Coweta County Board of Education, Newnan, Georgia, annual financial report for the fiscal year ended June 30, 2013 (including independent auditor's reports)

ANNUAL FINANCIAL REPORT

COWETA COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS -

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S REPORT

REQUIRED SUPPLEMENTARY INFORMATION

MANAGEMENT'S DISCUSSION AND ANALYSIS

EXHIBITS

BASIC FINANCIAL STATEMENTS

DISTRICT-WIDE FINANCIAL STATEMENTS

A

STATEMENT OF NET POSITION

B

STATEMENT OF ACTIVITIES

FUND FINANCIAL STATEMENTS

C

BALANCE SHEET

GOVERNMENTAL FUNDS

D

RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET

TO THE STATEMENT OF NET POSITION

E

STATEMENT OF REVENUES, EXPENDITURES AND CHANGES

IN FUND BALANCES

GOVERNMENTAL FUNDS

F

RECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT

OF REVENUES, EXPENDITURES AND CHANGES IN FUND

BALANCES TO THE STATEMENT OF ACTIVITIES

G

STATEMENT OF FIDUCIARY NET POSITION

FIDUCIARY FUNDS

H

NOTES TO THE BASIC FINANCIAL STATEMENTS

SCHEDULES

REQUIRED SUPPLEMENTARY INFORMATION

1 SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL GENERAL FUND

Page
i
1 2 4 5 6 7 9 10
29

COWETA COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS -

SECTION I
FINANCIAL
SCHEDULES
SUPPLEMENTARY INFORMATION
2 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS 3 SCHEDULE OF STATE REVENUE 4 SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS 5 ALLOTMENTS AND EXPENDITURES
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS (QBE) BY PROGRAM

Page
30 32 33 35

SECTION II
COMPLIANCE AND INTERNAL CONTROL REPORTS
INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE FOR EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133

SECTION III AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS

SECTION IV FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS

SECTION I FINANCIAL

Greg S. Griffin
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400
March 6, 2014

Honorable Nathan Deal, Governor Members of the General Assembly Members of the State Board of Education
and Superintendent and Members of the Coweta County Board of Education
INDEPENDENT AUDITOR'S REPORT
Ladies and Gentlemen:
Report on the Financial Statements
We have audited the accompanying financial statements of the governmental activities, each major fund, and the aggregate remaining fund information (Exhibits A through H) of the Coweta County Board of Education, as of and for the year ended June 30, 2013, and the related notes to the financial statements, which collectively comprise the Board's basic financial statements as listed in the table of contents.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error.
Auditor's Responsibility
Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of
2013ARL-11

expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions.
Opinions
In our opinion, the financial statements referred to previously present fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information of the Coweta County Board of Education, as of June 30, 2013, and the respective changes in financial position thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America.
Emphasis of Matter
As described in Note 2 to the financial statements, in 2013, the Coweta County Board of Education adopted new accounting guidance, Governmental Accounting Standards Board (GASB) Statement No. 63, Financial Reporting of Deferred Outflows of Resources, Deferred Inflows of Resources, and Net Position. Our opinion is not modified with respect to this matter.
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the Management's Discussion and Analysis and the Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual, as presented on pages i through x and page 29 respectively, be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.
Other Information
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the Coweta County Board of Education's basic financial statements. The accompanying supplementary information, consisting of Schedules 2 through 5, is presented for the purposes of additional analysis and is not a required part of the basic financial statements. The Schedule of Expenditures of Federal Awards is presented for purposes of additional analysis as required by U. S. Office of Management and Budget Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, and is not a required part of the basic financial statements.
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The accompanying supplementary information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated in all material respects in relation to the basic financial statements as a whole.
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated March 6, 2014, on our consideration of the Coweta County Board of Education's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering Coweta County Board of Education's internal control over financial reporting and compliance.
A copy of this report has been filed as a permanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated section 50-6-24.
Respectfully,

GSG:as 2013ARL-11

Greg S. Griffin State Auditor

COWETA COUNTY BOARD OF EDUCATION MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2013
The discussion and analysis of Coweta County Board of Education's financial performance provides an overall review of the Board's financial activities for the fiscal year ended June 30, 2013. The intent of this discussion and analysis is to look at the Board's financial performance as a whole; readers should also review the notes to the basic financial statements and the financial statements to enhance their understanding of the Board's financial performance.
Financial Highlights
Key financial highlights for 2013 are as follows:
In total, net position increased $9.2 million which represents a 2.8 percent increase from 2012. This total increase was due to governmental activities since the Board has no business-type activities.
General revenues accounted for $92.3 million in revenue or 44.9 percent of all revenues. Program specific revenues in the form of charges for services and sales, grants and contributions accounted for $113.1 million or 55.1 percent of total revenues of $205.4 million.
The Board had $196.2 million in expenses related to governmental activities; only $113.1 million of these expenses were offset by program specific charges for services, grants or contributions. General revenues (primarily taxes) of $92.3 million were adequate to provide for these programs.
Among major funds, the general fund had $185.0 million in revenues and $188.3 million in expenditures. The general fund's fund balance decreased to $30.8 million from $34.2 million.
Due to the financial condition of the State of Georgia, the State again reduced the Board's funding. The current reduction is $26.4 million, which follows a $15.3 million reduction in 2012, a $14.8 million reduction in 2011, a $19.1 million reduction in 2010, a $7.0 million reduction for 2009, a $1.8 million reduction for 2008, $2.1 million reduction for 2007, a $3.9 million reduction for 2006, a $3.9 million reduction for 2005, a $3.3 million reduction for 2004, and a $1.6 million reduction for 2003. The reduction will be $13.9 million for 2014.
Using the Basic Financial Statements
This annual report consists of a series of financial statements and notes to those statements. These statements are organized so the reader can understand the Coweta County Board of Education as a financial whole, or as an entire operating entity.
The Statement of Net Position and Statement of Activities provide information about the activities of the whole Board, presenting both an aggregate view of the Board's finances and a longer-term view of those finances. Fund financial statements provide the next level of detail. For governmental funds, these statements tell how services were financed in the short-term as well as what remains for future spending. In the case of the Coweta County Board of Education, the general fund is by far the most significant fund.
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COWETA COUNTY BOARD OF EDUCATION MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2013
Reporting the Board as a Whole
Statement of Net Position and the Statement of Activities
While this document contains the large number of funds used by the Board to provide programs and activities, the view of the Board as a whole looks at all financial transactions and asks the question, "How did we do financially during 2013?" The Statement of Net Position and the Statement of Activities answers this question. These statements include all assets and liabilities using the accrual basis of accounting similar to the accounting used by most private-sector companies. The accrual basis of accounting takes into account all of the current year's revenues and expenses regardless of when cash is received or paid.
These two statements report the Board's net position and changes in those assets. This change in net position is important because it tells the reader that, for the Board as a whole, the financial position of the Board has improved or diminished. The causes of this change may be the result of many factors, some financial, some not. Nonfinancial factors include the Board's property tax base, facility conditions, required educational programs and other factors.
In the Statement of Net Position and the Statement of Activities, the Board has one distinct type of activity:
Governmental Activities - All of the Board's programs and services are reported here including instruction, support services, operation and maintenance of plant, pupil transportation, food service, after school program, principal's accounts and various others.
Reporting the Board's Most Significant Funds
Fund Financial Statements
Fund financial reports provide detailed information about the Board's major funds. The Board uses many funds to account for a multitude of financial transactions. However, these fund financial statements focus on the Board's most significant funds. The Board's major governmental funds are the general fund, the capital projects fund and the debt service fund.
Governmental Funds Most of the Board's activities are reported in governmental funds, which focus on how money flows into and out of those funds and the balances left at year-end available for spending in future periods. These funds are reported using an accounting method called modified accrual accounting, which measures cash and all other financial assets that can readily be converted to cash. The governmental fund statements provide a detailed short-term view of the Board's general government operations and the basic services it provides. Governmental fund information helps you determine whether there are more or fewer financial resources that can be spent in the near future to finance educational programs. The relationship (or differences) between governmental activities (reported in the Statement of Net Position and the Statement of Activities) and governmental funds is reconciled in the financial statements.
Fiduciary Funds The board is the trustee, or fiduciary, for assets that belong to others, such as the dependent care spending account fund, the medical spending account fund and school clubs and organizations within the principals' accounts. The board is responsible for ensuring that the assets reported in these funds are used only for their intended purposes and by those to whom the assets belong. The Board excludes these activities from the District-wide financial statements because it cannot use these assets to finance its operations.
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COWETA COUNTY BOARD OF EDUCATION MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2013

The Board as a Whole
The perspective of the statement of net position is of the Board as a whole. Table 1 provides a summary of the Board's net position for fiscal year 2013 compared to fiscal year 2012.

Table 1 Net Position (In Thousands)

Governmental Activities

Fiscal

Fiscal

Year 2013

Year 2012

Assets Current and Other Assets Capital Assets, Net

$

110,181 $

124,601

260,016

255,048

Total Assets

$

370,197 $

379,649

Liabilities Current and Other Liabilities Long-Term Liabilities

$

29,053 $

30,795

867

17,823

Total Liabilities

$

29,920 $

48,618

Net Position Net Invested in Capital Assets Restricted Unrestricted

$

260,016 $

238,434

34,932

44,519

45,329

48,078

Total Net Position

$

340,277 $

331,031

Total net position increased $9.2 million in fiscal year 2013.
Table 2 shows the changes in net position for fiscal year 2013 compared to the changes in net position for fiscal year 2012.

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COWETA COUNTY BOARD OF EDUCATION MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2013

Table 2 Change in Net Position
(In Thousands)
Revenues Program Revenues: Charges for Services and Sales Operating Grants and Contributions Capital Grants and Contributions
Total Program Revenues
General Revenues: Taxes Property Taxes For Maintenance and Operations Railroad Cars Sales Taxes Special Purpose Local Option Sales Tax For Debt Services For Capital Projects Other Sales Taxes Grants and Contributions not Restricted to Specific Programs Investment Earnings Miscellaneous
Total General Revenues
Special Items: Loss on Disposal of Capital Assets
Total Revenues
Program Expenses: Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Operations of Non-Instructional Services Enterprise Operations Community Services Food Services Interest on Short-Term and Long-Term Debt
Total Expenses
Increase in Net Position

Governmental Activities

Fiscal Year

Fiscal Year

2013

2012

$

4,706 $

4,938

105,528

102,680

2,869

3,052

$

113,103 $

110,670

$

67,008 $

70,290

54

53

17,429 2,611 1,768

9,720 10,846
1,319

121 140 3,294

4,729 122
3,683

$

92,425 $

100,762

$

-92 $

0

$

205,436 $

211,432

$

123,953 $

122,287

9,579 2,909 2,849
897 13,489
1,336 15,874 10,303
1,027 1,298

9,328 3,346 2,731
828 13,465
1,790 15,766 10,058
1,007 1,229

994 1,204 10,262
216

1,009 1,148 9,796
613

$

196,190 $

194,401

$

9,246 $

17,031

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COWETA COUNTY BOARD OF EDUCATION MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2013

Governmental Activities
Governmental program expenses are comprised of the following: Instruction 63.2 percent, Support Services 30.7 percent, Operations of Non-Instructional Services 6.3 percent and Interest on ShortTerm and Long-Term Debt 0.1 percent. Interest expense was attributable to the outstanding bonds for capital projects.
The Statement of Position shows the cost of program services and the charges for services and grants offsetting those services. Table 3 shows, for governmental activities, the total cost of services and the net cost of services comparing fiscal year 2013 with fiscal year 2012. That is, it identifies the cost of these services supported by tax revenue and unrestricted State entitlements.

Table 3 Governmental Activities
(In Thousands)

Total Cost of Services

Fiscal

Fiscal

Year 2013

Year 2012

Net Cost of Services

Fiscal

Fiscal

Year 2013

Year 2012

Instruction

$

123,953 $

122,287 $

Support Services:

Pupil Services

9,579

9,328

Improvement of Instructional Services

2,909

3,346

Educational Media Services

2,849

2,731

General Administration

897

828

School Administration

13,489

13,465

Business Administration

1,336

1,790

Maintenance and Operation of Plant

15,874

15,766

Student Transportation Services

10,303

10,058

Central Support Services

1,027

1,007

Other Support Services

1,298

1,229

Operations of Non-Instructional Services:

Enterprise Operations

994

1,009

Community Services

1,204

1,148

Food Services

10,262

9,796

Interest on Short-Term and Long-Term Debt

216

613

48,777 $
7,428 666 312
-1,717 7,901 1,242 9,459 5,803
956 1,079
448 -20 537 216

47,784
6,897 733 486
-1,391 8,308 1,650 8,934 7,027
920 1,119
266 -18 403 613

Total Expenses

$

196,190 $

194,401 $

83,087 $

83,731

Although program revenues make up a majority of the revenues, the Board is still dependent upon tax revenues for governmental activities. Taxes and other general revenues support 39.4 percent of instructional activities; for all governmental activities general revenue support is 42.4 percent.
The Board's Funds

The Board's governmental funds are accounted for using the modified accrual basis of accounting. Total governmental funds had revenues, other financing sources, and special items of $205.5 million and expenditures and other financing uses of $219.0 million. There was a decrease of $10.2 million in the capital projects fund due to the ongoing construction and renovation program. The general fund had a decrease of $3.3 million. The decrease in the general fund for the year is due to reduced state and local funds. The decrease in general fund revenue results in the continuation of the spending restrictions implemented by the administration.
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COWETA COUNTY BOARD OF EDUCATION MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2013

General Fund Budgeting Highlights
The Board's budget is prepared according to Georgia law. The most significant budgeted fund is the General Fund.
During the course of fiscal 2013, the Board amended its general fund budget as needed. The Board uses site-based budgeting. The budgeting systems are designed to tightly control total site budgets but provide flexibility for site management.
For the General Fund, the final budgeted revenues and other financing sources of $190.8 million exceeded the original budgeted amount of $180.4 million by $10.4 million. This difference was due to an increase in miscellaneous revenues of $7.0 million, an increase in state revenues of $1.8 million (for on-behalf payments), and an increase in Federal revenues of $1.6 million. The miscellaneous revenues budgeted increased due to the inclusion of the principals' accounts in our financial statements, the state revenues increased due to the inclusion of the on-behalf payments, and the Federal revenues increased due to an increase in the Federal grants. The final budgeted revenues and other financing sources of $190.8 million exceeded the actual revenues and other financing sources by $5.8 million.
The final budgeted expenditures and other financing uses of $201.3 million exceeded the original budgeted amount of $190.9 million by $10.4 million. The majority of this difference was due to an increase in instruction of $8.3 million ($1.4 million of this increase was for on-behalf payments and $5.5 million was due to the inclusion of the principals' accounts) and an increase in enterprise activities of $1.5 million due to the inclusion of the principals' accounts in our financial statements. The budgeted ending fund balance decreased $10.5 million. The actual expenditures and other financing uses of $188.3 million was $13.0 million less than budgeted.
General Fund revenues and other financing sources exceeded expenditures and other financing uses by $7.1 million.
Capital Assets and Debt Administration
Capital Assets
At the end of fiscal 2013 the Board had $260.0 million invested in capital assets, all in governmental activities. Table 4 shows fiscal year 2013 balances compared with fiscal year 2012 balances.
Table 4 Capital Assets (Net of Depreciation, in Thousands)

Governmental Activities

Fiscal

Fiscal

Year 2013

Year 2012

Land

$

Construction In Progress

Buildings and Building Improvements

Equipment

Land Improvements

10,567 $ 6,759
206,702 16,598 19,390

10,567 19,737 194,298 14,372 16,074

Total

$

260,016 $

255,048

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COWETA COUNTY BOARD OF EDUCATION MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2013

Construction in progress decreased due to the completion of certain construction projects during the fiscal year. The decrease in construction in progress results in increases in buildings and building improvements and land improvements. Equipment increased primarily due to the purchase of buses in fiscal year 2013.
Debt
In fiscal year 2013, the School District made the final payments on the general obligation bonds. Therefore, at June 30, 2013, the Board did not have any general obligation bonds outstanding. The School District's long-term liabilities at June 30, 2013, consist of compensated absences outstanding.
Table 5 summarizes the general operations bonds, compensated absences outstanding, and unamortized bond premium balances in fiscal year 2013 compared with fiscal year 2012.

Table 5 Debt at June 30 (in Thousands)

Governmental Activities

Fiscal

Fiscal

Year 2013

Year 2012

General Obligation Bonds

$

Compensated Absences

Unamortized Bond Premium

0$ 867
0

16,600 958 265

Total

$

867 $

17,823

The Georgia constitution provides school districts a standard debt limitation of 10% of the property tax digest. For the Coweta County School System, the standard debt limitation is $381,525,214. The constitutional amendment that created the Coweta County School System provided for an additional debt limitation of 7% of the property tax digest, which provides an additional $267,067,650 to the standard debt limitation. Therefore, at June 30, 2013, the Coweta County School System's overall legal bonding authority was $648,592,864. The School District maintains a Moody's bond rating of Aa2 and a Standard and Poor's bond rating of AA+.

Current Issues

Coweta County's population growth and economic development continued to grow slowly in 2012 and into the summer of 2013. Trends in school system enrollment and in the local tax digest growth showed that Coweta County continued to be affected by national trends in terms of unemployment and growth rates slower than the decade preceding the recession and recovery.
U.S. Census estimates placed Coweta County's population at 130,929 residents in June 2013, up from estimates of 129,629 in 2011 (1% population growth) and 127,317 in 2010 (1.8% growth). Coweta's growth, while slower than pre-recession years, has remained consistent during recent years. Coweta County School System enrollment reflected these trends. The school system showed enrollment of 22,674 during the last quarter of 2013, up from 22,498 students during the same time the year before (less than 1% enrollment growth). The average rate of enrollment for the system

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COWETA COUNTY BOARD OF EDUCATION MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2013
in the period 1991-2006 was approximately 4% or higher, with increases of 500 to 1,200 students each year during that period. The current rate of student enrollment growth in Coweta County of 1% or less has remained relatively consistent since the beginning of the national recession and the economy's relevant effect on Coweta County's housing permits, tax digest growth, and unemployment figures. Though the figures reflect overall school enrollment growth in grades Kindergarten through 12, a greater share of school enrollment growth is seen in middle and high schools (grades 6-12), with lesser rates or nominal shrinkage in elementary grades (K-12).
In 2007, some 645 housing permits valued at $160.7 million were issued in Coweta County. By 2008, only 263 housing permits valued at $74.7 million were issued in Coweta County, and new housing growth appeared to remain steady at that lower rate through 2012.
By mid-2013, economic indicators began to show significant uptrends. From January to August of 2013, for example, 343 single-family housing permits were issued in that six-month period in Coweta County compared to the 182 which were issued during the entirety of 2012. 248 multi-family units were also permitted during that same six-month period in 2013.
Similarly, according to the Center for Business and Economic Research and the Department of Economics at the Richards College of Business, Coweta's employment grew at 4.5 percent from the first quarter of 2012 to the first quarter of 2013. The growth rate was double the 2.2 percent rate of the previous year. Job growth came particularly through administrative support, health care, professional/technical, and accommodation and food service jobs.
In June of 2013, Coweta County's unemployment rate was estimated by the Georgia Department of Labor at 8.0%, compared to 9.1% during the same month in 2012. This improved 2013 jobless rate of 8.0% compared to rates of 10.4% in nearby Carroll County, 8.2% in Fayette County, and 10.2% in Troup County. Coweta County's unemployment rate, though higher than most pre-recession years, led the Three Rivers Regional rate of 10.0% for June 2013, and the state of Georgia's rate of 9.2%, as well.
The drop in Coweta's unemployment rate of 1.1 percent followed a number of encouraging developments in the county, including the opening in 2012 of the $180 million Piedmont-Newnan Hospital on Poplar Road, and a $150 million Southeastern Regional Cancer treatment Centers of America hospital in Newnan's Ashley Park. Two other regional medical services also announced planned investments in Coweta County, HealthSouth and Healthvest. HealthSouth and Healthvest are in varying stages of achieving Certificates of Need from the state throughout 2013. Cancer Treatment Centers of America (CTCA) opened its Newnan campus in August 2012, with projections of 500 jobs at the facility within five years, and considerations of expansions following that period if service response merited additional space. By the summer of 2013, CTCA's patient response has exceeded projections. The hospital had exceeded 500 jobs at the center and announced expansion plans to begin in late 2013. By the summer of 2013, health care services employed approximately one out of every nine workers in Coweta County.
Coweta County's inventory of available (developed but vacant) industrial space declined significantly following new business locations and expansions. In the Coweta Industrial Park, located off Highway 154 between Interstate 85 and U.S. Highway 29 in north Coweta, all available industrial space was fully leased in 2013, following a move by WDS, Inc., from a 25,000-square-foot space into a 46,000square-foot space in the park's multi-tenant building, and a move by Cintas Document Management into the space formerly occupied by WDS, Inc.
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COWETA COUNTY BOARD OF EDUCATION MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2013
In addition to the Coweta Industrial Park, leases for another 44,000 square feet of industrial space were signed in Coweta County in 2013. Coweta County's vacancy rate for industrial space was reduced to 3.8 percent, and the Coweta County Development Authority reported continued interest in industrial locations to the community. These trends followed a 2012 expansion by Yamaha Motor Manufacturing Corporation, already one of Coweta's largest employers, of its ATV production line at its Newnan campus.
Work was also completed in mid-2013 on a new West Georgia Technical College Campus near Turkey Creek Road near Newnan, and the State University of West Georgia broke ground in mid2013 on the conversion of the former Newnan Hospital location on Jackson Street into a larger satellite campus for the University, following financial negotiations with the city of Newnan for the project.
Economists from the Center for Business and Economic Research at West Georgia noted Coweta County has had the highest job growth in the Three Rivers Region 2012 to 2013, principally in service sector jobs and new manufacturing jobs. Despite declines in government jobs, the Center reported that that manufacturing jobs in the Three Rivers region reached a peak in 2007, when there were 24,000 manufacturing workers.
There were 20,200 such jobs in mid-2013, and the Center issued predictions in mid-2013 of a continued rise to 20,500 manufacturing jobs by the end of year, with half recession related manufacturing jobs losses to be regained by the end of 2014 and all of them by 2015 or 2016.
Increased employment was also having a delayed effect on population growth. In Coweta's region, population growth has remained flat, even as Coweta County has posted moderate population growth. Housing inventory dropped significantly in Coweta throughout 2013, and foreclosures declined significantly.
For its fiscal year 2014 budget, adopted in June 2013, the Coweta County Board of Education approved a General Fund Budget of $168,026,000, down slightly from a fiscal year 2013 budget of $168,516,698. The new fiscal year 2014 budget was a decrease of $7.9 million over the School District's General Fund Budget of $175,931,581 adopted in June 2009. This decrease reflects overall declines in state funding, in terms of continued austerity reductions, as well as a decrease in funding to the School District following a readjustment of state equalization funding, and recent decreases in the local property tax digest.
Coweta County School System Special Purpose Local Option Sales Tax cash basis revenue collections for fiscal year 2013 were $20,171,797, which reflects a slight decrease of 2.08% when compared to fiscal year 2012 and an increase of 6.48% when compared to fiscal year 2011. The Special Purpose Local Option Sales Tax cash basis revenue collections for fiscal year 2012 and fiscal year 2011 were $20,599,681 and $18,943,641 respectively.
While the Coweta County School System still faced a continuation of difficult trends during 2013, improving manufacturing investment, unemployment rates, home sales and construction bode well for Coweta County's tax base. The announced closure of the coal fed generators at Georgia Power's Plant Yates facility in Coweta County is being offset by a new investment in two gas powered plants at the same site, and the total impact to the county's tax base is expected to be significantly less than previously feared.
ix

COWETA COUNTY BOARD OF EDUCATION MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2013 Contacting the Board's Financial Management This financial report is designed to provide our citizens, taxpayers, investors and creditors with a general overview of the Board's finances and to show the Board's accountability for the money it receives. If you have questions about this report or need additional financial information, you may contact W. Keith Chapman, CPA, Assistant Superintendent for Financial Services at the Coweta County Board of Education, 237 Jackson Street, Newnan, Georgia 30263. You may also email your questions to keith.chapman@cowetaschools.net.
x

COWETA COUNTY BOARD OF EDUCATION

COWETA COUNTY BOARD OF EDUCATION STATEMENT OF NET POSITION JUNE 30, 2013
ASSETS
Cash and Cash Equivalents Investments Accounts Receivable, Net
Taxes State Government Federal Government Other Inventories Capital Assets, Non-Depreciable Capital Assets, Depreciable (Net of Accumulated Depreciation)
Total Assets
LIABILITIES
Accounts Payable Salaries Payable Claims Incurred But Not Reported (IBNR) Contracts Payable Retainages Payable Deferred Revenue Long-Term Liabilities
Due Within One Year
Total Liabilities
NET POSITION
Investment in Capital Assets Restricted for
Continuation of Federal Programs Capital Projects Unrestricted
Total Net Position

EXHIBIT "A"
GOVERNMENTAL ACTIVITIES
$ 47,547,399.56 39,198,523.12 7,915,145.12 13,993,516.50 1,068,371.63 226,990.21 231,281.65 17,325,867.00
242,689,734.00 $ 370,196,828.79
$ 8,784,384.47 16,717,425.82 628,015.00 2,420,286.87 487,139.25 15,748.55 867,285.24
$ 29,920,285.20
$ 260,015,601.00 684,509.73
34,247,318.47 45,329,114.39
$ 340,276,543.59

The notes to the basic financial statements are an integral part of this statement. - 1 -

COWETA COUNTY BOARD OF EDUCATION STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED JUNE 30, 2013

GOVERNMENTAL ACTIVITIES
Instruction Support Services
Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Operations of Non-Instructional Services Enterprise Operations Community Services Food Services Interest on Short-Term and Long-Term Debt
Total Governmental Activities
General Revenues Taxes Property Taxes For Maintenance and Operations Railroad Cars Sales Taxes Special Purpose Local Option Sales Tax For Debt Services For Capital Projects Other Sales Tax Grants and Contributions not Restricted to Specific Programs Investment Earnings Miscellaneous
Special Items Loss on Disposal of Capital Assets
Total General Revenues and Special Items
Change in Net Position
Net Position - Beginning of Year
Net Position - End of Year

EXPENSES

CHARGES FOR SERVICES

$ 123,951,454.08 $
9,579,458.73 2,909,226.71 2,849,356.54
897,218.84 13,488,818.07
1,336,373.36 15,873,573.82 10,303,002.34
1,026,824.98 1,298,286.70
993,884.35 1,204,383.45 10,262,485.93
216,221.67
$ 196,190,569.57 $

49,975.00
541,738.77 1,111,754.00 3,002,564.85 4,706,032.62

The notes to the basic financial statements are an integral part of this statement. - 2 -

EXHIBIT "B"

PROGRAM REVENUES OPERATING GRANTS AND
CONTRIBUTIONS

CAPITAL GRANTS AND CONTRIBUTIONS

NET (EXPENSES) REVENUES
AND CHANGES IN NET POSITION

$

74,239,766.86 $

2,151,723.03 2,240,574.15 2,514,277.44 2,613,125.50 5,577,098.35
78,581.81 6,060,312.58 3,045,074.23
67,842.51 218,806.83

80,623.60 6,640,661.85

$ 105,528,468.74 $

884,954.67 $
2,979.88 23,057.92
1,258.76 10,745.25 16,418.73 354,500.22 1,454,856.00
2,586.69
3,650.18 31,581.14 82,043.96
2,868,633.40 $

-48,776,757.55
-7,427,735.70 -665,672.68 -312,021.18
1,717,165.42 -7,900,974.47 -1,241,372.82 -9,458,761.02 -5,803,072.11
-956,395.78 -1,079,479.87
-448,495.40 19,575.29
-537,215.27 -216,221.67
-83,087,434.81

$

67,008,278.38

53,525.98

17,428,675.00 2,610,604.53 1,767,536.81 121,107.00 140,414.83 3,293,675.17

-91,800.00

$

92,332,017.70

$

9,244,582.89

331,031,960.70

$

340,276,543.59

- 3 -

COWETA COUNTY BOARD OF EDUCATION BALANCE SHEET
GOVERNMENTAL FUNDS JUNE 30, 2013

EXHIBIT "C"

ASSETS
Cash and Cash Equivalents Investments Accounts Receivable, Net
Taxes State Government Federal Government Other Inventories
Total Assets

GENERAL FUND

DISTRICTWIDE
CAPITAL PROJECTS
FUND

DEBT SERVICE
FUND

TOTAL

$ 36,556,977.75 $ 10,990,421.81 $

2,467,184.53

36,731,338.59

6,373,219.82 12,943,518.90
1,068,371.63 226,990.21 231,281.65

1,541,925.30 1,049,997.60

0.00 $ 47,547,399.56 39,198,523.12
7,915,145.12 13,993,516.50
1,068,371.63 226,990.21 231,281.65

$ 59,867,544.49 $ 50,313,683.30 $

0.00 $ 110,181,227.79

LIABILITIES AND FUND BALANCES
LIABILITIES
Accounts Payable Salaries Payable Contracts Payable Retainages Payable Deferred Revenue
Total Liabilities
FUND BALANCES
Nonspendable Restricted Committed Assigned Unassigned
Total Fund Balances
Total Liabilities and Fund Balances

$ 8,051,840.22 $ 16,717,425.82
4,258,595.00

732,544.25
2,420,286.87 487,139.25
1,049,997.60

$ 29,027,861.04 $ 4,689,967.97

$

231,281.65

$

453,228.08 $ 34,247,318.47

8,424,477.11

720,216.62

11,376,396.86

21,010,479.99

$ 30,839,683.45 $ 45,623,715.33 $

$ 59,867,544.49 $ 50,313,683.30 $

$ 8,784,384.47 16,717,425.82 2,420,286.87 487,139.25 5,308,592.60
$ 33,717,829.01

0.00 $

231,281.65 34,700,546.55
8,424,477.11 12,096,613.48 21,010,479.99

0.00 $ 76,463,398.78

0.00 $ 110,181,227.79

The notes to the basic financial statements are an integral part of this statement. - 4 -

COWETA COUNTY BOARD OF EDUCATION RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET
TO THE STATEMENT OF NET POSITION JUNE 30, 2013

EXHIBIT "D"

Total Fund Balances - Governmental Funds (Exhibit "C")
Amounts reported for Governmental Activities in the Statement of Net Position are different because:
Capital Assets used in Governmental Activities are not financial resources and therefore are not reported in the funds. These assets consist of:
Land Construction in Progress Land Improvements Buildings and Improvements Equipment Accumulated Depreciation
Total Capital Assets
Taxes that are not available to pay for current period expenditures are deferred in the funds.
Property Taxes
Georgia State Financing and Investment Commission grants that are not available to pay current period expenditures are deferred in the funds.
Long-Term Liabilities, including Bonds Payable, are not due and payable in the current period and therefore are not reported as liabilities in the funds. Long-Term Liabilities at year-end consist of:
Compensated Absences Claims Incurred but not Reported (IBNR)
Total Long-Term Liabilities
Net Position of Governmental Activities (Exhibit "A")

$ 76,463,398.78

$ 10,566,613.00 6,759,254.00
26,243,736.00 259,283,802.00
27,277,842.00 -70,115,646.00

260,015,601.00

4,242,846.45 1,049,997.60

$

-867,285.24

-628,015.00

-1,495,300.24

$ 340,276,543.59

The notes to the basic financial statements are an integral part of this statement. - 5 -

COWETA COUNTY BOARD OF EDUCATION STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2013

EXHIBIT "E"

REVENUES
Property Taxes Sales Taxes State Funds Federal Funds Charges for Services Investment Earnings Miscellaneous
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Enterprise Operations Community Services Food Services Operation
Capital Outlay Debt Services
Principal Interest
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES (USES)
Transfers In Transfers Out
Total Other Financing Sources (Uses)
Net Change in Fund Balances
Fund Balances - Beginning
Fund Balances - Ending

GENERAL FUND

DISTRICTWIDE
CAPITAL PROJECTS
FUND

DEBT SERVICE
FUND

TOTAL

$ 67,836,160.43

$ 67,836,160.43

1,767,536.81 $ 2,610,604.53 $ 17,428,675.00

21,806,816.34

91,243,510.82

363,779.80

91,607,290.62

15,860,920.92

15,860,920.92

4,706,032.62

4,706,032.62

58,796.37

81,580.25

38.21

140,414.83

3,477,757.17

95,845.00

3,573,602.17

$ 184,950,715.14 $ 3,151,809.58 $ 17,428,713.21 $ 205,531,237.93

$ 118,162,427.75 $ 1,464,410.22

$ 119,626,837.97

9,604,338.79 2,907,607.33 2,736,405.42
883,004.67 13,494,816.52
1,231,584.63 14,052,491.01 10,755,034.81
1,022,114.24 1,513,021.64
976,003.00 1,043,751.87 9,910,418.14

7,500.00 20,359.54 $ 94,646.26 1,511,973.00
10,221,450.61

4,745.00

9,604,338.79 2,907,607.33 2,736,405.42
890,504.67 13,494,816.52
1,256,689.17 14,147,137.27 12,267,007.81
1,022,114.24 1,513,021.64
976,003.00 1,043,751.87 9,910,418.14 10,221,450.61

16,600,000.00 825,500.00

16,600,000.00 825,500.00

$ 188,293,019.82 $ 13,320,339.63 $ 17,430,245.00 $ 219,043,604.45

$ -3,342,304.68 $ -10,168,530.05 $

-1,531.79 $ -13,512,366.52

$

0.01

$

$

0.01

$

$ -3,342,304.67 $ -10,168,530.05 $

34,181,988.12

55,792,245.38

$ -0.01

0.01 -0.01

-0.01 $

0.00

-1,531.80 $ -13,512,366.52

1,531.80

89,975,765.30

$ 30,839,683.45 $ 45,623,715.33 $

0.00 $ 76,463,398.78

The notes to the basic financial statements are an integral part of this statement. - 6 -

COWETA COUNTY BOARD OF EDUCATION RECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT OF
REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES TO THE STATEMENT OF ACTIVITIES JUNE 30, 2013

EXHIBIT "F"

Total Net Change in Fund Balances - Governmental Funds (Exhibit "E")
Amounts reported for Governmental Activities in the Statement of Position are different because:
Capital Outlays are reported as expenditures in Governmental Funds. However, in the Statement of Position, the cost of Capital Assets is allocated over their estimated useful lives as depreciation expense. In the current period, these amounts are:
Capital Outlay Depreciation Expense
Excess of Capital Outlay over Depreciation Expense
Taxes reported in the Statement of Position that do not provide current financial resources are not reported as revenues in the funds.
The net effect of various miscellaneous transactions involving capital assets (i.e., sales, trade-ins, donations, and disposals) is to decrease net position.
Georgia State Financing and Investment Commission grants that do not provide current financial resources are not reported as revenues in the funds.
Repayment of Long-Term Debt is reported as an expenditure in Governmental Funds, but the repayment reduces Long-Term Liabilities in the Statement of Net Position. In the current year, these amounts consist of:
Bond Principal Retirements Amortized Bond Premium
Total Long-Term Debt Repayments
Some items reported in the Statement of Position do not require the use of current financial resources and therefore are not reported as expenditures in Governmental Funds. These activities consist of:
Decrease in Compensated Absences Decrease in Claims Incurred but Not Reported (IBNR) Decrease in Interest Payable
Total Additional Expenditures
Change in Net Position of Governmental Activities (Exhibit "B")

$ -13,512,366.52

$ 11,531,646.00 -6,192,389.00

5,339,257.00

-774,356.07

-371,727.00

1,049,997.60

$ 16,600,000.00 265,320.00

16,865,320.00

$

89,966.55

214,533.00

343,958.33

648,457.88

$ 9,244,582.89

The notes to the basic financial statements are an integral part of this statement. - 7 -

(This page left intentionally blank)

COWETA COUNTY BOARD OF EDUCATION STATEMENT OF FIDUCIARY NET POSITION
FIDUCIARY FUNDS JUNE 30, 2013
ASSETS Cash and Cash Equivalents Investments
Certificate of Deposit
Total Assets
LIABILITIES Funds Held for Others

EXHIBIT "G"
AGENCY FUNDS $ 729,520.57 255,830.48 $ 985,351.05
$ 985,351.05

The notes to the basic financial statements are an integral part of this statement. -9 -

COWETA COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2013

EXHIBIT "H"

Note 1: DESCRIPTION OF SCHOOL DISTRICT AND REPORTING ENTITY
REPORTING ENTITY
The Coweta County Board of Education (School District) was established under the laws of the State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. The Board is organized as a separate legal entity and has the power to levy taxes and issue bonds. Its budget is not subject to approval by any other entity. Accordingly, the School District is a primary government and consists of all the organizations that compose its legal entity.
BLENDED COMPONENT UNIT
The Central Education Center (Charter School) is responsible for the public education of all students attending its school. The Charter School was created through a contract between the School District and the Charter School whereby all State funding associated with the students attending the Charter School and certain specified local funds are turned over to the Charter School to cover the cost of its operations. The financial statements of the Charter School have been blended with the School District's general fund.
Note 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
BASIS OF PRESENTATION
The School District's basic financial statements are collectively comprised of the District-wide financial statements, fund financial statements and notes to the basic financial statements of the Coweta County Board of Education.
District-wide Statements: The Statement of Net Position and the Statement of Position display information about the financial activities of the overall School District, except for fiduciary activities. Eliminations have been made to minimize the double counting of internal activities. Governmental activities generally are financed through taxes, intergovernmental revenues, and other nonexchange transactions.
The Statement of Position presents a comparison between direct expenses and program revenues for each function of the School District's governmental activities.
Direct expenses are those that are specifically associated with a program or function and, therefore, are clearly identifiable to a particular function. Indirect expenses (expenses of the School District related to the administration and support of the School District's programs, such as office and maintenance personnel and accounting) are not allocated to programs.
Program revenues include (a) charges paid by the recipients of goods or services offered by the programs and (b) grants and contributions that are restricted to meeting the operational or capital requirements of a particular program. Revenues that are not classified as program revenues, including all taxes, are presented as general revenues.
Fund Financial Statements: The fund financial statements provide information about the School District's funds, including fiduciary funds. Eliminations have been made to minimize the double counting of internal activities. Separate statements for each category (governmental and fiduciary) are presented. The emphasis of fund financial statements is on major governmental funds, each displayed in a separate column.

- 10 -

COWETA COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2013

EXHIBIT "H"

The School District reports the following major governmental funds:
General Fund is the School District's primary operating fund. It accounts for and reports all financial resources not accounted for and reported in another fund.
District-wide Capital Projects Fund accounts for and reports financial resources including Education Special Purpose Local Option Sales Tax (ESPLOST), Bond Proceeds and grants from Georgia State Financing and Investment Commission that are restricted, committed or assigned to the expenditure for capital outlays, including the acquisition or construction of capital facilities and other capital assets.
Debt Service Fund accounts for and reports financial resources that are restricted, committed, or assigned including taxes (sales) legally restricted for the payment of general long-term principal and interest.
The School District reports the following fiduciary fund type:
Agency funds account for assets held by the School District as an agent for various funds, governmental or individuals.
BASIS OF ACCOUNTING
The basis of accounting determines when transactions are reported on the financial statements. The District-wide governmental and fiduciary fund financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded at the time liabilities are incurred, regardless of when the related cash flows take place. Nonexchange transactions, in which the School District gives (or receives) value without directly receiving (or giving) equal value in exchange, include property taxes, sales taxes and grants and donations. On an accrual basis, revenue from property taxes is recognized in the fiscal year for which the taxes are levied. Revenue from sales taxes is recognized in the fiscal year in which the underlying transaction (sale) takes place. Revenue from grants and donations is recognized in the fiscal year in which all eligibility requirements have been satisfied.
The School District uses funds to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts.
Governmental funds are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Under this method, revenues are recognized when measurable and available. The School District considers all revenues reported in the governmental funds to be available if they are collected within sixty days after year-end. Property taxes, sales taxes and interest are considered to be susceptible to accrual. Expenditures are recorded when the related fund liability is incurred, except for principal and interest on general long-term debt, claims and judgments, and compensated absences, which are recognized as expenditures to the extent they have matured. Capital asset acquisitions are reported as expenditures in governmental funds. Proceeds of general long-term liabilities are reported as other financing sources.

- 11 -

COWETA COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2013

EXHIBIT "H"

The School District funds certain programs by a combination of specific cost-reimbursement grants, categorical grants, and general revenues. Thus, when program costs are incurred, both restricted and unrestricted resources are available to finance the program. It is the School District's policy to first apply grant resources to such programs, followed by cost-reimbursement grants, then general revenues.
NEW ACCOUNTING PRONOUNCEMENTS
In fiscal year 2013, the School District adopted the Governmental Accounting Standards Board (GASB) Statement No. 60, Accounting and Financial Reporting for Service Concession Arrangements. The provisions of this Statement establish accounting and financial reporting standards for governments who enter into Service Concession Arrangements (SCA) with other governmental or nongovernmental entities. As of June 30, 2013, the School District has not entered into any arrangements that meet the qualifications to be reported as a SCA in accordance with this standard.
In fiscal year 2013, the School District adopted the Governmental Accounting Standards Board (GASB) Statement No. 62, Codification of Accounting and Financial Reporting Guidance Contained in Pre-November 30, 1989 FASB and AICPA Pronouncements. The provisions of this Statement incorporate certain accounting and financial reporting guidance into authoritative GASB literature.
In fiscal year 2013, the School District adopted the Governmental Accounting Standards Board (GASB) Statement No. 63, Financial Reporting of Deferred Outflows of Resources, Deferred Inflows of Resources and Net Position. The provisions of this Statement establish financial reporting standards for the presentation of deferred outflows of resources and deferred inflows of resources and their effects on a government's net position. The School District changed its presentation of net assets to net position for fiscal year 2013. There were no other applicable reporting changes for the School District.
CASH AND CASH EQUIVALENTS
Composition of Deposits Cash and cash equivalents consist of cash on hand, demand deposits and short-term investments with original maturities of three months or less from the date of acquisition in authorized financial institutions. Official Code of Georgia Annotated Section 45-8-14 authorizes the School District to deposit its funds in one or more solvent banks, insured Federal savings and loan associations or insured chartered building and loan associations.
INVESTMENTS
Composition of Investments Investments made by the School District in nonparticipating interest-earning contracts (such as certificates of deposit) and repurchase agreements are reported at cost. Participating interestearning contracts and money market investments with a maturity at purchase of one year or less are reported at amortized cost. Both participating interest-earning contracts and money market investments with a maturity at purchase greater than one year are reported at fair value. The Official Code of Georgia Annotated Section 36-83-4 authorizes the School District to invest its funds. In selecting among options for investment or among institutional bids for deposits, the highest rate of return shall be the objective, given equivalent conditions of safety and liquidity. Funds may be invested in the following:
(1) Obligations issued by the State of Georgia or by other states,

- 12 -

COWETA COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2013

EXHIBIT "H"

(2) Obligations issued by the United States government,

(3) Obligations fully insured or guaranteed by the United States government or a United States government agency,

(4) Obligations of any corporation of the United States government,

(5) Prime banker's acceptances,

(6) The Georgia Fund 1 administered by the State of Georgia, Office of the State Treasurer,

(7) Repurchase agreements, and

(8) Obligations of other political subdivisions of the State of Georgia.

The School District does not have a formal policy regarding investment policies that address credit risks, custodial credit risks, concentration of credit risks, interest rate risks or foreign currency risks.

RECEIVABLES

Receivables consist of amounts due from property and sales taxes, grant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the basic financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables.

PROPERTY TAXES

The Coweta County Board of Commissioners fixed the property tax levy for the 2012 tax digest year (calendar year) on August 12, 2012 (levy date) based on property values as of January 1, 2012. Taxes were due on December 3, 2012 (lien date). Motor Vehicle taxes were due on the tax payer's birthday (lien date). Taxes collected within the current fiscal year or within 60 days after year-end on the 2012 tax digest are reported as revenue in the governmental funds for fiscal year 2013. The Coweta County Tax Commissioner bills and collects the property taxes for the School District, withholds 2.5% of taxes collected as a fee for tax collection and remits the balance of taxes collected to the School District. Property tax revenues, at the fund reporting level, during the fiscal year ended June 30, 2013, for maintenance and operations amounted to $60,946,377.02. Motor Vehicle tax revenue amounted to $5,899,183.51.

The tax millage rate levied for the 2012 tax year (calendar year) for the Coweta County Board of Education was as follows (a mill equals $1 per thousand dollars of assessed value):

School Operations

18.59 mills

Additionally, Title Ad Valorem Tax revenues, at the fund reporting level, amounted to $937,073.92 during fiscal year ended June 30, 2013.

- 13 -

COWETA COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2013

EXHIBIT "H"

SALES TAXES

Education Special Purpose Local Option Sales Tax, at the fund reporting level, during the year amounted to $20,039,279.53 and is to be used for capital outlay for educational purposes or debt service. This sales tax was authorized by local referendum and the sales tax must be re-authorized at least every five years.

INVENTORIES

Food Inventories On the basic financial statements, inventories of donated food commodities used in the preparation of meals are reported at their Federally assigned value and purchased foods inventories are reported at cost (first-in, first-out). The School District uses the consumption method to account for inventories whereby donated food commodities are recorded as an asset and as revenue when received, and expenses/expenditures are recorded as the inventory items are used. Purchased foods are recorded as an asset when purchased and expenses/expenditures are recorded as the inventory items are used.

CAPITAL ASSETS

Capital assets purchased, including capital outlay costs, are recorded as expenditures in the fund financial statements at the time of purchase (including ancillary charges). On the District-wide financial statements, all purchased capital assets are valued at cost where historical records are available and at estimated historical cost based on appraisals or deflated current replacement cost where no historical records exist. Donated capital assets are recorded at estimated fair market value on the date donated. Disposals are deleted at depreciated recorded cost. The cost of normal maintenance and repairs that do not add to the value of assets or materially extend the useful lives of the assets is not capitalized. Depreciation is computed using the straight-line method. The School District does not capitalize book collections or works of art. During the fiscal year under review, no events or changes in circumstances affecting a capital asset that may indicate impairment were known to the School District.

Capitalization thresholds and estimated useful lives of capital assets reported in the District-wide statements are as follows:

Capitalization Policy

Estimated Useful Life

Land

Land Improvements

$

Buildings and Improvements

$

Equipment

$

Intangible Assets

$

All 10,000.00 10,000.00 10,000.00 500,000.00

N/A 20 to 80 years 25 to 80 years 10 to 50 years
5 to 80 years

Depreciation is used to allocate the actual or estimated historical cost of all capital assets over estimated useful lives, with the exception of intangible assets which are amortized.
Amortization of intangible assets such as water, timber, and mineral rights, easements, patents, trademarks, copyrights and internally generated software is computed using the straight-line method over the estimated useful lives of the assets.

- 14 -

COWETA COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2013

EXHIBIT "H"

COMPENSATED ABSENCES
Members of the Teachers' Retirement System of Georgia (TRS) may apply unused sick leave toward early retirement. The liability for early retirement will be borne by TRS rather than by the individual school districts. Otherwise, sick leave does not vest with the employee, and no liability is reported in the School District's financial statements.
At June 30, 2013, the School District's compensated absences liability is composed of an overtime compensation liability of $183,763.14 and a vacation leave liability of $683,522.10.
The overtime compensation liability is calculated in accordance with the Fair Labor Standards Act and applies to all non-exempt employees of the School District as defined in the Fair Labor Standards Act. Applicable employees may accrue up to no more than 240 hours of compensatory leave.
Twelve month employees earn vacation leave. Twelve month hourly employees earn 10 days of vacation leave for the first year of service, with an additional vacation day for each additional year of service completed through the 10th year. Twelve month hourly employees earn a maximum of 20 days of vacation leave at 10 years of service, and any unused vacation leave days must be used within a 24 month period to avoid forfeiture.
Changes in the compensation absence liability during the last three fiscal years are as follows:

Beginning of Year Liability

Increases

Decreases

End of Year Liability

2011 2012 2013

$ 1,095,001.00 $

$ 1,011,385.53 $

$

957,251.79 $

646,632.96 $ 653,341.92 $ 606,420.50 $

730,248.43 $ 707,475.66 $ 696,387.05 $

1,011,385.53 957,251.79 867,285.24

GENERAL OBLIGATION BONDS
The School District issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. In the District-wide financial statements, bond premiums and discounts, as well as issuance costs, are deferred and amortized over the life of the bonds using the straight-line method. Bond issuance costs are reported as deferred charges and amortized over the term of the debt.
In the fund financial statements, the School District recognizes bond premiums and discounts, as well as bond issuance costs during the fiscal year bonds are issued. Premiums received on debt issuances are reported as other financing sources while discounts on debt issuances are reported as other financing uses. Issuance costs, whether or not withheld from the actual debt proceeds received, are reported as debt service expenditures. General obligation bonds are direct obligations and pledge the full faith and credit of the government. The outstanding amount of these bonds is recorded in the Statement of Net Position.

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COWETA COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2013

EXHIBIT "H"

NET POSITION
The School District's net position in the District-wide Statements are classified as follows:
Investment in capital assets - This represents the School District's total investment in capital assets, net of outstanding debt obligations related to those capital assets. To the extent debt has been incurred but not yet expended for capital assets, such amounts are not included as a component of net investment in capital assets.
Restricted net position - This represents resources for which the School District is legally or contractually obligated to spend resources for continuation of Federal Programs and capital projects in accordance with restrictions imposed by external third parties.
Unrestricted net position - Unrestricted net position represents resources derived from property taxes, sales taxes, grants and contributions not restricted to specific programs, charges for services, and miscellaneous revenues. These resources are used for transactions relating to the educational and general operations of the School District, and may be used at the discretion of the Board to meet current expenses for those purposes.
FUND BALANCES
The School District's fund balances are classified as follows:
Nonspendable Amounts that cannot be spent either because they are in a nonspendable form or because they are legally or contractually required to be maintained intact.
Restricted Constraints are placed on the use of resources are either (1) externally imposed conditions by creditors, grantors, contributors, or laws and regulations of other governments or (2) imposed by law through constitutional provisions or enabling legislation.
Committed Amounts that can be used only for specific purposes pursuant to constraints imposed by formal action of the Board of Education. The Board of Education is the School District's highest level of decision-making authority, and the formal action that is required to be taken to establish, modify, or rescind a fund balance commitment is a resolution approved by the Board. Committed fund balance also should incorporate contractual obligations to the extent that existing resources in the fund have been specifically committed for use in satisfying those contractual requirements.
Assigned Amounts that are constrained by the School District's intent to be used for specific purposes, but are neither restricted nor committed. The intent should be expressed by (1) the Board of Education or (2) the budget or finance committee, or the Superintendent, or designee, to assign amounts to be used for specific purposes.
Unassigned The residual classification for the General Fund. This classification represents fund balances that has not been assigned to other funds and that has not been restricted, committed, or assigned to specific purposes within the General Fund.

- 16 -

COWETA COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2013

EXHIBIT "H"

Fund Balances of the Governmental Funds at June 30, 2013, are as follows:

Nonspendable Inventories
Restricted Continuation of Federal Programs Capital Projects
Committed Self-Insurance School Activity Accounts
Assigned After School Program Local Capital Outlay Projects
Unassigned

$

231,281.65

$

453,228.08

34,247,318.47

34,700,546.55

$ 7,247,205.99 1,177,271.12

8,424,477.11

$

720,216.62

11,376,396.86

12,096,613.48 21,010,479.99

Fund Balance, June 30, 2013

$ 76,463,398.78

It is the goal of the School District to achieve and maintain a committed, assigned, and unassigned fund balance in the general fund at fiscal year end of not less than 5% of expenditures, not to exceed 15% of the total budget of the subsequent fiscal year, in compliance with Official Code of Georgia Annotated Section 20-2-167(a)5. If the unassigned fund balance at fiscal year end falls below the goal, the School District shall develop a restoration plan to achieve and maintain the minimum fund balance.

When multiple categories of fund balance are available for expenditure, the School District will start with the most restricted category and spend those funds first before moving down to the next category with available funds.

USE OF ESTIMATES

The preparation of the financial statements in conformity with accounting principles generally accepted in the United States requires management to make estimates and assumptions that affect the amounts reported in the financial statements and accompanying notes. Actual results may differ from those estimates.

Note 3: BUDGETARY DATA

The budget is a complete financial plan for the School District's fiscal year, and is based upon careful estimates of expenditures together with probable funding sources. The budget is legally adopted each year for the general, special revenue, debt service, and capital projects funds. There is no statutory prohibition regarding over expenditure of the budget at any level. The budget for all governmental funds is prepared and adopted by fund, function and object. The legal level of budgetary control was established by the Board at the aggregate fund level. The budget for the General Fund was prepared in accordance with accounting principles generally accepted in the United States of America.

The budgetary process begins with the School District's administration presenting an initial budget for the Board's review. The administration makes revisions as necessary based on the Board's guidelines and a tentative budget is approved. After approval of this tentative budget by the Board, such budget is advertised at least once in a newspaper of general circulation in the locality, as well

- 17 -

COWETA COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2013

EXHIBIT "H"

as the School District's website. At the next regularly scheduled meeting of the Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final budget. The approved budget is then submitted, in accordance with provisions of Official Code of Georgia Annotated section 20-2-167(c), to the Georgia Department of Education. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year-end.
See Schedule 1 General Fund Schedule of Revenues, Expenditures and Changes in Fund Balances Budget to Actual for a detail of any over/under expenditures during the fiscal year under review.
Note 4: DEPOSITS AND INVESTMENTS
COLLATERALIZATION OF DEPOSITS
Official Code of Georgia Annotated (O.C.G.A.) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee of insurance, or by collateral. The aggregate of the face value of such surety bond and the market value of securities pledged shall be equal to not less than 110 percent of the public funds being secured after the deduction of the amount of deposit insurance. If a depository elects the pooled method (O.C.G.A. Section 45-8-13.1) the aggregate of the market value of the securities pledged to secure a pool of public funds shall be not less than 110 percent of the daily pool balance.
Acceptable security for deposits consists of any one of or any combination of the following:
(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia,
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,
(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia,
(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia,
(5) Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose,
(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and
(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by or securities guaranteed by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.

- 18 -

COWETA COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2013

EXHIBIT "H"

CATEGORIZATION OF DEPOSITS
Custodial credit risk is the risk that in the event of a bank failure, the School District's deposits may not be returned to it. The School District does not have a deposit policy for custodial credit risk. At June 30, 2013, the bank balances were $51,683,061.86. The bank balances were covered by Federal depository insurance or collateralized with securities held by the pledging financial institution in the School District's name.
CATEGORIZATION OF INVESTMENTS
At June 30, 2013, the carrying value of the School District's total investments was $39,198,523.12, which is materially the same as fair value. This investment consisted entirely of funds invested in the Georgia Fund 1, formerly referred to as LGIP, administered by the State of Georgia, Office of the State Treasurer which is not required to be categorized since the School District did not own any specific identifiable securities in the pool. The investment policy of the State of Georgia, Office of the State Treasurer for the Georgia Fund 1 (Primary Liquidity Portfolio) does not provide for investment in derivatives or similar investments. Additional information on the Georgia Fund 1 is disclosed in the State of Georgia Comprehensive Annual Financial Report. This audit can be obtained from the Georgia Department of Audits and Accounts at http://www.audits.ga.gov/SGD/cafr.html.
The Primary Liquidity Portfolio consists of Georgia Fund 1 which is not registered with the SEC as an investment company but does operate in a manner consistent with the SEC's Rule 2a-7 of the Investment Company Act of 1940. The investment is valued at the pool's share price, $1.00 per share. The pool is an AAAm rated investment pool by Standard and Poor's. The weighted average maturity of Georgia Fund 1 may not exceed 60 days. The weighted average maturity for Georgia Fund 1 on June 30, 2013, was 43 days.
Note 5: NON-MONETARY TRANSACTIONS
The School District receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 2 - Inventories

- 19 -

COWETA COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2013

EXHIBIT "H"

Note 6: CAPITAL ASSETS

The following is a summary of changes in the Capital Assets during the fiscal year:

Governmental Activities Capital Assets, Not Being Depreciated:
Land Construction Work In Progress

July 1, 2012

Increases

Decreases

June 30, 2013

$ 10,566,613.00 19,736,715.00 $

8,601,700.00 $

$ 21,579,161.00

10,566,613.00 6,759,254.00

Total Capital Assets, Not Being Depreciated $ 30,303,328.00 $

8,601,700.00 $ 21,579,161.00 $ 17,325,867.00

Capital Assets, Being Depreciated: Buildings and Improvements Equipment Land Improvements

$ 242,735,302.00 $ 24,126,333.00 22,433,178.00

16,818,500.00 $ 3,392,761.00 4,297,846.00

270,000.00 $ 241,252.00 487,288.00

259,283,802.00 27,277,842.00 26,243,736.00

Less: Accumulated Depreciation: Buildings and Improvements Equipment Land Improvements

48,436,916.00 9,754,180.00 6,358,974.00

4,323,539.00 1,069,486.00
799,364.00

178,200.00 143,647.00 304,966.00

52,582,255.00 10,680,019.00
6,853,372.00

Total Capital Assets, Being Depreciated, Net $ 224,744,743.00 $ 18,316,718.00 $

371,727.00 $ 242,689,734.00

Governmental Activity Capital Assets - Net $ 255,048,071.00 $ 26,918,418.00 $ 21,950,888.00 $ 260,015,601.00

Current year depreciation expense by function is as follows:

Instruction Support Services
Improvements of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Enterprise Operations Community Services Food Services

$ 3,376,906.26

$

11,370.95

87,986.92

4,803.33

41,002.89

62,652.36

1,352,740.47

797,543.47

9,870.60

13,928.73

120,510.76

2,502,410.48 313,072.26

$ 6,192,389.00

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COWETA COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2013

EXHIBIT "H"

Note 7: INTERFUND TRANSFERS

Interfund transfers for the year ended June 30, 2013, consisted of the following:

Transfer to

Transfers From
Debt Service Fund

General Fund

$

0.01

The remaining funds from Debt Service were transferred to the General Fund due to the completion of the bond principal and interest payments on the 2005 Series General Obligation Bonds.

Note 8: RISK MANAGEMENT

The School District is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; acts of God and unemployment compensation.

The School District has obtained commercial insurance for risk of loss associated with torts, assets, errors or omissions, and acts of God. The School District has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the School District's insurance coverage in any of the past three years.

The School District has established a limited risk management program for workers' compensation claims. In connection with this program, a self-insurance reserve has been established within the General Fund by the School District. The School District accounts for claims within the General Fund with expenses/expenditures and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated. An excess coverage insurance policy covers individual claims in excess of $400,000.00 loss per occurrence, up to the statutory limit.

For purposes of estimating the claims incurred but not reported (IBNR) liability as of June 30, 2013, the School District computed the liability based on the estimated cost of each outstanding claim from claims experience of similar claims.

Changes in the workers' compensation claims liability during the last two fiscal years are as follows:

Beginning of Year Liability

Claims and Changes in Estimates

Claims Paid

End of Year Liability

2012 2013

$

613,481.00 $

$

842,548.00 $

791,694.60 $ 839,638.68 $

562,627.60 $ 1,054,171.68 $

842,548.00 628,015.00

The School District is self-insured with regard to unemployment compensation claims. In connection with this program, a self-insurance reserve has been established within the General Fund by the School District. The School District accounts for claims within the General Fund with expenses/expenditures and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated.

- 21 -

COWETA COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2013

EXHIBIT "H"

Changes in the unemployment compensation claims liability during the last two fiscal years are as

follows:

Claims and

Beginning of Year

Changes in

Claims

End of Year

Liability

Estimates

Paid

Liability

2012 $ 2013 $

0.00 $ 0.00 $

16,125.92 $ 6,906.74 $

16,125.92 $ 6,906.74 $

0.00 0.00

The School District has purchased surety bonds to provide additional insurance coverage as follows:

Position Covered

Amount

Superintendent Assistant Superintendent for Financial Services Board Treasurer All Employees

$

20,000.00

$

10,000.00

$

10,000.00

$

250,000.00

Note 9: LONG-TERM DEBT

COMPENSATED ABSENCES

Compensated absences represent obligations of the School District relating to employees' rights to receive compensation for future absences based upon service already rendered. This obligation relates only to vesting accumulating leave in which payment is probable and can be reasonably estimated. Typically, the General Fund is the fund used to liquidate this long-term debt. The School District uses the vesting method to compute compensated absences.

GENERAL OBLIGATION DEBT OUTSTANDING

Voters have authorized $60,000,000.00 in general obligation debt for completion of SPLOST IV projects which was not issued as of June 30, 2013.

The changes in Long-Term Debt during the fiscal year ended June 30, 2013, were as follows:

Balance July 1, 2012

Additions

Governmental Funds

Balance

Deductions

June 30, 2013

Due Within One Year

G. O. Bonds Compensated Absences (1) Bond Premiums Amortized

$ 16,600,000.00 957,251.79 $ 265,320.00

$ 16,600,000.00 $

606,420.50

696,387.05

265,320.00

0.00 867,285.24 $
0.00

867,285.24

$ 17,822,571.79 $ 606,420.50 $ 17,561,707.05 $ 867,285.24 $ 867,285.24

(1) The portion of Compensated Absences due within one year has been determined to be immaterial to the basic financial statements.

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COWETA COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2013

EXHIBIT "H"

Note 10: ON-BEHALF PAYMENTS
The School District has recognized revenues and costs in the amount of $11,509,192.00 for health insurance and retirement contributions paid on the School District's behalf by the following State Agencies.
Georgia Department of Education Paid to the Georgia Department of Community Health For Health Insurance of Certified Personnel In the amount of $11,093,532.00
Office of State Treasurer Paid to the Public School Employees' Retirement System For Public School Employees Retirement (PSERS) Employer's Cost In the amount of $415,660.00
Note 11: OTHER ITEMS
In fiscal year 2013, the School District disposed of certain capital assets with a carrying value of $91,800.00. The net loss of $91,800.00 resulting from the disposal of the capital assets is reported as a special item on the Statement of Activities.
Note 12: SIGNIFICANT COMMITMENTS
The following is an analysis of significant outstanding construction or renovation contracts executed by the School District as of June 30, 2013, together with funding available:

Project

Unearned Executed Contracts

Funding Available From State

Evans Middle School Renovations East Coweta High School Renovations Elm Street Elementary School Renovations Atkinson Elementary School Renovations East Coweta Middle School Paving

$

750,000.00

2,588,002.04

1,032,023.80 $

1,041,209.32

31,175.97

65,368.80 51,297.60

$

5,442,411.13 $

116,666.40

The amounts described in this note are not reflected in the basic financial statements.

Note 13: SIGNIFICANT CONTINGENT LIABILITIES

Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any costs which are disallowed under grant terms. The School District believes that such disallowances, if any, will be immaterial to its overall financial position.

The School District is a defendant in various legal proceedings pertaining to matters incidental to the performance of routine School District operations. The ultimate disposition of these proceedings is not presently determinable, but is not believed to be material to the basic financial statements.

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COWETA COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2013

EXHIBIT "H"

Note 14: POST-EMPLOYMENT BENEFITS
Georgia School Personnel Post-employment Health Benefit Fund
Plan Description. The Georgia School Personnel Post-employment Health Benefit Fund (School OPEB Fund) is a cost-sharing multiple-employer defined benefit post-employment healthcare plan that covers eligible former employees of public school systems, libraries and regional educational service agencies. The School OPEB Fund provides health insurance benefits to eligible former employees and their qualified beneficiaries through the State Employees Health Benefit Plan administered by the Department of Community Health. The Official Code of Georgia Annotated (O.C.G.A.) assigns the authority to establish and amend the benefit provisions of the group health plans, including benefits for retirees, to the Board of Community Health (Board). The Department of Community Health, which includes the School OPEB Fund, issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts.
Funding Policy. The contribution requirements of plan members and participating employers are established by the Board in accordance with the current Appropriations Act and may be amended by the Board. Contributions of plan members or beneficiaries receiving benefits vary based on plan election, dependent coverage, and Medicare eligibility and election. For members with fewer than five years of service as of January 1, 2013, contributions also vary based on years of service. On average, members with five years or more of service as of January 1, 2013, pay approximately 25 percent of the cost of the health insurance coverage. In accordance with the Board resolution dated December 8, 2011, for members with fewer than five years of service as of January 1, 2013, the State provides a premium subsidy in retirement that ranges from 0% for fewer than 10 years of service to 75% (but no greater than the subsidy percentage offered to active employees) for 30 or more years of service. The subsidy for eligible dependents ranges from 0% to 55% (but no greater than the subsidy percentage offered to dependents of active employees minus 20%). No subsidy is available to Medicare eligible members not enrolled in a Medicare Advantage Option. The Board of Community Health sets all member premiums by resolution and in accordance with the law and applicable revenue and expense projections. Any subsidy policy adopted by the Board may be changed at any time by Board resolution and does not constitute a contract or promise of any amount of subsidy.
Participating employers are statutorily required to contribute in accordance with the employer contribution rates established by the Board. The contribution rates are established to fund all benefits due under the health insurance plans for both active and retired employees based on projected "pay-as-you-go" financing requirements. Contributions are not based on the actuarially calculated annual required contribution (ARC) which represents a level of funding that, if paid on an ongoing basis, is projected to cover normal cost each year and amortize any unfunded actuarial liabilities (or funding excess) over a period not to exceed thirty years.

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COWETA COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2013

EXHIBIT "H"

The combined active and retiree contribution rates established by the Board for employers participating in the School OPEB Fund were as follows for the fiscal year ended June 30, 2013:

For certificated teachers, librarians and regional educational service agencies and certain other eligible participants:

July 2012 - February 2013 March 2013 - June 2013

$912.34 per member per month $937.34 per member per month

For non-certificated school personnel:

July 2012 - June 2013

$446.20 per member per month

No additional contribution was required by the Board for fiscal year 2013 nor contributed to the School OPEB Fund to prefund retiree benefits. Such additional contribution amounts are determined annually by the Board in accordance with the School plan for other post-employment benefits and are subject to appropriation.

The School District's combined active and retiree contributions to the health insurance plans, which

equaled the required contribution, for the current fiscal year and the preceding two fiscal years were

as follows:

Percentage

Required

Fiscal Year

Contributed

Contribution

2013 2012 2011

100% 100% 100%

$ 17,779,719.55 $ 19,476,929.41 $ 17,570,310.20

Note 15: RETIREMENT PLANS

TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)
Plan Description. The TRS is a cost-sharing multiple-employer defined benefit plan created in 1943 by an act of the Georgia General Assembly to provide retirement benefits for qualifying employees in educational service. A Board of Trustees comprised of active and retired members and ex-officio State employees is ultimately responsible for the administration of TRS. The Teachers' Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts.

On October 25, 1996, the Board created the Supplemental Retirement Benefits Plan of the Georgia Teachers' Retirement System (SRBP-TRS). SRBP-TRS was established as a qualified excess benefit plan in accordance with Section 415 of the Internal Revenue Code (IRC) as a portion of TRS. The purpose of SRBP-TRS is to provide retirement benefits to employees covered by TRS whose benefits are otherwise limited by IRC Section 415. Beginning July 1, 1997, all members and retired former members in TRS are eligible to participate in the SRBP-TRS whenever their benefits under TRS exceed the IRC Section 415 imposed limitation on benefits.

TRS provides service retirement, disability retirement, and survivor's benefits. The benefit structure of TRS is defined and may be amended by State statute. A member is eligible for normal service retirement after 30 years of creditable service, regardless of age, or after 10 years of service and attainment of age 60. A member is eligible for early retirement after 25 years of creditable service.

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COWETA COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2013

EXHIBIT "H"

Normal retirement (pension) benefits paid to members are equal to 2% of the average of the member's two highest paid consecutive years of service, multiplied by the number of years of creditable service up to 40 years. Early retirement benefits are reduced by the lesser of one-twelfth of 7% for each month the member is below age 60 or by 7% for each year or fraction thereof by which the member has less than 30 years of service. It is also assumed that certain cost-of-living adjustments, based on the Consumer Price Index, will be made in future years. Retirement benefits are payable monthly for life. A member may elect to receive a partial lump-sum distribution in addition to a reduced monthly retirement benefit. Death, disability and spousal benefits are also available.
Funding Policy. TRS is funded by member and employer contributions as adopted and amended by the Board of Trustees. Members become fully vested after 10 years of service. If a member terminates with less than 10 years of service, no vesting of employer contributions occurs, but the member's contributions may be refunded with interest. Member contributions are limited by State law to not less than 5% or more than 6% of a member's earnable compensation. Member contributions as adopted by the Board of Trustees for the fiscal year ended June 30, 2013, were 6.00% of annual salary. Employer contributions required for fiscal year 2013 were 11.41% of annual salary as required by the June 30, 2010, actuarial valuation. The employer contribution rate will increase to 12.28% effective July 1, 2013.
Employer contributions for the current fiscal year and the preceding two fiscal years are as follows:

Fiscal Year

Percentage Contributed

Required Contribution

2013 2012 2011

100% 100% 100%

$ 12,194,307.23 $ 11,019,167.20 $ 11,151,923.30

PUBLIC SCHOOL EMPLOYEES' RETIREMENT SYSTEM (PSERS)

Bus drivers, lunchroom personnel, and maintenance and custodial personnel are members of the Public School Employees' Retirement System of Georgia. The System is funded by contributions by the employees and by the State of Georgia. The School District makes no contribution to this plan.

DEFINED CONTRIBUTION PLAN

Employees of the School District may elect to contribute to a qualifying 403(b) and/or 457 plan by selecting a vendor that has been approved by the School District. The School District does not provide matching funds to supplement the employee contributions. The employee contributions, disbursements, and loans are governed by the Internal Revenue Service rules and regulations and the plan document approved by the School District. The School District selected a third party administrator to assist in the administration of the 403(b) plan and common remitting services for the 457 plan. Contributions to the plan become property of the employee without a vesting period.

The School District also provides a supplemental 403(b) plan option for employees who are not members of the Teacher Retirement System. Employees who are not members of the Teacher Retirement System may elect to contribute to a supplemental 403(b) plan by choosing a vendor that has been approved by the School District. The School District provides matching funds of 50% of the employee's contribution up to a maximum School District contribution of 3% of the employee's

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COWETA COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2013

EXHIBIT "H"

contribution. The employee and employer contributions, disbursements, and loans are governed by the Internal Revenue Service rules and regulations and the plan document approved by the School District. The School District selected a third party administrator to assist in the administration of the supplemental 403(b) plan. Employee and employer contributions become property of the employee without a vesting period.

Fiscal Year

Percentage Contributed

Required Contribution

2013 2012 2011

100%

$

72,367.62

100%

$

74,890.43

100%

$

96,616.23

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COWETA COUNTY BOARD OF EDUCATION GENERAL FUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET TO ACTUAL
YEAR ENDED JUNE 30, 2013

SCHEDULE "1"

REVENUES
Property Taxes Sales Taxes State Funds Federal Funds Charges for Services Investment Earnings Miscellaneous
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Enterprise Operations Community Services Food Services Operation
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES (USES)
Operating Transfers from Other Funds Operating Transfers to Other Funds
Total Other Financing Sources (Uses)
Net Change in Fund Balances
Fund Balances - Beginning
Adjustments
Fund Balances - Ending

NONAPPROPRIATED BUDGETS

ORIGINAL (1)

FINAL

ACTUAL AMOUNTS

VARIANCE OVER/UNDER

$ 67,334,746.00 $ 67,334,746.00 $ 67,836,160.43 $ 501,414.43

1,200,000.00

1,200,000.00

1,767,536.81

567,536.81

89,108,193.00

90,901,988.00

91,243,510.82

341,522.82

16,298,411.00

17,960,153.00

15,860,920.92

-2,099,232.08

5,559,940.00

5,559,940.00

4,706,032.62

-853,907.38

58,000.00

58,000.00

58,796.37

796.37

441,949.00

7,434,325.00

3,477,757.17

-3,956,567.83

$ 180,001,239.00 $ 190,449,152.00 $ 184,950,715.14 $ -5,498,436.86

$ 119,553,264.00 $ 127,837,778.00 $ 118,162,427.75 $ 9,675,350.25

10,196,345.00 3,639,054.00 2,762,148.00 2,441,023.00
13,572,967.00 1,241,053.00
14,726,262.00 9,575,499.00 1,401,843.00 548,427.00
1,465,123.00 9,338,796.00

10,733,525.00 3,610,094.00 2,801,325.00 985,240.00
13,722,840.00 1,253,908.00
14,844,935.00 11,094,025.00
1,420,342.00 318,607.00
1,500,000.00 1,479,889.00 9,338,796.00

9,604,338.79 2,907,607.33 2,736,405.42
883,004.67 13,494,816.52
1,231,584.63 14,052,491.01 10,755,034.81
1,022,114.24 1,513,021.64
976,003.00 1,043,751.87 9,910,418.14

1,129,186.21 702,486.67 64,919.58 102,235.33 228,023.48 22,323.37 792,443.99 338,990.19 398,227.76
-1,194,414.64 523,997.00 436,137.13 -571,622.14

$ 190,461,804.00 $ 200,941,304.00 $ 188,293,019.82 $ 12,648,284.18

$ -10,460,565.00 $ -10,492,152.00 $ -3,342,304.68 $ 7,149,847.32

$

375,000.00 $

375,000.00 $

-375,000.00

-375,000.00

0.01 $

-374,999.99 375,000.00

$

0.00 $

0.00 $

0.01 $

0.01

$ -10,460,565.00 $ -10,492,152.00 $ -3,342,304.67 $ 7,149,847.33

34,124,492.12

34,124,492.12

34,181,988.12

57,496.00

86,382.24

-86,382.24

$ 23,663,927.12 $ 23,718,722.36 $ 30,839,683.45 $ 7,120,961.09

Notes to the Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual
(1) Original Budget amounts do not include budgeted revenues or expenditures of the various principal accounts or revenues or expenditures for health insurance and retirement contributions paid on the School District's behalf.
The accompanying schedule of revenues, expenditures and changes in fund balances budget and actual is presented on the modified accrual basis of accounting which is the basis of accounting used in the presentation of the fund financial statements.
See notes to the basic financial statements.
- 29 -

COWETA COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
YEAR ENDED JUNE 30, 2013

SCHEDULE "2"

FUNDING AGENCY PROGRAM/GRANT
Agriculture, U. S. Department of Child Nutrition Cluster Pass-Through From Georgia Department of Education Food Services School Breakfast Program National School Lunch Program
Total U. S. Department of Agriculture
Education, U. S. Department of Education of Homeless Children and Youth Cluster Pass-Through From Georgia Department of Education Education for Homeless Children and Youth
Special Education Cluster Pass-Through From Georgia Department of Education Special Education Grants to States Preschool Grants
Total Special Education Cluster
Title I, Part A Cluster Pass-Through From Georgia Department of Education Title I Grants to Local Educational Agencies
Other Programs Pass-Through From Georgia Department of Education Career and Technical Education - Basic Grants to States Education Jobs Fund English Language Acquisition Grants Improving Teacher Quality State Grants Mathematics and Science Partnerships Migrant Education - State Grant Program
Total Other Programs
Total U. S. Department of Education
Health and Human Services, U. S. Department of Child Care and Development Block Grant Cluster Pass-Through From Bright From the Start: Georgia Department of Early Care and Learning Child Care and Development Block Grant
Transportation, U. S. Department of Highway Planning and Construction Cluster Pass-Through From Georgia Department of Natural Resources Highway Planning and Construction

CFDA NUMBER

PASSTHROUGH
ENTITY ID
NUMBER

EXPENDITURES IN PERIOD

10.553 10.555

N/A

(2)

N/A $ 9,719,639.07 (1)

$ 9,719,639.07

84.196

N/A $

25,521.65

* 84.027 * 84.173

N/A $ 3,737,794.96

N/A

169,503.08

$ 3,907,298.04

* 84.010

N/A $ 3,407,794.25

84.048 84.410 84.365 * 84.367 84.366 84.011

N/A $ 121,757.92

N/A

8,482.00

N/A

82,223.35

N/A

645,479.42

N/A

241,052.48

N/A

1,981.60

$ 1,100,976.77

$ 8,441,590.71

93.575

N/A $

12,500.00

* 20.205

N/A $ 845,100.00

- 30 -

COWETA COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
YEAR ENDED JUNE 30, 2013

SCHEDULE "2"

FUNDING AGENCY PROGRAM/GRANT
Defense, U. S. Department of Direct Department of the Air Force R.O.T.C. Program Department of the Marine Corps R.O.T.C. Program
Total U. S. Department of Defense

CFDA NUMBER

PASSTHROUGH
ENTITY ID
NUMBER

EXPENDITURES IN PERIOD

$ 100,019.12 95,391.24
$ 195,410.36

Total Expenditures of Federal Awards

$ 19,214,240.14

N/A = Not Available

Notes to the Schedule of Expenditures of Federal Awards

(1) Includes the Federally assigned value of donated commodities for the Food Donation Program in the amount of $273,283.18.
(2) Expenditures for the funds earned on the School Breakfast Program ($1,165,285.38) were not maintained separately and are included in the 2013 National School Lunch Program.

Major Programs are identified by an asterisk (*) in front of the CFDA number.

The School District did not provide Federal Assistance to any Subrecipient.

The accompanying schedule of expenditures of Federal awards includes the Federal grant activity of the Coweta County Board of Education and is presented on the modified accrual basis of accounting which is the basis of accounting used in the presentation of the fund financial statements.

See notes to the basic financial statements.

- 31 -

COWETA COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30, 2013

SCHEDULE "3"

AGENCY/FUNDING
GRANTS Bright From the Start: Georgia Department of Early Care and Learning Pre-Kindergarten Program
Education, Georgia Department of Quality Basic Education (1) Direct Instructional Cost Kindergarten Program Kindergarten Program - Early Intervention Program Primary Grades (1-3) Program Primary Grades - Early Intervention (1-3) Program Upper Elementary Grades (4-5) Program Upper Elementary Grades - Early Intervention (4-5) Program Middle School (6-8) Program High School General Education (9-12) Program Vocational Laboratory (9-12) Program Students with Disabilities Gifted Student - Category VI Remedial Education Program Alternative Education Program English Speakers of Other Languages (ESOL) Media Center Program 20 Days Additional Instruction Staff and Professional Development Indirect Cost Central Administration School Administration Facility Maintenance and Operations Categorical Grants Pupil Transportation Regular Nursing Services Vocational Supervisors DCH Direct Payment Education Equalization Funding Grant Food Services Vocational Education Amended Formula Adjustment Other State Programs Math and Science Supplements Move on When Ready Preschool Handicapped Program Pupil Transportation - State Bonds Tuition for the Multi-Handicapped
Georgia General Assembly Lieutenant Governor State Appropriations State General Funds
Georgia State Financing and Investment Commission Reimbursement on Construction Projects
Office of State Treasurer Public School Employees' Retirement

GOVERNMENTAL FUND TYPES

CAPITAL

GENERAL

PROJECTS

FUND

FUND

TOTAL

$ 1,941,408.70

$ 1,941,408.70

7,219,582.00 376,007.00
15,582,589.00 1,432,913.00 7,490,432.00 719,254.00
13,279,964.00 13,625,220.00
2,720,047.00 15,595,151.00
4,484,907.00 451,659.00
1,106,590.00 511,173.00
2,320,182.00 716,750.00 442,559.00
2,380,245.00 4,543,856.00 5,480,996.00
1,683,745.00 365,639.00 28,123.00
11,093,532.00 121,107.00 274,342.00 61,682.00
-26,394,203.00
161,151.94 400.00
289,833.18 609,756.00 101,269.00

7,219,582.00 376,007.00
15,582,589.00 1,432,913.00 7,490,432.00 719,254.00
13,279,964.00 13,625,220.00
2,720,047.00 15,595,151.00
4,484,907.00 451,659.00
1,106,590.00 511,173.00
2,320,182.00 716,750.00 442,559.00
2,380,245.00 4,543,856.00 5,480,996.00
1,683,745.00 365,639.00 28,123.00
11,093,532.00 121,107.00 274,342.00 61,682.00
-26,394,203.00
161,151.94 400.00
289,833.18 609,756.00 101,269.00

9,989.00

9,989.00

$ 363,779.80 415,660.00

363,779.80 415,660.00

$ 91,243,510.82 $ 363,779.80 $ 91,607,290.62

(1) Payments to the Georgia Department of Community Health by the Georgia Department of Education on behalf of the School District are reported separately in the schedule above; however, the payments are part of the Quality Basic Education revenue allotments for the School District.

See notes to the basic financial statements.

- 32 -

COWETA COUNTY BOARD OF EDUCATION SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS
YEAR ENDED JUNE 30, 2013

SCHEDULE "4"

PROJECT

ORIGINAL ESTIMATED
COST (1)

CURRENT ESTIMATED COSTS (2)

AMOUNT EXPENDED IN CURRENT YEAR (3) (5)

AMOUNT EXPENDED IN PRIOR YEARS (3) (5)

TOTAL COMPLETION
COST

EXCESS PROCEEDS NOT
EXPENDED

ESTIMATED COMPLETION
DATE

SPLOST III

$ 130,000,000.00 $ 187,800,000.00

i) The payment of principal and interest on the School District's 2005 General Obligation Sales Tax Bonds in the aggregate principal amount of $58,000,000.

$ 17,425,500.00 $ 53,950,867.52 $ 71,376,367.52

Completed

ii) The acquiring, constructing and equipping of three ninth grade academies, one middle school and an addition to Eastside Elementary School;

32,025,879.00

8/2015

iii) the retirement of any public purpose master lease executed for renovating, adding to and improving any existing school buildings and facilities;
iv) renovating, adding to and improving existing school buildings and facilities;

4,585,075.00

4,585,075.00

8,195,204.97

24,098,117.73

Completed 8/2015

v) providing additional technology;

679,238.25

1,408,668.36

8/2015

vi) providing additional buses;

1,499,033.00

888,216.00

8/2015

vii) acquisition, construction and equipping all facilities and additions thereto system-wide;

309,680.63 20,125,803.11

8/2015

viii) and acquiring land for future school projects;
ix) capitalizing interest on bonds through July 1, 2007.
Total SPLOST III

3,058,411.90

1,986,994.00

1,986,994.00

$ 130,000,000.00 $ 187,800,000.00 $ 28,108,656.85 $ 142,128,032.62 $ 77,948,436.52 $

8/2015 Completed 0.00

SPLOST IV

$ 130,000,000.00 $ 158,000,000.00

i) The acquisition, construction and equipping of one or more new high schools, one or more new middle schools, one or more new elementary schools and a new transportation facility,

ii) additions throughout the School System, including, but not limited to, additions at Newnan High School and Evans Middle School,

7/2018 7/2018

iii) the acquisition of buses,

7/2018

iv) the acquisition of technology,

221,540.05

7/2018

v) the acquisition of text books, and digital media,

791,353.22

7/2018

vi) the acquisition of land,
vii) and renovations and improvements throughout the School System, including, but not limited to, renovations and improvements at East Coweta High School, Canongate Elementary School, Newnan Crossing Elementary School, Thomas Crossroads Elementary School, Jefferson Parkway Elementary School, and Northgate High School,
viii) issuance of general obligation debt of the Coweta County School System in the maximum principal amount of $60,000,000 for the above purposes.

1,017,437.55

7/2018
7/2018 7/2018 (4)

Total SPLOST IV

$ 130,000,000.00 $ 158,000,000.00 $ 2,030,330.82 $

0.00 $

0.00 $

0.00

Total All Projects

$ 260,000,000.00 $ 345,800,000.00 $ 30,138,987.67 $ 142,128,032.62 $ 77,948,436.52 $

0.00

- 33 -

COWETA COUNTY BOARD OF EDUCATION SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS
YEAR ENDED JUNE 30, 2013

(1) The School District's original cost estimate as specified in the resolution calling for the imposition of the Local Option Sales Tax.

(2) The School District's current estimate of total cost for the projects. Includes all cost from project inception to completion.

(3) The voters of Coweta County approved the imposition of a 1% sales tax to fund the above projects and retire associated debt. Amounts expended for these projects may include sales tax proceeds, state, local property taxes and/or other funds over the life of the projects.

(4) Issuance of general obligation debt has not occurred as of the date of publication.

(5) SPLOST II was completed in the in the prior year. Therefore, the "Amount Expended in Prior Years" has been adjusted accordingly.

Amount expended in prior years, previously reported Amount expended in current year, previously reported Less amount expended in prior years, previously reported
for SPLOST II

$ 218,614,958.60 26,943,399.85
-103,430,325.83

Amount Expended in Prior Years, Adjusted

$ 142,128,032.62

SCHEDULE "4"

See notes to the basic financial statements.

- 34 -

COWETA COUNTY BOARD OF EDUCATION GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS (QBE)
ALLOTMENTS AND EXPENDITURES - BY PROGRAM YEAR ENDED JUNE 30, 2013

SCHEDULE "5"

DESCRIPTION
Direct Instructional Programs Kindergarten Program Kindergarten Program-Early Intervention Program Primary Grades (1-3) Program Primary Grades-Early Intervention (1-3) Program Upper Elementary Grades (4-5) Program Upper Elementary Grades-Early Intervention (4-5) Program Middle School (6-8) Program High School General Education (9-12) Program Vocational Laboratory (9-12) Program Students with Disabilities Category I Category II Category III Category IV Category V Gifted Student - Category VI Remedial Education Program Alternative Education Program English Speakers of Other Languages (ESOL)
TOTAL DIRECT INSTRUCTIONAL PROGRAMS
Media Center Program Staff and Professional Development

ALLOTMENTS FROM GEORGIA DEPARTMENT OF EDUCATION (1) (2) (3)

ELIGIBLE QBE PROGRAM COSTS

SALARIES

OPERATIONS

TOTAL

$

8,691,437.00 $ 8,285,348.89 $ 41,071.97 $ 8,326,420.86

466,652.00

123,976.91

991.41

124,968.32

18,896,725.00

17,984,874.27

116,370.10

18,101,244.37

1,722,992.00

1,503,756.29

1,929.31

1,505,685.60

9,099,534.00

9,320,447.31

153,265.87

9,473,713.18

875,524.00 16,088,635.00 16,459,615.00
3,283,231.00 18,932,162.00
5,387,911.00 575,269.00
1,337,454.00 618,433.00

915,639.93 15,713,320.51 19,688,301.84
1,608,169.20
164,640.23 995,720.51 14,457,637.91 410,019.59 640,722.46 3,118,311.06
24,319.75 546,667.69 690,783.79

705.34 226,380.23 290,624.84
25,143.27
4,814.43 508.58
50,809.78 5,210.96 692.00
17,532.73
4,038.63

916,345.27 15,939,700.74 19,978,926.68
1,633,312.47
169,454.66 996,229.09 14,508,447.69 415,230.55 641,414.46 3,135,843.79
24,319.75 546,667.69 694,822.42

$

102,435,574.00 $ 96,192,658.14 $ 940,089.45 $ 97,132,747.59

2,803,180.00 536,265.00

2,657,093.73 191,407.99

72,301.84

2,729,395.57 191,407.99

TOTAL QBE FORMULA FUNDS

$

105,775,019.00 $ 99,041,159.86 $ 1,012,391.29 $ 100,053,551.15

(1) Comprised of State Funds plus Local Five Mill Share. (2) Allotments do not include the impact of the State amended formula adjustment. (3) Allotments do not include the State Health payments made by GDOE to the Department of Community Health for the certified employees.

See notes to the basic financial statements.

- 35 -

SECTION II COMPLIANCE AND INTERNAL CONTROL REPORTS

Greg S. Griffin
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400
March 6, 2014

Honorable Nathan Deal, Governor Members of the General Assembly Members of the State Board of Education
and Superintendent and Members of the Coweta County Board of Education
INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Ladies and Gentlemen:
We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities, each major fund, and the aggregate remaining fund information of Coweta County Board of Education as of and for the year ended June 30, 2013, and the related notes to the financial statements, which collectively comprise Coweta County Board of Education's basic financial statements and have issued our report thereon dated March 6, 2014.
Internal Control Over Financial Reporting
In planning and performing our audit of the financial statements, we considered Coweta County Board of Education's internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the Coweta County Board of Education's internal control. Accordingly, we do not express an opinion on the effectiveness of the Coweta County Board of Education's internal control.
A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance.

2013YB-10

Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether Coweta County Board of Education's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, not to provide an opinion on the effectiveness of the Coweta County Board of Education's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the Coweta County Board of Education's internal control and compliance. Accordingly, this communication is not suitable for any other purpose.
Respectfully,

GSG:as 2013YB-10

Greg S. Griffin State Auditor

Greg S. Griffin
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400
March 6, 2014

Honorable Nathan Deal, Governor Members of the General Assembly Members of the State Board of Education
and Superintendent and Members of the Coweta County Board of Education
INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE FOR EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE REQUIRED BY OMB CIRCULAR A-133
Ladies and Gentlemen:
Report on Compliance for Each Major Federal Program
We have audited Coweta County Board of Education's compliance with the types of compliance requirements described in the OMB Circular A-133 Compliance Supplement that could have a direct and material effect on each of its major Federal programs for the year ended June 30, 2013. Coweta County Board of Education's major Federal programs are identified in the Summary of Auditor's Results section of the accompanying Schedule of Findings and Questioned Costs.
Management's Responsibility
Management is responsible for compliance with the requirements of laws, regulations, contracts, and grants applicable to its Federal programs.
Auditor's Responsibility
Our responsibility is to express an opinion on compliance for each of Coweta County Board of Education's major Federal programs based on our audit of the types of compliance requirements referred to above. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major Federal program occurred. An audit includes examining, on a test basis, evidence about the Coweta County Board of Education's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances.
We believe that our audit provides a reasonable basis for our opinion on compliance for each major Federal program. However, our audit does not provide a legal determination of Coweta County Board of Education's compliance.
2013SA-10

Opinion on Each Major Federal Program
In our opinion, the Coweta County Board of Education complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on each of its major Federal programs for the year ended June 30, 2013.
Report on Internal Control over Compliance
Management of Coweta County Board of Education is responsible for establishing and maintaining effective internal control over compliance with the types of compliance requirements referred to above. In planning and performing our audit of compliance, we considered Coweta County Board of Education's internal control over compliance with the types of requirements that could have a direct and material effect on each major Federal program to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for each major Federal program and to test and report on internal control over compliance in accordance with OMB Circular A-133, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the Coweta County Board of Education's internal control over compliance.
A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a Federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a Federal program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a Federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance.
Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified.
The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of OMB Circular A-133. Accordingly, this report is not suitable for any other purpose.
Respectfully,

GSG:as 2013SA-10

Greg S. Griffin State Auditor

SECTION III AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS

COWETA COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE
SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2013
PRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS No matters were reported. PRIOR YEAR FEDERAL AWARD FINDINGS AND QUESTIONED COSTS No matters were reported.

SECTION IV FINDINGS AND QUESTIONED COSTS

COWETA COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30, 2013

I SUMMARY OF AUDITOR'S RESULTS

Financial Statements

Type of auditor's report issue: Governmental Activities; General Fund; Capital Projects Fund; Debt Service Fund; Aggregate Remaining Fund Information

Unmodified

Internal control over financial reporting: Material weakness identified? Significant deficiency identified?

No None Reported

Noncompliance material to financial statements noted:

No

Federal Awards

Internal Control over major programs: Material weakness identified? Significant deficiency identified?

No None Reported

Type of auditor's report issued on compliance for major programs: All major programs

Unmodified

Any audit findings disclosed that are required to be reported in

accordance with OMB Circular A-133, Section 510(a)?

No

Identification of major programs: CFDA Numbers

Name of Federal Program or Cluster

20.205 84.010 84.027, 84.173 84.367

Highway Planning and Construction Cluster Title I, Part A Cluster Special Education Cluster Improving Teacher Quality State Grants

Dollar threshold used to distinguish between Type A and Type B programs:

$576,427.20

Auditee qualified as low-risk auditee?

Yes

II FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS

No matters were reported.

III FEDERAL AWARD FINDINGS AND QUESTIONED COSTS

No matters were reported.