Monthly report, 2018 March

Georgia Bureau of Investigation March Monthly Report FY2018
Presented to the Board of Public Safety May 10, 2018
Vernon M. Keenan Director

Table of Contents

I. Staffing and Backlog................................. 3 4

II. Administration

Office of Privacy & Compliance/Open Records

Personnel

Staff Services...........................................

5

III. Investigative Division.................................. 6 8

IV. Crime Lab.............................................. 9 11

V. Georgia Crime Information Center................. 12 19

2

Vacant State Positions FY2018

Total Vacant Positions in DOFS Vacant Scientist Positions Total Vacant Positions in GCIC Total Vacant Positions in Admin Vacant Sworn Agent Positions Total Vacant Positions In the Investigative Division

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun 38 37 31 31 30 28 26 28 27 16 15 15 15 16 16 18 18 16 11 1111110 77 7677776 9 10 10 5 7 8 8 8 8 17 17 12 13 17 18 17 15 17

3

DOFS Backlog Chart Unworked Reports over 30 Days Old
FY2018

Discipline Chemistry Data Conversion Firearms Forensic Biology Impressions Latent Prints Medical Examiners Miscellaneous Services Operations Support Toxicology Trace Evidence Total

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

12,601 12,743 13,861 13,802 14,111 14,246 15,223 15,598 16,145

1

1

1

1

1

1

1

1

1

2,956 2,984 3,080 3,081 3,166 3,190 3,232 3,285 3,250

5,225 5,553 5,695 5,431 5,563 5,687 5,677 5,560 5,686

44 46 48 47 47 48 52 51 54

3,727 3,747 3,934 3,948 4,127 4,142 4,190 4,174 4,276

188 177 193 218 232 261 320 274 245

0

0

0

0

0

0

0

0

0

2

2

0

0

0

0

0

7

2

746 639 819 822 1,033 776 1,080 791 724

487 441 438 440 468 494 489 512 539

25,977 26,333 28,069 27,790 28,748 28,845 30,264 30,253 30,922

4

GBI Administration

Office of Privacy & Compliance/Open Records

Open Records Request Archives

March 2018 322 23

Total FY2018 3,133 306

Personnel

Employee Totals

March 2018

Investigative Division Georgia Crime Information Center Division of Forensic Sciences Administration Total

State Funded Positions 350 43 313 43 749

Grant Funded Positions 24 77 37 4 142

Total 374 120 350 47 891

Total State Funded Positions Vacant

Investigative Division

17

Georgia Crime Information Center

0

Division of Forensic Sciences

27

Administration

6

Total

50

State Funded Vacancies Under Active Recruitment
8 0 14 3 25

5

INVESTIGATIVE DIVISION

March 2018

Fiscal YTD

Total Sworn Employees

272 (filled-includes grant)

Total Investigative Hours Expended

34,328.00

272,354.00

Crimes Against Persons, includes Death Investigations Child Abuse Sex Crimes Missing Persons Assault, Kidnapping, Robbery, Terrorist Acts, Fugitive, Human Trafficking, etc.

13,458.25 7,869.00 3,840.25
349.00 274.00 1,126.00

99,736.00 54,391.00 27,718.50 4,199.00 1,707.00 11,720.50

Property Crimes, including Theft, Burglary, Forgery

2,910.50

24,573.75

Drug Investigations

4,366.00

35,780.00

Meth Lab Investigations

21.00

93.00

Polygraph Examinations

996.00

7,814.00

Background Investigations

198.00

2,208.00

Other Investigations, including Preliminary Investigations

7,126.25

60,822.25

Bomb Disposal Services

973.00

8,798.00

Crime Analysis

-

26.00

Crime Scene Specialists

4,279.00

32,503.00

All figures above represent Investigative Hours

Total Seizures

$898,516.72

$25,328,965.85

6

Investigative Hours Expended YTD FY2018

Background Investigations
1% Crime Analysis
>1%
Bomb Disposal Services 3%

Crime Scene Specialists
12%

Crimes Against Persons 37%

Other Investigations 22%Polygraph Investigations 3%
Meth Lab Investigations
>1%

Drug Investigations 13%

Property Crimes 9%

7

8

Crime Lab

Medical Examiners (includes all laboratories)

March 2018 FY2018 YTD

Autopsies Consultations Total ME Cases Managed

295

2,109

160

1,224

455

3,333

Clayton County Death Certificates

59

408

Percentage of Cases Released in 90 days: 78.7%

Medical Examiner Activity, FY2018

Consultations 37%

Autopsies 63%

Confirmed CODIS Hits for March 2018

State Offender Hits

43

State Forensic Hits

11

National Offender Hits

20

National Forensic Hits

2

Total

76

Samples entered into CODIS for March 2018 1,021

Profiles in CODIS below totals are from February 2018 due to renovations at the GBI, the CODIS computer was offline. Updated totals will be reported for April 2018.

Forensic Casework Profiles Convicted Offender Profiles Missing Person/Unidentified Human Remain Profiles Staff/QC File
Total

22,148 327,471
7 503
350,129

9

Laboratory Production
Report Turnaround for March 2018

Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus

# Released in 45 Days
1,876 72 61 237 912 22 63

Total % Released in Released 45 Days

3,256

58%

397

18%

589

10%

407

58%

1,037

88%

296

7%

265

24%

System-wide Totals

3,243

6,247

52%

Note: 67.3% Casework Reports were released within 90 days.

Report Turnaround for Year-to-Date, FY2018

Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus

# Released in 45 Days
17,410 324 555
2,486 8,241
507 416

Total % Released in Released 45 Days

29,523

59%

2,359

14%

4,473

12%

3,943

63%

9,536

86%

2,141

24%

2,208

19%

System-wide Totals

29,939

54,183

55%

10

Crime Lab Reports Processed for March 2018

Department

Requested

Total Released

Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Operations Support Toxicology Trace Evidence

2,777 300
1,878 1
165 510 16 2,309 87

2,326 80
1,337 0
110 591 16 2,332 46

Total

8,043

6,838

Crime Lab Reports Processed FY2018

Department

Requested

Total Released

Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Operations Support Toxicology Trace Evidence

24,054 1,621 13,273
17 1,683 4,327
78 19,947
724

19,221 946
12,304 7
1,090 4,232
83 19,894
638

Total

65,724

58,415

11

Georgia Crime Information Center

March 2018

NCIC SERVICES

CJIS Network Statistics

System Uptime: Messages Processed:

100% 77,145,942

CJIS Operations

1. Sex Offender Registry

Records Added

Month 150

FY2018 1,274

Database Totals 30,818

2. Protection Order Registry

Records Added

Month 2,333

FY2018 19,496

Database Totals 373,250

3. National Data Exchange (N-DEx)

Number of Georgia agencies contributing to N-DEX: 3

Agencies/Users with N-DEx Inquiry Access Only (no data contributed)

Added

Removed

Total with Inquiry

Access

Agencies

2

2

19

Users

3

8

25

4. Off-Line Search Requests

Type of Request

Month

FY2018

Administrative (Criminal Justice Agency)

34

195

Open Records

3

11

Subpoena

0

0

Media

0

0

Possible CJIS Security Violations

0

26

12

CJIS Audits GCIC conducted 41 CJIS Audits
INFORMATION SERVICES

Criminal History/Identification Services 1. Criminal Fingerprint Transactions Received

Submissions Submissions w/Palms Submissions w/Photos

Month

43,465 18,807 15,165

Transactions processed within 2 hours of receipt:

2. Applicant Fingerprint Transactions Received

Submissions

Month

45,967

Transactions processed within 24 hours of receipt:
3. Final Dispositions Received

Local Agency GCIC TOTAL

Month

76,408 4,855 81,263

4. RAPID Identification Transactions

Submissions AFIS Hits NCIC Hits FBI RISC Hits

Month

9,459 63% 44% 8%

5. Non-criminal Justice Audits, Visits and Trainings

In Compliance Out of Compliance Total Audits

Month 12 24 36

13

FY2018

370,961 164,392 121,182

95%

FY2018 344,050
100%

FY2018

596,534 41,636 638,170

FY2018

91,883 64% 42% 6%

FY2018 89 123 212

Advisement Memos Agency Visits Attendees Trainings
6. Disposition Recovery Project
Submitted by Vendor Dispositions Processed

Month

-

-

14

75

110

1,125

6

52

1568 1980

Project to Date 92,261 91,412

The chart below shows the number of serious/violent felony offenses that were previously restricted but are now returned for licensing and employment purposes because a disposition of guilt was obtained and entered in the criminal history database.
guilt was obtained and entered in the criminal history database.
PLANS AND PROGRAM DEVELOPMENT
14

AFIS ENHANCEMENTS
Project Description - System enhancements for the Automated Fingerprint Identification System (AFIS) which include Accounts Receivable, T-Net fee changes, AFIS -SORT interface, system reports, creation of new IntegraID Document Management folders.
Monthly Update - The vendor completed the integration of the Integra ID Document Management feature to SORT test and production servers and conducted in-house training for GBI SORT application staff.
APPLICATION DEVELOPMENT - Protective Order Registry
Project Description - To provide better information sharing, the Georgia Protective Order Registry (POR) is being updated to improve record data quality and expanding database capabilities by replacing the existing application and infrastructure.
Monthly Update - Vendors are working to resolve QPOR processing issues with the image formats. All scheduled training sessions were completed and additional training is scheduled thru December 2018. The team will resume UAT once the image formatting is resolved. The deployment date has been extended to May 2018.
CHILD FATALITY SYSTEM REVIEW PROJECT
Project Description - The Child Fatality Review (CFR) unit requested an enhancement to their current process to capture Medical Examiners (ME) data for child related deaths in the State of Georgia and have asked for additional reporting capabilities.
Monthly Update - The developer began working on the project and is focused on application development.
CRIMINAL JUSTICE EXCHANGE PROJECT
Project Description - The Georgia Bureau of Investigation will programmatically own an initiative of the Governor's Office entitled Criminal Justice Exchange Project (CJEP). CJEP will incorporate the electronic exchanges of information between state and local criminal justice agencies in Georgia. Each exchange automates a manual, paper-based criminal justice business process and will follow a criminal case lifecycle from booking through disposition and supervision. The goals of the project are to create seamless connections between systems, establish a single, consistent architecture adopted to guide all aspects of program implementation and to establish a governance structure that views criminal justice as a statewide community. The exchanges will involve the coordination of multiple agencies and vendor applications.
Monthly Update - A collaboration continues between GBI, GTA, Consultants, Statewide Stakeholders and vendors for completion of the project data exchanges. GCIC IT coordinated with GTA, ATT, IBM and the CCH vendor on getting the server certificates installed on the CCH production and test servers. The connectivity to GTA ESB was successfully tested and IBM created certificate keys to be installed on servers at GTA. The progression of tasks and work towards addressing project risks with error handling, CJIS Data policy and GTA ESB storage has shifted the pilot deployment date to potentially third quarter 2018. The SME and PMO
15

Consultants revised the project schedule dates to include integration testing and the Go-Live checklist was presented to the Executive Steering Committee. CUSTOMER RELATIONSHIP MANAGEMENT (CRM) APPLICATION PROJECT Project Description - The CRM Application Project will provide a single source of historical interaction with GCIC external customers. The application will give GCIC end users the ability to search, track and report customer interactions throughout GCIC's business units. Monthly Update - No accomplishments this reporting period. The project is on hold and will resume once a new project manager is assigned during the second quarter. CUSTOMER SUPPORT - TRAINING Project Description - The Customer Support Training group provides training in GCIC programs, GCIC applications, GCIC/FBI compliance and other supported law enforcement training to both criminal and non-criminal justice agencies, municipal, magistrate and probate courts across the State of Georgia. The group extends the option to receive classroom training or training within an e-Learning environment. Monthly Update - The GBI online Learning Management System contains several videos and online classroom training available to agencies and vendors of law enforcement agencies. The trainings completed online and within the classrooms for the month are included in the charts. The LMS Staff handled 185 phone calls, 1,316 emails and managed LMS user account additions. The Customer Support Training team also developed and delivered employee training for the GCIC SharePoint application and agency training on GCIC programs/applications.
16

FINANCE ACCOUNTS RECEIVABLE (AR) SYSTEM PROJECT Project Description - GBI Finance/Accounting requested a new accounts receivable system to process fee invoices and payments. Monthly Update - The RFP posted to the Georgia Procurement Registry (GPR) on March 23, 2018 and will close April 24, 2018.
17

GCIC TRAINING SYMPOSIUM
Project Description - The GCIC Training Symposium is designed to offer continuing education with the goal of providing vital knowledge regarding GCIC and federal law enforcement programs to both the criminal justice and non-criminal communities.
Monthly Update - The project team continues to complete tasks for the symposium and tasks completed include finalizing theme graphics, drafting the class schedule, confirming instructors/speakers, receiving instructor/speaker bios, and selecting attendee/speaker gifts.
GEORGIA APPLICANT PROCESSING SYSTEM REPLACEMENT (GAPS) PROJECT
Project Description - The Georgia Crime Information Center Information Services is seeking to obtain the services of a qualified and experienced vendor to provide an applicant fingerprinting solution that will electronically capture and submit applicant fingerprints to the Automated Fingerprint Identification System (AFIS). In addition, the selected vendor shall handle receiving fingerprint search results and disseminate the results to the requestor.
Monthly Update - The evaluation team signed member participation forms and the eRFP was posted for bid (until April 12, 2018).
HUMAN RESOURCES (HR) TIMESHEET PROJECT
Project Description - Enhancement of the application used by non-sworn units of the GBI for tracking time.
Monthly Update - The project resumed with the continued application development of incorporating business requirements.
INFORMATION SERVICES CRIMINAL HISTORY APPLICATION REDESIGN PROJECT
Project Description - A redesign of the web application used by Information Services staff to log and track activities performed on criminal history information as well as services performed for the public.
Monthly Update - The application developer continues with coding.
LAW ENFORCEMENT MESSAGE SWITCH (LEMS)
Project Description - The message switch provides a means of communication between federal, state and local law enforcement agencies throughout the state of Georgia, the United States and other countries and to take advantage of new features and advances in technology, GCIC is looking to upgrade or replace this system.
Monthly Update - The GTA Chief Technology Office (CTO) review board provided feedback on the RFP. GCIC is working on changes to the RFP and will not post the RFP until fiscal year 2019.
18

LEARNING MANAGEMENT SYSTEM (LMS) PROJECT
Project Description - GCIC plans to replace the existing learning management system (LMS) by obtaining a new web-based LMS software application. The online learning management system will allow interactive exercises to aid in knowledge retention and administration of training information. The LMS training system will manage all learning components, security, enrollment, and course structure for course certification.
Monthly Update - The RFP was cancelled due to the stakeholder choosing to remain with the current vendor.
NATIONAL INCIDENT-BASED REPORTING SYSTEM (NIBRS) PROJECT
Project Description - The National Incident Based Reporting System (NIBRS) collects data on each single incident and arrest for each offense coming to the attention of law enforcement for which specific facts about each crime is collected. GBI is in the process of replacing the current UCR summary-based system with an application that will collect incident-based data.
Monthly Update - The application developer resolved the duplicate records issue. The vendor is assisting GBI IT staff in resolving problems found in the flat file data transmission to migrate UCR data to NIBRS. The final data migration from UCR to NIBRS will take place once final validation of records is complete.
SEX OFFENDER REGISTRY TOOL (SORT) ENHANCEMENT PROJECT
Project Description - System enhancements for the SORT application. Phase 1 will consist of modifications to the application used by Sheriff's Offices, the public website, NCIC web services and SORT Reports. Phase 2 will focus on the web service between SORT and AFIS for the upload of SORT documentation.
Monthly Update - The GBI continues to work with Watch Systems (Offender Watch) to assist with the vendors connection to SORT while also ensuring that they meet GBI application standards and requirements. GBI's SORT vendor is working on a cost estimate and scope of work documentation to include the impact that will be required to address an audit trail for record modifications in the SORT system. The GCIC application developer has resumed modification of the SORT test interface with the image archive system.
SHAREPOINT CONFIGURATION PROJECT
Project Description - The SharePoint tool will be used as an internal web portal for organizing and sharing information as an employee collaborative tool for internal communication. The portal will also include an Intranet application for each of the three GBI divisions that would allow content management, document repository and information sharing of announcements, news and department information.
Monthly Update - The GCIC Customer Support Training group provided two additional training sessions to GCIC Managers and Contributors. SharePoint permission issues were discovered and were corrected. DOFS is the next work group to receive SharePoint training.
19