Albany State University, Albany, Georgia, management report for fiscal year ended 2017 June 30

ALBANY STATE UNIVERSITY
ALBANY, GEORGIA
MANAGEMENT REPORT FOR FISCAL YEAR ENDED JUNE 30, 2017
A Member Institution of the University System of Georgia

ALBANY STATE UNIVERSITY - TABLE OF CONTENTS -

SECTION I
FINANCIAL
LETTER OF TRANSMITTAL
SELECTED FINANCIAL INFORMATION
EXHIBITS
A STATEMENT OF NET POSITION - (GAAP BASIS) B STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET POSITION -
(GAAP BASIS) C STATEMENT OF CASH FLOWS - (GAAP BASIS) D SELECTED FINANCIAL NOTES
SUPPLEMENTARY INFORMATION
SCHEDULES
1 BALANCE SHEET - (STATUTORY BASIS) BUDGET FUND 2 SUMMARY BUDGET COMPARISON AND SURPLUS ANALYSIS REPORT
(STATUTORY BASIS) BUDGET FUND 3 STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET
BY PROGRAM AND FUNDING SOURCE (STATUTORY BASIS) BUDGET FUND
4 STATEMENT OF CHANGES TO FUND BALANCE BY PROGRAM AND FUNDING SOURCE (STATUTORY BASIS) BUDGET FUND

Page
2 3 4 7
27 28 30 32

SECTION II ENTITY'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS

SECTION III FINDINGS, QUESTIONED COSTS AND OTHER ITEMS SCHEDULE OF FINDINGS, QUESTIONED COSTS AND OTHER ITEMS

SECTION I FINANCIAL

Greg S. Griffin
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400
September 14, 2017

Honorable Nathan Deal, Governor Members of the General Assembly of Georgia Members of the State Board of Regents of the University System of Georgia
and Dr. Arthur Dunning, President Albany State University
Ladies and Gentlemen:
This Management Report contains information pertinent to the Albany State University's compliance with the requirements of the Southern Association of Colleges and Schools Commission on Colleges (COC) Core Requirement 2.11.1 (Financial resources) of as of and for the year ended June 30, 2017. Additionally, we audited Albany State University's Federal Student Aid programs for the year ended June 30, 2017 to meet the requirements of COC Comprehensive Standard 3.10.2. Included in this report is a section on findings and other items for any matters that came to our attention during our engagement, including results of our audit of the Federal Student Aid programs. The other information contained in this report is the representation of management. Accordingly, we do not express an opinion or any form of assurance on it.
Additionally, we have performed certain procedures at Albany State University to support our audit of the basic financial statements of the State of Georgia presented in the State of Georgia Comprehensive Annual Financial Report and the issuance of a State of Georgia Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 2017.
This report is intended solely for the information and use of the management of Albany State University, members of the Board of Regents of the University System of Georgia and the Southern Association of Colleges and Schools - Commission on Colleges and is not intended to be and should not be used by anyone other than these specified parties.
Respectfully,

Greg S. Griffin State Auditor

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SELECTED FINANCIAL INFORMATION - 1 -

ALBANY STATE UNIVERSITY STATEMENT OF NET POSITION - (GAAP BASIS)
JUNE 30, 2017
ASSETS
Current Assets Cash and Cash Equivalents Accounts Receivable, Net Receivables - Federal Financial Assistance Receivables - Other Prepaid Items
Total Current Assets
Noncurrent Assets Due from USO - Capital Liability Reserve Fund Notes Receivable, Net Capital Assets, Net
Total Noncurrent Assets
Total Assets
Deferred Outflows of Resources Deferred Loss on Defined Benefit Pension Plans
LIABILITIES
Current Liabilities Accounts Payable Salaries Payable Benefits Payable Contracts Payable Retainage Payable Deposits Advances (Including Tuition and Fees) Deposits Held for Other Organizations Lease Purchase Obligations Compensated Absences
Total Current Liabilities
Noncurrent Liabilities Lease Purchase Obligations Compensated Absences Net Pension Liability
Total Noncurrent Liabilities
Total Liabilities
Deferred Inflows of Resources Deferred Gain on Debt Refunding Deferred Gain on Defined Benefit Pension Plans Deferred Contributions Received in Advance of Timing
Total Deferred Inflows of Resources
NET POSITION
Net Investment in Capital Assets Restricted for:
Expendable Unrestricted
Total Net Position
- 2 -

EXHIBIT "A"

$

7,626,137

2,640,914 4,264,486
31,040

14,562,577

801,382 313,864 202,866,457
203,981,703
218,544,280

14,205,729

799,371 386,501 128,044 198,437 106,165 333,949 3,270,295 1,655,117 2,689,802 1,263,165
10,830,846
109,827,372 1,158,619
57,829,522
168,815,513
179,646,359
1,155,142 4,562,861
100,000
5,818,003

88,889,539
455,789 (42,059,681)

$

47,285,647

ALBANY STATE UNIVERSITY STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET POSITION - (GAAP BASIS)
YEAR ENDED JUNE 30, 2017

EXHIBIT "B"

OPERATING REVENUES
Student Tuition and Fees (Net) Grants and Contracts
Federal State Other Sales and Services Rents and Royalties Auxiliary Enterprises Residence Halls Bookstore Food Services Parking/Transportation Health Services Intercollegiate Athletics Other Organizations Other Operating Revenues
Total Operating Revenues
OPERATING EXPENSES
Salaries Faculty Staff
Employee Benefits Other Personal Services Travel Scholarships and Fellowships Utilities Supplies and Other Services Depreciation
Total Operating Expenses
Operating Loss
NONOPERATING REVENUES (EXPENSES)
State Appropriations Grants and Contracts
Federal Other Gifts Investment Income (Endowments, Auxiliary and Other) Interest Expense (Capital Assets) Other Nonoperating Revenues (Expenses)
Net Nonoperating Revenues
Loss Before Other Revenues, Expenses, Gains, or Losses
Capital Grants and Gifts State Other
Total Other Revenues, Expenses, Gains or Losses
Decrease in Net Position
Net Position - Beginning of Year (Restated)
Net Position - End of Year
- 3 -

$

21,081,397

7,944,017 2,108,052 2,614,200
259,342 14,727

9,684,967 425,566
4,871,546 70,554
424,528 2,049,023
345,062 268,157

52,161,138

19,174,882 25,659,362 16,717,092
411,087 510,186 10,327,879 3,892,700 20,640,528 9,523,156
106,856,872
(54,695,734)

34,446,379
16,828,614 7,347
1,306,191 71,875
(5,808,466) 72,045
46,923,985
(7,771,749)
1,146,445 100,000
1,246,445
(6,525,304)
53,810,951

$

47,285,647

ALBANY STATE UNIVERSITY STATEMENT OF CASH FLOWS - (GAAP BASIS)
YEAR ENDED JUNE 30, 2017
CASH FLOWS FROM OPERATING ACTIVITIES Payments from Customers Grants and Contracts (Exchange) Payments to Suppliers Payments to Employees Payments for Scholarships and Fellowships Collection of Loans to Students
Net Cash Used by Operating Activities
CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES State Appropriations Agency Funds Transactions Gifts and Grants Received for Other than Capital Purposes Other Noncapital Financing Payments
Net Cash Flows Provided by Noncapital Financing Activities
CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Capital Grants and Gifts Received Purchases of Capital Assets Principal Paid on Capital Debt and Leases Interest Paid on Capital Debt and Leases
Net Cash Used by Capital and Related Financing Activities
CASH FLOWS FROM INVESTING ACTIVITIES Investment Income
Net Decrease in Cash
Cash and Cash Equivalents - Beginning of Year (Restated)
Cash and Cash Equivalents - End of Year

EXHIBIT "C"

$

38,486,181

13,879,048

(43,072,518)

(45,470,918)

(10,327,879)

54,973

(46,451,113)

34,446,379 469,733
17,795,016 (615)
52,710,513

841,843 (1,798,456) (2,437,549) (5,858,872)
(9,253,034)

71,875 (2,921,759) 10,547,896

$

7,626,137

- 4 -

ALBANY STATE UNIVERSITY STATEMENT OF CASH FLOWS - (GAAP BASIS)
YEAR ENDED JUNE 30, 2017
RECONCILIATION OF OPERATING LOSS TO NET CASH USED BY OPERATING ACTIVITIES:
Operating Loss Adjustments to Reconcile Operating Loss to Net Cash
Used by Operating Activities Depreciation Change in Assets and Liabilities: Receivables, Net Inventories Prepaid Items Notes Receivable, Net Accounts Payable Salaries Payable Deposits Advances (Including Tuition and Fees) Other Liabilities Compensated Absences Net Pension Liability Change in Deferred Inflows/Outflows of Resources: Deferred Inflows of Resources Deferred Outflows of Resources
Net Cash Used by Operating Activities
NONCASH ACTIVITY Non-capital Financing Activities Accounts Receivable, Net of Allowances Recognition of Non-capital Financing Activities Advances and Deferred Inflows Capital Financing Activities Accounts Receivable Accrual, Net of Allowances Accrual of Capital Asset Related Payables Recognition of Capital Financing Activities Advances and Deferred Inflows Amortization of Deferred Gain of Capital Debt Refunded

EXHIBIT "C"

$ (54,695,734)
9,523,156
(671,413) 4,000 5,745
54,973 (1,681,853)
254,118 (857,909) 1,007,681
(9,143) (383,867) 11,774,029
(1,573,145) (9,201,751)
$ (46,451,113)

$

320,125

$

4,354

$

304,601

$

(304,601)

$

100,000

$

50,406

- 5 -

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ALBANY STATE UNIVERSITY SELECTED FINANCIAL NOTES
JUNE 30, 2017

EXHIBIT "D"

NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
REPORTING ENTITY In January 2017, Darton State College merged into Albany State University. See Note 15 for further information related to the merger.
As defined by Official Code of Georgia Annotated (O.C.G.A) 20-3-50, Albany State University (the Institution) is part of the University System of Georgia (USG), an organizational unit of the State of Georgia (the State) under the governance of the Board of Regents (Board). The Board has constitutional authority to govern, control and manage the USG. The Board is composed of 19 members, one member from each congressional district in the State and five additional members from the state-at-large, appointed by the Governor and confirmed by the Senate. Members of the Board serve a seven year term and members may be reappointed to subsequent terms by a sitting governor.
The Institution does not have the right to sue/be sued without recourse to the State. The Institution's property is the property of the State and subject to all the limitations and restrictions imposed upon other property of the State by the Constitution and laws of the State. In addition, the Institution is not legally separate from the State. Accordingly, the Institution is included within the State's basic financial statements as part of the primary government as defined in section 2100 of the Governmental Accounting Standards Board (GASB) Codification of Governmental Accounting and Financial Reporting Standards.
The accompanying basic financial statements are intended to supplement the State's Comprehensive Annual Financial Report (CAFR) by presenting the financial position and changes in financial position and cash flows of only that portion of the business-type activities of the State that is attributable to the transactions of the Institution. They do not purport to, and do not, present fairly the financial position of the State as of June 30, 2017, the changes in its financial position or its cash flows for the year then ended, in conformity with accounting principles generally accepted in the United States of America.
The accompanying basic financial statements should be read in conjunction with the State's CAFR. The State's CAFR as of and for the year ended June 30, 2017 has not been issued as of the release of this report. The most recent State of Georgia CAFR can be obtained through the State Accounting Office, 200 Piedmont Avenue, Suite 1604 (West Tower), Atlanta, Georgia 30334 or found at https://sao.georgia.gov/comprehensive-annual-financial-reports.
BASIS OF ACCOUNTING AND FINANCIAL STATEMENT PREPARATION The financial statements have been prepared in accordance with generally accepted accounting principles (GAAP) as prescribed by the GASB and are presented as required by these standards to provide a comprehensive, entity-wide perspective of the Institution's assets, deferred outflows, liabilities, deferred inflows, net position, revenues, expenses, changes in net position and cash flows.
The Institution's business-type activities financial statements have been presented using the economic resources measurement focus and the accrual basis of accounting. Under the accrual basis, revenues are recognized when earned, and expenses are recorded when an obligation has been incurred. Grants and similar items are recognized as revenues in the fiscal year in which eligibility requirements imposed by the provider have been met. All significant intra-Institution transactions have been eliminated.

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ALBANY STATE UNIVERSITY SELECTED FINANCIAL NOTES
JUNE 30, 2017

EXHIBIT "D"

NEW ACCOUNTING PRONOUNCEMENTS For fiscal year 2017, the Institution adopted Governmental Accounting Standards Board (GASB) Statement No. 82, Pension Issues-an amendment of GASB Statements No. 67, No. 68, and No. 73. This statement addresses accounting and financial reporting issues regarding (1) the presentation of payroll-related measures in required supplementary information, (2) the selection of assumptions and the treatment of deviations from the guidance in an Actuarial Standard of Practice for financial reporting purposes, and (3) the classification of payments made by employers to satisfy employee (plan member) contribution requirements.
For fiscal year 2017, the Institution adopted Governmental Accounting Standards Board (GASB) Statement No. 80, Blending Requirements for Certain Component Units-an amendment of GASB Statement No. 14. This statement amends the blending requirements for the financial statement presentation of component units of all state and local governments. The additional criterion requires blending of a component unit incorporated as a not-for-profit corporation in which the primary government is the sole corporate member. The additional criterion does not apply to component units included in the financial reporting entity pursuant to the provisions of Statement No. 39, Determining Whether Certain Organizations Are Component Units. The adoption of this statement does not have a significant impact on the Institution's financial statements.
For fiscal year 2017, the Institution adopted GASB Statement No. 78, Pensions Provided through Certain Multiple-Employer Defined Benefit Pension Plans. The objective of this statement is to address a practice issue regarding the scope and applicability of Statement No. 68, Accounting and Financial Reporting for Pensions. The adoption of this statement does not have a significant impact on the Institution's financial statements.
For fiscal year 2017, the Institution adopted GASB Statement No. 77, Tax Abatement Disclosures. This statement requires governments that enter into tax abatement agreements to disclose certain information about the agreements. The adoption of this statement does not have a significant impact on the Institution's financial statements.
For fiscal year 2017, the Institution adopted GASB Statement No. 74, Financial Reporting for Postemployment Benefit Plans Other Than Pension Plans. This statement replaces Statements No. 43, Financial Reporting for Postemployment Benefit Plans Other Than Pension Plans, as amended, and No. 57, OPEB Measurements by Agent Employers and Agent Multiple-Employer Plans. It also includes requirements for defined contribution other postemployment benefit (OPEB) plans that replace the requirements for those OPEB plans in Statement No. 25, Financial Reporting for Defined Benefit Pension Plans and Note Disclosures for Defined Contribution Plans, as amended, Statement No. 43, and Statement No. 50, Pension Disclosures. The objective of this statement is to improve the usefulness of information about postemployment benefits other than pensions. The adoption of this statement does not have a significant impact on the Institution's financial statements.
DUE FROM USO - CAPITAL LIABILITY RESERVE FUND The Capital Liability Reserve Fund (Fund) was established by the Board of Regents to protect the fiscal integrity of the USG to maintain the strongest possible credit ratings associated with Public Private Venture (PPV) projects and to ensure that the Board of Regents can effectively support its long-term capital lease obligations. The Fund is financed by all USG institutions participating in the PPV program. The Fund serves as a pooled reserve that is managed by the University System Office. The Fund shall

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ALBANY STATE UNIVERSITY SELECTED FINANCIAL NOTES
JUNE 30, 2017

EXHIBIT "D"

only be used to address significant shortfalls and only insofar as a requesting USG institution is unable to make the required PPV capital lease payment to the designated cooperative organization. The Fund will continue as long as the USG has rental obligations under the PPV program. At the conclusion of the Institution's participation in the program, funds will be returned to the Institution. The balance included on the Institution's Statement of Net Position represents the Institution's contribution to the Fund.
NET POSITION The Institution's net position is classified as follows:
Net Investment in Capital Assets: This represents the Institution's total investment in capital assets, net of accumulated amortization/depreciation and reduced by outstanding debt obligations related to those capital assets. Deferred outflows of resources and deferred inflows of resources that are attributable to the acquisition, construction or improvement of capital assets or related debt are included in Net Investment in Capital Assets. If there are significant unspent related debt proceeds or deferred inflows of resources at the end of the reporting period, the portion of the debt or deferred inflows of resources attributable to the unspent amount are not included in Net Investment in Capital Assets.
Restricted non-expendable: includes endowment and similar type funds, in which donors or other outside sources have stipulated, as a condition of the gift instrument, that the principal is to be maintained inviolate and in perpetuity, and invested for the purpose of producing present and future income, which may be either expended or added to principal. For Institution-controlled, donorrestricted endowments, the by-laws of the Board of Regents of the University System of Georgia permits each individual Institution to use prudent judgment in the spending of current realized and unrealized endowment appreciation. Donor-restricted endowment appreciation is periodically transferred to restricted-expendable accounts for expenditure as specified by the purpose of the endowment. The Institution maintains pertinent information related to each endowment fund including donor; amount and date of donation; restrictions by the source of limitations; limitations on investments, etc.
Restricted expendable: includes resources in which the Institution is legally or contractually obligated to spend resources in accordance with restrictions by external third parties.
Unrestricted: Unrestricted represents resources derived from student tuition and fees, state appropriations, and sales and services of educational departments and auxiliary enterprises. These resources are used for transactions relating to the educational and general operations of the Institution, and may be used at the discretion of the Institution to meet current expenses for those purposes, except for unexpended state appropriations (surplus) in the amount of $77,636. Unexpended state appropriations must be refunded to the Office of the State Treasurer. These resources also include auxiliary enterprises, which are substantially self-supporting activities that provide services for students, faculty and staff.
SCHOLARSHIP ALLOWANCES Scholarship allowances are the differences between the stated charge for goods and services provided by the institution, and the amount hat is paid by students and/or third parties making payments on the students' behalf. Certain governmental grants, such as Pell grants, and other Federal, state or nongovernmental programs are recorded as either operating or non-operating revenues in the Institution's

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ALBANY STATE UNIVERSITY SELECTED FINANCIAL NOTES
JUNE 30, 2017

EXHIBIT "D"

financial statements. To the extent that revenues from such programs are used to satisfy tuition and fees and other student charges, the Institution has recorded contra revenue for scholarship allowances. Student tuition and fees and auxiliary revenues reported on the Statement of Revenues, Expenses and Changes in Net Position are net of discounts and allowances of $10,188,650 and $4,680 respectively.

NOTE 2: DEPOSITS AND INVESTMENTS

DEPOSITS The custodial credit risk for deposits is the risk that in the event of a bank failure, the Institution's deposits may not be recovered. Funds belonging to the State of Georgia (and thus the Institution) cannot be placed in a depository paying interest longer than ten days without the depository providing a surety bond to the State. In lieu of a surety bond, the depository may pledge as collateral any one or more of the following securities as enumerated in the Official Code of Georgia Annotated Section 50-17-59:

1. Bonds, bills, notes, certificates of indebtedness, or other direct obligations of the United States or of the State of Georgia.

2. Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia.

3. Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose.

4. Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia.

5. Bonds, bills, certificates of indebtedness, notes or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association and the Federal National Mortgage Association.

6. Guarantee or insurance of accounts provided by the Federal Deposit Insurance Corporation. The Treasurer of the Board of Regents is responsible for all details relative to furnishing the required depository protection for all units of the University System of Georgia.

At June 30, 2017, the carrying value of deposits was $7,186,353 and the bank balance was $9,210,920. Of the Institution's deposits, $8,960,920 were uninsured. Of these uninsured deposits, $8,960,920 were collateralized with securities held by the financial institution's trust department or agent in the Institution's name.

INVESTMENTS At June 30, 2017, the carrying value of the Institution's investments were $427,782, which is materially the same as fair value. These investments were comprised entirely of funds invested in the Board of Regents investment pools as follows:

Investment Pools Board of Regents Short-Term Fund

$ 427,782

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ALBANY STATE UNIVERSITY SELECTED FINANCIAL NOTES
JUNE 30, 2017

EXHIBIT "D"

The Board of Regents Investment Pool is not registered with the Securities and Exchange Commission as an investment company. The fair value of investments is determined daily. The pool does not issue shares. Each participant is allocated a pro rata share of each investment at fair value along with a pro rata share of the interest that it earns. Participation in the Board of Regents Investment Pool is voluntary. The Board of Regents Investment Pool is not rated. Additional information on the Board of Regents Investment Pool is disclosed in the audited Financial Statements of the University System of Georgia. This audit can be obtained from the Georgia Department of Audits and Accounts Financial Audits Division or on their web site at http://www.audits.ga.gov.
NOTE 3: ACCOUNTS RECEIVABLE
Accounts receivable consisted of the following at June 30, 2017:

Student Tuition and Fees

$

Auxiliary Enterprises and Other Operating Activities

Federal Financial Assistance

Georgia State Financing and Investment Commission

Due from Other USG Institutions

Other

2,699,937 1,143,959 2,640,914 1,146,698
801,382 2,400,188

Less Allowance for Doubtful Accounts

10,833,078 3,126,296

Net Accounts Receivable

$

7,706,782

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ALBANY STATE UNIVERSITY SELECTED FINANCIAL NOTES
JUNE 30, 2017

EXHIBIT "D"

NOTE 4: CAPITAL ASSETS Following are the changes in capital assets for the year ended June 30, 2017:

Beginning Balance July 1, 2016 (1)

Additions

Reductions

Ending Balance June 30, 2017

Capital Assets, Not Being Depreciated: Land Capitalized Collections Construction Work-In-Progress

$

3,911,479 $

- $

50,000

-

34,000

1,146,445

- $

3,911,479

-

50,000

-

1,180,445

Total Capital Assets, Not Being Depreciated

3,995,479

1,146,445

-

5,141,924

Capital Assets, Being Depreciated: Infrastructure Building and Building Improvements Facilities and Other Improvements Equipment Library Collections

14,112,338 291,653,782
8,568,838 18,355,747 10,018,968

837,771 118,841

432,322 34,398

14,112,338 291,653,782
8,568,838 18,761,196 10,103,411

Total Assets Being Depreciated
Less: Accumulated Depreciation: Infrastructure Building and Building Improvements Facilities and Other Improvements Equipment Library Collections Capitalized Collections

342,709,673

956,612

4,785,364 104,076,104
5,641,240 12,368,058
9,493,217 -185

300,224 7,265,852
138,360 1,672,203
146,332 185

466,720

343,199,565

377,524 34,398 -

5,085,588 111,341,956
5,779,600 13,662,737
9,605,151 -

Total Accumulated Depreciation Total Capital Assets, Being Depreciated, Net Capital Assets, Net

136,363,798

9,523,156

206,345,875

(8,566,544)

$ 210,341,354 $ (7,420,099) $

411,922

145,475,032

54,798

197,724,533

54,798 $ 202,866,457

(1) The amounts listed for fiscal year 2016 include the combined total for Albany State University and Darton State College.

A comparison of depreciation expense for the last three fiscal years is as follows:

Fiscal Year

Depreciation Expense

2017 2016 (2) 2015 (2)

$

9,523,156

$

10,233,618

$

10,170,419

(2) The amounts listed for fiscal year 2016 and 2015 include the combined total for Albany State University and Darton College.

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ALBANY STATE UNIVERSITY SELECTED FINANCIAL NOTES
JUNE 30, 2017

EXHIBIT "D"

NOTE 5: ADVANCES (INCLUDING TUITION AND FEES) Advances (Including Tuitions and Fees) consisted of the following at June 30, 2017:

Prepaid Tuition and Fees Research Other - Advances

$ 1,404,099 1,772,989 93,207

Total Unearned Revenue

$ 3,270,295

NOTE 6: LONG-TERM LIABILITIES The Institution's Long-Term Liability activity for the year ended June 30, 2017 was as follows:

Beginning Balance July 1, 2016 (1)

Additions

Reductions

Ending Balance June 30, 2017

Current Portion

Leases Lease Obligations

$ 114,954,723 $

- $ 2,437,549 $ 112,517,174 $ 2,689,802

Other Liabilities Compensated Absences Net Pension Liability

2,805,650 46,055,493

1,611,856 11,774,029

1,995,722 -

2,421,784 57,829,522

1,263,165 -

Total

48,861,143

13,385,885

1,995,722

60,251,306

1,263,165

Total Long-Term Obligations $ 163,815,866 $ 13,385,885 $ 4,433,271 $ 172,768,480 $ 3,952,967

(1) The amouns listed for fiscal year 2016 include the combined total for Albany State University and Darton State College
NOTE 7: NET POSITION Changes in Net Position for the year ended June 30, 2017 are as follows:

Beginning Balance July 1, 2016 (1)

Additions

Reductions

Ending Balance June 30, 2017

Net Investment in Capital Assets

$ 94,181,084 $

4,540,605 $

9,832,150 $ 88,889,539

Restricted Net Position

407,177

30,748,675

30,700,063

455,789

Unrestricted Net Position

(4,077,310)

75,319,315

76,601,686

(42,059,681)

Total Net Position

$ 90,510,951 $ 110,608,595 $ 117,133,899 $ 47,285,647

(1) The amounts listed for fiscal year 2016 include the combined total for Albany State University and Darton State College.

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ALBANY STATE UNIVERSITY SELECTED FINANCIAL NOTES
JUNE 30, 2017

EXHIBIT "D"

The amounts within each category at June 30, 2017 were as follows:

NET POSITION

Net Investment in Capital Assets

$

Restricted for Expendable Restricted E&G and Other Organized Activities Federal Loans

Total Restricted

Unrestricted Auxiliary Operations R & R Reserve Reserve for Encumbrances Other Unrestricted USO Reserve Fund

Total Unrestricted

TOTAL NET POSITION

$

88,889,539
34,036 421,753 455,789
(2,723,457) 4,079,515 1,897,385 (46,114,506)
801,382 (42,059,681) 47,285,647

NOTE 9: LEASE OBLIGATIONS
The Institution is obligated under various capital and operating leases for the acquisition or use of real property and equipment.
CAPITAL LEASES Capital leases are generally payable in installments ranging from monthly to annually and have terms expiring in various years between 2034 and 2041. Expenditures for fiscal year 2017 were $8,296,421 of which $5,858,872 represented interest. Total principal paid on capital leases was $2,437,549 for the fiscal year ended June 30, 2017. Interest rates range from 3.25 percent to 5.93 percent. The following is a summary of the carrying values of assets held under capital lease at June 30, 2017:

Description
Equipment Buildings

Outstanding

Net Assets Held

Balances

Under Capital

per Lease

Accumulated

Lease at

Schedules at

Gross Amount

Depreciation

June 30, 2017

June 30, 2017

(+)

(-)

(=)

$

747,060 $

747,060 $

- $

-

122,648,172

28,147,617

94,500,555

112,517,174

Total Assets Held Under Capital Lease

at June 30, 2017

$

123,395,232 $ 28,894,677 $ 94,500,555 $ 112,517,174

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ALBANY STATE UNIVERSITY SELECTED FINANCIAL NOTES
JUNE 30, 2017

EXHIBIT "D"

Certain capital leases provide for renewal and/or purchase options. Generally purchase options at bargain prices of one dollar are exercisable at the expiration of the lease terms.

The following capital lease schedule lists the pertinent information for each lease including the building name, lessor, total principal amount, lease term, lease begin date, lease end date, and remaining long-term debt as of June 30, 2017.

Description

Lessor

CAPITAL LEASE SCHEDULE

Original Principal

Lease Term

Begin Date

End Date

Outstanding Principal Balance at
June 30, 2017

Student Housing H1-H4 Student Housing H5-H6 Student Recreation CTR Darton Student Center Darton Commons Darton Village South

ASU Foundation

$

ASU Foundation

ASU Foundation

USG Foundation

Darton Capital Projects LLC

Darton Capital Projects LLC

32,195,343 25,581,599 17,572,962 21,468,642 10,697,505 12,684,849

28 years 30 years 30 years 30 years 30 years 30 years

8/2006 7/2010 7/2010 7/2010 12/2010 7/2011

7/2034 $ 7/2040 7/2040 6/2040 6/2041 6/2041

29,612,381 (1) 24,338,851 (1) 16,718,436 (1) 19,668,483 (1)
9,835,326 (1) 12,343,697 (1)

Total Leases (1) These capital leases are with related entities.

$ 120,200,900

$

112,517,174

OPERATING LEASES The Institution's non-cancellable operating leases having remaining terms of more than one year at year end. All agreements are cancellable if the State of Georgia does not provide adequate funding, but that is considered a remote possibility. In the normal course of business, operating leases are generally renewed or replaced by other leases. Operating leases are generally payable on a monthly basis.

Facilities and equipment rented through operating leases are not recorded as assets on the balance sheet. Operating lease expenditures totaled $204,425 for the fiscal year ended June 30, 2017.

- 15 -

ALBANY STATE UNIVERSITY SELECTED FINANCIAL NOTES
JUNE 30, 2017

EXHIBIT "D"

FUTURE COMMITMENTS Future commitments for capital leases (which here and on the Statement of Net Position includes other installment purchase agreements) and for noncancellable operating leases having remaining terms in excess of one year as of June 30, 2017, were as follows:

Capital Leases

Operating Leases

Year Ending June 30: 2018 2019 2020 2021 2022 2023 - 2027 2028 - 2032 2033 - 2037 2038 - 2042

$

8,975,739 $

9,118,669

9,251,825

9,397,751

9,518,524

47,972,932

48,709,897

40,710,186

19,427,923

194,914 151,142
81,681 68,104 67,974
-

Total Minimum Lease Payments

203,083,446 $

563,815

Less: Interest Less: Executory costs

74,453,507 16,112,765

Principal Outstanding
NOTE 11: RETIREMENT PLANS

$ 112,517,174

The Institution participates in various retirement plans administered by the State of Georgia under two major retirement systems: Teachers Retirement System of Georgia (TRS) and Employees' Retirement System of Georgia (ERS). These two systems issue separate publicly available financial reports that include the applicable financial statements and required supplementary information. The reports may be obtained from the respective administrative offices.

The significant retirement plans that the Institution participates in are described below. More detailed information can be found in the plan agreements and related legislation. Each plan, including benefit and contribution provisions, was established and can be amended by State law.

- 16 -

ALBANY STATE UNIVERSITY SELECTED FINANCIAL NOTES
JUNE 30, 2017

EXHIBIT "D"

A. Defined Benefit Plans:
Teachers Retirement System of Georgia and Employees' Retirement System of Georgia
Summary of Significant Accounting Policies
Pensions: For purposes of measuring the net pension liability, deferred outflows of resources and deferred inflows of resources related to pensions, and pension expense, information about the fiduciary net position of the Teachers Retirement System of Georgia (TRS) and Employees' Retirement System (ERS), additions to/deductions for TRS's and ERS's fiduciary net position have been determined on the same basis as they are reported by TRS and ERS. For this purpose, benefit payments (including refunds of employee contributions) are recognized when due and payable in accordance with the benefit terms. Investments are reported at fair value.
General Information about the Teachers Retirement System
Plan description: All teachers of the Institution as defined in 47-3-60 of the Official Code of Georgia Annotated (O.C.G.A.) are provided a pension through the Teachers Retirement System of Georgia (TRS). TRS, a cost-sharing multiple-employer defined benefit pension plan, is administered by the TRS Board of Trustees (TRS Board). Title 47 of the O.C.G.A. assigns the authority to establish and amend the benefit provisions to the State Legislature. TRS issues a publicly available financial report that can be obtained at www.trsga.com/publications.
Benefits provided: TRS provides service retirement, disability retirement, and death benefits. Normal retirement benefits are determined as 2% of the average of the employee's two highest paid consecutive years of service, multiplied by the number of years of creditable service up to 40 years. An employee is eligible for normal service retirement after 30 years of creditable service, regardless of age, or after 10 years of service and attainment of age 60. Ten years of service is required for disability and death benefits eligibility. Disability benefits are based on the employee's creditable service and compensation up to the time of disability. Death benefits equal the amount that would be payable to the employee's beneficiary had the employee retired on the date of death. Death benefits are based on the employee's creditable service and compensation up to the date of death.
Contributions: Per Title 47 of the O.C.G.A., contribution requirements of active employees and participating employers, as actuarially determined, are established and may be amended by the TRS Board. Contributions are expected to finance the costs of benefits earned by employees during the year, with an additional amount to finance any unfunded accrued liability. Employees were required to contribute 6.00% of their annual pay during fiscal year 2017. The Institution's contractually required contribution rate for the year ended June 30, 2017 was 14.27% of annual Institution payroll. Institution contributions to TRS were $4,041,119 for the year ended June 30, 2017.
General Information about the Employees' Retirement System
Plan description: ERS is a cost-sharing multiple-employer defined benefit pension plan established by the Georgia General Assembly during the 1949 Legislative Session for the purpose of providing retirement allowances for employees of the State of Georgia and its political subdivisions. ERS is directed by a Board of Trustees. Title 47 of the O.C.G.A. assigns the authority to establish and amend the benefit provisions to the State Legislature. ERS issues a publicly available financial report that can be obtained at www.ers.ga.gov/formspubs/formspubs.

- 17 -

ALBANY STATE UNIVERSITY SELECTED FINANCIAL NOTES
JUNE 30, 2017

EXHIBIT "D"

Benefits provided: The ERS Plan supports three benefit tiers: Old Plan, New Plan, and Georgia State Employees' Pension and Savings Plan (GSEPS). Employees under the old plan started membership prior to July 1, 1982 and are subject to plan provisions in effect prior to July 1, 1982. Members hired on or after July 1, 1982 but prior to January 1, 2009 are new plan members subject to modified plan provisions. Effective January 1, 2009, new state employees and rehired state employees who did not retain membership rights under the Old or New Plans are members of GSEPS. ERS members hired prior to January 1, 2009 also have the option to irrevocably change their membership to GSEPS.
Under the old plan, the new plan, and GSEPS, a member may retire and receive normal retirement benefits after completion of 10 years of creditable service and attainment of age 60 or 30 years of creditable service regardless of age. Additionally, there are some provisions allowing for early retirement after 25 years of creditable service for members under age 60.
Retirement benefits paid to members are based upon the monthly average of the member's highest 24 consecutive calendar months, multiplied by the number of years of creditable service, multiplied by the applicable benefit factor. Annually, postretirement cost-of-living adjustments may also be made to members' benefits, provided the members were hired prior to July 1, 2009. The normal retirement pension is payable monthly for life; however, options are available for distribution of the member's monthly pension, at reduced rates, to a designated beneficiary upon the member's death. Death and disability benefits are also available through ERS.
Contributions: Member contributions under the old plan are 4% of annual compensation, up to $4,200, plus 6% of annual compensation in excess of $4,200. Under the old plan, the state pays member contributions in excess of 1.25% of annual compensation. Under the old plan, these state contributions are included in the members' accounts for refund purposes and are used in the computation of the members' earnable compensation for the purpose of computing retirement benefits. Member contributions under the new plan and GSEPS are 1.25% of annual compensation. The Institution's contractually required contribution rate, actuarially determined annually, for the year ended June 30, 2017 was 24.69% of annual covered payroll for old and new plan members and 21.69% for GSEPS members. The Institution's contributions to ERS totaled $58,783 for the year ended June 30, 2017. Contributions are expected to finance the costs of benefits earned by employees during the year, with an additional amount to finance any unfunded accrued liability.
Pension Liabilities, Pension Expense, and Deferred Outflows of Resources and Deferred Inflows of Resources Related to Pensions
At June 30, 2017, the Institution reported a liability for its proportionate share of the net pension liability for TRS and ERS. The net pension liability was measured as of June 30, 2016. The total pension liability used to calculate the net pension liability was based on an actuarial valuation as of June 30, 2015. An expected total pension liability as of June 30, 2016 was determined using standard roll-forward techniques. The Institution's proportion of the net pension liability was based on contributions to TRS and ERS during the fiscal year ended June 30, 2016. At June 30 2016, the Institution's TRS proportion was 0.27966%, which was a decrease of 0.02237% from its proportion measured as of June 30, 2015. At June 30, 2016, the Institution's ERS proportion was 0.00280%, which was an increase of 0.00098% from its proportion measured as of June 30, 2015.

- 18 -

ALBANY STATE UNIVERSITY SELECTED FINANCIAL NOTES
JUNE 30, 2017

EXHIBIT "D"

For the year ended June 30, 2017, the Institution recognized pension expense of $5,173,866 for TRS and $12,791 for ERS. At June 30, 2017, the Institution reported deferred outflows of resources and deferred inflows of resources related to pensions from the following sources:

TRS

Deferred

Deferred

Outflows of

Inflows of

Resources

Resources

ERS

Deferred

Deferred

Outflows of Inflows of

Resources Resources

Differences between expected and actual experience

$ 859,529 $ 285,312 $

- $

306

Changes of assumptions

1,495,426

-

1,122

-

Net difference between projected and actual earnings on pension plan investments

7,298,904

13,476

-

-

Changes in proportion and differences between Institution contributions and proportionate share of contributions
Institution contributions subsequent to the measurement date

396,127 4,260,165

4,041,119

-

41,243 58,783

17,078 -

Total

$ 14,091,105 $ 4,545,477 $ 114,624 $ 17,384

The Institution contributions subsequent to the measurement date of $4,041,119 for TRS and $58,783 for ERS are reported as deferred outflows of resources and will be recognized as a reduction of the net pension liability in the year ended June 30, 2018. Other amounts reported as deferred outflows of resources and deferred inflows of resources related to pensions will be recognized in pension expense as follows:

Year Ended June 30:

TRS

ERS

2018 2019 2020 2021 2022

$

120,500 $

19,982

$

120,497 $

6,706

$

3,212,498 $

7,266

$

2,082,088 $

4,503

$

(31,074) $

-

- 19 -

ALBANY STATE UNIVERSITY SELECTED FINANCIAL NOTES
JUNE 30, 2017

EXHIBIT "D"

Actuarial assumptions: The total pension liability as of June 30, 2016 was determined by an actuarial valuation as of June 30, 2015 using the following actuarial assumptions, applied to all periods included in the measurement:

Teachers Retirement System:

Inflation Salary increases Investment rate of return

2.75% 3.25 9.00%, average, including inflation 7.50%, net of pension plan investment expense, including inflation

Post-retirement mortality rates were based on the RP-2000 White Collar Mortality Table with future mortality improvement projected to 2025 with the Society of Actuaries' projection scale BB (set forward on year for males) for service retirements and dependent beneficiaries. The RP-2000 Disability Mortality Table with future mortality improvement projected to 2025 with Society of Actuaries' projection scale BB (set forward two years for males and four years for females) was used for death after disability retirement. Rates of mortality in active service were based on the RP-2000 Employee Mortality Table projected to 2025 with projection scale BB.

The actuarial assumptions used in the June 30, 2015 valuation were based on the results of an actuarial experience study for the period July 1, 2009 June 30, 2014.

Employees' Retirement System:

Inflation Salary increases Investment rate of return

2.75%
3.25 7.00%, including inflation 7.50%, net of pension plan investment expense, including inflation

Post-retirement mortality rates were based on the RP-2000 Combined Mortality Table with future mortality improvement projected to 2025 with the Society of Actuaries' projection scale BB and set forward 2 years for both males and females for service retirements and dependent beneficiaries. The RP-2000 Disabled Mortality Table with future mortality improvement projected to 2025 with Society of Actuaries' projection scale BB and set back 7 years for males and set forward 3 years for females was used for death after disability retirement. There is a margin for future mortality improvement in the tables used by the System. Based on the results of the most recent experience study adopted by the Board on December 17, 2015, the numbers of expected future deaths are 9-12% less than the actual number of deaths that occurred during the study period for service retirements and beneficiaries and for disability retirements. Rates of mortality in active service were based on the RP2000 Employee Mortality Table projected to 2025 with projection scale BB.
The actuarial assumptions used in the June 30, 2015 valuation were based on the results of an actuarial experience study for the period July 1, 2009 June 30, 2014.

- 20 -

ALBANY STATE UNIVERSITY SELECTED FINANCIAL NOTES
JUNE 30, 2017

EXHIBIT "D"

The long-term expected rate of return on TRS and ERS pension plan investments was determined using a log-normal distribution analysis in which best-estimate ranges of expected future real rates of return (expected nominal returns, net of pension plan investment expense and the assumed rate of inflation) are developed for each major asset class. These ranges are combined to produce the long-term expected rate of return by weighting the expected future real rates of return by the target asset allocation percentage and by adding expected inflation. The target allocation and best estimates of arithmetic real rates of return for each major asset class are summarized in the following table:

Asset class

TRS Target allocation

Fixed income Domestic large equities Domestic mid equities Domestic small equities International developed market equities International emerging market equities Alternatives

30.00% 39.80%
3.70% 1.50% 19.40% 5.60% 0.00%

Total

100.00%

* Rates shown are net of the 2.75% assumed rate of inflation

ERS Target allocation
30.00% 37.20%
3.40% 1.40% 17.80% 5.20% 5.00%
100.00%

Long-term Expected Real Rate of Return*
(0.50)% 9.00% 12.00% 13.50% 8.00% 12.00% 10.50%

Discount rate: The discount rate used to measure the total TRS and ERS pension liability was 7.50%. The projection of cash flows used to determine the discount rate assumed that plan member contributions will be made at the current contribution rate and that employer and State of Georgia contributions will be made at rates equal to the difference between actuarially determined contribution rates and the member rate. Based on those assumptions, the TRS and ERS pension plan's fiduciary net position was projected to be available to make all projected future benefit payments of current plan members. Therefore, the long-term expected rate of return on pension plan investments was applied to all periods of projected benefit payments to determine the total pension liability.

Sensitivity of the Institution's proportionate share of the net pension liability to changes in the discount rate: The following presents the Institution's proportionate share of the net pension liability calculated using the discount rate of 7.50%, as well as what the Institution's proportionate share of the net pension liability would be if it were calculated using a discount rate that is 1-percentage-point lower (6.50%) or 1-percentage-point higher (8.50%) than the current rate:

Teachers Retirement System:

1%

Current

1%

Decrease

discount rate

Increase

(6.50%)

(7.50%)

(8.50%)

Institution's proportionate share

of the net pension liability

$ 89,806,055 $ 57,696,976 $ 31,260,443

Employees' Retirement System:

Institution's proportionate share

of the net pension liability

$

1% Decrease (6.50%)

Current discount rate
(7.50%)

179,625 $

132,546 $

1% Increase (8.50%)
92,426

- 21 -

ALBANY STATE UNIVERSITY SELECTED FINANCIAL NOTES
JUNE 30, 2017

EXHIBIT "D"

Pension plan fiduciary net position: Detailed information about the pension plan's fiduciary net position is available in the separately issued TRS and ERS financial reports which are publically available at www.trsga.com/publications and www.ers.ga.gov/formspubs/formspubs, respectively.
B. Defined Contribution Plan
Regents Retirement Plan
Plan Description The Regents Retirement Plan, a single-employer defined contribution plan, is an optional retirement plan that was created/established by the Georgia General Assembly in O.C.G.A. 47-21-1 et.seq. and administered by the Board of Regents of the University System of Georgia. O.C.G.A. 47-3-68(a) defines who may participate in the Regents Retirement Plan. An "eligible university system employee" is a faculty member or all exempt full and partial benefit eligible employees, as designated by the regulations of the Board of Regents. Under the Regents Retirement Plan, a plan participant may purchase annuity contracts from four approved vendors (VALIC, Fidelity, and TIAA-CREF) for the purpose of receiving retirement and death benefits. Benefits depend solely on amounts contributed to the plan plus investment earnings. Benefits are payable to participating employees or their beneficiaries in accordance with the terms of the annuity contracts.
Funding Policy The Institution makes monthly employer contributions for the Regents Retirement Plan at rates adopted by the Teachers Retirement System of Georgia Board of Trustees in accordance with State statute and as advised by their independent actuary. For fiscal year 2017, the employer contribution was 9.24% for the participating employee's earnable compensation. Employees contribute 6% of their earnable compensation. Amounts attributable to all plan contributions are fully vested and nonforfeitable at all times.
The Institution and the covered employees made the required contributions of $1,013,481 (9.24%) and $651,108 (6%), respectively.
VALIC, Fidelity, and TIAA-CREF have separately issued financial reports which may be obtained through their respective corporate offices.
NOTE 12: RISK MANAGEMENT
The USG offers its employees and retirees under the age of 65 access to four different healthcare plan options. For the USG's Plan Year 2017, the following healthcare plan options were available:
BlueChoice HMO Comprehensive Care Consumer Choice HSA Kaiser Permanente HMO
The Institution, participating employees and retirees pay premiums to the healthcare plan options to access benefits coverage. The respective health plan options are include in the financial statements of the Board of Regents of the University System of Georgia University System Office. All units of the USG share the risk of loss for claims associated with the self-insured plans; including the BlueChoice HMO, Comprehensive Care, and Consumer Choice HAS Plan.

- 22 -

ALBANY STATE UNIVERSITY SELECTED FINANCIAL NOTES
JUNE 30, 2017

EXHIBIT "D"

Retirees age 65 and older participate in a secondary healthcare coverage for Medicare-eligible retirees and dependents provided through a retiree healthcare exchange option. The USG makes contributions to a health reimbursement account, which can be used by the retiree to pay premiums and out-ofpocket healthcare-related expenses.
The Department of Administrative Services (DOAS) has the responsibility for the State of Georgia of making and carrying out decisions that will minimize the adverse effects of accidental losses that involve State government assets. The State believes it is more economical to manage its risks internally and set aside assets for claim settlement. Accordingly, DOAS processes claims for risk of loss to which the State is exposed, including general liability, property and casualty, workers' compensation, unemployment compensation, and law enforcement officers' indemnification. Limited amounts of commercial insurance are purchased applicable to property, employee and automobile liability, fidelity and certain other risks.
The Institution, as an organizational unit of the Board of Regents of the University System of Georgia, is part of the State of Georgia reporting entity, and as such, is covered by the State of Georgia risk management program administered by DOAS. Premiums for the risk management program are charged to the various state organizations by DOAS to provide claims servicing and claims payment.
A self-insured program of professional liability for its employees was established by the Board of Regents of the University System of Georgia under powers authorized by the Official Code of Georgia Annotated Section 45-9-1.
The program insures the employees to the extent that they are not immune from liability against personal liability for damages arising out of the performance of their duties or in any way connected therewith. The program is administered by DOAS as a Self-Insurance Fund.
NOTE 13: CONTINGENCIES
Amounts received or receivable from grantor agencies are subject to audit and adjustment by grantor agencies. This could result in refunds to the grantor agency for any expenditure disallowed under grant terms. The amount of expenditures which may be disallowed by the grantor cannot be determined at this time although the Institution expects such amounts, if any, to be immaterial to its overall financial position.
Litigation, claims and assessments filed against the Institution (an organizational unit of the University System of Georgia), if any, are generally considered to be actions against the State of Georgia. Accordingly, significant litigation, claims and assessments pending against the State of Georgia are disclosed in the State of Georgia Comprehensive Annual Financial Report for the fiscal year ended June 30, 2017.

- 23 -

ALBANY STATE UNIVERSITY SELECTED FINANCIAL NOTES
JUNE 30, 2017

EXHIBIT "D"

NOTE 14: POST-EMPLOYMENT BENEFITS OTHER THAN PENSION BENEFITS
Pursuant to the general powers conferred by the Official Code of Georgia Annotated Section 20-3-31, the Board of Regents of the University System of Georgia has established group health and life insurance programs for regular employees of the University System of Georgia. It is the policy of the Board of Regents to permit employees of the University System of Georgia eligible for retirement or that become permanently and totally disabled to continue as members of the group health and life insurance programs. The policies of the Board of Regents of the University System of Georgia define and delineate who is eligible for these post-employment health and life insurance benefits. Organizational units of the Board of Regents of the University System of Georgia pay the employer portion for group insurance for affected individuals. With regard to life insurance, the employer covers the total cost for $25,000 of basic life insurance. If an individual elects to have supplemental, and/or, dependent life insurance coverage, such costs are borne entirely by the employee.
The Board of Regents Retiree Health Benefit Plan is a single-employer, defined benefit plan. Financial statements and required supplementary information for the Plan are included in the publicly available Consolidated Annual Financial Report of the University System of Georgia. The Institution pays the employer portion of health insurance for its eligible retirees based on rates that are established annually by the Board of Regents for the upcoming plan year.
As of June 30, 2017, there were 389 employees who had retired or were disabled that were receiving these post-employment health and life insurance benefits. For the year ended June 30, 2017, the Institution recognized as incurred $1,202,948 of expenditures, which was net of $314,695 of participant contributions.
NOTE 15: MERGERS
In January 2017, Darton State College merged into Albany State University. This merger was initiated by the Board of Regents of the University System of Georgia in an effort to streamline operations. Ending balances at June 30, 2016 for Darton State College are recognized in Albany State University's July 1, 2016 beginning net position balance. No adjustments were made to Darton State College's June 30, 2016 balances as a result of the merger. The following table provides the Statement of Net Position for the Darton State College as of June 30, 2016:

- 24 -

ALBANY STATE UNIVERSITY SELECTED FINANCIAL NOTES
JUNE 30, 2017
ASSETS Current Assets Cash and Cash Equivalents Accounts Receivable, net Receivable - Federal Financial Assistance Receivable - Other Due From Affiliated Organizations Inventories
Total Current Assets
Non-Current Assets Due From USO - Capital Liability Reserve Fund Capital Assets, net
Total Noncurrent Assets
Total Assets
Deferred Outflows fo Resources Deferred Loss on Defined Benefit Penison Plans
LIABILITIES Current Liabilities Accounts Payable Salaries Payable Benefits Payable Deposits Advances (including Tuition and Fees) Deposits Held for Other Organizations Lease Purchase Obligations Compensated Absences
Total Current Liabilities
Non-Current Liabilities Lease Purchase Obligation Compensated Absences Net Pension Liability
Total Non-Current Liabilities
Total Liabilities
Deferred Inflows of Resources Deferred Gain on Debt Refunding Deferred Gain on Defined Benefit Pension Plan Deferred Gain Received in Advance of Timing Requirements
Total Deferred Inflows of Resources
NET POSITION Net Investment in Capital Assets Unrestricted
Total Net Position

EXHIBIT "D"

June 30, 2016

$

8,560,634

303,097 1,242,321
14,653 4,000
10,124,705

294,059 71,454,294 71,748,353 81,873,058
2,369,905

274,092 118,625
55,259 227,850 1,886,298 1,250,175 615,897 611,854
5,040,050

41,847,506 460,564
18,149,127
60,457,197
65,497,247

1,205,548 2,587,783
200,000
3,993,331

27,785,344 (13,032,959)

$

14,752,385

- 25 -

SUPPLEMENTARY INFORMATION - 26 -

ALBANY STATE UNIVERSITY BALANCE SHEET (STATUTORY BASIS)
BUDGET FUND JUNE 30, 2017
ASSETS
Cash and Cash Equivalents Investments Accounts Receivable
Federal Financial Assistance Other Prepaid Expenditures
Total Assets
LIABILITIES AND FUND EQUITY
Liabilities Accrued Payroll Encumbrances Payable Accounts Payable Deferred Revenue
Total Liabilities
Fund Balances Reserved Department Sales and Services Indirect Cost Recoveries Technology Fees Restricted/Sponsored Funds Uncollectible Accounts Receivable Unreserved Surplus
Total Fund Balances
Total Liabilities and Fund Balances

SCHEDULE "1"

$

1,220,308.53

1,958,141.25 4,749,479.17
30,476.61

$

7,958,405.56

$

337,503.35

1,148,779.92

73,861.53

2,955,229.76

4,515,374.56

140,885.53 1,158,020.46
306,215.80 35.82
1,760,237.31
77,636.08
3,443,031.00

$

7,958,405.56

Statutory Basis financial information was prepared on a prescribed basis of accounting that demonstrates compliance with budgetary statutes and regulations of the State of Georgia, which is a special purpose framework.
- 27 -

ALBANY STATE UNIVERSITY SUMMARY BUDGET COMPARISON AND SURPLUS ANALYSIS REPORT (STATUTORY BASIS)
BUDGET FUND YEAR ENDED JUNE 30, 2017

SCHEDULE "2"

REVENUES
State Appropriation State General Funds
Other Funds
Total Revenues
ADJUSTMENTS AND PROGRAM TRANSFERS
CARRY-OVER FROM PRIOR YEARS
Transfers from Reserved Fund Balance
Total Funds Available
EXPENDITURES
Teaching
Excess of Funds Available over Expenditures
FUND BALANCE JULY 1
Reserved Unreserved
ADJUSTMENTS
Prior Year Payables/Expenditures Prior Year Receivables/Revenues Unreserved Fund Balance (Surplus) Returned
to Board of Regents - University System Office Year Ended June 30, 2016
Prior Year Reserved Fund Balance Included in Funds Available
FUND BALANCE JUNE 30

BUDGET

ACTUAL

VARIANCE FAVORABLE (UNFAVORABLE)

$

34,506,562.00 $ 34,506,562.00 $

74,403,208.00

58,794,412.62

108,909,770.00

93,300,974.62

0.00

180,289.86

0.00 (15,608,795.38)
(15,608,795.38)
180,289.86

0.00 108,909,770.00

2,931,024.01 96,412,288.49

2,931,024.01 (12,497,481.51)

108,909,770.00

$

0.00

94,599,883.77 1,812,404.72 $

14,309,886.23 1,812,404.72

4,683,887.71 60,182.96

82,897.47 (205,134.89)

(60,182.96) (2,931,024.01)

$

3,443,031.00

SUMMARY OF FUND BALANCE
Reserved Department Sales and Services Indirect Cost Recoveries Technology Fees Restricted/Sponsored Funds Uncollectible Accounts Receivable
Total Reserved
Unreserved Surplus
Total Fund Balance

$

140,885.53

1,158,020.46

306,215.80

35.82

1,760,237.31

3,365,394.92

77,636.08

$

3,443,031.00

Statutory Basis financial information was prepared on a prescribed basis of accounting that demonstrates compliance with budgetary statutes and regulations of the State of Georgia, which is a special purpose framework.
- 28 -

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ALBANY STATE UNIVERSITY STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET BY PROGRAM AND FUNDING SOURCE
(STATUTORY BASIS) BUDGET FUND YEAR ENDED JUNE 30, 2017

Teaching State Appropriation State General Funds Other Funds
Total Operating Activity

Original Appropriation

Amended Appropriation

Final Budget

Current Year Revenues

$

34,506,558.00 $

34,506,558.00 $

34,506,562.00 $ 34,506,562.00

75,326,941.00

75,326,941.00

74,403,208.00

58,794,412.62

$ 109,833,499.00 $ 109,833,499.00 $ 108,909,770.00 $ 93,300,974.62

Statutory Basis financial information was prepared on a prescribed basis of accounting that demonstrates compliance with budgetary statutes and regulations of the State of Georgia, which is a special purpose framework.
- 30 -

SCHEDULE "3"

Funds Available Compared to Budget

Prior Year

Adjustments and

Total

Carry-Over

Program Transfers

Funds Available

Variance Negative

Expenditures Compared to Budget

Variance

Actual

Positive

Excess of Funds Available Over Expenditures

$

0.00 $

2,931,024.01

0.00 $ 180,289.86

34,506,562.00 $ 61,905,726.49

0.00 $ (12,497,481.51)

34,506,562.00 $ 60,093,321.77

0.00 $ 14,309,886.23

0.00 1,812,404.72

$ 2,931,024.01 $

180,289.86 $ 96,412,288.49 $ (12,497,481.51) $ 94,599,883.77 $ 14,309,886.23 $

1,812,404.72

- 31 -

ALBANY STATE UNIVERSITY STATEMENT OF CHANGES TO FUND BALANCE BY PROGRAM AND FUNDING SOURCE
(STATUTORY BASIS) BUDGET FUND YEAR ENDED JUNE 30, 2017

Teaching State Appropriation State General Funds Other Funds
Total Teaching
Prior Year Reserves Not Available for Expenditure Inventories Uncollectible Accounts Receivable

Beginning Fund Balance July 1

Fund Balance Carried Over from
Prior Period as Funds Available

Return of Fiscal Year 2016
Surplus

Prior Period Adjustments

$

34,720.55 $

0.00 $

2,956,486.42

(2,931,024.01)

2,991,206.97

(2,931,024.01)

(34,720.55) $ (25,462.41)
(60,182.96)

69,848.52 (192,085.94)
(122,237.42)

7,324.90 1,745,538.80

0.00 0.00

0.00 0.00

0.00 0.00

Budget Unit Totals

$

1,752,863.70 $

0.00 $

0.00 $

0.00

Statutory Basis financial information was prepared on a prescribed basis of accounting that demonstrates compliance with budgetary statutes and regulations of the State of Georgia, which is a special purpose framework.
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SCHEDULE "4"

Other Adjustments

Early Return Fiscal Year 2017
Surplus

Excess of Funds Available Over Expenditures

Ending Fund Balance June 30

Analysis of Ending Fund Balance

Reserved

Surplus

Total

$

0.00 $

(7,373.61)

(7,373.61)

0.00 $ 0.00
0.00

0.00 $ 1,812,404.72

69,848.52 $

0.00 $

1,612,945.17

1,605,157.61

1,812,404.72

1,682,793.69

1,605,157.61

69,848.52 $

69,848.52

7,787.56

1,612,945.17

77,636.08

1,682,793.69

(7,324.90) 14,698.51

0.00 0.00

0.00 0.00

0.00 1,760,237.31

0.00 1,760,237.31

0.00 0.00

0.00 1,760,237.31

$

7,373.61 $

0.00 $

0.00 $ 1,760,237.31 $ 1,760,237.31 $

0.00 $ 1,760,237.31

Summary of Ending Fund Balance Reserved
Department Sales and Services Indirect Cost Recoveries Technology Fees Restricted/Sponsored Funds Uncollectible Accounts Receivable Unreserved Surplus
Total Ending Fund Balance - June 30

$ 140,885.53 $ 1,158,020.46 306,215.80 35.82 1,760,237.31
0.00
$ 3,365,394.92 $

0.00 $ 0.00 0.00 0.00 0.00

140,885.53 1,158,020.46
306,215.80 35.82
1,760,237.31

77,636.08

77,636.08

77,636.08 $ 3,443,031.00

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SECTION II ENTITY'S RESPOSE TO PRIOR YEAR FINDINGS, QUESTIONED COSTS

ALBANY STATE UNIVERSITY ENTITY'S RESPONSE
SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2017

PRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS

No matters were reported.

PRIOR YEAR FEDERAL AWARD FINDINGS AND QUESTIONED COSTS

Albany State University

FS-521-11-01 Deficiencies in Student Financial Aid Process

Control Category: Internal Control Impact: Compliance Impact: Federal Award Agency: CFDA Number and Title:

Special Tests and Provisions Significant Deficiency None U.S. Department of Education 84.SFA Student Financial Assistance Cluster

Finding Status:

Previously Reported Corrective Action Implemented

FA-2015-001 Overpayment of Student Financial Assistance

Control Category: Internal Control Impact: Compliance Impact: Federal Awarding Agency: CFDA Number and Title: Questioned Costs:

Eligibility Significant Deficiency Nonmaterial Noncompliance U.S. Department of Education 84.SFA Student Financial Assistance Cluster $12,797.00

Finding Status:

Previously Reported Corrective Action Implemented

FA-2015-002 Undocumented Cost of Attendance Budgets

Control Category: Internal Control Impact: Compliance Impact: Federal Awarding Agency: CFDA Number and Title:

Eligibility Significant Deficiency Nonmaterial Noncompliance U.S. Department of Education 84.SFA Student Financial Assistance Cluster

Finding Status:

Previously Reported Corrective Action Implemented

FA-2015-003 Reports Not Reconciled

Control Category: Internal Control Impact: Compliance Impact: Federal Awarding Agency: CFDA Number and Title:

Reporting Significant Deficiency Nonmaterial Noncompliance U.S. Department of Education 84.SFA Student Financial Assistance Cluster

Finding Status:

Further Action Not Warranted (1)

- 1 -

ALBANY STATE UNIVERSITY ENTITY'S RESPONSE
SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2017

FA-2015-004 Verification Process

Control Category: Internal Control Impact: Compliance Impact: Federal Awarding Agency: CFDA Number and Title: Questioned Costs:

Special Tests and Provisions Material Weakness Material Noncompliance U.S. Department of Education 84.SFA Student Financial Assistance Cluster $38,382.00

Finding Status:

Previously Reported Corrective Action Implemented

FA-2015-005 Return of Title IV Funds

Control Category: Internal Control Impact: Compliance Impact: Federal Awarding Agency: CFDA Number and Title: Questioned Costs:

Special Tests and Provisions Significant Deficiency Nonmaterial Noncompliance U.S. Department of Education 84.SFA Student Financial Assistance Cluster $1,608.98

Finding Status:

Previously Reported Corrective Action Implemented

FA-2015-006 Inadequate Internal Controls over Unofficial Withdrawals

Control Category: Internal Control Impact: Compliance Impact: Federal Awarding Agency: CFDA Number and Title: Questioned Costs:

Special Tests and Provisions Significant Deficiency Nonmaterial Noncompliance U.S. Department of Education 84.SFA Student Financial Assistance Cluster $18,824.43

Finding Status:

Previously Reported Corrective Action Implemented

FA-2015-007 Failure to Reconcile Federal Direct Loan Program

Control Category: Internal Control Impact: Compliance Impact: Federal Awarding Agency: CFDA Number and Title:

Special Tests and Provisions Significant Deficiency Nonmaterial Noncompliance U.S. Department of Education 84.SFA Student Financial Assistance Cluster

Finding Status:

Previously Reported Corrective Action Implemented

- 2 -

ALBANY STATE UNIVERSITY ENTITY'S RESPONSE
SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2017

FA-2016-001 Undocumented Cost of Attendance Budgets

Control Category: Internal Control Impact: Compliance Impact: Federal Awarding Agency: CFDA Number and Title:

Eligibility Significant Deficiency Nonmaterial Noncompliance U.S. Department of Education 84.SFA Student Financial Assistance Cluster

Finding Status:

Previously Reported Corrective Action Implemented

FA-2016-002 Return of Title IV Funds

Control Category: Internal Control Impact: Compliance Impact: Federal Awarding Agency: CFDA Number and Title: Questioned Costs:

Special Tests and Provisions Significant Deficiency Nonmaterial Noncompliance U.S. Department of Education 84.SFA Student Financial Assistance Cluster $5,309.00

Finding Status:

Previously Reported Corrective Action Implemented

FA-2016-003 Failure to Reconcile the Federal Direct Loan Program

Control Category: Internal Control Impact: Compliance Impact: Federal Awarding Agency: CFDA Number and Title:

Special Tests and Provisions Significant Deficiency Nonmaterial Noncompliance U.S. Department of Education 84.SFA Student Financial Assistance Cluster

Finding Status:

Previously Reported Corrective Action Implemented

Darton State College

FA-570-14-02 Overpayment of Student Financial Assistance

Control Category: Internal Control Impact: Compliance Impact: Federal Awarding Agency: CFDA Number and Title: Questioned Costs:

Eligibility Significant Deficiency Nonmaterial Noncompliance U.S. Department of Education 84.SFA Student Financial Assistance Cluster $2,722.00

Finding Status:

Previously Reported Corrective Action Implemented

- 3 -

ALBANY STATE UNIVERSITY ENTITY'S RESPONSE
SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2017

FA-570-14-03 Verification Process

Control Category: Internal Control Impact: Compliance Impact: Federal Awarding Agency: CFDA Number and Title: Questioned Costs:

Special Tests and Provisions Significant Deficiency Nonmaterial Noncompliance U.S. Department of Education 84.SFA Student Financial Assistance Cluster $150.00

Finding Status:

Previously Reported Corrective Action Implemented

FA-570-14-04 Return of Title IV Funds

Control Category: Internal Control Impact: Compliance Impact: Federal Awarding Agency: CFDA Number and Title: Questioned Costs:

Special Tests and Provisions Significant Deficiency Nonmaterial Noncompliance U.S. Department of Education 84.SFA Student Financial Assistance Cluster $2,974.05

Finding Status:

Previously Reported Corrective Action Implemented

FA-2015-001 Overpayment of Student Financial Assistance

Control Category: Internal Control Impact: Compliance Impact: Federal Awarding Agency: CFDA Number and Title: Questioned Costs:

Eligibility Material Weakness Material Noncompliance U.S. Department of Education 84.SFA Student Financial Assistance Cluster $17,770.00

Finding Status:

Previously Reported Corrective Action Implemented

FA-2016-001 Weaknesses in Logical Access IT General Controls

Control Category:
Internal Control Impact: Compliance Impact: Federal Awarding Agency: CFDA Number and Title:

Activities Allowed or Unallowed Eligibility Significant Deficiency N/A U.S. Department of Education 84.SFA Student Financial Assistance Cluster

Finding Status:

Previously Reported Corrective Action Implemented

- 4 -

ALBANY STATE UNIVERSITY ENTITY'S RESPONSE
SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2017

FA-2016-002 Overpayment of Student Financial Assistance

Control Category: Internal Control Impact: Compliance Impact: Federal Awarding Agency: CFDA Number and Title: Questioned Costs:

Eligibility Significant Deficiency Nonmaterial Noncompliance U.S. Department of Education 84.SFA Student Financial Assistance Cluster $7,588.00

Finding Status:

Previously Reported Corrective Action Implemented

FA-2016-003 Return of Title IV Funds

Control Category: Internal Control Impact: Compliance Impact: Federal Awarding Agency: CFDA Number and Title: Questioned Costs:

Special Tests and Provisions Significant Deficiency Nonmaterial Noncompliance U.S. Department of Education 84.SFA Student Financial Assistance Cluster $1,775.23

Finding Status:

Further Action Not Warranted (1)

FA-2016-004 Inadequate Control Procedures over Unofficial Withdrawals

Control Category: Internal Control Impact: Compliance Impact: Federal Awarding Agency: CFDA Number and Title: Questioned Costs:

Special Tests and Provisions Significant Deficiency Nonmaterial Noncompliance U.S. Department of Education 84.SFA Student Financial Assistance Cluster $5,218.83

Finding Status:

Previously Reported Corrective Action Implemented

FA-2016-005 Failure to Reconcile the Federal Direct Loan Program

Control Category: Internal Control Impact: Compliance Impact: Federal Awarding Agency: CFDA Number and Title:

Special Tests and Provisions Significant Deficiency Nonmaterial Noncompliance U.S. Department of Education 84.SFA Student Financial Assistance Cluster

Finding Status:

Previously Reported Corrective Action Implemented

(1) Findings/internal control deficiencies of this nature, that are not deemed significant deficiencies or material weaknesses and do not require reporting in the management report in accordance with 2 CFR 200.516(a), will be communicated in the exit conference.

- 5 -

SECTION III FINDINGS, QUESTIONED COSTS AND OTHER ITEMS

ALBANY STATE UNIVERSITY SCHEDULE OF FINDINGS, QUESTIONED COSTS AND OTHER ITEMS
YEAR ENDED JUNE 30, 2017

COMMUNICATION OF INTERNAL CONTROL DEFICIENCIES

The auditor is required to communicate to management and those charged with governance control deficiencies identified during the course of the financial statement audit that, in the auditor's judgment, constitute significant deficiencies or material weakness.
A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance.

Internal control deficiencies identified during the course of this engagement that were considered to be significant deficiencies and/or material weaknesses are presented below:

FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS

No matters were reported.

FEDERAL AWARD FINDINGS AND QUESTIONED COSTS

FA-2017-001 Excessive Cash Balances

Compliance Requirement: Internal Control Impact: Compliance Impact: Federal Awarding Agency: Pass-Through Entity: CFDA Number and Title: Federal Award Number:
Questioned Cost:

Cash Management Significant Deficiency Nonmaterial Noncompliance U. S. Department of Education None 84.SFA Student Financial Assistance Cluster P268K170079 (Fiscal Year: 2017), P268K160079 (Fiscal Year: 2016), P063P160079 (Fiscal Year: 2017), P063P150079 (Fiscal Year: 2016) None Identified

Description: The Institution maintained excessive cash balances related to the Direct Loan and Pell programs.

Criteria: Provisions included in 34 CFR 668.163 and 668.166 provide requirements for maintaining and accounting for funds and excess cash, respectively.

Condition: Upon review of cash drawdowns and disbursements related to the Federal Direct Loan and Pell programs at the Institution's East Campus, excessive cash balances were noted for up to 26 days for the Direct Loan program and 66 days for the Pell grant program in the fiscal year. Provisions included in 34 CFR 668.166(a) state: "The Secretary considers excess cash to be any amount of Title IV, HEA program funds, other than Federal Perkins Loan Program funds, that an institution does not disburse to students or parents by the end of the third business day following the date the institution received those funds from the Secretary".

- 1 -

ALBANY STATE UNIVERSITY SCHEDULE OF FINDINGS, QUESTIONED COSTS AND OTHER ITEMS
YEAR ENDED JUNE 30, 2017
FEDERAL AWARD FINDINGS AND QUESTIONED COSTS
Cause: In discussing these deficiencies with management, they stated this occurred due to internal procedural errors that led to the untimely return of funds to the grantor agencies.
Effect or Potential Effect: The Institution was not in compliance with Federal regulations concerning the disbursement of Federal Direct Loan and Pell funds and excess cash.
Recommendation: The Institution should establish procedures to ensure that Federal Direct Loan and Pell funds are disbursed within three business days of the receipt of such funds. The Institution should only request Federal Direct Loan and Pell funds when the amounts are immediately needed to disburse funds to students or parents. Additionally, the Institution should develop and implement a monitoring process to ensure that controls are properly implemented. The Institution should also contact the U.S. Department of Education regarding resolution of this finding.
Views of Responsible Officials and Corrective Action Plans: We concur with this Finding. The University will establish procedures to ensure that Federal Direct Loan and Pell grant funds are disbursed within three business days of the receipt of such funds
OTHER ITEMS (NOTED FOR MANAGEMENT'S CONSIDERATION)
Inadequate Controls over Purchasing Card
Observation: A review of purchasing card transactions revealed purchasing card users that did not follow the guidelines for purchasing card transactions as prescribed in the Institution's Procurement Card (P-Card) Manual. The following was noted during testing:
1. Sales tax was paid on one purchase. 2. Pre-approval was not obtained for a technology purchase. 3. One employee exceeded the single transaction limit. 4. Two transactions for food and lodging of employees were not allowable per purchasing card
guidelines. 5. One transaction did not have adequate documentation to support the amount paid.
Recommendation: Management should review procedures in place and implement changes necessary to ensure that all purchasing card transactions adhere to the policies and procedures as outlined in the Institution's Procurement Card (P-Card) Manual.
Views of Responsible Officials and Corrective Action Plans: ASU will continue to train card holders, monitor activity and take corrective action as needed.
Contact Person: Shawn McGee, Vice President for Fiscal Affairs Telephone: 229-430-4609
E-mail: shawn.mcgee@asurams.edu
- 2 -

ALBANY STATE UNIVERSITY SCHEDULE OF FINDINGS, QUESTIONED COSTS AND OTHER ITEMS
YEAR ENDED JUNE 30, 2017
OTHER ITEMS (NOTED FOR MANAGEMENT'S CONSIDERATION)
Auxiliary Fund Deficit
Observation: The Board of Regents Policy Manual Section 15 states that: "Auxiliary Enterprises are operating on a self-supporting basis, where the combination of fees and other revenue is sufficient to meet costs". The Institution's Residence Halls, Parking, and Intercollegiate Athletics are in a deficit. The Residence Halls reported an overall net loss of $1,391,730 and is in a deficit of $4,729,378. Parking reported a net gain of $286,247 but it has a deficit of $128,154. Intercollegiate Athletics reported a net gain of $10 but it has a deficit of $2,564,306.
Recommendation: The Institution should ensure that the revenue streams associated with the Auxiliary Enterprise funds are sufficient to pay all costs pertaining to the funds.
Views of Responsible Officials and Corrective Action Plans: We concur with this deficiency. Management is aware of the deficits associated with the above stated auxiliary units; the College is currently working internally and with University System of Georgia personnel to develop and implement steps to prevent such occurrences in the future and developing a multi-year strategy to eliminate the deficits.
Contact Person: Shawn McGee, Vice President for Fiscal Affairs Telephone: 229-430-4609
E-mail: shawn.mcgee@asurams.edu
Disaster Recovery Procedures
Observation: Albany State University does not have well-defined, written disaster recovery procedures. The time to make contingency plans is before disaster strikes, so that all personnel will be aware of the responsibilities in the event of an emergency situation.
Recommendation: We suggest that management develop a Disaster Recovery Plan that includes, but is not limited to, the following matters:
Location of, and access to, off-site storage, Chain of communication how and by whom each employee is contacted, A listing of all data files that would have to be obtained from the off-site storage location, Identification of a backup location (name and telephone number) with similar or compatible
equipment for emergency processing (management should make arrangements for such backup with another company, a computer vendor, or a service center; the agreement should be in writing), Updating and testing of the disaster recovery plan Responsibilities of various personnel in an emergency, and Priority of critical applications and reporting requirements during the emergency period.
Views of Responsible Officials and Corrective Action Plans: We concur with this deficiency. The University will establish procedures to ensure that a comprehensive Disaster Recovery plan that meets all the necessary requirements is developed and implemented.
- 3 -

ALBANY STATE UNIVERSITY SCHEDULE OF FINDINGS, QUESTIONED COSTS AND OTHER ITEMS
YEAR ENDED JUNE 30, 2017
OTHER ITEMS (NOTED FOR MANAGEMENT'S CONSIDERATION)
Cost of Attendance Budgets
Observation: Upon review of the Institution's Cost of Attendance (COA) budgets used at the Institution's West Campus, it was noted that the supporting documentation and explanations provided by Institution personnel for the calculation of various components of the COA budgets did not agree to the COA budgets used to award financial aid to students within the student information system.
Recommendation: The Institution should modify its procedures to ensure that any future changes to the COA budgets are reasonable, based on documented average costs for students, and are entered appropriately into the student information system.
Views of Responsible Officials and Corrective Action Plans: We concur with this deficiency. All processes and procedures, relative to ensuring reasonable estimated costs used for each component of the Cost of Attendance (COA) budget, will be updated to ensure compliance. All documentation used in the COA determination will be stored securely and made readily available upon request. The Office of Financial Aid staff will engage in consultation with the Department of Education, as required, and consistently review the FSA Handbook for guidance on policy and procedural determinations.
Direct Loan Exit Counseling
Observation: Upon testing a sample of forty students who received Federal financial assistance, auditor noted that Direct Loan exit counseling was not offered to nine students from the Institution's West Campus who discontinued their enrollment at the Institution.
Recommendation: The Institution should implement policies and procedures to ensure that all students who discontinue their enrollment at the Institution receive exit counseling in a timely manner.
Views of Responsible Officials and Corrective Action Plans: We concur with this deficiency. The University will establish procedures to ensure that all students who discontinue their enrollment at the Institution receive exit counseling in a timely manner.
Fiscal Operations and Application to Participate (FISAP) Reporting
Observation: All amounts reflected on the Fiscal Operations and Application to Participate (FISAP) report for the Institution's East Campus were not accurately completed and supported by the accounting records. Several amounts reported by the Institution did not agree to the accounting records.
Recommendation: The Institution should implement policies and procedures to ensure that all reports submitted to the U. S. Department of Education are accurate and adequately supported by appropriate documentation.
- 4 -

ALBANY STATE UNIVERSITY SCHEDULE OF FINDINGS, QUESTIONED COSTS AND OTHER ITEMS
YEAR ENDED JUNE 30, 2017
OTHER ITEMS (NOTED FOR MANAGEMENT'S CONSIDERATION)
Views of Responsible Officials and Corrective Action Plans: We concur with this deficiency. All processes and procedures, relative to ensuring amounts reported to the U.S. Department of Education are accurate and supported will be reviewed and updated as necessary. All supporting documentation will be stored securely and made readily available upon request. The Office of Financial Aid staff will engage in consultation with the Department of Education, as required, and consistently review the FSA Handbook for guidance on policy and procedural determinations.
Return of Title IV Funds
Observation: Our review of a sample of 25 students who attended the Institution's West Campus to test compliance with 34 CFR 668.22, which is related to the return of Title IV funds, revealed that refunds were not calculated correctly for nine students. One of these students was requested to return $29.48 less and eight of these students was requested to return $114.52 more than the required amount to various SFA programs. Furthermore, the proration between the school and student portion of the refund was incorrect for nine students. In addition, it was also noted that funds were not returned in the appropriate timeframe for one student.
Recommendation: The Institution should develop and implement procedures to ensure that student financial aid refunds are properly calculated and that unearned funds are correctly returned to the appropriate accounts in a timely manner in accordance with the Higher Education Amendments 1998, Public Law 105-244.
Views of Responsible Officials and Corrective Action Plans: We concur with this deficiency. Administrators will review all official withdrawals and perform a monthly quality assessment review of all R2T4calculations to ensure all returns are completed accurately and returned to the proper Federal Program within the 45 days. We will also verify that the amount of awards sent back to the Department of Education are compliant with Federal Regulations. The Office of Financial Aid, coupled with the Registrar's Office has updated its policy and procedure completion on each eligible student. System generated reports are reviewed daily and at the end of the term to assess the need for R2T4 completion on each eligible student. Internal procedures for calculating R2T4s will be monitored and updated annually to ensure compliance. The Office of Financial Aid staff will engage in consultation with the Department of Education, as required, and consistently review the FSA Handbook for guidance on policy and procedural development.
Enrollment Reporting
Observation: Our testing of nine students who withdrew from the Institution's East Campus and 24 students who withdrew from the Institution's West Campus during the Fall 2016 and Spring 2017 semesters revealed that none of the students' withdrawn enrollment statuses were reported to the National Student Loan Data System (NSLDS) within the required 30 days or 60 days if a roster file was previously scheduled to be submitted. Additionally, the withdrawn enrollment statuses for four students at the Institution's East Campus and seven students at the Institution's West Campus were never reported to NSLDS.
Recommendation: The Institution should implement policies and procedures to ensure that all changes in student enrollment statuses are reported in a timely manner.
- 5 -

ALBANY STATE UNIVERSITY SCHEDULE OF FINDINGS, QUESTIONED COSTS AND OTHER ITEMS
YEAR ENDED JUNE 30, 2017 OTHER ITEMS (NOTED FOR MANAGEMENT'S CONSIDERATION) Views of Responsible Officials and Corrective Action Plans: We concur with this deficiency. The University acknowledges that unofficially and officially withdrawn students' enrollment statuses were not properly reported. The University will implement procedures to ensure proper reporting of enrollment status for all students, including unofficially withdrawn students and implement a monitoring process to ensure controls are properly implemented.
- 6 -