Monthly report [Mar. 2015]

Georgia Bureau of Investigation January Monthly Report FY2015
Presented to the Board of Public Safety March 12, 2015
Vernon M. Keenan Director

Table of Contents

I. Staffing and Backlog................................. 3 4

II. Administration

Office of Privacy & Compliance/Open Records

Personnel

Staff Services...........................................

5

III. Investigative Division.................................. 6 9

IV. Crime Lab.............................................. 10 12

V. Georgia Crime Information Center................. 13 20

2

Vacant State Positions FY2015

Total Vacant Positions in DOFS Vacant Scientist Positions Total Vacant Positions in GCIC Total Vacant Positions in Admin Vacant Sworn Agent Positions Total Vacant Positions In the Investigative Division

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun 23 21 22 23 22 19 20

4 15

5 6 5 5 5

7 7

3 2 2 2 3

7 7

7 7 7 7 6

10 10

8 9 9 9 11

24 23 20 18 14 14 15

3

DOFS Backlog Chart Unworked Reports over 30 Days Old
FY2015

Discipline Chemistry Firearms Forensic Biology Impressions Latent Prints Medical Examiners Miscellaneous Services Toxicology Trace Evidence Total

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 1,241 1,191 1,202 1,309 1,267 1,267 938
402 428 553 726 714 636 585 232 325 347 433 551 578 664 36 31 28 16 9 6 3 1,789 1,863 1,986 2,089 2,171 2,216 2,270 65 102 44 47 46 63 77
0 0 0 0 0 0 0 911 778 748 891 1,188 1,306 1,104 151 181 201 216 232 295 322 4,827 4,899 5,109 5,727 6,178 6,367 5,963

4

GBI Administration

Office of Privacy & Compliance/Open Records

Open Records Request Archives

January 2015 321 34

Total FY2015 2,017 221

Personnel

Employee Totals

January 2015

Investigative Division Georgia Crime Information Center Division of Forensic Sciences Administration Total

State Funded Positions 318 40 284 43 685

Grant Funded Positions 17 71 29 1 118

Total 335 111 313 44 803

Total State Funded Positions Vacant

Investigative Division

15

Georgia Crime Information Center

3

Division of Forensic Sciences

20

Administration

6

Total

44

State Funded Vacancies Under Active Recruitment
0 2 4 5 11

5

INVESTIGATIVE DIVISION

January 2015

Fiscal YTD

Total Sworn Employees

240 (filled-includes grant)

Total Investigative Hours Expended

26,123.25

181,518.55

Crimes Against Persons, includes Death Investigations Child Abuse Sex Crimes Missing Persons Assault, Kidnapping, Robbery, Terrorist Acts, Fugitive, Human Trafficking, etc.

8,880.50 4,787.00 2,444.00
487.00 91.00 1,071.50

59,875.00 28,997.00 17,327.00 2,459.00
718.00 10,374.00

Property Crimes, including Theft, Burglary, Forgery

2,747.00

18,104.30

Drug Investigations

3,957.75

31,581.50

Meth Lab Investigations

47.00

172.00

Polygraph Examinations

910.00

6,945.00

Background Investigations

1,587.00

4,764.00

Other Investigations, including Preliminary Investigations

4,431.00

30,340.75

Bomb Disposal Services

456.00

4,528.00

Crime Analysis

8.00

127.00

Crime Scene Specialists

3,099.00

25,081.00

All figures above represent Investigative Hours

Total Seizures

$637,568.99

$5,218,726.54

6

Investigative Hours Expended YTD FY2015

Crime Analysis >1%

Background Investigations
2%

Crime Scene Specialists
14%

Other Investigations 16%

Crimes Against Persons 32%

Bomb Disposal Services 3%
Polygraph Examinations
4%

Meth Lab Investigations
>1%

Drug Investigations
19%

Property Crimes 10%

7

Meth Lab Waste Disposal Grant
Total amount expended February 2012 through September 2013: $947,951.50 New grant award for 2013-2014: $693,211.00 Total amount expended over the life of the grant: $1,374,205.10 Total Expended in January 2015: $38,005.00 Total remaining: $266,957.40

$9,000.00 $8,000.00

Meth Lab Waste Disposal Grant Expenditures By County
January 2015
$7,697.50

$7,000.00

$6,000.00

$5,000.00

$4,610.00

$4,000.00

$4,147.50

$4,147.50

$4,610.00

$4,147.50

$4,662.50

$3,000.00 $2,000.00

$2,147.50

$1,835.00

$1,000.00

$0.00

Bryan

Cook

Dawson

Elbert

McDuffie

Meriwether

Montgomery

Muscogee

Polk

8

9

Crime Lab

Medical Examiners (includes all laboratories)

January 2015 FY2015 YTD

Autopsies Consultations Total ME Cases Managed

305

1,915

172

1,043

477

2,958

Clayton County Death Certificates

47

281

Percentage of Cases Released in 90 days: 93.1%

Medical Examiner Activity, FY2015

Consultations 35%

Autopsies 65%

Confirmed CODIS Hits for January 2015

State Offender Hits

42

State Forensic Hits

8

National Offender Hits

16

National Forensic Hits

1

Total

67

Samples entered into CODIS for January 2015 1,234

Profiles in CODIS

Forensic Casework Profiles Convicted Offender Profiles Missing Person/Unidentified Human Remain Profiles Staff/QC File
Total

16,686 289,157
4 380
306,227

10

Laboratory Production

Report Turnaround for January 2015

Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus

# Released Total % Released in in 45 Days Released 45 Days

2,584

3,944

66%

347

401

87%

148

398

37%

120

506

24%

1,283

1,419

90%

254

317

80%

137

285

48%

System-wide Totals

4,873

7,270

67%

Note: 93.1% Casework Reports were released within 90 days.

Report Turnaround for Year-to-Date, FY2015

Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus

# Released Total % Released in in 45 Days Released 45 Days

21,452 29,301

73%

2,301

2,806

82%

948

2,254

42%

1,282

2,609

49%

9,956 11,217

89%

1,271

2,038

62%

1,172

1,678

70%

System-wide Totals

38,382 51,903

74%

11

Crime Laboratory Reports Processed for January 2015

Department

Requested

Total Released

Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Toxicology Trace Evidence

2,350 380
2,392 4
176 477 2,306 143

2,546 439
1,881 6
123 501 2,149 126

Total

8,228

7,771

Crime Laboratory Reports Processed FY2015

Department

Requested

Total Released

Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Toxicology Trace Evidence

17,700 2,729 15,095
40 1,247 2,974 15,306
966

18,191 2,665 14,571
64 656 2,870 15,024 732

Total

56,057

54,773

12

Georgia Crime Information Center

January 2015

CJIS Network Statistics System Uptime: Messages Processed: CJIS Operations
1. Sex Offender Registry Records Added

98% 62,067,909

Month 142

FY2015 1,146

Database Totals 25,950

2. Protection Order Registry Records Added

Month 1,775

FY2015 13,415

Database Totals 289,551

3. National Data Exchange (N-DEx)

Number of Georgia agencies contributing to N-DEX: 3

Agencies/Users with N-DEx Inquiry Access Only (no data contributed)

Added

Removed

Total with Inquiry

Access

Agencies

0

0

28

Users

0

1

45

4. Off-Line Search Requests Type of Request

Month

FY2015

Administrative

14

126

(Criminal Justice Agency)

Open Records

0

4

Subpoena

0

2

Media

0

0

Possible CJIS Security

3

37

Violations

Criminal History Identification Services

1. Criminal Fingerprint Transactions Received Monthly
Submissions Submissions w/Palms Submissions w/Photos

41,835 10,784 11,636

FY 2015 295,269 66,066 76,967

Transactions processed within 2 hours of receipt:

93%

13

2. Applicant Fingerprint Transactions Received Monthly
Submissions

34,542

FY 2015 233,587

Transactions processed within 24 hours of receipt:

99%

3. Final Disposition Transactions Received Monthly
Local Agency GCIC TOTAL

57,606 2,333 59,939

FY 2015 416,544 19,991 436,535

4. RAPID Identification Transactions
Submissions AFIS Hits NCIC Hits FBI RISC Hits

Monthly

17,158 43% 39% 1%

FY 2015 130,736 40% 40% 1%

5. Disposition Recovery Project

Provided to Vendors Completed Research Counties

Monthly
368 3

Project to Date

19,611 13,283
3

14

Compliance and Customer Support
1. Customer Training GCIC personnel provided 0 hours of training to 0 criminal justice agency employees during the month. 1653.50 is the cumulative number of training hours conducted during the 2015 Fiscal Year.
2. Compliance Audits GCIC conducted 51 full service audits; 0 on-site audits conducted for agencies with "inquiry only" access from the CJIS network; 7 non-criminal justice audits; 0 criminal justice E-Audits; and 0 fingerprint/disposition audits for the month. 231 is the cumulative number of audits conducted during the 2015 Fiscal Year.
Plans and Program Development
AFIS REPLACEMENT
Project Description-- GCIC replaced the Georgia Bureau of Investigation's 22 year old Automated Fingerprint Identification System (AFIS). The AFIS replacement enhanced fingerprint identification services to permit identification of criminals more rapidly through the use of state of the art alternative search methods and information sharing. Phase II of the project focused on the Image Archive system expansion. The expansion allowed divisions within GBI to store documents and easily retrieve when needed. Phase III focused on the FBI's Next Generation Identification (NGI) Increment 3 implementation which introduced two new features: palm submission capability and the use of the EFS (Extended Feature Set) profiles for latent searches of AFIS systems
The project is in Phase IV which focuses on the FBI's Electronic Biometric Specification Transmission (EBTS) v10.0 compliance for greater compatibility to NGI 4.
Listed below are changes required for T-Net and AFIS: 1. Accept and process any EBTS v10.0 live scan submission that conforms to GBI edits. 2. Ignore additional National Institute of Standards and Technology (NIST) record types allowed by EBTS v10.0 but not required by GBI. Successfully pass a full NIST record to the FBI, if needed.
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3. Accept and process NIST transactions which submit Type 14 1000 pixels per inch (ppi) fingerprint images.
4. Ensure all incoming to GBI and outgoing to FBI transactions are in EBTs v10.0 format. 5. AFIS transactions sent to the FBI should include the photo if it received with the
transaction. 6. Store NIST file contained in NIST record types not used by AFIS in Image Archive. 7. Send FBI bound submissions from Individual Fingerprint Workstation (IFW) as EBTS
v10.0. 8. Support EBTS v10.0 compliant inbound and outbound transactions on the interoperability
interface. 9. Import EBTS v10.0 Latent Fingerprint Feature Searches (LFFS) and Latent Fingerprint
Image Search (LFIS) files for latent input. 10. Continue to accept and process EBTS v9.x transactions that conform to GBI edits.
Accomplishments This Reporting Period
NGI Increment 4-EBTS 10.0 Compliance: Began testing EBTS v10 changes for ten prints. Change Order GBI2014-05 (NEC) for the unified response on APP transactions has been tested and completed; this completes the AFIS/T-Net enhancements.
CCH/Ident and Applicant Services Requested Enhancements: Two enhancements were completed. A total of seven enhancements have been completed and pushed to production. There are ten left to complete.
SEX OFFENDER REGISTRY REDESIGN PROJECT
Project Description - In October 2012, GBI implemented a new sex offender management application, Sex Offender Registry Tool (SORT). SORT is a more modernized system that uses the latest web technologies to provide local law enforcement access to centralized up-to-date information of sex offenders in their jurisdictions. Local agency staff has direct access to offender data with limited administrative authority to manage users.
The remaining phases of the project include the implementation of the SORT Public Website and the establishment of a web service between the SORT and Department of Corrections' SCRIBE system for data transfer. Additional phases include the integration of SORT with the NEC Image Archive (AFIS/IA) and customized photo and reporting enhancements.
Monthly Update Additional testing needed on the design documentation for the SORT Entry Service Client.
Accomplishments This Reporting Period
Unisys provided SORT Entry Service Client system documentation for GBI review.
CUSTOMER RESOURCE MANAGEMENT TOOL
Project Description--GCIC identified a need to develop a Customer Resource Management (CRM) tool that will capture and store pertinent GCIC customer information. The stored information will include customer contact details, method of connectivity, training information,
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auditing schedules and other applicable data to assist GCIC personnel in providing efficient customer service by reducing duplicate tasks while allowing for better tracking of customer information. The CRM system will store relevant data and perform search capabilities for reports.
Monthly Update In response to posting the Request for Information (RFI) document, responses from Irvin Consulting Enterprises and SalesForce were received.
ADVANCED AUTHENTICATION
Project Description -- GBI completed software installation work with RSA of an Advanced Authentication solution that met requirements outlined in the FBI CJIS Security Policy 5.0. The RSA product seamlessly integrates with the State of Georgia's existing SSL VPN and offers a comprehensive multi-factor layered protection for all users.
Monthly Update Pilot agencies (Loganville PD & Columbia County SO) and all other users were contacted and asked to re-engage using the Advanced Authentication (AA) system.
Accomplishments This Reporting Period
A ticket was submitted to reinstate the AA system and allow internet access for RSA Servers to connect with RSA (eFraud) application.
Preliminary testing of the reinstated servers was completed.
SORNA REALLOCATION GRANT PROJECT
Project Description - GBI received a Sex Offender Registration and Notification Act (SORNA) grant award from the Criminal Justice Coordinating Council (CJCC) to assist the State in moving towards compliance with the SORNA portion of the Adam Walsh Act. One of the line items was the purchase of live scan devices to be used by the Georgia Department of Corrections (GDC) to capture fingerprints and palm prints to verify the identity of individuals entering the State prison system. Another line item was the configuration of CCH to accept information from the GBI Automated Fingerprint Identification System (AFIS).
Monthly Update Determined the need to hide the DNA Profile information on rap sheets generated for non-criminal justice purpose codes. Unisys has identified an alternate method to access error messages.
Accomplishments This Reporting Period
DNA coding changes were moved to the CCH production environment. An alternate solution was configured to access error messages at the terminal without
downloading each message individually. o Messages will be redirected to a separate terminal for access by multiple users if the alternate solution is not viable when tested.
Discovered that the DNA Profile Status information must be hidden on rap sheets for noncriminal justice purpose codes. This requirement was added as a change request for Courtview to implement in the CCH system.
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FILE SERVICES TRANSFORMATION/CONSOLIDATION PROJECT
Project Description-- GBI file server data will be moved from the existing Legacy hardware to a more operationally stable, secure, and supportable hardware. This project involves the purchase and installation of nineteen servers across the state.
Monthly Update One large server has been installed at GBI headquarters; eighteen smaller servers have been installed in regional investigative offices across the state. The Networking/Firewall connectivity and the migration of data for all 19 servers have been completed.
Accomplishments This Reporting Period
Completion of 19 data migrations: Region 10-Conyers migration completed on 12/9/2014 as a pilot location Region 12-Eastman and Region 13-Perry were migrated on 1/12/15. Conyers IDTU and Forsyth Training were migrated on 1/13/15. GBI HQ Panthersville was migrated on 1/14/15. Region 1-Calhoun, Region 6-Milledgeville, and Region 7-Thomson were migrated on 1/20/15. Region 4-Douglas and Region 14-Kingsland were migrated on 1/21/15. Region 8-Cleveland, Region 11-Athens, and Region 5-Statesboro were migrated on 1/22/15. Region 3-Americus, Region 9-Thomasville, and Region 15-Sylvester were migrated on 1/26/15. WMRDEO-Carrollton and Region 2-Midland were migrated on 1/27/15.
GEORGIA SECONDARY METAL RECYCLER PROJECT
Project Description O.C.G.A. 10-1-360.1 and 10-1-353 require that GBI establish and maintain a database of required purchase transaction information from secondary metal recyclers (SMR) that is accessible and searchable by Georgia law enforcement agencies.
Monthly Update As of 1/31/2015, 226 metal recyclers have registered in the LeadsOnline system and approximately 146 are uploading transaction information to the database.
Accomplishments This Reporting Period
226 SMR businesses have registered on the system, 146 are uploading data and 126 are uploading images to the system.
150 returned metal recycling letters have been shared with the Sheriffs' Association to update their metal recycling database.
FINANCE AP UPLOAD PROJECT
Project Description In an effort to improve efficiency in operations, the GBI Accounting Department is seeking to automate the uploading of invoice/payment transactions to TeamWorks to reduce/eliminate the amount of data entry. The two areas for uploading transactions are the CJCC victim compensation payments and various internal payments. The GBI Accounting Department has secured a contractor for the project and has obtained programming for a macro
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enabled spreadsheet that meets the State Accounting Office (SAO) flat file requirements (2010) from the GA Soil & Water Conservation Commission. This will serve as the starting point for the contactor in automating the upload of internal payments. The contractor will work with the CJCC to define what is needed to automate the uploading of invoice/payment transactions in their Crime Management Information System.
Monthly Update Discovery phase completed, collaborative efforts have begun for the design phase, and project plan & timeline development have begun.
Accomplishments This Reporting Period
A meeting was held to discuss the status of action items and project plan. SAO provided answers to outstanding questions on the flat file layout. Finance/Accounting Manager provided accounts chart/templates to IT Support.
CONTACT CENTER
Project Description-- The Georgia Technology Authority GTA awarded new Hosted Contact Center (HCC) contracts for Services to multiple providers. The AT&T HCCS Contact center services were previously available to state agencies through a single provider, and the singleprovider contract for these systems will expire on June 30, 2015. As a result, state agencies with an existing HICS contact center service will need to contract with one of the new providers prior to the expiration of the existing system contract. The new contracts will provide GBI with access to a choice of new technology solutions at competitive prices.
Monthly Update internal GBI meetings were held to review the RFQ responses received from the RFQ posting to the Team Georgia Marketplace and Georgia Procurement Registry (GPR).
Accomplishments This Reporting Period
Site visits were made to State of Georgia agencies to demonstrate solutions provided by vendors that responded to the RFQ posting.
The top 2 vendor candidates visited GBI to demonstrate their proposed product, which will aid the project team in making their final selection.
FINANCE ACCOUNTS RECEIVABLE (AR) SYSTEM PROJECT
Project Description Finance/Accounting is requesting a replacement of their current Accounts Receivable (AR) system to process fee invoices and payments. The current system is not fulfilling operational needs and should be replaced before the next maintenance renewal period.
Monthly Update Reviewed the accounts receivable payment invoicing process with the end user and Finance/Accounting manager.
Accomplishments This Reporting Period
Completed a review of the AR payment process.
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PROTECTIVE ORDER REGISTRY (POR) APPLICATION DEVELOPMENT PROJECT

Project Description The current POR database is outdated and the application is no longer supported. In an effort to provide better information sharing for local law enforcement agencies and the National Crime Information Center (NCIC), the Georgia Protective Order Registry (POR) is in need of improving record data quality and expanding database capabilities by replacing the existing application and infrastructure. In addition, the POR system requires greater compatibility with current web service technology.

Monthly Update Discussions underway to develop the project requirements and determine the project schedule.

Accomplishments This Reporting Period

Outlined hardware needed for POR infrastructure. Completed draft of RFS requirements to submit to IBM.

Technology Services

AGENCY COUNT Total Agencies: 920 Completed: 250 Scheduled: 40

PORTAL XL PROJECT

COUNTIES

DEVICE CONVERSIONS

With Conversion Activity: 159 Number of Devices: 3,475

No Conversions Started: 0

Devices Converted: 2,390

Devices Outstanding: 1,085

20