Monthly report, 2017 May [May 2017]

Georgia Bureau of Investigation May Monthly Report FY2017
Presented to the Board of Public Safety No Meeting Scheduled for July 2017 Vernon M. Keenan Director

Table of Contents

I. Staffing and Backlog................................. 3 4

II. Administration

Office of Privacy & Compliance/Open Records

Personnel

Staff Services...........................................

5

III. Investigative Division.................................. 6 8

IV. Crime Lab.............................................. 9 11

V. Georgia Crime Information Center................. 12 19

2

Vacant State Positions FY2017

Total Vacant Positions in DOFS Vacant Scientist Positions Total Vacant Positions in GCIC Total Vacant Positions in Admin Vacant Sworn Agent Positions Total Vacant Positions In the Investigative Division

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun 24 23 23 24 26 26 23 27 29 32 33

8 8

7 10 11 11 16 18 17 14 20

1 1

1 2 2 2 3 3 1 1 1

4 4

5 5 5 5 5 5 4 7 7

24 24 28 21 9 6 8 8 8 9 8

31 30 33 28 16 14 17 15 15 15 15

3

DOFS Backlog Chart Unworked Reports over 30 Days Old
FY2017

Discipline Chemistry Data Conversion Firearms Forensic Biology Impressions Latent Prints Medical Examiners Miscellaneous Services Operations Support Toxicology Trace Evidence Total

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

6,546 7,175 7,822 8,482 9,237 9,453 9,648 10,156 10,462 11,193 11,333

0

0

0

0

0

0

0

0

0

0

1

2,520 2,878 3,031 3,051 3,094 2,997 3,015 2,942 2,926 2,832 2,861

3,110 3,191 3,466 3,724 3,863 3,863 3,859 3,991 4,488 4,629 4,714

38 40 43 42 39 37 37 41 41 41 42

3,137 3,234 3,309 3,446 3,550 3,551 3,503 3,572 3,675 3,766 3,758

120 97 170 165 198 194 182 192 207 207 228

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

2

2

827 506 829 858 1,523 1,386 971 1,038 854 819 763

466 503 511 520 531 513 504 484 519 538 482

16,764 17,624 19,181 20,288 22,035 21,994 21,719 22,416 23,172 24,027 24,184

4

GBI Administration

Office of Privacy & Compliance/Open Records

Open Records Request Archives

May 2017 330 40

Total FY2017 3,276 301

Personnel

Employee Totals

May 2017

Investigative Division Georgia Crime Information Center Division of Forensic Sciences Administration Total

State Funded Positions 350 42 299 43 734

Grant Funded Positions 19 75 29 1 124

Total 369 117 328 44 858

Total State Funded Positions Vacant

Investigative Division

15

Georgia Crime Information Center

1

Division of Forensic Sciences

33

Administration

7

Total

56

State Funded Vacancies Under Active Recruitment
5 1 24 5 35

5

INVESTIGATIVE DIVISION

May 2017

Fiscal YTD

Total Sworn Employees

274 (filled-includes grant)

Total Investigative Hours Expended

28,141.75

315,185.06

Crimes Against Persons, includes Death Investigations Child Abuse Sex Crimes Missing Persons Assault, Kidnapping, Robbery, Terrorist Acts, Fugitive, Human Trafficking, etc.

8,993.25 4,939.00 2,095.25
613.00 146.00 1,200.00

106,745.50 55,493.50 29,857.50 4,748.50 3,429.00 13,217.00

Property Crimes, including Theft, Burglary, Forgery

2,731.50

30,372.80

Drug Investigations

4,017.00

42,929.50

Meth Lab Investigations

3.00

123.00

Polygraph Examinations

982.00

9,522.00

Background Investigations

219.00

4,569.00

Other Investigations, including Preliminary Investigations

6,422.00

69,715.51

Bomb Disposal Services

859.00

10,594.00

Crime Analysis

7.00

31.00

Crime Scene Specialists

3,908.00

40,582.00

All figures above represent Investigative Hours

Total Seizures

$573,567.86

$119,242,366.34

6

Investigative Hours Expended YTD FY2017

Background Investigations
1% Crime Analysis
>1%

Crime Scene Specialists 13%

Bomb Disposal Services 3%

Crimes Against Persons 34%

Other Investigations
22%

Polygraph

Meth Lab

Investigations Investigations

3%

>1%

Drug

Property

Investigations Crimes

14%

10%

7

8

Crime Lab

Medical Examiners (includes all laboratories)

May 2017 FY2017 YTD

Autopsies Consultations Total ME Cases Managed

302

2,586

113

1,587

415

4,173

Clayton County Death Certificates

32

452

Percentage of Cases Released in 90 days: 71.6%

Medical Examiner Activity, FY2017

Consultations 38%

Autopsies 62%

Confirmed CODIS Hits for May 2017

State Offender Hits

31

State Forensic Hits

6

National Offender Hits

10

National Forensic Hits

1

Total

48

Samples entered into CODIS for May 2017 778

Profiles in CODIS

Forensic Casework Profiles Convicted Offender Profiles Missing Person/Unidentified Human Remain Profiles Staff/QC File
Total

9

21,003 341,663
6 499
341,171

Laboratory Production
Report Turnaround for May 2017

Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus

# Released in 45 Days
2,393 36 79 323
1,046 83 61

Total % Released in Released 45 Days

4,361

55%

248

15%

465

17%

472

68%

1,277

82%

313

27%

261

23%

System-wide Totals

4,021

7,397

54%

Note: 77.2% Casework Reports were released within 90 days.

Report Turnaround for Year-to-Date, FY2017

Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus

# Released in 45 Days
24,276 874 478
3,525 11,441
793 763

Total % Released in Released 45 Days

42,302

57%

2,707

32%

4,394

11%

5,044

70%

12,924

89%

2,150

37%

2,010

38%

System-wide Totals

42,150 71,531

59%

10

Crime Lab Reports Processed for May 2017

Department

Requested

Total Released

Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Operations Support Toxicology Trace Evidence

2,973 215
1,852 1
225 475
5 2,472
124

2,437 291
1,809 1
199 506
2 2,548
110

Total

8,342

7,903

Crime Lab Reports Processed FY2017

Department

Requested

Total Released

Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Operations Support Toxicology Trace Evidence

28,702 2,671 20,602
35 2,374 5,151
147 25,969 1,416

21,314 2,260 18,917
18 1,540 5,066
125 26,025 1,332

Total

87,067

76,597

11

Georgia Crime Information Center

May 2017

NCIC SERVICES
CJIS Network Statistics
System Uptime: Messages Processed:

100% 73,634,810

CJIS Operations

1. Sex Offender Registry

Records Added

Month 169

2. Protection Order Registry

FY2017 1,667

Database Totals 29,688

Records Added

Month 2,527

FY2017 24,180

Database Totals 350,497

3. National Data Exchange (N-DEx)

Number of Georgia agencies contributing to N-DEX: 3

Agencies/Users with N-DEx Inquiry Access Only (no data contributed)

Added

Removed Total with Inquiry

Access

Agencies

0

0

36

Users

0

1

38

4. Off-Line Search Requests Type of Request

Month

FY2017

Administrative (Criminal Justice Agency)

25

277

Open Records

0

13

Subpoena

0

0

Media

0

0

Possible CJIS Security Violations

2

27

12

CJIS Audits GCIC conducted 37 CJIS Audits

INFORMATION SERVICES
Criminal History/Identification Services

1. Criminal Fingerprint Transactions Received

Submissions Submissions w/Palms Submissions w/Photos

Month 43,198 19,486 13,147

Transactions processed within 2 hours of receipt:

2. Applicant Fingerprint Transactions Received

Submissions

Month 38,508

Transactions processed within 24 hours of receipt:

3. Final Dispositions Received

Local Agency GCIC TOTAL

Month 68,180 8,874 77,054

4. RAPID Identification Transactions

Submissions AFIS Hits NCIC Hits FBI RISC Hits

Month 12,508 61% 40% 5%

5. Non-criminal Justice Audits, Visits and Trainings

In Compliance Out of Compliance Total Audits Advisement Memos Agency Visits

Month 14 20 34 3
13

FY2017 442,211 196,528 135,738
93%
FY2017 441,740
99%
FY2017 710,472 62,062 772,534
FY2017 150,319 51% 40% 3%
FY2017 71 76 147 1 127

Attendees Trainings
6. Disposition Recovery Project
Submitted by Vendor Dispositions Processed

Month

33

272

5

16

3089 2872

Project to Date 78131 71554

The chart below shows the number of serious/violent felony offenses that were previously restricted but are now returned for licensing and employment purposes because a disposition of guilt was obtained and entered in the criminal history database.

14

PLANS AND PROGRAM DEVELOPMENT
AFIS ENHANCEMENTS
Project Description - System enhancements for the Automated Fingerprint Identification System (AFIS) which include Accounts Receivable, T-Net fee changes, AFIS -SORT interface, system reports, creation of new IntegraID Document Management folders.
Monthly Update - Application development has begun for the Sex Offender Registry Tool (SORT) Integra ID Image Archive integration and for the CCH/Ident additional permissions. Last month the SOW for the Document Management additional root folders (Weapons Carry Licenses and IT Security) along with updates to the document function/screen in the Mental Health folder were approved but not implemented. The tasks outlined for the SOW will be sole sourced after the fiscal year close.
APPLICATION DEVELOPMENT PROTECTIVE ORDER REGISTRY
Project Description - In an effort to provide better information sharing, the Georgia Protective Order Registry (POR) is being updated to improve record data quality and expanding database capabilities by replacing the existing application and infrastructure.
Monthly Update - The project application development team worked on completing additional tasks (Runbook task list), which are required prior to moving the application to production.
CHILD FATALITY SYSTEM REVIEW PROJECT
Project Description - The Child Fatality Review (CFR) unit requested an enhancement to their current process to capture Medical Examiners (ME) data for child related deaths in the State of Georgia and have asked for additional reporting capabilities.
Monthly Update - The programmer began receiving basic DOFS file data communications on child death information. The team is working on finalizing the data that will be used to build the initial database of child death cases.
COMPUTERIZED CRIMINAL HISTORY (CCH) ENHANCEMENTS
Project Description - The Computerized Criminal History (CCH) system will undergo system enhancements to meet the new State of Georgia legislative changes concerning the First Offender Act (FOA). Additional updates such as system modifications and reports will be implemented for internal users.
Monthly Update - The vendor continues coding the remaining system enhancements. Of the eight remaining, four are scheduled to be available for testing mid-July, two at the end of August and the final two will be available the end of September 2017.
15

CRIMINAL JUSTICE EXCHANGE PROJECT
Project Description - The Georgia Bureau of Investigation will programmatically own an initiative of the Governor's Office entitled Criminal Justice Exchange Project (CJEP). CJEP will incorporate the electronic exchanges of information between state and local criminal justice agencies in Georgia. Each exchange automates a manual, paper-based criminal justice business process and will follow a criminal case lifecycle from booking through disposition and supervision. The goals of the project are to create seamless connections between systems, establish a single, consistent architecture adopted to guide all aspects of program implementation and to establish a governance structure that views criminal justice as a statewide community. The exchanges will involve the coordination of multiple agencies and vendor applications.
Monthly Update - The project team reported that the project is technically behind schedule. The project goal is to focus on getting the requirements for the data exchanges accurately completed. The business workgroup and the Subject Matter Experts (SMEs) began meeting every week to finalize the data exchanges. Once the exchanges are complete, the business workgroup will approve and provide a recommendation to the Governance Committee. The evaluations were completed for the Request for Qualified Contractor (RFQC) proposals and GTA procurement will begin reviewing the contract red-line items with each vendor and their legal team. Once the vendor contracts are finalized the vendor will need to submit a Statement of Need (SON).
CUSTOMER RELATIONSHIP MANAGEMENT (CRM) APPLICATION PROJECT
Project Description - The CRM Application Project will provide a single source of historical interaction with GCIC external customers. The application will give GCIC end users the ability to search, track and report customer interactions throughout GCIC's business units.
Monthly Update - Microsoft conducted two training sessions and GCIC completed UAT. The results of the UAT were unsuccessful and additional test scripts and training dates will be provided to encourage more UAT participation. Microsoft reported completion and delivery of the CRM solution build, however; GCIC has determined that the current solution does not meet expectations. Several meetings have been planned with Microsoft to further discuss.
CUSTOMER SUPPORT TRAINING
Project Description - The Customer Support Training group provides training in the area of GCIC programs, GCIC applications, GCIC/FBI compliance and other supported law enforcement training to both criminal and non-criminal justice agencies, municipal, magistrate and probate courts across the State of Georgia. The group extends the option to receive classroom training or training within an e-Learning environment.
Monthly Update - The GBI online Learning Management System contains several videos and online classroom training available to agencies and vendors of law enforcement agencies. The trainings completed for the month are included in the charts. The LMS Staff handled 177 phone calls, 936 emails and managed LMS user account additions and changes.
16

17

GCIC TRAINING SYMPOSIUM
Project Description - The GCIC Training Symposium is designed to offer continuing education with the goal of providing vital knowledge regarding GCIC and federal law enforcement programs to both the criminal justice and non-criminal communities.
Monthly Update - The project team continues to work on the various project tasks in preparation of the 2017 Symposium. A checking account was opened for the GCIC Training Association Inc.
INFORMATION SERVICES CRIMINAL HISTORY APPLICATION REDESIGN PROJECT
Project Description - A redesign of the web application used by Information Services staff to log and track activities performed on criminal history information as well as services performed for the public.
Monthly Update - The project programmer continues coding and will begin work on the report function of the CCH/AFIS Update log.
LAW ENFORCEMENT MESSAGE SWITCH (LEMS)
Project Description - The message switch provides a means of communication between federal, state and local law enforcement agencies throughout the state of Georgia, the United States and other countries and in order to take advantage of new features and advances in technology, GCIC is looking to upgrade or replace this system.
Monthly Update - The project manager continues to gather requirements to be included in a proposal. The Request for Proposal (RFP) will be issued after July 1.
18

NATIONAL INCIDENT-BASED REPORTING SYSTEM (NIBRS) PROJECT
Project Description - The National Incident Based Reporting System (NIBRS) collects data on each single incident and arrest for each offense coming to the attention of law enforcement for which specific facts about each crime is collected. GBI is in the process of replacing the current UCR summary-based system with an application that will collect incident-based data.
Monthly Update - GBI continues to work on the mapping of the state codes to the NIBRS codes and a list of the data mappings completed thus far was sent to the vendor. The vendor is developing the web service and will provide a technical specifications document to GBI once complete. The vendor has completed report configurations with a header/footer, and set-up the hosted UAT environment in the Azure platform. Programming continues for the Incident data entry page User Interface (UI) customizations and for the Family Violence manual data entry page.
SEX OFFENDER REGISTRY TOOL (SORT) ENHANCEMENT PROJECT
Project Description - System enhancements for the SORT application. Phase 1 will consist of modifications to the application used by Sheriff's Offices, the public website, NCIC web services and SORT Reports. Phase 2 will focus on the web service between SORT and AFIS for the upload of SORT documentation.
Monthly Update - The vendor began development based on the SOW for the Archive enhancements to add SORT. The website updates were completed and deployed.
SHAREPOINT CONFIGURATION PROJECT
Project Description - The SharePoint tool will be used as an internal web portal for organizing and sharing information as an employee collaborative tool for internal communication. The portal will also include an Intranet application for each of the three GBI divisions that would allow content management, document repository and information sharing of announcements, news and department information.
Monthly Update - The project manager met with other GCIC divisions to discuss SharePoint implementation. The GCIC SharePoint site was finalized and is ready for deployment after all users are trained. The LMS staff is developing the training for the platform.
WEB SITES REDESIGN PROJECT
Project Description - Redesign of the internal and external Georgia Crime Information Center (GCIC) web sites.
Monthly Update - The enhancements to the GCIC Extranet content are finalized and is pending final approval from GCIC Command Staff. The changes are scheduled to be implemented in production the latter part of June.
19