Food distribution handbook for U.S.D.A. commodities [1946]

FOOD DSTR BUT on
H~nDBOOK
FOR U.S. D.~commoD TES
BY
STATE DEPARTmEnT OF EDUCATIOn - DIVISIOn OF VOCATIOn EDUCATIOn
STATE OFFICE BUILDinG ATLAnTA 3,GEORGIA

GEORGIA STATE DEPARTMNT OF EDUCATION
VOCATIONAL DIVISION - FOOD DISTRIBUTION
STATE OFFICE BUILDHIG
ATLA~:TA 3, G.:D:lGIA
FORWARD
This handbook has been prepared by the State Department of Education to give assistance to Distributing Agencies that are engaged in the distribution of commodities donated by the United States Department of Agriculture.
We hope this handbook will clarify some of the problems now being encountered by system Superintendents of Education in connection with the receipt, storage and distribution of commodities. Careful observance of these instructions will facilitate the delivery, storage, control, and accountability of commodities donated by the United States Department of Agriculture, through the State Department of Education.
We have prepared an index as a ready reference for use 1-vhen specific problems arise.
H. D. Hatchett, State Supv. Food DistFibution State Dept. of Education State Office Building
Atlanta 3, Georgia

IN D EX

I. GENERAL

A. Distribut ion Or ganization -

-- - - - -- - - -

B. Distribution Agr eement -

- - - -- -

c. Purpose - - - -

---- - - - -- -

D. Types and Source of Commodities

- -- -

E. Schools and Institutions Eligible to Recei ve 6on~odities -

F. How t o become Eligibl e to Receive Commodi t i es

- II . HOH COMI:!ODITIES A1l E ORDERED FROH U. S. D. A. A. Availabil ity B. How Quant i t y to be use d by a System i s De ter mine d c. How Or ders are Compl eted

III . HOW CO J-10DITIES ARE SHIPPED

A ~ Gener al B. Not i ce of Shipment

IV . SHIPHEl'-;T A. D RECEIPT OF COMMODITIES

A. Re ceipt of Carlot Shi pments B. Res tor i ng and Bracing after Unloading at St op -off -

V. PAYNENT OF FREIGHT CHARGES

A. Freight Char ges B. Demurr age
c. Government Bill of Lading

VI . ALLOCATIONS BY SUPlilRIFTm,DENT TO SCHOOLS

A. Super intendent ' s Responsibil i t y B. Rate of Di s t ribution -
C. Se ction 6 Commodities D. Section 32 and L~l6 Cor.unodit ies E. New Lunchrooms F . Distribution List and Re ceipts

VII . TRANSFER OF COHi'DDITIES

A. Exces s Foods B. Sold or Tr aded
C. Transfer Form FD-30

VI II . GENERAL STORAGE SUGGZSTIONS

A. Cause of Drunage in Stor age B. Other Storage Factors and I nformation -

IX . DISPOSITIOJ OF CONTAINERS

X. UTILI ZATIO OF COMHODI'IIES

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12 12-14
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1
THE DIRECT DISTRIBUTION PRO~~ AND
HOW IT WORKS IN GEORGIA SCHOOLS
I. GENERAL
A. DISTRIBUTION ORGANIZA'I'ION: Food Distribution is the distributing agency in Georgia for donated foods made available by the United States Department of Agriculture. The State Department of Education has an agreement with the United States Department of Agriculture to accept, allocate and distribute such donated foods as become available through the National School Lunch Act and the regular farm subsidy program. Food Distribution is now a part of Vocational Education.
At the present time distribution is being made to 344 sub-distributing agencies in Georgia as follows: 159 county school systems, 43 independent school systems, 15 private schools, 16 parochial schools, 19 nursery schools and 92 institutions. These include 1634 feeding programs serving an average of 429,189 meals per
day. B. DISTRIBUTION AGREEMENT: The Distribution Agreement between the
u. s. Department of Agriculture and the Georgia Departnent of Edu-
cation sets forth responsibilities and activities to be performed by each Agency in connection with this Program. Each school unit or institution, in order to be eligible to receive donated commodities, must also be a party to an Agreement with the Georgia State Department of Education.

2
c. PURPOSE: This program is designed to serve a three fold objective:
1. To make the price support progra~ more effective by furnishing outlets for corr~odities which must be purchased from the farmers of our State and Hation.

2. To encourage domestic consumption by donating commodities to schools and institutions; thereby, creating an expanded market for farm products.

3. To help schools serve a more nutritious noon-day lunch by the
use of donated commodities; thereby, safe-guarding the health and well being of our Georgia school children.

D. TYPES AND SOURCE OF C0h110DITIES

Commodities distributed are divided into three groups which are as

follows:
Section 6 Commodities - These foods acquired by the U. s. De-

partment of Ae;riculture pursuant to Section 6 on the National

School Lunch Act, Public Law 396, approved June 4, 1946. These

foods are purchased especially for school lunchrooms, and the

determination as to what food will be purchased is based on

nutrition and acceptability. These foods are distributed only

to schools approved by the Department of Education for parti-

..

cipation in tho Federal School Lt:nch Program

Section 32 Commodities and Section 416 - These foods are ac-
quired by the Department of Agriculture pursuant to Section 32
and Section 416 of the Act of August 24, 1935 as amended, and
related legislation as a result of Price Support Progran activities. These foods arc distributod to all non-profit schools and eligible institutions.

3 E. SCHOOLS AND INSTITUTIONS ELIGIBLE TO RECEIVE COMl10DITIES:
A. Section 6 Cornmodities ~ Only schools serving lunches for which reimbursement is claimed under the National School Lunch Program are eligible to receive this group of foods.
B. Section 32 Commodities -All approved 11 non-profit11 schools and charitable institutions arc eligible to receive these commodities.
c. Section 416 Commodities - All approved "non-profit schools and
charitable institutions are eligible to receive these commodities.
F. HOW TO BECOME ELIGIBLE TO RECZIVE COMMODITIES: SYSTEM Ll!.llEL: Each System Superintendent of Education desiring to participate in the receipt of commodities, must enter into an agreement with the State Department of Education to act as recipient agent. This agreement is prepared in the State office and forwarded with the list of eligible schools on Form FP-53B to the System Superintendent of Education. (See forms attached.) Tho System Superintendent of Education must execute this agree~nt and return it to the State office. In entering into this agreement, the system Superintendent of ~ducation agrees: 1. Commodities will be requested and accepted only in such quantities as will be fully utilized, but not to exceed the rates es~ablished by~ United States Department of Agriculture.
2. Commodities received under this agreement will be distributed to the individual schools (listed on the Agruemont Form FP-53B) on
- - - --- an equitabl~ basis. W.'iDER N-O -Cff-iC-ID-IST-ANCES W-..I.L;..L- -USD-A COMHODITIES
BE SOLD, LOANED, ~RAp_ED, EXCHANGED OR OT~ER~~ISE DISPOSED OF WITHOUT Al-'FROVAL OF THIS OFFICE. 3. Facilities for the propur handling and storing of commodities requested and accepted will be provided.

4
4. Receipts will be secured from the individual schools on all commodi-
ties distributed and the original of this receipt will be forwarded to the Stato Department of ~ducation within TEN ~ after the commodity is received. This receipt is to be secured on Form FD-20, which is provided by this office.
5. BOOKS, Alm RECORDS P:C.::RTAE1HJG TO ~ rtiCEIPT Atm DISTRIBUTION OF
- - - - - - - - - -- - - COMt10DITIES WILL -BE -KEP-T FOR A PiRIOD -OF NOT LESS -THA-N -3 YE-AR-S. As
a minimum, this record will contain the following: a. An exact 1~cord of all commodities received, including dato and quantity. b. A copy of the distribution made to tho individual schools.
6. That commodities received will be used in addition to, and not in
substitution for, foods normally purchased. Zxpenditures for food will not be reduced uecause of receipt of such donated co~noditios. (The preceding sentence does not apply to commodities distributed
under turms of Section 6 of the National School Lunch Act.) 7. To provide proper storage fc.cili ties for com:nodities requested
and accepted. 8. To serve these foods in a common dining room, and that there will
bo no distinction whatover between paying and non-paying children in the type of m0als served and tho manner of serving.
9. An inventory of donated commodities will be taken at the end of
Hovembor and Harch. A copy of the inventory Hill bo submitted to tho State office promptly. 10. All records pertaining to the receipt and usc of commodities by the schoola<w be inspected by representatives of tho State Departmont of Education and the Production and Harkl;ting Administration at any reasonable time.

II H0\-1 CONr10DITIES ARE ORDERED FROM USDA
A. AVAILABILITY: When, as a resnlt of the purchase activities of the U. s.
Department of Agriculture, cmnmodities become available for distribution the Georgia Depar~2nt of Education is notified as to the quantity available. The qtill.ntity available is dependent on the total number of meals served in Georgia per day.
- -- - - - - - - - - - -- B. HQT;~ QUANTITY TO BE ORDERED FOR A SYSTEM IS DETERMINED: At the end of
~ach school session the State agency reviews the School Lunch claims submitted by the individual schools to determine the average number of meals served during the year and Form F'D-53B is revised to show the correct participation in each school. Consideration is given ~ school~ that have been approved to onerate ~ progr~.
When commodities are offered by the Department of Agriculture, this office reviews the revised Form FD-53B to determine the quantity which can be allocated to each system. The governing factor in determining the amount which can be accepted for an individual system is determined by the number of children participating in the School Lunch Program as shown on Form FD-53B of the agreement or from a more recent report showing a new participating figure. (This agonc7 ~evises this figure three times during the school term.. ) As an example, we were notified that Georgia was allocated 39 cars of Canned Beef or a total of 33,181 cases. We divided our total participation figure which was 368,172 into 33,181 cases. This gave us .0901236 cases per child. Then we multiplied this fraction by the ~ in each s~~tem to determine the number of cases to be received by that system. For example, Appling county's ADNH was
= 1098. Then 1098 X .0901236 99 cases to be received by this system.

6 C. HOW ORDERS ARE COMPLETED: After the State Agency has determined the ex-
act number of cases each system is to receive, they are combined into
carlots. The State agency submits delivery orders to the u. s. D. A. for
the total number of cars to be received by all recipients. These delivery orders include the follovdng:
1. Desired date shipment is to be made. 2. Name and address of Consignee at stop-off and
final destination.
3. Total number of cases to be unloaded at each point. 4. Name of Delivering Carrier.
The Delivery orders to the U. s. D. A. constitutes an acceptance .!! ~
part of !!1 recipients.
III HOW COMMQDITJES ~1E SHIPPED A. GENERAL: Commodities are usually shipped in car-lots. In most in-
stances one stop-over will be permitted to allow for partial unloading. Car stops are determined by several factors and depends largely on the number of cars allocated to the State. In selecting car-receiving points the State Department of Education attempts to "spot" a car where it is most economical to surrounding counties to send for their commodities. B. NOTICE OF SHIPMENT: Notices are not mailed to System Superintendents of Epucation indicating that a commodity has been ordered until the State Agency receives a notice from the United Sta.tes Department of Agriculture that shipment has been made. When shipment has been made by the United States Department of Agriculture a vdre notice is sent to the State Department of Education and This information is made available to
- - - - - - - - - - - the consignees and to other cot'nt.ies -v1ho a1c t.o share ir. the car. The
car number and other information furnished the consignee will enable him to contact the local freight agent to determine the approximate time and

7 date the car will arrive, and arrange for proper unloading.
IV. SHIPHENT AND RECEIPT OF CONNODITIES A. When a car arrives at destination the consignee should examine the seals
of both doors to detei'!IIine that th~ ~ intact. The car should then be opened and insr~cted for damage. If any is discovered, unloading of the car should be stopped and the local freight agent summoned to make an
inspection. IF THE LOSS INVOLVES ATJL OR ~ MAJOR PORTION OF ! ~' UNlOADI-
rnG SHOULD BE STOPPED AND THE STATE DEPARTMBNT OF ~DUCATION NOTIFIED IM-
MEDIATELY BY TELEPHONE. In all cases the freight agent must be notified of the loss claimed before the last load is taken from the car.
When consignees are notified that a shipment has been made a copy of the delivery order is attached. When the consignee has completed unloading all of the car, or in case of a split shipment that part which is to be unloaded by him, the Consignee's Receipt and Report of Condition on Arrival should be completed as follows:
l. Enter the date and time the car was piaced at destination. 2. Enter the date and time unloading started.
3. Enter tho date and time unloading completed.
4. Enter the number of units received 5. Enter the net weight received.
6. Enter the car door seal numbers. If this is a split
shipment enter both inbound and outbound seal numbers. 7. Enter the number of units accepted. 8. Enter tho net weight ruceived in good condition. 9. Sign and date the d8livury ardor and forward it to the
State Department of Education itiDll.:!diately.

8
B. RESTORING AND REBRACING AFTER UNLOADING AT STOP-QFF: After consignee at stop-off point has finished m1loading that part of the car which was consigned to him, he should see that the car is properly restored and rebraced before forwarding it to the next consignee so that damage from load shifting will be held to a minimum.
You should also notify the railroad agent that unloading has been co.'Tlpleted in order that the car may be resealed and released.
V. PAYMENT OF FREIGHT CHARGES
A. FREIGHT CHARGES: All shipments of cornmodi ties are delivered, usually in carlots, with the freight charges either prepaid or with instructions to the freight agent to maj_l the original freight bill and two copies attached to the Commercial Bill of Lading to the comodity office designated. Consignees should never pay any freight charges, including stopover, refrigeration, diversion, or any other charge occUl-r::..ng prior to the placement of the car.
B. DEUURRAGE: Will not be paid by the government and must be taken care of by the person responsible for the delay in the m1loading of the car.
C. GOV6RN11ZNT BTI.LS OF LADING: 1:Jill be executed by the Georgia Department
of Education upon receipt of the Form FP-54 mentioned in Section IV., Item l thru 9. This makes it imperative that the consignee fill out
and promptly forward this report to the Department of Education preferably, the day that the unloading of the shipr;lent is completed.

9
VI. ALLOCATIONS BY SUPERINTENDENTS TO SCHOOLS
A. The responsibility of making allocations to the individual schools rest with the superintendent of the unit unless the Notice of Allocation from the Department of Education specifies the Quantity to be delivered to each school.
B. RATE OF DISTRIBUTION: Generally, the commodities should be distributed to all eligible schools in the unit on a pro rata basis using the average daily number of plate lunches served as a guide. If any school fails to use its supply of a particular commodity and this commodity is again being ru.stributed, the quantity allocated to that school should be reduced.
C. SECTION 6: Commodities must be distributed only to schools partic:i,pating in the National School Lunch Program and serving plate lunches. These schools nmst be listed on the approved agreement.
D. SECTION 32 and 416: Commodities may be distributed to an~ school which is listed on the approved Agreement between the recipient agency and the Department of Education.
E. NEW LUNCHR00~1S: If a new school lunchroom is opened and the superintendent desires to distribute conwodjties to that school, he should request that the school be added on the approved Agreement. Also, any school which begins participating in the National School Lunch Program will be re-classified on the Agreel'Tent 1n order to make it eligible for Section 6 commodities. Secb~ ~ foods cannot be allo-
~ated to ! school ~ti~ the school haE E_~ E._laceq 9n the approY.E!~
list.

10
F DISTRIBUTION gg_ ~ R1~CBIPTS - FORMS FD-77 AND FD-20: Ileceipts
for all conmodities distributed to schools must be secured on Form
FD-20 in the original and one copy. When a County Superintendent is notified that a shipmer:t has been made the distribution should be worked out on an equitable baGis and the ~ of the school, the
average number f. children ~rved in the lunchroom daily, and the
quantity ~ b~ ~ived by ~ch school should ~ completed ~ Form FD-77. \.Jhen delivery of the conunodity is made the authorized representative of the school (Superintendent, principal, a teacher or the lunchroom manap.er) receiving the commodity should enter the date ~ ~~, their SIGNATURE AHD !ITLE on Form FD-20. P.egulations of the Departze nt of Agriculture will not permit a co:rrrnercial or county truck driv~ to sig~ for ~ditie~ for ~ school ~will it permit
!1! person t~ sign !or ~~~iti~ fo~ ~than 9~. school.
Commodities should be distributed promptly and the original of Form FD-77 and FD-20 must be forwarded to the State Department of Er'lucation, within TEN DAYS after the commodity has been received.
It is imperative that this form be forwarded promptly since failure to submit rec0ipts within the desir,nated time is considered by the United States Department of Agriculture as sufficient grounds for
withholding commod_i ties from ! ~~.X
Each school receiving commodities is required to keep a copy of the Form FD-20 on file.

11
VII. TRA~!SF::R OF COHNODITIES
A. EXCESS FOODS: If, as a result of having requested more of a particular commodity than can be utilized, or for any other reason, the school unit or institution finds that it does not need the full amount of any commodity on hand, it should contact the Department of Education for instructions as to what disposition to nako of the excess quartity.
B. Commodities must never be traded, sold, or otherwise disposed of, except as specifically authorized in writing by the Department of Education. When notifying the Depart1re nt of Education of the excess cor:unodi tics, the following instructions should be furnished: Hamu of commodity, amount, type and size of package, location, condition, and date received.
c. TRAi'TSFEn FOffii FD-30: h'hen transfers are authorized, records and
receipts will be obtained by the SupGrintendent transferring the food. Form FD-30 should be eompleted. One copy of this Form should be mailed to tho Jtatc Department of Education, one copy kept on file in the Superintendent's office making the trans .fer and one copy given to the School or System receiving the transfurred Food.
IMPORTANT: NO COMl10DITIES ~ILL BE 'l'rtADED, SOLD, LOANED, EXCHANGED, AND OTH.C:t't~:ISE DISPOSED OF EXC3PT AS AUTHORIZED BY THE S'l'ATE DEPARTMENT OF EDUCATION ..

12
VIII. GENERAL STORAGE SUGf'.rESTIONS
A. Causes of Damage or Deterioration: The seven major causes of damage or deterioration of any item of subsistence during storage are: 1. Improper handling 2. Insects and rodents
3. Bacteria
4. Mold
s. Temperature
6. Foreign Odors
7. Moisture or relative humidity
Of these factors, temperature has recently received particular attention. This is because it has been shown that many canned or packaged commodities, although remaining fit for human consumption, will, when stored under higher te~peratures rapidly lose vitamin quality; e. g., orange juice concentrate stored at 40 F. for about
three months retains approx~nately 99% of its vitamin C; at 80 F. it retains in same period 62%; and at 1000 F. in a similar period
it retains about 8% of its value vitamin content. It is highly recommended, therefore, that all foods stored over a few months be kept at lower temperatures as shown on storage charts.
B. Other Storage Factors and Information: Other factors and information are listed below by t~~es of commodities: l. Natural Che~ Storage should be made at temperature of 300 F. to 36o F. with a relative humidity of 80%.
2. Process Cheese2 Storage should be at 32 F. to 40 F, 3. Print Creamery Butter: A two weeks supply of Creamery
Butter can safely be stored at 360 F. - 400 F. However, allocations for a longer period than two weeks should be stored at a temperature of 0F. or below.

13
4. Non-Fat Dry Milk Solids: Storage should be at 700 F. and
the dry milk should be kept as dry as possible.
5. Orange Juice Concentrate: Storage should be at 5oo F. or
less, preferably 40 F. Avoid storage of above 5o0p. since
loss of vitamin C is very rapid. Color and fla~r also de~
teriorate at temperatures of more than 5cPF; and When a defi-
nite browning and deterioration in favor are noticed, the con-
centrate will have lost most of its value as a source of vita-
min c. Brown, unpalatable orange juice concentrate should not
be served.
6. Peanut Butter: This should be at 40 F. to Boo F.
7. Honey: Storage should be at 6oF. to 80F. preferably 68F.
Avoid both high and low temperatures. Keep dry in closed con-
tainer.
8. Ricez
(a) If normal, good storage practices are observed, rice may be reasonably expected to stay in good condition for 2, 4 and 12 months provided that temperatures of
90, 10 and 40 degrees, respectively, are not exceeded.
(b) Insect infestation can be avoided if good housekeep ing is practiced. It is more likely to happen the longer rice is held in storaee. If the storage period is for more than 30 days the rice should be placed in metal containers.
(c) Preventive measures should be started as soon as any evidence of infestation is seen so that the remainder of the stock on hand does not become infested.
(d) If stocks of rice must be held for any protracted period, they should be moved to cold storage.
(e) Temperature and time control and good housekeeping practices are the cheapest and best methods of preventing rice from becoming Q~suitable for human consmnption.

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9. Frozen Heats Turkey- Ground Beef etc.: All frozen meats should be stored at 0 F. or below. Rer.1ovo from storage only the amount needed for one day's use.
10. Cottonseed Oil Shortening and Oil: These cor.unodities should be stored in a cool place and used during the period for which it was allocated.
11. Dry Beans: Dry Beans should be stored in a cool dry place. If the storage period is for more than 60 days the beans should be placed in metal containers.
12. Dried Fruits: These should be stored at 35 F. to 70 F. Avoid damp basements, temperatures above 70F, humidity above
80%, storage near grain or cereal products. Dried fruits pro
perly packed will keep for several months in excellent condition under proper storage and handling procedure. However, it must be remembered that dried fruits are a semi-perishable product and subject to dar.1age by excessive heat or moisture and insects, as well as mold germs which are every>mere present in the atmosphere. It is, therefore, of the utmost importance that proper care be used in handling their storage.
All dried fruits should be regularly inspected so that damaged items can be removed before they contaminate good fruits. If s~all spots of mold are found in a box of fruit, the spot should be carefully removed toe;ether Hith a substantial amount of sound fruit adjacent to the infected a1~a.

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IX. DISPOSITION OF CONTAINERS
A. In accordance with Federal regulations, the following disposition shall be made of containers in which donated commodities were received. 1. Containers may be v.sed in any way connected with the Distribution Program; such as, storage of cornnodities. 2. Containers may be sold and the funds received used in connection with the Distribution Program; such as, paying freight and handling charges.
X. UTILIZATION OF COHMODITIES
If at all possible cormrtodit:Les should be used during the period for which they were a1located. CoJ"1!11odi ties which were received first shot,_ld al\vays
be used first.

Form FD-53A

GEORGIA STATE DEPARTMENT OF EDUCATION
Division Of Food Distribution

AGREEMENT BETWEEN DIVISION OF FOOD DISTRIBUTION, GEORGIA STATE DEPARTMENT OF EDUCATION AND SUBDISTRIBUTING AGENCIES /or RECIPIENT AGENCIES FOR COMMODITIES DONATED BY THE UNITED STATES DEPARTMENT OF AGRICULTURE.

~ ~~~~ ~ ~~~~~~~~--~~-

~~~~-~~-~~~~~~~~-~ ~~ ~~~ ~~-~~--~~~~~~~~~~~ -~~~~~~~~~~~- -~~-~- ---~---~ ____ -----~-~~~~~~~~~~----~-- ~------------------ ______ , Georgia, hereinafter referred

to as the Sub-Distributing /or Recipient Agency, hereby enters into agreement with the Division of Food Distribution, Georgia State Department of Education, hereinafter referred to as the State Distributing Agency, in accordance with the following terms and conditions:

1. That, commodities donated by the U. S. D. A. will be requested and accepted only in such quantities as can and will be equitably distributed and utilized by the eligible groups as listed on the attached Form FD-53B, but not to exceed the rates established by the United States Department of Agriculture, and

2. That, commodities received under this agreement will be used solely for the benefit of those persons served or assisted by the Sub-Distributing /or Recipient Agency, and will not be otherwise disposed of without PRIOR written approval of the State Distributing Agency, and

3. That, the Sub-Distributing /or Recipient Agency agrees to financially reimburse the State Distributing Agency for any and all donated commodities utilized contrary to the foregoing item two, and

4. That, under no circumstances will commodities be sold or traded, and

5. That, Section 32 commodities will be used in addition to, and not in substitution for, commodities normally purchased, and

6. That, expenditures for food will not be reduced because of receipt of such Section 32 donated commodities, and

7. That facilities for handling and storing commodities requested and accepted will be provided, and

8. That, the State Distributing Agency and the United States Department of Agriculture are authorized to inspect at any reasonable time the receipts and records of the Sub-Distributing Agency /or Recipient Agency pertaining to the donated commodities on storage, and the facilities or warehouses /or storage rooms used in the handling and storage of donated commodities, and

9. That, such donated commodities will be served in a common dining room, wherever possible, and there will be no distinction or segregation whatever between the paying and non-paying persons in the type of meals served and the manner of serving, and

10. That, the Sub-Distributing /or Recipient Agency agrees to submit to the State Distributing Agency monthly a report (FD-100) showing average daily number of meals served by the groups listed on the attached FD-53A, and

11. That, the Sub-Distributing Agency /or Recipient Agencies agrees to furnish to the State Distributing Agency a receipt (FD-77) showing the distribution, and attached to same one copy of the school receipt (FD-20) covering each individual school's share of the allocation, and

12. That, the Sub-Distributing /or Recipient Agency agrees to furnish the State Distribution Agency annually a minimum of two inventories of donated commodities in accordance with the request of the State Distributing Agency, and

13. That, the Sub-Distributing Agency will procure the Recipient group receipt (FD-20) at the time the allocation is delivered to or received by the recipient group. It is further agreed that the signature of the school lunch manager or school lunch worker will be acceptable for signing the FD-20 and receiving the recipient school's allocation. In event neither of the foregoing signatures is obtainable at the time delivery is made the signature of the principal, teacher, custodian or janitor or such person who normally receives for the school will be acceptable for signing the FD-20, and

14. That, any finances realized from the sale of donated commodity containers by the Sub-Distributing /or Recipient Agency will be used in the food distribution program or the lunch programs of the Sub-Distributing /or Recipient Agency, and

15. That the Sub-Distributing I or the Recipient Agency agrees to keep, for a period of not less than two years, receipts for all commodities received, and

16. That the Sub-Distributing /or Recipient Agency agrees to supervise and actuate a transfer program of donated commodities among its recipient groups in order to encourage usc of commodities and to more adequately care for the needs of the recipient groups, and

17. That, either agency by giving a thirty (30) day notice in writing to the other party may terminate this agreement. It is further agreed, that the State Distributing Agency may terminate this agreement immediately upon receiving evidence that the terms and conditions thereof have not been fully complied with and following such termination the total current inventory of U. S. D. A. donated commodities shall revert to the ownership of the State Distribution Agency, and

18. That, the State Distributing Agency agrees to make equitable allocation of donated foods in accordance with the U. S. D. A. regulations.

Accordingly, we being duly authorized representatives of the contracting agencies do as of ~~ S~ffix our signatures to this agreement.

~ ____ Superintendent

_____ ~- ~ ______ --~ _---------------- ----------------~ ----~ ----------- __ --~ ____________ ~ __ ~ ~ __ __ Director
DIVISION OF FOOD DISTRIBUTION GEORGIA STATE DEPT. OF EDUCATION

lr .
1 Form FP-53B (5-13-48)

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U. S.. D.8PARTI:!ElTT OF AGRICU!..TURE PRODUCTim: AI~D LARKETING Am:nrrsTRATION

Rec1~1ent State

~County

Name and Address of

: Agelcy

I

ATTACHMENT TO DIRECT DISTRIBUTION AGREEHEriT FORM FP-53A SCHOOLS

.. --

I Pa~e I Date ~greement Executed
Average Daily Fo. of 1reals Served

of Able To Use

Pages : Approx-

I

i '

I

NAME OF SCHOOL

!
' '

.i..DDRESS

Av- By Schools Participatin~ By Sc-lnols Juices~Frosh h~to c1~s

erage In National School Luncl Not Fartic~ and/or Dry ing Date

Daily Attend-

-

Proe:ram

ipating In Fruits Only. Of LunchSchool Insert Chcc'.: room For

ance

Type 11.

Type B

Type
c

Lunch Program

r.~ark ( '/) If
l~pplicable

SUllilll.e r Vacation

- . ___ _ j ) j

(2)

(3)

(4)

(5)

(6)

(7)

(8)

(9)

~----

1---

I

1' --- ---- -

~---- ~-----------

-

I

' -

------

.--

---

--

..

-

- -------------

----

l

t= -----

-

-

' The above information is true and correct according to the best of my knowledge and belief.

Date

Signature

.

-

1.- ---

FD-44 ?"evised 7-1-52

GEORGIA STATE DEPARTMENT OF EtUCATION VOCATIO}~L DIV. FOOD ~ISTRIBUTION
STATE OFFICE BUILDING
ATLA:.:TA 3, GEORGIA

C0 NS I GNE E 1 S DI S T R I B UT I 0 N R EP 0 R T

CO~iSlGN.t:D TO:

DELIVERY URDER Nill1BER

CAR INITIALS & l-!1JMBER - - - - - - - -

DATE SHIPI-ED - - - - - - - - - - - -
STATE OF ORIGiiJ OF SHIPI'-lli'NT - - - - - - - -
STOP-OFF POINT_ _ _ _ _ _ _ _ _ __

SHIPMENT OF - - - - - - - - - - - -

DiSTilJATION - - - - - - - - - - - - - -

The above shipment was received by me on date of ~----------- via the and d:i.stributed as follows:
-- Na- m- e -o-f ~~ Ra-il-ro-a- d ----
------==--;-
Recipient Group . Amount : Amount : Date : Signature of ----------~-Al_lo_c_a_t_e.e ceive~~-e_ce_i_ve_cL____t:.:h.:..:,e=-..:.:l\~e~ce.:..:l::...v.:....;e;;.:r:.___->:-_::______
. l

2

I

~-----------------------------r--

_______ 3
4.;:.__

-----------~---------

5

6

-------l-----i +----------------

7

8

----~-----+--------j

I

9

I

10

I

11

I

12

13

14
TOTALS ~~ R1'TURN m:E CJPY TO STATB OF:?ICE KEEP ONE COPY FOR YOUR FILES

+

Signature of Conslgnee

~-:~ THE RECEIV.ill FOR EACH RECIPIENT GROUP 1'0JST SIGN BOTH COPIES OF THB FD-44

Form FD-20
RECIPIENT AGENCY'S RECE IPT OF DONATED U. S. D. A. FOODS

DELIVERY ORDER NUMBER

Received of ___ ---------------- ------------ ------------------------------- ---- Board of Education the following U. S. D. A. Name of System
donated foods, namely:

Name of Commodity - ---

Units

Number of Units

Signature of Driver Del"vering School's Allocation
Date Received by School
This allocation is for a period of ---------------- days.

Name of School Signature Title

MAIL ONE COPY WITH FD-77 TO STATE OFFICE

Form FD- 77 .Revis ed 7-1-52

NOTICE OF- ALLOCATION AND SUB- DI STRIBLJTING AGENCY 1S REPORT
RETURN TO :

Name of Sub - Dis tributing Ae;ency
Add:ce ss- - - - -

Jv!R . H. D. HATCFETT , STATE SUPV.

.Allocation and Harne of Commodi ty

VOCATIONAL DI IS:r:O - FOOD DIST:UBUTION GEORGIA ST).TE DEP -:.11-TEE; T OF EDUCATION STATE Qli'FICE BTTILDii-iG

l1ini mum Us e !tate per Student Supr)ly Period

A'fLA~~TA 3, GEOP.GIA

Classifi cation of Food : Section
_ --------- -~---------. - ::-

DIST~IBUTION 1>< Y l.Section 6 School L nch Frograms Distribution Basis Column
BE MADE ONLY AS 2 .Section 32 School Lunch Pl~ogra.mTDis tribution 3asis Column____

CHECKED TO :

3 . Al l S chools with Facilities for-u$e Distribution oasis ColUmn---

__________________________ Delivery Order !'.umber

Consignee of-Car____ Delive ry Point of Car

The abo e allocation ~.-JJLL I OT be res hin.. ped fro-m above Delivery Fo-iD- t . ---- --- -

~*-;!-~*-}H!-;~~~~~~~-)H~~~-~~--~H*-iH~-~~-~~-~~-!H :-~ : -~~..; :--;H ~ - -;~-;H~-; H~--) ~;r~~-~ ~~~--;t-: -:~~~-~: -~~-;~.:;~:i--~~-~~~:~~-:~-~!-~~-: : -:H:---;:-~MH~~:-!!-,~-~~--~~ -;E~ -~r.:; t-~~--!<-~!-~!-~~~E'-;H!-~!~!--iHH~

- - - - - (a) TOTAL AIOUKT !\::!;CEIV:::;D

(b ) DATE a~CE I VED

-- -----...,,O""p'_e_r_a- t""i',_n-gj ___ B~si~ ol_ D~_stributi_?n Hade By :-~ Number

Sch . Lunch; Average Daily Fumbe!j ADA of Schools

j

Hame

of

Scho o l

1
1

P rog r am

! Heals

Ser

ed

(Amll"I

Serve d J1.1ice s ,Fresh ,

l Yes 1j f0l Lunch ProGrams Onl y I Apple s, Raisins,Etc . :

LL _ ___,__(1_~)_ _ _1,-(:.......2 (3) I

( 4)

:

(s)

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given to
Recipients
(6)

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-t

-

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-----
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TOTALS

1

========~==~================

I ce rtify that the above allo cat ion is he reby req es ted and Has r eallocate d

e quitably a s sho-vm, and individual s chool r eceipts (FD - 20) are he rewith sub -

mitted sub s tantiating this di s tribution .

Date

Si Gnature of Sl'.pe rintenclent

FORM FD-54 (1-27-!55)

U. S. DEPARTMENT OF AGRICULTURE AGRICULT URAL M ARKETING SERVICE
DELIVERY ORDER

CFOR SECTION
1,'0 : AGRICULTURAL MARKETING SERVICE

COMMODITY)
2. COMMODITY

1. STATE :

3. QUANTITY

4. DELIVERY AT DESTINATION (DATES)

5. AGENCY ORDER NU.

BETWEEN 6 . NAME OF AGENCY

AND

The undersigned, being duly authorized to receive and accept commodities for and on b half of the above named agency, does hereby agree: To accept th above described commodity upon delivery at the destination bown b low and to distri bute the entire quantity in accordance with instruc ions prescribed by the Agricult ural Ma rketing S rvice. The signing of the " Consignee's R eceipt" by the herein authorized agent shall constitute acceptance of the commodity for and on behalf of the above named agency.

~7~--~~~~~~~T<~~~~7&-~~----~8~ --~~~--- ~9~---------..n~~~~~~~----------- ~1~0~~~~---

(AGENCY REPRESENTATIVE'S SIGNATURE)

(DATE)

(APPROVED FOR AMS)

(DATE)

11. SHIP TO (Name of consi gnee: Agent , Institut ion , Etc.)

SH IPPING INST RUCTIONS

14. SEND PREPAID WIRE NOTICE OF SHIPMENT TO:

12. CARE OF (Name and Title of Person - Authori zed Agent at Destinat ion)

(NAME)

13. DESTINATION (Point at which sh ipme nt to be unloaded: St. and No., City, State) 15. SPECIAL INSTRUCTIONS WHERE REQUIRED: DELIVERING R. R., TEAM TRACK, SIDING, ETC.

(STREET AND NO.)

(CITY)

(STATE)

16. PROGRAM NO. 20 . SHIPPING POINT

THIS SPACE FOR AMS ONLY

17. CONTRACT NO.

18. BILL OF LADING NO.

19. DELIVERY ORDER NO.

2 1. NO. AND SIZE UNITS SHIPPED

22. NET WEIGHT SHIPPED

CONSIGNEE'S RECEIPT (Fill in space 23 through 28 only if shipme nt received short or damated)

23. NO. AND SIZE UNITS RECEIVED

26. NET WEIGHT RECEIVED

24. NO. AND SIZE UNITS ACCEPTED

27. NET WEIGHT RECEIVED IN GOOD CONDITION

25. NO. AND SIZE UNITS (DIFFERENCE)

28. NET WEIGHT (DIFFERENCE)

Entire shipment received in good condition except as noted above.

29 . (DATE SHIPMENT RECEIVED)

30. (SIGN AT URE OF AUTHORIZED AGENT)

NOTE: Where spaces 23 through 28 are filled in, a short or damage report mud be attached.
f::r U . S . GOVERNMENT PRINTING OFFICEl UUSS- 881881

FORM FD-57 (84-54 )

U. S. DEPARTMENT OF AGRICULTURE AGRICULTURAL MARKETING SERVICE

REPORT OF SHIPMENT RECEIVED SHORT AND/OR DAMAGED

1 CITY AND STATE OF DESTINATIO N

r COMMODITY NAME AND PACK

3. CAR NO.

B/L NO .

5. DATE UNLOADED

6. DEL IVERY ORDER NO.

STARTED

COMPLETED

7 OUANT ITY BILLED

I
A. SHORTAGE
RECEIVED

9 QUANTITY SHORT

10 SHORTAGE DISCOVERED

D 0 BEFORE

AFTER

11SEAL NUMBERS (BOTH DOORS) AND CONDITION

12 SHIPMENT WAS UNLOADED FROM
D CAR TO WAREHOUSED TEAM TRACK VIA TRUCK TO WAREHOUSE

TEAM TRACK VIA TRUCK TO RECIPIENT AGENCY

13 . PROTECTION AND SUPERVISION AFFORDED SHIPMENT DURING UNLOADING

a . HOW WAS SHORTAGE DETERMINED

D D PHYSICAL RECOUNT

TABULATION OR UNLOADING TALLY

D DEL IVERY
RECEIPTS

DATE

16. CARRIER NOTIFIED

D 0 YES

NO

17 QUANTITY BILLED

NAME OF AGENT NOTIFIED 18 QUANTITY RECE IVEO

DATE NOTIFIED
a.
19. QUANTITY DAMAGED

15. CAR SPOTTED TIME

HOW NOTIFIED

D D WIRE

PHONE

D LETTER

20. NET LOSS DUE DAMAGE

21 NATURE OF DAMAGE 23 APPARENT CAUSE

22 DAMAGED DISCOVERED

D D D BEFORE

AFTER

DURING UNLOADING

24. DISPOSITION OF DAMAGED QUANTITY

25 LOAD PROPERLY BRACED

YES D

NO c=J

88 LOAD SHIFTED OR JUMBLED

0 YES

NOD

IF PERISHABLE COMMODITY FILL IN SPACES NO. 27 AND 28:

27, AMOUNT OF ICE IN BUNKERS

AS CAR HEATED

NO. OF HEATERS

D YES NOD

POSITION OF VENTS AND PLUGS

28. TEMPERATURE ON ARRIVAL

29. HOW WAS QUANTITY DAMAGED DETERMINED

OUTSIDE 30.YECASRRDIER NOTNIOFIEDD

!INSIDE CAR

ACTUAL SCALE WEIGHT

!ESTIMATED

I

INAME OF AGENT NOTIFIED

DATE NOTIFIED

IHOW NOTIFIED

D wIRE D

PHONE

LETTERD

----------------~------------~--~~----~~----~=

31. I cert ify that the information and statements entered above are, to the beat of my knowledQe and belief, true and correct.

(SIGNATURE OF CONSIGNEE)

(DAT E)

32 Receipt of a copy of this report io hereby acknowledged and the facto contained herein are verified,

AII1WASI

(SIGNATURE OF CARRIER'S AGENT) (N.AME OF DELIVER I ~G CAllR IER)

(ADDRESS OF DELIVERING CARRIER)
(Uee Reverse Side If Additional Space Is Needed)

:

Form FD-30

RECORD OF TRAN8FER

Transferred from:
- - - - --- - - -Sc-ho--o-- l. o..r.. .In.s"ti...t..ution ~ -
---Coun-ty -or -C-i-t-y----- -- - - -
Address

Transferred to:
School or Institution
----C--ou-nty or -C-i-t-y--------------
- A-ddr-es-s - --- - - - ---

Name of Commodity

Type Container

Total Amount Received

_ _______ . .. ----

_ _ -.. ....._I. ... - ---

I
I
I
-J_._________
The above i t ems were received by t he u:1dersigned i n good conditi on.

Dil.'fE:

-- - County -- -- ~---- - o- r - C- ity-S-u-p- er- int-e- nd- ent of
0chools or I nstituti ons.
BY..:__ - - - - - - - -- - - - - - _ - -- -

(See I nstructions Comraodity Hand Book )