Audit report, Bryan County Board of Education, Pembroke, Georgia, year ended June 30, 1994

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STATE OF GEORGIA DEPARTMENT OF AUDITS
254 WASHINGTON STREET ATLANTA, GEORGIA 30334

AUDIT REPORT BRYAN COUNTY BOARD OF EDUCATION
PEMBROKE, GEORGIA YEAR ENDED JUNE 30, 1994

BRYAN COUNTY BOARD OF EDUCATION -TABLE OF CONTENTS-

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE

EXHIBITS

GENERAL PURPOSE FINANCIAL STATEMENTS

COMBINED STATEMENTS- OVERVIEW

A

COMBINED BALANCE SHEET

ALL FUND TYPES AND ACCOUNT GROUP

2

B

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

GOVERNMENTAL FUND TYPES

4

C

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES - ACTUAL AND BUDGET

GOVERNMENTAL FUND TYPES

5

D NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

6

ADDITIONAL FINANCIAL INFORMATION

COMBINING STATEMENTS

SPECIAL REVENUE FUND

E

COMBINING BALANCE SHEET

18

F

COMBINING STATEMENT OF REVENUES, EXPENDITURES

AND CHANGES IN FUND BALANCES

20

CAPITAL PROJECTS FUND

G

COMBINING BALANCE SHEET

22

H

COMBINING STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

24

SCHEDULES

1 SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE

26

2 ANALYSIS OF CASH AND CASH EQUIVALENTS

28

3 ACCOUNTS RECEIVABLE

29

4 DEBT SERVICE REQUIREMENTS TO MATURITY

30

SCHEDULE OF REVENUE

5

STATE FUNDS

31

6

LOCAL AND OTHER FUNDS

32

BRYAN COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS -

~ SECTION I

FINANCIAL

ADDITIONAL FINANCIAL INFORMATION

SCHEDULES

SCHEDULE OF EXPENDITURES BY OBJECT

7

GOVERNMENTAL FUND TYPES

33

8

LOTTERY PROGRAMS

34

ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS

GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS

9

OVERALL

35

10

BY PROGRAM

36

11 SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS

38

SECTION IT
COMPLIANCE
COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS
SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS
SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS

SECTION III
INTERNAL CONTROL
REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS

BRYAN COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS -
SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS

SECTION! FINANCIAL

C!AUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
August 25, 1995

Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe Bryan County Board ofEducation
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE
Ladies and Gentlemen:
We have audited the general purpose financial statements (Exhibits A through D) of the Bryan County Board of Education, as of and for the year ended June 30, 1994, as listed in the table of contents. These financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these financial statements based on our audit.
Except as discussed in the following paragraph, we conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards issued by the Comptroller General of the United States, and the provisions of the Office of Management and Budget Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
We did not observe the taking of either the Federal donated commodities inventory or purchased foods inventory at June 30, 1994, nor could we satisfy ourselves as to the accuracy of the amounts stated as inventories through alternative procedures.

94ARL-13

As described in the notes to the general purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generaily accepted accounting principles. These variances are described as follows:
* The general purpose financial statements of the Board did not contain a General Fixed Assets Account Group to account for property and equipment owned by the Board which should be included to conform to generally accepted accounting principles.
* School activity accounts maintained at the individual schools are not included in the general purpose financial statements. To conform to generally accepted accounting principles, these accounts should be included in the general purpose financial statements.
* The Board did not recognize as expenditures, in the year ended June 30, 1994, a portion of salaries and the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 1994. Also funds received, subsequent to June 30, 1994, from the Georgia Department ofEducation for the State's share ofthese unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1993, were improperly recorded in the year ended June 30, 1994. To conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed.
The aggregate effects on the general purpose financial statements of these variances or omissions have not been determined, but are believed to be material.
In our opinion, except for the effects ofsuch adjustments, if any, on the Special Revenue Fund, as might have been determined to be necessary had we been able to satisfy ourselves as to the accuracy ofthe food service inventories as discussed in the third paragraph, and except for the effects on the general purpose financial statements of the matters referred to in the preceding paragraph, the general purpose financial statements present fairly, in all material respects, the financial position of the Bryan County Board ofEducation as of June 30, 1994, and the results ofits operations for the year then ended, in conformity with generally accepted accounting principles.
Our audit was conducted for the purpose offorming an opinion on the general purpose financial statements of the Bryan County Board ofEducation taken as a whole. The combining statements (Exhibits E through H) and the financial schedules (Schedules 1 through 11 which includes the Schedule of Federal Financial Assistance) are presented for purposes ofadditional analysis and are not a required part of the general purpose financial statements of the Bryan County Board of Education. Such information has been subjected to the auditing procedures applied in the audit ofthe general purpose financial statements and, in our opinion, except for the effect of adjustments, if any, on the Special Revenue Fund, as might have been determined to be necessary had we been able to satisfy ourselves as to the accuracy ofthe food service inventories as discussed in the third paragraph, and except for the effects of the matters referred to in the fourth paragraph, such information is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole.
94ARL-13

A copy ofthis report has been filed as a pennanent record in the office of the State Auditor and made available to the press ofthe State, as provided for by Official Code of Georgia Annotated Section 50-6-24.
Respectfully submitted,
~
Claude L. Vickers State Auditor
CLV:gp 94ARL-13

BRYAN COUNTY BOARD OF EDUCATION - 1-

RYAN COUNTY BOARD OF COMBIN D BALANCE
L FUND TYP S AND ACCO JUNE 30 1994

ASSETS Cash and Cash Equivalents Investments Accounts Receivable Inventories
Food Donated Commodities Purchased Food
Amount Available in Debt Service Fund Amount to be Provided in Future Years
For Payment of Bond Debt
Total Assets

GENERAL FUND

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

REVENUE

PROJECTS

FUND

FUND

$ 1,098,048.82 $

678,606.00 $

316,321.12

266,988.11

226,544.15

564,916.39

31,292.02 11,568.85

$ 1,365,036.93 $

948,011.02 $

881,237.51

blABILITIES AND FUND EQ!,!ITY
LIABILITIES
Accounts Payable Salaries Payable Expired Grant Balances Payable Contracts Payable Retainages Payable Unearned Revenue General Obligation Bonds Payable
Total Liabilities
FUND EQUITY
Fund Balances Reserved For Continuation of Federal Programs For Debt Service For Expired Grant Balances/Questioned Costs For Inventories Food Donated Commodities Purchased Food For State Capital Outlay Projects
Unreserved Undesignated
Total Fund Equity

$

900.00 $

22,193.76

99,902.15

8,837.44

$ 431,470.27

289,214.56

3,633.80

$

900.00 $

134 567.15 $

720,684.83

$

333.01

$

$

333.01 $

1363803.92

$ 1,364,136.93 $

31,292.02 11,568.85
$
42,860.87 $
770 583.00
813,443.87 $

151 245.86 151,245.86
9,306.82 160,552.68

Total Liabilities and Fund Equity

$ 1,365,036.93 $ 948011.02 $

The notes to the general purpose financial statements are an integral part of this statement.

-2-

881,237.51

EXHIBIT"A"

DEBT SERVICE
FUND

ACCOUNT GROUP GENERAL
LONG-TERM DEBT

TOTALS (Memorandum Onlll JUNE 30 1994 JUNE 30 1993

$

47,386.37

$ 2,140,362.31 $ 2,967,369.20

35,997.08

4,716.01

1,063,164.66

580,807.33

31,292.02 11,568.85

26,241.24 10,375.30

$

52,102.38

52,102.38

45,720.21

327,897.62

327 897.62

399 279.79

$

52102.38 $

380 000.00 $ 31626,387.84 $ 4,065 790.15

$

23,093.76 $

26,441.22

99,902.15

92,804.58

8,837.44

1,263.34

431,470.27

289,214.56

16,000.00

3,633.80

1,180.00

$

380 000,00

380 000.00

445,000.00

$

380 000.00 $ 1 236 151.98 $ 582 689.14

$

52,102.38

$

52,102.38

0.00

$

52102.38

$

521102.38 $

$

3,386.21

$

52,102.38

45,720.21

333.01

223.25

31,292.02 11,568.85 151 245.86

26,241.24 10,375.30 506 529.56

$ 246,542.12 $ 592,475.77

2143 693.74 2 890,625.24

$ 2,390 235.86 $ 3,483 101.01

380 000.00 $ 3,626,387.84 $ 4,065,790.15

-3-

BRYAN cot JNTY BQARQ OF ER! JCAJlON Q?UBINfQ TATfMENT OF RfVfNUJ=S EXPENDITURE~ ANP Q-!ANGES IN FUND BALANCES
GOVERNMENTAi FUNDJYPES
YEAR fNPfn JLJNf 30 1994

EXHIBIT"B"

GENERAL FUND

SPECIAL REVENUE
FUND

CAPITAL PROJECTS
FUND

DEBT SERVICE
FUND

TOTALS
{Memorandum OnM
YEAR ENDED
JUNE 30 1994 JUNE30 1993

state Funds Federal Funds Local and other Funds
Total Revenues
fXPENQm IRES
Cunent Instruction SUl)pOrtSeNices PupilSeNices lmpr0'o'en'lent cl Instructional Services EducatiOnal Media Services General Administration School Administration Business Administration Maintenance and Operation c:I Plant student Transportation Services Central Support Servioes. other Support Services
-FoodSeNicesOperalion
Community SeMce Operations Other Operations cl Non-Instructional
Copilal Outlay DebtSeMce
Principal lmerest Paying Agent Fees Supplies
Total Expenditures
ExcessdRevenueso.er(under)Expenditures
OTHER FINANCING SOLIRCfS fiJfS)
Operating Tran&fera In Operating Tran&fer& Out
Total other Financing Sources (~)
Excess cl Revenues and Other Financing Sources o.er (under) Expenditures and Other Financing Uses
Fl INQ RAI ANCE JULY 1
Food Inventory - Net Change in Period Donated Commodities Purchased Food
Residual Equity Transfer

$ 11,351,258.10 $ 136,067.00
4 249961.27

314,331.36 $ 1,296,840.95
600 181.53

2,580,672.39 19 939.32 $

$ 15 737 286.37 $ 2 211 353.84 $ 2 600 611.71 $

$ 14,248,261.85 $ 11,674,840.09

1,432,907.95

1,459,900.91

99 721.67

4969 803.79

3 965 552.92

99 721.67 $ 20 648 973.59 $ 17 100 293.92

S 9,281,296.75 $ 6TT,242.7B

$ 9,958,539.53 $ 9,on,592.01

418,538.07 398,520.97 377,549.73 329,555.23 965,542.15 95,473.50 1,626,232.56 727,876.83 68,893.36
TT2.50 379.52 222,151.69

43,141.59 14,316.n 24,714.41
7,304.50 9,631.78 1,301,331.46

461,679.66 412,837.74 377,549.73 354,269.64 965,542.15
95,473.50 1,626,232.56
735,181.33 68,893.36 10,40428
1,301,710.98 222,151.69

372,558.53 315,067.62 428,265.26 361,275.29 939,935.37
89,760.36 1,447,339.60
667,726.46 70,528.10
348.00 1,265,806.15
130,356.74

114,330.71 375.00

$ 4,949,571.71

114,330.71 4,949,946.71

120,162.03 1,523,039.60

65,000.00 27,812.50
527.00

65,000.00 27,812.50
527.00

60,000.00 31,562.50
531.00 13.23

$ 14627488.57 $ 2077683.29 $ 4949571.71 $ - ~ 93= 339= .50 $ 21 748 083.07 $ 16 896 868.05

$ 1109797.80 S 133670.55 S -2348960.00 $ - ~ =6'3-8'2-.1'7- $ ~1 099 109.48 $ 203 425.87

$ -1 991 795.00 $ -1 991 795.00

$ 1,991,795.00 $ 1 991 795.00

$ 1,991,795.00 $ -1 991 795.00

147,238.65 -147 238.65

0.00 $

0.00

-881,997.20 $ 2,217,738.68

133,670.55 $ -357,165.00 $

701,924.44

517,717.68

6,382.17 $ -1,099,109.48 $ 203,425.87

45,720.21

3,483,101.01

3,290,075.97

28 395.45

5,050.78 1,193.55 -28 395.45

5,050.78 1,193.55
0.00

-9,992.21 -408.62

FUNQ BAI ANGE nJNf 30

$ 1 364 136.93 $ 813 443.87 $ 160 552.68 $

52102.38 $ 2 390 235.86 $ 3 483101.01

The notes to the general purpose financial statements are an integral part of this statement -4-

BRYAN C.OUNJY RQARP OF f;ptlpATIQN
COMBINED STATEMENT QF REVENUES EXPENDITURES AND CHANGES IN FUNP BAI ANCES ACTUAL ANP BUDGET- GQYERNUfNTAL FUND JYPf$ YEAR ENPEP JUNE 30 1994

EXHIBIT"C"

~
State Funds Federal Funds Local and Other Funds
Total Revenues

E2SPENCHTUBES

cun..i
lnslruction SupportSe!vices
PupilSe!vices lmprowment d Instructional SeMces Educational Media SeMces General Administration Schoof Administration Business Administration Maintenance and Operation d Pian! Studont Transportation Se!vices Contral Support SeMces Other Support SeMces Food SeMces Operation

Community -

Operations

Other Operations d Non-Instructional SeMces

Capital Outlay

OobtSeMce

Total Expenditures

Excess d R....,,_ ..., (under) Elcpenditures

QTHER Fl!!ANCIN!:, l!Q~RCES (US~Sl
Other Sources Other Uses

Total Other Financing Sources (Uses)

Exe.a ~ Revenues and Other Financing Sources ....- (under) ~ - and Other Financing
u-
EUNP 86L AN~E JULY 1 1993
AQJ!JSIMEtfiS
Prior Yoor (Net)

FQQQ l!!VENTQ!!)'. - NET S.HL!IN!.E IN ei;RIOD

Donated Commodities Purchaed Food

ACTUAL PER
EXHIBIT"B"

ADJUSTMENTS

ACTUAL PER
BUDGET BASIS

BUDGET

VARIANCE FAVORABLE (UNFAVORABLE)

14,246,261.85 $ 1,432,907.95 4 969,803.78
$ 20,648 973.59 $

0.00 $ 14,246,261.85 $ 15,039,500.00 $ 1,432,907.95 1,214,816.00 4,969,803.78 4,174,740.27
0.00 $ 20,648,973.59 $ 20,429,056.27 $

-793,238.15 218,091.95 785,063.52
219,917.32

$ 9,958,539.53 $
461,678.66 412,837.74 377,549.73 354,269.64 965,542.15
95,473.50 1,826,232.56
735,181.33 68,893.36 10,404.28 1,301,710.98 222,151.69 114,330.71 4,949,946.71 93,339.50
21,748,083.07 $
-1,099,109.48 $

0.00 $ 9,958,539.53 $ 9,567,284.73 $

461,678.86 412,837.74 377,549.73 354,269.64 965,542.15
95,473.50 1,826,232.56
735,181.33 68,893.36 10,404.28 1,301,710.98 222,151.69 114,330.71 4,949,946.71 93,339.50

507,40928 409,657.20 395,927.77 455,800.29 996,859.65
98,092.42 1,784,553.33
777,795.19 76,303.00
9,551.00 1,447,200.00
138,296.13 130,285.00 5,847,544.00 93,262.50

0.00 $ 21,748,083.07 $ 22,735,621.49 $

0.00 $ -1,099,109.48 $ -2,306,565.22 $

-391,254.80
45,729.62 -3,180.54 18,378.04 101,330.65 31,317.50 2,618.92 158,320.77 42,613.86 7,409.64
-853.28 145,489.02 -l,855.56 15,954.29 897,597.29
-77.00
987,538.42
1,207,455.74

1,991,795.00 $ -1,991,785.00
0.00 $

0.00 $ 1,991,785.00 $ 1,582,329.11 $ -1,991,795.00 -1,582,329.11

0.00 $

0.00 $

0.00 $

409,485.89 -409,485.89
0.00

-1,098, 109.48 $ 3,483,101.01

0.00 $ -1,098,109.48 $ -2,306,565.22 $

-36,616.54

3,446,484.47 3,365,174.73

1,207,455.74 81,309.74

-211.50

211.50

5,050.78

-5,050.78

0.00

0.00

1,193.55

-1,193.55

0.00

0.00

FUND 6LaN~E JUNE~ 1~

$ 2,390,235.86 $ -42,860.87 $ 2,347,374.99 $ 1,058,398.01 $ 1 ,288,976.98

The notes to the general purpose financial statements are an integral part of this statement. -5-

BRYAN COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The Bryan County Board of Education (Board) was established under the Jaws of the State of Georgia and operates under the guidance of a school board and Superintendent, both elected by the voters. With the exception of the departures from generally accepted accounting principles disclosed in the following paragraphs, the financial statements of the Board have been prepared in conformity with generally accepted accounting principles as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting standards.
The more significant of the Board's accounting policies are described below.
REPORTING ENTITY
In evaluating how to define the government unit for financial reporting purposes, management has considered the criteria set forth in GASB Codification of Governmental Accounting and Financial Reporting Standards, Section 2100, "Defining the Financial Reporting Entity". The primary government consists of all the organizations that compose the legal entity of the Bryan County Board of Education.
Based upon the application ofthe above criteria, the Bryan County Board ofEducation is detennined to be the lowest level of government exercising oversight responsibility and control over all activities related to public education in Bryan County, Georgia. The Board is not included in any other governmental "reporting entity" as defined by GASB Codification of Governmental Accounting and Financial Reporting Standards.
Board members were elected by the public and have decision making authority, the power to designate management, except for the Superintendent who was also elected, the ability to significantly influence operations, and primary accountability for fiscal matters. The Board determines the millage rate at which school taxes are levied and may incur bonded indebtedness with voter approval.
FUND ACCOUNTING
The Board uses funds and an account group to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities.
A fund is a separate accounting entity with a self-balancing set of accounts. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources.
General Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Board. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types.
- 6-

BRYAN COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Although "school activity accounts" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the general purpose financial statements.
The general purpose financial statements account for all State, Federal, Local and Other Funds under control ofthe Board, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows:
GOVERNMENTAL FUND TYPES - are used to account for all or most ofa Board's general activities. Governmental Fund Types include:
GENERAL FUND - the fund used to account for all financial resources of the Board except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services traditionally provided by a board ofeducation.
SPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are primarily received from the Georgia Department of Education and from the Federal government to accomplish specific objectives and are required to be accounted for separately. Also included are proceeds received from State, Federal, Local and Other sources for operations of the school food ,services fund. This fund could be accounted for as an enterprise fund; however, the Board chooses not to provide for depreciation, but to maintain the fund on a modified accrual basis and to report the fund as a special revenue fund under governmental fund types, which is acceptable under generally accepted accounting principles for governmental entities.
CAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities.
DEBT SERVICE FUND - the fund used to account for the accumulation ofresources for, and the payment of, general long-term principal, interest and paying agent fees.
ACCOUNT GROUP
GENERAL LONG-TERM DEBT ACCOUNT GROUP - used to account for general obligation bonds outstanding.
BASIS OF ACCOUNTING
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet.
- 7-

BRYAN COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources.
Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable resources, are reported in the General Long-Term Debt Account Group.
Governmental funds are accounted for using the modified accrual basis of accounting under which:
Revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount ofthe transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities ofthe current period. Those revenues considered susceptible to accrual are property taxes, intergovernmental grants and investment income. Property taxes are considered available ifthey are collected and remitted by the collecting agent to the Board within 60 days after fiscal year-end.
Expenditures are generally recognized when the related fund liability is incurred.
A departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share ofthese contracts. During fiscal year 1994, a substantial number of personnel of the Board were employed for a one hundred and ninety day period beginning in late August 1993 and ending in early June 1994. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 1993 and ending in August 1994. State grants to fund the State's share of these contracts were disbursed from the Georgia Department of Education to the Board in the same twelve months. As ofJune 30, 1994, compensation under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 1994, had not been made. Payments for these two months were made and recorded as expenditures by the Board subsequent to June 30, 1994. Also, the State's portion of the compensation paid in July and August 1994 was received and recorded as revenue in the fiscal year subsequent to June 30, 1994. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1993, were recorded in the year ended June 30, 1994. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed.
BUDGET
The Bryan County Board of Education has a legally authorized nonappropriated budget which is formally approved by the Board at the aggregate level. Budgets are prepared to provide a basis for funding operations and there is no legal prohibition regarding overexpenditure of the aggregate budget. The budget process begins when the Board's administration prepares a tentative aggregated budget for the Board's approval. After approval of this tentative budget by the Board, such budget is advertised at least once in a newspaper
- 8-

BRYAN COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
ofgeneral circulation in the locality. At the next regular meeting of the Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167, to the Georgia Department ofEducation.
The Board prepares its budget on the modified accrual basis, which is the same basis on which it presents its financial statements. The budget comparison on Exhibit "C" presents actual and budget data for all governmental funds on a combined basis. To facilitate comparison with the budget, donated and purchased food inventories as reflected on Exhibit "B" have been eliminated from fund balance.
CASH AND CASH EQUIVALENTS
COMPOSITION OF DEPOSITS Cash and cash equivalents consist ofdeposits (including N.O.W. accounts) in authorized financial institutions. Georgia Laws authorize the Board to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations. The placement of proceeds from bond issues in certificates of deposit is limited to financial institutions located within this State.
RECEIVABLES
Receivables consist ofgrant reimbursements due from Federal, State or other grantors for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables.
PROPERTY TAXES
The Bryan County Board of Commissioners fixed the property tax levy for the 1993 tax year (calendar year) on November 30, 1993 (levy date). Taxes were due on January 31, 1994. The lien date for property taxes was January 1, 1993. Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 1994 since their collection meets the criteria of GASB codification section P70.103. The Bryan County Tax Commissioner bills and collects the property taxes for the Board of Education, withholds 2.5% of taxes collected as a fee for tax collection, and remits the balance of taxes collected to the Board.
Tax millage rates levied for the 1993 tax year (calendar year) for the Bryan County Board ofEducation were as follows (a mill equals $1 per thousand dollars of assessed value):

- 9-

BRYAN COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

School Operations School Bonds

15.44 mills _,TI_mills

15 81 mills

INVENTORIES

FOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost. Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Purchased foods inventories are recorded as expenditures at the time of purchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations offund balance which indicates that these amounts do not constitute "available spendable resources" even though they are a component of net current assets.

GENERAL OBLIGATION BONDS

The Board issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. General obligation bonds are direct obligations and pledge the full faith and credit of the government. The outstanding amount of these bonds is recorded in the General Long-Term Debt Account Group.

INTERFUND TRANSACTIONS

The Board has the following types of interfund transactions:

Reimbursements ofexpenditures initially made from a fund that are properly applicable to another fund, are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed.

Residual equity transfers are recorded for nonrecurring or nonroutine permanent transfers of equity.

Operating transfers are recorded for all interfund transactions other than residual equity transfers and reimbursements.

MEMORANDUM ONLY - TOTAL COLUMNS

Total columns on the general purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position or results of operations in conformity with generally accepted accounting principles. Neither are such data

- 10 -

BRYAN COUNTY BOARD OF EDUCATION

EXIDBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. Certain reclassifications have been made to the comparative data to conform to the current year classifications.
Note 2: DEPOSITS
COLLATERALIZATION OF DEPOSITS Official Code ofGeorgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee ofinsurance, or by collateral in an amount of not less than 11Opercent of the public funds being secured after the deduction ofthe amount of deposit insurance. OCGA Section 45-8-11 provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts.
Acceptable security for deposits consists of any one ofor any combination of the following:
(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia,
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,
(3) Bonds, bills, notes, certificates ofindebtedness or other direct obligations of the United States or of the State of Georgia,
(4) Bonds, bills, notes, certificates ofindebtedness or other obligations of the counties or municipalities ofthe State ofGeorgia,
(5) Bonds ofany public authority created by the laws ofthe State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose,
(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and
(7) Bonds, bills, notes, certificates of indebtedness, or other obligations ofa subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Banlc, the Federal Home Loan Bank, the Federal Intermediate Credit Banlc, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.
CATEGORIZATION OF DEPOSITS At June 30, 1994, the bank balances were $3,414,034.05. The amounts of the total bank balances are classified into three categories of credit risk:
- 11 -

BRYAN COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 2: DEPOSITS

Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name.
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name.
Category 3 - U ncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Board's name.)

The Board's deposits are classified by risk category at June 30, 1994, as follows:

Risk Category

Bank Balance

1

$ 200,000.00

2

0.00

3

3 214 034.05

Total

$34)403405

Note 3: NON-MONETARY TRANSACTIONS

The Board receives food commodities from the United States Department of Agriculture (USDA) for school breakfust and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories

Note 4: RISK MANAGEMENT

The Board has established a limited risk management program for Unemployment Compensation. Estimated claims are budgeted by management based on known claims and prior experience. During fiscal year 1994, a total of$3,457.00 was paid in claims.

Note 5: GENERAL LONG-TERM DEBT

The changes in General Long-Term Debt during the fiscal year ended June 30, 1994, were as follows:

Balance July 1, 1993 Deletions Balance June 30, 1994

- 12 -

General Obligation
Bonds
$ 445,000.00
65 000.00
$ 380 000 00

BRYAN COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE30 1994

Note 5: GENERAL LONG-TERM DEBT

At June 30, 1994, payments due, by fiscal year which includes principal and interest for these items:

Fiscal Year Ended June 30

General Obligation
Bonds

1995 1996 1997 1998 1999

$ 93,750.00 89,375.00 90,000.00 90,312.50 90 312.50

Total Principal and Interest

$ 453 7~Q 00

Note 6: SIGNIFICANT COMMITMENTS

At June 30, 1994, the Board had encumbrances in the amount of$222,309.09 for the unperformed portion of purchase orders, contracts and other commitments for goods and services associated with Lottery Programs. Lottery funds in the amount of $206,216.74 are available to fund these encumbrances. Encumbrances outstanding do not constitute expenditures or liabilities in the current year because these commitments will be honored during the subsequent fiscal year. These encumbrances are identified by Lottery Program as follows:

Algebra Classrooms Computers in Classrooms Distant Leaming Media Center and Library Equipment Safe Schools

$ 3,669.54 72,521.62 4,111.07 116,730.98 25 275.88

$ 222 309 09

The following is an analysis of significant outstanding construction or renovation contracts executed by the Board as of June 30, 1994, together with funding available:

- 13 -

BRYAN COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

ruNE 30 1994

Note 6: SIGNIFICANT COMMITMENTS

Project

Unearned Executed Contracts

Funding Available From State

92-93/92S-6l5-010 93/92S-6l5-01 1 93/94-615-008

$ 778,580.39 222,592.60
1 076 009.31

$

0.00

142,339.00

998 312.61

$ 2 077 182 30 $ I 140 651 61

The amounts described in this note are not reflected in the general purpose financial statements.

Note 7: CONTINGENT LIABILITIES

Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Board believes that such disallowances, if any, will be immaterial to its overall financial position.

The Board is a defendant in various legal proceedings pertaining to matters incidental to the performance of routine Board operations. The ultimate disposition ofthese proceedings is not presently determinable, but are not believed to be material to the general purpose financial statements.

Note 8: RETIREMENT PLANS

TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)

TRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical persoMel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer public employee retirement system (PERS).

TRS provides service retirement, disability retirement and survivors benefits for its members. A member is eligible for service retirement after 30 years ofcreditable service, regardless ofage, or after 10 years ofservice and attainment of age 60. A member is eligible for early retirement after 25 years ofcreditable service and attainment of age 55, at a reduced benefit. Retirement benefits paid to members are equal to 2% of the average of the member's two consecutive highest paid years of service multiplied by the number of years of creditable service up to 40 years. The normal retirement pension is payable monthly for life. Options are available for distribution ofthe member's monthly pension at a reduced rate to a designated beneficiary on the member's death.

- 14 -

BRYAN COUNTY BOARD OF EDUCATION

EXIIlBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 8: RETIREMENT PLANS

Retirement benefits also include death and disability benefits. A disabled member or surviving spouse is entitled to receive annually an amount equal to the member's service retirement benefit or disability retirement, whichever is greater. The death benefit is the amount that would be payable to the member's beneficiary had the member retired on the date of death on either a service retirement allowance or a disability retirement allowance, whichever is larger. The benefit is based on the member's creditable service (minimum of 10 years of service) and compensation up to the time of disability or death.

Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting of employer contributions occurs, but the member's contributions are refunded with interest.

The Board's payroll for employees covered by TRS for the year ended June 30, 1994, was $9,181,248.06; total payroll was $10,809,905.49.

TRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe Board who are covered by TRS are required to contribute 6% oftheir gross earnings to TRS. The Board makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees as advised by their independent actuary. For fiscal year 1994 that rate for employer contributions was 11.81%. The interest rate assumption (rate ofretum on investments) was 7.50%.

Total contributions made during fiscal year 1994 amounted to $1,635,182.08, of which $1,084,304.43 was made by the Board and $550,877.65 was made by employees. These contributions represented 11.81% (Board) and 6% (employees) of covered payroll.

TRS FUNDING STATUS AND PROGRESS The amount of the total pension benefit obligation is based on a standardized measurement established by Statement No. 5 ofthe Governmental Accounting Standards Board (GASB) that, with some exceptions, must be used by a PERS. The standardized measurement is the actuarial present value of credited projected benefits. This valuation method reflects the present value of estimated pension benefits that will be paid in future years as a result of employee services performed to date, and is adjusted for the effects of projected salary increases. A standardized measure ofthe pension benefit obligation was adopted by the GASB to enable readers of PERS financial statements to assess that PERS funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among other PERS and among other employers.

Total unfunded pension benefit obligation ofTRS as of June 30, 1993, was as follows:

Total pension benefit obligation

$13,912,014,000.00

Net assets available for benefits, at cost

12 821 722 000.00

Unfunded pension benefit obligation

$ I 090 292 000 00

- 15 -

BRYAN COUNTY BOARD OF EDUCATION

EXIDBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 8: RETIREMENT PLANS
The measurement ofthe total pension benefit obligation is based on an actuarial valuation as ofJune 30, 1993. Net assets available to pay pension benefits were valued as of the same date. TRS does not make separate measurements ofassets and pension benefit obligation for individual employers.
Total contributions from all employers to TRS for fiscal year ended June 30, 1994 were $521,550,000.00. The Board's contribution for the year ended June 30, 1994 of $1,084,304.43 was actuarially determined and represented .2079% oftotal contributions made by all participating employers.
Ten year historical trend infonnation is presented in the 1994 TRS Component Unit Financial Report. This information is useful in assessing TRS's accumulation of sufficient assets to pay pension benefits as they become due.
PUBLIC SCHOOL EMPLOYEES RETIREMENT SYSTEM OF GEORGIA (PSERS)
PSERS PLAN DESCRIPTION Substantially all bus drivers, maintenance, custodial, and lunchroom personnel employed by local school systems are covered by the Public School Employees Retirement System ofGeorgia (PSERS). All employer's contributions are made by the State ofGeorgia.
PSERS provides service retirement, disability retirement and survivors benefits for its members. A member is eligible for normal service retirement after 10 years ofseIVice and attainment of age 65. A member applying for service retirement with 10 years of service and retires between the ages of 60 and 65 receives a reduced benefit. Monthly retirement benefits paid to members are equal to $8.00 per month multiplied by the number of years of creditable service. Options are available for distribution of the member's monthly pension at a reduced rate to a designated beneficiary on the member's death.
Retirement provisions include death and disability benefits. Disability benefits are the same as ifthe employee had retired at age 65 as long as the employee has 15 or more years ofcreditable service. Death benefits are dependent upon the number ofyears of service. Ifthere are less than ten years of service, a lump sum refund ofthe employee's contributions and interest are made to the beneficiary. Ifthere are more than ten years of service, the beneficiary shall receive for life half of what the employee would have received upon retirement.
Members become fully vested after ten years of service. Ifa member terminates with less than ten years of service, no vesting ofemployer contributions occurs, but the member's contributions are refunded with interest.
There were 119 employees covered under PSERS for the year ended June 30, 1994.
PSERS CONTRIBUTIONS REQUIRED AND MADE Covered employees are required by State statute to contribute $4.00 a month for the nine month school year. Unlike TRS, the Board makes no contribution to PSERS. The State of Georgia is required by statute to make employer contributions actuarially determined and approved and certified by the PSERS' Board ofTrustees.
- 16 -

BRYAN COUNTY BOARD OF EDUCATION

EXIIlBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 8: RETIREMENT PLANS
Total contnbutions from employees ofthe Board made during fiscal year 1994 amounted to $3,888.00. Total contribution for all school systems made by the State of Georgia to PSERS for fiscal year ended June 30, 1994, was $9,150,000.00.
Note 9: SURETY BONDS
The School Superintendent, Mr. Perry K. Bacon, is bonded in the amount of$100,000.00 with the Ohio Casualty Insurance Company, Hamilton, Ohio, their Bond No. 2640250, on which premium was paid to January 1, 1995.

- 17 -

BRYAN COUNTY BOARD OF EDUCATION COMBINING BAlANCE SHEET SPECl8,L REVENUE FUND JUNE 30 1994

8,SSETS
Cash and Cash Equivalen1s
Accoun1s Receivable
Inventories Food Donated Commodities Purchased Food

ELEMENTARY

SCHOOL FOOD
SERVICES FUND

COMMUNITY EDUCATION

LOTTERY PROGRAMS

CHAPTER 1 EDUCATION OF
DEPRIVED CHILDREN

$ 800,732.33 $

0.00

23,760.07

$ 36,167.06 $

135,436.00

31,292.02 11,568.85

Total Assets

$ 867,353.27 $

0.00 $ 36,167.06 $

135,436.00

LIABILITIES AND FUND EQUI!)'.
LIABILITIES
Cash Overdraft Accoun1s Payable Salaries Payable Expired Grant Balances Payable Unearned Revenue
Total Liabilities
FUND EQUITY
Fund Balances Reserved For Continuation of Federal Programs For Inventories Food Donated Commodities Purchased Food
Unreserved Undesignated
Total Fund Equity
Total Liabilities and Fund Equity

$

9,822.73

44,086.67

$ 53,909.40

$ 30,389.88 $
2,143.38 3,633.80 $ 36,167.06 $

74,660.56 11,108.98 49,666.46
135,436.00

$ 31,292.02 11,568.85
$ 42,860.87 770,583.00 $
$ 813,443.87 $
$ 867,353.27 $

0.00 $ 0.00 $

0.00 $ 0.00 $

0.00 0.00

0.00 $ 36,167.06 $

135,436.00

See notes to the general purpose financial statemen1s.

-18-

EXHIBIT"E"

AND SECONDARY EDUCATION ACT

TITLEII

EISENHOWER

CHAPTER2

MATHEMATICS

BLOCK GRANT - AND SCIENCE

FLOW THROUGH EDUCATION

INDIVIDUALS WITH

DISABILITIES EDUCATION ACT

TITLE VI, B

FLOW

PRESCHOOL

THROUGH

PROGRAM

ADULT

TOTALS

EDUCATION JUNE 30, 1994 JUNE 30, 1993

$

0.00 $

1,741.83

$

0.00

$ 802,474.16 $ 584,438.01

3,000.03 $

16,048.20

$ 12,132.79

226,544.15

202,559.03

31,292.02 11,568.85

26,241.24 10,375.30

$

0.00 $

4,741.86 $

16,048.20 $

0.00 $ 12,132.79 $ 1,071,879.18 $ 823,613.58

$

6,684.93

1,262.05

6,149.02

$

4,741.86

1,952.20

$

4,741.86 $

16,048.20

$ 12,132.79 $ 123,868.16 22,193.76 $ 99,902.15 8,837.44 3,633.80

26,441.22 92,804.58
1,263.34 1,180.00

$ 12,132.79 $ 258,435.31 $ 121,689.14

$

3,386.21

$

31,292.02

11,568.85

26,241.24 10,375.30

$

42,860.87 $

40,002.75

$

0.00 $

0.00 $

0.00 $

0.00 $

0.00

TT0,583.00

661,921.69

$

0.00 $

0.00 $

0.00 $

0.00 $

0.00 $ 813,443.87 $ 701,924.44

$

0.00 $

4,741.86 $

16,048.20 $

0.00 $ 12,132.79 $ 1,071,879.18 $ 823,613.58

-19-

BRYAN COUNTY BOARD OF EDUCATION gOMBINING STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES
SPECIAL REVENUE FUND YEAR ENDED JUNE 30 1994

REVENUES
State Funds Federal Funds Local and Other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services PupU Services Improvement of Instructional Services General Administration Student Transportation Services Central Support Services Other Support Services Food Services Operation Community Service Operations
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES
Operating Transfers In
Excess of Revenues and Other Financing Sources over (under) Expenditures
FUND BALANCE JULY 1
Food Inventory- Net Change in Period Donated Commodities Purchased Food
Residual Equity Transfer

SCHOOL FOOD
SERVICES FUND

ELEMENTARY

COMMUNITY EDUCATION

LOTTERY PROGRAMS

CHAPTER 1 EDUCATION OF
DEPRIVED CHILDREN

$ 90,874.00 $ 747,332.69 600,181.53
$ 1,438,388.22 $

0.00 $ 223,457.36 $

415,428.94

0.00 $ 223,457.36 $

415,428.94

$
$ 1,301,331.46 $ 1,301,331.46 $ $ 137,056.76 $

0.00 $ 203,629.84 $
19,394.13 328.89
104.50

374,217.80
24,379.36 7,200.00 9,631.78

0.00 $ 223,457.36 $

0.00 $

0.00 $

415,428.94 0.00

$ 137,056.76 $ 670,142.78

0.00 $ 28,395.45

5,050.78 1,193.55

-28,395.45

0.00 $ 0.00

0.00 0.00

FU~D BALANCE JUNE 30

$ 813,443.87 $

0.00 $

0.00 $

0.00

See notes to the general purpose financial statements.

-20-

EXHIBIT "F''

AND SECONDARY EDUCATION ACT

TITLE II-

EISENHOWER

CHAPTER2

MATHEMATICS

BLOCK GRANT - AND SCIENCE

FLOW THROUGH EDUCATION

INDIVIDUALS WITH

DISABILITIES EDUCATION ACT

TITLE VI, B

FLOW

PRESCHOOL

THROUGH

PROGRAM

ADULT EDUCATION

TOTALS YEAR ENDED JUNE 30, 1994 JUNE 30, 1993

$

30,606.00 $

$

30,606.00 $

312.57 $

90,027.96 $

312.57 $

90,027.96 $

1,000.00 $ 1,000.00 $

$ 12,132.79

314,331.36 $ 1,296,840.95
600,181.53

85,266.00 1,291,582.91
698,458.26

12,132.79 $ 2,211,353.84 $ 2,075,307.17

$

30,539.44

$

55,722.91 $

1,000.00 $ 12,132.79 $ 677,242.78 $ 493,868.07

$ 66.56

3,658.71 40.07

23,747.46 10,329.17
228.42

43,141.59 14,316.77 24,714.41
7,304.50
9,631.78 1,301,331.46

26,181.43 33,896.55 27,524.10
7,575.36
1,264,033.47 124,374.84

$

30,606.00 $

3,698.78 $

90,027.96 $

1,000.00 $ 12,132.79 $ 2,077,683.29 $ 1,977 ,453 .82

$

0.00 $

-3,386.21 $

0.00 $

0.00 $

0.00 $ 133,670.55 $

97,853.35

83,610.00

$

0.00 $

-3,386.21 $

0.00 $

0.00 $

0.00 $ 133,670.55 $ 181,463.35

0.00

3,386.21

0.00

0.00

0.00

701,924.44

530,861.92

5,050.78 1,193.55 -28,395.45

-9,992.21 -408.62

$

0.00 $

0.00 $

0.00 $

0.00 $

0.00 $ 813,443.87 $ 701,924.44

-21-

BRYAN COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET CAPITAL PROJECTS FUND JUNE 30 1994

ASSETS Cash and Cash Equivalents Investments Accounts Receivable

REGULAR

GEORGIA STATE FINANCING

PROJECT

PROJECT

91 /91 S-615-004 92-93/92S-615-010

$

9,306.82 $

0.00 $

292,342.65

218,146.00

Total Assets

$

9,306.82 $

0.00 $

510,488.65

Ll~ILITIES AND FUND EQUITY
LIABILITIES
Cash Overdraft Contracts Payable Retainages Payable
Total UabUities
FUND EQUITY
Fund Balances Reserved For State Capital Outlay Projects Unreserved Undesignated
Total Fund Equity
Total Liabilities and Fund Equity

$

9,306.82 $

$

9,306.82 $

$

9,306.82 $

$

269,710.00

240,778.65

$

510,488.65

0.00 $ 0.00 $

0.00 0.00

0.00 $

510,488.65

See notes to the general purpose financial statements.

-22-

EXHIBIT"G"

AND INVESTMENT COMMISSION

PROJECT

PROJECT

93/92~15-011 93/94-615-008

TOTALS JUNE 301 1994 JUNE 30, 1993

$

86,176.70 $

387,826.17 $

506,529.56

35,997.08

$

220,602.00

126,168.39

564,916.39

238,261.63

$

220,602.00 $ 212,345.09 $

952,742.56 $

780,788.27

$

71,505.05

$

71,505.05 $

247,070.59

61,712.96 $

100,047.31

431,470.27

22,314.83

26,121.08

289,214.56

16,000.00

$

155,532.84 $ 126,168.39 $

792,189.88 $ 263,070.59

$

65,069.16 $

86,176.70 $

151,245.86 $

506,529.56

0.00

0.00

9,306.82

11,188.12

$

65,069.16 $

86,176.70 $

160,552.68 $ _---"5-'-'17'-'-,7'-"1.;...7.'-'-68-'-

$

220,602.00 $ 212,345.09 $

952,742.56 $===7=80:!,7=8=8.=27=

-23-

BRYAN COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES
CAPITAL PROJECTS FUND YEAR ENDED JUNE 30 1994

REGULAR

GEORGIA STATE FINANCING

PROJECT

PROJECT

91/91 S-615-004 92-93/92S-615-010

REVENUES

State Funds Local and Other Funds

$ $ 19,939.32

0.00 $

2,181,462.00

Total Revenues

$ 19,939.32 $

0.00 $

2,181,462.00

EXPENDITURES

Capital Outlay Land and Land Improvements BuUding and Building Improvements Equipment

$

5,723.51 $

$ 5,415.00

161,863.00 4,218,859.61

Total Expenditures

$

5,723.51 $

5,415.00 $

4,380,722.61

Excess of Revenues over (under) Expenditures

$ 14,215.81 $

-5,415.00 $

-2, 199,260.61

OTHER FINANCING SOURCES (USES}

Operating Transfers In Operating Transfers Out

$ $ -16,097.11

5,415.00 $

1,859,994.61

Total Other Financing Sources (Uses)

$ -16,097.11 $

5,415.00 $

1,859,994.61

Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses $

-1,881.30 $

0.00 $

-339,266.00

FUND BALANCE JULY 1

11,188.12

0.00

339,266.00

FUND BALANCE JUNE 30

$

9,306.82 $

0.00 $

0.00

See notes to the general purpose financial statements.

-24-

EXHIBIT"H"

AND INVESTMENT COMMISSION

PROJECT

PROJECT

93/92S-615-011 93/94-615-008

TOTALS YEAR ENDED JUNE 30, 1994 JUNE 30, 1993

$

220,602.00 $ 178,608.39 $ 2,580,672.39 $ 691,916.09

19,939.32

27,904.69

$

220,602.00 $ 178,608.39 $ 2,600,611.71 $ 719,820.78

$ 161,863.00 $ 146,088.20

$

242,027.40 $ 315,683.19 4,787,708.71

1,239,615.10

105,795.00

$

242,027.40 $ 315,683.19 $ 4,949,571.71 $ 1,491,498.30

$

-21,425.40 $ -137,074.80 $ -2,348,960.00 $ -771,677.52

$

50,000.00 $ 92,482.50 $ 2,007,892.11 $ 338,685.85

-16,097.11

-275,057 .20

$

50,000.00 $ 92,482.50 $ 1,991,795.00 $

63,628.65

$

28,574.60 $ -44,592.30 $ -357,165.00 $ -708,048.87

36,494.56

130,769.00

517,717.68

1,225,766.55

$

65,069.16 $ 86 176.70 $ 160,552.68 $ 517,717.68

-25-

BBYAH CQ!JHIY BQABD QE ED!.!CAIIQ~
sta:IEQULE QE EEQERAL EltlAtl~IAL A!l!llfill!tl~E
YEAR ENPEP JUNE 30 1994

SCHEDULE "1"

FUNDING AGENCY PBQGRAMIGRAf!IT

CFDA NUMBER

AWARDS IN PERIOD

FEDERAL FUNDS RECEIVED IN PERIOD(NET OF REFUNDS)

FEDERAL REVENUE IN PERIOD

EXPENDITURES IN PERIOD

Agriculture, U. s. Department of
Through Bryan County Board of Commissioners Food and Nutrition Program Summer School Food Program for Children 1993Grant
Through Georgia Department of Education Food and Nutrition Program Food Sernces School Breakfast Program 1994Grant National School Lunch Program 1993Grant 1994Grant Food Distribution Program (1)

10.559
10.553 $ 10.555 10.555 10.S&J

$
119,752.59 512,806.96 114 773.14

14,373.45

116,729.71 $
4,162.65 &J7,75a.27 N/A

119,752.59
512,806.96 $ 114773.14

(2)
1,186,558.32 (3) 114 773.14

Total u. s. Department of Agriculture

$ 747332.69 $

643024.08 $ 747332.69 $ 1301331.46

Education, U. S. Department of Direct P. L.81-874 1992 Grant 1994 Grant Through Board of Public Education for the City of Savannah and the County of Chatham Adult Education 1993 Grant 1994Grant Through Fi<sl District Regional Educational San/iceAgerq Individuals with Disabilities Education Act TllleVl,B Preschool Program 1993 carry-0ver Through Georgia Department of Education Elementary and Secondary Education Act Chapter 1 Education of Deprived Children 1993Regular 1993Summer 1994Regular Chapter2 Block Grant - Flow Through 1994Regular Title II Eisenhower Mathematics and Science Education 1993 Regular 1994 Regular Individuals with Disabilities Education Act TitleVl,B Flow Through 1993 Regular 1993 carry-a-
1994 Regular Innovative Special Education Proposal
1992 carry-Over 1993 Carry-OVer Preschool Program 1992 carry-ever

84.041 $ 84.041
84.002 84.002
84.173
84.010 84.010 84.010
84.151
84.164 84.164
84.027 84.027 84.027 84.027 84.027 84.173

42,632.00 $ 14,787.00
12,422.00
1,000.00
36,519.00 380,436.00
30,606.00
13,165.00
24,331.00 113,774.00
6,440.00

42,632.00 $ 42,632.00

(4)

14,787.00

14,787.00

(4)

9,449.96

12,132.79 $

12,132.79

1,000.00

1,000.00

1,000.00

154,662.16 34,992.94 245,000.00
30,606.00

34,992.94 380,436.00
30,606.00

34,992.94 380,436.00
30,606.00

2,054.40

-2,687.46 3,000.03

698.75 3,000.03

18,103.57 24,331.00 45,000.00
-154.10 6,440.00
201.41

160.96 24,257.00 60,279.97
5,330.03

160.96 24,257.00 60,279.97
5,330.03

- 26 -

BRYAN COUNTY BOARD OF EDUCATION
SCHFDULE OF FEDERAL FINANCIAL ASSISTANCE
YEAR ENDED JUNE 30 1994

SCHEDULE 1

FUNDING AGENCY PROGRAM/GRANT

CFDA NUMBER

AWARDS IN PERIOD

FEDERAL FUNDS RECEIVED IN PERIOD(NET OF REFUNDS)

FEDERAL REVENUE IN PERIOD

EXPENDITURES IN PERIOD

Education, U. S. Depa- of

Through~ Depa- of Education

Vocational Education Basic Grants to States

High School Program

Basic Grant

1993Grant

84.048

$

26,853.00

1994Grant

84.048 $ 28,648.00

1,000.00 $ 28,648.00

(5)

~ r y Equipment Grant

1994Grant

84.253

954.00

Tech-Prep Education

1994Grant

84.243

50000.00

50000.00

(5)

Total U.S. Department of Education

$ 754760.00 $

657913.34 $ 685,575.26 $

552,894.47

Total Federal Financial ASSlstance

$ 1 502 092.69 $

1 300 937.42 $ 1 432 907.95 $ 1854225.93

Major Programs are identified by an asterisk () in front of the CFDA number.

(1) The amount& shown for the Food DistrilxJtion Program represents the Federally assigned value of nonmonetary asaialance for donated commodffies received and/or consumed by the system during the current fJSCal year.
(2) Expenditure& for the School Breakfast Program were not maintained separately and are included In the 1994 N - I School Lunch Program.
(3) Expenditures for this program include State, and/or Local and Other Funds. Expenditures are not maintained by fund source.
(4) Funds earned on this program do not require reporting of expenditures. (5) Expenditures on this program were not maintained by fund source.

See notes to the general purpose financial statements.

- 27.

BRYAN COUNTY BOARD OF EDUCATION ANALYSIS OF CASH AND CASH EQUIVALENTS
JUNE 30 1994
NONINTEREST BEARING ACCOUNTS The Pembroke State Bank, Pembroke, Georgia
INTEREST BEARING ACCOUNTS The Pembroke State Bank, Pembroke, Georgia N.O.W. Accounts (3.50%)

SCHEDULE "2"

$

38,639.26

2,101,723.05 $ 2,140,362.31

See notes to the general purpose financial statements. - 28 -

BRYAN COUNTY BOARD OF EDUCATION ACCOUNTS RECEIVABLE JUNE 30 1994

SCHEDULE"3"

Bryan County Board of Commissioners Reimbursement for Meals
Bryan County Tax Commissioner County Wide Bond Tax County Wide School Tax
City of Savannah and the County of Chatham, Board of Public Education for 1he Adult Education Federal Funds
Education, Georgia Department of Food Services School Breakfast Program National School Lunch Program Innovation Program S-Funds Vocational Education Federal F<nds Lottery Programs Computers in Classroom Distant Leaming Safe Schools Grant Federal Programs ESEA - Chapter 1 Education of Deprived Children ESEA-Tdle II Individuals with Disabil~ Education Act TllleVl,B Flow Through
Georgia S - Financing and Investment Commission Reimbursement on Construction Projects
Various Sources Other

GENERAL FUND

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

REVENUE PROJECTS

FUND

FUND

DEBT SERVICE
FUND

TOTAL

$ 15,688.50

$

15,688.50

$ 186,628.61

$ 4,716.01

4,716.01 186,628.61

12,132.79

2,600.00 77,648.00

3,022.88 5,048.69
2,178.01 2,000.00 31,989.05

135,436.00 3,000.03

16,048.20

111.50

$ 564,916.39

12,132.79
3,022.88 5,048.69 2,600.00 77,648.00 2,178.01 2,000.00 31,989.05
135,436.00 3,000.03
16,048.20
564,916.39
111.50

$ 266 988.11 $ 226,544.15 $ 564,916.39 $ 4,716.01 $ 1,063,164.66

See notes to 1he general purpose financial - n t s .

- 29 -

BRYAN COUNTY BOARD OF EDUCATION DEBT SERVICE REQUIREMENTS TO MATURITY
JUNE 30 1994

SCHEDULE 4

PAYMENTS DUE IN FISCAL YEAR ENDING JUNE 30
1995 1996 1997 1998 1999

TOTAL DEBT SERVICE

1979ISSUE

TOTAL

TOTAL

INTEREST

PRINCIPAL

$

93,750.00 $

23,750.00 $

70,000.00

89,375.00

19,375.00

70,000.00

90,000.00

15,000.00

75,000.00

90,312.50

10,312.50

80,000.00

90,312.50

5,312.50

85,000.00

$

453,750.00 $

73 750.00 $

380,000.00

CHANGES IN GENERAL LONG-TERM DEBT Bonds Payable at July 1, 1993 Bonds Retired During Period
Bonds Payable at June 30, 1994

1979 ISSUE

$

445,000.00

65,000.00

$

380,000.00

MATURITY DATES Semi-Annual Interest Payment Dates Annual Debt Retirement Date

MAY1-NOV1 MAY1

See notes to the general purpose financial statements. - 30 -

BRYAN COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30 1994

SCHEDULE "5"

AGENCY/FUNDING
GRANTS Education, Georgia Department of Quality Basic Education General and Career Education Programs Special Education Programs Remedial Education Program Media Center Programs Staff Development Programs Indirect Cost Pupil Transportation Regular Bus Replacement Sparsity Grant In-School Suspension Mid-term Adjustment Local Fair Share Educational Equalization Funding Grant
Food Services
Other S- Programs Innovative Programs Suparvision and Assessment of Student and
Beginning Teachers and Performance-Based Certification Lottery Programs Algebra Classrooms Computers in Classrooms Dis1ant Leaming
Pre-Kindergarten Program Safe Schools Grant
Financing and Investment Commission, Georgia State Reimbursement on Construction Projects
OTHER Education, Georgia Department of Reimbursement for GENESIS Project Human Resources, Georgia Department of PEACH Program

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

GENERAL

REVENUE

PROJECTS

FUND

FUND

FUND

TOTAL

$ 6,877,196.00 976,378.00 104,094.00 301,630.00 100,478.00
2,082,699.00
340,583.00 95,641.00 71,623.00 92,911.00
326,760.00 -1,099,429.00 1,070,484.00
$
2,600.00

90,874.00

2,450.00

998.20 36.585.47
2,000.00 151,884.79 31,988.90

$ 6,877,196.00 976,378.00 104,094.00 301,630.00 100,478.00
2,082,699.00
340,583.00 95,641.00 71,623.00 92,911.00
326,760.00 -1,099,429.00 1,070,484.00
90,874.00
2,600.00
2,450.00
998.20 36,585.47
2,000.00 151,884.79
31,988.90

$ 2,580,672.39

2,580,Sn.39

1,500.00 3,660.10

1,500.00 3,660.10

$ 11 351,258.10 $ 314331.36 $ 2.580,Sn.39 $ 14,246.261.85

See notes 1D the general purpose financial statements.

- 31 -

BRYAN COUNTY BOARD OF EDUCATION SCHEDULE OF LOCAL AND OTHER REVENUE
YEAR ENDED JUNE 30 1994

SCHEDULE"6"

Taxes County Wide Bond Tax County Wide School Tax Railroad Car Tax Real E - Transfer Tax
Other ~ Milk Settlement Indirect Cost Special Revenue Fund Interest Earned Lost and Damaged Books Reimbursement for School Projects Bryan County Board of Commissioners Sales Lunches SchoolAssets Shared Service Contributions First District Regional Educational Service Agency Georgia Southam University Tuition Other

GENERAL FUND

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

REVENUE PROJECTS

FUND

FUND

DEBT SERVICE
FUND

TOTAL

$ 3,898,567.83 244.28
25,946.24

$ 97,191.02 $ 97,191.02

3,898,567.83

4.98

249.26

529.51

26,475.75

$

845.47

4,156.06 59,813.67
3,927.66

28,230.08 $ 10,904.85

14,439.69

10,436.00

570,927.48

9,034.47

1,996.16

845.47
4,156.06 100,944.76
3,927.66
14,439.69
570,927.48 19,472.47

840.00 560.00 230,872.84 135.00

178.50

840.00 560.00 230,872.84 313.50

$ 4.249,961.27 $ 600,181.53 $ 19,939.32 $ 99,721.67 $ 4 969,803.79

See notes 1D the general purpose financial statemen1s.

- 32 -

BRYAN COUNTY BOARD OF EDUCATION SCH!;DULE OF EXPENDITURES BY OBJECT
GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30 1994

SCHEDULE "7"

EXPENDITURES
Operating Costs Salaries Employee Benefits Travel of Employees Professional and Technical Services Compensation and Travel of Board Members Water, Sewer and Cleaning Services Repair and Maintenance Services Rents Insurance Communications Tuition Commodity HauUng Shared Services Other Purchased Services Supplies Energy Food Usage Books, Textbooks and Periodicals Dues and Fees Federal Indirect Costs Other Expenditures
Nonoperating Costs Equipment
Total Expenditures

GENERAL FUND

SPECIAL REVENUE
FUND

TOTAL

$ 10,003,113.98 $ 2,201,306.07 43,872.32 301,336.28 6,887.14 18,141.74 64,249.17 105,326.42 62,329.89 77,769.67 197.89
14,544.00 34,309.73 690,180.27 488,405.79
238,003.76 31,923.86
18,603.91

806,791.51 $ 184,391.88
7,205.41 12,805.49
1,720.00 15,588.95
3,826.40 3,364.11 9,365.60
104.50 177,024.33
7,200.00 621,317.50
1,416.99 2,738.36 4,156.06 1,779.55

10,809,905.49 2,385,697.95
51,077.73 314,141.77
6,887.14 19,861.74 79,838.12 105,326.42 62,329.89 81,596.07 3,562.00
9,365.60 14,544.00 34,414.23 867,204.60 495,605.79 621,317.50 239,420.75 34,662.22 4,156.06 20,383.46

226,986.68

216,886.65

443,873.33

$ 14,627,488.57 $ 2,077,683.29 $ 16,705,171.86

See notes to the general purpose financial statements. - 33 -

aBYa~ QQ!.!~IY: ~ p QE EP!.!Q6IIQN Ct:IE!2ULE QF EXP!;NQITURE av O~EQI
LQ!Ii;;BY eB~B~ YEAR ENPEP JUNE 30 1994

SCHEDULE "8"

E2Sel;HPIIYBE
Operating Costs Salaries Employee Benellls TnMII d Employees Other Purchased Services Supplies Books, Texlbooks and Paliocficals
Nonoperatlng Costs Equiprnant

ALGEBRA CLASSROOMS

COMPUTERS IN
CLASSROOMS

DISTANT LEARNING

PRE-KINDERGARTEN PROGRAM

SAFE SCHOOLS
GRANT

TOTAL

998.20 $

3,027.67 $

2,000.00

33557.80

76,051.88 17,083.54 1,026.09
104.50 57,287.09 $
331.69

$ 1,227.05

76,051.88 17,083.54 1,026.09
104.50 64,540.01
331.69

30761.85

64319.65

Total Expenditures

998.20 $ 36,585.47 $

2,000.00 $

151,884.79 $ 31,988.90 $ 223,457.36

See notes to the general purpose financial statements.

34.

BRYAN COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30 1994

SCHEDULE "9"

Minimum Expenditure Requirements (Total Allotment)
Expenditures on Combined Program Basis Salaries Operations
Less: Expenditures for Media Center Programs in Excess of Total Media Allotment Expencfrtures for Staff Development Programs in Excess of Total Staff Development Allotment for: Cost of Instruction Professional Development
Expenditures per Audit
Amount of Underexpenditure for Total Allotment

THIRTEEN WEIGHTED AND MEDIA CENTER
PROGRAMS

STAFF DEVELOPMENT
PROGRAM

$ 8,585,103.00 $

101,433.00

$ 8,584,132.77 633,968.85 $
$ 9,218,101.62 $

112,676.16 112,676.16

-60,550.45

$ 9,157,551.17 $

-10,482.53 -760.63
101,433.00

$

0.00 $

0.00

See notes to the general purpose financial statements. - 35 -

BRYAN COUNTY ROARP OF fDUCATJON
ANALYIS OF MINIMUM EXPENOfTLJRE REQUIREMENTS - 8V PRQGRAM
GENERAL FUND QUALITY BASIC EP\JQATIDN PROGRAMS YEAR ENPfD JUNE 30 1994

g1;~B&, ~P~l;fR l;~I~ PR~~ Kindergarten(") Grades 1 -3 (") Sub-Total - K-3 Grades -5 (") Grades6 8 (") Grades 9 -12 (") High School Laboralories (") Vocational Education Laboralories (") Total General and Career Education Program&
~le.I l;OUCATION P R ~ ~ Regular Programs Calegoryl (") Calegoryll(") Category NI (") Category IV (") Itinerant Supplemental Speech Sub-Talal Regular Category V (GNled) (") Talal Spec:ial Educatioo Programs
B~l:l!il. ED!iPIIQ!ieBQQBaMO MEDIA CENTER PBOGRAMS
Total Thirteen Weighted and Media Center
TAFF ~LOPMEtfi PB~~ Coot of Instruction Profesaional Development
TalalSlatfDoYelopmenl
(j ldentifl86 Thirteen Weighted Program&.
See notes to the general purpose financial statements.

ORIGINAL

ALLOTMENTS FROM DEPARTMENT OF EDUCATION

REQUIRED

~

ORIGINAL

MID-TERM

TOTAL REQUIRED

710,431.00 1,937,458.00 2,647,889.00 90
986,631.00 90 1,564,950.00 90 1,169,401.00 90
233,m.oo 90 274,553.00 90 un,186.00

639,387.90 1,743,712.20 2,383,100.10
887,967.90 1,406,455.00 1,052,460.90
210,394.80 247,097.70 6,189,476.40 $

0.00 $ 0.00 174,000.00 151,805.00
325,805.00 $

639,387.90 1,743,712.20 2,383,100.10 1,061,967.90 1,560,260.00 1,052,460.90
210,394.80 247,097.70 6,515,281.40

867,447.00

780,702.30 $

0.00 $

780,702.30

867,447.00 90 108,931.00 90 976,378.00 104,094.00 90 301,630.00 90

780,702.30 98,037.90 878,740.20 93,684.80 271,467.00

0.00 $
0.00 0.00 0.00

780,702.30 98,037.90 878,74020 93,684.60 271,467.00

8,259298.00

7,433,388.20 $

325,805.00 $ 7,759,17320

22,609.00 100 77,869.00 100
100,478.00

22,609.00 77,869.00
100,478.00 $

955.00 $

23,564.00
n,869.oo

955.00 $

101,433.00

8,359,776.00

7,533,84620 $

326,760.00 $ 7,860,606.20

36.

SCHEDULE 10"

REQUIRED AUOlMENT

SALARIES ACTUAL

DISTRIBUTION BY RESPECTIVE PORTIONS

AMOUNT OF UNDEREXPENDITURE
FOR REQUIRED ALLOTMENT

REQUIRED AUOlMENT

OPERATIONS ACTUAL

AMOUNTOF UNDEREXPENDITURE
FOR REQUIRED ALLOTMENT

622,<406.70

678,068.58

16,981.20

18,962.98

1,887,485.60

1,1141.225.19

56,226.60

132,439.10

2,309,892.30

2,619,293.77

0.00

73,207.60

151,'402.08

0.00

999,836.60

1,033,795.76

0.00

62,131.30

62,419.12

o.oo

1,497,217.60

1,556,114.44

0.00

63,042.40

78,487.78

0.00

1,004,526.90

1,270,546.58

0.00

47,934.00

118,91 .16

0.00

200,850.30

226,521.47

0.00

9,544.50

20,993.52

0.00

214.020.00

247,099.61

0.00

33,077.70

43,883.91

0.00

6,226,343.70

6,953,371.63

0.00

288,937.70

476.100.57

0.00

10,451.70 210,123.90 479,423.70 55,747.80

22,IM9.78 333,774.90 886.313.42 51,415.97

755,747.10 115,234.40 850,981.50 92,007.90 208,698.30

1,0IM,454.07 144,130.42
1,238,584.49 100,288.05 291,908.60

7,378,031.40 $ 8,584.132.77 $

554.40 4,652.10 13,501.90 1,973.70 1,458.00 2,815.20

355.09
,675.05 62,38.67
15,288.14

0.00

24,955.20

82,702.95

0.00

2,803.50

3,326.54

27,758.70

86,029.49

o.oo

1.676.70

1,566.IM

0.00

82,766.70

70,271.85

0.00

381,1 1.80 $

633,988.85 $

0.00 0.00
109.76 0.00
109.76

s 7,378,031.40 8,584.132.77 s_ _ _ _.....o._.oo_

23,564.00

34,046.53

o.oo

77,869.00

78,629.83

0.00

101,433.00 $ 112.616.16 s_ _ _ _ _ _o_.oo_

482,574.80 $

746.645.01 , _ _ _ __.109_,,.7....,6

- 37 -

BRYAN COUNTY BOARD OF EDUCATION SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS
YEAR ENDED JUNE 30 1994

SCHEDULE "11"

BOARD MEMBER ADDRESS
Ms. Joe Ann Jarrell, Chairperson c)
Route 2, Box 561 Ellabell, Georgia 31308
Ms. Jean Bailey () 15 Bea Road Richmond Hill, Georgia 31324
Mr. Charles McCoy () 26 Riverbend Road Richmond Hill, Georgia 31324
Mr. Raymond McCoy (J
Route 1, Box 233 Pembroke, Georgia 31321
Mr. William Mock c)
Route 3, Box 294 Ellabell, Georgia 31308
Mr. Robert Ward () P. 0. Box307 Richmond Hill, Georgia 31324

COMPENSATION

TRAVEL

$

1,250.00 $

61.28

1,100.00

99.02

1,150.00

1,000.00

1,250.00

26.84

950.00

$

6,700.00 $

187.14

() Denotes Board Members Serving as of June 30, 1994

See notes to the general purpose financial statements. - 38 -

SECTION II COMPLIANCE

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
August 25, 1995

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe Bryan County Board ofEducation
COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Ladies and Gentlemen:
We have audited the general purpose financial statements of the Bryan County Board of Education as of and for the year ended June 30, 1994, and have issued our report thereon dated August 25, 1995. This report was qualified for a scope limitation and for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.
Except as discussed in the following paragraph, we conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement.
We did not observe the taking of either the Federal donated commodities inventory or the purchased foods inventory at June 30, 1994, nor could we satisfy ourselves as to the accuracy of the amounts stated as inventories through alternative procedures.
Compliance with laws, regulations, contracts, and grants applicable to Bryan County Board of Education is the responsibility ofthe Board's management. As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatement, we performed tests of the Board's compliance with certain provisions of laws, regulations, contracts, and grants. However, the objective of our audit of the financial statements was not to provide an opinion on overall compliance with such provisions. Accordingly, we do not express such an opinion.
94CRL-10

The results ofour tests indicate that, with respect to the items tested, the Bryan County Board ofEducation complied, in all material respects, with the provisions referred to in the preceding paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the Board had not complied, in all material respects, with those provisions.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
J~
Claude L. Vickers State Auditor
CLV:gp 94CRL-10

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
August 25, 1995

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe Bryan County Board ofEducation

SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS

Ladies and Gentlemen:

We have audited the general purpose statements ofthe Bryan County Board ofEducation as of and for the year ended June 30, 1994, and have issued our report thereon dated August 25, 1995. This report was qualified for a scope limitation and for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

We have applied procedures to test the Bryan County Board of Education's compliance with the following requirenients applicable to each of its Federal financial assistance programs, which are listed in the Schedule of Federal Financial Assistance, for the year ended June 30, 1994:

(1) Political Activity

(5) Allowable Costs/Cost Principles

(2) Civil Rights

(6) Drug-Free Workplace Act

(3) Cash Management

(7) Audit Follow-Up/Resolution

(4) Federal Financial Reports

(8) Administrative Requirements

Our procedures were limited to the applicable procedures described in the Office of Management and Budget's "Compliance Supplement for Single Audits of State and Local Governments" and other additional procedures as deemed necessary. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Board's compliance with the requirements listed in the preceding paragraph. Accordingly, we do not express such an opinion.

94CRL-40

With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph of this report. With respect to items not tested, nothing came to our attention that caused us to believe that Bryan County Board of Education had not complied, in all material respects, with those requirements.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
~
Claude L. Vickers State Auditor
CLV:gp 94CRL-40

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
August 25, 1995

Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe Bryan County Board ofEducation

SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS

Ladies and Gentlemen:

We have audited the general purpose financial statements of the Bryan County Board ofEducation as of and for the year ended June 30, 1994, and have issued our report thereon dated August 25, 1995. This report was qualified for a scope limitation and for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

We have also audited the Bryan County Board of Education's compliance with the requirements governing:

(1) Types of Services Allowed or Unallowed

(5) Applicable Special Tests and Provisions

(2) Eligibility
(3) Matching, Level ofEffort, and/or Earmarking

(6) Other Requirement Claims for Advances and Reimbursements

(4) Reporting

These requirements are applicable to the major Federal financial assistance programs, which are identified in the Schedule ofFederal Financial Assistance, for the year ended June 30, 1994. The management of the Bryan County Board of Education is responsible for the Board's compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit.

94CRL-80

Except as discussed in the following paragraph, we conducted our audit of compliance in accordance with generally accepted auditing standards; Government Auditing Standards issued by the Comptroller General of the United States; and Office ofManagement and Budget (0MB) Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above occurred. An audit includes examining, on a test basis, evidence about the Bryan County Board of Education's compliance with those requirements. We believe that our audit provides a reasonable basis for our opinion.
We did not observe the taking of either the Federal donated commodities inventory or the purchased foods inventol':}' at June 30, 1994, nor could we satisfy ourselves as to the accuracy of the amounts stated as inventories through alternative procedures. However, this matter has no affect on the Board's compliance with the requirements listed in the second paragraph of this report.
In our opinion, the Bryan County Board ofEducation complied, in all material respects, with the requirements as disclosed in the second paragraph that are applicable to its major Federal financial assistance programs for the year ended June 30, 1994.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.

CLV:gp 94CRL-80

Res~~~
Claude L. Vickers State Auditor

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
August 25, 1995

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board of Education
and Superintendent and Members of the Bryan County Board ofEducation

SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS

Ladies and Gentlemen:

We have audited the general purpose financial statements of the Bryan County Board ofEducation as ofand for the year ended June 30, 1994, and have issued our report thereon dated August 25, 1995. This report was qualified for a scope limitation and for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

Jn connection with our audit ofthe fiscal year 1994 general purpose financial statements of the Bryan County Board ofEducation and with our consideration of the Board's internal control structure used to administer Federal financial assistance programs, as required by Office of Management and Budget (0MB) Circular A128, "Audits ofState and Local Governments", we selected certain transactions applicable to certain nonmajor Federal financial assistance programs for the year ended June 30, 1994. As required by 0MB Circular A-128, we have performed auditing procedures on the selected transactions to test compliance with the requirements governing:

(1) Types of Services Allowed or Unallowed

(2) Eligibility

Our procedures were substantially less in scope than an audit, the objective of which is the expression ofan opinion on the Bryan County Board ofEducation's compliance with these requirements. Accordingly, we do not express such an opinion.

94CRL-120

With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the Bryan County Board ofEducation had not complied, in all material respects, with those requirements.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter ofpublic record.
Respectfully submitted,
ff~~
Claude L. Vickers State Auditor
CLV:gp 94CRL-120

SECTION ill INTERNAL CONTROL

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
August 25, 1995

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Superintendent and Members of the Bryan County Board ofEducation
REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Ladies and Gentlemen:
We have audited the general purpose financial statements of the Bryan County Board ofEducation as of and for the year ended June 30, 1994, and have issued our report thereon dated August 25, 1995. This report was qualified for a scope limitation and for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.
Except as discussed in the following paragraph, we conducted our audit in accordance with generally accepted auditing standards, and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement.
We did not observe the taking of either the Federal donated commodities inventory or purchased foods inventory at June 30, 1994, nor could we satisfy ourselves as to the accuracy of the amounts stated as inventories through alternative procedures.
In planning and performing our audit ofthe general purpose financial statements of the Bryan County Board of Education for the year ended June 30, 1994, we considered the internal control structure in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide assurance on the internal control structure.
The management ofthe Bryan County Board of Education is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control.structure are to provide management with reasonable, but not absolute,
94ICL-3

assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation ofgeneral purpose financial statements in accordance with generally accepted accounting principles. Because ofinherent limitations in any internal control structure, errors or irregularities may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate.

For the purposes of this report, we have classified the significant internal control structure policies and procedures in the following categories:

(I) Cash and Cash Equivalents

(6) Employee Compensation

(2) Inventories

(7) General Ledger

(3) Revenue/Receivables/Receipts

(8) General Fixed Assets

(4) Procurement

(5) Expenditures/Liabilities/ Disbursements

For all ofthe internal control categories listed above, we obtained an understanding of the design of relevant policies and procedures and whether they have been placed in operation, and we assessed control risk.

We noted certain matters involving the internal control structure and its operation that we consider to be reportable conditions under standards established by the American Institute ofCertified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control structure that, in our judgment, could adversely affect the entity's ability to record, process, summarize, and report financial data consistent with the assertions of management in the general purpose financial statements.

As descnbed in the Schedule ofFindings and Improper or Questioned Costs, reportable conditions were noted in the following control categories:

(I) Accounting Controls (Overall)

(2) General Fixed Assets

A material weakness is a reportable condition in which the design or operation ofone or more of the specific internal control structure elements does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions.

94ICL-3

Our consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe that all ofthe reportable conditions disclosed above are also considered to be material weaknesses.
These conditions were considered in determining the nature, timing, and extent of the procedures to be performed in our audit ofthe Bryan County Board ofEducation's financial statements and this report does not affect our report thereon dated August 25, 1995.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.

CLV:gp 94ICL-3

Claude L. Vickers State Auditor

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
August 25, 1995

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe Bryan County Board ofEducation
SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS
Ladies and Gentlemen:
We have audited the general purpose financial statements of the Bryan County Board ofEducation as of and fortlie year ended June 30, 1994, and have issued our report thereon dated August 25, 1995. This report was qualified for a scope limitation and for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. We have also audited the Bryan County Board ofEducation's compliance with requirements applicable to major Federal financial assistance programs and have issued our opinion thereon dated August 25, 1995.
Except as discussed in the following paragraph, we conducted our audit in accordance with generally accepted auditing standards; Government Auditing Standards issued by the Comptroller General of the United States; and tlie provisions ofOffice ofManagement and Budget (0MB) Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement and about whether the Bryan County Board of Education complied with laws and regulations, noncompliance with which would be material to a major Federal financial assistance program.
We did not observe the taking of either the Federal donated commodities inventory or purchased foods inventory at June 30, 1994, nor could we satisfy ourselves as to the accuracy of the amounts stated as inventories through alternative procedures.
In planning and performing our audit for the year ended June 30, 1994, we considered the Board's internal control structure in order to determine our auditing procedures for the purpose of expressing our opinion on tlie Board's general purpose financial statements and on its compliance with requirements applicable to major Federal financial assistance programs and to report on the internal control structure in accordance with 0MB
94ICL-7

Circular A-128. This report addresses our consideration ofinternal control structure policies and procedures relevant to compliance with requirements applicable to Federal financial assistance programs. We have addressed internal control structure policies and procedures relevant to our audit of the general purpose financial statements in a separate report dated August 25, 1995.

The management ofthe Bryan County Board ofEducation is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs ofinternal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that, assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles, and that Federal financial assistance programs are managed in compliance with applicable laws and regulations. Because of inherent limitations in any internal control structure, errors, irregularities, or instances of noncompliance may nevertheless occur and not be detected. Also, projection ofany evaluation of the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate.

For the purpose of this report, we have classified the significant internal control structure policies and procedures used in administering Federal financial assistance programs in the following control categories:

GENERAL REQUIREMENTS

SPECIFIC REQUIREMENTS

(1) Political Activity (2) Civil Rights (3) Cash Management (4) Federal Financial Reports

(1) Types of Services Allowed or Unallowed
(2) Eligibility
(3) Matching, Level ofEffort, and/or Earmarking

(5) Allowable Costs/Cost Principles

(4) Reporting

(6) Drug-Free Workplace Act (7) Audit Follow-Up/Resolution (8) Administrative Requirements

(5) Applicable Special Tests and Provisions
(6) Other Requirement Claims for Advances and Reimbursements

For all of the internal control structure categories listed above, we obtained an understanding of the design of relevant policies and procedures and determined whether they have been placed in operation, and we assessed control risk.

During the year ended June 30, 1994, the Bryan County Board ofEducation expended 65% ofits total Federal financial assistance under major Federal financial assistance programs.

94ICL-7

We performed tests of controls, as required by 0MB Circular A-128, to evaluate the effectiveness of the design and operation of internal control structure policies and procedures that we considered relevant to preventing or detecting material noncompliance with general requirements and specific requirements, as descnbed above that are applicable to each of the Board's major Federal financial assistance programs, which are identified in the Schedule ofFederal Financial Assistance. Our procedures were less in scope than would be necessary to render an opinion on these internal control structure policies and procedures. Accordingly, we do not express such an opinion.
We noted a certain matter involving the internal control structure and its operation that we consider to be a reportable condition under standards established by the American Institute ofCertified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control structure that, in our judgment, could adversely affect the Board's ability to administer Federal financial assistance programs in accordance with applicable laws and regulations.
As described in the Schedule ofFindings and Improper or Questioned Costs, a reportable condition was noted in the following control category:
Administrative Requirements
A material weakness is a reportable condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that noncompliance with laws and regulations that would be material to a Federal financial assistance program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions.
Our consideration of the internal control structure policies and procedures used in administering Federal financial assistance would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe that the reportable condition described above is also considered to be a material weakness.
This condition was considered in determining the nature, timing, and extent of the procedures to be performed in our audit ofthe Bryan County Board ofEducation's compliance with requirements applicable to its major Federal financial assistance programs for the year ended June 30, 1994, and this report does not affect our report thereon dated August 25, 1995.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies and should not be used for any other purpose. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
d1~/~
Claude L. Vickers State Auditor
CLV:gp 94ICL-7

SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS

BRYAN COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30 1994
PRIOR YEAR
AUDIT FOLLOW-UP/RESOLUTION Salary Overpayment Financial Statements Amount: $428.10 Audit Control Number 6151-93-01
The audit report for the year ended June 30, 1990, reported an employee was overpaid in the amount of $428.10 due to an error in the employees' salary calculation. For the year under review, reimbursement was not received by the Board. Reimbursement of $428.10 should be secured for deposit to the Board's General Fund.
AUDIT FOLLOW-UP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Amount: $223.25 Audit Control Number 6151-93-04
The audit report for the year ended June 30, 1993, disclosed that the Staff Development - Professional Development Program had an underexpenditure of Quality Basic Education (QBE) funds of$223.25 for the required minimum allotment. For the year under review, no adjustment was made to the Board's local fair share by the Georgia Department of Education to refund this underexpenditure as required. The underexpenditure of$223.25 should be returned to the Georgia Department of Education through an increase in the Board's local fair share for QBE programs in a subsequent fiscal year.
PRIOR YEAR/CURRENT YEAR
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Financial Statements Reportable Condition - Material Weakness Audit Control Number 6151-93-02
The audit report for the year ended June 30, 1993, noted that the management ofthe Bryan County Board of Education had chosen not to maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. In the year under review, the Board did not establish a General Fixed Assets Account Group within the formal accounting records. This condition results in the general purpose financial statements of the Board being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Board to establish accounting controls and procedures to provide for maintenance of a General Fixed Assets Account Group. These subsidiary records should include an inventory ofland, buildings and equipment owned by the Board and should include but may not be limited to date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group.

BRYAN COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30 1994
PRIOR YEAR/CURRENT YEAR
ACCOUNTING CONTROL (OVERALL) - Financial Statements ADMINISTRATIVE REQUIREMENTS - Federal Financial Assistance Inadequate Separation ofDuties Reportable Condition - Material Weakness Audit Control Number 615.1-93-03
The audit report for the year ended June 30, 1993, stated that the Board did not provide for adequate separation of employee duties in the performance of accounting functions and related procedures for the School Food Services Fund (CFDA 10.550, 10.553 and 10.555). For the year under review, the Board made some improvements regarding adequate separation of employee duties, but still did not achieve an adequate degree of internal control. This deficiency was a result of management's decision to limit the number of administrative staff made responsible for accounting functions. Management should periodically review this decision to determine ifemployee duties can be reassigned to achieve a higher degree ofinternal control with the existing staff.
CURRENT YEAR
EXPENDITURES/LIABILITIES/DISBURSEMENTS Failure to Meet Expenditure Requirements Financial Statements Nonmaterial Noncompliance Amount: $109.76 Audit Control Number 6151-94-01
For the year under review, the Board had an underexpenditure of Quality Basic Education (QBE) funds of $109.76 for the operations portion of the Remedial Education Program. This underexpenditure occurred because management expended less than the minimum expenditure requirement for this QBE Program. The underexpenditure of$109.76 should be returned to the Georgia Department ofEducation through an increase in the Board's local fair share for the QBE programs in a subsequent fiscal period.
Note: The Bryan County Board of Education was provided an opportunity to include pertinent comments from the Board's management concerning these audit findings, conclusions and recommendations. The Board has elected not to provide comments for inclusion in this report.