ADM, 2011 Summer

Summer 2011

IMPORTANT DATES

ADM Submission Dates

Summer Mid-Term Census I

Census Date July 8, 2011

Due Date

July 15, 2011

Summer End of Term Census II
August 6, 2011
August 13, 2011

Also found at http://www.usg.edu/research/datasys/census/

OTHER UPCOMING ACADEMIC/STUDENT RELATED COLLECTIONS

Financial Aid (FARS): The timing of the FARS collection will be similar to previous award years in that it will occur just after the Fiscal Operations Report and Application to Participate (FISAP) deadline. The IPEDS SFA survey deadline for the 2010-2011 award year (not survey year) will be earlier than previous years. ITS is working to eliminate the need for the post collection data corrections (DBIs) that we experienced in 2010 - 2011.
Preliminary Headcount: In previous years, campuses have been required to Extract and Load in early September for the purpose of providing a preliminary enrollment headcount for the Board of Regents meeting that will take place September 13th 14th. Institutions should be prepared to perform this Extract and Load in early September.
Move on When Ready (MOWR): ITS is working with the USG Office of Student Affairs and the Georgia Department of Education (GaDOE) on a solution for providing data on behalf of all campuses to GaDOE for the purpose of invoicing MOWR. The necessary data are part of the current ADM collection though the timing for Fall may require an early Extract and Load, similar to the Preliminary Headcount requirement. The solution will require campus validation prior to transmission of data to GaDOE. Details will be forthcoming. Please be thinking about the resources on your campus that will need to be involved in this process.

ANNOUNCEMENTS
Georgia Summit: The 12th Georgia Summit Conference is scheduled for September 28th 30th,
2011 and will include a Data Warehouse track. The Georgia Summit conference is an excellent
opportunity for us all to increase our awareness of data needs and usage and to collaborate on
tools and best practices in support of data quality. Please join us!

USG Data Warehouse Redesign Project Update
The Data Warehouse Redesign Team is currently reviewing, planning and designing the new USG Data Warehouse. The team continues to work with various institutional focus groups for a thorough review and analysis of Academic Data and report requirements. Course focus group members met recently and have started discussions with the course data. The redesign team has

Please contact the Helpdesk staff if you have any questions, comments or concerns at 706.583.2001 or helpdesk@usg.edu

begun development efforts for Graduation Data, including Institution Extraction Transformation and Load (ETL) components and various support applications for the data warehouse.

Redesign events recently completed/tentatively scheduled:

Event

Timing

Graduation DDL Final Version Delivery

Completed in June

Course Data Focus Group Session

Completed in June

Institution ETL Focus Group Session

July 2011

Graduation Report Design Session

August 2011

Redesign Update Wimba Session

August 2011

Graduation Data Beta Testing

September 2011

How to contact the Project Team If you have questions or comments, please contact Matt Payne, USG Data Warehouse Redesign Project Manager, at matt.payne@usg.edu.

REMINDERS

FICE Codes, High School Codes and External Site Codes: If you are unable to locate a required FICE Code and/or High School Code, please remember to contact Susan Whitman at the System Office via email at susan.whitman@usg.edu and request an update. Please submit external site requests to the Office of Research and Policy Analysis using the External Site Inventory Form at the following location: http://www.usg.edu/research/students/cir/esi/

Distance Education (DE) Data Requirement and Process:
Instructions regarding the DE data requirement and process for submitting corrective DE data
were distributed to ADM-POCs and RACDE representatives (Regents Advisory Committee on Distance Education). The due date for the Spring spreadsheets was July 1st. If you have not yet
responded with corrections or to advise us that no corrections are necessary, please do so by Friday, July 15th. After that date, we will begin utilizing these data for system-wide analysis so it
is very important that your data are accurate.

For more information, please refer to Distance Education Data Requirement and Process at the following location: https://app.usg.edu/dav_portal/portal/USG123_DOC/ADM/Distance_Education_Data_Requirem ent_and_Process.pdf

Banner V8 Upgrade Testing of ADM processes is strongly encouraged in conjunction with your Banner V8 upgrade. Please contact the ITS Helpdesk staff to arrange connectivity to the ADM QA environment. You will need to provide the following:
Host server IP Address for Banner test instance; SID for Banner test instance; Port for Banner test instance. Please be aware of the need to maintain ADM connectivity following your V8 upgrade. Coordinate with your Banner technical resource to advise us of any changes to the host/port/sid as well as any changes to the userid or password. Your technical resource may also have to open your firewall to us. Please provide notification of changes to us via the ITS Helpdesk no later than 2 business days prior to your first V8 Extraction.
Please contact the Helpdesk staff if you have any questions, comments or concerns at 706.583.2001 or helpdesk@usg.edu