151/i
AgOD
. R1 J.b
C3~
14qg-q9
AUDIT REPORT CATOOSA COUNTY BOARD OF EDUCATION
RINGGOLD, GEORGIA YEAR ENDED JUNE 30, 1999
I
\
'-~-------------------
STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS
254 WASHINGTON STREET ATLANTA, GEORGIA 30334-8400

CATOOSA COUNIY BOARD OF EDUCATION - TABLE OF CONTENTS -

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS

EXHIBITS

GENERAL PURPOSE FINANCIAL STATEMENTS

COMBINED STATEMENTS - OVERVIEW

A

COMBINED BALANCE SHEET

ALL FUND TYPES

2

B

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

ALL GOVERNMENTAL FUND TYPES

4

C

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES - BUDGET AND ACTUAL

(NON-GAAP BASIS)

GENERAL AND SPECIAL REVENUE FUNDS

5

D NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

6

ADDmONAL FINANCIAL INFORMATION

COMBINING STATEMENTS

SPECIAL REVENUE FUND

E

COMBINING BALANCE SHEET

16

F

COMBINING STATEMENT OF REVENUES, EXPENDITURES

AND CHANGES IN FUND BALANCES

17

G

FIDUCIARY FUND TYPE

COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILmES

AGENCY FUNDS

18

SCHEDULES

1 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS

19

2 / SCHEDULE OF STATE REVENUE

21

3 SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS

22

4 SCHEDULE OF EXPENDITURES

LOTIERY PROGRAMS

23

ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS

GENERAL FUND - QUALTIY BASIC EDUCATION PROGRAMS

5

OVERALL

25

6

BY PROGRAM

26

CATOOSA COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS -
SECTION II COMPLIANCE AND INTERNAL CONTROL REPORTS REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133
SECTION ill AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS
SECTION IV FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS

SECTION,! FINANCIAL

RUSSELL W. HINTON
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.w., Suite 214 Atlanta, Georgia 30334-8400
May 9, 2000

Honorable Roy E. Barnes, Governor Members ofthe General Assembly Members of the State Board ofEducation
and Superintendent and Members of the Catoosa County Board ofEducation
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE
FINANCIAL STATEMENTS AND SupPLEMENTARY INFORMATION -
. SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
Ladies and Gentlemen:
We have audited the accompanying general purpose financial statements of the Catoosa County Board of Education, as of and for the year ended June 30, 1999, as listed in the table of contents. These general purpose financial statements are the responsibility ofthe Catoosa County Board ofEducation's management. Our responsibility is to express an opinion on these general purpose financial statements based on our audit.
Except as discussed in the following paragraph, we conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General ofthe United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
We did not observe the taking of either the Federal donated commodities inventory or purchased foods inventory at June 30, 1999, nor could we satisfy ourselves as to the accuracy of the amounts stated as inventories through alternative procedures.
As described in the notes to the general purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows:

99ARL-13

* The general purpose financial statements of the Board did not contain a General Fixed Assets
Account Group to account for property and equipment owned by the Board which should be included to conform to generally accepted accounting principles.
* School activity accounts maintained at the individual schools are not included in the general purpose
financial statements. To conform to generally accepted accounting principles, these accounts should be included in the general purpose financial statements.
* The Board did not recognize as expenditures, in the year ended June 30, 1999, a portion of salaries
and the corresponding employer's cost ofrelated benefits earned for contractual services completed prior to June 30, 1999. Also funds received, subsequent to June 30, 1999, from the Georgia Department ofEducation' for the State's share ofthese unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1998, were improperly recorded in the year ended June 30, 1999. To conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed.
The aggregate effects on the general purpose financial statements ofthese variances or omissions have not been determined, but are believed to be material.
In our opinion, except for the effects ofsuch adjustments, ifany, on the Special Revenue Fund, as might have
been determined to be necessary had we been able to satisfy ourselves as to the accuracy of the food service inventories as discussed in the third paragraph, and except for the effects on the general purpose financial statements of the matters referred to in the preceding paragraph, the general purpose financial statements referred to above present fairly, in all material respects, the financial position of the Catoosa County Board ofEducation as ofJune 30, 1999, and the results ofits operations for the year then ended, in conformity with generally accepted accounting principles.
In accordance with Government AuditinK Standards, we have also issued our report dated May 9, 2000, on
our consideration ofthe Catoosa County Board ofEducation's internal control over financial reporting and our tests ofits compliance with certain provisions oflaws, regulations, contracts and grants. ,
Our audit was performed for the purpose of forming an opinion on the general purpose financial statements of the Catoosa County Board of Education taken as a whole. The accompanying combining statements (Exhibits E through G) and the financial schedules (Schedules 1 through 6), which includes the Schedule of Expenditures of Federal Awards as required byU. S. Office of Management and BudgetCircular A-133, Audits ofStates, Local Governments, and Non-Profit Organizations, are presented for purposes ofadditional analysis and are not a required part ofthe general purpose financial statements. Such information has been subjected to the auditing procedures applied in the audit .ofthe general purpose financial statements and in our opinion, except for the effect of adjustments, if any, on the Special Revenue Fund, as might have been determined to be necessary had we been able to satisfy ourselves as to the accuracy of the food service inventories as discussed in the third paragraph, and except for the effects of the matters referred to in the fourth paragraph, such information is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole.
99ARL-13

A copy of this report has been filed as a permanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated Section 50-6-24.
Respectfully submitted,
'-~m(J2W.~
Russell W. Hinton State Auditor
RWH:gp 99ARL-13

CATOOSA COUNTY BOARD OF EDUCATION

CATOOSA COUNTY BOARD OF EDUCATION COMBINED BALANCE SHEET ALL FUND TYPES JUNE 30.1999

ASSETS Cash and Cash Equivalents Accounts Receivable Prepaid Items Inventories
Food Donated Commodities Purchased Food
Total Assets

GOVERNMENTAL FUND

SPECIAL

GENERAL

REVENUE

FUND

FUND

$ 3,241,143.67 $ 1,204,264.61

417,833.97

195,732.49

1,000.00

67,831.00 30,739.36

$ 3,659,977.64 $ 1,498,567.46

LIABILITIES AND FUND EQUITY
LIABILITIES
Accounts Payable Salaries Payable Expired Grant Balances Payable Contracts Payable Retainages Payable Funds Held for Others
Total Liabilities
FUND EQUITY
Fund Balances Reserved For Continuation of Federal Programs For Expired Grant Balances/Questioned Costs For Inventories Food Donated Commodities Purchased Food For SPLOST Projects Unreserved Undesignated
Total Fund Equity
.
Total Liabilities and Fund Equity

$

100,086.75 $

86,591.49

294,991.92

352.28

$

100.086.75 $ _ _3:::,:8:;..:1.1.::,9:.::35:::;;..6:::.,:9:....

$

18,137.03

67,831.00 30,739.36

$ 3.559,890.89

999.924.38

$ 3.559,890.89 $ 1.116.631.77

$ 3.659,977.64 $ 1,498,567.46

The notes to the general purpose financial statements are an integral part of this statement. -2-

EXHIBIT "A"

TYPES CAPITAL
PROJECTS FUND

FIDUCIARY FUND TYPE AGENCY FUNDS

TOTALS
(Memorandum Only)
JUNE 30,1999 JUNE 30,1998

$ 1,813,220.12 $

9,135.97 $ 6,267,764.37 $ 6,973,073.66

1,001,805.17

1,615,371.63

1,602,801.07

1,000.00

1,000.00

67,831.00 30,739.36

61,755.42 27,132.54

$ 2,815,025.29 $

9,135.97 $ 7,982,706.36 $ 8,665,762.69

$

672,598.20

679,455.00

$

$ 1,352,053.20 $

$
9,135.97 9,135.97 $

186,678.24 $ 294,991.92
352.28 672,598.20 679,455.00
9,135.97
1,843,211.61 $

85,613.04 249,647.42
9,172.65 305,839.00 213,364.00
1,532.16
865,168.27

$ 1,462,972.09 0.00
$ 1,462,972.09
$ 2,815,025.29 $

$

18,137.03 $

76,084.33

7,987.21

67,831.00 30,739.36 1,462,972.09

61,755.42 27,132.54 3,107,610.73

4,559,815.27

4,520,024.19

$ 6,139,494.75 $ 7,800,594.42

9,135.97 $ 7,982,706.36 $ 8,665.762.69

-3-

CATOOSA COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30, 1999

EXHIBIT"B"

The notes to the general purpose financial statements are an integral part of this statement
-4-

CATOOSA COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL - (NON-GAAP BASIS) GENERAL AND SPECIAL REVENUE FUNDS
YEAR ENDED JUNE 30,1999

EXHIBIT"C"

REVENUES
State Funds Federal Funds Taxes Other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services central Support Services Other Support Services Food Services Operation Community Services Operations
Capital Outlay
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES (USES)
Other Sources Other Uses
Total Other Financing Sources (Uses)
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses
FUND BALANCE JULY 1, 1998
Adjustments Food Inventory - Net Change in Period
Donated Commodities Purchased Food

GENERAL FUND

ACTUAL

(BUDGET

BUDGET

BASIS)

$ 30,974,894.46 $ 32,303,700.43

72,389.24

10,170,322,00 10,899,545,69

74,000,00

1,420,880.03

$ 41,219,216.46 $ 44,696,515.39

$ 29,833,259,00 $ 29,867,284.36

1,853,617,00 1,010,280,00 1,315,470,00
393,297,00 3,459,158.00
395,018,00 3,010,715.00 1,907,013.90
199,020.00 5,431.00

2,133,295,13 997,016,21
1,321,156,19 568,623,21
3,602,910.84 3n,999.54
2,990,741.25 2,255,633.46
193,626.16 318,639.86
78.85

112,740,00

104,970.08

$ 43,495,018.90 $ 44,731,975,14

$ -2,275,802.44 $ -35,459,75

$ -195,716.00 $ $ -195,716.00 $

-10,567.11 -10,567.11

$ -2,471,518,44 $ -46,026.86

3,321,025.24

3,605,917,75

335.69

FUND BALANCE JUNE 30.1999

$ 849,842.49 $ 3,559,890.89

SPECIAL REVENUE FUND

ACTUAL

(BUDGET

BUDGET

BASIS)

$ 616,542,40 $ 650,943,51
2,717,438.00 3,059,669,57
1,320,632.00 1,398,443,72
$ 4,654,612.40 $ 5,109,056.80

$ 1,628,072,40 $ 1,618,714.35

188,462,00 100,671,00
20,057.00 79,657.00

172,172.63 165,389.45
20,836,60 44,122.02
3,369.56

400.00 79,129.00

2,743.58 87,242.79

36,244.00 2,724,204.00

30,560,95 2,943,205,71
11,760,26

$ 4,856,896.40 $ 5,100,117.90

$ -202,284.00 $

8,938,90

$ 195,716.00 $ 10,567.11
$ 195,716.00 $ 10,567,11
$ -6,568.00 $ 19,506.01
1,101,204.21 1,087,442,82 -139.09 6,075.58 3,607.36

$ 1,094,497.12 $ 1,116,631.n

The notes to the general purpose financial statements are an integral part of this statemenl -5-

CATOOSA COUNTy BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30. 1999

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
REPORTING ENTITY
The Catoosa County Board of Education (Board) was established under the laws of the State of Georgia and operates under the guidance of a school board elected bythe voters and a Superintendent appointed by the Board. The Board is organized as a separate legal entity and has the power to levy taxes and issue bonds. Its budget is not subj ect to approval by any other entity. Accordingly, the Board is a primary government and consists of all the organizations that compose its legal entity.
FUND ACCOUNTING
The Board uses funds to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts.
General Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Board. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types.
Although "school activity accounts" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances ofthese accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the general purpose financial statements.
The general purpose financial statements account for all State, Federal, Taxes and Other funds under control ofthe Board, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds presented in this report are' as follows:
GOVERNMENTAL FUND TYPES - are used to account for all or most ofa Board's educational activities. Governmental Fund Types include:
GENERAL FUND - the fund used to account for all financial resources ofthe Board except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a board of education.
SPECIAL REVENUE FUND - the fund used to account for the proceeds ofspecific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are received primarily from the Georgia Department ofEducation and from the Federal government to accomplish specific educational objectives.

-6-

CATOOSA COUNTy BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30. 1999

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
CAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction ofmajor capital facilities.
FIDUCIARY FUND TYPE - the fund used to account for assets held by a government unit in a trustee capacity or as an agent for individuals, private organizations, other government units and/or other funds. This fund includes:
AGENCY FUNDS - the funds used to account for assets held in a fiduciary capacity for other funds, governments, or individuals.
BASIS OF ACCOUNTING
The accounting and financial reporting treatment applied to a fuTId is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources.
Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds.
Agency funds are purely custodial in nature and do not involve measurement ofresults of operations.
Governmental funds are accounted for using the modified accrual basis o~ accounting under which:
Revenues are recognized when susceptible to accrual (Le., when they become both measurable and available). "Measurable" means the amount ofthe transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities ofthe current period. Those revenues considered susceptible to accrual are property taxes, local option sales taxes, intergovernmental grants and investment income.
Expenditures are generally recognized when the related fund liability is incurred.
A departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's. share of these contracts. During fiscal year 1999, a substantial number of personnel ofthe Board were employed for a one hundred and ninety day period beginning in late August 1998 and ending in early June 1999. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 1998 and ending in August 1999. State grants to fund the State's share ofthese contracts were disbursed from the Georgia Department of Education to the Board in the same twelve months. As of June 30, 1999, compensation under these employment
-7-

CATOOSA COUNTY BOARD OF EDUCATION

EXHIBIT "0"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30. 1999

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
contracts had been earned, but two of the twelve monthly payments, due for July and August 1999, had not been made. Payments for these two months were made and recorded as expenditures by the Board subsequent to June 30, 1999. Also, the State's portion of the compensation paid in July and August 1999 was received and recorded as revenue in the fiscal year subsequent to June 30,1999. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1998, were recorded in the year ended June 30, 1999. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed.
Agency funds are accounted for using the modified accrual basis of accounting in recognizing assets and liabilities.
BUDGET
The Catoosa County Board ofEducation's budget isa complete financial plan for the Board's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level ofbudget control was established by the Board at the aggregate level. The budget for governmental funds was prepared on a basis other than generally accepted accounting principles.
The budget process begins when the Board's administration prepares a tentative budget for the Board's approval. After approval ofthis tentative budget by the Board, such budget is advertised at least once in a newspaper of general circulation in the locality. At the next regular meeting ofthe Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167, to the Georgia Department ofEducation. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year-end.
CASH AND CASH EQUIVALENTS
COMPOSmON OF DEPOSITS Cash and cash equivalents consist ofdeposits in authorized financial institutions. Georgia Laws authorize the Board to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations.
RECEIVABLES
Receivables consist of grant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed and other receiva1iles disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables ,re~or~e? on the general purpose
-8-

CATOOSA COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30. 1999

Note 1; SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables.

PROPERTY TAXES

The Catoosa County Board of Commissioners fixed the property tax levy for the 1998 tax year (calendar year) on July 30, 1998 (levy date). Taxes were due on December 20, 1998. The lien date for property taxes was January 1, 1998. Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 1999. The Catoosa County Tax Commissioner bills and collects the property taxes for the Board of Education, withholds 2.5% of taxes .collected as a fee for tax collection and remits the balance oftaxes collected to the Board.

The tax millage rate levied for the 1998 tax year (calendar year) for the Catoosa County Board of Education

was as follows (a mill equals $1 per thousand dollars of assessed value):

.

School Operations

13.999 mills

SALES TAXES

Special Purpose Local Option Sales Tax is to be used for capital outlay for educational purposes. Special Purpose Local Option Sales Tax revenue during the fiscal year amounted to $6,003,300.49 and was recorded in the Capital Projects Fund. The State will tenninate collection ofthis tax once an additional $19,513,321.94 has been collected or on June 30, 2002, whichever occurs first.

INVENTORIES

FOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost (first-in, first-out). Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Purchased foods inventories are recorded as expenditures at the time of purchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute "available spendable resources" even though they are a component of net current assets.

PREPAID ITEMS

Payments made to vendors for services that will benefit periods subsequent to June 30, 1999, are recorded as prepaid items.

-9-

CATOOSA COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30.1999

Note 1: SUMMARy OF SIGNIFICANT ACCOUNTING POLICIES
COMPENSATED ABSENCES
Compensated absences represent obligations of the Board relating to employees' rights to receive compensation for future absences based upon service already rendered. This obligation relates only to vesting accumulating leave in which payment is probable and can be reasonably estimated. No liability has been recorded in the individual funds for the current portion ofthis obligation as this amount is deemed immaterial to the general purpose financial statements.
Additionally, the dollar value ofaccumulated compensated absences at June 30, which will be payable from future resources has not been recorded in the General Long-Term Debt Account Group as this liability is also deemed to be immaterial to the fair presentation of these financial statements.
INTERFUND TRANSACTIONS
The Board has the following types ofinterfund transactions:
Reimbursements of expenditures initially made from a fund that are properly applicable to another fund, are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed.
Operating transfers are recorded for all interfund transactions other than reimbursements.
MEMORANDUM ONLY - TOTAL COLUMNS
Total columns on the general purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position or results of operations in confonnity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. Certain' reclassifications have been made to the comparative data to conform to the current year classifications.
Note 2: DEPOSITS
COLLATERALIZATION OF DEPOSITS Official Code ofGeorgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee ofinsurance, or by collateral. The aggregate ofthe face value of such surety bond and the market value ofsecurities pledged shall be equal to not less than 110 percent ofthe public funds being secured after the deduction ofthe amount ofdeposit insurance. OCGA Section 45-8-11 (b) provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts.
-10 -

CATOOSA COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30. 1999

Note 2: DEPOSITS
Acceptable security for deposits consists of anyone of or any combination of the following:
(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia,
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,
(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia,
(4) Bonds, bills, notes, certificates of indebtedness or other obligations ofthe counties or municipalities of the State of Georgia,
(5) Bonds of any public authority created by the laws ofthe State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose,
(6) Industrial revenue bonds and bonds ofdevelopment authorities created by the laws of the State of Georgia, and
(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.
CATEGORIZATION OF DEPOSITS At June 30, 1999, the bank balances were $9,015,144.36. The amounts of the total bank balances are classified into three categories of credit risk:
Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name.
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name.
Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Board's name.)
The Board's deposits are classified by risk category at June 30, 1999, as follows:

- 11 -

CATOOSA COUNTY BOARD OF EDUCATION

EXHIBIT "0"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30. 1999

Note 2: DEPOSITS

Risk CategOIy

Bank Balance

1

$ 200,000.00

2

8,815,144.36

3

0.00

Total

$ 9.015.144.36

Note 3: NON-MONETARY TRANSACTIONS

The Board receives food commodities from the United States Department ofAgriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories

Note 4: RISK MANAGEMENT

The Board is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; natural disaster and unemployment compensation.

The Board has obtained commercial insurance for risk of loss associated with torts, assets and errors or omissions. However, the errors or omissions policy excludes coverage for sexual harassment and discrimination. The Board has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Board's insurance coverage in any ofthe past three years.

The Board has elected to self-insure for al110ss~ related to natural disaster. The Board has not experienced any losses related to this risk in the past three years.

The Board has established a limited risk management program for workers' compensation claims. The Board accounts for claims within the same fund that the employee's salary and benefits were paid. Claims are accounted for with expenditure and liability being reported when it is probable that a loss has occurred, and the amount ofthat loss can be reasonably estimated. An excess coverage insurance policy covers individual claims in excess of $250,000.00 loss per occurr~ce,up to the statutory limit.

Changes in the workers' compensation claims liability during the last two fiscal years are as follows:

1998 1999

Beginning ofYear Liability

Claims and Changes in Estimates

$

0.00 $ 117,141.01 $

$

0.00 $ 152,283,20 $

Claims Paid

End ofYear Liability

117.141.01 $

0.00

152,283,20 $

0.00

-12 -

CATOOSA COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30. 1999

Note 4: RISK MANAGEMENT

The Board is self-insured with regard to unemployment compensation claims. The Board accounts for claims within the same fund that the employee's salary and benefits were paid. Claims are accounted for with expenditure and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated.

Changes in the unemployment compensation claims liability during the last two fiscal years are as follows:

1998 1999

Beginning of Year Liability

Claims and Changes in Estimates

$

Q,QQ $

292.12 $

$

Q.QQ $

Q.QQ $

Claims Paid

End ofYear Liability

292.12 $

Q,QQ

0,00 $

0.00

The Board has purchased surety bonds to provide additional insurance coverage as follows:

Position Covered

Amount

Superintendent All Other Employees

$ 25,000.00 $ 35,000.00

Note 5: ON-BEHALF PAYMENTS

The Board has recognized revenues and expenditures in the amount of$636,273.09 for health insurance and retirement contributions paid on the Board's behalfby the following State Agencies.

Georgia Department ofEducation ' Paid to the State Merit System ofPersonnel Administration For Health Insurance ofNon-Certified Personnel In the amount of $503,347.42

Paid to the Teachers Retirement System of Georgia For Teachers Retirement System (TRS) Employer's Cost In the amount of $6,676.67

Office ofTreasury and Fiscal Services Paid to the Public School Employees Retirement System For Public School Employees Retirement (PSERS) Employer's Cost In the amount of $126,249.00

-13 -

CATOOSA COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1999

Note 6: SIGNIFICANT COMMITMENTS

The following is an analysis of significant outstanding construction or renovation contracts executed by the Board as of June 30, 1999:

Project

Unearned Executed Contracts

High School Track Renovations Ringgold High School Ringgold Primary School Westside Elementary School

$ 6,163.00 491,539.82 848,848.97 80.460.00

$ 1.427,011.79

The amounts described in this note are not reflected in the general purpose financial statements.

Note 7: CONTINGENT LIABILITIES

Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Board believes that such disallowances, if any, will be immaterial to its overall financial position,

The Board is a defendant in various legal proceedings pertaining to matters incidental to the performance of routine Board operations. The ultimate disposition of these proceedings is not presently determinable, but is not believed to be material to the general purpose financial statements.

Note 8: ACCUMULATED EMPLOYEES' LEAVE

Certain professional personnel earn one and one-quarter days of sick leave each month with a maximum accumulation of 75 days. Retiring teachers with 10 or more years of service in the Catoosa County School System receive $75.00 per day for each accumulated day above 60 days, not to exceed 15 days. See Note 1 - Compensated Absences

Note 9: RETIREMENT PLANS

TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)

TRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its

- 14-

CATOOSA COUNTy BOARD OF EDUCATION

EXHIBIT liD"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30.1999

Note 9 : RETIREMENT PLANS

members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts.

TRS CONTRIBUTIONS REQUIRED AND MADE Employees of the Board who are covered by TRS are required by State statute to contribute 5% oftheir gross earnings to TRS. The Board makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 11.95% and employer contributipns for the current fiscal year and the preceding two fiscal years are as follows:

Fiscal Year

Percentage Contributed

Required Contribution

1999 1998 1997

100% 100% 100%

$ 3,408,998.24 $ 3,082,730.48 $ 2,785,754.61

.'
- 15 -

CATOOSA COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30. 1999

EXHIBIT"E"

ASSETS Cash and Cash Equivalents Accounts Receivable Inventories
Food Donated Commodities Purchased Food
Total Assets

SCHOOL FOOD
SERVICES FUND

LOTTERY

FEDERAL

TOTALS

PROGRAMS PROGRAMS JUNE 30,1999 JUNE 30,1998

$ 1,186,765.24 $ 35,380.05

$ 1,222,145.29 $ 1,175,049.22

$ 195,732.49

195,732.49

159,546.87

67,831.00 30,739.36

67,831.00 30,739.36

61,755.42 27,132.54

$ 1,285,335.60 $ 35,380.05 $ 195,732.49 $ 1,516,448.14 $ 1,423,484.05

LIABILITIES AND FUND EQUITY
LIABILITIES
Cash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable
Total Liabilities
FUND EQUITY
Fund Balances Reserved For Continuation of Federal Programs For Inventories Food Donated Commodities Purchased Food Unreserved Undesignated
Total Fund Equity

$ 17,880.68 $

$ 42,357.84 $ 7,621.52

36,612.13

144,483.02

27,708.08

122,800.82

50.45

301.83

17,880.68
86,591.49 $
294,991.92 352.28

78,270.90 249,270.54
8,499.79

$ 186,840.86 $ 35,380.05 $ 1n,595.46 $ 399,816.37 $ 336,041.23

$ 67,831.00
30,739.36
999,924.38 $
$ 1,098,494.74 $

$ 18,137.03 $

18,137.03 $

76,084.33

67,831.00 30,739.36

61,755.42 27,132.54

0.00

0.00

999,924.38

922,470.53

0.00 $ 18,137.03 $ 1,116,631.n $ 1,087,442.82

Total Liabilities and Fund Equity

$ 1,285,335.60 $ 35,380.05 $ 195,732.49 $ 1,516,448.14 $ 1,423,484.05

See notes to the general purpose financial statements.

-16-

CATOOSA COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
SPECIAL REVENUE FUND YEAR ENDED JUNE 30,1999

EXHIBIT"F"

SCHOOL FOOD
SERVICES FUND

LOTTERY PROGRAMS

FEDERAL PROGRAMS

TOTALS YEAR ENDED JUNE 30,1999 JUNE 30,1998

REVENUES

State Funds Federal Funds Other Funds

$ 218,264,00 $ 432,679,51

$ 650,943,51 $ 662,226.59

1,402,791.50

$ 1,656,878,07

3,059,669.57

2,612,250.01

1,398,443,72

1,398,443.72

1,326,814,62

Total Revenues

$ 3,019,499,22 $ 432,679.51 $ 1,656,878,07 $ 5,109,056.80 $ 4,601,291,22

EXPENDITURES

Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Maintenance and Operation of Plant Student Transportation Services Qther Support Services Food Services Operation Community Services Operations
Total Expenditures
Excess of Revenues over (under) Expenditures

$ 370,505.06 $ 1,248,209,29 $ 1,618,714.35 $ 1,276,489,67

$ 2,942,045.91

41,872.62 15,047.82
2,343.70 1,750.51 1,159.80

130,300.01 150,341,63
20,836.60 44,122.02
3,369.56 399,88
87,242.79 28,810.44
11,760.26

172,172,63 165,389.45
20,836.60 44,122.02
3,369.56 2,743.58 87,242.79 30,560.95 2,943,205.71 11,760.26

142,359,47 n,391.n 14,419.81 85,973.75 311,09 6,326.87 73,296.39 3,841.94
2,765,910.75 13,999,22

$ 2,942,045.91 $ 432,679.51 $ 1,725,392.48 $ 5,100,117.90 $ 4,460,320.73

$ n,453.31 $

0.00 $ -68,514,41 $

8,938.90 $ 140,970.49

OTHER FINANCING SOURCES

Operating Transfers In

10,567.11

10,567.11

5,000,00

Excess of Revenues and Other Financing Sources over (under) Expenditures

$ n,453.31 $

0.00 $ -57,947.30 $

19,506.01 $ 145,970.49

FUND BALANCE JULY 1

1,011,358.49

0.00

76,084.33

1,087,442.82

917,429,47

Food Inventory - Net Change in Period Donated Commodities Purchased Food

6,075,58 3,607.36

6,075.58 3,607.36

18,570.36 5,472,50

FUND BALANCE JUNE 30

$ 1,098,494,74 $

0.00 $ 18,137.03 $ 1,116,631.n $ 1,087,442,82

See notes to the general purpose financial statements.

-17 -

CATOOSA COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES
FIDUCIARY FUND TYPE - AGENCY FUNDS YEAR ENDED JUNE 30,1999

EXHIBIT"G"

AWARD BANQUET FUND
ASSETS Cash and Cash Equivalents

BALANCE JULY 1, 1998

ADDITIONS

DEDUCTIONS

BALANCE JUNE 30,1999

$

438,00 $

4,800,00 $

4,938,00 $

300,00

LIABILITIES Funds Held for Others

$

438,00 $

4,800,00 $

4,938,00 $ =====3~0~0.=00;;",

O. WAYNE ROLLINS FOUNDATION SCHOLARSHIP

ASSETS

Cash and Cash Equivalents

$

154.63 $

10,000.00 $

10,000.00 $

1.-54;,;,;.,..63_

LIABILITIES Funds Held for Others

$

154.63 $

10,000,00 $

10,000.00 $

1_54,;,.; 6. .3. .

PARTNERSHIP 2000 PROGRAM
ASSETS Cash and Cash Equivalents

$

939.53 $

31,950.25 $

24,208.44 $ _ _...8i:i1O.,68..1...3..4...

LIABILITIES Funds Held for Others

$

939.53 $

31,950.25 $

24,208.44 $

80=,6=8=1,-.3.4...

TOTALS-AGENCY FUNDS
ASSETS Cash and Cash Equivalents

$

1:532.16 $

46:750.25 $

""=_.. 39,146,44 $

90=,.1.3.;;;;5._9.7..

LIABILITIES Funds Held for Others

$

1,532.16 $

46:750.25 $

39,146,44 $ _ _..,;9.,1..3.;;;,;5.9..7....

See notes to the general purpose financial statements.

-18-

CATOOSA COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
YEAR ENDED JUNE 30,1999

SCHEDULE "1"

FUNDING AGENCY PROGRAM/GRANT

CFDA NUMBER

PASSTHROUGH
ENTITY ID
NUMBER

FEDERAL REVENUE IN PERIOD

EXPENDITURES IN PERIOD

Agriculture, U, S, Department of Child Nutrition Cluster Pass-Through From Georgia Department of Education Food and Nutrition Program Food Services School Breakfast Program 1999 Grant National School Lunch Program 1999 Grant

* 10,553 * 10.555

N/A $ N/A

283,561.81 933,154.72 $

(2) 2,755,970,94 (3)

Total Child Nutrition Cluster

$ 1,216,716,53 $ 2,755,970.94

Other Programs

Pass-Through From Georgia Department of Education

Food and Nutrition Program

Food Distribution Program (1)

10.550

N/A

Pass-Through From Office of Treasury and Fiscal Services

National Forest Reserve Funds

10.665

N/A

186,074.97 1.10

186,074.97 (4)

Total U. S. Department of Agriculture

$ 1,402,792.60 $ 2,942,045.91

Corporation for National and Community Service Other Programs Pass-Through From Georgia Department of Education Leam and Serve America School and Community Based Programs 1998 Grant

94.004

NlA

$

1,918,14

Education, U. S. Department of Special Education Cluster Pass-Through From Georgia Department of Education Individuals with Disabilities Education Act Part B - Special Education capacity Building Improvement 1999 Grant Flow Through 1999 Grant Preschool 1999 Grant Special Projects 1999 Grant

84.173 84.027 84.173 84.027

NlA $ NlA NlA NlA

7,786.75 $ 429,278.69
52,035.64 19,894.00

7,786.75 429,278.69
52,035.64 19,894.00

Total Special Education Cluster

$

508,995.08 $

508,995.08

Other Programs Pass-Through From Georgia Department of Education Elementary and Secondary Education Act TiDe I
Grants to Local Educational Agencies
1998 Grant 1999 Grant TiDe II Eisenhower Professional Development 1998 Grant 1999 Grant TiDe VI Innovative Education Program Strategies 1999 Grant

84.010

NlA

84.010

NlA

84.281

NlA

84.281

N/A

84.298

NlA

-19-

-21,319,69 832,827.58
7,234.84 32,710.00
39,186.00

17,207.04 832,827.58
7,234.84 32,260.00
39,186.00

CATOOSA COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
YEAR ENDED JUNE 30, 1999

SCHEDULE "1"

FUNDING AGENCY PROGRAM/GRANT
Education. U. S, Department of Other Programs Pass-Through From Georgia Department of Education Goals 2000 State and Local Education Systemic Improvement Grants 1998 Grant 1999 Grant Vocational Education - Basic Grants to States High School Program Basic Grant 1999 Grant Tech-Prep Education 1999 Grant
Total U. S, Department of Education
Labor. U. S, Department of Other Programs Pass-Through From Coosa Valley Regional Development Commission Job Training Partnership Act 01-97-20-003
OTHER FEDERAL ASSISTANCE
Defense, U. S. Department of Direct Department of the Army R,O.T.C. Program

CFDA NUMBER

PASSTHROUGH
ENTITY ID
NUMBER

FEDERAL REVENUE IN PERIOD

EXPENDITURES IN PERIOD

84.276 84,276

N/A $ N/A

33.333.00 $ 134,698.00

51,285,43 134,698.00

84.048 84.243

N/A

69,453.00

75,020.11 (3)

N/A

8,000.00

13,000.00 (3)

$ 1.645,117.81 $ 1,711,714.08

17.250

NlA $

11,760,26 $ _ _....:.1.:.&1.:..:76:;:;0:::.2.:.6

$

72,388.14 $

289,n6,13 (3)

Total Federal Financial Assistance
= NlA Not Available

$ 3,132,058.81 $

Notes to the Schedule of Expenditures of Federal Awards

(1) The amounts shown tor the Food Distribution Program represent the Federally assigned value of nonmonetary assistance for donated colTVl'lOdities received and/or consumed by the system dUring-the current fiscal year.
(2) Expenditures for the School Breakfast Program were not maintained separately and are included in the 1999 National School Lunch Program.
(3) Expenditures for this program include State, and/or Other Funds. Expenditures are not maintained by fund source.
(4) Funds eamed on this program do not require reporting of expenditures.

Major Programs are identified by an asterisk (*) in front of the CFDA number.

The Board did not provide Federal Assistance to any Subrecipienl

The accompanying schedule of expenditures of Federal awards includes the Federal grant activity of the Catoosa County Board of Education and is presented on the modified acaual basis of accounting which is the basis of accounting used in the presentation of the general purpose financial statements.

4,957,214.52

See notes to the general purpose financial statements.

-20-

CATOOSA COUNTY BOARD OF EDUCATION SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS
YEAR ENDED JUNE 30, 1999

SCHEDULE "3"

PROJECT
To build, equip and furnish three new schools; to make additions, renovations and provide furnishings and equipment at all existing schools and to acquire land and pay for site preparation for three. new schools

ORIGINAL ESTIMATED
COST (1)

CURRENT ESTIMATED COSTS (2)

AMOUNT EXPENDED IN CURRENT
YEAR (3)

AMOUNT EXPENDED
IN PRIOR YEARS

$ 30,870,000.00 $ 30,870,000.00 $ 7,760,990.86 $ 3,207,957.75

(1) The Board's original cost estimate as specified in the resolution calling for the imposition of the Local Option Sales Tax.
(2) The Board's current estimate of total cost for the project. Includes all cost from project inception to completion.
(3) The voters of Catoosa County approved the imposition of a 1% sales tax to fund the above project. Amounts expended for this project may include sales tax proceeds, state, local property taxes and/or other funds over the life of the project.

See notes to the general purpose financial statements.

-22-

CATOOSA COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES LOTTERY PROGRAMS YEAR ENDED JUNE 30,1999

SCHEDULE "4"

EXPENDITURES

ASSISTIVE TECHNOLOGY

COMPUTERS IN THE
CLASSROOM

PRE-KINDERGARTEN PROGRAM

TOTAL

Current

Instruction

$

Support Services

Pupil Services

Improvement of Instructional Services

Maintenance and Operation of Plant

Other Support Services

Food Services Operation

11,719.55 $ 175,975.00 $

182,810.51 $ 370,505.06

41,872.62 15,047.82 2,343.70
1,750.51 1,159.80

41,872.62 15,047.82 2,343.70
1,750.51 1,159.80

Total Expenditures

$

11,719.55 $ 175,975.00 $

2.4.4.,.;.:;,9.84;",;,;,;;;.9.6. $ 432,679.51

RECAP: Salaries and Benefits Pre-Kindergarten Program Other Expenditures . Assistive Technology Computers in the Classroom Pre-Kindergarten Program

$ 235,226.65
11,719.55 175,975.00
9,758.31

$ 432,679.51

See notes to the general purpose financial statements.

-23-

CATOOSA COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30, 1999

SCHEDULE "5"

Minimum Expenditure Requirements (Total Allotment) Expenditures on Combined Program Basis
Salaries Operations
Less: Expenditures for Media Center Programs . in Excess of Total Media Allotment
Expenditures per Audit
Amount of Underexpenditure for Total Allotment

FOURTEEN WEIGHTED AND MEDIA CENTER
PROGRAMS

100% TEST FOR OPERATIONS PORTION OF FOURTEEN WEIGHTED PROGRAMS

$

24,768,662.00 $ _ _.....:7.;..5=0,.=.;30:;.;:;8.:.:;.0.=-0

$

26,820,492.97

1,310,567.45 $ _----:1~,1~32:.l.,8=.::5:;.;:;0.:..:..1-=-8

$

28,131,060.42

-463,361.74 $ _--=2;.;..7=,6.=.;67;.:.;,6:;.;:;9,.=.8.=68.:;..

$

0.00 $=========0=.0=,=0

See notes to the general purpose financial statements. - 25 -

CATOOSA COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - BY PROGRAM
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30. 1999

SCHEDULE "6"

EDUCATION TOTAL
REQUIRED

ACTUAL EXPENDITURES

SALARIES

OPERATIONS

TOTAL

AMOUNT OF UNDEREXPENDITURE
FOR REQUIRED ALLOTMENT

$ 2,223,521.30 $ 2,383,113.76 $

48,301.90 $ 2,431,415.66

5,446,631.70

6,214,024.20

214,833.32

6,428,857.52

$ 7,670,153.00 $ 8,597,137.96 $

263,135.22 $ 8,860,273.18 $

0.00

2,339,309.70

3,016,149.28

79,436.06

3,095,585.34

0.00

3,734,706.60

4,237,111.41

175,540.68

4,412,652.09

0.00

2,236,675.50

3,057,039.13

164,342.54

3,221,381.67

0.00

1,258,578.00

1,425,307.17

78,860.34

1,504,167.51

0.00

1,417,717.10

1,459,082.96

155,520.73

1,614,603.69

0.00

$ 18,657,139.90 $ 21,791,827.91 $

916,835.57 $ 22,708,663.48

$ 2,428,118.30

$

237,739.58 $

660,234.61

. 1,739,763.70

386,332.92

147,169.97

40,038.48 $ 4,341.68 104,647.27 30,549.71

277,778.06 664,576.29 1,844,410.97 416,882.63 147,169.97

$ 2,428,118.30 $ 3,171,240.78 $

179,577.14 $ 3,350,817.92

0.00

325,197.90

539,683.17

10,298.31

549,981.48

0.00

$ 2,753,316.20 $ 3,710,923.95 $

189,875.45 $ 3,900,799.40

$

220,510.80 $

194,371.64 $

26,139.16 $

220,510.80

0.00

,

$ 21,630,966.90 $ 25,697,123.50 $ 1,132,850.18 $ 26,829,973.68

$

600,203.70 $ 1,123,369.47

$ 1,123,369.47

0.00

170,832.00

$

177,717.27

177,717.27

0.00

$

771,035.70 $ 1,123,369.47 $

177,717.27 $ 1,301,086.74

$ 22,402,002.60 $ 26,820,492.97 $ 1,310,567.45 $ 28,131,060.42 $

0.00

$

70,762.00

153,310.00

$ _...,;;;22;,,;4.,0.7,;,,;2,..0.0.

$

181,045.32 $

181,045.32

43,026.68

43,026.68

$

224,072.00 $

224,072.00 $

....0...0..0.

- 27

SECTIONll COMPLIANCE AND INTERNAL CONTROL REPORTS

RUSSELL W. HINTON
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.w., Suite 214 Atlanta, Georgia 30334-8400
May 9, 2000

Honorable Roy E. Barnes, Governor Members of the General Assembly Members of the State Board ofEducation
and Superintendent and Members of the Catoosa County Board of Education
REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GO\TERNMENT AUDITING STANDARDS
Ladies and Gentlemen:
We have audited the financial statements ofCatoosa County Board ofEducation as ofand for the year ended June 30, 1999, and have issued our report thereon dated May 9, 2000. This report was qualified for a scope limitation and for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. Except as discussed in the following paragraph, we conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States.
We did not observe the taking ofeither the Federal donated commodities inventory or the purchased foods inventory at June 30, 1999, nor could we satisfy ourselves as to the accuracy of the amounts stated as inventories through alternative procedures.
Compliance
As part of obtaining reasonable assurance about whether Catoosa County Board of Education's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the d~termination offinancial statement amounts. However, providing an opinion on compliance with those provisions was not an objective ofour audit and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards.

99YB-40

Internal Control Over Financial Rtmorting
In planning and perfonning our audit, we considered Catoosa County Board of Education's internal control over financial reporting in order to detennine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. However, we noted a certain matter involving the internal control over financial reporting and its operation that we consider to be a reportable condition. Reportable conditions involve matters corning to our attention relating to significant deficiencies in the design or operation ofthe internal control over financial reporting that, in ourjudgement, could adversely affect Catoosa County Board ofEducation's ability to record, process, summarize and report financial data consistent with assertions of management in the financial statements. The reportable condition is described in the accompanying Schedule ofFindings and Questioned Costs as item FS-623 1-99-01.
A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the nonnal course of performing their assigned functions. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions and accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, the reportable condition described above is considered to be a material weakness.
This report is intended solely for the infonnation and use ofmanagement, members ofthe Catoosa County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties.
Respectfully submitted,

RWH:gp 99YB-40

R sell W. Hinton State Auditor

RUSSELL W. HINTON
STATE AUDITOR
(404) 6562174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street. S.W. Suite 214 Atlanta. Georgia 30334-8400
May 9, 2000

Honorable Roy E. Barnes, Governor Members of the General Assembly Members ofthe State Board of Education
and Superintendent and Members ofthe Catoosa County Board of Education
REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MNOR PROGRAM AND lNTERNALCONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULARA-133
Ladies and Gentlemen:
Compliance
We have audited the compliance of Catoosa County Board of Education with the types of compliance requirements described in the U.S. Office o/Management and Budget (OMB) Circular A-i33 Compliance Supplement that are applicable to each of its major Federal programs for the year ended June 30, 1999. Catoosa County Board ofEducation's major Federal programs are identified in the accompanying Schedule of Findings and Questioned Costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major Federal programs is the responsibility of Catoosa County Board of
Education's management. Our responsibility is to express an opinion on Catoosa County Board ofEducation's
compliance based on our audit.
We conducted our audit of compliance in accordance with generally accepted auditing standards; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133,Audits o/States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major Federal program occurred. An audit includes examining, on a test basis, evidence about the Catoosa County Board of Education's compliance with those requirements and pefforming such other procedures as we considered necessaty in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on Catoosa County Board ofEducation's compliance with those requirements.

99SA-IO

In our opinion, the Catoosa County Board of Education complied, in all material respects, with the requirements referred to above that are applicable to each of its major Federal programs for the year ended June 30, 1999.
Internal Control Over Compliance
The management of Catoosa County Board of Education is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to Federal programs. In planning and performing our audit, we considered Catoosa County Board ofEducation's internal control over compliance with requirements that could have a direct and material effect on a major Federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A-133.
Our consideration of the internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a condition in which the design or operation ofone or more ofthe internal control components does not reduce to a relatively low level ofrisk that noncompliance with applicable requirements of laws, regulations, contracts and grants that would be material in relation to a major Federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses.
This report is intended solely for the information and use ofmanagement, members ofthe Catoosa County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties.
Respectfully submitted,
.~w.~
R sell W. Hinton State Auditor
RWH:gp 99SA-1O

SECTION ill AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS

CATOOSA COUNTy BOARD OF EDUCATION
AUDITEE'S RESPONSE
SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QlJESTIONED COSTS YEAR ENDED JUNE 30. 1999

PRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS

FINDING CONTROL NUMBER AND STATUS

6231-96-01 FS-6231-97-02 FS-6231-98-01

Previously Reported Corrective Action Implemented Further Action Not Warranted Unresolved - No Corrective Action Implemented

CORRECTIVE ACTIONIRESPONSES

GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Finding Control Number: FS-6231-98-01

Due to current staffing limitations and budgetary considerations prohibiting the hiring ofadditional administrative staff, the Board has decided not to pursue the recording of general fixed assets on the financial statements.

SECTION IV FINDINGS AND QUESTIONED COSTS

CATOOSA COUNTy BOARD OF EDUCATION
SCHEDULE OF FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30. 1999
I SUMMARY OF AUDITOR'S RESULTS
1. Type of Report Issued on the Financial Statements The auditor's opinion on the Catoosa County Board ofEducation's financial statements was qualified for a scope limitation and for various departures from generally accepted accounting principles.
2. Re.portable Conditions in Internal Control Disclosed by the Audit ofthe Financial Statements The audit report for the Catoosa County Board ofEducation disclosed a financial statement reportable condition related to the following control category.
General Fixed Assets
The reportable condition described above is considered to be a material weakness.
3. Noncompliance Material to the Financial Statements The audit ofthe Catoosa County Board ofEducation disclosed no instances ofnoncompliance that were deemed to be material to the financial statements.
4. Re.portable Conditions in Internal Control Over MWor Programs
The audit report for the Catoosa County Board ofEducation did not disclose any reportable conditions in internal control over major programs.
5. T}!pe ofRe.port Issued on Compliance for MWor Promms The auditor's opinion on the Catoosa County Board of Education's report on compliance with requirements applicable to major programs was unqualified.
6. Audit Findings Required to be Re.portedby Section ,510(a) ofOMB Circular A-l33 The Catoosa County Board ofEducation's audit did not disclose audit findings required to be reported by section .510(a) ofOMB Circular A-133.
7. Major Programs Federal awards audited as major programs are as follows: 10.553 Food and Nutrition Program - Food Services - School Breakfast Program 10.555 Food and Nutrition Program - Food Services - National School Lunch Program
8. T}!pe "A" Program Dollar Threshold The dollar threshold for type "A" programs was $300,000.00.
9. Low Risk Audjtee
The Catoosa County Board ofEducation was audited as a low risk auditee based on a waiver granted by the U. S. Department ofEducation.
- 1-

CATOOSA COUNTy BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED ruNE 30. 1999
IT FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Reportable Condition - Material Weakness Repeated From Prior Year Finding Control Number: FS-6231-99-01 The Catoosa County Board C!f Education did not maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. This condition results in the general purpose financial statements of the Board being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Board to establish accounting controls and procedures to provide for maintenance ofa General Fixed Assets Account Group. These subsidiary records should include an inventory of land, buildings and equipment owned by the Board and should include, but may not be limited to, date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group. Management's Resp()nse: We concur with this recommendation. Due to current staffing limitations and budgetary considerations prohibiting the hiring ofadditional administrative staffthe Board has decided not to pursue the recording of general fixed assets on the financial statements. We do plan to add the general fixed assets account group to our financial records.
ill FEDERAL AWARD FINDINGS AND QUESTIONED COSTS
No matters were reported.
-2-