Monthly report [July 2016]

Georgia Bureau of Investigation May Monthly Report FY2016
Presented to the Board of Public Safety No Meeting Scheduled for July 2016 Vernon M. Keenan Director

Table of Contents

I. Staffing and Backlog................................. 3 4

II. Administration

Office of Privacy & Compliance/Open Records

Personnel

Staff Services...........................................

5

III. Investigative Division.................................. 6 8

IV. Crime Lab.............................................. 9 11

V. Georgia Crime Information Center................. 12 19

2

Vacant State Positions FY2016

Total Vacant Positions in DOFS Vacant Scientist Positions Total Vacant Positions in GCIC Total Vacant Positions in Admin Vacant Sworn Agent Positions Total Vacant Positions In the Investigative Division

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun 27 30 26 28 29 24 24 23 24 24 21

7 9

8 8 10 6 7 6 7 7 8

5 5

6 5 5 5 5 3 4 3 2

4 4

4 3 3 4 5 5 5 5 5

7 7

9 13 8 7 9 9 10 8 8

12 12 15 20 16 14 16 17 18 17 15

3

DOFS Backlog Chart Unworked Reports over 30 Days Old
FY2016

Discipline Chemistry Firearms Forensic Biology Impressions Latent Prints Medical Examiners Miscellaneous Services Toxicology Trace Evidence Total

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

531 440 628 832 1,053 1,381 1,855 2,135 2,861 3,882 4,259

794 886 1,144 1,301 1,552 1,581 1,796 1,944 2,057 2,274 2,240

1,281 1,788 1,657 1,890 2,030 2,132 2,246 2,418 2,502 2,706 2,742

0

1

5

3

8 10 12

13

21

29

37

2,175 2,168 2,216 2,263 2,331 2,344 2,422 2,570 2,674 2,745 2,905

101 77 94 94 87 87 45 58 70 104 96

0

0

0

0

0

0

0

0

0

0

0

847 742 480 741 741 878 919 713 716 548 554

242 261 267 293 313 329 352 377 422 455 474

5,971 6,363 6,491 7,417 8,115 8,742 9,647 10,228 11,323 12,743 13,307

4

GBI Administration

Office of Privacy & Compliance/Open Records

Open Records Request Archives

May 2016 300 18

Total FY2016 3,262 252

Personnel

Employee Totals

May 2016

Investigative Division Georgia Crime Information Center Division of Forensic Sciences Administration Total

State Funded Positions 326 42 285 43 696

Grant Funded Positions 18 76 34 1 129

Total 344 118 319 44 825

Total State Funded Positions Vacant

Investigative Division

15

Georgia Crime Information Center

2

Division of Forensic Sciences

21

Administration

5

Total

43

State Funded Vacancies Under Active Recruitment
2 2 14 4 23

5

INVESTIGATIVE DIVISION

May 2016

Fiscal YTD

Total Sworn Employees

252 (filled-includes grant)

Total Investigative Hours Expended

29,054.75

288,254.50

Crimes Against Persons, includes Death Investigations Child Abuse Sex Crimes Missing Persons Assault, Kidnapping, Robbery, Terrorist Acts, Fugitive, Human Trafficking, etc.

10,756.25 5,772.00 3,178.25
474.50 123.00 1,208.50

101,048.75 51,070.00 27,888.75 5,955.00
682.00 15,453.00

Property Crimes, including Theft, Burglary, Forgery

2,592.50

28,760.00

Drug Investigations

3,659.00

40,430.00

Meth Lab Investigations

28.00

154.00

Polygraph Examinations

950.00

9,724.00

Background Investigations

344.00

4,993.00

Other Investigations, including Preliminary Investigations

6,266.00

58,131.75

Bomb Disposal Services

831.00

7,777.00

Crime Analysis

6.00

55.00

Crime Scene Specialists

3,622.00

37,181.00

All figures above represent Investigative Hours

Total Seizures

$2,174,005.00

$32,473,271.63

6

Investigative Hours Expended YTD FY2016

Crime Analysis >1%
Bomb Disposal Services 3%

Background Investigations
2%

Crime Scene Specialists 13%

Crimes Against Persons
35%

Other Investigations
20%
Polygraph Examinations
3%

Meth Lab Investigations
>1%

Drug Investigations 14%

Property Crimes 10%

7

8

Crime Lab

Medical Examiners (includes all laboratories)

May 2016 FY2016 YTD

Autopsies Consultations Total ME Cases Managed

254

3,037

127

1,578

381

4,615

Clayton County Death Certificates

35

422

Percentage of Cases Released in 90 days: 75.1%

Medical Examiner Activity, FY2016

Consultations 34%

Autopsies 66%

Confirmed CODIS Hits for May 2016

State Offender Hits

78

State Forensic Hits

14

National Offender Hits

20

National Forensic Hits

2

Total

114

Samples entered into CODIS for May 2016 1,782

Profiles in CODIS

Forensic Casework Profiles Convicted Offender Profiles Missing Person/Unidentified Human Remain Profiles Staff/QC File
Total

9

18,822 309,158
5 423
328,408

Laboratory Production
Report Turnaround for May 2016

Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus

# Released in 45 Days
2,465 175 51 331
1,512 43 55

Total % Released in Released 45 Days

4,267

58%

315

56%

415

12%

396

84%

1,698

89%

240

18%

184

30%

System-wide Totals

4,632

7,515

62%

Note: 89.4% Casework Reports were released within 90 days.

Report Turnaround for Year-to-Date, FY2016

Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus

# Released in 45 Days
32,803 3,186 1,215 3,368 13,559 1,292 1,093

Total % Released in Released 45 Days

45,805

72%

3,986

80%

4,000

30%

5,371

63%

14,729

92%

3,028

43%

2,065

53%

System-wide Totals

56,516

78,984

72%

10

Crime Lab Reports Processed for May 2016

Department

Requested

Total Released

Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Toxicology Trace Evidence

3,106 392
1,982 0
167 416 2,332 131

2,395 313
2,344 1 43
493 2,303
116

Total

8,526

8,008

Crime Lab Reports Processed FY2016

Department

Requested

Total Released

Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Toxicology Trace Evidence

30,837 4,756 22,142
74 2,533 4,780 25,346 1,689

26,054 2,970 20,897
34 1,727 4,871 25,859 1,443

Total

92,157

83,855

11

Georgia Crime Information Center

May 2016

NCIC SERVICES

CJIS Network Statistics

System Uptime: Messages Processed:

99% 64,514,838

CJIS Operations

1. Sex Offender Registry

Records Added

Month 124

FY2016 1,749

Database Totals 28,126

2. Protection Order Registry

Records Added

Month 2,124

FY2016 24,831

Database Totals 323,114

3. National Data Exchange (N-DEx) Number of Georgia agencies contributing to N-DEX: 3

Agencies/Users with N-DEx Inquiry Access Only (no data contributed)

Added

Removed

Total with

Inquiry Access

Agencies

1

0

30

Users

8

0

54

4. Off-Line Search Requests Type of Request

Month

FY2016

Administrative (Criminal Justice

23

198

Agency)

Open Records

2

12

Subpoena

0

4

Media

1

1

Possible CJIS Security Violations

3

33

CJIS Audits GCIC conducted 76 CJIS audits.
INFORMATION SERVICES
12

Criminal History Identification Services

1. Criminal Fingerprint Transactions Received

Submissions Submissions w/Palms Submissions w/Photos

Monthly

42,129 19,617 12,986

Transactions processed within 2 hours of receipt:

2. Applicant Fingerprint Transactions Received

Submissions

Monthly 35,032

Transactions processed within 24 hours of receipt:

3. Final Disposition Transactions Received

Local Agency GCIC TOTAL

Monthly

61,651 9,939 71,590

4. RAPID Identification Transactions

Submissions AFIS Hits NCIC Hits FBI RISC Hits

Monthly

14,879 38% 42% 1%

5. Non-Criminal Justice (NCJ) Audits
In Compliance Out of Compliance Advisement Memos Total Audits

Monthly 11 8
0
19

FY2016 454,450 191,707 132,959 93%
FY2016 452,928 99%
FY2016 654,023 71,307 725,330
FY2016 180,918 43% 40% 1%
FY2016 152 121 18 273

13

6. Disposition Recovery Project
Provided to Vendors Completed Research Counties

Monthly
4,517 1

FY2016

877,633 51,000
1

14

PLANS AND PROGRAM DEVELOPMENT
AFIS REPLACEMENT
Project Description - GCIC replaced the Georgia Bureau of Investigation's 22-year-old Automated Fingerprint Identification System (AFIS). The AFIS replacement enhanced fingerprint identification services to permit identification of criminals more rapidly through the use of state of the art alternative search methods and information sharing. Phase II of the project focused on the Image Archive system expansion. The expansion allowed divisions within GBI to store documents and easily retrieve when needed. Phase III focused on the FBI's Next Generation Identification (NGI) Increment 3 implementation which introduced two new features: palm submission capability and the use of the EFS (Extended Feature Set) profiles for latent searches of AFIS systems.
The project is in Phase IV which focuses on the FBI's Electronic Biometric Specification Transmission (EBTS) v10.0 compliance for greater compatibility to NGI 4.
Monthly Update - A Livescan vendor report was completed from the AFIS system and the results showed that 25 agencies are still sending EBTS v9.0 transactions instead of EBTS v10.0. GCIC will complete follow-up with the agencies.
CHILD FATALITY SYSTEM REVIEW PROJECT
Project Description - The Child Fatality Review (CFR) unit requested a database tool for capturing Medical Examiners (ME) data for child related deaths in the State of Georgia. The CFR unit currently has a tool that's utilized for capturing data however, they are requiring enhancements to improve data entry and reporting.
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Monthly Update - The project team modified the coroner's questionnaire and condensed the number of questions to improve communication and compliance when collecting information.
CUSTOMER RELATIONSHIP MANAGEMENT (CRM) APPLICATION PROJECT
Project Description - The Customer Relationship Management (CRM) Application Project will provide a single source of historical interaction with GCIC external customers. The application will allow GCIC end users the ability to search, track, and report customer's interactions throughout the GCIC's business units. The application will be cross platform compatible (internet browsers, responsive design for mobile and tablet), requiring login authentication, log history and permission levels for end users, and compliant with GBI's network security policy.
Monthly Update - GBI received 6 vendor proposals and the project team is preparing to review and evaluate the submissions.
FINANCE AP UPLOAD PROJECT
Project Description - In an effort to improve efficiency in operations, the GBI Accounting Department is seeking to automate the uploading of invoice/payment transactions to TeamWorks thus reducing, if not eliminating, the amount of data entry. The two areas for uploading transactions are the CJCC Victim's Compensation payments and various internal payments. The GBI Accounting Department has secured a contractor for the project and has obtained programming for a macro enabled spreadsheet that meets the State Accounting Office (SAO) flat file requirements (2010) from the GA Soil & Water Conservation Commission. This will serve as the starting point for the contactor in automating the upload of internal payments. The contractor will work with the CJCC to define what is needed to automate the uploading of invoice/payment transactions in their Crime Management Information System.
Monthly Update - The application was placed into production and the work flow processes were approved. The project completion documentation is pending.
FINANCE ACCOUNTS RECEIVABLE (AR) SYSTEM PROJECT
Project Description - Finance/Accounting is requesting a replacement of their current Accounts Receivable (AR) system to process fee invoices and payments. The current system is not fulfilling operational needs and should be replaced before the next maintenance renewal period.
Monthly Update - The project sponsor is reviewing the requirements.
GCIC WEB SITES REDESIGN PROJECT
Project Description - The Assistant Deputy Director (ADD) of Plans and Program Development has requested the redesign of the Internal and External Georgia Crime Information Center (GCIC) web sites. The ADD and the Web Master have worked collaboratively on changes to portions of the External GCIC Web Site. A Focus Group will be assembled to review and provide feedback on the redesign of both GCIC web sites.
Monthly Update - The web change request form was published on the GBI intranet. Web site development is on-going.
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HUMAN RESOURCES (HR) TIMESHEET PROJECT
Project Description - A timesheet system is currently in use by select non-sworn units of the GBI. Enhancements to this application were requested by the GBI Human Resources (HR) department, the business sponsor, and completed by an internal developer within the Application Support Unit. HR requested additional enhancements during the testing phase of the project which will be incorporated as an additional phase; currently Phase I and Phase II have been defined. Monthly Update - The Project Sponsor plans to launch the new system in mid-June. Post pilot#2 changes and system testing are complete. A few coding changes continue and final testing is scheduled for 5/23/16 through 6/5/16. Two change requests were created and approved.
INDEPENDENT SECURITY ASSESSMENTS FOR CRITICAL SYSTEMS PROJECT
Project Description - The Georgia Technology Authority (GTA) and the GCIC are working to create Criminal Justice Information Systems (CJIS) Minimum Acceptable Risk Security and Privacy Controls. The GCIC will complete several application and system assessments to determine the compliance level of each. A detailed security assessment report, gap analysis report, Plan of Action, Milestones and a remediation plan (POA&M) to address all deficiencies identified will be developed for each GCIC system.
Monthly Update - The Statement of Need (SON) final draft was completed and submitted to GTA for procurement. The Project Charter was signed by the GBI Project Sponsor, GBI Project Manager and GTA Project Manager.
NATIONAL INCIDENT- BASED REPORTING SYSTEM (NIBRS) PROJECT
Project Description - The GBI is the state repository for Uniform Crime Reporting (UCR) for the state of Georgia. Georgia currently has a summary based reporting system that provides for the collection of crime and offender data. This system also provides data for special reports on homicides, arsons, juveniles, killed/assaulted law enforcement officers and family violence. The National Incident Based Reporting System (NIBRS) collects data on each single incident and arrest for each offense coming to the attention of law enforcement for which specific facts about each crime is collected. Through NIBRS, legislators, municipal planners/administrators, academicians, penologists, sociologists, and the general public will have access to more detailed and accurate crime information than the current summary-based system.
The goal of the GBI is to have the ability to accept NIBRS data electronically from local law enforcement agencies, forward the data to the FBI and maintain a collective UCR/NIBRS relational database at the state level.
Monthly Update - The project team completed the system requirements and the document is being formatted for the Request for Proposal (RFP).
APPLICATION DEVELOPMENT - Protective Order Registry
Project Description - The current POR database is outdated and the application is no longer supported. In an effort to provide better information sharing for local law enforcement agencies and the National Crime Information Center (NCIC), the Georgia Protective Order Registry (POR) is in need of improving record data quality and expanding database capabilities by replacing the existing application and infrastructure. In addition, the POR system requires greater compatibility with current web service technology. In support of the required changes, GCIC is creating a
17

development environment for the new POR for application programmers/developers and endusers. The development environment will utilize Microsoft's Hype-V virtualization to duplicate the current production environment.
Monthly Update - A service ticket was created requesting open ports for the development server to the LEMS/JX test environment. Additional tickets were also created to request login access to the POR web servers and firewall changes for the new equipment.
SHAREPOINT CONFIGURATION PROJECT
Project Description - GCIC is seeking to utilize the recently purchased State of Georgia Microsoft SharePoint license. The SharePoint license is included in the MS software bundle but additional customized configuration is required. The SharePoint tool will be used as an internal web portal for organizing and sharing information as an employee collaborative tool for internal communication. The portal will also include an Intranet application for each of the three GBI divisions that would allow content management, document repository and information sharing of announcements, news and department information.
Monthly Update - The project team plans to meet with Microsoft to receive assistance and answer questions pertaining to SharePoint.
GCIC TRAINING SYMPOSIUM
Project Description - The 2016 GCIC Training Symposium is designed to offer continuing education with the goal of empowering the criminal justice community with vital knowledge regarding GCIC and federal law enforcement programs.
New to the training symposium this year are classes for the non-criminal justice (NCJ) community. Participants will be provided tools to assist NCJ agencies that receive state and/or federal criminal history record information. Classes offered will cover the NCJ agency responsibility, identity history summary, and agency audit procedures. Information on how to become a Georgia Applicant Processing Service (GAPS) agency and the benefits of GAPS will also be presented.
Monthly Update - The project team discussed updates to each committee task assignments.
CUSTOMER SUPPORT - Training
Project Description - The Customer Support Training group provides training in the area of GCIC programs, GCIC applications, GCIC/FBI compliance and other supported law enforcement training to both criminal and non-criminal justice agencies, municipal, magistrate and probate courts across the State of Georgia. The group extends the option to receive classroom training or training within an e-Learning environment (also known as Computer Based Training - CBT) as both self-paced or via webinars.
Monthly Update - On-going training and customer support is continually provided throughout the state to criminal justice agencies. The training team completed 33 customer visits and delivered 9 classroom training sessions in the areas of: TAC Training, CCH, and Compliance/Audit PreAssessment Assistance. A total of 177 individuals received training. The team continues to plan for the 2016 Annual GCIC Training Symposium.
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CUSTOMER SUPPORT - Training Plan
Project Description - The Customer Support Training group is undergoing the development of a more comprehensive training plan to include enhancements within both the classroom and online training environment. This project will include an onboarding training plan for new trainers, detailed training sessions for current staff, development of a Terminal Agency Coordinator (TAC) guide, enhancements to the existing training presentations, additional training courses and modules within the eLearning environment and a well define training policy and approach for inperson instructor led training.
Monthly Update - The staff modified the FAQ document within the online Learning Management System to better assist users with common questions.
GCIC NETWORK - RSA ADVANCED AUTHENTICATION
Project Description - The Federal Bureau of Investigation (FBI) released the Criminal Justice Information Services (CJIS) Security Policy, as approved by the CJIS Advisory Policy Board to provide appropriate controls to protect the full life cycle of Criminal Justice Information (CJI), whether at rest or in transit. The CJIS Security Policy further provides that agencies shall identify information system users and processes acting on behalf of users and authenticate the identities of those users or processes as a prerequisite to allowing access to agency information systems or services. For those agencies that access GCIC/CJIS via the State Portal (SSL/VPN), all AA requirements are satisfied with the successful implementation of Two (2) factor authentication for the SSL VPN connection.
Monthly Update - The project team discussed resource allocation for the project and decided to hire additional temporary staff to address the current issues identified with the application compatibility with PulseSecure VPN.
GCIC NETWORK - HELP DESK TICKETING SYSTEM
Project Description - The GCIC Network group is researching several options for a Helpdesk ticketing system.
Monthly Update - The project team is testing the system for more viable options of capturing information and generating automated reports.
GCIC NETWORK - VALIDATION SERVER
Project Description - System used to interface with the Law Enforcement Message Switch (LEMS). Agencies use the application to validate NCIC records submitted to the National Crime Information Center (NCIC).
Monthly Update - The project team racked and wired the web servers for the Validation system, configured the system for web and database servers and purchased the digital certificate for the web server.
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