Monthly report [July 2015]

Georgia Bureau of Investigation July Monthly Report FY2016
Presented to the Board of Public Safety September 10, 2015 Vernon M. Keenan Director

Table of Contents

I. Staffing and Backlog................................. 3 4

II. Administration

Office of Privacy & Compliance/Open Records

Personnel

Staff Services...........................................

5

III. Investigative Division.................................. 6 8

IV. Crime Lab.............................................. 9 11

V. Georgia Crime Information Center................. 12 18

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Vacant State Positions FY2016

Total Vacant Positions in DOFS Vacant Scientist Positions Total Vacant Positions in GCIC Total Vacant Positions in Admin Vacant Sworn Agent Positions Total Vacant Positions In the Investigative Division

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun 27 7 5 4 7 12

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DOFS Backlog Chart Unworked Reports over 30 Days Old
FY2016

Discipline Chemistry Firearms Forensic Biology Impressions Latent Prints Medical Examiners Miscellaneous Services Toxicology Trace Evidence Total

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 531 794 1,281
0 2,175
101 0
847 242 5,971

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GBI Administration

Office of Privacy & Compliance/Open Records

Open Records Request Archives

July 2015 308 31

Total FY2016 308 31

Personnel

Employee Totals

July 2015

Investigative Division Georgia Crime Information Center Division of Forensic Sciences Administration Total

State Funded Positions 326 40 285 43 694

Grant Funded Positions 17 67 33 1 118

Total 343 107 318 44 812

Total State Funded Positions Vacant

Investigative Division

12

Georgia Crime Information Center

5

Division of Forensic Sciences

27

Administration

4

Total

48

State Funded Vacancies Under Active Recruitment
1 2 16 3 22

5

INVESTIGATIVE DIVISION

July 2015

Fiscal YTD

Total Sworn Employees

252 (filled-includes grant)

Total Investigative Hours Expended

27,838.50

27,838.50

Crimes Against Persons, includes Death Investigations Child Abuse Sex Crimes Missing Persons Assault, Kidnapping, Robbery, Terrorist Acts, Fugitive, Human Trafficking, etc.

10,484.00 5,557.00 2,991.00
417.00 68.00 1,451.00

10,484.00 5,557.00 2,991.00
417.00 68.00 1,451.00

Property Crimes, including Theft, Burglary, Forgery

2,547.50

2,547.50

Drug Investigations

3,645.00

3,645.00

Meth Lab Investigations

8.00

8.00

Polygraph Examinations

896.00

896.00

Background Investigations

181.00

181.00

Other Investigations, including Preliminary Investigations

5,638.00

5,638.00

Bomb Disposal Services

818.00

818.00

Crime Analysis

13.00

13.00

Crime Scene Specialists

3,608.00

3,608.00

All figures above represent Investigative Hours

Total Seizures

$125,611.25

$125,611.25

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Investigative Hours Expended YTD FY2016

Crime Analysis >1%

Background Investigations
1%

Bomb Disposal Services 3%

Crime Scene Specialists
13%

Crimes Against Persons 38%

Other Investigations
20%

Polygraph Investigations
3%

Meth Lab Investigations
>1%

Drug Investigations
13%

Property Crimes 9%

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8

Crime Lab

Medical Examiners (includes all laboratories)

July 2015 FY2016 YTD

Autopsies Consultations Total ME Cases Managed

297

297

149

149

446

446

Clayton County Death Certificates

41

41

Percentage of Cases Released in 90 days: 76%

Medical Examiner Activity, FY2015

Consultations 33%

Autopsies 67%

Confirmed CODIS Hits for July 2015

State Offender Hits

56

State Forensic Hits

6

National Offender Hits

16

National Forensic Hits

0

Total

78

Samples entered into CODIS for July 2015 1,300

Profiles in CODIS

Forensic Casework Profiles Convicted Offender Profiles Missing Person/Unidentified Human Remain Profiles Staff/QC File
Total

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17,482 297,687
4 408
315,581

Laboratory Production
Report Turnaround for July 2015

Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus

# Released in 45 Days
3,699 370 183 187
1,166 176 181

Total % Released in Released 45 Days

4,953

75%

396

93%

376

49%

422

44%

1,236

94%

329

53%

209

87%

System-wide Totals

5,962

7,921

75%

Note: 89.2% Casework Reports were released within 90 days.

Report Turnaround for Year-to-Date, FY2016

Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus

# Released in 45 Days
3,699 370 183 187
1,166 176 181

Total % Released in Released 45 Days

4,953

75%

396

93%

376

49%

422

44%

1,236

94%

329

53%

209

87%

System-wide Totals

5,962

7,921

75%

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Crime Lab Reports Processed for July 2015

Department

Requested Total Released

Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Toxicology Trace Evidence

2,959 462
2,456 6
236 446 2,487 167

2,781 363
1,837 5
219 520 2,571 145

Total

9,219

8,441

Crime Lab Reports Processed FY2016

Department

Requested Total Released

Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Toxicology Trace Evidence

2,959 462
2,456 6
236 446 2,487 167

2,781 363
1,837 5
219 520 2,571 145

Total

9,219

8,441

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Georgia Crime Information Center

July 2015

NCIC SERVICES

CJIS Network Statistics

System Uptime: Messages Processed:

100% 58,425,585

CJIS Operations

1. Sex Offender Registry

Records Added

Month 177

FY2016 177

Database Totals 26,815

2. Protection Order Registry

Records Added

Month 2,242

FY2016 2,242

Database Totals 301,977

3. National Data Exchange (N-DEx)

Number of Georgia agencies contributing to N-DEX: 3

Agencies/Users with N-DEx Inquiry Access Only (no data contributed)

Agencies Users

Added
0 0

Removed
0 0

Total with Inquiry Access 29 40

4. Off-Line Search Requests

Type of Request

Month

FY2016

Administrative (Criminal Justice Agency)

10

10

Open Records

0

0

Subpoena

1

1

Media

0

0

Possible CJIS Security Violations

1

1

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CJIS Audits GCIC conducted 56 CJIS audits

Portal XL Migration Project

AGENCY COUNT Total Agencies: 971 Completed: 760 Scheduled: 23

COUNTIES With Conversion Activity: 159 No Conversions Started: 0

DEVICE CONVERSIONS Number of Devices: 4,000 Devices Converted: 3,813 Devices Outstanding: 187

INFORMATION SERVICES

Criminal History Identification Services

1. Criminal Fingerprint Transactions Received

Submissions Submissions w/Palms Submissions w/Photos

Monthly 42,577 16,799 12,613

FY 2016 42,577 16,799 12,613

Transactions processed within 2 hours of receipt:

94%

2. Applicant Fingerprint Transactions Received

Submissions

Monthly 44,243

FY 2016 44,243

Transactions processed within 24 hours of receipt:

99%

3. Final Disposition Transactions Received

Local Agency GCIC TOTAL

Monthly 55,222 4,994 60,216

FY 2016 55,222 4,994 60,216

4. RAPID Transactions Received

Submissions AFIS Hits NCIC Hits FBI RISC Hits

Monthly 14,923 46% 41% 1%

FY 2016 14,923 46% 41% 1%

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5. Disposition Recovery Project

Note: The Disposition Recovery Project has shifted its funding source from GCIC User Fees to the National Criminal History Improvement Program (NCHIP) grant. Currently, Fulton County is the only county being targeted.

Provided to Vendors Completed Research Counties

Monthly
2,424 1

FY 2016 1,125,321 2,424 1

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PLANS & PROGRAM DEVELOPMENT
AFIS REPLACEMENT PROJECT Project Description - GCIC replaced the Georgia Bureau of Investigation's 22 year old Automated Fingerprint Identification System (AFIS). The AFIS replacement enhanced fingerprint identification services to permit identification of criminals more rapidly through the use of state of the art alternative search methods and information sharing. Phase II of the project focused on the Image Archive system expansion. The expansion allowed divisions within GBI to store documents and easily retrieve when needed. Phase III focused on the FBI's Next Generation Identification (NGI) Increment 3 implementation which introduced two new features: palm submission capability and the use of the EFS (Extended Feature Set) profiles for latent searches of AFIS systems.
The project is in Phase IV which focuses on the FBI's Electronic Biometric Specification Transmission (EBTS) v10.0 compliance for greater compatibility to NGI 4.
Listed below are changes required for T-Net and AFIS: 1. Accept and process any EBTS v10.0 live scan submission that conforms to GBI edits. 2. Ignore additional National Institute of Standards and Technology (NIST) record types allowed by EBTS v10.0 but are not required by GBI and successfully pass a full NIST record to the FBI if needed. 3. Accept and process NIST transactions which submit Type 14 1000 pixels per inch (ppi) fingerprint images. 4. Ensure all incoming to GBI and outgoing to FBI transactions are in EBTs v10.0 format. 5. AFIS transactions sent to the FBI should include the photo if a photo is received with the transaction. 6. Store NIST file contained in NIST record types not used by AFIS in Image Archive. 7. Send FBI bound submissions from Individual Fingerprint Workstation (IFW) as EBTS v10.0. 8. Support EBTS v10.0 compliant inbound and outbound transactions on the interoperability interface. 9. Import EBTS v10.0 Latent Fingerprint Feature Searches (LFFS) and Latent Fingerprint Image Search (LFIS) files for latent input. 10. Continue to accept and process EBTS v9.x transactions that conform to GBI edits.
Monthly Update Work continues on the remaining items needed to import LFIS/LFFS transactions into IFW. EBTS 10.0 updates must be implemented at the local agency by December 31, 2015. Courtview continues work to complete the remaining CCH enhancements.
Accomplishments This Reporting Period NGI Increment 4-EBTS 10.0 Compliance:
Biometrics4ALL (B4All) completed live scan certification. CCH/Ident and Applicant Services Requested Enhancements:
There are six (6) of seventeen enhancements left to be completed. All but two are GUI compatibility/revamp enhancements scheduled to be available for test mid-August.
AFIS CCH/Ident Requested Enhancements: Three of seven (3/7) enhancements complete.
SEX OFFENDER REGISTRY REDESIGN PROJECT Project Description - In October 2012 GBI implemented a new sex offender management application, Sex Offender Registry Tool (SORT). SORT is a more modernized system that uses
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the latest web technologies to provide local law enforcement access to centralized up-to-date information of sex offenders in their jurisdictions. Local agency staff has direct access to offender data with limited administrative authority to manage users.
The remaining phases of the project include the implementation of the SORT Public Website and the establishment of a web service between the SORT and Department of Corrections' SCRIBE system for data transfer. Additional phases include the integration of SORT with the NEC Image Archive (AFIS/IA) and customized photo and reporting enhancements.
Monthly Update - Completed testing on the design documentation for the SORT Entry Service Client. A meeting was held for Unisys to present the design document to local agencies' vendors.
CUSTOMER RESOURCE MANAGEMENT TOOL PROJECT Project Description - GCIC identified a need to develop a Customer Resource Management (CRM) tool that will capture and store pertinent GCIC customer information. The stored information will include customer contact details, method of connectivity, training information, auditing schedules and other applicable data to assist GCIC personnel in providing efficient customer service by reducing duplicate tasks while allowing for better tracking of customer information. The CRM system will store relevant data and perform search capabilities for reports.
Monthly Update - NexxPhase presented a more detailed proposal, as requested, for an application that GBI could maintain on in-house servers.
GEORGIA SECONDARY METAL RECYCLER PROJECT Project Description - O.C.G.A. 10-1-360.1 and 10-1-353 require that GBI establish and maintain a database of required purchase transaction information from secondary metal recyclers (SMR) that is accessible and searchable by Georgia law enforcement agencies.
Monthly Update - LeadsOnline discovered a change was needed to the required fields in the "Deliverer" section in the system. The changes were deployed without issue. A few SMRs are still working with their respective Point of Sale (POS) software vendors to resolve the issue of error warnings received when all required information is not provided to the LeadsOnline system.
Accomplishments This Reporting Period Implemented changes for customer information and vehicle fields in the "Ticket Assistant" system. Completed changes in the "Deliverer" section Fifteen additional metal recyclers registered and uploaded transaction information.
FINANCE AP UPLOAD PROJECT
Project Description In an effort to improve efficiency in operations, the GBI Accounting Department is seeking to automate the uploading of invoice/payment transactions to TeamWorks thus reducing, if not eliminating, the amount of data entry. The two areas for uploading transactions are the CJCC Victim's Compensation payments and various internal payments. The GBI Accounting Department has secured a contractor for the project and has obtained programming for a macro enabled spreadsheet that meets the State Accounting Office (SAO) flat file requirements (2010) from the GA Soil & Water Conservation Commission. This will serve as the starting point for the contactor in automating the upload of internal payments. The contractor
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will work with the CJCC to define what is needed to automate the uploading of invoice/payment transactions in their Crime Management Information System.
Monthly Update - Configuring of the CJCC file import, GBI and CJCC file merging, and uploading to SAO for overnight processing in Teamworks continues. Formatting changes made to upload files.
Accomplishments This Reporting Period Developer programmed CJCC flat file scheduling portion of application. CJCC submitting test files when requested. CJCC corrected issues with file formatting.
FINANCE ACCOUNTS RECEIVABLE (AR) SYSTEM PROJECT Project Description Finance/Accounting is requesting a replacement of their current Accounts Receivable (AR) system to process fee invoices and payments. The current system is not fulfilling operational needs and should be replaced before the next maintenance renewal period.
Monthly Update Project status meeting held to review level of completion with requirements and next steps to regain momentum on the project; business unit finalizing requirements.
Accomplishments This Reporting Period AR System Options, buyer's guide, and vendor questions sent to business project members for review.
PROTECTIVE ORDER REGISTRY (POR) PROJECT Project Description The current POR database is outdated and the application is no longer supported. In an effort to provide better information sharing for local law enforcement agencies and the National Crime Information Center (NCIC), the Georgia Protective Order Registry (POR) is in need of improving record data quality and expanding database capabilities by replacing the existing application and infrastructure. In addition, the POR system requires greater compatibility with current web service technology.
Monthly Update Project requirements have been completed and the RFS has been submitted to GTA to order/configure hardware.
Accomplishments This Reporting Period The Technical Solution Document (TSD) for RFS1415 was approved and signed.
CHILD FATALITY SYSTEM REVIEW PROJECT Project Description The current Child Fatality System's data captured by Question Pro is being reviewed to determine potential enhancements. A more customized robust database is needed to produce annual reports that impact policy changes and influence prevention initiatives for Child Fatalities in Georgia.
Monthly Update - The project is moving forward with replacing the QuestionPro/SDY forms with the new system being created by the GCIC in-house developer. Scheduled completion date of project is July 2016.
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CUSTOMER SUPPORT ACTIVITIES Terminal Agency Coordinator (TAC) Certification Class - Glynn County Classroom Trainings: 1 Customer Visits: 37 Training Hours: 20 Students Trained: 27 Computer Based Training (CBT) Help Desk Problem Resolution: 517 Suspicious Activity Report (SAR) Monthly Submissions: 74
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