Monthly report [Mar. 2017]

Georgia Bureau of Investigation January Monthly Report FY2017
Presented to the Board of Public Safety March 9, 2017
Vernon M. Keenan Director

Table of Contents

I. Staffing and Backlog................................. 3 4

II. Administration

Office of Privacy & Compliance/Open Records

Personnel

Staff Services...........................................

5

III. Investigative Division.................................. 6 8

IV. Crime Lab.............................................. 9 11

V. Georgia Crime Information Center................. 12 20

2

Vacant State Positions FY2017

Total Vacant Positions in DOFS Vacant Scientist Positions Total Vacant Positions in GCIC Total Vacant Positions in Admin Vacant Sworn Agent Positions Total Vacant Positions In the Investigative Division

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun 24 23 23 24 26 26 23

8 8

7 10 11 11 16

1 1

1 2 2 2 3

4 4

5 5 5 5 5

24 24 28 21 9 6 8

31 30 33 28 16 14 17

3

DOFS Backlog Chart Unworked Reports over 30 Days Old
FY2017

Discipline Chemistry Firearms Forensic Biology Impressions Latent Prints Medical Examiners Miscellaneous Services Operations Support Toxicology Trace Evidence Total

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

6,546 7,175 7,822 8,482 9,237 9,453 9,648

2,520 2,878 3,031 3,051 3,094 2,997 3,015

3,110 3,191 3,466 3,724 3,863 3,863 3,859

38 40 43 42 39 37 37

3,137 3,234 3,309 3,446 3,550 3,551 3,503

120 97 170 165 198 194 182

0

0

0

0

0

0

0

0

0

0

0

0

0

0

827 506 829 858 1,523 1,386 971

466 503 511 520 531 513 504

16,764 17,624 19,181 20,288 22,035 21,994 21,719

4

GBI Administration

Office of Privacy & Compliance/Open Records

Open Records Request Archives

January 2017 360 12

Total FY2017 1,993 143

Personnel

Employee Totals

January 2017

Investigative Division Georgia Crime Information Center Division of Forensic Sciences Administration Total

State Funded Positions 350 42 293 43 728

Grant Funded Positions 19 75 29 1 124

Total 369 117 322 44 852

Total State Funded Positions Vacant

Investigative Division

17

Georgia Crime Information Center

3

Division of Forensic Sciences

23

Administration

5

Total

48

State Funded Vacancies Under Active Recruitment
3 2 6 3 14

5

INVESTIGATIVE DIVISION

January 2017

Fiscal YTD

Total Sworn Employees

274 (filled-includes grant)

Total Investigative Hours Expended

30,608.50

202,697.06

Crimes Against Persons, includes Death Investigations Child Abuse Sex Crimes Missing Persons Assault, Kidnapping, Robbery, Terrorist Acts, Fugitive, Human Trafficking, etc.

10,163.50 5,327.00 2,685.00
457.50 389.00 1,305.00

70,235.75 37,250.50 19,835.25 2,874.00 1,643.00 8,633.00

Property Crimes, including Theft, Burglary, Forgery

2,921.50

18,988.30

Drug Investigations

4,585.00

26,859.00

Meth Lab Investigations

-

78.00

Polygraph Examinations

794.00

6,011.00

Background Investigations

1,285.00

3,809.00

Other Investigations, including Preliminary Investigations

6,545.00

43,876.51

Bomb Disposal Services

978.00

6,588.00

Crime Analysis

4.00

24.00

Crime Scene Specialists

3,332.00

26,227.00

All figures above represent Investigative Hours

Total Seizures

$1,128,504.92

$103,158,594.22

6

Investigative Hours Expended YTD FY2017

Background Investigations
>1% Crime Analysis
>1%
Bomb Disposal Services 3%

Crime Scene Specialists 13%

Crimes Against Persons 35%

Other Investigations
22%

Polygraph Investigations
3%

Meth Lab Investigations
>1%

Drug Investigations
13%

Property Crimes 9%

7

8

Crime Lab

Medical Examiners (includes all laboratories)

January 2017 FY2017 YTD

Autopsies Consultations Total ME Cases Managed

266

1,594

156

985

422

2,579

Clayton County Death Certificates

50

294

Percentage of Cases Released in 90 days: 75.1%

Medical Examiner Activity, FY2017

Consultations 38%

Autopsies 62%

Confirmed CODIS Hits for January 2017

State Offender Hits

33

State Forensic Hits

6

National Offender Hits

16

National Forensic Hits

0

Total

55

Samples entered into CODIS for January 2017 644

Profiles in CODIS

Forensic Casework Profiles Convicted Offender Profiles Missing Person/Unidentified Human Remain Profiles Staff/QC File
Total

20,356 315,892
6 495
336,749

9

Laboratory Production
Report Turnaround for January 2017

Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus

# Released in 45 Days
1,416 82 27 389 866 48 27

Total % Released in Released 45 Days

3,598

39%

184

45%

410

7%

578

67%

1,117

78%

161

30%

162

17%

System-wide Totals

2,855

6,210

46%

Note: 78.5% Casework Reports were released within 90 days.

Report Turnaround for Year-to-Date, FY2017

Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus

# Released in 45 Days
13,856 779 255
2,071 7,087
495 476

Total % Released in Released 45 Days

25,048

55%

1,607

48%

2,652

10%

3,027

68%

7,909

90%

1,268

39%

1,161

41%

System-wide Totals

25,019 42,672

59%

10

Crime Lab Reports Processed for January 2017

Department

Requested

Total Released

Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Operations Support Toxicology Trace Evidence

3,078 206
2,101 7
291 507
8 3,327
150

1,975 165
1,391 1
177 489 18 2,352 131

Total

9,675

6,699

Crime Lab Reports Processed FY2017

Department

Requested

Total Released

Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Operations Support Toxicology Trace Evidence

17,902 1,909 13,142
24 1,527 3,213
70 16,104
935

12,728 1,338 11,874
10 942 3,136 64 14,851 865

Total

54,826

45,808

11

Georgia Crime Information Center

January 2017

NCIC SERVICES

CJIS Network Statistics

System Uptime: Messages Processed:

100% 68,102,463

CJIS Operations 1. Sex Offender Registry

Records Added

Month 133

FY2017 1,092

Database Totals 29,219

2. Protection Order Registry

Records Added

Month 1,996

FY2017 15,113

Database Totals 341,164

3. National Data Exchange (N-DEx)

Number of Georgia agencies contributing to N-DEX: 3 * Effective January 2017, any LEEP account holder that has N-DEx access but hasn't used
N-DEx for 90 days will be locked out of using the N-DEx system and will not be granted access. N-DEx agency and user numbers below reflect this change.

Agencies/Users with N-DEx Inquiry Access Only (no data contributed)

Added

Removed

Total with Inquiry

Access

Agencies

0

3

33

Users*

6

39

41

4. Off-Line Search Requests

Type of Request

Month

FY2017

Administrative (Criminal Justice Agency)

20

183

Open Records

1

8

Subpoena

0

0

Media

0

0

Possible CJIS Security Violations

3

20

12

CJIS Audits GCIC conducted 27 CJIS Audits

INFORMATION SERVICES

Criminal History Identification Services

1. Criminal Fingerprint Transactions Received

Submissions Submissions w/Palms Submissions w/Photos

Monthly 40,623 17,734 12,560

FY2017

274,723 121,987 84,567

Transactions processed within 2 hours of receipt:

94%

2. Applicant Fingerprint Transaction Received

Submissions

Monthly 39,007

FY2017

287,224

Transactions processed within 24 hours of receipt:

99%

3. Final Disposition Transactions Received

Local Agency GCIC TOTAL

Monthly 58,506 5,507 64,013

FY2017 482,130

445,065 37,065

4. RAPID Identification Transactions

Submissions AFIS Hits NCIC Hits FBI RISC Hits

Monthly 13,538 52% 38% 2%

FY2017

97,883 47% 41% 2%

5. Non-Criminal Justice (NCJ) Audits, Visits and Trainings

Audits
In Compliance Out of Compliance Advisement Memos TOTAL

Monthly 16 12 0
28

FY2017 16 14 0
30

13

Visits & Trainings
Agency Visits Attendees Trainings TOTAL

Monthly 16 0 0 16

FY2017 64 166 6 236

6. Disposition Recovery Project
Completed Research Counties

Monthly 3,303 1

14

Project to Date

69,301 1

These are the number of dispositions added for serious and violent felony arrests for the project to date.
15

PLANS AND PROGRAM DEVELOPMENT
AFIS ENHANCEMENTS
Project Description - System enhancements for the Automated Fingerprint Identification System (AFIS) which include Accounts Receivable, T-Net fee changes, AFIS -SORT interface, system reports, creation of new IntegraID Document Management folders.
Monthly Update - The vendor installed the Document Management updates to Integra ID Image Archive. After installation, several issues were identified impacting the user's ability to use the new folders. The vendor is working on a resolution. Changes were requested for the SORT web service Statement of Work (SOW).
APPLICATION DEVELOPMENT Protective Order Registry
Project Description - In an effort to provide better information sharing, the Georgia Protective Order Registry (POR) is being updated to improve record data quality and expanding database capabilities by replacing the existing application and infrastructure.
Monthly Update - POR system and user acceptance testing is ongoing by the project team. The team completed three out of the eight system tests on the web service. The vendor completed the Acceptance Test Plan and successfully accessed the secure FTP website using the Microsoft Windows client Windows Secure Copy (WinSP) for secure file transfer.
CHILD FATALITY SYSTEM REVIEW PROJECT
Project Description - The Child Fatality Review (CFR) unit requested an enhancement to their current process to capture Medical Examiners (ME) data for child related deaths in the State of Georgia and have asked for additional reporting capabilities.
Monthly Update - Work on the project was on hold. The programmer will begin work on the project in mid-February.
COMPUTERIZED CRIMINAL HISTORY (CCH) ENHANCEMENTS
Project Description - The Computerized Criminal History (CCH) system will undergo system enhancements to meet the new State of Georgia legislative changes concerning the First Offender Act (FOA). Additional updates such as system modifications and reports will be implemented for internal users.
Monthly Update - The CCH vendor continues programming for the system enhancements. The FOA legislative enhancements have been prioritized and testing scheduled for April 2017.
CRIMINAL JUSTICE EXCHANGE PROJECT
Project Description - The Georgia Bureau of Investigation will programmatically own an initiative of the Governor's Office entitled Criminal Justice Exchange Project (CJEP). CJEP will incorporate the electronic exchanges of information between state and local criminal justice agencies in Georgia. Each exchange automates a manual, paper-based criminal justice business process and will follow a criminal case lifecycle from booking through disposition and supervision. The goals of the project are to create seamless connections between systems, establish
16

a single, consistent architecture adopted to guide all aspects of program implementation and to establish a governance structure that views criminal justice as a statewide community. The exchanges will involve the coordination of multiple agencies and vendor applications. Monthly Update - A vendor was awarded the contract to manage the Project Management Office (PMO) and for the project Independent Verification and Validation (IV&V). CJEP was kicked-off with a Governance Council meeting. CUSTOMER RELATIONSHIP MANAGEMENT (CRM) APPLICATION PROJECT Project Description - The CRM Application Project will provide a single source of historical interaction with GCIC external customers. The application will give GCIC end users the ability to search, track and report customer interactions throughout GCIC's business units. Monthly Update - Microsoft provided the Microsoft Dynamic CRM application licenses and system configurations (for user seats) are being completed by the tenant administrator. CUSTOMER SUPPORT TRAINING Project Description - The Customer Support Training group provides training in the area of GCIC programs, GCIC applications, GCIC/FBI compliance and other supported law enforcement training to both criminal and non-criminal justice agencies, municipal, magistrate and probate courts across the State of Georgia. The group extends the option to receive classroom training or training within an e-Learning environment. Monthly Update - The 2017 training class schedule for the year was completed and posted on the website. The GBI online Learning Management System contains several videos and online classroom training available to agencies and vendors of law enforcement agencies. The trainings completed for the month are included in the charts.
17

CUSTOMER SUPPORT TRAINING PLAN
Project Description - The Customer Support Training group is in the process of developing a comprehensive training plan to include enhancements within both the classroom and online training environment.
Monthly Update - Continue to review the training strategy and training plan templates. Classroom and online course content development continues for the training that was removed from the original Security and Integrity course.
GCIC TRAINING SYMPOSIUM
Project Description - The GCIC Training Symposium is designed to offer continuing education with the goal of providing vital knowledge regarding GCIC and federal law enforcement programs to both the criminal justice and non-criminal communities.
18

Monthly Update - The project charter was created and the team met to determine the project tasks that should be completed and included in the project scheduled. A demo was provided by a new website registration vendor and the team met with the previous vendor to help decide which registration options would best meet the needs of the symposium.
HUMAN RESOURCES (HR) TIMESHEET PROJECT
Project Description - Enhancement of the application used by non-sworn units of the GBI for tracking time.
Monthly Update - Application Development troubleshooting assistance continues. Based on the feedback from testing, efforts to finalize needed changes for holiday worked/earned and taken calculation continues.
INFORMATION SERVICES CRIMINAL HISTORY APPLICATION REDESIGN PROJECT
Project Description - A redesign of the web application used by Information Services staff to log and track activities performed on criminal history information as well as services performed for the public.
Monthly Update - The project team continues to review the CCH application log search and edit screens updates.
LAW ENFORCEMENT MESSAGE SWITCH (LEMS)
Project Description - The message switch provides a means of communication between federal, state and local law enforcement agencies throughout the state of Georgia, the United States and other countries and in order to take advantage of new features and advances in technology, GCIC is looking to upgrade or replace this system.
Monthly Update - The project team completed the project plan and strategy for project tasks. Project management documents were drafted such as the Project Charter and Stakeholder Registry.
LEARNING MANAGEMENT SYSTEM (LMS) PROJECT
Project Description - GCIC plans to replace the existing learning management system (LMS) by obtaining a new web-based LMS software application. The online learning management system will allow interactive exercises to aid in knowledge retention and administration of training information. The LMS training system will manage all learning components, security, enrollment, and course structure for course certification.
Monthly Update - The team reviewed potential LMS vendor websites and are scheduling meetings to review product demos.
NATIONAL INCIDENT-BASED REPORTING SYSTEM (NIBRS) PROJECT
Project Description - The National Incident Based Reporting System (NIBRS) collects data on each single incident and arrest for each offense coming to the attention of law enforcement for
19

which specific facts about each crime is collected. GBI is in the process of replacing the current UCR summary-based system with an application that will collect incident-based data. Monthly Update - The project kick-off meeting was held with the vendor. The business requirements were reviewed with the vendor and action items were identified for completion by mid-February. SEX OFFENDER REGISTRY TOOL (SORT) ENHANCEMENT PROJECT Project Description - System enhancements for the SORT application. Phase 1 will consist of modifications to the application used by Sheriff's Offices, the public website, NCIC web services and SORT Reports. Phase 2 will focus on the web service between SORT and AFIS for the upload of SORT documentation. Monthly Update - Change request 003 was approved and implemented for the removal of leading and trailing spaces from an offender's name in SORT before sending to NCIC. Phase 1 implementation was completed and post deployment testing continues. The implementation of Correct Address was changed to February/March 2017 for contractual purposes. A request is in process to open the port to retrieve the Correct Address update data files from the SFTP server. SHAREPOINT CONFIGURATION PROJECT Project Description - The SharePoint tool will be used as an internal web portal for organizing and sharing information as an employee collaborative tool for internal communication. The portal will also include an Intranet application for each of the three GBI divisions that would allow content management, document repository and information sharing of announcements, news and department information. Monthly Update - GCIC managers reviewed the SharePoint mock-up content and collaborated on the final layout. The developer will work to complete the final changes. WEB SITES REDESIGN PROJECT Project Description - Redesign of the internal and external Georgia Crime Information Center (GCIC) web sites. Monthly Update - Final approval was received for the Statement of Work to begin development of a landing page by GTA GeorgiaGov Interactive group.
20