2016 budget and finance fact sheet [2016]

GEORGIA

DEPARTMENT OF CORRECTIONS



ADMINISTRATION & FINANCE SERVICES DIV ISIO N

2016 BUDGET AND FINANCE FACT SHEET

Homer Bryson Commissioner

Greg Dozier Chief of Staff

Scott Poitevint Assistant Commissioner

The Administration & Finance Division is comprised of 11 units divided into the Administration and Finance. The following areas fall under Administration: Call Center, Fleet Management, Grants Management, Human Resources, and Planning and Strategic Management. The following falls under Finance: Budget Services, Business Management, Business Processes, Financial Services, Fiscal Audits, and Purchasing.

Office of Budget Services
Provides sound fiscal administration to support GDC's mission and goals, to comply with all governing law and policies and to measure efficient and effective budget performance
Responsible for the agency's $1.2 billion budget

the budget and capital outlay request through the legislative process, providing information and data as necessary to the House Budget Office (HBO), the Senate Budget and Evaluation Office (SBEO) and legislators in support of the Department's initiatives and priorities. Supports the development of the GDC strategic plan and provides a means of appropriating the resources necessary for programs and initiatives to make this vision a reality and to achieve the results necessary to implement the goals set forth in the plan.
Assists in integrating GDC plans with budget requests, and establishing the purposes, goals, objectives, and result measures representing the manner in which program performance is best judged.

KEY FUNCTIONS Budget Representation
Serves as the budget liaison with the Governor's Office of Planning and Budget (OPB), the House Budget Office (HBO) and the Senate Budget and Evaluation Office (SBEO) to ensure the Department's needs are funded and that the Department is in compliance with state law, policies and procedures.
Serves as the Department's representation with the Commissioner and Department leadership for budget matters.
Budget Development Analyzes and assimilates budget needs and strategies for developing a comprehensive budget request in conjunction with the Commissioner's guidance. Develops the annual budget request for submission to the Governor's OPB, based on the Department's strategic plans, population projections and priorities set by the Commissioner and Executive Management team and in support of an informed, policy-driven budget process. In conjunction with GDC Engineering and Construction Services (ECS), identifies capital outlay needs for the Department and submits a respective request for general obligation bonds to the Governor's OPB. Provides direct support, information and data to the Governor's OPB staff for the Department's budget and capital outlay request as it progresses through OPB's budget development process.
Provides direct support of the Governor's Budget recommendation as regards GDC and monitors the progress of

Budget Execution Acts as the central coordinating entity for the development, implementation, allocation and management of the Department's financial resources in the annual operating budget as authorized by the Appropriations Act. Provides direction, oversight and technical assistance in the management of the Department's internal budget, providing guidance to all divisions as well as to each field and central office location to support their operations and to help them achieve their goals.
Requests cash allotments from OPB and upon approval and issue of the associated warrant, coordinates with the Office of Financial Services, making appropriated funds available to the financial operations of the Department.
Requests amendments to the Annual Operating Budget (AOB) in order to account for additional federal and other funds as well as to realign state funds as deemed necessary, contingent upon OPB approval.
Initiates requests to Georgia State Financing and Investment Commission (GSFIC) for authorized bonds to be sold and monitors the Department's spend-down compliance with arbitrage rules.
Budget Management Provides monthly, quarterly and year-end expenditure analyses and budget projections to ensure agency compliance with the appropriations act, state budget and accounting requirements and federal statutes. Provides technical assistance and training to fiscal staff in field units.

The Georgia Department of Corrections creates a safer Georgia by effectively managing offenders and providing opportunities for positive change.

Clears daily all budget errors and exceptions Coordinates with the State Accounting Office to create and
manage budget codes, chart fields and financial trees for budgetary control and reporting purposes Maintains methodical use of state financial systems such as PeopleSoft, BudgetNet, BudgetTool, and Capital Outlay Budget System (COBS) for efficient management of budget resources as well as external systems such as the federal grants management system. Monitors the issuance of general obligation bonds as sold for Department projects and the related bond expenditures with associated remittance of bond proceeds reimbursements.
Budget Performance Serves as a repository for historical and current appropriation, expenditure and revenue data. Provides valuable, accurate and timely information to the Commissioner and other state decision-makers as part of a continuing effort to improve the efficiencies of the Department. Reviews and continually monitors expenditures for compliance with the approved appropriation act, ensuring sound fiscal stewardship. Develops and issues the annual Cost Per Day report
FY 2016 Annual Operating Budget (AOB)
Appropriated by House Bill 76
State Funds $1,192,212,984 Federal Funds $470,555 Other Funds $13,581,649 Total Funds $1,206,265,188

b. Merit-based Salary Increases ($5,297,441) 2. $28,417,428 in Budget Enhancements specific to GDC:
a. Governor's Office of Transition, Support, and Reentry (GOTSR) - annualize 12 positions at GA PRI sites and increase state funds & utilize existing SCAAP funds to support Reentry Housing program. ($1,670,890) b. Private Prisons - implement performance base contract to add diesel mechanics and welding programs ($2,000,000) c. Probation Supervision - structural deficit reduction, annualize six GA PRI positions, and add GED Prep in Day Reporting Centers ($1,599,987) d. State Prisons ($22,841,594)
i. Create close security position to address recruitment and reentry ii. Transition RSAT program from 6- to 9-month and add to additional facility iii. Train & certify inmates in Welding (100) and Diesel Mechanics (60) iv. Charter Schools at Arrendale & Burruss v. 48 positions and operating expenses for vocational and educational programs vi. GED Testing and Fast Track - provide funding for additional testing; and add six teachers, technology, cur riculum, and testing for Fast Track program e. Transitional Centers ($304,957) i. Develop GED Prep learning centers at 13 TCs 3. -$1,046,724 in Budget Reductions specific to GDC for: a. -$546,724 in the County Jail Subsidy b. -$500,000 in reduction of Personnel Services

B reakdow n by Program (HB 76):

Million Percent

Administration

$39.6 3.3

Food & Farm

$27.8 2.3

Offender Management

$42.6 3.5

Health

$201.9 16.7

Private Prisons

$135.3 11.2

Probation Detention Centers $30.6 2.5

Probation Supervision

$113.3 9.4

State Prisons

$584.8 48.5

Transitional Centers

$29.9 2.5

Jail Subsidy

Thousand Percent
$50 0.0

FY2016 Appropriation Changes: 1. $16,314,478 in Budget Enhancements to cover state-
wide, agency-common increased costs for: a. Employee Retirement, Insurance, PeopleSoft ($11,017,037)