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'T 4-3 i998-99
AUDIT REPORT THOMAS COUNTY PUBLIC LIBRARY SYSTEM
A COMPONENT UNIT OF THOMAS COUNTY, GEORGIA YEAR ENDED JUNE 30, 1999
''-~------------
STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS
254 WASHINGTON STREET
ATLANTA, GEORGIA 30334-8400

THOMAS COUNTY PUBLIC LIBRARY SYSTEM - TABLE OF CONTENTS -

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION

EXHIBITS

GENERAL PURPOSE FINANCIAL STATEMENTS

COMBINED STATEMENTS - OVERVIEW

A

COMBINED BALANCE SHEET

ALL FUND TYPES AND ACCOUNT GROUP

2

B

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

ALL GOVERNMENTAL FUND TYPES

4

C

STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES - BUDGET AND ACTUAL

GENERAL FUND

5

D

STATEMENT OF REVENUES, EXPENSES AND

CHANGES IN FUND BALANCES

FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUND

6

E

STATEMENT OF CASH FLOWS

FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUND

7

F NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

8

ADDITIONAL FINANCIAL INFORMATION

SCHEDULES

1 SCHEDULE OF STATE REVENUE

16

2 SCHEDULE OF SALARIES AND TRAVEL

17

SECTIONll FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS

SECTION I FINANCIAL

RUSSELL W. HINTON
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.w., Suite 214 Atlanta, Georgia 30334-8400
July 27,2000

Honorable Roy E. Barnes, Governor Members of the General Assembly Members of the Board of Regents of the University System of Georgia
and Director and Members of the Thomas County Public Library System Board
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION
Ladies and Gentlemen:
We have audited the accompanying general purpose financial statements of the Thomas County Public Library System, a component unit of Thomas County, Georgia, as of and for the year ended June 30, 1999, as listed in the table of contents. These general purpose financial statements are the responsibility of the Thomas County Public Library System's management. Our responsibility is to express an opinion on these general purpose financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
In our opinion, the general purpose financial statements referred to above present fairly, in all material respects, the financial position of the Thomas County Public Library System as of June 30, 1999, and the results of its operations and the cash flows of its nonexpendable trust fund for the year then ended, in conformity with generally accepted accounting principles.
As discussed in Note 1 to the general purpose financial statements, during fiscal year 1999, the Library completed a comprehensive inventory of its general fixed assets for inclusion in the general purpose financial statements. This change is in accordance with generally accepted accounting principles.

99ARL-43

Our audit was performed for the purpose of forming an opinion on the general purpose financial statements of the Thomas County Public Library System taken as a whole. The accompanying financial schedules (Schedules 1 and 2), as listed in the table of contents, are presented for purposes of additional analysis and are not a required part of the general purpose financial statements. Such information has been subjected to the auditing procedures applied in the audit ofthe general purpose financial statements and in our opinion is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole.
A copy of this report has been filed as a permanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated Section 50-6-24.
Respectfully submitted,

RWH:jb 99ARL-43

R sell W. Hinton State Auditor

THOMAS COUNTY PUBLIC LIBRARY SYSTEM

THOMAS COUNTY PUBLIC LIBRARY SYSTEM COMBINED BALANCE SHEET
ALL FUND TYPES AND ACCOUNT GROUP JUNE 30.1999

ASSETS Cash and Cash Equivalents Investments Accounts Receivable General Fixed Assets
Equipment
Total Assets

GOVERNMENTAL FUND TYPES

CAPITAL

GENERAL

PROJECTS

FUND

FUND

$ 187,600.71 $

10,068.66

50,000.00

267.20

$ 187,600.71 $ ======6=0=,=3=3=5==.8=6==

LIABILITIES AND FUND EQUITY
LIABILITIES
Accounts Payable Expired Grant Balances Payable
Total Liabilities
FUND EQUITY
Investment in General Fixed Assets Fund Balances
Reserved For Endowment Corpus
Unreserved Undesignated
Total Fund Equity
Total Liabilities and Fund Equity

$

4,420.07

2,501.25

$

6,921.32

$ 180,679.39 $ $ 180,679.39 $

60,335.86 60.335.86

$ 187,600.71 $ ====6=0~,3=3=5=.8=6=

The notes to the general purpose financial statements are an integral part of this statement. -2-

EXHIBIT "A"

FIDUCIARY FUND TYPE NONEXPENDABLE TRUST FUND

ACCOUNT GROUP GENERAL FIXED ASSETS

TOTALS (Memorandum Only) JUNE 30, 1999 JUNE 30, 1998

$

517.35

$ 198,186.72 $ 178,298.74

5,005.66

55,005.66

55,005.66

267.20

482.32

$

836,932.00

836,932.00

810,272.00

$

5,523.01 $

836,932.00 $ 1,090,391.58 $ 1,044,058.72

$

4,420.07 $

17,394.47

2,501.25

$

6,921.32 $ _-..:...:1..7=~,3.:9..4..:4..7..-

$

836,932.00 $ 836,932.00 $ 810,272.00

$

5,000.00

5,000.00

5,000.00

523.01

0.00

241.538.26

211,392.25

$

5,523.01 $

836,932.00 $ 1,083,470.26 $ 1,026,664.25

$

5,523.01 $

836,932.00 $ 1.090,391.58 $ 1,044,058.72

-3-

THOMAS COUNTY PUBLIC LIBRARY SYSTEM COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30, 1999

EXHIBIT "B"

REVENUES
State Funds Federal Funds Other Funds
Total Revenues
EXPENDITURES
Current Public Services Technical Services Support Services Maintenance and Operation Information Technology
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES
Operating Transfers In
Excess of Revenues and Other Financing Sources over (under) Expenditures
FUND BALANCE JULY 1

GENERAL FUND

CAPITAL PROJECTS
FUND

TOTALS (Memorandum Only)
YEAR ENDED JUNE 30, 1999 JUNE 30, 1998

$ 129,552.58 94,304.84 $
$ 223,857.42 $

$ 129,552.58 $

3,318.74

97,623.58

223,166.50 4,100.00
125,719.82

3,318.74 $ 227,176.16 $ 352,986.32

$ 442,247.76 $ 48,672.59 157,678.55 136,929.89 39,390.91
$ 824,919.70 $
$ -601,062.28 $

2,838.35 $

445,086.11 $ 48,672.59 157,678.55 136,929.89 39,390.91

602,103.07 50,998.67
199,882.22 106,490.03

2,838.35 $ 827,758.05 $ 959,473.99

480.39 $ -600,581.89 $ -606,487.67

630,533.46

630,533.46

601,809.48

$ 29,471.18 $ 151,208.21

480.39 $ 29,951.57 $

59,855.47

211,063.68

-4,678.19 215,741.87

FUND BALANCE JUNE 30

$ 180,679.39 $ 60,335.86 $ 241,015.25 $ 211,063.68

The notes to the general purpose financial statements are an integral part of this statement. -4-

THOMAS COUNTY PUBLIC LIBRARY SYSTEM STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL GENERAL FUND
YEAR ENDED JUNE 30,1999

EXHIBIT "C"

REVENUES
State Funds Other Funds
Total Revenues
EXPENDITURES
Current Public Services Technical Services Support Services Maintenance and Operation Information Technology
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES
Other Sources
Excess of Revenues and Other Financing Sources over (under) Expenditures
FUND BALANCE JULY 1, 1998
FUND BALANCE JUNE 30, 1999

BUDGET

ACTUAL

$

109,070,69 $

129,552.58

24,000.00

94,304.84

$ 133,070.69 $ 223,857.42

$ 364,640.00 $ 442,247.76

53,800.00

48,672.59

153,352.69

157,678,55

124,186.00

136,929.89

56,916.00

39,390.91

$

752,894.69 $

824,919.70

$ -619,824.00 $ -601,062.28

619,824.00

630,533.46

$

0.00 $

29,471.18

154,772.72

151,208.21

============ $

154,772.72 $

180,679.39

The notes to the general purpose financial statements are an integral part of this statement. - 5-

THOMAS COUNTY PUBLIC LIBRARY SYSTEM STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND BALANCES
FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUND YEAR ENDED JUNE 30,1999

EXHIBIT"D"

OPERATING REVENUE None Recorded
OPERATING EXPENSES Current Library Books and Materials Operating Income (Loss)
NONOPERATING REVENUES Interest Earned Total Income
FUND BALANCE JULY 1

JARRELL TRUST FUND

TOTALS (Memorandum Only)
YEAR ENDED JUNE 30,1999 JUNE 30,1998

$

0.00 $

0.00 $

0.00

$

23.16 $

23.16 $

242.39

$

-23.16 $

-23.16 $

-242.39

217.60

217.60

242.55

$

194.44 $

194.44 $

0.16

5,328.57

5,328.57

5,328.41

FUND BALANCE JUNE 30

$

5,523.01 $

5,328.57

The notes to the general purpose financial statements are an integral part of this statement. - 6-

THOMAS COUNTY PUBLIC LIBRARY SYSTEM STATEMENT OF CASH FLOWS
FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUND YEAR ENDED JUNE 30.1999

EXHIBIT "E"

Cash Flows from Operating Activities: Cash Paid for Library Books and Materials
Cash Flows from Investing Activities: Purchase of Investments Interest Received on Investments
Net Cash Provided by Investment Activities Net Increase/Decrease in Cash Cash and Cash Equivalents - July 1
Cash and Cash Equivalents - June 30

JARRELL TRUST FUND

TOTALS (Memorandum Only)
YEAR ENDED JUNE 30,1999 JUNE 30,1998

$

-23.16 $

-23.16 $

-242.39

$

-5,005.66

$

279.55 $

279.55

242.39

$

279.55 $

279.55 $

-4,763.27

$

256.39 $

s 256.39

-5,005.66

260.96

260.96

5,266.62

$

517.35 $

======== 517.35 $

260.96

The notes to the general purpose financial statements are an integral part of this statement. - 7-

THOMAS COUNTY PUBLIC LIBRARY SYSTEM

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

ruNE 30, 1999

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
REPORTING ENTITY
The Thomas County Public Library System (Library) operates pursuant to Official Code of Georgia Annotated Sections 20-5-40 through 20-5-59 to provide public library services with costs shared by participating local governmental agencies and grants from the State of Georgia. The financial statements of the Library have been prepared in conformity with generally accepted accounting principles as applied to governmental units and unless otherwise disclosed in these notes, the financial statements present all fund types and account groups of the Library.
The Library Board consists of nine members appointed by the Thomas County Board of Commissioners. The Library Board is without authority to determine the amount of its funding, except by submission of budget requests to local governmental units from which the Library receives support and to the State of Georgia for State and Federal funding. The Library Board has the power to designate management, the power to retain unreserved fund balances oflocal and other funds for continued operations and is the lowest level of oversight responsibility for the Library's operations.
The Thomas County Board of Commissioners appoints all of the Library's Board members and provides a substantial majority of funding for the operations of the Library, consequently, the Library is deemed to have a financial benefitlburden relationship with Thomas County, Georgia as defined by the Governmental Accounting Standards Board. Accordingly, the Thomas County Public Library System is considered to be a component unit of Thomas County, Georgia for financial reporting purposes.
FUND ACCOUNTING
The Library uses funds and an account group to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities.
A fund is a separate accounting entity with a self-balancing set of accounts. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources.
The general purpose financial statements account for all State, Local and Other funds under control of the Library, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows:
GOVERNMENTAL FUND TYPES - used to account for all or most of the Library's general activities. Governmental Fund Types include:
GENERAL FUND - the fund used to account for all financial resources of the Library except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a Library.
-8-

THOMAS COUNTy PUBLIC LIBRARY SYSTEM

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 3D. 1999

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
CAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities.
FIDUCIARY FUND TYPE - the trust fund used to account for assets held by a government unit in a trustee capacity or as an agent for individuals, private organizations, other government units and/or other funds. This fund includes:
NONEXPENDABLETRUSTFUND Jarrell Trust Fund - the fund used to account for an endowment ofwhich the corpus is to be invested and preserved intact with the resultant income to be used to provide Library books approved by the Library Board.
ACCOUNT GROUP
GENERAL FIXED ASSETS ACCOUNT GROUP - used to account for all general fixed assets acquired by the Library which includes equipment. Thomas County owns the land and buildings in the Library System.
BASIS OF ACCOUNTING
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities are generally included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources.
Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds.
Nonexpendable trust funds are accounted for on a flow of economic resources measurement focus. With this measurement focus, all assets and liabilities associated with the operation of these funds are included on the balance sheet. Operating statements present increases (e.g., revenues) and decreases (e.g., expenses) in net total assets.
Governmental funds are accounted for using the modified accrual basis of accounting under which:
Revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount ofthe transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities ofthe current period. Those revenues considered susceptible to accrual are intergovernmental grants and investment income.
- 9-

THOMAS COUNTY PUBLIC LIBRARY SYSTEM

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1999

. Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Expenditures are generally recognized when the related fund liability is incurred.
The accrual basis of accounting, as required by generally accepted accounting principles, is utilized by the nonexpendable trust funds. Under the accrual basis of accounting, revenues are recorded when earned and expenses are recorded at the time liabilities are incurred.
BUDGET
The Thomas County Public Library System's budget is a complete financial plan for the Library's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level ofbudget control was established by the Library at the aggregate level. The budget for governmental funds was prepared in accordance with generally accepted accounting principles.
The budget process begins when the Library's administration prepares a tentative aggregated budget for the Board's approval. After approval of this tentative budget by the Board, copies are sent to the Thomas County Board of Commissioners. After funding approval is received from the Thomas County Board of Commissioners, the Board makes revisions as necessary and adopts the budget. The budget is then submitted to the Board of Regents of the University System of Georgia as a part of the Library's annual application for State aid. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year end.
CASH AND CASH EQUIVALENTS
COMPOSITION OF DEPOSITS Cash and cash equivalents consist of deposits in authorized financial institutions. Georgia Laws authorize the Library to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations.
INVESTMENTS
COMPOSITION OF INVESTMENTS Investments made by the Library in nonparticipating interest-earning contracts (such as certificates ofdeposit) and repurchase agreements are reported at cost. Participating interest-earning contracts and money market investments with a maturity at purchase of one year or less are reported at amortized cost. Both participating interest-earning contracts and money market investments with a maturity at purchase greater than one year are reported at fair value. The Official Code of Georgia Annotated Section 36-83-4 authorizes the Library to invest its funds. In selecting among options for investment or among institutional bids for deposits, the highest rate of return shall be the objective, given equivalent conditions of safety and liquidity. Funds may be invested in the following:
- 10-

THOMAS COUNTY PUBLIC LIBRARY SYSTEM

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1999

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
(l) Obligations issued by the State of Georgia or by other states,
(2) Obligations issued by the United States government,
(3) Obligations fully insured or guaranteed by the United States government or a United States government agency,
(4) Obligations of any corporation of the United States government,
(5) Prime banker's acceptances,
(6) The Local Government Investment Pool administered by the State of Georgia, Office of Treasury and Fiscal Services,
(7) Repurchase agreements, and
(8) Obligations of other political subdivisions of the State of Georgia.
RECEIVABLES
Receivables consist of grant reimbursements due on State or other grants for expenditures made but not reimbursed, allotted funds from participating local governments, and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables.
GENERAL FIXED ASSETS
General fixed assets purchased, including capital outlay costs, are recorded as expenditures in the various funds at the time of purchase. All purchased general fixed assets are valued at cost where historical records are available and at estimated historical cost where no historical records exist. Donated general fixed assets are recorded at fair market value as of the date donated. Disposals are deleted at recorded cost. No depreciation has been provided on General Fixed Assets. The cost of normal maintenance and repairs that do not add to the value of the assets or materially extend the useful lives of the assets is not capitalized. Infrastructure assets are not capitalized by the Library. The values of inexhaustible collections and books at the Library are not readily determinable, therefore, the Library has not capitalized them.
INTERFUND TRANSACTIONS
The Library has the following types of interfund transactions:

- 11 -

THOMAS COUNTY PUBLIC LIBRARY SYSTEM

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30. 1999

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Reimbursements of expenditures/expenses initially made from a fund that are properly applicable to another fund are recorded as expenditures/expenses in the reimbursing fund and as reductions of expenditures/expenses in the fund that is reimbursed.
Operating transfers are recorded for all interfund transactions other than reimbursements.
MEMORANDUM ONLY - TOTAL COLUMNS
Total columns on the general purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results of operations or cash flows in conformity with generally accepted accounting principles, nor is such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation ofthis data. Certain reclassifications have been made to the comparative data to conform to the current year classifications.
Note 2: DEPOSITS
COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee of insurance, or by collateral. The aggregate of the face value of such surety bond and the market value of securities pledged shall be equal to not less than 110 percent ofthe public funds being secured after the deduction ofthe amount ofdeposit insurance. OCGA Section 45-8-11(b) provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts.
Acceptable security for deposits consists of anyone of or any combination of the following:
(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia,
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,
(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations ofthe United States or ofthe State of Georgia,
(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia,
(5) Bonds of any public authority created by the laws ofthe State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose,
- 12-

THOMAS COUNTY PUBLIC LIBRARY SYSTEM

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

ruNE 30, 1999

Note 2: DEPOSITS

(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and

(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.

CATEGORIZATION OF DEPOSITS At June 30, 1999, the bank balances were $279,473.11. The amounts of the total bank balances are classified into three categories of credit risk:

Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Library or by the Library's agent in the Library's name.
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Library's name.
Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Library's name.)

The Library's deposits are classified by risk category at June 30, 1999, as follows:

Risk Category

Bank Balance

1

$ 157,045.21

2

122,427,90

3

0.00

Total

$ 279.473.11

Note 3: GENERAL FIXED ASSETS

A summary of changes in the General Fixed Assets Account Group during the fiscal year are as follows:

- 13-

THOMAS COUNTY PUBLIC LIBRARY SYSTEM

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1999

Note 3: GENERAL FIXED ASSETS

Equipment

Balance July 1, 1998

$

0.00

Retroactive Restatement of Prior Year Balances

810.272.00

Balance July 1, 1998 Restated

$ 810,272.00

Additions

26,660.00

Balance June 30, 1999

$ 836,932.00

Note 4: RISK MANAGEMENT

The Library is exposed to various risks ofloss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees and natural disaster.

The Library has obtained commercial insurance for risk of loss associated with torts, assets, errors or omissions and natural disaster. However, the error or omissions policy excludes coverage for sexual harassment and discrimination. The Library has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Library's insurance coverage in any ofthe past three years.

The Library participates in the Association County Commissioners of Georgia-Self Insured Workers' Compensation Fund, a public entity risk pool organized on July 1, 1982 to develop, implement and administer a program ofworkers' compensation self-insurance for its member organizations. The Library pays an annual premium to the Fund for its general insurance coverage. Additional insurance coverage is provided through an agreement by the Fund with Safety National Casualty Corporation to provide coverage for potential losses by the Fund in excess of $450,000.00 loss per occurrence, up to $2,000,000.00.

The Library has purchased a surety bond to provide additional insurance coverage as follows:

Position Covered

Amount

All Employees

$ 50,000.00

- 14-

THOMAS COUNTY PUBLIC LIBRARY SYSTEM

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1999

Note 5: RETIREMENT PLANS

TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)

TRS PLAN DESCRIPTION Substantially all librarians and clerical personnel employed by regional and county libraries are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts.

TRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe Library who are covered by TRS are required by State statute to contribute 5% oftheir gross earnings to TRS. The Library makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 11.95% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows:

Fiscal Year

Percentage Contributed

Required Contribution

1999 1998 1997

100% 100% 100%

$ 39,202.11 $ 41,272.35 $ 37,064.18

- 15 -

THOMAS COUNTY PUBLIC LIBRARY SYSTEM SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30,1999
AGENCY/FUNDING
GRANTS Technical and Adult Education, Georgia Department of Public Libraries Salaries Travel Library Materials Maintenance and Operation

SCHEDULE "1"

GOVERNMENTAL FUND TYPE GENERAL FUND

$

81,220.26

1,614.32

23,359.00

23,359.00

$

129,552.58

See notes to the general purpose financial statements. - 16 -

THOMAS COUNTY PUBLIC LIBRARY SYSTEM SCHEDULE OF SALARIES AND TRAVEL YEAR ENDED JUNE 30, 1999

SCHEDULE "2"

NAME

Aldridge, Allen, Armstrong, Austin, Beckwith, Bishop, Brooks, Brunner, Cook, Cooper, Dean, Depew, Depew, Dewell, Eden, Ferrie, Floyd, Goodin, Griffin, Harden, Hardman, Harvell, Harvell, Hayes, Hill , Irwin, Ivey, Jones, Lee, Lee, Longstreet, McCoy, McGuire, McKenzie, Miranda, Mitchell, Murphy, Murray, Myrick, Ramsey, Richards, Roberts, Stowers, Taylor, Taylor, Thompson, Tillinghast,

Lora Ann Priscilla Carol J. Jimmy L. Betty Amanda Dolly Lenorwood Rebecca Cinella Rosanne Betty Ralph Charles David Tari Becky Hidla Mildred Brandy Barbara Cyndi M. Daniel Mona Melanee Dana Lee Terrance T. Ricardo Kristi Shana David Trish Angela Wanda Wanda Perida Gwen Virgil Janet Deanna Mary Elizabeth Adrian Kari Peggy Susan Nancy

TITLE/CATEGORY
Reference Assistant Branch Assistant Assistant Director Circulation Assistant Branch Assistant Library Assistant Branch Manager Reference Assistant Branch Assistant Reference Assistant Circulation Assistant Mending Assistant Security/Maint. Assistant Maintenance Assistant Director Bookkeeper/Accountant Circulation Manager Bookkeeper Mending Assistant Branch Assistant Children's Assistant Processing Assistant Circulation Assistant Business Manager Reference Assistant Library Assistant Reference Assistant Library Assistant Branch Assistant Branch Assistant Children's Assistant Processing Assistant Automation Supervisor Reference Assistant Children's Assistant Reference Manager Reference Assistant Library Assistant Branch Assistant Children's Coordinator Associate Director Reference Assistant Library Assistant Branch Manager Branch Manager Branch Assistant Director
-17

SALARIES

TRAVEL

$

1,738.00

97.63

17,967.15 $

690.25

4,080.50

4,024.70

7,666.02

4,634.24

171.88

503.50

12,472.81

2,292.69

10,496.80

5,359.61

6,548.38

6,782.22

18,333.00

20,262.39

1,097.20

5,593.97

8,825.39

489.50

9,030.82

16,632.00

11,410.94

2,216.15

345.83

388.50

2,319.33

158.60

842.03

15,429.66

19,113.52

144.00

828.00

19,162.72

23.38

190.50

548.49

18,312.00

15,200.04

15.13

1,209.11

10,746.23

795.30

1,404.75

51,722.96

21.00 39.00
38.50
564.90 28.00 253.44 74.00
770.00 310.80 301.33 237.50 235.50
21.00 1,926.32

THOMAS COUNTY PUBLIC LIBRARY SYSTEM SCHEDULE OF SALARIES AND TRAVEL YEAR ENDED JUNE 30,1999

SCHEDULE "2"

NAME
Tillman, Upshaw, Vanier, Vowell, Ward, Welch, Wilkerson, Williams, Wilson, Wilson,

Alyce Synethia Charles Lara Ronald L. Mildred Reginald Donna Dwain Samuel, Jr.

Totals per Report

TITLE/CATEGORY
Circulation Assistant Library Assistant Circulation Assistant Processing Manager Maintenance Assistant Branch Manager Reference Assistant Branch Manager Reference Assistant Maintenance Supervisor

SALARIES

TRAVEL

$ 16,881.96 3,658.03 5,397.75 12,269.37 $ 307.40 5,595.29 280,88 7,382.40 8,470.24 21,117.44

22.50
43.00
31.00 7.00

$ 419,678.58 $ ======4=,9=2=4==.7=9==

See notes to the general purpose financial statements. - 18

SECTION II FINDINGS AND QUESTIONED COSTS

THOMAS COUNTy PUBLIC LIBRARY SYSTEM SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30, 1999
PRIOR YEAR
AUDIT FOLLOW-UPIRESOLUTION Failure to Maintain General Fixed Assets Account Group Finding Resolved Finding Control Number: 7362-93-02
The audit report for the year ended June 30, 1998, noted that the management of the Thomas County Public Library System did not maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. In the year under review, the Library established a General Fixed Assets Account Group within the formal accounting records.