Monthly report [Apr. 2015]

Georgia Bureau of Investigation April Monthly Report FY2015
Presented to the Board of Public Safety No Meeting Scheduled for June 2015 Vernon M. Keenan Director

Table of Contents

I. Staffing and Backlog................................. 3 4

II. Administration

Office of Privacy & Compliance/Open Records

Personnel

Staff Services...........................................

5

III. Investigative Division.................................. 6 9

IV. Crime Lab.............................................. 10 12

V. Georgia Crime Information Center................. 13 20

2

Vacant State Positions FY2015

Total Vacant Positions in DOFS Vacant Scientist Positions Total Vacant Positions in GCIC Total Vacant Positions in Admin Vacant Sworn Agent Positions Total Vacant Positions In the Investigative Division

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun 23 21 22 23 22 19 20 21 22 27

4 15

5 6 5 5 5 5 5 5

7 7

3 2 2 2 3 3 3 3

7 7

7 7 7 7 6 6 6 4

10 10

8 9 9 9 11 11 13 15

24 23 20 18 14 14 15 15 17 11

3

DOFS Backlog Chart Unworked Reports over 30 Days Old
FY2015

Discipline Chemistry Firearms Forensic Biology Impressions Latent Prints Medical Examiners Miscellaneous Services Toxicology Trace Evidence Total

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 1,241 1,191 1,202 1,309 1,267 1,267 938 553 713 573
402 428 553 726 714 636 585 602 697 707 232 325 347 433 551 578 664 708 684 825 36 31 28 16 9 6 3 0 0 1 1,789 1,863 1,986 2,089 2,171 2,216 2,270 2,216 2,187 2,164 65 102 44 47 46 63 77 87 75 88
0 0 0 0 0 0 0 0 0 0 911 778 748 891 1,188 1,306 1,104 943 1,083 1,076 151 181 201 216 232 295 322 292 282 256 4,827 4,899 5,109 5,727 6,178 6,367 5,963 5,401 5,721 5,690

4

GBI Administration

Office of Privacy & Compliance/Open Records

Open Records Request Archives

April 2015 289 30

Total FY2015 3,169 327

Personnel

Employee Totals

April 2015

Investigative Division Georgia Crime Information Center Division of Forensic Sciences Administration Total

State Funded Positions 318 40 284 43 685

Grant Funded Positions 17 67 34 1 119

Total 335 107 318 44 804

Total State Funded Positions Vacant

Investigative Division

11

Georgia Crime Information Center

3

Division of Forensic Sciences

27

Administration

4

Total

45

State Funded Vacancies Under Active Recruitment
0 3 5 3 11

5

INVESTIGATIVE DIVISION

April 2015

Fiscal YTD

Total Sworn Employees

244 (filled-includes grant)

Total Investigative Hours Expended

23,138.50

255,523.05

Crimes Against Persons, includes Death Investigations Child Abuse Sex Crimes Missing Persons Assault, Kidnapping, Robbery, Terrorist Acts, Fugitive, Human Trafficking, etc.

8,268.50 3,960.00 2,167.50
614.00 173.00 1,354.00

84,872.00 41,291.00 24,640.50 3,806.00 1,028.00 14,106.50

Property Crimes, including Theft, Burglary, Forgery

2,490.50

26,520.80

Drug Investigations

3,384.25

42,533.00

Meth Lab Investigations

30.00

284.00

Polygraph Examinations

936.00

9,843.00

Background Investigations

97.00

5,744.00

Other Investigations, including Preliminary Investigations

4,201.25

44,348.25

Bomb Disposal Services

698.00

6,837.00

Crime Analysis

4.00

153.00

Crime Scene Specialists

3,029.00

34,388.00

All figures above represent Investigative Hours

Total Seizures

$223,835.91

$8,378,830.15

6

Investigative Hours Expended YTD FY2015

Crime Analysis >1%

Background Investigations
2%

Crime Scene Specialists
14%

Other Investigations 17%

Crimes Against Persons 33%

Bomb Disposal Services 3%

Polygraph Examinations
4%

Meth Lab Investigations
>1%

Drug Investigations
17%

Property Crimes 10%

7

Meth Lab Waste Disposal Grant
Total amount expended February 2012 through September 2013: $947,951.50 New grant award for 2013-2014: $693,211.00 Total amount expended over the life of the grant: $1,505,777.60 Total Expended in April 2015: $21,195.00 Total remaining: $135,384.90

$8,000.00 $7,000.00

Meth Lab Waste Disposal Grant Expenditures By County April 2015
$7,532.50

$6,000.00

$5,000.00 $4,000.00

$4,610.00

$3,832.50

$3,000.00 $2,000.00

$2,610.00

$1,000.00

$0.00

Brooks

Franklin

Liberty

Montgomery

$2,610.00 Ware

8

9

Crime Lab

Medical Examiners (includes all laboratories)

April 2015 FY2015 YTD

Autopsies Consultations Total ME Cases Managed

258

2,768

168

1,493

426

4,261

Clayton County Death Certificates

46

390

Percentage of Cases Released in 90 days: 81%

Medical Examiner Activity, FY2015

Consultations 35%

Autopsies 65%

Confirmed CODIS Hits for April 2015

State Offender Hits

64

State Forensic Hits

9

National Offender Hits

24

National Forensic Hits

0

Total

97

Samples entered into CODIS for April 2015 1,606

Profiles in CODIS

Forensic Casework Profiles Convicted Offender Profiles Missing Person/Unidentified Human Remain Profiles Staff/QC File
Total

10

17,155 293,730
4 408
311,297

Laboratory Production

Report Turnaround for April 2015

Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus

# Released Total % Released in in 45 Days Released 45 Days

3,563

4,924

72%

363

427

85%

192

383

50%

234

433

54%

1,733

1,926

90%

236

290

81%

241

284

85%

System-wide Totals

6,562

8,667

76%

Note: 92.1% Casework Reports were released within 90 days.

Report Turnaround for Year-to-Date, FY2015

Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus

# Released Total % Released in in 45 Days Released 45 Days

31,786 43,422

73%

3,370

4,053

83%

1,582

3,370

47%

2,128

3,981

53%

14,717 16,367

90%

1,918

2,857

67%

1,815

2,486

73%

System-wide Totals

57,316 76,536

75%

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Crime Laboratory Reports Processed for April 2015

Department

Requested

Total Released

Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Toxicology Trace Evidence

2,956 416
2,179 7
185 426 2,353 152

3,115 522
2,194 4
221 536 2,430 181

Total

8,674

9,203

Crime Laboratory Reports Processed FY2015

Department

Requested

Total Released

Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Toxicology Trace Evidence

26,383 3,967 21,709
55 1,788 4,275 22,599 1,408

26,870 3,739 20,987
78 1,312 4,166 22,333 1,217

Total

82,184

80,702

12

Georgia Crime Information Center

CJIS Network Statistics

April 2015

System Uptime: Messages Processed:

100% 63,311,298

CJIS Operations

1. Sex Offender Registry

Records Added Records Added

Month 196 in March 145 in April

FY2015

Database Totals

1,484

**26,235

1,629

26,352

** Revised Total for March 2015

2. Protection Order Registry

Records Added

Month 1,958

FY2015 19,043

Database Totals 295,411

3. National Data Exchange (N-DEx)

Number of Georgia agencies contributing to N-DEX: 3

Agencies/Users with N-DEx Inquiry Access Only (no data contributed)

Added

Removed Total with Inquiry

Access

Agencies

1

1

28

Users

1

1

39

4. Off-Line Search Requests

Type of Request

Month

FY2015

Administrative (Criminal Justice

14

168

Agency)

Open Records

2

7

Subpoena

0

2

Media

0

0

Possible CJIS Security Violations

5

48

13

Criminal History Identification Services

1. Criminal Fingerprint Transactions Received

Submissions Submissions w/Palms Submissions w/Photos

Monthly 42,489 13,699 12,433

FY 2015 418,792 103,160 112,022

Transactions processed within 2 hours of receipt:

93%

2. Applicant Fingerprint Transactions Received*

Submissions

Monthly 30,722

FY 2015 336,336

Transactions processed within 24 hours of receipt:

98%

3. Final Disposition Transactions Received

Local Agency GCIC TOTAL

Monthly 61,345 5,661 67,006

FY 2015 605,781 33,194 638,975

4. RAPID Identification Transactions

Submissions AFIS Hits NCIC Hits FBI RISC Hits

Monthly 16,351 45% 40% 2%

FY 2015 180,650 41% 41% 1%

5. Disposition Recovery Project

Provided to Vendors Completed Research Counties

Monthly Unavailable Unavailable Unavailable

FY 2015

NOTE: Statistics for the Disposition Recovery Project cannot be obtained and provided at this time due to computer issues. This information will be provided as soon as the computer issues have been resolved and the statistics can be obtained.

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Compliance and Customer Support
CJIS COMPLIANCE 1. Customer Training GCIC personnel provided 34.5 hours of training to 165 criminal justice agency employees during the month. 1904 is the cumulative number of training hours conducted during the 2015 Fiscal Year.
2. Compliance Audits GCIC conducted 71 audits (41 CJIS audits, 30 NCJ audits) 430 is the cumulative number of audits conducted during the 2015 Fiscal Year.
Plans and Program Development
AFIS REPLACEMENT Project Description - GCIC replaced the Georgia Bureau of Investigation's 22 year old Automated Fingerprint Identification System (AFIS). The AFIS replacement enhanced fingerprint identification services to permit identification of criminals more rapidly through the use of state of the art alternative search methods and information sharing. Phase II of the project focused on the Image Archive system expansion. The expansion allowed divisions within GBI to store documents and easily retrieve when needed. Phase III focused on the FBI's Next Generation Identification (NGI) Increment 3 implementation which introduced two new features: palm submission capability and the use of the EFS (Extended Feature Set) profiles for latent searches of AFIS systems.
The project is in Phase IV which focuses on the FBI's Electronic Biometric Specification Transmission (EBTS) v10.0 compliance for greater compatibility to NGI 4.
Listed below are changes required for T-Net and AFIS:
1. Accept and process any EBTS v10.0 live scan submission that conforms to GBI edits. 2. Ignore additional National Institute of Standards and Technology (NIST) record types
allowed by EBTS v10.0 but not required by GBI, and successfully pass a full NIST record to the FBI, if needed. 3. Accept and process NIST transactions which submit Type 14 1000 pixels per inch (ppi) fingerprint images. 4. Ensure all incoming to GBI and outgoing to FBI transactions are in EBTs v10.0 format. 5. AFIS transactions sent to the FBI should include the photo if a photo is received with the transaction. 6. Store NIST file contained in NIST record types not used by AFIS in Image Archive. 7. Send FBI bound submissions from Individual Fingerprint Workstation (IFW) as EBTS v10.0. 8. Support EBTS v10.0 compliant inbound and outbound transactions on the interoperability interface. 9. Import EBTS v10.0 Latent Fingerprint Feature Searches (LFFS) and Latent Fingerprint Image Search (LFIS) files for latent input. 10. Continue to accept and process EBTS v9.x transactions that conform to GBI edits.
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Monthly Update NEC continues work to fix the remaining items related to importing LFIS/LFFS transactions into IFW, as EBTS 10.0 updates must be implemented at the local agency by December 31, 2015. Courtview continues work to complete the remaining 8 enhancements.
Accomplishments This Reporting Period NGI Increment 4-EBTS 10.0 Compliance:
Eagle Advantage Solutions has completed Live Scan certification.
CCH/Ident and Applicant Services Requested Enhancements: Court Activity Summary and Detail Reports have been moved to Production.
SEX OFFENDER REGISTRY REDESIGN PROJECT Project Description - In October 2012, GBI implemented a new sex offender management application, Sex Offender Registry Tool (SORT). SORT is a more modernized system that uses the latest web technologies to provide local law enforcement access to centralized up-to-date information of sex offenders in their jurisdictions. Local agency staff has direct access to offender data with limited administrative authority to manage users.
The remaining phases of the project include the implementation of the SORT Public Website and the establishment of a web service between the SORT and Department of Corrections' SCRIBE system for data transfer. Additional phases include the integration of SORT with the NEC Image Archive (AFIS/IA) and customized photo and reporting enhancements.
Monthly Update - Testing continues on the design documentation for the SORT Entry Service Client.
Accomplishments This Reporting Period Due to the numerous inaccuracies transmitted in the SCRIBE data, the SOR group decided to continue the current FTP entry process for GDC uploads to SORT, instead of integrating SORT with the GDC SCRIBE system. Unisys completed the following tasks for the month of April: o Tasks in Test/Ready for Production: QXS transaction being sent repeatedly (for same offender) to NCIC for outof-state offenders. Suffix on an offender name was added as part of the middle name due to NCIC rejecting QXS entry with suffix field (NCIC does not accept suffix). Corrected error in stylesheet for vehicle license information being sent to NCIC.
o Tasks completed/Ready for Test: EXSN transactions are not being sent when there are more than 9 supplemental identifiers Unisys made a code change that is ready for GBI to test.
CUSTOMER RESOURCE MANAGEMENT TOOL Project Description - GCIC identified a need to develop a Customer Resource Management (CRM) tool that will capture and store pertinent GCIC customer information. The stored information will include customer contact details, method of connectivity, training information, auditing schedules and other applicable data to assist GCIC personnel in providing efficient
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customer service by reducing duplicate tasks while allowing for better tracking of customer information. The CRM system will store relevant data and perform search capabilities for reports.
Monthly Update - Reviewing the option to integrate third party software vendor products with the NexxPhase Contact Center solution.
SORNA REALLOCATION GRANT PROJECT Project Description - GBI received a Sex Offender Registration and Notification Act (SORNA) grant award from the Criminal Justice Coordinating Council (CJCC) to assist the State in moving towards compliance with the SORNA portion of the Adam Walsh Act. One of the line items within this grant was the purchase of live scan devices to be used by the Georgia Department of Corrections (GDC) to capture fingerprints and palm prints in order to verify the identity of individuals entering the State Prison system. Another item included in this grant was the configuration of CCH to accept information from the GBI Automated Fingerprint Identification System (AFIS).
Monthly Update - CCH Administrator(s) provided approval of non-DNA related changes in PCR and authorized Courtview to move the changes to production.
Accomplishments This Reporting Period Testing by CCH System Administrator(s) of non-DNA related PCR items is completed. Courtview has been given approval to move changes to the CCH production environment.
GEORGIA SECONDARY METAL RECYCLER PROJECT Project Description - O.C.G.A. 10-1-360.1 and 10-1-353 require that GBI establish and maintain a database of required purchase transaction information from secondary metal recyclers (SMR) that is accessible and searchable by Georgia law enforcement agencies.
Monthly Update - As of 4/30/2015, 219 metal recyclers have registered and approximately 186 are uploading information to the database.
Accomplishments This Reporting Period This month's ending numbers:
219 metal recyclers have registered across the State 33 metal recyclers have registered but are not reporting 186 metal recyclers have uploaded some type of data 173 metal recyclers have uploaded some images 1123 Law Enforcement users have been trained to use the system The metal recycling call volume has started to pick up and this will probably continue
through September 2015. Met with Dawn Diedrich (GBI Legal Director) to discuss the issue of employees of electric
suppliers and telecommunication companies having access to the database. Dawn requested that an agreement is drafted for the electric company employees (it appears to be three at this point) to sign the agreement, stating their current POST certification status and the rules governing the use & dissemination of data obtained from the SMR system.
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FINANCE AP UPLOAD PROJECT Project Description - In an effort to improve efficiency in operations, the GBI Accounting Department is seeking to automate the uploading of invoice/payment transactions to TeamWorks, thus reducing, if not eliminating, the amount of data entry. The two areas for uploading transactions are the CJCC Victim's Compensation payments and various internal payments. The GBI Accounting Department has secured a contractor for the project and has obtained programming for a macro enabled spreadsheet that meets the State Accounting Office (SAO) flat file requirements (2010) from the GA Soil & Water Conservation Commission. This will serve as the starting point for the contactor in automating the upload of internal payments. The contractor will work with the CJCC to define what is needed to automate the uploading of invoice/payment transactions in their Crime Management Information System.
Monthly Update - The developer continues to make second round of coding changes and functionality additions based on the feedback received in the second demonstration session.
Accomplishments This Reporting Period The developer continues to make configuration changes based on the 2nd demo; approximately 70% complete. The Stakeholder provided a revised speed chart listing for the developer to incorporate in configuration changes. Project Manager attended Finance/Accounting meeting with CJCC to address any questions or concerns on their portion of the AP Upload system project. Update to project schedule (unofficial); extended six weeks for changes requested during system demos; added another six weeks for completion of changes, completing remainder of activities, and expected delay for end of year close in Finance/Accounting.
CONTACT CENTER Project Description - The Georgia Technology Authority GTA awarded new Hosted Contact Center (HCC) contracts for Services to multiple providers. The AT&T HCCS Contact center services were previously available to state agencies through a single provider, and the singleprovider contract for these systems will expire on June 30, 2015. As a result, state agencies with an existing HICS contact center service will need to contract with one of the new providers prior to expiration of the existing system contract. The new contracts will provide GBI with access to a choice of new technology solutions at competitive prices.
Monthly Update - Project team meetings were scheduled twice weekly due to the aggressive timeline required to meet the June 30, 2015 cutover date.
Accomplishments This Reporting Period All call flows for the new NexxPhase contact center have been developed by GBI and given to the NexxPhase project manager.
FINANCE ACCOUNTS RECEIVABLE (AR) SYSTEM PROJECT Project Description - Finance/Accounting is requesting a replacement of their current Accounts Receivable (AR) system to process fee invoices and payments. The current system is not fulfilling operational needs and should be replaced before the next maintenance renewal period.
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Monthly Update - The Stakeholder completed a draft of business rules/requirements. The Project Manager continues to investigate options for completing the user fee processing with the current vendor or by using systems already used in-house.
Accomplishments This Reporting Period The Stakeholder completed a draft of business rules/requirements. The Project Manager reviewed the Teamworks AR module UPK to identify additional functionality available for user fee processing; discussed the review with the current AR System end user. The Project Manager and the system's end user reviewed the user fee processing prior to the current AR System implementation. SAO provided a Fit Gap analysis for the Teamworks AR module with functionality available for use by State of GA agencies. The Project Manager talked with Applicant Services Manager and Supervisor on User Fee processing before responsibility transitioned to Finance/Accounting and the iVerticle system implemented. The Project Manager reviewed sections of the T-Net User Guide that seemed applicable to User Fee processing and discussed option to use these features in T-Net for performing user fee processing. The Project Manager discussed manual changes currently being made to one of the T-Net extract files prior to uploading in AR system. NEC was unaware of this issue; however, they will investigate and fix this bug.
PROTECTIVE ORDER REGISTRY (POR) APPLICATION DEVELOPMENT PROJECT Project Description - The current POR database is outdated and the application is no longer supported. In an effort to provide better information sharing for local law enforcement agencies and the National Crime Information Center (NCIC), the Georgia Protective Order Registry (POR) is in need of improving record data quality and expanding database capabilities by replacing the existing application and infrastructure. In addition, the POR system requires greater compatibility with current web service technology.
Monthly Update - Discussions have begun to develop the project requirements and determine the project schedule.
Accomplishments This Reporting Period Finalized the RFS requirements
CHILD FATALITY SYSTEM REVIEW PROJECT Project Description - The current Child Fatality System's data captured by Question Pro is being reviewed to determine potential enhancements. A more customized, robust database is needed to produce annual reports that impact policy changes and influence prevention initiatives for Child Fatalities in Georgia.
Monthly Update - The project is moving forward with replacing the QuestionPro/SDY forms with the new system being created by the GCIC in-house developer. The proposed date for completion is July 2016.
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Accomplishments This Reporting Period Met with the Application Development Manager to discuss the requirements needed to create the new system and the proposed timeline needed to complete the requirements. Met with the developer to discuss the direction of the project to determine the sequential programming steps required and the milestones needed for the project timeline. Met with CFR staff to discuss the forms used in the process: Child Death Questionnaire, Coroner/Medical Examiner Report (Form 1), Child Death Review (CDR), County Coroners and Medical Examiner Met with CFR unit Manager to discuss the Project Charter, system requirements, and estimates for project completion.

Computer and Technology Services

PORTAL XL MIGRATION

AGENCY COUNT Total Agencies: 971 Completed: 691 Scheduled: 26

COUNTIES With Conversion Activity: 159 No Conversions Started: 0

DEVICE CONVERSIONS Number of Devices: 3,475 Devices Converted: 3,217 Devices Outstanding: 258

20