Audit report, Forsyth County Public Library, a component unit of Forsyth County, Georgia, Cumming, Georgia, year ended June 30, 1998

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AUDIT REPORT

FORSYTH COUNTY PUBLIC LmRARY

A COMPONENT uNIT OF

FORSYTH COUNTY, GEORGIA

YEAR ENDED JUNE 30, 1998

l~

_

STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS
254 WASHINGTON STREET
ATLANTA, GEORGIA 30334-8400

FORSYTH COUNTY PUBLIC LffiRARY - TABLE OF CONTENTS -

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION

EXHIBITS

GENERAL PURPOSE FINANCIAL STATEMENTS

COMBINED STATEMENTS - OVERVIEW

A

COMBINED BALANCE SHEET

ALL FUND TYPES AND ACCOUNT GROUPS

2

B

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

ALL GOVERNMENTAL FUND TYPES

4

C

STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES - BUDGET AND ACTUAL

GENERAL FUND

5

D NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

6

ADDmONAL FINANCIAL INFORMATION

,SCHEDULES

1 SCHEDULE OF REQUIRED SUPPLEMENTARY INFORMATION

14

SCHEDULE OF REVENUE

2

STATE

15

3

FEDERAL

16

4

LOCAL

17

5 SCHEDULE OF SALARIES AND 'IRAVEL

18

FINANCIAL

RUSSELL W. HINTON
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.w., Suite 214 Atlanta, Georgia 30334-8400
June 23, 1999

Honorable Roy E. Barnes, Governor Members ofthe General Assembly Members ofthe State Board of Technical and Adult Education
and Director and Members ofthe Forsyth County Public Library Board
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE
FINANCIAL STATEMENTS AND SupPLEMENTARY INFORMATION
Ladies and Gentlemen:
We have audited the accompanying general purpose financial statements of the Forsyth County Public Library, a component unit ofForsyth County, Georgia, as of and for the year ended June 30, 1998, as listed in the table of contents. These general purpose financial statements are the responsibility of the Forsyth County Public Library's management. Our responsibility is to express an opinion on these general purpose financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards. Those standards require that we plan and perfonn the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, ~ well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
In our opinion, the general purpose financial statements referred to above present fairly, in all material respects, the financial position of the Forsyth County Public Library as ofJune 30, 1998, and the results of its operations for the year then ended, in conformity with generally accepted accounting principles.
The year 2000 supplementary infonnation on Schedule "1" is not a required part of the basic financial statements but is supplementary infonnation required by the Governmental Accounting Standards Board. We have applied certain limited procedures, which consisted principally of inquiries ofmanagement regarding the methods ofmeasurement and presentation ofthe supplementary infonnation. However we did not audit the infonnation and do not express an opinion on it. In addition, we do not provide assurance that Forsyth County Public Library is or will become year 2000 compliant, that the Library's year 2000 remediation e~orts
98ARL-40

will be successful in whole or in part, or that parties with which Forsyth County Public Library does business are or will become year 2000 compliant.
Our audit was perfonned for the purpose of fonnmg an opinion on the general purpose financial statements of the Forsyth County Public Library taken as a whole. The accompanying financial schedules (Schedules 2 through 5), as listed in the table of contents, are presented for purposes of additional analysis and are not a required part of the general purpose financial statements. Such infonnation has been subjected to the auditing procedures applied in the audit of the general purpose financial statements and in our opinion, is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole.
A copy of this report has been :filed as a pennanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated Section 50-6-24.
Respectfully submitted,
~... ~ ~.~ Russell W. Hinton State Auditor
RWH:gp 98ARL-40

FORSYTH CQUNIY PUBLIC LffiRARY

FORSYTH COUNTY PUBLIC LIBRARY COMBINED BALANCE SHEET
ALL FUND TYPES AND ACCOUNT GROUPS JUNE 30,1998

ASSETS Cash and Cash Equivalents Investments Accounts Receivable General Fixed Assets
Equipment Inexhaustible Collections and Books Amount to be Provided in Future Years For Payment of Compensated Absences
Total Assets

GOVERNMENTAL FUND TYPES

CAPITAL

GENERAL

PROJECTS

FUND

FUND

$

355,307.11

$

2,000,272.22

$

355,307.11 $

2,000,272.22

LIABILITIES AND FUND EQUITY
LIABILITIES
Cash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable Compensated Absences
Total Liabilities
FUND EQUITY
Investment in General Fixed Assets Fund Balances
Unreserved Designated for Local Capital Outlay Projects Undesignated
Total Fund Equity

$

$

29,638.40

722.58

$

30,360.98 $

68,443.27 20.00
68,463.27

$

1,931,808.95

$

324,946.13

0.00

$

324,946.13 $

1,931,808.95

Total Liabilities and Fund Equity

$

355,307.11 $

2,000,272.22

The notes to the general purpose financial statements are an integral part of this statement.
-2-

EXHIBIT "A"

ACCOUNT GROUPS

GENERAL

GENERAL

FIXED

LONG-TERM

ASSETS

DEBT

TOTALS (Memorandum Only) JUNE 30,1998 JUNE 30, 1997

$

355,307.11 $

373,865.89

2,000,272.22

188.83

$

655.326.00

0.00

655.326.00 0.00

686.226.00 0.00

$

50.246.61

50,246.61

40,648.96

$

655.326.00 $

50.246.61 $ 3,061,151.94 $ 1,100,929.68

$

$

50.246.61

68.443.27 29,658.40 $
722.58 50,246.61

120,678.51 1.605.51 369.77
40.648.96

$

50,246.61 $

149.070.86 $

163,302.75

$

655.326.00

$

655.326.00 $

686,226.00

0.00 $ _ _.....6."""'5=5.=32;;.;,6"""'.0.0...

1,931.808.95 324.946.13
$ 2.912.081.08 $

251,400.93 937,626.93

$

655.326.00 $

50,246.61 $ 3.061,151.94 $ 1.100,929.68

-3-

FORSYTH COUNTY PUBLIC LIBRARY COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30,1998

EXHIBIT wBw

FUND BALANCE JUNE 30

$

324,946.13 $ 1,931,808,95 $

2,256,755.08 $

--

2 5. .1.4..0..-0,.9.3. .

The notes to the general purpose financial statements are an integral part of this statement, -4-

FORSYTH COUNTY PUBLIC LIBRARY STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL GENERAL FUND
YEAR ENDED JUNE 30, 1998

EXHIBIT"C"

REVENUES
State Funds Federal Funds Local Funds Other Funds
Total Revenues
EXPENDITURES
Current Program Services Technical Services Circulation Administration Maintenance and Operations
Total Expenditures
Excess of Revenues over (under) Expenditures
FUND BALANCE JULY 1, 1997
Adjustments

BUDGET

ACTUAL

$ 185,843,66 $
1,205,184.00 53,328.00

275,339.06 4,100,00
1,205,184.00 93,002,91

$ 1,444,355,66 $ 1,577,625,97

$ 541,038,08 $ 143,053.07 269,857.98 364,623,05 190,987.82

570,311,52 152,269.22 242,723.23 355,437.35 183,339.45

$ 1,509,560.00 $ 1,504,080.77

$ -65,204.34 $ 73,545.20

253,376,21

251,400.93

221.39

FUND BALANCE JUNE 30, 1998

$ 188,393.26 $ 324,946.13

The notes to the general purpose financial statements are an integral part of this statement. -5-

FORSYTH COUNTY PUBLIC LffiRARY

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1998

Note I: SUMMARy OF SIGNIFICANT ACCOUNTING POLICIES
REPORTING ENTITY
The Forsyth County PUblic Library (Library) operates pursuant to Official Code of Georgia Annotated Sections 20-5-40 through 20-5-59 to provide public library services with costs shared by participating local governmental agencies and grants from the State of Georgia. The financial statements of the Library have been prepared in conformity with generally accepted accounting principles as applied to governmental units and unless otherwise disclosed in these notes, the financial statements present all fund types and account groups of the Library.
The Library Board consists offive members appointed by the Forsyth County Board ofCommissioners. The Library Board is without authority to determine the amount ofits funding, except by submission ofbudget requests to local governmental units from which the Library receives support and to the State of Georgia for State and Federal funding. Membership in the Library and participation in library services is at the discretion ofeach participating governmental agency. The Library Board has the power to designate management, the power to retain unreserved fund balances oflocal and other funds for continued operations and.is the lowest level ofoversight responsibility for the Library's operations.
The Forsyth County Board of Commissioners appoints all of the Library's Board members and provides a substantial majority offunding for the operations ofthe Library, consequently, the Library is deemed to have a financial benefit/burden relationship with the Forsyth County Board ofCommissioners as defined by the Governmental Accounting Standards Board. Accordingly, the Forsyth County Public Library is consi~ered to be a component unit ofForsyth County, Georgia for financial reporting purposes.
FUND ACCOUNTING
The Library uses funds and account groups to report on its financial position and the results ofits operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities.
A fund is a separate accounting entity with a self-balancing set of accounts. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources.
The general purpose financial statements account for all State, Federal and Other funds under control ofthe Library, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and account groups presented in this report are as follows:
GOVERNMENTAL FUND TYPES - used to account for all or most of the Library's general activities. Governmental Fund Types include:

-6-

FORSYTH COUNTY PUBLIC LffiRARY

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 3D. 1998

Note 1: SUMMARy OF SIGNIFICANT ACCOUNTING POLICIES
GENERAL FUND - the fund used to account for all financial resources of the Library except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a Library.
CAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities.
ACCOUNT GROUPS
GENERAL FIXED ASSETS ACCOUNT GROUP - used to account for all general fixed assets acquired by the Library which includes equipment and inexhaustible collections and books. The land and buildings utilized for operations by the Forsyth County Public Library are owned by the Forsyth County Board of Commissioners.
GENERAL LONG-TERM DEBT ACCOUNT GROUP - used to account for material compensated absences not appropriately accounted for and recorded in other fund types.
BASIS OF ACCOUNTING
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities are generally included on. the balance sheet. Operating statements ofthese funds present increases (Le., revenues) and decreases (Le., expenditures) in net current assets. Their reported fund balance is considered a measure of available spendable resources.
Liabilities which are expected to be financed.from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable resources, are reported in the General Long-Term Debt Account Group.
Governmental funds are accounted for using the modified accrual basis of accounting under which:
Revenues are recognized when susceptible to accrual (Le., when they become both measurable and available). "Measurable" means the amount ofthe transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities ofthe current period. Those revenues considered susceptible to accrual are intergovernmental grants and investment income.
Expenditures are generally recognized when the related fund liability is incurred.

-7-

FORSYTH COUNTy PUBLIC LmRARY

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30. 1998

Note 1: SUMMARy OF SIGNIFICANT ACCOUNTING POLICIES
BUDGET
The Forsyth County Public Library's budget is a complete financial plan for the Library's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level ofbudget control was established by the Library at the aggregate level. The budget for governmental funds was prepared in accordance with generally accepted accounting principles.
The budget process begins when the Library's administration prepares a tentative aggregated budget for the Board's approval. After approval ofthis tentative budget by the Board, copies are sent to all local funding agencies. After funding approval is received from all local funding agencies, the Board makes revisions as necessary and adopts the budget. The budget is then submitted to the Department of Technical and Adult Education as a part ofthe Library's annual application for State aid. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year end.
CASH AND CASH EQUIVALENTS
COMPOSITION OF DEPOSITS Cash and cash equivalents consist of deposits in authorized financial institutions. Georgia Laws authorize the Library to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations.
INVESTMENTS
COMPOSITION OF INVESTMENTS Investments made by the Library in nonparticipating interest-earning contracts (such as certificates ofdeposit) and repurchase agreements are reported at cost. Participating interest-earning contracts and money market investments with a maturity at purchase of one year or less are reported at amortized cost. Participating interest-earning contracts and money market investments with a maturity at purchase greater than one year are reported at fair value. The Official Code ofGeorgia Annotated Section 36-83-4 authorizes the Library to invest its funds. In selecting among options for investment or among institutional bids for deposits, the highest rate ofreturn shall be the objective, given equivalent conditions ofsafety and liquidity. Funds may be invested in the following:
(1) Obligations issued by the State of Georgia or by other states,
(2) Obligations issued by the United States government,
(3) Obligations fully insured or guaranteed by the United States government or a United States government agency,
-8-

FORSYTH COUNTY PUBLIC LmRARY

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

WNE30,1998

Note 1; SUMMARy OF SIGNIFICANT ACCOUNTING POLICIES
(4) Obligations of any corporation ofthe United States government,
(5) Prime banker's acceptances,
(6) The Local Government Investment Pool administered by the State of Georgia, Office of Treasury and Fiscal Services,
(7) Repurchase agreements, and
(8) Obligations of other political subdivisions ofthe State of Georgia.
GENERAL FIXED ASSETS
General fixed assets purchased, including capital outlay costs, are recorded as expenditures in the various funds at the time ofpurchase. All purchased general fixed assets are valued at cost where historical records are available and at estimated historical cost where no historical records exist. Donated general fixed assets are recorded at fair market value as of the date donated. Disposals are deleted at recorded cost. No depreciation has'been provided on General Fixed Assets. The cost ofnormal maintenance and repairs that do not add to the value of the assets or materially extend the useful lives of the assets is not capitalized. Infrastructure assets are not capitalized by the Library. The values of inexhaustible collections and books at the Library are not readily determinable, therefore, the Library has not capitalized them.
COMPENSATED ABSENCES
Compensated absences represent obligations of the Library relating to employees' rights to receive compensation for future absences based upon services already rendered. This obligation relates only to vesting accumulating leave in which payment is probable and can be reasonably estimated. No liability has been recorded in the individual funds for the current portion of this obligation as this amount is deemed immaterial to the general purpose financial statements.
INTERFUND TRANSACTIONS
The Library has the following type ofinterfund transactions:
Reimbursements ofexpenditures initially made from a fund that are properly applicable to another fund are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed.
MEMORANDUM ONLY - TOTAL COLUMNS
Total columns on the general purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position
-9-

FORSYTH COUNTY PUBLIC LffiRARY

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30. 1998

Note 1: SUMMARy OF SIGNIFICANT ACCOUNTING POLICIES
or results of operations in conformity with generally accepted accounting principles, nor is such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data.
Note 2: DEPOSITS AND INVESTMENTS
COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee of insurance, or by collateral. The aggregate of the face value of such surety bond and the market value ofsecurities pledged shall be equal to not less than 110 percent ofthe public funds being .secured after the deduction ofthe amount of deposit insurance. OCGA Section 45-8-11 provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts.
Acceptable security for deposits consists of anyone ofor any combination of the following:
(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia,
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,
(3) Bonds, bills, notes, certificates ofindebtedness or other direct obligations of the United States or ofthe State of Georgia,
(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities ofthe State ofGeorgia,
(5) Bonds ofany public authority created by the laws ofthe State ofGeorgia, providing that the statute that created the authority authorized the use ofthe bonds for this purpose,
(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and
(7) Bonds, bills, notes, certificates ofindebtedness, or other obligations ofa subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.

-10 -

FORSYTH COUNTY PUBLIC LIBRARY

EXHIBIT "0"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

ruNE 30. 1998

Note 2: DEPOSITS AND INVESTMENTS

CATEGORIZATION OF DEPOSITS At June 30, 1998, the bank balances were $372,619.11. The amounts ofthe total bank balances are classified into three categories of credit risk:

Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Library or by the Library's agent in the Library's name.
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Library's name.
Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Library's name.)

The Library's deposits are classified by risk category at June 30, 1998, as follows:

Risk Categ01:Y

Bank Balance

1

$ 114,976.64

2

257,642.47

3

0.00

Total

$ 372.619.11

CATEGORIZATION OF INVESTMENTS Investments are classified as to risk by the three categories described below:

Category 1 - Insured or registered, or securities held by the Library or the Library's agent in the Library's name.
Category 2 - Uninsured or unregistered, with securities held by the counterparty's trust department or agent in the Libiary's name.
Category 3 - Uninsured or unregistered, with securities held by the counterparty, or by its trust department or agent but not in the Library's name.

At June 30, 1998, the carrying value ofthe Library's total investments was $2,000,272.22. The investments are classified as to risk categories as follows:

Type ofInvestment U. S. Government

Risk Categories

2

3

Carrying Amount

Fair Value

$,====::O.O~O$ 2,000,272.22 $,===O=.O~O $ 2,000,272.22 $ 2,000,272.22

- 11 -

FORSYTH COUNTY PUBLIC LmRARY

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30.1998

Note 3: GENERAL FIXED ASSETS

A summary of changes in the General Fixed Assets Account Group during the fiscal year are as follows:

Balance July 1, 1997 Additions Deductions Balance June 30, 1998 Note 4: RISK MANAGEMENT

Equipment $ 686,226.00
56,697.00 87.597.00 $ 655.326.00

The Library is exposed to various risks ofloss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; natural disaster; and unemployment compensation.

The Library has obtained commercial insurance for risk of loss associated with torts, assets, errors or omissions, job related illness or injuries to employees and natural disaster. However, the error or omissions policy excludes coverage for sexual harassment and discrimination.

The Library is self-insured with regard to unemployment compensation claims. The Library accounts for claims within the General Fund with expenditure and liability being reported when it is probable that a loss has occurred, and the amount ofthat loss can be reasonably estimated. The Library has not experienced any unemployment compensation claims during the last two years.

The Library has purchased a surety bond to provide additional insurance coverage as follows:

Position Covered All Employees Note 5: GENERAL LONG-TERM DEBT

Amount $ 100,000.00

The changes in General Long-Term Debt during the fiscal year ended June 30, 1998, were as follows:

Balance July 1, 1997 Additions
Leave Earned and Utilized (Net) Balance June 30, 1998

Compensated Absences
$ 40,648.96
9,597.65 $ 50.246.61

- 12-

FORSYTH COUNTY PUBLIC LmRARY

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30. 1998

Note 6: CONTINGENT LIABILITIES

Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant tenns. The Library believes that such disallowances, if any, will be immaterial to its overall financial position.

Note 7: ACCUMULATED EMPLOYEES' LEAVB

The Library's full-time employees and eligible part-time employees earn annual leave. A maximum of240 hours may be accumulated by an employee based on his/her length of service. Employees are paid at their current hourly rate for unused accumulated annual leave, up to the maximum accumulation, upon retirement or termination. See Note 1 - Compensated Absences

Note 8: RETIREMENT PLANS

TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)

TRS PLAN DESCRIPTION Substantially all librarians and clerical personnel employed by regional and county libraries are covered by the Teachers Retirement System ofGeorgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts.

TRS CONTRmUTIONS REQUIRED AND MADE Employees ofthe Library who are covered byTRS are required by State statute to contribute 5% oftheir gross earnings to TRS. The Library makes monthly employer contributions to TRS at rates adopted by the TRS Board ofTrustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 11.81% and employer contributions for the current fiscal year and the preceding fiscal year are as follows:

Fiscal Year

Percentage Contributed

Required Contribution

1998 1997

100% 100%

$ 75,306.73 $ 59,591.13

-13 -

FORSYTH COUNTY PUBLIC LffiRARY

SCHEDULE "1"

SCHEDULE OF REQUIRED SupPLEMENTARY INFORMATION

YEAR 2000 DISCLOSURES

YEAR ENDED JUNE 30. 1998

At June 30, 1998, the Forsyth County Public Library had no outstanding contractual commitments for the purpose ofmaking computer systems and other electronic equipment year 2000 compliant. The year 2000 issue is the result ofshortcomings in many electronic data processing systems and other equipment that make operations beyond year 1999 troublesome. The year 2000 issue is of primary concern for the Library's financial accounting system, the automated system file server, the personal computers and the electrical equipment. The following stages have been identified as necessary to implement a year 2000 compliant systems.
Awareness Stage - Encompasses establishing a budget and project plan for dealing with the year 2000 Issue.
Assessment Stage - The actual process ofidentifying all ofits systems and individual components of the systems to check for compliance.
Remediation Stage - When changes are made to systems and equipment.
ValidationfTesting Stage - The process of ensuring that the changes made to systems and equipment will produce a year 2000 compliant system.
It will be necessary for the Library to progress through all four of these stages for each computer and/or electronic system, not already year 2000 compliant, in order to assure that these systems will not be adversely affected. As ofJune 30,1998, the financial accounting system was determined to be at the Awareness Stage; the automated system file server and the personal computers was determined to be at the Assessment Stage; and the electrical equipment was determined to be at the ValidationfTesting Stage.
The Library's financial accounting software (GENESIS) and hardware (Wang VS) is owned by the State (Georgia Department ofEducation). These systems have been determined to be critical to the Library's ability to successfully conduct operations. As ofJune 30, 1998, the State had not contracted for the remediation of either the Wang VS operating system or the GENESIS accounting software: In the subsequent period, the Georgia Department of Education remediated the Wang VS operating system and the updated operating system was installed at all GENESIS sites as ofDecember 9, 1998. The Georgia Department ofEducation has remediated the GENESIS software and conducted tests at nine pilot sites. The remediated GENESIS software has been provided to all libraries currently utilizing the GENESIS accounting software.

See notes to the general purpose financial statements. - 14-

FORSYTH COUNTY PUBLIC LIBRARY SCHEDULE OF STATE REVENUE
YEAR ENDED JUNE 30, 1998
AGENCY/FUNDING
GRANTS Technical and Adult Education, Georgia Department of Public Libraries Salaries Travel Library Materials Regular Governor's Reading. Incentive Program Maintenance and Operation

SCHEDULE "2"

GOVERNMENTAL FUND TYPE
GENERAL FUND

$

108,797,64

1,827.42

37,773,00 89,168.00 37,773.00

$

275,339.06

See notes to the general purpose financial statements.
-15 -

FORSYTH COUNTY PUBLIC LIBRARY SCHEDULE OF FEDERAL REVENUE
YEAR ENDED JUNE 30, 1998
AGENCY/FUNDING GRANT Education, U, S. Department of Through Georgia Department of Technical and Adult Education Library Services and Construction Act Title I - Public Library Services

SCHEDULE "3"
GOVERNMENTAL FUND TYPE GENERAL FUND
$====4::.,1=0..0..=.0==0

See notes to the general purpose financial statements. -16 -

FORSYTH COUNTY PUBLIC LIBRARY SCHEDULE OF LOCAL REVENUE YEAR ENDED JUNE 30, 1998

SCHEDULE "4"

LOCAL SOURCES County Government Board of Commissioners Forsyth

GOVERNMENTAL FUND TYPES

CAPITAL

GENERAL

PROJECTS

FUND

FUND

TOTAL

$

1,205,184.00 $ 2,000,000.00 $ 3,205,184.00

See notes to the general purpose financial statements.
-17 -

FORSYTH COUNTY PUBLIC LIBRARY SCHEDULE OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 1998

SCHEDULE "5"

NAME

TITLE CATEGORY

Acevedo, Allen, Bailey, Bartlett, Beasley, Bennett, Bennett, Blalock, Boswell, Bramblett, Brasher, Breyer, Brod, Brod, Brown, Cable, Cohen, Cranford, Culver, Eberly, Enniss, Field, Fonoroff, Fonzo, Foreman, Garrett, Griffin, Hammond, Henderson, Holliman, Hope, Jackson, Johnson, Jordan, Kovalchik, Margis, McDaniel, Meeks, Miller, Naughtin, Nygaard, Papanikolas, Peppin, Rife,

Lorenzo Lynda Donald Mary Carla Nacie Patsy Docia Victoria Deborah Andrew Kay Kathleen Mary Deanna Rebecca Nicole Holly Patricia Donna Kathryn Diane Diana Linda Janet Patrick Kelly Linda Lucas Deborah Linda Delores Brenda Susan Eileen David Charles Donna Eric Monica Vicki Patricia Marta Sean

Collection Support Aide Circulation Assistant Materials Cataloging Specialist Materials Assistant Materials Management Collection Support Aide Purchasing Manager Information Supervisor Collection Support Aide Circulation Assistant Collection Support Aide Circulation Assistant Branch Support Aide Collection Support Aide Branch Support Aide Materials Assistant Materials Assistant Computer Operator Assistant Circulation Assistant Materials Selection Specialist Asst. Director/Branch Manager Materials Assistant Collection Support Aide Circulation Assistant Information Specialist Collection Support Aide Collection Support Aide Collection Support Aide Circulation Assistant Accountant Information Specialist Purchasing Assistant Information Specialist Information Specialist Circulation Supervisor Collection Support Aide Director Youth Services Librarian Collection Support Aide Circulation Assistant Circulation Assistant Branch Support Aide Information Specialist Collection Support Aide

See notes to the general purpose financial statements.

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SALARIES

TRAVEL

$ 1,195.14 27,346.10 40,947,31 $ 5,791.21 30,609.99 21,00 23,463.14 16,241.12 47.25 9,807.38 577.25 9,107.75 5,766.52 1,026.38 1,092.00 3,132.99 4,992.63 18,672.51 10,370.63 9,312,75 43,279.25 6,361,76 1,672.14 9,676,00 8,239,00 1,346.13 2,877.03 1,023.75 8,945.23 22,834.34 14,339.37 14,581,35 9,228.75 14,248,95 24,050.58 540.76 66,985.84 22,097.04 2,716,90 4,625.56 21,679.91 5,389.45 11,776.68 756.00

128.00 2,844.41
273.88
989,89 23.50 1,081.73
40,25 34.25 145.50
5.29 32.50 995.92 511.01

FORSYTH COUNTY PUBLIC LIBRARY SCHEDULE OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30,1998

SCHEDULE "5"

NAME

Roberts, Roberts, Russell, Scharnhorst, Sexton, Stahl, Stahl, Swenson, Taylor, Tomblin, Townley, Turcotte, Vagts, Vaughn, Walls, Wilson, Wilson, Zwick,

Jean Matthew Margaret Dawn Vickie Jennifer Sandra Karen Kathryn Kimberly Ashley Jesse Tammie Hilda Kimberly Jan Patricia Beverly

Total Cash Basis

Accruals June 30,1997

TITLE CATEGORY
Materials Assistant Collection Support Aide Collection Support Aide Collection Support Aide Youth Services Assistant Collection Support Aide Circulation Assistant Information Specialist Computer Systems Coordinator Information Specialist Collection Support Aide Collection Support Aide Branch Support Aide Collection Support Aide Branch Support Aide Collection Support Aide Circulation Assistant Librarian 1/

SALARIES

TRAVEL

$ 10,555.15 700.88
2,508.43 1,204.88 7,762.17 $
546.00 10,392.85 26,991.90 29,326.02 19,255.05
570.50 748.14 1,353.63 7,006.00 117.00 1,512.01 10,396.35 29,365.92

92.68
42.50 2,533.76
14.50

$ 699,105.70 $

9,789.57

-1,605.51

Totals per Report

$ 697,500.19 $===9=,7:=8=:9.:=57=

See notes to the general purpose financial statements.

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