Streamlined banking newsletter [Sept. 2006 (Issue 2)]

Streamlined Banking Newsletter

September 2006 Issue 2

SLBFeedback@sao.ga.gov sao.georgia.gov (404)-656-2133

Important Dates to Remember

INSIDE THIS ISSUE
1 Important Dates to
Remember

* Date Change
September 13, 2006 - Transition Session #1 * October 5, 2006 - Transition Session #2 * November 2, 2006 - Transition Session #3* November 28, 2006 - Transition Session #4* January 4, 2007 - Transition Session #5 *

1 Check Out Our Website! 1 Key Milestones

Check Out Our Website!
http://sao.georgia.gov

2 Spotlight: The New
Bank Account Structure

3 Highlighted SB Team
Members of the Month

4 Upcoming Events

5 Look out for Policies
and Procedures

5 Glossary of Terms

Key Milestones

See Spotlight Article on page 2

Page 2

Streamlined Banking Newsletter

Spotlight: The New Bank Account Structure

The Bank RFP for Streamlined Banking has been completed and contracts have been awarded to the two winning banks. Bank of America will provide services for the main concentration account and agency main depository accounts, while Wachovia will provide services for the financial and HCM disbursement accounts.
The bank account structure will consist of one main depository bank account per agency, one main concentration account for the state, and two main disbursement accounts (Financials and HCM) for the state. The agency main depository accounts will be structured as ZBA accounts to sweep the funds to the main concentration account and will be depository only accounts. The disbursement accounts will be controlled disbursement accounts and funded daily from the main concentration account.

SAO Fiscal Leadership for
Georgia

SAO and OTFS will be responsible for the bank relationship. See the roles of SAO, OTFS, and the Agencies below:

TASK
Bank administration for the main concentration, main agency depository and disbursement accounts Bank administration for any local depository accounts Reconciliation of the main concentration and disbursement account Reconciliation of the agency main depository accounts Reconciliation of local depository accounts Same day wires ACH payments Positive Pay files Disbursement exceptions Deposit exceptions PeopleSoft Bank Maintenance (changes, additions, deletions) Open new bank accounts

SAO OTFS Agency































Streamlined Banking Newsletter
Highlighted SB Team Members of the Month
Mario Covington has been employed with SAO for 1 year. Currently Mario is
Technical Documentation Specialist for the State Accounting Office.
Mario has over 7 years of Technical Writing experience. Prior to joining the State Accounting Office, Mario worked as a Technical Writer with Cingular Wireless Headquarters in Atlanta, Georgia.
Mario earned a Bachelor of Arts degree in Mass Communications from Savannah State University. He holds a Microsoft Certified Systems Engineer Certification (MCSE) and is a member of the Society of Technical Communication.
Mario likes to spend his free time with his family and friends. He also enjoys motorcycle riding, swimming, and playing basketball.

Page 3

Kersa Bouie has been employed with Accenture for 2 years. Currently Kersa is a
Change Management Consultant with Accenture working with SAO on the SB project.
Prior to joining the Accenture, Kersa attended Clark Atlanta University in Atlanta, Georgia where she earned a B.A. Degree in Business Administration.
Kersa likes to spend her free time listening to music and playing Sudoku.

Donna Harold has been employed with Accenture for 4 years. Currently Donna is a
Manager with Accenture working with SAO on the SB project.
Donna has over 17 years of financial management and consulting experience. Prior to joining Accenture, Donna worked in hospital financial management.
Donna earned a Bachelor of Science degree in Accounting and a Masters degree in Finance from State University of New York at New Paltz. She holds a CMA, CFM and PeopleSoft Certification and is a member of the Institute of Management Accountants.
Donna likes to spend her free time sailing, swimming and gardening.
Toni Kennelly has been employed with SAO for 1 year. Currently Toni is the ERP Solutions Team
Lead for the State Accounting Office.
Toni has 20 years of banking experience. Prior to joining SAO, Toni started her career in Branch Banking. She then moved to Trust Accounting, Pensions and 401K. Toni is also experienced in management, accounting, budget, performance measurement, workforce management forecasting and staffing.
Toni earned a Bachelor of Business Administration degree in Accounting from Georgia State University. She holds a Six Sigma Greenbelt Certification and is a member of the Georgia Fiscal Managers Council.
Toni likes to spend her free time swimming, reading, gardening and collecting antique glass.

Page 4

Streamlined Banking Newsletter

Upcoming Events!

Transition Sessions
The Transition Sessions will disseminate important information to Leadership, Key Users and Production Support concerning the Streamlined Banking Project and the transition activities ahead.

Session
Transition Session #1:
Streamlined Banking Overview

Course Description and Modules
This session provides an overview of the State of Georgia's goals for the Streamlined Banking initiative, benefits roles and responsibilities, and the high level deployment approach. This session will also discuss:
Training Overview Resources Available Upcoming Sessions

Planned Date
September 13, 2006

Time 9am-11am

Location
200 Piedmont Ave, Suite 1514 (GTA) B & C, West Tower

Course # 407FR01

Session #
0001

Transition Session #2: Cash Management and Changes Ahead
Transition Session #3: SAO Disbursement Center and Accounts Receivable / Billing

This session provides an overview of the Cash Management module. Also discussed:
COA / HCM Account Code Changes
Customer File Conversion Deployment Overview Job/Role Impact Agency Readiness and
Task List Upcoming sessions This session provides an overview of the SAO Disbursement Center (including changes to Accounts Payable and HCM). Also discussed:
Bank Administration Accounts Receivable and
Billing Changes Agency Readiness and Task
List Review Upcoming sessions

October 5, 2006
November 2, 2006

2pm-4pm

200 Piedmont Ave, Suite 512 West Tower

407FR02

9am-11am

200 Piedmont

407FR03

Ave, Suite 1816 A

& B, West Tower

0002 0003

Have your Agency Training Coordinator sign you up today! If your agency has no training coordinator or the session is full, please email SLBFeedback@sao.ga.gov and someone will register you for the session number listed above. Please be sure to have you employee ID number, phone number, and email address ready.

Streamlined Banking Newsletter

Page 5

Out for Policies and Procedures
We need your input!
Coming Soon!!! Be sure to keep an eye out for a communication inviting you to provide feedback on the new Cash Management Policies and Procedures.
Draft Policies and Procedures include: Bank Administration, Bank Communications, Bank Distribution, Bank Settlement, Cash Receipts, Esheatment.
Visit the SAO Website and click Statewide Accounting>Streamlined Banking>Draft Policies and Procedures.
Please take the time to fill out the SAO Policy and Procedures Feedback Form with detailed feedback for each State Accounting Office Cash Management Draft Policy and Procedure. Your feedback is important to us and will help refine these draft Policies and Procedures to their final version.

Glossary of Terms
ACH - Automated Clearing House - Central distribution point for transferring funds electronically for participating depository financial institutions.
Change Agent - is an Agency's primary person responsible for insuring a successful transition onto Streamlined Banking.
ERP - Enterprise Resource Planning
GAAOC - Judicial Council of Georgia Administration Office of the Courts.
Positive Pay - System that provides agencies disbursing accounts a service to detect.
RFP - Request for Proposal - a written formal request sent out for pricing and service quotes.
SB - Streamlined Banking
SMEs - Subject Matter Experts
UPK - User Productivity Kit an interactive on-line training tool used for system training in PeopleSoft.

Page 6

Streamlined Banking Newsletter

For more information on the Streamlined Banking Project or comments/ questions about the Project Newsletter, contact the communications team at:
SLBFeedback@sao.ga.gov
Additional information can also be found at the SAO Website by clicking on the Streamlined Banking link:
http://sao.georgia.gov
State Accounting Office Statewide Accounting 200 Piedmont Ave., Suite 1604, West Tower
Atlanta, GA - Phone: 404-656-2133 - Fax: 404-463-5089