Monthly report [June 2015]

Georgia Bureau of Investigation June Monthly Report FY2015
Presented to the Board of Public Safety No Meeting Scheduled for August 2015
Vernon M. Keenan Director

Table of Contents

I. Staffing and Backlog................................. 3 4

II. Administration

Office of Privacy & Compliance/Open Records

Personnel

Staff Services...........................................

5

III. Investigative Division.................................. 6 9

IV. Crime Lab.............................................. 10 12

V. Georgia Crime Information Center................. 13 20

2

Vacant State Positions FY2015

Total Vacant Positions in DOFS Vacant Scientist Positions Total Vacant Positions in GCIC Total Vacant Positions in Admin Vacant Sworn Agent Positions Total Vacant Positions In the Investigative Division

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun 23 21 22 23 22 19 20 21 22 27 29 29

4 15

5 6 5 5 5 5 5 5 6

6

7 7

3 2 2 2 3 3 3 3 3

5

7 7

7 7 7 7 6 6 6 4 4

4

10 10

8 9 9 9 11 11 13 15 12 13

24 23 20 18 14 14 15 15 17 11 16 18

3

DOFS Backlog Chart Unworked Reports over 30 Days Old
FY2015

Discipline Chemistry Firearms Forensic Biology Impressions Latent Prints Medical Examiners Miscellaneous Services Toxicology Trace Evidence Total

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

1,241 1,191 1,202 1,309 1,267 1,267 938 553 713 573 616 546

402 428 553 726 714 636 585 602 697 707 703 673

232 325 347 433 551 578 664 708 684 825 933 1,105

36 31 28 16 9 6 3 0 0 1 3 0

1,789 1,863 1,986 2,089 2,171 2,216 2,270 2,216 2,187 2,164 2,174 2,184

65 102 44 47 46 63 77 87 75 88 115 144

0

0

0

0

0

0

0

0

0

0

0

0

911 778 748 891 1,188 1,306 1,104 943 1,083 1,076 1227 1,051

151 181 201 216 232 295 322 292 282 256 266 241

4,827 4,899 5,109 5,727 6,178 6,367 5,963 5,401 5,721 5,690 6,037 5,944

4

GBI Administration

Office of Privacy & Compliance/Open Records

Open Records Request Archives

June 2015 305 18

Total FY2015 3,454 381

Personnel

Employee Totals

June 2015

Investigative Division Georgia Crime Information Center Division of Forensic Sciences Administration Total

State Funded Positions 318 40 284 43 685

Grant Funded Positions 17 67 33 1 118

Total 335 107 317 44 803

Total State Funded Positions Vacant

Investigative Division

18

Georgia Crime Information Center

5

Division of Forensic Sciences

29

Administration

4

Total

56

State Funded Vacancies Under Active Recruitment
1 3 10 3 17

5

INVESTIGATIVE DIVISION

June 2015

Fiscal YTD

Total Sworn Employees

238 (filled-includes grant)

Total Investigative Hours Expended

23,895.25

304,584.55

Crimes Against Persons, includes Death Investigations Child Abuse Sex Crimes Missing Persons Assault, Kidnapping, Robbery, Terrorist Acts, Fugitive, Human Trafficking, etc.

8,581.00 4,488.00 2,258.00
486.00 84.00 1,265.00

103,484.00 50,953.00 29,818.50 4,788.00 1,238.00 16,686.50

Property Crimes, including Theft, Burglary, Forgery

2,502.00

31,483.55

Drug Investigations

3,207.00

49,445.00

Meth Lab Investigations

20.00

304.00

Polygraph Examinations

870.00

11,592.00

Background Investigations

182.00

5,991.00

Other Investigations, including Preliminary Investigations

4,660.25

53,462.00

Bomb Disposal Services

707.00

8,110.00

Crime Analysis

11.00

176.00

Crime Scene Specialists

3,155.00

40,537.00

All figures above represent Investigative Hours

Total Seizures

$27,124,975.00

$36,397,179.15

6

Investigative Hours Expended YTD FY2015

Background Investigations
2% Crime Analysis
>1%

Crime Scene Specialists
13%

Other Investigations 18%

Crimes Against Persons 34%

Bomb Disposal Services 3%

Polygraph Examinations
4%

Meth Lab Investigations
>1%

Drug Investigations
16%

Property Crimes 10%

7

Meth Lab Waste Disposal Grant
Total amount expended February 2012 through September 2013: $947,951.50 New grant award for 2013-2014: $693,211.00 Total amount expended over the life of the grant: $1,544,825.10 Total Expended in June 2015: $27,517.50 Total remaining: $99,337.40 (June 2015 is the last month for this grant. The state will now utilize the Methamphetamine Container Program.)

Meth Lab Waste Disposal Grant Expenditures By County June 2015
$14,000.00

$12,000.00

$11,557.50

$10,000.00

$8,000.00

$6,000.00 $4,000.00

$5,535.00 $5,072.50

$2,000.00

$1,685.00

$1,275.00

$1,170.00

$1,222.50

$0.00

Atkinson

Colquitt

Decatur

Douglas Muscogee Richmond Tattnall

8

9

Crime Lab

Medical Examiners (includes all laboratories)

June 2015 FY2015 YTD

Autopsies Consultations Total ME Cases Managed

290

3,341

130

1,773

420

5,114

Clayton County Death Certificates

57

486

Percentage of Cases Released in 90 days: 78%

Medical Examiner Activity, FY2015

Consultations 35%

Autopsies 65%

Confirmed CODIS Hits for June 2015

State Offender Hits

29

State Forensic Hits

4

National Offender Hits

12

National Forensic Hits

1

Total

46

Samples entered into CODIS for June 2015 1,566

Profiles in CODIS

Forensic Casework Profiles Convicted Offender Profiles Missing Person/Unidentified Human Remain Profiles Staff/QC File
Total

10

17,363 296,517
4 408
314,292

Laboratory Production Report Turnaround for June 2015

Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus

# Released Total % Released in in 45 Days Released 45 Days

3,481

4,944

70%

268

327

82%

174

360

48%

288

445

65%

1,709

1,863

92%

187

286

65%

215

234

92%

System-wide Totals

6,322

8,459

75%

Note: 91.9% Casework Reports were released within 90 days.

Report Turnaround for Year-to-Date, FY2015

Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus

# Released Total % Released in in 45 Days Released 45 Days

38,525 52,718

73%

3,978

4,770

83%

1,952

4,099

48%

2,714

4,872

56%

17,743 19,642

90%

2,289

3,409

67%

2,235

2,953

76%

System-wide Totals

69,436 92,463

75%

11

Crime Lab Reports Processed for June 2015

Department

Requested Total Released

Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Toxicology Trace Evidence

2,851 483
2,485 6
191 420 2,314 162

2,904 431
2,186 5
186 401 2,585 162

Total

8,912

8,860

Crime Lab Reports Processed FY2015

Department

Requested Total Released

Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Toxicology Trace Evidence

31,767 4,777 26,089
61 2,150 5,127 27,113 1,685

32,511 4,590 25,039
88 1,651 4,911 27,085 1,499

Total

98,769

97,374

12

Georgia Crime Information Center

CJIS Network Statistics

June 2015

System Uptime: Messages Processed:

100% 58,349,230

CJIS Operations 1. Sex Offender Registry

Records Added

Month 175

FY2015 1,993

Database Totals 26,663

2. Protection Order Registry

Records Added

Month 1,971

FY2015 23,174

Database Totals 299,634

National Data Exchange (N-DEx)

Number of Georgia agencies contributing to N-DEX: 3

Agencies/Users with N-DEx Inquiry Access Only (no data contributed)

Added

Removed

Total with

Inquiry Access

Agencies

1

0

29

Users

1

0

40

3. Off-Line Search Requests

Type of Request

Month

FY2015

Administrative (Criminal Justice Agency)

14

194

Open Records

4

11

Subpoena

2

4

Media

0

0

Possible CJIS Security Violations

2

50

Compliance Audits GCIC conducted 39 CJIS audits.

13

Portal XL Migration Project

AGENCY COUNT Total Agencies: 971 Completed: 737 Scheduled: 16

COUNTIES With Conversion Activity: 159 No Conversions Started: 0

DEVICE CONVERSIONS Number of Devices: 4,000 Devices Converted: 3,664 Devices Outstanding: 336

INFORMATION SERVICES

Criminal History Identification Services

1. Criminal Fingerprint Transactions Received

Submissions Submissions w/Palms Submissions w/Photos

Monthly 42,090 15,980 11,848

Transactions processed within 2 hours of receipt:

2. Applicant Fingerprint Transactions Received*

Submissions

Monthly 36,721

Transactions processed within 24 hours of receipt:

3. Final Disposition Transactions Received

Local Agency GCIC TOTAL

Monthly 61,198 6,354 67,552

FY 2015 504,591 135,639 136,254
94%
FY 2015 404,638
99%
FY 2015 725,838 42,708 768,546

4. RAPID Identification Transactions

Submissions AFIS Hits NCIC Hits FBI RISC Hits
5. Disposition Recovery Project
MAY 2015 Provided to Vendors Completed Research Counties

Monthly 15,620 46% 42% 1%

FY 2015 213,015 42% 41% 1%

Monthly
2,614 6

FY 2015 1,701,665 19,934 6

14

PLANS AND PROGRAM DEVELOPMENT
AFIS REPLACEMENT Project Description - GCIC replaced the Georgia Bureau of Investigation's 22 year old Automated Fingerprint Identification System (AFIS). The AFIS replacement enhanced fingerprint identification services to permit identification of criminals more rapidly through the use of state of the art alternative search methods and information sharing. Phase II of the project focused on the Image Archive system expansion. The expansion allowed divisions within GBI to store documents and easily retrieve when needed. Phase III focused on the FBI's Next Generation Identification (NGI) Increment 3 implementation which introduced two new features: palm submission capability and the use of the EFS (Extended Feature Set) profiles for latent searches of AFIS systems.
The project is in Phase IV which focuses on the FBI's Electronic Biometric Specification Transmission (EBTS) v10.0 compliance for greater compatibility to NGI 4.
15

Listed below are changes required for T-Net and AFIS:
1. Accept and process any EBTS v10.0 live scan submission that conforms to GBI edits. 2. Ignore additional National Institute of Standards and Technology (NIST) record types
allowed by EBTS v10.0 but not required by GBI, and successfully pass a full NIST record to the FBI, if needed. 3. Accept and process NIST transactions which submit Type 14 1000 pixels per inch (ppi) fingerprint images. 4. Ensure all incoming to GBI and outgoing to FBI transactions are in EBTs v10.0 format. 5. AFIS transactions sent to the FBI should include the photo if a photo is received with the transaction. 6. Store NIST file contained in NIST record types not used by AFIS in Image Archive. 7. Send FBI bound submissions from Individual Fingerprint Workstation (IFW) as EBTS v10.0. 8. Support EBTS v10.0 compliant inbound and outbound transactions on the interoperability interface. 9. Import EBTS v10.0 Latent Fingerprint Feature Searches (LFFS) and Latent Fingerprint Image Search (LFIS) files for latent input. 10. Continue to accept and process EBTS v9.x transactions that conform to GBI edits.
Monthly Update - Work to complete the remaining items related to importing LFIS/LFFS transactions into IFW continues. EBTS 10.0 updates must be implemented at the local agency by December 31, 2015; however, two vendors remain to complete Livescan certification. Courtview continues work to complete the remaining 8 enhancements.
Accomplishments This Reporting Period
NGI Increment 4-EBTS 10.0 Compliance:
MorphoTrust is scheduled for Livescan certification August 18-22, 2015. Met with Cogent technical staff to discuss the required upgrades for certification.
SEX OFFENDER REGISTRY REDESIGN PROJECT Project Description - In October 2012, GBI implemented a new sex offender management application, Sex Offender Registry Tool (SORT). SORT is a more modernized system that uses the latest web technologies to provide local law enforcement access to centralized up-to-date information of sex offenders in their jurisdictions. Local agency staff has direct access to offender data with limited administrative authority to manage users.
The remaining phases of the project include the implementation of the SORT Public Website and the establishment of a web service between the SORT and Department of Corrections' SCRIBE system for data transfer. Additional phases include the integration of SORT with the NEC Image Archive (AFIS/IA) and customized photo and reporting enhancements.
Monthly Update - Completed testing on design documentation for the SORT Entry Service Client. A meeting was held for Unisys to present the design document to local agencies' vendors.
16

Accomplishments This Reporting Period
Unisys completed the following tasks for the month of June:
Made corrections to the SORT Message server because the system was failed over to the backup server; assisted in getting the SORT Message server back on line and into production.
CUSTOMER RESOURCE MANAGEMENT TOOL Project Description - GCIC identified a need to develop a Customer Resource Management (CRM) tool that will capture and store pertinent GCIC customer information. The stored information will include customer contact details, method of connectivity, training information, auditing schedules and other applicable data to assist GCIC personnel in providing efficient customer service by reducing duplicate tasks while allowing for better tracking of customer information. The CRM system will store relevant data and perform search capabilities for reports.
Monthly Update - NexxPhase presented a more detailed proposal, as requested, for an application that GBI could maintain on in-house servers.
Accomplishments This Reporting Period
NexxPhase provided an updated proposal based on the CRM prototype provided by GBI which allows GBI to maintain the CRM application on in-house servers.
SORNA REALLOCATION GRANT PROJECT Project Description - GBI received a Sex Offender Registration and Notification Act (SORNA) grant award from the Criminal Justice Coordinating Council (CJCC) to assist the State in moving towards compliance with the SORNA portion of the Adam Walsh Act. One of the line items within this grant was the purchase of live scan devices to be used by the Georgia Department of Corrections (GDC) to capture fingerprints and palm prints in order to verify the identity of individuals entering the State Prison system. Another item included in this grant was the configuration of CCH to accept information from the GBI Automated Fingerprint Identification System (AFIS).
Monthly Update DNA Status Profile hit 35 day activity mark.
Accomplishments This Reporting Period
No reported issues with implementation or error log.
GEORGIA SECONDARY METAL RECYCLER PROJECT Project Description - O.C.G.A. 10-1-360.1 and 10-1-353 require that GBI establish and maintain a database of required purchase transaction information from secondary metal recyclers (SMR) that is accessible and searchable by Georgia law enforcement agencies.
Monthly Update - The software vendor, Leadsonline, has made the requested screen and system changes to the Customer Information and Vehicle sections in "Ticket Assistant" as required by House Bill 461. The SMRs will also need to have their Point of Sale (POS) software vendors make changes in order to meet the new law requirements effective July 1, 2015.
17

Accomplishments This Reporting Period
Updated SMR information on Internal/External GBI Web. Emailed a copy of the new law, House Bill 461, to SMRs notifying them of the July 1,
2015 effective date. Prepared a spreadsheet listing 30 non-compliant SMRs, Operations Bulletin 2015-05, a
copy of HB 461 (the new law), and current SMR statistics. This communication has been sent to Sheriff and Police Chief Associations, as well as the Secretary of State's Office. Completed an Awareness Statement for employees of electric suppliers and telecommunications companies to sign before allowing them access to the LeadsOnLine system.
FINANCE AP UPLOAD PROJECT Project Description - In an effort to improve efficiency in operations, the GBI Accounting Department is seeking to automate the uploading of invoice/payment transactions to TeamWorks, thus reducing, if not eliminating, the amount of data entry. The two areas for uploading transactions are the CJCC Victim's Compensation payments and various internal payments. The GBI Accounting Department has secured a contractor for the project and has obtained programming for a macro enabled spreadsheet that meets the State Accounting Office (SAO) flat file requirements (2010) from the GA Soil & Water Conservation Commission. This will serve as the starting point for the contactor in automating the upload of internal payments. The contractor will work with the CJCC to define what is needed to automate the uploading of invoice/payment transactions in their Crime Management Information System.
Monthly Update - The developer completed reported bug corrections and released an updated version for testing (internal entry portion). UAT was completed for the internal portion of the application. A Change Request was made for the process to delete tabs (voucher lines). This will be a post implementation enhancement.
Accomplishments This Reporting Period
Developer completed bug fixes and moved updated application to test environment. End users completed UAT for the internal entry portion of the application.
CONTACT CENTER Project Description - The Georgia Technology Authority GTA awarded new Hosted Contact Center (HCC) contracts for Services to multiple providers. The AT&T HCCS Contact center services were previously available to state agencies through a single provider, and the singleprovider contract for these systems will expire on June 30, 2015. As a result, state agencies with an existing HICS contact center service will need to contract with one of the new providers prior to expiration of the existing system contract. The new contracts will provide GBI with access to a choice of new technology solutions at competitive prices.
Monthly Update - Project team meetings were scheduled twice weekly due to the aggressive timeline required to meet the June 30, 2015 cutover date.
18

Accomplishments This Reporting Period
User Acceptance Testing (UAT) and training were completed; the Contact Center moved from the AT&T platform to NexxPhase and became operational on Wednesday, June 17, 2015.
The CCH helpdesk phone number (404) 270-2639, the ICDC helpdesk phone number (404) 270-2770 and the three CBT phone numbers were temporarily forwarded until AT&T can complete the porting process; porting was delayed due to an unexpected complexity in the porting process for the two RCF numbers (404-270-2639 & 404-2702770).
FINANCE ACCOUNTS RECEIVABLE (AR) SYSTEM PROJECT Project Description - Finance/Accounting is requesting a replacement of their current Accounts Receivable (AR) system to process fee invoices and payments. The current system is not fulfilling operational needs and should be replaced before the next maintenance renewal period.
Monthly Update - Year-end close activities have limited the availability of the stakeholders to attend requirements review sessions. Current vendor declined second meeting request. Meetings suspended until year-end close is completed.
PROTECTIVE ORDER REGISTRY (POR) APPLICATION DEVELOPMENT PROJECT Project Description - The current POR database is outdated and the application is no longer supported. In an effort to provide better information sharing for local law enforcement agencies and the National Crime Information Center (NCIC), the Georgia Protective Order Registry (POR) is in need of improving record data quality and expanding database capabilities by replacing the existing application and infrastructure. In addition, the POR system requires greater compatibility with current web service technology.
Monthly Update - Project requirements have been completed and the RFS has been submitted to GTA to order/configure hardware.
Accomplishments This Reporting Period
IBM has determined that all requirements from GBI needed for the IBM technical team for the RFS have been submitted.
CHILD FATALITY SYSTEM REVIEW PROJECT Project Description - The current Child Fatality System's data captured by Question Pro is being reviewed to determine potential enhancements. A more customized, robust database is needed to produce annual reports that impact policy changes and influence prevention initiatives for Child Fatalities in Georgia.
Monthly Update - The project is moving forward with replacing the QuestionPro/SDY forms with the new system being created by the GCIC in-house developer. This project is on course to be completed in July 2016, and should be completed in one phase instead of two.
19

CUSTOMER SUPPORT TRAINING ACTIVITIES Monthly Update Ongoing training and agency support Accomplishments This Reporting Period
Updated and Post all training material on the GCIC website. Conducted Municipal Court Clerks Re-certification Training for the Institute of Continuing
Judicial Education of Georgia (ICJE) at the University of Georgia (UGA). Conducted Municipal Court Clerks Re-certification Training via UGA online campus. Conducted Terminal Agency Coordinator (TAC) Refresher Certification classes in
Chatham County and Hall County. Number of Classroom Trainings: 9 Number of Customer Visits: 23 Number of Training Hours: 49.5 Number of Students Trained: 177 Total Computer Based Training (CBT) Help Desk Problem Resolution agency/users: 577 Email CBT Email blasts to TACs/Admins, as needed. Ran CBT Course Evaluation reports. Total Suspicious Activity Report (SAR) monthly submissions of SAR video numbers: 74
(Nationwide SAR Initiative site for Director Keenan) The vendor finalized enhancements and additions to the CBT system for the Next
Generation (NexGen) release.
20