Monthly report, 2018 April

Georgia Bureau of Investigation April Monthly Report FY2018
Presented to the Board of Public Safety No meeting scheduled for June 2018 Vernon M. Keenan Director

Table of Contents

I. Staffing and Backlog................................. 3 4

II. Administration

Office of Privacy & Compliance/Open Records

Personnel

Staff Services...........................................

5

III. Investigative Division.................................. 6 9

IV. Crime Lab.............................................. 10 12

V. Georgia Crime Information Center................. 13 20

2

Vacant State Positions FY2018

Total Vacant Positions in DOFS Vacant Scientist Positions Total Vacant Positions in GCIC Total Vacant Positions in Admin Vacant Sworn Agent Positions Total Vacant Positions In the Investigative Division

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun 38 37 31 31 30 28 26 28 27 27

16 15 15 15 16 16 18 18 16 16

1 1

1 1 1 1 1 1 0 0

7 7

7 6 7 7 7 7 6 6

9 10 10 5 7 8 8 8 8 8

17 17 12 13 17 18 17 15 17 18

3

DOFS Backlog Chart Unworked Reports over 30 Days Old
FY2018

Discipline Chemistry Data Conversion Firearms Forensic Biology Impressions Latent Prints Medical Examiners Miscellaneous Services Operations Support Toxicology Trace Evidence Total

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

12,601 12,743 13,861 13,802 14,111 14,246 15,223 15,598 16,145 16,109

1

1

1

1

1

1

1

1

1

1

2,956 2,984 3,080 3,081 3,166 3,190 3,232 3,285 3,250 3,408

5,225 5,553 5,695 5,431 5,563 5,687 5,677 5,560 5,686 5,858

44 46 48 47 47 48 52 51 54 55

3,727 3,747 3,934 3,948 4,127 4,142 4,190 4,174 4,276 4,286

188 177 193 218 232 261 320 274 245 234

0

0

0

0

0

0

0

0

0

0

2

2

0

0

0

0

0

7

2

7

746 639 819 822 1,033 776 1,080 791 724 855

487 441 438 440 468 494 489 512 539 571

25,977 26,333 28,069 27,790 28,748 28,845 30,264 30,253 30,922 31,384

4

GBI Administration

Office of Privacy & Compliance/Open Records

Open Records Request Archives

April 2018 393 31

Total FY2018 3,526 337

Personnel

Employee Totals

April 2018

Investigative Division Georgia Crime Information Center Division of Forensic Sciences Administration Total

State Funded Positions 350 44 313 43 750

Grant Funded Positions 24 76 37 4 141

Total 374 120 350 47 891

Total State Funded Positions Vacant

Investigative Division

18

Georgia Crime Information Center

0

Division of Forensic Sciences

27

Administration

6

Total

51

State Funded Vacancies Under Active Recruitment
6 0 13 3 22

5

INVESTIGATIVE DIVISION

April 2018

Fiscal YTD

Total Sworn Employees

272 (filled-includes grant)

Total Investigative Hours Expended

26,802.75

299,156.75

Crimes Against Persons, includes Death Investigations Child Abuse Sex Crimes Missing Persons Assault, Kidnapping, Robbery, Terrorist Acts, Fugitive, Human Trafficking, etc.

10,052.25 5,562.00 2,638.25
672.00 336.00 844.00

109,788.25 59,953.00 30,356.75 4,871.00 2,043.00 12,564.50

Property Crimes, including Theft, Burglary, Forgery

2,439.50

27,013.25

Drug Investigations

3,645.50

39,425.50

Meth Lab Investigations

-

93.00

Polygraph Examinations

917.00

8,731.00

Background Investigations

486.00

2,694.00

Other Investigations, including Preliminary Investigations

5,260.50

66,082.75

Bomb Disposal Services

802.00

9,600.00

Crime Analysis

-

26.00

Crime Scene Specialists

3,200.00

35,703.00

All figures above represent Investigative Hours

Total Seizures

5,817,784.00

$31,146,749.85

6

Investigative Hours Expended YTD FY2018

Background Investigations
1% Crime Analysis
>1%
Bomb Disposal Services 3%

Crime Scene Specialists
12%

Crimes Against Persons 37%

Other Investigations 22%Polygraph Investigations 3%
Meth Lab Investigations
>1%

Drug Investigations 13%

Property Crimes 9%

7

Georgia Authorized Central Storage (ACS) Program Update
https://gbi.georgia.gov/meth-container-program 3rd Quarter FY2018 (January 1 to March 31, 2018) During the 3rd quarter, local and state law enforcement agencies used the Georgia ACS program to store and dispose of hazardous waste from 8 clandestine drug labs discovered in Georgia. The processing and packaging of materials discovered at these labs resulted in 44 hazardous waste containers with a total volume of 495 gallons. The total weight of the hazardous waste was 316 pounds. One of the 9 Georgia ACS facilities remained closed during the 3rd quarter. This site is located in Swainsboro, Georgia and was managed by the Emanuel County Sheriff's Office (EMSO) under a letter of agreement between the ECSO and the GBI. The site was emptied by a DEA Hazardous Waste Contractor during late April and will be moved to Candler County during May. The facility will reopen under an agreement between the GBI and Metter Police Department. As stated in previous reports, Basic Clandestine Lab Safety (40-hour) training opportunities continue to be a problem for Georgia personnel. The number of seats provided in courses presented at the DEA Academy in Quantico, Virginia are insufficient to keep up with demand. The basic course is a prerequisite to attend the DEA ACS course. Completion of the Basic and ACS courses is required to use the Georgia ACS program. A DEA 3-day Authorized Central Storage certification course was held at the Georgia Public Safety Training Center on March 6 through 7, 2018. The course was coordinated by the GBI and taught by DEA Instructors from Quantico, Virginia. The DEA placed a temporary hold on funds paid to licensed contractors for ACS site cleanout beginning on December 18, 2017. This hold remained in effect until mid-April of 2018. Two Georgia sites (Gwinnett and Emanuel) were emptied after the hold was lifted.
8

9

Crime Lab
Medical Examiners (includes all laboratories)

April 2018 FY2018 YTD

Autopsies Consultations Total ME Cases Managed

184

2,293

148

1,372

332

3,665

Clayton County Death Certificates

50

458

Percentage of Cases Released in 90 days: 78%

Medical Examiner Activity, FY2018

Consultations 37%

Autopsies 63%

Confirmed CODIS Hits for April 2018

State Offender Hits

16

State Forensic Hits

2

National Offender Hits

10

National Forensic Hits

0

Total

28

Samples entered into CODIS for April 2018 1,240

Profiles in CODIS

Forensic Casework Profiles Convicted Offender Profiles Missing Person/Unidentified Human Remain Profiles Staff/QC File
Total

10

22,351 329,534
7 506
352,398

Laboratory Production
Report Turnaround for April 2018

Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus

# Released in 45 Days
1,677 38 54 233
1,253 21 43

Total % Released in Released 45 Days

3,146

53%

278

14%

592

9%

324

72%

1,570

80%

217

10%

259

17%

System-wide Totals

3,319

6,386

52%

Note: 66.4% Casework Reports were released within 90 days.

Report Turnaround for Year-to-Date, FY2018

Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus

# Released in 45 Days
19,087 362 609
2,719 9,494
528 459

Total % Released in Released 45 Days

32,669

58%

2,637

14%

5,065

12%

4,267

64%

11,106

85%

2,358

22%

2,467

19%

System-wide Totals

33,258

60,569

55%

11

Crime Lab Reports Processed for April 2018

Department

Requested

Total Released

Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Operations Support Toxicology Trace Evidence

2,784 181
1,587 5
142 488 11 2,344 92

2,464 105
1,707 0
121 474 11 1,934 44

Total

7,634

6,860

Crime Lab Reports Processed FY2018

Department

Requested

Total Released

Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Operations Support Toxicology Trace Evidence

26,739 1,796 14,844
22 1,817 4,814
86 22,280
813

21,685 1,051 14,011
7 1,211 4,704
94 21,828
682

Total

73,211

65,273

12

Georgia Crime Information Center

April 2018

NCIC SERVICES CJIS Network Statistics
System Uptime: Messages Processed: CJIS Operations 1. Sex Offender Registry

100% 72,609,565

Records Added

Month 136

FY2018 1,410

Database Totals 30,934

2. Protection Order Registry Records Added

Month 2,200

FY2018 21,696

Database Totals 375,448

3. National Data Exchange (N-DEx)

Number of Georgia agencies contributing to N-DEX: 3

Agencies/Users with N-DEx Inquiry Access Only (no data contributed)

Added

Removed

Total with Inquiry

Access

Agencies

0

1

18

Users

1

1

25

4. Off-Line Search Requests

Type of Request

Month

FY2018

Administrative (Criminal Justice Agency)

23

218

Open Records

5

16

Subpoena

0

0

Media

0

0

Possible CJIS Security Violations

1

27

CJIS Audits GCIC conducted 45 CJIS Audits

13

INFORMATION SERVICES

Criminal History/Identification Services

1. Criminal Fingerprint Transactions Received

Submissions Submissions w/Palms Submissions w/Photos

Month 41,689 18,240 14,458

Transactions processed within 2 hours of receipt:

2. Applicant Fingerprint Transactions Received

Submissions

Month 38,005

Transactions processed within 24 hours of receipt:

3. Final Dispositions Received

Local Agency GCIC TOTAL

Month 70,508 5,475 75,983

4. RAPID Identification Transactions

Submissions AFIS Hits NCIC Hits FBI RISC Hits

Month 9,813 64% 45%
7%

5. Non-criminal Justice Audits, Visits and Trainings

In Compliance Out of Compliance Total Audits Advisement Memos Agency Visits Attendees Trainings

Month 4 25
29 9
256 5
14

FY2018 412,649 182,629 135,636
96%
FY2018 382,055
99%
FY2018 667,042 47,111 714,153
FY2018 101,696 64% 42% 6%
FY2018 93 148 241 84
1,381 57

6. Disposition Recovery Project
Submitted by Vendor Dispositions Processed

Month

1697 2164

Project to Date 93,958 93,576

The chart below shows the number of serious/violent felony offenses that were previously restricted but are now returned for licensing and employment purposes because a disposition of guilt was obtained and entered in the criminal history database.

PLANS & PROGRAM DEVELOPMENT
AFIS ENHANCEMENTS Project Description - System enhancements for the Automated Fingerprint Identification System (AFIS) which include Accounts Receivable, T-Net fee changes, AFIS -SORT interface, system reports, creation of new IntegraID Document Management folders.
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Monthly Update - The functionality of all new changes for Weapons Carry, CJIS Vendors and Mental Health fields were implemented into the Integra ID Document Management system. All FY2018 enhancements to the AFIS and IntegraID Document system have been completed.
APPLICATION DEVELOPMENT Protective Order Registry
Project Description - To provide better information sharing, the Georgia Protective Order Registry (POR) is being updated to improve record data quality and expanding database capabilities by replacing the existing application and infrastructure.
Monthly Update - Vendors are working to resolve QPOR processing issues with the image formats. All previously scheduled training sessions were completed, and additional training is scheduled thru December 2018. The team will resume UAT once image formatting is resolved. The deployment date has been extended to May 2018 due to unforeseen issues found during UAT that need to be resolved prior to implementation. In addition to issues found during UAT, the QPOR issue of the image being too large and the format not being centered remains unresolved.
CHILD FATALITY SYSTEM REVIEW PROJECT
Project Description - The Child Fatality Review (CFR) unit requested an enhancement to their current process to capture Medical Examiners (ME) data for child related deaths in the State of Georgia and have asked for additional reporting capabilities.
Monthly Update - The developer began working on the project and is focused on application development.
CRIMINAL JUSTICE EXCHANGE PROJECT
Project Description - The Georgia Bureau of Investigation will programmatically own an initiative of the Governor's Office entitled Criminal Justice Exchange Project (CJEP). CJEP will incorporate the electronic exchanges of information between state and local criminal justice agencies in Georgia. Each exchange automates a manual, paper-based criminal justice business process and will follow a criminal case lifecycle from booking through disposition and supervision. The goals of the project are to create seamless connections between systems, establish a single, consistent architecture adopted to guide all aspects of program implementation and to establish a governance structure that views criminal justice as a statewide community. The exchanges will involve the coordination of multiple agencies and vendor applications.
Monthly Update - A collaboration of efforts continues between GBI, GTA, Consultants, Statewide Stakeholders and vendors for completion of the project data exchanges. GCIC IT coordinated with GTA, ATT, IBM and the CCH vendor on getting server certificates installed on CCH production and test servers. The connectivity to GTA ESB was successfully tested and IBM created certificate keys to be installed on servers at GTA. The progression of tasks and work towards addressing project risks with error handling, CJIS Data policy and GTA ESB storage has shifted the pilot deployment date potentially until third quarter 2018. The SME and PMO Consultants revised the project schedule dates to include integration testing and the Go-Live checklist was presented to the Executive Steering Committee.
16

CUSTOMER RELATIONSHIP MANAGEMENT (CRM) APPLICATION PROJECT Project Description - The CRM Application Project will provide a single source of historical interaction with GCIC external customers. The application will give GCIC end users the ability to search, track and report customer interactions throughout GCIC's business units. Monthly Update - No accomplishments for this reporting period. CUSTOMER SUPPORT TRAINING Project Description - The Customer Support Training group provides training in GCIC programs, GCIC applications, GCIC/FBI compliance and other supported law enforcement training to both criminal and non-criminal justice agencies, municipal, magistrate and probate courts across the State of Georgia. The group extends the option to receive classroom training or training within an e-Learning environment. Monthly Update - The GBI online Learning Management System contains several videos and online classroom training available to agencies and vendors of law enforcement agencies. The trainings completed online and within the classrooms for the month are included in the charts. The LMS Staff handled 250 phone calls, 943 emails and managed LMS user account additions. The Customer Support Training team also developed and delivered employee training for the GCIC SharePoint application, agency training on GCIC programs/applications and agency Court Clerks training. Also, training staff completed teach backs to gain insight and feedback for improving overall quality of training content and delivery.
17

FINANCE ACCOUNTS RECEIVABLE (AR) SYSTEM PROJECT
Project Description - GBI Finance/Accounting requested a new accounts receivable system to process fee invoices and payments.
Monthly Update - The RFP closed this month and only one vendor submitted a bid proposal. The Purchasing Officer (PO) will reach out to the list of potential vendors that were notified of the posting to gain feedback on reasons why more bids were not received. The PO suggests that the requirements be reviewed before considering a repost for this bid.
GCIC TRAINING SYMPOSIUM
Project Description - The GCIC Training Symposium is designed to offer continuing education with the goal of providing vital knowledge regarding GCIC and federal law enforcement programs to both the criminal justice and non-criminal communities.
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Monthly Update - The project team continues to complete tasks for the symposium. The registration website opened in late April and 104 registrations were received and paid.
GEORGIA APPLICANT PROCESSING SYSTEM REPLACEMENT (GAPS) PROJECT
Project Description - The Georgia Crime Information Center Information Services is seeking to obtain the services of a qualified and experienced vendor to provide an applicant fingerprinting solution that will electronically capture and submit applicant fingerprints to the Automated Fingerprint Identification System (AFIS). In addition, the selected vendor shall handle receiving fingerprint search results and disseminate the results to the requestor.
Monthly Update - Three bid proposals were received for the RFP posting to the GPR. The project manager met with the evaluation team to distribute the proposals and provide instructions on how to rate and evaluate the proposals.
HUMAN RESOURCES (HR) TIMESHEET PROJECT
Project Description - Enhancement of the application used by non-sworn units of the GBI for tracking time.
Monthly Update - The developer continues coding the system to meet business requirements.
INFORMATION SERVICES CRIMINAL HISTORY APPLICATION REDESIGN PROJECT
Project Description - A redesign of the web application used by Information Services staff to log and track activities performed on criminal history information as well as services performed for the public.
Monthly Update - The application developer continues to work on completing outstanding tasks for this project.
LAW ENFORCEMENT MESSAGE SWITCH (LEMS)
Project Description - The message switch provides a means of communication between federal, state and local law enforcement agencies throughout the state of Georgia, the United States and other countries and to take advantage of new features and advances in technology, GCIC is looking to upgrade or replace this system.
Monthly Update - No accomplishments for this reporting period.
NATIONAL INCIDENT-BASED REPORTING SYSTEM (NIBRS) PROJECT
Project Description - The National Incident Based Reporting System (NIBRS) collects data on each single incident and arrest for each offense coming to the attention of law enforcement for which specific facts about each crime is collected. GBI is in the process of replacing the current UCR summary-based system with an application that will collect incident-based data.
Monthly Update - The functionality of processing Family Violence input through the NIBRS system was made available to local agencies. Family Violence FTP uploads will continue through
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June 30 and afterwards the option will be shut down. Beginning August 1, uploads will be made via the NIBRS system. The vendor continues to assist GBI staff with the NIBRS FBI certification process.
SEX OFFENDER REGISTRY TOOL (SORT) ENHANCEMENT PROJECT Project Description - System enhancements for the SORT application. Phase 1 will consist of modifications to the application used by Sheriff's Offices, the public website, NCIC web services and SORT Reports. Phase 2 will focus on the web service between SORT and AFIS for the upload of SORT documentation. Monthly Update - The modification of SORT and IntegraID archive system development which provides the ability to retrieve SOR documents using specific criterions is completed, and a demonstration of the new functionality is scheduled for May. GBI received the cost estimate and SOW from the vendor for adding log-in authentication and field enhancements to the SORT web service. This enhancement will help track user activity and allow comparisons of the SORT data fields prior to updating records. SHAREPOINT CONFIGURATION PROJECT Project Description - The SharePoint tool will be used as an internal web portal for organizing and sharing information as an employee collaborative tool for internal communication. The portal will also include an Intranet application for each of the three GBI divisions that would allow content management, document repository and information sharing of announcements, news and department information. Monthly Update - The GCIC Customer Support Training group provided training sessions to IT Managers in the Division of Forensic Sciences.
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