Straight and narrow, Vol. 5, Issue 27 (Jan. 2015)

The STRAIGHT and NARROW

January 2015
The Office of Internal Audit & Compliance's (OIAC) mission is to support the University System of Georgia management in meeting its governance, risk management and compliance and internal control (GRCC) responsibilities while helping to improve organizational and operational effectiveness and efficiency. The OIAC is a core activity that provides management with timely information, advice and guidance that is objective, accurate, balanced and useful. The OIAC promotes an organizational culture that encourages ethical conduct.
We have three strategic priorities:
1. Anticipate and help to prevent and to mitigate significant USG GRCC issues.
2. Foster enduring cultural change that results in consistent and quality management of USG operations and GRCC practices.

Volume 5, Issue 27 Office of Internal Audit & Compliance, BOR -- USG, (404) 962-3020
From the Chief Audit Officer John M. Fuchko, III
USG Participates in International Fraud Awareness Week
Wrap Up
During International Fraud Awareness Week, Nov. 16-22, 2014 the USG hosted multiple activities and events in support of this effort. Our objective was to bring awareness to the importance of ethical practices and to further promote an ethical culture on our campuses.
Activities during this week helped bring awareness to fraud prevention and reinforced the USG's culture of recognizing the contributions of all employees while promoting shared values of integrity, excellence, accountability and respect.
Our theme for Fraud Awareness Week was "The SPIRT of USG." The activities and events emphasized:
Stewardship Prevention Integrity Responsibility Inspiration, and Trust

3. Build and develop the OIAC team.
Inside this issue:

From the

1

Chief Audit Officer

Ethical Leadership,

2

Cynthia Cooper

Ethical Prac ces,

3

John Fuchko, III

This awareness program is part of a comprehensive Ethics and Compliance Program which includes ethics training, mandatory compliance training, assurance audits, consulting engagements and an ethics and compliance reporting hotline. I would like to thank Wesley Horne in the Office of Internal Audit and Compliance and Sonja Roberts in the Office of Communications for their assistance in coordinating and implementing the Spirit of USG campaign. I also appreciate the work performed by the systemwide planning committee to ensure we had an educational and informative program. The planning committee members included: Jamie Tanner, SGSC, Jim Rasmus, GPC, Tricia Addison, FVSU, Sir Ramamoorti, KSU, Sheila Tenney, AMSC, Thressea Boyd, VSU, Kate Maine, UNG, Melissa Hall, GT, Kathleen Boyd, GRU, and John Vanchella, USO .

Fraud Repor ng, Dr. Amy Block Joy
Fraud Awareness Trivia
Resources & Contact Us

3 Enjoy the highlights. I look forward to hearing your thoughts. Please feel free to contact me at john.fuchko@usg.edu or 404-962-3025. Our Rolling Audit Plan may be found on the OIAC website located at: www.usg.edu/audit/internal_audit.
4/5
John M. Fuchko, III 6 Chief Audit Officer & Associate Vice Chancellor

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SPIRIT of USG Highlights
The USG Interna onal Fraud Awareness week was a great success! During this week, each USG ins tu on took part in ac vi es that highlighted the value of an ethical culture and brought awareness to the impact of fraud on an organiza on and its employees. Our theme for this week was the SPIRIT of USG. We used the acronym SPIRIT to represent Stewardship, Preven on, Integrity, Responsibility, Inspira on and Trust.
USG ins tu ons par cipated in this effort through a wide variety of ac vi es including community forums, presenta ons, ques on and answer panels, social media, trivia contests, posters, banners, news ar cles, press releases and more. This newsle er provides a few highlights of the week's events.
Cynthia Cooper at Georgia Tech

FRAUD WEEK
The USG has a robust ethics policy and fraud preven on and deten on program. The policy was most recently revised and adopted by the Regents. The policy may be found in the USG website under the BOR Policy Manual: Ethics Policy, 8.2.20. Link to Ethics Policy
USO SPIRIT Week Planning Commi ee Members
Sandra Neuse, USO Claire Souter, SSC Christopher Davidson, Archives David Baker, GPLS Karen Scoville, Athens Ana Fonseca, USO Rodriquez Meadows, USO John Vanchella, USO Bri any Cheaney, USO

Georgia Tech hosted Cynthia Cooper for a discussion about Ethical Leadership for the 21st Century and about her experience with WorldCom. Cynthia Cooper formerly served as the Vice President of Internal Audit at WorldCom. In 2002, Cooper and her team of auditors worked together in secret to inves gate and unearth $3.8 billion in fraud at WorldCom. At the me, this was the largest incident of accoun ng fraud in U.S. history. Her book Extraordinary Circumstances: The Journey of a Corporate Whistleblower, was published in 2008. Profits from the book were given to universi es for ethics educa on. Photographed: Phil Hurd, Audit Director at Georgia Tech and Cynthia Cooper.

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SPIRIT of USG Highlights
Chief Auditor and Associate Vice Chancellor John Fuchko gave a presenta on and facilitated a discussion about Ethical Prac ces for Higher Educa on. He discussed key policy and procedures issues and focused on recent updates to the Board of Regents (BOR) Policy Manual. He shared informa on about BOR governance structure, by-laws and policy. An important take-away from this presenta on included: BOR Sec on 8.0-- Personnel, which covers mul ple human resource policies governing all USG employees to include the USG Ethics Policy. The USG Ethics Policy can be found in Board Policy 8.2.20.

Dr. Amy Block Joy presented a cap va ng discussion about repor ng fraud in the workplace. In her own words " I hoped that my suspicions were wrong, but my conscious told me that if indeed this was willful misconduct, my duty was to report it." In 2006, Dr. Joy blew the whistle on $2.3 million in federal fraud. A er repor ng the fraud, she faced in mida on from colleagues and suffered from schemes to ruin her professional credibility. She is now a staunch advocate for whistleblowers, because she understands the plight of the person who reports unethical behavior in the workplace. She currently consults with firms and writes about building ethical cultures in the workplace. Dr. Joy has wri en several books, her most recent en tled "Retalia on". Dr. Joy shares her Lessons Learned on her blog, h p://www.amyblockjoy.com/blog.
Humourous Posters were also used to emphasize issues concerning fraud, waste and abuse. Trivia Ques ons about fraud awareness were asked of staff. And the employees
provided the answers as follows
May I use the color copier for personal use?
State-owned resources should be used for state business. Incidental personal use that does not incur a cost or risk to the state is allowable, e.g., the occasional personal call or checking personal email. However, employees should be aware that there is no expecta on of privacy on a work computer and should be mindful to avoid downloading viruses or other programs. Visit Informa on Security and ePrivacy for more informa on.

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SPIRIT of USG Highlights
Fraud Awareness Trivia Ques on
If I am on vaca on all week, telework on Friday, and then resume vaca on the next week, am I chea ng me? Is this fraud?
Employee Response
You are only "chea ng me" if you are not actually working on Friday. Please note that teleworking must be approved and that there are required forms to be signed by you and your supervisor. See Teleworking/Flex me Policy for more informa on.

BOR Athens Spirit of USG Week -Trivia ques on winners: Bin Li, Suzanne Kille, Andrew Waskiewicz, Bart Lawrence and Eddie Sellers

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SPIRIT of USG Highlights

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At the end of Spirit Week, employees gathered for a S.P.I.R.I.T. refreshment social to celebrate and to create an opportunity for staff to get to know one another.

Creating A more Ethical Culture
[S.P.I.R.I.T.] Stewardship Prevention Integrity Responsibility Inspiration Trust
Resources
University System of Georgia Ethics Policy, BOR Policy Manual 8.2.20
Board of Regents Ethics and Compliance Reporting Hotline, http://www.usg.edu/audit/compliance/reporting_contacts
New policy on Whistleblower Protection & Reporting Wrongdoing, BOR Business and Procedures Manual 16.4

Board of Regents of the University System of Georgia
Office of Internal Audit & Compliance (OIAC) 270 Washington Street, SW Suite 7093 Atlanta, GA 30334-1450
Phone: (404) 962-3020
Fax: (404) 962-3033
Website: www.usg.edu/audit/

? Ask the Auditor ? If you have a governance, risk management, compliance or control ques on that has been challenging you, let us help you find the answer. Your ques on can help us to become be er auditors.
Want to Contribute to the Straight and Narrow? We invite you to send your ques ons and ideas for future ar cles to us for feature in upcoming Straight and Narrow newsle ers.
Contact Us: USG-OIACNewsle er@usg.edu
"Crea ng A More Educated Georgia" www.usg.edu