Road to success manual: sponsor guidebook for transportation enhancement (TE) projects

GA
T"7l>D
.MI
2001
'RtQ5

,Road To Success Manual


\
Sponsor Guidebook for
Transportation Enhancement (TE) Projects
Revised March 2001



This document describes the steps a Sponsor. must follow to implement a TE . project. TE Sponsors should use the Process Flow Chart as the first point of reference for questions on their project. The Process Flow Chart refers to supplemental information contained in the Sponsor Guidebook. If you need additional copies of the guidebook, please contact your GOOT Project Manager.
A publication of the Georgia Department of Transportation

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TRANSPORTATION ENHANCEMENT (TE) PROCESS FLOW CHART _.

Initial Concept
I I Application Approved

H'
I I Pre-Award Audit

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I Execute MOU



Design & ROW
Phases
Select Consultant

Prepare Concept Report

Construction Phase
--.. Prepare Construction Plans & Bid Documents r Execute TE Agreement

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Environmental Clearance

Complete Design Plans

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Acquire Property

,r ROW Certification

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Advertise Construction Project

Select Contractor
'r Determine Limiting Amount
of TE Funds

Complete Construction
Conduct Final Audit

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TABLE OF CONTENTS

.INTRODUCTION I'

1 .

INNOVATIVE FINANCiNG...............................................:....................... 2

ROW DONATIO,NS ................... ....................................... .. 4

DONATED SERVICES AND MATERIALS..................

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STEP-BY-STEP PROCESS FLOW

4

APPLICATION APPROVED.

4

PRE-AWARD AUDIT

5

EXECUTE MOU ..............."............................................................ 6

SELECT CONSULTANT.......................

6

PREPARE CONCEPT REPORT........................................................ 7

ENVIRONMENTAL CLEARANCE.................................................... 8

COMPLETE DESIGN PLANS

9

ACQUIRE PROPERTY ;



10

ROW CERTICATION

12

PREPARE CONSTRUCTION PLANS AND BID DOCUMENTS

12

CONSTRUCTION COST ESTIMATES;

13

CONSTRUCTION BID DOCUMENTS

13

DBE GOAL

14

EXECUTE TE AGREEMENT

14

ADVERTISE CONSTRUCTION PROJECT

15

SELECT CONTRACTOR

16

Prequalified Bidders

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Bid Bonds

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Payment and Performance Bond

16

Force Account .................................................................... 16

Selecting the Lowest Responsive Bidder

17

DETERMINE LIMITING AMOUNT OF TE FUNDS

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CONSTRUCT PROJECT

17

Matertals Testing .................................................................. 18 ,.

Progress Reports and Invoices

19

Wage Requirements .............................................................19

Site Visits and Inspections

19

Record Keeping



19.

Project Closeout

19

Project Maintenance .............................................................20

CONDUCT FINAL AUDIT

20

Audit of Sponsor



20

Audit of Consultants..............................................................21

Audit of Construction Contractors



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Questioned Costs

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APPENDIX

Sponsor Checklist

Concept Report

Section 106 Worksheet

Historic Resources Review

.Secretary of the Interior Standards for Rehabilitation

Archaeological Survey and Assessment Guidelines

Categorical Exclusion Instruction Sheet

Categorical Exclusion Form .

Section 4(f} Format

Environmental Validation Form



Environmental Reevaluation Form

Design Standards and Specifications

Sources of ADA Information

Plan Checklist for Landscaping Plans

Plan Checklist for Pedestrian and Bicycle Facilities

Property Acquisition Certification Steps for TE Projects

Receipt for.Brochure.

Estimate of Appraisal Calculation or Donation Form

Offer Letter

Statement of Estimated Values

Availability of Incidental Payments Form

Estimate of Appraisal Calculation

Agreement to Purchase Real Estate

Right-of-Way Personnel Duties

List of Right-of-Way Guidelines

Acquisition of TE Projects

Criteria for Appraisals

Real Property Agreement

Right-of-Way Certification Form

DBE Goals and List of DBE Participants

DBE Participation Report

Advertisement for Bids

Force Account Work - Estimate of Cost

GDOT Area Engineer Offices

Materials Certification Letter

TE Project Invoice

TE Project Monthly Status Report

Sponsor's Certification of Final Acceptance

Transportation Enhancement Q & A's

TE Project Do's and Don't's

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INTRODUCT,ION
The lntermodal Surface Transportation Efficiency Act of 1991 (ISTEA) created the Transportation Enhancement (TE) program. The program' proved so popular that the program was included in the 1998 federal transportation reauthorization legislation, the Transportation Equity Act for the 21st Century (TEA-21). Ten percent of the Surface Transportation Program (STP) within the Federal-aid Highway Program is designated for TE activities. Projects implemented under theTE program must be one or more of the following activities:



1. Provision of facilities for pedestrians and bicycles

2. Provision of safety and educational activities for pedestrians and bicycles

3. Acquisition of scenic easements and scenic or historic sites

4. Scenic or historic highway programs including ''the provision of tourist -and

welcome center facilities

5. Lands.caping and other scenic beautitication

6. Historic preservation

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7. Rehabilitation and operation of historic transportation buildings, structures, or

facilities including historic railroad .facilities and canals

8. Preservation of abandoned railway corridors including the conversion and use

thereof for pedestrian or bicycle trails

9. Control and removal of outdoor advertising

10. Archaeological planning and research

11. Environmental mitigation to address water pollution due to highway runoff or

reduce vehicle-eaused wildlife mortality while maintaining habitat connectivity

12. Establishment of transportation museums

A project to be funded in'the TE program must meet tWo basic conditions:

1. The proposed action must be one of the activities listed above, and 2. The proposed action must be related to the surface transportation system.

All of the approved TE applications have been reviewed to assure that each project

meets' these requirements. As .the projects are developed, the proposed work will be

reviewed to assure that the work to be completed with TE funds meets the intent of the

progmm.

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All TE projects must meet the normal requirements of the Federal-aid highway program as if it were a typical highway project. Due to the modest scale of most TE projects, simplified procedures are used to satisfy many of the requirements. Prompt attention to each of the necessary steps will assure that each project is completed in a timely manner,
Federal funds available under the TE program will pay for up to 80 percent of the total project cost, The sponsor's local match must be at least 20 percent of the total project cost. The local match may be cash, in-kind services, or donated services, materials, or

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real property. The TE funding awar6 may be used in any or all of the three project

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phases of preliminary engineering, right-of-way, and construction. Most Sponsors use

their own funds to complete the prel,minary engineering and

phases and

use the federal TE funds - for construction. . This approach simplifies the project

management process by

numberotadmlnlsfranve actions that need to be

taken. .

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For funding purposes, all transportation projects are divided into three phases:

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I 1. Preliminary Engineering (PE) - pre-eonstruction work items such as

planning studies, environme,atal documentation, design plans, right-of-way

acquisition, and construction bid documents. .

2. Right-of-Way (ROW) - propertyacqulsltlon ,

3. Construction (CST) - project lmplementatlon

Each TE project was approved for funding in one or more of these phases. Each

Sponsor received a letter notifying them of the TE funding award. The TE award

amount may be less than the amountlrequested which will exclude some.aspects of the

project. This circumstance will require development of a revised scope of work (or the

project If you have any questions concerninq your funding award, contact your GDOT

Project Manager.

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The amount of Federal TE funds allocated to each project is fixed and will not be
increased under any circumstances. The Sponsor is responsible for any costs in

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excess of the awarded amount ;needed to develop and complete the 'approved

project.

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The TE funds are allocated as part of; the Federal-aid highway program, Federal funds

are made available to projects on a I cost reimbursable basis, i.e., the Sponsor must

incur the expense before federal TE funds are paid to the Sponsor. Procedures have

been established.to make payments:to the Sponsor as soon as possible to minimize

cash flow problems for the sponsoring agency.

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The TE funds awarded toeach project were assigned to a specific Fiscal Year (FY).

.Although the fiscal year for the State:of

begins July 1, TE funds are allocated

from the beginning of the federal fiscal year, which starts October 1. For example, FY

2002 federal funds will become available October 1, 2001.

rra INNOVATIVE FINANCING Local Match)

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Innovative financing refers to an approach that permits Sponsors greater flexibility in

matching federal TE funds. All TE projects must meet the minimum obligation of a 20

percent local contribution. In addltlon to local government funds, Sponsors may use

sources such as private cash donations and funds from other Federal or State agencies

to pay the local matching share.- qther .sources of the

local match may

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include in-kind contributions and donated services, materials and real property on a case-by-case basis.

To assist in taking advantage of this flexibility, the GDOT created an innovative financing methodology for the PE and/or ROW phases. This methodology allows the Sponsor to pay all costs of the PE and/or ROW phases with 19Cal funds.' The federal TE funds are then used in .the other project phases. Innovative financing allows the Sponsor's 100 percent local contribution in the PE and/or HOW phases to count toward the overall project local match obligation. This methodology is recommended for all TE projects that meet the conditions described below.

In the PE phase, the innovative financing methodology allows the Sponsor to pay all costs of the PE phase using local funds only. If the local funds are used to obtain the services of a consultant and the cost of these services will be used asa part of tpe local match obligation, the Sponsor must select the consultant following qualifications-based selection procedures. (See page 6, Select

.ln the ROW phase, the innovative financing methodology allows the Sponsor to pay all the costs of the ROW,phase using only local funds and credit those amounts toward the .Iocal matching share. The Sponsor must comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, in order to use local expenditures as a credit toward the local matching share.

The amount of local funds expended for PE and/or ROW is certified by the Sponsor and

made part of the TE Agreement for ROW or CST. The, certified expenditures apply

toward the Sponsor's local match obligation. Any remaining local match obligation is

paid during the other project phases. The federal TE funds are therefore reserved for

.'the other phases of the project. Sponsors who do not follow this methodology will not

: be allowed to credit the local money spent for PE and/or ROW toward the local match

.obligation.

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For Sponsors to participate in Innovative Financing of PE and/or ROW, the following

conditions must be met:

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1. The Sponsor's TE application must have identified local funding for the PE and/or ROW phases;
2. The Sponsor must submit a revised work plan and budget proposing to accomplish the project using Innovative Financing for PE and/or ROW;
3. The Sponsor must successfully complete the pre-award audit process; and 4. The Sponsor and GDOT must jointly execute .the Innovative Financing
Memorandum of Understanding (MOU).
The Innovative Financing MOU is an agreement between the Sponsor and GDOT concerning the Sponsor assuming. ,responsibility for PE and/or ROW. The MOU enables the Sponsor to apply eligible 'PE and/or ROW expenditures as part of the TE local match of the total project cost.

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The Sponsor and the GOOT' projebt Manager will jointly 'determin'e whether

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associated with the PE and/or ROW phase are eligible to count towards the Sponsor's

,local match. 'Eligible PE costs I generally include" costs ,of preparing design,

environmental, and construction documents,consultant fees; and the costs associated

with selecting consultants and other administrative tasks related to the project. Eligible

<ROW costs include property rec9rdsresearch,relocation., .assistance,property

acquisition, and document preparation. I
The Sponsor must certify in the

Resolution of the TE Agreement the sum of

the local contribution made by the Sponsor in the PE and/or ROW phases. This amount

will then be.credlted towards the Sponsor's local match.
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ROW DONATIONS

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Donated real property may be credited towards the Sponsor's local match obligation.

The credit is based on the fair market value of the land or other real property as

'approved by GDOT's Office of 'Right-of-Way. To be eligible for the credit, the real'

property may not be part of a current transportation facility. If the property is acquired

. as part of the TE project, it must be acqulred in accordance with ttieUniform Relocation

Assistance and Real Property Acquisition Policies Act of 1970, as amended, and

coordinated with GOOT. Donated right-of-way is eligible to be credited toward the local , match only after GOOT approval of th;e fair market value.

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DONATED

,MATERIALS

,In-kind contributions or donated laJor and materials may be credited towards the Sponsor's local match obligation. These credits normally apply during the construction phase, but in-kind contributions in other phases may be credited on a case-by-case basis. Sponsors who propose to use donated labor and materials must document the , reasonable value ot these donations to GOOT.
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, STEP-BY-STEP PROCESS1FLOW

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The TE Process Flow Chart outlines the major steps in implementing a TE project. This

section will provide information on each step'in the process. ,"

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APPLICATION APPROVEP' i

Upon selection of an approved projebt, the Sponsor will be notified of the TE funding

award. This notification will include the amount of TE funding by project phase, if

appropriate. Copies of the Innovative Financing MOU and Pre-AWard Audit request forms will be sent with the notification of the award. The Sponsor should return these

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forms within 30 days of receipt.

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...In some cases, the TE award amount will be less than requested in the application.' If a lesser amount, is awarded, the Sponsor should immediately begin to plan what can be accomplished using the lesser amount, including areduction in the scope of the project.
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A Sponsors.Checklist :hasbeen developed to assist Sponsors. in managing the
. progress of TE projects. A copy of lhechecklist is included if) the Appendix.

PRE-AWARD AUDIT

When must a pre-award audit 'be performed?

A pre-award audit or review will be performed for each TE project. The pre-award

audit/review consists of determining the adequacy of a sponsors accounting system for

, .job or project costing and .determlnlnq a sponsors compliance with the purchasing

requirements of the Uniform Administrative Requirements for ,Grants and Cooperative

Agreements to State and Local Governments.

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Findings

Any questions relating to the adequacy of a Sponsors accounting system or purchasing system. should be addressed prior to the signing of any agreement. Contract management will be responsible for addressing and/or resolving all findings. The resolution of findings, if any, is to be reported to the ExternCiI Audit Unit.

Additional Discussion

Before an Innovative Financing MOUcan be signed, the GOOT External Audit,Unit will have to complete a Pre-Award Audit of the Sponsor. Before local funding of any PE work can count toward the local match, the Pre-Award Audit must be completed with a positive finding and anMOU must b.e executed between the Spo. nsor and GQOT.

A Pre-Award Audit will always be done on the Sponsor even if only to see if their

accounting system is capable of accurately recording job costs to be billed

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job or project cost accounting system is needed to satisfy this requirement.

,"If the estimated cost of the PE consultant contract is less than $250,000, no further

'audit work will be required for this aspect of the contract. If the PE contract is estimated

. 'to cost rriore than $250,000, a multi-phase audit will be required. The audit of the

. Sponsor will be completed first. Then, when the Sponsor identifies a consultant.with .

which they wish to 'contract with for the PE work, it should notify the GOOT Prgject

Manager and submit a copy of the consultant's cost estimate. A Pre-Award Audit of the

cost estimate will be performed. Any questioned cost must be resolved before GOOT

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If the Sponsor plans to contract with a construction contractor, the initial Pre-Award Audit of the Sponsor will include a review of the Sponsors procurement system with

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respect to letting and 'receiving bids for construction contracts. The GOaT will not

conduct a Pre-Award Audit

contractor's proposed cost 'estimate. The

. Pre-Award Audit will simply insure ithat the procurement system 'to be 'used by the

Sponsor to solicit bids for the construction work meets the requirements of 49 CFR

18.36 (Uniform Administrative Requitements'for Grants andCooperative Agreements to I
State and Local Governments), 23: CFR 635 Subpart A ,(Contract Procedures), and

Sections 32-2-60 through 32-2-75 of the Official Code of Georgia (Power to contract for

construction contracts).

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All questioned costs and/or other audit findings should be,addressed prior to-the signing

of the MOU. The resolution of the findings and questioned costs is to be reported to the

GOOT External Audit Unit. . '

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Pre-Award Audit must be cornpletedprtor, to, GOOT approval of the TE. Agreement if

more than one year has past since the Pre-Award Audit for the

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EXECUTE MOU

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The Innovative Financing' MOU' is a !mechanism which allows the Sponsor to credit its

expenditures and donated services;

real property toward the local 20 percent

matching share of the total project cost. By signing the MOU, the Sponsor also agrees

to the procedures and requirements

to the TE program. .

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After all parties have signed the MOU, the GOOT Project Manager will 'issue a Notice

To Proceed (NTP) for PE to the Sponsor to. begin the work on the TE project. The

effective date stated in the NTP is ve'ry important because only those local expenditures

occurring after that date can be credited to the local matching share.

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If Federal TE funds are to be used if) the PE phase, the PE work may not begin until a

TE Agreement is executed and a NTP for PE is issued by GOOT.

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SELECT CONSULTANT"

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This step applies to Sponsors who: plan to hire a consultant to develop the project

concept, environmental documentation, architectural or construction .plans, and

construction bid documents. If the Sponsor wants the costs for obtaining a consultant to

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must have received a

NTP for PE from the' GOaT Proje.St Manager as described in the previous section

"Execute MOU."

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When the PE phase is accompllsheduslriq the Innovative Financing MOU" the Sponsor

will be paying for the PE work using [ocal funds. If the Sponsor wishes to use the local

expenditures for consultant services 'as part of localmatchinq obligation, it must use

a .qualifications-ba' sed proceI dure.' If the Sponso'.r .does not wish to use its e. x.p,enditures

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. for consultant services as part of its local match, . it may use any appropriate procurement method.

When advertising for consultantservices, public notice .of the request for proposal should be given for at least 21 days in order to give the respondents a reasonable time period to develop a response, The notice should be published weekly in one or more , daily newspapers. of :general circulation in the local area. The notice should include a general description of the proposed project, a list of the factors used in the selection process, and the procedure by which interested persons may apply for consideration for the contract.

The GOaT maintains a of consultants who have met minimum requirements and

qualification' standards by class of work. Sponsors are encouraged to engage

prequalified consultants for their TE projects. . Prequalified consultants are always

required when major structures such as bridges or retaining walls are involved in the

design.


If" PE is being fu.nde.d. with TE fun.ds, all cons. ultants must. be prequalifled with



Consultants are prequalified based on classes of work. In addition to traditional highway planning, design, and construction work, GOOT has added two classes of work applicable to TE projects - Class 3.13 Facilities for Pedestrians and Bicycles and Class 3.14 Historic Rehabilitation. Sponsors may obtain prequalification lists from the GOOT Prequalificatibn Office at 404-656-5250 or from the Internet at: ,
http://www.dot.state.ga.uslhomeoffs/consultlbyclass/index.htm.
PREPARE CONCEPT REPORT
The concept report is used by the GDOT' to communicate information about the proposed TE project. This communication makes various offices within GOOT aware of the project, its significant design features, and its relationship to the State Highway system. This information is critical to assure that proposed improvements to the State transportation system are implemented in a coordinated manner.
A concept report must be completed for each TE project that is within or crosses GOOT ROW. A concept report is not required for TE projects. that are totally outside GOOT ROW.
The concept meeting is optional and is held at the discretion of the Sponsor and the GOaT Project Manager. , Forminor projects within or crossing GOaT ROW, the GOOT
Project Manager and the Sponsor will discuss the need tor the concept meeting to
decide whether a concept meeting willbe held. For projects outside GOOT ROW, a concept meeting may still be necessary if there are important issues. such as wetlands, that will require coordination with other State or Federal regulatory agencies.

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The Sponsor is responsible for coordinating the concept meeting. The GOOT Project

Manager will assist the Sponsor in idntifying the appropriate GDOT staff, to be invited

to the meeting. At the meeting, the :Sponsor should present. the project concept and

respond to questions. Following the meeting, the Sponsor should work with the GOOT

Project Manager to resolve outstanding issues and questions. The Sponsor will prepare

the concept report and submit it to the GOOT Project Manager for circulation within the

GDOT. The concept report must approved by the GDOT before .deslqn can, be

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The concept report form is included iri, the Appendix.
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, ;ENVIRONMENTAL CLEARANCE
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AII'TE projects are required to comply with the National Environmental Policy Act of

, 1969 ,(NEPA). Environmental compliance requires documentation of the TE project

environmental effects and review by applicable State and Federal aqenclos. Since TE projects are designed to enhance transportation system, most TE projects do not

have significant adverse environmental impacts. Therefore, compliance and review will

usually be accomplished using a Categorical Exclusion (CE) finding.
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'Section 106 of the National Historic Preservation Act of 1966 requires all Federal

agencies to consider ways,to avoid or mitigate the adverse effects on historic properties

whenever a federally funded

affects such properties. To implement this

requirement, every TE, project must be reviewed by the Department of Natural

Resources, Historic Preservation Dlvlslon (HPD). The worksheet and other information

related to the Section 106 review are included in the Appendix. The worksheet must be

completed and submitted to the GqOT Project Manager for appropriate review and

coordination. .

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The HPD will be involved in every project affecting historic resources. The HPD must be kept informed throughout all preconstruction and construction activities. The 'Sponsor should consult with the HPDiduring the earliest stages of project development.
The HPD staff will arrange a site visit to evaluate the project's historic resources and will
guide the Sponsor through the Section 106 review process. The HPD staff can be contacted at 404-656-2840. A response from the HPD indicating that the TE project
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has no effect or no adverse effect must be received before the CE can be approved.
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The Section 106 review process takes approximately 45 days.

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'The CE form and lnstructlons are included in the Appendix, 'The, Sponsor should

complete this form, sign it, and submit it to the GDOTProject Manager for appropriate

review and approval by" the Federal Highway Administration.' The Sponsor cannot

proceed with property 'acquisition and construction work until the ,CE has been

approved.

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The CE review and approval process takes approximately 30 days after the Section ,106

process 'is completed.

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Section 4(f} of the Department of Transportation Act of 1966, how codified as 49 U.S.C. Section 303 (also 23 U.S.C. 138), requires that projects using funds from the U.S. Department of Transportation avoid the use of land of a public park, recreation area, wildlife or waterfowl refuge, or historic site unless there is no prudent' and ,:feasible alternative and the' project includes 'all possible planning to minimize harm to the , resource. The Federal Highway Administration has developed guidance on meeting the " Section 4(f} requirements for TE projects in a very efficient and straightforward manner. If your project has involvement with lands protected 'by Section 4(f}, contact the GDOT Project Manager for assistance. The CE cannot be approved until the Section 4(f} requirements have been satisfied.

As part of the project development, the Sponsor shall either hold or offer the opportunity ,for a public information meeting or public hearing. Whether or not a public information "meeting'or'hearing"is'hefd, the Sponsor .should allow' the general public the opportunity, ., to comment on the proposed TE project.

If six months have passed since the approval of the CE, an Environmental Validation Form must be completed before TE funds can be authorized for either ROW or CST work. If the scope of work or ROW requirements has changed or if the environmental 'studies are not still accurate based on current conditions, then an Environmental Reevaluation Form must be completed. The Environmental Validation Form and the Environmental Reevaluation Form are included in the Appendix. The appropriate form should be completed and submitted to the GDOT Project Manager.

COMPLETE DESIGN PLANS .



Sponsors are responsible for furnishing the design and engineering services for

preparation of preliminary plans, right-of-way plans, construction plans, and for all

matters related to the relocation of utilities.

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General and specific design criteria are found in the various GOOT approved design guidelines. The Sponsor must insure that the design of the TE project will be economically feasible and based upon sound engineering principles and will consider the ecological, environmental, and archaeological effects. Information on applicable design standards and specifications, on the Americans with Disabilities Act (ADA), and on plans for landscaping' and pedestrian and bicycles facilities is included in the Appendix.

TE projects located on or crossing the State Highway System (On-System projects) are treated differently than Off-System projects. For On-System projects, GDOT is directly concerned with the project design for those portions of the project within the' GDOT ROW. The Sponsor must insure that those portions of the project that are within GDOT ROW meet GDOT design standards; applicable American Association of State Highway

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and Transportation Officials (AASHTO) Guidelines; and ADA requirements and 0'

guidelines. For Off-System projects] the Sponsor has the responsibility for insuring.a

safe and accessible design. GOOT: recommends that the Sponsor follow the GOOT

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projects.

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For On-System projects, GOOT will revlew the project plans for thoseportlons of the

-project within GDOT ROW for meet,ing applicable guidelines, safety features, overall

engineering quality, and compliance with GOOT standards and specifications. The

Sponsor 'isnot required to strictly f,ollow GOOT plan format. The. following .review

.process will be used for all On-System TE projects:

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1. The Sponsor or consultant will prepare prejmlnary design plans for GOOT

review. The Sponsor will submit four sets of preliminary plans to the GOOT

Project Manager who will distribute the plans for review. Forprolects having

. bridges or other structures, one additional .set of plans is needed for review by

the GOOT Office of Bridgeanp Structural Design. The GOOT Project Manager

will submit two copies of the plans to the GOOT District Preconstruction Engineer

and one copy to the GOOT

Engineer. Comments on the plans will be

provided within two weeks to the GOOT Project Manager who will forward the

comments to the Sponsor. I

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2. The Sponsor will submit to the GOOT Project Manager one set of final plans,

considering comments and suggestions from the previous reviews. The GOOT

Project Manager will review and return the plans with comments within two
weeks of the submittal date. . i

3. The Sponsor will submit two I'sets of final design pla. ns to the GOOT P. roject

Manager.

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For Off-System projects, GOOT Willi not review routinely Off-System portions of TE

project plans. As indicated above, GOOT will review those portions of such projects

. 'that are within GOOT ROW. The! Sponsor is responsible, through local review

procedures, for insuring the safe design of the project. Upon request by the Sponsor,

the GOOT Project Manager will review Off-System project plans. GOOT strongly

recommends that the Sponsor follow AASHTO Guidelines and GOOT design standards

when developing project plans.

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As part of the project development, Sponsor shalf eithet hold or offer the opportunity

for a public information meeting or publlc hearing. Whether or not a publiclntormatlon

meeting or hearing is held, the Sponsor should allow the general public the opportunity

to comment on the proposed TEproject, .

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ACQUIRE PROPERTY

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TE funds cannot be used to improve private property. The Sponsor or another "

government agency must own in fee simple or have a long term interesUhrough leases

or easements for all propertyinvolved in the project. The Sponsor must acquire or

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obtain an interest in any private property using TE funds, local funds, or property

donation.

'

Property must be-acquired in accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (42 U;S.C. 4601, at. seq. and 49 CFR. Part 24) (Uniform Act). These requirements must be met whether or not federal TE funds are used in the property acquisition. Specific guidelines for complying with the federal requirements are included in the Appendix.

While the ROW acquisition process has many steps, each step is intended to preserve both the rights ofthe property owner and the acquiring agency. Once the needed ROW is identified by ownership and on plats. the owner{s) are given a copy of the brochure "What Happens When Your Property is Needed for a Transportation Facility" and a receipt is obtained from the owner; The brochure- is available from the GDOT District Office Local Government Coordinator. The receipt form is included in the Appendix.

The next step is to notify the property. owner that he/she has the right to: .



(1) receive payment based on the appraised fair market value; (2) donate the property and chose whether to receive an appraisal of fair
market value; or (3) accept an amount of money or services based on an estimate of appraisal
. calculation including a waiver of the right to inspect the property during the appraisal process. (This option is avallable only for property valued under $10.000.)

The owner is asked to select the option to be used for the acquisition. The forms related to this step are included in the Appendix. During the discussions with the owner. the Sponsor may notify the owner. if such is the case, that no funds are available to purchase the property.

When purchasing property using either federal TE funds or local funds, the Sponsor

must have an appraisal for each parcel approved by GOOT; unless the property owner

voluntarily donates the property. Only GOOT approved appraisers may be used for

preparing appraisals. The list of approved appraisers is available from the GDOT

District Office Local Government Coordinator. .These' approved appraisers have

received training on the requirements of the Uniform Act and will have the knowledge to

property prepare the appraisal documentation. Even though GOaT-approved

appraisers prepare the appraisals, all appraisals for property to be acquired using TE

funds or local funds must be reviewed and approved by GDOT prior to acquisition of the

property.

'



As part of the acquisition process to obtain the property, whether through purchase using either TE or local funds or by donation, the owner is eligible for reimbursement of certain.incidental expenses. This notification.form is included in the Appendix.

11



No .property acquisition negotiatibns may take place until the Sponsor has
received Environmental Clearance for the project.
,

If negotiations to purchase the property were commenced prior to applying for TE funds" I

the negotiations must cease as soon as the Sponsor submits the application. If federal

TE funds are to be used in acquiring property, the acquisition process may' not begin

until a TE Agreement is executed and a NTP for ROW is issued by GOOT. The

Sponsor should coordinate closely with GOOT on property acquisition procedures. The

Sponsor should not begin.negotiations until environmental clearance is obtained and

the project ROW plans, for those portions ot the project within GDOT right-ot-way, are

reviewed and approved by GOaT. :The GDOT Project Manager, is responsible for,

initiating preparation of the NTP.

:. ,.:,. . .": ' . .

..

I



If TEfunds are used to acquire property, a real property agreement between GOaT and.

the local government Sponsor must be signed. This agreement indicates the ratio of

federal funds used to acquire the property and provides that if the property is ever sold

that the local government will reimburse to the GOOT the fair market value of the

property at the indicated ratio. A copy of the real property agreement is included in the

AppendiX.

Government agency condemnation of property is usually limited to projects that are seen as critical to the public good. GOaT believes that TE projects are desirable

improvements to local resources, but are not necessarily critical improvements.

Therefore, if a local government destres to condemn property for a TE project, it is the

responsibility of the local government to determine whether the TE project is critical to '

the public good.

i.

ROW.CERTIFICATION

!

I

i

After all ROW has been acquired or is otherwise available for the project, the Sponsor

must submit a Right-of Way Certificcition Form signed by the City or County Attorney

certifying to GOaT that all property is publicly owned and any real property purchases

.followed the requirements of the Uniform Relocation Assistance and Real Property

Acquisition Policies Act of 1970, as amended. This form is included in the Appendix.

I
If additional ROW was acquired for project through purchase, lease, or easement, regardless of whether TE or local funds were used, the Certification Form is to include a
plat or plan sheet showing the relationship of the acquired ROW to the project. An individual plat for each affected parcel is not necessary or desired if the same
information can be provided using a plan sheet.

I
PREPARE CONSTRUCTION PLANS AND BID DOCUMENTS

I
The development of good construction plans depends on having complete design plans and reliable quantities. Good construction plans will allow the development ot an
accurate construction estimate bYI the Sponsor and submission of reasonable

I 12
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. 0 0 o



construction bids from the contractors. Construction plans that include all the proposed work and are error-free are the foundation for an accurate estimate.veasonable bids, and a fully functional completed project.
..
CONSTRUCTION COST ESTIMATES

Accurate construction estimates are vital to the construction bid process. The following.

information will help Sponsors to develop construction cost estimates.

..! .

Equipment

GOaT uses .equipment rental rates listed in a publication called .the Blue Book. Each rate includes markups for overhead-andprofit, To gela more realistic rate, GOaT uses. only 70 percent of each rate when cost estimating. The Blue Book may be purchased by calling or writing:

EquipmentWatchlPrimedia Information,lnc... 1735 Technology Drive Suite 410 San Jose, CA 95110-1333
Telephone 800-669-3282 Ext. 6760
www.primediadir.comlheaw.html



Labor

The Davis-Bacon Act requires that workers on projects located on Federal-aid highways be paid a predetermined minimum wage rate. The wage rate is determined by the U.S. Department of Labor. The GDOT Project Manager will assist the Sponsor in determining if the TE project is located on a Federal-aid highway and whether DavisBacon applies to the TE project. Volunteer labor is not allowed.if Davis..Bacon applies to the project.

Materials

Materials and materials suppliers used on TE projects must be listed in the GOOT

Qualified Products List. The Secretary of the Interior Standards for Rehabilitation of

Historic Properties must be followed for projects involving historic buildings and

structures.

.

CONSTRUCTION BID DOCUMENTS



Since federal TE funds are used to pay for project construction costs, the Sponsor must include certain required documents in the bid package. The required bid documents will be provided to the Sponsor with the approved TE Agreement. To insure compliance
.. with the federal requirements, the Sponsor must submit a bid package that includes
completed construction plans. bid documents, andspecitlcations to the GDQT Project

13

-Manager for review and approval. After-the GOaT Project Manager approves the bid

-0

package, the Sponsor may advertise for bids.

Showing preference to contractors based on their geographic location, to labor forces

based on their residence, or to -certain materials based on location of their origin is -

prohibited with the -exception of the Buy America provision in the TE Agreement.

"

...

"."

DBEGOAL

There is an annual aggregate 10 percent Disadvantaged Business Enterprise.(DBE)

goal for all GOaT Federal-aid highway projects. The GOaT will set the OBE goals for

each TEproject. When setting the goal, GOaT considers factors such as the projecfs

proximity to a pool-of certified DBE contractors in that area, project cost, and type of

work.

.

.

-

The construction contact cost estimate is reviewed by the GOaT for the purpose of

assigning a DBE participation goal for the contract. The GOaT OBECommittee meets

monthly to review projects for the purpose of assigning OBE goals. .Since the

Committee meets monthly, the cost estimate including major bid items must be

submitted early enough to assure that bid date schedule can be meet. The GOOT

Project Manager will inform the Sponsor of the project's DBE goal ,and this requirement

will be entered in the TE Agreement.

Sponsors are responsible for insuring that the contractor proposes to use qualified DBE

0

firms to meet the goal for their project. To be considered qualified, DBE firms must be

certified with GOaTs Equal Employment Opportunity (EEO) Office. The GOaT

Certified DBE Directory is available from the GOaT EEO Office at 404-656-5323 or on

the Internet at:http://www.dot.state.ga.us/homeoffs/contr.www.

Bidders failing to meet the DBE goal requirements may be declared "non-responsive" if they have not made a good faith effort to meet the -DBE goal. After accepting a bid, the Sponsor must submit to the GOaT Project Manager the successful bidder's "DBE Goals" form that lists the proposed certified DBE subcontractors. This form is included in the bid package documents that are provided to the Sponsor with the approved TE Agreement and is included in the Appendix.

,During construction, the Sponsor must provide the GOaT Project Manager copies ,of all DBE subcontracts.. The Sponsor must also submit the "DBE Participation Report" quarterly to the GOaT Project Manager and the GOaT Area Engineer. This report is included in the Appendix.

EXECUTE TE AGREEMENT

.A TE Agreement is needed for any phase of a project using federal TE funds. Since
- most projects use TE funds only for construction, the TE Agreement is discussed here.

0

If federal TE funds will be used in PE or ROW phases, the same 'requirements apply..:

14



Another Pre-Award Audit must be cornpletedprlor to .GDOT approval of the TE Agreement if more than one year has past since the.last Pre-Award Audit.. .
,'

The Sponsor and GOOT enter into a contract for each phase using federal TE funds.

This'contract is referred to as the TE Agreement to distinguish it from the Sponsors

contracts with consultants or constructlon. contractors. Sponsors. should become

familiar with- all terms-of the TE Agreement .andaskthe GOOT Project Manager for

clarification as needed. '.:

,.

. '; . .

,.



The TE Agreement specifies the obligations of the Sponsor and GOOT in regard to the TE project, defines the project scope of work and finding levels, and describes the invoicing procedures. Sponsors are reimbursed for TE project costs according to the terms of the TE Agreement.

The Sponsor is required to develop certain documents .necessary for the final TE

Agreement. "These documents are:

.

Opinion of Counsel and '. Authorizing Resolution.

The GOOT Project Manager will forward three original copies of the TE Agreement to the Sponsor for signatures.. The Sponsor signs these three copies, attaches copies of the Opinion of Counsel and the Authorizing Resolution, and returns the TE Agreement to the GOOT Project Manager for execution by GOOT. All copies of the TEAgreement and attachments must have original signatures. One copy of the fUlly executed TE
Agreement will be returned to the Sponsor.

The TE Agreement may be sighed by all parties' any time after the TE funding is
authorized in the project's respective fiscal year and a pre-award audit is completed.
However, GOOT will not issue the Sponsor a NTP for construction until both the environmental clearance and the right-of-way certification have been approved.

.ADVERTISE CONSTRUCTION PROJECT



We recommend that the TE Agreement be signed before advertlslnq for bids.. In all

cases, the Sponsor must. have approved environmental clearance, right-of-way

certification, andFederal funding authorization beforeadvertisingfpr bids. The Sponsor

must follow the State's competitive bid processes and document all activities related to

the process.

'

If the work is valued at more than $20,000, the contract must be let by public bid.

Construction work must be advertised and awarded to the 'lowest responsivebidder

,through af"! open, competitive bid procedure. .

.' ". : ' ' .

15



An example of the

bid advertisement is included in the Appendix. GOOT

places the first advertisement three, week$ prior .to bid opening. Advertisements are

published again two weeks in advance and once ,again one week in advance of the bid,

opening. GOOT recommends that each Sponsor comply with this procedure. '

If the Sponsor's originally approved project proposal requested use of federal TE

funds to pay for administrative or preliminary engineering, then the,Sponsor may use TE

funds to pay for the cost ofadvertising. If the sponsor did not request the use of federal

TE funds for such work, then the Sponsor may not use federal TE funds to pay for the

cost of advertising.

'

,

SELECT CONTRACTOR

Prequalified Bidders

A bidder must be prequalified with GOOT before submitting a bid in excess of $500,000.

If the construction work involves major structures such as bridges or retaining walls, the

contractor must be prequalified regardless of the bid amount. If a single subcontract is

in excess of $250,000, the subcontractor must be registered with GOOT. For more

information on prequalification, contact GOOT at

Lislof prequalified and

registered contractors can be found on the Internet at:

http://www.dot.state.ga.uslhomeoffs/contr.www.

Bid Bonds

All construction contractors who bid on federally .funded TE work are required to' include a bid bond with their bid. The bid bond is a firm commitment consisting of a bond, certified check, or negotiable instrument submitted with the bid as assurance that, the bidder will, upon acceptance of his/her bid, execute such contractual documents as may be required within a specified period of time. , The bid bond is required to, equal 5 percent of the submitted bid.

Payment and Performance Bond

Contractors who are awarded a construction contract are required to post a construction payment and performance bond equal to the submitted bid. 'This bond is to assure both fulfillment of all the contractor's obligations under the construction contract and payment .to all persors supplying labor and ,materials f9f,the contracted work.

Force Account

,

,

The only exception to competitive bidding is the Sponsor's use of its own labor force,

equipment, materials, and/or supplies (material alone is not allowed). This arrangement

is called Force Account Work. If the sponsor iritends to use its own local forces to

accomplish any of the work, the Sponsor must prove, in a comparative manner, that the

'0
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16



-, Sponsor can do the work at less cost and more efficiently than by using a contractor. Two cost estimates will be required. Contract work' 'efforts must 'be budgeted as if a private contractor will be doing the work. If the private contractors budqet is less than the Sponsor's force account budget; then a private contractor-must be used. If the Force Account Work is less expensive, local forces maybe used .after approved by GOaT. If Force Account Work has been approved, the Davis-Bacon requirement does .not apply. The Project Manager can provide necessary guidance if this option is chosen. A copy of the Force Account Work form is included in the Appendix.
Selecting the Lowest Responsive Bidder
Federal law prohibits negotiation with any of the bidders. If bids are above the .Sponsors' cost estimate, the Sponsor may.not negotiate with the lowest bidder-to bring the costs within the estimate. The Sponsor must either:



. Revise the plans and estimate, re-advertise, and re-bid the project; or

Accept the lowest responsive 'bid, andacceptresponslbjlty for the cost difference.

:

".'

The amount of federal TE funds available for a project is a fixed amount and all costs in excess of the available Federal funds are the Sponsor's responsibility. Also, the Sponsor should be aware that selection of the lowest bidder is not mandatory if it can be shown that the lowest bidder did not meet the advertised criteria forcontractor selection. Such a bid is declared "irregular" or "unresponsive."

DETERMINE LIMITING AMOUNT'OFTE FUNDS

After a successful bid is accepted, the limiting amount of TE funds must be determined.

The total cost of the TE project is the sum of the local expenditures incurred under the

MOU and certified in the Authorizlng Resolution and theactual preliminary engineering,

right-pf-way, and/or construction cost.

.

If the total cost is greater than the estimated cost in the TE Agreement, the amount of

TE funds available for the project will remain the same and the Sponsor is responsible

for all costs in excess of the awarded'TE funds.'

.'

.

If the total cost is less than the estimated cost in the TE Agreement, a supplemental agreement will be executed to establish a new project cost. GOaT will reimburse the Sponsor.for 80 percent of the new total project cost. The GOaT Project Manager must approve all subsequent revisions to the work scope and/or budget. i . : '

CONSTRUCT PROJECT



After the Sponsor awards the construction contract, the Sponsor must provide copies of the contractors construction contract and the final construction plans to the GOaT Area Engineer. A list of the GOaT Area Engineer offices and addresses is included in the

17

. Appendix. The Sponsor must hold apre-eonstruction conference and invite the GOOT Area Engineer. The:GOOT Area Engineer has responsibility for the following activities:

.Spot oversight and inspection of the p r o j e c t , . , Progress verification Material testing of all materialstypically used in highvvayconstructioh . Payment processing.

The Sponsor is responsible for providing continuous project inspection. oversight. and

administration.

' . . ..

.The Sponsor must coordinate construction efforts with the Area Engineer. Although in.the-fleld changes are primarily handled between the Sponsor and the contractor. the Sponsor should review the suggested changes with the Area Engineer. If the
suggested changes represent a fundamental departure from the project's work scope and/or budget, they must.be reviewed and approved by the GOOT Project Manager. If ..necessary, the GOOT Project Manager will prepare a supplemental agreement to amend the TE Agreement work scope and/or reduce the project budget.

Materials Testing

The contractor must use materials and procedures that comply with the construction contract, approved design plans, and specifications. GOOT will perform materials testing of all materials typically used in highway construction that will become a permanent part of the traveled way and its safety appurtenances. The Sponsor must notify the Area Engineer when the contractor intends to place concrete or asphalt mixtures.

For all other materials, .the Sponsor will certify that all material suppliers and materials conform to the requirements of the contract; plans, and specifications. These materials will be expected to comply with generally accepted industry standards for the individual items..

"

.

,.When the project is Completed, the Sponsor must submit a materials certification

statement to the Area Engineer as part of the Closeout procedure. A sample materials

statement is included in the Appendix. If the materials incorporated into the completed

construction work do not comply with GOOT Standard. " Specifications or other

acceptable industry standards, the Sponsor will be asked to'correct the problem and/or

return any federal funds distributed to them as payment for the inadequate materials. If

the materials are determlned to be in compliance, the GOOT Office of Materials and

Research will issue a Materials Certification. The Materials Certification ls necessary to

complete project closeout procedures.

..

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Progress Reports and Invoices

The Sponsor must submit invoices, contractor progress reports, billing documents, and

any other backup information to the Area Engineer on a monthly basis. GDOT will.

make progress payments of the Federal contribution based. or) the monthly percent

complete. The GDOT Area Engineer will process invoices for 100 percent

reimbursement of the Federal contribution. Construction reports will besent from the

Area Engineer to the GOOT Contract Administration Office for payment per standard

GDOT procedures. Payment for work will be made within one month of receiving the

construction report.

.

The monthly invoice and the monthly project progre.ss report are included in the Appendix.

Wage Requirements



The Davis-Bacon Act establishes minimum wage requirements on federally funded projects located on Federal-aid highways. The GDOT Project Manager will inform the . Sponsor if the Davis-Bacon Act applies to the project. If so, the Sponsor must check the contractor's payroll to determine whether the construction contractor is complying with the Davis-Bacon Act.

Site Visits and Inspections

The GDOT Area Engineer will conduct spot inspections to verify progress. The

Department of Natural Resources, Historic Preservation Division (HPD), -will conduct

site visits at approximately 50 percent and 100 percent project Completion for projects

involving impacts on historic resources. The Sponsor is responsible for contacting the

HPD at the appropriate times to arrange these site vlslts, . Approval of the progress

payment invoices will not be made without satisfactorysite visit reports.

.

.



Keeping

The Sponsor is responsible for maintaining accurate and thorough project records. Materials certificates, building permits, insurance documents, and other records should be kept organized and secured in file folders. A daily project diary should be kept for the project. The Area Engineer can show what a project-diary looks like on a typical highway project. GOOT's field personnel typically note things like the weather, the names of contractor/subcontractor's representatives, topics discussed in the field, summary of work performed, and site visits from other State or Federal agencies.

Project Closeout



Toe Project Closeout process consists of the Sponsor submitting the completed "Certification of Final Acceptance" form (included in the Appendix), final invoice, and materials certification statement to the Area Engineer. The GOOT Office of Materials

19

and Research will review the materials certification statements and any material documentation. If the materials are determined to be in compliance, GOOT will issue

0

the Materials Certificate. The Area Engineer will inspect the project for compliance with

the plans and specifications. If the contractor's work is determined to be incompliance,

the Area Engineer will process the final construction report, thereby'initiatingGDOTs

project closeout procedures. Payment of the final invoice will be, made to the Sponsor

at the conclusion of the closeout process.

.'.,'

.. .

Project Maintenance

.' ;

By executing the TE Agreement, the Sponsor agrees to maintain the project's

improvements for the economic life of the project; as determined by GOOT. As' a

general rule, the economic life for major building rehabilitation work costing $100,000 or

more is 20 years and, for all other projects, the economic life is 5 years. The economic

life of the project will be noted in the TE Agreement.

.

CONDUCT FINAL AUDIT :

When must a final audit be performed?

Upon completion of the project, a final cost audit of the project is required if the project

involved planning or preliminary engineering. The Sponsor's records will be audited to verify that billed costs have been accurately recorded and are reasonable and allowable

0

in accordance with OMS Circular A-87's cost principles.

Questioned Costs
-
Any questioned cost arising as a result of reported noncompliance with federal laws and regulations will be reported to contract management for' proper resolutlon, Sponsors will be liable for all questioned cost resulting from noncompliance by them or their subcontractors with federal laws and regulations or the terms of the contract with GOOT.. The resolution of questioned costs, if any, is to be reported to the External Audit Unit.

Additional Discussion

Upon completion of the project, a final cost audit of the project is required. Three areas of the project will be audited - Sponsor,consultants, and construction.

Audit of the Sponsor

If an A-128 audit has been performed, GOOT will try to, use this auditinforr'nation to

perform the final cost audit of the Sponsor.

If the A-128 audit cannot be used, GOOT will perform the final cost audit. The

0

Sponsor's records will be audited to determine ifthe billed costs have been accurately

20



recorded to the project account. If there has been any Force Account work the audit will determine if billed costs are adequately supported by proper accounting records, i.e., subsidiary account records, general ledger entries, payroll records, timesheets, invoices, cancelled checks, etc. All costs will be reviewed to determine reasonableness and allowability in accordance with OMS Circular A-8? cost principles.

Audits of Consultants

There will be no audits of consultants that the Sponsor contracts with unless the final consultant contract is an actual cost plus fixed fee contract and amounts to $250,000 or more or if the audit is performed by special request. If an audit is required, GOOT will determine if proper accounting records adequately support the billed costs, l.e., subsidiary account records, general ledger entries, payroll records, timesheets, invoices, cancelled checks, etc. All costs will be reviewed to determine reasonableness .and allowability in accordance with 48 CFR Part 31, the Federal Acquisition Regulations.

Audits of Construction Contractors



If the Sponsor has had an A-128 audit performed for all periods in which contract costs were incurred, there will not be an audit of the construction costs by GOOT. Cost allowability will be based upon the A-128 audit. In those cases where there is no A-128 audit, GOOT will simply confirm that payments to the contractor were made in accordance with the terms of the TE Agreement and that they are properly supported by the Sponsor's records and have been accurately billed to GOOT. GOOT will not audit the contractor's records.

Questioned Costs

Any questioned cost arising as a result of reported noncompliance with Federal laws and regulations as reported in the A-128 audit or GOOT audits will be reported to the GOOT Project Manager for proper resolution. Sponsors will be liable for all questioned costs resulting from noncompliance by them or their subcontractors with Federal laws and regulations or the terms of the TE Agreement with GOOT.


21

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Road To Success Manual
Appendix
Sponsor Checklist Concept Report Section 106 Worksheet Historic Resources Review Secretary of the Interior Standards for Rehabilitation Archaeological Survey and Assessment Guidelines Categorical Exclusion Instruction Sheet Categorical Exclusion Form Section 4(f) Format Environmental Validation Form Environmental Reevaluation Form Design Standards and Specifications Sources of ADA Information Plan Checklist for Landscaping Plans Plan Checklist for Pedestrian and Bicycle Facilities Property Acquisition Certification Steps for TE Projects Receipt for Brochure Estimate of Appraisal Calculation or Donation Form Offer Letter Statement of Estimated Values Availability of Incidental Payments Form Estimate of Appraisal Calculation Agreement to Purchase Real Estate Right-of-Way Personnel Duties List of Right-of-Way Guidelines Acquisition of TE Projects Criteria for Appraisals Real Property Agreement Right-of-Way Certification Form DBE Goals and List of DBE Participants DBE Participation Report Advertisement for Bids Force Account Work - Estimate of Cost GDOT Area Engineer Offices Materials Certification Letter TE Project Invoice TE Project Monthly Status Report Sponsor's Certification of Final Acceptance Transportation Enhancement Q & A's TE Project Do's and Don't's

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PROJECT No, PROJECT NAME

SPONSOR CHECKLIST

_

P.I. No.

MOU AND PRE-AWARD AUDIT RECEIVED PRE-AWARD AUDIT SENT TO GDOT PM MOU SIGNED BY SPONSOR MOU SENT TO GDOT IF TE FUNDS USED FOR PE:
TE AGREEMENT RECEIVED FROM GDOT SIGNED TE AGREEMENT SENT TO GDOT PM NTP FOR PE RECEIVED FROM GDOT CONCEPT REPORT SENT TO GDOT PM CONCEPT REPORT APPROVED BY GDOT 106 SENT TO GDOT PM 106 APPROVED CE SENT TO GDOT PM CEAPPROVED
IF TE FUNDS USED FOR ROW: TE AGREEMENT RECEIVED FROM GDOT SIGNED TE AGREEMENT SENT TO GDOT PM
ROW PLANS APPROVED BY GDOT NTP FOR ROW RECEIVED FROM GDOT ROW ACQUIRED ROW CERTIFICATION SENT TO GDOT PM ROW CERTIFICATION APPROVED BY GDOT
PLANS APPROVED BY GDOT COST ESTIMATE SENT TO PM FOR DBE GOAL DBE GOAL (%) BID DOCUMENTS REVIEWED BY GDOT PM SIGNED TE AGREEMENT SENT TO GDOT PM NTP FOR CONSTRUCTION RECEIVED FROM GDOT PM
BID DATE CONSTRUCTION CONTRACT AMOUNT CONSTRUCTION CONTRACT AWARD DATE PRECONSTRUCTION CONFERENCE HELD SUPPLEMENTAL AGREEMENT (if necessary)
SUPPLEMENTAL AGREEMENT AMOUNT SUPPLEMENTALAGREEMTSENTTOGDOTPM - SUPPLEMENTAL AGREEMENT APPROVED MATERIALS CERTIFICATION SUBMITTED TO GDOT PROJECT COMPLETED

_ _
_



-------

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.DEPARTMENT OF TRANSPORTATION



STATE OF GEORGIA
TE PROJECT CONCEPT REPORT

GDOT Project Number:

GDOT P.I. Number:

FEDERAL FUNDS:

MATCHING FUNDS:

FISCAL YEAR PROPOSED:

PROJECT SPONSOR:

CONTACT PERSON:

Date of Report:

The undersigned have reviewed the concept report:
Date State Environmental/Location Engineer

Date State Traffic Operations Engineer

Date District Engineer



Date State Transportation Planning Administrator
This project concept is contained in the Regional Transportation Program (RTP) and/or in the State Transportation Improvement Program (STIP). The concept as presented herein and submitted for approval is consistent with that which is included in the RTP and/or STIP. (Information copies have been provided to the following offices: Engineering Services, Maintenance, Road Design, Urban Design, Bridge Design, and Right-of-Way. Their comments are welcomed.)

P.1. No. TE PROJECT COMMON NAME: TE PROJECT LOCATION: TE PROJECT CONCEPT [DESCRIPTION].

.: r.. . '.- ,

Page 2

PROPOSED TYPICAL SECTION:

" "

MAJOR STRUCTURES [BRIDGES, IF APPLICABLE].

PERMITS REQUIRED:

'"

.' "

LEVEL OF ENVIRONMENTAL ANALYSIS: CATEGORIALEXCLUSION

SECTION 4(f)/SECTION 106 INVOLVEMENT: IF YES, LIST RESOURCES

OTHER KNOWN OR SUSPECTED ENVIRONMENTAL ISSUES,

LEVEL OF PUBLIC INVOLVEMENT

DESIGN STANDARDS TO BE USED: DESIGN VARIANCES REQUIRED:

OTHER GDOT PROJECTS IN IMMEDIATE VICINITY OF TE PROJECT:

CONCEPT TEAM MEETING HELD [OPTIONAL) AND PERSONS PRESENT: FIELD REVIEW HELD [OPTIONAL): RAILROAD INVOLVEMENT: UTILITIES: COMMENTS:

ATTACHMENTS:

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WORKSHEET FOR REVIEW OF TEICMAQ PROJECTS UNDER SECTION 106 OF THE
NATIONAL HISTORIC PRESERVATION ACT .:

SPONSOR,



___.;.

_

ADDRESS

_

CITY

,STATE_--'-

-----'ZIP

_

CONTACT

PHONE

FAX

_

I. GENERAL INFORMATION

A.

Project Name:

B.

Project Address:

COUNTY:

C.

Project Description (include the purpose of the project, the intended use, the scope of work - location,

size and extent - and the nature of the work i.e., rehabilitation, demolition, new construction, repair,

expansion, replacement, Installation, etc.):



D.

Attach a map indicating the precise location of the project. For projects In rural areas, provide a clear

copy of a USGS Quadrangle Map (7.5 minute) and a county highway map; for projects In urban areas,

provide a city map. Include the name of the map, date of publication and a North arrow indicator.

E.

How many acres are in the project area?

F.

Has this Identical project or a related project been previously submitted for review?

YES_ _ NO_ _ If yes, enclose a copy of the State Historic Preservation Officer's comments.



Page 1 of 6

II. INFORMATION DEFINING THE

OF POTENTIAL EFFECT (A.P.E)

A. The Area of Potential Effect (A.P.E.) Is defined as "the geographic areaor areas within which an

undertaking maycause changes Inthe character or use of historicproperties, if anysuch properties

exist. Factors considered when determining the areaof potential effectinclude topography,

vegetation, existing development, orientation of an existing resource to the project, physical sitingof a

resource, and existing and planned future development. The area of potential effectvaries with project

types. For example:

.

1. Rehabilitation of an historic building: the A.P.E. might Include the building itself and the

immediate setting.

.

2. Streetscapes: the A.P.E. mightInclude the viewshed from the street.

3. PedestrianlBicycle Facilities: the A.P.E. mightextendthe length of the corridor and for some

distance on both sides of the corridor.

.

4. Heritage Highways: the A.P.E. mightextend the length of the corridor and include widerareas

as it passes through or nearotherresources.

..

Based on this information, describe the Area of Potential Effect for yourproject.

o

B. Attach a map or site plan which Indicates the boundaries of the A.P.E.
C. Provide photographs that illustrate the projectareaand the entirearea of potential effectas defined above. See Section VI. Instructions For Photo Documentation.
III. SITE and ARCHAEOLOGICAL INFORMATION
A. To yourknowledge, has a cultural resources assessment or a historic resources survey been conducted In the projectarea? YES__ NO__ DO NOT KNOW__ If YES, provide the title of the report, author, date and principal investigator:

o

B. Attach any available information concerning known or suspected archaeological resources in the area of potential effect.

C. In the past has this property been used for:

1. Farming
2. Pasture 3. Mining 4. Timbering
5. Road construction 6. Housing 7. landfill 8. Commercial 8. Industrial 9. Other (explain):

YES_ _ NO_ _
YES_ _ NO_ _ YES_ _ NO_ _ YES_ _ NO_ _
YES_ _ NO__ YES_ _ NO_ _ YES_ _ NO_ _ YES_ _ NO_ _ YES_ _ NO_ _

Page 20f6

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D.

Describe the condition of the soil (i.e. inundated, saturated, graded; cultivated, eroded, undisturbed, etc.)

E. Describe what is on the property today (i.e. buildings, parking lot, house,bam, outbuildings, woods,

grass, etc.)

.

F. Does the projectinclude any land disturbing activities? (haul roads, cut or fill areas, excavations, landscaping activities, ditching, utilityburial, grading, etc.) YES__NO__ lf YES, describe the
nature of the work and the approximate three dimensional extent of work:

G.

Include a projectspecific map and/orpreliminary site plan which fully describes the project boundaries

and areas of landdisturbing work. Note, in detail, all changes and additions proposed to be madeto the existing site. Include the drawing scale infonnation. IV. BUILDING AND STRUCTURE INFORMATION

A.

Is the project located within or adjacent to a National Register listedor eligible historic district?

YES_ NO_ DO NOT KNOW_

If YES,the name of the district is:

B.

Within the projectarea of potential effect, are thereany buildings or structures, which are 50 years

old or older? YES__ NO__ If YES, provide photographs of each per the instructions in Section

VI.

c. Are any of the buildings or structures identified above listedor eligible for listing in the National
Register? YES_ NO__ DO NOT KNOW__ If YES, the names of the properties are: .



Page 30f6

O.

Doesthe project involvethe rehabilitation, relocation, demolition or addition to any building or structure, which is 50 years old or older? YES__ NO__ lf YES, provide the following information
for each, attachingadditional sheets as necessary:

o

01. Providethe name, address and approximate date of construction:

02. Describe and give the approximate date of any additions or alterations that haveoccurred overtime:

03. Write a brief physical description of the buildingor structure in Its current condition.
o
04. Write a brief narrative of the historyof the building including Its original, later and current uses, persons known to be associated with the property, and any historicaievents or activities known to be associated with the building.

05. Provide photographs documenting the existingconditions of both the interiorand exteriorof

the building or structure per the instructions in Section VI. Include

of each

exteriorfacade of the building, the immediate setting including landscapIng and outbuildings,

representative Interior & exteriorfeatures (Le. mantles, windows,doors, chimneys, lighting

fixtures, etc.) and all major spaces (I.e. main parlor, lobbyarea, courtyard, hallways).

06. Submitthe preliminary plansfor the rehabilitation Including plansand elevations of the existing conditions. Note, In detail, all changes and additions proposed to be madeto the existing bUilding. Include historic drawings, if available. Do not proceed with document production until comments have been received.
Page 4of6

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ADDITIONAL INFORMATION FOR EFFECTS DETERMINATION

.

A.

An effect occurs when an action alters the characteristics of a property that may qualify it tor the

National Register or alters the features of a property's location, setting or use that contribute to its

significance. How is the project going to affect any of the properties identified in the previous section?

B.

Will the project take away or change anything within the apparent or existing boundary of any of these

historic properties? .

.

..

....

..

YES_ _NO_ _ lf YES, explain:

c.

Will the project change the view from or. the view of any of these properties?

YES__NO_ _ lf YES, explain: .

D.

Will the project Introduce any audible or atmospheric elements to the setting of any of these historic

properties?

YES__NO_ _ 1f YES, explain:



E.

Will the project result in the transfer, lease or sale of any of these historic properties?

YES_ _NO__ lf YES, explain:

.'

.

F.

Elaborate on the above questions or Include any additional Information which you think would be

helpfUl in the review of this project.



Page Sof 6

VI. INSTRUCTIONS FOR PHOTO DOCUMENTATION

1.

Photographs should be color or black & white, 35mm prints, or high-resolution digital photographs.

Instant prints and photocopies of photographs are not sufficIentfor review. Note: Color photocopies

are acceptablefor two of the three copies required for submittal. .:

2.

All photographs should be numbered and keyed to an existingsite map, site plan or floor plan, as

appropriate. The keys should Indicate the vantagepoint of the photographer per the attached

examples.

3.

All photographs should be mountedon standardletter size paper, numbered and labeledper the

attachedsamples. Captions should Includethe following Information, as applicable: the orientation of

the photo, a brief description of the subject, the general addressor location of the view, the names,

addresses and approximate construction dates of buildings and structures.

4.

Most of the photographs requested are intended to document the existing conditions of the projects

area and/or the area of potentialeffect, but historic photographs are also helpful. Includecolor

photocopies or direct photographic reproductions of historic photographs, if any are available. Label

per #3 above.

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VII. SUBMITTAL PROCEDURE

A. Submit three (3) copies to:

State EnvironmentaVLocatlon Engineer Georgia Department of Transportation 3993 Aviation Circle Atlanta, GA30336

B.

GOOTwill circulatecopies simultaneously to FHWAand SHPO.

C.

Allowthirty (30) days for FHWA1SHPO review.

D.

If you have any guestlons, contact the Historic Preservation Division of the Department of Natural

Resources: (404) 656-2840. Ask for the Transportation Enhancement Project ReviewArchitect or

Archaeologist.

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Page 6 of 6
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HISTORIC RESOURCES REVIEW
The Historic Preservation Division (HPD) of the Georgia Department of Natural Resources serves as the State Historic. Preservation Officer (SHPO) in Georgia. Working in partnership with the U.S. Department of the Interior and local communities, the SHPO carries out the mandates of the National Historic Preservation Act of 1966, as amended, and works to protect the historical, architectural, and archaeological resources of Georgia. Among the HPD's responsibilities are the identification of historic properties eligible for listing in the National Register of Historic Places (NRHP), and the preservation of these resources through the environmental review program.
The National Register is our country's official list of historic buildings, structures, sites, objects, and districts worthy of preservation. The list is maintained by the U.S. Department of the Interior. In Georgia, the National Register program is administered by the Historic Preservation Division of the Department of Natural Resources. To be listed in the National Register, a property must meet the National Register Criteria for Evaluation. These criteria require that a property be old enough to be considered historic (generally at least 50 years old), and be an accurate and relatively unchanged record of what it was in the past. In addition, the property must:
a) be associated with events, activities, or developments that were important in the past; or
b) be associated with the lives of people who were important in the past; or c) be significant in the areas of architectural history, landscape history, or
engineering; or d) have the ability to yield information through archaeological investigation that
would answer questions about our past.
The role of HPDin protecting historic resources through the' environmental review process originates from Section 106 of the National Historic Preservation Act, which states that the head of federal agencies having a direct or indirect jurisdiction over proposed federal or federally assisted undertakings "shall, prior to the approval of the expenditure of any federal funds on the undertaking or the issuance of any license, take into account the effect of the undertaking on any district, site, building, structure, or object that is included in or eligible for inclusion in the National Register."
The Section 106 process used to review federal undertakings is a five-step process and is outlined in the Advisory Council's regulations contained in 36 CFR Part 800. The HPD provides technical assistance and its comments on undertakings to federal agencies and their applicants on: 1) the National Register eligibility of historic and archaeological resources on the project's area of potential effect, 2) the assessment of the project's effects upon these resources, and 3) possible means to mitigate adverse effects or measures to minimize harm to these resources.

The Georgia Department of Transportation, as administrator of the TE program, has

0

adopted the policy that enhancement projects will not result in adverse effects on

historic resources. The project must be designed to avoid an adverse effect. TE

projects which involve rehabilitation of an historic resource can avoid adverse effects by

meeting the Secretary of the Interior's Standards for Rehabilitation. Rehabilitation is

defined by the Secretary as ''the process of returning a property to a state of utility,

through -repair or alteration, which makes possible an efficient contemporary use while

preserving those portions and features of the property which are significant to its

historic, architectural, and cultural values." The. Standards can be found on the

following page.

The intent of the Standards is to assist in the long-term preservation of a property's

significance through the preservation of historic materials and features. The Standards

pertain to historic buildings of all materials, construction types, sizes, and occupancy

and encompass the exterior and interior of the buildings. They also encompass related

landscape features and the building's .slte and environment, as well as attached,

adjacent, or related new construction. For information on the applications of the

Standards to your project, contact the Transportation Enhancement Project Review

Architect at HPD.

-

Some properties, usually archaeological sites, may be considered eligible for the NRHP

for potential to provide important information about the past. An adverse effect may be

avoided by developing a plan to preserve such sites in place.

o

The necessity for archaeological investigation of your project area can be determined in

consultation with the HPD Transportation Enhancement Project Review Archaeologist.

HPD can provide literature and technical assistance related to selecting an

archaeological consultant and preparing a report which meets the requirements for

compliance with Section 106. For additional information, please see the Archaeological

Assessment Guidelines which follow.

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THE SECRETARY OF THE INTERIOR'S STANDARDS FOR REHABILITATION

Standard 1: A property shall be used for its historic purpose or be placed in a new use that requires minimal change to the defining characteristics of the building and its site and environment.

Standard 2: The historic character of a property shall be retained and preserved. The removal of historic materials or alteration of features and spaces that characterize a property shall be avoided.

Standard 3: Each property shall be recognized as a physical record of its time, place, and use. Changes that create a false sense of historical development, such as adding conjectural features or architectural elements from other buildings, shall not be undertaken.

Standard 4: Most properties change over time; those changes that have acquired historic significance in their own right shall be retained and preserved.

Standard 5: Distinctive features, finishes, and construction techniques or examples of craftsmanship that characterize a property shall be preserved.

Standard 6: Deteriorated historic features shall be repaired rather than replaced. Where the severity of deterioration requires replacement of a distinctive feature, the new feature shall match the old in design, color, texture, and other visual qualities and, where possible, materials. Replacement of missing features shall be substantiated by documentary, physical, or pictorial evidence.

Standard 7: Chemical or physical treatments, such as sandblasting, that cause damage to historic materials shall not be used. The surface cleaning of structures, if appropriate, shall be undertaken using the gentlest means possible.

Standard 8: Significant archaeological resources affected by a project shall be

protected and preserved. If such resources must be disturbed, mitigation measures

shall be undertaken.

.

Standard 9: New additions, exterior alterations, or related new construction shall not destroy historic materials that characterize the property. The new work shall be differentiated from the old and shall be compatible with the massing, size, and architectural features to protect the historic integrity of the property and its environment.

Standard 10: New additions and adjacent or related new construction shall be undertaken in such a manner that if removed in the future, the essential form and integrity of the historic property and its environment would be unimpaired.

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ARCHAEOLOGICAL SURVEY AND ASSESSMENT GUIDELINES FOR
TRANSPORTATION ENHANCEMENT PROJECTS

Archaeological studies are required to fulfill the legal obligations of the Federal Highway Administration (FHWA) and the Georgia Department of Transportation (GOOT) in completing the Section 106 process. The archaeological assessment of a project area by a professional archaeologist should consist of an archaeological survey to identify and evaluate the significance, or National Register eligibility, of archaeological resources or districts within the proposed project's areas of potential effect. Each resource or district, individually or in total with other resources or districts, should be evaluated for significance. Resource significance is based on the National Register criteria for evaluation (36 CFR 60.4). In most cases, archaeological resources would be eligible under criterion (d): resources"that have yielded, or may be likely to yield, information important in prehistory or history."



Planning for Archaeological Investigations
'The smooth integration of archaeology with an environmental effects assessment of the planned project depends upon four things:
1. involving archaeology early; 2. developing an appropriate scope of services or level of archaeological
investigation; 3. finding a qualified archaeological consultant; and. 4. submitting an adequate report.
The early involvement of archaeology provides time to deal with any significant findings or problems. In the early stages of project planning. an in-house review of the project area, or a reconnaissance survey (Phase I) level of investigation may provide adequate information; at a later date, an intensive investigation (Phase II) survey may be warranted. In some circumstances, extensive excavation or testing of a site or sites may be involved.
Establish the Area of Potential Effect Project boundaries must be specific. All land disturbing activities must be described. In all cases, the property (whether it is to be acquired, transformed, enhanced, preserved, controlled, rehabilitated, improved, or researched) must be inventoried. The anticipated effects that any and all activities would have on the property and any of its archaeological resources should be addressed.

Types or Levels of Archaeological Surveys The survey of a property for archaeological resources may consist of an in-house

0

review or a field survey, or both. For an in-house review of a project, which is required,

the following information must be submitted to the Office of Environment/Location:

1. a legible copy of the USGS map with the project location area; 2. a plan map of the project boundaries (indicating areas to be disturbed); 3. an explicit written description of the proposed project; and, 4. photographs of the project area.

In some instances, an in-house review of the project documentation for archaeological

resources would suffice; however, based on the . environmental and historic

characteristics of the landscape, further review of the area of potential effect of the

proposed project may be required.

.

.i

For those projects recommended for additional or further archaeological investigation (beyond the ln-house review), the selection of a specific survey methodology should be based on a variety of factors:

1. the size of the area to be surveyed;

2. the geology and geography of the area;

3. the types and number of the prehistoric and historic resources known and

. anticipated; 4. the degree of ground cover;

0

5. the degree of land disturbance, and agency management objectives.

Reconnaissance Survey

A reconnaissance survey, or Phase I survey, is designed to characterize the

archaeology of a region, identifying those areas where archaeological sites are likely to

be found. This survey serves to formalize expectations of site presence, type,

distribution and condition. Some sites may be identified through background research

(reports of previous research of State Site Files). The time needed to conduct the

survey should vary with the location of the project, the area of potential effect, and the

number, distribution and condition of the archaeological resources. A reconnaissance

survey may provide adequate information for evaluating design options or setting design

priorities. A preliminary assessment of probable effects and any recqmmendations for

additional survey or testing would be addressed in a reconnaissance level or Phase I

report.

,.

Intensive Survey

An intensive survey, or Phase II survey, consists of a thorough archaeological sLirvey of

an area of potential effect for the purpose of recovering sufficient information for

evaluating the setting, integrity and significance of all identified archaeological

resources. The survey should be structured to obtain enough information about each

o



resource to develop a fully justified evaluation of National Register eligibility or ineligibility and a plan of avoidance or mitigation.
Testing should not proceed beyond the point of providing sufficient information for evaluations of eligibility for the National Register and for planning property management. The report of the intensive survey should include description of all identified resources, graphics showing the extent of boundaries of each resource, a summary of the 'survey findings, photographs of all eligible resources, an assessment of probable effects(s) of the project to all resources, a plan for avoidance or mitigation, a statement of curation identifying a known facility which meets the federal curation standards (36 CFR Part 79), and completed Georgia Archaeological Survey forms for all identified archaeological resources.

Survey Results



No Archaeological Resources Found When an archaeological survey fails to locate any archaeological resources within the area of potential environmental effect of the proposed project, the negative findings (no archaeological resources) will be reported to the Historic Preservation Division (HPD) by the Department. A determination of "No Effecf' to the archaeological resources would be recommended for the project.
No Eligible Archaeological Resources Found The documentation for archaeological surveys resulting. in findings of no eligible archaeological resources will be submitted through the Department to HPD for review and concurrence in a formal report adhering to the "Minimum Contents Standards" with supporting documentation indicating the project boundary and level of disturbance, the intensity or level and boundary of the archaeological survey, and the survey results. For each site discovered within the project's area of potential environmental effect, the original and one copy of a completed Georgia Archaeological Survey form will be forwarded to the Department and HPD. A statement justifying the recommendation of ineligible for inclusion in the National Register, based on the criteria of eligibility (36 CFR 60.4) should be provided for each archaeological resource. A determination of No Adverse Effect to eligible archaeological resources would be recommended for the project.

Findings of Eligible Resources Following archaeological surveys resulting in the discovery of a resource or resources recommended eligible for the National Register an Effects Assessment must be determined and documented. Additional archaeological investigations or documentation and technical assistance from the HPD may be required.



Special Procedures Regarding Burials
In addition to the federal regulations, the State of Georgia requires that the HPD be notified of archaeological investigations when human remains are anticipated or are

unexpectedly encountered during excavations. The HPD is subsequently required to notify the Georgia Council on Native American Concerns if the human remains are

0

suspected to be those of Native Americans. Disposition of the Native American human

remains after excavation and scientific examination would involve the Council (as'

representatives of the Native American population).

All correspondence regarding the archaeological review or survey of a proposed project should be addressed to:
State EnvironmentaVLocation Engineer Georgia Department of Transportation
Office of EnvironmenVLocation 3993 Aviation Circle
Atlanta, GA 30336-1593

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.'>,

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CATEGORICAL EXCLUSION INSTRUCTION SHEET

Please note: 3 copies are needed ofall documentation submit all packages to Office ofEnvironment/Location Georgia DOT, 3993 Aviation Circle, Atlanta, GA 30336

Contacts:

(404) 6994400 Office ofEnvironmentlLocation .... GDOT (404) 6562840 Historic Preservation Division .... DNR

1. GENERAL INFORMATION -- Provide data as listed.

2. PROJECT DESCRlPTION -- Provide general description.

3.


CLASS OF ACITON -- CATEGORICAL EXCLUSION
A. Other Actions
Section 4(f) Evaluation -- Needed if land is used from a historic site or publicly owned park, recreation area, wildlife or waterfowl refuge.
Section 106 Compliance -- Needed if eligible or listed National Register properties are on or near the project.
Threatened & Endangered Species Assessment -- Check with the nearest office of the Fish and Wildlife Service (FWS): Athens 706-613-9493; Brunswick 912-2659336; or Fort Benning 706-544-6422.
Wetlands Finding -- Needed if there is any fill placed in wetlands.
B. Public Involvement
. Public Involvement -- A hearing is held if there is substantial amount of rights-ofway being purchased, travel patterns are being affected, there is controversy about a project, or is requested by FHWA.



4. '., EFFECTS EVALUATION -- If not marked "Not App," either place a short comment in the space provided, or attach additional sheets as needed. A. Social Environment -- provide general descriptions of effects as they occur. B. '. Cultural Environment Section 4(f) - See 4(f) format on last page. Historic Sites -- Sununarize Section 106 involvement. Archaeological Sites -- Summarize Section 106 involvement.

4. EFFECfS EVALUATION (cont'd)

C. Natural Environment

0

Wetlands - Describe function, acreage of wetland and amount filled. Also explain avoidance alternates, and why they are not practicable and prudent. Discuss mitigation that will be provided..

Water quality -- If any effects, identify DNR stream classification, water quality management unit, and whether or not there are any drinking water intakes.

Farmland -- If any farmland is being converted, fill out form AD 1006 from the U. S. Department of Agriculture.

Threatened & Endangered Species -- If any species or habitats are identified within the project's area of effect, a biological assessment must.be prepared and submitted to the FWS. Contact FWS, listed on previous page, for further instructions.
.Invasive Species Identify in the project's area of effect those species of vegetation that are considered "invasive" and identify how the spread of these species will be minimized during construction.

Streams - Describe type (intermittent, perennial), size (width, depth), general

description including bank type and streambed substrate, and linear feet of stream to be impacted. Also explain avoidance alternates, and why they are not practicable and prudent. Discuss mitigation that will be provided.

0

Floodplains -- If there is fill in floodplains, design must assure no significant encroachment as defined by 23 CPR 650.105.

D. Physical Environment

Provide information as requested. In most instances the topics will be not applicable.

E. Permits Reguired

U. S. Coast Guard -- If a permit is required, contact the Aids to Navigation and Waterways Management Branch, 7th Coast Guard District, Miami, Florida, at 305-415-6755.

Forest Service/Corps land -- If permit is required, contact Forest Supervisor for specific forest or U. S. Army Corps of Engineers, Regulatory Branch, Savannah, Georgia.

Section 404 -- If a permit is required and your project is south of the line

connecting Augusta and Columbus, contact U. S. Army Corps of Engineers, Regulatory Branch, Savannah, Georgia (1-800-448-2402). If your project is north

0

of the line connecting Augusta and Columbus, call 678-422-2720.

Page 2 of2

Georgia Department of Transportation CATEGORICAL EXCLUSION

1.

GENERAL INFORMATION
Project Number: Project P.1.

SPONSOR

_

Project Name

County

2. PROJECT DESCRlPfION

3. CLASS OF ACTION CATEGORICAL EXCLUSION



A. Other Actions
[ ] Section 4(f) Evaluation [ ] Section 106 Compliance [ ] Threatened & Endangered Species Assessment [ ] Wetlands Finding [ ] None
B. Public Involvement
1. [ ] A publichearingis not required;therefore, approval of this Categorical Exclusionconstitutes
acceptance of the locationand designconcepts for this project.

2. [ ] A public hearingwas/will be held on

. Approval of this Categorical

Exclusion constitutes acceptance of the locationand design conceptsfor this project.

[ ] An opportunity for a publichearingwas affordedand a certification of opportunity is
included. Approval of this Categorical Exclusionconstitutes acceptance of the locationand designconceptsfor this project.

4. EFFECTS EVALUATION
Categories



A.

1. Land Use Changes

2. Community Cohesion

3. Relocation Potential

4. Churches and Institutions

5. Title VI Considerations

6. Controversy Potential

7. Economic

8. Other:

_

[][][][] [][][][] [][][][] [][][][] [][][][] [][][][] [][][][] [][][][]

REMARKS (Use a separate sheet to record comments).
Page 1 of2

CATEGORICAL EXCLUSION EFFECTS EVALUATION (cont'd)

PI No. _ _--'-

_ Project Name:

Categories
B. CULTURAL ENVIRONMENT 1. Section 4(t) 2. Historic Sites 3. Archaeological Sites

b:l
a - ... 9a.e(".)o...

.

<

0
<

"c=::l:
0


...9 Ci'

nn nu nnun
[][][][]

C. NATURAL ENVIRONMENT

1. Wetlands

2. Water Quality

3. Wild/Scenic Rivers

4. Farmlands

5. Threatened& Endangered Species

6. InvasiveSpecies

7. Streams

8. Floodplains

9. Other:

_

[][][][] [][][][] [][][][] [][][][] [][][][] [][][][] [][][][]
[[]][[r][[]][[]]
[][][][]

D. PHYSICAL ENVIRONMENT 1. Noise 2. Air 3. EnergylMineral Resources 4. ConstructionlUtilities 5. UST's 6. Hazardous Waste Sites

[][][][] [][][][]
[[]][[]][n][u]
[][][][]
[][][][]

E. PERMITS REQUIRED
1. U. S. Coast GuardPermit 2. Forest Service1Corps Land 3. Section404

_
o REMARKS
_
o

Environmental impacts of the proposed projecthave been assessed andthe abovechecklist represents the results of this assessment.

Signature:

PersonCompleting Form

Title:

-JDate:

_

Based on the aboveassessment, thisproject does not involvesignificant environmental impacts and is therefore determinedto be a Categorical Exclusion action per 23 CPR 771.117. .

Recommended:
For:Office of Environment and Location, (lOOT

Date:

Approved:



__- - - - - - - -

For: Division Administrator, FHWA

5123/90 (Rev 02120101)

_ Date:

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_

Page 2 012



SECTION 4(1) FORMAT

A Section 4(f) evaluation contains the following headings and information.

A. PROPOSED ACTION Provide a project description and explain the need for and purpose of the project.

B. SECTION 4(f) PROPERTY
Provide a map of the property and describe its size and ownership including any easements, covenants, or restrictions. Also describe its functions, access, number of users/visitors and relationship to other similarly used lands in the vicinity.

C. IMPACTS ON THE SECTION 4(f) PROPERTY(IES)

Discuss the functions affected, quantify any use of land, and describe other impacts



D.

including visual. AVOIDANCE ALlERNATIVES

If any, discuss alternatives to avoid use of the property and explain how they do not meet the need and purpose of the project. If there are none, so indicate.

E. AVOIDANCE ALTERNATIVES If adverse impacts or use of land occurs, discuss alternatives that minimize harm.

F. COORDINATION Summarize coordination, and any future coordination, that will take place.



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ENVIRONMENTAL VALIDATION FORM FOR TE & CMAQ PROJECTS

Sponsor:

_

Project Name:

_

P.I. No. :

_

Brief Description of the project:

_

Categorical Exclusion (CE) approval date:

_

CHECKLIST

YES NO NA

1. Have there been Change(s) in the scope of work or have right-of-way requirements changed since the CE was approved?

[] [] []

H yes, complete the attached Environmental Reevaluation form.

2. Are the environmental studies in the CE and 106 document still accurate based on current conditions in the Area of Potential Effect?

[] [] []

H no, complete the attached Environmental Reevaluation form.

3. Have all environmental commitments stipulated in the CE or conditions set forth in the HPD's review of the Section 106 document been fully complied with?

[] [] []

H no, the project cannot be advanced to construction.

Signature of person completing this form:

_

Title:

_

Date:

_

Attach this form to your funding authorization request and submit to the GDOT Project Manager.
H you have any questions concerning the completion of this form, please contact the GDOT Office of EnvironmentlLocation at 404-699-4400. cc: GDOT Office of Environment & Location FHWA

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e

GEORGIA DEPARTMENT OF TRANSPORTATION ENVIRONMENTAL REEVALUATION FORM

1. GENERAL INFORMATION:

Federal Project Number:

_

P.I. Number:

_

County:

_

Project Name:

_

Project Limits:

_

2. DESCRIPTION OF MOST RECENTLY APPROVED PROJECT:

3. TYPE OF ENVIRONMENTAL DOCUMENT: EIS

A. Other Actions

[ ] Section 4(t) Evaluation

e

[][ ] Section 106 Compliance
[ ] Wetland Finding/Section 404 Compliance T & E Biological Assessment
[] None

EAlFONSI CE

4. FHWA DOCUMENT APPROVAL DATE:

_

5. DATE(S) OF PRIOR REEVALUATIONS:

_

6. PROJECT DEVELOPMENT STAGE:

[]ROW

[ ] Field Plan Review

[ ] Construction

[ ] Other; Specify

_

7. HAS DESIGN OR ROW CHANGED SINCE THE LAST APPROVAL: YES _ NO_ (If No Change, Go To Item 9)

8. DESCRIYI'lON OF CURRENT PROJECTIDESIGN CHANGES:

e9. HAVE THERE BEEN SIGNIFICANT CHANGES IN THE AFFECTED ENVIRONMENT OR

HAVE THE ENVIRONMENTAL STUDIES BEEN UPDATED SINCE THE LAST PROJECT

APPROVAL:

.

YES NO

(If No To Both Items 7 and 9, Go To Item 12)

-

Page 3
ENVIRONMENTAL REEVALUATION FORM

PERMITS
1. U.S. Coast Guard 2. Forest Service/Corps Land 3. Section 404 4. Tennessee Valley Authority

CHANGE YES NO [] [ ] [] [] [] []
[] []

REMARKS

11. NEED FOR PUBLIC INVOLVEMENT

[] A public hearing/public information meeting was/was not held for the project on

at

[ ] There have been no changes in project design or environmental effects which would require a public hearing [or additional public hearing if one has already been held] or public information meeting.

[ ] .The change(s) in project design andlor effects require(s) an additional public hearing/public

e. information meeting. This public hearing/meeting is scheduled for FINDINGS/CONCLUSIONS

_

[ ] Based on the analysis contained in this reevaluation, it has been determined that the change in project design andlor environmental effects would not significantly alter the conclusions reached in the approved environmental document andlor previous reevaluations.

[ ] There have been no changes in the design/row of this project nor have there been changes in project effects or the affected environment. Therefore, the conclusions reached in the approvedenvironmental document andlor previous reevaluation(s) remain valid.

PREPARED BY:

Signature

Date

APPROVED BY:

Signature; For GDOT

Date

CONCURRED:

Signature; For FHWA, Di vision Admin.

Date

-[Note: REMOVE CONCURRENCE LINE IF IT FALLS BETWEEN 6-12 MONTHS WITH NO CHANGES, AND ADD THE FOLLOWING:] CC: [Reviewer], FHWA David Mulling

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Transportation Enhancement Activitles
DESIGN STANDARDS AND SPECIFICATIONS

Listed below are the Standards and Specifications used in project development and how to obtain copies.

Item Description

Location

Phone Contact

A Policy on Geometric Design of Highways & Streets 1990 (U.S. Customary)

AASHTO Suite 249 444 North Capitol St. NW Washington, DC 20001

(800) 231-3475

AASHTO Guide for the Development of Bicycle Facilities 1999

AASHTO 444 North Capitol St., NW Suite 249 Washington, DC 20001

(800) 231-3475

AASHTO Roadside Design Guide 1996 (Metric)

AASHTO

444 North Capitol St. NW

Suite 249

.

Washington, DC 20001

(800) 231-3475



Georgia Standards & Construction Details
Georgia Standard Specifications

Georgia DOT Room 435 #2 Capitol Square Atlanta, GA 30334
Georgia DOT Room 215 #2 Capitol Square Atlanta, GA 30334

(404) 656-5396 (404) 656-5293

Georgia Drainage Manual

Georgia DOT Room 435 #2 Capitol Square Atlanta, GA 30334

(404) 656-5396

Georgia DOT Statewide Bicycle & Pedestrian Plan

Georgia DOT Attn: State Bicycle and Pedestrian Coordinator Room 347 #2 Capitol Square Atlanta. GA 30334

(404) 657-6692

Georgia Bid Item Index

www.dot.state.ga.uslhomeoffslcontr.www



Sequence of Operations/Special
Provision, Job Specific
Specifications

Georgia DOT Room 266 #2 Capitol Square Atlanta, GA 30334

(404) 656-6843

SOURCES OFADA INFORMATION

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U.S. Department of Justice offers technical assistance on the ADAStandards for Accessible Design and other ADA provisions applying to businesses, non-profit services agencies, and state and local government programs.

ADA Information Line 1-800-514-0301 (voice) 1-800-514-0383 (TIY)

Internet address (ADA Home Page) www.usdoj.gov/crtladaladahom1.htm

The Access Board offers design standards and guidelines for ADA accessibility

applying to businesses and state and local government activities, including

construction and alterations. Two recent publications, a design gUide for

accessible public rights-of-way and a report on guidelines for accessible outdoor

developed

(including trails), are of special interestto the TE program.

The Access Board 1331 F Street, NW

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Suite 1000

Washington, D.C. 20004-1111

1-800-872-2253 (voice)

1-800-993-2822 (TTY)

Internet address www.access-board.gov

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PLAN CHECKLIST FOR LANDSCAPING PLANS
Plans will be required for the landscaping category and should consist of the

following:

.

A. COVER SHEET



Applicant or Agency Name Description of Activity Location Map Index of Sheet Numbers Which Should Include Description of Sheet Including
Georgia Department of Transportation Standards Name of Consulting Engineer or Architect Length of Project Disclaimer Notes (if requested) Note Requiring Project to be Constructed as per Current Georgia Department of
Transportation Standard Specifications as Approved by the Federal Highway Administration
Scale North Arrow Georgia Department of Transportation Project and Project Identification (P.I.)
Numbers Date When Plans are Completed Revision Dates (Any Revisions to Plans After Submission to Georgia Department
of Transportation for Final Review)

B. REVISION SUMMARY SHEET

Date of Revision Sheet Number of Revised Sheet Description of Revision

NOTE: Only Revisions To Be Noted on This Sheet Will Be After Submission to Georgia Department of Transportation for Final Review

C. DETAILED ESTIMATE SHEET

Bid Item Number * Description of Item * General Notes (if required)

* See Georgia Department of Transportation Bid Item Index



D. PLANT SPECIFICATIONS

E. GENERAL NOTES

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F. PRUNING DETAILS

G. PLANTING DETAILS

H. TYPICAL CROSS SECTION

I. TREE PROTECTION

J. PLANTING PLANS To Include Such Items As:
Location of Plants Types of Plants (by key reference or plant name) Existing Streets, Property Lines, and Right of Way Limits (as appropriate) Easements; Cemeteries, Existing Vegetation, etc. (as appropriate) ,
Scale North Arrow

K. EROSION CONTROL PLAN

An Erosion Control" Sedimentation, and Pollution Control Plan and

comprehensive monitoring program will be required for, projects having a disturbed area of 5 or more acres. Contact the GDOT District Office for the latest requirements.

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DESIGN CRITERIA REQUIRED FOR LANDSCAPING

AASHTO Guide for Transportation Landscape and Environmental Design (Current Edition)
AASHTO Policy on Geometric Design of Highways and Streets (Current Edition) Georgia Department of Transportation Standard Specifications' (1993 Edition) Georgia Department of Transportation 1996 Supplemental Specifications Book AASHTO Roadside Design Guide

SUPPLEMENTAL INFORMATION

GDOT MANUAL OF GUIDANCE: Landscaping on DOT Right of Way Placement of Street Lighting policy as demonstrated through correspondence.

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2



PLAN CHECKLIST FOR PEDESTRIAN AND BICYCLE FACILITIES
Plans will be required for the construction of pedestrian and bicycle facilities and

should consist of the following:

A. COVER SHEET



Applicant or agency name. Description of activity. Location map. Index of sheet numbers which should include description of sheet including
Georgia DDT standards. Name of consulting engineer or architect. Length of project. Disclaimer notes (if required). Note requiring project to be constructed as per current Georgia D.D.T. Standard
Specifications as approved by the Federal Highway Administration. Scale (if required). North arrow. Georgia D.D.T. project number and project identification number. Date when plans completed. Revision dates (any revisions to plans after submission to Georgia D.D.T. for
final review).
B. REVISION SUMMARY SHEEET .

Date of revision. Sheet number of revised sheet. Description of revision.
(Note: Only revisions to be noted on this sheet will be after submission to Georgia D.D.T. for final review.)
C. TYPICAL SECTIONS

Lane widths. Asphalt paving and base thickness. Shoulder widths. Direction of cross slopes for paving. shoulders and sidewalk. Stationing applicable to each section.



D. .... SUMMARY SHEETS (Optional)

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Summary of all bid items required to .construct facility.

E. DETAILED ESTIMATE

Bid item number.* Description of item.* General notes (if required).*

*See Georgia O.O.T. Bid Item Index

F. PLAN SHEETS

Pertinent topographic features. Centerline data. Lane widths. .
Stationing. Drainage structures (if required). Required right of way and/oreasements.

G. PROFILE SHEETS Existing ground profile.

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Proposed grades (P.V.C station, P.V.1. station, P.V.T. station and length of

vertical curve).

H. GEORGIA D.O.T. STANDARDS AND CONSTRUCTION DETAILS

I. EROSION CONTROL PLAN

An Erosion Control" Sedimentation, and Pollution Control Plan and comprehensive monitoring program will be required for projects having a disturbed area of 5 or more acres. Contactthe GOOT District Office for the latest
requirements.

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2



PROPERTY ACQUISITION (Right of Way) CERTIFICATION STEPS FOR TE PROJECTS

Once the PROJECT has received Environmental Clearance from FHWA, property acquisition (Right of Way) negotiations may begin.

1.

Identify needed Right of Way, indicate on plat, and identify owners.

2.

Supply owners with a copy of the brochure What Happens When Your Property is Needed for

a Transportation Facility" - November 1993.

3.

Fill out the form DRecElipt for Brochure" and secure property owner signature.

4.

Fill out the form DEstimate.of AppralsaVCalculation or Donation" and secure property owner's

choice of options and Legal Signature (L.S.)

Option One: The SPONSOR must follow the guidelines concerning the appraisal process.

Option Two: The owner, even though donating, can require that an appraisal be done.

OEpsttiiomnaTtehroefeA: pTprhaeisSaPl COaNlcSuOlaRtiomnDust complete and execute the form entitled

5.

For Appraisal Process, see guidelines that follow. Before beginning appraisals, contact District

Local Government Coordinator for assistance (see step 11 for list).

6.

Fill out the form"Availability of Incidental Payments" and give to each property owner.

.7.

Once property has been secured per the Federal Right of Way Guidelines, the City/County

Attorney needs to fill out the Right of Way Certification form and attach the appropriate

documentation.

8.

Forward all certification documentation to your District Local Government Coordinator. The

District Coordinator will review and forward to the Office of Right of Way.

9.

Construction funds cannot be authorized until the Departmentcertifies the Right of Way to FHWA

and all environmental clearances have been obtained..

.

10. The City/County CANNOT advertise for bids until construction funds are authorized.

11. If you have any Right of Way procedural questions, call the Department's District Local Government Coordinator:

District 1 Gainesville: (nO) 718-5015

District 2 - Tennille: (478) 552-4611

District 3 Thomaston: (706) 646-6602

District 4 Tifton:

(229) 3863030

District 5 Jesup: (912) 427-5793

District 6 - Cartersville: (770) 387-3620

District 7 - Chamblee: (nO) 986-1113

12. For all other questions, contact your TE Project Manager.

RECEIPT FORBROCHURE

o

DATE,

_

INDIVIDUAL.

FAMILY

MOBILE HOME,

---uBUSINESS,

_

FARM,--_ NON-PROFIT ORGANIZATION,

..'....NON-RESIDENT OWNER.

_

PROJECT NO.,

COUNTY

_ PARCEL

_

NAME:

PRESENT ADDRESS:

_

I, the above named, do hereby certify that I have this date received a copy of the State'sBrochure entitled ''What Happens When Your Property is Needed for a Transportation Facility".

(SIGNATURE)

(DATE)

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(SOCIAL SECURITY NO.) (D.O.T. REPRESENTATIVES)

(DATE)

ROW-RA-2-D

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ESTIMATE OF APPRAISAL CALCULATION OR DONATION FORM
DATE:- - - - - - - - - - - - - - -

STREET:

CITY/STATE:

_

RE: PROJECT: COUNTY:
PARCEL#:

--'P.I.#:,

_

_

_

Dear

_

As you have probably been informed, plans are underway for the construction of

The proposed construction will require additional rights of way and/or easement. The plans indicate you will be one of the property owners from which right of way and/or easement must be acquired, as indicated on the attached plat. Our Rights of Way Agent will be glad to point out the location of the required acquisition on the ground and accompany you on an inspection of this area if you so desire.

The construction of this project is to be financed with State and Federal funds. It is the responsibility of the State to furnish the right of way necessary for the project.



any project that

State or Federal funds, procedures require the property owner be informed that he

the right to (1) receive payment based on the appraised Fair Market Value (just compensation); (2) donate

my property and hereby waive the right of an appraisal for the required right of way; or (3) agree to an amount

of money or services as may be mutually agreed upon, based upon an estimate of appraisal calculation to be

retained in the parcel file which includes the waiver of your right to inspect the property at the time of said

appraisal calculation.

Please indicate your choice by executing one of the following:

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _....,- (L.S.) I desire to receive the appraised Fair Market Value (Just Compensation) for my property.

_ _ _ _ _ _ _ _ _'---

---'"

(L.S.) I agree to donate my property which is required for right of way, and ( ) waive ( ) do not waive my right to an appraisal of Fair Market Value.

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ (L.S.) Agree to an amount of money or services as may be ,

mutually agreed upon, based upon an estimate of

appraisal calculation and includes a waiver of my

right to inspect the property at the time of said



appraisal calculation .

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Department of Transportation
State of Georgia Office of Right of Way 5025 New Peachtree Road N.E. Chamblee, Georgia 30341

RE: PROJECT: PARCEL:

P.L#:

_

Dear

_

The Department is in the process of purchasing property to improve the roadway designated

above. In order to make this project possible,

acres - square feet of your property

in fee and

square feet

"'"""_

_

easement will be needed. This is more particularly shown on the plat attached to the option

provided with this letter.

Your property has been valued by qualified appraisers who after careful consideration have found

the Fair Market Value of the property and/or rights to be purchased, and damages to the

remainder, if any, to be $

. The attached form, entitled "Statement of

Estimated Values", separates certain elements comprising the above listed value.

Our Right of Way Specialist,

at ( .)

_

representing the Department, is authorized to explain this and discuss the full effect of the

purchase and your rights as provided by law. He/She will also provide you with a brochure,

which comprehensively outlines the procedures used in purchasing rights of way.

H you will agree to the terms expressed herein by signing the enclosed "Option For Right Of Way" and returning it to the Right of Way Specialist, it will be promptly submitted for closing and payment.

Yours very truly, David P. Meshberger State Right of Way Administrator

By:

_

District Right of Way Team Manager

Attachment(s)

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STATEMENT OF ESTIMATED VALUES

1. Project No.:

County:

Parcel:

.owner(s):

Address: 3. Property Location:

FAlR MARKET

FAIR MARKET VALUE

VALUE REQUIRED INCLUDING CERTAIN REMNANTS

4. Estimated Value of Land and

Improvements and/or Easement if ",

applicable:

$

$

5. Estimated Value of all

consequential or severance damages:

$

$

6. Estimated Value of Certain Remnant(s):

$

7. Total Estimated Fair Market Value:

$

$

This value is the amount approved by the State for the purchase of the required property and does not contain conjectural

decreases or increases in value caused by this project).

Division of Interests NAME

KIND OF INTEREST

ESTIMATED VALUE

Fee

$

Total Estimated Fair Market Value:

$

9. If you wish to retain and remove, at your own expense, improvements owned by you, we will:

(a) Deduct at Closing $

(Salvage Value)

arid/or

(b) Require a Performance Bond of ;:.$

_

Total Withheld at Closing $

_

Upon satisfactory completion of removal operations, the Performance bond indicated above will be reimbursed.

10. You may be entitled to certain benefits under our Relocation Assistance Program. As these benefits are of a
special nature, they will be explained separately.

ATE:

_ PREPARED BY:

_

Staff Negotiator

ROW-515-A (Federal Aid) Revised: 8/77, 10/94

'"

PROJECT NO.: NAME: ADDRESS:

GEORGIA DEPARTMENT OF TRANSPORTATION

DATE:

_

_ COUNTY:

.PARCEL:

SOCIAL SECURITY NO.:.

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_
_ _

SUBJECT: AVAILABILITY OF INCIDENTAL PAYMENTS
This is to advise you that due to the acquisition of the above project and parcel, you are eligible for reimbursement for expenses you may have incurred due to the Georgia Department of Transportation . purchasing your property. These expenses may include: (1) pro-rata portion of taxes, (2) recording' and/or cancellation fees, (3) mortgage prepayment penalty and/or service fee charged by mortgagor for release of mortgage.
The payment for these expenses are normally handled at closing, however, if they are not, or in the event of condemnation, it will be your responsibility to provide to the Department of Transportation copies of .your paid receipt(s).
00 In addition to the above expenses required at acquisition you may also be eligible for reimbursement for
reasonable survey fees to re-establish existing property comer'pins that were removed as a result construction of the project. Contact your acquisition agentbefore proceeding with any survey.
All paid receipt(s) must be mailed to:
Mr. Dan Howard Georgia Department of Transportation
Office of Rights of Way No.2 Capitol Square
Atlanta, Georgia 30334-1002
It is imperative that you provide the project and parcel number, and your social security number as shown on the top of this letter, with any correspondence to Mr. Howard.
In order to file claim for payment of the above expenses, you must have paid receipt(s) to support your claim and you must file within eighteen (18) months of the date your property was acquired.
Yours very truly,

David P. Meshberger

State Rights of Way Administrator Revised 6/00

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ESTIMATE OF APPRAISAL CALCULATION

WCELOWNER:

PROJECT:

_

COUNTY:



_

PARCEL:

_

P.I.#:

Area of Total Property:

.,..--

_

Area of Remainder Property: Fee Acquisition Area: Easement Area: Type Easement:

Remainder Left

x $ .;

x$

--'-

--'-



_

_x =

_

x (factor, if applicable) = _----:-

_

.,..--

_

Improvements within Area of Acquisition:

$------------

$,------------
e - - - - - - - $------------

$------------

= TOTAL ESTIMATE VALUE $,

_

Prepared by:

_

Counter OfferBasis:

Date:

Support for improvement value must be attached or in data book. Land value must be computed in accordance with DOT vs. Gunnels. Trees, landscaping, etc. must be evaluated based on DOT vs. Willis.

The Review Appraiser reviews and establishes/concurs in the above unit values. These values are determined by an analysis of verified comparable sales, adjusted for dissimilarity, correlated to a unit value and incorporated in the project data book.

flATA BOOK APPROVED BY GEORGIA DOT

DATE

AGREEMENT TO PURCHASE REAL ESTATE
GaDOT Project #

Revised January2001
_

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P.I. Number

_ Parcel #

_

Tax Parcel 10#

_

GEORGIA.

COUNTY .

For and In consideration of the sum of One Dollar ($1.00), receiptwhereof being acknowledged, the undersigned

grants to '

an option to acquire the following described real estate:

Right of Way and/or Easement rights through that tract or parcel of land located in Land Lot _ _ of the

__ District. .

Section or GMD

of

County. Georgia, and being more

particularlydescribed on Exhibit nAn attached hereto and made a part hereof by reference.

For the sum of $

the undersigned agreesto execute and deliver to



fee simple title and easements to the lands owned by the undersigned as reflected on the attached ExhibitnAn.

********* * * * The following conditions are imposed upon the grantof this option:

1) This option shallextendfor 90 daysfrom this date.

2) The consideration recited Is full paymentfor the rightsconveyed. _ _ _ _ Square Feet of Right of Way

_ _ _ _ UnearFeet of Umited Access

_ _ _ _ Square Feet of Construction arid Maintenance Easement

_ _ _ _ Square Feet of Construction Easement

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3) All Temporary Easements wl1l terminate uponcompletion and acceptance of the same by the Department of Transportation.

4) The undersigned shall obtainall quit claim deeds or releases from any tenantnow In possession and any other parties having a claim or Interest In the property described above.

5) Special Provisions. if any, are listedon Exhibit "B".which Is attached heretoand incorporated herein by

reference.

.

Witness my hand and seal this

day of

-'

,

Signed. Sealed and Delivered in the presence of:
Witness
Notary Public

_ _ _ _ _ _ _ _ _ _ _ _ _ _(8eal) _ _ _ _ _ _ _ _ _ _ _ _ _ _(Seal)

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RIGHT-OF-WAY PERSONNEL DUTIES
1. When the Environmental Clearance has been obtained, right-of-way activities may begin. . i.
2. The Project Manager will notify the Sponsor of the Environmental Clearance and indicate that right-of-way activities may begin.
3. The Project Manager is to bring the attached List of Right-of-Way Guidelines to the attention of the sponsor.
4. Once the Sponsor has completed the appraisal process, the appraisal will be turned in to the District Local Government Coordinator for delivery to the General Office Review Section. These appraisals will be handled like any other right-or-way appraisal needing review.
5. Once the appraisal has been reviewed and all corrections, if required, made, the Fair Market Value will be released to the District Local Government Coordinator for return to the Sponsor. A copy of the Reviewer's 532 will be sent to the Project Manager.
6. The Sponsor will follow all required Federal Guidelines for negotiations with the owner, and document the transaction accordingly.
7. If a counter offer is considered, as a project cost, the counter offer must be preapproved by the Department's Right-of-Way Office. If Right-of-Way approves the counter offer, the Planning Office will be notified of this approval.
8. Once the property is acquired, the Sponsor will send its right-of-way certification to the Project Manager who will send the certification to the General Office Local Government Coordinator.
9. The District Local Government Coordinator may audit TE projects like any other right-of-way project.



LIST OF RIGHT OF WAY GUIDELINES

o

BEFORE RIGHT OF WAY ACTIVITIES CAN BEGIN, APPROVAL OF ENVIRONMENTAL IMPACT STATKMENT MUST HAVE BEEN RECEIVED.

Right of Way Guidelines which must be followed:
Appraiser used must be chosenfrom the Department of Transportation's list of approved appraisers.

Must follow Federal Guidelines (49 CFR and 23 CPR).

Review of appraisal and estimated fair market value mustbe approved by the Department of Transportation.

A written offer must be madeto propertyowner.

o

The propertyowner must be notified of their rights.

If federal funds are involved, any settlementabove the fair market value must be preapproved by the Department of Transportation.

Acquiring entity (Sponsor) must certify title and compliance with all federal requirements to the Departmentof Transportation.

If relocation is required, the relocation offer mustbe reviewed and approvedby the Department of Transportation.

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ACQUISITION OF TE PROJECTS
Any acquisition of real property for a Federal Program or project, where there is Federal financial assistance in any part of the project cost, the following applies:
Basic Acquisition Policies
1. Expeditious acquisition. The Sponsor shall make every reasonable effort to acquire the real property expeditiously by negotiation.
2.; . Notice to owner. As soon as feasible, the owner shall be notified of the Sponsor's interest in acquiring the real property and the basic protections, including the agency's obligation to secure an appraisal.
Appraisal. Waiver thereof. and Invitation to Owner
1... Before the initiation of negotiations, the real property to be acquired shall be appraised, and the owner, or the owner's designated representative, shall be given an opportunity to accompany the appraiser during the appraiser's inspection of the property.
2. An appraisal is not required if the owner is donating the property and releases the sponsor from this obligation. (Owner's Option)
Establishment of Offer ofFair Market Value. Before the initiation of negotiations, the GnOT shall establish an amount that it believes is fair market value for the property. The amount shall not be less than the approved appraisal of the fair market value of the property, taking int 0 account the value of allowable damages or benefits to any remaining property. Promptly thereafter, the Sponsor shall make a written offer to the owner to acquire the property for the full amount established by the GnOT review appraiser.
Summary Statement. Along with the initial written purchase offer, the owner shall be given a written statement of the basis for the offer, which shall include:
a) A statement of the amount offered as fair market value. In the case of a partial acquisition, the compensation for the real property to be acquired and the compensation for damages, if any, to the remaining real property shall be separately stated.
b) A description and location identification of the real property and the interest in the real property to be acquired.

c) An identification of the buildings, structures, and other improvements that are considered to be part of the real property. Where appropriate, the statement shall identify any separatelyheld ownership interest in the property, i.e., Leasehold interest or leasehold improvements.
Basic Negotiation Procedures
1. The Sponsor shall make reasonable efforts to contact the owner or the owner's representative and discuss its offer to purchase the property, including the basis for the offer; and, explain its acquisition policies and procedures, including payment of incidental expenses. The owner shall be given reasonable opportunity to consider the offer and present material that the owner believes is relevant to determining the value of the property.
2. Taking possession ofthe property. Before the owner is required to surrender possession of the real property, the Sponsor shall pay the agreed purchase price to the owner. (Tenants in possession of the property at the time an offer is made or in possession at the date title passes, shave 90 days from the date of the first offer or 60 days from the date title passes to surrender the property.)
3. Uneconomic Remnant. If the acquisition of only a portion of a property would leave the owner with an uneconomic remnant, the Sponsor shall offer to acquire the uneconomic remnant along with the portion of the property needed for the project. The GnOT review appraiser will determine if or when a property is uneconomic.

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CRITERIA FOR APPRAISALS
The format and level of documentation for an appraisal depend on the complexity of the appraisal problem.
Detailed appraisals shall reflect nationally recognized appraisal standards, including, to the extent appropriate, the Uniform Appraisal Standards for Federal Land Acquisition. An appraisal must contain sufficient documentation, including valuation data and the appraiser's analysis of that data, to support his or her opinion of value. At a minimum, a detailed appraisal shall contain the following items:
1. Purpose and function of the appraisal.
2. A definition of the estates being appraised.
3. Statement of the assumptions and limiting conditions.
4. Adequate descriptions of the physical characteristics of the property, title information, zoning, present use, and analysis of highest and best use.
5. Five-year sales history of the property.
6. All relevant and reliable approaches to value consistent with commonly accepted professional appraisal practices.
7. Descriptions of comparable sales, including all relevant information.
8. Statement of Value.
9. Effective date of valuation.
10. Date of appraisal.
11. Signature and certification of the appraiser.



Review of Appraisal
All appraisals will be reviewed and approved by the Georgia Department of Transportation.

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REAL PROPERTY AGREEMENT

STATE OF GEORGIA

CITY/COUNTY OF

_

TIDS AGREEMENT, made and entered into on this the _ _ day of

_ _ _ _ _ _ _ by and between the GEORGIA DEPARTl\1ENT OF

TRANSPORTATION, and

CITY/COUNTY, GEORGIA, a

political subdivision of the State of Georgia.

WITNESSETH:

WHEREAS, the Department is authorized to receive federal funding for Transportation Enhancement Activities for Georgia pursuant to provisions of 23 U.S.C. Section 139(b)(8); and,

WHEREAS,

City/County, Georgia, has represented to the

Department that is has the authority to receive and expend federal funds for the purpose

of the project, is qualified to provide its services necessary for the implementation of the

project, and the Department has relied upon such representation;

NOW, THERFORE, it being duly considered and in recognition of the value and benefits accruing to the Local Government from said proposed Transportation Enhancement Project funding does promise and covenant as herein made; it agrees that:

Project:

STP

P. I. Number:

ARTICLE I _

Description of Real Estate:





---

ARTICLE II
_ _ _ _ _ _ _ _ _ City/County, Georgia, acknowledges that federal funds were used to purchase the property designated in Article I, at a ratio of 80120 percent, and, if this property ever changes ownership, based on the current fair market value, the sale proceeds, based on this ratio, will be reimbursed to the Georgia Department of Transportation.
ARTICLE III
It is further agreed that this agreement will be referenced in the warranty deed for the above referenced property and this agreement will be recorded with the warranty deed.
IN WITNESS WHEREOF, the said parties have hereunto set their hands and affixed their seals, on this day and year,first above written.
_ _ _ _ _ _ _ CITY/COUNTY, GEORGIA (SEAL)

.. BY:

MAYOR,.;,.-

CHAIRMAN,

(AFFIX CITY/COUNTY

SEAL HERE)

ATIEST:

ITS CLERK

_

CITY COUNCIL

.

COUNTY BOARD OF COMMISSIONERS

_

o
o

(AFFIX NOTARY SEAL HERE)
GEORGIA DEPARTMENT OF TRANSPORTATION (SEAL)

BY:

_

ITs:

_

(AFFIX NOTARY SEAL HERE)

PAGE NO. 2

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Revised 11-20-2000



DEPARTMENT OF TRANSPORTATION STATE OF GEORGIA
ENHANCEMENTPROffiCT

Right of Way Certification

PROJECT NO.: P.I. NO.: COUNTY: DESCRIPTION:

This is to advise that the right of way and/or easements have been acquired in accordance with current FHWA directives covering the acquisition of real property on the above referenced project.

Place an "X" at the applicable item:

This project is limited to the existing rights of way and no additional rights of way acquisition was required.

All necessary rights of way, including control of access when pertinent have been acquired including both legal and physical possession.

All Rights of Way are owned by the City/County/StatelFederal Government or a combination of these.



City or County Attorney

Date



o
o
o

DBEGOALS

VENDOR I D : B I D D E R ' S COMPANY NAME:

PROJECT NO. & COUNTY:

LET NO:

LET DATE:

TOTAL BID:

THE REQUIRED DBE GOAL ON THIS CONTRACT IS:

I PROPOSE TO UTILIZETHE FOLLOWING DBECONTRACTORS:

LIST OF DBE PARTICIPANTS

VENDOR NUMBER

DBE NAME! ADDRESS (CITY, STATE)
.-

TYPE OF WORK

*WORK CODE

AMOUNT



*For Departmental use only. Do not fillln Work codes.

TOTAl

PLEASE NOTE: Only 60 % of the participation of a DBE Supplier who does not manufacture or install the product will be counted toward the goal. See below for further instructions.



INSTRUCTIONS FOR LIST OF DBE PARTICIPANTS

If a DBE Goal is indicated, you must propose to achieve a goal that is equal to or greater than the percentage

required. If no Goal is indicated you may propose your own goal.
O The DBE firms to be utilized as counting toward the proposed goal must be listed on this form, along with their

addresses, type of work and amount to be paid to the minority firms. DBE firms to be utilized as subcontractors,

material haulers, or suppliers should be included on this form. The amount entered will not necessarily be the

contract amount, but must be the amount that will be paid to the DBE firm. In the case of a DBE supplier, the

amount paid and 60% of that amount should both be entered, and only the 60% figure should be added to the

total. This may be shown as follows:

.

.

Vendor No. Name! Address (City. State
ABC Oil Company Atlanta. GA

Type of Work Supply Diesel Fuel

*Work Code

Amount $80.000.00
= (60% $48.000.00)

. Please Note:

For 60% of the amount paid to a DBE supplier to be eligible to count toward fulfilling the DBE Goal, the supplier must be a "regular dealer" in the product involved, and not just a broker. "Regular dealers" would normally sell the product to several customers and would usually have an inventory on hand.

*For Departmental use only, Do not fill in Work Codes.

o

" '.\
o

C29S



PROJECTNO.(S)

CONTRACTOR

% DBE REQUIRED
APPROVED DBE

VENDOR NUMBER

DBE PARTICIttfION REPORT
COUNTY

REPORTNO.,

_

--'--

DATE,

_

- - --- -

QUARTER ENDING (CHECK ONE)

o FINAL 0 MARCH 31 0 JUNE 30 0 SEPT 30 0 DEC31

DESCRIPTION OFWORK

SUppL1ER

DBEAMOUNT$

OWNER! OPBR.

SUBCONTR

ORIG. SUBCONTR. AMOUNT

EARNINGS TO-DATB

TOTAL DBE EARNINGS TO-DATE,

_

I HEREBY CERTIFY THAT TIIE ABOVE STATEMENT IS TRUE AND CORRECT AND SUPPORTING DOCUMENTATION IS ON FILE AND IS AVAILABLE FOR INSPECTION BY DEPARTMENT PERSONNEL AT :
ANYTIME.

SIGNED REMARKS

CONTRACfOR .

% CONTRACT_'

_

'FORDEPARTMENT USE ONLY:

THIS DOCUMENT HAS BEEN REVIEWED ATTHE

_ PROJECT LEVEL BY:

SIGNED

TITLE

_

_

THIS DOCUMENT HAS BEEN REVIEWED ATTHE

DISTRICT LEVEL BY: SIGNED

TITLE

_

REV.619S

INSTRUCTIONS TO CONTRACTOR

In order to receive credit toward the contractor DBE Goal, the prime contractor must complete the reverse side and submit this form quarterly to the engineer in charge of the contract. Failure to submit this form will result in no credit toward the contract DBE requirements.

1. Report Number: Reports must be consecutively numbered. It will only be necessary to submit a report in a quarter when the
approved DBE has performed a portion ofthe work that has been designated for the contract.

2. Date: Actual date of the quarterly period ending.

3. Earnings To-Date: Show the actual amount that each DBE has earned to-date under the contract based on the unit prices paid to the DBE by the prime contractor and" not contract unit prices. When a supplier is used to fulfill the DBE requirements, only 60% of the amount earned by the supplier may be entered. Show the total amount in the space provided.

4. 'Percent of Contract: This percentage is calculated using the contract amount and the total DBE earnings-to-date.

5. :. Certification: The contractor or his authorized representative must sign this form prior to submittal. Failure to complete and submit this form in a timely manner may delay monthly progress payments.

GENERAL INFORMATION

When the approved DBE is to provide materials, goods or services, this completed form must be submitted to the Area Engineer.

The prime contractor may change DBE firnis onlywith the approval of the District Engineer, provided the contract DBE Goal is met

and the changes conform to contract regulations. This form should be updated and

to the Area Engineer.
.

Upon completion of the work, a final "DBE Participation Report" will be required and submitted to the Area Engineer prior to final

payment.

All

information

shown

on

the

form

must

be

completed,

in.cluding

the

final

earnings

o f each .

approved

DBE.

When the prime contractor is an approved DBE, it will only be necessary to complete the total DBE earnings to-date.

Joint ventures between non-DBE and certified DBE: Only that portion of the work for which the DBE is responsible may be used to satisfy the requirement.

o

o

o



DEPARTMENT OF TRANSPORTATION STATE OF GEORGIA
MAY 26, 1995 LEGAL ADVERTISEMENT

FEDERAL PROJECT NO .. DPI-10(1) 30

DEKALB, FULTON COUNTIES

LEGAL AD DEPARTMENT



DAILY REPORT

190 PRYOR STREET SW

ATLANTA, GA 30303-0000

Dear Sir:

Please publish as an

advertisement the enclosed

Advertisement for Bids for the above project. The advertisement

should be published once each week for three weeks.

The first publication is to be carried in the issue of your
paper for the week ending ; 06/03/95 . The second week ending : 06/10/95 The third week ending: 06/17/95



After the last publication, please submit an invoice in duplicate and one copy of the entire page from each issue in which the advertisement appeared. Please submit these to our District Office 'at thefollowirig address:
Atlanta Metro, District'Engineer Department of Transportation 5025 New Peachtree Road Chamblee, Ga 30341-3193

Your bill cannot be paid until we receive your invoice in duplicate and copies of the entire pages.

ALEX L. DOBBS state Transportation Office Engineer


I-I

DEPARTMENT OF TRANSPORTATION

STATE OF GEORGJ:A



FOR BJ:DS

FEDERAL PROJECT NO. DPI-10(1) 30 DEKALB, FULTON COONTJ:F;:S

o

SEALED PROPOSALS FOR FURNISHrNGALL LABOR, MATERIAL, EQUIPMENT AND OTHER THINGS NECESSARY FOR THE FOLLOWING WORK WILL BE RECEIVED BY THE UNDERSJ:GNED AT THE GENERAL OFFICE OF THE DEPARTMENT OF TRANSPORTATION, 2 CAPITOL SQUARE, ATLANTA, GEORGIA, 30334, UNTIL 11:00 A.M., JUNE 23, 1995 AND PUBLICLY OPENED. .

INSTALLATION OF COMMUNICATION CABLE ON MEMORIAL DR BEGINNING AT GLENWOOD/WYLJ:ECONNECTOR IN ATLANTA AND EXTEND:I:NG TO mNSINGTON RO AND CONTINUING ON KENSINGTON RD TO THE DEKALB TRAFFIC CONTROL CENTER (TCC) ON CAME' RD. (NCA)

CONTRACT TIME :""12/31/95"" DISTRICT OFFICE ATLAN'rA

PROPOSAL GUARANTY PRICE OF PLANS

5% "' $ 17.00

,

. DBE: 10.0

WEE : 0.0

PLANS AND SPECIFICATIONS MAY BE INSPECTED AT THE GENERAL

OFFICE IN ATLANTA AND THE DISTRICT OFFICE INDICATED.

COPIES OF THE STANDARD SPECIFICATIONS ($20.00), THE

PROPOSAL FO:R.:M ($10.00), .A:ND THE PLANS (INDICATED PRICE)

MAY" BE OBTAINED FROM THE STATE TRANSPORTATION OFFICE ENGINEER AT THE GENERAL OFFICE IN ATLANTA,

.NUMBER (404) 656-5293. PAYMENT ,OF THE CORRECT AMOUNT MOST

BE MADE WITHIN 30 DAYS OF BILLING; SUCH PAYMENTS ARE NOT "

REFUNDABLE

o

PAYMENT WILL BE MADE TO THE CONTRACTOR EACH CALENDAR MONTH

. BASED ON THE

WORK COMPLETE IN PLACE AS

PRESCRIBED BY '$E. STANDARD SPECIFICATIONS. RETAINAGE AS

PRESCRIBEP ON ALL

THE STANDARD SPECIFICATIdNS WILL BE WITHHELD.



MAY BE DEPOSITED IN ESCROW

ACCOmrrS AT THE OPTION OF THE CONTRACTOR. FINAL PAnmNT OF







IN ESCROW WILL NOT BE MADE

UNTIL THE STATE HIGHWAY ENGINEER HAS CERTIFIED THAT THE
WORK HAs' BEEN sATISFACTORILY COMPLETED AND ACCEPTED.

THE STATE RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS.

WAYNE SHACKELFORD, COMMISSIONER 'DEPARTMENT OF TRANSPORTATION

PLEASE

THE ABOVE ADVERTISEMENT AS A LEGAL

ADVERTISEMENT (NON-COMMERCIAL) IN THE NEWSPAPERS PUBL:I:C

NOTICE SECTION AT

CURRENT APPROVED RATE OF $8.00 PER

100 WORDS.

.
1-2

o

DOT fORM 468 REVISED 7/96
C2-98
Project No.

fORCE ACCOUNT NO.

_

DEPARTMENT OF TRANSPORTATION

ESTIMATE OF COST

PROPOSED FORCE ACCOUNT WORK

Date,

_

_ County

_

Prime Contractor

_

Please refer to Standard Specification Section l09.05B. ''Force Account" for details of specific procedures in maintaining records and determining compensation for work done on Force Account basis.
I. Description of Proposed Force Account Work: .

1. Estimated Total of All Costs:

_

2. Estimated Time Required to Perform Work:.....-.

_

II. Labor Classifications and Rates:

III. Materials: .:.:.; .:.: .:rterii: ;:.:

..:::: .:;.' ..............

Page 1 of 2

IV. Equipment:

"."

;.:

....:.;....

. . : ;.;-"

.":' . -.:.::

.n.' 8 M::::.;.il:.1:::

..R:::-,.;T. :-A :'R.o...u.r.ly::. :
:.:'..:Pa&c..et..o.'r:.:'.: ..

o:i.tr..1.Y::.'::" ."'.' ::..H... o"l.'lr.::.l:Y..... ::..n.;.:...f.'.P.ag..e:. 'N. .o..:..' .:.:.
.At;

: ":., . .: .. ", R'16" '" Rto .:..

::Rate :.:..:':Gos(:\'::

::, .'.

f.:.':B9l':ue:.:.,.B.:.."."...'k ,:.":.:.:i.:.: :.:..:.:'.., uv

I understand that the total shown is not binding, but that it should represent a realistic approximation. I understand that the labor rates, the equipment rental rates and the material unit costs are binding, I further understand that the work shall not proceed until I receive approval from theEngineer. .

Signed:

_

Original to the Engineer

Contractor

(Por Department Use Only)
Date received by Department of Transportation:

o
_

Date Approved: Date Notice to Proceed Given:

By:
State Construction Engineer

_ -:-_

o
Page2 of2







FAX (770) 532-5542

RESIDENT OFFICE DISTRICT ENGINEER

GAINESVILLE - DISTRICT 1 2505 ATHENS HWY S.E. (30507) P. O. Box 1057 (30503-1057)
(770) 532-5526

ENGINEER IN CHARGE
687 Main si, SW Gainesville, GA 30506

AREA 1

UNIT
71-101

PHONE NUMBER (770) 535-5759 FAX (770) 531-6455

COUNTIES Dawson, Forsyth, Hall

P. O. Box 248 4304 Toccoa Hwy Clarkesville, GA 30523

2

71-102 (706) 754-9559

Banks, Habersham, Rabun, Stephens

(706) 754-7793

FAX (706) 754-7804

P. O. Box 330 301 Conger Rd. Carnesville, GA 30521

3

71-103 (770) 531-6049

Elbert, Franklin, Hart, Madison

(706) 384-7269

FAX (706) 384-3911

P. O. Box 489 1918 Hwy 129 South Cleveland, GA 30528

4

71-104 (706) 865-2622

Lumpkin, Union, Towns, White

FAX (706) 865,:"3805

892 High Hope Rd. Lawrenceville, GA 30043

5

71-105 (770) 339-2308

Barrow, Gwinnett

FAX (770) 339-5178

450 Old Hull Road Athens, GA 30601

6

71-106 (706) 369-5627

Clarke, Jackson, Oconee, Walton

FAX (706) 369-5657

FAX (478) 5524677
ENGINEER IN CHARGE 424 Industrial Drive Sandersville, GA 31082
685 Kite Road Swainsboro, GA 30401
2971 U.S. Hwy I, North Louisville, GA 30434
4260 Frontage Road Augusta, GA 30909
1570 Bethany Road Madison,GA 30650
161 Blandy Road Milledgeville, GA 31061
611 Firetower Rd. Dublin, GA 31021
o

RESIDENT OFFICE DISTRICT ENGINEER

TENNILLE-DISTRICT 2 801 41H Street (31089) P.O. Box 8 (31089)
(478) 552-4600

AREA 1

UNIT 72-201

PHONE NUMBER (478) 552-2464 FAX (478) 553-9052

COUNTIES Glascock, Hancock, Washington, Johnson

2

72-202 (478) 289-2614

FAX (478)

Emanuel,Jen}dns,Screven

3

72-203 (478) 625-3681

Burke, Jefferson, McDuffie, Warren

FAX. (478)625-3682

4

72-204 (706) 855-3466

Columbia, lincoln, Richmond, Wilkes

FAX (706) 855-3479

5

72-205 (706) 343-5836

Greene, Morgan, Newton, Oglethorpe,

FAX (706) 343-0051

Taliaferro

6

72-206 (478) 445-5130 - Const. Baldwin, Jasper, Putnam, Wilkinson

(478) 445-1436 - Main.

FAX (478) 445-1435

7

72-207 (478) 275-6596

Bleckley, Dodge, Laurens, Treutlen

FAX (478) 274-7920

o

0





FAX (706) 646-6584

RESIDENT OFFICE

DISTRICT ENGINEER


THOMASTON - DISTRICT 3 715 ANDREWS DRIVE (30286-4524)
(706) 646-6500

ENGINEER IN CHARGE
725 Andrews Drive Thomaston, GA 30286-4524

AREA
1

UNIT
73-301

PHONE NUMBER (706) 646-6630 FAX (706) 646-6631

COUNTIES Crawford, Upson, Talbot, Taylor

1557 E. Lamar Street Americus, GA 31709

2

73-302 (229) 931-2434

Marion, Schley, Stewart,

FAX (229) 931-2765

Sumter, Webster

1950 Kings Chapel Road Perry,GA 31069

3

73-303 (478) 988-6700

Dooly,lIouston, Macon,

FAX (478) 988-6707

Peach, Pulaski

2790 Roff Ave. Macon, GA 31204

4

73-304 (478) 751-6029

Bibb,Jones,Monroe, Twiggs

(478) 751-6033

FAX (912) 752-1258

1001 Highway 19 South Griffin, GA 30223

5

73-305 (770) 228-7205



(770) 228-7337 & 7339

Pike, Spalding

FAX (770) 412-4068

1l07IIogansville Road LaGrange, GA30240

6

73-306 (706) 845-4115

Coweta, Heard, Meriwether,

(706) 845-4116

Troup

FAX (706) 845-4310

3600 Schatulga Road Columbus, GA 31907-3132

7

73-307 (706) 568-2165

Chattahoochee,lIards,Muscogee

FAX (706) 569-3071

FAX (229) 386-3612
ENGINEER IN CHARGE
1409 Madison Highway Valdosta, GA 31601-6505
1835 S. Peterson Street Douglas, GA 31533
231 Bowens Mill Hwy Fitzgerald, GA31750
120 E. Bypass N.B. Moultrie, GA 31768
2060 Newton Road Albany, GA 31701
Route I, Box 7 508 Webster Street Cuthbert, GA 31740
Route I, Box 14 (SR 39) Donalsonville, GA 31745
o

RESIDENT OFFICE DISTRICT ENGINEER

TIFTON":'DISTRICT 4
710 WEST 2ND STREET (31794) P.O. Box 7510 (31793-7510)
(229) 386-3280

AREA 1

UNIT 74-401

PHONE NUMBER
(229) 333-5287 FAX (229) 245-4333

COUNTIES
Clinch, Echols, Lanier, Lowndes

2

74-402 (912) 389-4201

Atkinson, Coffee, Berrien, Irwin

FAX (912)389-4353

3

74-403 (229) 426-5244

Ben Hill, Crisp, Turner, Wilcox

FAX (229) 426-5247

Maint. - Worth

4

74-404 (229) 891-7130

Brooks, Colquitt, Tift, Thomas,

FAX (229) 891-7129

Cook

5

74-405 (229) 430-4198

Baker, Dougherty, Lee, Mitchell

FAX (229) 430-6416

Const. - Worth

6

74-406 (229) 732-3066

Calhoun, Clay, Early, Quitman,

(229) 732-3621

Randolph,

FAX (229) 732-9532 ,

Terrell

7

74-407 (229) 524-5760

Decatur, Grady, Miller, Seminole

(229) 524-5274

FAX (229) 524-2012

o

0


FAX (912) 427-5763
ENGINEER IN CHARGE 740 Oakdale Circle Baxley, GA 31513
104 N. Nichols Street Waycross, GA 31501
777 Gloucester St., Suite 400 Brunswick, GA 31520

RESIDENT OFFICE

DISTRICT ENGINEER

AREA 1

UNIT 75-501

2

75-502

3

75-503

JESUP - DISTRICT 5 204 Hwy 301 North (31545) (912) 427-5711


P.o. Box 608 Jesup, GA 31598

PHONE NUMBER (912) 366-1090 (912) 366-1091 FAJ{(912) 427-1947

COUNTIES Appling, Jeff Davis, Telfair, Wheeler, Montgomery

(912) 285-6104 (912) 285-6009 FAX (912) 284-2981

Charlton, Brantley, Pierce, Ware, Bacon

(912) 264-7348 (912) 264-7247 FAJ{ (912) 264-7285

Camden, Glynn, McIntosh

Sidney Lanier Bridge 601 Lanier Blvd. Brunswick, GA 31520
739 East Barnard St. Glennville, GA 30427
. '.
630 West Boundary St. Savannah, GA 31401
17213 U.S. Highway 301 North Statesboro, GA 30458

(912) 261-3902 FAX (912) 261-3904

,.
,

4

75-504 . (912) 654-2940

Long, Tattnall, Toombs, Wayne, Liberty

(912) 654-4814

FAX (912) 654-5201

5

75-505 . (912) 651-2144

Chatham, Bryan

FAX (912) 651-2748

6

75-506 (912) 871-1108

Bulloch, Candler, Effingham, Evans

(912) 681-5636

(912) 681-5563

FAX (912) 681-0278

FAX (770) 387-3653

RESIDENT OFFICE

DISTRICT ENGINEER

ENGINEER IN CHARGE
874 Peeples Valley Rd. Cartersville, GA 30120

AREA 1

UNIT
76-601

50 Maddox Drive Ellijay, GA 30540

2

76-602

1313 North Tibbs Road Dalton, GA 30720

3

76-603

533 East 20th Street Rome;GA 30161

4

76-604

4323 U.S. Hwy 27 Buchanan, GA 30113

5

76-605

CARTERSVILLE-DISTRICT 6
500 Joe Frank Harris Pkwy (30120) P.O. Box 10 (30120)
(770) 387-3602

PHONE NUMBER
(770) 387-3680 FAX (770) 387-3993

COUNTIES Bartow, Cherokee, Gordon

(706) 635-5551 FAX (706) 635-5554

Fannin, Gilmer, Pickens

(706) 272-2211 FAX (706) 272-2357

Catoosa, Dade, Murray, Walker, Whitfield

(706) 295-6025 (706) 295-6027 FAX (706) 295-6925
(770) 646-5522 FAX (770) 646-8555

Chattooga, Floyd, Polk Haralson, Paulding, Carroll

o

o

0







FAX (770) 986-1016
ENGINEER IN CHARGE 805 George Luther Drive Decatur, GA 30032
862 Barnes Mill Road Marietta, GA 30060
940 Virginia Avenue Hapeville, GA 30354
21 Claire Drive Atlanta, GA 30315

RESIDENT ENGINEER DISTRICT ENGINEER

:METRO - ATLANTA DISTRICT 7 5025 New Peachtree Rd. N.E. Chamblee, GA 30341-3195
(770) 9861001

AREA 1

UNIT 77-701

PHONE NUMBER (404) 299-4386 FAX (404) 299-4387

COUNTIES Dekalb, Rockdale

2

77-702 (770) 528-3238

Cobb, North Fulton

FAX (770) 528-5506

3

77-703 (404) 559-6658

Clayton, South Fulton, Douglas

FAX (404) 559-4928

4

77-704 (404) 624-2440

Atlanta

FAX (404) 624-2433

o o
o

.uW1DD.en
Road Improvement Program

Moreland Altobelli

Inc.

0(000 DtltolhTac!ulaloaY

'8w1diAJ 300. 810.AclAnca.

(-'0') o&M-931& Yu (404) -UW1l96

.

30.140

July 14, 1993

Walter D. Needham, P.R, Director

ent.... Capital Program Management Division

G.:..n.... ..,,,'" "., .""J .1'"\-..t.."" -"

r"" ,.; T l.......

7S Langley Drive

.'

Lawrenceville, Georgia 302456900.

: ....

.'mm mHWm'rn g BY. TRANSPORTATION DEPt

Materials Certification State Route 141,
Project No. 821270 Gwinnett County (GDOT Project SAP-141(32) ,

Dear Mr. Needham:

.This. is to certify that the

l'fojecl W:lS constructed ill accordance with the Georgia

Department of Transportation Standard Specifications, Supplemental Speeificatic\ns and

Approved Plans. The Construction Engineering has been carried out in accordance wlth these

procedures and accepted engineering practices. The results of the tests on acceptance samples

.indicate that the materials incorporated in the construction work and the construction operations

controlled by sampling and testing, were in conformity with the approved .plans and applicable

specit1cations. '

ATEe Associates, Inc., Mariena, Georgia.

Sailors

Associates, Inc, Lawrenceville, Georgia

United Consulting Group, LTD. Clarkston, Georgia

Trinity Industries, Inc. Dallas, Texas

Florida Steel Corporation, Knoxville, Tennessee



,.
"

o
Mr. Walter D. Needham July 14, 1993 Page 2

MATERIAL'SUPPLIERS

.Pipe Sherman Concrete Pipe. Birmingham, Alabama

, Reinforced Steel 'Florida Steel Cotporation - Duluth., Georgia,

.. .Guardrail > Trinity'Industries, Inc.., Dallas, Texas

Reinforced Steel- W.e. Caye and Company, Inc, Atlanta, Georgia

Asphalt .. C.W. Matthews,'Cumming, Georgia (CPW)

Aggregate .. Blue Circle Ag.gregate,' Inc.. Cumming. Georgia (CPW)

Concrete. Thomas Concrete' of GA.,' Inc..

& Doraville,

'
; (CPW)

Concrete Willlarns Brothers. Ine., Lawrenceville & Duluth, Georgia (CPW)

.ON.BlTE INSPECTIQN

o

Davis Cine . Ebasco .Services -

Arthur ;Picken Ebasco Services

--
ARB/SfiN cc:File 8210 92GW902


Sincerely,
. \.., l)) .... . Cl\.\.:' s.: \ <... '.. \ \ \. 'J '-'
1\
Alva R. Byrom, "P.E. Director of Construction Services

o



TRANSPORTATION ENHANCEMENT ACTIVITY PROJECT INVOICE FOR FEDERAL REIMBURSEMENT
SUBMITTED BY: [SPONSOR] SUBMIITED TO: GEORGIA DEPARTMENT OF TRANSPORTATION

DATE:

INVOICE#:

PROJECT NO: PI NO: COUNTY:

TOTAL PROJECT BUDGET: FEDERAL SHARE: LOCAL SHARE:

PROJECT PAYMENT PROGRESS

PAYMENTS PREVIOUS INVOICES:

$



PAYMENTS THIS INVOICE: TOTAL PAYMENTS TO DATE:

$ $

PERCENT PAID TO DATE:

%

By signature below, the [SPONSOR] certifies that the above payments were made to [CONTRACTOR/CONSULTANT] for work completed as shown on the attached detailed statement for payments this invoice. [SPONSOR] requests reimbursement for the
federal share of this invoice payments, representing % completion of the project.

[SPONSOR PROJECT MANAGER]

DATE



APPROVED FOR PAYMENT:

_

[AREA ENGINEER/PLANNING PROJECT MANAGER]

TRANSPORTATION ENHANCEMENT ACTIVITY PROJECT MONTHLY STATUS REPORT

o

SUBMITTED BY: [SPONSOR] SUBMITTED TO: GEORGIA DEPARTMENT OF TRANSPORTATION

DATE:

REPORT #:

PROJECT NO: PI NO: COUNTY:

TOTAL PROJECT BUDGET: FEDERAL SHARE: LOCAL SHARE:

WORK COMPLETED THIS MONTH:
o

WORK ANTICIPATED FORNEXT MONTH:

PROBLEMS ENCOUNTERED OR ANTICIPATED:

o



SPONSOR'S CERTIFICATION OF FINAL ACCEPTANCE

PROJECT NAME:

_

PROJECT #:

PI#:

_ COUNTY:

_

GOOT CONTRACT 10 #:

_

I hereby certify that I, and duly authorized representative of the is,

, am the

_

whose address and it is also certified that:

On behalf of the

, I performed a final

inspection of the PROJECT and certify all punch list work is satisfactorily completed and

accepted.




The CONTRACTOR on

The

hereby assumes full responsibility

for the continued operation and maintenance of the PROJECT.

The Acceptance of the PROJECT and respectfully submits:
o Final Project Invoice
o Materials Certification Statement
o Other (please list)

hereby certifies Sponsor's Final _

DATE
Revised 7/14/98

SIGNATURE



---

.

,.

.,

.

o

o

o



Transportation Enhancement Q &A's
1. When do I get my grant money?
A TE award is not a grant. Under the TE Program, the Sponsor receives funds on a reimbursable basis. That means that the Sponsor must first pay for the services, right-or-way, and/or construction work and then seek reimbursement from the GOaT using the invoice process. The GOaT has developed the payment process assure prompt payment to the Sponsors.
2. Where can I find information on the Internet?
The GOaT maintains a web page at www.dot.state.ga.us/homeoffs/planning.www/planninq/planhome.htm that provides an overview of the TE program in Georgia, alist of recently selected TE projects, and access to the Road to Success Manual.
The Federal Highway Administration (FHWA) maintains a web page at www.fhwa.dot.gov/environmentlte,htm that provides an overview of the TE program, a legislative history, a description of the various legislative and regulatory requirements, and TE program guidance on policies and procedures.
3. Why must TE projects "relate to surface transportation" and how does this requirement affect the application process?
Congress enacted this wording in TEA-21. The focus is on a clear and credible . description of how the proposed TE project relates to the surface transportation
system. Surface transportation is defined to include all modes of travel with the exception of aviation and military transportation. The TE project must be open to the general public and serve a transportation need for the general public. To determine a relationship to surface transportation a project proponent should ask themselves a number of questions about the proposal. For example, in what way(s) is the project related to surface transportation through present or past use as a transportation resource? Is there a direct connection to a person or event nationally significant in the development of surface transportation? What is the extent of the relationship(s) to surface transportation? What groups and individuals are affected by the relationship(s), when did the relationship(s) start and end or do the relationship(s) continue? Is a relationship substantial enough to justify the investment of transportation funds? The FHWA TE Guidance states that proximity to a transportation facility alone is not sufficient to establish a relationship. Transportation enhancement coordinators should encourage applicants to carefully think through this part of their application.
4. Under TEA-21 , the value of donations of funds, materials, land or services made before a transportation enhancement project is approved can be credited towards the local match. Is there a limit as to how far in the past we can go in

considering the value of such donations? How is their value calculated? Do you

0

have an example of how to apply these credits?

The FHWA TE Guidance does not specify a time limit as to how far in the past

we can go in considering the value of such donations. As a general principle, the

Guidance invokes a test of reasonability, as determined in coordination with the

FHWA Division Office. For determinations of what donated items can be used

for the local match and how they are valued, the FHWA Division Office must also

be contacted. Determining whether a donation can be credited may also include

an evaluation of whether its original acquisition is in accord with the Uniform

Relocation Assistance and Real Property Acquisition Policies Act of 1970 and

Title VI of the Civil Rights Act of 1964. Land donations must be clearly

documented to support the value placed on them. To verify how to value

donated services by private people to a government unit, see 23 U.S.C. 323(b)

and Office of Management and Budget (OMB) Circular

attachment B, item

11(i). To verify how to value donated services by private people to a private

project sponsor, see OMB Circular A-122, Attachment B, item 12.0MB circulars

are available on the World Wide Web at:

www.whitehouse.gov/WHlEOP/omb/htmVcircular.html.

These Office of Management and Budget (OM B) circulars are also available

through the FHWA division offices. The value of any donations should be reflected in the 'overall cost of the TE project. The FHWA Office of Finance and

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Budget issued a February 4, 1997 memo entitled "Donations to Federal-aid

Projects,II which gives a sample calculation of donation credits. It is available

through the FHWA Division Offices. Refer to the FHWA TE guidance section

"Summary of Requirements for Matching Funds. '1

5. Some TE projects, such as restored historic facilities, may have parts of the space appropriately used for activities that are leased for a fee. Examples are restaurants etc., and leased offices in a portion of the historic building that would not necessarily be open to the public. How should Sponsors treat fees generated by activities in these spaces made available through TE funds?

Ideally for joint use activities that are part of the. initial proposal for TE funds, a partnership is suggested to allow federal funds to be used only for the portion of the restoration for public use. Privately or commercially used segments of a restoration should.have private investment.

Before the TE project is approved, the Sponsor, state DOT, and FHWA, if

necessary, should reach a clear agreement on which areas are to be leased,

what activities are appropriate, and how income generated by the facility is to be

used. As the FHWA TE Guidance notes under the heading "Maintenance and

Operations, II the state through the Sponsor is responsible for long-term



maintenance and operation of TE activities. The category "Rehabilitation and

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operation of historic transportation buildings, structures, or tacllltlas" is the only TE activity that specifically allows the use of federal-aid TE funds for operations. As part of their maintenance and operations responsibility, states are encouraged to develop maintenance plans for TE activities. In accordance with good business practices, these plans would include reserves for long-term maintenance and periodic repair. Part or all of the fees generated by the activity should be a component of the maintenance plan.
6. What is the meaning of "a clear link to scenic or historic sites. II
Congress introduced this terminology regarding tourist and welcome centers. This phrase can be interpreted broadly, however a clear linkage must be demonstrated. For example, if a tourist or welcome center provides substantial information about a particular scenic or historic highway program, or a scenic or historic site this could be considered part of the needed justification. Such information could include literature, directions, interpretive displays or videos shown to the public. To clearly be consistent with the language the Congress provided, the tourist or welcome center should be within close proximity to the scenic of historic highway site. Close proximity should be determined-to be within a reasonable walking distance. If visitors can park at the tourist and welcome center and walk to the scenic or historic site (i.e, on short connecting foot trails), see it from a vista at the tourist and welcome center or view some of it's attributes, then there is clear linkage. For scenic sites, if the location proposed is on a designated scenic route, and the proposed building site itself contains some of the qualities that make the route scenic (special landforms, vistas, cultural resources, etc.) that can be viewed from the tourist and welcome center, then linkage may clearly be established. The placement of a visitor's information facility on a scenic or historic route would allow for a more direct connection and more easily satisfy the linkage requirements.
7. Is reconstruction (Le. building a replica) of historic transportation buildings an eligible TE activity?
There is no provision for replication of a historic structure in the list of TE activities fundable with enhancement dollars. Rehabilitation and restoration of historic structures is a listed activity. Building a replica of a historic structure is not the equivalent of restoration of existing structures. There is no terminology called reconstruction in the list of TE activities.
8. If a town which has condemnation authority, is acquiring land for a TE project, can it use the "voluntary transaction provisions" if they are willing to state that they will not use condemnation to acquire the property.
A public agency that has condemnation authority can participate in the voluntary transaction process if they put in writing that they give up that right if negotiations with the property owner fail (per 49 CFR 24.101)..
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9. Can a locality donate land that could reasonably be called part of a TE project,



even though it is outside the normal highway ROW?

The 23 U.S.C. 323 requires land that is donated beincorporatsd into the project to be eligible for a match. If not part of project scope, a donation of the property should not be used as a match. Land does not have to be within highway rightof-way to be eligible for donation for a TE project.

1O.ls there specific language required in an easement agreement where TE dollars are used to acquire the easement?

FHWA's real estate staff has indicated that there is no standard template for property acquisition or standard easement language. There is also not specific language for inclusion in easement agreements for TE funded projects. .Appropriate language should be developed for the specific project circumstances in cooperation with the FHWA Division Office.

11. Could TE funds be used for planning documents even if the documents do not necessarily lead to a project?

The TE guidance recommends against funding statewide planning and related

documents with TE dollars, except where specific language is provided in

legislation, "archeoloqlcal planning and research". Planning that is an integral .



part of the development of a project may be considered an eligible expenditure.

12.ls it true that we can only restore historic buildings to house museums?

It is not true that we can only restore historic buildings to house museums. Establishing a transportation museum is not strictly tied to the historic nature of the structure it is housed in. Historic buildings maybe restored that are not necessarily a museum where a relationship to transportation is shown and all other eligibility requirements are otherwise met.

13.Are TE project involving privately held property allowed under the regulations and policies of the TE program?

Yes, TE projects involving privately held property is allowed under the regulations and policies of the TE program. It requires extra care in the development of the project agreement to insure that there is public access to a TE restored property and that the term of public access is comparable to the nature and magnitude of the investment of public funds. A requirement is also needed to assure the protection of the investment and for future necessary maintenance.

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14. Can TE funds be used to restore military transport vehicles/vessels orcreate military museums?
TE funds may not be used in connection with active military vehicles/vessels, or those owned, maintained or otherwise controlled by the military with limited access to the general public. TE funds are to be used for the enhancement of transportation and transportation related activities for the general public. TE activities must be those listed in law, open to the general public, and responsibly maintained directly or in partnership with a public entity (Specific Federal funds may be used to match Federal-aid highway funds.
15. Are TE funds allowed to be used for traditional highway projects?
TE funds are not allowed to be used for the preservation of transportation corridors for future highway development. TE funds are to be used only for the non-traditional projects identified in TEA-21. TE projects are non-motorized transportation-related activities, except where specifically allowed in law. Exceptions are primarily limited to the rehabilitation and operation of historic transportation facilities, including historic railroad facilities, canals and water born vehicles.
16. Maya State charge a user fee at a site in a program in which TE funds are involved?
A number of questions have been raised as to whether a fee may be charged for access to any property or services provided through funds made available for a TE activity. Generally, fees should not be charged for access to activities or projects funded with TE funds. Examples of limited situations in which a minimal fee may be charged are discussed below.
Examples might include admission fees to a transportation museum, or to an interpretive movie shown at a tourist center, and a fee for a scenic ride on a restored historic train. A fee may be appropriate where the proceeds from the charge are not excessive for the general public, and are by agreement instituted for the maintenance and operation of the TE funded resource. If charging a fee is prohibited by a Federal, State or local law, the State may not charge a user fee. For example, if a tourist or welcome center is on an Interstate Highway, no fee could be charged (see 23 U.S.C. Section 111(a. Collected fees should be applied for the maintenance and long-term upkeep of museums, trails, or other TE-funded sites.
Where a State or project applicant proposes to use TE funds to acquire real property and lease or rent space, or otherwise charge a fee for access to the property, 23 U.S.C. Section 156, (unless an exception is granted by the Secretary), requires that fair market value be charged and that the Federal share of net proceeds from the transaction be applied by the State toward Title 23
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eligible projects (i.e., Federal-aid projects of State-funded projects that are



eligible for Title 23 funding). The term ureal property" refers to land and any

improvements affixed to the land (i.e., the physical real estate), and all interests,

benefits, and rights inherent (e.g., access control rights, air rights, etc.) in the

ownership of the physical real estate. By agreement, provisions should also be

made to have a portion of the funds used for the maintenance and operation of

the TE funded resource.

17. What are the similarities and differences between Scenic Byways program and Transportation Enhancement program?

The Scenic Byways Program and Transportation Program are able to fund many similar activities. Some of the similarities include:

Activities eligible under the Scenic Byways program are generally eligible

under TE activities where all applicable criteria have otherwise been met.

The eligibility for TE funding for the provision of tourist and welcome centers

applies to both existing and new centers. This means that TE funds may be

used for the construction of a new facility and/or the restoration of an existing

facility. This would include those related construction actions necessary to

provide the facility, such as interior fixtures and parking areas.

TE funds can be used to purchase and install items which support or interpret the scenic or historic highway program or site including brochure racks for

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interpretive materials, maps, or kiosks, markers, and scenic overlooks.

Some differences include:

TE funds cannot be used for statewide programs, marketing or promotion not related to the scenic or historic highway program.
TE funds cannot be used for staffing, operating costs, or maintenance. . TE funds should not be used to purchase items such as racks for advertising
or brochures for local or national businesses.

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TE PROJECT Do's and Dont's

Do's

1 Do have Conceptual Ideas drawn,

--- > 1

written. and studied before Concept

Meeting

2 Do have an engineerinvolvedwhen

--- > 2

roadways are a part ofthe plans. This

is especially importantwhen there are

"ON-SYSTEM" impacts.

3 Do have a checklistfor the Concept complete at the time ofthe concept

--- > 3

Meeting.

4 Do listen with an open mind when

--- > 4

changesare suggested or directivesare

required.

S Do communicate freely,' where changes --- > S

must be made, alternativescan normally

befound.

6 Do have the checklistfor the

--- > 6

Preliminary Field Plan Review complete

at the time ofthe Plans Review.

7 Do look at problem areas and develop resolution alternativesprior to Field Reviews.

--- > 7

8 Do expectthe plans to be more complicated and more costly than you .initially estimated.
9 Do anticipate construction problems where work will be in traffic areas

--- > 8 --- > 9

10 Do let GDOT's engineering experience --- > 10 workfor you in your project.

Dont's Don't expect to have an accurate idea of the amount ofwork or an accurate cost estimate without these drawings. Don't expect an Architect to do an Engineer's work (or vice versa)and still keep to a previously estimatedbudget or schedule. Don't expect all aspects ofyour project to be acceptable or buildable.
Don't assume that suggestions are mandatory; do not assumethat directives are not. Don't expect changesand alternatives to always be easy to incorporate quality in design is usually difficult, but always worth the effort. Don't expect theplans to be reviewed before the checklist items are complete. Multiple reviews are not an available option. Don't expect reviewers to solveproject problems - alternatives can be suggested, but resolution is the Sponsor's responsibility. Don't skimp on legibility or accuracy when producingyour plans.
Don't think that work in trafficareas can occur safelywithout staged construction plans. Don't ever assume that the GDOT wants your project tofail. We will do all we can 0 help you succeed.



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