Monthly report [Aug. 2015]

Georgia Bureau of Investigation August Monthly Report FY2016
Presented to the Board of Public Safety October 8, 2015
Vernon M. Keenan Director

Table of Contents

I. Staffing and Backlog................................. 3 4

II. Administration

Office of Privacy & Compliance/Open Records

Personnel

Staff Services...........................................

5

III. Investigative Division.................................. 6 8

IV. Crime Lab.............................................. 9 11

V. Georgia Crime Information Center................. 12 19

2

Vacant State Positions FY2016

Total Vacant Positions in DOFS Vacant Scientist Positions Total Vacant Positions in GCIC Total Vacant Positions in Admin Vacant Sworn Agent Positions Total Vacant Positions In the Investigative Division

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun 27 30 7 9 5 5 4 4 7 7 12 12

3

DOFS Backlog Chart Unworked Reports over 30 Days Old
FY2016

Discipline Chemistry Firearms Forensic Biology Impressions Latent Prints Medical Examiners Miscellaneous Services Toxicology Trace Evidence Total

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 531 440 794 886 1,281 1,788
0 1 2,175 2,168
101 77 0 0
847 742 242 261 5,971 6,363

4

GBI Administration

Office of Privacy & Compliance/Open Records

Open Records Request Archives

August 2015 329 28

Total FY2016 637 59

Personnel

Employee Totals

August 2015

Investigative Division Georgia Crime Information Center Division of Forensic Sciences Administration Total

State Funded Positions 326 40 285 43 694

Grant Funded Positions 17 68 33 1 119

Total 343 108 318 44 813

Total State Funded Positions Vacant

Investigative Division

12

Georgia Crime Information Center

5

Division of Forensic Sciences

30

Administration

4

Total

51

State Funded Vacancies Under Active Recruitment
1 2 18 3 24

5

INVESTIGATIVE DIVISION

August 2015

Fiscal YTD

Total Sworn Employees

252 (filled-includes grant)

Total Investigative Hours Expended

26,414.00

54,252.50

Crimes Against Persons, includes Death Investigations Child Abuse Sex Crimes Missing Persons Assault, Kidnapping, Robbery, Terrorist Acts, Fugitive, Human Trafficking, etc.

10,049.50 5,006.00 2,728.00
673.50 10.00 1,632.00

20,533.50 10,563.00 5,719.00 1,090.50
78.00 3,083.00

Property Crimes, including Theft, Burglary, Forgery

2,878.50

5,426.00

Drug Investigations

2,408.50

6,053.50

Meth Lab Investigations

-

8.00

Polygraph Examinations

922.00

1,818.00

Background Investigations

285.00

466.00

Other Investigations, including Preliminary Investigations

5,625.50

11,263.50

Bomb Disposal Services

798.00

1,616.00

Crime Analysis

-

13.00

Crime Scene Specialists

3,447.00

7,055.00

All figures above represent Investigative Hours

Total Seizures

$205,697.00

$331,308.25

6

Investigative Hours Expended YTD FY2016

Crime Analysis >1%

Background Investigations
1%

Bomb Disposal Services 3%

Crime Scene Specialists
13%

Crimes Against Persons 38%

Other Investigations
21%

Polygraph Investigations
3%

Meth Lab Investigations
>1%

Drug Investigations
11%

Property Crimes 10%

7

8

Crime Lab

Medical Examiners (includes all laboratories)

August 2015 FY2016 YTD

Autopsies Consultations Total ME Cases Managed

295

592

129

278

424

870

Clayton County Death Certificates

36

77

Percentage of Cases Released in 90 days: 77%

Medical Examiner Activity, FY2016

Consultations 32%

Autopsies 68%

Confirmed CODIS Hits for August 2015

State Offender Hits

40

State Forensic Hits

3

National Offender Hits

12

National Forensic Hits

1

Total

56

Samples entered into CODIS for August 2015 1,341

Profiles in CODIS

Forensic Casework Profiles Convicted Offender Profiles Missing Person/Unidentified Human Remain Profiles Staff/QC File
Total

17,567 298,940
4 408
316,919

9

Laboratory Production
Report Turnaround for August 2015

Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus

# Released in 45 Days
3,284 347 186 316
1,456 189 200

Total % Released in Released 45 Days

4,140

79%

410

85%

432

43%

545

58%

1,476

99%

304

62%

239

84%

System-wide Totals

5,978

7,546

79%

Note: 90.4% Casework Reports were released within 90 days.

Report Turnaround for Year-to-Date, FY2016

Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus

# Released in 45 Days
6,983 717 369 503
2,622 365 381

Total % Released in Released 45 Days

9,093

77%

806

89%

808

46%

967

52%

2,712

97%

633

58%

448

85%

System-wide Totals

11,940 15,467

77%

10

Crime Lab Reports Processed for August 2015

Department

Requested Total Released

Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Toxicology Trace Evidence

2,556 465
2,465 6
247 424 2,273 153

2,654 301
1,909 3
217 429 2,339 123

Total

8,589

7,975

Crime Lab Reports Processed FY2016

Department

Requested Total Released

Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Toxicology Trace Evidence

5,508 925
4,806 12 480 870
4,755 315

5,435 664
3,746 8
436 949 4,910 268

Total

17,671

16,416

11

Georgia Crime Information Center

August 2015

CJIS Network Statistics
System Uptime: Messages Processed:

NCIC SERVICES
100% 59,327,553

CJIS Operations 1. Sex Offender Registry Records Added

Month 164

FY2016 341

Database Totals 26,946

2. Protection Order Registry Records Added

Month 2,789

FY2016 5,031

3. National Data Exchange (N-DEx) Number of Georgia agencies contributing to N-DEX: 3

Database Totals 301,977 (July)
August #'s unavailable

Agencies/Users with N-DEx Inquiry Access Only (no data contributed)

Added

Removed

Total with

Inquiry Access

Agencies

0

0

29

Users

0

1

39

4. Off-Line Search Requests Type of Request

Month

FY2016

Administrative

10

20

(Criminal Justice Agency)

Open Records

0

0

Subpoena

0

1

Media

0

0

Possible CJIS Security Violations

1

2

12

CJIS Audits

GCIC conducted 21 CJIS audits.

Portal XL Migration Project

AGENCY COUNT Total Agencies: 971 Completed: 803 Scheduled: 43

COUNTIES With Conversion Activity: 159 No Conversions Started: 0

DEVICE CONVERSIONS Number of Devices: 4,200 Devices Converted: 4,069 Devices Outstanding: 131

INFORMATION SERVICES

Criminal History Identification Services

1. Criminal Fingerprint Transactions Received

Submissions Submissions w/Palms Submissions w/Photos

Monthly 42,933 17,470 12,579

FY 2016 85,510 34,269 25,192

Transactions processed within 2 hours of receipt:

94%

2. Applicant Fingerprint Transactions Received*

Submissions

Monthly 43,549

FY 2016 87,792

Transactions processed within 24 hours of receipt:

99%

3. Final Disposition Transactions Received

Local Agency GCIC TOTAL

Monthly 59,145 6,095 65,240

FY 2016 114,367 11,089 125,456

4. RAPID Identification Transactions

Submissions AFIS Hits NCIC Hits FBI RISC Hits

Monthly 14,900 43% 41% 1%

FY 2016 29,823 44% 41% 1%

13

5. Disposition Recovery Project

Note: The Disposition Recovery Project has shifted its funding source from GCIC User Fees to the National Criminal History Improvement Program (NCHIP) grant. Currently, Fulton County is the only county being targeted.

Provided to Vendors Completed Research Counties

Monthly
2,480 1

FY 2016 1,125,321 4,904 1

14

PLANS AND PROGRAM DEVELOPMENT
AFIS REPLACEMENT PROJECT
Project Description - GCIC replaced the Georgia Bureau of Investigation's 22 year old Automated Fingerprint Identification System (AFIS). The AFIS replacement enhanced fingerprint identification services to permit identification of criminals more rapidly through the use of state of the art alternative search methods and information sharing. Phase II of the project focused on the Image Archive system expansion. The expansion allowed divisions within GBI to store documents and easily retrieve when needed. Phase III focused on the FBI's Next Generation Identification (NGI) Increment 3 implementation which introduced two new features: palm submission capability and the use of the EFS (Extended Feature Set) profiles for latent searches of AFIS systems.
The project is in Phase IV which focuses on the FBI's Electronic Biometric Specification Transmission (EBTS) v10.0 compliance for greater compatibility to NGI 4.
Listed below are changes required for T-Net and AFIS:
1. Accept and process any EBTS v10.0 live scan submission that conforms to GBI edits. 2. Ignore additional National Institute of Standards and Technology (NIST) record types
allowed by EBTS v10.0 but are not required by GBI and successfully pass a full NIST record to the FBI if needed. 3. Accept and process NIST transactions which submit Type 14 1000 pixels per inch (ppi) fingerprint images. 4. Ensure all incoming to GBI and outgoing to FBI transactions are in EBTs v10.0 format. 5. AFIS transactions sent to the FBI should include the photo if a photo is received with the transaction. 6. Store NIST file contained in NIST record types not used by AFIS in Image Archive. 7. Send FBI bound submissions from Individual Fingerprint Workstation (IFW) as EBTS v10.0. 8. Support EBTS v10.0 compliant inbound and outbound transactions on the interoperability interface. 9. Import EBTS v10.0 Latent Fingerprint Feature Searches (LFFS) and Latent Fingerprint Image Search (LFIS) files for latent input. 10. Continue to accept and process EBTS v9.x transactions that conform to GBI edits.
Monthly Update Work continues on the remaining items needed to import LFIS/LFFS transactions into IFW. EBTS 10.0 updates must be implemented at the local agency by December 31, 2015. Courtview continues work to complete the remaining CCH enhancements.
Accomplishments This Reporting Period
NGI Increment 4-EBTS 10.0 Compliance: MorphoTrust completed live scan certification.
CCH/Ident and Applicant Services Requested Enhancements:
15

There are six (6) of seventeen enhancement left to be completed. All but two are GUI compatibility/revamp enhancements; seven (7) of ten GUI screens are available for testing.
AFIS CCH/Ident Requested Enhancements: Four (4) of seven (7) AFIS enhancements are complete.
SEX OFFENDER REGISTRY REDESIGN PROJECT
Project Description - In October 2012 GBI implemented a new sex offender management application, Sex Offender Registry Tool (SORT). SORT is a more modernized system that uses the latest web technologies to provide local law enforcement access to centralized up-to-date information of sex offenders in their jurisdictions. Local agency staff has direct access to offender data with limited administrative authority to manage users.
The remaining phases of the project include the implementation of the SORT Public Website and the establishment of a web service between the SORT and Department of Corrections' SCRIBE system for data transfer. Additional phases include the integration of SORT with the NEC Image Archive (AFIS/IA) and customized photo and reporting enhancements.
Monthly Update Watch Systems is in discussions with Unisys; asking Unisys to provide (under contract to Watch Systems) the capability for OffenderWatch to connect to the SORT Entry Service.
Accomplishments This Reporting Period
Watch Systems and Unisys are negotiating a contract for Unisys to provide capability for OffenderWatch to connect to the SORT Entry Service.
SORT Entry documentation is being reviewed by vendors with Sex Offender Registry applications used by local Sheriff's Offices.
All outstanding tasks of SORT enhancements for the SORT Entry project have been completed; this project is closed.
CUSTOMER RESOURCE MANAGEMENT TOOL PROJECT
Project Description - GCIC identified a need to develop a Customer Resource Management (CRM) tool that will capture and store pertinent GCIC customer information. The stored information will include customer contact details, method of connectivity, training information, auditing schedules and other applicable data to assist GCIC personnel in providing efficient customer service by reducing duplicate tasks while allowing for better tracking of customer information. The CRM system will store relevant data and perform search capabilities for reports.
Monthly Update - The decision to proceed with this project is pending.
Accomplishments This Reporting Period (not applicable).
16

GEORGIA SECONDARY METAL RECYCLER PROJECT
Project Description O.C.G.A. 10-1-360.1 and 10-1-353 require that GBI establish and maintain a database of required purchase transaction information from secondary metal recyclers (SMR) that is accessible and searchable by Georgia law enforcement agencies.
Monthly Update Met with the LeadsOnLine and SMR Lobbyists to minimize the SMR Participation Agreement. Instead of terms and conditions listed in the Participation Agreement, a Business Use Notice will be posted to the LOL website. Rules and Regulations outlining the terms and conditions of the use of the SMR system are being developed to be added to the GCIC Council Rules.
Accomplishments This Reporting Period
Modified the existing Participation Agreement and renamed the agreement to Business Use Notice.
FINANCE AP UPLOAD PROJECT
Project Description In an effort to improve efficiency in operations, the GBI Accounting Department is seeking to automate the uploading of invoice/payment transactions to TeamWorks thus reducing, if not eliminating, the amount of data entry. The two areas for uploading transactions are the CJCC Victim's Compensation payments and various internal payments. The GBI Accounting Department has secured a contractor for the project and has obtained programming for a macro enabled spreadsheet that meets the State Accounting Office (SAO) flat file requirements (2010) from the GA Soil & Water Conservation Commission. This will serve as the starting point for the contactor in automating the upload of internal payments. The contractor will work with the CJCC to define what is needed to automate the uploading of invoice/payment transactions in their Crime Management Information System.
Monthly Update - The configuration of the application in the test environment is complete. The developer is preparing to move the application to the production environment for full process testing with SAO. CJCC is preparing a test file.
Accomplishments This Reporting Period
Developer completed coding of the CJCC portion of application. Business unit provided updated speed chart.
FINANCE ACCOUNTS RECEIVABLE (AR) SYSTEM PROJECT
Project Description Finance/Accounting is requesting a replacement of their current Accounts Receivable (AR) system to process fee invoices and payments. The current system is not fulfilling operational needs and should be replaced before the next maintenance renewal period.
Monthly Update Project Manager recommended extending the current vendor's contract to allow additional time to finalize requirements and explore solution options. The business unit met to discuss and agree with the recommendation. The Financial Officer and Treasurer will schedule a meeting to discuss with agency legal counsel.
17

Accomplishments This Reporting Period
Due to the delay in finalizing requirements, the Project Manager recommended the business unit extend the current vendor's contract when it expires June 30, 2016, to allow additional time to finalize requirements and thoroughly explore solution options.
The business unit met to discuss an extension of the current vendor recommendation from the Project Manager; business unit agrees with recommendation.
HUMAN RESOURCES (HR) TIMESHEET PROJECT
Project Description A timesheet system is currently in use by select non-sworn units of the GBI. Enhancements to this application were requested by the GBI Human Resources (HR) department, the business sponsor, and completed by an internal developer within the Application Support Unit. HR requested additional enhancements during the testing phase of the project which will be incorporated as an additional phase; currently Phase I and Phase II have been defined. HR expressed a need for additional future enhancements. A Project Manager was assigned to assist with incorporating the test pilot of Phase I and the defined items of Phase II. The approval and release of Phase I will occur before work begins on Phase II. The Project Manager will work with the assigned project IT developer and HR on completing Phase I and conducting the test pilot prior to beginning Phase II.
Monthly Update The Project Manager was assigned. Phase I has not been piloted or implemented. The Project Manager is working with IT and business unit to pilot Phase I and update the instructions document.
Accomplishments This Reporting Period
Project Manager assigned. Access to Test Environment provided to Project Manager. Review of provided emails on last communication on project. Initial meetings with IT and Business Sponsors to determine status of Phase I and
requirements for test pilot. Meeting notes and action items distributed for review and feedback. Applications Development Supervisor designated as lead for IT on project.
PROTECTIVE ORDER REGISTRY (POR) APPLICATION DEVELOPMENT PROJECT
Project Description The current POR database is outdated and the application is no longer supported. In an effort to provide better information sharing for local law enforcement agencies and the National Crime Information Center (NCIC), the Georgia Protective Order Registry (POR) is in need of improving record data quality and expanding database capabilities by replacing the existing application and infrastructure. In addition, the POR system requires greater compatibility with current web service technology.
Monthly Update CSP is pending approval.
Accomplishments This Reporting Period (not applicable).
18

CHILD FATALITY SYSTEM REVIEW PROJECT Project Description The current Child Fatality System's data captured by Question Pro is being reviewed to determine potential enhancements. A more customized robust database is needed to produce annual reports that impact policy changes and influence prevention initiatives for Child Fatalities in Georgia. Monthly Update--presently, there are no ongoing activities to report. Accomplishments This Reporting Period (not applicable). CUSTOMER SUPPORT TRAINING ACTIVITIES Monthly Update Ongoing training and agency support. Accomplishments This Reporting Period
Conducted Terminal Agency Coordinator (TAC) Certification classes at the CJIS Symposium
Conducted TAC Refresher Certification classes at the CJIS Symposium Conducted How to Read a RAP Sheet classes at the CJIS Symposium Conducted 2 Probate Clerks Conference Training (Tifton & Macon) Number of Classroom Trainings: 5 Number of Customer Visits: 42 Number of Training Hours: 18 New Site Assessment/Site Survey: 1 Number of Students Trained: 32 (does not include students trained at the CJIS
Symposium) Total Computer Based Training (CBT) Help Desk Problem Resolution agency/users: 454 Total Suspicious Activity Report (SAR) monthly submissions of SAR video numbers: 54
19