Members of the DeKalb County Board of Education
REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Ladies and Gentlemen:
We have audited the financial statements of the governmental activities, each major fund, and the aggregate remaining fund information of DeKalb County Board of Education as of and for the year ended June 30, 2003, which collectively comprise DeKalb County Board of Education's basic financial statements and have issued our report thereon dated April 7, 2004. This report was qualified for a departure from generally accepted accounting principles, as identified in the auditor's report on the general-purpose financial statements. We conducted our audit in accordance with auditing standards generally accepted in the United States ofAmerica and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States.
Compliance
As part of obtaining reasonable assurance about whether DeKalb County Board of Education's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions oflaws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination offinancial statement amounts. However, providing an opinion on compliance with those provisions was not an objective ofour audit, and accordingly, we do not express such an opinion. The results ofour tests disclosed no instances ofnoncompliance that are required to be reported under Government Auditing Standards.

2003-34YB-40

Internal Control Over Financial Reporting
In planning and performing our audit, we considered DeKalb County Board of Education's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. However, we noted a certain matter involving the internal control over financial reporting and its operation that we consider to be a reportable condition. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control over financial reporting that, in ourjudgment, could adversely affect DeKalb County Board ofEducation's ability to record, process, summarize and report financial data consistent with assertions of management in the financial statements. The reportable condition is described in the accompanying Schedule ofFindings and Questioned Costs as item FS-6441-03-01.
A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, we consider item FS-6441-03-01 to be a material weakness.
This report is intended solely for the information and use of the management, members of the DeKalb County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties.
Respectfully submitted,

RWH:as 2003-34YB-40

State Auditor

RUSSELL W. HINTON
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W. Suite 214 Atlanta, Georgia 30334-8400
April 7, 2004

Honorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Education
and Superintendent and Members of the DeKalb County Board of Education
REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133
Ladies and Gentlemen:
Compliance
We have audited the compliance ofDeKalb County Board ofEducation with the types ofcompliance requirements described in the US. Office of Management and Budget (0MB) Circular A-133 Compliance Supplement that are applicable to each ofits major Federal programs for the year ended June 30, 2003. DeKalb County Board of Education's major Federal programs are identified in the Summary of Auditor's Results Section of the accompanying Schedule of Findings and Questioned Costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major Federal programs is the responsibility of DeKalb County Board of Education's management. Our responsibility is to express an opinion on DeKalb County Board of Education's compliance based on our audit.
We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General ofthe United States; and 0MB Circular A133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and 0MB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types ofcompliance requirements referred to above that could have a direct and material effect on a major Federal program occurred. An audit includes examining, on a test basis, evidence about the DeKalb County Board of Education's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on DeKalb County Board of Education's compliance with those requirements.
2003SA-10

In our opinion, the DeKalb County Board of Education complied, in all material respects, with the requirements referred to above that are applicable to each of its major Federal programs for the year ended June 30, 2003.
Internal Control Over Compliance
The management of DeKalb County Board of Education is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to Federal programs. In planning and performing our audit, we considered DeKalb County Board ofEducation's internal control over compliance with requirements that could have a direct and material effect on a major Federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with 0MB Circular A-133.
Our consideration ofthe internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a condition in which the design or operation ofone or more ofthe internal control components does not reduce to a relatively low level of risk that noncompliance with applicable requirements of laws, regulations, contracts and grants that would be material in relation to a major Federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses.
This report is intended solely for the information and use of the management, members of the DeKalb County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties.
Respectfully submitted,

RWH:as 2003SA-10

State Auditor

SECTION Ill AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS

DEKALB COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE
SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2003

PRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS

FINDING CONTROL NUMBER AND STATUS

FS-6441-01-01 FS-6441-02-01 FS-6441-02-02

Further Action Not Warranted Previously Reported Corrective Action Implemented Previously Reported Corrective Action Implemented

SECTION IV FINDINGS AND QUESTIONED COSTS

DEKALB COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30, 2003
I SUMMARY OF AUDITOR'S RESULTS 1. Type of Report Issued on the Financial Statements
The auditor's opinion on the DeKalb County Board ofEducation's financial statements was qualified for a departure from generally accepted accounting principles. 2. Reportable Conditions in Internal Control Disclosed by the Audit of the Financial Statements The audit report for the DeKalb County Board ofEducation disclosed a financial statement reportable condition related to the following control categories. Expenditures/Liabilities/Disbursements Revenues/Receivables/Receipts The reportable condition described above is considered to be a material weakness. 3. Noncompliance Material to the Financial Statements The audit of the DeKalb County Board of Education disclosed no instances of noncompliance that were deemed to be material to the financial statements. 4. Reportable Conditions in Internal Control Over Major Programs The audit report for the DeKalb County Board ofEducation did not disclose any reportable conditions in internal control over major programs. 5. Type of Report Issued on Compliance for Major Programs The auditor's opinion on the DeKalb County Board ofEducation's report on compliance with requirements applicable to major programs was unqualified. 6. Audit Findings Required to be Reported by Section .510(a) of 0MB Circular A-133 The DeKalb County Board ofEducation's audit did not disclose audit findings required to be reported by section .510(a) of 0MB Circular A-133.
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DEKALB COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30, 2003
I SUMMARY OF AUDITOR'S RESULTS
7. Major Programs Federal awards audited as major programs are as follows: 84.010 Elementary and Secondary Education Act - Title I - Grants to Local Educational Agencies 84.367 Elementary and Secondary Education Act - Title II- Improving Teacher Quality 84.027 Individuals with Disabilities Education Act - Part B - Special Education Flow Through 84.027 Individuals with Disabilities Education Act - Part B - Special Education Capacity Building Improvement 84.027 Individuals with Disabilities Education Act - Part B - Special Education Georgia Learning Resources System 84.173 Individuals with Disabilities Education Act - Part B - Special Education Preschool 84.027 Individuals with Disabilities Education Act - Part B - Special Education Severely Emotionally Disturbed 84.027 Individuals with Disabilities Education Act - Part B - Special Education Special Project Winning Team
8. Type "A" Program Dollar Threshold The dollar threshold for type "A" programs was $2,361,357.
9. Low Risk Auditee The DeKalb County Board ofEducation qualified as a low risk auditee as defined by Section .530 ofOMB Circular A-133.
II FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS
REVENUES/RECEIPTS/RECEIVABLES EXPENDITURES/LIABILITIES/DISBURSEMENTS Failure to Accrue Salaries and Fringe Benefits Reportable Condition - Material Weakness Finding Control Number: FS-6441-03-01
At June 30, 2003, the DeKalb County Board ofEducation chose not to report expenditures incurred, but not paid, for General Fund teacher and bus driver contracts, including related employer benefits. In addition, the School District did not report revenues available from the Georgia Department of Education for the State's share of these contracts. This omission of material amounts, by management, is considered to be a financial irregularity in accordance with O.C.G.A 20-2-67 and results in the basic financial statements of the School District being incomplete and not in
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DEKALB COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30, 2003
II FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS REVENUES/RECEIPTS/RECEIVABLES EXPENDITURES/LIABILITIES/DISBURSEMENTS Failure to Accrue Salaries and Fringe Benefits Reportable Condition - Material Weakness Finding Control Number: FS-6441-03-01 accordance with generally accepted accounting principles. The School District should establish appropriate policies and procedures designed to ensure the School District properly reports expenditures for General Fund teacher and bus driver contracts and associated revenues available from the Georgia Department of Education for the State's share of these contracts. Management's Response: We concur with this finding, subsequent to the audit, policies and procedures are being established to appropriately report expenditures incurred but not paid and revenue available from the Department of Education at June 30, 2004. III FEDERAL AWARD FINDINGS AND QUESTIONED COSTS No matters were reported.
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