2003 Local Law Enforcement Block Grant (LLEBG) Program: program announcement and request for proposals [2003]

CJCC
Criminal Justice Coordinating Council

Sonny Perdue Governor

L. Gale Buckner Executive Director

Program Announcement and Request for Proposals

2003 Local Law Enforcement Block Grant Program

Administered by the Office of the Governor Criminal Justice Coordinating
Council
Applications Due: Friday, October 3, 2003
4:00 pm

This program is sponsored by a Grant awarded by the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice. The Bureau of Justice Assistance is a component of the Justice Programs which also includes the Bureau of Justice Statistics, National Institute of Justice, Office of Juvenile Justice and Delinquency Prevention, the Office for Victims of Crime, and the Crime Act Program Offices.

CRIMINAL JUSTICE COORDINATING COUNCIL OFFICE OF THE GOVERNOR

503 Oak Place Suite 540
Atlanta, Georgia 30349 404-559-4949
Fax: 404-559-4960 www.ganet.org/cjcc/

Application kit for:

THE 2003 LOCAL LAW ENFORCEMENT BLOCK GRANT PROGRAM

T

he Bureau of Justice Assistance (BJA) has awarded the State of Georgia funds under the Local Law Enforcement Block Grant Program. As the State Administrative Agency (SAA) for these funds, the Criminal Justice Coordinating Council is now making funds available for award to eligible local units of government for the purposes specified in the Federal guidelines.

This application kit provides the current year's program and application guidelines for the State-administered Local Law Enforcement Block Grants.

General Information
Maximum Years of Funding - One, non-renewable Minimum/Maximum Award - No Minimum, Maximum of $10,000 Application Deadline Friday, October 3, 2003 at 4:00 p.m.

Application Process
There are a variety of steps in the grant application process. This application kit is designed to guide the applicant through the process. If utilizing the application electronically, any blank gray-shaded box is a data entry field. If you have questions or desire assistance, please do not hesitate to contact Robert Thornton, Auditor, at rthornto@cjcc.state.ga.us or Eden Freeman, Program Director II, at efreeman@cjcc.state.ga.us or by calling CJCC directly at (404) 559-4949.

THE SEVEN STEPS IN APPLYING FOR A GRANT 1 Eligibility and Selection Information page 2 2 Program Information page 4 3 Write the Project Narrative and Summary page 8 4 Develop the Budget page 11 5 Grant Application Coversheet page 17 6 Designate the Grant Officials page 19 7 Complete the Required Attachments -page 21 8 Submit the Application page 38

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1

ELIGIBILITY AND SELECTION INFORMATION

In This Section: Eligibility Application Due Date Award Notification
Eligibility
To be eligible to receive funds from the state's portion of the Local Law Enforcement Block Grant Program, a local unit of government must not have been eligible to receive an award directly from the Federal Administrative agency, The Bureau of Justice Assistance (BJA), which distributed awards to local units who were eligible for awards greater than $10,000. (A list of jurisdictions that are ineligible to apply under the State award program because they were eligible for an award directly from BJA in 2002 and/or 2003 is attached in Appendix I).
In addition, agencies which were previously selected to receive an LLEBG grant under the State's award program in the immediately preceding grant year, are not eligible to apply under the current year's State award program. (A list of agencies that are ineligible due to having been awarded a grant under the State's 2002 program is attached in Appendix II).
Only state agencies and local units of government are eligible to apply. For purposes of the State award, a unit of local government is a town or township, village, city, or county or recognized governing body of an Indian tribe or Alaskan Native village that carries out substantial governmental duties and powers within the State of Georgia, and which reports, through its law enforcement agency, to the Georgia Crime Information Center for purposes of the Uniform Crime Reports (UCR) program of the Federal Bureau of Investigation.
Application Selection
The award recipients will be selected from all eligible applications received by the deadline date. The State received $911,245 for the 2003 LLEBG award. Of this amount, $27,337 will be utilized by the Council for administration of the program, $220,977 will be designated for competitive applications from state agencies, and the remaining $662,931 will be designated for local awards.
LOCAL APPLICATION SELECTION CRITERIA UTILIZED Since the local grants are primarily issued for law enforcement equipment, it is difficult to competitively select one agency over another. Therefore, the Council has adopted the following for eligible local applications under the 2003 LLEBG Program:
Initially, the applicants will be ranked in priority of the county economic ranking that was developed by the Georgia County Guide. Those applicants with the highest economic ranking (the most economically deprived) receive grant recommendations.
If there is a sole applicant from an economically eligible county the applicant will receive the award. If not, the following process will determine which of the multiple jurisdictions in the county will receive funding (ONLY IF there are multiple applicants):
1. Local grant awards will be limited to one per county when the city and the county board of commissioners both have applied for a grant. The justification here is that after the applications are ranked by county economic standing provided by the County Guide, in some instances there are two or
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more applicants (i.e. cities) from the same county. Then it will be more equitable and it will spread the funds more evenly throughout the state with one grant per county set as a standard. 2. Preference will be given to jurisdictions that have not received local law enforcement grants previously. 3. If there are still multiple applicants in a county after applying criteria numbers 1 and 2, respectively, the decision will be made by competitive review of the application by Criminal Justice Coordinating Council staff. STATE APPLICANT REVIEW CRITERIA Applications from state agencies will be competitively reviewed by the Council. Review criteria will include such factors as project need and statewide applicability. If a state agency is applying for more than one project, each project should be ranked in order of importance by the applicant.
Due Date
2003 Local Law Enforcement Block Grant Applications are due to CJCC by Friday, October 3, 2003, no later than 4:00 p.m.
Award Notification
Those applicants selected for awards will be notified in November.
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2

PROGRAM INFORMATION

In This Section: The Seven Program Purpose Areas Prohibition on Use of Funds

Program Purpose Areas
Local Law Enforcement Block Grant (LLEBG) Program funds may be used for one or more of the following seven purpose areas:

1. Law Enforcement Support for:

Hiring, training, and employing on a continuing basis new, additional law enforcement officers and necessary support personnel (if funds are for hiring law enforcement officers, there must be a net gain over the unit of local government's current appropriated budget, in the number of law enforcement officers who perform non-administrative public safety service).

Paying overtime to presently employed law enforcement officers and necessary support personnel for the purpose of increasing the number of hours worked by such personnel.

Procuring equipment, technology, and other material directly related to basic law enforcement functions.

Note: If LLEBG funds are used to hire additional law enforcement officers or support personnel, the local unit of government must achieve a net gain in the number of law enforcement officers who perform non-administrative public safety service in the applicable purpose area.

Note:

If LLEBG funds are used for hiring of additional law enforcement officers and support personnel, the local unit of government will establish procedures to give a suitable preference in the employment of such persons to members of the Armed Forces who, on or after October 12, 1990 were or are selected for involuntary separation (as described in section 1141 of Title 10, U.S.C.), approved for separation under Section 1174a or 1175 of such Title, or retired pursuant to the authority provided under section 4403 of the Defense Conversion, Reinvestment, and Transition Assistance Act of 1992, ( division D of Public Law 102-484; 10 U.S.C. 1923 note).

2. Enhancing security measures in and around schools, and in and around any other facility or location that the unit of local government considers a special risk for incidents of crime.

Note: Refer to the Section 6 of the Project Narrative for the assessment you will be required to provide annually for the duration of the project if you spend LLEBG funds to enhance security in or around schools.

3. Establishing or supporting drug courts. To be eligible for funding, a drug court program must include the following:

Continuing judicial supervision over offenders with substance abuse problems, but who are not violent offenders.

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Integrating administration of other sanctions and services, which shall include:

I.

Mandatory periodic testing of each participant for the use of controlled substances or other

addictive substances during any period of supervised release or probation;

II. Substance abuse treatment for each participant;

III. Probation or other supervised release involving the possible prosecution, confinement, or

incarceration because of noncompliance with program requirements; and

IV. Programmatic, offender management and aftercare services such as relapse prevention, vocational

job training, and job and housing placement.

4. Enhancing the adjudication of cases involving violent offenders, including cases involving violent juvenile offenders. For the purpose of this program, violent offender means a person charged with committing a Part I violent crime under the Uniform Crime Reports (UCR).

5. Establishing a multi jurisdictional task force, particularly in rural areas, composed of law enforcement officials representing units of local government; this task force will work with Federal law enforcement officials to prevent and control crime.

6. Establishing crime prevention programs involving cooperation between community residents and law enforcement personnel to control, detect, or investigate crime or the prosecution of criminals. (Examples of these programs currently used in many local communities, which have high rates of success, would include the McGruff Network programs, and other direct police-sponsored programs such as neighborhood watch programs).

Note: Refer to the Reporting Requirements section for the assessment you will be required to provide annually if you spend LLEBG funds for crime prevention projects.

7. Defraying the cost of indemnification insurance for law enforcement officers subjected to legal action as a result of the discharge of their duty, in cases where the officer acted in good faith and in a manner which the officer reasonably believed to be in the best interest of public safety.

Funds or a portion of funds allocated under this title may be used to contract with private, nonprofit entities or community-based organizations to carry out the purposes of this Block Grant Program.

Prohibition on Use of Funds
Units of local government may not expend funds provided under the Local Law Enforcement Block Grant Program to purchase, lease, rent, or acquire any of the following:

Tanks or armored vehicles. Fixed-wing aircraft. Limousines. Real estate. Yachts. Consultants. Vehicles not primarily used for law enforcement.

Federal funds also cannot be used to supplant (replace) State or local funds, but instead must add to the amount of funds that would be available otherwise from state and local sources. For example:
Federal funds could not be used to fund the current activities of an existing project or one previously funded through local or state resources, but they could be used to enhance or expand such a project beyond the activity level funded locally, or to establish a new project different in scope from the former or existing project.

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Matching Funds Requirement
The Federal funds provided under a grant for the Block Grant Program may not exceed 90 percent of the total costs of a program. The applicant's matching share must be in the form of cash.

The amount of the required match can be computed by calculating one-ninth of the Federal portion of program costs. For example, if $10,000 of Federal funds is requested (the maximum request allowed), this amount multiplied by 1/9 requires a local match of $1,111. The Federal amount ($10,000) plus the match ($1,111) should be combined to equal the total program cost.

Federal

Amount

Match

$10,000 x 1/9 = $1,111

Total Program Cost $10,000 + $1,111 = $11,111

The matching requirement is only applicable to the amount of the Federal award, not any interest or income derived therefrom. Any interest gained from the trust fund cannot be used to match the Federal award but must be used to add to the Federal award amount.

If the cost of a proposed purchase exceeds the maximum federal dollars available ($10,000 for local awards) plus the local match ($1,111), it is permissible to provide additional local funds in addition to utilizing any interest earned on the federal funds, to fund the project. For example: A patrol vehicle costing $16,111 could be purchased using $10,000 federal award, $1,111 of the required local match, $500 of the interest the subgrantee earned on the $10,000 deposited to an interest bearing trust account (the Federal funds are required to be placed into a trust account, however, this account does not have to be interest bearing), plus $4,500 in other local funds the subgrantee provided.

The State Administrative Agency (Criminal Justice Coordinating Council) is responsible for ensuring that the subrecipient has available matching funds prior to submitting an application. Therefore as part of this application, the subrecipient must certify that the funds required to pay the non-federal portion of the cost of each program proposal will be made available for expenditure during the award period. This certification is made by including the total match amount on the application form and signing the certified assurances document. Regardless of the source of match, it must be expended during the period of the award, together with the federal funds and any interest earned. The subrecipient must maintain records that clearly show the source, the amount, and the timing of all matching contributions. There is no waiver provision for the match.

Allowable sources of the match include funds from the following:

States and units of local government. Housing and Community Development Act of 1974. Appalachian Regional Development Act. Equitable Sharing Program (Federal asset forfeiture distributions to state and local officials). Private funds.

Award Period
Block Grant funds and any interest deriving therefrom must be obligated and expended within the established grant period. Any unobligated or unexpended funds at the end of the grant period must be returned to the State Administrative Agency (Criminal Justice Coordinating Council).
Trust Fund Requirements
All subgrantee recipients must establish a trust fund to deposit program funds. For purposes of the LLEBG Program, a trust fund is defined as an account that is specifically designated for this program. Only allowable program expenses can be paid from this account. This fund may not be utilized to pay debts incurred by other activities beyond the scope

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of the LLEBG Program. [Note: In some jurisdictions the term "Special Revenue Fund" may denote the same attributes as the definition for trust fund being used by BJA.] In order to be in compliance with the trust fund requirement, a recipient's account or accounting system must include the following four features:
1. the funds must be deposited in a separate account, which may earn interest, but any interest earned must be used for program purposes. (The trust fund does not have to be an interest-bearing fund);
2. the recipient must be able to account for the Federal award amount; 3. the recipient must be able to account for the local match amount; and 4. ethe recipient must be able to account for the interest earned. Applicants awarded funds must submit a copy of documents showing establishment of a separate account within 30 days of receiving the award check.
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3

WRITE THE PROJECT NARRATIVE AND SUMMARY

In This Step: How to write a project narrative. How to summarize the project.
NOTE: Local Governments applying for Equipment, only need to complete Section 1 in this step of the application. If this equipment is for a crime prevention program or a program to enhance security in and around schools, also complete Section 6.
Project Narrative
Applications should include narrative information using the format outlined below to explain the purpose, methodology, and evaluation methods for the proposed grant project. The project narrative should not be longer than fifteen pages, and should be printed in a 12-point font. Because many of the sections are related to others, be sure to specifically answer only what the section requires; providing more information than requested will cause redundancies.
Section 1: Problem Statement and Data (one to two pages)
In 500 words or less, provide a statement of the specific problem or problems this project will target. In addition to your 500-word-or-less problem statement, provide data that explains the problem. You should only provide data that is verifiable and relevant to your target population. For example, do not use statewide data for a local problem statement and do not use national data for a statewide problem statement. Also, provide citations for the sources of the data. Provide only the problem statement, data and need for project in this section, no further explanation of the project or the project's goals, activities, or target population is necessary.
CHECKLIST
Is the problem statement 500 words or less? Is the problem stated in such a way that a person unfamiliar with the project could understand? Is the problem documented clearly with data? Is the data relevant to the geographic area of the project and not broader in scope? Are the sources for the data cited in a clear and verifiable format?
Section 2: Mission Statement (1/2 page or less)
Based on your problem statement, provide a mission statement in 100 words or less. It should be a general statement reflecting the overall impact you intend the project to attain. This section establishes a clear program mission with measurable goals and objectives, which facilitate the evaluation of the program's operation and outcomes.
CHECKLIST
Is the mission statement 100 words or less? Is the mission statement stated in such a way that a person unfamiliar with it could understand? Does the mission statement provide an overall understanding of the impact you intend the project to attain?
Section 3: Target Group (one page or less)
In this section, explain the target group for the project. Include the geographic area targeted, the number of people to be targeted, and the relevant characteristics of those people. This section should include data on the basic geographic area to be served.
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CHECKLIST
Have you provided only the number of people to be directly served or affected and not general population figures? Have you fully explained the characteristics of the target group? Is the area of geographic impact specifically defined?
Section 4: Project Activities (five pages or less)
This section should include a sound work plan that explains what activities the project will undertake, the work products of project staff, and any other information that allows a reader to understand the specifics of the project's regular activities. Do not recap the problem, data, or target group; you have already addressed these issues in other questions. Make sure that this section fully details the following areas:
Indicate when, where, how and by whom the program will be managed, identifying key staff (if known), with their job descriptions and resumes appended to the application.
Any contracts to be entered into with substance abuse treatment, education or other service providers should be detailed in this section.
If this is a multi-jurisdictional application, Memorandums of Understanding/Agreement/Cooperation (MOU/MOA/MOC) entered into between the applying agencies, a signed original copy of the MOU must be included.
CHECKLIST
Are all activities to be performed during the grant year included? Did you detail the proposed management of your project, including resumes (if applicable)? If applicable, did you include a fully executed MOU? Could a person unfamiliar with your project read this section and understand how your project works from day to day?
Section 5: Project Evaluation (five pages or less)
Describe the information that the project will track to measure its success and levels of activity as well as information on current levels and target levels for the grant year. You should be sure to include each of the following items:
Output Measures -- For the project activities as outlined under section four, determine the output measures. Outcome Measures -- Based on your goal statement under section two, determine the outcome measures. Outcome measures are a project's way of measuring its overall success. All outcome measures should be both relevant to the project and reasonable in that you can show a clear correlation between the work of the grant project and the outcome. Current Data -- For each of the output and outcome measures listed above, provide current data. Current data means the most recent information available. Be sure to include the time period for these data. If information for any output or outcome measure is not available simply write N/A next to the measure and explain why it is not available below. Target Levels -- For each of the output and outcome measures listed under this section provide the expected level for each outcome and output measure during the grant year, if the application is funded.
CHECKLIST
Have you included output measures to show your activity levels? Have you included outcome measures to measure the success of your project? Did you include all available current data for each measure or indicated its unavailability with N/A and an explanation? Did you include target levels for each measure to be achieved during the grant year? Are the target levels realistic given the time frame and budget?
Section 6 : Assessment of Crime Prevention and Enhancing Security Programs
Recipient of LLEBG awards for crime prevention programs or programs enhancing security in and around schools are required to submit annual written assessments of the programs to the Criminal Justice Coordinating Council, which in turn reports all assessments to the Bureau of Justice Assistance. This is a requirement of the law enacting the program, and these assessments are in addition to the financial and programmatic reporting requirements to the Council.
The first due date for annual assessments is December 31, 2004, and covers the period from December 1, 2003 through November 30, 2004. The next due date is December 31, 2005, and covers the period from December 1, 2004 through November 30, 2005.
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ASSESSMENT FORMAT
The format below indicates the minimum information to be included in each annual assessment, and provides the format for the assessment plan, which must be submitted as part of the original application for those projects involving crime prevention or enhancing security in or around schools:

1. Goals

This section should describe specific goals for either enhancing security in and around schools, or for preventing crime in a specific geographic area, depending upon the program area in which funding was awarded.

2. Problem Statement

Describe the nature and extent of the problem the program addresses.

3. Objectives

Describe the objectives that must be accomplished to achieve the program goals. Each program is legislatively required to show an impact on the incidence of crime in its geographic area. Objectives should reflect this requirement.

4. Activities

Describe the activities planned to meet the program goals and objectives. Several activities are usually required to accomplish an objective.

5. Performance Measures

Performance measures are those criteria to be used to determine whether program goals have
been accomplished. Relevant questions are: Have the Goals been met? Can the activities be improved? What is the program,s relation to the incidence of crime? Quantitative and qualitative information must be provided to demonstrate that goals have been accomplished.

6. Problems and Describe the problems encountered and how they were rectified. Obstacles

7. Successes

This section should highlight those activities that were successful.

The key to an effective program assessment is the flow from one step to another. Activities support objectives, which support goals. Activities may relate to more than one objective. Those activities that are less successful should be modified. This process should help recipients improve their programs and make them more successful in the future.
Annual assessments to be submitted are limited to three single-spaced, single-sided pages and should include the name of the subgrantee (i.e., the name of the local Government) and the name of the implementing agency) and the grant award number. The assessment is to be submitted to:

The Criminal Justice Coordinating Council Attn: LLEBG ASSESSMENT PROGRAM 503 Oak Place, Suite 540 Atlanta, Georgia 30349

Project Summary (one page)
After developing the project narrative as outlined above, you should summarize sections one through five on a single page. Do not be concerned that you are repeating the information in your project narrative. This project summary is intended to be a short version of the narrative and is generally part of the information sent when CJCC receives a request for information on a grant. Be sure that the summary is straightforward and easy to understand by a person unfamiliar with your project.

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4

DEVELOP THE BUDGET

In This Step: How other state and federal rules apply to grant funding in general. How funding amounts are determined from year to year. How to determine if proposed expenditures are eligible. How to write the grant application budget.
State and Federal Requirements
The rules listed in this application kit are those that CJCC believes are necessary to your application. Federal and state law, however, requires all grantees to follow additional rules. As a result, the financial officer for a grant should be familiar with these rules that relate to grant funding in general. Below are each of these documents and the funds under which they apply. Office of Justice Programs Financial Guide
www.ojp.usdoj.gov/FinGuide OMB Circular A-102 (State and Local Governments)
www.whitehouse.gov/omb/grants/grants_circulars.html OMB Circular A-21 (Educational Institutions)
www.whitehouse.gov/omb/grants/grants_circulars.html OMB Circular A-133 (Audit Requirements)
www.whitehouse.gov/omb/grants/grants_circulars.html OMB Circular A-87 (Cost Principles for State and Local Governments)
www.whitehouse.gov/omb/grants/grants_circulars.html
Match Policy
All projects must submit a minimum match of 10%, which must be met through cash contributions only. Additionally, the applicant must identify the sources of the match in the application.
FORMULA FOR MATCH CALCULATION
100% % of match required = % of CJCC's share of the total project costs amount of grant request / % of CJCC's share of total project costs = total project amount total project amount amount of grant request = amount of match required
For an $10,000 grant with a 10% match:
100% 10% = 90% $10,000 / 90% = $11,111 $11,111 $10,000 = $1,111 in Matching Funds.
Program Income
Program income is defined as gross income earned by the recipient, during the funding period as a direct result of the grant award. Direct result is defined as a specific act or set of activities that are directly attributable to grant funds and that are used for allowable program expenses.
The Department of Justice, Bureau of Justice Assistance, allows the use of program income only to supplement project costs or reduce project costs or to be refunded to the Federal government.
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Program income from asset seizures and forfeitures is considered earned by the project at the time of seizure, i.e., transfer of custody to government entity, and is available for use by the recipient upon forfeiture. The CJCC must approve in advance, any use of program income. Grantees must request, in writing, one of the following options for the use of program income.
Deduction. Ordinarily program income shall be deducted from total allowable costs to determine the net allowable costs. Addition. When authorized, program income may be added to the funds committed to the grant agreement. The program income shall be used for the purpose and under the conditions of the grant agreement. Cost sharing or matching. When authorized, program income may be used to meet the cost sharing or matching requirement of the grant agreement. The amount of the federal or state grant award remains the same. CJCC can only approve use of asset forfeitures/program income in accordance with the guidelines set forth above by the Department of Justice.
Budget Categories
When developing the budget, applicants must organize it according to a standard format. Attached are standard forms to use when developing the budget. The following rules apply to all budget categories:
All requested expenditures in a budget must be deemed reasonable, necessary, and eligible by CJCC. Federal funds must be used to supplement, not supplant non-federal funds that would otherwise be available for activities funded by the grant. Grantees cannot supplant funds already budgeted with non-federal funds. If there is the potential presence of supplanting, CJCC will ask the applicant or grantee to supply documentation demonstrating that the reduction in grantee or applicant resources occurred for reasons other than the receipt or expected receipt of grant funds. Following receipt of such justification, CJCC will review and make a determination as to whether supplanting exists and the appropriate course of action. Budget rules apply to all CJCC funds and cash match.
Personnel
Expenditures in this category are eligible if they comply with all of the statements in the following checklist: Salaries for grant-funded positions must comply with the applicant's salary classification schedule for employees of the applicant agency. Salaries for persons assigned to the grant project from agencies other than the applicant must be reimbursed in accordance with the assigning agency's salary classification schedule. Applicants must submit all grant-funded salaries for CJCC approval. If the applicant or assigning agency does not have a classification schedule, then the proposed salary must be commensurate with similarly situated employees who work in the same geographic area. CJCC will determine the reasonableness of requested salaries and reserves the right to limit the CJCC-financed portion of any salary.
Grantees may use grant funds to provide overtime pay, provided that the payment of overtime is allowable under the applicant agency's policy. Overtime pay is remuneration for hours worked in excess of full-time on a grant project. "Full-time" is 40 hours per week for non-sworn personnel and at least 35 hours per week for sworn law enforcement officers.
CJCC will not approve any grant adjustments requesting a reallocation of unexpended personnel funds created by a vacancy unless the grantee requests the reallocation within 90 days of the vacancy's occurrence.
If approved by CJCC (and in accordance with a grantee's policy), grantees may use grant funds to pay staff members leaving employment for accrued compensatory time and compensated absences. These payments may only fund compensatory time and compensated absences accrued during the current grant period. The proportion of grant funds paid for compensatory time and compensated absences cannot exceed the proportion of grant funds used to pay the staff member's salary. Grantees may not carry forward compensatory time and compensated absences from one grant period to another.
Funds may not be used to pay for on-call hours.
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Travel
Expenditures in this category are eligible if they comply with all of the statements in the following checklist: All travel must be within the state travel regulations regardless of the presence of travel regulations within the applicant agency. Funding requested for travel within the service area of the grant includes only personal mileage. The reimbursement does not exceed 28 cents per mile, which is the current state maximum. Current state limitations can be found at: State travel policy -- www.audits.state.ga.us/internet/nalgad/trvlpg.html
All out of state travel must be fully explained and justified and must be in accordance with federal travel policy. Current federal limitations for per diem can be found at:
http://policyworks.gov/org/main/mt/homepage/mtt/perdiem/perd03d.html Grant funds will not be used for meals or lodging within 30 miles of the grantee's place of business.
The use of grant funds for out-of-state travel requires advance written approval by CJCC through a grant adjustment.
Grantees using grant funds to develop and provide training through conferences or academies may not use grant funds to pay for transportation, lodging, per diem, or any related costs for participants.
A person attending training courses paid for with grant funds must complete the course. If the person does not complete the course, the grantee must justify the failure to CJCC in writing. If CJCC does not approve the justification, then the grantee must reimburse CJCC. Grantees must maintain records that properly document the completion of all grant-funded training courses.
Equipment
CJCC defines equipment as any tangible, non-expendable personal property with a useful life of more than one year and an acquisition cost of $1,000 or more per unit, and any other item, regardless of cost, that the grantee chooses to capitalize in its own accounting records. Grantees may not break systems down into smaller components in order to avoid the requirements applicable to equipment. A list of all proposed equipment purchases must be submitted to CJCC for approval. Grantees can request additional equipment purchases through grant adjustments. CJCC will authorize in writing the purchase of equipment if the grantee has demonstrated that the requested equipment is necessary, essential to the successful operation of the grant project, and reasonable in cost.
Supplies
Expenditures in this category are eligible if they comply with all of the statements in the following checklist: Supplies and direct operating expenses are costs directly related to the grantee's day-to-day operation of the grant project that are not included in any of the grantee's other budget categories, and that have an acquisition cost of less than $1,000 per unit. Allowable costs for supplies and direct operating expenses include, office supplies, shared usage costs of office equipment, paper, printing, postage, classroom instructional supplies, and educational resource materials. If you are requesting an item not included on this list, please contact CJCC for further information.
Grant funds will not be used to promote a project through paid advertisements or for promotional gifts.
CJCC will not approve grant funds to purchase admission fees or tickets to any amusement park, recreational activity, or sporting event.
Grantees cannot use grant funds to pay for food, meals, beverages, or other refreshments unless the expense is for a working event where full participation by participants mandates the provision of food and beverages and that event is not related to amusement and/or social activities in any way.
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Printing
Expenditures in this category are eligible if they comply with all of the statements in the following checklist: Business cards are allowable only for those persons funded by the grant project. Letterhead for the project is an allowable expense. Costs associated with printing program related materials are allowable.
Other
Expenditures in this category are eligible for grant funding if they comply with the following requirements:
If an applicant requests funding for individual consultants, the fees cannot exceed $450 per day or $56.25 per hour. (The fees may include actual time for preparation, evaluation, and travel, in addition to the time for the presentation or service. Costs for transportation, hotel, and subsistence are not included in this maximum amount and may be made a part of the contract separately. Any requested funding for consultants employed by state and local governments does not exceed the daily salary rate paid by the unit of government and the applicant cannot secure these services free of charge. The amount of funding requested for consulting by a for-profit or private nonprofit corporation will be determined through competitive bidding. Funding requested for accounting, auditing, or bookkeeping services can not be requested by the applicant, unless the agency expends more than $300,000 in Federal funds during the agency's fiscal year. If allowable, these services cannot exceed $56.25 per hour if provided by an independent individual. If an established organization is to provide such services, then the amount requested will be determined by the lowest responsive bid received through the procurement process. Costs for office rent and utilities may be covered by the grant as long as they are fully justified, to include a statement providing comparable rates in the area. Liability insurance may be covered as long as the previously stated conditions are met.
Writing the Budget
All applicants must follow the format below when preparing their application budgets. All applications must begin with a summary of the budget. Please use the sample budget provided as a guideline for preparing the budget itemization.
Under each of the budget categories, the applicant must provide the total requested, the total in match, and a narrative explaining the purpose for the funding. Specific instructions are listed below for each category. Make sure to include the budget table on page 16 as a summary of your budget request. This page must be the cover of your budget section. Please break each category into federal and match portions.
Personnel
Provide the amounts requested for the year in each of the two categories -- salaries and fringe. Additionally, state the purposes for the personnel. Make sure to include the names of proposed staff, if known.
Travel
Provide the amounts of requested funding for each of the five travel categories that are applicable to the project. The categories are mileage (for day-to-day activities), meals, lodging, incidentals and airfare. For each, provide the requested amount of funding along with a narrative that explains the general purposes for the travel, making sure that all funds are expended within state travel regulations.
Equipment
Provide the amounts for equipment including the type of and purposes for equipment. List by individual items of equipment.
Supplies
Provide the estimated costs for supplies in each of the following five categories: office supplies, furniture, project supplies, postage and copier usage fees (leasing or maintenance).
LLEBG Program -- Page 14

Printing
Provide the estimated costs for printing as detailed previously.
Other
Provide the overall amount of requested funding for professional or contractual services. List each contract, including the purposes and funding amounts. Include a copy of any proposed or executed contracts, making sure to detail in the budget narrative the bidding and procurement process in place for the applicant agency. The Other category may include costs for office space, communication costs (pagers, cell phones, LAN lines, Internet, Local and Long Distance Telephone Service) and registration costs for training.
LLEBG Program -- Page 15

BUDGET SUMMARY Grantee Name:
Project Title:

Budget Category Personnel: Travel: Equipment: Supplies: Printing: Other: TOTAL:

CJCC Funds

Local Funds (Cash Match)

Total

LLEBG Program Page 16

5

COMPLETE THE GRANT APPLICATION COVER SHEET

Applicant Information -- Boxes 1, 2, and 3
For local government agencies, the legal name must be the city or the county government, not a subdivision. Also enter the mailing address and the name of any subdivision that will administer the grant, if funded.
Project Descriptors -- Box 4
List the Purpose Areas that best describe the project you are applying for and its targets and focuses (found on pages 4 &5).
Contact Information -- Box 5
Choose a person who is very familiar with the grant application as the contact person and enter their name, title, address, telephone number, fax number, and e-mail address, if available. This will be the person who CJCC staff members will contact with questions about the application.
Federal Employer Identification (FEI) Number -- Box 6
Please enter the employer identification number as assigned by the Internal Revenue Service. This is used to process all awards and/or payments.
Debts -- Box 7
If your agency is currently delinquent on a state or federal debt, check yes and attach an explanation. CJCC will not award a grant to an applicant checking yes, unless they can show mitigating circumstances and CJCC approves these circumstances.
Requested Funding Amounts -- Box 8
Enter the amounts requested for CJCC funds (i.e. Federal Funds) and cash match as you recorded on the Budget Summary.
Project Title -- Box 9
Enter a title for your project that generally describes what the project does. If a continuation project, use the same project title each year.
Fund Type -- Box 10
Pre-filled.
County where project is based -- Boxes 11 and 12
Enter the county where the project's headquarters are located. Also enter the population for the county.
Geographic Areas -- Box 13
Enter the names of the county (or counties) that will be served by the project and the populations of each. If the project intends to serve only part of any county or group of counties, then name the city or cities that will be served along with the county name.
Grant Start Date -- Box 14
Enter the start date for the grant, if funded. Grants are generally available for a 12-month period. The 2003 Local Law Enforcement Block Grants are scheduled to start on December 1, 2003.
Fund Year -- Box 15
Answer whether this application is for a new or for a continuation grant. If for a continuation application, enter the year of funding that this application, if funded, will be. Also enter the subgrant number for the current grant. All Local Law Enforcement Block Grants are new.
Congressional Districts Served by Project -- Box 16
List the Congressional Districts that will be served by the project, if funded.

LLEBG Program -- Page 17

GRANT APPLICATION COVER SHEET

1. Legal name of organization applying:

9. Title of Project:

2. Division or unit within the applicant organization to administer the project: 10. Application for:

3. Official applicant organization mailing address:

Local Law Enforcement Block Grant Program

4. List the Purpose Area(s) that your project falls under::

11. County where headquarters are based:

12. Population of the county where the headquarters are based:
13. All cities and counties in the service area of the project and the population of each:

5. Person who can answer specific questions about this application. Name: Title: Address:

Telephone Number: Fax number: e-mail address: 6. Agency's State Payee Identification Number:

7. Is the applicant organization delinquent on any state or federal debt?

Yes (If Yes, attach explanation)

No

8. Requested Funds CJCC Funds

Amount Requested

Cash Match

TOTAL

14. Grant Start Date:

December 1, 2003
15. Is this an application for first-year funding?

Yes

No

If "No", complete the following. Year of funding for this application (check one):

Year 2 Year 3 Year 4 Year 5 Year

Current Subgrant #: 16. Congressional District(s) served by Project:

To the best of my knowledge, all information in this application is true and correct. The application has been duly authorized by the governing body of the applicant and agrees to comply with all CJCC rules, including the attached assurances, if awarded.

Typed name of Authorized Official
Signature of Authorized Official
/ /
Date Signed

FOR CJCC USE ONLY

Application #:

Reviewed By:

Date:

Reviewed By:

Date:

LLEBG Program -- Page 18

6

DESIGNATE THE GRANT OFFICIALS

On the following page, complete the name, title, address, and phone number for the project director, the financial officer, and the authorized official for the grant. No two officials can be the same person. Following are the rules for selecting each.
Project Director
This official must be an employee of the applicant agency or from a contractor organization, at the applicant's option, who will be directly responsible for operation of the project.
Financial Officer
This person must be the chief financial officer of the applicant agency such as the county auditor, city treasurer, comptroller, or treasurer of the nonprofit corporation's board.
Authorized Official
This person is the official who is authorized to apply for, accept, decline, or cancel the grant for the applicant agency. This person must be the executive director of a state agency, chairperson of the county Board of Commissioners, mayor, or chairperson of the City Council. All official correspondence regarding the grant and the application (assurances, disclosures, certifications, award documentation, subgrant expenditure reports, subgrant adjustment reports) must be signed by the authorized official. If, after the award has been made, the authorized official wishes to designate someone to sign this documentation, the authorized official may submit a letter on agency letterhead designating the person responsible for this duty.

LLEBG Program -- Page 19

DESIGNATION OF GRANT OFFICIALS
(page 1 of 1)
LEGAL NAME OF AGENCY:
PROJECT TITLE:
Mr. Ms.

PROJECT DIRECTOR NAME (Type or Print)

Title and Agency

Official Agency Mailing Address

City

Zip

Daytime Telephone Number

Fax Number

E-Mail Address
Mr. Ms.

FINANCIAL OFFICER (Type or Print)

Title and Agency

Official Agency Mailing Address

City

Zip

Daytime Telephone Number

Fax Number

E-Mail Address
Mr. Ms.

AUTHORIZED OFFICIAL (Type or Print)

Title and Agency

Official Agency Mailing Address

City

Zip

Daytime Telephone Number

Fax Number

E-Mail Address

LLEBG Program -- Page 20

7

COMPLETE THE REQUIRED ATTACHMENTS

The applicant must submit the various required attachments with the grant application.
Attachments
All applications must include a copy of the Assurances, signed by the Authorized Official. All applications must include an copy of the Certifications Regarding Lobbying, Debarment, Suspension and other Responsibility Matters, signed by the Authorized Official. All applications must include an copy of the Disclosure of Lobbying Activities signed by the Authorized Official. All applications must include a completed copy of the Civil Rights Requirements. All applications must include a completed copy of the Audit Requirements
Instructions for completing the required forms follow the blank forms.

LLEBG Program -- Page 21

REQUIRED ATTACHMENTS
LLEBG Program -- Page 22

ASSURANCES
LLEBG Program -- Page 23

OMB APPROVAL NO. 1121-0140

ASSURANCES

The Applicant hereby assures and certifies compliance with all Federal statutes, regulations, policies, guidelines and requirements, including OMB

Circulars No. A-21, A-87, A-110, A-122, A-133; E.O. 12372 and Uniform Administrative Requirements for Grants and Cooperative Agreements -

28 CFR, Part 66, Common rule, that govern the application, acceptance and use of Federal funds for this federally-assisted project. Also the

Applicant assures and certifies that:

1. It possesses legal authority to apply for the grant; that a resolution, motion or10. It will assist the Federal grantor agency in its compliance with Section 106 of

similar action has been duly adopted or passed as an official act of the applicant's the National Historic Preservation Act of 1966 as amended (16 USC 470),

governing body, authorizing the filing of the application, including all Executive Order 11593, and the Archeological and Historical Preservation Act

understandings and assurances containedtherein, and directing and authorizing

of 1966 (16 USC 569 a-1 et seq.) by (a) consulting with the State Historic

the person identified as the official representative of the applicant to act in Preservation Officer on the conduct of investigations, as necessary, to identify

connection with the application and toprovide such additional information may properties listed in or eligible for inclusion in the National Register of Historic

be required.

Places that are subject to adverse effects (see 36 CFR Part 800.8) by the

activity, and notifying the Federal grantor agency of the existence of any such

2. It will comply with requirements of the provisions of the Uniform Relocation properties, and by (b) complying with all requirements established by the

Assistance and Real Property Acquisitions Act of 1970 (P.L. 91-646) which Federal grantor agency to avoid or mitigate adverse effects upon such

provides for fair and equitable treatment of persons displaced as a result of properties.

Federal and federally - assisted programs.

11. It will comply, and assure the compliance of all its subgrantees and

3. It will comply with provisions of Federal law which limit certain political contractors, with the applicable provisions of Title I of the Omnibus Crime

activities of employees of a State or local unit of government whose principal Control and Safe Streets Act of 1968, as amended, the Juvenile Justice and

employment is in connection with an activity financed in whole or in part by Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the

Federal grants. (5 USC 1501, et seq.)

provisions of the current edition of the Office of Justice Programs Financial

and Administrative Guide for Grants, M7100.1; and all other applicable

4. It will comply with the minimum wage and maximum hours provisions of the Federal laws, orders, circulars, or regulations.

Federal Fair Labor Standards Act if applicable.

12. It will comply with the provisions of 28 CFR applicable to grants and

5. It will establish safeguards to prohibit employees from using their positions for a cooperative agreements including Part 18, Administrative Review Procedure;

purpose that is or gives the appearance of being motivated by a desire for private Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of

gain for themselves or others, particularly those with whom they have family, Identifiable Research and Statistical Information; Part 23, Criminal

business, or other ties.

Intelligence Systems Operating Policies; Part 30, Intergove-rnmental Review

of Department of Justice Programs and Activities; Part 42,

6. It will give the sponsoring agency or the Comptroller General, through any Nondiscrimination/Equal Employment Opportunity Policies and Procedures;

authorized representative, access toand the right to examine all records, books, Part 61, Procedures for Implementing the National Environmental Policy Act;

papers, or documents related to the grant.

Part 63, Floodplain Management and Wetland Protection Procedures; and

Federal laws or regulations applicable to Federal Assistance Programs.

7. It will comply with all requirements imposed by the Federal sponsoring agency

concerning special requirements of law, program requirements, and other 13. It will comply, and all its contractors will comply, with the nondiscri-mination

administrative requirements.

requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as

amended, 42 USC 3789(d), or Victims of Crime Act

8. It will insure that the facilities under its ownership, lease or supervision which (as appropriate); Title VI of the Civil Rights Act of 1964, as amended;

shall be utilized in the accomplishment of the project are not listed on the Section 504 of the Rehabilitation Act of 1973, as amended; Subtitle A, Title II

Environmental Protection Agency's (EPA)list of Violating Facilities and that it

of the Americans with Disabilities Act (ADA) (1990); Title IX

will notify the Federal grantor agency of the receipt of any communication from of the Education Amendments of 1972; the Age Discrimination Act of 1975;

the Director of the EPA Office of Federal Activities indicating that a facility to be Department of Justice Non-Discrimination Regulations, 28 CFR Part 42,

used in the project is under consideration for listing by the EPA.

Subparts C, D, E, and G; and Department of Justice regulations on disability

discrimination, 28 CFR Part 35 and Part 39.

9. It will comply with the flood insurance purchase requirements of Section 102(a)

of the Flood Disaster Protection Act of 1973, Public Law 93-234, 87 Stat. 975,14. In the event a Federal or State court or Federal or State administrative agency

approved December 31, 1976, Section 102(a) requires, on and after March 2, makes a finding of discrimination after a due process hearing on the grounds of

1975, the purchase of flood insurance in communities where such insurance is race, color, religion, national origin, sex, or disability against a recipient of

available as a condition for the receipt of any Federal financial assistance for funds, the recipient will forward a copy of the finding to the Office for Civil

construction or acquisition purposes for usein any area that has been identified

Rights, Office of Justice Programs.

by the Secretary of the Department of Housing and Urban Development as an

area having special flood hazards. The phrase "Federal financial assistance"15. It will provide an Equal Employment Opportunity Program if required to

includes any form of loan, grant, guaranty, insurancepayment, rebate, subsidy,

maintain one, where the application is for $500,000 or more.

disaster assistance loan or grant, or any other form of direct or indirect Federal

assistance.

16. It will comply with the provisions of the Coastal Barrier Resources Act (P.L.

97-348) dated October 19, 1982 (16 USC 3501 et seq.) which prohibits the

expenditure of most new Federal funds within the units of the Coastal Barrier

Resources System.

_____________________________________________________________ Signature

_______________________ Date

OJP FORM 4000/3, ATTACHMENT TO SF-424

CERTIFICATIONS REGARDING LOBBYING, DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS
LLEBG Program -- Page 25

U.S. Department of Justice Office of Justice Programs Office of the Comptroller _______________________________________________________________________________________

CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
_________________________________________________________________________________________________________________________________

Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also

review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance

with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying" and 28 CFR Part 67, "Government-wide Debarment

and Suspension (Nonpro-curement) and Government-wide Requirements for Drug- Free Workplace (Grants)." The certifications shall be

treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered

transaction, grant, or cooperative agreement.

___________________________________________________________________________________________________________________

1. LOBBYING

public (Federal, State, or local) transaction or contract under a

As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the applicant certifies that:

public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement;
(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities," in accordance with its instructions;
(c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all subrecipients shall certify and disclose accordingly.
_______________________________________________________________________________________________________________ ____
2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT)
As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR Part 67, for prospective participants in primary covered transactions, as defined at 28 CFR Part 67, Section 67.510--
A. The applicant certifies that it and its principals:

(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
(d) Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default; and
B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application.
_______________________________________________________________________________________________________________ ______
3. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67 Sections 67.615 and 67.620--
A. The applicant certifies that it will or will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition;
(b) Establishing an on-going drug-free awareness program to inform employees about--
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and

(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency;
(b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connec-

(4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant,

(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction;
(e) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to: Department of Justice, Office of Justice Programs, ATTN: Control Desk, 810 7th Street, N.W., Washington, D.C. 20531. Notice shall include the identification number(s) of each affected grant;
(f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted--
(1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drugfree workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f).
B. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant:
Place of Performance (Street address, city, county, state, zip code)

___________________________________________________
___________________________________________________
___________________________________________________
Check if there are workplaces on file that are not identified here.
Section 67, 630 of the regulations provides that a grantee that is a State may elect to make one certification in each Federal fiscal year. A copy of which should be included with each application for Department of Justice funding. States and State agencies may elect to use OJP Form 4061/7.
Check ___if the State has elected to complete OJP Form 4061/7. ____________________________________________________
DRUG-FREE WORKPLACE (GRANTEES WHO ARE INDIVIDUALS) As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67; Sections 67.615 and 67.620--
A. As a condition of the grant, I certify that I will not engage in the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance in conducting any activity with the grant; and
B. If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity, I will report the conviction, in writing, within 10 calendar days of the conviction, to: Department of Justice, Office of Justice

____________________________________________________________________________________________________________________ As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications. 1. Grantee Name and Address:

____________________________________________________________________________________________________________________

2. Application Number and/or Project Name

3. Grantee IRS/Vendor Number

____________________________________________________________________________________________________________________ 4. Typed Name and Title of Authorized Representative

____________________________________________________________________________________________________________________

5. Signature

6. Date

OJP FORM 4061/6 REPLACES OJP FORMS 4061/2, 4061/3 AND 4061/4 WHICH ARE OBSOLETE.

*U.S. Government Printing Office: 1996 - 405-037/40014

DISCLOSURE OF LOBBYING ACTIVITIES
LLEBG Program -- Page 28

CIVIL RIGHTS REQUIREMENTS
LLEBG Program -- Page 31

CIVIL RIGHTS REQUIREMENTS

(1) Civil Rights Contact Person: (2) Title/Address:

________________________________ ________________________________ ________________________________ ________________________________

(3) Telephone Number:

________________________________

(4) Number of persons employed by the organizational unit (agency) responsible for administering the subgrant:

________________________________

Questions regarding the EEOP compliance requirements in connection with funding under this program should be addressed directly to the Office of Civil Rights Compliance, Office of Justice Programs, 633 Indiana Avenue, NW, Washington, D.C. 20531. That Office may be reached at (202) 724-7861.

LLEBG Program Page 32

AUDIT REQUIREMENTS
LLEBG Program -- Page 33

AUDIT REQUIREMENTS
State and local governments are governed by the Single Audit Act of 1984 and OMB Circular A133, as amended, which is effective regarding audits beginning July 1, 1996 and thereafter. The type of audit required under the Circular is dependent upon the amount of total Federal funds expended in the subrecipient's fiscal year.
State or local governments and non-profit organizations that expend $300,000 or more a year in Federal funds shall have an audit made in accordance with the Single Audit Act of 1984 and OMB Circular A-133, as amended. This audit report is due in the State Administering Agency=s office not later than nine (9) months after the end of the subrecipient=s fiscal year.
State or local governments that expend less than $300,000 in federal funds yearly shall be* exempt from compliance with the Single Audit Act and other Federal audit requirements.
*Note: This does not exempt you from the requirement to maintain, produce, and report financial and other records and documentation relative to the expenditure of these grant funds upon request of the State or Federal Agency administering this program.

Please provide the following information:

Period of Fiscal Year:
Date of Last Audit:
Date of Next Audit:
Anticipated Date Next Scheduled Audit Will Be Forwarded to the Council:

________________________________ ________________________________ ________________________________
** ________________________________

** Note: If the total amount of federal funds ( including this grant and any other federal funds received) which
your agency will expend in the fiscal year for which your next audit is due does not equal or exceed $300,000 you may write ANot Applicable@ in this space.

LLEBG Program Page 34

INSTRUCTIONS FOR COMPLETING THE REQUIRED FORMS
LLEBG Program -- Page 35

ASSURANCES
This is a standard federal assurances form. Please review carefully to insure that there are no apparent conflicts. Finally, have the authorized agency official sign and date.
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
In order to execute this document, the subgrantee should do the following:
Carefully review the information about each of the certifications listed on this document;
Type or write in the name and address of the Subgrantee;
Type or write in the Subgrant Number and/or Project Title;
Type or write in the Subgrantee's Employer Tax Identification Number (EIN);
Type or write in the name and the title of the Authorized Official executing the document;
Have the Authorized Official [i.e., County Board of Commissioners Chairperson, Mayor, State Department Head, Executive Director, City Council Chairperson, etc.] sign and date this document; and,
Make a copy of the certifications for the project file and return the signed original to CJCC.
DISCLOSURE OF LOBBYING ACTIVITIES
This document is a standard federal form that is used to certify that the subgrantee does not actively lobby on the federal level. Federal requirements demand that this form be completed twice: at the initial application and the actual awarding of the project. In order to execute the document, the following boxes should be completed.
Box 1: Please mark letter "B." This signifies that the action is a grant.
Box 2: Please mark letter "B." This demonstrates that you are completing this form at the time of the award.
Box 3: Please mark letter "A." This indicates that this is an initial filing of the document for this award.
Box 4: Please check Prime and fill in with
LLEBG Program -- Page 36

State of Georgia Criminal Justice Coordinating Council 503 Oak Place Suite 540 Atlanta, GA 30349-5974 Box 5: Please leave blank. Box 6: Please fill in with U.S. Department of Justice, Office of Justice Programs. Box 7: Complete with "Local Law Enforcement Block Grant Program." Box 8: Please leave blank. Box 9: Please leave blank. Box 10a: Please fill in with "The (insert name of subgrantee) does not conduct lobbying activities." If your agency does lobby on the federal level, please contact CJCC as soon as possible to determine eligibility for this award. Box 10b: Please leave blank. Box 11: Please have the authorized official sign and date. CIVIL RIGHTS REQUIREMENTS Complete with the accurate information. AUDIT REQUIREMENTS Complete with the accurate information.
LLEBG Program -- Page 37

8

SUBMIT THE APPLICATION

In This Step: How to put the application together. Where and when you send the application. What happens to an application once it arrives at CJCC. How to know if your application has been funded. What you should do if you receive a grant. Special Conditions and how they can affect your grant.
Compiling the Application
After completing all portions of the application, compile the application in the following order for submission:
Original Signed Grant Application Cover Sheet Grant Officials Designation Budget Summary, Narrative and Detail Application Narrative Memorandum of Understanding (if applicable) Assurances Certifications Regarding Lobbying, Debarment, Suspension and Other Responsibility Matters Other Applicable Attachments
Application Submission
The original application and two copies must be received at CJCC by 4:00 PM on Friday, October 3, 2003. Submit applications by mail to:
Criminal Justice Coordinating Council Attention: 2003 LLEBG Application 503 Oak Place Suite 540 Atlanta, Georgia 30349-5974
CJCC Review Process
Only the forms submitted and CJCC records, if applicable, will be considered by CJCC staff when reviewing the application. When an application is received at the Criminal Justice Coordinating Council, there is no commitment on the part of CJCC to fund an application or to fund it at the amount requested. All areas of the budget are subject to review and approval by the CJCC staff. Decisions related to these budget areas are based on both eligibility and reasonableness. Determinations of the reasonableness of budget items are fully within the discretion of the CJCC staff and are made both through objective tools and the use of subjective decision-making.
Applications for funding go through many reviews at CJCC. At any point during those reviews, a decision to not fund a project or any part of it may be made. These decisions are within the complete discretion of the CJCC. However, applicants have the opportunity to appeal the initial funding decision made by the Council. Additionally, if an award is made, it is within the discretion of the CJCC to determine that the grantee is not complying with CJCC policies and may upon such a determination de-obligate the grant and require reimbursement to CJCC of grant funds already disbursed.

LLEBG Program -- Page 38

Funding Decisions
All funding decisions related to LLEBG Program applications from this solicitation are made by the Council's Crime Control and System Improvement Committee (CCSI) based on the recommendations of the CJCC ad-hoc review panel, composed of CJCC staffers and any outside experts deemed necessary by the staff to make sound decisions. CJCC informs the applicant of this decision through either a Grant Award or a denial letter. Applicants must not make any assumptions regarding funding decisions until they have received official written notification of award or denial that is signed by either the Governor or the CJCC Director.
Grant Acceptance
Each grantee must accept or reject the grant award within 45 days of the award date. The grantee will be unable to request funds until the award document is returned to the CJCC offices.
Special Conditions
After the award of the grant, grantees should refer to the Grant Award for specific special conditions applicable to the approved project. CJCC will assign the special conditions at the time of grant award, when applicable.
LLEBG Program -- Page 39

APPENDIX I
LLEBG Program -- Page 40

LOCAL UNITS OF GOVERNMENT IN GEORGIA ELIGIBLE TO APPLY TO THE BUREAU OF JUSTICE ASSISTANCE FOR A DIRECT AWARD UNDER
THE 2002 AND/OR THE 2003 PROGRAM
- INELIGIBLE FOR THE 2003 STATE AWARD -

Albany, City of Alpharetta, City of Americus, City of Athens-Clarke County Atlanta, City of Augusta-Richmond County Bainbridge, City of Baldwin County Banks County Barnesville, Ciy of Barrow County Bartow County Ben Hill County Bibb County Brunswick, City of Bulloch County Burke County Cairo, City of Camden County Carroll County Carrollton, City of Cartersville, City of Catoosa County Cedartown, City of Chamblee, City of Chatham County Cherokee County Clayton County Cobb County Coffee County College Park, City of Colquitt County Columbia County Columbus Consolidated Government Conyers, City of Cordele, City of Covington, City of Coweta County Crisp County Dalton, City of Decatur, City of Decatur County

2002 $143,086
$22,065 $23,402 $123,696 $2,728,818 $234,837 $28,677 $12,555 $10,029 $16,344 $17,384 $10,252 $10,549 $21,545 $59,879 Disparate $40,118 $11,292 $10,698 $31,128 $25,631 $21,990 $10,549 $18,870 $14,933 $69,612 $27,637 $137,886 $203,411 $12,853 $73,103 $29,197 $17,830 $204,006 $21,842 $27,711 $15,527 $23,551
$45,170 $20,505 $19,762

2003 $102,260
$20,781 $22,953 $81,538 $2,083,710 $193,484 $17,552 $11,447
$10,097 $13,091
$10,684 $19,254 $47,314
$32,169
$10,625 $20,194 $23,598 $14,617
$12,151 $10,684 $51,247 $21,955 $111,770 $155,034 $12,210 $47,843 $24,186 $15,087 $167,537 $14,382 $26,475 $13,149 $20,252 Disparate $36,748 $14,323 $13,678

LOCAL UNITS OF GOVERNMENT IN GEORGIA ELIGIBLE TO APPLY TO THE BUREAU OF JUSTICE ASSISTANCE FOR A DIRECT AWARD UNDER
THE 2002 AND/OR THE 2003 PROGRAM
- INELIGIBLE FOR THE 2003 STATE AWARD -

DeKalb County Dodge County Donalsonville, City of Douglas, City of Douglas County Doulasville, City of Dublin, City of East Point, City of Eatonton City Effingham County Elbert County Elberton, City of Fairburn, City of Fitzgerald, City of Floyd County Forest Park, City of Forsyth County Fort Valley, City of Ft. Oglethorpe, City of Fulton County Gainesville, City of Garden City Glynn County Grady County Griffin, City of Gwinnett County Habersham County Hall County Hapeville, City of Henry County Hinesville, City of Homerville, City of Houston County Jackson County Jenkins County Jesup, City of Jones County Kingsland, City of LaGrange, City of Laurens County Lawrenceville, City of Lowndes County

2002 $701,762
$13,521 $15,824 $39,152 $26,819 $35,437 $21,768 $82,093 $10,401
Disparate $10,772 $11,218 $20,356 $21,470 $52,153 $57,873 $21,916 $10,698
$156,162 $34,249 $24,665
$128,154 $15,378 $65,823
$252,518 $15,081 $61,291 $15,081 $46,581 $24,442 $22,585 $26,448 $20,282
$14,710 $13,447 $14,710 $26,671 $19,985 $15,081 $12,035

2003 $453,302
$10,038 $11,154 $31,112 $22,953 $25,477 $18,550 $68,506 $11,212 $10,097
$19,431 $16,026 $38,979 $49,075 $24,068
$142,354 $29,821 $27,003 $98,386 $13,208 $56,707
$207,690 $11,036 $28,353 $11,564 $36,513 $25,653 $19,078 $17,024 $15,145
Disparate $11,623 $14,030 $13,560 $21,955 $13,913 $10,977

LOCAL UNITS OF GOVERNMENT IN GEORGIA ELIGIBLE TO APPLY TO THE BUREAU OF JUSTICE ASSISTANCE FOR A DIRECT AWARD UNDER
THE 2002 AND/OR THE 2003 PROGRAM
- INELIGIBLE FOR THE 2003 STATE AWARD -

Macon, City of Marietta, City of Meriwether County Milledgeville, City of Millen, City of Monroe, City of Morrow, City of Moultrie, City of Newnan, City of Newton County Norcross, City of Oglethorpe County Paulding County Peach County Putnam County Rabun County Riverdale, City of Rockdale County Rome, City of Roswell, City of Savannah, City of Screven County Smyrna, City of Spalding County Statesboro, City of Swainsboro, City of Tattnall County Terrell County Thomas County Thomaston, City of Thomsville, City of Tift County Tifton, City of Troup County Union City Upson County Valdosta, City of Vidalia, City of Walker County Walton County Warner Robins, City of Waycross, City of

2002 $251,478
$94,871 $10,401 $23,848 $14,858 $44,055
$31,500 $21,842 $12,035 $11,664 $18,870 $31,203 $13,521
$16,493 $13,521 $50,519 $138,554 $30,831 $260,988 $10,178 $39,078 $36,477 $12,927 $19,613 $12,258 $11,812 $15,230 $13,373 $23,476 $38,037 $35,883 $11,738 $21,916 Disparate $54,307 $22,436 $12,332 $21,619 $68,274 $25,556

2003 $185,148
$60,405
$17,670 $12,973 $27,590 $10,214 $30,819 $18,022 $12,269
$15,732 $26,534 Disparate Disparate
$14,323 $40,035 $108,893 $20,194 $220,429
$33,050 $28,940
$20,487 $12,562
$10,684 $13,560 $18,667 $29,117 $25,653
$22,894 Disparate
$69,152 $16,026
$49,134 $21,544

LOCAL UNITS OF GOVERNMENT IN GEORGIA ELIGIBLE TO APPLY TO THE BUREAU OF JUSTICE ASSISTANCE FOR A DIRECT AWARD UNDER
THE 2002 AND/OR THE 2003 PROGRAM
- INELIGIBLE FOR THE 2003 STATE AWARD -

Wayne County Waynesboro, City of West Point, City of Whitfield County Wilkinson County Winder, City of

2002 Disparate
$30,831 $11,664 $24,293 $24,442 $11,441

2003
$20,839
$17,904 $16,613

APPENDIX II
LLEBG Program -- Page 45

UNITS OF LOCAL GOVERNMENT WHO RECEIVED A LLEBG AWARD FROM CJCC IN THE IMMEDIATELY PRECEDING GRANT YEAR
- INELIGBLE FOR THE 2003 STATE AWARD -

Jursidiction Alamo, City of Appling County Brantley County Brooks County Calhoun, City of Canon, City of Cave Spring, City of Clarkesville, City of Cleveland, City of Colquitt, City of Comer, City of Crisp County Cuthbert, City of Dade County Demorest, City of Dillard, City of Echols County Edison, City of Ellijay, City of Emanuel County Evans County Fairmount, City of Forsyth, City of Grovetown, City of Hancock County Haralson County Lake Park, City of Lanier County Lenox, City of Lithonia, City of Louisville, City of Madison County Manchester, City of Maysville, City of Meigs, City of Milner, City of Newington, Town of Oglethorpe, City of Pembroke, City of Perry, City of Ray City, City of Richland, City of Rocky Ford, City of Rossville, City of Stephens County Taliaferro County Taylor County Tennille, City of Trion, City of Warren County Whitesburg, City of Wilcox County

Federal Award Amount
$8,500 $8,500 $8,320 $8,500 $8,500 $8,500 $8,500 $6,673 $8,500 $8,500 $8,500 $8,500 $8,500 $8,500 $8,500 $8,500 $8,500 $8,500 $8,500 $8,500 $8,500 $8,500 $8,500 $7,750 $8,500 $8,500 $8,500 $8,500 $8,500 $8,500 $8,500 $5,107 $8,500 $8,500 $8,500 $8,500 $8,500 $8,158 $8,500 $8,500 $8,500 $8,500 $8,500 $8,500 $6,187 $8,500 $8,500 $8,500 $8,500 $8,500 $8,500 $8,500

UNITS OF LOCAL GOVERNMENT WHO RECEIVED A LLEBG AWARD FROM CJCC IN THE IMMEDIATELY PRECEDING GRANT YEAR
- INELIGBLE FOR THE 2003 STATE AWARD -

Jursidiction Willacoochee, City of Wrens, City of

Federal Award Amount
$8,500 $8,500