Research notes [Mar. 2004]

University System of Georgia Executive/Administrative/Managerial Staff
Per FTE Student as Reported to IPEDS FY 2000
Background A frequently asked question related to the efficiency and effectiveness of higher education institutions is: "Are there too many administrators?" Because institutions vary widely in mission, level and mix of programs, size and composition of the student body, and other relevant characteristics, there is no single standard by which to answer that question.
One indicator of relative administrative staffing that has recently been reviewed by the University System of Georgia (USG) is the ratio of full-time equivalent (FTE) students to administrators. Up to a point, the higher the ratio, the "better" an institution's relative number of administrators is considered to be. Underlying this indicator is the question, unanswerable by data, of what the point of balance should be to effectively and efficiently manage an institution. The FY 2000 ratios for the University System's four-year and two-year institutions were compared with the corresponding four-year public and two-year public average ratios of the other Southern Regional Education Board (SREB) states. USG four-year public institutions were found to have the second lowest average ratio in SREB, and USG two-year colleges had the lowest average ratio in SREB for those respective categories of institutions. Thus, Georgia has relatively fewer FTE students per administrator, or conversely, relatively more administrators in relation to enrollment than other SREB states.
It is important to note that, although the number of FTE students enrolled does provide a rough but consistent comparative measure of the need for administrative support, there is no single reliable indicator of the ideal number of administrators needed from institution to institution. While institutions with larger enrollments (and/or more programs, facilities, off-campus locations, etc.) may need more administrators, there are economies of scale that benefit larger institutions and disadvantage smaller ones. For example, the same basic complement of "executive, administrative and managerial" positions may be as necessary and efficient for an institution with 2,500 FTE students as for one with 4,000 FTE. However, using the FTE per administrator ratio to compare those institutions would suggest that the smaller institution has "too many" administrators.
With these caveats in mind, this paper examines where the data to support the SREB comparisons originate and how University System institutions compare with one another using the same data.
How National Data Are Collected The federal government collects educational data from colleges and universities in the U.S. through a set of surveys administered by IPEDS (Integrated Postsecondary Education Data System). The IPEDS Fall Staff Survey is administered only in odd-numbered calendar years. A
March 2004 Page 1 of 5

portion of that survey replaced the discontinued Equal Employment Opportunity (EEO-6) survey. Although the data for some IPEDS surveys are generated by the University System for the institutions, the Fall Staff data are reported directly to IPEDS by the institutions themselves. In reporting Fall Staff data, each institution is responsible for interpreting the IPEDS Fall Staff instructions and reporting its staff positions accordingly.
The IPEDS instructions categorize full-time institutional employees in fall term into one of the following seven groups: full-time faculty; executive, administrative and managerial; other professionals (support service); technical and paraprofessionals; clerical and secretarial; skilled crafts; and service/maintenance. The category of interest here is "executive, administrative and managerial." The FY 2000 IPEDS Fall Staff instructions for reporting "executive/ administrative/managerial" positions read as follows:
Report all persons whose assignments require primary (and major) responsibility for management of the institution, or a customarily recognized department or subdivision thereof. Assignments require the performance of work directly related to management policies or general business operations of the institution, department or subdivision, etc. It is assumed that assignments in this category customarily and regularly require the incumbent to exercise discretion and independent judgment and to direct the work of others. Report in this category all officers holding titles such as president, vice president, dean, director, or the equivalent, as well as officers subordinate to any of these administrators with such titles as associate dean, assistant dean, executive officer of academic departments (department heads, or the equivalent) if their principal activity is administrative. NOTE Supervisors of professional employees are included here, while supervisors of nonprofessional employees (technical, clerical, craft, and service/ maintenance force) are to be reported within the specific categories of the personnel they supervise.
There is considerable potential for inconsistent interpretation of these instructions. The single category, "executive, administrative and managerial," encompasses a very wide range of positions, from the institutional CEO to the managers of small administrative units. Although the president and vice presidents are clearly institutional executives, it is less certain that every institution would report the bookstore manager and similar positions in the same category, i.e., as "central to the management of the institution."
Another judgment required by the instructions that could easily vary by institution is whether a dean's or a department chair's "principal activity is administrative." Similarly, a manager who supervises nonprofessional employees may have greater responsibility than one who supervises fewer professional employees and has a smaller budget, but the instructions state that the former should not be reported in the "executive, administrative and managerial" section of the Fall Staff Survey. Nevertheless, it is quite possible that both types of managers are reported in the "executive, administrative and managerial" category by some institutions.
How USG Institutions Determine Executive/Administrative/Managerial Status Each USG job has been assigned a position identifier code called a "b-code." These codes were established in the 1970s, and although codes were added to the b-code system over the last three
March 2004 Page 2 of 5

decades, few were removed or revised. For reporting purposes, University System b-codes were "mapped" to one of the six job category codes used in the annual EEO report. The EEO code 1 category was also called "executive/administrative/managerial." A list of the b-codes/positions mapped to that category is attached (Table 1). (It is important to note that not all occupations exist, or are filled, at every institution, and therefore would not be reported.)
When the transition was made from EEO to IPEDS reporting, the EEO-1 b-code map continued to be used, although in the last few years there have been questions about the correspondence of the EEO-1 b-code map to the specific requirements of IPEDS.1 In August 2003, the Office of Strategic Research and Analysis surveyed USG institutions to determine how they reported positions in the "executive, administrative and managerial" category of their FY 2000 IPEDS Fall Staff Surveys.
The results showed that USG institutions did not report staff data in a uniform way. Some reported all EEO-1 b-codes, and some edited the list of b-codes, i.e., removed or added positions, based on knowledge of the actual position or incumbent, as summarized below.
Twenty of the institutions in this analysis reported all EEO-1 positions that were filled at their institution to IPEDS.
13 reported selected sub-sets of the EEO-1 b-codes or additional b-codes. One institution was not able to determine how the survey was completed in 1999 due
to personnel changes since then.
A logical assumption would be that institutions reporting all EEO-1 b-codes would have small ratios, i.e., they would have over-reported administrators. However, analysis of the FTE student/administrator ratios in Table 2 suggests that the method of reporting "executive, administrative and managerial" staff to IPEDS does not, by itself, appear to be responsible for any over-reporting of those positions:
A larger proportion (58 percent) of the institutions that reported a selection of b-codes from the EEO-1 list had lower-than-average (i.e., less desirable) FTE/administrator ratios than those reporting all EEO-1 b-codes to IPEDS (53 percent).
Five of the six largest USG institutions reported all EEO-1 positions to IPEDS, and only two of those five had lower-than-average FTE/administrator ratios.
How USG Institutions Compare Internally and with the Other SREB States in the Ratio of FTE Students to Administrators Colleges and universities in other states are subject to the same potential reporting inconsistencies as those discussed above. Therefore, it is reasonable to assume that the data on "executive, administrative and managerial" positions in the other SREB states also contain inconsistencies, although there is no way to determine those institutions' exact reporting
1 Largely in response to those questions, a special USG human resources committee has reviewed and converted the previous b-code system. B-codes were grouped into larger b-categories. The new codes are designated BCATs, and
were developed to comply with the IPEDS Fall Staff and other survey instructions.
March 2004 Page 3 of 5

practices. Nevertheless, Table 3, which has been re-calculated to insure that both tables in this analysis are based on the same data and assumptions, shows that the USG four-year public institutions have the second-lowest average FTE to administrator ratio among the SREB states, and that USG two-year public institutions have the lowest average ratio in SREB (where a low ratio means more administrators relative to enrollment than a higher ratio).2
The following are highlights of Table 2, which contains internal comparisons of FTE students/administrator ratios for the USG four-year institutions and USG two-year institutions: 3
USG four-year institutions have an average of 56.0 FTE students per executiveadministrative-managerial staff, and USG two-year colleges have a corresponding average of 83.3 FTE/administrator.
The comparative SREB average ratios are 81.8 (public four-year) and 199.4 (public two-year).
Seventeen of the 32 USG institutions included in this comparative analysis, or 53 percent, had 1999-2000 student/administrator ratios that were higher (better) than the respective System averages, i.e., 11 of 19 four-year institutions (58 percent) and 6 of 13 two-year colleges (46 percent).4 In addition, only two of the six largest USG institutions have a lower-than-average FTE student/administrator ratio. Thus, the relatively low USG vs. SREB ratios are not due to one or two outliers in the USG, skewing the whole System average.
38.5 percent (5 of 13) of the four-year institutions that reported all EEO-1 positions to IPEDS, rather than an edited subset of EEO-1 positions, and 50 percent (3 of 6) of the two-year colleges that reported in the same manner had lower (less desirable) FTE/administrator ratios than the respective USG averages.
Even larger proportions, 3 of 5 four-year institutions (60 percent) and 4 of 7 two-year colleges (57 percent), than reported selected subsets of the EEO-1 b-codes also had lower-than-average ratios.
Conclusions Although the potential for inconsistency in interpreting the IPEDS Fall Staff instructions exists for all public colleges and universities in SREB, the 1999-2000 IPEDS data published by SREB show that University System four-year and two-year public institutions, collectively, have relatively fewer FTE students per administrator, or relatively more administrators, than peers in the other 15 SREB states. The same data also show anomalies within the USG. For example, several pairs of institutions with similar enrollments had FTE/administrator ratios that differed
2 Tables 2 and 3 use 1999-2000 enrollment and staff data, and both include Dalton State College and Macon State College as four-year institutions because that is the convention followed by both IPEDS and the SREB Fact Book, 2003. 3 FTE student data are from "FTE Enrollment, Public Colleges, by College 1999-2000" on the SREB web site at http://www.sreb.org/main/EdData/DataExch/dataexchindex.asp#Full-time; administrator data by state (Table 3) are from Table 69 in the SREB Fact Book, and 1999-2000 administrator data by USG institution (Table 2) were obtained with the IPEDS web-based Peer Analysis Tool (IPEDS is the original source of the staff data published by SREB). 4 This analysis follows the SREB practice of excluding "specialized institutions," i.e., Medical College of Georgia and Southern Polytechnic State University.
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by 64 to 328 percent. Another institution reported just five "executive, administrative and managerial" positions, compared to an average of 31 administrators reported by six comparable institutions.
Within the University System, there is no apparent link between the method of reporting "executive, administrative and managerial" positions (i.e., reporting all EEO-1 positions or a selected subset) and the resulting ratio of FTE per administrator. More than half (53 percent) of the USG institutions studied in this report had higher (better) than the comparable System average FTE/administrator ratios, and the two reporting methods were randomly distributed among institutions with both lower-than-average and higher-than-average ratios.
However, since the data on which the SREB comparative ranking is based were reported to IPEDS, USG human resources officers undertook a comprehensive review and redesign of the University System's job classification system. A major motivation for that project was more accurate and consistent reporting of staff to IPEDS, particularly executive, administrative and managerial positions. Therefore, the IPEDS Fall Staff Survey instructions and definitions served as the primary guide as that committee developed the new USG job classification codes.
The revised classification system was adopted by the Board of Regents at the April 2003 Board meeting. Test runs of the IPEDS Fall Staff data using the revised coding system have produced a higher executive, administrative and managerial count at some institutions and a lower count at others, but for the University System as a whole, that category is approximately 16 percent lower than the corresponding total reported to IPEDS in 2001.
While that decrease in executive, administrative and managerial positions has resulted from a reclassification of positions rather than a quantitative decrease in positions defined identically from 2001 to 2003, the design of the new system and the rigor of assigning the new classification codes supports the assumption that the current numbers are accurate in relation to the IPEDS definitions. It is also anticipated that the 2003 data will improve the ranking of the USG in this measure among SREB states.
For more information, write or email:
Dr. Joe Szutz Assistant Vice Chancellor for Planning Board of Regents of the University System of Georgia
270 Washington St., SW Atlanta, Georgia 3033
Joe.Szutz@usg.edu
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Table 1

University System of Georgia Job Classification File: By EEO Code

(B-Codes) JOB CLASS # -------
B0025 B0026 B0308 B0310 B0351 B0365 B0480 B0534 B0535 B0537 B0554 B0555 B0663 B0673 B0674 B0685 B0686 B0974 B0978 B0979 B1072 B1156 B1178 B1409 B1523 B1527 B1530 B1532 B1540 B1544 B1545 B1550 B1551 B1553 B1554 B1558 B1559 B1691 B1744 B1752 B1774 B1807 B1839 B1906 B3205 B3210 B4485 B4501 B4502 B4504 B4509 B4615 B4620 B4630 B4700 B4701 B4702 B4703 B4704 B4740

JOB TITLE

(Exec/Admin/Mgr) EEO CODE

---------------------------- ----

EE CLASS -----

ASST RECORDS MANAGER

1

PA

RECORDS MANAGER

1

PA

STAFF BENEFITS MANAGER

1

PA

EMPLOYMENT MANAGER

1

PA

DIRECTOR OF VOLUNTEER SERVICE 1

PA

SMALL BUSINESS DEV CENTER ADM 1

PA

ASST TO THE DEAN-ADMIN AFFAIRS 1

PA

ASST SUPPLY MANAGER

1

PA

SUPPLY MANAGER

1

PA

HEAD SUPPLY AND MATERIALS

1

PA

ASST BOOKSTORE MANAGER

1

PA

BOOKSTORE MANAGER

1

PA

DIRECTOR TEACHER CORPS

1

PA

CAMP MANAGER

1

PA

CAMP MANAGER II

1

PA

DIRECTOR EDUC OPPORTUNITY CTR 1

PA

DEVEL THERAPY INSTITUTE

1

PA

UNIT ADMINISTRATOR

1

PA

VET MEDICINE HOSPITAL ADMIN

1

PA

HOSPITAL ADMISSIONS DIRECTOR

1

PA

DIRECTOR OF AUTOPSY FACILITIES 1

PA

FOREST RESOURCES MANAGER

1

PA

HEAD GROUNDS MAINTENANCE

1

PA

HEAD VEHICLE TRANS AND MAINT

1

PA

HEAD BUILDING SERVICES

1

PA

HEAD PREVENTIVE MAINT AND INSP 1

PA

HEAD BUILDING MAINTENANCE

1

PA

SUPT OF PLANT OPERATIONS & ENG 1

PA

HOUSE DIRECTOR

1

PA

RESIDENT MANAGER

1

S

SR RESIDENT MANAGER

1

PA

ASST MANAGER OF FAMILY HOUSING 1

PA

MANAGER OF FAMILY HOUSING

1

PA

MANAGER CONTRACTS & ASGMTS

1

PA

MANAGER HOUSING SERVICES

1

PA

ATHLETIC FACILITY MANAGER

1

PA

ATHLETIC FACILITIES SUPVR

1

PA

HEAD SCHED AND CONTROL

1

PA

GLASS SHOP MANAGER

1

PA

INSTRUMENT SHOP MANAGER

1

PA

ELECTRONICS SHOP MANAGER

1

PA

CARTOGRAPHIC SHOP MANAGER

1

PA

CHIEF OF MEDICAL PHOTOGRAPHY

1

PA

COORD OF INST INFORMATION

1

F

CURATOR

1

PA

HEAD LIBRARY MEDIA CENTER

1

PA

CHIEF OF STAFF

1

PA

ASST HOSPITAL ADMINISTRATOR I 1

PA

ASST HOSPITAL ADMINISTRATOR II 1

PA

HOSPITAL ADMINISTRATOR

1

PA

NURSING HOME ADMINISTRATOR

1

PA

COOPERATIVE EXTENSION ADMIN

1

PA

COUNTY EXTENSION DIRECTOR

1

PA

DIST EXTENSION HEAD

1

PA

DIST AGENT - 4-H AND YOUTH

1

PA

DIST AGENT - HOME ECONOMICS

1

F

DIST AGENT - AG & NAT RES

1

PA

DIST AGENT - COMM & RURAL DEV 1

PA

STATE HOME ECONOMIST LEADER

1

PA

STATE 4-H CLUB LEADER

1

PA

B4742

ASSOC STATE 4-H CLUB LEADER

1

PA

B4749

DIST 4-H CLUB LEADER

1

PA

B4801

ATHLETIC DIRECTOR

1

PA

B4802

ASST ATHLETIC DIRECTOR

1

PA

B4803

ASSOC ATHLETIC DIRECTOR

1

PA

B4804

ATHLETIC PROMOTION DIRECTOR

1

PA

B4810

HEAD COACH

1

PA

B4822

HEAD FOOTBALL RECRUITER

1

PA

B4843

SPORTS INFORMATION DIRECTOR

1

PA

B4850

HEAD BASEBALL COACH

1

PA

B4853

HEAD SOFTBALL COACH

1

PA

B4855

HEAD BASKETBALL COACH

1

PA

B4860

HEAD FOOTBALL COACH

1

PA

B4870

HEAD GOLF COACH

1

PA

B4871

ASST GOLF COACH

1

PA

B4873

HEAD TRACK COACH

1

PA

B4875

HEAD TENNIS COACH

1

PA

B4877

VOLLEYBALL COACH

1

PA

B4878

WRESTLING COACH

1

PA

B4881

HEAD SWIMMING COACH

1

PA

B4883

GYMNASTIC COACH

1

PA

B4885

WOMEN'S TRACK COACH

1

PA

B4890

WOMEN'S BASKETBALL COACH

1

PA

B6001

DIRECTOR STUDENT AFFAIRS

1

PA

B6002

ASSOC DIRECTOR STUDENT AFFAIRS 1

PA

B6004

ASST DIRECTOR STUDENT AFFAIRS 1

PA

B6101

REGISTRAR

1

PA

B6102

ACTING REGISTRAR

1

PA

B6103

REGISTRAR EMERITUS

1

PA

B6107

ASSOC REGISTRAR

1

PA

B6108

ASST REGISTRAR

1

PA

B6150

DIRECTOR OF ADMISSIONS

1

PA

B6152

ASSOC DIRECTOR OF ADMISSIONS

1

PA

B6155

ASST DIRECTOR OF ADMISSIONS

1

PA

B6160

DIRECTOR OF ADM AND TESTING

1

PA

B7040

COORD - UNIV SYST INFO

1

PA

B7041

COORD-INSTITUTIONAL RESEARCH

1

PA

B7101

DIRECTOR ADMINISTRATIVE

1

PA

B7103

INTERIM DIRECTOR-ADMIN

1

PA

B7104

ASSOC DIRECTOR ADMINISTRATIVE 1

PA

B7105

ASST DIRECTOR ADMINISTRATIVE

1

PA

B7106

CO DIRECTOR

1

PA

B7107

DIRECTOR OF BUDGETS

1

PA

B7108

ASST DIRECTOR OF BUDGETS

1

PA

B7110

EXECUTIVE DIR ADMINISTRATIVE

1

PA

B7120

ASSOC TO THE DIR - ADMIN

1

PA

B7122

ASST TO THE DIRECTOR - ADMIN

1

PA

B7201

DIV HEAD ADMINISTRATIVE

1

PA

B7202

ASST DIV HEAD-ADMINISTRATIVE

1

PA

B7220

DEPT MGR ADMINISTRATIVE

1

PA

B7222

ASST DEPARTMENT MGR ADMIN

1

PA

B7230

UNIT HEAD

1

PA

B7247

ASST DIRECTOR OF FACILITIES

1

PA

B7250

RSCH STATION SUPERINTENDENT

1

PA

B7260

PROJECT DIRECTOR

1

PA

B7268

CHIEF INFORMATION OFFICER

1

PA

B7810

ACADEMIC PROFESSIONAL ASSOC

1

PA

B7815

ACADEMIC PROFESSIONAL

1

PA

B7820

SENIOR ACADEMIC PROFESSIONAL

1

PA

B8001

DEAN ACADEMIC

1

F

B8002

ACTING DEAN ACADEMIC

1

F

B8003

DEAN EMERITUS ACADEMIC

1

F

B8004

DEAN OF THE COLLEGE

1

F

B8008

DEAN, ADMINISTRATIVE

1

PA

B8009

SENIOR ASSOC DEAN ACADEMIC

1

F

B8010

ASSOC DEAN ACADEMIC

1

F

B8020

ASST DEAN ACADEMIC

1

F

B8030

ASST TO THE DEAN ACADEMIC

1

F

B8035

ASSOC TO THE DEAN

1

F

B8060

DEAN OF PUBLIC RELATIONS

1

PA

B8070

DEAN STUDENT AFFAIRS

1

PA

B8071

ASSOC DEAN ADMINISTRATIVE

1

PA

B8072

ASSOC DEAN STUDENT AFFAIRS

1

PA

B8074

ASST DEAN ADMINISTRATIVE

1

PA

B8075

ASST DEAN STUDENT AFFAIRS

1

PA

B8101

DIRECTOR ACADEMIC

1

F

B8102

DIRECTOR - RESEARCH

1

F

B8105

SENIOR ASSOC DIRECTOR-ACADEMIC 1

F

B8110

ASSOC DIRECTOR-ACADEMIC

1

F

B8111

ASSOC DIRECTOR-RESEARCH

1

F

B8120

ASST DIRECTOR-ACADEMIC

1

F

B8121

ASST DIRECTOR-RESEARCH

1

F

B8201

DIV CHAIRPERSON ACADEMIC

1

F

B8205

DIV CHAIRPERSON-INSTRUCTOR

1

F

B8206

DIV CHAIRPERSON-ASST PROF

1

F

B8207

DIV CHAIRPERSON-ASSOC PROF

1

F

B8208

DIV CHAIRPERSON-PROF

1

F

B8209

DIV CHAIRPERSON-EMERITUS

1

F

B8215

ACT DIV CHAIRPERSON-INSTRUCTOR 1

F

B8216

ACT DIV CHAIRPERSON-ASST PROF 1

F

B8217

ACT DIV CHAIRPERSON-ASSOC PROF 1

F

B8218

ACT DIV CHAIRPERSON-PROF

1

F

B8301

DEPT HEAD ACADEMIC

1

F

B8302

ASSOC DEPARTMENT HEAD ACADEMIC 1

F

B8305

DEPT HEAD-INSTRUCTOR

1

F

B8306

DEPT HEAD-ASST PROF

1

F

B8307

DEPT HEAD-ASSOC PROF

1

F

B8308

DEPT HEAD-PROF

1

F

B8309

DEPT HEAD-EMERITUS

1

F

B8315

ACT DEPT HEAD-INSTRUCTOR

1

F

B8316

ACT DEPT HEAD-ASST PROF

1

F

B8317

ACT DEPT HEAD-ASSOC PROF

1

F

B8318

ACT DEPT HEAD-PROF

1

F

B9001

CHANCELLOR

1

PA

B9002

EXECUTIVE VICE CHANCELLOR

1

PA

B9004

EXECUTIVE ASST TO CHANCELLOR

1

PA

B9005

SPECIAL ASST TO CHANCELLOR

1

PA

B9006

ASSISTANT TO THE CHANCELLOR

1

PA

B9007

SENIOR VC ACADEMIC AFFAIRS

1

PA

B9008

SENIOR VC CAPITAL RESOURCES

1

PA

B9009

SENIOR VC HUMAN & EXTERNAL AFF 1

PA

B9010

VICE CHANCELLOR-ACADEMIC AFF

1

PA

B9011

VC HUMAN RESOURCES & LEGAL AFF 1

PA

B9012

VICE CHANCELLOR-EXTERNAL AFF

1

PA

B9013

VICE CHANCELLOR-FACILITIES

1

PA

B9014

VC - INFO/INSTR TECH

1

PA

B9015

VC - STUDENT SERVICES

1

PA

B9016

VC-PLANNING & POLICY ANALYSIS 1

PA

B9019

ASSOC VC INFORMATION TECH/CIO 1

PA

B9020

ASSOC VC ACADEMIC AFFAIRS

1

PA

B9021

ASSOC VC FISCAL AFFAIRS

1

PA

B9022

ASSOC VC HUMAN RESOURCES

1

PA

B9023

ASSOC VC LEGAL AFFAIRS

1

PA

B9024

ASSOC VC PLANNING & POLICY ANL 1

PA

B9025

ASST VC ACADEMIC AFFAIRS

1

PA

B9026

ASST VC ACCOUNTING

1

PA

B9027

ASST VC BUDGETS

1

PA

B9028

ASST VC DEV & ECON SRVCS

1

PA

B9029

ASST VC FACILITIES

1

PA

B9030

ASST VC INFORMATION TECHNOLOGY 1

PA

B9031

ASST VC INSTRUCTIONAL TECH

1

PA

B9032

ASST VC LEGAL AFFAIRS

1

PA

B9033

ASST VC MEDIA & PUBLICATIONS

1

PA

B9034

ASST VC PLANNING

1

PA

B9040

EXECUTIVE SECRETARY

1

PA

B9042

ASST EXECUTIVE SECRETARY

1

PA

B9045

ASST TO EXECUTIVE SECRETARY

1

PA

B9055

BENEFITS ADMINISTRATOR

1

PA

B9056

DIRECTOR PERSONNEL MGMT

1

PA

B9101

PRESIDENT

1

F

B9102

ACTING PRESIDENT

1

F

B9103

PRESIDENT EMERITUS

1

F

B9104

SR FACULTY ADVISOR TO THE PRES 1

F

B9106

EXECUTIVE ASST TO THE PRES

1

F

B9107

ASST TO THE PRESIDENT

1

F

B9108

EXEC DIRECTOR FOR LEG AFFAIRS 1

F

B9110

LEGAL ADVISOR TO THE PRESIDENT 1

F

B9111

ASSOC LEG ADVISOR TO THE PRES 1

F

B9120

PROVOST

1

F

B9121

ASSOC PROVOST

1

F

B9122

VICE PROVOST

1

F

B9123

ASST VICE PROVOST

1

F

B9124

ASSOC TO THE PROVOST

1

F

B9125

ASST TO THE PROVOST

1

F

B9127

SENIOR VICE PRESIDENT

1

F

B9129

EXEC VICE PRESIDENT

1

F

B9130

VICE PRESIDENT

1

F

B9131

ACTING VICE PRESIDENT

1

F

B9132

VICE PRESIDENT EMERITUS

1

F

B9133

ASSOC VICE PRESIDENT

1

F

B9134

ASST VICE PRESIDENT

1

F

B9135

SR ASSOC VICE PRESIDENT

1

F

B9137

ASST TO THE VICE PRESIDENT

1

F

B9141

ACTING ASST VICE PRESIDENT

1

F

B9150

EXECUTIVE SEC TO FOUNDATION

1

PA

B9201

AFFIRMATIVE ACTION OFFICER

1

PA

B9204

MINORITY PROCUREMENT COORD

1

PA

B9301

TREASURER

1

PA

B9302

ASST TREASURER

1

PA

B9320

COMPTROLLER

1

PA

B9322

ASSOC COMPTROLLER

1

PA

B9324

ASST COMPTROLLER

1

PA

B9326

DEPUTY COMPTROLLER

1

PA

Table 2 FTE Students Per Executive/Administrative ManagerialStaff as Reported to IPEDS, 1999-2000

INSTITUTION NAME

TOTAL FTE
ENROLLMENT

TOTAL

RATIO

PERCENT OF

IPEDS

EXEC/ADMIN/MGRL FTE ENROLLMENT

SYSTEM

REPORTING

STAFF

TO EXECUTIVE STAFF AVERAGE RATIO METHOD*

1 GEORGIA INSTITUTE OF TECHNOLOGY 2 SAVANNAH STATE UNIVERSITY 3 COLUMBUS STATE UNIVERSITY
4 GEORGIA SOUTHWESTERN STATE UNIVERSITY 5 ALBANY STATE UNIVERSITY 6 VALDOSTA STATE UNIVERSITY 7 UNIVERSITY OF GEORGIA 8 CLAYTON COLLEGE & STATE UNIVERSITY
9 AUGUSTA STATE UNIVERSITY 10 FORT VALLEY STATE UNIVERSITY 11 KENNESAW STATE UNIVERSITY 12 GEORGIA STATE UNIVERSITY 13 MACON STATE COLLEGE 14 STATE UNIVERSITY OF WEST GEORGIA 15 GEORGIA SOUTHERN UNIVERSITY 16 GEORGIA COLLEGE & STATE UNIVERSITY 17 NORTH GEORGIA COLLEGE & STATE UNIVERSITY 18 ARMSTRONG ATLANTIC STATE UNIVERSITY 19 DALTON STATE COLLEGE
FOUR-YEAR INSTITUTION TOTALS AND AVERAGES
1 BAINBRIDGE COLLEGE 2 WAYCROSS COLLEGE 3 COASTAL GEORGIA COMMUNITY COLLEGE 4 ABRAHAM BALDWIN AGRICULTURAL COLLEGE 5 MIDDLE GEORGIA COLLEGE 6 ATLANTA METROPOLITAN COLLEGE 7 EAST GEORGIA COLLEGE
8 FLOYD COLLEGE 9 GEORGIA PERIMETER COLLEGE 10 SOUTH GEORGIA COLLEGE 11 GAINESVILLE COLLEGE 12 GORDON COLLEGE 13 DARTON COLLEGE
TWO-YEAR INSTITUTION TOTALS AND AVERAGES

14,966 2,003 4,268
2,189 3,011 8,080 29,782 3,506
4,277 2,447 10,444 20,107 2,557 7,113 12,952 4,354 3,163 4,366 1,996 141,581 809 593 1,212 2,104 1,593 1,640 855
1,541 9,877 918 2,163 2,135 1,957 27,397

547 54 92
47 63 168 579 64
71 38 162 270 33 90 152 46 31 17 5 2,529 22 12 21 32 23 22 12
18 102 10 20 20 15 329

27

48.9%

ALL EEO-1

37

66.3%

SELECTIVE

46

82.9%

ALL EEO-1

47

83.2%

SELECTIVE Below

48

85.4%

ALL EEO-1 4-Year

48

85.9%

ALL EEO-1 Average

51

91.9%

ALL EEO-1 Ratio

55

97.9%

SELECTIVE

60

107.6%

ALL EEO-1

64

115.0%

ALL EEO-1 Above

64

115.2%

ALL EEO-1 4-Year

74

133.0%

ALL EEO-1 Average

77

138.4%

ALL EEO-1 Ratio

79

141.2%

ALL EEO-1

85

152.2%

ALL EEO-1

95

169.1%

ALL EEO-1

102

182.2%

UNKNOWN

257

458.8%

SELECTIVE

399

713.1%

SELECTIVE

56

37

44.2%

SELECTIVE

49

59.3%

ALL EEO-1

58

69.3%

ALL EEO-1 Below

66

79.0%

SELECTIVE 2-Year

69

83.2%

ALL EEO-1 Ratio

75

89.5%

SELECTIVE Average

71

85.6%

SELECTIVE

86

102.8%

ALL EEO-1

97

116.3%

SELECTIVE Above

92

110.2%

SELECTIVE 2-Year

108

129.9%

ALL EEO-1 Average

107

128.2%

ALL EEO-1 Ratio

130

156.7%

SELECTIVE

83

Table 3 Ratio of FTE Students to Administrators in SREB States*

Four-Year Public Colleges/Universities

Ratio: FTE Students

FTE Enrollment

Administrators to Administrators % of Avg.

FTE Enrollment

Two-Year Public Colleges Ratio: FTE Students
Administrators to Administrators % of Avg.

SREB

1,803,360

22,034

81.8

100%

1,144,740

5,740

199.4

100%

Alabama Arkansas Delaware Florida Georgia Kentucky Louisiana Maryland Mississippi North Carolina Oklahoma South Carolina Tennessee Texas Virginia West Virginia

107,840 54,438 21,692
185,094 141,581 84,206 131,527 81,587 55,280 139,410 77,607 74,001 103,249 341,881 149,603 54,365

1,241 455 437
2,496 2,529
985 1,734
700 470 1,987 590 678 1,468 3,398 2,174 692

86.9 119.6 49.6 74.2 56.0 85.5 75.9 116.6 117.6 70.2 131.5 109.1 70.3 100.6 68.8 78.6

106% 146% 61% 91% 68% 104% 93% 142% 144% 86% 161% 133% 86% 123% 84% 96%

53,688 26,337
7,985 234,859
27,397 27,553 20,171 63,340 45,354 107,270 37,861 53,939 48,753 305,348 78,493
6,394

245 246
34 629 329 121 109 352 355 654 273
92 154 1,693 418
36

219.1 107.1 234.8 373.4 83.3 227.7 185.1 179.9 127.8 164.0 138.7 586.3 316.6 180.4 187.8 177.6

110% 54% 118% 187% 42% 114% 93% 90% 64% 82% 70% 294% 159% 90% 94% 89%

Note: Georgia ranks second in state general purpose funding/FTE student for two-year colleges. Delaware is #1 Note: Georgia ranks third in state general purpose funding/FTE student for four-year colleges. Maryland and North Carolina are 1 and 2 respectively
* Sources: SREB Fact Book on Higher Education 2003, and SREB web-based State Data Exchange. The original source is the National Center for Education Statistics.