Audit report, DeKalb County Board of Education, Decatur, Georgia, year ended June 30, 1995

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l i'.104 -95
AUDIT REPORT DEKALB COUNTY BOARD OF EDUCATION
DECATUR, GEORGIA YEAR ENDED JUNE 30, 1995

DEKALB COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS -

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE

EXHIBITS

GENERAL PURPOSE FINANCIAL STATEMENTS

COMBINED STATEMENTS - OVERVIEW

A

COMBINED BALANCE SHEET

ALLFUNDTYPESANDACCOUNTGROUP

2

B

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

ALL GOVERNMENTAL FUND TYPES

4

C

STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES - BUDGET AND ACTUAL

(NON-GAAP BASIS)

GENERAL AND SPECIAL REVENUE FUNDS

5

D

COMBINED STATEMENT OF REVENUES, EXPENSES AND

CHANGES IN RETAINED EARNINGS

PROPRIETARY FUND TYPE - INTERNAL SERVICE FUNDS

6

E

COMBINED STATEMENT OF CASH FLOWS

PROPRIETARY FUND TYPE - INTERNAL SERVICE FUNDS

7

F NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

9

ADDITIONAL FINANCIAL INFORMATION

COMBINING STATEMENTS

SPECIAL REVENUE FUND

G

COMBINING BALANCE SHEET

26

H

COMBINING STATEMENT OF REVENUES, EXPENDITURES

AND CHANGES IN FUND BALANCES

30

CAPITAL PROJECTS FUND

I

COMBINING BALANCE SHEET

34

J

COMBINING STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

36

K

PROPRIETARY FUND TYPE - INTERNAL SERVICE FUNDS

COMBINING BALANCE SHEET

38

L

FIDUCIARY FUND TYPE

COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES

AGENCY FUNDS

39

DEKALB COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS -

SECTION I

FINANCIAL

ADDITIONAL FINANCIAL INFORMATION

SCHEDULES

1 SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE

44

2 CASH AND CASH EQUIVALENTS

48

3 INVESTMENTS

49

4 ACCOUNTS RECEIVABLE

50

5 NOTES RECEIVABLE

53

6 DEBT SERVICE REQUIREMENTS TO MATURITY

54

SCHEDULE OF REVENUE

7

STATE

56

8

LOCAL AND OTHER

58

SCHEDULE OF EXPENDITURES BY OBJECT

9

GENERAL AND SPECIAL REVENUE FUNDS

59

10

LOTTERY PROGRAMS

60

ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS

GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS

11

OVERALL

63

12

BY PROGRAM

64

13 SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS

66

SECTION IT
COMPLIANCE
COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS
SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS
SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS

DEKALB COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS -
SECTION III INTERNAL CONTROL REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS
SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
SECTIONV PERTINENT VIEWS OF RESPONSIBLE OFFICIALS PERTINENT VIEWS OF RESPONSIBLE OFFICIALS

SECTION I FINANCIAL

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
August 22, 1996

Honorable Zell Miller, Governor Members of the General Assembly Members of the State Board ofEducation
and Superintendent and Members of the DeKalb County Board ofEducation
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARYINFORMATIONSCHEDULE OF FEDERAL FINANCIAL ASSISTANCE
Ladies and Gentlemen:
We have audited the general purpose :financial statements (Exhibits A through F) of the DeKalb County Board of Education, as of and for the year ended June 30, 1995, as listed in the table of contents. These financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and the provisions of the Office of Management and Budget Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
As described in the notes to the general purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows:

95ARL-13*

* The general purpose financial statements of the Board did not contain a General Fixed Assets Account Group to account for property and equipment owned by the Board which should be included to conform to generally accepted accounting principles.
* School activity accounts maintained at the individual schools are not included in the general purpose financial statements. To conform to generally accepted accounting principles, these accounts should be included in the general purpose financial statements.
* The Board did not recognize as expenditures, in the year ended June 30, 1995, a portion of salaries and the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 1995. Also funds received, subsequent to June 30, 1995, from the Georgia Department ofEducation for the State's share ofthese unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1994, were improperly recorded in the year ended June 30, 1995. To conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed.
* The Board did not record inventories of purchased foods and Federal donated commodities housed at the various school sites in its general purpose financial statements. To conform to generally accepted accounting principles, these amounts should be recorded in the general purpose financial statements.
The aggregate effects on the general purpose financial statements of these variances or omissions have not been determined, but are believed to be material.
In our opinion, except for the effects on the general purpose financial statements of the matters referred to in the preceding paragraph, the general purpose financial statements present fairly, in all material respects, the financial position of the DeKalb County Board of Education as of June 30, 1995, and the results of its operations and the cash flows of its proprietary funds for the year then ended, in conformity with generally accepted accounting principles. In accordance with Government Auditing Standards, we have also issued a report dated August 22, 1996, on our consideration ofthe Board's internal control structure and a report dated August 22, 1996, on its compliance with laws and regulations.
Our audit was conducted for the purpose offorming an opinion on the general purpose financial statements ofthe DeKalb County Board ofEducation taken as a whole. The combining statements (Exhibits G through L) and the financial schedules (Schedules 1 through 13 which includes the Schedule of Federal Financial Assistance) are presented for purposes ofadditional analysis and are not a required part ofthe general purpose financial statements of the DeKalb County Board ofEducation. Such information has been subjected to the auditing procedures applied in the audit ofthe general purpose financial statements and, in our opinion, except for the effects of the matters referred to in the third paragraph, such information is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole.
95ARL-13*

A copy ofthis report has been filed as a permanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated Section 50-6-24.
Respectfully submitted,
/47~~
Claude L. Vickers
State Auditor
CLV:cm 95ARL-13*

DEKALB COUNTY BOARD OF EDUCATION - 1-

DEKALB COUNTY BOARD OF EDUCATION COMBINED BALANCE SHEET
ALL FUND TYPES AND ACCOUNT GROUP JUNE 30, 1995

Cash and Cash Equivalents
Investments
Accounts Receivable
Notes Receivable
Inventories
Amount Available in Debt Service Fund
Amount to be Provided in Future Years For Payment ct. Bond Debt Compensated Absences

GENERAL FUND

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

REVENUE

PROJECTS

FUND

FUND

$ 19,713,474.27 $

804,707.28 $

662,803.98

31,601,860.24

4,700,000.00 36,229,281.69

3,686,932.54

4,022,875.93

269,576.20

283,000.00

Total Assets

$ 55,002,267.05 $ 9,527,583.21 $ 37,464,661.87

LIABILITIES AND FUND EQUITY
LIABILITIES
Cash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable Claims Payable Contracts Payable Retainages Payable Deferred Revenue Funds Held for Others Compensated Absences General Obligation Bonds Payable
Total Llabllities
FUND EQUITY
Retained Earnings Reserved for Inventories Unreserved Deficit Undeslgnated
Total Retained Eamings
Fund Balances Reserved For Bus Replacement Funds For Continuation d Federal Programs For Debt Service For Expired Grant Balances/Questioned Costs For Federal Capital Outlay For Purposes d Bond Issue For State Capital Outlay Projects
Unreserved Designated for Self-Insurance Insurance Reserve Fund Undesignated
Total Fund Balances
Total Fund Equity

$ 7,213,999.40 $ 1,394,546.22

684,029.07

2,569,992.47

539.50

40,197.63

$ 78,431.00

3,537,732.41 1,411,437.41

$ 7,898,567.97 $ 4,083,167.32 $ 4,949,169.82

$

$

2n,008.16

$

s 2n,008.1s

87,084.71

$

243,667.83

9,612,123.83

20,590,198.19

87,084.71 $ 30,445,989.45

2,000,000.00 450,647.09
44,381,043.83
$ 47,103,699.08 $
$ 47,103,699.08 $

5,357,331.18

2,069,502.60

5,444,415.89 $ 32,515,492.05

5,444,415.89 $ 32,515,492.05

Total Llabllities and Fund Equity

statements The notes to the general purpose financial

are an integral part d this statement.

2

$ 55,002,267.05 $ 9,527,583.21 $ 37,464,661.87

EXHIBIT"A"

DEBT SERVICE
FUND

PROPRIETARY FUND TYPE INTERNAL
SERVICE FUNDS

FIDUCIARY FUND TYPE AGENCY FUNDS

ACCOUNT GROUP GENERAL
LONG-TERM DEBT

TOTALS

(Memorandum Onl~

JUNE 30, 1995

JUNE 301 1994

$

5,788.79

$ 21,186,n4.32 s 11,979,308.55

13,986,471.21

$ 3,200,000.00

89,717,613.14 130,066,180.36

114,712.59

610,107.50

8,724,204.76

8,916,785.23

283,000.00

283,000.00

$

225,990.32

225,990.32

220,560.09

$

14,106,972.59

14,106,972.59

12,734,m.19

96,403,027.41 7,105,630.51

96,403,027.41 7,105,630.51

104,880,222.21 5,624,420.n

$ 14,106,972.59 $

225,990.32 $

3,810,107.50 $

117,615,630.51 $ 237,753,213.05 $ 274,705,255.00

$

69,900.53 $

369,326.80

$

439,227.33

4,240.48

8,612,786.10 $ 8,640,536.44

2,499.20

3,256,520.74

2,909,153.16

40,737.13

297,736.49

670,637.53

670,637.53

3,537,732.41

938,047.64

1,411,437.41

135,471.12

78,431.00

164,224.98

3,440,780.70

3,440,780.70

86,297.95

$

7,105,630.51

7,105,630.51

5,624,420.n

110,510,000.00 110,510,000.00 117,615,000.00

$

s 14112n.14

3,810,107.50 $

117,615,630.51 $ 139,103,920.86 $ 136,410,888.55

$

225,990.32

-982,857.99 235,580.25

$

-521,287.42

$

225,990.32 $

220,560.09

-982,857.99 235,580.25

-189,327.82 602,191.79

$

-521,287.42 $

633,424.06

$ 14,106,972.59

$ 14,106,972.59

0.00 $ 14,106,972.59 $ 14,106,972.59 $

-521,287.42

$

184,470.08

$

87,084.71

76,344.56

14,106,972.59

12,134,m.19

272,008.16

272,008.16

243,667.63

386,506.93

9,612,123.63

16,313,343.04

20,590,198.19

32,871,458.39

$ 44,912,054.91 $ 62,838,908.95

2,000,000.00 450,647.09
51,ao1,8n.e1

2,000,000.00 72,822,033.44

$ 99,170,579.61 $ 137,660,942.39

$ 98,649,292.19 $ 138,294,366.45

$ 14,106,972.59 $

225,990.32 $

3,810,107.50 $

117,615,630.51 $ 237,753,213.05 $ 274,705,255.00

3

DEKALB COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES
ALL GO\IERNMENTAL FUND TYPES YEAR ENDED JUNE 30 1995

EXHIBIT "B"

REVENUES
state Funds
Federal Funds Local and other Funds
Total Rewnues
EXPENDITURES
current
Instruction Support Services
Pupil Services lmprc,.-ernent cl Instructional
Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation cl
Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Enterprise Operations Cepital Outlay DebtSelvice Principal Interest Paying Agent Fees
Total Expenditures
Excess cl Re..-enues DYl!I' (under) Expenditures
QTHER EINANCING SQURCES (USES}
Accrued Interest on Bonds Sold Proceeds from General Obligation Bonds
Par Value Premium on Bonds Sold Operating Transfers In
Operating Transfers out
Total Other Financing Sources (Uses)
Excess cl Re..-enues and other Financing Sources CNer (under) Expenditures and Other Financing Uses
FUND BALANCE JULY 1

GENERAL FUND

SPECIAL REVENUE
FUND

CAPITAL PROJECTS
FUND

DEBT SERVICE
FUND

TOTALS
(Memorandum On!ll YEAR ENDED
JUNE 30, 1995 JUNE 30, 1994

$ 183,182,924.44 $ 16,790,643.17 1,098,797.30 27,299,927.51
244,292,739.06 12,861,042.72 $

$ 199,973,567.61 $ 180,839,987.70

28,398,724.81

26,531,764.36

1,643,202.18 $ 14,327,785.62 273,124,769.58 292,161,767.60

$ 428,574,460.80 $ 56,951,613.40 $ 1,643,202.18 $ 14,327,785.62 $ 501,497,062.00 $ 499,533,519.66

$ 298,136,678.85 $ 30,896,208.01

$ 329,032,886.86 $ 301,507,183.94

16,135,407.36 2,615,336.66

18,750,744.02 17,216,766.26

2,769,564.90 10,883,839.08
1,995,894.29 23,422,475.79
3,m,841.64

135,455.88 211,371.78 140,166.37 237,026.49 22,328.52

2,905,020.78 11,095,210.86
2,136,060.66 23,659,502.28
3,800,170.16

2,933,378.31 11,270,156.25 2,139,982.18 22,812,985.59 4,341,749.93

38,271,393.75 20,937,924.97
8,658,571.22 39,144.98
139,194.55
136,319.71

1,976,n5.84 228,558.08 256,4n.53
23,542,022.31 647,121.12 37,122.00 S 38,052,216.69

40,248,169.59 21,166,483.05
8,915,048.75 39,144.98
23,681,216.86 647,121.12
38,225,658.40

39,540,586.22 18,116,041.05 10,650,324.08 26,439,833.05 22,354,670.75
674,966.44 10,573,497.74

$ 7,105,000.00 5,844,718.75 5,872.07

7,105,000.00 5,844,718.75
5872.07

5,545,000.00 4,393,458.54
4889.81

$ 425,304,251.09 $ 60,945,970.59 $ 38,052,216.69 $ 12,955,590.82 $ 537,258,029.19 $ 500,515,470.14

$ 3,270,209.71 $ -3,994,357.19 S -36,409,014.51 $ 1,372,194.80 $ -35,760,967.19 $ -981,950.48

$ 5,432,542.21 $ 4,900,000.00 $ -10,332,542.21
$ -10,332,542.21 $ 5,432,542.21 $ 4,900,000.00

$

218,885.42

$ 10,332,542.21 -10,332,542.21

52,660,000.00 1,083,837.30
26,190,569.97 -26, 190,569.97

$

0.00 S 53,962,722.72

$ -7,062,332.50 $ 1,438,185.02 $ -31,509,014.51 $ 1,372,194.80 $ -35,760,967.19 $ 52,980,n2.24 54,166,031.58 4,006,230.87 64,024,506.56 12,134,m.19 134,931,546.80 84,490,842.33

FUNQ ~LANCE JUNE 30

$ 4711031699.08 $ 514441415.89 $ 3215151492.05 $ 1411061972.59 $ 9911701579.61 $ 13714711614.57

The notes to the general purpose financial statements are an integral part cl this statement. -4-

DE!SALB CQUNIY BQABC QE EQUQAIIQN
IAIEMENI QE BEYENU!,;S E~Pl;;NQIIUBES AND QHAN~ES IN EUNQ BALANCES BUDGET AND ACTUAL - lNON-GAAP BASIS}
QENERAL ANC seEC!AL Bi;;VENUE EUNDS YEAB ENDED JUN!; 30 1995

EXHIBITc

GENERAL FUND

ACTUAL

(BUDGET

BUDGET

BASIS}

BEYENUES
State Funds Federal Funds Local and Other Funds
Total Revenues

$ 183,306,503.00 $ 183,182,924.44

33,000.00

1,098,797.30

239.555,497.00 244.292z739.06

$ 422,895,000.00 $ 428,574,460.80

exeENDITUBES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Enterprise Operations
Capital Outlay

$ 301,253,875.00 $ 298,136,678.85

16,194,068.00 2,819,385.00 11,207,445.00 2,021,760.00 23,832,309.00 3,889,007.00 41,005,101.00 18,240, 195.00 10,004,082.00
40,000.00 135,570.00

16,135,407.36 2,769,564.90 10,883,839.08 1,995,894.29 23,422,475.79 3,m,841.64 38,271,393.75 20,937,924.97 8,658,571.22
39,144.98 139,194.55

150,000.00

136,319.71

Total Expenditures Excess of Revenues over (under) Expenditures

$ 430,792,797.00 $ 425,304,251.09 $ -71897,797.00 $ 3,270,209.71

OTHER EINANCING SQURCES (USES}

Other Sources Other Uses
Total Other Financing Sources (Uses)

$ 2,105,000.00 -51472,499.00 $ -101332,542.21
$ -3,367,499.00 $ -10,332,542.21

Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses $ -11,265,296.00 $ -7,062,332.50

FUND BALANCE JULY 1, 1994

51,945,539.00

54,166,031.58

SPECIAL REVENUE FUND

ACTUAL

(BUDGET

BUDGET

BASIS}

$ 19,961,698.00 $ 16,790,643.17 24,557,188.00 27,299,927.51 12.4171857.00 1218611042.72
$ 561936,743.oo $ 56,951,613.40

$ 34,932,583.00 $ 30,896,208.01

2,314,918.00 40,547.00
213,535.00 155,946.00 211,638.00 40,115.00 2,127,975.00
3,355.00 306,536.00

2,615,336.66 135,455.88 211,371.78 140,166.37 237,026.49 22,328.52
1,976,n5.84 228,558.08 256,4n.53

22,550,398.00 41,000.00

23,542,022.31 647,121.12 37,122.00

$ 62,938,546.00 $ 6019451970.59

$ -6,001,803.00 $ -3,9941357.19

$ 7,264,170.00 $ 5,432,542.21 -1,8711671.00
$ 5,392,499.00 $ 5,432,542.21
$ -609,304.00 $ 1,438,185.02 7,626,315.00 4,006,230.87

FUNQ BALANCE JUNE 30, 1995

$ 40,680,243.00 $ 47,103,699.08

$ 7,017,011.00 $ 5,444,415.89

The notes to the general purpose financial statements are an integral part of this statement. -5-

DEKALB COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS
PROPRIETARY FUND TYPE - INTERNAL SERVICE FUNDS YEAR ENDED JUNE 30, 1995

EXHIBIT "D''

OPERATING REVENUES
Group Dental Insurance Sales - Food Supplies
Total Operating Revenues
OPERATING EXPENSES
Current Salaries Employee Benefits Travel of Employees Other Purchased Services Supplies Energy Group Dental Claims Group Dental Claims Processing Fees
Total Operating Expenses
Operating Income (Loss)
NONOPERATING REVENUE
Interest Earned
Total Income (Loss)
RETAINED EARNINGS JULY 1 (Restated - See Note 1)
Inventory - Net Change in Period

DENTAL RESERVE
FUND

WAREHOUSE SERVICE FUND

TOTAL

$ 2,396,416.90

$ 2,396,416.90

$ 1,485,819.89 1,485,819.89

$ 2,396,416.90 $ 1,485,819.89 $ 3,882,236.79

$
$ 2,954,320.03 235,627.04

170,585.79 $ 39,299.46
1,422.22 220,720.49 1,415,075.88
8,424.00

170,585.79 39,299.46 1,422.22
220,720.49 1,415,075.88
8,424.00 2,954,320.03
235,627.04

$ 3,189,947.07 $ 1,855,527.84 $ 5,045,474.91

$ -793,530.17 $ -369,707.95 $ -1, 163,238.12

3,096.41

3,096.41

$ -793,530.17 $ -366,611.54 $ -1,160,141.71

-189,327.82

822,751.88

633,424.06

5,430.23

5,430.23

RETAINED EARNINGS JUNE 30

$ -982,857.99 $

461,570.57 $ -521,287.42

The notes to the general purpose financial statements are an integral part of this statement -6-

DEKALB COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF CASH FLOWS PROPRIETARY FUND TYPE - INTERNAL SERVICE FUNDS
YEAR ENDED JUNE 30, 1995

EXHIBIT"E"

Cash Flows from Operating Activities: Cash Received from Charges for Services Cash Paid for Sales - Food Supplies Cash Paid for Dental Insurance Claims Cash Paid for Dental Insurance Fees
Net Cash Provided (Used) by Operating Activities
Cash Flows from Investing Activities: Interest Received on Investments
Net Increase (Decrease) in Cash
Cash and Cash Equivalents - July 1 (Restated - See Note 1)
Cash and Cash Equivalents - June 30

DENTAL RESERVE
FUND

WAREHOUSE SERVICE FUND

TOTAL

$ 2,396,416.90 $ 1,485,819.89 $ 3,882,236.79

-1,853,622.32 -1,853,622.32

-2,283,682.50

-2,283,682.50

-235,627.04

-235,627.04

$ -122,892.64 $ -367,802.43 $ -490,695.07

$

0.00 $

3,096.41 $

3,096.41

$ -122,892.64 $ -364,706.02 $ -487,598.66

-189,327.82

607,025.95

417,698.13

$ -312,220.46 $ 242,319.93 $ -69,900.53

Reconciliation of Operating Income to Net Cash
Provided (Used) by Operating Activities: Operating Income (Loss) Increase in Accounts Payable Increase in Claims Payable
Net Cash Provided (Used) by Operating Activities

$ -793,530.17 $ -369,707.95 $ -1,163,238.12

1,905.52

1,905.52

670,637.53 - - - - -

670,637.53

$ -122,892.64 $ -367,802.43 $ -490,695.07

The notes to the general purpose financial statements are an integral part of this statement. -7-

DEKALB COUNTY BOARD OF EDUCATION

EXIIlBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATE:MENTS

JUNE 30, 1995

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The DeKalb County Board ofEducation (Board) was established under the laws ofthe State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. With the exception ofthe departures from generally accepted accounting principles disclosed in these notes, the financial statements of the Board have been prepared in conformity with generally accepted accounting principles as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting standards.
The more significant ofthe Board's accounting policies are described below.
REPORTING ENTITY
In evaluating how to define the government unit for financial reporting purposes, management has considered the criteria set forth in GASB Codification of Governmental Accounting and Financial Reporting Standards, Section 2100, "Defining the Financial Reporting Entity". The primary government consists of all the organizations that compose the legal entity of the DeKalb County Board ofEducation.
Based upon the application ofthe above criteria, the DeKalb County Board ofEducation is determined to be the lowest level of government exercising oversight responsibility and control over all activities related to public education in DeKalb County, Georgia, excluding that area encompassed by the City of Decatur. The Board is not included in any other governmental "reporting entity" as defined by GASB Codification of Governmental Accounting and Financial Reporting Standards.
Board members were elected by the public and have decision making authority, the power to designate management, the ability to significantly influence operations, and primary accountability for fiscal matters. The Board determines the millage rate at which school taxes are levied and may incur bonded indebtedness with voter approval.
FUND ACCOUNTING
The Board uses funds and an account group to report on its financial position and the results ofits operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities.
A fund is a separate accounting entity with a self-balancing set of accounts. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources.
General Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Board. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types.
- 9-

DEKALB COUNTY BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Although "school activity accounts" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the general purpose financial statements.
The general purpose financial statements account for all State, Federal, Local and Other Funds under control ofthe Board, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows:
GOVERNMENTAL FUND TYPES - are used to account for all or most ofa Board's general activities. Governmental Fund Types include:
GENERAL FUND - the fund used to account for all financial resources ofthe Board except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a board of education.
SPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are primarily received from the Georgia Department of Education and from the Federal government to accomplish specific objectives and are required to be accounted for separately. Also included are proceeds received from State, Federal, Local and Other sources for operations of the school food services fund. This fund could be accounted for as an enterprise fund; however, the Board chooses not to provide for depreciation, but to maintain the fund on a modified accrual basis and to report the fund as a special revenue fund under governmental fund types, which is acceptable under generally accepted accounting principles for governmental entities.
CAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities.
DEBT SERVICE FUND - the fund used to account for the accumulation ofresources for, and the payment ot: general long-term principal, interest and paying agent fees.
PROPRIETARY FUND TYPE- the funds used to account for activities ofthe Board similar to those found in the private sector, where cost recovery and the determination of net income is useful or necessary for sound fiscal management. Internal service funds are a type ofproprietary fund and are used to account for. operations on a cost reimbursement basis that provide services to other funds or programs ofthe Board.
INTERNAL SERVICE FUNDS Dental Reserve Fund-the internal service fund used to account for the Board's dental insurance risk financing and related activities.

- 10 -

DEKALB COUNTY BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

Warehouse Service Fund - the internal service fund used to account for food inventories purchased by the Board for the School Food and Nutrition Program and athletics concession sales.

FIDUCIARY FUND TYPE - the agency funds used to account for assets held by a government unit in a

trustee capacity or as an agent for individuals, private organizations, other government units and/or other

funds. These funds include:



AGENCY FUNDS - the funds used to account for assets held for other funds, governments, or individuals.

ACCOUNT GROUP

GENERAL LONG-TERM DEBT ACCOUNT GROUP - used to account for general obligation bonds outstanding and material accrued compensated absences.

BASIS OF ACCOUNTING

The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources.

Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable resources, are reported in the General Long-Term Debt Account Group.

All proprietary funds are accounted for on a flow of economic resources measurement focus. With this measurement focus, all assets and liabilities associated with the operation ofthese funds are included on the balance sheet. Operating statements present increases (e.g., revenues) and decreases (e.g., expenses) in net total assets. The Board applies all applicable Governmental Accounting and Financial Reporting Principles in accounting and reporting for its proprietary operations.

Agency funds are purely custodial in nature and do not involve measurement of results of operations.

Governmental funds are accounted for using the modified accrual basis of accounting under which:

Revenues are recogniz.ed when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount ofthe transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities ofthe current period. Those revenues considered susceptible to accrual are property taxes, intergovernmental grants, beverage tax and investment

- 11 -

DEKALB COUNTY BOARD OF EDUCATION

EXIDBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
income. Property taxes are considered available ifthey are collected and remitted by the collecting agent to the Board within 60 days after fiscal year-end.
Expenditures are generally recognized when the related fund liability is incurred.
A departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share ofthese contracts. During fiscal year 1995, a substantial number ofpersonnel of the Board were employed for a one hundred and ninety day period beginning in late August 1994 and ending in early June 1995. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 1994 and ending in August 1995. State grants to fund the State's share of these contracts were disbursed from the Georgia Department ofEducation to the Board in the same twelve months. As ofJune 30, 1995, compensation under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 1995, had not been made. Payments for these two months were made and recorded as expenditures by the Board subsequent to June 30, 1995. Also, the State's portion ofthe compensation paid in July and August 1995 was received and recorded as revenue in the fiscal year subsequent to June 30, 1995. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1994, were recorded in the year ended June 30, 1995. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed.
The accrual basis of accounting, as required by generally accepted accounting principles, is utilized by proprietary funds. Under the accrual basis ofaccounting, revenues are recorded when earned and expenses are recorded at the time liabilities are incurred.
Agency funds are accounted for using the modified accrual basis of accounting in recognizing assets and liabilities.
RESTATEMENT OF PRIOR YEAR FUND BALANCE
In prior years, the risk financing activities for the Board's Dental Reserve Fund were reported as an expendable trust fund. This fund had a deficit fund balance of$189,327.82 at June 30, 1994. For fiscal year 1995, this fund has been reported as a Proprietary Fund Type - Internal Service Fund. The fund balance at July 1, 1994 has been restated as appropriate.
BUDGET
The DeKalb County Board ofEducation's budget is a complete financial plan for the Board's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level of budget control was established by the Board at the
- 12 -

DEKALB COUNTY BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
function/object/project/program level. Proprietary fund budgets were prepared and utilized as a management tool to assess the operations ofthe internal services funds. The budget for governmental funds was prepared on a basis other than generally accepted accounting principles.
The budget process begins when the Board's administration prepares a tentative budget for the Board's approval. After approval of this tentative budget by the Board, such budget is advertised at least once in a newspaper ofgeneral circulation in the locality. At the next regular meeting ofthe Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions ofthe Quality Basic Education Act, OCGA Section 20-2-167, to the Georgia Department ofEducation. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year-end.
CASH AND CASH EQUIVALENTS
COMPOSITION OF DEPOSITS Cash and cash equivalents consist of deposits (including certificates of deposit and savings accounts) in authoriz.ed financial institutions. Georgia Laws authorize the Board to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations. The placement ofproceeds from bond issues in certificates ofdeposit is limited to financial institutions located within this State.
INVESTMENTS
COMPOSIDON OF INVESTMENTS Investments made by the Board are stated at cost. The Official Code of Georgia Annotated Section 36-83-4 authorizes the Board to invest its funds in the following:
(1) Obligations issued by the State of Georgia or by other states,
(2) Obligations issued by the United States government,
(3) Obligations fully insured or guaranteed by the United States government or a United States government agency,
(4) Obligations ofany corporation ofthe United States government,
(5) Prime banker's acceptances,
(6) The Local Government Investment Pool administered by the State of Georgia, Office ofTreasury and Fiscal Services,
(7) Repurchase agreements, and
- 13 -

DEKALB COUNTY BOARD OF EDUCATION

EXIIlBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

(8) Obligations of other political subdivisions ofthe State of Georgia.

ACCOUNTS RECEIVABLE

Accounts receivable consist of grant reimbursements due from Federal, State or other grantors for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables.

NOTES RECEIVABLE

Notes receivable consist of a promissory note from Yeshiva High School, Incorporated for the purchase of

property from the Board. The maturity date for the note is October 30, 1996, and the note is earning interest

at 90/o per annum.

-

PROPERTY TAXES

The DeKalb County Board ofCommissioners fixed the property tax levy for the 1994 tax year (calendar year) on June 14, 1994 Qevy date). Taxes were due on November 15, 1994 and could be paid in two installments on August 15, 1994 and November 15, 1994 (due dates). The lien date for property taxes was January 1, 1994. Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 1995 since their collection meets the criteria ofGASB codification section P70.103. The DeKalb County Tax Commissioner bills and collects the property taxes for the Board ofEducation, withholds 1.90/o oftaxes collected as a fee for tax collection, and remits the balance oftaxes collected to the Board.

Tax millage rates levied for the 1994 tax year (calendar year) for the DeKalb County Board ofEducation were as follows (a mill equals $1 per thousand dollars of assessed value):

School Operations School Bonds

23.53 mills . I.IO mills 24.63 mills

INVENTORIES

FOOD INVENTORIES Inventories reported on the Combined Balance Sheet are comprised of purchased bulk commodities for resale to individual school lunchrooms within the DeKalb County School system and are valued at cost. The Board uses the purchase method to account for inventories of purchased foods whereby expenditures are recorded at the time ofpurchase. Such inventories are maintained as a part ofan Internal Services Fund and are equally offset with a corresponding reservation of fund balance as this amount is not available for discretionary
expenditures.

- 14 -

DEKALB COUNTY BOARD OF EDUCATION

EXIIlBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Inventories ofdonated and other food commodities housed at the various school lunchrooms used in the preparation of meals are not reported on the Combined Balance Sheet. To conform to generally accepted accounting principles, these amounts should be recorded in the general purpose financial statements.
COMPENSATED ABSENCES
Compensated absences represent obligations of the Board relating to employees' rights to receive compensation for future absences based upon service already rendered. This obligation relates only to vesting accumulating leave in which payment is probable and can be reasonably estimated. No liability has been recorded in the individual funds for the current portion of this obligation as this amount is deemed immaterial to the general purpose financial statements.
. GENERAL OBLIGATION BONDS
The Board issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. General obligation bonds are direct obligations and pledge the full faith and credit of the government. The outstanding amount of these bonds is recorded in the General Long-Term Debt Account Group.
INTERFUND TRANSACTIONS
The Board has the following types of interfund transactions:
Reimbursements ofexpenditures/expenses initially made from a fund that are properly applicable to another fund, are recorded as expenditures/expenses in the reimbursing fund and as reductions of expenditures/expenses in the fund that is reimbursed.
Operating transfers are recorded for all interfund transactions other than reimbursements.
MEMORANDUM ONLY - TOTAL COLUMNS
Total columns on the general purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results of operations or cash flows in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation ofthis data. Certain reclassifications have been made to the comparative data to conform to the current year classifications.

- 15 -

DEKALB COUNTY BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

DEFICIT FUND BALANCE

The following fund reported a deficit fund balance position at June 30, 1995, which is not readily apparent on the general purpose financial statements:

Fund Type/Fund Name

Deficit Balance

Proprietary Fund Type Internal Service Fund Dental Reserve Fund

$ 982,857.99

Note 2: DEPOSITS AND INVESTMENTS

COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee ofinsurance, or by collateral. The aggregate of the face value of such surety bond and the market value ofsecurities shall be equal to not less than 110 percent of the public funds being secured after the deduction ofthe amount of deposit insurance. OCGA Section 45-8-11 provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts.

Acceptable security for deposits consists of any one of or any combination of the following:

(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia,

(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,

(3) Bonds, bills, notes, certificates ofindebtedness or other direct obligations ofthe United States or of the State of Georgia,

(4) Bonds, bills, notes, certificates of indebtedness or other obligations ofthe counties or municipalities of the State of Georgia,

(5) Bonds ofany public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose,

(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and

- 16 -

DEKALB COUNTY BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 2: DEPOSITS AND INVESTMENTS

(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.

CATEGORIZATION OF DEPOSITS At June 30, 1995, the bank balances were $31,131,004.40. The amounts of the total bank balances are classified into three categories of credit risk:

Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name.
Category 2 - Cash collateralized with securities held by the pledging finat1cial institution's trust department or agent in the Board's name.
Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Board's name.)

The Board's deposits are classified by risk category at June 30, 1995, as follows:

Risk Category

Bank Balance

1

$ 900,000.00

2

25,173,053.92

3

5,057,950.48

Total

$31 131,004.40

CATEGORIZATION OF INVESTMENTS Investments are classified as to risk by the three categories described below:

Category 1 - Insured or registered, or securities held by the Board or the Board's agent in the Board's name.
Category 2 - Uninsured or unregistered, with securities held by the counterparty's trust department or agent in the Board's name.
Category 3 - Uninsured or unregistered, with securities held by the counterparty, or by its trust department or agent but not in the Board's name.

Funds invested in an investment pool managed by another government are not required to be categorized unless the investing entity owns specific, identifiable investment securities in the pool.

- 17 -

DEKALB COUNTY BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 2: DEPOSITS AND INVESTMENTS

At June 30, 1995, the carrying amount ofthe Board's total investments was $89,717,613.14 and the market value ofthese investments was $89,717,613.14. The investments are classified as to risk categories as follows:

Type ofInvestment
U. S. Government Repurchase Agreements
Total

Risk Categories

1

2

3

Carrying Amount

Market Value

$

0.00 $ 1,692,59322 $37,590,019.92 $39,282,613.14 $39,282,613.14

0.00 50,435,000.00

0.00 50,435,000.00 50,435,000.00

$

000 $52 12:Z 523 22 $3:Z 590 012 22 $82,112 613 l~ $89 21:Z 613 l~

Note 3: NON-MONETARY TRANSACTIONS

The Board receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories

The Administrative Central Office ofthe Georgia Department ofTechnical and Adult Education used lottery proceeds to purchase $257,000.00 ofequipment for DeKalb Technical Institute during the fiscal year ended June 30, 1995. However, revenues and expenditures for these lottery proceeds are not reflected in these financial statements.

Note 4: RISK MANAGEMENT

The Board is exposed to various risks ofloss related to torts; theft of, damage to, and destruction ofassets; errors or omissions; job related illnesses or injuries to employees; natural disaster; unemployment compensation; and dental claims.

The Board has obtained commercial insurance for risk of loss associated with torts, assets and errors or omissions. The Board has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Board's insurance coverage in any ofthe past three years.

The Board has elected to self-insure for all losses related to natural disaster. The Board has not experienced any losses related to natural disaster in the past three years.

The Board has established a limited risk management program for workers' compensation claims. The Board accounts for claims within the same fund that the employee's salary and benefits were paid. Claims are accounted for with expenditures and liability being reported when it is probable that a loss has occurred, and the amount ofthat loss can be reasonably estimated. These losses include an estimate of claims that have been incurred but not reported. An excess coverage insurance policy covers individual claims in excess of $250,000.00 loss per occurrence, up to the statutory limit.

- 18 -

DEKALB COUNTY BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 4: RISK MANAGEMENT

Changes in the workers' compensation claims liability during the last two fiscal years are as follows:

Beginning ofYear Liability

Claims and Changes in Estimates

Claims Paid

End of Year Liability

1994 1995

$

0.00 $ 1,253,345.49 $ 1.253.345.49 $

0.00

$

0.00 $ 1.263,566.64 $ 1J63.566.64 $

0.00

The Board is self-insured with regard to unemployment compensation claims. The Board accounts for claims within the same fund that the employee's salary and benefits were paid. Claims are accounted for with expenditures and liability being reported when it is probable that a loss has occurred, and the amount ofthat loss can be reasonably estimated.

Changes in the unemployment compensation claims liability during the last two fiscal years are as follows:

Beginning ofYear Liability

Claims and Changes in Estimates

Claims Paid

EndofYear Liability

1994 1995

$

0.00 $ 39,462.50 $ 39,462.50 $

0.00

$

0.00 $ 58,216.26 $ 58,216.26 $

0.00

The Board is self-insured with regard to dental claims. The Board accounts for claims within the Proprietary Fund Type - Internal Service Fund - Dental Reserve Fund with expenditures and liability being reported when it is probable that a loss has occurred, and the amount ofthat loss can be reasonably estimated.

Changes in the dental claims liability during the last two fiscal years are as follows:

Beginning ofYear Liability

Claims and Changes in Estimates

Claims Paid

EndofYear Liability

1994 1995

$

0.00 $ 2,440,284.68 $ 2,440,284.68 $

0.00

$

0.00 $ 2,954.320.03 $ 2,954.320.03 $

0.00

Note 5: GENERAL LONG-TERM DEBT

The changes in General Long-Term Debt during the fiscal year ended June 30, 1995, were as follows:

- 19 -

DEKALB COUNTY BOARD OF EDUCATION

EXIIlBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 5: GENERAL LONG-TERM DEBT

Compensated Absences

General Obligation
Bonds

Total

Balance July 1, 1994

$5,624,420.77 $117,615,000.00 $123,239,420.77

Additions

1,481,209.74

1,481,209.74

Deductions

7,105,000.00

7,105,000.00

Balance June 30, 1995

S 1.1QS.6JQ.Sl SI IQ,SIQ.QQQ QQ SI rz.6IS.6JQ.Sl

At June 30, 1995, payments due, by fiscal year which includes principal and interest for these items are as follows:

Fiscal Year Ended June 30

General Obligation
Bonds

1996 1997 1998 1999 2000 2001 and thereafter

$ 12,905,087.50 13,169,025.00 13,476,093.13 8,363,598.75 8,494,643.75
105,264,303.81

Total Principal and Interest

$161.612151.94

Note 6: PRIOR YEAR DEFEASEMENT OF DEBT

In fiscal years 1992 and 1993, the Board defeased certain general obligation bonds by placing the proceeds of new bonds in an irrevocable trust to provide for all future debt service payments on the old bonds. Accordingly, the trust account assets and the liability for the defeased bonds are not included in the Board's general purpose financial statements. At June 30, 1995, $5?,885,000.00 of bonds are outstanding and are considered defeased.

Note 7: SIGNIFICANT COMMITMENTS

The following is an analysis of significant outstanding construction or renovation contracts executed by the Board as of June 30, 1995, together with funding available:

- 20 -

DEKALB COUNTY BOARD OF EDUCATION

EXIIlBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 7: SIGNIFICANT COMMITMENTS

Project

Unearned Executed Contracts

Funding Available From State

91-644-018 93/92S-644-033 96-644-024 96-644-025 369 - Sagamore Hills Elementary 371 - Kelley Lake Elementary 373 - Druid Hills High School 375 - Lithonia High School 377 - Hawthorn Elementary 379 - Clifton Elementary 380 - Snapfinger Elementary 385 - Hooper Alexander Elementary 998 - Sexton Woods Center

$ 9,935,240.13 11,165,179.97 6,657,576.72 5,955,781.67 803,672.97 641,308.68 885,008.02 425,931.90 530,858.15 7,059.00 24,629.00 12,274.50 11,939.00

$ 5,634,933.00 6,924,600.00 3,284,712.00 3,560,436.00

$37,056 459 71 $19,404,681.00

The amounts described in this note are not reflected in the general purpose financial statements.

Note 8: CONTINGENT LIABILITIES

Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Board believes that such disallowances, if any, will be immaterial to its overall financial position.

The Board is a defendant in various legal proceedings pertaining to matters incidental to the performance of routine Board operations. The ultimate disposition ofthese proceedings is not presently determinable, but are not believed to be material to the general purpose financial statements.

Note 9: ACCUMULATED EMPLOYEES' LEAVE

Full-time twelve month employees earn annual leave ranging from ten to twenty days per year depending on the employees' length ofcontinuous service with a maximum accumulation of sixty days. Employees are paid for unused accumulated annual leave at their current rate of pay upon retirement or termination of employment.

- 21 -

DEKALB COUNTY BOARD OF EDUCATION

EXIDBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 9: ACCUMULATED EMPLOYEES' LEAVE
Full-time employees earn one and one-quarter days of sick leave each month with a maximum accumulation ofone hundred eighty days. Employees are paid between $3.00 and $7.00 per day for unused sick leave which may range from twenty-six days to one hundred sixty-five days upon retirement or termination ofemployment. See Note 1 - Compensated Absences
Note 10: RETIREMENT PLANS
TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)
TRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer public employee retirement system (PERS).
TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. A member is eligible for service retirement after 30 years of creditable service, regardless ofage, or after 10 years of service and attainment of age 60. A member is eligible for early retirement after 25 years of creditable service and attainment of age 55, at a reduced benefit. Retirement benefits paid to members are equal to 2% of the average of the member's two consecutive highest paid years of service multiplied by the number of years of creditable service up to 40 years. The normal retirement pension is payable monthly for life. Options are available for distribution of the member's monthly pension at a reduced rate to a designated beneficiary on the member's death.
Retirement benefits also include death and disability benefits. A disabled member or surviving spouse is entitled to receive annually an amount equal to the member's service retirement benefit or disability retirement, whichever is greater. The death benefit is the amount that would be payable to the member's beneficiary had the member retired on the date of death on either a service retirement allowance or a disability retirement allowance, whichever is larger. The benefit is based on the member's creditable service (minimum of 10 years of service) and compensation up to the time of disability or death.
Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting ofemployer contributions occurs, but the member's contributions are refunded with interest.
The Board's payroll for employees covered by TRS for the year ended June 30, 1995, was $309,509,230.40; total payroll was $331,483,272.33.
TRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe Board who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The Board makes monthly employer contributions to TRS at rates adopted by the TRS Board ofTrustees in accordance with State statute and as advised by their independent actuary. For fiscal year 1995 that rate for employer contributions was 11.81%. The interest rate assumption (rate of return on investments) was 7.50%.
- 22 -

DEKALB COUNTY BOARD OF EDUCATION

EXIIlBIT F11 11

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 10: RETIREMENT PLANS

Total contributions made during fiscal year 1995 amounted to $52,028,501.64, of which $36,553,040.12 was made by the Board and $15,475,461.52 was made by employees. These contributions represented 11.81% (Board) and 5% (employees) of covered payroll.

TRS FUNDING STATUS AND PROGRESS The amount of the total pension benefit obligation is based on.a standardized measurement established by Statement No. 5 ofthe Governmental Accounting Standards Board (GASB) that, with some exceptions, must be used by a PERS. The standardized measurement is the actuarial present value of credited projected benefits. This valuation method reflects the present value of estimated pension benefits that will be paid in future years as a result of employee services performed to date, and is adjusted for the effects of projected salary increases. A standardized measure ofthe pension benefit obligation was adopted by the GASB to enable readers of PERS financial statements to assess that PERS funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among other PERS and among other employers.

Total unfunded pension benefit obligation ofTRS as ofJune 30, 1994, was as follows:

Total pension benefit obligation

$15,313,743,000.00

Net assets available for benefits, at cost

14,254,785,000.00

Unfunded pension benefit obligation

$ 1,058,958,000 00

The measurement ofthe total pension benefit obligation is based on an actuarial valuation as ofJune 30, 1994. Net assets available to pay pension benefits were valued as of the same date. TRS does not make separate measurements of assets and pension benefit obligation for individual employers.

Total contributions from all employers to TRS for fiscal year ended June 30, 1995 were $565,117,811.00. The Board's contribution for the year ended June 30, 1995 of $36,553,040.12 was actuarially determined and represented 6.4682% of total contributions made by all participating employers.

Ten year historical trend information is presented in the 1995 TRS Component Unit Financial Report. This information is useful in assessing TRS's accumulation of sufficient assets to pay pension benefits as they become due.

PUBLIC SCHOOL EMPLOYEES RETIREMENT SYSTEM OF GEORGIA (PSERS)

PSERS PLAN DESCRIPTION Substantially all bus drivers, maintenance, custodial, and lunchroom personnel employed by local school systems are covered by the Public School Employees Retirement System of Georgia (PSERS). All employer's contributions are made by the State of Georgia in accordance with State statute.

- 23 -

DEKALB COUNTY BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATE:MENTS

JUNE 30, 1995

Note 10: RETIRE:MENT PLANS
PSERS provides in accordance with State statute service retirement, disability retirement and survivors benefits for its members. A member is eligible for normal service retirement after 10 years of service and attainment ofage 65. A member applying for service retirement with 10 years of service and retires between the ages of 60 and 65 receives a reduced benefit. Monthly retirement benefits paid to members are equal to $8.00 per month multiplied by the number ofyears of creditable service. Options are available for distribution of the member's monthly pension at a reduced rate to a designated beneficiary on the member's death.
Retirement provisions include death and disability benefits. Disability benefits are the same as ifthe employee had retired at age 65 as long as the employee has 15 or more years of creditable service. Death benefits are dependent upon the number ofyears of service. Ifthere are less than ten years of service, a lump sum refund of the employee's contributions and interest are made to the beneficiary. If there are more than ten years of service, the beneficiary shall receive for life half of what the employee would have received upon retirement.
Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting ofemployer contributions occurs, but the member's contributions are refunded with interest.
There were 1,930 employees covered under PSERS for the year ended June 30, 1995.
PSERS CONTRIBUTIONS REQUIRED AND MADE Covered employees are required by State statute to contribute $4.00 a month for the nine month school year. Unlike TRS, the Board makes no contribution to PSERS. The State of Georgia is required by statute to make employer contributions actuarially determined and approved and certified by the PSERS' Board ofTrustees. Total contributions from employees ofthe Board made during fiscal year 1995 amounted to $64,148.00. Total contribution for all school systems made by the State of Georgia to PSERS for fiscal year ended June 30, 1995, was $9,162,000.00.
TAX SHELTERED ANNUITY PLAN (TSA)
The DeKalb County Board ofEducation contributes to a Tax Sheltered Annuity {TSA), which is a defined contribution plan. The TSA was adopted in 1979 as an alternative plan retirement program to replace the retirement, survivorship, medicare and disability coverage lost when the Board elected to withdraw from the Social Security System on October 1, 1979. The plan is designed to qualify for favorable Federal income tax treatment pursuant to Section 403 (b) of the Internal Revenue Code of 1986, as amended.
A defined contribution plan provides benefits in return for services rendered, provides an individual account for each participant, and specifies how the contributions to the individual's account are to be determined, instead of specifying the amount of benefits the individual is to receive. Under a defined contribution plan, the benefits a participant will receive depend solely on the amount contributed to the participants account and returns earned on investments to those contributions. As established by the TSA, all eligible employees automatically become participants in the plan upon their initial date ofemployment with the Board. An eligible employee means each individual classified as a permanent, full time (at least 30 hours per week) employee of
. the School system or classified as a school bus driver. The Board makes all contributions to the plan and the
- 24 -

DEKALB COUNTY BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note I0: RETIREMENT PLANS
employee is neither required nor permitted to make participant contributions. The plan allows employees to elect the way in which contributions and accumulated account balances for their account will be invested among several investment fund options. The employees are 100 percent vested for all contributions and their account balance will not forfeit even ifemployment is terminated with the Board prior to retirement. The exact amount of contributions to this plan is determined by the Board as of each July 1, for the upcoming twelve months. This contribution applies only to compensation earned which does not exceed the taxable wage base set by the Social Security Administration for each year. The Board contributes 7.65% ofthe employee's gross earnings to various benefit plans/expenses as follows:
(I) 5% to the retirement plan. (2) 11.81% ofthe 5% to the Teachers Retirement System (a pension plan explained in defined benefit
section of this note). (3) The remaining amount goes into a plan designed to replace the lost survivorship, medicare and
disability portion ofthe Social Security Administration.
During fiscal year 1995, the Board's required and actual contributions amounted to $23,677,456.13 for the TSA Plan, which was 7.65% ofits current year covered payroll. The TSA Plan is administered by a financial institution.
Note 11: SURETY BONDS
Dr. Robert R. Freeman, School Superintendent through December 31, 1995, was bonded in the amount of $100,000.00 with the Hartford Fire Insurance Company, Hartford, Connecticut, their Bond No. 4638226.
The School Superintendent, Dr. James R. Hallford, effective January 1, 1996, is bonded in the amount of $100,000.00 with the Hartford Fire Insurance Company, Hartford, Connecticut, their Bond No. 20 SUN 338815, on which premium has been paid through December 31, 1998.

- 25 -

DEKALB COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30 1995

~ Cash and Cash Equivalents Investments Accounts Receivable
Total Assets
LIABILITIES AND FUND EQUITY LIABILITIES
Cash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable Deferred Revenue
Total Liabilities FUND EQUITY
Fund Balances Reserved For Continuation of Federal Programs Unreserved Undesignated Total Fund Equity
Total Liabilities and Fund Equity

SCHOOL FOOD
SERVICES FUND

ATHLETIC FUND

GEORGIA LEARNING RESOURCES SYSTEM

STATE PRESCHOOL HANDICAPPED PROGRAM

SEVERELY EMOTIONALLY
DISTURBED

$ 116,323.63 $ 82,210.69

$

11,803.64 $ 324,858.57

4,700,000.00

639,812.43

$ 20,807.98

1 n11 a e . s o

$ 5,456,136.06 $ 82,210.69 $ 20,807.98 $ 11,803.64 $ 502,648.47

$ 517,421.20 $ 1,088,289.46

$ 70.00

14,7n.24 4,016.13 $ 1,439.61

11,803.64 $

153,567.00 349,081.47

$ 1,605?10.66 $

70.00 $ 20,232.98 $ 11,803.64 $ 502,648.47

$

575.00

$ 3,850,425.40 $ 82,140.69

0.00 $

0.00 $

0.00

$ 3,850,425.40 $ 82,140.69 $

575.00 $

0.00 $

0.00

$ 5,456,136.06 $ 82,210.69 $ 20,807.98 $

11,803.64 $ 502,648.47

See notes to the general purpose financial statements.

-26-

EXHIBIT"G" Page 1

ALTERNATIVE SCHOOLS

NEXT GENERATION
SCHOOLS

LOTTERY PROGRAMS

DRUG-FREE SCHOOLS AND COMMUNITIES
ACT

DRUG-FREE SCHOOLS AND COMMUNITIES
SCHOOL PERSONNEL
TRAINING

INDIVIDUALS WITH

DISABILITIES EDUCATION ACT

TITLE VI, B

FLOW

PRESCHOOL

THROUGH

PROGRAM

$ 123,432.58 $ 147,000.00 $ 489,974.86 $

91,066.03 $ 74,614.26 $ 575,115.88 $ 82,610.50

$ 123,432.58 $ 147,000.00 $ 489,974.86 $

91,066.03 $ 74,614.26 $ 575,115.88 $ 82,610.50

$ 48,024.51 $ 135,090.97 $ 200,870.27 $

18,945.95

11,909.03 141,788.89

56,462.12

147,315.70

63,107.15 $ 8,616.58 19,342.30

74,614.26 $

223,494.12 $ 108,341.26 243,226.50
54.00

8,018.03 21,565.23 47,464.80 5,562.44

$ 123,432.58 $ 147,000.00 $ 489,974.86 $

91,066.03 $ 74,614.26 $ 575,115.88 $ 82,610.50

s____o._oo_s _ _ _o_.oo_s _ _ _o_.oo_s ____o_.oo_s ___..;.o.-'-oo.;_s ____o..;..oo_s ___.;.o.;.;.oo~

s

o.oo s_ _ _o_.oo_s _____o-'-.oo"-s _ _ _..;.o'""'".oo-'--s ___.;;.o.=oo.c..s ___..;.o=.oo.c...s ___.;.o.;.;;.oo~

$ 123,432.58 $ 147,000.00 $ 489,974.86 $

91,066.03 $ 74,614.26 $ 575,115.88 $ 82,610.50

-27 -

cash and cash Equivalents
Investments Accounts Receivable
Total Assets

DEKALB COUNTY BOARD OF EDUCATION
COMBINING BALANCE SHEET SPECIAL REVENUE FUND
JUNE 30 1995

EDUCATION OF CHILDREN IN
STATE SCHOOLS

CHAPTER 1 EDUCATION OF
DEPRIVED CHILDREN

ELEMENTARY AND SECONDARY EDUCATION

TITLE II

EISENHOWER

STATE

. CHAPTER 2 MATHEMATICS

PROGRAM BLOCKGRANT- AND SCIENCE

IMPROVEMENT FLOW THROUGH EDUCATION

$ 151,895.31

$

14,675.02 $

7,570.76

$ _ _ _3_,__,906_.6_7

733,846.52 $ ___9.,_,568_._oo_

s _ _ _3_,906_._6_7 s 885,741.83 $

9,568.00 $

s_ _ _ 14,675.02

1._51_0_.16_

LIABILITTES AND FUND EQUITY

LIABILmES

cash Overdraft

$

Accounts Payable

Salaries Payable

Expired Grant Balances Payable

Deferred Revenue

Total Liabilities

$

FUND EQUITY

Fund Balances

Reserved

For Continuation of Federal Programs

Unreserved

Undesignated

$

Total Fund Equity

$

Total Liabilities and Fund Equity

$

730.43 975.24 $
2,201.00

$ 241,289.00 579,600.68
22,099.26

3,906.67 $ 842,988.94 $

8,665.46 902.54 $
9,568.00 $

14,675.02 141675.02

$ 0.00 0.00 $

42,752.89 0.00 $
42,752.89 $

0.00 $ 0.00 $

$ 0.00 0.00 $

7,570.76 0.00
71570.76

3,906.67 $ 885,741.83 $

9,568.00 $

14,675.02 $

7,570.76

See notes to the general purpose.financial statements.

-28-

EXHIBIT "G" Page2

ACT
FOREIGN LANGUAGES ASSISTANCE

EMERGENCY IMMIGRANT EDUCATION

EDUCATION FOR
HOMELESS CHILDREN AND YOUTH

JOB TR.t\lNING PARTNERSHIP
ACT

DEKALB TECHNICAL INSTITUTE

TOTALS JUNE 3011995 JUNE 3011994

$

6,063.23 $ 10,280.93

$ 948,099.78 $ 1,673,781.56 $ 1,417,703.18

4,700,000.00 3,480,000.00

$ 39,994.05

$

59,639.42

753,696.85 4,022,875.93 3,313,255.44

$ 39,994.05 $

6,063.23 $ 10,280.93 $

59,639.42 $ 1,701,796.63 $ 10,396,657.49 $ 8,210,958.62

$ 39,994.05 $
$ 39,994.05 $

1,126.71 1,693.08
$

$ 10,280.93

2,819.79 $ 10,280.93 $

51,687.79 3,094.83 $ 4,856.80
59,639.42 $

$ 134,437.97 31,219.95
781431.00

869,074.28 $ 1,394,546.22 2,569,992.47
40,197.63 78,431.00

307,169.85 1,184,217.80 2,256,435.02
292,680.10 164,224.98

244,088.92 $ 4,952,241.60 $ 4,204,727.75

$

3,243.44

$

32,942.62 $

87,084.71 $

76,344.56

o.oo s_ ___,;;;,o.=oo~ s_ _ _.;o.;.;.oo~ 1i424,765.09 5,357,331.18 3,929,886.31

$

0.00 $

31243.44 $

o.oo $ _ _ _..;;o.;..;;.oo~s s 1,4s1i701.11 s 5,444,415.89 4,006,230.87

$ 39,994.05 $

6,063.23 $ 10,280.93 $

59,639.42 $ 1,701,796.63 $ 10,396,657.49 $ 8,210,958.62

-29-

DEKALB COUNTY BOARD OF EDUCATION
COMBINING STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES
SPECIAL REVENUE FUND
YEAR ENDED JUNE 30 1995

REVENUES
State Funds Federal Funds Local and Other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Food Services Operation Enterprise Operations
Capital Outlay
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SQUR~Es (USES)
Operating Transfers In Operating Transfers Out
Total Other Financing Sources (Uses)
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses
FUND BALANCE JULY 1
FUND BALAN~E JUNE 30

SCHOOL FOOD
SERVICES FUND

ATHLETIC FUND

GEORGIA LEARNING RESOURCES SYSTEM

STATE PRESCHOOL HANDICAPPED PROGRAM

SEVERELY EMOTIONALLY
DISTURBED

$ 1,564,256.00

$ 70,195.00 $

14,280,059.01

195,748.98

81494,842.80 $ 8431024.14

$ 2413391157.81 $ 8431024.14 $ 2651943.98 $

847,235.00 $ 2,574,319.00 503,789.90
8471235.00 $ 310781108.90

$ 229,716.67 $ 35,652.31

844,377.81 $ 2,421,492.74

2,857.19

622,962.36

180,587.91

$ 142,240.22

$ 23,542,022.31

647,121.12

$ 23,5421022.31 $ 7891361.34 $ 265,368.98 $ 847,235.00 $ 312251043.01

$ 797,135.50 $ 53,662.80 $

575.00 $

0.00 $ -146,934.11

$ 150,000.00

$ 146,934.11

$ 150,000.00

$ 146,934.11

$ 947,135.50 $ 2,903,289.90

53,662.80 $ 28,477.89

575.00 $ 0.00

0.00 $

0.00

0.00

0.00

$ 3,850,425.40 $ 82,140.69 $

575.00 $

0.00 $

0.00

See notes to the general purpose financial statements.

-30-

EXHIBITNH" Page 1

ALTERNATIVE SCHOOLS

NEXT
GENERATION SCHOOLS

LOTTERY PROGRAMS

DRUG-FREE SCHOOLS AND COMMUNITIES
ACT

DRUG-FREE SCHOOLS AND COMMUNITIES
SCHOOL PERSONNEL
TRAINING

INDIVIDUALS WITH

DISABILITIES EDUCATION ACT

TITLEVI, B

FLOW

PRESCHOOL

THROUGH

PROGRAM

$ 363,408.58 $

147,000.00 $ 5,671,174.25
$

390,135.03 $

91,242.11 $ 2,434,061.88 $ 422,048.06

$ 363,408.58 $ 147,000.00 $ 5,671,174.25 $ 390,135.03 $

91,242.11 $ 2,434,061.88 $ 422,048.06

$ 146,856.20 $ 147,000.00 $ 4,641,188.09 $

170,131.71

344,384.55

388,752.03 $ 40.08

46,420.67

686,235.71

1,342.92

45,216.20 $ 2,089,654.54 $

46,025.91

337,634.74

6,772.60

306,109.09 107,445.17

8,493.80

$ 363,408.58 $ 147,000.00 $ 5,671,808.35 $ 390,135.03 $

91,242.11 $ 2,434,061.88 $ 422,048.06

$

o.oo s ___,.;.,o""".oo"--s -634.10 s _ _ _.;;.o=.oo,.;..s _____o..;.o..o.. s___.;;.o.=oo,.;..s ___.;;.o=.o..o...

$

634.10

$ _ _ _634_.1_0

$

0.00 $

0.00

$

0.00 $

0.00 $ 0.00

0.00 $ 0.00

o.oo s_ _ _o..o..o... s

0.00 $ 0.00

0.00 $

0.00 $

0.00

0.00

0.00

0.00

o.oo s____o_.oo_ s_-==-==o=.oo= s__==-_o..o...o..

-31 -

DEIQiLB QQ!.!!IT! BQABQ QE ED!.!QAIIQt:l QQMl:!lt:llt:l~ filmMEl'fi QE BE:it:Et:l!.!ES E~eEt:lDII!.!BES At:lO Ql:!At:l~ES lt:l E!.!t:lD l:!ALAt:lQES
SeEQIAL BE:it:Et:lUE E!.!t:lQ
YEAB Et:lPEQ JUt:lE 30 1995

EDUCATION OF CHILDREN IN
STATE SCHOOLS

CHAPTER 1 EDUCATION OF
DEPRIVED CHILDREN

ELEMENTARY AND SECONDARY EDUCATION

TITLE II

EISENHOWER

STATE

CHAPTER2

MATHEMATICS

PROGRAM BLOCK GRANT AND SCIENCE

IMPROVEMENT FLOW THROUGH EDUCATION

BE:it:Et:l!.!ES
State Funds Federal Funds Local and Other Funds

$

22,531.67 $ s,n9,253.05 $

9,568.00 $

515,830.00 $ 284,105.42

Total Revenues

$

EXPENDITURES

Current

Instruction

$

Support Services

Pupil Services

Improvement of Instructional Services

Educational Media Services

General Administration

School Administration

Business Administration

Maintenance and Operation of Plant

Student Transportation Services

Central Support Services

Food Services Operation

Enterprise Operations

Capital Outlay

221531.67 $ s,n9I2s3.os $

91568.00 $

515,830.00 $ 2841105.42

22,531.67 $ s,n6,593.71 $
12,614.24 10,017.91

9,568.00 $

514,579.93 $ 186,760.90

1,250.07

89,429.97 343.79

Total Expenditures
Excess of Revenues over (under) Expenditures

$

221531.67 $ 5?491225.86 $

9,568.00 $

515,830.00 $ 276,534.66

$

0.00 $

-19,9n.s1 $

0.00 $

0.00 $

71570.76

QTHEB Flt:lAt:lQlt:lQ SQUBQES (USES}
Operating Transfers In Operating Transfers Out

Total Other Financing Sources (Uses)

Excess of Revenues and Other Financing

Sources over (under) Expenditures and

Other Financing Uses

$

EUND BALANCE JULY 1

0.00 $ 0.00

-19,972.81 $ 62,n5.10

0.00 $ 0.00

0.00 $ 0.00

7,570.76 0.00

E!.!NQ BALAt:lCE JUNE 30

$

0.00 $

42,752.89 $

0.00 $

0.00 $

7,570.76

See notes to the general purpose financial statements.

-32-

EXHIBIT"H" Page2

ACT
FOREIGN LANGUAGES ASSISTANCE

EMERGENCY IMMIGRANT EDUCATION

EDUCATION FOR
HOMELESS CHILDREN AND YOUTH

JOB TRAINING PARTNERSHIP
ACT

DEKALB TECHNICAL INSTITUTE

TOTALS YEAR ENDED JUNE 30, 1995 JUNE 30, 1994

$ 5,553,055.34 $ 16,790,643.17 $ 12,133,729.81

$

48,549.65 $ 76,604.16 $ 22,886.07 $ 491,437.24 1,782,077.28 27,299,927.51 25,743,266.35

3,523,175.78 12,861,042.72 12,325,647.81

$

48,549.65 $ 76,604.16 $ 22,886.07 $ 491,437.24 $ 10,858,308.40 $ 56,951,613.40 $ 50,202,643.97

$

45,821.60 $ 72,987.71 $ 21,886.07 $ 472,774.95 $ 12,562,340.10 $ 30,896,208.01 $ 25,894,918.92

2,728.05

83.35 289.66

1,000.00

14,086.04 4,576.25

1,029,880.86
175,636.12 117,553.09
22,328.52 1,273,n6.04
72,247.81 256,477.53
37,122.00

2,615,336.66 135,455.88 211,371.78 140,166.37 237,026.49 22,328.52
1,976,775.84 228,558.08 256,477.53
23,542,022.31 647,121.12 37,122.00

2,483,085.24 229,229.61 795,539.16 137,481.79 208,373.45 215,992.69
1,282,167.99 218,557.12 254,411.61
22,223,423.56 674,966.44 28,965.84

$

48,549.65 $ 73,360.72 $ 22,886.07 $ 491,437.24 $ 15,547,312.07 $ 60,945,970.59 $ 54,647,113.42

$

0.00 $ 3,243.44 $

0.00 $

0.00 $ -4,689,003.67 $ -3,994,357.19 $ -4,444,469.45

$ 5,134,974.00 $ 5,432,542.21 $ 6,707,525.28 -2,309,005.31
$ 5,134,974.00 $ 5,432,542.21 $ 4,398,519.97

$

0.00 $ 3,243.44 $

0.00 $

0.00 $ 445,970.33 $ 1,438,185.02 $ -45,949.48

0.00

0.00

0.00

0.00 1,011,737.38 4,006,230.87 4,052,180.35

$

0.00 $ 3,243.44 $

0.00 $

0.00 $ 1,457,707.71 $ 5,444,415.89 $ 4,006,230.87

33.

DEKALB COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET CAPITAL PROJECTS FUND JUNE 30. 1995

ASSETS Cash and Cash Equivalents Investments Accounts Receivable Notes Receivable

REGULAR

1989 BOND ISSUE
FUND

1993-A BOND ISSUE
FUND

$ 2,189,531.61 $ 2,415,000.00 $ 25,814,281.69

1,749.98

287,826.22

283,000.00

Total Assets

$ 2,472,531.61 $ 2,416,749.98 $ 26,102,107.91

LIABILITIES AND FUND EQUITY
LIABILITIES
Cash Overdraft Accounts Payable Contracts Payable Retainages Payable
Total Liabilities
FUND EQUITY
Fund Balances Reserved For Federal Capital Outlay For Purposes of Bond Issue For State Capital Outlay Projects
Unreserved Undesignated
Total Fund Equity

$

34,183.15 $

230,380.36 138,465.50

$ 403,029.01 $

209,924.12 $ 18,013,374.21
580,839.96 102,595.97
209,924.12 $ 18,696,810.14

$ 2,206,825.86 $ 7,405,297.77

$ 2,206,825.86 $ 7,405,297.77

$ 2,069,502.60

0.00

0.00

$ 2,069,502.60 $ 2,206,825.86 $ 7,405,297.77

Total Liabilities and Fund Equity

$ 2,472,531.61 $ 2,416,749.98 $ 26,102,107.91

See notes to the general purpose financial statements. -34-

EXHIBIT"I"

GEORGIA STATE FINANCING AND
INVESTMENT COMMISSION
PROJECTS

LOTTERY PROJECT 96/95S-644-029

INSTITUTIONAL CONSERVATION
PROGRAM

TOTALS JUNE 30, 1995 JUNE 30, 1994

$ 18,676,617.83

$

243,667.63 $ 18,920,285.46 $ 33,498,754.49

5,800,674.39 $

9,794.00

36,229,281.69 63,282,455.28

289,576.20

1,014,762.82

283,000.00

283,000.00

$ 24,477,292.22 $

9,794.00 $

243,667.63 $ 55,722,143.35 $ 98,078,972.59

$

2,726,512.09

1,170,375.94

$

3,896,888.03

$ 18,257,481.48 $ 32,805,047.27

175,900.00

3,537,732.41

938,047.64

1,411,437.41

135,471.12

$ 23,206,651.30 $ 34,054,466.03

$ 20,580,404.19 $ $ 20,580,404.19 $
0.00 $ 20,580,404.19 $

$ 9,794.00 9,794.00 $
0.00 9,794.00 $

243,667.63 $

243,667.63 $ 9,612,123.63 20,590,198.19

386,506.93 16,313,343.04 32,871,458.39

243,667.63 $ 30,445,989.45 $ 49,571,308.36

0.00

2,069,502.60 14,453,198.20

243,667.63 $ 32,515,492.05 $ 64,024,506.56

$ 24,477,292.22 $

9,794.00 $

243,667.63 $ 55,722,143.35 $ 98,078,972.59

- 35-

DEKALB COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
CAPITAL PROJECTS FUND YEAR ENDED JUNE 30, 1995

REVENUES
Federal Funds Local and Other Funds
Total Revenues
EXPENDITURES
Current Support Services Business Administration Bond Issuance Cost
Capital Outlay Land and Land Improvements Building and Building Improvements Equipment
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES (USES}
Proceeds from General Obligation Bonds Par Value Premium on Bonds Sold
Operating Transfers In Operating Transfers Out
Total Other Financing Sources (Uses)
Excess of Revenues and other Financing Sources over (under) Expenditures and other Financing Uses
FUND BALANCE JULY 1

REGULAR

1989 BOND ISSUE
FUND

1993-A BOND ISSUE
FUND

$

465,662.07 $ 216,798.04 $

960,742.07

$

465,662.07 $ 216,798.04 $

960,742.07

$

16,768.07 $

10,154.96

$ 8,637,744.65

731,637.42

4,379,137.79

997,521.62

708,985.60

2,032,075.68

$ 9,635,266.27 $ 1,457,391.09 $ 6,421,368.43

$ -9, 169,604.20 $ -1,240,593.05 $ -5,460,626.36

$ 4,825,000.00 -7,300,000.00
$ -2,475,000.00

$ -11,644,604.20 $ -1,240,593.05 $ -5,460,626.36

13,714,106.80

3,447,418.91

12,865,924.13

FUND BALANCE JUNE 30

$ 2,069,502.60 $ 2,206,825.86 $ 7,405,297.77

See notes to the general purpose financial statements. - 36-

EXHIBIT"J"

GEORGIA STATE FINANCING AND
INVESTMENT COMMISSION
PROJECTS

LOTTERY PROJECT 96/95S-644-029

INSTITUTIONAL CONSERVATION
PROGRAM

TOTALS YEAR ENDED JUNE 30, 1995 JUNE 30, 1994

$

0.00

$

99,254.00

$

- - - - - 0.00 $

0.00 _ _ _ _ _ _ $

1,643,202.18

2,493,526.39

$

0.00 $

- - - - - - 0.00 $

0.00 $ 1,643,202.18 $ 2,592,780.39

$ $ 20,395,351.60
$ 20,395,351.60 $ $ -20,395,351.60 $

0.00 $
0.00 $ 0.00 $

$

409,065.15

$ 142,839.30

26,923.03 34,286,710.76
3,738,582.90

231,167.43 6,076,740.52 4,071,856.51

142,839.30 $ 38,052,216.69 $ 10,788,829.61

-142,839.30 $ -36,409,014.51 $ -8, 196,049.22

$

7,375,000.00 $

-9,794.00

$

7,365,206.00 $

$ -13,030, 145.60 $ 33,610,549.79

9,794.00 9,794.00 9,794.00 $
0.00

$ 52,660,000.00

1,083,837.30

$ 12,209,794.00

46,493,513.00

-7,309, 794.00 -38,701,463.00

$ 4,900,000.00 $ 61,535,887.30

-142,839.30 $ -31,509,014.51 $ 53,339,838.08

386,506.93

64,024,506.56

10,684,668.48

$ 20,580,404.19 $

9,794.00 $

243,667.63 $ 32,515,492.05 $ 64,024,506.56

- 37 -

DEKALB COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET
PROPRIETARY FUND TYPE - INTERNAL SERVICE FUNDS JUNE 30, 1995

EXHIBIT "K"

ASSETS Cash and Cash Equivalents Inventories

DENTAL RESERVE
FUND

WAREHOUSE SERVICE FUND

TOTAL

$

0.00 $ 242,319.93 $ 242,319.93

225.990.32

225.990.32

Total Assets

s____o_.o_o s 468,310.25 s 468,310.25

LIABILITIES AND FUND BALANCES
LIABILITIES
Cash Overdraft Accounts Payable Salaries Payable Claims Payable
Total Liabilities
FUND EQUITY
Retained Earnings Reserved for Inventories Unreserved Deficit Undesignated
Total Retained Earnings
Total Liabilities and Fund Balances

$ 312,220.46 $
670.637.53
$ 982.857.99 $

$ 4,240.48 2,499.20

312,220.46 4,240.48 2,499.20
670.637.53

6_739.68 $ 989.597.67

$ 225,990.32 $ 225,990.32

$ -982,857.99

235.580.25

-982,857.99 235.580.25

$ -982.857.99 $ 461.570.57 $ -521.287.42

s _ _ _o_.o_o s 468,310.25 s 468,310.25

See notes to the financial statements.

- 38-

DEKALB COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES
FIDUCIARY FUND TYPE - AGENCY FUNDS YEAR ENDED JUNE 30, 1995

OTHER
ARMORED CAR SERVICE
ASSETS Cash and Cash Equivalents

BALANCE JULY 11 1994

ADDITIONS

DEDUCTIONS

BALANCE JUNE 301 1995

$

-27.18 $

671934.00 $

671906.82 $

0.00

LIABILITIES Funds Held for Others

$

-27.18 $

67,934.00 $

67,906.82 $ _ _ _ _0_.00_

EMPLOYEE'S ALTERNATIVE BENEFIT FUND ASSETS
Cash and Cash Equivalents
Investments
TctalAssets

$ 936,493.46 $ 23,535,855.93 $ 24,375,566.00 $

96,783.39

1,000,000.00

1,000,000.00

$ 936,493.46 $ 24,535,855.93 $ 24,375,566.00 $ 1,096,783.39

LIABILITIES Funds Held for Others

$ 936,493.46 $ 24,535,855.93 $ 24,375,566.00 $ 1,096,783.39

HEALTH SELF-INSURANCE TRUST FUND ASSETS
Cash and Cash Equivalents
Investments
Total Assets

$ 166,487.04 $ 1,900,000.00

1,490,410.87 $ 300,000.00

1,583,418.11 $

73,479.80

2,200,000.00

$ 2,066,487.04 $ 117901410.87 $ 11583,418.11 $ 2,273,479.80

LIABILITIES Funds Held for Others

$ 2,066,487.04 $ 1,790,410.81 $ 1,583,418.11 $ 2,213i419.so

-39-

DEKALB COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES
FIDUCIARY FUND TYPE -AGENCY FUNDS YEAR ENDED JUNE 30, 1995

OTHER
RETIRED EMPLOYEE'S MEDICAL INSURANCE
ASSETS Cash and Cash Equivalents

BALANCE JULY1 1 1994

ADDITIONS

DEDUCTIONS

BALANCE JUNE 301 1995

$

0.57 $

971816.73 $

791232.68 $

181584.62

LIABILITIES Funds Held for Others

$

0.57 $

971816.73 $

791232.68 $

181584.62

SALES TAX
ASSETS Cash and Cash Equivalents

$

s 1i912.os

29,400.60 $

25,521.01 s_ __.5._7es_.59_

LIABILITIES Funds Held for Others
ATHLETIC FUND SALES TAX
ASSETS Cash and Cash Equivalents
LIABILITIES Funds Held for Others
STUDENT INSURANCE ASSETS
Cash and Cash Equivalents
LIABILITIES Funds Held for Others

$

1,912.06 $

29,400.60 $

25 521.01 s _ _ _5._7es_.59_
1

$

-943.64 $

14.25 $

836.20 s _ _-_11.1.s.s_.59_

$

-943.64 $

14.25 $

836.20 s _ _-_.1_1ss_.59_
1

$

-386.50 $

7743.51 $

7 836.26 s _ _ _-4_7_9_.25_
1

$

-386.50 $

7743.51 $

7,836.26 s _ _ _-4_7_9_.25_

-40-

DEKALB COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES
FIDUCIARY FUND TYPE - AGENCY FUNDS YEAR ENDED JUNE 30, 1995

EXHIBIPL

DEKALB TECHNICAL INSTITUTE
ADULT EDUCATION GRADUATION CEREMONY
ASSETS Cash and Cash Equivalents

BALANCE JULY1 1 1994

ADDITIONS

DEDUCTIONS

BALANCE JUNE 301 1995

$

0.00 $

81081.56 $

41526.14 $

31555.42

LIABILITIES Funds Held for Others
CONCESSIONS ASSETS
Cash and Cash Equivalents

$

0.00 $

81081.56 $

s_ _ 41526.14

3_I555....,.....,.4_2

$ 1421165.11 $

511671.42 $

161380.83 $ 1ni455.10

LIABILITIES Funds Held for Others

$ 1421165.11 $

511671.42 $

161380.83 $ 1ni455.70

HOPE GRANT ASSETS
Cash and Cash Equivalents Accounts Receivable
Total Assets
LIABILITIES Funds Held for Others

$

-83,531.75 $

s 740,390.50 $ 1,428,628.62

-n1 ,769.87

610,107.50

610,107.50

$ -83,531.15 s 1I350A98.oo s 1,4281628.62 $ -1611662.37

$

1,428,628.62 $ -1611662.37

PELL GRANT
ASSETS Cash and Cash Equivalents

$

-41017.54 $

6221118.50 $

6051812.00 $

121288.96

LIABILITIES Funds Held for Others

$

-4 017.54 $

-41 -

6221118.50 $

6051812.00 $

121288.96

DEKALB COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES
FIDUCIARY FUND TYPE -AGENCY FUNDS YEAR ENDED JUNE 30, 1995

DEKALB TECHNICAL INSTITUTE
SCHOLARSHIP FUND
ASSETS Cash and Cash Equivalents

BALANCE JULY1, 1994

ADDITIONS

BALANCE DEDUCTIONS JUNE 30, 1995

$

201299.62 $

141897.29 $

111692.09 $

231504.82

LIABILITIES Funds Held for Others

$

201299.62 $

141897.29 $

111692.09 $

23,504.82

STUDENT CLUBS ASSETS
Cash and Cash Equivalents
LIABILITIES Funds Held for Others
STUDENT INSURANCE ASSETS
Cash and Cash Equivalents
LIABILITIES Funds Held for Others
SUNSHINE FUND ASSETS
Cash and Cash Equivalents

$

31070.02 $

41406.28 $

4?39.24 s___2I_73_1_.os_

$

31070.02 $

41406.28 $

4?39.24 s ___2I_73_1_.os_

$

275.50 $

111311.00 $

s_ _ 8 393.50 1

3_1_1_93_.oo_

$

275.50 $

111311.00 $

8 393.50 s _ _ _3..1..9. 3_.oo_
1

$

11337.68 $

41564.00 $

s_ _ _ 4,700.11

1._20_1_.s_1

LIABILITIES Funds Held for Others

$

11337.68 $

41564.00 $

s_ _ _ 4i700.11

1._20_1_.s_1

-42-

DEKALB COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES
FIDUCIARY FUND TYPE - AGENCY FUNDS YEAR ENDED JUNE 30, 1995

BALANCE JULY1, 1994

ADDITIONS

DEDUCTIONS

BALANCE JUNE 30, 1995

DEKALB TECHNICAL INSTITUTE

SUPPLEMENTAL EDUCATIONAL OPPORTUNITY GRANT

ASSETS Cash and Cash Equivalents

$

61144.00 $

781446.00 $

991327.00 $ -14?37.00

LIABILITIES Funds Held for Others

$

61144.00 $

781446.00 $

991327.00 $ -14?37.00

VICA STATE CONFERENCE ASSETS
Cash and Cash Equivalents
LIABILITIES Funds Held for Others
TOTALS-AGENCY FUNDS ASSETS
Cash and Cash Equivalents Investments Accounts Receivable
Total Assets

$

0.00 $

101138.07 $

s_ _ _ 9 283.03

855_.04_

1

$

0.00 $

101138.07 $

s___ 9 283.03

8_55_.04_

1

$ 1,189,278.45 $ 26,775,200.51 $ 28,333,805.76 $ -369,326.80

1,900,000.00

1,300,000.00

3,200,000.00

610,107.50

610,107.50

$ 310891278.45 $ 2816851308.01 $ 28,333,805.76 $ 3,440,780.70

LIABILITIES Funds Held for Others

$ 3,089,278.45 $ 28,685,308.01 $ 28,333,805.76 $ 3,440,780.70

See notes to the general purpose financial statements.

-43-

C!EKALB COUNTY BOARQ QE EDUCATION
SCHEDULE QE FEDE!W, BNANCIAL. M!TANCE
YEAR ENQEP JUNE 30, 1995

SCHEDULE 1

FUNDING AGENCY
PROGRAM/GRANT

CFDA NUMBER

AWARDS INPERIOD

FEDERAL FUNDS RECEIVEDIN PERIOO(NET OF REFUNDS)

FEDERAL REVENUE INPERIOO

EXPENDITURES INPERIOD

Agriculture, U. S. Department t:A Through Georgia Department t:A Education Food and Nubition Program Child and Adult Care Food Program 1994 Contract 1995 Contract Food Services School Breakfast Program 1994Grant 1995Grant National School Lunch Program 1994Grant 1995Grant Food Distribution Program (1)
Total U.S. Department t:A Agriculture

10.558

s

3TT.2<1

s 10.558

28,130.72

28,130.72 S

28,130.72

(2)

10.553 10.553

1,851,027.85

10.555 10.555 10.550

10,826,387.,45 1~7<1,513.19

s s 1~so,059.01

"3,889.38

1,803,872.04

1,851,027.85

(2)

"57,805.52 10,<119, 171.1<1
NIA

10,826,387.,45 S 21,967,509.12 (3)

1,57<1~13.19

1,57<1,513.19

s 12,752,826.04 S 14~80,059.01 23,542,022.31

Education, U. S. Department t:A Direct College Work-Study Program 1994Grant 1995Grant Drug-Free Schools and Communities School Personnel Training 1994Grant Pell Grant 1994Grant 1995Grant P.L.81-874 1989Grant 1990Grant 1995Grant Supplernenlal Educational Opportunity Grant 1994Grant 1995Grant Through Georgia Department t:A Education Drug-Free Schools and Communities kt. 1992 Carry-Over-Fiscal Year 1994 1993 Carry-Over- Fiscal Year 1995 1994 Regular 1994 Carry-Over 1995 Regular Elementaiy and Secondaiy Education kt. Chapear1 Education rA Children In State Schools 1994 Regular 1994 Cariy-Over 1995 Regular Education t:A Deprived Children 1994 Regular 1994 Carry-Over 1994Surnmer 1995 Regular 1995Summer Stale Program Improvements 1995 Regular Chapear2 Block Grant - Flow Through 1994 Regular 1994 Cariy-Over 1995 Regular Tdlell Eisenhower Mathematics and Science Education 1994 Regular 1995 Regular

84.033
s 84.033

s
"4,755.00

84.207
84.063 84.063
84.041 84.041 84.041
84.007 84.007

121,491.00
620,721.00 2,976.69 383.19
33,005.00
87,585.00

84.186 84.186 84.186 84.186 84.186

26,069.00
118,015.00 370,695.00

84.009 84.009 84.009
84.010 84.010 84.010 84.010 84.010
84.218

8,<127.00 21,692.00
629,562.00 <1,873,589.00
369,087.00 9,568.00

84.151 84.151 84.151

2,<123.00 513,407.00

84.164 84.164

225,022.00

30,954.00 S

30,954.00

(4)

8,669.00

8,669.00

(<I)

30,853.00
5,074.50 617,04'<1.00
2,976.69 383.19
33,005.00
500.00
n,946.oo

91,2<12.11 S
5,07<1.50 617,04'<1.00
2,976.69 383.19
33,005.00
500.00
n,946.oo

91,242.11
-9,247.00 615,059.00
(5) (5) (5)
99,327.00 (3)

-203.39 20,273.00 32,0TT.2<1 17,000.00 256,000.00

26,069.00
94,281.74 269,784.29

26,069.00
94,281.74' 269,784.29

6,007."3 6,226.00 1<1,600.00
721,088.<11 629,562.00 337,943.79 3,600,000.00 250,000.00

8,427.00 1<1,104.67
629,562.00 337,9"3.79 4,511,747.26 250,000.00
9,568.00

8,427.00 14,104.67
629,562.00 <100,669.49 4,511,747.26 207,247.11
9,568.00

-2,<123.69 2,423.00 513,407.00

2,423.00 513,407.00

2,423.00 513,407.00

239,194.20 180,000.00

104,105.42 180,000.00

104,105.42 172,429.24

- "4 -

C!l;;KALB COUl:f[Y ~~D QE EDUCATION ~!:IE0!.!~ QE EE[)EB&, FINANCIAL A!T~E
YEAR EN[)ED JUNE 30. 1995

SCHEDULE 1

FUNDING AGENCY
PROGRAM/GRANT
Education, U. S. Department of Through Georgia Department of Education Elementary and Secondary Education Act TllleN Fonilgn Languages Assistance Program 1994Grant 1995 Grant- Phase I 1995 Grant. Phase H Emergency Immigrant Education Assistance 1994Grant 1995Grant Individuals with Disabilities Education Act Tille VI, B Flow Through 1993 Carry-Over 1994 Regular 1994 Carry-Over 1995 Regular Innovative Special Education Proposal 1994Grant 1994 Carry-0.lw Preschool Program 1993 Carry-0.lw 1994 Regular 1994 Cany-Over 1995 Regular Georgia Laaming Resources System 1994 Regular 1994 Cany-Over 1995 Regular Severely Emotionally Disturbed 1994 Regular 1994 Cany-Over 1995 Regular Special Education Personnel Dewlopment and Parent Training TllleVl,D Georgia Laaming Resources System 1994 Regular 1995 Regular Slllwart B. McKinney Homeless Assistance Act 1993 Cany-Over 1994 Cany-Over Vocational Education - Basic Grants ID States High School Program Basic Grant 1994Grant 1995Grant Tech-Prep Education 1994Grant 1995Grant Through Georgia Department of Technical and Adult Education Adult Education 1995Grant Vocational Education Carl D. Perkins Vocational and Applied Technology Education Act Basic Grants ID States Sex Equity 1994Grant 1995Grant Single Parent 1994Grant 1995Grant

CFOA NUMBER

A.WAACS INPERIOD

FEDERAL FUNOS RECEIVEDIN PERIOD(NET OF REFUNDS}

FEDERAL REVENUE INPERIOD

EXPENDITURES INPERIOO

84249 84249 $ 84249
84.162 84.162

$ 35,665.00 7,975.00
99,985.00

33,-442.00 $
26,772.88 50,000.00

8,555.80 $ 32,019.05
7,975.00
26,804.18 50,000.00

8,555.80 32,019.05
7,975.00
26,804.18 48,758.58

* 84.027 * 84.027 * 84.027 * 84.027
* 84.027 * 84.027
84.173 84.173 84.173 84.173
* 84.027 * 84.027 * 84.027
* 84.027 * 84.027 * 84.027

587,878.00 2,480,690.00
10,000.00
121,278.00 378,700.00
15,889.00 183,818.00
166,057.00 458,600.00

66,000.00 323,625.13 387,000.00 1,482,000.00
4,830.58 10,000.00
10,600.00 43,66920 74,000.00 271,000.00
-299.39 15,889.00 153,000.00
18",225.92 78,000.00
2"8,000.00

587,878.00 1,836,437.88
9,948.00
121,278.00 300,772.08
15,889.00 173,807.98
166,057.00 337,732.90

587,678.00 1,836,437.88
9,948.00
121,278.00 300,772.08
15,889.00 173,807.98
166,057.00 337,732.90

84.029 84.029
84.198 84.198

4,492.00
10,167.00 23,000.00

* 84.0"8 * 84.0"8
84243 84243

564,621.-44 4,814.78

84.002

473,958.36

2,210.00 4,492.00
10,800.95 23,000.00

1,580.00 4,492.00
10,167.00 12,719.07

1,580.00 3,917.00
10,187.00 12,719.07

386,421.99

564,621.-44

(4)

30,014.02

4,814.78

(4)

473,956.36

473,956.36

485,159.86 (3)

* 84.0"8 * 84.0"8
* 84.0"8 * 84.0"8

12,598.00 79,000.00

11,540.00 3,087.00
-2,792.85 51,423.00

12,598.00 79,000.00

1s,888.n (3) 83,09220 (3)

- 45 -

~KALB COUNTY BOAR!:! QE EDUCATION
litQt:IEl:!!,,!LE QE Eli~EW. E!NANCI&. ~ E ~ E YEAR ENI:!!;!:! JUNE 30, 1995

SCHEDULE "1"

FUNDING AGENCY PROGRAM/GRANT
Education, U. S. Department cl Through Georgia Department cl Technical and Adult Education VocationalEducation Carl D. Perkins Vocational and Applied Technology Education Act Basic Grants to States
TIiie u
1994Grant 1995Grant Consumer and Homemaking 1994Grant 1985Grant
Tdal U.S. Department cl Education
' Energy, U.S. Department cl Through Office the Governor Energy eor-rvatlon for Institutional Buildings Contract No. 87E433156
Health and Human Services, U. S. Department cl Through Georgia Department cl Human Resources Refugee and Entrant Assistance - Discretionary Grant Contract No. 427-93-41969- Fiscal Year 1994 Contract No. 427-93-51327 - Fiscal Year 1995
Tdal U.S. Department cl Health and Human Services
Labor, u. s. Department cl
Through Allanla Regional Commission Job Training Paltnership Act Contract No. JT9545.1
Through Georgia Department cl Technical and Adult Education Job Training Partnership Act 0&3-13-13-089 15-3-13-13-089 15-94-12-13-089 15-94-13-13-089 16-3-13-13-089 16-94-13-13-089
Through DeKalb County Private Industry Council Job Training Partnership Act Contract No. 93-5956 Contract No. 94-6014 Contract No. 94-6089 Contract No. 94-6092 Contract No. 94-6099 Contract No. 94-6242 Contract No. 95-6330 Contract No. 95-6331 Contract No. 95-6352
Contract No. 95-6409
Tdal U.S. Department cl Labor

CFDA NUMBER

AWARDS INPERIOO

FEDERAL FUNDS RECENEOIN
PERIOO(NET OF REFUNDS)

FEDERAL REVENUE INPERIOO

EXPENDITURES INPERIOO

84.048 84.048 $

$ 492,341.00

84.049 84.049

40,000.00

$ 14,327,974.46 $

141,m.oo 459,448.00 $

492,341.00 $

596,sso.n (3)

2,202.00 40,000.00

40,000.00

79,909.20 (3)

12,889,474.75 $ 13,190~17.94 $ 12,720,957.34

81.052

$

142,839.30 (3)

93.576 93.576 $

$ 316,157.29

$ 316,157.29 $

60,383.31 $ 118,750.58

31,846.60 $ 171,940.20

58,288.75 (3) 138,997.58

179,133.90 $ 203,586.80 $

198~86.33

17.250 $ 166,594.00

$

61,358.00

(4)

17.250 17.250 17.250 17.250 17.250 17.250

$
25,000.00 128,782.00
24,048.00

17.250 17.250 17.250 17.250 17.250 17.250 17.250 17.250 17.250 17.250
$

56,092.00 74,433.00 53,997.00 53,997.00 235,000.00
817,941.00 $

1,256.39 20,658.05 13,034.69 76,299.69
5,333.27 13,303.75

15,478.32 $ 92,251.51
18,053.35

24,208.82 (3) (4)
25,428.26 (3)

30,580.80 220,968.30
47,061.34 344,823.75
57,388.42
830,508.45 $

44,506.90 42,632.52 338,666.75 50,498.55 53,341.22
4,272.50 1,290.96
734.74 209,324.04
932,409.36 $

95,788.68 (3) 42,632.52 338,666.75 50,498.55 53,341.22
4,272.50 1,290.96
734.74 {4}
636,863.00

- 46 -

DEKALB COUNJY BOARD OF EDUCATION SCHEDULE OF FEDERAL RNANCIAL, ASSISTANCE
YEAR ENDED JUNE 30, 1995

SCHEDULE 1

FUNDING AGENCY PROGRAM/GRANT
OTHER FEDERAL ASSISTANCE
Defense, U. S. Department d Direct Depertment d the Nr Force R.O.T.C. Program
Depertment d the Amr/
R.O.T.C. Program Department dthe Navy
R.O.T.C. Program
Tolal Other Federal Assistance

CFDA NUMBER

AWARDS IN PERIOD

FEDERAL FUNDS RECEIVED IN PERIOD(NET OF REFUNDS)

FEDERAL REVENUE INPERIOD

EXPENDITURES
INPERIOD

$ 117,516.81 $

117,518.81 $ 117,518.81

(<4)

32,799.83

32,799.83

(4)

342,699.56

342,889.58

342,889.56

(<4)

$ 493,018.20 $

480,218.37 $ 493,018.20

Tolal Federal Financial Assistance
RECONClt,IATIQN Of FEDERAL BNANCJAL ASSISTANCE JO FEDERAL FUNDS
Tolal Federal Financial Assistance Revenues in Period (Per Schedule)
Less: Fiduciary Fund Type - AQency Funds - Federal Funds (Not Reported as Federal Revenues In General Purpose Financial Statements) Pell Grant Supplemental Educational Opportunity Grant

$ 30~1147.96 $ 21.112.159.51 $ 291099a89.31 $ 31a401968.2e

$ 29,099,289.31

822,118.50 $_ _1;..a.e,4.46;...;.;;.;.=ooa..

700,564.50

Tolal Federal Revenue (per General Purpose Financial Statements)
Major Programs are Identified by an astarisk (") In front d the CFDA number.
(1) The amounts shown for the Food Distribution Program repr..its the Federally assigned valued nonmonelllry assistance for donated commodities received and/or consumed by the system during the current fiscal year.
(2) Expendilures for the Child and Adult Care Food Program and the School Breakfast Program were not maintained separataly and ant Included in the 1995 National School Lunch Program.
(3) Expenditures for this program Include State, and/or Local and Other Funds. Expenditures are not maintained by fund source.
(4) Expenditures on this program were not maintained by fund source. (5) Funds earned on this program do not require reporting d expenditures.

See notes to the general purpose financial statements.

- 47 -

DEKALB COUNTY BOARD OF EDUCATION CASH AND CASH EQUIVALENTS JUNE 30, 1995

SCHEDULE "2"

NONINTEREST BEARING ACCOUNTS
Bank South, N. A, Atlanta, Georgia
First Union National Bank of Georgia, Atlanta, Geor~
NationsBank of Georgia, N. A, Atlanta, Georgia
SouthTrust Bank of Georgia, N. A, Atlanta, Georgia
Trust Company Bank, Atlanta, Georgia
Wachovia Bank of Georgia, N. A, Atlanta, Georgia
INTEREST BEARING ACCOUNTS
Citizens Trust Bank, Atlanta, Georgia
Certificates of Deposit No. 012040826 (4.75%) No. 012040828 (4.50%)
Fidelity National Bank, Atlanta, Georgia
Certificate of Deposit No. 1001585 (5.50%)
First Southern Bank, Atlanta, Georgia
Certificates of Deposit No.10500678845 (5.25%) No. 10500678846 (5.80%) No. 10502018534 (5.25%)
NationsBank of Georgia, N. A, Atlanta, Georgia
Commercial Interest Checking (Variable)
OTHER
Petty Cash

See notes to the general purpose financial statements.

- 48 -

$ 323,407.49 416,510.01 524,071.46
1,614,531.58 849,138.85
-1,106,645.54 $ 2,621,013.85
$ 5,000,000.00 5,000,000.00
5,000,000.00
500,000.00 1,500,000.00
500,000.00
540,683.14 18,040,683.14
85,850.00
$ 20.747,546.99

DEKALB COUNTY BOARD OF EDUCATION INYESIMENJS JUNE30 1995
U. S, GOVERNMENT OBLIGATIONS
NationsBankofGeorgia,N.A, Atlanta, Georgia
Federal Home Loan Mortgage Corporation Note due August 11, 1995 (5.605%) Federal Home Loan Mortgage Corporation Note due October 12, 1995 (6.37%) Federal National Mortgage Corporation Note due August 22, 1995 (6.31 %) U.S. Treasury Bill No. 912794T38 due September 21, 1995 (6.40%) U.S. Treasury Note due August 15, 1995 (5.59%) U.S. Treasury Note due August 31, 1995 (3.883%)
Trust Company Bank, Atlanta, Georgia
Federal Home Loan Mortgage Corporation Note due August 18, 1995 (6.468%) Federal National Mortgage Aa8ociation Note due August 15, 1995 (6.48%) Federal National Mortgage Aa8ociation Note due August 22, 1995 (7.027%) U.S. Treasury Bill No. 912794T53 due November 16, 1996 (6.22%)
Wachovia Bank of Georgia, N. A, Atlanta, Georgia . Federal Home Loan Mortgage Corporation Note due July 17, 1995 (6.34%)
U.S. Treasury Bill No. 912794T20 due August 24, 1995 (6.763%)
REPURCHASE AGREEMENTS
Bank South, N. A, Atlanta, Georgia
U.S. Treasury Note due July 3, 1995 (6.00%)
SouthTrust Bank of Georgia, N. A, Atlanta, Georgia
Federal Home Loan Mortgage Corporation Note due July 7, 1995 (6.15%) Federal Home Loan Mortgage Corporation Note due July 7, 1995 (6.15%) Federal Home Loan Mortgage Corporation Note due July 7, 1995 (6.15%) Federal Home Loan Mortgage Corporation Note due July 7, 1995 (6.15%) Federal Home Loan Mortgage Corporation Note due July 7, 1995 (6.15%) Federal Home Loan Mortgage Corporation Note due October 26, 1995 (6.44%) Federal Home Loan Mortgage Corporation Note due November 27, 1995 (5.98%) Federal National Mortgage Aa8ociation Note due July 7, 1995 (5.94%) Federal National MortgageAaaociation Note due July 7, 1995 (6.15%) Federal National Mortgage Auoc:iation Note due July 7, 1995 (6.15%) Federal National Mortgage Aa8ociation Note due July 7, 1995 (6.15%) Federal National Mortgage Aa8ociation Note due November 27, 1995 (6.05%) Government National Mortgage Aa8ociation Note due July 3, 1995 (6.25%) Government National Mortgage Aa8ociation Note due July 7, 1995 (5.94%) Government National Mortgage Aa8ociation Note due November 27, 1995 (5.98%)

SCHEDULE "3"

$ 6,626,538.33 200,561.78 154,306.98 299,173.61
3,375,321.91 22,314,281.69 $ 32,970,184.30

s 1,12s,n4.os 825,140.80
2,247,090.89 421,829.85

4,619,835.82

s 302,n1.44 1,389,821.78

1,692,593.22

3,900,000.00

$ 1,000,000.00 2,200,000.00 3,500,000.00 4,000,000.00 2,200,000.00 212,000.00 215,000.00
11,000,000.00 10,600,000.00
8,000,000.00 700,000.00 354,000.00
1,940,000.00 181,000.00 433,000.00

46,535,000.00

$ 89,717,613.14

See notes to the general purpoee financial statements.

- 49 -

DEKALB CQUNTY BOARD Of EDUCATION ACCOUNT RECEIVABLE JUNE 30, 1995

SCHEDULE 4

GENERAL FUND

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

REVENUE

PROJECTS

FUND

FUND

DEBT SERVICE
FUND

Atlanta Regional Commialon Job Training Partnership Ad

$ 61,358.00

City and County Govemmenls Beverage Tax

$ 480,192.85

Decatur, Cily ol, Board ol Education Tuition for Decatur Students Enrolled at DeKalb County Board ol Education

28,720.00

DeKalb County Private lndllllly Council Job Training Partnership Ad

372,<t63.10

DeKalb County Tax CommiAloner County Wide Bond Tax County Wide School Tax
Def-. u. s. DepaJ1rnent ol Department ol lhe Amrt R.O.T.C. Program
Education, Georgia DepaJ1rnent ol FoodServas School Breakfast Program National School Lunch Program VocationalEducation StateFunda Fedenll Funds High School Program BMlcGrant Tech-Pnlp Education Other State Programe Alternative Programs At-Risk Summer School Program Georgia Learning Resources System TllleVI, B Next Gelieration Schools Remedial Summer School Program s-ely Emotionally Disturbed TllleVI, B Lottery Programs AllematMI School Program Applied Technology Labs Distant Learning Equipment - Technlcal lnltilute lnstruclional Technology Model Technology Schools Next Gelieration School& Po8twlolldary Options Fedenll Programs Drug-Free Schools and Communities Ad ESEA- Chapter 1 Education ol Childnln in State Schools Education ol Deprived Chlld11111 Stale Program Improvement ESEA- TIiie H Foreign Languages Asslatance Individuals with Disabilities Education Id TllleVI, B Flow Through Preschool Program

2,172,507.72

32,799.83

86,414.00

47,155.61 407,216.31

564,621.44 4,814.78
69,0n.08
19,191.32

123,432.58
20,807.98 147,000.00
177,789.90
70,000.00 199,102.37
1,100.00 38,707.00 27,527.73 127,801.76 23,000.00 2,736.00
91,066.03
3,906.67 733,846.52
9,568.00
39,994.05

575,115.88 82,610.50

$ 102,424.86

Contracts State Funds lmple...eutation ol Departmenrs Elementary School Foreign Languages Model Program

28,142.49

FIDUCIARY FUNDTYPE AGENCY FUNDS

TOTAL

$ 81,358.00

480,192.85

28,720.00
372,<t63.10
102,424.86 2,172,507.72

32,799.83

47,155.61 407,218.31
86,414.00
564,621.44 4,814.78
123,432.58 69,on.oa
20,807.98 147,000.00 19,191.32
177,789.90
70,000.00 199,102.37
1,100.00 38,707.00 271'27.73 127,801.76 23,000.00 2,736.00
91,066.03
3,906.67 733,846.52
9,568.00
39,994.05
575,115.88 82,810.50

28,142.49

C!l:;KALB COUtfiY BOARQ QE EDUCATION 6CCOUNT~ BEQEIVABLE JUNE30 1995

SCHEDULE "4"

Education, U. S. Department ol Drug-Free Schools and Communities School Penlonnel Training
Georgia Student Finance Authority Hope Financial Aid Program
Human Reaoun:es, Georgia Department ol Job Opportunities and Basic Skills Training Refugee and Entrant Assistance
Technical and Adult Education, Georgia Department of Job Training Partnership Act Vocational Education Cart D. Perkins Vocational and Applied Technology Education Act
Various Sources Commodity Rebate Interest Earned NonsufflCient Fund& Checks Overpayment ol Various Employee Wrlhholding Accounts Registration, Supply and Tuition F Sales Breakfast and Lllnct.s

GENERAL FUND

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

REVENUE

PROJECTS

FUND

FUND

DEBT SERVICE
FUND

FIDUCIARY FUNDTYPE AGENCY FUNDS

TOTAL

s 74,614.26
6,275.53 53,189.61

s 74,614.26

s

610,107.50

610,107.50

6,275.53 53,189.61

23,145.05

70,001.00

s 218,897.83
1,553.20

1,516.99
s 289,576.20 $
17,115.40

12,287.73

209,788.58 183,923.52

23,145.05
70,001.00
1,516.99 520,761.76
17,115.40 1,553.20 209,788.58 183,923.52

s s 316861932.54 s s 41022.875.93 2891576.20 114.712.59 s

s 610.107.50 a 1n4~.76

See notes to the general purpose financial &tatements.

- 51 -

DEKALB COUNTY BOARD OF EDUCATION NOTES RECEIVABLE JUNE 30, 1995

SCHEDULE "5"

Sale of School Assets Yeshiva High School, Incorporated

GOVERNMENTAL FUND TYPE CAPITAL
PROJECTS FUND
$ ____2a_3_,o_o_o._oo_

See notes to the general purpose financial statements.
-53-

PAYMENTS DUE IN FISCAL YEAR ENDING JUNE 30
1996 1997 1998 1999 2000
2001 2002 2003 2004 2005
2006 2007 2008 2009 2010
2011 2012

DEKALB COUNTY BOARD OF EDUCATION DEBT SERVICE REQUIREMENTS TO MATURITY
JUNE 30, 1995

TOTAL DEBT SERVICE

TOTAL INTEREST

TOTAL PRINCIPAL

$ 12,905,087.50 $ 13,169,025.00 13,476,093.13 8,363,598.75 8,494,643.75

5,520,087.50 $ 5,179,025.00 4,791,093.13 4,368,598.75 4,189,643.75

7,385,000.00 7,990,000.00 8,685,000.00 3,995,000.00 4,305,000.00

8,875,330.63 8,930,611.26 9,050,016.26 9,102,687.51 9,202,546.26

3,985,330.63 3,755,611.26 3,505,016.26 3,232,687.51 2,937,546.26

4,890,000.00 5,175,000.00 5,545,000.00 5,870,000.00 6,265,000.00

9,330,405.01 9,457,080.63 9,574,702.50 9,727,052.50 9,845,642.50

2,615,405.01 2,262,080.63 1,874,702.50 1,452,052.50
965,642.50

6,715,000.00 7,195,000.00 7,700,000.00 8,275,000.00 8,880,000.00

9,224,010.00 2.944.218.75

439,010.00 89.218.75

8,785,000.00 2 1855 1000.00

$ 161,672,751.94 $ 51,162,751.94 $ 110,510,000.00

CHANGES IN GENERAL LONG-TERM DEBT Bonds Payable at July 1, 1994 Bonds Retired During Period
Bonds Payable at June 30, 1995

TOTAL

1993-AISSUE

$ 117,615,000.00 $ 52,660,000.00

1 11051000.00

8251000.00

$ 110,510,000.00 $ 51,835,000.00

MATURITY DATES Semi-Annual Interest Payment Dates Annual Debt Retirement Date

JAN 1-JUL 1 JUL 1

See notes to the general purpose financial statements.

- 54 -

SCHEDULE"6"

1993-A ISSUE

INTEREST

PRINCIPAL

1993 ISSUE

INTEREST

PRINCIPAL

1992 ISSUE

INTEREST

PRINCIPAL

$ 2,585,267.50 $ 1,090,000.00 $ 2, 140,360.00 $ 1,355,000.00 $ 794,460.00 $ 4,940,000.00

2,540,760.00

1,400,000.00

2,087,747.50

1,445,000.00

550,517.50

5,145,000.00

2,483;700.00

1,580,000.00

2,023,252.50

1,695,000.00

284,140.63

5,410,000.00

2,414,760.00

1,860,000.00

1,947,388.75

1,895,000.00

6,450.00

240,000.00

2,329,773.75

2,205,000.00

1,859,870.00

2,100,000.00

2,226,707.50 2,109,410.00 1,980, 127.50 1,838,811.25 1,686,127.50

2,555,000.00 2,715,000.00 2,965,000.00 3,145,000.00 3,350,000.00

1,758,623.13 1,646,201.26 1,524,888.76 1,393,876.26 1,251,418.76

2,335,000.00 2,460,000.00 2,580,000.00 2,725,000.00 2,915,000.00

1,518,658.75 1,334,227.50 1,131,652.50
909,832.50 626,562.50

3,625,000.00 3,900,000.00 4,200,000.00 4,540,000.00 5,360,000.00

1,096,746.26 927,853.13 743,050.00 542,220.00 339,080.00

3,090,000.00 3,295,000.00 3,500,000.00 3,735,000.00 3,520,000.00

318,750.00 891218.75

4,490,000.00 218551000.00

120,260.00

4,295,000.00

$ 28,124,347.50 $ 51,835,000.00 $ 21,402,836.31 $ 42,940,000.00 $ 1,635,568.13 $ 15,735,000.00

1993 ISSUE

1992 ISSUE

$ 43,590,000.00 $ 21,365,000.00

$ 42,940,000.00 $ 15,735,000.00

JAN 1-JUL 1 JUL 1

JAN 1 -JUL 1 JUL 1

- 55 -

DEKALB COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE
YEAR ENDED JUNE 30, 1995

SCHEDULE '7''

AGENCY/FUNDING
GRANTS Education, Georgia Department of Quality Basic Education General and Career Education Programs Special Education Programs Remedial Education Program Media Center Programs Staff Development Programs Indirect Cost Pupil Transportation Regular Bus Replacement Limited English Speaking Middle School Incentive Special Instructional Assistance In-School Suspension School Counselors Grades 4 and 5 Mid-term Adjustment Local Fair Share Food Services Vocational Education other State Programs Alternative Programs At-Risk Summer School Program Environmental Science Program Georgia Leaming Resources System Governor's Emergency Funds (1) IMovative Programs Mentor Teacher Program Next Generation Schools Preschool Handicapped Program Remedial Summer School Program Severely Emotionally Disturbed Special Education Support Cost Teachers' Retirement Lottery Programs Algebra Classrooms Alternative School Program Applied Technology Labs Distant Leaming Equipment- Technical Institutes Instructional Technology Media Center and Library Equipment Model Technology Schools Next Generation Schools Postsecondary Options Pre-Kindergarten Program Safe Schools Grant
Technical and Adult Education, Georgia Department of Adult Education Quick Start Program Vocational-Technical School Operations

GOVERNMENTAL FUND TYPES

SPECIAL

GENERAL

REVENUE

FUND

FUND

TOTAL

$ 141,465,499.00 25,93B,4n.oo 4,291,275.00 6,186,557.00 1,957,532.00 41,233,817.00
4,023,879.00 1,1n,147.oo 2,734,222.00 1,833,992.00
668,502.00 919,584.00 365,728.00 3,417,622.00 -55,096,sn.oo
$
66,414.00
265,433.68 2,460.50
4,000.00 5,000.00 45,no.oo
131,766.05
253,706.00 1,210,118.03

$ 141,465,499.00 25,938,4n.oo 4,291,275.00 6,186,557.00 1,957,532.00 41,233,817.00

1,564,256.00

4,023,879.00 1,1n,141.oo 2,734,222.00 1,833,992.00
668,502.00 919,584.00 365,728.00 3,417,622.00 -55,096,sn.oo 1,564,256.00 66,414.00

363,408.58
70,195.00
147,000.00 847,235.00 2,574,319.00

363,408.58 265,433.68
2,460.50 70,195.00
4,000.00 5,000.00 45,no.oo 147,000.00 847,235.00 131,766.05 2,574,319.00 253,706.00 1,210,118.03

40,662.55 140,000.00 199,102.37 173,599.95 38,707.00 1,245,n9.37 1,371,758.54 127,801.76 23,000.00
2,736.00 1,620,617.00
687,409.71

40,662.55 140,000.00 199,102.37 173,599.95 38,707.00 1,24s,ne.37 1,371,758.54 127,801.76 23,000.00
2,736.00 1,620,617.00
687,409.71

- 56 -

301,no.69 838.65
5,244,446.00

301,no.69 838.65
5,244,446.00

DEKALB COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30. 1995

SCHEDULE '7"

AGENCY/FUNDING
CONTRACTS Education, Georgia Department of Implementation of Department's Elementary School Foreign Languages Model Program Implementation of School Based Leadership Development Activities in those Schools Represented in the Governor's School Leadership Institute
OTHER Education, Georgia Department of Reimbursement for Registration Fees

GOVERNMENTAL FUND TYPES

SPECIAL

GENERAL

REVENUE

FUND

FUND

TOTAL

$

79,950.18

1,000.00

50.00

$

79,950.18

1,000.00

50.00

$ 183,182,924.44 $ 16,790,643.17 $ 199,973,567.61

(1) The purpose of the funds are for 1995 Georgia School
of Excellence at Pine Ridge Elementary School and
Chamblee High School.

See notes to the general purpose financial statements.

- 57 -

DEKALB COUNTY BOARD OF EDUCATION SCHEDULE OF LOCAL AND OTHER REVENUE
YEAR ENDED JUNE 30 1995

SCHEDULE8"

GENERAL FUND

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

REVENUE

PROJECTS

FUND

FUND

DEBT SERVICE
FUND

TOTAL

Taxes Beverage Tax County Wide Bond Tax County Wide School Tax Railroad car Tax Real Estate Transfer Tax

$ 4,579,555.41
230,521,706.49 35,361.23
1,152,420.49

$ 4,579,555.41

$ 11,866,539.64 11,866,539.64

230,521,706.49

1,726.47

37,087.70

56,265.54

1,208,686.03

other Administrative Allowance Advertising Broadcasting Commodity Hauling
Compensation for Loss of Assets Graduation Fees Interest Earned Job Opportunities and Basic Skills
Training Program Human Resources, Georgia Department of Family and Children Services Division
Jury Duty Fees Lost and Damaged Books Lost and Damaged ldentiftcation Cards Registration Fees Reimbursement for Salaries
Metro Regional Educational Service Agency Various Sources Rents Sales Adult Meals Breakfast Brochures Concessions Contracted Meals Admission Receipts Lunches other Supplemental School Assets Sales Tax Commissions Telephone Commissions Testing Fees Tuition Vendor Refunds other

$
49,033.35 78,335.33 5,468,233.24

6,546.00 7,710.00 1,818.00
2,904.66 $ 2,387.00 4,093.00 192,194.81 1,584,977.36

2,403,253.97

9,468.18 155,727.37 10,409.50
6,795.00 51,999.92 13,212.45 739,977.67
39,480.43
419.98 712.09 1,177,438.05 60,640.30 141,812.58

83,796.69
1,662,078.36
25,957.72
820,137.80 191,288.11
160.00 107,506.47 763,879.87 696,897.20 5,123,983.43 24,823.20 1,421,415.37
25.09
64,339.35 1,640,110.35
19,377.24

55,837.82

6,546.00 7,710.00 1,818.00 49,033.35 83,626.99 4,093.00 9,648,659.38
83,796.69 9,468.18 155,727.37 10,409.50 1,668,873.36
51,999.92 13,212.45 765,935.39
820,137.80 191,288.11
180.00 107,506.47 763,879.87 736,377.63 5, 123,983.43 24,823.20 1,421,415.37 55,837.82
445.07 712.09 64,339.35 2,817,548.40 60,640.30 1611189.82

$ 244,292,739.06 $ 12,861,042.72 $ 1,643,202.18 $ 14,327,785.62 $ 273,124,769.58

See notes to the general purpose financial statements.

- 58 -

DEKALB COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT GENERAL AND SPECIAL REVENUE FUNDS
YEAR ENDED JUNE 30, 1995

SCHEDULE "9"

EXPENDITURES
Operating Costs Salaries Employee Benefits Travel of Employees Professional and Technical Services Compensation and Travel of Board Members Water, Sewer and Cleaning Services Repair and Maintenance Services Rents Insurance Communications Tuition Other Purchased Services Supplies Energy Food Usage Books, Textbooks and Periodicals Dues and Fees Other Expenditures
Nonoperating Costs Building and Building Improvements Equipment

GENERAL FUND

SPECIAL REVENUE
FUND

TOTAL

$ 300,353,324.32 $ 30,959,362.22 $ 331,312,686.54

83,281,454.69

7,557,677.24

90,839,131.93

397,029.60

142,346.09

539,375.69

7,254,331.56

3,831,186.77

11,085,518.33

119,443.21

119,443.21

1,194,714.72

13,806.44

1,208,521.16

2,286,406.19

232,565.11

2,518,971.30

2,144,188.26

21,996.17

2,166,184.43

1,113,700.67

12,408.65

1,126,109.32

1,324,367.08

291,006.74

1,615,373.82

2,736.00

2,736.00

95,003.77

64,510.06

159,513.83

7,358,187.72

3,266,285.33

10,624,473.05

8,957,280.27

229,250.07

9,186,530.34

10,979,952.71

10,979,952.71

3,241,625.48

36,136.99

3,277,762.47

8,813.00

8,813.00

10,115.80

10,115.80

136,319.71 6,038,060.84

43,390.04 3,251,238.16

179,709.75 9,289,299.00

Total Expenditures

$ 425,304,251.09 $ 60,945,970.59 $ 486,250,221.68

See notes to the general purpose financial statements. - 59 -

DEKALB COUNTY BOARD Of EDUCATION SCHEDULE Of EXPENDITURES BY OBJECT
LOTTERY PROGRAMS YEAR ENDED JUNE 30, 1995

ALTERNATIVE

APPLIED

ALGEBRA

SCHOOL TECHNOLOGY

CLASSROOMS PROGRAM

LABS

DISTANT LEARNING

EQUIPMENTTECHNICAL INSTITUTE

INSTRUCTIONAL TECHNOLOGY

EXPENDITURES

()pending Costs

Salaries

Employee Benefits

Tl'IIVel d Employees

Pnnsional and Technical Services

Communlcalions

Supplies

$

Tuition

$ 19,216.95

59,655.01 26,282.90

$ 173,599.95

$

442,885."3

609,130.76

Noiioperating Costs Equipment

22,079.70

54,082.09 $ 199,102.37

$

38,707.00

193,763.18

Tolal Expenditures

$ 41.3!!.65 $ 1401000.00 $ 1991102.37 $ 1731599.95 $

38.707.00 $

1a451779_31

See notes to the general purpose ~nancial statements.

- 60 -

SCHEDULE "10"

MEDIA CENTER AND
LIBRARY EQUIPMENT

MODEL TECHNOLOGY
SCHOOLS

NEXT GENERATION
SCHOOLS

POSTSECONDARY PRE-KINDERGARTEN

OPTIONS

PROGRAM

SAFE
SCHOOLS
GRANT

TOTAL

$

756,782.22

327,250.18 $ 18,323.80 $

287,726.14

109.4n.96 s

23,000.00

$

11371 i758.54 $ 127.801.76 $

231000.00 $

$ 2,736.00 21736.00 $

1,040,734.40 309,508.07 14,492.29 158,785.40 1,908.00 57,897.88

$ 1,040,734.40 309,508.07 14,492.29
1,591,708.01 1,908.00
1,058,102.27 2,736.00

37,291.18 $ 687,409.71

1,852,619.31

118201617.00 $ 6871409.71 $ 516711808.35

61

DEKALB COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30, 1995

SCHEDULE "11"

Minimum Expenditure Requirements (Total Allotment) Expenditures on Combined Program Basis
Salaries Operations
Less: Expenditures for Media Center Programs in Excess of Total Media Allotment
Expenditures per Audit
Amount of Underexpenditure for Total Allotment

THIRTEEN
WEIGHTED AND
MEDIA CENTER PROGRAMS

100% TEST FOR OPERATIONS PORTION OF THIRTEEN WEIGHTED
PROGRAMS

$ 1811299,430.00 $

6,0441805.00

$ 245,139,654.01 13,2271166.15 $ 11,920,524.57
$ 258,366,820.16

-4,559,455.96 $ 253,807,364.20

$

o.oo $ =============o=.o=o

See notes to the general purpose financial statements.
- 63 -

DEKALB COUNTY BOARD OF EDUCATION ANALYSIS OF MNNUM EXPENPIJUBE REQUIREMENTS BY PROGRAM
GENERAL FUND QUALIJY BASIC EDUCATION PROGRAMS
YEAR ENDED JUNE 3Q 1995

GENEB&, ANQ QAREER EDUCATION eBOGRAMS Kindergarten (")
Grades 1-3 (") Sub-Total K-3
Grades4-5(")
Grades68(") Grades 9 - 12 (") High School Laboratories (") Vocational Education Laboratories (")
Total General and Career Education Programs SPEC!&, EDUCATION PRQgRAMS
Regular Programs Calegolyl (") CategoryH (") Category Ill(") Category fl/(") Sub-Total - Regular Category V (Gifted) (") Total Special Education Programs
REM!;g!&, EDUCATION PRQg!Wi! 0
Total ThirtNII Weighted Programs
MEDIA CENTER PROGRAMS
Salaries Operations
Total Madia Center Programs

ALLOTMENTS FROM DEPARTMENT OF EDUCATION

REQUIRED

ORIGINAL

'I(,

ORIGINAL

MID-TERM

$ 13,945,847.00

$ 12,551,262.30 $

37,505,497.00

33,754,947.30

$ 51,451,344.00 90 $ 48,306,209.60 $

19,546,594.00 90

17,591,934.60

32,661,881.00 90

29,386,782.90

24,911,D.OO 90

22,420,828.10

8,259,903.00 90

7,433,912.70

4,643,868.00 90

4,179,481.20

$ 141,465,499.00

$ 127,318,949.10 $

0.00 0.00 3,417,822.00
3,417,822.00

$ 23,731,438.00

$ 21,358,294.20 $

0.00

$ 23,731,438.00 90 $ 21,358,294.20 $

2,207,039.00 90

1,986,335.10

$ 2s,938,4n.oo

$ 23,344,629.30 $

$ 4,291,275.00 90 $ 3,862,147.50 $

$ 171,695,251.00

$ 154,525,725.90 $

0.00
0.00 0.00 3,417,822.00

$ 4,881,785.00 90 $ 4,393,606.50 $

0.00

1,304,772.00 90

1,174,294.80

$ 6,186,557.00

$ 5,567,901.30 $

0.00

Total ThirtNl'I Weighted and Madia Center Programs

$ 1n,aa1,eoe.oo

$ 160,093,627.20 $ 3,417,822.00

SiafE DEVELOPMENI PROGRAMS
Cost of Instruction Professional Development
Total Staff Development (") Identifies ThirtNl'I Weighted Programs.

$

460,923.00

$

460,923.00 $

0.00

1,496,609.00

1,496,609.00

$ 1,957,532.00 100 $ 1,957,532.00 $

0.00

See notes to the general purpose financial statements.

- 64 -

SCHEDULE "12"

TOTAL REQUIRED

ACTUAL EXPENDITURES

SALARIES

OPERATIONS

TOTAL

AMOUNTOF UNDEREXPENDITURE
FOR REQUIRED ALLOTMENT

$ 12,551,262.30 $ 17,517,132.06 $

442,978.17 $ 17,960,110.23

33,754,947.30

43,379,711.68

975,760.30

44,355,471.98

$ '46,306,209.60 $ 60,896,843.74 $ 1,418,738.47 $ 82,315,582.21 $

0.00

17,591,934.60

22,136,976.18

551,829.56

22,688,605.74

0.00

32,804,404.90

50,329,869.37

2,198,937.89

52,528,607.26

0.00

22,420,628.10

36,706,451.97

6,263,941.08

42,970,393.05

0.00

7,433,912.70

10,118,000.29

327,897.99

10,445,898.28

0.00

... 179,481.20

7,943,715.69

417,170.70

8,360,886.39

0.00

$ 130,736,571.10 $ 188,131,857.24 $ 11,178,515.69 $ 199,310,372.93

$ 21,358,294.20 $

12,883,918.22 $ 5,010,673.40 14,217,169.88 4,063,742.63

98,838.07 $ 111,573.40 168,508.53 127,254.56

12,982,756.29 5,122,2-46.80 14,385,678.41 4,190,997.19

$ 21,358,294.20 $ 36,175,504.13 $

506,174.56 $ 36,681,678.69

0.00

1,986,335.10

3,752,775.21

87,681.16

3,840,456.37

0.00

$ 23,344,629.30 $ 39,928,279.34 $

593,855.72 $ 40,522,135.06

$ 3,862,147.50 $ 7,640,1-46.05 $

148,153.16 $ 7,788,299.21

0.00

$ 157,943,347.90 $ 235,700,282.63 $ 11,920,524.57 $ 247,620,807.20

$ 4,393,606.50 $ 9,439,371.38

$ 9,439,371.38

0.00

1,174,294.80

$ 1,306,641.58

1,306,641.58

0.00

$ 5,567,901.30 $ 9,439,371.38 $ 1,306,641.58 $ 10,746,012.96

$ 163,511,249.20 $ 245,139,654.01 $ 13,227,166.15 $ 258,366,820.16 $

0.00

$

460,923.00

1,496,609.00

$ 1,957,532.00

$ 1,081,524.01 $ 1,081,524.01

1,170,625.39

1,170,625.39

s

s 2,2s2,149.0

2,2s2,149.0 s _ _ _ _ _ _o_.oo_

DEKALB COUNTY BOARD OF EDUCATION SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS
YEAR ENDED JUNE 30, 1995

SCHEDULE "13"

BOARD MEMBER ADDRESS
Mrs. Frances Edwards, Chairperson(*) 2948 Chukar Trail Decatur, Georgia 30034
Mr. William Bradley Bryant, Vice Chairperson (*) 2548 Leslie Drive, N. E. Atlanta, Georgia 30345
Ms. Elizabeth Andrews (*) 2668 East McKinnon Drive
Decatur, Georgia 30030
Ms. Lynn Cherry Grant (*) 1410 Willivee Drive Decatur, Georgia 30033
Mr. Phil McGregor(*) 3484 Spring Run Drive Stone Mountain, Georgia 30032
Mrs. Donna Wagner (*) 1209 Sherrington Drive Stone Mountain, Georgia 30083
Mr. J. David Williamson (*) 5406 Leatherstocking Lane Stone Mountain, Georgia 30087
(*) Denotes Board Members Serving as of June 30, 1995

COMPENSATION

TRAVEL

$

12,000.00 $

3,750.00

12,000.00

5,714.81

12,000.00

6,404.10

12,000.00

4,340.10

12,000.00

3,625.00

12,000.00

6,018.75

12,000.00

5,590.45

$

84,000.00 $ ======3=5=,=4=4=3=.2=1=

See notes to the general purpose financial statements.

- 66 -

SECTION II COMPLIANCE

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
August 22, 1996

Honorable Zell Miller, Governor Members ofthe General Assembly Members of the State Board ofEducation
and Superintendent and Members ofthe DeKalb County Board ofEducation
COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Ladies and Gentlemen:
We have audited the general purpose financial statements ofthe DeKalb County Board ofEducation as of and for the year ended June 30, 1995, and have issued our report thereon dated August 22, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.
We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General ofthe United States. Those standards require that we plan and perfonn the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement.
Compliance with laws, regulations, contracts, and grants applicable to DeKalb County Board ofEducation is the responsibility ofthe Board's management. As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatement, we perfonned tests of the Board's compliance with certain provisions oflaws, regulations, contracts, and grants. However, the objective of our audit of the financial statements was not to provide an opinion on overall compliance with such provisions. Accordingly, we do not express such an opinion.
The results ofour tests disclosed no instances of noncompliance that are required to be reported herein under Government Auditing Standards.

95CRL-10

This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
~
Claude L. Vickers State Auditor
CLV:cm 95CRL-10

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
August 22, 1996

Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe DeKalb County Board ofEducation

SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS

Ladies and Gentlemen:

We have audited the general purpose financial statements ofthe DeKalb County Board ofEducation as ofand for the year ended June 30, 1995, and have issued our report thereon dated August 22, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

We have applied procedures to test the DeKalb County Board ofEducation's compliance with the following requirements applicable to each ofits Federal financial assistance programs, which are listed in the Schedule ofFederal Financial Assistance, for the year ended June 30, 1995:

(I) Political Activity

(5) Allowable Costs/Cost Principles

(2) Civil Rights

(6) Drug-Free Workplace Act

(3) Cash Management

(7) Audit Follow-Up/Resolution

(4) Federal Financial Reports

(8) Administrative Requirements

Our procedures were limited to the applicable procedures described in the Office ofManagement and Budget's "Compliance Supplement for Single Audits ofState and Local Governments" and other additional procedures as deemed necessary. Our procedures were substantially less in scope than an audit, the objective of which is the expression ofan opinion on the DeKalb County Board ofEducation's compliance with the requirements listed in the preceding paragraph. Accordingly, we do not express such an opinion.

95CRL-50

With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph ofthis report. With respect to items not tested, nothing came to our attention that caused us to believe that the DeKalb County Board ofEducation had not complied, in all material respects, with those requirements. However, the results of our procedures disclosed an immaterial instance ofnoncompliance with those requirements, which is described in the Schedule ofFindings and Improper or Questioned Costs.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,

CLV:cm 95CRL-50

Claude L. Vickers State Auditor

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
August 22, 1996

Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe DeKalb County Board ofEducation

SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS

Ladies and Gentlemen:

We have audited the general purpose financial statements ofthe DeKalb County Board ofEducation as of and for the year ended June 30, 1995, and have issued our report thereon dated August 22, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

We have also audited the DeKalb County Board ofEducation's compliance with the requirements governing:

(1) Types of Services Allowed or Unallowed

(5) Applicable Special Tests and Provisions

(2) Eligibility
(3) Matching, Level ofEffort, and/or Earmarking

(6) Other Requirement Claims for Advances and Reimbursements

(4) Reporting

These requirements are applicable to the major Federal financial assistance programs, which are identified in the Schedule of Federal Financial Assistance, for the year ended June 30, 1995. The management of the DeKalb County Board ofEducation is responsible for the Board's compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit.

95CRL-90

We conducted our audit ofcompliance in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and Office ofManagement and Budget (0MB) Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above occurred. An audit includes examining, on a test basis, evidence about the DeKalb County Board of Education's compliance with those requirements. We believe that our audit provides a reasonable basis for our opinion.
The results ofour audit procedures disclosed an immaterial instance of noncompliance with the requirements referred to above which is described in the Schedule of Findings and Improper or Questioned Costs. We considered this instance of noncompliance in forming our opinion on compliance, which is expressed in the following paragraph.
In our opinion, the DeKalb County Board of Education complied, in all material respects, with the requirements as disclosed in the second paragraph that are applicable to its major Federal financial assistance programs for the year ended June 30, 1995.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
~~
Claude L. Vickers State Auditor
CLV:cm 95CRL-90

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
August 22, 1996

Honorable Zell Miller, Governor Members ofthe General Assembly Members of the State Board ofEducation
and Superintendent and Members ofthe DeKalb County Board ofEducation
SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS
Ladies and Gentlemen:
We have audited the general purpose financial statements ofthe DeKalb County Board ofEducation as ofand for the year ended June 30, 1995, and have issued our report thereon dated August 22, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.
In connection with our audit ofthe fiscal year 1995 general purpose financial statements ofthe DeKalb County Board ofEducation and with our consideration ofthe Board's control structure used to administer Federal financial assistance programs, as required by Office of Management and Budget (0MB) Circular A-128, "Audits of State and Local Governments", we selected certain transactions applicable to certain nonmajor Federal financial assistance programs for the year ended June 30, 1995. As required by 0MB Circular A-128, we have performed auditing procedures on the selected transactions to test compliance with the requirements governing:
Types of Services Allowed or Unallowed
Our procedures were substantially less in scope than an audit, the objective of which is the expression ofan opinion on the DeKalb County Board ofEducation's compliance with these requirements. Accordingly, we do not express such an opinion.
With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the DeKalb County Board ofEducation had not complied, in all material respects, with those requirements.
95CRL-120

This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter ofpublic record.
Respectfully submitted,
~~
Claude L. Vickers State Auditor
CLV:cm 95CRL-120

SECTION ill INTERNAL CONTROL

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
August 22, 1996

Honorable Zell Miller, Governor Members ofthe General Assembly Members of the State Board ofEducation
and Superintendent and Members ofthe DeKalb County Board ofEducation
REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Ladies and Gentlemen:
We have audited the general purpose financial statements ofthe DeKalb County Board ofEducation as of and for the year ended June 30, 1995, and have issued our report thereon dated August 22, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.
We conducted our audit in accordance with generally accepted auditing standards, and Government Auditing Standards, issued by the Comptroller General ofthe United States. Those standards require that we plan and perfonn the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement.
The management of the DeKalb County Board ofEducation is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs ofinternal control structure policies and procedures. The objectives ofan internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation ofgeneral purpose financial statements in accordance with generally accepted accounting principles. Because ofinherent limitations in any internal control structure, errors or irregularities may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to risk that procedures may become inadequate because of changes in conditions or that the effectiveness ofthe design and operation of policies and procedures may deteriorate.
In planning and performing our audit ofthe general purpose financial statements of the DeKalb County Board ofEducation for the year ended June 30, 1995, we obtained an understanding of the internal control structure.
95ICL-3

With respect to the internal control structure, we obtained an understanding ofthe design of relevant policies and procedures and whether they have been placed in operation, and we assessed control risk in order to detennine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide an opinion on the internal control structure. Accordingly, we do not express such an opinion.
We noted certain matters involving the internal control structure and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control structure that, in our judgment, could adversely affect the entity's ability to record, process, summarize, and report financial data consistent with the assertions of management in the general purpose financial statements.
As described in the Schedule ofFindings and Improper or Questioned Costs, reportable conditions were noted in the following control categories:
(I) Accounting Controls (Overall)
(2) General Fixed Assets
A material weakness is a reportable condition in which the design or operation of one or more ofthe internal control structure elements does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions.
Our consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe that the reportable conditions disclosed above are also considered to be material weaknesses.
These conditions were considered in determining the nature, timing, and extent of the procedures to be performed in our audit ofthe DeKalb County Board ofEducation's financial statements and this report does not affect our report thereon dated August 22, 1996.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter ofpublic record.
Respectfully submitted,
ff~~
Claude L. Vickers State Auditor
CLV:cm 95ICL-3

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
August 22, 1996

Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation
and Superintendent and Members of the DeKalb County Board ofEducation
SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS
Ladies and Gentlemen:
We have audited the general purpose financial statements ofthe DeKalb County Board ofEducation as ofand for the year ended June 30, 1995, and have issued our report thereon dated August 22, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. We have also audited the Board's compliance with requirements applicable to major Federal financial assistance programs and have issued our opinion thereon dated August 22, 1996.
We conducted our audit in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and the provisions of Office of Management and Budget (0MB) Circular A-128, "Audits ofState and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement and about whether the DeKalb County Board ofEducation complied with laws and regulations, noncompliance with which would be material to a major Federal financial assistance program.
In planning and performing our audit for the year ended June 30, 1995, we considered the Board's internal control structure in order to determine our auditing procedures for the purpose of expressing our opinions on the Board's general purpose financial statements and on its compliance with requirements applicable to major Federal financial assistance programs and to report on the internal control structure in accordance with 0MB Circular A-128. This report addresses our consideration of internal control structure policies and procedures relevant to compliance with requirements applicable to Federal financial assistance programs. We have addressed internal control structure policies and procedures relevant to our audit ofthe general purpose financial statements in a separate report dated August 22, 1996.
95ICL-7

The management ofthe DeKalb County Board ofEducation is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs ofinternal control structure policies and procedures. The objectives ofan internal control structure are to provide management with reasonable, but not absolute, assurance that, assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles, and that Federal financial assistance programs are managed in compliance with applicable laws and regulations. Because of inherent limitations in any internal control structure, errors, irregularities, or instances of noncompliance may nevertheless occur and not be detected. Also, projection ofany evaluation ofthe structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness ofthe design and operation ofpolicies and procedures may deteriorate.

For the purpose of this report, we have classified the significant internal control structure policies and procedures used in administering Federal financial assistance programs in the following control categories:

GENERAL REQUIREMENTS

SPECIFIC REQUIREMENTS

(1) Political Activity (2) Civil Rights (3) Cash Management (4) Federal Financial Reports

(1) Types of Services Allowed or Unallowed
(2) Eligibility
(3) Matching, Level ofEffort, and/or Earmarking

(5) Allowable Costs/Cost Principles

(4) Reporting

(6) Drug-Free Workplace Act (7) Audit Follow-Up/Resolution (8) Administrative Requirements

(5) Applicable Special Tests and Provisions
(6) Other Requirements Claims for Advances and Reimbursements

For all ofthe internal control structure categories listed above, we obtained an understanding ofthe design of relevant policies and procedures and determined whether they have been placed in operation, and we assessed control risk.

During the year ended June 30, 1995, the DeKalb County Board of Education expended 86% of its total Federal financial assistance under major Federal financial assistance programs.

We performed tests of controls, as required by 0MB Circular A-128, to evaluate the effectiveness of the design and operation of internal control structure policies and procedures that we considered relevant to preventing or detecting material noncompliance with general requirements and specific requirements as described above that are applicable to each ofthe Board's major Federal financial assistance programs, which

95ICL-7

are identified in the Schedule ofFederal Financial Assistance. Our procedures were less in scope than would be necessary to render an opinion on these internal control structure policies and procedures. Accordingly, we do not express such an opinion.
We noted certain matters involving the inten:ral control structure and its operation that we consider to be reportable conditions under standards established by the American Institute ofCertified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control structure that, in our judgment, could adversely affect the Board's ability to administer Federal financial assistance programs in accordance with applicable laws and regulations.
As descnbed in the Schedule ofFindings and Improper or Questioned Costs, reportable conditions were noted
in the following control category:
Administrative Requirements
A material weakness is a reportable condition in which the design or operation of one or more ofthe internal control structure elements does not reduce to a relatively low level the risk that noncompliance with laws and regulations that would be material to a Federal financial assistance program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions.
Our consideration of the internal control structure policies and procedures used in administering Federal financial assistance would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe that the reportable conditions described above are also considered to be material weaknesses.
These conditions were considered in determining the nature, timing, and extent of the procedures to be performed in our audit ofthe DeKalb County Board ofEducation's compliance with requirements applicable to its major Federal financial assistance programs for the year ended June 30, 1995, and this report does not affect our report thereon dated August 22, 1996.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies and should not be used for any other purpose. This restriction is not intended to limit the distribution ofthis report which is a matter of public record.
Respectfully submitted,

CLV:cm 95ICL-7

Claude L. Vickers State Auditor

SECTIONN FINDINGS AND IMPROPER OR QUESTIONED COSTS

DEKALB COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30, 1995
PRIOR YEAR
AUDIT FOLLOW-UP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Amount: $28,070.00 Audit Control Number 6441-93-03
The audit report for the year ended June 30, 1993, reported that the Board had an underexpenditure ofQuality Basic Education (QBE) funds of$28,070.00 for the StaffDevelopment - Professional Development Program. For the year under review, no adjustment was made to the Board's local fair share by the Georgia Department of Education to refund this underexpenditure as required. The underexpenditure of $28,070.00 should be returned to the Georgia Department ofEducation through an increase in the Board's local fair share for the QBE programs in a subsequent fiscal period.
AUDIT FOLLOW-UP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Amount: $243,938.16 Audit Control Number 6441-94-01
The audit report for the year ended June 30, 1994, reported that the Board had an underexpenditure of Quality Basic Education (QBE) funds of$243,938.16 for the StaffDevelopment - Professional Development Stipends Program. For the year under review, no adjustment was made to the Board's local fair share by the Georgia Department ofEducation to refund this underexpenditure as required. The underexpenditure of $243,938.16 should be returned to the Georgia Department ofEducation through an increase in the Boards local fair share for the QBE programs in a subsequent fiscal period.
AUDIT FOLLOW-UP/RESOLUTION Inadequate Inventory Records Federal Financial Assistance Finding Resolved Audit Control Number 6441-94-02
The audit report for the year ended June 30, 1994, noted that the Board's property management records maintained for the National School Lunch Program (CFDA 10.555) were incomplete and failed to meet property management standards as set forth in Chapter 8 ofthe Georgia Financial Accounting Handbook for Local School Systems (GFAH) or as outlined in 7 CFR 3015.169. For the year under review, audit test revealed that property management records were maintained as required.
- 1-

DEKALB COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30, 1995
PRIOR YEAR
AUDIT FOLLOW-UP/RESOLUTION Lottery Funds Not Expended by Specific Date Financial Statements Finding Resolved Audit Control Number 6441-94-03
The audit report for the year ended June 30, 1994, noted that the Board encumbered $110,000.00 for the Lottery Program - Distant Learning at year end, however; these goods and services were not in place by December 1, 1994, as required by the Georgia Department ofEducation. A further review ofthis matter by the Georgia Department ofEducation indicated that subsequent to the required date, installation ofgoods had taken place and payment had been made for services rendered. The Georgia Department of Education reviewed this matter and in a letter dated April 11, 1996, determined that a reclaim offunds was not required.
PRIOR YEAR/CURRENT YEAR
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Financial Statements Reportable Condition - Material Weakness Audit Control Number 6441-93-01
The audit report for the year ended June 30, 1994, noted that the management ofthe DeKalb County Board ofEducation had chosen not to maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. In the year under review, the Board did not establish a General Fixed Assets Account Group within the formal accounting records. This condition results in the general purpose financial statements of the Board being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Board to establish accounting controls and procedures to provide for maintenance ofa General Fixed Assets Account Group. These subsidiary records should include an inventory ofland, buildings and equipment owned by the Board and should include, but may not be limited to, date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group.
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DEKALB COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30. 1995
CURRENT YEAR
ACCOUNTING CONTROLS (OVERALL)- Financial Statements ADMINISTRATIVE REQUIREMENTS - Federal Financial Assistance Inadequate Separation ofDuties Reportable Condition - Material Weakness Audit Control Number 6441-95-01
Our audit disclosed that the DeKalb County Board ofEducation had not provided for adequate separation of employee duties in the performance ofaccounting functions and related procedures for the DeKalb Technical Institute. This deficiency was a result ofmanagement not assigning employee duties in a manner to adequately safeguard assets and/or promote efficiency and accuracy in key accounting functions. The management ofthe DeKalb County Board of Education should formulate and implement changes in personnel to achieve an adequate system ofinternal control for key accounting functions.
Note: Federal financial assistance programs affected by this finding are as follows:
Job Training Partnership Act (CFDA 17.250) Refugee and Entrant Assistance - Discretionary Grant (CFDA 93 .576)
ADMINISTRATIVE REQUIREMENTS Inadequate Financial Records Federal Financial Assistance Major Program Reportable Condition - Material Weakness Nonmaterial Noncompliance Audit Control Number 6441-95-02
For the year under review, accounting records applicable to the DeKalb Technical Institute for the Job Training Partnership Program (CFDA 17.250) funded through the Atlanta Regional Commission, DeKalb Private Industry Council, Incorporated and the Georgia Department of Technical and Adult Education were not maintained on an individual contract basis. Accounting records should be adequately segregated to ensure identification of revenues and expenditures on a contract by contract basis as required by 34 CFR 80.20.
This condition occurred because management ofthe DeKalb Technical Institute disregarded provisions of 0MB Common Rule - Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments 20(bX2) and Chapter 5 ofthe Georgia Department ofLabor's Program Management Manual. The Board should implement procedures to ensure that accounting records are maintained on an individual contract basis for all required Federal programs.
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DEKALB COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30, 1995 CURRENT YEAR OTHER REQUIREMENT - CLAIMS FOR ADVANCES AND REIMBURSEMENTS
Failure to Submit Monthly Request for Reimbursement on a Timely Basis Federal Financial Assistance Major Program Nonmaterial Noncompliance Audit Control Number 6441-95-03 For the year under review, the Board failed to submit monthly requests for reimbursement on a timely basis to the Atlanta Regional Commission and the DeKalb Private Industry Council, Incorporated from whom the DeKalb Technical Institute received Job Training Partnership Act Program (CFDA 17.250) funds. Agreements with the aforementioned grantors require that monthly requests for reimbursement for expenditure/charges incurred be submitted the following month on the fifth and tenth day, respectively. This condition occurred because management failed to ensure timely submission of request for reimbursement. The Board should establish procedures to ensure that requests are submitted as required by the grant agreements.
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SECTIONV PERTINENT VIEWS OF RESPONSIBLE OFFICIALS

DEKALB COUNTY BOARD OF EDUCATION PERTINENT VIEWS OF RESPONSIBLE OFFICIALS
YEAR ENDED JUNE 30, 1995
AUDIT FOLLOW-UP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Amount: $28,070.00 Audit Control Number 6441-93-03
This finding has been resolved through the Georgia Department of Education with no loss of dollars to the DeKalb County School System.
AUDIT FOLLOW-UP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Amount: $243,938.16 Audit Control Number 6441-94-01
This finding has been resolved through the Georgia Department of Education with no loss of dollars to the DeKalb County School System.
Note: The DeKalb County Board of Education has elected not to provide comments for inclusion in this report other than the above.