Audit report, Columbia County Board of Education, Appling, Georgia, year ended June 30, 1999

Metadata
Text

Collection:: Georgia Government Publications
Serial:: Columbia County Board of Education annual financial statements as of and for the year ended ... and reports of independent auditor.
Title:: Audit report, Columbia County Board of Education, Appling, Georgia, year ended June 30, 1999
Creator:: Georgia. Department of Audits
Publisher:: Atlanta, Ga. : Dept. of Audits and Accounts
Date of Original:: 1999-06-30
Subject:: Auditors' reports--Georgia
Financial statements--Georgia
Columbia County (Ga.). Board of Education--Appropriations and expenditures
Location:: United States, Georgia, Columbia County, 33.54412, -82.26406
Medium:: state government records
Type:: Text
Format:: application/pdf
Description:: Began with: Year ended June 30, 2021.
Report year covers fiscal year.
Likely issued by: Georgia. Department of Audits and Accounts although statements are prepared by a private accounting firm.
May be supplemented by: Salaries and travel reimbursement (Columbia County Board of Education, Columbia County, Ga.)
Year ended June 30, 2021, released 2022?; title from PDF cover (Georgia Government Publications database, viewed November 21, 2022).
Year ended June 30, 2021, released 2022?; (Georgia Government Publications database, viewed November 21, 2022).
External Identifiers:: Call Number GA A800 .R1 E26 C72 1998-99
Metadata URL:: https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-be26-bc72-b1998-h99
Digital Object URL:: https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-be26-bc72-b1998-h99
Language:: eng
Holding Institution:: University of Georgia. Map and Government Information Library
Rights:

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A 25 00 " RI 26 C 12
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AUDIT REPORT .COLUMBIA COUNTY BOARD OF EDUCATION
APPLING, GEORGIA
YEAR ENDED JUNE 30, 1999
'--------:----~~------------,.-_../
STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS
254 WASHINGTON STREET ATLANTA, GEORGIA 30334-8400

COLUMBIA COUNTY BOARD OF EDUCAnON - TABLE OF CONTENTS -

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS

EXHIBITS

GENERAL PURPOSE FINANCIAL STATEMENTS

COMBINED STATEMENTS - OVERVIEW

A

COMBINED BALANCE SHEET

ALL FUND TYPES AND ACCOUNT GROUP

2

B

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

ALL GOVERNMENTAL FUND TYPES

AND EXPENDABLE TRUST FUND

4

C

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES - BUDGET AND ACTIJAL

(NON-GAAP BASIS)

GENERAL AND SPECIAL REVENUE FUNDS

7

D

STATEMENT OF REVENUES, EXPENSES AND

CHANGES IN RETAINED EARNINGS

PROPRIETARY FUND TYPE - INTERNAL SERVICE FUND

8

E

STATEMENT OF CASH FLOWS

PROPRIETARY FUND TYPE - INTERNAL SERVICE FUND

9

F NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

10

ADDmONAL FINANCIAL INFORMATION

COMBINING STATEMENTS

SPECIAL REVENUE FUND

G

COMBINING BALANCE SHEET

24

H

COMBINING STATEMENT OF REVENUES, EXPENDITURES

AND CHANGES IN FUND BALANCES

25

CAPITAL PROJECTS FUND

I

COMBINING BALANCE SHEET

26

J

COMBINING STATEMENT OF REVENUES, EXPENDITURES

AND CHANGES IN FUND BALANCES

28

DEBT SERVICE FUND

K

COMBINING BALANCE SHEET

30

L

COMBINING STATEMENT OF REVENUES, EXPENDITURES

AND CHANGES IN FUND BALANCES

31

COLUMBIA COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS -

SECTION I

FINANCIAL

ADDITIONAL FINANCIAL INFORMATION

SCHEDULES

1 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS

32

2 SCHEDULE OF STATE REVENUE

34

3 SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS

36

4 SCHEDULE OF EXPENDITURES

LOTTERY PROGRAMS

38

ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS

GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS

5

OVERALL

39

6

BY PROGRAM

40

SECTIONll
COMPLIANCE AND INTERNAL CONTROL REPORTS
REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133

SECTION ill AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS

SECTIONN FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS

SECTION I FINANCIAL

RUSSELL W. HINTON
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
March 8, 2000

Honorable Roy E. Barnes, Governor Members of the General Assembly Members of the State Board of Education
and Superintendent and Members of the Columbia County Board of Education
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
Ladies and Gentlemen:
We have audited the accompanying general purpose financial statements of the Columbia County Board of Education, as of and for the year ended June 30, 1999, as listed in the table of contents. These general purpose financial statements are the responsibility ofthe Columbia County Board ofEducation's management. Our responsibility is to express an opinion on these general purpose financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
As described in the notes to the general purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows:
* The general purpose financial statements of the Board did not contain a General Fixed Assets
Account Group to account for property and equipment owned by the Board which should be included to conform to generally accepted accounting principles.

99ARL-13

* School activity accounts maintained at the individual schools are not included in the general purpose
financial statements. To conform to generally accepted accounting principles, these accounts should be included in the general purpose financial statements.
The aggregate effects on the general purpose financial statements of these variances or omissions have not been determined, but are believed to be material.
In our opinion, except for the effects on the general purpose financial statements of the matters referred to in the preceding paragraph, the general purpose financial statements referred to above present fairly, in all material respects, the fmancial position ofthe Columbia County Board ofEducation as of June 30, 1999, and the results of its operations and the cash flows of its proprietary fund for the year then ended, in conformity with generally accepted accounting principles.
In accordance with Government Auditing Standards, we have also issued our report dated March 8, 2000, on our consideration of the Columbia County Board of Education's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grants.
Our audit was performed for the purpose of forming an opinion on the general purpose financial statements of the Columbia County Board of Education taken as a whole.. The accompanying combining statements (Exhibits G through L) and the financial schedules (Schedules 1 through 6), which includes the Schedule of Expenditures of Federal Awards as required by U. S. Office of Management and Budget Circular A-133, Audits ofStates, Local Governments, and Non-Profit Organizations, are presented for purposes of additional analysis and are not a required part of the general purpose financial statements. Such information has been subjected to the auditing procedures applied in the audit of the general purpose financial statements and in our opinion, except for the effects of the matters referred to in the third paragraph, such information is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole.
A copy of this report has been filed as a permanent record in the office of the State Auditor and made available to the press ofthe State, as provided for by Official Code of Georgia Annotated Section 50-6-24.
Respectfully submitted,
~;~~mt~. 4d~ State Auditor
RWH:gp 99ARL-13

COLUMBIA COUNTY BOARD OF EDUCATION

Cash and Cash Equivalents
Investments
Accounts Receivable
Prepaid Items
Inventories Food Donated Commodities Purchased Food
Amount Available in Debt Service Fund
Amount to be Provided in Future Years For Payment of: Bond Debt Capital Lease Agreements
Total Assets

COLUMBIA COUNTY BOARD OF EDUCATION COMBINED BALANCE SHEET
ALL FUND TYPES AND ACCOUNT GROUP JUNE 30. 1999

GENERAL FUND

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

REVENUE

PROJECTS

FUND

FUND

$ 2,129,158.98 $ 1.501,401.48 $ 1.990.644.63

17,631.881.53

1.015.810.90

2,774.628.93

9,492.593.47

270.262.62

2,531.803.75

12.583.15

24.043.83 18.678.74

$ 29,266.217.13 $ 2.830.197.57 $ .....=7~,2;:;9=7,!;;.0~77=.=31"=

EXHIBIT "A"

DEBT SERVICE
FUND

PROPRIETARY FUND TYPE INTERNAL
SERVICE FUND

FIDUCIARY FUND TYPE EXPENDABLE TRUST FUND

ACCOUNT GROUP GENERAL
LONG-TERM DEBT

TOTALS (Memorandum Only) JUNE 30, 1999 JUNE 30, 1998

$

17,160.29 $

64,011.85 $

2,580.59

$ 5,704,957.82 $ 5,059,293.57

94,767.70

829,861.54

22,346,950.60

15,629,611.72

32,832.67

12,327,492.51

10,837,109.70

12,583.15

25,381.97

24,043.83 18,678.74

23,253.95 15,451.23

$

144,760.66

144,760.66

246,647.19

49,760,239.34 443,676.48

49,760,239.34 443,676.48

51,363,352.81 962,218.99

$

144,760.66 $

893,873.39 $

2,580.59 $

50,348,676.48 $ 90,783,383.13 $ 84,162,321.13

$

141,690.56

$

141,690.56

$ 4,226,548.86 $ 3,806,130.79

9,327,841.07

8,528,366.46

3,399.62

791.44

768,328.50

99,121.19

154,621.54

78,968.00

$

443,676.48

443,676.48

962,218.99

49,905,000.00

49,905,000.00

51,610,000.00

$

50,348,676.48 $ 64,829,416.07 $ 65,085,596.87

$

752,182.83

$

144,760.66

0.00

0.00 $

$

144,760.66 $

752,182.83 $

$

144,760.66 $

893,873.39 $

2,580.59 2,580.59

$

752,182.83 $

565,563.25

144,760.66

25,115.82 246,647.19

24,043.83 18,678.74 1,080,888.70 4,311,651.70 965,913.87

23,253.95 15,451.23
2,880,548.34 423,892.38

18,655,846.73

-205,866.26 15,102,118.36

$ 25,953,967.06 $ 19,076,724.26

2,580.59 $

50,348,676.48 $ 90.783,383.13 $ 84,162,321.13

-3-

COLUMBIA COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUND YEAR ENDED JUNE 30, 1999

REVENUES
State Funds Federal Funds Taxes Other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Enterprise Operations Community Services Operations
Capital Outlay Debt Service
Principal Interest Paying Agent Fees
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES (USES)
Accrued Interest on Bonds Sold Refunding Bond Issuance Cost Proceeds of Refunding Bonds
Par Value Payments to Bond Escrow Agent Operating Transfers In Operating Transfers Out
Total Other Financing Sources (Uses)
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses
FUND BALANCE JULY 1

GENERAL FUND

GOVERNMENTAL FUND

SPECIAL

CAPITAL

REVENUE

PROJECTS

FUND

FUND

$ 61,428,119,36 $ 1,934,540,33 $ 1,138,519.16

94,325,78

4,065,768.22

30,994,883.41

3,841,781.44

1,530,818.31

3,309,103.98

189,801.06

$ 94,048,146,86 $ 9,309,412.53 $ 5,170,101.66

$ 61,319,189.45 $ 2,622,263.38

3,816,850.79 1,990,815,08 2,368,694,23
533,368.71 6,296,029.48
949,611.20 6,032,116,23 3,694,626.51
443,103.63 5,188.33 1,979.07
165,829.76 1,746.75

548,817.78 174,702.68
61,180.83

1,130.41 47,753.55
697.23 15,871.97 5,378,514.96
5,663.66 $

4,627,885.85

192,406.51 15,388.58

326,136.00 32,488.00

$ 87,826,944.31 $ 9.215.220.45 $ 4.627,885.85

$ 6,221.202.55 $

94,192.08 $ 542.215,81

$ -2,782,673,44 $ -2,782,673.44

$ 2,717,664.00 $ 2,717.664,00

$ 3,438.529.11 $

94.192.08 $ 3.259,879.81

13,138.341,57

2,024.925,95

3,098,574.46

FUND BALANCE JUNE 30

$ 16,576,870.68 $ 2,119,118.03 $ 6,358,454.27

The notes to the general purpose financial statements are an integral part of this statement. -4-

EXHIBIT "B"

TYPES
DEBT SERVICE
FUND

TOTAL

FIDUCIARY FUND TYPE EXPENDABLE TRUST FUND

TOTALS (Memorandum Only)
YEAR ENDED JUNE 30, 1999 JUNE 30,1998

$ 64,501,178.85

4,160,094.00

$ 5,453,494.81

40,290,159.66

58,368.48

5,088,091.83 $

$ 5,511,863.29 $ 114,039,524.34 $

$ 408.75

64,501,178.85 $ 4,160,094.00 40,290,159.66 5,088,500.58

58,722,509.14 4,146,538.81 35,813,928.27 4,715,870.40

408.75 $ 114,039,933.09 $ 103,398,846.62

$ 63,941,452.83

4,365,668.57 2,165,517.76 2,368,694.23
594,549.54 6,296,029.48
949,611.20 $ 6,033,246.64 3,742,380.06
443,800.86 21,060.30
5,380,494.03 165,829.76 7,410.41
4,627,885.85

$ 2,895,000.00 2,748,492.53 11,502.83

3,413,542.51 2,796,369.11
11,502.83

$ 5,654,995.36 $ 107,325,045.97 $

$

-143,132.07 $ 6,714,478.37 $

$

33,259.98 $

33,259.98

-139,832.47

-139,832.47

10,000,000.00 -9,852,181.97

10,000,000.00 -9,852,181.97 2,717,664.00 -2,782,673.44

$

41,245.54 $

-23,763.90

$

-101,886.53 $ 6,690,714.47 $

246,647.19

18,508,489.17

$

144,760.66 $ 25,199,203.64 $

$ 63,941,452.83 $ 58,540,528.26

500.00

4,365,668.57 2,165,517.76 2,368,694.23
594,549.54 6,296,029.48
950,111.20 6,033,246.64 3,742,380.06
443,800.86 21,060.30
5,380,494.03 165,829.76 7,410.41
4,627,885.85

3,928,593.04 1,810,667.57 2,173,004.57
605,816.54 5,577,392.52
838,353.74 5,793,979.81 3,497,077.50
430,650.23 18,194.82
4,921,877.55 75,720.16 5,081.52
4,015,934.58

3,413,542.51 2,796,369.11
11,502.83

3,018,651.84 3,101,285.02
8,230.97

500.00 $ 107,325,545.97 $ 98,361,040.24

-91.25 $ 6,714,387.12 $ 5,037,806.38

$

33,259.98

-139,832.47

10,000,000.00 -9,852,181.97 2,717,664.00 $ -2,782,673.44

1,293,550.00 -1,335,172.45

$

-23,763.90 $

-41,622.45

-91.25 $ 6,690,623.22 $ 4,996,183.93

2,671.84

18,511.161.01

13,514,977.08

2,580.59 $ 25,201,784.23 $ 18,511,161.01

-5-

COLUMBIA COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL - (NON-GAAP BASIS) GENERAL AND SPECIAL REVENUE FUNDS
YEAR ENDED JUNE 30, 1999

EXHIBIT "Cn

GENERAL FUND

ACTUAL

(BUDGET

BUDGET

BASIS)

REVENUES

State Funds Federal Funds Taxes Other Funds

$ 59,395,731.00 $ 61,428,119.36

50,000.00

94,325.78

30,385,931.00 30,994,883.41

843,675.00

1,530,818.31

Total Revenues

$ 90,675,337.00 $ 94,048,146.86

EXPENDITURES

Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Enterprise Operations Community Services Operations
Debt Service

$ 62,078,935.00 $ 61,319,189.45

3,805,948.00 2,057,300.00 2,386,382.00
659,099.00 6,164,187.00
974,727.00 6,185,192.00 3,833,217.00
468,046.00 3,857.00

3,816,850.79 1,990,815.08 2,368,694.23
533,368.71 6,296,029.48
949,611.20 6,032,116.23 3,694,626.51
443,103.63 5,188.33 1,979.07
165,829.76 1,746.75
207,795.09

Total Expenditures

$ 88,616,890.00 $ 87,826,944.31

Excess of Revenues over (under) Expenditures $ 2,058,447.00 $ 6,221,202.55

OTHER FINANCING USES

Other Uses

2,917,664.00 -2,782,673.44

Excess of Revenues over (under) Expenditures

and Other Financing Uses

$ 4,976,111.00 $ 3,438,529.11

FUND BALANCE JULY 1, 1998

12,541,250.18 13,138,341.57

Adjustments

-573,137.26

FUND BALANCE JUNE 30,1999

$ 16,944,223.92 $ 16,576,870.68

SPECIAL REVENUE FUND

ACTUAL

(BUDGET

BUDGET

BASIS)

$ 1,803,361.00 $ 1,934,540.33
3,924,060.00 4,065,768.22
3,080,275.00 3,309,103.98
$ 8,807,696.00 $ 9~309,412.53

$ 2,861,555.00 $ 2,622,263.38

682,100.00 231,711.00

548,817.78 174,702.68

68,698.00

61,180.83

420.00 52,683.00
948.00 18,293.00 5,444,517.00

1,130.41 47,753.55
697.23 15,871.97 5,378,514.96

9,968.00

5,663.66 358,624.00

$ 9,370,893.00 $ 9,215,220.45

$ -563,197.00 $ 94,192.08

$ -563,197.00 $ 94,192.08
2,012,154.66 2,024,925.95 -59,271.24
$ 1,389,686.42 $ 2,119,118.03

The notes to the general purpose financial statements are an integral part of this statement. -7-

COLUMBIA COUNTY BOARD OF EDUCATION STATEMENT OF REVENUES. EXPENSES AND CHANGES IN RETAINED EARNINGS
PROPRIETARY FUND TYPE -INTERNAL SERVICE FUND YEAR ENDED JUNE 30. 1999

EXHIBIT"D"

OPERATING REVENUES Charges for Services
OPERATING EXPENSES Current Support Services General Administration Operating Income
NONOPERATING REVENUES Interest Earned Net Income (Loss) Before Operating Transfers from Other Funds Operating Transfers from Other Funds Total Income
RETAINED EARNINGS JULY 1
RETAINED EARNINGS JUNE 30

PROPRIETARY FUND TYPE INTERNAL SERVICE FUND

TOTALS (Memorandum Only)
YEAR ENDED JUNE 30, 1999 JUNE 30,1998

$

134,990.56 $ 134,990.56 $ 172,998.91

$

63,531.07 $

63,531.07 $ 236,667.76

$

71,459.49 $

71,459.49 $ -63,668.85

50,150.65

50,150.65

40,234.63

$

121,610.14 $ 121,610.14 $ -23,434.22

65.009.44

65,009.44

41.622.45

$

186.619.58 $ 186.619.58 $

18,188.23

565.563.25

565.563.25

547,375.02

$

752.182.83 $ 752.182.83 $ -=o....,;;;,;56.50l.0.5.6...3.....2..5=

The notes to the general purpose financial statements are an integral part of this statement. -8-

COLUMBIA COUNTY BOARD OF EDUCATION STATEMENT OF CASH FLOWS
PROPRIETARY FUND TYPE -INTERNAL SERVICE FUND YEAR ENDED JUNE 30,1999

EXHIBIT "E"

Cash Flows from Operating Activities: Cash Received from Charges for Services Cash Paid for Other Purchased Services Cash Paid for Supplies Cash Paid for Workers' Compensation Claims
Net Cash Provided (Used) by Operating Activities
Cash Flows from Noncapital Financing Activities: Operating Transfers In
Cash Flows from Investing Activities: Interest Received on Investments Net Change in Investments
Net Cash Provided by Investment Activities
Net Increase (Decrease) in Cash
Cash and Cash Equivalents - July 1 (Restated - See Note 1)

PROPRIETARY FUND TYPE INTERNAL SERVICE FUND

TOTALS (Memorandum Only)
YEAR ENDED JUNE 30, 1999 JUNE 30, 1998

$

134,990.56 $

134,990.56 $

172,998.91

-6,000.00

-6,000.00

-21,425.92

-111.68

-80,918.06

-80,918.06

-142,515.19

$

48,072.50 $

48,072.50 $

8,946.12

$

65,009.44 $

65,009.44 $

41,622.45

$

50,150.65 $

50,150.65 $

40,234.63

-245,585.57

-245,585.57

$

-195,434.92 $ -195,434.92 $

40,234.63

$

-82,352.98 $

-82,352.98 $

90,803.20

$

146,364.83 $

146,364.83 $

55,561.63

Cash and Cash Equivalents - June 30

$

64,011.85 $

64,011.85 $ =====14:=6=,3=64=.8==:3=

Reconciliation of Operating Income to Net Cash Provided (Used) by Operating Activities: Operating Income (Loss) Increase (Decrease) in Claims Payable

$

71,459.49 $

71,459.49 $

-63,668.85

-23,386.99

-23,386.99

72,614.97

Net Cash Provided (Used) by Operating Activities

$

48,072.50 $

48,072.50 $===8=,90=46=.=12==

The notes to the general purpose financial statements are an integral part of this statement. -9-

COLUMBIA COUNTY BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30. 1999

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
REPORTING ENTITY
The Columbia County Board ofEducation (Board) was established under the laws ofthe State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. The Board is organized as a separate legal entity and has the power to levy taxes and issue bonds. Its budget is not subject to approval by any other entity. Accordingly, the Board is a primary government and consists of all the organizations that compose its legal entity.
FUND ACCOUNTING
The Board uses funds and an account group to report on its financial position and the "results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity
with a self-balancing set of accounts. An account group is a financial reporting device designed to provide
accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources.
General Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is ~ot presently maintained by the Board. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types.
Although "school activity accounts" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the general purpose financial statements.
The general purpose financial statements account for all State, Federal, Taxes and Other funds under control of the Board, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows:
GOVERNMENTAL FUND TYPES - are used to account for all or most ofa Board's educational activities. Governmental Fund Types include:
GENERAL FUND - the fund used to account for all financial resources ofthe Board except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a board of education.
SPECIAL REVENUE FUND - the fund used to account for the proceeds ofspecific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are received primarily from the Georgia Department of Education and from the Federal government to accomplish specific educational objectives.
- 10-

COLUMBIA COUNTy BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 3D. 1999

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
CAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities.
DEBT SERVICE FUND - the fund used to account for the accumulation ofresources for, and the payment of, generallong-tenn principal, interest and paying agent fees.
PROPRIETARY FUND TYPES - the funds used to account for activities of the Board simil~ to those found in the private sector, where cost recovery and the detennination of net income is useful or necessary for sound fiscal management. Internal service funds are a type of proprietary fund and are used to account for operations on a cost reimbursement basis that provide services to other funds or programs of the Board.
Internal Service Fund - the fund used to account for the Board's worker's compensation risk financing related activities.
FIDUCIARY FUND TYPE - the fund used to account for assets held by a government unit in a trustee capacity or as an agent for individuals, private organizations, other government units and/or other funds. This fund includes:
EXPENDABLETRUSTFUND Jason Davis Sportsmanship Award - the fund used to account for donations which may be granted to a Greenbrier High School senior football or baseball player who maintains at least a C average and exhibits an exceptional sportsmanlike attitude.
ACCOUNT GROUP
GENERAL LONG-TERM DEBT ACCOUNT GROUP - A financial reporting device used to account for general obligation debt outstanding and material capital lease obligations.
BASIS OF ACCOUNTING
The accounting and financial reporting treatment applied to a fund is detennined by its measurement focus. All governmental and expendable trust funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources.
Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable resources, are reported in the General Long-Tenn Debt Account Group.

- 11 -

COLUMBIA COUNTy BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30. 1999

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
All proprietary funds are accounted for on a flow of economic resources measurement focus. With this measurement focus, all assets and liabilities associated with the operation of these funds are included on the balance sheet. Operating statements present increases (e.g., revenues) and decreases (e.g., expenses) in net total assets.
Governmental and expendable trust funds are accounted for using the modified accrual basis of accounting under which:
Revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount ofthe transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities ofthe current period. Those revenues considered susceptible to accrual are property taxes, local option sales taxes, intergovernmental grants and investment income.
Expenditures are generally recognized when the related fund liability is incurred.
A substantial number of personnel of the Board were employed for a one hundred and ninety day period beginning in late August of 1998 and ending in early June 1999. Employment contracts for these employment periods typically specify that compensation be paid in twelve equal monthly payments beginning in September 1998 and ending in August 1999. State grants to fund the State's share of these contracts are disbursed to the Board in the same twelve month period. ill accordance with generally accepted accounting principles, salary and fringe benefit expenditures and the related revenue from the State to fund these contracts are recorded in the fiscal period covered by these financial statements.
The accrual basis of accounting, as required by generally accepted accounting principles, is utilized by proprietary funds. Under the accrual basis of accounting, revenues are recorded when earned and expenses are recorded at the time liabilities are incurred.
RESTATEMENT OF PRIOR YEAR CASH AND CASH EQUIVALENTS
ill prior years, the Columbia County Board ofEducation reported all certificates of deposit as cash and cash equivalents. ill fiscal year 1999, the Board reported certificates of deposit with a maturity date greater than 90 days as investments. The cash and cash equivalents balance ofJuly 1,1998 ofthe Proprietary Fund Typeilltemal Service Fund has been decreased by $584,275.97 to reflect this change in presentation.
BUDGET
The Columbia County Board ofEducation's budget is a complete financial plan for the Board's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level ofbudget control was established by the Board at the
- 12-

COLUMBIA COUNTY BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30. 1999

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
aggregate level. The proprietary fund budget was prepared and utilized as a management tool to assess the operations ofthe internal service fund. The budget for governmental funds was prepared on a basis other than generally accepted accounting principles.
The budget process begins when the Board's administration prepares a tentative budget for the Board's approval. After approval of this tentative budget by the Board, such budget is advertised at least once in a newspaper of general circulation in the locality. At the next regular meeting ofthe Board after adv~rtisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167, to the Georgia Department of Education. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year-end.
CASH AND CASH EQUIVALENTS
COMPOSITION OF DEPOSITS Cash and cash equivalents consist of deposits in authorized financial institutions. Georgia Laws authorize the Board to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations.
INVESTMENTS
COMPOSITION OF INVESTMENTS Investments made by the Board in nonparticipating interest-earning contracts (such as certificates of deposit) and repurchase agreements are reported at cost. Participating interest-earning contracts and money market investments with a maturity at purchase of one year or less are reported at amortized cost. Both participating interest-earning contracts and money market investments with a maturity at purchase greater than one year are reported at fair value. The Official Code of Georgia Annotated Section 36-83-4 authorizes the Board to invest its funds. In selecting among options for investment or among institutional bids for deposits, the highest rate ofreturn shall be the objective, given equivalent conditions of safety and liquidity. Funds may be invested in the following:
(1) Obligations issued by the State of Georgia or by other states,
(2) Obligations issued by the United States government,
(3) Obligations fully insured or guaranteed by the United States government or a United States government agency,
(4) Obligations of any corporation ofthe United States government,
(5) Prime banker's acceptances,
- 13-

COLUMBIA COUNTy BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30. 1999

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

(6) The Local Government Investment Pool administered by the State of Georgia, Office of Treasury and Fiscal Services,

(7) Repurchase agreements, and

(8) Obligations of other political subdivisions of the State of Georgia.

RECEIVABLES

Receivables consist of grant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenUe recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables.

PROPERTY TAXES

The Columbia County Board of Commissioners fixed the property tax levy for the 1998 tax year (calendar year) on August 17, 1998 (levy date). Taxes were due on November 16, 1998. The lien date for property taxes was January 1, 1998. Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 1999. The Columbia County Tax Commissioner bills and collects the property taxes for the Board ofEducation, withholds 2.5% of taxes collected as a fee for tax collection and remits the balance of taxes collected to the Board.

The tax millage rate levied for the 1998 tax year (calendar year) for the Columbia County Board ofEducation was as follows (a mill equals $1 per thousand dollars of assessed value):

School Operations SALES TAXES

=17.51 mills

Special Purpose Local Option Sales Tax is to be used for capital outlay for educational purposes and debt service. Special Purpose Local Option Sales Tax revenue during the fiscal year amounted to $8,385,273.97 and was recorded in the Capital Projects and Debt Service Funds. The State will terminate collection of this tax once an additional $34,427,177.13 has been collected or on June 30, 2002, whichever occurs first.

INVENTORIES

FOOD INVENTORIES

,

Inventories of donated food commodities used in the preparation of meals are reported on the Combined

Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined

Balance Sheet at cost (first-in, first-out). The Board uses the consumption method to account for both

- 14-

COLUMBIA COUNTY BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30. 1999

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
inventories. Donated food commodities are recorded as an asset and as revenue when received, and expenditures are recorded as the inventory items are used. Purchased foods are recorded as an asset when purchased and expenditures are recorded as the inventory items are used. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute "available spendable resources" even though they are a component of net current assets.
PREPAID ITEMS
Payments made to vendors for services that will benefit periods subsequent to June 30, 1999, are recorded as prepaid items.
COMPENSATED ABSENCES
Compensated absences represent obligations of the Board relating to employees' rights to receive compensation for future absences based upon service already rendered. This obligation relates only to vesting accumulating leave in which payment is probable and can be reasonably estimated. No liability has been recorded in the individual funds for the current portion ofthis obligation as this amount is deemed immaterial to the general purpose financial statements.
Additionally, the dollar value of accumulated compensated absences at June 30, which will be payable from future resources has not been recorded in the General Long-Tenn Debt Account Group as this liability is also deemed to be immaterial to the fair presentation of these financial statements.
GENERAL OBLIGATION BONDS
The Board issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. Bond premiums and discounts, as well as issuance costs, are recognized in the financial statements during the year bonds are issued. In addition, general obligation bonds have been issued to refund existing general obligation bonds. General obligation bonds are direct obligations and pledge the full faith and credit ofthe government. The outstanding amount ofthese bonds is recorded in the General Long-Term Debt Account Group.
INTERFUND TRANSACTIONS
The Board has the following types of interfund transactions:
Reimbursements of expenditures/expenses initially made from a fund that are properly applicable to another fund, are recorded as expenditures/expenses in the reimbursing fund and as reductions of expenditures/expenses in the fund that is reimbursed.
Operating transfers are recorded for all interfund transactions other than reimbursements.
- 15 -

COLUMBIA COUNTY BOARD OF EDUCATION

EXHIDIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30. 1999

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
MEMORANDUM ONLY - TOTAL COLUMNS
Total columns on the general purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results of operations or cash flows in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. Certain reclassifications have been made to the comparative data to conform to the current year classifications.
Note 2: DEPOSITS AND INVESTMENTS
COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee of insurance, or by collateral. The aggregate of the face value of such surety bond and the market value ofsecurities pledged shall be equal to not less than 110 percent ofthe public funds being secured after the deduction ofthe amount ofdeposit insurance. OCGA Section 45-8-11 (b) provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts.
Acceptable security for deposits consists of anyone of or any combination of the following:
(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia,
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,
(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of , the State of Georgia,
(4) Bonds, bills, notes, certificates of indebtedness or other obligations ofthe counties or municipalities of the State of Georgia,
(5) Bonds of any public authority created by the laws ofthe State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose,
(6) Industrial revenue bonds and bonds of development authorities created by the laws ofthe State of Georgia, and

- 16-

COLUMBIA COUNTY BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30. 1999

Note 2: DEPOSITS AND INVESTMENTS

(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.

CATEGORIZATION OF DEPOSITS At June 30, 1999, the bank balances were $9,895,205.62. The amounts of the total bank balances are classified into three categories of credit risk:

Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name.
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name.
Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Board's name.)

The Board's deposits are classified by risk category at June 30, 1999, as follows:

Risk Category

Bank Balance

1

$ 400,000.00

2

7,021,218.10

3

2.473.987.52

Total

$ 9,895,205.62

CATEGORIZATION OF INVESTMENTS At June 30, 1999, the carrying value of the Board's total investments was $21,517,089.06 which is materially the same as fair value. This investment consisted entirely of funds invested in the Local Government Investment Pool administered by the State of Georgia, Office of Treasury and Fiscal Services which are not required to be categorized since the Board did not own any specific identifiable securities in the pool. The investment policy ofthe State of Georgia, Office of Treasury and Fiscal Services for the Local Government Investment Pool (primary Liquidity Portfolio) does not provide for investment in derivatives or similar investments. A description of the Primary Liquidity Portfolio is as follows:

The Primary Liquidity Portfolio consists of Georgia Fund 1, which is a combination local and state government investment pool, and Fund 6. Georgia Fund 1 is a stable net asset value investment pool which follows Standard and Poor's criteria for AAAm rated money market funds. However, Georgia Fund 1 operates in a manner consistent with Rule 2a-7 ofthe Investment Company Act of 1940 and is considered to

- 17 -

COLUMBIA COUNTY BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30. 1999

Note 2: DEPOSITS AND INVESTMENTS
be a 2a-7 like pool. The pool is not registered with the SEC as an investment company. The pool's primary objectives are safety of capital, investment income, liquidity and diversification while maintaining principal ($1.00 per share value). Net asset value is calculated weekly to ensure stability. The pool distributes earnings (net of management fees) on a monthly basis and determines participant's shares sold and redeemed based on $1.00 per share. Pooled cash and cash equivalents and investments are reported at cost which approximates fair value. The pool does not issue any legally binding guarantees to support the value of the shares. Participation in the pool is voluntary and deposits consist of funds from local governments; operating and trust funds of Georgia's state agencies, colleges and universities; and current operating funds of the State of Georgia's General Fund.
fuvestments in Georgia Fund 1 and Fund 6 are directed toward short-term instruments such as U. S. Treasury obligations, securities issued or guaranteed as to principal and interest by the U. S. Government or any of its agencies or instrumentalities, banker's acceptances and repurchase agreements. The weighted average maturity of Georgia Fund 1 may not exceed 60 days. Fund 6 maintains a duration of approximately one year. The weighted average maturity for Georgia Fund 1 on June 30, 1999 was 27 days. The average investment duration for Fund 6 on June 30, 1999 was 1.03 years.
Note 3: NON-MONETARY TRANSACTIONS
The Board receives food commodities from the United States Department ofAgriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories
Note 4: RISK MANAGEMENT
The Board is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; natural disaster and unemployment compensation.
The Board participates in the Georgia School Boards Association Risk and fusurance Management System, a public entity risk pool organized on July 1, 1994 to develop and administer a plan to reduce risk of loss on account ofgeneral liability, motor vehicle liability, or property damage, including safety engineering and other loss prevention and control techniques, and to administer one or more groups of self-insurance funds, including the processing and defense of claims brought against members of the system. The Board pays an annual premium to the system for its general insurance coverage. Additional coverage is provided through agreements by the system with other companies according to their specialty for property, boiler and machinery, general liability (including coverage for sexual harassment, molestation and abuse) and automobile risks. Payment of excess insurance for the system varies by line of coverage.
The Board has established a limited risk management program for workers' compensation claims. A premium is charged by the futemal Service Fund to the General Fund to cover actual claims and to build a level of retained earnings. A premium is charged by the futernal Service Fund to the Special Revenue Fund - School
- 18-

COLUMBIA COUNTY BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30. 1999

Note 4: RISK MANAGEMENT

Food Services Fund to cover actual claims. The Board accounts for claims with expense and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated. An excess coverage insurance policy covers individual claims in excess of $250,000.00 loss per occurrence, up to the statutory limit.

Changes in the workers' compensation claims liability during the last two fiscal years are as follows:

Beginning of Year Liability

Claims and Changes in Estimates

Claims Paid

End of Year Liability

1998 1999

$

92.462.58 $ 208.430.16 $ 142,515.19 $ 158,377.55

$ 158,377.55 $

57,531.07 $

80,918.06 $ 134,990.56

The Board is self-insured with regard to unemployment compensation claims. The Board accounts for claims within the General Fund with expenditure and liability being reported when it is probable that a loss has occurred, and the amount ofthat loss can be reasonably estimated.

Changes in the unemployment compensation claims liability during the last two fiscal years are as follows:

Beginning of Year Liability

Claims and Changes in Estimates

Claims Paid

End of Year Liability

1998 1999

$

0.00 $

334.00 $

0.00 $

334.00

$

334.00 $

280.00 $

334.00 $

280.00

The Board has purchased surety bonds to provide additional insurance coverage as follows:

Position Covered

Amount

Superintendent All employees

$ 50,000.00 $ 200,000,00

Note 5: GENERAL LONG-TERM DEBT

CAPITAL LEASES The Columbia County Board of Education has entered into various lease agreements as lessee for office equipment. These lease agreements qualify as capital leases for accounting purposes and, therefore, have been recorded at the present value of the future minimum lease payments as of the date of their inception.

- 19-

COLUMBIA COUNTY BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1999

Note 5: GENERAL LONG-TERM DEBT

ADVANCE REFUNDING During fiscal year 1999, the Columbia County Board of Education issued $10,000,000.00 in General Obligation Refunding Bonds to advance refund $8,810,000.00 of outstanding bonds. The bond issue of $10,000,000.00 less underwriters and bond issue cost of$139,832.47 provided net proceeds of$9,860,167.53 ofwhich $9,852,181.97 was deposited in an irrevocable trust with an escrow agent to provide for future debt service payments on a portion of the 1994A Bond issue. As a result, a portion ofthe 1994A Series Bonds are considered defeased, and the liability for this portion has been removed from the General Long-Term Debt Account Group. The Columbia County Board ofEducation refunded the aforementioned bonds to reduce its total Debt Service payments over 5 years beginning subsequent to fiscal year 2004 by $580,270,00 and to obtain an economic gain (difference between the present values oftotal debt service payments and the old and new debt) of$450,033.91.

GENERAL OBLIGATION DEBT OUTSTANDING General Obligation Bonds currently outstanding are as follows:

Purpose

Interest Rates

Amount

General Government..;. Series 1976 General Government - Refunding - Series 1992 General Government - Refunding - Series 1993 General Government - Refunding - Series 1994 General Government - Series 1994A General Government - Refunding - Series 1998

6,00% - 6.75% 2.90% - 6.00% 2.75% - 4.90% 2.80% - 5.20% 3.50% - 7.00% 3.10% - 4.35%

$ 3,305,000.00 6,785,000.00 7,840,000.00 9,450,000.00 12,710,000.00 9,815,000.00

$49,905.000.00

The changes in General Long-Term Debt during the fiscal year ended June 30, 1999, were as follows:

Capital Leases

General Obligation
Bonds

Total

Balance July 1, 1998

$ 962,218.99 $51,610,000.00 $52,572,218.99

Additions G.O. Bonds

10,000,000.00 10,000,000.00

Deductions Debt Retired Bonds Defeased

518,542.51

2,895,000.00 8,810,000.00

3,413,542.51 8,810.000.00

Balance June 30, 1999

$ 443,676.48 $49,905,000.00 $50.348.676.48

- 20-

COLUMBIA COUNTY BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1999

Note 5: GENERAL LONG-TERM DEBT

At June 30, 1999, payments due by fiscal year which includes principal and interest for these items are as follows:

Fiscal Year Ended June 30

Capital Leases

General Obligation
Bonds

Total Debt

2000 2001 2002 2003 2004 2005 - 2009 2010 - 2013

$ 465,250.54

$ 5,643,525.00 5,816,052.50 5,919,632.50 6,007,642.50 6,108,497.50
25,431,077.50 14,630.465.00

$ 6,108,775.54 5,816,052.50 5,919,632.50 6,007,642.50 6,108,497.50
25,431,077.50 14.630.465.00

Total Principal and Interest

$ 465,250.54 $69.556,892.50 $70,022.143.04

Deduct: Imputed Interest

21.574.06

Net Present Value ofFuture Minimum Lease Payments

$ 443,676.48

Note 6: ON-BEHALF PAYMENTS

The Board has recognized revenues and expenditures in the amount of $1,171,811.83 for health insurance and retirement contributions paid on the Board's behalf by the following State Agencies.

Georgia Department of Education Paid to the State Merit System of Personnel Administration For Health Insurance of Non-Certified Personnel In the amount of $880,056.48

Paid to the Teachers Retirement System of Georgia For Teachers Retirement System (TRS) Employer's Cost In the amount of$31,898.35

Office of Treasury and Fiscal Services Paid to the Public School Employees Retirement System For Public School Employees Retirement (PSERS) Employer's Cost In the amount of $259,857.00

- 21 -

COLUMBIA COUNTy BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1999

Note 7: SIGNIFICANT COMMITMENTS

The following is an analysis of significant outstanding construction or renovation contracts executed by the Board as of June 30, 1999, together with funding available:

Project

Unearned Executed Contracts

Funding Available From State

98/99S-636-008 00/99S-636-076 Painting Projects Window Replacement

$ 8,928,493.04 382,024.00 240,737.13 46.112.14

$ 3,175,621.75 100,213.09

$ 9,597,366.31 $ 3,275,834.84

The amounts described in this note are not reflected in the general purpose financial statements.

Note 8: CONTINGENT LIABILITIES

Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Board believes that such disallowances, if any, will be immaterial to its overall financial position.

Note 9: ACCUMULATED EMPLOYEES' LEAVE

The Board's administrative staff and certain other full-time employees earn one day per month of annual leave. Annual leave may be accumulated to a maximum of 20 days, and upon retirement or termination of employment an amount based on unused leave, up to the maximum accumulation, is paid to employees at the employees rate of pay at the time oftermination or retirement. See Note 1 - Compensated Absences

Note 10: RETIREMENT PLANS

TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)

TRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts.

- 22-

COLUMBIA COUNTY BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30. 1999

Note 10: RETIREMENT PLANS

TRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe Board who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The Board makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 11.95% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows:

Fiscal Year

Percentage Contributed

Required Contribution

1999 1998 1997

100% 100% 100%

$ 6,706,116.98 $ 6,072,051.78 $ 5,680,812.44

- 23-

ASSETS Cash and Cash Equivalents Investments Accounts Receivable Inventories
Food Donated Commodities Purchased Food
Total Assets

COLUMBIA COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30,1999

EXHIBIT"G"

SCHOOL FOOD
SERVICES FUND

LOTIERY PROGRAMS

FEDERAL PROGRAMS

TOTALS JUNE 30, 1999 JUNE 30,1998

$ 1,303,120,11 $ 187,330,25 $ 10,951.12 $ 1,501,401.48 $ 1,371,432,89

1,015,810,90

1,015,810,90

965,293,89

968.41

269,294,21

270,262.62

402,380,77

24,043,83 18,678,74

24,043,83 18,678,74

23,253.95 15,451,23

$ 2,361,653,58 $ 188,298.66 $ 280,245.33 $ 2,830,197,57 $ 2,777,812.73

Total Liabilities and Fund Equity

$ 2,361,653.58 $ 188,298,66 $ 280,245,33 $ 2,830,197.57 $ 2,777,812,73

See notes to the general purpose financial statements,

-24 -

COLUMBIA COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
SPECIAL REVENUE FUND YEAR ENDED JUNE 30, 1999

EXHIBIT"H"

SCHOOL FOOD
SERVICES FUND

LOTTERY PROGRAMS

FEDERAL PROGRAMS

TOTALS YEAR ENDED JUNE 30,1999 JUNE 30, 1998

REVENUES

State Funds Federal Funds Other Funds

$ 390,608,00 $ 1,543,565.76 $

366.57 $

1,798,110.88

2,267,657.34

3,309,103.98

1,934,540.33 $ 4,065,768.22 3,309,103.98

1,976,664.35 4,071,250.21 3,159,240.47

Total Revenues

$ 5,497,822.86 $ 1,543,565.76 $ 2,268,023.91 $ 9,309,412.53 $ 9,207,155.03

EXPENDITURES

Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Community Services Operations
Debt Service Principal Payments Interest Payments

$ 990,625.67 $ 1,631,637.71 $ 2,622,263.38 $ 2,741 ,866.58

$ 5,378,514.96

160,183.18 2,310.75
31,548.01 274.15

388,634.60 172,391.93
61,180.83 1,130.41
16,205.54 697.23
15,597.82
5,663.66

548,817.78 174,702.68
61,180.83 1,130.41
47,753.55 697.23
15,871.97 5,378,514.96
5,663.66

385,426.83 133,815.65
8,796.60 69,231.09
4,962.98 26,063.89
14,874.69 4,916,073.88
3,618.68

326,136.00 32,488.00

326,136.00 32,488.00

403,483.19 61,767.34

Total Expenditures

$ 5,378,514.96 $ 1,543,565.76 $ 2,293,139.73 $ 9,215,220.45 $ 8,769,981.40

Excess of Revenues over (under) Expenditures $ 119,307.90 $

0.00 $ -25,115.82 $

94,192.08 $ 437,173.63

FUND BALANCE JULY 1

1,999,810.13

0.00

25,115.82

2,024,925.95

1,587,752.32

FUND BALANCE JUNE 30

$ 2,119,118.03 $

0.00 $ ====0.=00= $ 2,119,118.03 $ 2,024,925.95

See notes to the general purpose financial statements,

- 25-

COLUMBIA COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET CAPITAL PROJECTS FUND JUNE 30, 1999

ASSETS Cash and Cash Equivalents Investments Accounts Receivable
Total Assets

BOND PROCEEDS

GEORGIA STATE FINANCING AND
INVESTMENT COMMISSION

$ 1,119,526.80 $

716,043.91

1,094,089.16

$

1,119,526.80 $ =~1,=81:.;;;0.!::1:,=33=.0;,,;,7=

LIABILITIES AND FUND EQUITY
LIABILITIES
Cash Overdraft Accounts Payable Contracts Payable Retainages Payable
Total Liabilities
FUND EQUITY
Fund Balances Reserved For Purposes of Bond Issue For SPLOST Projects For State Capital Outlay Projects Unreserved Deficit Undesignated
Total Fund Equity
Total Liabilities and Fund Equity

$

6,000.00 $

9,673.00

713,227.76

32,638.10

121,318.44

$

38,638.10 $

844,219.20

$ 1,080,888.70 $

965,913.87

0.00
$ 1,080,888.70 $

0.00 965,913.87

$ 1,119,526.80 $ ==="::l1,=81=0=,1=33=.0=7=

See notes to the general purpose financial statements. - 26-

EXHIBIT "I"

SPECIAL PURPOSE LOCAL OPTION SALES TAX

$

155,073.92 $

2,774,628.93

1,437,714.59

LOTTERY PROJECT

TOTALS

JUNE 30,1999

JUNE 30,1998

0.00 $ 1,990,644.63 $ 1,649,603.93

2,774,628.93

798.09

2,531,803.75

1,835,750.53

$ 4,367,417.44 $=====0':0:00== $ 7,297,077.31 $ 3,486,152.55

$

55,100.74

665.00

$

55,765.74

$

206,664.35

$

15,673.00

2,824.55

768,328.50

99,121.19

154,621.54

78,968.00

$

938,623.04 $

387,578.09

$ 4,311,651.70
0.00 $ $ 4,311,651.70 $

$
0.00 0.00 $

1,080,888.70 4,311,651.70 $
965,913.87
0.00 6,358,454.27 $

2,880,548.34 423,892.38
-205,866.26 0.00
3,098,574.46

$ 4,367,417.44 $=====0':0:00== $ 7,297,077.31 $ 3,486,152.55

- 27-

COLUMBIA COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES
CAPITAL PROJECTS FUND YEAR ENDED JUNE 30.1999

REVENUES
State Funds Taxes Other Funds
Total Revenues
EXPENDITURES
Current Support Services Business Administration
Capital Outlay Land and Land Improvements Building and BUilding Improvements Equipment
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES (USES)
Operating Transfers In Operating Transfers Out
Total Other Financing Sources (Uses)
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses
FUND BALANCE JULY 1

BOND PROCEEDS

GEORGIA STATE FINANCING AND
INVESTMENT COMMISSION

$

$

78,074.04

$

78,074.04 $

88,209.00 88,209.00

$

45,307.86 $

789,184.31

1,999.00

$

836,491.17 $

$ -758,417.13 $

18,094.70 1,679,097.50
1,697,192.20 -1,608,983.20

$ 2,117,943.00 $ -72,770.91
$ 2,045,172.09 $

2,151,004.69 2,151,004.69

$ 1,286,754.96 $ -205,866.26

542,021.49 423,892.38

FUND BALANCE JUNE 30

$ 1,080,888.70 $===9=:6=5:5,9=13;,:.=:87==

See notes to the general purpose financial statements. - 28-

EXHIBIT "J"

SPECIAL PURPOSE LOCAL OPTION SALES TAX

LOTTERY PROJECT

TOTALS

YEAR ENDED

JUNE 30,1999

JUNE 30,1998

$ 1,050,310.16 $ 1,138,519.16 $ 459,962.00

$

3,841,781.44

3,841,781.44

4,787,548.90

111,727.02

189,801.06

288,641.86

$

3,953,508.46 $ 1,050,310.16 $ 5,170,101.66 $ 5,536,152.76

$

0.00 $

0.00 $

3,783.02

$

7,015.55

2,087,186.93

70,418.11 4,555,468.74
1,999.00

15,011.78 3,871,331.03
124,973.02

$

2,094,202.48 $

0.00 $ 4,627,885.85 $ 4,015,098.85

$

1,859,305.98 $ 1,050,310.16 $

542,215.81 $ 1,521,053.91

$ 4,268,947.69 $ 3,089,377.06

$

-428,202.62 $ -1,050,310.16

-1,551,283.69

-1,795,827.06

$

-428,202.62 $ -1,050,310.16 $ 2,717,664.00 $ 1,293,550.00

$

1,431,103.36 $

2,880,548.34

0.00 $ 0.00

3,259,879.81 $ 2,814,603.91

3,098,574.46

283,970.55

$

4,311,651.70 $

0.00 $ 6,358,454.27 $ 3,098,574.46

- 29-

COLUMBIA COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET DEBT SERVICE FUND JUNE 30,1999

EXHIBIT"K"

ASSETS Cash and Cash Equivalents Investments Accounts Receivable

PROPERTY TAXES FOR BOND DEBT

SPECIAL PURPOSE LOCAL OPTION SALES TAX

TOTALS

JUNE 30, 1999

JUNE 30,1998

$

17,160.29 $

0.00 $

17,160.29

94,767.70

94,767.70 $

216,251.60

32,832.67

32,832.67

30,395.59

Total Assets

$

144,760.66 $

0.00 $

144,760,66 $=~2=4=6:!:i:,6=47=.=19=

FUND EQUITY
Fund Balances Reserved For Debt Service Unreserved Undesignated
Total Fund Equity

$

144,760.66

0.00 $

$

144,760.66 $

$ 0::..:.:::.;00::-

144,760.66 $ 0.00

246,647.19 0,00

0.00 $

144,760.66 $===2=4=6!::,6.4..7.=.1=9=

See notes to the general purpose financial statements.

- 30-

COLUMBIA COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES
DEBT SERVICE FUND YEAR ENDED JUNE 30.1999

EXHIBIT "L"

PROPERTY TAXES FOR BOND DEBT

SPECIAL PURPOSE LOCAL OPTION SALES TAX

TOTALS YEAR ENDED JUNE 30, 1999 JUNE 30, 1998

REVENUES

Taxes Other Funds

$ 910,002.28 $ 4,543,492.53 $ 5,453,494.81 $ 3,352,063.94

58,368.48

58,368.48

68,178.52

Total Revenues

$ 968,370.76 $ 4.543,492.53 $ 5.511 .863.29 $ 3,420,242.46

EXPENDITURES

Debt Service Principal Interest Paying Agent Fees

$ 2,895.000.00 $ 2.895.000.00 $ 2,485,000.00

$ 1,100,000.00

1,648,492.53

2,748,492.53

3,026,285.00

11.502.83

11,502.83

8,230.97

Total Expenditures

$ 1,111 ,502.83 $ 4.543,492.53 $ 5,654.995.36 $ 5.519.515.97

Excess of Revenues over (under) Expenditures

$ -143,132.07 $

0.00 $ -143,132.07 $ -2.099,273.51

OTHER FINANCING SOURCES (USES)

Accrued Interest on Bonds Sold Refunding Bond Issuance Cost Proceeds of Refunding Bonds
Par Value Payments to Bond Escrow Agent

$

33,259.98

-139,832.47

10,000,000.00 -9,852,181.97

$

33,259.98

-139,832.47

10,000.000.00 -9,852.181.97

Total Other Financing Sources (Uses)

$ 41,245.54

$

41,245.54

Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses $ -101 ,886.53 $

0.00 $ -101,886.53 $ -2,099,273.51

FUND BALANCE JULY 1

246,647.19

0.00

246.647.19

2,345.920.70

FUND BALANCE JUNE 30

$ 144,760.66 $

0.00 $ 144.760.66 $.==2=4=6"",64=7=.=19=

See notes to the general purpose financial statements.

- 31 -

COLUMBIA COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
YEAR ENDED JUNE 30.1999

SCHEDULE "1"

FUNDING AGENCY PROGRAM/GRANT
Agriculture, U. S. Department of Child Nutrition Cluster Pass-Through From Georgia Department of Education Food and Nutrition Program Food Services School Breakfast Program 1999 Grant National School Lunch Program 1999 Grant
Total Child Nutrition Cluster
Other Programs Pass-Through From Georgia Department of Education Food and Nutrition Program Food Distribution Program (1) Pass-Through From Office of School Readiness Food and Nutrition Program Child and Adult Care Food Program 1999 Contract
Total U. S. Department of Agriculture
Education, U. S. Department of Special Education Cluster Pass-Through From Georgia Department of Education Individuals with Disabilities Education Act Part B - Special Education Flow Through 1999 Grant Preschool 1999 Grant
Total Special Education Cluster
Other Programs Direct Impact Aid 1999 Grant Pass-Through From Georgia Department of Education Advance Placement Fee Elementary and Secondary Education Act Title I Grants to Local Educational Agencies 1999 Grant Title II Eisenhower Professional Development 1999 Grant Title VI Innovative Education Program Strategies 1999 Grant

CFDA NUMBER

PASSTHROUGH
ENTITY ID
NUMBER

FEDERAL REVENUE IN PERIOD

EXPENDITURES IN PERIOD

10.553 10.555

N/A

$

224,709.36

(2)

N/A

1,254,347.09 $

5,070,207.38 (3)

$

1,479,056.45 $

5,070,207.38

* 10.550

N/A

308,307.58

308,307.58

10.558

N/A

10,746.85

(2)

$

1,798,110.88 $

5,378,514.96

* 84.027 * 84.173

N/A

$

N/A

$

738,442.28 $
86,612.02
825,054.30 $

738,442.28 86,612.02
825,054.30

84.041

84.330A

N/A

* 84.010

N/A

84.281

N/A

84.298

N/A

94,325.78 21.00
855,661.19 44,498.60 70,031.59

(4) 21.00
855,661.19 44,498.60 70,031.59

- 32-

COLUMBIA COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
YEAR ENDED JUNE 30.1999

SCHEDULE "1"

FUNDING AGENCY PROGRAM/GRANT
Education. U. S. Department of Other Programs Pass-Through From Georgia Department of Education Goals 2000 State and Local Education Systemic Improvement Grants 1999 Grant Technology Literacy Challenge Fund Grants 1999 Grant Safe and Drug-Free Schools 1999 Grant Vocational Education - Basic Grants to States High School Program Basic Grant 1999 Grant Tech-Prep Education 1999 Grant
Total U. S. Department of Education
Defense, U. S. Department of Direct Department of the Army R.O.T.C. Program Defense Activity for Non-Traditional Education Support Troops to Teachers
Total U. S. Department of Defense

CFDA NUMBER

PASSTHROUGH
ENTITY ID
NUMBER

FEDERAL REVENUE IN PERIOD

EXPENDITURES IN PERIOD

84.276 84.318 84.186

N/A

$

N/A

N/A

22,174.28 $
75,000.00 85,598.35

47,290.10 75,000.00 85,598.35

84.048 84.243

N/A

122,005.48

122,005.48

N/A

13,395.02

13,395.02

$ 2,207,765.59 $ 2,138,555.63

$

124,217.53 $

124,217.53

30,000.00

30,000.00

$

154,217.53 $

154,217.53

Total Federal Financial Assistance

$ 4,160,094.00 $

N/A = Not Available

Notes to the Schedule of Expenditures of Federal Awards

(1) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the system during the current fiscal year.
(2) Expenditures for the Child and Adult Care Food Program and the School Breakfast Program were not maintained separately and are included in the 1999 National School Lunch Program.
(3) Expenditures for this program include State, and/or Other Funds. Expenditures are not maintained by fund source.
(4) Funds earned on this program do not require reporting of expenditures.

Major Programs are identified by an asterisk (*) in front of the CFDA number.

The Board did not provide Federal Assistance to any Subrecipient.

The accompanying schedule of expenditures of Federal awards includes the Federal grant activity of the Columbia County Board of Education and is presented on the modified accrual basis of accounting which is the basis of accounting used in the presentation of the general purpose financial statements.

See notes to the general purpose financial statements.

- 33-

7,671,288.12

COLUMBIA COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30, 1999

SCHEDULE "2"

AGENCY/FUNDING
GRANTS Community Affairs, Georgia Department of Govemor's Emergency Funds (1) Local Assistance Grants
Education, Georgia Department of Quality Basic Education General and Career Education Programs Special Education Programs Remedial Education Program Media Center Programs Staff Development Programs Indirect Cost Pupil Transportation Regular Bus Replacement Limited English Speaking Middle School Incentive Program Special Instructional Assistance In-School Suspension Mid-term Adjustment Counselors Grades 4 and 5 Technology Specialist Local Fair Share Deferred Summer Salaries (Fiscal Year 1998) Deferred Summer Salaries (Fiscal Year 1999) Educational Equalization Funding Grant Food Services Vocational Education Other State Programs A1temative Program Apprenticeship Program At-Risk Summer School Program Environmental Science Program Govemor's Emergency Funds (2) Health Insurance Innovative Programs Mentor Teacher Program Preschool Handicapped Program PSATExam Remedial Summer School Program Student Record Teachers' Retirement Year 2000 Project Funding Lottery Programs Assistive Technology Computers in the Classroom Exceptional Growth-Gapital Outlay
Georgia Forestry Commission Urban and Community Forestry Grant
Georgia State Financing and Investment Commission Reimbursement on Construction Projects

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

GENERAL

REVENUE

PROJECTS

FUND

FUND

FUND

TOTAL

$

18,500.00

29,959.00

$

18,500.00

29,959.00

40.042,498.00 4,979,749.00 813,921.00 1,668,476.00 450,805.00
10,072,959.00

1,478,285.00 426,498.00 66,222.00
1,434,663.00 61,911.00
391,511.00 1,046,864.00
177,247.00 173,054.00 -8,389,410.00 -7,520,627.00 8,307,017.00 3,593,237.00
$ 235,260.84

390,608.00

112,183.00
30,557.23 500.00
2,000.00 880,056.48
3,100.00 9,396.00 192,005.00
824.00 10,220.10 13,479.00 31,898.35 22,353.00

366.57

17,076.42 358,624.00

$ 1,050,310.16

40,042,498.00 4,979,749.00 813,921.00 1,668,476.00 450,805.00
10,072,959.00
1,478,285.00 426,498.00 66,222.00
1,434,663.00 61,911.00
391,511.00 1,046,864.00
177,247.00 173,054.00 -8,389,410.00 -7,520,627.00 8,307,017.00 3,593,237.00 390,608.00 235,260.84
112,183.00 366.57
30,557.23 500.00
2,000.00 880,056.48
3,100.00 9,396.00 192,005.00
824.00 10,220.10 13,479.00 31,898.35 22,353.00
17,076.42 358,624.00 1,050,310.16

995.36

995.36

88,209.00

88,209.00

-34-

COLUMBIA COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30, 1999

SCHEDULE "2"

AGENCY/FUNDING
GRANTS Office of Planning and Budget Georgia Arts Challenge Grant
Office of School Readiness Pre-Kindergarten Program
Office of Treasury and Fiscal Services Public School Employees Retirement
CONTRACTS Education, Georgia Department of Developing and Implementing the Reading First Program Designed to Improve Reading Achievement for All Students in Grades K-3 Implementation and Operation of One or More Quality After School Programs for Students in Grades 4-8 With Opportunities to Improve Reading Skills and Enhance Their Interest in Reading in Accordance With Georgia's Reading Challenge Implementation of Department's Elementary School Foreign Languages Model Program in Stevens Creek Elementary School and South Columbia Elementary School of Columbia County Schools

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

GENERAL

REVENUE

PROJECTS

FUND

FUND

FUND

TOTAL

$

35,000,00

$ 1,167,865,34

259,857.00

$

35,000.00

1,167,865.34

259,857.00

73,065.00 93,600.00 98,430.00

73,065.00 93,600.00 98,430.00

$ 61,428,119.36 $ 1,934,540.33 $ 1,138,519.16 $ 64,501,178.85

(1) The purpose of the funds is to assist with purchase of uniforms for Harlem High School Band and to purchase equipment for Lakeside High

SchoollWest Augusta Wrestling Club.

.

(2) The purpose of the funds are School of Excellence - Lakeside High School

See notes to the general purpose finandal statements.

- 35-

COLUMBIA COUNTY BOARD OF EDUCATION SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS
YEAR ENDED JUNE 30.1999

SCHEDULE "3"

PROJECT
Payment of principal and interest on the outstanding general obligation bonds of the district which fall due from October 1, 1997 through October 1, 2002. This does not include the entire amount of such payments. The balance of such payments shall be made from other funds of the district.
Construction of Lakeside High School technical laboratory and modification of technical laboratory at Evans High School
Acquisition of land in the Grovetown Area as a site for future schools
Renovations and improvements to the stadiums at Evans High School, Lakeside High School, Greenbrier High School and Harlem High School
Addition of ten classrooms at Blue Ridge Elementary School
Construction of a new middle school
Purchase of school buses
Replacement and refurbishment of flooring at Belair Elementary School, Evans Middle School, Brookwood Elementary School gym, Columbia Middle School, North Harlem Elementary School, North Columbia Elementary School, Westmont Elementary School, Harlem Middle School and Grovetown Elementary School
Paving projects at the transportation facilities of the school district, the maintenance facilities of the school district, the Evans High School track, the Harlem High School track, and the parking facilities for Harlem High School, Westmont Elementary School, North Columbia Elementary School, Martinez Elementary School, Brookwood Elementary School, Evans. Elementary School, Harlem Middle School, Columbia Middle School, and South Columbia Elementary School
Electrical upgrades to support automation in all schools
Purchase of computers for all schools

ORIGINAL ESTIMATED
COST (1)

CURRENT ESTIMATED COSTS (2)

AMOUNT EXPENDED IN CURRENT YEAR (3)(4)

AMOUNT EXPENDED
IN PRIOR YEARS

$ 29,636,433.00 $ 29,636,433.00

$

5,643,492.53 $ 5,511,285.00

405,000.00 500,000.00

405,000.00 6,388.82 (5)

261,279.77

143,671.29 6,388.82

1,850,000.00
670,000.00 7,200,000.00 1,200,000.00

1,850,000.00
924,753.09 7,200,000.00 1,200,000.00

655,921.33

1,089,931.49

55,620.62 850,016.57

869,132.47 47,098.53

1,400,000.00

1,400,000.00

25,971.00

1,400,000.00
2,000,000.00 2,500,000.00

1,400,000.00
2,000,000.00 2,500,000.00

594,642.00

114,250.58

-36 -

COLUMBIA COUNTY BOARD OF EDUCATION SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS
YEAR ENDED JUNE 30,1999

SCHEDULE "3"

PROJECT

ORIGINAL ESTIMATED
COST (1)

CURRENT ESTIMATED COSTS (2)

Painting at Evans High School, South Columbia

Elementary School, Belair Elementary School,

Martinez Elementary School, Harlem High School,

Blue Ridge Elementary School, North Columbia

Elementary School, and Harlem Middle School

$

800,000.00 $

800,000.00

Canopies at Euchee Creek Elementary School and Greenbrier Elementary School

50,000.00

48,269.50

Replacement and renovation of windows at Columbia Middle School, Evans Middle School, Harlem Middle School and North Columbia Elementary School

750,000.00

750,000,00

Facade upgrades at Martinez Elementary School and Harlem Middle School

600,000.00

600,000.00

Replacement of heating, ventilation and air conditioning systems and roof of Evans Elementary School

525,000,00

525,000.00

Modifications and renovations at Crossroads Academy Alternative School

250,000.00

250,000.00

Acquisition and installation of energy management control systems in all schools

263,567,00

263,567.00

AMOUNT EXPENDED IN CURRENT YEAR (3)(4)

AMOUNT EXPENDED
IN PRIOR YEARS

$

372,227.44 $

62,951.32

48,269.50

184,160.94

1,726.92

$ 52,000,000,00 $ 51,759,411.41

$

8,643,332.20 $ 7,894,705.92

(1 ) . The Board's original cost estimate as specified in the resolution calling for the imposition of the Local Option Sales Tax.

(2) The Board's current estimate of total cost for each project. Includes all cost from project inception to completion.

(3) The voters of Columbia County approved the imposition of a 1% sales tax to fund the above projects. Amounts expended for these projects may include sales tax proceeds, state, local property taxes and/or other funds over the life of the project.

(4) In addition to the expenditures shown above, the Board has incurred interest expense to provide advanced funding for the above projects as follows:

Prior Years

$

2,765.78

Current Year Total

0.00 $====o:;2;g,,7;;;;;65~.7~8

(5) Land was donated to the Board in December 1998 for the purpose of constructing a school.

see notes to the general purpose financial statements.

37

COLUMBIA COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES LOTTERY PROGRAMS YEARENDED JUNE 30.1999

SCHEDULE "4"

EXPENDITURES

ASSISTIVE TECHNOLOGY

COMPUTERS IN THE
CLASSROOM

PRE-KINDERGARTEN PROGRAM

TOTAL

Current

Instruction

$

Support Services

Pupil Services

Improvement of Instructional Services

Student Transportation Services

Other Support Services

Debt Service

Principal

Interest

17,076.42

$

$ 326,136.00
32,488.00

973,549.25 $ 990,625.67

160,183.18 2,310.75
31,548.01 274.15

160,183.18 2,310.75
31,548.01 274.15

326,136.00 32,488.00

Total Expenditures

$

17,076.42 $ 358,624.00 $

1,167,865.34 $ 1,543,565.76

RECAP: Salaries and Benefits Pre-Kindergarten Program Other Expenditures Assistive Technology Computers in the Classroom Pre-Kindergarten Program

$ 1,109,535.37
17,076.42 358,624.00
58,329.97
$ 1,543,565.76

See notes to the general purpose financial statements.

- 38-

COLUMBIA COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30, 1999

SCHEDULE "5"

Minimum Expenditure Requirements (Total Allotment)
Expenditures on Combined Program Basis Salaries (1) (2) Operations
Less: Expenditures for Media Center Programs in Excess of Total Media Allotment
Expenditures per Audit

FOURTEEN WEIGHTED AND MEDIA CENTER
PROGRAMS

100% TEST FOR OPERATIONS PORTION OF FOURTEEN WEIGHTED PROGRAMS

$

48,551,508.00 $ _--:1~,4;.;:;,6..:...!1,..:..;49:;.;:0.:..:::.0~0

$

53,967,652.29

2,908,655.41 $ _--=2:.l,;,5;.;:;,5.::..:9,..:..;47;..::9..:.::.3~8

$

56,876,307.70

-620,830.64 $ _---.;;5...;;;.6=,2.;;..;55"-'-,4.;..;.7...;..7.;..;;...0.;;..;6

Amount of Underexpenditure for Total Allotment

$

0.00 $======,,=0.=,=00=

Note: (1) Salary accruals (July and August 1999 Deferred Salaries) reported as expenditures in the General Purpose Financial Statements are not included on this analysis in order to comply with program guidelines.
(2) Salary accruals (July and August 1998 Deferred Salaries) reported as expenditures in the prior year General Purpose Financial Statements are included on this analysis as required by program guidelines.

See notes to the general purpose financial statements. - 39 -

COLUMBIA COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - BY PROGRAM
GENERAL FUND QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30,1999

GENERAL AND CAREER EDUCATION PROGRAMS Kindergarten (*) Grades 1 - 3 (*) Sub-Total - K-3 Grades 4 - 5 (*) Grades 6 - 8 (*) Grades 9 - 12 (*) High School Laboratories (*) Vocational Education Laboratories (*) Total General and Career Education Programs
SPECIAL EDUCATION PROGRAMS Regular Programs Category I (*) Category II (*) Category III (*) Category IV (*) Category V (*) Sub-Total - RegUlar Category VI (Gifted) (*) Total Special Education Programs
REMEDIAL EDUCATION PROGRAM (*) Total Fourteen Weighted Programs
MEDIA CENTER PROGRAMS Salaries Operations Total Media Center Programs
Total Fourteen Weighted and Media Center Programs
STAFF DEVELOPMENT PROGRAMS Cost of Instruction Professional Development
Total Staff Development Programs (*) Identifies Fourteen Weighted Programs. (1) Salary accruals (July and August 1999 Deferred
Salaries) reported as expenditures in the General Purpose Financial Statements are not included on this analysis in order to comply with program guidelines. See notes to the general purpose financial statements.

- 40 -

ALLOTMENTS FROM GEORGIA DEPARTMENT OF

REQUIRED

ORIGINAL

%

ORIGINAL

MID-TERM

$ 3,847,192.00

$ 3,462,472.80 $

10,769,313.00

9,692,381.70

$ 14,616,505.00 90 $ 13,154,854.50 $

5,288,662.00 90

4,759,795.80

8,625,213.00 90

7,762,691.70

6,028,032.00 90

5,425,228.80

3,664,711.00 90

3,298,239.90

1,819,375.00 90

1,637,437.50

$ 40,042,498.00

$ 36,038,248.20 $

0.00 0.00 1,046,864.00
1,046,864.00

$ 4,227,011.00

$ 3,804,309.90 $

0.00

$ 4,227,011.00 90 $ 3,804,309.90 $

752,738.00 90

677,464.20

$ 4,979,749.00

$ 4,481,774.10 $

$

813,921.00 90 $

732,528.90 $

$ 45,836,168.00

$ 41,252,551.20 $

0.00
0.00 0.00 1,046,864.00

$ 1,320,333,00 90 $ 1,188,299,70 $

348,143.00 100

348,143.00

$ 1,668,476.00

$ 1,536,442.70 $

0.00 0.00

$ 47,504,644.00

$ 42,788,993,90 $ 1,046,864.00

$

142,380.00

308,425.00

$

142,380.00

308,425.00

$

450,805.00 100 $

450,805.00

(f) Salary accruals (July and August 1998 Deferred Salaries) reported as expenditures in the prior year General Purpose Financial Statements are included on this analysis as required by program guidelines.

SCHEDULE "6"

EDUCATION TOTAL
REQUIRED

ACTUAL EXPENDITURES SALARIES (1)(2) OPERATIONS

TOTAL

AMOUNT OF UNDEREXPENDITURE
FOR REQUIRED ALLOTMENT

$ 3,462,472.80 $ 4.236,244.50 $

79.603.42 $ 4,315,847.92

9,692,381.70

11,647,723.14

360,621.93

12.008,345.07

$ 13.154,854.50 $ 15.883,967.64 $

440,225.35 $ 16,324,192.99 $

0.00

5,806,659.80

6,559,587.83

196.916.34

6.756,504.17

0.00

7,762,691.70

9,226,587.14

482,564.56

9,709,151.70

0.00

5,425,228.80

6,650,604.40

904,240.90

7,554,845.30

0.00

3,298,239.90

4,089,203.51

139,926.06

4,229,129.57

0.00

1,637,437.50

2,200,078.38

236,313.73

2,436,392.11

0.00

$ 37,085,112.20 $ 44,610,028.90 $ 2,400.186.94 $ 47,010,215.84

$ 3,804,309.90 $

873,402.60 $ 745,990.57 3,694,312.44 327,164.34
17,645.58

6,821.93 $ 10,551.53 81,440.35
4,533.66 1.188.87

880,224.53 756,542.10 3,775,752.79 331,698.00
18,834.45

$ 3,804,309.90 $ 5,658,515.53 $

104.536.34 $ 5,763,051.87

0.00

677,464.20

893,257.78

43,020.65

936,278.43

0.00

$ 4,481.774.10 $ 6,551,773.31 $

147,556.99 $ 6,699,330.30

$

732,528.90 $

865,719.47 $

11,735.45 $

877,454.92

0.00

$ 42,299,415.20 $ 52,027,521.68 $ 2,559,479.38 $ 54,587,001.06

$ 1,188,299.70 $ 1,940,130.61

$ 1,940,130.61

0.00

348,143.00

$

349,176.03

349,176.03

0.00

$ 1,536,442.70 $ 1,940,130.61 $

349,176.03 $ 2,289,306.64

$ 43,835,857.90 $ 53,967,652.29 $ 2,908,655.41 $ 56,876,307.70 $

0.00

$

142,380.00

308,425.00

$ =====4=50=,=80=5=.0=0

$

318,276.47 $

318,276.47

135,693.65

135,693.65

$

453,970.12 $

453,970.12 $=========0.;;;0,,=0

- 41 -

SECTIONll COMPLIANCE AND INTERNAL CONTROL REPORTS

RUSSELL W. HINTON
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
March 8, 2000

Honorable Roy E. Barnes, Governor Members of the General Assembly Members of the State Board of Education
and Superintendent and Members of the Columbia County Board of Education
REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITINGSTANPARDS
Ladies and Gentlemen:
We have audited the financial statements of Columbia County Board of Education as of and for the year ended June 30, 1999, and have issued our report thereon dated March 8, 2000. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States.
Compliance
As part of obtaining reasonable assurance about whether Columbia County Board of Education's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and accordingly, we do not express such an opinion. The results of our tests disclosed no instances ofnoncompliance that are required to be reported under Government Auditing Standards.
Internal Control Over Financial RtWorting
In planning and performing our audit, we considered Columbia County Board of Education's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. However, we noted a certain matter involving the internal control over financial reporting and its
99YB-40

operation that we consider to be a reportable condition. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control over financial reporting that, in our judgement, could adversely affect Columbia County Board of Education's ability to record, process, summarize and report financial data consistent with assertions ofmanagement in the financial statements. The reportable condition is described in the accompanying Schedule of Findings and Questioned Costs as item FS-6361-99-01.
A material weakness is a condition iIi which the design or operation of one or more of the internal control _ components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions and accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, the reportable condition described above is considered to be a material weakness.
This report is intended solely for the information and use ofmanagement, members ofthe Columbia County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties.
Respectfully submitted,
?~W.~ Russell W. Hinton State Auditor
RWH:gp 99YB-40

RUSSELL W. HINTON
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
March 8, 2000

Honorable Roy E. Barnes, Governor Members of the General Assembly Members of the State Board ofEducation
and Superintendent and Members of the Columbia County Board of Education
REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133
Ladies and Gentlemen:
Compliance
We have audited the compliance of Columbia County Board of Education with the types of compliance
u.s. requirements described in the Office ofManagement and Budget (OMB) Circular A-i33 Compliance
Supplement that are applicable to each of its major Federal programs for the year ended June 30, 1999. Columbia County Board of Education's major Federal programs are identified in the accompanying Schedule of Findings and Questioned Costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major Federal programs is the responsibility of Columbia County Board of Education's management. Our responsibility is to express an opinion on Columbia County Board of Education's compliance based on our audit.
We conducted our audit of compliance in accordance with generally accepted auditing standards; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-B3, Audits ofStates, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-B3 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major Federal program occurred. An audit includes examining, on a test basis, evidence about the Columbia County Board of Education's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on Columbia County Board ofEducation's compliance with those requirements.

99SA-1O

In our opinion, the Columbia County Board of Education complied, in all material respects, with the requirements referred to above that are applicable to each of its major Federal programs for the year ended June 30, 1999.
Internal Control Over Compliance
The management of Columbia County Board of Education is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to Federal programs. In planning and performing our audit, we considered Columbia County Board ofEducation's internal control over compliance with requirements that could have a direct and material effect on a major Federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A-l33.
Our consideration of the internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more ofthe internal control components does not reduce to a relatively low level ofrisk that noncompliance with applicable requirements of laws, regulations, contracts and grants that would be material in relation to a major Federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses.
This report is intended solely for the information and use of management, members of the Columbia County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties.
Respectfully submitted,

RWH:gp 99SA-1O

R sell W. Hinton State Auditor

SECTIONID AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS

COLUMBIA COUNTy BOARD OF EDUCATION AUDITEE'S RESPONSE
SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30.1999

PRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS

FINDING CONTROL NUMBER AND STATUS

FS-6361-97-0l FS-636l-98-0l FS-636l-98-02

Further Action Not Warranted Previously Reported Corrective Action Implemented Unresolved-See Corrective Action/Responses

CORRECTIVE ACTIONIRESPONSES

GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Finding Control Number: FS-636l-98-02

The school system hired a fixed asset analyst in November 1999. She has begun recording assets (equipment) for years 1998-99 and forward on a software system. She will begin gathering data for the buildings and land cost in the summer of 2000. We plan to be in compliance with the new guidelines for summer of 2002 if not before.

SECTION IV FINDINGS AND QUESTIONED COSTS

COLUMBIA COUNTy BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30, 1999
I SUMMARY OF AUDITOR'S RESULTS
1. Type of Report Issued on the Financial Statements The auditor's opinion on the Columbia County Board of Education's financial statements was qualified for various departures from generally accepted accounting principles.
2. Reportable Conditions in Internal Control Disclosed by the Audit of the Financial Statements The audit report for the Columbia County Board of Education disclosed a financial statement reportable condition related to the following control category.
General Fixed Assets
The reportable condition described above is considered to be a material weakness.
3. Noncompliance Material to the Financial Statements The audit of the Columbia County Board of Education disclosed no instances of noncompliance that were deemed to be material to the financial statements.
4. Reportable Conditions in Internal Control Over Major Programs The audit report for the Columbia County Board of Education did not disclose any reportable conditions in internal control over major programs.
5. Type of Report Issued on Compliance for Major Programs The auditor's opinion on the Columbia County Board of Education's report on compliance with requirements applicable to major programs was unqualified.
6. Audit Findings Required to be Reported by Section .510(a) ofOMB Circular A-133 The Columbia County Board of Education's audit did not disclose audit findings required to be reported by section .510(a) ofOMB Circular A-133.
7. Major Programs Federal awards audited as major programs are as follows: 10.550 Food and Nutrition Program - Food Distribution Program 84.027 Individuals with Disabilities Education Act - Part B - Special Education - Flow Through 84.173 Individuals with Disabilities Education Act - Part B - Special Education - Preschool 84.010 Elementary and Secondary Education Act - Title I - Grants to Local Educational Agencies
8. Type "A" Program Dollar Threshold The dollar threshold for type "A" programs was $300,000.00.
9. Low Risk Auditee The Columbia County Board of Education was audited as a low risk auditee based on a waiver granted by the U. S. Department of Education.
- 1-

COLUMBIA COUNTy BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30. 1999
n FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Reportable Condition-Material Weakness Repeated From Prior Year Finding Control Number: FS-6361-99-01 The Columbia County Board of Education did not maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. This condition results in the general purpose financial statements of the Board being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Board to establish accounting controls and procedures to provide for the maintenance of a General Fixed Assets Account Group. These subsidiary records should include an inventory of land, buildings and equipment owned by the Board and should include, but may not be limited to, date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group. III FEDERAL AWARD FINDINGS AND QUESTIONED COSTS No matters were reported.
-2-