Monthly report [Jan. 2015], Monthly statistical report FY 2015

Georgia Bureau of Investigation November Monthly Report FY2015
Presented to the Board of Public Safety January 8, 2015
Vernon M. Keenan Director

Table of Contents

I. Staffing and Backlog................................. 3 - 4

II. Administration

Office of Privacy & Compliance/Open Records

Personnel

Staff Services...........................................

5

III. Investigative Division.................................. 6 - 8

IV. Crime Lab.............................................. 9 - 11

V. Georgia Crime Information Center................. 12 - 19

2

Vacant State Positions FY2015

Total Vacant Positions in DOFS Vacant Scientist Positions Total Vacant Positions in GCIC Total Vacant Positions in Admin Vacant Sworn Agent Positions Total Vacant Positions In the Investigative Division

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun 23 21 22 23 22

4 15

5 6 5

7 7

3 2 2

7 7

7 7 7

10 10

8 9 9

24 23 20 18 14

3

DOFS Backlog Chart Unworked Reports over 30 Days Old
FY2015

Discipline Chemistry Firearms Forensic Biology Impressions Latent Prints Medical Examiners Miscellaneous Services Toxicology Trace Evidence Total

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 1,241 1,191 1,202 1,309 1,267
402 428 553 726 714 232 325 347 433 551 36 31 28 16 9 1,789 1,863 1,986 2,089 2,171 65 102 44 47 46
0 0 0 0 0 911 778 748 891 1,188 151 181 201 216 232 4,827 4,899 5,109 5,727 6,178

4

GBI Administration

Office of Privacy & Compliance/Open Records

Open Records Request Archives

November 2014 215 13

Total FY2015 1,459 176

Personnel

Employee Totals

November 2014

Investigative Division Georgia Crime Information Center Division of Forensic Sciences Administration Total

State Funded Positions 318 40 284 43 685

Grant Funded Positions 17 71 19 0 107

Total 335 111 303 43 792

Total State Funded Positions Vacant

Investigative Division

14

Georgia Crime Information Center

2

Division of Forensic Sciences

22

Administration

7

Total

45

State Funded Vacancies Under Active Recruitment
1 2 8 6 17

5

INVESTIGATIVE DIVISION

November 2014

Fiscal YTD

Total Sworn Employees

242 (filled-includes grant)

Total Investigative Hours Expended

21,755.00

129,504.55

Crimes Against Persons, includes Death Investigations Child Abuse Sex Crimes Missing Persons Assault, Kidnapping, Robbery, Terrorist Acts, Fugitive, Human Trafficking, etc.

6,750.00 2,687.50 2,321.00
272.00 233.00 1,236.50

42,303.00 20,012.50 12,362.50 1,591.00
607.00 7,730.00

Property Crimes, including Theft, Burglary, Forgery

2,319.00

12,976.80

Drug Investigations

3,499.75

23,475.00

Meth Lab Investigations

36.00

112.00

Polygraph Examinations

852.00

5,011.00

Background Investigations

444.00

1,178.00

Other Investigations, including Preliminary Investigations

4,607.25

22,390.75

Bomb Disposal Services

590.00

3,512.00

Crime Analysis

7.00

94.00

Crime Scene Specialists

2,650.00

18,452.00

All figures above represent Investigative Hours

Total Seizures

$226,530.50

$3,311,141.05

6

Investigative Hours Expended YTD FY2015

Crime Analysis >1%

Background Investigations
1%

Bomb Disposal Services 3%

Crime Scene Specialists 14%

Crimes Against Persons 33%

Other Investigations 17%

Polygraph Examinations Meth Lab Investigations

4%

>1%

Drug Investigations 18%

Property Crimes 10%

7

Meth Lab Waste Disposal Grant
Total amount expended February 2012 through September 2013: $947,951.50 New grant award for 2013-2014: $693,211.00 Total amount expended over the life of the grant: $1,313,597.60 Total Expended in November 2014: $31,970.00 Total remaining: $327,564.90

$8,000.00 $7,000.00 $6,000.00 $5,000.00 $4,000.00 $3,000.00 $2,000.00 $1,000.00
$0.00

$5,072.50 Bibb

Meth Lab Waste Disposal Grant Expenditures By County
November 2014

$5,535.00

$6,765.00

$3,072.50

$3,692.50

$3,685.00

$2,102.50

Cook

Douglas

Lanier

Mitchell

Montgomery

Muscogee

8

Crime Lab

Medical Examiners (includes all laboratories)

November 2014 FY2015 YTD

Autopsies Consultations Total ME Cases Managed

286

1,321

149

698

435

2,019

Clayton County Death Certificates

26

193

Percentage of Cases Released in 90 days: 91%

Medical Examiner Activity, FY2015

Consultations 35%

Autopsies 65%

Confirmed CODIS Hits for November 2014

State Offender Hits

34

State Forensic Hits

5

National Offender Hits

7

National Forensic Hits

0

Total

46

Samples entered into CODIS for November 2014 1,002

Profiles in CODIS

Forensic Casework Profiles Convicted Offender Profiles Missing Person/Unidentified Human Remain Profiles Staff/QC File
Total

16,522 286,744
4 349
303,619

9

Laboratory Production

Report Turnaround for November 2014

Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus

# Released Total % Released in in 45 Days Released 45 Days

2,877

3,892

74%

355

403

88%

62

233

27%

146

285

51%

942

1,116

84%

135

295

46%

133

205

65%

System-wide Totals

4,650

6,429

72%

Note: 94.2% Casework Reports were released within 90 days.

Report Turnaround for Year-to-Date, FY2015

Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus

# Released Total % Released in in 45 Days Released 45 Days

15,949 21,212

75%

1,599

2,011

80%

713

1,539

46%

1,120

1,856

60%

7,091

8,114

87%

835

1,407

59%

919

1,176

78%

System-wide Totals

28,226 37,315

76%

10

Crime Laboratory Reports Processed for November 2014

Department

Requested

Total Released

Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Toxicology Trace Evidence

2,201 243
1,863 4
145 455 1,832 118

2,635 340
1,544 10 73 408
1,719 108

Total

6,861

6,837

Crime Laboratory Reports Processed FY2015

Department

Requested

Total Released

Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Toxicology Trace Evidence

12,998 1,998 10,961
30 905 2,039 10,859 692

13,043 1,796 10,522
51 415 1,962 10,944 544

Total

40,482

39,277

11

Georgia Crime Information Center

November 2014

CJIS Network Statistics

System Uptime:

*99%

*LEMS Portal availability was at 78% during November. Approximately 1,194 users or 5% impacted. LEMS Portal is an interface used to connect to the State's message switch.

Messages Processed:

54,642,100

CJIS Operations

1. Sex Offender Registry

Records Added

Month 140

FY2015 844

Database Totals 25,693

2. Protection Order Registry

Records Added

Month 1,643

FY2015 9,984

Database Totals 286,044

3. National Data Exchange (N-DEx)

Number of Georgia agencies contributing to N-DEX: 3

Agencies/Users with N-DEx Inquiry Access Only (no data contributed)

Added

Removed

Total with

Inquiry Access

Agencies Users

0

0

28

0

0

45

4. Off-Line Search Requests

Type of Request

Month

FY2015

Administrative (Criminal Justice

12

89

Agency)

Open Records

2

3

Subpoena

0

2

Media

0

0

Possible CJIS Security Violations

5

27

12

Criminal History Identification Services

1. Criminal Fingerprint Transactions Received

Submissions Submissions w/Palms Submissions w/Photos

Monthly 38, 482 8,609 10, 273

Transactions processed within 2 hours of receipt:

FY 2015 214, 976 45, 843 54, 743
93%

2. Applicant Fingerprint Transactions Received

Submissions

Monthly

Transactions processed within 24 hours of receipt:

25, 698

3. Final Disposition Transactions Received

Local Agency

Monthly

GCIC

TOTAL

53, 205 2, 631 55, 836

FY 2015 169, 730 99%
FY 2015 302, 344 15, 213 317, 557

4. RAPID Identification Transactions

Submissions AFIS Hits NCIC Hits FBI RISC Hits

Monthly

5. Disposition Recovery Project

Provided to Vendors Completed Research Counties

Monthly 0
889 3

19,394 35% 39% 0%

FY 2015 93,600 40% 41% 0%

Project to Date

18,501 12,216
3

13

0.0% 7.8% 0.3%

00..00%% 0.3%
0.1% 4.8%
0.0%

Dispositions Recovered
Through November 30, 2014
0.11% 0.04%

1.2% 19.0%
2.2% 6.7%
1.7% 3.3%

43.7% 8.7%

Gu ilty Dead Docket Dismi ssed No Billed No Further Action Nolle Prossed Not Guilty Transferred Mistrial Alread y Entered Mentally Incompetent to Stand Trial Not P resented to Grand Jury Deleted OTN I ndic ted Bind Over Directed Verdict Warrant Issued Nolo Contendere Vac at ed

Conviction Offenses
Through November 30, 2014
2685

406 67

47

1359

104

27

341 498 370 241

1

Aggravated/C hild
Molestation Aggravated Sexual Battery
Aggravated/S odomy Armed Robbery Cruelty to Children Enticing a Child for Indecent... Other Sex Crimes Kidnapping Murder Rape Statuatory Rape
Trafficking of Persons for
Labor or...

Compliance and Customer Support 1. Customer Training GCIC personnel provided 232.50 hours of training to 647 criminal justice agency employees during the month. The total number hours of training conducted during FY2014: 1453.50. 2. Compliance Audits GCIC conducted (21) full service audits; (0) on-site audits conducted for agencies with "inquiry only" access from the CJIS network; (16) non-criminal justice audits; (0) criminal justice E-Audits; and (5) fingerprint/disposition audits for the month. The total number of audits conducted during FY2015: 127.
14

Plans and Program Development
AFIS REPLACEMENT
Project Description-- GCIC replaced the Georgia Bureau of Investigation's 22 year old Automated Fingerprint Identification System (AFIS). The AFIS replacement enhanced fingerprint identification services to permit identification of criminals more rapidly through the use of state of the art alternative search methods and information sharing. Phase II of the project focused on the Image Archive system expansion. The expansion allowed divisions within GBI to store documents and easily retrieve when needed. Phase III focused on the FBI's Next Generation Identification (NGI) Increment 3 implementation which introduced two new features: palm submission capability and the use of the EFS (Extended Feature Set) profiles for latent searches of AFIS systems
The project is in Phase IV which focuses on the FBI's Electronic Biometric Specification Transmission (EBTS) v10.0 compliance for greater compatibility to NGI 4.
Listed below are changes required for T-Net and AFIS: 1. Accept and process any EBTS v10.0 live scan submission that conforms to GBI edits. 2. Ignore additional NIST record types allowed by EBTS v10.0 but are not required by GBI and successfully pass a full NIST record to the FBI if needed. 3. Accept and process NIST transactions which submit Type 14 1000 ppi fingerprint images. 4. Ensure all incoming to GBI and outgoing to FBI transactions are in EBTs v10.0 format. 5. AFIS transactions sent to the FBI should include the photo if a photo is received with the transaction. 6. Store NIST file contained in NIST record types not used by AFIS in Image Archive. 7. Send FBI bound submissions from Individual Fingerprint Workstation (IFW) as EBTS v10.0. 8. Support EBTS v10.0 compliant inbound and outbound transactions on the interoperability interface. 9. Import EBTS v10.0 LFFS and LFIS files for latent input. 10. Continue to accept and process EBTS v9.x transactions that conform to GBI edits.
Accomplishments This Reporting Period
NGI Increment 3/EBTS 10.0 Compliance: Request sent to Live Scan Vendors to complete building access security documents and
fingerprinting, in preparation for live scan certifications scheduled to begin in January 2015.
CCH/Ident and Applicant Services Requested Enhancements:
3 of 17 enhancements were completed and migrated to test.
SEX OFFENDER REGISTRY REDESIGN PROJECT
Project Description - In October 2012 GBI implemented a new sex offender management application, Sex Offender Registry Tool (SORT). SORT is a more modernized system that uses the latest web technologies to provide local law enforcement access to centralized up-to-date information of sex offenders in their jurisdictions. Local agency staff has direct access to offender data with limited administrative authority to manage users.
15

The remaining phases of the project include the implementation of the SORT Public Website and the establishment of a web service between the SORT and Department of Corrections' SCRIBE system for data transfer. Additional phases include the integration of SORT with the NEC Image Archive (AFIS/IA) and customized photo and reporting enhancements.
Monthly Update Testing continues on the design development for the SORT Entry Service Client.
Accomplishments This Reporting Period
SORT Entry Client Services development testing was completed.
CUSTOMER RESOURCE MANAGEMENT TOOL
Project Description--GCIC identified a need to develop a Customer Resource Management (CRM) tool that will capture and store pertinent GCIC customer. The stored information will include customer details, method of connectivity, training information, auditing schedules and other applicable data to assist GCIC personnel in providing efficient customer service by reducing duplicate tasks while allowing for better tracking of customer information. The CRM system will store relevant data and perform search capabilities for reports.
Monthly Update Potential CRM software was evaluated and current CRM requirements have been documented. A Request for Information (RFI) document will be developed for additional evaluation of potential systems.
Accomplishments This Reporting Period Collected technical information from four vendors. Developed the requirements document.
ADVANCED AUTHENTICATION
Project Description -- GBI completed software installation work with RSA o of an Advanced Authentication solution that met requirements outlined in the FBI CJIS Security Policy 5.0. The RSA product seamlessly integrates with the State of Georgia's existing SSL VPN and offers a comprehensive multi-factor layered protection for all users.
Monthly Update The GBI continues to make progress with the implementation of the Advanced Authentication services to integrate with the SSLX-VPN product.
Accomplishments This Reporting Period Due to potential issues relating to LEMS/JX and the Portal XL Migration, the pilot agencies (Loganville PD & Columbia County SO) and all other users were asked to stop using the Advanced Authentication system until further notice.
16

SORNA REALLOCATION GRANT PROJECT
Project Description - GBI received a Sex Offender Registration and Notification Act (SORNA) grant award from the Criminal Justice Coordinating Council (CJCC) to assist the State in moving towards compliance with the SORNA portion of the Adam Walsh Act. One of the line items within this grant was the purchase of live scan devices to be used by the Georgia Department of Corrections (GDC) to capture fingerprints and palm prints to verify the identity of individuals entering the State Prison system. Another item included in this grant was the configuration of CCH to accept information from the GBI Automated Fingerprint Identification System (AFIS).
Monthly Update Network path for PROD environment completed and communication between LIMS and LEMS/JX has been verified by the LIMS System Administrator. Second ticket submitted requesting change in source IP Address for network path in Test environment. Configuration of CCH modifications/enhancements completed and moved to the CCH Test environment.
Accomplishments This Reporting Period
Ticket requests to open network path (Test & Prod) between lab system and law enforcement switch completed.
Second ticket opened for Test environment to correct the source IP Address. Functionality of the CCH Person Source screen DNA fields defined. Configuration of CCH modifications/enhancements completed and moved to the CCH Test
environment. LIMS Connector installed on LIMS PROD environment; confirmed functional by LIMS
System Administrator. Meeting to review changes with GBI CCH representatives.
FILE SERVICES TRANSFORMATION & CONSOLIDATION PROJECT
Project Description-- GBI file server data will be moved from the existing Legacy hardware to a more operationally stable, secure, and supportable hardware. This project involves the purchase and installation of nineteen servers across the state.
Monthly Update One large server has been installed at GBI headquarters; eighteen smaller servers have been installed in regional investigative offices across the state. We began migrating data from an old server to a smaller office in Conyers to pilot test the process. The migration of data for the GBI HQ server will begin after the migration of the Conyers office.
Accomplishments This Reporting Period
Provided drive mapping to the Conyers office as the small pilot location for migration.
GEORGIA SECONDARY METAL RECYCLER PROJECT
Project Description O.C.G.A. 10-1-360.1 and 10-1-353 require that GBI establish and maintain a database of required purchase transaction information from secondary metal recyclers (SMR) that is accessible and searchable by Georgia law enforcement agencies.
17

Monthly Update Letters were mailed to all SMRs registered on the Secretary of State database. SMRs have begun registering in the system to start uploading purchase transactions for various metals.
Accomplishments This Reporting Period
Updated vendor Terms and Conditions agreement for Secondary Metal Recyclers. Mailed 1039 letters to businesses November 20, 2014. Posted the Secondary Metal Recyclers letter to the GBI website November 21 2014. Posted the Operations Bulletin for Law Enforcement. Registered 140 SMRs.
FINANCE AP UPL0AD PROJECT
Project Description In an effort to improve efficiency in operations, the GBI Accounting Department is seeking to automate the uploading of invoice/payment transactions to TeamWorks thus reducing, if not eliminating, the amount of data entry. The two areas for uploading transactions are the CJCC Victim's Compensation payments and various internal payments. The GBI Accounting Department has secured a contractor for the project and has obtained programming for a macro enabled spreadsheet that meets the State Accounting Office (SAO) flat file requirements (2010) from the GA Soil & Water Conservation Commission. This will serve as the starting point for the contactor in automating the upload of internal payments. The contractor will work with the CJCC to define what is needed to automate the uploading of invoice/payment transactions in their Crime Management Information System.
Monthly Update Discovery efforts continue. Awaiting responses from SAO on flat file layout to advise CJCC on final edit and complete internal payment flat file layout.
Accomplishments This Reporting Period Continued review and revision of CJCC submitted flat file. Discussion of user interface for internal payment entries.
CONTACT CENTER
Project Description-- The Georgia Technology Authority GTA awarded new Hosted Contact Center contracts for Services to multiple providers. The AT&T HICS Contact center services were previously available to state agencies through a single provider, and the single-provider contract for these systems will expire on June 30, 2015. As a result, state agencies with an existing HICS contact center service will need to contract with one of the new providers prior to the expiration of the existing system contract. The new contracts will provide GBI with access to a choice of new technology solutions at competitive prices.
Monthly Update Attend weekly meetings with GTA for statewide Contact Center meetings.
Accomplishments This Reporting Period RFQ was published on 12/02/14.
18

FINANCE AR SYSTEM PROJECT

Project Description Finance/Accounting is requesting a replacement Accounts Receivable system to process fee invoices and payments. The current system is not fulfilling their operational needs and they would prefer to replace the system before the next renewal period.

Monthly Update Began researching accounts receivable software.

Accomplishments This Reporting Period Discussion/meetings with stakeholders. Review of information from prior procurement.

Technology Services AGENCY COUNT

PORTAL XL PROJECT

COUNTIES

DEVICE CONVERSIONS

Total Agencies: 1461

With Conversion Activity: 98 Number of Devices: 3475

Completed: 147

No Conversions Started: 61 Devices Converted: 1163

Scheduled: 25

Devices Outstanding: 2312

19