Streamlined banking newsletter, Sept. 2007 (Issue 13)

Streamlined Banking Newsletter

September 2007 Issue 13

SLBFeedback@sao.ga.gov sao.georgia.gov 404.656.2133

INSIDE THIS ISSUE
1 Spotlight Agency
Appreciation!
2 Approved Policy
Review
4 User Group
Governance Committee
5 Take a Peek! 7 Help Desk Options 7 Staff Additions 8 Want to be in the
know?
8 Contact Us!

Spotlight: Agency Appreciation!
An agency appreciation was held on August 16th by the State Accounting Office and the Office of Treasury and Fiscal Services to recognize those agencies and individuals who participated in the Streamlined Banking pilot implementation. Lynn Vellinga and Dan Ebersole extended a few words of acknowledge to the project team, pilot and strategic agencies. Pilot Agencies received a framed copy of their first check printed after go-live. The first check issued under Streamlined Banking was for a vendor payment for the Department of Banking and Finance.
See pages 5 & 6 for pictures of the festivities!

See Approved Policy Review on page 2

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Streamlined Banking Newsletter

Approved Policy Revenue Funding Source Code

Policy Number
CM-100013

Section Name Cash Management

Policy Name
Revenue Funding Source Code

Effective Date February 28, 2007

I. Purpose
To establish State revenue collections fund source codes to facilitate consistent reporting of state revenue collections. Initially this applies to agencies on Streamlined Banking.
II. Background
The State Accounting Office (SAO) Cash Management team in conjunction with the Office of Treasury and Fiscal Services (OTFS) has consolidated the State revenue collections fund source codes for agencies on Streamlined Banking.
III. Policy
A. Agencies on Streamlined Banking will no longer individually determine the last three digits of their fund source (identifier) code for revenue collections. Agencies will contact the Cash Management team in the State Accounting Office to establish new revenue collections fund source code.
B. The State Accounting Office will centrally maintain the statewide revenue collections fund source code listing, Revenue Collections Funding Source Code Listing.
IV. Procedures for Streamlined Banking Agencies
The following procedures are intended for agency use in applying the fund source for accounting transactions. Agencies need to review the Revenue Collections Funding Source Code Listing to determine whether an established code will meet their reporting requirements. The listing is found on the State Accounting Office website, http://sao.georgia.gov. Consider the following as you complete the review:
1. Established codes are agency specific. 2. Be prudent when establishing a new Revenue Collections Funding Source Code
(RCFSC). Consider all aspects of your accounting structure. 3. If, after thorough review, the existing source codes do not meet your revenue
reporting needs, complete the Revenue Collections Funding Source Code form and submit to the State Accounting Office. 4. The State Accounting Office maintains the Statewide Revenue Collections Funding Source listing and will review all requests submitted by an agency for completeness and compliance with the above policy. The State Accounting Office will contact agencies if additional information is required.

Streamlined Banking Newsletter
Approved Policy Revenue Funding Source Code

Page 3

5. The State Accounting Office will assign the new revenue code for all agencies. Agencies will receive a spreadsheet from the State Accounting Office to complete their chartfield information and tree maintenance. Agencies should forward the completed spreadsheet to SAO. The State Accounting Office will be responsible for entering the chartfield and tree maintenance information into PeopleSoft. SAO will notify the agency when this has been completed.
VI. Definitions
Fund Source Identifier A fund source identifier is a five digit code used to designate revenue sources and track expenditures made against those revenues. Federal programs use a separate fund source and do not fall within this policy.
RCFSC Revenue Collections Funding Source Code
State Revenue Collections Funding (07) Fund sources in this range should be used to account for funds collected and remitted to the Office of Treasury and Fiscal Services in accordance with State statutory requirements.

For more information on this policy, visit the Streamlined Banking website @ http://sao.georgia.gov/00/channel_createdate/0,2095,39779022_59931115.00.html

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Streamlined Banking Newsletter

User Group Governance Committee

A User Group Governance Committee was created to address the on-going global concerns of the Streamlined Banking project. Representatives from each of the pilot agencies will meet monthly and provide input for enhancements or re-engineering needs related to Streamline Banking. Most recently, the committee tackled the following:
A consistent methodology for Streamlined Banking agencies to input and format invoice numbers in the Accounts Payable module.
A universal method for uploading purchase card payments from the WORKS P Card procurement application into PeopleSoft Accounts Payable.
Responses to the on-going support of Streamlined Banking agencies as requested from a post go-live debriefing meeting.
Debut of the Streamlined Banking Agency Manual which provides critical business process information by module.
Committee Member Roles
SAO Deployment Team Analysts Participate in sessions to determine business requirements. Identify gaps in business requirements and system capabilities. Work with SME's to develop solutions to gaps from business requirements. Participate in User Group meetings
SAO Subject Matter Experts Participate in User Group meetings Work with Deployment Team to address gaps from business requirements.
Agency Business Representatives Participate in sessions as subject matter expert.
Assist project team with analysis and research as required. Participate in testing application functionality. Assist project team as needed for Streamlined Banking. Disseminate information throughout agency.

Streamlined Banking Newsletter

Page 5

Take a

peek at attendees of the Agency Appreciation get together!

The cake was delicious! Lynn Vellinga addresses the attendees at the Agency Appreciation meeting

Page 6

Streamlined Banking Newsletter

Take a

peek at attendees of the Agency Appreciation get together!

Steve Caffarelli, Donna Bowman and W. Dan Ebersole wait to address to crowd

Joyce Smith addresses the attendees at the Agency Appreciation meeting

Streamlined Banking Newsletter

Page 7

Streamlined Banking Help Desk Options
404-657-3956 or 888-896-7771 Monday Friday 8am 5pm
Option 5 Streamlined Banking Operational Support
1 Streamlined Banking for Payroll 2 Streamlined Banking for Accounts Receivable 3 Streamlined Banking for Accounts Payable 4 Streamlined Banking for Bank Administration 5 Streamlined Banking for Check Reconciliation
This Help Desk option should be used for Streamlined Banking functions and processes that have been centralized at the SAO Cash Management Group.

Highlighted SB Team Members of the Month

James Cooper joins the Streamlined Banking team as an Accounting Manager. Jim previously worked with the Georgia Department of Transportation for over 5 years, holding various positions including: Cash Flow Analyst, Bond Billing Manager, Federal Billing Manager, and most recently Accounting Manager I. He has extensive experience with several PeopleSoft modules including user testing for Project Costing.
Jim was born and raised in upstate New York and received a BS in Management from Rensselaer Polytechnic Institute. After graduation Jim moved to Atlanta, Georgia to pursue his three "W"s; Warmth, Wife, and Wealth. As of last month he has found 2 of the 3, on July 7, 2007 Jim married his beautiful wife Lindsay. After 7 years in the state Jim now considers himself a Georgian; however he is still an avid Yankees fan. Jim and Lindsay regularly attend the Church of the Apostles. Jim is a member of the Fiscal Management Council.

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Streamlined Banking Newsletter

Want to be "In the Know"?
"SLB Official Communications" are e-mailed on a regular basis to users who have subscribed to the Listserv system. One way to be "in the know" and receive these communications is to sign up for a Listserv!
Put yourself in the "LOOP"! There is no cost to subscribe and it's easy to do! You can also unsubscribe at any time. Please be aware, however, that the more elists (modules) that you sign up for, the more emails you will receive in your inbox. We recommend only signing up for the lists applicable to your job duties.
Listserv is one of the most effective ways for you to obtain information and communications relative to your PeopleSoft system. If you have not already done so, sign up now.
Available lists include: Financials -AP, AR, AM, GL, PC, Labor, Budget, and PO HCM Human Resources, HR Budget, Payroll and CSB's
Visit the SAO Website and click Financial Systems > Related Links > ListServ and subscribe today!

For more information on the Streamlined Banking Project or comments/ questions about the Project Newsletter, contact the communications team at:
SLBFeedback@sao.ga.gov
Additional information can also be found at the SAO Website by clicking on the Streamlined Banking link:
http://sao.georgia.gov
State Accounting Office Statewide Accounting 200 Piedmont Ave., Suite 1604, West Tower
Atlanta, GA. 30334 - Phone: 404-656-2133 - Fax: 404-463-5089