Monthly report [Sept. 2014]

Georgia Bureau of Investigation July Monthly Report FY2015
Presented to the Board of Public Safety No Meeting Scheduled for September 2014
Vernon M. Keenan Director

Table of Contents

I. Staffing and Backlog................................. 3 - 4

II. Administration

Office of Privacy & Compliance/Open Records

Personnel

Staff Services...........................................

5

III. Investigative Division.................................. 6 - 8

IV. Crime Lab.............................................. 9 - 11

V. Georgia Crime Information Center................. 12 - 19

2

Vacant State Positions FY2015

Total Vacant Positions in DOFS Vacant Scientist Positions Total Vacant Positions in GCIC Total Vacant Positions in Admin Vacant Sworn Agent Positions Total Vacant Positions In the Investigative Division

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun 23 4 7 7 10 24

3

DOFS Backlog Chart Unworked Reports over 30 Days Old
FY2015

Discipline Chemistry Firearms Forensic Biology Impressions Latent Prints Medical Examiners Miscellaneous Services Toxicology Trace Evidence Total

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 1,241
402 232 36 1,789 65
0 911 151 4,827

4

GBI Administration

Office of Privacy & Compliance/Open Records

Open Records Request Archives

July 2014 296 26

Total FY2015 296 26

Personnel

Employee Totals

July 2014

Investigative Division Georgia Crime Information Center Division of Forensic Sciences Administration Total

State Funded Positions 318 40 284 44 686

Grant Funded Positions 18 66 24 0 108

Total 336 106 308 44 794

Total State Funded Positions Vacant

Investigative Division

24

Georgia Crime Information Center

7

Division of Forensic Sciences

23

Administration

7

Total

61

State Funded Vacancies Under Active Recruitment
10 7 8 5 30

5

INVESTIGATIVE DIVISION

July 2014

Fiscal YTD

Total Sworn Employees

241 (filled-includes grant)

Total Investigative Hours Expended

27,291.75

27,291.75

Crimes Against Persons, includes Death Investigations Child Abuse Sex Crimes Missing Persons Assault, Kidnapping, Robbery, Terrorist Acts, Fugitive, Human Trafficking, etc.

7,691.50 3,654.00 2,130.00
262.00 53.00 1,592.50

7,691.50 3,654.00 2,130.00
262.00 53.00 1,592.50

Property Crimes, including Theft, Burglary, Forgery

2,771.50

2,771.50

Drug Investigations

5,334.00

5,334.00

Meth Lab Investigations

34.00

34.00

Polygraph Examinations

1,128.00

1,128.00

Background Investigations

258.00

258.00

Other Investigations, including Preliminary Investigations

5,018.75

5,018.75

Bomb Disposal Services

730.00

730.00

Crime Analysis

32.00

32.00

Crime Scene Specialists

4,294.00

4,294.00

All figures above represent Investigative Hours

Total Seizures

$469,029.00

$469,029.00

6

Investigative Hours Expended YTD FY2015

Crime Analysis >1%

Background Investigations
1%

Bomb Disposal Services 3%

Crime Scene Specialists 16%

Crimes Against Persons 28%

Other Investigations 18%

Polygraph Examinations Meth Lab Investigations

4%

>1%

Property Crimes 10%
Drug Investigations 20%

7

Meth Lab Waste Disposal Grant
Total amount expended February 2012 through September 2013: $947,951.50 New grant award for 2013-2014: $693,211.00 Total amount expended over the life of the grant: $1,223,015.80 Total Expended in July 2014: $48,699.30 Total remaining: $418,146.70

$25,000.00 $20,000.00

Meth Lab Waste Disposal Grant Expenditures By County July 2014
$22,657.50

$15,000.00

$10,000.00

$5,000.00

$4,155.00

$3,125.00

$3,754.30

$0.00

Lanier

Montgomery

Murray

$3,737.50 Polk

Richmond

$4,662.50 Stephens

$2,102.50

$3,997.50

Tattnall

Ware

8

Crime Lab

Medical Examiners (includes all laboratories)

July 2014 FY2015 YTD

Autopsies Consultations Total ME Cases Managed

254

254

140

140

394

394

Clayton County Death Certificates

47

47

Percentage of Cases Released in 90 days: 85%

Medical Examiner Activity, FY2015

Consultations 36%

Autopsies 64%

Confirmed CODIS Hits for July 2014

State Offender Hits

63

State Forensic Hits

5

National Offender Hits

14

National Forensic Hits

2

Total

84

Samples entered into CODIS for July 2014 1,734

Profiles in CODIS

Forensic Casework Profiles Convicted Offender Profiles Missing Person/Unidentified Human Remain Profiles Staff/QC File
Total

9

15,952 281,448
4 349
297,753

Laboratory Production

Report Turnaround for July 2014

Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus

# Released Total % Released in in 45 Days Released 45 Days

3,505

4,707

74%

299

402

74%

192

350

55%

309

454

68%

1,513

1,738

87%

199

299

67%

198

231

86%

System-wide Totals

6,215

8,181

76%

Note: 94.6% Casework Reports were released within 90 days.

Report Turnaround for Year-to-Date, FY2014

Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus

# Released Total % Released in in 45 Days Released 45 Days

3,505

4,707

74%

299

402

74%

192

350

55%

309

454

68%

1,513

1,738

87%

199

299

67%

198

231

86%

System-wide Totals

6,215

8,181

76%

10

Crime Laboratory Reports Processed for July 2014

Department

Requested

Total Released

Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Toxicology Trace Evidence

2,917 266
2,600 10 191 394
2,478 137

2,461 457
2,283 8 73
399 2,808
91

Total

8,993

8,580

Crime Laboratory Reports Processed FY2015

Department

Requested

Total Released

Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Toxicology Trace Evidence

2,917 266
2,600 10 191 394
2,478 137

2,461 457
2,283 8 73
399 2,808
91

Total

8,993

8,580

11

Georgia Crime Information Center

CJIS Network Statistics System Uptime: Messages Processed: CJIS Operations
1. Sex Offender Registry
Records Added 2. Protection Order Registry
Records Added

July 2014
99% 57,949,362

Month 183
Month 2,030

FY2015 183
FY2015 2,030

Database Totals 25,142
Database Totals 277,859

3. National Data Exchange (N-DEx)

Number of Georgia agencies contributing to N-DEX: 3

Agencies/Users with N-DEx Inquiry Access Only (no data contributed)

Added

Removed

Total with

Inquiry Access

Agencies Users

0

0

27

1

0

47

4. Off-Line Search Requests

Type of Request

Month

FY2015

Administrative (Criminal Justice

21

21

Agency)

Open Records

0

0

Subpoena

0

0

Media

0

0

Possible CJIS Security Violations

5

5

12

Criminal History Identification Services 1. Criminal Fingerprint Transactions Received

Submissions Submissions w/Palms Submissions w/Photos

Monthly 45,683 9,628 10,651

FY 2015

45,683 9,628 10,651

Transactions processed within 2 hours of receipt:

93%

2. Applicant Fingerprint Transactions Received

Submissions

Monthly 37,955

FY 2015 37,955

Transactions processed within 24 hours of receipt:

99%

3. Final Disposition Transactions Received

GCIC TOTAL

Monthly 3,548 66,811

FY 2015 3,548
66,811

4. RAPID Identification Transactions

Submissions AFIS Hits NCIC Hits FBI RISC Hits

18,948 40% 41% 1%

18,948 40% 41% 1%

5. Disposition Recovery Project

Provided to Vendors
Completed by GCIC Research Counties

Previous
0 6,998
3

July Accumulative To Date

0

16,926

839

7,837

3

3

13

14

Compliance and Customer Support
1. Customer Training
GCIC personnel provided 252 hours of training to 404 criminal justice agency employees during the month. The total number hours of training conducted during FY2015: 252.
2. Compliance Audits
GCIC conducted (0) full service audits; (0) on-site audits conducted for agencies with "inquiry only" access from the CJIS network; (22) non-criminal justice audits; and (0) fingerprint/disposition audits for the month. The total number of audits conducted during FY2015: 22.
Plans and Program Development - Projects
AFIS REPLACEMENT
Project Description-- GCIC replaced the Georgia Bureau of Investigation's 22 year old Automated Fingerprint Identification System (AFIS). The AFIS replacement enhanced fingerprint identification services to permit identification of criminals more rapidly through the use of state of the art alternative search methods and information sharing. Phase II of the project focuses on the Image Archive system expansion. The expansion allows divisions within GBI to store documents and easily retrieve when needed. Phase III focused on the FBI's Next Generation Identification (NGI) Increment 3 implementation which introduces two new features: palm submission capability and the use of the EFS (Extended Feature Set) profiles for latent searches of AFIS systems
The project is in Phase IV which focuses on the FBI's Electronic Biometric Specification Transmission (EBTS) v10.0 compliance for greater compatibility to NGI 4.
Listed below are changes required for T-Net and AFIS:
1. Accept and process any EBTS v10.0 live scan submission that conforms to GBI edits. 2. Ignore additional NIST record types allowed by EBTS v10.0 but are not required by GBI
and successfully pass a full NIST record to the FBI if needed. 3. Accept and process NIST transactions which submit Type 14 1000 ppi fingerprint images. 4. Ensure all incoming to GBI and outgoing to FBI transactions are in EBTs v10.0 format. 5. FIS transactions sent to FBI should include a photo if the transaction is received with the
photo. 6. Store NIST file contained in NIST record types not used by AFIS in Image Archive. 7. Send FBI bound submissions from Individual Fingerprint Workstation (IFW) as EBTS
v10.0. 8. Support EBTS v10.0 compliant inbound and outbound transactions on the interoperability
interface. 9. Import EBTS v10.0 LFFS and LFIS files for latent input. 10. Continue to accept and process EBTS v9.x transactions that conform to GBI edits.
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Accomplishments This Reporting Period
CCH/Ident and Applicant Services Requested Enhancements:
Change Order GBI2014-01 complete T-Net change to add flag to T-Net Contributor table to indicate whether contributor may submit arrest transaction to CCH. Also, VECHS-GBI ORI for applicant GAV requests (GAPS). Change GAV# to GAGBIVECH when sending to the FBI.
Change Order GBI2014-02A complete Add an optional NIST tag to transactions that will be used to create a note for the transaction on AFIS.
Change Order GBI2014-03 complete New report listing applicant statutes with all ORI's who may submit transactions with that statute.
SEX OFFENDER REGISTRY REDESIGN PROJECT
Project Description - In October 2012 GBI implemented a new sex offender management application, Sex Offender Registry Tool (SORT). SORT is a more modernized system that uses the latest web technologies to provide local law enforcement access to centralized up-to-date information of sex offenders in their jurisdictions. Local agency staff has direct access to offender data with limited administrative authority to manage users.
The remaining phases of the project include the implementation of the SORT Public Website and the establishment of a web service between the SORT and Department of Corrections' SCRIBE system for data transfer. Additional phases include the integration of SORT with the NEC Image Archive (AFIS/IA) and customized photo and reporting enhancements.
Monthly Update The SORT project team continues to monitor SORT transactions. SORT has begun the transition from the legacy environment to the SCON environment. Design development for the SORT Entry Service is in progress.
Accomplishments This Reporting Period
Unisys completed the design document mapping SORT data elements to receive, enter & update an offender to its data table in SORT and the corresponding National Information Exchange Model (NIEM) data element to develop the NIEM Information Exchange Package (IEPD) and to document validations of each data element
Unisys completed the initial testing of the SORT Entry Service client in the SCON Test environment
SERVER CONSOLIDATION PROJECT
Project Description The Georgia Technology Authority (GTA) will be consolidating production, test and developmental servers to the NADC. Consolidation and virtualization will enable the State to reduce the number of servers being supported.
Monthly Update The last Business Council meeting was held July 16, 2014.
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Accomplishments This Reporting Period
UAT #2 is Complete LLD submitted to GTA for approval Completed implementation of remaining urgent changes to close all issues Received approval for prod cut over change ticket
ADVANCED AUTHENTICATION
Project Description -- GBI is working with RSA to implement a solution that will meet requirements outlined in the FBI CJIS Security Policy 5.0 for advanced authentication. The RSA product will integrate seamlessly with the State of Georgia's existing SSL VPN and will offer a comprehensive multi-factor layered protection for all users.
Monthly Update The GBI continues to make progress in the implementation of the Advanced Authentication services to integrate with the SSLX-VPN product.
Accomplishments This Reporting Period
IBM completed the PCR to close RFS1018 for Advanced Authentication; IBM has completed all requirements of the Technical Specification Document (TSD). The final draft was signed by GBI and submitted back to IBM.
RAPIDID 2-FACTOR ADVANCED AUTHENTICATION
Project Description: The software client for the RapidID Motorola MC75 devices was modified to include a fingerprint enrollment in the user logon procedure. Each user is required to enter a username, password and fingerprint of the left index finger as an enhancement of advanced authentication for the MC75 devices.
The software upgrade is deployed to each MC75 device by an automatic software update process which prompts each user to enroll the fingerprint using the device scanner. The upgrade is deployed in three phases of two week intervals with the final phase ending May 30, 2014.
The Cogent Bluecheck device will rely on the authentication used by the paired PC. The software client for the Cogent CSD-450 device was modified to support fingerprint enrollment for the advanced authentication upgrade. A web service was created to allow 3rd party systems to submit fingerprints to the RapidID server for user authentication.
Accomplishments This Reporting Period
The roll-out of the new software update was completed; o 119 agencies completed the software update; however, there are still users that need to complete the fingerprint enrollment.
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SORNA REALLOCATION GRANT PROJECT
Project Description - GBI received a Sex Offender Registration and Notification Act (SORNA) grant award from the Criminal Justice Coordinating Council (CJCC) to assist the State in moving towards compliance with the SORNA portion of the Adam Walsh Act. One of the line items within this grant is the purchase of live scan devices to be used by the Georgia Department of Corrections (GDC) to capture fingerprints and palm prints to verify the identity of individuals entering the State Prison system. Another item included in this grant is the configuration of CCH to accept information from the GBI Automated Fingerprint Identification System (AFIS).
Monthly Update Decision made on handling DNA Profile messages with no associated SID. Reobligation of funds request approved by the Federal Grantors for use in sending attendees to two other trainings, purchase of scanners, and some electrical work for the Sex Offender Image Archive system workstations. LIMS extraction for DNA Profile message is being revised to include the SSN. Unisys has documented the configuration and will revise as needed.
Accomplishments This Reporting Period
Decision made on how to handle a DNA Profile extracted from LIMS that has no associated SID: All DNA profile records are to be extracted from LIMS with or without an associated SID. o Profiles with an associated SID will be processed by the LEMS/JX switch and sent to the CCH for automatic matching and update to record. o Profiles with no associated SID will be directed to an error message queue to be researched by the CCH unit.
The sample data extraction was discussed with CCH to ensure that adequate information is provided in the DNA Profile messages sent to the error queue to aid in resolving. DOFS currently stores the SSN in LIMS but plan to discontinue this practice in the near future. The SSN will be included with messages on the initial population effort. Going forth the SID should be required on all submissions to the lab so the SSN should not be needed. DOFS will revise the LIMS data extraction to include the SSN.
CJCC and the Federal Grantors have approved the reobligation of funds for trainings and contract work related to the Sex Offender Image Archive.
FILE SERVICES TRANSFORMATION/CONSOLIDATION PROJECT
Project Description-- Move identified GBI File Server data from existing legacy hardware to new operationally stable and supportable hardware.
Monthly Update -- the shipping dates for all R2D2 servers have been placed "on hold" until further notice because temperatures in most regional office server rooms are above the allowable temperature for server rooms.
Accomplishments This Reporting Period
New C3PO server for GBI-Data at HQ has been delivered and installed. R2D2 server has been delivered and installed at Kingsland. R2D2 servers have been delivered to Forsyth, Statesboro, Eastman and Douglas. Identified that temperatures are above standard operating temperatures in the majority of
designated server rooms in regional offices where new R2D2 servers should be installed.
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GEORGIA SECONDARY METAL RECYCLER PROJECT
Project Description O.C.G.A. 10-1-360.1 and 10-1-353 require that GBI establish and maintain a database of required purchase transaction information from secondary metal recyclers that is accessible and searchable by Georgia law enforcement agencies.
Monthly Update preparing to conduct the vendor evaluation process.
Accomplishments This Reporting Period
Scheduled vendor RFP evaluation for August 4, 2014. DOAS reviewed appeals to the bid process for this RFP.
FINANCE AP UPLOAD PROJECT Project Description In an effort to improve efficiency in operations, the GBI Accounting Department is seeking to automate the uploading of invoice/payment transactions to Teamworks thus reducing, if not eliminating, the amount of data entry. The two areas for uploading transactions are the CJCC Victim's Compensation payments and various internal payments. The GBI Accounting Department has secured a contractor for the project and has obtained programming for a macro enabled spreadsheet that meets the SAO flat file requirements (2010) from the GA Soil & Water Conservation Commission. This will serve as the starting point for the contactor in automating the upload of internal payments. The contractor will work with the CJCC to define what is needed to automate the uploading of invoice/payment transactions in their Crime Management Information System. Monthly Update Project requirements submitted. Logistics and work equipment/applications secured for the contractor. Contractor began work on August 1, 2014. Discovery for automating the upload of internal payments is in process.
Accomplishments This Reporting Period Project assigned to P & PD. Initial meeting with Project Manager and Stakeholders. Laptop and network access secured for contractor. Discovery meetings with stakeholders to define project scope, requirements, and deliverables. Participated in discussions and source data mapping session with CJCC on sources for data, readiness of data extraction, and potential process changes with automation.
19