Monthly report [May 2015]

Georgia Bureau of Investigation May Monthly Report FY2015
Presented to the Board of Public Safety July 9, 2015
Vernon M. Keenan Director

Table of Contents

I. Staffing and Backlog................................. 3 4

II. Administration

Office of Privacy & Compliance/Open Records

Personnel

Staff Services...........................................

5

III. Investigative Division.................................. 6 9

IV. Crime Lab.............................................. 10 12

V. Georgia Crime Information Center................. 13 20

2

Vacant State Positions FY2015

Total Vacant Positions in DOFS Vacant Scientist Positions Total Vacant Positions in GCIC Total Vacant Positions in Admin Vacant Sworn Agent Positions Total Vacant Positions In the Investigative Division

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun 23 21 22 23 22 19 20 21 22 27 29

4 15

5 6 5 5 5 5 5 5 6

7 7

3 2 2 2 3 3 3 3 3

7 7

7 7 7 7 6 6 6 4 4

10 10

8 9 9 9 11 11 13 15 12

24 23 20 18 14 14 15 15 17 11 16

3

DOFS Backlog Chart Unworked Reports over 30 Days Old
FY2015

Discipline Chemistry Firearms Forensic Biology Impressions Latent Prints Medical Examiners Miscellaneous Services Toxicology Trace Evidence Total

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

1,241 1,191 1,202 1,309 1,267 1,267 938 553 713 573 616

402 428 553 726 714 636 585 602 697 707 703

232 325 347 433 551 578 664 708 684 825 933

36 31 28 16 9 6 3 0 0 1 3

1,789 1,863 1,986 2,089 2,171 2,216 2,270 2,216 2,187 2,164 2,174

65 102 44 47 46 63 77 87 75 88 115

0

0

0

0

0

0

0

0

0

0

0

911 778 748 891 1,188 1,306 1,104 943 1,083 1,076 1227

151 181 201 216 232 295 322 292 282 256 266

4,827 4,899 5,109 5,727 6,178 6,367 5,963 5,401 5,721 5,690 6,037

4

GBI Administration

Office of Privacy & Compliance/Open Records

Open Records Request Archives

May 2015 260 36

Total FY2015 3,190 363

Personnel

Employee Totals

May 2015

Investigative Division Georgia Crime Information Center Division of Forensic Sciences Administration Total

State Funded Positions 318 40 284 43 685

Grant Funded Positions 17 67 33 1 118

Total 335 107 317 44 803

Total State Funded Positions Vacant

Investigative Division

16

Georgia Crime Information Center

3

Division of Forensic Sciences

29

Administration

4

Total

52

State Funded Vacancies Under Active Recruitment
0 2 7 3 12

5

INVESTIGATIVE DIVISION

May 2015

Fiscal YTD

Total Sworn Employees

239 (filled-includes grant)

Total Investigative Hours Expended

25,166.25

280,689.30

Crimes Against Persons, includes Death Investigations Child Abuse Sex Crimes Missing Persons Assault, Kidnapping, Robbery, Terrorist Acts, Fugitive, Human Trafficking, etc.

10,031.00 5,174.00 2,920.00
496.00 126.00 1,315.00

94,903.00 46,465.00 27,560.50 4,302.00 1,154.00 15,421.50

Property Crimes, including Theft, Burglary, Forgery

2,460.75

28,981.55

Drug Investigations

3,705.00

46,238.00

Meth Lab Investigations

-

284.00

Polygraph Examinations

879.00

10,722.00

Background Investigations

65.00

5,809.00

Other Investigations, including Preliminary Investigations

4,453.50

48,801.75

Bomb Disposal Services

566.00

7,403.00

Crime Analysis

12.00

165.00

Crime Scene Specialists

2,994.00

37,382.00

All figures above represent Investigative Hours

Total Seizures

$893,374.00

$9,272,204.15

6

Investigative Hours Expended YTD FY2015

Crime Analysis >1%

Background Investigations
2%

Crime Scene Specialists
13%

Other Investigations 17%

Crimes Against Persons 34%

Bomb Disposal Services 3%
Polygraph Examinations
4%

Meth Lab Investigations
>1%

Drug Investigations
17%
7

Property Crimes 10%

Meth Lab Waste Disposal Grant
Total amount expended February 2012 through September 2013: $947,951.50 New grant award for 2013-2014: $693,211.00 Total amount expended over the life of the grant: $1,517,307.60 Total Expended in May 2015: $11,530.00 Total remaining: $123,854.90

$5,000.00 $4,500.00 $4,000.00 $3,500.00 $3,000.00 $2,500.00 $2,000.00 $1,500.00 $1,000.00
$500.00 $0.00

Meth Lab Waste Disposal Grant Expenditures By County May 2015

$4,460.00

$4,460.00

$2,610.00

Clinch

Decatur

Grady

8

9

Crime Lab

Medical Examiners (includes all laboratories)

May 2015 FY2015 YTD

Autopsies Consultations Total ME Cases Managed

283

3,051

150

1,643

433

4,694

Clayton County Death Certificates

39

429

Percentage of Cases Released in 90 days: 72%

Medical Examiner Activity, FY2015

Consultations 35%

Autopsies 65%

Confirmed CODIS Hits for May 2015

State Offender Hits

56

State Forensic Hits

5

National Offender Hits

19

National Forensic Hits

1

Total

81

Samples entered into CODIS for May 2015 1,450

Profiles in CODIS

Forensic Casework Profiles Convicted Offender Profiles Missing Person/Unidentified Human Remain Profiles Staff/QC File
Total

17,246 295,078
4 408
312,736

10

Laboratory Production

Report Turnaround for May 2015

Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus

# Released Total % Released in in 45 Days Released 45 Days

3,258

4,351

75%

340

390

87%

196

369

53%

298

446

67%

1,317

1,412

93%

184

266

69%

205

233

88%

System-wide Totals

5,798

7,467

78%

Note: 92.1% Casework Reports were released within 90 days.

Report Turnaround for Year-to-Date, FY2015

Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus

# Released Total % Released in in 45 Days Released 45 Days

35,044 47,774

73%

3,710

4,443

84%

1,778

3,739

48%

2,426

4,427

55%

16,034 17,779

90%

2,102

3,123

67%

2,020

2,719

74%

System-wide Totals

63,114

84,004

75%

11

Crime Laboratory Reports Processed for May 2015

Department

Requested

Total Released

Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Toxicology Trace Evidence

2,536 357
1,926 1
181 433 2,209 145

2,736 420
1,866 5
153 345 2,167 120

Total

7,788

7,812

Crime Laboratory Reports Processed FY2015

Department

Requested

Total Released

Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Toxicology Trace Evidence

28,917 4,315 23,619
56 1,966 4,708 24,804 1,544

29,607 4,159 22,853
83 1,465 4,511 24,500 1,337

Total

89,929

88,515

12

Georgia Crime Information Center

CJIS Network Statistics

May 2015

System Uptime: Messages Processed:

100% 62,824,850

CJIS Operations 1. Sex Offender Registry

Records Added

Month 189

FY2015 1,818

Database Totals 26,513

2. Protection Order Registry Records Added

Month 2,160

FY2015 21,203

Database Totals 297,663

National Data Exchange (N-DEx)

Number of Georgia agencies contributing to N-DEX: 3

Agencies/Users with N-DEx Inquiry Access Only (no data contributed)

Added

Removed

Total with

Inquiry Access

Agencies

1

0

29

Users

1

0

40

3. Off-Line Search Requests

Type of Request
Administrative (Criminal Justice Agency) Open Records Subpoena Media Possible CJIS Security Violations

Month
12 4 2 0 2

FY2015
180 11 4 0 50

Compliance Audits

GCIC conducted 49 CJIS audits and 23 non-criminal justice audits.

Portal XL Migration Project

AGENCY COUNT COUNTIES

DEVICE CONVERSIONS

13

Total Agencies: 971 Completed: 721 Scheduled: 30

With Conversion Activity: 159 No Conversions Started: 0

Number of Devices: 3,700 Devices Converted: 3,561 Devices Outstanding: 139

INFORMATION SERVICES

Criminal History Identification Services

1. Criminal Fingerprint Transactions Received

Submissions Submissions w/Palms Submissions w/Photos

Monthly 43,713 16,499 12,384

Transactions processed within 2 hours of receipt:

2. Applicant Fingerprint Transactions Received*

Submissions

Monthly 31,581

Transactions processed within 24 hours of receipt:

3. Final Disposition Transactions Received

Local Agency GCIC TOTAL

Monthly 58,859 3,160 62,019

FY 2014 462,502 119,659 124,406
94%
FY 2014 367,917
98%
FY 2014 664,640 36,354 700,994

4. RAPID Identification Transactions

Submissions AFIS Hits NCIC Hits FBI RISC Hits

Monthly 16,745 42% 40% 1%

FY 2014 197,395 41% 41% 1%

5. Disposition Recovery Project
APRIL 2015 * Provided to Vendors Completed Research Counties MAY 2015 Provided to Vendors Completed Research Counties

Monthly

Monthly

1,402 6

827 6
14

FY 2014 1,701,665 16,502 6
FY 2014 1,701,665 17,329 6

* April data omitted from April report. Charts include accumulative data for month of April.
PLANS AND PROGRAM DEVELOPMENT AFIS REPLACEMENT Project Description - GCIC replaced the Georgia Bureau of Investigation's 22 year old Automated Fingerprint Identification System (AFIS). The AFIS replacement enhanced fingerprint identification services to permit identification of criminals more rapidly through the use of state of the art alternative search methods and information sharing. Phase II of the project focused on the Image Archive system expansion. The expansion allowed divisions within GBI to store documents and easily retrieve when needed. Phase III focused on the FBI's Next Generation Identification (NGI) Increment 3 implementation which introduced two new features: palm submission capability and the use of the EFS (Extended Feature Set) profiles for latent searches of AFIS systems.
15

The project is in Phase IV which focuses on the FBI's Electronic Biometric Specification Transmission (EBTS) v10.0 compliance for greater compatibility to NGI 4.
Listed below are changes required for T-Net and AFIS:
1. Accept and process any EBTS v10.0 live scan submission that conforms to GBI edits. 2. Ignore additional National Institute of Standards and Technology (NIST) record types
allowed by EBTS v10.0 but not required by GBI, and successfully pass a full NIST record to the FBI, if needed. 3. Accept and process NIST transactions which submit Type 14 1000 pixels per inch (ppi) fingerprint images. 4. Ensure all incoming to GBI and outgoing to FBI transactions are in EBTs v10.0 format. 5. AFIS transactions sent to the FBI should include the photo if a photo is received with the transaction. 6. Store NIST file contained in NIST record types not used by AFIS in Image Archive. 7. Send FBI bound submissions from Individual Fingerprint Workstation (IFW) as EBTS v10.0. 8. Support EBTS v10.0 compliant inbound and outbound transactions on the interoperability interface. 9. Import EBTS v10.0 Latent Fingerprint Feature Searches (LFFS) and Latent Fingerprint Image Search (LFIS) files for latent input. 10. Continue to accept and process EBTS v9.x transactions that conform to GBI edits.
Monthly Update Work continuing towards completing remaining items related to importing LFIS/LFFS transactions into IFW. EBTS 10.0 updates must be implemented at the local agency by December 31, 2015; however, two vendors remain to complete Livescan certification. Courtview continues work to complete the remaining 8 enhancements.
Accomplishments This Reporting Period
NGI Increment 4-EBTS 10.0 Compliance:
B4All is scheduled for Livescan certification on July 21-23.
SEX OFFENDER REGISTRY REDESIGN PROJECT Project Description - In October 2012, GBI implemented a new sex offender management application, Sex Offender Registry Tool (SORT). SORT is a more modernized system that uses the latest web technologies to provide local law enforcement access to centralized up-to-date information of sex offenders in their jurisdictions. Local agency staff has direct access to offender data with limited administrative authority to manage users.
The remaining phases of the project include the implementation of the SORT Public Website and the establishment of a web service between the SORT and Department of Corrections' SCRIBE system for data transfer. Additional phases include the integration of SORT with the NEC Image Archive (AFIS/IA) and customized photo and reporting enhancements.
Monthly Update Completed testing on the design documentation for the SORT Entry Service Client. A meeting was held for Unisys to present the design document to local agencies' vendors.
Accomplishments This Reporting Period
16

Unisys completed the following tasks for the month of May: o Tasks in Test/Ready for Production: MXS getting sent before XXS to set offender as deceased; also setting ORI to SORT ORI; XXS is sent with entering agency's ORI. EXSN transactions were not being sent when there are more than 9 supplemental identifiers Unisys made a code change that has been tested and ready for production. Error when the previous name and current name were the same; the record is not at NCIC but the record has a NIC number. Code changed to make sure previous name and current name are not the same.
CUSTOMER RESOURCE MANAGEMENT TOOL Project Description - GCIC identified a need to develop a Customer Resource Management (CRM) tool that will capture and store pertinent GCIC customer information. The stored information will include customer contact details, method of connectivity, training information, auditing schedules and other applicable data to assist GCIC personnel in providing efficient customer service by reducing duplicate tasks while allowing for better tracking of customer information. The CRM system will store relevant data and perform search capabilities for reports. Monthly Update NexxPhase presented a quote to implement a hosted CRM tool with GBI maintaining the database servers. A more detailed proposal was requested for an application that GBI could maintain on in-house servers.
Accomplishments This Reporting Period
NexxPhase provided a quote for a hosted solution based on the CRM prototype that was provided by GBI.
SORNA REALLOCATION GRANT PROJECT Project Description - GBI received a Sex Offender Registration and Notification Act (SORNA) grant award from the Criminal Justice Coordinating Council (CJCC) to assist the State in moving towards compliance with the SORNA portion of the Adam Walsh Act. One of the line items within this grant was the purchase of live scan devices to be used by the Georgia Department of Corrections (GDC) to capture fingerprints and palm prints in order to verify the identity of individuals entering the State Prison system. Another item included in this grant was the configuration of CCH to accept information from the GBI Automated Fingerprint Identification System (AFIS).
Monthly Update CCH Administrator(s) provided approval of non-DNA related changes in PCR and authorized Courtview to move the changes to production.
Accomplishments This Reporting Period
CCH changes moved to the production environment. New LIMS servers installed. Successful testing of network path between source and
destination servers. DNA enhancement implemented. Error log successfully generating information.
17

LIMS administrator updated query to force all letters in export to be upper case. LEMS/JX and CCH expect upper case letters, so this change will eliminate errors when a SID was entered with lower case letters.
Unisys and Courtview made minor configuration changes to eliminate issues with SIDs that were rejected because of the incorrect length.
GEORGIA SECONDARY METAL RECYCLER PROJECT Project Description - O.C.G.A. 10-1-360.1 and 10-1-353 require that GBI establish and maintain a database of required purchase transaction information from secondary metal recyclers (SMR) that is accessible and searchable by Georgia law enforcement agencies.
Monthly Update The Governor signed House Bill 461 on May 5, 2015 which requires system changes to the LeadsOnLine system for Secondary Metal Recyclers. The changes will go into effect July 1, 2015.
Accomplishments This Reporting Period
This month's ending numbers: 224 metal recyclers have registered across the State. 33 metal recyclers have registered; not yet reporting. 191 metal recyclers have uploaded some type of data. 176 metal recyclers have uploaded some images. 837 Law Enforcement users across the State have an active status in the system. 1123 Law Enforcement users have been trained to use the system.
FINANCE AP UPLOAD PROJECT Project Description - In an effort to improve efficiency in operations, the GBI Accounting Department is seeking to automate the uploading of invoice/payment transactions to TeamWorks, thus reducing, if not eliminating, the amount of data entry. The two areas for uploading transactions are the CJCC Victim's Compensation payments and various internal payments. The GBI Accounting Department has secured a contractor for the project and has obtained programming for a macro enabled spreadsheet that meets the State Accounting Office (SAO) flat file requirements (2010) from the GA Soil & Water Conservation Commission. This will serve as the starting point for the contactor in automating the upload of internal payments. The contractor will work with the CJCC to define what is needed to automate the uploading of invoice/payment transactions in their Crime Management Information System.
Monthly Update - Developer completed code changes and system testing for the internal portion of the application. User Acceptance Testing (UAT) of internal portion has begun.
Accomplishments This Reporting Period
Developer completed changes and has moved the application to the test environment. Developer provided a User's Manual for the application. Held UAT session with end users/stakeholders to review the internal portion of the
application.
18

CONTACT CENTER Project Description - The Georgia Technology Authority GTA awarded new Hosted Contact Center (HCC) contracts for Services to multiple providers. The AT&T HCCS Contact center services were previously available to state agencies through a single provider, and the singleprovider contract for these systems will expire on June 30, 2015. As a result, state agencies with an existing HICS contact center service will need to contract with one of the new providers prior to expiration of the existing system contract. The new contracts will provide GBI with access to a choice of new technology solutions at competitive prices.
Monthly Update - Project team meetings were scheduled twice weekly due to the aggressive timeline required to meet the June 30, 2015 cutover date.
Accomplishments This Reporting Period
The new Contact Center will port the CCH helpdesk phone number (404) 270-2639, the ICDC helpdesk phone number (404) 270-2770 and the three phone numbers used for the CBT program into two new numbers.
A work order has been placed to disconnect the existing employee desk phones currently being used by the end of June.
FINANCE ACCOUNTS RECEIVABLE (AR) SYSTEM PROJECT Project Description - Finance/Accounting is requesting a replacement of their current Accounts Receivable (AR) system to process fee invoices and payments. The current system is not fulfilling operational needs and should be replaced before the next maintenance renewal period.
Monthly Update T-Net transaction details extract file was corrected and successfully tested. File can now be uploaded into AR System without manual correction. Combined system requirements under review by stakeholders.
Accomplishments This Reporting Period
NEC resource corrected issues with transaction detail extract file from T-Net. The stakeholders successfully tested the upload file in the AR System.
Distributed combined listing of business requirements to the stakeholders for review and feedback.
Scheduled three, two-hour sessions with stakeholders for mid-July in order to finalize requirements.
PROTECTIVE ORDER REGISTRY (POR) APPLICATION DEVELOPMENT PROJECT Project Description - The current POR database is outdated and the application is no longer supported. In an effort to provide better information sharing for local law enforcement agencies and the National Crime Information Center (NCIC), the Georgia Protective Order Registry (POR) is in need of improving record data quality and expanding database capabilities by replacing the existing application and infrastructure. In addition, the POR system requires greater compatibility with current web service technology.
Monthly Update Project requirements have been completed and the RFS has been submitted to GTA to order/configure hardware.
19

Accomplishments This Reporting Period
Completed and signed the Task Order with Unisys to develop the interface with NCIC. Completed the detailed project timeline
CHILD FATALITY SYSTEM REVIEW PROJECT Project Description - The current Child Fatality System's data captured by Question Pro is being reviewed to determine potential enhancements. A more customized, robust database is needed to produce annual reports that impact policy changes and influence prevention initiatives for Child Fatalities in Georgia.
Monthly Update - Project moving forward with replacing the QuestionPro/SDY forms with the new system being created by the GCIC in-house developer. The proposed date for completion is July 2016.
Accomplishments This Reporting Period
Met with the project team to discuss the requirements needed to develop the new system. Project Charter signed.
CUSTOMER SUPPORT TRAINING ACTIVITIES Monthly Update Ongoing training and agency support
Accomplishments This Reporting Period
Updated and posted all training material on the GCIC website. Conducted Municipal Court Clerks Re-certification Training for the Institute of Continuing
Judicial Education of Georgia (ICJE) at the University of Georgia (UGA). Conducted Municipal Court Clerks Re-certification Training via UGA online campus. Conducted Terminal Agency Coordinator (TAC) Refresher Certification classes in
Chatham County and Hall County. Number of Classroom Trainings: 7 Number of Customer Visits: 51 Number of Training Hours: 34.5 Number of Students Trained: 165 Computer Based Training (CBT) Help Desk Problem Resolution agency/users: 507 Email CBT Email blasts to TACs/Admins as needed. Run CBT Course Evaluation reports. Total Suspicious Activity Report (SAR) monthly submissions of SAR video numbers: 25
(Nationwide SAR Initiative site for Director Keenan) The vendor finalized enhancements and additions to the CBT system for the Next
Generation (NexGen) release
20