Monthly report [May 12, 2015]

Georgia Bureau of Investigation March Monthly Report FY2015
Presented to the Board of Public Safety May 12, 2015
Vernon M. Keenan Director

Table of Contents

I. Staffing and Backlog................................. 3 4

II. Administration

Office of Privacy & Compliance/Open Records

Personnel

Staff Services...........................................

5

III. Investigative Division.................................. 6 9

IV. Crime Lab.............................................. 10 12

V. Georgia Crime Information Center................. 13 25

2

Vacant State Positions FY2015

Total Vacant Positions in DOFS Vacant Scientist Positions Total Vacant Positions in GCIC Total Vacant Positions in Admin Vacant Sworn Agent Positions Total Vacant Positions In the Investigative Division

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun 23 21 22 23 22 19 20 21 22

4 15

5 6 5 5 5 5 5

7 7

3 2 2 2 3 3 3

7 7

7 7 7 7 6 6 6

10 10

8 9 9 9 11 11 13

24 23 20 18 14 14 15 15 17

3

DOFS Backlog Chart Unworked Reports over 30 Days Old
FY2015

Discipline Chemistry Firearms Forensic Biology Impressions Latent Prints Medical Examiners Miscellaneous Services Toxicology Trace Evidence Total

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 1,241 1,191 1,202 1,309 1,267 1,267 938 553 713
402 428 553 726 714 636 585 602 697 232 325 347 433 551 578 664 708 684 36 31 28 16 9 6 3 0 0 1,789 1,863 1,986 2,089 2,171 2,216 2,270 2,216 2,187 65 102 44 47 46 63 77 87 75
0 0 0 0 0 0 0 0 0 911 778 748 891 1,188 1,306 1,104 943 1,083 151 181 201 216 232 295 322 292 282 4,827 4,899 5,109 5,727 6,178 6,367 5,963 5,401 5,721

4

GBI Administration

Office of Privacy & Compliance/Open Records

Open Records Request Archives

March 2015 282 38

Total FY2015 2,601 297

Personnel

Employee Totals

March 2015

Investigative Division Georgia Crime Information Center Division of Forensic Sciences Administration Total

State Funded Positions 318 40 284 43 685

Grant Funded Positions 17 71 33 1 122

Total 335 111 317 44 807

Total State Funded Positions Vacant

Investigative Division

17

Georgia Crime Information Center

3

Division of Forensic Sciences

22

Administration

6

Total

48

State Funded Vacancies Under Active Recruitment
0 2 5 5 12

5

INVESTIGATIVE DIVISION

March 2015

Fiscal YTD

Total Sworn Employees

238 (filled-includes grant)

Total Investigative Hours Expended

27,776.75

232,384.55

Crimes Against Persons, includes Death Investigations Child Abuse Sex Crimes Missing Persons Assault, Kidnapping, Robbery, Terrorist Acts, Fugitive, Human Trafficking, etc.

9,462.50 4,981.00 2,583.00
362.00 79.00 1,457.50

76,603.50 37,331.00 22,473.00 3,192.00
855.00 12,752.50

Property Crimes, including Theft, Burglary, Forgery

3,109.50

24,030.30

Drug Investigations

4,869.75

39,148.75

Meth Lab Investigations

18.00

254.00

Polygraph Examinations

1,089.00

8,907.00

Background Investigations

311.00

5,647.00

Other Investigations, including Preliminary Investigations

5,131.00

40,147.00

Bomb Disposal Services

868.00

6,139.00

Crime Analysis

3.00

149.00

Crime Scene Specialists

2,915.00

31,359.00

All figures above represent Investigative Hours

Total Seizures

$1,737,135.23

$8,154,994.24

6

Investigative Hours Expended YTD FY2015

Crime Analysis >1%

Background Investigations
2%

Crime Scene Specialists
14%

Other Investigations 17%

Crimes Against Persons 33%

Bomb Disposal Services 3%

Polygraph Examinations
4%

Meth Lab Investigations
>1%

Drug Investigations
17%

Property Crimes 10%

7

Meth Lab Waste Disposal Grant
Total amount expended February 2012 through September 2013: $947,951.50 New grant award for 2013-2014: $693,211.00 Total amount expended over the life of the grant: $1,388,792.60 Total Expended in March 2015: $95,790.00 Total remaining: $156,579.90

$70,000.00 $60,000.00

Meth Lab Waste Disposal Grant Expenditures By County March 2015
$63,062.50

$50,000.00

$40,000.00

$30,000.00

$20,000.00

$10,000.00

$5,997.50

$0.00

Douglas

Forsyth

$4,922.50

$3,222.50

$6,145.00

$6,460.00

$7,697.50

$1,685.00

$2,610.00

Grady

Madison Montgomery Oconee

Pierce

Tift

Worth

8

9

Crime Lab

Medical Examiners (includes all laboratories)

March 2015 FY2015 YTD

Autopsies Consultations Total ME Cases Managed

329

2,510

154

1,325

483

3,835

Clayton County Death Certificates

35

344

Percentage of Cases Released in 90 days: 86%

Medical Examiner Activity, FY2015

Consultations 34%

Autopsies 66%

Confirmed CODIS Hits for March 2015

State Offender Hits

61

State Forensic Hits

5

National Offender Hits

12

National Forensic Hits

5

Total

83

Samples entered into CODIS for March 2015 1,962

Profiles in CODIS

Forensic Casework Profiles Convicted Offender Profiles Missing Person/Unidentified Human Remain Profiles Staff/QC File
Total

10

16,997 292,280
4 402
309,683

Laboratory Production Report Turnaround for March 2015

Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus

# Released Total % Released in in 45 Days Released 45 Days

3,599

4,740

76%

379

398

95%

203

342

59%

245

398

62%

1,886

1,986

95%

194

273

71%

244

287

85%

System-wide Totals

6,750

8,424

80%

Note: 92.1% Casework Reports were released within 90 days.

Report Turnaround for Year-to-Date, FY2015

Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus

# Released Total % Released in in 45 Days Released 45 Days

28,223 38,498

73%

3,007

3,626

83%

1,390

2,987

47%

1,894

3,548

53%

12,984 14,441

90%

1,682

2,567

66%

1,574

2,202

71%

System-wide Totals

50,754 67,869

75%

11

Crime Laboratory Reports Processed for March 2015

Department

Requested

Total Released

Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Toxicology Trace Evidence

2989 449 2667
6 191 483 2555 181

2,886 206
2,596 4
216 414 2,360 156

Total

9,521

8,838

Crime Laboratory Reports Processed FY2015

Department

Requested

Total Released

Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Toxicology Trace Evidence

23,480 3,579 19,556
48 1,605 3,850 20,250 1,278

23,755 3,217 18,793
74 1,091 3,630 19,903 1,036

Total

73,646

71,499

12

Georgia Crime Information Center

CJIS Network Statistics

March 2015

System Uptime:

99%

Messages Processed:

63,161,271

CJIS Operations 1. Sex Offender Registry

Records Added

Month 196

FY2015 1,484

Database Totals 27,546

2. Protection Order Registry Records Added

Month 1,935

FY2015 17,085

Database Totals 293,379

3. National Data Exchange (N-DEx)

Number of Georgia agencies contributing to N-DEX: 3

Agencies/Users with N-DEx Inquiry Access Only (no data contributed)

Added

Removed Total with Inquiry

Access

Agencies

0

0

28

Users

1

4

39

4. Off-Line Search Requests

Type of Request

Month

FY2015

Administrative (Criminal Justice

19

154

Agency)

Open Records

1

5

Subpoena

0

2

Media

0

0

Possible CJIS Security Violations

3

43

13

Criminal History Identification Services

1. Criminal Fingerprint Transactions Received

Submissions Submissions w/Palms Submissions w/Photos

Monthly 43,377 12,761 12,074

Transactions processed within 2 hours of receipt:

2. Applicant Fingerprint Transactions Received*

Submissions

Monthly 37,388

Transactions processed within 24 hours of receipt:

3. Final Disposition Transactions Received

Local Agency GCIC

Monthly 67,896 4,062

TOTAL

71,958

4. RAPID Identification Transactions

Submissions AFIS Hits NCIC Hits FBI RISC Hits

Monthly 17,840 46% 42% 1%

5. Disposition Recovery Project

Provided to Vendors Completed Research Counties

Monthly
888 3

FY 2014 376,303 89,463 99,592 91%
FY 2014 305,616 97%
FY 2014 544,436 27,533
571,969
FY 2014 164,299 41% 41% 1%
FY 2014 20,939 15,100 3

14

Compliance and Customer Support
CJIS Compliance
1. Customer Training GCIC personnel provided 49 hours of training to 119 criminal justice agency employees during the month. 1869.50 is the cumulative number of training hours conducted during the 2015 Fiscal Year.
2. Compliance Audits GCIC conducted 63 full service audits; 0 on-site audits conducted for agencies with "inquiry only" access from the CJIS network; 25 non-criminal justice audits; 0 criminal justice E-Audits; and 0 fingerprint/disposition audits for the month. 359 is the cumulative number of audits conducted during the 2015 Fiscal Year.
15

Plans and Program Development
AFIS REPLACEMENT
Project Description-- GCIC replaced the Georgia Bureau of Investigation's 22 year old Automated Fingerprint Identification System (AFIS). The AFIS replacement enhanced fingerprint identification services to permit identification of criminals more rapidly through the use of state of the art alternative search methods and information sharing. Phase II of the project focused on the Image Archive system expansion. The expansion allowed divisions within GBI to store documents and easily retrieve when needed. Phase III focused on the FBI's Next Generation Identification (NGI) Increment 3 implementation which introduced two new features: palm submission capability and the use of the EFS (Extended Feature Set) profiles for latent searches of AFIS systems
The project is in Phase IV which focuses on the FBI's Electronic Biometric Specification Transmission (EBTS) v10.0 compliance for greater compatibility to NGI 4.
Listed below are changes required for T-Net and AFIS:
1. Accept and process any EBTS v10.0 live scan submission that conforms to GBI edits. 2. Ignore additional National Institute of Standards and Technology (NIST) record types
allowed by EBTS v10.0 but are not required by GBI and successfully pass a full NIST record to the FBI if needed. 3. Accept and process NIST transactions which submit Type 14 1000 pixels per inch (ppi) fingerprint images. 4. Ensure all incoming to GBI and outgoing to FBI transactions are in EBTs v10.0 format. 5. AFIS transactions sent to the FBI should include the photo if a photo is received with the transaction. 6. Store NIST file contained in NIST record types not used by AFIS in Image Archive. 7. Send FBI bound submissions from Individual Fingerprint Workstation (IFW) as EBTS v10.0. 8. Support EBTS v10.0 compliant inbound and outbound transactions on the interoperability interface. 9. Import EBTS v10.0 Latent Fingerprint Feature Searches (LFFS) and Latent Fingerprint Image Search (LFIS) files for latent input. 10. Continue to accept and process EBTS v9.x transactions that conform to GBI edits.
Accomplishments This Reporting Period
NGI Increment 4-EBTS 10.0 Compliance: Four (4) vendors have successfully completed certification.
Tasks in Progress
CCH/Ident and Applicant Services Requested Enhancements:
Work continues on the remaining 10 enhancements (Courtview). Event Log Partitioning is in test, awaiting release to production. Creation of Charging Court Segment Entry Report awaiting user specifications.
16

NGI Increment 3/EBTS 10.0 Compliance: NEC continues to work on the issue with importing the Latent Fingerprint Feature Search (LFFS) and Latent Fingerprint Image Search (LFIS) files into Individual Fingerprint Workstation (IFW). Once this issue is resolved, the latent portion of the EBTS 10 AFIS updates will be complete. There are four (4) remaining Live Scan vendors left to complete certification: Cogent, MorphoTrust and B4All; Eagle Advantage Solutions, has to make changes and return to complete certification. The roll-out to agencies is scheduled to begin May 1 and must be completed by December 31, 2016.
Project Issues/Risks and Mitigation None
Items Requiring Management Attention/Escalation None

Critical Path Tasks/Milestones/Deliverables AFIS vendor coding EBTS software updates
Live Scan Certifications

Projected End Date
April 2015
April 2015

Status
In Process-completing the LFFS/LFIS problem (latent)
Live Scan Vendors software/device updates; four of eight are complete.

SEX OFFENDER REGISTRY REDESIGN PROJECT
Project Description - In October 2012, GBI implemented a new sex offender management application, Sex Offender Registry Tool (SORT). SORT is a more modernized system that uses the latest web technologies to provide local law enforcement access to centralized up-to-date information of sex offenders in their jurisdictions. Local agency staff has direct access to offender data with limited administrative authority to manage users.
The remaining phases of the project include the implementation of the SORT Public Website and the establishment of a web service between the SORT and Department of Corrections' SCRIBE system for data transfer. Additional phases include the integration of SORT with the NEC Image Archive (AFIS/IA) and customized photo and reporting enhancements.
Monthly Update Additional testing needed on the design documentation for the SORT Entry Service Client.
Accomplishments This Reporting Period A new SORT Message Service was uploaded to the SORT production system. This upgrade corrected errors that SORT was having with Name changes being sent without the suffix and supplemental rejects in the employment field being sent to NCIC.

17

Tasks in Progress
The SOR group continues work on verifying the entry process for GDC upload to SORT. Unisys continues to make corrections to the NCIC supplemental transactions debug file.
Four of the twenty-two issues remain outstanding.
Project Issues/Risks and Mitigation
Resolution of NCIC supplemental issues.
Items Requiring Management Attention/Escalation None

Critical Path Tasks/Milestones/Deliverables
SORT Entry Service Client Pilot Test SORT Entry Service Client with local SO

Start Date
07/01/20 14
12/01/20 14

Projecte d
End Date

Status

04/30/20

15

Uploaded to SORT test

05/31/20

15

Pilot agency to be determined

CUSTOMER RESOURCE MANAGEMENT TOOL
Project Description--GCIC identified a need to develop a Customer Resource Management (CRM) tool that will capture and store pertinent GCIC customer information. The stored information will include customer contact details, method of connectivity, training information, auditing schedules and other applicable data to assist GCIC personnel in providing efficient customer service by reducing duplicate tasks, while allowing for better tracking of customer information. The CRM system will store relevant data and perform search capabilities for reports.
Monthly Update Reviewing the option of integrating a CRM tool in the new NexxPhase contact center solution.
Tasks in progress Develop detail requirements to determine whether to keep existing CRM application or customize a new solution from a vendor.
Project Issues/Risks and Mitigation None
Issues with Mitigation Plan None
Items Requiring Management Attention/Escalation None

18

ADVANCED AUTHENTICATION
Project Description -- GBI completed software installation work with RSA o of an Advanced Authentication solution that met requirements outlined in the FBI CJIS Security Policy 5.0. The RSA product seamlessly integrates with the State of Georgia's existing SSL VPN and offers a comprehensive multi-factor layered protection for all users.
Monthly Update Pilot agencies (Loganville PD & Columbia County SO) and all other users were contacted and asked to re-engage using the Advanced Authentication (AA) system.
Tasks in Progress Continue migration of remote users to the AA system.
Project Issues/Risks and Mitigation None
Items Requiring Management Attention/Escalation None
SORNA REALLOCATION GRANT PROJECT
Project Description - GBI received a Sex Offender Registration and Notification Act (SORNA) grant award from the Criminal Justice Coordinating Council (CJCC) to assist the State in moving towards compliance with the SORNA portion of the Adam Walsh Act. One of the line items within this grant was the purchase of live scan devices to be used by the Georgia Department of Corrections (GDC) to capture fingerprints and palm prints to verify the identity of individuals entering the State Prison system. Another item included in this grant was the configuration of CCH to accept information from the GBI Automated Fingerprint Identification System (AFIS).
Monthly Update Additional purpose code changes have been communicated to Courtview; configuration changes completed. CCH Administrators confirmed changes; approval is pending on non-DNA changes in the PCR for Courtview to move to production.
Accomplishments This Reporting Period
Additional purpose code changes were communicated to Courtview. Configuration changes were completed. CCH Administrators confirmed the changes.
Tasks in Progress
Upload of changes for suppressing DNA information on rap sheets for non-criminal justice codes to the CCH production environment.
Project Issues/Risks and Mitigation None
Items Requiring Management Attention/Escalation None
19

Critical Path Tasks/Milestones/Deliverables
Unisys to complete Task Order 005, LIMS/CCH DNA Status Update Capability CourtView to complete CCH upgrade to accept DNA message from LEMS/JX
Project Completion

Projected Start Date End Date
March 2014 March 2015 April 2014 May 2015 March 2014 April 2015

Status
Cutover dependent on Courtview coding to hide DNA profile information on rap sheets for non-criminal justice purpose codes.
Implementation dependent on approval of non-DNA changes in PCR.
Implementation dependent on approval of non-DNA changes in PCR.

FILE SERVICES TRANSFORMATION/CONSOLIDATION PROJECT
Project Description-- GBI file server data will be moved from the existing Legacy hardware to a more operationally stable, secure, and supportable hardware. This project involves the purchase and installation of nineteen servers across the state.
Monthly Update One large server has been installed at GBI headquarters; eighteen smaller servers have been installed in regional investigative offices across the state. We have completed the Network/Firewall connectivity and have completed the migration of data for all 19 servers. Decommission of the old legacy servers is the only outstanding piece left on this project and this will be handled by GCIC IT staff.
Accomplishments This Reporting Period Kent Replogle addressed the outstanding request of "allocated space vs. space used" issue on all (19) servers with IBM. This project is closed. Followed up and received close out paperwork from Darius Robertson with IBM to document the closing of this project.
Tasks in Progress None
Project Issues/Change/Risks and Mitigation None
Items Requiring Management Attention/Escalation None
GEORGIA SECONDARY METAL RECYCLER PROJECT
Project Description O.C.G.A. 10-1-360.1 and 10-1-353 require that GBI establish and maintain a database of required purchase transaction information from secondary metal recyclers (SMR) that is accessible and searchable by Georgia law enforcement agencies.
Monthly Update As of 3/31/2015, 227 metal recyclers have registered for the Leads On Line system and approximately 181 are uploading some type of transaction information to the database.
20

House Bill 461 concerning metal recyclers has made it through the Senate. This bill carries a first conviction leading to imprisonment for not less than one nor more than five years or a fine of not more than $5,000.00, or both; or upon a second or subsequent conviction, imprisonment for not less than five nor more than ten years or a fine of not more than $40,000.00, or both. Changes to the system will be required once the Governor signs the bill into law.
Accomplishments This Reporting Period 227 SMRs have registered with 181 uploading some type of data and 168 are uploading images.
Tasks in Progress
HB 461 will allow employees of electric suppliers and telecommunications companies' access to the Leads On Line system that are POST certified ONLY.
Project Issues/Changes/Risks and Mitigation
Passing of house bill 461 will require system changes and more communication and education to metal recyclers and law enforcement personnel to enhance compliance.
Items Requiring Management Attention/Escalation None

Critical Path Tasks/Milestones/Deliverables
System Operational/Monitoring Compliance

Start Date 12/1/2014

Projected End Date
04/30/15

Status
Monitoring SMRs for compliance

FINANCE AP UPLOAD PROJECT
Project Description In an effort to improve efficiency in operations, the GBI Accounting Department is seeking to automate the uploading of invoice/payment transactions to TeamWorks thus reducing, if not eliminating, the amount of data entry. The two areas for uploading transactions are the CJCC Victim's Compensation payments and various internal payments. The GBI Accounting Department has secured a contractor for the project and has obtained programming for a macro enabled spreadsheet that meets the State Accounting Office (SAO) flat file requirements (2010) from the GA Soil & Water Conservation Commission. This will serve as the starting point for the contactor in automating the upload of internal payments. The contractor will work with the CJCC to define what is needed to automate the uploading of invoice/payment transactions in their Crime Management Information System.
Monthly Update Initial coding of internal entry functionality is complete. System demonstrations were conducted with stakeholders and end users. The Developer is making a second round of coding changes and functionality additions based on feedback received in demonstration sessions.
Accomplishments This Reporting Period
Project schedule and status updates provided to stakeholders.
21

Developer completed initial coding of internal entry functionality. Demonstrations of internal entry functionality presented to stakeholders and end users. Coding changes and functionality additions completed from first round system
demonstration feedback. Coding changes and functionality additions in process from second system demonstration
feedback. Instructions on testing flat file with SAO provided.
Tasks in Progress
Coding changes and additions from second round of system demonstration.
Project Issues/Risks and Mitigation
Competing and other priority projects assigned to the IT Developer may affect the AP Upload application completion.
Year-end close activities in Finance/Accounting may limit stakeholders' availability.
Items Requiring Management Attention/Escalation None

Critical Path Tasks/Milestones/Deliverables
Development Activities

Start Date
February 2015

Testing Activities

April 2015

Projected End Date
April 2015 April 2015

Implementation Activities

April 2015 July 2015

Status
In-process
Not started
Year-end close activities may limit stakeholders' availability. Competing projects/responsibilities may limit time commitment of developer.

CONTACT CENTER
Project Description-- The Georgia Technology Authority GTA awarded new Hosted Contact Center (HCC) contracts for Services to multiple providers. The AT&T HCCS Contact center services were previously available to state agencies through a single provider, and the singleprovider contract for these systems will expire on June 30, 2015. As a result, state agencies with an existing HICS contact center service will need to contract with one of the new providers prior to the expiration of the existing system contract. The new contracts will provide GBI with access to a choice of new technology solutions at competitive prices.
Monthly Update The kick-off meeting is scheduled for 4/13/2015.
Accomplishments This Reporting Period Completed and signed project contract with NexxPhase.
22

Tasks in progress NexxPhase must complete the e-verify form prior to starting work on the contact center project.
Project Issues/Risks and Mitigation None
Issues with Mitigation Plan None
Items Requiring Management Attention/Escalation None

Critical Path

Projected Start

Tasks/Milestones/Deliverables Date

Agency Transition Plan

02/27/15

Shutdown Of Old Infrastructure

06/30/15

Projected End date
06/30/15

Status

06/30/15

FINANCE ACCOUNTS RECEIVABLE (AR) SYSTEM PROJECT
Project Description Finance/Accounting is requesting a replacement of their current Accounts Receivable (AR) system to process fee invoices and payments. The current system is not fulfilling operational needs and should be replaced before the next maintenance renewal period.
Monthly Update Discussed credit card scanners previously purchased with the CCH/Identification manager; on-going communication with SAO regarding AR Upload processes and the Teamwork's AR module compatibility with user fee processing needs. Free online Accounting Software Company provided five system recommendations and a software buyer's guide. Stakeholders continue to compile business rules.
Accomplishments This Reporting Period
Discovery on previously purchased credit card scanners with the CCH/Identification manager. Stakeholder prefers that ability to accept web and internet payments be the responsibility of vendor.
Registered with online free online Accounting Software matching company. They provided five leads and a buyer's guide, which were shared with stakeholders.
Contacted SAO regarding option to perform an AR upload. Two forms of upload are available. Per stakeholder both will be needed. There are also two methods to upload. A more feasible method to be determined later.
Contacted SAO regarding option to use the AR module of Teamworks. SAO confirmed that agency uses this module already. Billing module not available.
Tasks in Progress
Stakeholder continues to compile Business Rules. Continue communication with SAO on AR Upload, and Teamworks AR System.

23

Stakeholder to contact Department of Treasury for information on requirements for agency to be approved to receive web and credit card payments.
Further investigation into the prior use of the Teamworks AR system to process user fees with current AR system's administrator.
Project Issues/Risks and Mitigation Funding and resources for project.
Items Requiring Management Attention/Escalation None

Critical Path Tasks/Milestones/Deliverables

Start Date

Projected End Date

Identify Funding and Resources

November 2014

Identify Requirements Research AR Systems

November 2014
December 2014

July 2015 May 2015 April 2015

Status
Finance/Accounting researching; GCIC for the portion that applies to processing fees
Stakeholders compiling. Also have prior RFP as baseline.
Identify potential systems that meet requirements

PROTECTIVE ORDER REGISTRY (POR) APPLICATION DEVELOPMENT PROJECT
Project Description The current POR database is outdated and the application is no longer supported. In an effort to provide better information sharing for local law enforcement agencies and the National Crime Information Center (NCIC), the Georgia Protective Order Registry (POR) is in need of improving record data quality and expanding database capabilities by replacing the existing application and infrastructure. In addition, the POR system requires greater compatibility with current web service technology.
Monthly Update Discussions have begun to develop the project requirements and determine the project schedule.
Accomplishments This Reporting Period Held a hardware requirements meeting with the sponsor and IT staff. Formalized the hardware requirements and provided a copy to the Network security staff for review. Developed a high level project schedule which set the completion date of the project at 1/29/16.
Tasks in Progress Develop detailed project timeline. Design development.
Project Issues/Risks and Mitigation None

24

Items Requiring Management Attention/Escalation None

CHILD FATALITY SYSTEM REVIEW PROJECT

Project Description The current Child Fatality System's data captured by Question Pro is being reviewed to determine potential enhancements. A more customized, robust database is needed to produce annual reports that impact policy changes and influence prevention initiatives for Child Fatalities in Georgia.

Monthly Update Met with the project sponsor Child Fatality Manager and team members to discuss the current system being used.

Accomplishments This Reporting Period

Interviewed Special Agent in Charge of Child Fatality Review and Team member to clarify system requirements and each process.
Interviewed team member to determine system improvements needed. Interviewed team members to determine areas of improvement, standardization and
duplication.

Tasks in Progress Project Charter.

Project Issues/Change/Risks and Mitigation None

Items Requiring Management Attention/Escalation None

Computer and Technology Services

AGENCY COUNT Total Agencies: 971 Completed: 665 Scheduled: 10

COUNTIES With Conversion Activity: 159 No Conversions Started: 0

DEVICE CONVERSIONS Number of Devices: 3,475 Devices Converted: 3,020 Devices Outstanding: 445

25