{"response":{"docs":[{"id":"dlg_ggpd_y-ga-ba800-b-pr1-be33-bb6-b1996-h97","title":"Audit report, City of Bremen Board of Education, a component unit of the city of Bremen, Georgia, year ended June 30, 1997","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts, issuing body."],"dcterms_spatial":["United States, Georgia, Haralson County, Bremen, 33.72122, -85.1455"],"dcterms_creator":["Georgia. Department of Audits"],"dc_date":["1997-06-30"],"dcterms_description":["Began with: Fiscal year ended June 30, 2009, released in 2010?","Report year covers fiscal year.","Chronological designation appears also as FY 2009-","Description based on: Fiscal year ended June 30, 2009, released in 2010?; title from cover.","Latest issue consulted: Fiscal year ended June 30, 2015, released in 2016? (online surrogate) (received via FTP 9/22/16 from Georgia Dept. of Audits and Accounts); (Georgia Government Publications database, viewed March 30, 2017)."],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Dept. of Audits and Accounts"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["City of Bremen Board of Education--Appropriations and expenditures--Periodicals.","Education--Georgia--Bremen--Auditing--Periodicals.","Education--Georgia--Bremen--Finance--Statistics--Periodicals.","Georgia Government Documents--Serial"],"dcterms_title":["Audit report, City of Bremen Board of Education, a component unit of the city of Bremen, Georgia, year ended June 30, 1997"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-be33-bb6-b1996-h97"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-be33-bb6-b1996-h97"],"dcterms_temporal":null,"dcterms_rights_holder":["\u0026copy; Georgia Department of Audits"],"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["state government records"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":"\u0026/\\ A9;OD \r\n.RI \r\nE.33 \r\n5b \r\n191b-'11 \r\nAUDIT REPORT CITY OF BREMEN BOARD OF EDUCATION \r\nA COMPONENT UNIT OF THE CITY OF BREMEN, GEORGIA YEAR ENDED JUNE 30, 1997 \r\nSTATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 WASHINGTON STREET \r\nATLANTA, GEORGIA 30334-8400 \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY - TABLE OF CONTENTS - \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATIONSCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\n \r\nEXHIBITS \r\n \r\nGENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nCOMBINED STATEMENTS - OVERVIEW \r\n \r\nA \r\n \r\nCOMBINED BALANCE SHEET \r\n \r\nALL FUND TYPES \r\n \r\n2 \r\n \r\nB \r\n \r\nCOMBINED STATEMENT OF REVENUES, EXPENDITURES AND \r\n \r\nCHANGES IN FUND BALANCES \r\n \r\nALL GOVERNMENTAL FUND TYPES \r\n \r\n3 \r\n \r\nC \r\n \r\nCOMBINED STATEMENT OF REVENUES, EXPENDITURES AND \r\n \r\nCHANGES IN FUND BALANCES - BUDGET AND ACTUAL \r\n \r\n(NON-GAAP BASIS) \r\n \r\nGENERAL AND SPECIAL REVENUE FUNDS \r\n \r\n4 \r\n \r\nD NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\n5 \r\n \r\nADDITIONAL FINANCIAL INFORMATION \r\n \r\nCOMBINING STATEMENTS \r\n \r\nSPECIAL REVENUE FUND \r\n \r\nE \r\n \r\nCOMBINING BALANCE SHEET \r\n \r\n14 \r\n \r\nF \r\n \r\nCOMBINING STATEMENT OF REVENUES, EXPENDITURES \r\n \r\nAND CHANGES IN FUND BALANCES \r\n \r\n16 \r\n \r\nSCHEDULES \r\n \r\n1 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\n \r\n18 \r\n \r\n2 SCHEDULE OF STATE REVENUE \r\n \r\n20 \r\n \r\n3 SCHEDULE OF EXPENDITURES \r\n \r\nLOTTERY PROGRAMS \r\n \r\n21 \r\n \r\nANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS \r\n \r\nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS \r\n \r\n4 \r\n \r\nOVERALL \r\n \r\n23 \r\n \r\n5 \r\n \r\nBY PROGRAM \r\n \r\n24 \r\n \r\n CITY OF BREMEN BOARD OF EDUCA DON - HARALSON COUNTY - TABLE OF CONTENTS - \r\n-SECTION II COMPLIANCE AND INTERNAL CONTROL REPORTS REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133 \r\nSECTION III AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\nSECTION IV FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\n \r\n SECTION I FINANCIAL \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR (404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.w., Suite 214 Atlanta, Georgia 30334-8400 \r\nApril 30, 1998 \r\n \r\nHonorable Zell Miller, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the City of Bremen Board of Education \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATIONSCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nLadies and Gentlemen: \r\nWe have audited the accompanying general-purpose financial statements of the City of Bremen Board of Education, component unit of the City of Bremen, Georgia, as of and for the year ended June 30, 1997, as listed in the table of contents. These general-purpose financial statements are the responsibility of the City of Bremen Board of Education's management. Our responsibility is to express an opinion on these generalpurpose financial statements based on our audit. \r\nWe conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. \r\nAs described in the notes to the general-purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows: \r\n* The general-purpose financial statements of the Board did not contain a General Fixed Assets \r\nAccount Group to account for property and equipment owned by the Board which should be included to conform to generally accepted accounting principles. \r\n97ARL-13 \r\n \r\n * School activity accounts maintained at the individual schools are not included in the general-purpose \r\nfinancial statements. To conform to generally accepted accounting principles, these accounts should be included in the general-purpose financial statements. \r\n* The Board did not recognize as expenditures, in the year ended June 30, 1997, a portion of salaries \r\nand the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 1997. Also funds received, subsequent to June 30, 1997, from the Georgia Department of Education for the State's share of these unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1996, were improperly recorded in the year ended June 30, 1997. To conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed. \r\nThe aggregate effects on the general-purpose financial statements of these variances or omissions have not been determined, but are believed to be material. \r\nIn our opinion, except for the effects on the general-purpose financial statements of the matters referred to in the preceding paragraph, the general-purpose financial statements referred to above present fairly, in all material respects, the financial position of the City of Bremen Board of Education as of June 30, 1997, and the results of its operations for the year then ended, in conformity with generally accepted accounting principles. \r\nIn accordance with Government Auditing Standards, we have also issued our report dated April 30, 1998, on our consideration of the City of Bremen Board of Education's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grants. \r\nOur audit was performed for the purpose of forming an opinion on the general-purpose financial statements of the City of Bremen Board of Education taken as a whole. The accompanying combining statements (Exhibits E and F) and the financial schedules (Schedules 1 through 5), which includes the Schedule of Expenditures of Federal Awards as required by U. S. Office of Management and Budget Circular A-133, Audits ofStates, Local Governments, and Non-Profit Organizations, are presented for purposes of additional analysis and are not a required part of the general-purpose financial statements. Such information has been subjected to the auditing procedures applied in the audit of the general-purpose financial statements and in our opinion, except for the effects of the matters referred to in the third paragraph, such information is fairly presented in all material respects in relation to the general-purpose financial statements taken as a whole. \r\n97ARL-13 \r\n \r\n A copy of this report has been filed as a permanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated Section 50-6-24. \r\nRespectfully submitted, \r\nt%-~ \r\nClaude L. Vickers State Auditor \r\nCLV:gp 97ARL-13 \r\n \r\n CITY OF BREMEN BOARD OF EDUCA nON - HARALSON COUNTY \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY COMBINED BALANCE SHEET ALL FUND TYPES JUNE 30,1997 \r\n \r\nEXHIBIT \"A\" \r\n \r\nASSETS Cash and Cash Equivalents Accounts Receivable Inventories \r\nFood Donated Commodities Purchased Food \r\nTotal Assets \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nSPECIAL \r\n \r\nGENERAL \r\n \r\nREVENUE \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nTOTALS \r\n \r\n(Memorandum Only) \r\n \r\nJUNE 30, 1997 \r\n \r\nJUNE 30,1996 \r\n \r\n$ \r\n \r\n136,554.34 $ \r\n \r\n114,292.68 $ \r\n \r\n250,847.02 $ \r\n \r\n204,104,17 \r\n \r\n22,368.64 \r\n \r\n83,942.85 \r\n \r\n106,311.49 \r\n \r\n113,202.60 \r\n \r\n11,528.69 2,472.31 \r\n \r\n11,528.69 2,472.31 \r\n \r\n9,556.27 2,594.26 \r\n \r\n$ \r\n \r\n158,922.98 $ \r\n \r\n212,236.53 $ \r\n \r\n37U59.51 $ \r\n \r\n329,457.30 \r\n \r\nLIABILITIES AND FUND EQUITY \r\nLIABILITIES \r\nAccounts Payable Salaries Payable Notes Payable Expired Grant Balances Payable Contracts Payable \r\nTotal Liabilities \r\nFUND EQUITY \r\nFund Balances Reserved For Bus Replacement Funds For Continuation of Federal Programs For Inventories Food Donated Commodities Purchased Food For Local Funds Unreserved Undesignated \r\nTotal Fund Equity \r\nTotal Liabilities and Fund Equity \r\n \r\n$ \r\n \r\n18,138.68 $ \r\n \r\n97,677.30 $ \r\n \r\n115,815.98 $ \r\n \r\n52,044.12 \r\n \r\n36,238.35 \r\n \r\n36,238.35 \r\n \r\n24,942.70 \r\n \r\n12,000.00 \r\n \r\n12,000.00 \r\n \r\n5,441.48 \r\n \r\n5,441.48 \r\n \r\n25,882.05 \r\n \r\n$ \r\n \r\n30,138.68 $ \r\n \r\n139,357.13 $ \r\n \r\n169,495.81 $ \r\n \r\n102,868.87 \r\n \r\n$ \r\n \r\n5,795.26 $ \r\n \r\n$ 5,795.26 \r\n \r\n20,284.84 2,415.03 \r\n \r\n11,528.69 2,472.31 \r\n \r\n11,528.69 2,472.31 \r\n \r\n9,556.27 2,594.26 1,068.82 \r\n \r\n$ \r\n \r\n128,784.30 \r\n \r\n53,083,14 \r\n \r\n181,867.44 \r\n \r\n190,669.21 \r\n \r\n$ \r\n \r\n128,784.30 $ \r\n \r\n72,879.40 $ \r\n \r\n201,663.70 $ \r\n \r\n226,588.43 \r\n \r\n$ \r\n \r\n158,922.98 $ \r\n \r\n212,236.53 $ \r\n \r\n37U59.51 $ \r\n \r\n329,457.30 \r\n \r\nThe notes to the general purpose financial statements are an integral part of this statement. - 2- \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY COMBINED STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES \r\nALL GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30.1997 \r\n \r\nEXHIBIT \"B\" \r\n \r\nFUND BALANCE JUNE 30 \r\n \r\n============== $ 128,784.30 $ 72,879.40 $ \r\n \r\n201,663.70 $ \r\n \r\n226,588.43 \r\n \r\nThe notes to the general purpose financial statements are an integral part of this statement. - 3- \r\n \r\n The notes to the general purpose financial statements are an integral part of this statement. -4- \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1997 \r\n \r\nEXHIBIT\"D\" \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nREPORTING ENTITY \r\nThe City of Bremen Board of Education (Board) was established under the laws of the State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. The Board is not organized as a separate legal entity and does not have the power to levy taxes or issue bonds. Its budget is subject to approval by the City of Bremen, Georgia. Accordingly, the City of Bremen Board of Education is determined to be a component unit of the City of Bremen, Georgia, which is the primary government. \r\nFUND ACCOUNTING \r\nThe Board uses funds to report on its fmancial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid fmancial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. \r\nGeneral Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Board. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types. \r\nAlthough \"school activity accounts\" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the general purpose financial statements. \r\nThe general purpose fmancial statements account for all State, Federal, Taxes and Other funds under control of the Board, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds presented in this report are as follows: \r\nGOVERNMENTAL FUND TYPES - are used to account for all or most of a Board's educational activities. Governmental Fund Types include: \r\nGENERAL FUND - the fund used to account for all financial resources ofthe Board except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a board of education. \r\nSPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. These funds are received primarily from the Georgia Department of Education and from the Federal government to accomplish specific educational objectives. \r\n-5- \r\n \r\n CITY OF BREMEN BOARD OF EDUCAnON - HARALSON COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1997 \r\n \r\nEXHIBIT \"D\" \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nBASIS OF ACCOUNTING \r\nThe accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources. \r\nLiabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. \r\nGovernmental funds are accounted for using the modified accrual basis of accounting under which: \r\nRevenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). \"Measurable\" means the amount ofthe transaction can be determined and \"available\" means collectible within the current period or soon enough thereafter to be used to pay liabilities ofthe current period. Those revenues considered susceptible to accrual are property taxes, intergovernmental grants and investment income. Property taxes are considered available if they are collected and remitted by the collecting agent to the Board within 60 days after fiscal year-end. \r\nExpenditures are generally recognized when the related fund liability is incurred. \r\nA departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share of these contracts. During fiscal year 1997, a substantial number of personnel ofthe Board were employed for a one hundred and ninety day period beginning in late August 1996 and ending in early June 1997. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 1996 and ending in August 1997. State grants to fund the State's share of these contracts were disbursed from the Georgia Department of Education to the Board inthe same twelve months. As of June 30, 1997, compensation under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 1997, had not been made. Payments for these two months were made and recorded as expenditures by the Board subsequent to June 30, 1997. Also, the State's portion of the compensation paid in July and August 1997 was received and recorded as revenue in the fiscal year subsequent to June 30, 1997. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1996, were recorded in the year ended June 30, 1997. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed. \r\n \r\n-6- \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1997 \r\n \r\nEXHIBIT \"D\" \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\nBUDGET \r\n \r\nThe City of Bremen Board of Education's budget is a complete financial plan for the Board's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level of budget control was established by the Board at the aggregate level. The budget for governmental funds was prepared on a basis other than generally accepted accounting principles, \r\n \r\nThe budget process begins when the Board's administration prepares a tentative budget for the Board's approval. After approval of this tentative budget by the Board, such budget is advertised at least once in a newspaper of general circulation in the locality. At the next regular meeting of the Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and with approval of the City Council adopts a final school budget. This fmal budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167, to the Georgia Department of Education. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year-end. \r\n \r\nThe Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual presents actual and budgeted data for the General Fund and Special Revenue Fund. To facilitate comparison with the budget, the following adjustments have been made to fund balance as reflected on Exhibit \"B\" of this report: \r\n \r\nSpecial Revenue \r\nFund \r\n \r\nFUND BALANCE JULY 1, 1996 \r\n \r\n$ 89,118.27 \r\n \r\nAdjustments Inventories - July 1, 1996 Food Donated Commodities Purchased Foods \r\n \r\n-9,556.27 -2,594.26 \r\n \r\nFund Balance July 1,1996 (Budget Basis) \r\n \r\n$ 76,967.74 \r\n \r\nExcess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses \r\n \r\n-18,089.34 \r\n \r\nFUND BALANCE JUNE 30,1997 (Budget Basis) \r\n \r\n$ 58,878.40 \r\n \r\n-7- \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1997 \r\n \r\nEXHIBIT \"D\" \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\nCASH AND CASH EQUIVALENTS \r\n \r\nCOMPOSITION OF DEPOSITS Cash and cash equivalents consist of deposits in authorized financial institutions. Georgia Laws authorize the Board to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations. \r\n \r\nRECEIVABLES \r\n \r\nReceivables consist of grant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. \r\n \r\nPROPERTY TAXES \r\n \r\nThe City of Bremen fixed the property tax levy for the 1996 tax year (calendar year) on October 1, 1996 (levy date). Taxes were due on December 20, 1996. The lien date for property taxes was January 1, 1996. Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 1997 since their collection meets the criteria ofGASB codification section P70.103. The Bremen City Clerk bills and collects the property taxes for the Board of Education and remits the taxes collected to the Board. \r\n \r\nThe tax millage rate levied for the 1996 tax year (calendar year) for the City of Bremen Board of Education was as follows (a mill equals $1 per thousand dollars of assessed value): \r\n \r\nSchool Operations \r\n \r\n4.994 mills \r\n \r\nINVENTORIES \r\n \r\nFOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost (first-in, first-out). Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Purchased foods inventories are recorded as expenditures at the time of purchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute \"available spendable resources\" even though they are a component of net current assets. \r\n \r\n-8- \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1997 \r\n \r\nEXIllBIT \"D\" \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nINTERFUND TRANSACTIONS \r\nThe Board has the following types of interfund transactions: \r\nReimbursements of expenditures initially made from a fund that are properly applicable to another fund, are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed. \r\nOperating transfers are recorded for all interfund transactions other than reimbursements. \r\nMEMORANDUM ONLY - TOTAL COLUMNS \r\nTotal columns on the general purpose financial statements are captioned \"Memorandum Only\" to indicate that they are presented only to facilitate fmancial analysis. Data in these columns do not present financial position or results of operations in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. Certain reclassifications have been made to the comparative data to conform to the current year classifications. \r\nNote 2: DEPOSITS \r\nCOLLATERALIZAnON OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee of insurance, or by collateral. The aggregate of the face value of such surety bond and the market value of securities shall be equal to not less than 110 percent ofthe public funds being secured after the deduction of the amount of deposit insurance. OCGA Section 45-8-11 provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts. \r\nAcceptable security for deposits consists of anyone of or any combination of the following: \r\n(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, \r\n(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation, \r\n(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations ofthe United States or of the State of Georgia, \r\n(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia, \r\n-9- \r\n \r\n CITY OF BREMEN BOARD OF EDUCA nON - HARALSON COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30,1997 \r\n \r\nEXHIBIT\"D\" \r\n \r\nNote 2: DEPOSITS \r\n \r\n(5) Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose, \r\n \r\n(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and \r\n \r\n(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. \r\n \r\nCATEGORIZAnON OF DEPOSITS At June 30, 1997, the bank balances were $706,048.81. The amounts ofthe total bank balances are classified into three categories of credit risk: \r\n \r\nCategory 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name. \r\nCategory 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name. \r\nCategory 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging fmancial institution, or by its trust department or agent but not in the Board's name.) \r\n \r\nThe Board's deposits are classified by risk category at June 30, 1997, as follows: \r\n \r\nRisk Category \r\n \r\nBank Balance \r\n \r\n1 \r\n \r\n$ 308,000.00 \r\n \r\n2 \r\n \r\n398,048.81 \r\n \r\n3 \r\n \r\n0.00 \r\n \r\nTotal \r\n \r\n$ 706.048.81 \r\n \r\nNote 3: NON-MONETARY TRANSACTIONS \r\n \r\nThe Board receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories \r\n \r\n- 10 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1997 \r\n \r\nEXHIBIT \"D\" \r\n \r\nNote 4: RISK MANAGEMENT \r\n \r\nThe Board is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; natural disaster and unemployment compensation. \r\n \r\nThe Board has obtained commercial insurance for risk of loss associated with torts, assets and errors or omissions. The Board has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Board's insurance coverage in any of the past three years. \r\n \r\nThe Board has elected to self-insure for all losses related to natural disaster. The Board has not experienced any losses related to this risk in the past three years. \r\n \r\nThe Board is self-insured with regard to unemployment compensation claims. The Board accounts for claims within the same fund that the employee's salary and benefits were paid. Claims are accounted for with expenditure and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated. \r\n \r\nChanges in the unemployment compensation claims liability during the last two fiscal years are as follows: \r\n \r\n1996 1997 \r\n \r\nBeginning of Year Liability \r\n \r\nClaims and Changes in Estimates \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n657.00 $ \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\nClaims Paid \r\n \r\nEnd of Year Liability \r\n \r\n657.00 $ \r\n \r\n0.00 \r\n \r\n0.00 $ \r\n \r\n0.00 \r\n \r\nThe Board participates in the Georgia Education Workers' Compensation Trust, a public entity risk pool organized on December 1, 1991 to develop, implement and administer a program of workers' compensation self-insurance for its member organizations. The Board pays an annual premium to the Trust for its general insurance coverage. Additional insurance coverage is provided through an agreement by the Trust with the United States Fidelity and Guaranty Company to provide coverage for potential losses sustained by the Trust in excess of $250,000.00 loss per occurrence, up to $2,000,000.00. \r\n \r\nThe Board has purchased surety bonds to provide additional insurance coverage as follows: \r\n \r\nPosition Covered \r\n \r\nAmount \r\n \r\nSuperintendent Board Treasurer \r\n \r\n$ 10,000.00 $ 10,000.00 \r\n \r\nNote 5: ON-BEHALF PAYMENTS \r\n \r\nThe Board has recognized revenues and expenditures in the amount of $89,568.38 for health insurance and retirement contributions paid on the Board's behalf by the following State Agencies. \r\n \r\n- 11 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1997 \r\n \r\nEXHIBIT \"0\" \r\n \r\nNote 5: ON-BEHALF PAYMENTS \r\nGeorgia Department of Education Paid to the State Merit System of Personnel Administration For Health Insurance of Non-Certified Personnel In the amount of$79,334.38 \r\nOffice of Treasury and Fiscal Services Paid to the Public School Employees Retirement System For Public School Employees Retirement (PSERS) Employer's Cost In the amount of $10,234.00 \r\nNote 6: CONTINGENT LIABILITIES \r\nAmounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Board believes that such disallowances, if any, will be immaterial to its overall financial position. \r\nNote 7: SUBSEQUENT EVENTS \r\nOn September 16, 1997, the voters of the City of Bremen voted in favor of a Special Purpose Local Option Sales Tax referendum for educational purposes. The imposition of the tax by the voters, as stated on the Official Ballot of the City of Bremen and applicable to the City of Bremen Board of Education is as follows: \r\n\"Shall a special one percent sales and use tax be imposed in the City of Bremen for a period of time not to exceed five years (20 calendar quarters) and for the raising of not more than $65,800,000 for the purpose of ... (v) funding the acquisition, construction, renovation, extending and equipping of capital outlay projects throughout the Bremen School System, including specifically, but without limitation, renovations, extensions and equipping of facilities at the H. A. Jones Elementary School to include a new classroom and cafeteria additions and other improvements; at Bremen High School to include a cafeteria extension and other improvements; at Sewell Middle School to include a new science and technology lab and other improvements; and constructing a new physical education facility, including the acquisition of all property, both real and personal, necessary therefor (the \"Bremen School Projects\"), the maximum cost of such Bremen School Projects not to exceed $2,900,000 as described in the Notice of Election?\" \r\nNote 8: RETIREMENT PLANS \r\nTEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) \r\nTRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer defined \r\n- 12 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCA nON - HARALSON COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1997 \r\n \r\nEXHIBIT\"D\" \r\n \r\nNote 8: RETIREMENT PLANS \r\n \r\nbenefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts. \r\n \r\nTRS CONTRIBUTIONS REQUIRED AND MADE Employees of the Board who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The Board makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 11.81% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows: \r\n \r\nFiscal Year \r\n \r\nPercentage Contributed \r\n \r\nRequired Contribution \r\n \r\n1997 1996 1995 \r\n \r\n100% 100% 100% \r\n \r\n$ 491,850.01 $ 448,425.71 $ 418,444.79 \r\n \r\n- 13 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30, 1997 \r\n \r\nASSETS Cash and Cash Equivalents Accounts Receivable Inventories \r\nFood Donated Commodities Purchased Food \r\nTotal Assets \r\n \r\nSCHOOL FOOD \r\nSERVICES FUND \r\n \r\nLOTTERY PROGRAMS \r\n \r\n$ \r\n \r\n53,083.14 $ \r\n \r\n28,796.09 \r\n \r\n11,528.69 2,472.31 \r\n \r\n$ \r\n \r\n67,084.14 $ ......_;;;2;8,,7;9,6;.,0~9~ \r\n \r\nLIABILITIES AND FUND EQUITY \r\nLIABILITIES \r\nCash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable \r\nTotal Liabilities \r\nFUND EQUITY \r\nFund Balances Reserved For Continuation of Federal Programs For Inventories Food Donated Commodities Purchased Food For Local Funds Unreserved Undesignated \r\nTotal Fund Equity \r\nTotal Liabilities and Fund Equity \r\n \r\n$ \r\n \r\n7,087.53 \r\n \r\n18,482.96 \r\n \r\n3,225.60 \r\n \r\n28,796.09 \r\n \r\n$ \r\n \r\n11,528.69 \r\n \r\n2,472.31 \r\n \r\n53,083.14 $ \r\n \r\n$ \r\n \r\n67,084.14 $ \r\n \r\n.....0...;0;.0=. .....0...;0;.0=. \r\n \r\n$ \r\n \r\n67,084.14 $=====2=8,=7=96=.=09~ \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 14- \r\n \r\n EXHIBIT\"E\" \r\n \r\nFEDERAL PROGRAMS \r\n \r\nOTHER PROGRAMS \r\n \r\nTOTALS \r\nJUNE 30, 1997 JUNE 30, 1996 \r\n \r\n$ \r\n \r\n35,257.07 $ 117,136.30 $ \r\n \r\n92,328.94 \r\n \r\n$ \r\n \r\n40,828.85 \r\n \r\n43,114.00 \r\n \r\n83,942.85 \r\n \r\n67,514.78 \r\n \r\n11,528.69 2,472.31 \r\n \r\n9,556.27 2,594.26 \r\n \r\n$ \r\n \r\n40,828.85 $ \r\n \r\n78,371.07 $ 215,080.15 $ 171,994.25 \r\n \r\n$ \r\n \r\n2,843.62 \r\n \r\n$ \r\n \r\n2,843.62 $ \r\n \r\n30,785.50 \r\n \r\n12,218.70 $ \r\n \r\n78,371.07 \r\n \r\n97,677.30 \r\n \r\n27,147.78 \r\n \r\n17,755.39 \r\n \r\n36,238.35 \r\n \r\n24,942.70 \r\n \r\n2,215.88 \r\n \r\n5,441.48 \r\n \r\n$ \r\n \r\n35,033.59 $ \r\n \r\n78,371.07 $ 142,200.75 $ \r\n \r\n82,875.98 \r\n \r\n$ \r\n \r\n5,795.26 \r\n \r\n0.00 $ \r\n \r\n$ \r\n \r\n5,795.26 $ \r\n \r\n$ \r\n0.00 0.00 $ \r\n \r\n5,795.26 $ \r\n11,528.69 2,472.31 \r\n53,083.14 72,879.40 $ \r\n \r\n2,415.03 \r\n9,556.27 2,594.26 1,068.82 73,483.89 89,118.27 \r\n \r\n$ \r\n \r\n40,828.85 $ \r\n \r\n78,371.07 $ 215,080.15 $ 171,994.25 \r\n \r\n- 15- \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY COMBINING STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES \r\nSPECIAL REVENUE FUND YEAR ENDED JUNE 3D. 1997 \r\n \r\nREVENUES \r\nState Funds Federal Funds Other Funds \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Food Services Operation Community Services Operations \r\nTotal Expenditures \r\nExcess of Revenues over (under) Expenditures \r\nOTHER FINANCING SOURCES (USES) \r\nOperating Transfers In Operating Transfers Out \r\nTotal Other Financing Sources (Uses) \r\nExcess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses \r\nFUND BALANCE JULY 1 \r\nFood Inventory - Net Change in Period Donated Commodities Purchased Food \r\n \r\nSCHOOL FOOD \r\nSERVICES FUND \r\n \r\nLOTIERY PROGRAMS \r\n \r\n$ \r\n \r\n34,198.00 $ \r\n \r\n231,727.69 \r\n \r\n178,814.04 \r\n \r\n229,405.56 \r\n \r\n400.00 \r\n \r\n$ \r\n \r\n442,417.60 $ \r\n \r\n232,127.69 \r\n \r\n$ \r\n \r\n204,171.09 \r\n \r\n19,292.78 241.50 \r\n \r\n$ 462,431.45 \r\n \r\n3,866.67 3,078.69 \r\n898.36 40.00 538.60 \r\n \r\n$ \r\n \r\n462,431.45 $ \r\n \r\n232,127.69 \r\n \r\n$ \r\n \r\n-20,013.85 $ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n-386.90 \r\n \r\n$ \r\n \r\n-386.90 \r\n \r\n$ \r\n \r\n-20,400.75 $ \r\n \r\n0.00 \r\n \r\n85,634.42 \r\n \r\n0.00 \r\n \r\n1,972.42 -121.95 \r\n \r\nFUND BALANCE JUNE 30 \r\n \r\n$ 67,084.14 $ ========0.=0=0 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 16- \r\n \r\n EXHIBIT\"F\" \r\n \r\nFEDERAL PROGRAMS \r\n \r\nOTHER PROGRAMS \r\n \r\nTOTALS YEAR ENDED JUNE 30,1997 JUNE 30,1996 \r\n \r\n$ \r\n \r\n194,101.00 $ \r\n \r\n460,026.69 $ \r\n \r\n302,898.45 \r\n \r\n$ \r\n \r\n285,735.98 \r\n \r\n464,550.02 \r\n \r\n384,501.11 \r\n \r\n400.00 \r\n \r\n2,998.26 \r\n \r\n233,203.82 \r\n \r\n214,059.97 \r\n \r\n$ \r\n \r\n286,135.98 $ \r\n \r\n197,099.26 $ 1,157,780.53 $ \r\n \r\n901,459.53 \r\n \r\n$ \r\n \r\n183,304.05 \r\n \r\n$ \r\n \r\n387,475.14 $ \r\n \r\n280,149.00 \r\n \r\n11,541.96 59,837.00 \r\n38,355.40 \r\n \r\n$ \r\n \r\n197,171.22 \r\n \r\n30,834.74 60,078.50 \r\n42,222.07 3,078.69 898.36 \r\n197,211.22 462,970.05 \r\n \r\n57,541.73 51,736.77 \r\n1,754.56 42,295.45 21,924.42 \r\n1,160.25 56,163.15 441,267.54 42,164.49 \r\n \r\n$ \r\n \r\n293,038.41 $ \r\n \r\n197,171.22 $ 1,184,768.77 $ \r\n \r\n996,157.36 \r\n \r\n$ \r\n \r\n-6,902.43 $ \r\n \r\n-71.96 $ \r\n \r\n-26,988.24 $ \r\n \r\n-94,697.83 \r\n \r\n$ \r\n \r\n9,285.80 \r\n \r\n$ \r\n \r\n9,285.80 \r\n \r\n$ \r\n \r\n2,383.37 $ \r\n \r\n3,411.89 \r\n \r\n$ \r\n \r\n9,285.80 $ \r\n \r\n41,269.98 \r\n \r\n-386.90 \r\n \r\n-612.05 \r\n \r\n$ \r\n \r\n8,898.90 $ \r\n \r\n40,657.93 \r\n \r\n-71.96 $ 71.96 \r\n \r\n-18,089.34 $ 89,118.27 \r\n \r\n-54,039.90 144,470.44 \r\n \r\n1,972.42 -121.95 \r\n \r\n-1,187.20 -125.07 \r\n \r\n$ \r\n \r\n5,795.26 $ ======0,;,:.0==0 $ \r\n \r\n72,879.40 $ =====8=9,=1=18=.2=7= \r\n \r\n- 17 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS YEAR ENDED JUNE 30.1997 \r\n \r\nSCHEDULE \"1\" \r\n \r\nFUNDING AGENCY PROGRAM/GRANT \r\nAgriculture. U. S. Department of Pass-Through From Georgia Department of Education Food and Nutrition Program Child and Adult Care Food Program 1997 Contract Food Services School Breakfast Program 1997 Grant National School Lunch Program 1997 Grant Food Distribution Program (1) Pass-Through From Office of School Readiness Food and Nutrition Program Child and Adult Care Food Program 1997 Contract \r\nTotal U. S. Department of Agriculture \r\nEducation, U. S. Department of Pass-Through From Georgia Department of Education Elementary and Secondary Education Act Title I Grants to Local Educational Agencies 1997 Grant Title II Eisenhower Professional Development 1996 Grant 1997 Grant Title VI Innovative Education Program Strategies 1997 Grant Goals 2000 State and Local Education Systemic Improvement Grants 1997 Grant Individuals with Disabilities Education Act Part B - Special Education Flow Through 1997 Grant 1997 Special Projects Grant Preschool 1997 Grant Vocational Education - Basic Grants to States High School Program Basic Grant 1997 Grant Tech-Prep Education 1997 Grant Stewart B. McKinney Homeless Assistance Act Education for Homeless Children and Youth 1997 Grant \r\nTotal U. S. Department of Education \r\nCorporation for National and Community Service Pass-Through From Georgia Department of Education Learn and Serve America School and Community Based Programs 1997 Grant \r\n \r\nCFDA NUMBER \r\n \r\nPASSTHROUGH \r\nENTITY ID \r\nNUMBER \r\n \r\nFEDERAL REVENUE IN PERIOD \r\n \r\nEXPENDITURES IN PERIOD \r\n \r\n10.558 \r\n* 10.553 * 10.555 \r\n10.550 \r\n \r\nN/A $ \r\nNlA \r\nN/A N/A \r\n \r\n652.26 \r\n30,908.11 117,896.44 $ \r\n27,540.37 \r\n \r\n(2) \r\n(2) 434,891.08 (3) \r\n27,540.37 \r\n \r\n10.558 \r\n \r\nN/A $ \r\n \r\n1,816.86 178,814.04 $ \r\n \r\n(2) 462,431.45 \r\n \r\n84.010 \r\n84.281 84.281 \r\n84.298 \r\n84.276 \r\n \r\nNlA s \r\nN/A N/A \r\nNlA \r\nN/A \r\n \r\ns 76,906.00 \r\n8,000.00 4,580.00 22,925.52 \r\n \r\n76,906.00 \r\n2,815.03 (3) 2,204.74 \r\n4,580.00 \r\n23,989.52 (3) \r\n \r\n* 84.027 \r\n \r\nNlA \r\n \r\n* 84.027 \r\n \r\nNlA \r\n \r\n84.173 \r\n \r\nN/A \r\n \r\n70,732.00 15,000.00 \r\n49,375.00 \r\n \r\n70,748.50 (3) 15,000.00 \r\n49,375.00 \r\n \r\n84.048 84.243 \r\n84.196 \r\n \r\nNlA \r\nN/A \r\nN/A \r\ns \r\n \r\n1,495.59 6,161.25 \r\n8,000.00 \r\ns 263,175.36 \r\n \r\n(4) 15,862.14 (3) \r\n8,000.00 269,480.93 \r\n \r\n94.004 \r\n \r\nN/A $ \r\n \r\n22,560.62 $ \r\n \r\n23,557.48 (3) \r\n \r\nTotal Federal Financial Assistance \r\nN/A = Not Available \r\n \r\n-18- \r\n \r\n$ \r\n \r\n464,550.02 $ \r\n \r\n755,469.86 \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS YEAR ENDED JUNE 30,1997 \r\nNotes to the Schedule of Expenditures of Federal Awards \r\n(1) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the system dUring the current fiscal year. \r\n(2) Expenditures for the Child and Adult Care Food Program and the School Breakfast Program were not maintained separately and are included in the 1997 National School Lunch Program. \r\n(3) Expenditures for this program include State, and/or Other Funds. Expenditures are not maintained by fund source. \r\n(4) Expenditures on this program were not maintained by fund source. \r\nMajor Programs are identified by an asterisk (*) in front of the CFDA number. \r\nThe Board did not provide Federal Assistance to any Subrecipienl. \r\nThe accompanying schedule of expenditures of Federal awards includes the Federal grant activity of the City of Bremen Board of Education and is presented on the modified accrual basis of accounting which is the same basis of accounting used in the presentation of the general purpose financial statements. \r\n \r\nSCHEDULE \"1\" \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 19 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30. 1997 \r\n \r\nSCHEDULE \"2\" \r\n \r\nAGENCY/FUNDING \r\nGRANTS Education, Georgia Department of Quality Basic Education General and Career Education Programs Special Education Programs Remedial Education Program Media Center Programs Staff Development Programs Indirect Cost Pupil Transportation Regular Bus Replacement Special Instructional Assistance In-School Suspension Mid-term Adjustment Counselors Grades 4 and 5 Technology Training Local Fair Share Educational Equalization Funding Grant Food Services Other State Programs At-Risk Summer School Program Health Insurance Innovative Programs Mentoring Program Mentor Teacher Program Preschool Handicapped Program Remedial Summer School Program Lottery Program Instructional Technology \r\nHuman Resources, Georgia Department of Family Connection Family Focused Program Prevention Plus Program \r\nOffice of School Readiness Pre-Kindergarten Program \r\nOffice of Treasury and Fiscal Services Public School Employees Retirement \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nSPECIAL \r\n \r\nGENERAL \r\n \r\nREVENUE \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ 2,653,756.00 541,896.00 40,877.00 110,234.00 34,671.00 759,911.00 \r\n9,392.00 3,335.00 105,503.00 80,660.00 83,181.00 7,616.00 27,157.00 -314,700.00 346,591.00 \r\n$ \r\n9,626.92 79,334.38 \r\n5,000.00 4,500.00 \r\n588.00 24,446.00 \r\n4,340.37 \r\n8,898.59 13,651.00 \r\n10,234.00 \r\n \r\n$ 34,198.00 51,060.20 \r\n \r\n2,653,756.00 541,896.00 40,877.00 110,234.00 34,671.00 759,911.00 \r\n9,392.00 3,335.00 105,503.00 80,660.00 83,181.00 7,616.00 27,157.00 -314,700.00 346,591.00 34,198.00 \r\n9,626.92 79,334.38 \r\n5,000.00 4,500.00 \r\n588.00 24,446.00 \r\n4,340.37 \r\n51,060.20 \r\n \r\n194,101.00 \r\n \r\n194,101.00 8,898.59 \r\n13,651.00 \r\n \r\n180,667.49 \r\n \r\n180,667.49 \r\n \r\n10,234.00 \r\n \r\n$ 4,650,699.26 $ \r\n \r\n460,026.69 $ 5,110,725.95 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 20- \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF EXPENDITURES LOTTERY PROGRAMS YEAR ENDED JUNE 30, 1997 \r\n \r\nSCHEDULE \"3\" \r\n \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services General Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Food Services Operation \r\nTotal Expenditures \r\nRECAP: Salaries and Benefits Pre-Kindergarten Program Other Expenditures Instructional Technology Pre-Kindergarten Program \r\n \r\nINSTRUCTIONAL TECHNOLOGY \r\n \r\nPRE-KINDERGARTEN PROGRAM \r\n \r\nTOTAL \r\n \r\n$ \r\n \r\n51,060.20 $ \r\n \r\n153,110.89 $ \r\n19,292.78 241.50 \r\n3,866.67 3,078.69 \r\n898.36 40.00 \r\n538.60 \r\n \r\n204,171,09 \r\n19,292.78 241.50 \r\n3,866.67 3,078,69 \r\n898.36 40.00 \r\n538.60 \r\n \r\n$ \r\n \r\n51,060.20 $ \r\n \r\n181,067.49 $ =====2=3=2=,=1=2=7=.6=9= \r\n \r\n$ \r\n \r\n153,006.86 \r\n \r\n51,060.20 28,060.63 \r\n \r\n$ \r\n \r\n232,127.69 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 21 - \r\n \r\n THIS PAGE LEFT BLAHK \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL \r\nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30, 1997 \r\n \r\nSCHEDULE \"4\" \r\n \r\nMinimum Expenditure Requirements (Total Allotment) Expenditures on Combined Program Basis \r\nSalaries Operations \r\nLess: Expenditures for Media Center Programs in Excess of Total Media Allotment \r\nExpenditures per Audit \r\nAmount of Underexpenditure for Total Allotment \r\n \r\nFOURTEEN WEIGHTED AND MEDIA CENTER \r\nPROGRAMS \r\n \r\n100% TEST FOR OPERATIONS PORTION OF FOURTEEN WEIGHTED PROGRAMS \r\n \r\n$ \r\n \r\n3,429,944,00 $ _ _---'9=:2..,0.;7.4.,..0;0,;~ \r\n \r\n$ 3,719,740.61 154,866,44 $ _ _--13:2.,8.9;6=.3=0~ \r\n$ 3,874,607.05 \r\n \r\n-45,058.44 $ 3,829,548.61 \r\n \r\n$ \r\n \r\n0.00 $ =========0=.0=0 \r\n \r\nSee notes to the general purpose financial statements. - 23 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - BY PROGRAM \r\nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30.1997 \r\n \r\nSTAFF DEVELOPMENT PROGRAMS Cost of Instruction Professional Development \r\nTotal Staff Development Programs (*) Identifies Fourteen Weighted Programs. See notes to the general purpose financial statements. \r\n \r\n$ \r\n \r\n9,646.00 \r\n \r\n$ \r\n \r\n9,646.00 $ \r\n \r\n0.00 \r\n \r\n25,025.00 \r\n \r\n25,025.00 \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n34,671.00 100 $ \r\n \r\n34,671.00 $=======0=.0=0 \r\n \r\n- 24 - \r\n \r\n SCHEDULE \"5\" \r\n \r\nTOTAL REQUIRED \r\n \r\nACTUAL EXPENDITURES \r\n \r\nSALARIES \r\n \r\nOPERATIONS \r\n \r\nTOTAL \r\n \r\nAMOUNT OF UNDEREXPENDITURE \r\nFOR REQUIRED ALLOTMENT \r\n \r\n$ \r\n \r\n281,463.30 $ \r\n \r\n303,036.31 $ \r\n \r\n6,002.14 $ \r\n \r\n309,038.45 \r\n \r\n642,864.60 \r\n \r\n785,822.73 \r\n \r\n20,743.46 \r\n \r\n806,566.19 \r\n \r\n$ \r\n \r\n924,327.90 $ 1,088,859.04 $ \r\n \r\n26,745.60 $ 1,115,604.64 $ \r\n \r\n0.00 \r\n \r\n302,094.00 \r\n \r\n410,342.32 \r\n \r\n7,682.46 \r\n \r\n418,024.78 \r\n \r\n0.00 \r\n \r\n614,840.70 \r\n \r\n615,397.70 \r\n \r\n24,968.72 \r\n \r\n640,366.42 \r\n \r\n0.00 \r\n \r\n344,772.90 \r\n \r\n341,426.57 \r\n \r\n31,444.93 \r\n \r\n372,871.50 \r\n \r\n0.00 \r\n \r\n202,050.90 \r\n \r\n332,608.79 \r\n \r\n13,037.62 \r\n \r\n345,646.41 \r\n \r\n0.00 \r\n \r\n83,475.00 \r\n \r\n156,459.85 \r\n \r\n1,522.40 \r\n \r\n157,982.25 \r\n \r\n0.00 \r\n \r\n$ 2,471,561.40 $ 2,945,094.27 $ \r\n \r\n105,401.73 $ 3,050,496.00 \r\n \r\n$ \r\n \r\n472,240.80 \r\n \r\n$ \r\n \r\n52,216.50 $ 44,710.81 365,483.56 71,890.41 \r\n \r\n1,099.55 $ 14,206.87 10,509.36 \r\n1,397.48 \r\n \r\n53,316.05 58,917.68 375,992.92 73,287.89 \r\n \r\n$ \r\n \r\n472,240.80 $ \r\n \r\n534,301.28 $ \r\n \r\n27,213.26 $ \r\n \r\n561,514.54 \r\n \r\n0.00 \r\n \r\n15,465.60 \r\n \r\n34,619.48 \r\n \r\n281.31 \r\n \r\n34,900.79 \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n487,706.40 $ \r\n \r\n568,920.76 $ \r\n \r\n27,494.57 $ \r\n \r\n596,415.33 \r\n \r\n$ \r\n \r\n36,789.30 $ \r\n \r\n72,403.28 $ \r\n \r\n0.00 $ \r\n \r\n72,403.28 \r\n \r\n0.00 \r\n \r\n$ 2,996,057.10 $ 3,586,418.31 $ \r\n \r\n132,896.30 $ 3,719,314.61 \r\n \r\n$ \r\n \r\n80,353.80 $ \r\n \r\n133,322.30 \r\n \r\n$ \r\n \r\n133,322.30 \r\n \r\n0.00 \r\n \r\n18,856.80 \r\n \r\n$ _ _.2.=1.:.,:9.:7:.0.:..1..4::.~ \r\n \r\n21,970.14 \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n99,210.60 $ \r\n \r\n133,322.30 $ \r\n \r\n21,970.14 $_---'=1=5.5:.,.2.9:.2..4.:4.. \r\n \r\n$ 3,095,267.70 $ \r\n \r\n3,719,740.61 $ \r\n \r\n154,866.44 $ 3.874,607.05 $========0.0=0 \r\n \r\n$ \r\n \r\n9,646.00 \r\n \r\n25,025.00 \r\n \r\n$ ======3=4=.6=7=1=.0=0= \r\n \r\n$ \r\n \r\n20,388.33 $ \r\n \r\n20,388.33 \r\n \r\n14,282.67 \r\n \r\n14,282.67 \r\n \r\n$ \r\n \r\n34,671.00 $ \r\n \r\n34,671.00 $========0=.0=0 \r\n \r\n- 25 - \r\n \r\n SECTION II COMPLIANCE AND INTERNAL CONTROL REPORTS \r\n \r\n CLAUDE L. VICKERS \r\nSTATEAUDITOR \r\n(404) 6562174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.w., Suite 214 Atlanta, Georgia 30334-8400 \r\nApril 30, 1998 \r\n \r\nHonorable Zell Miller, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the City of Bremen Board of Education \r\nREPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nLadies and Gentlemen: \r\nWe have audited the financial statements of City of Bremen Board of Education as of and for the year ended June 30, 1997, and have issued our report thereon dated April 30, 1998. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the generalpurpose financial statements. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. \r\nCompliance \r\nAs part of obtaining reasonable assurance about whether City of Bremen Board of Education's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. \r\nInternal Control Over Financial Reporting \r\nIn planning and performing our audit, we considered City of Bremen Board of Education's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. However, we noted a certain matter involving the internal control over financial reporting and its \r\n97YB-40 \r\n \r\n operation that we consider to be a reportable condition. Reportable conditions involve matters corning to our attention relating to significant deficiencies in the design or operation of the internal control over financial reporting that, in our judgement, could adversely affect City of Bremen Board of Education's ability to record, process, summarize and report financial data consistent with assertions of management in the financial statements. The reportable condition is described in the accompanying Schedule of Findings and Questioned Costs as item FS-7631-97-01. \r\nA material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions and accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, the reportable condition noted above is considered to be a material weakness. \r\nThis report is intended for the information of management, the Federal cognizant agency, Federal awarding agencies and pass through entities. This restriction is not intended to limit the distribution ofthis report which is a matter of public record. \r\nRespectfully submitted, \r\n~~ \r\nClaude L. Vickers \r\nState Auditor \r\nCLV:gp 97YB-40 \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR \r\n(404) 6562174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS 254 Washington Street, s.w, Suite 214 \r\nAtlanta, Georgia 30334-8400 \r\nApril 30, 1998 \r\n \r\nHonorable Zell Miller, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the City of Bremen Board of Education \r\nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133 \r\nLadies and Gentlemen: \r\nCompliance \r\nWe have audited the compliance of City of Bremen Board of Education with the types of compliance requirements described in the US. Office ofManagement and Budget (OMB) Circular A-133 Compliance Supplement that are applicable to each of its major Federal programs for the year ended June 30, 1997. City of Bremen Board of Education's major Federal programs are identified in the accompanying Schedule of Findings and Questioned Costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major Federal programs is the responsibility of City of Bremen Board of Education's management. Our responsibility is to express an opinion on City of Bremen Board of Education's compliance based on our audit. \r\nWe conducted our audit of compliance in accordance with generally accepted auditing standards; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits ofStates, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major Federal program occurred. An audit includes examining, on a test basis, evidence about the City of Bremen Board of Education's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on City of Bremen Board of Education's compliance with those requirements. \r\n \r\n97SA-I0 \r\n \r\n In our opinion, the City of Bremen Board of Education complied, in all material respects, with the requirements referred to above that are applicable to each of its major Federal programs for the year ended June 30, 1997. \r\nInternal Control Over Compliance \r\nThe management of City of Bremen Board of Education is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to Federal programs. In planning and performing our audit, we considered City of Bremen Board of Education's internal control over compliance with requirements that could have a direct and material effect on a major Federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A-133. \r\nOur consideration of the internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more ofthe internal control components does not reduce to a relatively low level ofrisk that noncompliance with applicable requirements of laws, regulations, contracts and grants that would be material in relation to a major Federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses. \r\nThis report is intended for the information of management, the Federal cognizant agency, Federal awarding agencies and pass through entities. This restriction is not intended to limit the distribution ofthis report which is a matter of public record. \r\nRespectfully submitted, \r\n \r\nCLV:gp 97SA-10 \r\n \r\nClaude L. Vickers State Auditor \r\n \r\n SECTION III AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY AUDITEE'S RESPONSE \r\nSUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 1997 \r\n \r\nPRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nFINDING CONTROL NUMBER AND STATUS \r\n \r\n7631-93-02 7631-93-04 7631-93-05 7631-93-06 \r\n \r\nUnresolved - See Corrective Action/Responses Unresolved - See Corrective Action/Responses Previously Reported Corrective Action Implemented Unresolved - See Corrective Action/Responses \r\n \r\nCORRECTIVE ACTIONIRESPONSES \r\n \r\nEXPENDITURESILIABILITIESIDISBURSEMENTS Board Members Travel Amount: $2,346.19 Finding Control Number 7631-93-02 \r\n \r\nThe fmding has been reported to the Board. As the current Superintendent has stated in previous corrective action plans, the current Board and administration feel that this matter should have been resolved by the previous Board and administration. \r\n \r\nEXPENDITURESILIABILITIESIDISBURSEMENTS Improper Expenditures Amount: $5,309.39 Finding Control Number 7631-93-04 \r\n \r\nAt this time, the Board is not able to provide supporting documentation for these expenditures. \r\n \r\nGENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Finding Control Number 7631-93-06 \r\n \r\nDue to current staffing limitations and budgetary considerations prohibiting the hiring of additional administrative staff, the Board has decided not to pursue the recording of general fixed assets on the financial statements. \r\n \r\n SECTION IV FINDINGS AND QUESTIONED COSTS \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 1997 \r\nI SUMMARY OF AUDITOR'S RESULTS \r\n1. Type of Report Issued on the Financial Statements The auditor's opinion on the City of Bremen Board of Education's fmancial statements was qualified for various departures from generally accepted accounting principles. \r\n2. Reportable Conditions in Internal Control Disclosed by the Audit of the Financial Statements The audit report for the City of Bremen Board of Education disclosed a fmancial statement reportable condition related to the following control category. \r\nGeneral Fixed Assets \r\nThe reportable condition described above is considered to be a material weakness. \r\n3. Noncompliance Material to the Financial Statements The audit of the City of Bremen Board of Education disclosed no instances of noncompliance that were deemed to be material to the financial statements. \r\n4. Reportable Conditions in Internal Control Over Major Programs The audit report for the City of Bremen Board of Education did not disclose any reportable conditions in internal control over major programs. \r\n5. Type of Report Issued on Compliance for Major Programs The auditor's opinion on the City of Bremen Board of Education's report on compliance with requirements applicable to major programs was unqualified. \r\n6. Audit Findings Required to be Reported by Section .510(a) ofOMB Circular A-133 The City of Bremen Board of Education's audit did not disclose audit fmdings required to be reported by section .510(a) ofOMB Circular A-133. \r\n7. Major Programs Federal awards audited as major programs are as follows: 10.553 Food and Nutrition Program - Food Services - School Breakfast Program 10.555 Food and Nutrition Program - Food Services - National School Lunch Program 84.027 Individuals with Disabilities Education Act - Part B - Special Education - Flow Through \r\n8. Type \"A\" Program Dollar Threshold The dollar threshold for type \"A\" programs was $300,000.00. \r\n9. Low Risk Auditee The City of Bremen Board of Education did not qualify as a low risk auditee. \r\n- 1- \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 1997 \r\nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Reportable Condition - Material Weakness Repeated From Prior Year Finding Control Number: FS-7631-97-01 The City of Bremen Board ofEducation did not maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. This condition results in the general purpose financial statements of the Board being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Board to establish accounting controls and procedures to provide for maintenance of a General Fixed Assets Account Group. These subsidiary records should include an inventory of land, buildings and equipment owned by the Board and should include, but may not be limited to, date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group. III FEDERAL AWARD FINDINGS AND QUESTIONED COSTS No matters were reported. \r\n-2- \r\n \r\n "},{"id":"dlg_ggpd_y-ga-ba800-b-pr1-be33-bb6-b1995-h96","title":"Audit report, City of Bremen Board of Education, a component unit of the city of Bremen, year ended June 30, 1996","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts, issuing body."],"dcterms_spatial":["United States, Georgia, Haralson County, Bremen, 33.72122, -85.1455"],"dcterms_creator":["Georgia. Department of Audits"],"dc_date":["1996-06-30"],"dcterms_description":["Began with: Fiscal year ended June 30, 2009, released in 2010?","Report year covers fiscal year.","Chronological designation appears also as FY 2009-","Description based on: Fiscal year ended June 30, 2009, released in 2010?; title from cover.","Latest issue consulted: Fiscal year ended June 30, 2015, released in 2016? (online surrogate) (received via FTP 9/22/16 from Georgia Dept. of Audits and Accounts); (Georgia Government Publications database, viewed March 30, 2017)."],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Dept. of Audits and Accounts"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["City of Bremen Board of Education--Appropriations and expenditures--Periodicals.","Education--Georgia--Bremen--Auditing--Periodicals.","Education--Georgia--Bremen--Finance--Statistics--Periodicals.","Georgia Government Documents--Serial"],"dcterms_title":["Audit report, City of Bremen Board of Education, a component unit of the city of Bremen, year ended June 30, 1996"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-be33-bb6-b1995-h96"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-be33-bb6-b1995-h96"],"dcterms_temporal":null,"dcterms_rights_holder":["\u0026copy; Georgia Department of Audits"],"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["state government records"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":"GA \r\nA?; 00 . Rl :33 Bb \r\nlQgs -\u003c16 \r\n \r\nAUDIT REPORT CITY OF BREMEN BOARD OF EDUCAnON \r\nA CONWONENTUNITOF THE CITY OF BREMEN, GEORGIA YEAR ENDED JUNE 30, 1996 \r\n \r\nSTATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 WASHINGTON STREET \r\nATLANTA, GEORGIA 30334-8400 \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY - TABLE OF CONTENTS - \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE \r\n \r\nEXHIBITS \r\n \r\nGENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nCOMBINED STATEMENTS - OVERVIEW \r\n \r\nA \r\n \r\nCOMBINED BALANCE SHEET \r\n \r\nALL FUND TYPES \r\n \r\n2 \r\n \r\nB \r\n \r\nCOMBINED STATEMENT OF REVENUES, EXPENDITURES AND \r\n \r\nCHANGES IN FUND BALANCES \r\n \r\nALL GOVERNMENTAL FUND TYPES \r\n \r\n3 \r\n \r\nC \r\n \r\nSTA TEMENT OF REVENUES, EXPENDITURES AND \r\n \r\nCHANGES IN FUND. BALANCES - BUDGET AND ACTUAL \r\n \r\n(NON-GAAP BASIS) \r\n \r\nGENERAL AND SPECIAL REVENUE FUNDS \r\n \r\n5 \r\n \r\nD NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\n6 \r\n \r\nADDITIONAL FINANCIAL INFORMATION \r\n \r\nCOMBINING STATEMENTS \r\n \r\nSPECIAL REVENUE FUND \r\n \r\nE \r\n \r\nCOMBINING BALANCE SHEET \r\n \r\n18 \r\n \r\nF \r\n \r\nCOMBINING STATEMENT OF REVENUES, EXPENDITURES \r\n \r\nAND CHANGES IN FUND BALANCES \r\n \r\n20 \r\n \r\nSCHEDULES \r\n \r\n1 SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE \r\n \r\n22 \r\n \r\n2 CASH AND CASH EQUIVALENTS \r\n \r\n24 \r\n \r\n3 ACCOUNTS RECEIVABLE \r\n \r\n25 \r\n \r\nSCHEDULE OF REVENUE \r\n \r\n4 \r\n \r\nSTATE \r\n \r\n26 \r\n \r\n5 \r\n \r\nTAXES AND OTHER \r\n \r\n27 \r\n \r\nSCHEDULE OF EXPENDITURES BY OBJECT \r\n \r\n6 \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\n29 \r\n \r\n7 \r\n \r\nLOTTERY PROGRAMS \r\n \r\n30 \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY - TABLE OF CONTENTS - \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nADDITIONAL FINANCIAL INFORMATION \r\n \r\nSCHEDULES \r\n \r\nANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS \r\n \r\nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS \r\n \r\n8 \r\n \r\nOVERALL \r\n \r\n33 \r\n \r\n9 \r\n \r\nBY PROGRAM \r\n \r\n34 \r\n \r\n10 SCHEDULE OF BOARD MEMBERS \r\n \r\n36 \r\n \r\nSECTIONll \r\nCOMPLIANCE \r\nCOMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nSINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS \r\nSINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS \r\n \r\nSECTION ill \r\nINTERNAL CONTROL \r\nREPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nSINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY - TABLE OF CONTENTS - \r\nSECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\n \r\n SECTION I FINANCIAL \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nJune 27, 1997 \r\n \r\nHonorable Zell Miller, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the City of Bremen Board of Education \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE \r\nLadies and Gentlemen: \r\nWe have audited the general purpose financial statements (Exhibits A through D) of the City of Bremen Board of Education, a component unit of the City of Bremen, as of and for the year ended June 30, 1996, as listed in the table of contents. These financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these financial statements based on our audit. \r\nWe conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and the provisions of the Office of Management and Budget Circular A-128, \"Audits of State and Local Governments\". Those standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. \r\nAs described in the notes to the general purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows: \r\n* The general purpose financial statements of the Board did not contain a General Fixed Assets \r\nAccount Group to account for property and equipment owned by the Board which should be included to conform to generally accepted accounting principles. \r\n96ARL-13 \r\n \r\n * School activity accounts maintained at the individual schools are not included in the general purpose \r\nfinancial statements. To conform to generally accepted accounting principles, these accounts should be included in the general purpose financial statements. \r\n* The Board did not recognize as expenditures, in the year ended June 30, 1996, a portion of salaries \r\nand the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 1996. Also funds received, subsequent to June 30, 1996, from the Georgia Department of Education for the State's share ofthese unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1995, were improperly recorded in the year ended June 30, 1996. To conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed. \r\nThe aggregate effects on the general purpose financial statements of these variances or omissions have not been determined, but are believed to be material. \r\nIn our opinion, except for the effects on the general purpose financial statements of the matters referred to in the preceding paragraph, the general purpose financial statements present fairly, in all material respects, the financial position of the City of Bremen Board of Education as of June 30, 1996, and the results of its operations for the year then ended, in conformity with generally accepted accounting principles. In accordance with Government Auditing Standards, we have also issued a report dated June 27, 1997, on our consideration ofthe Board's internal control structure and a report dated June 27, 1997, on its compliance with laws and regulations. \r\nOur audit was conducted for the purpose of forming an opinion on the general purpose financial statements of the City of Bremen Board of Education taken as a whole. The combining statements (Exhibits E and F) and the financial schedules (Schedules 1 through 10 which includes the Schedule of Federal Financial Assistance) are presented for purposes of additional analysis and are not a required part ofthe general purpose fmancial statements of the City of Bremen Board of Education. Such information has been subjected to the auditing procedures applied in the audit of the general purpose financial statements and, in our opinion, except for the effects of the matters referred to in the third paragraph, such information is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole. \r\nA copy of this report has been filed as a permanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated Section 50-6-24. \r\n \r\nCLV:jy 96ARL-13 \r\n \r\nClaude L. Vickers State Auditor \r\n \r\n CITY OF BREMEN BOARD OF EDUCA nON - HARALSON COUNTY - 1- \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY COMBINED BALANCE SHEET ALL FUND TYPES JUNE 30, 1996 \r\n \r\nEXHIBIT \"A\" \r\n \r\nASSETS \r\ncash and Cash Equivalents \r\nAccounts Receivable \r\nInventories Food Donated Commodities Purchased Food \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nSPECIAL \r\n \r\nCAPITAL \r\n \r\nGENERAL \r\n \r\nREVENUE \r\n \r\nPROJECTS \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nTOTALS (Memorandum Only) JUNE 30,1996 JUNE 30,1995 \r\n \r\n$ \r\n \r\n116,678,68 $ \r\n \r\n61,543,44 $ \r\n \r\n25,882.05 $ \r\n \r\n204,104.17 $ \r\n \r\n344,569.76 \r\n \r\n45,687.82 \r\n \r\n67,514.78 \r\n \r\n113,202.60 \r\n \r\n30,315.49 \r\n \r\n9,556.27 2,594.26 \r\n \r\n9,556.27 2,594.26 \r\n \r\n10,743,47 2,719.33 \r\n \r\nTotal Assets \r\n \r\n$ \r\n \r\n162,366.50 $ \r\n \r\n141,208,75 $ \r\n \r\n25,882.05 $ \r\n \r\n329,457.30 $ \r\n \r\n388,348.05 \r\n \r\nLIABILITIES AND FUND EQUITY \r\nLIABILITIES \r\nAccounts Payable Salaries Payable Contracts Payable Retainages Payable \r\nTotal Liabilities \r\nFUND EQUITY \r\nFund Balances Reserved For Bus Replacement Funds For Continuation of Federal Program For Expired Grant Balances/Questioned Costs For Inventories Food Donated Commodities Purchased Food For Local Funds For State Capital Outlay Projects \r\nUnreserved Undesignated \r\nTotal Fund Equity \r\n \r\n$ \r\n \r\n24,896,34 $ \r\n \r\n$ \r\n \r\n24,896,34 $ \r\n \r\n$ \r\n \r\n20,284,84 \r\n \r\n$ \r\n \r\n$ \r\n \r\n20,284.84 $ \r\n \r\n117,185.32 \r\n \r\n$ \r\n \r\n137,470.16 $ \r\n \r\n27,147.78 24,942,70 \r\n$ 52,090.48 $ \r\n2,415.03 \r\n9,556.27 2,594,26 1,068.82 15,634.38 73,483.89 $ 89,118.27 $ \r\n \r\n$ 25,882.05 \r\n \r\n52,044,12 $ 24,942,70 25,882,05 \r\n \r\n25,882,05 $ \r\n \r\n102,868,87 $ \r\n \r\n18,859.81 20,441.24 \r\n8,444,12 14,362.05 \r\n62,107.22 \r\n \r\n$ \r\n \r\n20,284.84 $ \r\n \r\n16,841.84 \r\n \r\n2,415,03 \r\n \r\n1,716,32 \r\n \r\n$ 0.00 0.00 $ \r\n \r\n9,556.27 2,594,26 1,068.82 \r\n35,919.22 $ 190,669.21 226,588.43 $ \r\n \r\n10,743.47 2,719,33 4,195,83 2,613,13 \r\n38,829.92 \r\n287,410.91 \r\n326,240.83 \r\n \r\nTotal Liabilities and Fund Equity \r\n \r\n$ \r\n \r\n162,366.50 $ \r\n \r\n141,208.75 $ \r\n \r\n25,882.05 $ \r\n \r\n329,457.30 $ \r\n \r\n388,348.05 \r\n \r\nThe notes to the general purpose financial statements are an integral part of this statement. \r\n-2- \r\n \r\n The notes to the general purpose financial statements are an integral part of this statement. -3- \r\n \r\n THIS PAGE LEFT BLANK \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES \r\nBUDGET AND ACTUAL - (NON-GAAP BASIS) GENERAL AND SPECIAL REVENUE FUNDS \r\nYEAR ENDED JUNE 30,1996 \r\n \r\nEXHIBIT\"cn \r\n \r\nREVENUES \r\nState Funds Federal Funds Taxes and Other Funds \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Community Service Operations Other Operations of Non-Instructional Services \r\nTotal Expenditures \r\nExcess of Revenues over (under) Expenditures \r\nOTHER FINANCING SOURCES (USES) \r\nOther Sources Other Uses \r\nTotal Other Financing Sources (Uses) \r\nExcess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses \r\nFUND BALANCE JULY 1, 1995 \r\nAdjustments \r\n \r\nGENERAL FUND \r\n \r\nACTUAL \r\n \r\n(BUDGET \r\n \r\nBUDGET \r\n \r\nBASIS) \r\n \r\n$ 4,043,712.00 $ 4,246,955.26 14,365.08 \r\n1,022,500.00 1,113,531.72 \r\n$ 5,066,212.00 $ 5,374,852.06 \r\n \r\n$ 3,663,979.89 $ 3,824,303.82 \r\n \r\n108,339.69 44,425.18 149,026.82 168,514.69 437,852.61 41,325.74 370,657,40 53,822.78 \r\n3,200.00 500.00 \r\n \r\n109,042.18 57,626,73 150,867.47 146,569.88 465,158.63 39,030,96 378,619.99 35,560.57 \r\n3,150.00 42,340.26 \r\n3,715.04 36,583.58 82,227.86 \r\n \r\n$ 5,041,644.80 $ 5,374,796.97 \r\n \r\n$ 24,567.20 $ \r\n \r\n55.09 \r\n \r\n$ \r\n \r\n612.05 \r\n \r\n-42,354.24 \r\n \r\n$ -41,742.19 \r\n \r\n$ 24,567.20 $ 190,158,57 -1,612.62 \r\n \r\n-41,687.10 179,157.26 \r\n \r\nSPECIAL REVENUE FUND \r\n \r\nACTUAL \r\n \r\n(BUDGET \r\n \r\nBUDGET \r\n \r\nBASIS) \r\n \r\n$ 127,794.00 $ 302,898.45 \r\n \r\n363,468.00 \r\n \r\n384,501.11 \r\n \r\n215,090.05 \r\n \r\n214,059.97 \r\n \r\n$ 706,352.05 $ 901,459.53 \r\n \r\n$ 201,802.00 $ 280,149,00 \r\n \r\n16,255.00 38,848.00 \r\n5,525.00 38,359.00 \r\n \r\n57,541.73 51,736.77 \r\n1,754.56 42,295.45 \r\n \r\n4,402.00 1,719,00 \r\n651.00 393,494.00 \r\n \r\n21,924.42 1,160.25 \r\n56,163.15 441,267.54 \r\n42,164.49 \r\n \r\n$ 701 ,055.00 $ 996,157,36 \r\n \r\n$ \r\n \r\n5,297.05 $ -94,697.83 \r\n \r\n$ \r\n \r\n300.00 $ 41,269.98 \r\n \r\n-612.05 \r\n \r\n$ \r\n \r\n300.00 $ 40,657,93 \r\n \r\n$ \r\n \r\n5,597.05 $ -54,039.90 \r\n \r\n136,775.17 \r\n \r\n131,007.64 \r\n \r\nFUND BALANCE JUNE 30,1996 \r\n \r\n$ 213,113.15 $ 137,470.16 \r\n \r\n$ 142,372.22 $ 76,967.74 \r\n \r\nThe notes to the general purpose financial statements are an integral part of this statement. - 5- \r\n \r\n CITY OF BREMEN BOARD OF EDUCAnON - HARALSON COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30,1996 \r\n \r\nEXIllBIT \"D\" \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nThe City of Bremen Board of Education (Board) was established under the laws of the State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. With the exception ofthe departures from generally accepted accounting principles disclosed in these notes, the financial statements of the Board have been prepared in conformity with generally accepted accounting principles as applied to governmental units and unless otherwise disclosed in these notes, the financial statements present all of the fund types and account groups of the Board. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting standards. \r\nThe more significant of the Board's accounting policies are described below. \r\nREPORTING ENTITY \r\nIn evaluating how to define the governmental unit for financial reporting purposes, management has considered the criteria set forth in GASB Codification of Governmental Accounting and Financial Reporting Standards, Section 2100, \"Defining the Financial Reporting Entity\". The primary government consists of all the organizations that compose the legal entity of the City of Bremen Board of Education. Based upon the application ofthe above criteria, the City of Bremen Board is determined to be a component unit of the City of Bremen, Georgia. \r\nBoard members were elected by the public and have decision making authority, the power to designate management, the ability to significantly influence operations, but do not have the authority to levy taxes or incur bonded indebtedness. The City of Bremen provides a substantial majority of funding for the operations of the Board, consequently, the Board is deemed to have a financial benefit/burden relationship with the City of Bremen as defined by GASB. \r\nFUND ACCOUNTING \r\nThe Board uses funds to report on its fmancial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. \r\nA fund is a separate accounting entity with a self-balancing set of accounts. \r\nGeneral Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Board. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types. \r\n \r\n-6- \r\n \r\n CITY OF BREMEN BOARD OF EDUCAnON - HARALSON COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1996 \r\n \r\nEXIDBIT\"D\" \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nAlthough \"school activity accounts\" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the general purpose fmancial statements. \r\nThe general purpose fmancial statements account for all State, Federal, Taxes and Other funds under control of the Board, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds presented in this report are as follows: \r\nGOVERNMENTAL FUND TYPES - are used to account for all or most of a Board's educational activities. Governmental Fund Types include: \r\nGENERAL FUND - the fund used to account for all fmancial resources ofthe Board except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a board of education. \r\nSPECIAL REVENUE FUND - the fund used to account for the proceeds ofspecific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are primarily received from the Georgia Department of Education and from the Federal government to accomplish specific objectives and are required to be accounted for separately. \r\nCAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities for GSFIC Project No. 95/94S-763-086. \r\nBASIS OF ACCOUNTING \r\nThe accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources. \r\nLiabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. \r\nGovernmental funds are accounted for using the modified accrual basis of accounting under which: \r\n \r\n-7- \r\n \r\n CITY OF BREMEN BOARD OF EDUCAnON - HARALSON COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1996 \r\n \r\nEXHIBIT\"D\" \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nRevenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). \"Measurable\" means the amount ofthe transaction can be determined and \"available\" means collectible within the current period or soon enough thereafter to be used to pay liabilities ofthe current period. Those revenues considered susceptible to accrual are property taxes, intergovernmental grants and investment income. Property taxes are considered available if they are collected and remitted by the collecting agent to the Board within 60 days after fiscal year-end. \r\nExpenditures are generally recognized when the related fund liability is incurred. \r\nA departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share of these contracts. During fiscal year 1996, a substantial number of personnel ofthe Board were employed for a one hundred and ninety day period beginning in late August 1995 and ending in early June 1996. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 1995 and ending in August 1996. State grants to fund the State's share of these contracts were disbursed from the Georgia Department of Education to the Board in the same twelve months. As of June 30, 1996, compensation under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 1996, had not been made. Payments for these two months were made and recorded as expenditures by the Board subsequent to June 30, 1996. Also, the State's portion of the compensation paid in July and August 1996 was received and recorded as revenue in the fiscal year subsequent to June 30, 1996. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1995, were recorded in the year ended June 30, 1996. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed. \r\nBUDGET \r\nThe City of Bremen Board of Education's budget is a complete financial plan for the Board's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level of budget control was established by the Board at the aggregate level. The budget for governmental funds was prepared on a basis other than generally accepted accounting principles. \r\nThe budget process begins when the Board's administration prepares a tentative budget for the Board's approval. After approval of this tentative budget by the Board, such budget is advertised at least once in a newspaper of general circulation in the locality. At the next regular meeting of the Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167, to the Georgia Department of Education. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year-end. ' \r\n- 8- \r\n \r\n CITY OF BREMEN BOARD OF EDUCAnON - HARALSON COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30,1996 \r\n \r\nEXHIBIT\"D\" \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\nThe Statement ofRevenues, Expenditures and Changes in Fund Balances - Budget and Actual presents actual and budgeted data for the General Fund and Special Revenue Fund. To facilitate comparison with the budget, the following adjustments have been made to actual revenues, expenditures and fund balance as reflected on Exhibit \"B\" of this report: \r\n \r\nSpecial Revenue \r\nFund \r\n \r\nFUND BALANCE JULY 1, 1995 \r\n \r\n$ 144,470.44 \r\n \r\nAdjustments Inventories - July 1, 1995 Food Donated Commodities Purchased Foods \r\n \r\n-10,743.47 -2,719.33 \r\n \r\nFund Balance July 1, 1995 (Budget Basis) \r\n \r\n$ 131,007.64 \r\n \r\nExcess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses \r\n \r\n-54,039.90 \r\n \r\nFUND BALANCE JUNE 30, 1996 (Budget Basis) \r\n \r\n$ 76,967.74 \r\n \r\nCASH AND CASH EQUIVALENTS \r\n \r\nCOMPOSITION OF DEPOSITS Cash and cash equivalents consist of deposits (including certificates of deposit and N.O.W. accounts) in authorized financial institutions. Georgia Laws authorize the Board to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations. \r\n \r\nRECEIVABLES \r\n \r\nReceivables consist of grant reimbursements due from State or other grantors for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. \r\n \r\n-9- \r\n \r\n CITY OF BREMEN BOARD OF EDUCAnON - HARALSON COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30,1996 \r\n \r\nEXlllBIT \"D\" \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\nPROPERTY TAXES \r\n \r\nThe City of Bremen fixed the property tax levy for the 1995 tax year (calendar year) on on October 20, 1995 (levy date). Taxes were due on December 20, 1995. The lien date for property taxes was January 1, 1995. \r\nTaxes collected withinthe current fiscal year or within60 days after year-end are reported as revenue in fiscal \r\nyear 1996 since their collection meets the criteria of GASB codification section P70.1 03. The City ofBremen Clerk bills and collects the property taxes for the Board of Education, and remits the taxes collected to the Board. \r\n \r\nThe tax millage rate levied for the 1995 tax year (calendar year) for the City of Bremen Board of Education was as follows (a mill equals $1 per thousand dollars of assessed value): \r\n \r\nSchool Operations \r\n \r\n5.021 mills \r\n \r\nINVENTORIES \r\n \r\nFOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost (first-in, first-out). Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Purchased foods inventories are recorded as expenditures at the time of purchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute \"available spendable resources\" even though they are a component of net current assets. \r\n \r\nINTERFUND TRANSACTIONS \r\n \r\nThe Board has the following types of interfund transactions: \r\n \r\nReimbursements of expenditures initially made from a fund that are properly applicable to another fund, are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed. \r\n \r\nOperating transfers are recorded for all interfund transactions other than reimbursements. \r\n \r\n- 10- \r\n \r\n CITY OF BREMEN BOARD OF EDUCAnON - HARALSON COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1996 \r\n \r\nEXHIBIT\"D\" \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nMEMORANDUM ONLY - TOTAL COLUMNS \r\nTotal columns on the general purpose financial statements are captioned \"Memorandum Only\" to indicate that they are presented only to facilitate fmancial analysis. Data in these columns do not present financial position or results of operations in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. \r\nNote 2: DEPOSITS \r\nCOLLATERALIZAnON OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee of insurance, or by collateral. The aggregate of the face value of such surety bond and the market value of securities shall be equal to not less than 110 percent ofthe public funds being secured after the deduction of the amount of deposit insurance. OCGA Section 45-8-11 provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts. \r\nAcceptable security for deposits consists of anyone of or any combination of the following: \r\n(l) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, \r\n(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation, \r\n(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia, \r\n(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia, \r\n(5) Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose, \r\n(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and \r\n \r\n- 11 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCAnON - HARALSON COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1996 \r\n \r\nEXHIBIT\"D\" \r\n \r\nNote 2: DEPOSITS \r\n \r\n(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federallntermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. \r\n \r\nCATEGORIZATION OF DEPOSITS At June 30, 1996, the bank balances were $546,797.90. The amounts ofthe total bank balances are classified into three categories of credit risk: \r\n \r\nCategory 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name. \r\nCategory 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name. \r\nCategory 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging fmancial institution, or by its trust department or agent but not in the Board's name.) \r\n \r\nThe Board's deposits are classified by risk category at June 30, 1996, as follows: \r\n \r\nRisk Category \r\n1 2 3 \r\nTotal \r\nNote 3: NON-MONETARY TRANSACTIONS \r\n \r\nBank Balance \r\n$ 356,000.00 190,797.90 0.00 \r\n$ 546.797.90 \r\n \r\nThe Board receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories \r\n \r\nNote 4: RISK MANAGEMENT \r\n \r\nThe Board is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; natural disaster and unemployment compensation. \r\n \r\n- 12 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCAnON - HARALSON COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30,1996 \r\n \r\nEXHIBIT\"D\" \r\n \r\nNote 4: RISK MANAGEMENT \r\n \r\nThe Board has obtained commercial insurance for risk of loss associated with torts and assets. The Board has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Board's insurance coverage in any of the past three years. \r\n \r\nThe Board has elected to self-insure for all losses related to natural disaster. In addition, the Board has elected to self-insure for errors or omissions, which includes, among other risks, risks for sexual harassment and discrimination. The Board has not experienced any losses related to these risks in the past three years. \r\n \r\nThe Board is self-insured with regard to unemployment compensation claims. The Board accounts for claims within the same fund that the employee's salary and benefits were paid. Claims are accounted for with expenditure and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated. \r\n \r\nChanges in the unemployment compensation claims liability during the last two fiscal years are as follows: \r\n \r\n1995 1996 \r\n \r\nBeginning of Year Liability \r\n \r\nClaims and Changes in Estimates \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n1,168.00 $ \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n657.00 $ \r\n \r\nClaims Paid \r\n \r\nEnd of Year Liability \r\n \r\n1,168.00 $ \r\n \r\n0.00 \r\n \r\n657.00 $ \r\n \r\n0.00 \r\n \r\nThe Board participates in the Georgia Education and Government Workers' Compensation Trust, a public entity risk pool organized on December 1, 1991 to develop, implement and administer a program of workers' compensation self-insurance for its member organizations. The Board pays an annual premium to the Trust for its general insurance coverage. Additional insurance coverage is provided through an agreement by the Trust with the Continental Insurance Company to provide coverage for potential losses sustained by the Trust in excess of $250,000.00 loss per occurrence, up to $1,000,000.00. \r\n \r\nNote 5: ON-BEHALF PAYMENTS \r\n \r\nThe Board has recognized revenues and expenditures in the amount of$88,137.26 for health insurance and retirement contributions paid on the Board's behalf by the following State Agencies. \r\n \r\nGeorgia Department of Education Paid to the State Merit System of Personnel Administration For Health Insurance of Non-Certified Personnel In the amount of $78,272.26 \r\n \r\n- 13 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCAnON - HARALSON COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30,1996 \r\n \r\nEXlllBIT \"D\" \r\n \r\nNote 5: ON-BEHALF PAYMENTS \r\nOffice of Treasury and Fiscal Services Paid to the Public School Employees Retirement System For Public School Employees Retirement (PSERS) Employer's Cost In the amount of$9,865.00 \r\nNote 6: CONTINGENT LIABILITIES \r\nAmounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Board believes that such disallowances, if any, will be immaterial to its overall financial position. \r\nNote 7: SUBSEQUENT EVENTS \r\nOn March 18, 1997, the voters of the City of Bremen voted in favor of a Special Purpose Local Option Sales Tax referendum for educational purposes. The imposition of the tax by the voters, as stated on the Official Ballot of the City of Bremen and applicable to the City of Bremen Board of Education is as follows: \r\n\"Shall a special 1 percent sales and use tax be imposed in the City of Bremen for a period oftime not to exceed 20 consecutive calendar quarters for the raising of not more than $14,000,000 for the purpose of '\" (ii) for the City of Bremen the addition to, and the renovation, repair, acquisition, improvement and equipping of existing school buildings, the acquisition of systemwide technology, school transportation vehicles, and a new media center and the necessary property therefor and for future schools, all at a maximum cost of $4,000,000 as described in the Notice ofElection? \r\nIf imposition of the tax is approved by the voters, such vote shall also constitute approval of the issuance of general obligation debt of the City of Bremen in the principal amount of $2,735,000 for the above purpose and for the purpose more specifically described in the Notice of Election.\" \r\nNote 8: RETIREMENT PLANS \r\nTEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) \r\nTRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer public employee retirement system (PERS). \r\n \r\n- 14- \r\n \r\n CITY OF BREMEN BOARD OF EDUCAnON - HARALSON COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1996 \r\n \r\nEXlllBIT \"D\" \r\n \r\nNote 8: RETIREMENT PLANS \r\nTRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. A member is eligible for service retirement after 30 years of creditable service, regardless of age, or after 10 years of service and attainment of age 60. A member is eligible for early retirement after 25 years of creditable service and attainment of age 55, at a reduced benefit. Retirement benefits paid to members are equal to 2% of the average of the member's two consecutive highest paid years of service multiplied by the number of years of creditable service up to 40 years. The normal retirement pension is payable monthly for life. Options are available for distribution ofthe member's monthly pension at a reduced rate to a designated beneficiary on the member's death. \r\nRetirement benefits also include death and disability benefits. A disabled member or surviving spouse is entitled to receive annually an amount equal to the member's service retirement benefit or disability retirement, whichever is greater. The death benefit is the amount that would be payable to the member's beneficiary had the member retired on the date of death on either a service retirement allowance or a disability retirement allowance, whichever is larger. The benefit is based on the member's creditable service (minimum of 10 years of service) and compensation up to the time of disability or death. \r\nMembers become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting of employer contributions occurs, but the member's contributions are refunded with interest. \r\nThe Board's payroll for employees covered by TRS for the year ended June 30, 1996, was $3,797,011.74; total payroll was $4,100,422.77. \r\nTRS CONTRIBUTIONS REQUIRED AND MADE Employees of the Board who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The Board makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. For fiscal year 1996 that rate for employer contributions was 11.81%. The interest rate assumption (rate of return on investments) was 7.50%. \r\nTotal contributions made during fiscal year 1996 amounted to $638,277.86, of which $448,425.71 was made by the Board and $189,852.15 was made by employees. These contributions represented 11.81% (Board) and 5% (employees) of covered payroll. \r\nTRS FUNDING STATUS AND PROGRESS The amount of the total pension benefit obligation is based on a standardized measurement established by Statement No.5 ofthe Governmental Accounting Standards Board (GASB) that, with some exceptions, must be used by a PERS. The standardized measurement is the actuarial present value of credited projected benefits. This valuation method reflects the present value of estimated pension benefits that will be paidin future years as a result of employee services performed to date, and is adjusted for the effects of projected salary increases. A standardized measure of the pension benefit obligation was adopted by the GASB to \r\n- 15 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCA nON - HARALSON COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30,1996 \r\n \r\nEXlllBIT \"D\" \r\n \r\nNote 8: RETIREMENT PLANS \r\n \r\nenable readers of PERS financial statements to assess that PERS funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among other PERS and among other employers. \r\n \r\nTotal unfunded pension benefit obligation ofTRS as of June 30, 1995, was as follows: \r\n \r\nTotal pension benefit obligation \r\n \r\n$17,442,607,000.00 \r\n \r\nNet assets available for benefits, at cost \r\n \r\n15,857,066,000.00 \r\n \r\nUnfunded pension benefit obligation \r\n \r\n$ 1.585,541.000.00 \r\n \r\nThe measurement ofthe total pension benefit obligation is based on an actuarial valuation as ofJune 30, 1995. Net assets available to pay pension benefits were valued as of the same date. TRS does not make separate measurements of assets and pension benefit obligation for individual employers. \r\n \r\nTotal contributions from all employers to TRS for fiscal year ended June 30, 1996 were $607,275,000.00. The Board's contribution for the year ended June 30, 1996 of $448,425.71 was actuarially determined and represented ,0738% of total contributions made by all participating employers. \r\n \r\nTen year historical trend information is presented in the 1996 TRS Component Unit Financial Report. This information is useful in assessing TRS's accumulation of sufficient assets to pay pension benefits as they become due. \r\n \r\nPUBLIC SCHOOL EMPLOYEES RETIREMENT SYSTEM OF GEORGIA (PSERS) \r\n \r\nPSERS PLAN DESCRIPTION Substantially all bus drivers, maintenance, custodial, and lunchroom personnel employed by local school systems are covered by the Public School Employees Retirement System of Georgia (PSERS). All employer's contributions are made by the State of Georgia in accordance with State statute. \r\n \r\nPSERS provides, in accordance with State statute, service retirement, disability retirement and survivors benefits for its members. A member is eligible for normal service retirement after 10 years of service and attainment of age 65. A member applying for service retirement with 10 years of service and retires between the ages of 60 and 65 receives a reduced benefit. Monthly retirement benefits paid to members are equal to $8.00 per month multiplied by the number ofyears of creditable service. Options are available for distribution of the member's monthly pension at a reduced rate to a designated beneficiary on the member's death. \r\n \r\n- 16 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCAnON - HARALSON COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30,1996 \r\n \r\nEXlllBIT \"D\" \r\n \r\nNote 8: RETIREMENT PLANS \r\nRetirement provisions include death and disability benefits. Disability benefits are the same as if the employee had retired at age 65 as long as the employee has 15 or more years of creditable service. Death benefits are dependent upon the number of years of service. Ifthere are less than ten years of service, a lump sum refund of the employee's contributions and interest are made to the beneficiary. If there are more than ten years of service, the beneficiary shall receive for life half of what the employee would have received upon retirement. \r\nMembers become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting of employer contributions occurs, but the member's contributions are refunded with interest. \r\nThere were 25 employees covered under PSERS for the year ended June 30, 1996. \r\nPSERS CONTRIBUTIONS REQUIRED AND MADE Covered employees are required by State statute to contribute $4.00 a month for the nine month school year. Unlike TRS, the Board makes no contribution to PSERS. The State of Georgia is required by statute to make employer contributions actuarially determined and approved and certified by the PSERS' Board of Trustees. Total contributions from employees of the Board made during fiscal year 1996 amounted to $900.00. Total contribution for all school systems made by the State of Georgia to PSERS for fiscal year ended June 30,1996, was $9,817,769.80. \r\nNote 9: SURETY BONDS \r\nThe School Superintendent, Mr. Dennis McBrayer, is bonded in the amount of$10,000.00 with the Selective Insurance Company of America, Branchville, New Jersey, their Bond No. B79615, on which premium was paid through May 15, 1997. \r\n \r\n- 17 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30,1996 \r\n \r\nASSETS \r\nCash and Cash Equivalents \r\nAccounts Receivable \r\nInventories Food Donated Commodities Purchased Food \r\n \r\nSCHOOL FOOD \r\nSERVICES FUND \r\n \r\nLOTTERY PROGRAMS \r\n \r\nFAMILY CONNECTION \r\nFUND \r\n \r\nELEMENTARY AND SECONDARY \r\n \r\nTITLE I \r\n \r\nGRANTS TO \r\n \r\nTITLE II \r\n \r\nLOCAL \r\n \r\nEISENHOWER \r\n \r\nEDUCATIONAL PROFESSIONAL \r\n \r\nAGENCIES \r\n \r\nDEVELOPMENT \r\n \r\n$ 87,072.43 \r\n \r\n$ \r\n \r\n426.35 $ \r\n \r\n2,791.78 \r\n \r\n$ 17,385.84 $ 13,962.00 \r\n \r\n8,930.08 \r\n \r\n9,556.27 2,594.26 \r\n \r\nTotal Assets \r\n \r\n$ 99,222.96 $ 17,385.84 $ 13,962.00 $ \r\n \r\n9,356.43 $======2-,,7;,9;1\".,7;;8\" \r\n \r\nLIABILITIES AND FUND EQUITY \r\n \r\nLIABILITIES \r\n \r\nCash Overdraft Accounts Payable Salaries Payable \r\n \r\n$ $ 13,588.54 \r\n \r\n4,838.33 $ 5,611.23 6,936.28 \r\n \r\nTotal Liabilities \r\n \r\n$ 13,588.54 $ 17,385.84 $ \r\n \r\nFUND EQUITY \r\n \r\nFund Balances \r\n \r\nReserved \r\n \r\nFor Continuation of Federal Program \r\n \r\nFor Expired Grant Balances/Questioned Costs \r\n \r\nFor Inventories \r\n \r\nFood \r\n \r\nDonated Commodities \r\n \r\n$ 9,556.27 \r\n \r\nPurchased Food \r\n \r\n2,594.26 \r\n \r\nFor Local Funds \r\n \r\n$ \r\n \r\nUnreserved Undesignated \r\n \r\n$ 12,150.53 73,483.89 $ \r\n \r\n$ 0.00 \r\n \r\nTotal Fund Equity \r\n \r\n$ 85,634.42 $ \r\n \r\n0.00 $ \r\n \r\n12,248.47 1,641.57 $ \r\n13,890.04 $ \r\n71.96 71.96 \r\n0.00 $ 71.96 $ \r\n \r\n2,046.81 $ 7.309.62 9,356.43 $ \r\n$ \r\n$ 0.00 0.00 $ \r\n \r\n376.75 376.75 \r\n2,415.03 \r\n2,415.03 0.00 \r\n2,415.03 \r\n \r\nTotal Liabilities and Fund Equity \r\n \r\n$ 99,222.96 $ 17,385.84 $ 13,962.00 $ \r\n \r\n9,356.43 $ \r\n \r\n2,791.78 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 18- \r\n \r\n EXHIBIT \"En \r\n \r\nEDUCATION ACT TITLE VI \r\nINNOVATIVE EDUCATION PROGRAM STRATEGIES \r\n \r\nINDIVIDUALS WITH \r\n \r\nDISABILITIES EDUCATION ACT \r\n \r\nPARTB \r\n \r\nSPECIAL EDUCATION \r\n \r\nFLOW \r\n \r\nTHROUGH \r\n \r\nPRESCHOOL \r\n \r\nSTEWARTB. McKINNEY HOMELESS \r\nASSISTANCE ACT \r\nEDUCATION FOR HOMELESS CHILDREN AND YOUTH \r\n \r\nLEARN AND SERVE \r\nAMERICA \r\n \r\nTOTALS JUNE 30,1996 JUNE 3D, 1995 \r\n \r\n$ \r\n \r\n66.41 $ \r\n \r\n817.09 $ \r\n \r\n1,154.88 $ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n92,328.94 $ 148,119.34 \r\n \r\n8,046.03 \r\n \r\n4,035.32 \r\n \r\n$ \r\n \r\n15,155.51 \r\n \r\n67,514.78 \r\n \r\n10,196.41 \r\n \r\n9,556.27 2,594.26 \r\n \r\n10,743.47 2,719.33 \r\n \r\n$ \r\n \r\n66.41 $ \r\n \r\n8,863.12 $ \r\n \r\n5,190.20 $ \r\n \r\n0.00 $ \r\n \r\n15,155.51 $ 171,994.25 $ 171,778.55 \r\n \r\n$ \r\n \r\n66.41 $ \r\n \r\n2,205.50 $ \r\n \r\n1,151.02 \r\n \r\n6,657.62 \r\n \r\n4,039.18 \r\n \r\n$ \r\n \r\n66.41 $ \r\n \r\n8,863.12 $ \r\n \r\n5.;;,.1.:.9.;.0.--.-2-\"0-'- \r\n \r\n$ \r\n \r\n13,698.70 $ \r\n \r\n30,785.50 \r\n \r\n459.95 \r\n \r\n27,147.78 $ \r\n \r\n6,866.87 \r\n \r\n24,942.70 \r\n \r\n20,441.24 \r\n \r\n$ \r\n \r\n14,158.65 $ \r\n \r\n82,875.98 $_---'=.:..2J.7:=,3.:0..8.:.1..:1... \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n0.00 $ 0.00 $ \r\n \r\n$ \r\n \r\n66.41 $ \r\n \r\n8,863.12 $ \r\n \r\n5,190.20 $ \r\n \r\n$ $ 0.00 0.00 $ \r\n \r\n$ \r\n \r\n2,415.03 \r\n \r\n$ \r\n \r\n1,605.64 \r\n \r\n996.86 996.86 $ \r\n0.00 996.86 $ \r\n \r\n9,556.27 2,594.26 1,068.82 \r\n15,634.38 $ \r\n73,483.89 \r\n89,118.27 $ \r\n \r\n10,743.47 2,719.33 4,195.83 \r\n19,264.27 \r\n125,206.17 \r\n144,470.44 \r\n \r\n0.00 $ \r\n \r\n15,155.51 $ 171,994.25 $ 171,778.55 \r\n \r\n- 19- \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION HARALSON COUNTY COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES \r\nSPECIAL REVENUE FUND YEAR ENDED JUNE 3D, 1996 \r\n \r\nSCHOOL FOOD \r\nSERVICES FUND \r\n \r\nLOTTERY PROGRAMS \r\n \r\nFAMILY CONNECTION \r\nFUND \r\n \r\nELEMENTARY AND SECONDARY \r\n \r\nTITLE I \r\n \r\nGRANTS TO \r\n \r\nTITLE II \r\n \r\nLOCAL \r\n \r\nEISENHOWER \r\n \r\nEDUCATIONAL PROFESSIONAL \r\n \r\nAGENCIES \r\n \r\nDEVELOPMENT \r\n \r\nREVENUES \r\n \r\nState Funds Federal Funds Taxes and Other Funds \r\nTotal Revenues \r\n \r\n$ 33,056,00 $ 213,943,84 $ 152,116.18 204,407,97 \r\n$ 389,580.15 $ 213,943,84 $ \r\n \r\n55,898.61 $ \r\n200.00 \r\n56,098,61 $ \r\n \r\n79,770.08 $ 79,770.08 $ \r\n \r\n8,000,00 8,000.00 \r\n \r\nEXPENDITURES \r\n \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Food Services Operation Community Service Operations \r\n \r\n$ 153,760,02 \r\n \r\n35,563.04 469.94 \r\n \r\n$ 440,690.38 \r\n \r\n738.53 21,924.42 \r\n1,160.25 136,50 $ 577.16 \r\n42,164,49 \r\n \r\nTotal Expenditures \r\n \r\n$ 440,690.38 $ 256,494.35 $ \r\n \r\nExcess of Revenues over (under) Expenditures $ -51,110,23 $ -42,550.51 $ \r\n \r\n$ \r\n56,026,65 56,026,65 $ \r\n71.96 $ \r\n \r\n40,366.25 $ \r\n39,721.60 \r\n80,087.85 $ -317.77 $ \r\n \r\n4,404.65 1,180.32 \r\n5,584.97 2,415.03 \r\n \r\nOTHER FINANCING SOURCES (USES) \r\n \r\nOperating Transfers In Operating Transfers Out \r\n \r\n$ 40,944.87 $ -612.05 \r\n \r\n$ \r\n \r\n317.77 \r\n \r\nTotal Other Financing Sources (Uses) \r\n \r\n$ -612,05 $ 40,944.87 \r\n \r\n$ \r\n \r\n317.77 \r\n \r\nExcess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses \r\nFUND BALANCE JULY 1 \r\n \r\n$ -51,722,28 $ 138,668.97 \r\n \r\n-1,605,64 $ 1,605.64 \r\n \r\n71.96 $ 0.00 \r\n \r\n0.00 $ 0.00 \r\n \r\n2,415.03 0.00 \r\n \r\nFood Inventory - Net Change in Period Donated Commodities Purchased Food \r\n \r\n-1,187.20 -125.07 \r\n \r\nFUND BALANCE JUNE 30 \r\n \r\n$ 85,634.42 $ \r\n \r\n0.00 $ \r\n \r\n71.96 $ \r\n \r\n0.00 $===~,;,;;;2;,4;1,5;.;0;3, \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 20- \r\n \r\n EXHIBIT\"F\" \r\n \r\nEDUCATION ACT TITLE VI \r\nINNOVATIVE EDUCATION PROGRAM STRATEGIES \r\n \r\nINDIVIDUALS WITH \r\n \r\nDISABILITIES EDUCATION ACT \r\n \r\nPARTB \r\n \r\nSPECIAL EDUCATION \r\n \r\nFLOW \r\n \r\nTHROUGH \r\n \r\nPRESCHOOL \r\n \r\nSTEWARTB. McKINNEY HOMELESS \r\nASSISTANCE ACT \r\nEDUCATION FOR HOMELESS CHILDREN AND YOUTH \r\n \r\nLEARN AND SERVE \r\nAMERICA \r\n \r\nTOTALS YEAR ENDED JUNE 30, 1996 JUNE 30,1995 \r\n \r\n$ \r\n \r\n5,525.00 $ \r\n \r\n63,397.03 $ 39,169.32 $ \r\n \r\n63,397.03 $ 39,169.32 $ \r\n \r\n9,000.00 $ \r\n \r\n$ \r\n27,523.50 9,452.00 \r\n \r\n.9.,.-'.-00'-'0..;.;.0'-'-0 $ 36,975.50 $ \r\n \r\n302,898.45 $ \r\n384,501.11 214,059.97 \r\n901,459.53 $ \r\n \r\n178,793.72 411,395.24 211,502.76 \r\n801,691.72 \r\n \r\n$ \r\n \r\n3,770.44 $ \r\n \r\n52,762.84 $ 22,524.27 $ \r\n \r\n1,754.56 \r\n \r\n9,979.19 655.00 \r\n \r\n9,999.50 6,652.89 \r\n \r\n$ \r\n \r\n5,525.00 $ \r\n \r\n63,397.03 $ 39,176.66 $ \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n-7.34 $ \r\n \r\n$ \r\n \r\n7.34 \r\n \r\n$ - - - . . . ; . . 7. ..3; 4. . \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n0.00 \r\n \r\n0.00 \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n6,965.18 \r\n \r\n$ \r\n \r\n2,000.00 34.82 $ 40,174.47 \r\n \r\n9,000.00 $ 40,174.47 $ 0.00 $ -3,198.97 $ \r\n \r\n280,149.00 $ \r\n57,541.73 51,736.77 \r\n1,754.56 42,295.45 21,924.42 \r\n1,160.25 56,163.15 441,267.54 42,164.49 \r\n996,157.36 $ \r\n-94,697.83 $ \r\n \r\n268,529.75 37,784.23 45,757.14 \r\n45,927.62 137.05 \r\n422,991.93 6,668.95 \r\n827,796.67 \r\n-26,104.95 \r\n \r\n$ \r\n \r\n41,269.98 $ \r\n \r\n-612.05 \r\n \r\n3,919.79 \r\n \r\n$ \r\n \r\n40,657.93 $ _ _-:3:..,c9::1:.9.:...7.:9..;~ \r\n \r\n0.00 $ 0.00 \r\n \r\n-3,198.97 $ 4,195.83 \r\n \r\n-54,039.90 $ 144,470.44 \r\n \r\n-22,185.16 162,715.61 \r\n \r\n-1,187.20 -125.07 \r\n \r\n3,750.11 189.88 \r\n \r\n0.00 $ \r\n \r\n996.86 $ \r\n \r\n89,118.27 $ \r\n \r\n144,470.44 \r\n \r\n- 21 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE YEAR ENDED JUNE 30.1996 \r\n \r\nSCHEDULE \"1\" \r\n \r\nFUNDING AGENCY PROGRAM/GRANT \r\nAgriculture, U. S. Department of Through Georgia Department of Education Food and Nutrition Program Child and Adult Care Food Program 1996 Contract Food Services School Breakfast Program 1996 Grant National School Lunch Program 1996 Grant Food Distribution Program (1) \r\nTotal U. S. Department of Agriculture \r\nEducation, U. S. Department of Through Georgia Department of Education Elementary and Secondary Education Act Title I Grants to Local Educational Agencies 1996 Grant Title II Eisenhower Professional Development 1996 Grant Title VI Innovative Education Program Strategies 1996 Grant Individuals with Disabilities Education Act Part B - Special Education Flow Through 1996 Grant Preschool 1996 Grant Vocational Education - Basic Grants to States Tech-Prep Education 1996 Grant Stewart B. McKinney Homeless Assistant Act Education for Homeless Children and Youth 1996 Grant \r\nTotal U. S. Department of Education \r\n \r\nCFDA NUMBER \r\n \r\nFEDERAL REVENUE IN PERIOD \r\n \r\nEXPENDITURES IN PERIOD \r\n \r\n10.558 $ \r\n \r\n2,681.18 \r\n \r\n(2) \r\n \r\n10.553 \r\n10.555 10.550 \r\n$ \r\n \r\n20,763.10 \r\n100,786.67 $ 27,885.23 \r\n152,116.18 $ \r\n \r\n(2) \r\n412,805.15 (3) 27,885.23 \r\n440,690.38 \r\n \r\n84.010 $ \r\n \r\n79,770.08 $ \r\n \r\n84.281 \r\n \r\n8,000.00 \r\n \r\n84.298 \r\n \r\n5,525.00 \r\n \r\n80,087.85 (3) 5,584.97 5,525.00 \r\n \r\n84.027 84.173 \r\n \r\n63,397.03 39,169.32 \r\n \r\n63,397.03 39,176.66 (3) \r\n \r\n84.243 \r\n \r\n14,365.08 \r\n \r\n(4) \r\n \r\n84.196 $ \r\n \r\n9,000.00 219,226.51 $ \r\n \r\n9,000.00 202,771.51 \r\n \r\n- 22 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE YEAR ENDED JUNE 30. 1996 \r\n \r\nSCHEDULE \"1\" \r\n \r\nFUNDING AGENCY PROGRAM/GRANT \r\nCorporation for National and Community Service Through Georgia Department of Education Learn and Serve America School and Community Based Programs 1996 Grant \r\n \r\nCFDA NUMBER \r\n \r\nFEDERAL REVENUE IN PERIOD \r\n \r\nEXPENDITURES IN PERIOD \r\n \r\n94.004 $ \r\n \r\n27,523.50 $ \r\n \r\n40,174.47 (3) \r\n \r\nTotal Federal Financial Assistance \r\n \r\n$ 398,866.19 $ \r\n \r\n683,636.36 \r\n \r\nThe Board had no major programs as defined by the Single Audit Act of 1984. \r\n \r\n(1) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the system during the current fiscal year. \r\n(2) Expenditures for the School Breakfast Program and the Child and Adult Care Food Program were not maintained separately and are included in the 1996 National School Lunch Program. \r\n(3) Expenditures for this program include State and/or Other Funds. Expenditures are not maintained by fund source. \r\n(4) Expenditures on this program were not maintained by fund source. \r\n \r\nSee notes to the general purpose financial statements. - 23 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY CASH AND CASH EQUIVALENTS JUNE 30. 1996 \r\n \r\nSCHEDULE \"2\" \r\n \r\nINTEREST BEARING ACCOUNTS \r\nCarrollton Federal Bank, Carrollton, Georgia \r\nCertificate of Deposit No. 109093 (6.01%) \r\nCitizens Bank and Trust, Bremen, Georgia \r\nCertificates of Deposit No. 23677 (7.00%) No. 23678 (7.00%) No. 23679 (7.00%) \r\nFirst National Bank of Haralson County, Bremen, Georgia \r\nN.O.W. Checking Accounts (Variable) \r\nSouth Trust Bank, Bremen, Georgia \r\nCertificate of Deposit No. 2423839 (4.60%) \r\n \r\n$ \r\n \r\n.8,000.00 \r\n \r\n20,000.00 20,000.00 \r\n8,000.00 \r\n47,726.09 \r\n100,378.08 \r\n \r\n$ ======2=0=4=,1=0=4=.=1=7= \r\n \r\nSee notes to the general purpose financial statements. - 24 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY ACCOUNTS RECEIVABLE JUNE 30,1996 \r\n \r\nSCHEDULE \"3\" \r\n \r\nBremen, City of City Wide School Tax \r\nEducation, Georgia Department of Vocational Education Federal Lottery Program Model Technology Schools Federal Programs Elementary and Secondary Education Act Title I Grants to Local Educational Agencies Individuals with Disabilities Education Act Part B - Special Education Flow Through Preschool Learn and Serve America \r\nHuman Resources, Georgia Department of Family Connection Prevention Plus Program \r\nOffice of School Readiness Pre-Kindergarten Program \r\nVarious Sources Other \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nSPECIAL \r\n \r\nGENERAL \r\n \r\nREVENUE \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ \r\n \r\n23,410.69 \r\n \r\n$ \r\n \r\n23,410.69 \r\n \r\n14,365.08 $ \r\n \r\n12,308.84 \r\n \r\n14,365.08 12,308.84 \r\n \r\n5,683.94 2,228.11 \r\n \r\n8,930.08 \r\n8,046.03 4,035.32 15,155.51 \r\n13,962.00 \r\n5,077.00 \r\n \r\n8,930.08 \r\n8,046.03 4,035.32 15,155.51 \r\n13,962.00 5,683.94 \r\n5,077.00 \r\n2,228.11 \r\n \r\n$ \r\n \r\n45,687.82 $ \r\n \r\n67,514.78 $ =====1=1:3::,:2::0=2:.=6=0 \r\n \r\nSee notes to the general purpose financial statements. - 25 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30,1996 \r\n \r\nSCHEDULE \"4\" \r\n \r\nAGENCY/FUNDING \r\nGRANTS Education, Georgia Department of Quality Basic Education General and Career Education Programs Special Education Programs Remedial Education Program Media Center Programs Staff Development Programs Indirect Cost Pupil Transportation Regular Bus Replacement Special Instructional Assistance In-School Suspension Counselors Grades 4 and 5 Technology Training Mid-term Adjustment Local Fair Share Educational Equalization Funding Grant Food Services Vocational Education Other State Programs Health Insurance Mentoring Program Mentor Teacher Program Preschool Handicapped Program Lottery Programs Instructional Technology Model Technology Schools Pre-Kindergarten Program Safe Schools Grant Technology Installation \r\nHuman Resources, Georgia Department of Family Connection Prevention Plus Program \r\nGeorgia State Financing and Investment Commission Reimbursement on Construction Projects \r\nOffice of School Readiness Pre-Kindergarten Program \r\nOffice of Treasury and Fiscal Services Public School Employees Retirement \r\nOTHER Education, Georgia Department of Student Information System Project \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nSPECIAL \r\n \r\nCAPITAL \r\n \r\nGENERAL \r\n \r\nREVENUE \r\n \r\nPROJECTS \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ 2,424,133.00 \r\n419,789.00 54,787.00 102,945.00 33,266.00 \r\n699,222.00 \r\n9,469.00 3,443.00 111,626.00 75,582.00 7,683.00 25,765.00 118,375.00 -310,877.00 328,903.00 \r\n$ \r\n15,000.00 \r\n78,272.26 4,500.00 585.00 \r\n19,409.00 \r\n \r\n33,056.00 \r\n73,318.00 12,308.84 60,500.00 \r\n6,474.00 30,000.00 \r\n \r\n14,713.00 \r\n \r\n55,898.61 \r\n \r\n$ 2,424,133.00 \r\n419,789.00 54,787.00 \r\n102,945.00 33,266.00 \r\n699,222.00 \r\n9,469.00 3,443.00 111,626.00 75,582.00 7,683.00 25,765.00 118,375.00 -310,877.00 328,903.00 33,056.00 15,000.00 \r\n78,272.26 4,500.00 585.00 \r\n19,409.00 \r\n73,318.00 12,308.84 60,500.00 \r\n6,474.00 30,000.00 \r\n55,898.61 14,713.00 \r\n \r\n9,865.00 \r\n \r\n$ 31,343.00 \r\n \r\n8,347.31 \r\n \r\n8,347.31 31,343.00 \r\n9,865.00 \r\n \r\n500.00 \r\n \r\n500.00 \r\n \r\n$ 4,246,955.26 $ 302,898.45 $ \r\n \r\n8,347.31 $ 4,558,201.02 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 26 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF TAXES AND OTHER REVENUE YEAR ENDED JUNE 30,1996 \r\n \r\nSCHEDULE \"5\" \r\n \r\nTaxes City Wide School Tax \r\nOther Sources Donations Interest Earned Lost and Damaged Books Rents Sales Adult Meals Breakfast Lunch Supplemental School Assets Tuition Other \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nSPECIAL \r\n \r\nGENERAL \r\n \r\nREVENUE \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ 862,286.67 \r\n \r\n$ 862,286.67 \r\n \r\n47,035.44 $ \r\n10,160.43 1,042.43 50.00 \r\n14,798.58 169,406.20 \r\n8,751.97 \r\n \r\n9,500.00 1,820.46 \r\n22,105.50 9,699.26 \r\n156,659.86 13,263.00 651.00 \r\n360.89 \r\n \r\n56,535.44 11,980.89 \r\n1,042.43 50.00 \r\n22,105.50 9,699.26 \r\n156,659.86 13,263.00 15,449.58 \r\n169,406.20 9,112.86 \r\n \r\n$ 1,113,531.72 $ 214,059.97 $ 1,327,591.69 \r\n \r\nSee notes to the general purpose financial statements. - 27 - \r\n \r\n THIS PAGE LEFT BLANK \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF EXPENDITURES BY OBJECT GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30, 1996 \r\n \r\nSCHEDULE \"6\" \r\n \r\nEXPENDITURES \r\nOperating Costs Salaries Employee Benefits Travel of Employees Professional and Technical Services Water, Sewer and Cleaning Services Repair and Maintenance Services Rents Property Services Insurance Communications Commodity Hauling Shared Services Other Purchased Services Supplies Energy Food Usage Books, Textbooks and Periodicals Dues and Fees Other Expenditures \r\nNonoperating Costs Building and Building Improvements Equipment \r\n \r\nGENERAL FUND \r\n \r\nSPECIAL REVENUE \r\nFUND \r\n \r\nCAPITAL PROJECTS \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ 3,711,697.28 $ 1,128,558.47 14,585.63 42,836.55 25,379.96 52,598.29 10,333.73 10.00 3,453.77 19,219.08 \r\n3,150.00 \r\n120,324.87 117,002.92 \r\n79,638.68 18,300.72 15,396.54 \r\n \r\n388,725.49 110,556.61 \r\n5,877.04 70,903.47 \r\n3,308.00 9,650.42 11,963.08 \r\n300.00 5,694.81 2,046.24 \r\n1,689.38 66,216.57 14,763.52 161,746.35 \r\n34.24 5,008.00 10,303.30 \r\n \r\n12,310.48 \r\n \r\n$ 127,'370.84 \r\n \r\n$ 4,100,422.77 1,239,115.08 20,462.67 113,740.02 28,687.96 62,248.71 22,296.81 10.00 3,753.77 24,913.89 2,046.24 3,150.00 1,689.38 186,541.44 131,766.44 161,746.35 79,672.92 23,308.72 25,699.84 \r\n \r\n12,044.70 \r\n \r\n12,044.70 139,681.32 \r\n \r\nTotal Expenditures \r\n \r\n$ 5,374,796.97 $ \r\n \r\n996,157.36 $ \r\n \r\n12,044.70 $ 6,382,999.03 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 29 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF EXPENDITURES BY OBJECT LOTTERY PROGRAMS YEAR ENDED JUNE 30.1996 \r\n \r\nEXPENDITURES \r\nOperating Costs Salaries Employee Benefits Travel of Employees Professional and Technical Services Repair and Maintenance Services Rents Insurance Communications Other Purchased Services Supplies Energy Dues and Fees Other Expenditures \r\nNonoperating Costs Equipment \r\nTotal Expenditures \r\n \r\nDISTANT LEARNING \r\n \r\nINSTRUCTIONAL TECHNOLOGY \r\n \r\n$ \r\n \r\n$ \r\n \r\n3,234.47 \r\n \r\n1,437.60 \r\n \r\n344.24 \r\n \r\n143.84 29,809.39 \r\n129.00 \r\n \r\n52,613.80 \r\n \r\n$ \r\n \r\n3,578.71 $===~=8=4=,13=3=.6=3 \r\n \r\nSee notes to the general purpose financial statements. - 30 - \r\n \r\n SCHEDULE \"7\" \r\n \r\nMODEL TECHNOLOGY \r\nSCHOOLS \r\n \r\nPRE-KINDERGARTEN PROGRAM \r\n \r\nSAFE SCHOOLS \r\nGRANT \r\n \r\nTECHNOLOGY INSTALLATION \r\n \r\nTOTAL \r\n \r\n$ \r\n \r\n$ \r\n \r\n1,997.80 \r\n \r\n10,311.04 \r\n \r\n$ \r\n \r\n12,308.84 $ \r\n \r\n71,172.85 20,698.66 \r\n922.59 66.00 344.00 11,963.08 300.00 685.27 56.50 2,683.75 $ 1,461.83 181.00 6,910.02 \r\n2,276.16 \r\n \r\n$ 839.77 \r\n5,748.20 \r\n \r\n$ \r\n803.00 935.40 \r\n \r\n71,172.85 20,698.66 \r\n2,360.19 66.00 \r\n3,578.47 11,963.08 \r\n300.00 1,976.35 \r\n56.50 36,266.11 \r\n1,461.83 310.00 \r\n6,910.02 \r\n \r\n28,425.09 \r\n \r\n99,374.29 \r\n \r\n119,721.71 $ \r\n \r\n6,587.97 $ \r\n \r\n30,163.49 $ 256,494.35 \r\n \r\n- 31 - \r\n \r\n THIS PAGE LEFT BLAHK \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL \r\nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30, 1996 \r\n \r\nSCHEDULE \"8\" \r\n \r\nMinimum Expenditure Requirements (Total Allotment) Expenditures on Combined Program Basis \r\nSalaries Operations \r\nLess: Expenditures for Media Center Programs in Excess of Total Media Allotment \r\nExpenditures per Audit \r\nAmount of Underexpenditure for Total Allotment \r\n \r\nTHIRTEEN WEIGHTED AND MEDIA CENTER \r\nPROGRAMS \r\n \r\n100% TEST FOR OPERATIONS PORTION OF THIRTEEN WEIGHTED PROGRAMS \r\n \r\n$ 3,120,029,00 $ _ _--8-9.,2,1;3=,0~0~ \r\n \r\n$ 3,452,030,94 \r\n175,383,90 $ _ _...1..5.;2..,;3:.3=;.7.;..2..1:.=~ \r\n$ 3,627,414.84 \r\n \r\n-45,586,31 \r\n$ 3,581,828.53 \r\n \r\n$ \r\n \r\n0.00 $ = = = = =0,0=0 \r\n \r\nSee notes to the general purpose financial statements. - 33 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - BY PROGRAM \r\nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30,1996 \r\n \r\nGENERAL AND CAREER EDUCATION PROGRAMS Kindergarten (*) Grades 1 - 3 (*) Sub-Total- K-3 Grades 4 - 5 (*) Grades 6 - 8 (*) Grades 9 - 12 (*) High School Laboratories (*) Vocational Education Laboratories (*) Total General and Career Education Programs \r\nSPECIAL EDUCATION PROGRAMS Regular Programs Category I (*) Category II (*) Category III (*) Category IV (*) Sub-Total - Regular Category V (Gifted) (*) Total Special Education Programs \r\nREMEDIAL EDUCATION PROGRAM C*) Total Thirteen Weighted Programs \r\nMEDIA CENTER PROGRAMS Salaries Operations Total Media Center Programs \r\nTotal Thirteen Weighted and Media Center Programs \r\n \r\nALLOTMENTS FROM DEPARTMENT OF EDUCATION \r\n \r\nREQUIRED \r\n \r\nORIGINAL ....!2- \r\n \r\nORIGINAL \r\n \r\nMID-TERM \r\n \r\n$ \r\n \r\n278,428.00 \r\n \r\n$ \r\n \r\n250,585.20 $ \r\n \r\n610,019.00 \r\n \r\n549,017.10 \r\n \r\n$ \r\n \r\n888,447,00 90 $ \r\n \r\n799,602,30 \r\n \r\n344,474.00 90 \r\n \r\n310,026,60 \r\n \r\n534,721.00 90 \r\n \r\n481,248.90 $ \r\n \r\n173,447.00 90 \r\n \r\n156,102.30 \r\n \r\n384,965.00 90 \r\n \r\n346,468.50 \r\n \r\n98,079.00 90 \r\n \r\n88,271.10 \r\n \r\ns 2,424,133.00 \r\n \r\n$ 2.181.719.70 $ \r\n \r\n0.00 118,375.00 118,375.00 \r\n \r\n$ \r\n \r\n393,987.00 \r\n \r\n$ \r\n \r\n354,588.30 $ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n393.987.00 90 $ \r\n \r\n354,588.30 $ \r\n \r\n25.802.00 90 \r\n \r\n23,221.80 \r\n \r\n$ \r\n \r\n419.789.00 \r\n \r\n$ \r\n \r\n377,810.10 $ \r\n \r\n$ \r\n \r\n54,787.00 90 $ \r\n \r\n49.308.30 $ \r\n \r\n$ 2.898,709.00 \r\n \r\n$ 2.608,838.10 $ \r\n \r\n0.00 \r\n0.00 0.00 118,375.00 \r\n \r\n$ \r\n \r\n82,546.00 90 $ \r\n \r\ns 74.291.40 \r\n \r\n0.00 \r\n \r\n20.399.00 90 \r\n \r\n18,359.10 \r\n \r\n$ \r\n \r\n102.945.00 \r\n \r\n$ \r\n \r\n92.650.50 $ \r\n \r\n0.00 \r\n \r\n$ 3,001.654.00 \r\n \r\n$ 2.701,488.60 $ \r\n \r\n118,375.00 \r\n \r\nSTAFF DEVELOPMENT PROGRAMS Cost of Instruction Professional Development \r\nTotal Staff Development Programs (*) Identifies Thirteen Weighted Programs. See notes to the general purpose financial statements. \r\n \r\ns \r\n \r\n8,204.00 \r\n \r\ns \r\n \r\n8.204.00 $ \r\n \r\n0.00 \r\n \r\n25,062.00 \r\n \r\n25,062.00 \r\n \r\n0.00 \r\n \r\n$ \r\n \r\ns 33,266.00 100 \r\n \r\n33,266.00 $=======0=.0=0 \r\n \r\n- 34 - \r\n \r\n SCHEDULE \"9\" \r\n \r\nTOTAL REQUIRED \r\n \r\nACTUAL EXPENDITURES \r\n \r\nSALARIES \r\n \r\nOPERATIONS \r\n \r\nTOTAL \r\n \r\nAMOUNTOF UNDEREXPENDITURE \r\nFOR REQUIRED ALLOTMENT \r\n \r\n$ \r\n \r\n250,585.20 $ \r\n \r\n287,326.90 $ \r\n \r\n5,238.62 $ \r\n \r\n292,565.52 \r\n \r\n549,017.10 \r\n \r\n750,852.88 \r\n \r\n25,713.50 \r\n \r\n776,566.38 \r\n \r\n$ \r\n \r\n799,602.30 $ 1,038,179.78 $ \r\n \r\n30,952.12 $ 1,069,131.90 $ \r\n \r\n0.00 \r\n \r\n310,026.60 \r\n \r\n423,050.26 \r\n \r\n12,762.41 \r\n \r\n435,812.67 \r\n \r\n0.00 \r\n \r\n599,623.90 \r\n \r\n592,331.29 \r\n \r\n22,509.92 \r\n \r\n614,841.21 \r\n \r\n0.00 \r\n \r\n156,102.30 \r\n \r\n259,724.87 \r\n \r\n33,975.28 \r\n \r\n293,700.15 \r\n \r\n0.00 \r\n \r\n346,468.50 \r\n \r\n343,625.27 \r\n \r\n10,527.76 \r\n \r\n354,153.03 \r\n \r\n0.00 \r\n \r\n88,271.10 \r\n \r\n143,541.05 \r\n \r\n18,787.50 \r\n \r\n162,328.55 \r\n \r\n0.00 \r\n \r\n$ 2,300,094.70 $ 2,800,452.52 $ \r\n \r\n129,514.99 $ 2,929,967.51 \r\n \r\n$ \r\n \r\n354,588.30 \r\n \r\n$ \r\n \r\n73,718.32 $ 79,660.13 237,534.73 31,992.18 \r\n \r\n9,436.90 $ 9,809.29 1,420.59 1,479.12 \r\n \r\n83,155.22 89,469.42 238,955.32 33,471.30 \r\n \r\n$ \r\n \r\n354,588.30 $ \r\n \r\n422,905.36 $ \r\n \r\n22,145.90 $ \r\n \r\n445,051.26 \r\n \r\n0.00 \r\n \r\n23,221.80 \r\n \r\n32,980.46 \r\n \r\n676.32 \r\n \r\n33,656.78 \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n377,810.10 $ \r\n \r\n455,885.82 $ \r\n \r\n22,822.22 $ \r\n \r\n478,708.04 \r\n \r\n$ \r\n \r\n49,308.30 $ \r\n \r\n70,207.98 $ \r\n \r\n0.00 $ \r\n \r\n70,207.98 \r\n \r\n0.00 \r\n \r\n$ 2,727,213.10 $ 3,326,546.32 $ \r\n \r\n152,337.21 $ 3,478,883.53 \r\n \r\n$ \r\n \r\n74,291.40 $ \r\n \r\n125,484.62 \r\n \r\n$ \r\n \r\n125,484.62 \r\n \r\n0.00 \r\n \r\n18,359.10 \r\n \r\n$ \r\n \r\n23,046.69 \r\n \r\n23,046.69 \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n92,650.50 $ \r\n \r\n125,484.62 $ \r\n \r\n23,046.69 $ \r\n \r\n148,531.31 \r\n \r\n$ 2,819,863.60 $ 3,452,030.94 $ \r\n \r\n175,383.90 $ 3,627,414.84 $ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n8,204.00 \r\n \r\n25,062.00 \r\n \r\n33,266.00 \r\n \r\n$ \r\n \r\n10,605.99 $ \r\n \r\n10,605.99 \r\n \r\n22,660.03 \r\n \r\n22,660.03 \r\n \r\n$ \r\n \r\n33,266.02 $ . 33,266.02 $========0=.0=0 \r\n \r\n. 35 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF BOARD MEMBERS YEAR ENDED JUNE 30, 1996 \r\nBOARD MEMBER ADDRESS \r\nMr. Daryl Sellers, Chairman (*) 806 Valley Run Bremen, Georgia 30110 \r\nMr. Cliff Coats (*) 107 Hamilton Lane Bremen, Georgia 30110 \r\nMr. Brandall Lovvorn (*) P. O. Box 1038 Bremen, Georgia 30110 \r\nMrs. Janelle Morris P. O. Box 371 Bremen, Georgia 30110 \r\nMr. Gordon Parrish (*) 110 Hamilton Circle Bremen, Georgia 30110 \r\nMr. Jerry Stanford P. O. Box 712 Bremen, Georgia 30110 \r\nMr. Rob Walker (*) 24 Oxford Court Bremen, Georgia 30110 \r\n \r\nSCHEDULE \"10\" \r\n \r\n(*) Denotes Board Members Serving as of June 30, 1996 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 36 - \r\n \r\n SECTION II COMPLIANCE \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nJune 27, 1997 \r\n \r\nHonorable Zell Miller, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the City of Bremen Board of Education \r\nCOMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nLadies and Gentlemen: \r\nWe have audited the general purpose financial statements ofthe City of Bremen Board of Education as of and for the year ended June 30, 1996, and have issued our report thereon dated June 27, 1997. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. \r\nWe conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. \r\nCompliance with laws, regulations, contracts, and grants applicable to City of Bremen Board of Education is the responsibility of the Board's management. As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatement, we performed tests of the Board's compliance with certain provisions oflaws, regulations, contracts, and grants. However, the objective of our audit of the financial statements was not to provide an opinion on overall compliance with such provisions. Accordingly, we do not express such an opinion. \r\nThe results of our tests disclosed no instances of noncompliance that are required to be reported herein under Government Auditing Standards. \r\n \r\n96CRL-I0 \r\n \r\n This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. \r\nRespectfully submitted, \r\n \r\nCLV:jy 96CRL-IO \r\n \r\nClaude 1. Vickers State Auditor \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS \r\n254 Washington Street, S.w., Suite 214 Atlanta, Georgia 30334-8400 \r\nJune 27, 1997 \r\n \r\nHonorable Zell Miller, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the City of Bremen Board of Education \r\n \r\nSINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS \r\n \r\nLadies and Gentlemen: \r\n \r\nWe have audited the general purpose fmancial statements ofthe City of Bremen Board of Education as of and for the year ended June 30, 1996, and have issued our report thereon dated June 27, 1997. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. \r\n \r\nWe have applied procedures to test the City of Bremen Board of Education's compliance with the following requirements applicable to each of its Federal fmancial assistance programs, which are listed in the Schedule of Federal Financial Assistance, for the year ended June 30, 1996: \r\n \r\n(l) Political Activity \r\n \r\n(5) Allowable Costs/Cost Principles \r\n \r\n(2) Civil Rights \r\n \r\n(6) Audit Follow-Up/Resolution \r\n \r\n(3) Cash Management \r\n \r\n(7) Administrative Requirements \r\n \r\n(4) Federal Financial Reports \r\n \r\nOur procedures were limited to the applicable procedures described in the Office of Management and Budget's \"Compliance Supplement for Single Audits of State and Local Governments\" and other additional procedures as deemed necessary. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Board's compliance with the requirements listed in the preceding paragraph. Accordingly, we do not express such an opinion. \r\n \r\n96CRL-40 \r\n \r\n With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph of this report. With respect to items not tested, nothing came to our attention that caused us to believe that the City of Bremen Board of Education had not complied, in all material respects, with those requirements. \r\nThis report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. \r\nRespectfully submitted, \r\n~ \r\nClaude L. Vickers State Auditor \r\nCLV:jy 96CRL-40 \r\n \r\n CLAUDE L. VICKERS \r\nSTATEAUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS 254 Washington Street, s.w, Suite 214 \r\nAtlanta, Georgia 30334-8400 \r\nJune 27, 1997 \r\n \r\nHonorable Zell Miller, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the City of Bremen Board of Education \r\n \r\nSINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS \r\n \r\nLadies and Gentlemen: \r\n \r\nWe have audited the general purpose financial statements ofthe City ofBremen Board of Education as of and for the year ended June 30, 1996, and have issued our report thereon dated June 27, 1997. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. \r\n \r\nIn connection with our audit of the fiscal year 1996 general purpose financial statements of the City of Bremen Board of Education and with our consideration of the Board's control structure used to administer Federal financial assistance programs, as required by Office of Management and Budget (OMB) Circular A128, \"Audits of State and Local Governments\", we selected certain transactions applicable to certain nonmajor Federal financial assistance programs for the year ended June 30, 1996. As required by OMB Circular A-128, we have performed auditing procedures on the selected transactions to test compliance with the requirements governing: \r\n \r\n(l) Types of Services Allowed or Unallowed \r\n \r\n(2) Eligibility \r\n \r\nOur procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the City of Bremen Board of Education's compliance with these requirements. Accordingly, we do not express such an opinion. \r\n \r\n96CRL-120 \r\n \r\n With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph. With respect to items not tested, nothing \r\nall came to our attention that caused us to believe that the City of Bremen Board of Education had not complied, \r\nin material respects, with those requirements. \r\nThis report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. \r\nRespectfully submitted, \r\n~~ \r\nClaude L. Vickers State Auditor \r\nCLV:jy 96CRL-120 \r\n \r\n SECTION ill INTERNAL CONTROL \r\n \r\n CLAUDE L. VICKERS \r\nSTATEAUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS \r\n254 Washington Street, S.w., Suite 214 Atlanta, Georgia 30334-8400 \r\nJune 27, 1997 \r\n \r\nHonorable Zell Miller, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the City of Bremen Board of Education \r\nREPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nLadies and Gentlemen: \r\nWe have audited the general purpose fmancial statements ofthe City of Bremen Board of Education as of and for the year ended June 30, 1996, and have issued our report thereon dated June 27, 1997. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. \r\nWe conducted our audit in accordance with generally accepted auditing standards, and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. \r\nThe management of the City of Bremen Board of Education is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles. Because of inherent limitations in any internal control structure, errors or irregularities may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate. \r\n96ICL-3 \r\n \r\n In planning and performing our audit ofthe general purpose financial statements ofthe City of Bremen Board ofEducation for the year ended June 30, 1996, we obtained an understanding of the internal control structure. With respect to the internal control structure, we obtained an understanding ofthe design of relevant policies and procedures and whether they have been placed in operation, and we assessed control risk in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose fmancial statements and not to provide an opinion on the internal control structure. Accordingly, we do not express such an opinion. \r\nWe noted certain matters involving the internal control structure and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control structure that, in our judgment, could adversely affect the entity's ability to record, process, summarize, and report financial data consistent with the assertions of management in the general purpose financial statements. \r\nAs described in the Schedule ofFindings and Improper or Questioned Costs, reportable conditions were noted in.the following control categories: \r\n(1) Accounting Controls (Overall) \r\n(2) General Fixed Assets \r\nA material weakness is a reportable condition in which the design or operation of one or more of the specific internal control structure elements does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. \r\nOur consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe that the reportable conditions disclosed above are also considered to be material weaknesses. \r\nThese conditions were considered in determining the nature, timing, and extent of the procedures to be performed in our audit ofthe City of Bremen Board of Education's financial statements and this report does not affect our report thereon dated June 27, 1997. \r\n96ICL-3 \r\n \r\n This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a ma~er of public record. \r\nRespectfully submitted, \r\n \r\nCLV:jy 96ICL-3 \r\n \r\nClaude L. Vickers State Auditor \r\n \r\n CLAUDE L. VICKERS \r\nSTATEAUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS \r\n254 Washington Street, S.w., Suite 214 Atlanta, Georgia 30334-8400 \r\nJune 27, 1997 \r\n \r\nHonorable Zell Miller, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the City of Bremen Board of Education \r\nSINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS \r\nLadies and Gentlemen: \r\nWe have audited the general purpose fmancial statements ofthe City of Bremen Board of Education as of and for the year ended June 30, 1996, and have issued our report thereon dated June 27, 1997. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. \r\nWe conducted our audit in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and the provisions of Office of Management and Budget (OMB) Circular A-128, \"Audits of State and Local Governments\". Those standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. \r\nIn planning and performing our audit for the year ended June 30, 1996, we considered the Board's internal control structure in order to determine our auditing procedures for the purpose of expressing our opinion on the Board's general purpose financial statements and to report on the internal control structure in accordance with OMB Circular A-128. This report addresses our consideration of internal control structure policies and procedures relevant to compliance with requirements applicable to Federal financial assistance programs. We have addressed internal control structure policies and procedures relevant to our audit of the general purpose financial statements in a separate report dated June 27, 1997. \r\nThe management of the City of Bremen Board of Education is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. \r\n96ICL-15 \r\n \r\n The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles, and that Federal financial assistance programs are managed in compliance with applicable laws and regulations. Because of inherent limitations in any internal control structure, errors, irregularities, or instances of noncompliance may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation ofpolicies and procedures may deteriorate. \r\n \r\nFor the purpose of this report, we have classified the significant internal control structure policies and procedures used in administering Federal financial assistance programs in the following control categories: \r\n \r\nGENERAL REQUIREMENTS \r\n \r\nSPECIFIC REQUIREMENTS \r\n \r\n(1) Political Activity (2) Civil Rights (3) Cash Management (4) Federal Financial Reports \r\n \r\n(1) Types of Services Allowed or Unallowed \r\n(2) Eligibility \r\n(3) Matching, Level of Effort, and!or Earmarking \r\n \r\n(5) Allowable Costs/Cost Principles \r\n \r\n(4) Reporting \r\n \r\n(6) Audit Follow-Up/Resolution (7) Administrative Requirements \r\n \r\n(5) Applicable Special Tests and Provisions \r\n(6) Other Requirement Claims for Advances and Reimbursements \r\n \r\nFor all of the internal control structure categories listed above, we obtained an understanding of the design of relevant policies and procedures and determined whether they have been placed in operation, and we assessed control risk. \r\n \r\nDuring the year ended June 30, 1996, the City of Bremen Board of Education had no major Federal financial assistance programs and expended 62% of its total Federal fmancial assistance under the following nonmajor Federal financial assistance programs: \r\n \r\nFood and Nutrition Program Food Services National School Lunch Program \r\n \r\n96ICL-15 \r\n \r\n Elementary and Secondary Education Act - Title I Grants to Local Educational Agencies \r\nIndividuals with Disabilities Education Act - Part B - Special Education - Flow Through \r\nWe performed tests of controls, as required by OMB Circular A-128, to evaluate the effectiveness of the design and operation of internal control structure policies and procedures that we considered relevant to preventing or detecting material noncompliance with general requirements and specific requirements as described above that are applicable to the aforementioned nonmajor programs. Our procedures were less in scope than would be necessary to render an opinion on these internal control structure policies and procedures. Accordingly, we do not express such an opinion. \r\nWe noted a certain matter involving the internal control structure and its operation that we consider to be a reportable condition under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control structure that, in our judgment, could adversely affect the Board's ability to administer Federal financial assistance programs in accordance with applicable laws and regulations. \r\nAs described in the Schedule of Findings and Improper or Questioned Costs, a reportable condition was noted in the following control category: \r\nAdministrative Requirements \r\nA material weakness is a reportable condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that noncompliance with laws and regulations that would be material to a Federal financial assistance program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. \r\nOur consideration of the internal control structure policies and procedures used in administering Federal financial assistance would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe that the reportable condition described above is considered to be a material weakness. \r\nThis report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies and should not be used for any other purpose. This restriction is not intended to limit the distribution of this report which is a matter of public record. \r\nRespectfully submitted, \r\n \r\nCLV:jy 96ICL-15 \r\n \r\nClaude L. Vickers State Auditor \r\n \r\n SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 1996 \r\n \r\nPRIOR YEAR \r\n \r\nAUDIT FOLLOW-UPIRESOLUTION Improper Expenditures Financial Statements Finding Deleted Audit Control Number 7631-93-01 \r\n \r\nThe audit report for the year ended June 30, 1989, disclosed improper expenditures of $10,469.67 made from the Board's General Fund for athletic and extracurricular activities. These type of expenditures are considered to be beyond the customary scope of expenditures of school funds for educational purposes as described by Official Code of Georgia Annotated Section 20-2-411. This questioned cost had not been resolved at June 30, 1996. Reimbursement of the $10,469.67 should be secured for deposit to the Board's General Fund. \r\n \r\nReference to this finding will be deleted from future audit reports however, the Board is not relieved of the responsibility for securing reimbursement for these improper expenditures. \r\n \r\nAUDIT FOLLOW-UPIRESOLUTION Board Members Travel Financial Statements Amount: $2,346.19 Audit Control Number 7631-93-02 \r\n \r\nThe audit report for the year ended June 30, 1989, reported improper reimbursements for travel expense to various Board Members. These amounts are summarized as follows: \r\n \r\nBoard Member \r\n \r\nAmount Paid To \r\nBoard Member \r\n \r\nAmount Allowed \r\n \r\nAmount to Be Refunded \r\n \r\nMr. Terry Crawford Mrs. Janelle Morris Mr. Gordon Parrish \r\n \r\n$ \r\n \r\n932.50 $ \r\n \r\n378.52 \r\n \r\n918.00 \r\n \r\n671.34 \r\n \r\n890.50 \r\n \r\n1,296.33 \r\n \r\n2.741.00 $ 2.346.19 \r\n \r\nThis questioned cost had not been resolved at June 30, 1996. Reimbursement of the $2,346.19 should be secured and deposited to the Board's General Fund. \r\n \r\n- 1- \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF FINDINGS AND IMPROPER OR OUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 1996 \r\nPRIOR YEAR \r\nAUDIT FOLLOW-UPIRESOLUTION Lack of Documentation for Expenditures Financial Statements Finding Deleted Audit Control Number 7631-93-03 \r\nThe audit reports for fiscal years 1989 and 1990, reported that payments of $14,419.10 and $11,575.00, respectively, were made from the Board's Community Education Fund for expenditures that were not supported by vouchers or other documentation. This questioned cost had not been resolved at June 30, 1996. The Board should provide supporting documentation for these expenditures or secure reimbursement of $25,994.10 from appropriate sources for deposit to the Community Education Fund. \r\nReference to this finding will be deleted from future audit reports however, the Board is not relieved of the responsibility for securing reimbursement for these improper expenditures. \r\nAUDIT FOLLOW-UPIRESOLUTION Improper Expenditures Financial Statements Amount: $5,309.39 Audit Control Number 7631-93-04 \r\nThe audit report for the year ended June 30, 1992, disclosed improper expenditures of $1,631.27 and additional expenditures not supported by proper documentation of$3,678.12. The total questioned costs of $5,309.39 had not been resolved as of June 30, 1996. The Board should provide supporting documentation for the $3,678.12 of undocumented expenditures and should obtain reimbursement of $1,631.27 for the improper expenditures for deposit to the Board's General Fund. \r\nAUDIT FOLLOW-UPIRESOLUTION Failure to Meet Expenditure Requirements Financial Statements Finding Resolved Audit Control Number 7631-93-07 \r\nThe audit report for the year ended June 30, 1993, reported that the Board had an underexpenditure of Quality Basic Education (QBE) funds of$110.68 for the Staff Development - Professional Development Stipends Program. For the year under review, an adjustment was made to the Board's local fair share by the Georgia Department of Education to refund the underexpenditure as required. \r\n-2- \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF FINDINGS AND IMPROPER OR OUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 1996 \r\nPRIOR YEAR \r\nAUDIT FOLLOW-UP/RESOLUTION Excessive Cash Balances Federal Financial Assistance Finding Resolved Audit Control Number 7631-94-02 \r\nThe audit report for the year ended June 30, 1995, stated that a review of cash management procedures for the Elementary and Secondary Education Act - Title I - Grants to Local Educational Agencies (CFDA 84.010) program disclosed that cash draws utilizing DE form 0147, \"Quarterly Report of Expenditures and Estimated Requirements for Grant Funds\", were made in advance of immediate cash needs, resulting in the accumulation of excessive cash balances. For the year under review, audit tests of cash management procedures revealed no excessive cash balance accumulations by the Board. \r\nAUDIT FOLLOW-UPIRESOLUTION Failure to File Corrective Action Plans Federal Financial Assistance Finding Resolved Audit Control Number 7631-94-03 \r\nThe audit report for the year ended June 30, 1995, disclosed that the Board failed to submit a corrective action plan for the 1994 audit report as required by OMB Circular A-128 to the Georgia Department of Education. In the year under review, the Board submitted a corrective action plan for the 1995 audit report to the Georgia Department of Education as required. \r\nAUDIT FOLLOW-UPIRESOLUTION Unearned Lottery Funds Financial Statements Finding Resolved Audit Control Number 7631-95-01 \r\nThe audit report for the year ended June 30, 1995, stated that the Board received $1,605.64 in Distant Learning Program lottery funds in excess of the amount needed to cover program expenditures. In the year under review, the Georgia Department ofEducation review this matter and in a letter dated September 4, 1996 determined that no refund was necessary for these funds. \r\n-3- \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 1996 \r\nPRIOR YEAR \r\nAUDIT FOLLOW-UP/RESOLUTION Record Retention Federal Financial Assistance Finding Resolved Audit Control Number 7631-95-02 \r\nThe audit report for the year ended June 30, 1995, disclosed that the Master Lists of Free and Reduced Price Meal Applications for the National School Lunch Program (CFDA 10.555) at the Bremen High School was not accurately maintained as required by the Guidance for School Officials on Free and Reduced Priced Meals and Verification Regulations, issued by the Georgia Department of Education. In the year under review, the Board implemented procedures to ensure that the Master Lists of Free and Reduced Price Meal Applications were updated when necessary and that appropriate reconciliations were made on a continuing basis. In addition, the Georgia Department of Education has reviewed this matter and in a letter dated September 4, 1996 determined that no refund was required. \r\nPRIOR YEAR/CURRENT YEAR \r\nACCOUNTING CONTROLS (OVERALL) - Financial Statements ADMINISTRATIVE REQUIREMENTS - Federal Financial Assistance Inadequate Separation of Duties Reportable Condition-Material Weakness Audit Control Number 7631-93-05 \r\nThe audit report for the year ended June 30, 1995, stated that the Board did not provide for adequate separation of employee duties in the performance of accounting functions and related procedures. For the year under review, our audit noted no improvement regarding adequate separation of employee duties. This condition was a result of management's decision to limit the number of administrative staff made responsible for accounting functions. Management should periodically review this decision to determine if employee duties can be reassigned to achieve a higher degree of internal control with existing staff. \r\nNote: Federal financial assistance programs affected by this finding are as follows: Title I (CFDA 84.010) Food and Nutrition Program (CFDA 10.550, 10.553, 10.555 and 10.558) Part B, Special Education - Flow Through (CFDA 84.027) \r\n-4- \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF FINDINGS AND IMPROPER OR OUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 1996 \r\nPIDORYEMVCURRENTYEAR GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Financial Statements Reportable Condition - Material Weakness Audit Control Number 7631-93-06 The audit report for the year ended June 30, 1995, noted that the management ofthe City of Bremen Board of Education had chosen not to maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. In the year under review, the Board did not establish General Fixed Assets Account Group within the formal accounting records. This condition results in the general purpose financial statements of the Board being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Board to establish accounting controls and procedures to provide for maintenance of a General Fixed Assets Account Group. These subsidiary records should include an inventory ofland, buildings and equipment owned by the Board and should include, but may not be limited to, date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group. \r\nNote: The City of Bremen Board of Education was provided an opportunity to include pertinent comments from the Board's management concerning these audit fmdings, conclusions and recommendations. The Board has elected not to provide comments for inclusion in this report. \r\n-5- \r\n \r\n "},{"id":"dlg_ggpd_y-ga-ba800-b-pr1-be33-bb6-b1994-h95","title":"Audit report, City of Bremen Board of Education, a component unit of the city of Bremen, year ended June 30, 1995","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts, issuing body."],"dcterms_spatial":["United States, Georgia, Haralson County, Bremen, 33.72122, -85.1455"],"dcterms_creator":["Georgia. Department of Audits"],"dc_date":["1995-06-30"],"dcterms_description":["Began with: Fiscal year ended June 30, 2009, released in 2010?","Report year covers fiscal year.","Chronological designation appears also as FY 2009-","Description based on: Fiscal year ended June 30, 2009, released in 2010?; title from cover.","Latest issue consulted: Fiscal year ended June 30, 2015, released in 2016? (online surrogate) (received via FTP 9/22/16 from Georgia Dept. of Audits and Accounts); (Georgia Government Publications database, viewed March 30, 2017)."],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Dept. of Audits and Accounts"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["City of Bremen Board of Education--Appropriations and expenditures--Periodicals.","Education--Georgia--Bremen--Auditing--Periodicals.","Education--Georgia--Bremen--Finance--Statistics--Periodicals.","Georgia Government Documents--Serial"],"dcterms_title":["Audit report, City of Bremen Board of Education, a component unit of the city of Bremen, year ended June 30, 1995"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-be33-bb6-b1994-h95"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-be33-bb6-b1994-h95"],"dcterms_temporal":null,"dcterms_rights_holder":["\u0026copy; Georgia Department of Audits"],"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["state government records"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":"GA \r\nAgoo \r\n- .RI \r\n. t=33, - Bb \r\nl'1\u003c=t4 -95 \r\nSTATE OF GEORGIA DEPARTMENT OF AUDITS \r\n254 WASHINGTON STREET ATLANTA. GEORGIA 30334 \r\n \r\n AUDIT REPORT CITY OF BREMEN BOARD OF EDUCATION \r\nA COMPONENT UNIT OF THE CITY OF BREMEN, GEORGIA YEAR ENDED JUNE 30, 1995 \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY - TABLE OF CONTENTS - \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE \r\n \r\nEXHIBITS \r\n \r\nGENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nCOMBINED STATEMENTS - OVERVIEW \r\n \r\nA \r\n \r\nCOMBINED BALANCE SHEET \r\n \r\nALL FUND TYPES \r\n \r\n2 \r\n \r\nB \r\n \r\nCOMBINED STATEMENT OF REVENUES, EXPENDITURES AND \r\n \r\nCHANGES IN FUND BALANCES \r\n \r\nALL GOVERNMENTAL FUND TYPES \r\n \r\n3 \r\n \r\nC \r\n \r\nSTATEMENT OF REVENUES, EXPENDITURES AND \r\n \r\nCHANGES IN FUND BALANCES - BUDGET AND ACTUAL \r\n \r\n(NON-GAAP BASIS) \r\n \r\nGENERAL AND SPECIAL REVENUE FUNDS \r\n \r\n4 \r\n \r\nD NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\n5 \r\n \r\nADDITIONAL FINANCIAL INFORMATION \r\n \r\nCOMBINING STATEMENTS \r\n \r\nSPECIAL REVENUE FUND \r\n \r\nE \r\n \r\nCOMBINING BALANCE SHEET \r\n \r\n16 \r\n \r\nF \r\n \r\nCOMBINING STATEMENT OF REVENUES, EXPENDITURES \r\n \r\nAND CHANGES IN FUND BALANCES \r\n \r\n18 \r\n \r\nSCHEDULES \r\n \r\n1 SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE \r\n \r\n20 \r\n \r\n2 CASH AND CASH EQUIVALENTS \r\n \r\n22 \r\n \r\n3 ACCOUNTS RECEIVABLE \r\n \r\n23 \r\n \r\nSCHEDULE OF REVENUE \r\n \r\n4 \r\n \r\nSTATE \r\n \r\n24 \r\n \r\n5 \r\n \r\nLOCAL AND OTHER \r\n \r\n25 \r\n \r\nSCHEDULE OF EXPENDITURES BY OBJECT \r\n \r\n6 \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\n26 \r\n \r\n7 \r\n \r\nLOTTERY PROGRAMS \r\n \r\n27 \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY - TABLE OF CONTENTS - \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nADDITIONAL FINANCIAL INFORMATION \r\n \r\nSCHEDULES \r\n \r\nANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS \r\n \r\nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS \r\n \r\n-8 \r\n \r\nOVERALL \r\n \r\n29 \r\n \r\n9 \r\n \r\nBYPROGRAM \r\n \r\n30 \r\n \r\n10 SCHEDULE OF TRAVEL OF BOARD MEMBERS \r\n \r\n32 \r\n \r\nSECTION II \r\nCOMPLIANCE \r\nCOMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nSINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS \r\nSINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS \r\n \r\nSECTION III \r\nINTERNAL CONTROL \r\nREPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nSINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY - TABLE OF CONTENTS - \r\nSECTIONN FINDINGS AND IMPROPER OR QUESTIONED COSTS SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\n \r\n SECTION I FINANCIAL \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nApril 12, 1996 \r\n \r\nHonorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation \r\nand Superintendent and Members ofthe City ofBremen Board ofEducation \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE \r\nLadies and Gentlemen: \r\nWe have audited the general purpose financial statements (Exhibits A through D) of the City ofBremen Board ofEducation, a component unit of the City of Bremen, as of and for the year ended June 30, 1995, as listed in the table of contents. These financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these financial statements based on our audit. \r\nWe conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and the provisions of the Office of Management and Budget Circular A-128, \"Audits of State and Local Governments\". Those standards and 0MB Circular A-128 require that we plan and perfonn the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. \r\nAs described in the notes to the general purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows: \r\n* The general purpose financial statements of the Board did not contain a General Fixed Assets Account Group to account for property and equipment owned by the Board which should be included to conform to generally accepted accounting principles. \r\n95ARL-13* \r\n \r\n  School activity accounts maintained at the individual schools are not included in the general purpose financial statements. To conform to generally accepted accounting principles, these accounts should be included in the general purpose financial statements. \r\n The Board did not recognize as expenditures, in the year ended June 30, 1995, a portion of salaries and the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 1995. Also funds received, subsequent to June 30, 1995, from the Georgia Department ofEducation for the State's share ofthese unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1994, were improperly recorded in the year ended June 30, 1995. To conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed. \r\nThe aggregate effects on the general purpose financial statements of these variances or omissions have not been determined, but are believed to be material. \r\nIn our opinion, except for the effects on the general purpose financial statements of the matters referred to in the preceding paragraph, the general purpose financial statements present fairly, in all material respects, the financial position of the City of Bremen Board of Education as of June 30, 1995, and the results of its operations for the year then ended, in conformity with generally accepted accounting principles. In accordance with Government Auditing Standards, we have also issued a report dated April 12, 1996, on our consideration of the Board's internal control structure and a report dated April 12, 1996, on its compliance with laws and regulations. \r\nOur audit was conducted for the purpose of forming an opinion on the general purpose financial statements of the City of Bremen Board of Education taken as a whole. The combining statements (Exhibits E and F) and the financial schedules (Schedules 1 through 10 which includes the Schedule of Federal Financial \r\nAssistance) are presented for purposes ofadditional analysis and are not a required part of the general purpose \r\nfinancial statements of the City of Bremen Board of Education. Such information has been subjected to the auditing procedures applied in the audit ofthe general purpose financial statements and, in our opinion, except for the effects of the matters referred to in the third paragraph, such information is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole. \r\nA copy ofthis report has been filed as a permanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated Section 50-6-24. \r\nRespectfully submitted, \r\nL~ \r\nClaude L. Vickers State Auditor \r\nCLV:cm 95ARL-13* \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY - 1- \r\n \r\n CITY Of BREMEN BOARD Of EDUCATION - HARALSON COUNTY \r\nCOMBINED BALANCE SHEET \r\nALL FUND TYPES \r\nJUNE3Q 1995 \r\n \r\nEXHIBIT\"A\" \r\n \r\n~ \r\nCash and Cash Equivalents \r\nAccounts Receivable \r\nInventories \r\nFood Donated Commodities \r\nPurchased Food \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nSPECIAL \r\n \r\nCAPITAL \r\n \r\nGENERAL \r\n \r\nREVENUE \r\n \r\nPROJECTS \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nTOTALS \r\n(Memorandum On~l \r\n \r\nJUNE 30, 1995 \r\n \r\nJUNE 30, 1994 \r\n \r\n$ \r\n \r\n185,393.17 $ \r\n \r\n1418,119.34 $ \r\n \r\n11,057.25 $ \r\n \r\n344,569.76 $ \r\n \r\n396,279.09 \r\n \r\n5,757.03 \r\n \r\n10,196.41 \r\n \r\n14,362.05 \r\n \r\n30,315.49 \r\n \r\n79,959.44 \r\n \r\n10,743.47 2.719.33 \r\n \r\n10,743.47 2.719.33 \r\n \r\n6,993.36 2,529.45 \r\n \r\nTotal Assets \r\n \r\n$ \r\n \r\n191,150.20 $ \r\n \r\n171,778.55 $ \r\n \r\n25,419.30 $ \r\n \r\n388,3418.05 $ \r\n \r\n485,761.34 \r\n \r\nL!Aa!L!IIES ~Q FUNQ EQUITY \r\n \r\nLIABIL!IIES \r\n \r\nAccounts Payable \r\n \r\n$ \r\n \r\nSalaries Payable \r\n \r\nExpired Grant Balances Payable \r\n \r\nContracts Payable \r\n \r\nRetainages Payable \r\n \r\nDeferred Revenue \r\n \r\nTotal Liabilities \r\n \r\n$ \r\n \r\nFUND EQUITY \r\n \r\nFund Balances \r\n \r\nReserved \r\n \r\nFor Bus Replacement Funds \r\n \r\n$ \r\n \r\nFor Continuation of Federal Programs \r\n \r\nFor Expired Grant Balances/Questioned Costs \r\n \r\nFor Inventories \r\n \r\nFood \r\n \r\nDonated Commodities \r\n \r\nPurchased Food \r\n \r\nFor Local Funds \r\n \r\nFor State Capital Outlay Projects \r\n \r\n$ Unreserved \r\nUndesignated \r\n \r\nTotal Fund Equity \r\n \r\n$ \r\n \r\n11,992.94 $ \r\n11,992.94 $ \r\n16,841.84 110.68 $ \r\n16,952.52 $ 162,204.74 179,157.26 $ \r\n \r\n6,866.87 20,441.24 \r\n$ \r\n27,308.11 $ \r\n1,605.64 \r\n10,743.47 2,719.33 4,195.83 $ \r\n19,264.27 $ 125~06.17 144470.44 $ \r\n \r\n$ \r\n8,444.12 14,362.05 22,806.17 $ \r\n$ \r\n'2,613.13 2,613.13 $ \r\n0.00 2,613.13 $ \r\n \r\n18,859.81 $ 20,441.24 \r\n8,444.12 14,362.05 \r\n62,107.22 $ \r\n16,841.84 $ 1,716.32 \r\n10,743.47 2,719.33 4,195.83 2,613.13 \r\n38,829.92 $ 287,410.91 326,240.83 $ \r\n \r\n14,456.06 25,813.94 \r\n267.67 \r\n42,422.72 82,960.39 \r\n13,662.84 2,060.44 3,643.18 \r\n6,993.36 2,529.45 36,306.60 65,195.87 337,605.08 402,800.95 \r\n \r\nTotal Liabilities and Fund Equity \r\n \r\n$ \r\n \r\n191,150.20 $ \r\n \r\n171,778.55 $ \r\n \r\n25,419.30 $ \r\n \r\n388,3418.05 $ \r\n \r\n485,761.34 \r\n \r\nThe notes to the general purpose financial statements are an integral part of this statement. -2- \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION HARALSON COUNTY COMBINED STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES \r\nALL GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30 1995 \r\n \r\nEXHIBIT\"B\" \r\n \r\nGENERAL FUND \r\n \r\nSPECIAL REVENUE \r\nFUND \r\n \r\nCAPITAL PROJECTS \r\nFUND \r\n \r\nTOTALS \r\n(Memorandum Onb'.} YEAR ENDED \r\nJUNE 30, 1995 JUNE 30, 1994 \r\n \r\nREVENUES \r\nState Funds Federal Funds Local and Other Funds \r\nTotal Revenues \r\n \r\n$ 3,806,697.96 $ 15,000.00 \r\n1,073,324.24 \r\n$ 4,895,02220 $ \r\n \r\n178,793.n $ 411,39524 211,502.76 \r\nso1,691.n $ \r\n \r\n218,746.49 $ 218,746.49 $ \r\n \r\n4,204,238.17 $ 426,39524 \r\n1,284,827.00 \r\n5,915,460.41 $ \r\n \r\n3,676,40928 460,256.51 \r\n1J31,n1.1e \r\n5,368,393.58 \r\n \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services  Improvement of Instructional Services Educational Media Services General Administration School Administration . Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Community Service Operations Food Services Operation Other Operations of Non-Instructional Services \r\nCapital Outlay \r\nTotal Expenditures \r\nExcess of Revenues over (under) Expenditures \r\n \r\n$ 3,437,52528 $ \r\n99,741.63 53,6TT28 139,400.88 133,512.62 431,913.49 45,504.38 379,361.07 45,427.56 \r\n3,160.00 21,TT6.03 \r\n3,264.68 79,204.67 \r\n \r\n$ 4,873,469.57 $ \r\n \r\n$ \r\n \r\n21,552.63 $ \r\n \r\n268,529.75 37,78423 45,757.14 45,927.62 \r\n137.05 6,668.95 422,991.93 \r\n$ 827,796.67 $ -26,104.95 $ \r\n \r\n$ \r\n294,694.28 294,694.28 $ -75,947.79 $ \r\n \r\n3,706,055.03 $ \r\n137,525.86 99,434.42 139,400.88 179,44024 431,913.49 45,504.38 379,361.07 45,564.61 \r\n3,160.00 28,444.98 426,256.61 79,204.67 294,694.28 \r\n5,995,960.52 $ \r\n-80,500.11 $ \r\n \r\n3,447,667.10 \r\n73,292.65 116,304.60 138,252.68 178,933.94 424,561.87 63,821.32 343,373.87 40,581.19 \r\n3,125.00 14,327.86 394,33122 \r\n88,n3.n \r\n2,500.00 \r\n5,329,797.02 \r\n38,596.56 \r\n \r\nQI!::!ER Fl~CI~ SOURC!;;S {USES} \r\nOperating Transfers In Operating Transfers Out \r\n \r\n$ $ -46174.11 \r\n \r\n3,919.79 $  42,254.32 $ \r\n \r\n46,174.11 $ -46174.11 \r\n \r\n36,373.17 -36,373.17 \r\n \r\nTotal Other Financing Sources (Uses) \r\n \r\n$ -46174.11 $ \r\n \r\n3,919.79 $ \r\n \r\n42,254.32 $ \r\n \r\n0.00 $ \r\n \r\n0.00 \r\n \r\nExcess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses $ \r\nFUND BALANCE JULY 1 \r\nFood Inventory  Net Change in Period Donated Commodities Purchased Food \r\n \r\n-24,621.48 $ 203,TT8.74 \r\n \r\n-22,185.16 $ 162,715.61 \r\n3,750.11 189.88 \r\n \r\n-33,693.47 $ 36,306.60 \r\n \r\n-80,500.11 $ 402,800.95 \r\n3,750.11 189.88 \r\n \r\n38,596.56 365,390.68 \r\n-1,573.73 387.44 \r\n \r\nFUND BALANCE JUNE 30 \r\n \r\n$ 179,157.26 $ 144470.44 $ \r\n \r\n2,613.13 $ \r\n \r\n326,240.83 $ \r\n \r\n402,800.95 \r\n \r\nThe notes to the general purpose financial statements are an integral part of this statement. .3. \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY STATEM!;;NT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES \r\n~UDGET AND ACTUAL - (NON-GAAP BASIS) GENERAL AND SPECIAL REVENUE FUNDS \r\nYEAR ENDED JUNE 30, 1995 \r\n \r\nEXHIBITc \r\n \r\nREVENUES \r\nState Funds Federal Funds \r\nlocal and Other Funds \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Community Service Operations Food Services Operation Other Operations of Non-Instructional Services \r\nTotal Expenditures \r\nExcess of Revenues over (under) Expenditures \r\nOTHER FINANCING SOURCES (USES) \r\nOther Sources Other Uses \r\nTotal Other Financing Sources (Uses) \r\nExcess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses \r\nFUND BALANCE JULY 1, 1994 \r\nAdjustments \r\n \r\nGENERAL FUND \r\n \r\nACTUAL \r\n \r\n(BUDGET \r\n \r\nBUDGET \r\n \r\nBASIS) \r\n \r\n$ 3,861,166.00 $ \r\n1,045,000.00 \r\n \r\n3,806,697.96 15,000.00 \r\n1,073,324.24 \r\n \r\n$ 4,906,166.00 $ 4,895,022.20 \r\n \r\n$ 3,544,989.89 $ 3,437,525.28 \r\n \r\n107,060.59 36,801.46 \r\n143,525.55 147,872.65 441,728.80 \r\n44,506.49 368,768.16 \r\n59,446.45 3,170.00 \r\n78,723.87 \r\n \r\n99,741.63 53,677.28 139,400.88 133,512.62 431,913.49 45,504.38 379,361.07 45,427.56 \r\n3,160.00 21,776.03 \r\n3,264.68 79,204.67 \r\n \r\n$ 4,976,593.91 $ 4,873,469.57 \r\n \r\n$ -70,427.91 $ \r\n \r\n21,552.63 \r\n \r\n$ -43,000.00 $ $ -43,000.00 $ \r\n \r\n-46,174.11 -46,174.11 \r\n \r\n$ -113,427.91 $ 293,090.98 -4.46 \r\n \r\n-24,621.48 203,778.74 \r\n \r\nSPECIAL REVENUE FUND \r\n \r\nACTUAL \r\n \r\n(BUDGET \r\n \r\nBUDGET \r\n \r\nBASIS) \r\n \r\n$ 31,062.00 $ 178,793.72 \r\n \r\n393,482.87 \r\n \r\n411,395.24 \r\n \r\n209,793.00 \r\n \r\n211,502.76 \r\n \r\n$ 634,337.87 $ 801,691.72 \r\n \r\n$ 148,277.09 $ 268,529.75 \r\n \r\n14,956.00 28,368.71 \r\n \r\n37,784.23 45,757.14 \r\n \r\n53,865.00 \r\n \r\n45,927.62 \r\n \r\n391,695.00 \r\n \r\n137.05 \r\n6,668.95 422,991.93 \r\n \r\n$ 637,161.80 $ 827,796.67 \r\n \r\n$ \r\n \r\n-2,823.93 $ -26,104.95 \r\n \r\n$ \r\n \r\n3,919.79 \r\n \r\n$ \r\n \r\n3,919.79 \r\n \r\n$ \r\n \r\n-2,823.93 $ -22,185.16 \r\n \r\n162,573.95 \r\n \r\n153,192.80 \r\n \r\n-39.34 \r\n \r\nFUND BALANCE JUNE 30, 1995 \r\n \r\n$ 179,658.61 $ 179,157.26 \r\n \r\n$ 159,710.68 $ 131,007.64 \r\n \r\nThe notes to the general purpose financial statements are an integral part of this statement. -4- \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1995 \r\n \r\nEXHIBIT\"D\" \r\n \r\nNote I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nThe City ofBremen Board ofEducation (Board) was established under the laws ofthe State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. With the exception ofthe departures from generally accepted accounting principles disclosed in these notes, the financial statements of the Board have been prepared in conformity with generally accepted accounting principles as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting standards. \r\nThe more significant ofthe Board's accounting policies are described below. \r\nREPORTING ENTITY \r\nIn evaluating how to define the government unit for financial reporting purposes, management has considered the criteria set forth in GASB Codification of Governmental Accounting and Financial Reporting Standards, Section 2100, \"Defining the Financial Reporting Entity\". The primary government consists of all the organizations that compose the legal entity of the City of Bremen Board of Education. Based upon the application ofthe above criteria, the City ofBremen Board is determined to be a component unit ofthe City ofBremen, Georgia. \r\nBoard members were elected by the public and have decision making authority, the power to designate management, the ability to significantly influence operations, but do not have the authority to levy taxes or incur bonded indebtedness. The City of Bremen provides a substantial majority of funding for the operations ofthe Board, consequently, the Board is deemed to have a financial benefit/burden relationship with the City ofBremen as defined by GASB. \r\nFUND ACCOUNTING \r\nThe Board uses funds to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. \r\nA fund is a separate accounting entity with a self-balancing set of accounts. \r\nGeneral Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Board. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types. \r\nAlthough \"school activity accounts\" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the general purpose financial statements. \r\n- 5- \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1995 \r\n \r\nEXHIBIT\"D\" \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nThe general purpose financial statements account for all State, Federal, Local and Other Funds under control ofthe Board, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds presented in this report are as follows: \r\nGOVERNMENTAL FUND TYPES - are used to account for all or most of a Board's general activities. \r\nGovernmental Fund Types include: \r\nGENERAL FUND - the fund used to account for all financial resources ofthe Board except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a board of education. \r\nSPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are primarily received from the Georgia Department of Education and from the Federal government to accomplish specific objectives and are required to be accounted for separately. Also included are proceeds received from State, Federal, Local and Other sources for operations of the school food services fund. This fund could be accounted for as an enterprise fund; however, the Board chooses not to provide for depreciation, but to maintain the fund on a modified accrual basis and to report the fund as a special revenue fund under governmental fund types, which is acceptable under generally accepted accounting principles for governmental entities. \r\nCAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of GSFIC Project No. 95/94S-763-086. \r\nBASIS OF ACCOUNTING \r\nThe accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources. \r\nLiabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. \r\nGovernmental funds are accounted for using the modified accrual basis of accounting under which: \r\n \r\n- 6- \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1995 \r\n \r\nEXHIBIT\"D\" \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nRevenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). \"Measurable\" means the amount ofthe transaction can be determined and \"available\" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Those revenues considered susceptible to accrual are property taxes, intergovernmental grants and investment income. Property taxes are considered available ifthey are collected and remitted by the collecting agent to the Board within 60 days after fiscal year-end. \r\nExpenditures are generally recognized when the related fund liability is incurred. \r\n\\ \r\nA departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share ofthese contracts. During fiscal year 1995, a substantial number of personnel of the Board were employed for a one hundred and ninety day period beginning in late August 1994 and ending in early June 1995. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 1994 and ending in August 1995. State grants to fund the State's share of these contracts were disbursed from the Georgia Department ofEducation to the Board in the same twelve months. As ofJune 30, 1995, compensation under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 1995, had not been made. Payments for these two months were made and recorded as expenditures by the Board subsequent to June 30, 1995. Also, the State's portion of the compensation paid in July and August 1995 was received and recorded as revenue in the fiscal year subsequent to June 30, 1995. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1994, were recorded in the year ended June 30, 1995. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed. \r\nBUDGET \r\nThe City ofBremen Board ofEducation's budget is a complete financial plan for the Board's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level of budget control was established by the Board at the aggregate level. The budget for governmental funds was prepared on a basis other than generally accepted accounting principles. \r\nThe budget process begins when the Board's administration prepares a tentative budget for the Board's approval. After approval of this tentative budget by the Board, such budget is advertised at least once in a newspaper ofgeneral circulation in the locality. At the next regular meeting ofthe Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167, to the Georgia Department ofEducation. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year-end. \r\n- 7- \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1995 \r\n \r\nEXHIBIT\"D\" \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\nThe Statement ofRevenues, Expenditures and Changes in Fund Balances - Budget and Actual presents actual and budgeted data for the General Fund and Special Revenue Fund. To facilitate comparison with the budget, the following adjustments have been made to actual revenues, expenditures and fund balance as reflected on Exhibit \"B\" ofthis report: \r\n \r\nExcess ofRevenues and Other Sources of Financial Resources over (under) Expenditures and Other Financing Uses \r\nFund Balance July 1, 1994 \r\nAdjustments: Inventories July 1, 1994 Food Donated Commodities Purchased Foods \r\nFund Balance June 30, 1995 (Budget Basis) \r\nCASH AND CASH EQUIVALENTS \r\n \r\nSpecial Revenue \r\nFund \r\n$ -22,185.16 162,715.61 \r\n-6,993.36 -2,529.45 $ 131,007.64 \r\n \r\nCOMPOSITION OF DEPOSITS Cash and cash equivalents consist of deposits (including certificates of deposit and N.O.W. accounts) in authorized :financial institutions. Georgia Laws authorize the Board to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations. \r\n \r\nRECEIVABLES \r\n \r\nReceivables consist ofgrant reimbursements due from Federal, State or other grantors for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. \r\n \r\nPROPERTY TAXES \r\n \r\nThe City ofBremen fixed the property tax levy for the 1994 tax year (calendar year) on November 29, 1994 (levy date). Taxes were due on January 30, 1995. The lien date for property taxes was January 1, 1994. \r\n \r\n- 8- \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1995 \r\n \r\nEXHIBIT\"D\" \r\n \r\nNote 1: SUMM:ARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\nTaxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 1995 since their collection meets the criteria of GASB codification section P70.103. The City ofBremen Clerk bills and collects the property taxes for the Board ofEducation, and remits the balance of taxes collected to the Board. \r\n \r\nThe tax millage rate levied for the 1994 tax year (calendar year) for the City ofBremen Board ofEducation was as follows (a mill equals $1 per thousand dollars of assessed value): \r\n \r\nSchool Operations \r\n \r\n5 089 mills \r\n \r\nINVENTORIES \r\n \r\nFOOD INVENTORIES Inventories of donated food commodities used in the .preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost. Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Purchased foods inventories are recorded as expenditures at the time of purchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute \"available spendable resources\" even though they are a component of net current assets. \r\n \r\nINTERFUND TRANSACTIONS \r\n \r\nThe Board has the following types of interfund transactions: \r\n \r\nReimbursements of expenditures initially made from a fund that are properly applicable to another fund, are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed. \r\n \r\nOperating transfers are recorded for all interfund transactions other than reimbursements. \r\n \r\nMEMORANDUM ONLY - TOTAL COLUMNS \r\n \r\nTotal columns on the general purpose :financial statements are captioned \"Memorandum Only\" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position or results of operations in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. \r\n \r\n- 9- \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1995 \r\n \r\nEXHIBIT\"D\" \r\n \r\nNote 2: DEPOSITS \r\nCOLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee ofinsurance, or by collateral. The aggregate ofthe face value of such surety bond \r\nand the market value ofsecurities shall be equal to not less than 110 percent ofthe public funds being secured \r\nafter the deduction ofthe amount of deposit insurance. OCGA Section 45-8-11 provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts. \r\nAcceptable security for deposits consists of any one of or any combination ofthe following: \r\n(I) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, \r\n(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation, \r\n(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia, \r\n(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities ofthe State of Georgia, \r\n(5) Bonds ofany public authority created by the laws ofthe State of Georgia, providing that the statute that created the authority authorized the use ofthe bonds for this purpose, \r\n(6) Industrial revenue bonds and bonds of development authorities created by the laws ofthe State of Georgia, and \r\n(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. \r\nCATEGORIZATION OF DEPOSITS At June 30, 1995, the bank balances were $530,398.51. The amounts of the total bank balances are classified into three categories of credit risk: \r\nCategory 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name. \r\n- 10 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1995 \r\n \r\nEXHIBIT \"D\" \r\n \r\nNote 2: DEPOSITS \r\n \r\nCategory 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name. \r\nCategory 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Board's name.) \r\n \r\nThe Board's deposits are classified by risk category at June 30, 1995, as follows: \r\nRisk Categmy I 2 \r\n3 \r\nTotal \r\nNote 3: NON-MONETARY TRANSACTIONS \r\n \r\nBank Balance \r\n$ 154,693.34 0.00 \r\n375,705.17 \r\n$ 530,398.51 \r\n \r\nThe Board receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories \r\n \r\nNote4: RISKMANAGEMENT \r\n \r\nThe Board is exposed to various risks ofloss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illnesses or injuries to employees; natural disaster; and unemployment compensation. \r\n \r\nThe Board has obtained commercial insurance for risk ofloss associated with torts, assets and natural disaster. The Board has neither significantly' reduced coverage for these risks nor incurred losses (settlements) which exceeded the Board's insurance coverage in any ofthe past three years. \r\n \r\nThe Board has elected to self-insure for all losses related to errors or omissions, which includes, among other risks, risks for sexual harassment and discrimination. The Board has not experienced any losses related to errors or omissions in the past three years. \r\n \r\nThe Board is self-insured with regard to unemployment compensation claims. The Board accounts for claims within the same fund that the employee's salary and benefits were paid. Claims are accounted for with expenditures and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated. \r\n \r\n- 11 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1995 \r\n \r\nEXIIlBIT \"D\" \r\n \r\nNote 4: RISK MANAGEMENT \r\n \r\nChanges in the unemployment compensation claims liability during the last two fiscal years are as follows: \r\n \r\nBeginning ofYear Liability \r\n \r\nClaims and Changes in Estimates \r\n \r\nClaims Paid \r\n \r\nEndofYear Liability \r\n \r\n1994 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n0.00 \r\n \r\n1995 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n1,168.00 $ \r\n \r\n1,168.00 $ \r\n \r\n0.00 \r\n \r\nThe Board participates in the Georgia Education and Government Workers' Compensation Trust, a public \r\nentity risk pool organized on December 1, 1991 to develop, implement, and administer a program of workers' \r\ncompensation self-insurance for its member organizations. The Board pays an annual premium to the Fund for its general insurance coverage. Additional insurance coverage is provided through an agreement by the Fund with the Continental Insurance Company to provide coverage for potential losses sustained by the Fund in excess of$250,000.00 loss per occurrence, up to $1,000,000.00. \r\n \r\nNote 5: SIGNIFICANT COMMITMENTS \r\n \r\nThe following is an analysis of significant outstanding construction or renovation contracts executed by the Board as of June 30, 1995, together with funding available: \r\n \r\nProject \r\n \r\nUnearned Executed Contracts \r\n \r\nFunding \r\nAvailable From State- \r\n \r\n95/94S-763-086 \r\n \r\n$ 11,243.04 $ 8,347.11 \r\n \r\nThe amounts described in this note are not reflected in the general purpose financial statements. \r\n \r\nNote 6: CONTINGENT LIABILITIES \r\n \r\nAmounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant tenns. The Board believes that such disallowances, if any, will be immaterial to its overall financial position. \r\n \r\nNote 7: RETIREMENT PLANS \r\n \r\nTEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) \r\n \r\nTRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer public employee retirement system (PERS). \r\n \r\n- 12 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30. 1995 \r\n \r\nEXHIBIT\"D\" \r\n \r\nNote 7: RETIREMENT PLANS \r\nTRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. A member is eligible for service retirement after 30 years of creditable service, regardless ofage, or after 10 years of service and attainment of age 60. A member is eligible for early retirement after 25 years of creditable service and attainment of age 55, at a reduced benefit. Retirement benefits paid to members are equal to 2% of the average of the member's two consecutive highest paid years of service multiplied by the number of years of creditable service up to 40 years. The normal retirement pension is payable monthly for life. Options are available for distribution ofthe member's monthly pension at a reduced rate to a designated beneficiary on the member's death. \r\nRetirement benefits also include death and disability benefits. A disabled member or surviving spouse is entitled to receive annually an amount equal to the member's service retirement benefit or disability retirement, whichever is greater. The death benefit is the amount that would be payable to the member's beneficiary had the member retired on the date of death on either a service retirement allowance or a disability retirement allowance, whichever is larger. The benefit is based on the member's creditable service (minimum of 10 years of service) and compensation up to the time of disability or death. \r\nMembers become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting ofemployer contributions occurs, but the member's contributions are refunded with interest. \r\nThe Board's payroll for employees covered by TRS for the year ended June 30, 1995, was $3,543,147.62; total payroll was $3,803,468.67. \r\nTRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe Board who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The Board makes monthly employer contributions to TRS at rates adopted by the TRS Board ofTrustees in accordance with State statute and as advised by their independent actuary. For fiscal year 1995 that rate for employer contributions was 11.81%. The interest rate assumption (rate of return on investments) was 7.50%. \r\nTotal contributions made during fiscal year 1995 amounted to $595,602.87, of which $418,444.79 was made by the Board and $177,158.08 was made by employees. These contributions represented 11.81% (Board) and 5% (employees) of covered payroll. \r\nTRS FUNDING STATUS AND PROGRESS The amount of the total pension benefit obligation is based on a standardized measurement established by Statement No. 5 ofthe Governmental Accounting Standards Board (GASB) that, with some exceptions, must be used by a PERS. The standardized measurement is the actuarial present value of credited projected benefits. This valuation method reflects the present value of estimated pension benefits that will be paid in future years as a result of employee services performed to date, and is adjusted for the effects of projected salary increases. A standardized measure ofthe pension benefit obligation was adopted by the GASB to enable \r\n \r\n- 13 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1995 \r\n \r\nEXHIBIT\"D\" \r\n \r\nNote 7: RETIREMENT PLANS \r\n \r\nreaders of PERS financial statements to assess that PERS funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among other PERS and among other employers. \r\n \r\nTotal unfunded pension benefit obligation ofTRS as ofJune 30, 1994, was as follows: \r\n \r\nTotal pension benefit obligation \r\n \r\n$15,313,743,000.00 \r\n \r\nNet assets available for benefits, at cost \r\n \r\n14,254,785,000.00 \r\n \r\nUnfunded pension benefit obligation \r\n \r\n$ 1,058,958 000,00 \r\n \r\nThe measurement ofthe total pension benefit obligation is based on an actuarial valuation as ofJune 3_0, 1994. Net assets available to pay pension benefits were valued as of the same date. TRS does not make separate measurements of assets and pension benefit obligation for individual employers. \r\n \r\nTotal contributions from all employers to TRS for fiscal year ended June 30, 1995 were $565,117,811.00. The Board's contribution for the year ended June 30, 1995 of $418,444.79 was actuarially determined and represented .074% oftotal contributions made by all participating employers. \r\n \r\nTen year historical trend information is presented in the 1995 TRS Component Unit Financial Report. This information is useful in assessing TRS's accumulation of sufficient assets to pay pension benefits as they become due. \r\n \r\nPUBLIC SCHOOL EMPLOYEES RETIREMENT SYSTEM OF GEORGIA (PSERS) \r\n \r\nPSERS PLAN DESCRIPTION Substantially all bus drivers, maintenance, custodial, and lunchroom personnel employed by local school systems are covered by the Public School Employees Retirement System of Georgia (PSERS). All employer's contributions are made by the State of Georgia in accordance with State statute. \r\n \r\nPSERS provides in accordance with State statute service retirement, disability retirement and survivors benefits for its members. A member is eligible for normal service retirement after IO years of service and attainment ofage 65. A member applying for service retirement with IO years of service and retires between the ages of 60 and 65 receives a reduced benefit. Monthly retirement benefits paid to members are equal to $8.00 per month multiplied by the number ofyears of creditable service. Options are available for distribution ofthe member's monthly pension at a reduced rate to a designated beneficiary on the member's death. \r\n \r\n- 14 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1995 \r\n \r\nEXHIBIT\"D\" \r\n \r\nNote 7: RETIREMENT PLANS \r\nRetirement provisions include death and disability benefits. Disability benefits are the same as if the employee had retired at age 65 as long as the employee has 15 or more years of creditable service. Death benefits are dependent upon the number ofyears of service. Ifthere are less than ten years of service, a lump sum refund ofthe employee's contributions and interest are made to the beneficiary. Ifthere are more than ten years of service, the beneficiary shall receive for life half ofwhat the employee would have received upon retirement. \r\nMembers become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting ofemployer contributions occurs, but the member's contributions are refunded with interest. \r\nThere were 27 employees covered under PSERS for the year ended June 30, 1995. \r\nPSERS CONTRIBUTIONS REQUIRED AND MADE Covered employees are required by State statute to contribute $4.00 a month for the nine month school year. Unlike TRS, the Board makes no contribution to PSERS. The State of Georgia is required by statute to make employer contributions actuarially determined and approved and certified by the PSERS' Board of Trustees. Total contnbutions from employees of the Board made during fiscal year 1995 amounted to $968.00. Total contribution for all school systems made by the State of Georgia to PSERS for fiscal year ended June 30, 1995, was $9,162,000.00. \r\nNote 8: SURETY BONDS \r\nThe School Superintendent, Mr. Dennis McBrayer, is bonded in the amount of$10,000.00 with the Selective Insurance Company of America, Branchville, New Jersey, their Bond No. B79615, on which premium was paid through May 15, 1996. \r\n \r\n- 15 - \r\n \r\n ~ \r\nCash and Cash Equivalents \r\nAccounts Receivable \r\nInventories Food Donated Commodities Purchased Food \r\n \r\n!:.ID: Qf aBEMEN IK2!BP Qf EDUCATIQ!:l - ~~L~ !:.Ql.!!fil'. \r\nQQMBlt:11~ ~~~ 1:!f;f;! \r\nSPECIAL R~N!JE E!.!t:!D \r\nJ!Jt:!E 39 1995 \r\n \r\nSCHOOL FOOD \r\nSERVICES FUND \r\n \r\nLOTTERY PROGRAMS \r\n \r\nELEMENTARY AND SECONDARY EDUCATION ACT \r\n \r\nTITLE II- \r\n \r\nCHAPTER 1 \r\n \r\nEISENHOWER \r\n \r\nEDlJCATION OF \r\n \r\nSTATE \r\n \r\nCHAPTER2 \r\n \r\nMATHEMATICS \r\n \r\nDEPRIVED \r\n \r\nPROGRAM \r\n \r\nBLOCK GRANT - ANDSCIENCE \r\n \r\nCHILDREN \r\n \r\nIMPROVEMENT FLOW THROUGH \r\n \r\nEDUCATION \r\n \r\n$ 125,362.16 $ \r\n \r\n900.64 $ \r\n \r\n12,802.12 $ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n0.00 \r\n \r\n705.00 \r\n \r\n1,041.46 \r\n \r\n10,743.47 2,719.33 \r\n \r\nTctal Assets \r\n \r\n$ 138.824.96 $ 1.605.64 $ \r\n \r\n13843.58 $ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n0.00 \r\n \r\nLl~ILITIES At:11:! F!Jt:10 ~ITY \r\n \r\nLIABILITIES \r\n \r\nCash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable Deferred Revenue \r\n \r\n$ \r\n \r\n155.99 \r\n \r\nTctal Liabilities \r\n \r\n$ \r\n \r\n155.99 \r\n \r\nE!.!NP W!JID: \r\n \r\nFund Balances \r\n \r\nReserved \r\n \r\nFor Continuation r:J Federal Programs \r\n \r\nFor Expired Grant Balances/Questioned Costs \r\n \r\nFor Inventories \r\n \r\nFood \r\n \r\nDonated Commodities \r\n \r\n$ \r\n \r\nPurchased Food \r\n \r\nFor Local Funds \r\n \r\n$ \r\n10,743.47 2,719.33 \r\n \r\nUnreserved Undesignated \r\n \r\n$ 13,462.80 $ 125,206.17 \r\n \r\nTctal Fund Equity \r\n \r\n$ 138,668.97 $ \r\n \r\n$ $ \r\n1,605.64 \r\n1,605.64 0.00 $ \r\n1 605.64 $ \r\n \r\n3,142.68 10,700.90 13,843.58 \r\n0.00 $ 0.00 $ \r\n \r\nTotal Liabilities and Fund Equity \r\n \r\n$ 138.824.96 $ 1,605.64 $ \r\n \r\n13 843.58 $ \r\n \r\n0.00 $ 0.00 $ \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n0.00 \r\n \r\n0.00 $ \r\n \r\n0.00 \r\n \r\n0.00 $ \r\n \r\n0.00 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 16 - \r\n \r\n EXHIBIT \"E\" \r\n \r\nINDMDUALS WITH \r\n \r\nDISABILITIES EDUCATION ACT \r\n \r\nTITLEVI B \r\n \r\nFLCM/ \r\n \r\nPRESCHOOL INNOVATIVE \r\n \r\nTHROUGH PROGRAM PROGRAM \r\n \r\nCOMMUNITY EDUCATION \r\nFUND \r\n \r\nSERVE AMERICA \r\n \r\nSCHOOi.AGE CHILDCARE PROGRAM \r\n \r\nEARLY CHILDHOOD CHILDCARE PROGRAM \r\n \r\nTOTALS JUNE 301 1995 JUNE 30, 1994 \r\n \r\n$ 7,790.53 $ \r\n \r\n494.93 $ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n768.96 $ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n148, 119.34 $ \r\n \r\n213,663.57 \r\n \r\n3,621.36 \r\n \r\n1,358.29 \r\n \r\n3,470.30 \r\n \r\n10,196.41 \r\n \r\n20,169.71 \r\n \r\n$ 11 411.89 $ \r\n \r\n\\853.22 $ \r\n \r\n0.00 $ \r\n \r\n0.00 $ 41239.26 $ \r\n \r\n0.00 $ \r\n \r\n10,743.47 2,719.33 \r\n \r\n6,993.36 2,529.45 \r\n \r\n0.00 $ 111 na.55 s 2431356.09 \r\n \r\n$ 3,130.73 $ \r\n \r\n394.04 \r\n \r\n8,281.16 \r\n \r\n1,459.18 \r\n \r\n$ 11 411.89 $ 1,853.22 \r\n \r\n$ \r\n \r\n43.43 \r\n \r\n$ \r\n \r\n43.43 \r\n \r\n$ \r\n \r\n3,880.09 \r\n \r\n$ \r\n \r\n6,866.87 \r\n \r\n8,256.06 \r\n \r\n20,441.24 \r\n \r\n25,813.94 \r\n \r\n267.67 \r\n \r\n42,422.72 \r\n \r\n$ \r\n \r\n27,308.11 $ \r\n \r\n80,640.48 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n$ 11,411.89 $ \r\n \r\n11853.22 $ \r\n \r\n0.00 $ 0.00 $ \r\n0.00 $ \r\n \r\n$ $ 0.00 0.00 $ \r\n \r\n4195.83 4,195.83 \r\n0.00 $ 4,195.83 $ \r\n \r\n0.00 $ 41239.26 $ \r\n \r\n0.00 $ 0.00 $ \r\n0.00 $ \r\n \r\n$ \r\n \r\n2,060.44 \r\n \r\n$ \r\n \r\n1,605.64 \r\n \r\n3,532.50 \r\n \r\n$ 0.00 0.00 $ \r\n \r\n10,743.47 2,719.33 4 195.83 \r\n19,264.27 $ \r\n125,206.17 \r\n144 470.44 $ \r\n \r\n6,993.36 2,529.45 \r\n15,115.75 147 599.86 162 715.61 \r\n \r\n0.00 $ \r\n \r\n171,778.55 $ \r\n \r\n243,356.09 \r\n \r\n-17 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY COMBINING STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES \r\nSPECIAL REVENUE FUND YEAR ENDED JUNE 30 1995 \r\n \r\nSCHOOL FOOD \r\nSERVICES FUND \r\n \r\nLOTTERY PROGRAMS \r\n \r\naEMENTARY AND SECONDARY EDUCATION ACT \r\n \r\nTITLEII- \r\n \r\nCHAPTER1 \r\n \r\nEISENHOWER \r\n \r\nEDUCATION OF \r\n \r\nSTATE \r\n \r\nCHAPTER2 \r\n \r\nMATHEMATICS \r\n \r\nDEPRIVED \r\n \r\nPROGRAM \r\n \r\nBLOCK GRANT - ANDSCIENCE \r\n \r\nCHILDREN \r\n \r\nIMPROVEMENT FLOW THROUGH EDUCATION \r\n \r\nREVENUES \r\nState Funds Federal Funds Local and Other Funds \r\nTotal Revenues \r\n \r\ns 31,204.00 S 147,089.72 \r\n \r\n169,273.45 \r\n \r\n$ \r\n \r\n204,663.16 \r\n \r\ns 405, 140.61 $ 147,089.72 S \r\n \r\n88,523.79 S 88,523.79 S \r\n \r\n-2,031.54 S -2,031.54 S \r\n \r\n5,705.00 S 5,705.00 S \r\n \r\n7,000.00 1,000.00 \r\n \r\nEXPENDITURES \r\n \r\nCurrent ll'llltruction Support Services Pupil Services lmprow,ment rl l...truc:tional Services General Administration Student Transportation Services Community Se!vice Operations Food Services Operation \r\nTotal Expenditures \r\nExcess rl Rl!W!llues Oller (under) Expenditures \r\n \r\ns 120,918.72 S \r\n26,817.92 1,527.78 \r\n137.05 \r\ns 422,991.93 s 422,991.93 S 149 401.47 $ s -17,851.32 $ -2,311.75 S \r\n \r\n46,612.40 S 141.69 333.08 \r\n42,265.63 \r\n89,352.80 S -a29.01 $ \r\n \r\n0.00 S \r\n0.00 S -2,031.54 S \r\n \r\n5,679.19 S 25.81 \r\n \r\n1,496.24 \r\n6,201.89 15.09 \r\n \r\n5,705.00$ 0.00 $ \r\n \r\n7713.22 -713.22 \r\n \r\nQIHE.B FINA!iQING SQ!.!RCES USES \r\n \r\nOperating Transfers In \r\n \r\ns \r\n \r\nOperating Transfers Out \r\n \r\nTotal Other Financing Sources (Uses) \r\n \r\ns \r\n \r\nExcess rl R-,ues and Other Financing Sources \r\n \r\ns Oller (under) Expenditures and other Financing Uses \r\n \r\n-17,851.32 S \r\n \r\n3,917.39 S 3,917.39 S 1,605.64 S \r\n \r\n2.34 2.34 -a26.67 S \r\n \r\n-2,031.54 $ \r\n \r\n0.00 S \r\n \r\n-713.22 \r\n \r\nFUND BALA!iQE JULY 1 \r\nFood IIIYlll1tory - Net Change in Period Donated Commodities Purchased Food \r\n \r\n152,580.30 \r\n \r\n0.00 \r\n \r\n826.67 \r\n \r\n2,031.54 \r\n \r\n3,750.11 189.88 \r\n \r\n0.00 \r\n \r\n713.22 \r\n \r\nFUND BALA!iQE JUNE 30 \r\n \r\ns 138,668.97 $ \r\n \r\n1,605.64 S \r\n \r\n0.00 S \r\n \r\n0.00 S \r\n \r\n0.00 S \r\n \r\n0.00 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n-18- \r\n \r\n EXHIBIT\"F\" \r\n \r\nINOMDUALS WITH \r\n \r\nDISABILITIES EOUCATION ACT \r\n \r\nTITLEVI B \r\n \r\nFLOW \r\n \r\nPRESCHOOL INNOVATIVE \r\n \r\nTHROUGH PROGRAM PROGRAM \r\n \r\nCOMMUNITY EDUCATION \r\nFUND \r\n \r\nSERVE AMERICA \r\n \r\nSCI-IOOLAGE CHILDCARE PROGRAM \r\n \r\nEARLY CHILDHOOD CHILDCARE PROGRAM \r\n \r\nTOTALS YEAR ENDED JUNE 301 1995 JUNE 30, 1994 \r\n \r\n$ 62,156.59 $ 45,052.29$ $ 62,156.59 S 45,052.29$ \r\n \r\n-634.52 $ \r\n-634.52 S \r\n \r\n$ 1 710.00 1,710.00 $ \r\n \r\n500.00 34,770.00$ \r\n4 977.f'JJ \r\n40,247.f'JJ $ \r\n \r\n387.10 $ 152.00 \r\n539.10 S \r\n \r\n$ 1,193.08 \r\n1193.08 $ \r\n \r\n178,793.72 $ 411,395.24 211,502.76 \r\n801,691.72 $ \r\n \r\n137,771.28 413,827.25 221,113.26 \r\n772,711.79 \r\n \r\n$ 50,187.42 $ 42,615.58 $ \r\n \r\n10,824.62 \r\n \r\n1,184.32 \r\n \r\n2,436.77 \r\n \r\n$ 62,196.36 $ 45,052.35$ \r\n \r\n$ \r\n \r\n-39.77 $ \r\n \r\n-0.06 $ \r\n \r\n0.00 \r\n$ 0.00 S -634.52 $ \r\n \r\n$ \r\n \r\n122.52 S \r\n \r\n$ \r\n \r\n37,398.99 \r\n \r\n1,710.00 \r\n \r\n4,958.95 \r\n \r\n1,710.00 $ 0.00 S \r\n \r\n37,398.99 $ 2,848.61 $ \r\n \r\n5 081.47 $ -4542.37 $ \r\n \r\n897.68 S 295.40 \r\n1193.08 $ 0.00 $ \r\n \r\n268,529.75 $ \r\n37,784.23 45,757.14 45,927.62 \r\n137.05 6,668.95 422,991.93 \r\n827 796.67 $ \r\n-26, 104.95 $ \r\n \r\n257,677.49 \r\n1,767.41 65,314.99 53,502.92 \r\n27.62 391,404.30 \r\n14,327.86 \r\n784,022.59 \r\n-11 310.80 \r\n \r\n$ \r\n \r\n$ \r\n \r\n$ \r\n \r\n-39.77 S \r\n \r\n39.77 \r\n \r\n0.06 \r\n \r\n0.06 \r\n \r\n0.00 S 0.00 \r\n \r\n-634.52 S 634.52 \r\n \r\n0.00 $ 0.00 \r\n \r\n2,848.61 $ 1,347.22 \r\n \r\n-4,542.37 $ 4,542.37 \r\n \r\n$ $ 0.00 $ 0.00 \r\n \r\n3,919.79 $ 3 919.79 $ \r\n \r\n511.58 -24.09 \r\n487.49 \r\n \r\n-22. 185.16 $ 162,715.61 \r\n \r\n-10,823.31 174,725.21 \r\n \r\n3,750.11 189.88 \r\n \r\n-1,573.73 387.44 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n4195.83 $ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n144,470.44 $ \r\n \r\n162 715.61 \r\n \r\n 19- \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE YEAR ENPEP JUNE 30, 1995 \r\n \r\nFUNDING AGENCY PROGRAM/GRANT \r\n \r\nCFDA NUMBER \r\n \r\nAWARDS IN PERIOD \r\n \r\nFEDERAL FUNDS RECEIVED IN PERIOD(NET OF REFUNDS) \r\n \r\nFEDERAL REVENUE IN PERIOD \r\n \r\nEXPENDITURES IN PERIOD \r\n \r\nAgriculture, U.S. Department of Through Georgia Department of Education Food and Nutrition Program \r\nChild and Adult care Food Program \r\n1995 Contract Food Services \r\nSchool Breakfast Program 1995Grant \r\nNational School Lunch Program 1995Grant \r\nFood Distribution Program (1) \r\nTotal U.S. Department of Agriculture \r\n \r\n10.558 $ \r\n \r\n954.94 $ \r\n \r\n10.553 \r\n10.555 10.550 \r\n$ \r\n \r\n24,278.30 \r\n113,462.39 30/ST7.82 \r\n169.273.45 $ \r\n \r\n954.94 $ \r\n \r\n954.94 \r\n \r\n(2) \r\n \r\n24,278.30 \r\n113,462.39 NIA \r\n138.695.63 $ \r\n \r\n24,278.30 \r\n113,462.39 $ 301sn.a2 169.273.45 $ \r\n \r\n(2) \r\n392,414.11 (3) 301sn.a2 \r\n422.991.93 \r\n \r\nEducation, U. S. Department of \r\n \r\nThrough Georgia Department of Education \r\n \r\nElementary and Secondary Education Act \r\n \r\nChapter 1 \r\n \r\nEducation of Deprived Children \r\n \r\n1993 Regular \r\n \r\n84.010 \r\n \r\n1994 Regular \r\n \r\n84.010 \r\n \r\n1994 Carry-OVer \r\n \r\n84.010 $ \r\n \r\n1995 Regular \r\n \r\n84.010 \r\n \r\nState Program Improvements \r\n \r\n1993 Regular \r\n \r\n84.218 \r\n \r\nChapter2 \r\n \r\nBlock Grant - Flow Through \r\n \r\n1995 Regular \r\n \r\n84.151 \r\n \r\nTitlell \r\n \r\nEisenhower Mathematics and Science \r\n \r\nEducation \r\n \r\n1994 Regular \r\n \r\n84.164 \r\n \r\n1995 Regular \r\n \r\n84.164 \r\n \r\nIndividuals with Disabilities Education Act \r\n \r\nTitle VI, B \r\n \r\nFlow Through \r\n \r\n1993 Regular \r\n \r\n84.027 \r\n \r\n1994 Regular \r\n \r\n84.027 \r\n \r\n1994 carry-Over \r\n \r\n84.027 \r\n \r\n1995 Regular \r\n \r\n84.027 \r\n \r\nPreschool Program \r\n \r\n1994 Regular \r\n \r\n84.173 \r\n \r\n1994 carry-Over \r\n \r\n84.173 \r\n \r\n1995 Regular \r\n \r\n84.173 \r\n \r\nInnovative Program \r\n \r\n1993 Regular \r\n \r\n84.027 \r\n \r\nVocational Education - Basic Grants to States \r\n \r\nHigh School Program \r\n \r\nCommunity Based Organizations \r\n \r\nVocational Educational Support Program \r\n \r\n1994 Contract \r\n \r\n84.174 \r\n \r\n1995 Contract \r\n \r\n84.174 \r\n \r\nTech-Prep Education \r\n \r\n1994Grant \r\n \r\n84.243 \r\n \r\n$ 14,920.00 85,600.00 \r\n5,705.00 \r\n7,000.00 \r\n10,600.00 56,430.00 \r\n4,844.00 44,800.00 \r\n15,000.00 \r\n \r\n$ 7,455.88 14,920.00 73,389.00 \r\n \r\n-826.67 \r\n14,920.00 $ 74,430.46 \r\n-2,031.54 \r\n \r\n5,705.00 \r\n \r\n5,705.00 \r\n \r\n14,920.00 74,432.80 (3) \r\n5,705.00 \r\n \r\n7,000.00 \r\n \r\n7,000.00 \r\n \r\n1,686.52 10,600.00 47,975.00 \r\n5,532.33 4,824.00 38,870.00 \r\n \r\n..:yJ_n \r\n10,600.00 51,596.36 \r\n4,824.00 40,228.29 \r\n-634.52 \r\n \r\n713.22 7,000.00 \r\n10,600.00 51,596.36 \r\n4,824.00 40,228.35 (3) \r\n \r\n2,500.00 15,000.00 \r\n2458.48 \r\n \r\n15,000.00 \r\n \r\n2,124.55 15,000.00 \r\n \r\nTotal U. S. Department of Education \r\n \r\n$ 244.899.00 $ \r\n \r\n237.916.21 $ 2201n1.s1 $ \r\n \r\n2271144.28 \r\n \r\n- 20 - \r\n \r\n CITY Of BREMEN BOARD OF EDUCATION  HARALSON COUNTY SCHEDULE Of FEDERAL FINANCIAL ASSISTANCE \r\nYEAR ENDED JUNE 30. 1995 \r\n \r\nSCHEDULE \"1\" \r\n \r\nFUNDING AGENCY PROGRAM/GRANT \r\nHealth and Human Services, U. S. Department of Through Georgia Childcare Council School Age Childcare Program 1994Grant Early Childhood Childcare Program 1994Grant \r\nTotal U. S. Department of H~lth and \r\nHuman Services \r\nNational and Community Service Commission Through Georgia Department of Education Serve America Program 1994Grant 1995 Grant \r\nTotal National and Community Service Commission \r\n \r\nCFDA NUMBER \r\n \r\nAWARDS IN PERIOD \r\n \r\nFEDERAL FUNDS RECEIVED IN PERIOD(NET OF REFUNDS) \r\n \r\nFEDERAL REVENUE IN PERIOD \r\n \r\nEXPENDITURES IN PERIOD \r\n \r\n93.575 93.575 \r\n \r\n$ \r\n \r\n387.10 $ \r\n \r\n387.10 $ \r\n \r\n5,081.47 (3) \r\n \r\n1 723.39 \r\n \r\n11193.08 \r\n \r\n11193.08 \r\n \r\n$ \r\n \r\n2110.49 $ \r\n \r\n1,580.18 $ \r\n \r\n61274.55 \r\n \r\n94.004 94.004 $ \r\n \r\n$ 301000.00 \r\n \r\n$ 301000.00 $ \r\n \r\n9,467.00 $ 261529.70 \r\n \r\n4,no.oo $ \r\n301000.00 \r\n \r\n351996.70 $ 34,no.oo $ \r\n \r\n6,117.22 31 1281.n (3) \r\n371398.99 \r\n \r\nTotal Federal Financial Assistance \r\n \r\n$ 4441172.45 $ \r\n \r\n414 719.03 $ 4261395.24 $ \r\n \r\n6931809.75 \r\n \r\nThe Board had no major programs as defined by the Single Audit Act of 1984. \r\n(1) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonmonetary \r\nassistance for donated commodities received and/or consumed by the system during the current flSC81 year. (2) Expenditures for the School Breakfast Program and the Child and Adult Care Food Program were not maintained \r\nseparately and are included in the 1995 National School Lunch Program. (3) Expenditures for this program include State, and/or Local and Other Funds. \r\nExpenditures are not maintained by fund source. \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 21 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY CASH AND CASH EQUIVALENTS \r\nJUNE 30, 1995 \r\n \r\nSCHEDULE \"2\" \r\n \r\nINTEREST BEARING ACCOUNTS \r\nCitizens Bank and Trust, Bremen, Georgia \r\nCertificates of Deposit \r\nNo. 23658 (5.90%) No. 23677 (7.00%) No. 23678 (7.00%) No. 23679 (7.00%) \r\nFirst National Bank of Haralson County, Bremen, Georgia \r\nCertificate of Deposit No. 11729 (4.30%) N.O.W. Checking Accounts (2.75%) \r\nOTHER \r\nPetty Cash \r\n \r\n$ 5,500.00 20,000.00 20,000.00 8,000.00 \r\n100,000.00 190,769.76 $ 344,269.76 \r\n300.00 \r\n$ 344,569.76 \r\n \r\nSee notes to the general purpose financial statements. - 22 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY ACCOUNTS RECEIVABLE \r\nJUNE 30, 1995 \r\n \r\nSCHEDULE \"3\" \r\n \r\nBremen, City of City Wide School Tax \r\nEducation, Georgia Department of Lottery Program Instructional Technology Federal Programs ESEA - Chapter 1 Education of Deprived Children Individuals with Disabilities Education Act TIiie VI, BFlow Through Preschool Program Serve America Program \r\nGeorgia State Financing and Investment Commission Reimbursement on Construction Project \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nSPECIAL \r\n \r\nCAPITAL \r\n \r\nGENERAL REVENUE PROJECTS \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ 5,757.03 \r\n \r\n$ 5,757.03 \r\n \r\n$ \r\n \r\n705.00 \r\n \r\n705.00 \r\n \r\n1,041.46 \r\n \r\n1,041.46 \r\n \r\n3,621.36 1,358.29 3,470.30 \r\n \r\n3,621.36 1,358.29 3,470.30 \r\n \r\n$ 14,362.05 14,362.05 \r\n \r\n$ 5,757.03 $ 10,196.41 $ 14,362.05 $ 30,315.49 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 23 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30, 1995 \r\n \r\nSCHEDULE \"4\" \r\n \r\nAGENCY/FUNDING \r\nGRANTS Education, Georgia Department of Quality Basic Education General and Career Education Programs Special Education Programs Remedial Education Program Media Center Programs Staff Development Programs Indirect Cost Pupil Transportation Regular Bus Replacement Special Instructional Assistance In-School Suspension School Counselors Grades 4 and 5 Superintendent Base Salary Mid-term Adjustment Local Fair Share Educational Equalization Funding Grant Food Services Other State Programs At-Risk Summer School Program Environmental Science Program Mentor Teacher Program Preschool Handicapped Program Remedial Summer School Program Lottery Programs Algebra Classrooms Distant Leaming Instructional Technology Media Center and Library Equipment Pre-Kindergarten Program Safe Schools Grant \r\nGeorgia State Financing and Investment Commission Reimbursement on Construction Projects \r\nOTHER Education, Georgia Department of Student Information System Project \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nSPECIAL \r\n \r\nCAPITAL \r\n \r\nGENERAL \r\n \r\nREVENUE \r\n \r\nPROJECTS \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ 2,32s,n9.oo 341,521.00 50,175.00 98,825.00 30,709.00 661,907.00 \r\n9,404.00 \r\n3,179.00 103,045.00 71,525.00 \r\n19,971.00 17,827.00 27,912.00 -314,337.00 334,100.00 \r\n$ \r\n3,262.49 \r\n690.00 18,658.00 1,545.47 \r\n \r\n31,204.00 \r\n500.00 \r\n2,316.00 35,122.40 6,300.00 \r\n5,005.32 91,062.00 7,284.00 \r\n \r\n$ 2,325,n9.oo 341,521.00 50,175.00 \r\n98,825.00 \r\n30,709.00 661,907.00 \r\n9,404.00 \r\n3,179.00 103,045.00 71,525.00 19,971.00 17,827.00 27,912.00 -314,337.00 334,100.00 31,204.00 \r\n3,262.49 500.00 690.00 \r\n18,658.00 1,545.47 \r\n2,316.00 35,122.40 6,300.00 \r\n5,005.32 91,062.00 7,284.00 \r\n \r\n$ 218,746.49 \r\n \r\n218,746.49 \r\n \r\n1,000.00 \r\n \r\n1,000.00 \r\n \r\n$ 3,806,697.96 $ 178,793.72 $ 218,746.49 $ 4,204,238.17 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 24 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF LOCAL AND OTHER REVENUE YEAR ENDED JUNE 30, 1995 \r\n \r\nSCHEDULE \"5\" \r\n \r\nTaxes City Wide School Tax \r\nOther Compensation for Loss of Assets Donations Interest Earned Lost and Damaged Books Sales Adult Meals Breakfast Lunches Supplemental School Assets Tuition Other \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nSPECIAL \r\n \r\nGENERAL \r\n \r\nREVENUE \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ \r\n \r\n878,901.73 \r\n \r\n$ 878,901.73 \r\n \r\n600.00 \r\n16,760.00 $ \r\n8,721.55 437.51 \r\n160,907.32 6,996.13 \r\n \r\n5,364.50 3,562.41 \r\n19,472.57 8,987.30 \r\n157,262.11 14,091.61 405.20 \r\n2,357.06 \r\n \r\n600.00 22,124.50 12,283.96 \r\n437.51 \r\n19,472.57 8,987.30 \r\n157,262.11 14,091.61 405.20 \r\n160,907.32 9,353.19 \r\n \r\n$ 1,073,324.24 $. 211,502.76 $ 1,284,827.00 \r\n \r\nSee notes to the general purpose financial statements. - 25 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF EXPENDITURES BY OBJECT GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30, 1995 \r\n \r\nSCHEDULE \"6\" \r\n \r\nEXPENDITURES \r\nOperating Costs Salaries Employee Benefits Travel of Employees Professional and Technical Services Travel of Board Members Water, Sewer and Cleaning Services Repair and Maintenance Services Rents Property Services Insurance Communications Commodity Hauling Shared Services Other Purchased Services Supplies Energy Food Usage Books, Textbooks and Periodicals Dues and Fees Other Expenditures \r\nNonoperating Costs Building and Building Improvements Equipment \r\n \r\nGENERAL FUND \r\n \r\nSPECIAL REVENUE \r\nFUND \r\n \r\nCAPITAL PROJECTS \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ 3,430,283.46 $ 955,910.99 12,769.30 29,780.05 567.00 23,551.20 71,931.79 9,740.40 16.00 15,565.28 12,876.21 \r\n3,160.00 300.00 \r\n104,701.72 109,753.22 \r\n55,001.31 15,905.78 2,443.26 \r\n \r\n373,185.21 107,000.55 \r\n4,754.10 20,989.15 \r\n3,418.00 2,771.11 \r\n1,785.26 2,006.67 \r\n455.25 \r\n68,178.57 16,852.95 169,220.28 \r\n2,092.00 3,367.64 \r\n \r\n$ 3,803,468.67 1,062,911.54 \r\n17,523.40 \r\n50,769.20 567.00 \r\n26,969.20 74,702.90 \r\n9,740.40 \r\n16.00 \r\n15,565.28 14,661.47 \r\n2,006.67 3,160.00 \r\n755.25 \r\n172,880.29 126,606.17 \r\n169,220.28 \r\n55,001.31 17,997.78 5,810.90 \r\n \r\n19,212.60 \r\n \r\n$ 294,694.28 51,719.93 \r\n \r\n294,694.28 \r\n70,932.53 \r\n \r\nTotal Expenditures \r\n \r\n$ 4,873,469.57 $ 827,796.67 $ 294,694.28 $ 5,995,960.52 \r\n \r\nSee notes to the general purpose financial statements. - 26 - \r\n \r\n CIIY Of BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF EXPENDITURES BY OBJECT LOTTERY PROGRAMS YEAR ENDED JUNE 30. 1995 \r\n \r\nSCHEDULE\"T \r\n \r\nEXPENDITURES \r\nOperating Coals Salaries Employee Benefits TravelolE~ Communications Supplies DIINandFOther Expenditu1911 \r\nNoiioperating Coals Equipment \r\n \r\nALGEBRA \r\n \r\nDISTANT \r\n \r\nCLASSROOMS LEARNING \r\n \r\nINSTRUCTIONAL TECHNOLOGY \r\n \r\nMEDIA CENTER AND \r\nLIBRARY EQUIPMENT \r\n \r\nPRE-KINDERGARTEN PROGRAM \r\n \r\nSAFE SCHOOLS \r\nGRANT \r\n \r\nTOTAL \r\n \r\n$ \r\n \r\n2,387.90 $ 4,715.65 $ \r\n \r\n27,149.71 $ 705.00 \r\n7,890.99 \r\n \r\n$ 4,205.32 \r\n800.00 \r\n \r\n66,617.23 17,991.43 1,902.35 \r\n525.53 4,882.16 $ \r\n90.00 1,011.16 \r\n \r\n$ 210.54 \r\n \r\n66,617.23 17,991.43 1,902.35 \r\n525.53 43,551.28 \r\n795.00 1,011.16 \r\n \r\n1,224.00 7,092.50 \r\n \r\n17,007.49 \r\n \r\nTotal Expenditures $ \r\n \r\n21387.90 $ 4.715.65 $ \r\n \r\n35.745.70 $ \r\n \r\n51005.32 $ \r\n \r\n941243.86 $ 71303.04 $ 1491401.47 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 27 - \r\n \r\n  CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL \r\nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30, 1995 \r\n \r\nSCHEDULE \"8\" \r\n \r\nMinimum Expenditure Requirements (Total Allotment) Expenditures on Combined Program Basis \r\nSalaries Operations \r\nLess: Expenditures for Media Center Programs in Excess of Total Media Allotment \r\nExpenditures per Audit \r\nAmount of Underexpenditure for Total Allotment \r\n \r\nTHIRTEEN WEIGHTED AND MEDIA CENTER \r\nPROGRAMS \r\n \r\n100% TEST FOR OPERATIONS PORTION OF THIRTEEN WEIGHTED PROGRAMS \r\n \r\n$ 2,844,212.00 $ \r\n \r\n88?53.00 \r\n \r\n$ 3,202,580.86 \r\n \r\n- - - - - - - 156,664.28 $ \r\n \r\n135,824.53 \r\n \r\n$ 3,359,245.14 \r\n \r\n-40,575.88 $ 3,318,669.26 \r\n \r\n$ \r\n \r\no.oo $ =====o=.o=o \r\n \r\nSee notes to the general purpose financial statements: - 29 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION HARALSON COUNTY \r\nANALYSIS OF MINIMUM EXPENPIJURE REQUIREMENTS BY PROGRAM GENERAL fUNP- OUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30. 1995 \r\n \r\nGENERAL !NP CAREER EDUCATION PROGRAMS Kindergarten (\") Grades 1-3(\") Sub-Total K-3 Grades 4  5 (\") Grades6-8(\") Grades 9 -12 (\") High School Laboratories (\") Vocational Education Laboratories (\") Total General and Career Education Programs \r\nSPECIAL EDUCATION PROGRAMS Regular Programs Category I(\") CategoryH (\") Category Ill(\") Sub-Total  Regular Category V (Gifted) (\") Total Special Education Programs \r\nREMEDIAL EDUCAT!QN PROGRAM Cl Total Thirteen Weighted Programs \r\nMEDIA CENTER PROGRAMS Salaries Operations Total Media Center Programs \r\nTotal Thirteen Weighted and Media Center Programs \r\nSTAFF DEVELOPMENT PROGRAMS Cost al Instruction Professional Development \r\nTotal StaffDevelopment (\") Identifies Thirteen Weighted Programs. \r\n \r\nALLOTMENTS FROM DEPARTMENT OF EDUCATION \r\n \r\nREQUIRED \r\n \r\nORIGINAL \r\n \r\n'II, \r\n \r\nORIGINAL \r\n \r\nMID-TERM \r\n \r\n$ \r\n \r\n245,973.00 \r\n \r\n$ \r\n \r\n221,375.70 $ \r\n \r\n613,677.00 \r\n \r\n552,309.30 \r\n \r\n$ \r\n \r\n859,650.00 90 $ \r\n \r\n773,685.00 $ \r\n \r\n342,250.00 90 \r\n \r\n308,025.00 \r\n \r\n494,582.00 90 \r\n \r\n445,123.80 \r\n \r\n194,230.00 90 \r\n \r\n174,807.00 \r\n \r\n332,081.00 90 \r\n \r\n298,an.90 \r\n \r\n102,986.00 90 \r\n \r\n92,687.40 \r\n \r\n$ 2,325,779.00 \r\n \r\n$ 2,093,201.10 $ \r\n \r\n0.00 0.00 27,912.00 \r\n27,912.00 \r\n \r\n$ \r\n \r\n323,183.00 \r\n \r\n$ \r\n \r\n290,864.70 $ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n323,183.00 90 $ \r\n \r\n290,864.70 $ \r\n \r\n0.00 \r\n \r\n18,338.00 90 \r\n \r\n16,504.20 \r\n \r\n$ \r\n \r\n341,521.00 \r\n \r\n$ \r\n \r\n307,368.90 $ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n50,175.00 90 $ \r\n \r\n45,157.50 $ \r\n \r\n0.00 \r\n \r\n$ 2,717,475.00 \r\n \r\n$ 2,445,n1.so $ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n78,394.00 90 $ \r\n \r\n70,554.60 $ \r\n \r\n0.00 \r\n \r\n20,431.00 90 \r\n \r\n18,387.90 \r\n \r\n$ \r\n \r\n98,825.00 \r\n \r\n$ \r\n \r\n88,942.50 $ \r\n \r\n0.00 \r\n \r\n$ 2,816,300.00 \r\n \r\n$ 2,534,670.00 $ \r\n \r\n27,912.00 \r\n \r\n$ \r\n \r\n7,231.00 \r\n \r\n$ \r\n \r\n7,231.00 $ \r\n \r\n0.00 \r\n \r\n23,478.00 \r\n \r\n23,478.00 \r\n \r\n$ \r\n \r\n30,709.00 100 $ \r\n \r\n30,709.00 $ \r\n \r\n0.00 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 30 - \r\n \r\n SCHEDULET \r\n \r\nTOTAL REQUIRED \r\n \r\nACTUAL EXPENDITURES \r\n \r\nSALARIES \r\n \r\nOPERATIONS \r\n \r\nTOTAL \r\n \r\nAMOUNT OF UNDEREXPENDITURE \r\nFOR REQUIRED ALLOTMENT \r\n \r\n$ \r\n \r\n221,375.70 $ \r\n \r\n285,BSOJM $ \r\n \r\n16,600.28 $ \r\n \r\n282,481.22 \r\n \r\n552,309.30 \r\n \r\n702,776.92 \r\n \r\n23,879.33 \r\n \r\n726,656.25 \r\n \r\n$ \r\n \r\n773,685.00 $ \r\n \r\n968,657.86 $ \r\n \r\n\"40,479.61 $ 1,009,137.47 $ \r\n \r\n0.00 \r\n \r\n308,025.00 \r\n \r\n420,849.95 \r\n \r\n14,825.83 \r\n \r\n435,675.78 \r\n \r\n0.00 \r\n \r\n473,035.80 \r\n \r\n578,195.86 \r\n \r\n13,220.16 \r\n \r\n591,416.02 \r\n \r\n0.00 \r\n \r\n174,807.00 \r\n \r\n217,280.15 \r\n \r\n23,932.53 \r\n \r\n241,212.68 \r\n \r\n0.00 \r\n \r\n298,872.90 \r\n \r\n316,322.36 \r\n \r\n13,302.97 \r\n \r\n329,625.33 \r\n \r\n0.00 \r\n \r\n92,687.-40 \r\n \r\n156,035.72 \r\n \r\n12,519.73 \r\n \r\n168,555.45 \r\n \r\n0.00 \r\n \r\n$ 2,121,113.10 $ 2,657,341.90 $ \r\n \r\n118,280.83 $ 2,775,622.73 \r\n \r\n$ \r\n \r\n290,864.70 \r\n \r\n$ \r\n \r\n48,265.01 $ 61,810.15 216,875.81 \r\n \r\n2,444.69 $ 10,650.98 3,074.21 \r\n \r\n50,709.70 72,461.13 219,950.02 \r\n \r\n$ \r\n \r\n290,864.70 $ \r\n \r\n326,950.97 $ \r\n \r\n16,169.88 $ \r\n \r\n343,120.85 \r\n \r\n0.00 \r\n \r\n16,504.20 \r\n \r\n31,139.93 \r\n \r\n526.60 \r\n \r\n31,666.53 \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n307,368.90 $ \r\n \r\n358,090.90 $ \r\n \r\n16,696.48 $ \r\n \r\n374,787.38 \r\n \r\n$ \r\n \r\n45,157.50 $ \r\n \r\ns 68,586.93 \r\n \r\ns 847.22 \r\n \r\n69,434.15 \r\n \r\n0.00 \r\n \r\ns s s 2,473,639.50 \r\n \r\n3,084,019.73 \r\n \r\ns 135,824.53 \r\n \r\n3,219,844.26 \r\n \r\ns \r\n \r\ns 70,554.60 \r\n \r\n118,561.13 \r\n \r\ns \r\n \r\n118,561.13 \r\n \r\n0.00 \r\n \r\n18,387.90 \r\n \r\ns \r\n \r\n20,839.75 \r\n \r\n20,839.75 \r\n \r\n0.00 \r\n \r\ns \r\n \r\ns 88,942.50 \r\n \r\ns 118,561.13 \r\n \r\ns 20,839.75 \r\n \r\n139,400.88 \r\n \r\ns 2,562,582.00 $ \r\n \r\ns 3,202,580.86 \r\n \r\ns 156,664.28 $ 3,359,245.14 \r\n \r\n0.00 \r\n \r\ns \r\n \r\n7,231.00 \r\n \r\n23,478.00 \r\n \r\ns_ _ _30_._109_.oo_ \r\n \r\ns \r\n \r\n9,618.05 $ \r\n \r\n9,618.05 \r\n \r\n21,091.49 \r\n \r\n21,091.49 \r\n \r\ns \r\n \r\n30,709.54 $ \r\n \r\n30,709.54 s _ _ _ _ _ _ _o_.oo_ \r\n \r\n- 31 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF TRAVEL OF BOARD MEMBERS YEAR ENDED JUNE 30, 1995 \r\n \r\nSCHEDULE \"1 O\" \r\n \r\nBOARD MEMBER ADDRESS \r\nMs. Janelle Morris, Chairman (*) \r\nP. 0. Box371 \r\nBremen, Georgia 30110 \r\nMr. Cliff Coats (*) 107 Hamilton Lane P.O. Box622 Bremen, Georgia 30110 \r\nMr. Gordon Parrish (*) 110 Hamilton Circle Bremen, Georgia 3011 O \r\nMr. Daryl Sellers (*) 806 Valley Run Bremen, Georgia 30110 \r\nMr. Jerry Stanford (*) Mystic Avenue \r\nP. 0. Box712 \r\nBremen, Georgia 30110 \r\n \r\n$ \r\n \r\n226.80 \r\n \r\n113.40 \r\n \r\n226.80 \r\n \r\n(*) Denotes Board Members Serving as of June 30, 1995 \r\n \r\n$=====5=6=7=.o=o \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 32 - \r\n \r\n SECTION II COMPLIANCE \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nApril 12, 1996 \r\n \r\nHonorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation \r\nand Superintendent and Members ofthe City ofBremen Board ofEducation \r\nCOMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nLadies and Gentlemen: \r\nWe have audited the general purpose financial statements of the City ofBremen Board ofEducation as of and for the year ended June 30, 1995, and have issued our report thereon dated April 12, .1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. \r\nWe conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. \r\nCompliance with laws, regulations, contracts, and grants applicable to the City ofBremen Board ofEducation is the responsibility ofthe Board's management. As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatement, we performed tests of the Board's compliance with certain provisions oflaws, regulations, contracts, and grants. However, the objective of our audit of the financial statements was not to provide an opinion on overall compliance with such provisions. Accordingly, we do not express such an opinion. \r\nThe results ofour tests disclosed no instances of noncompliance that are required to be reported herein under Government Auditing Standards. \r\n \r\n95CRL-10 \r\n \r\n This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. \r\nRespectfully submitted, \r\n \r\nCLV:cm 95CRL-10 \r\n \r\nClaude L. Vickers State Auditor \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nApril 12, 1996 \r\n \r\nHonorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation \r\nand Superintendent and Members ofthe City ofBremen Board ofEducation \r\n \r\nSINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS \r\n \r\nLadies and Gentlemen: \r\n \r\nWe have audited the general purpose financial statements of the City of Bremen Board ofEducation as of and for the year ended June 30, 1995, and have issued our report thereon dated April 12, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. \r\n \r\nWe have applied procedures to test the City ofBremen Board ofEducation's compliance with the following requirements applicable to each of its Federal financial assistance programs, which are listed in the Schedule ofFederal Financial Assistance, for the year ended June 30, 1995: \r\n \r\n(1) Political Activity \r\n \r\n(5) Allowable Costs/Cost Principles \r\n \r\n(2) Civil Rights \r\n \r\n(6) Audit Follow-Up/Resolution \r\n \r\n(3) Cash Management \r\n \r\n(7) Administrative Requirements \r\n \r\n(4) Federal Financial Reports \r\n \r\nOur procedures were limited to the applicable procedures described in the Office ofManagement and Budget's \"Compliance Supplement for Single Audits of State and Local Governments\" and other additional procedures as deemed necessary. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Board's compliance with the requirements listed in the preceding paragraph. Accordingly, we do not express such an opinion. \r\n \r\n95CRL-50 \r\n \r\n With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph of this report. With respect to items not tested, nothing came to our attention that caused us to believe that the City ofBremen Board ofEducation had not complied, in all material respects, with those requirements. However, the results of our procedures disclosed immaterial instances ofnoncompliance with those requirements, which are described in the Schedule ofFindings and Improper or Questioned Costs. \r\nThis report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. \r\nRespectfully submitted, \r\n~~ \r\nClaude L. Vickers State Auditor \r\nCLV:cm 95CRL-50 \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nApril 12, 1996 \r\n \r\nHonorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation \r\nand Superintendent and Members ofthe City ofBremen Board ofEducation \r\n \r\nSINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS \r\n \r\nLadies and Gentlemen: \r\n \r\nWe have audited the general purpose financial statements of the City ofBremen Board ofEducation as of and for the year ended June 30, 1995, and have issued our report thereon dated April 12, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. \r\n \r\nIn connection with our audit ofthe fiscal year 1995 general purpose financial statements ofthe City of Bremen Board ofEducation and with our consideration of the Board's internal control structure used to administer Federal financial assistance programs, as required by Office ofManagement and Budget (0MB) Circular A128; \"Audits ofState and Local Governments\", we selected certain transactions applicable to certain nonmajor Federal financial assistance programs for the year ended June 30, 1995. As required by 0MB Circular A-128, we have performed auditing procedures on the selected transactions to test compliance with the requirements goverrung: \r\n \r\n( 1) Types of Services Allowed or Unallowed \r\n \r\n(3) Applicable Special Tests and Provisions \r\n \r\n(2) Eligibility \r\n \r\nOur procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the City ofBremen Board ofEducation's compliance with these requirements. Accordingly, we do not express such an opinion. \r\n \r\n95CRL-120 \r\n \r\n With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph. With respect to items not tested, nothing \r\ncame to our attention that caused us to believe that the City ofBremen Board ofEducation had not complied, \r\nin all material respects, with those requirements. \r\nThis report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. \r\nRespectfully submitted, \r\n \r\nCLV:cm 95CRL-120 \r\n \r\nClaude L. Vickers State Auditor \r\n \r\n SECTION ill INTERNAL CONTROL \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nApril 12, 1996 \r\n \r\nHonorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation \r\nand Superintendent and Members ofthe City ofBremen Board ofEducation \r\nREPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nLadies and Gentlemen: \r\nWe have audited the general purpose financial statements ofthe City of Bremen Board ofEducation as of and for the year ended June 30, 1995, and have issued our report thereon dated April 12, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. \r\nWe conducted our audit in accordance with generally accepted auditing standards, and Government Auditing Standards, issued by the Comptroller General ofthe United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. \r\nThe management ofthe City ofBremen Board of Education is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation ofgeneral purpose financial statements in accordance with generally accepted accounting principles. Because ofinherent limitations in any internal control structure, errors or irregularities may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate. \r\nIn planning and performing our audit ofthe general purpose financial statements of the City of Bremen Board ofEducation for the year ended June 30, 1995, we obtained an understanding of the internal control structure. \r\n95ICL-3 \r\n \r\n With respect to the internal control structure, we obtained an understanding ofthe design of relevant policies and procedures and whether they have been placed in operation, and we assessed control risk in order to detennine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide an opinion on the internal control structure. Accordingly, we do not express such an opinion. \r\nWe noted certain matters involving the internal control structure and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control structure that, in our judgment, could adversely affect the entity's ability to record, process, summarize, and report financial data consistent with the assertions of management in the general purpose financial statements. \r\nAs descnbed in the Schedule ofFindings and Improper or Questioned Costs, reportable conditions were noted in the following control categories: \r\n(I) Accounting Controls (Overall) \r\n(2) General Fixed Assets \r\nA material weakness is a reportable condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. \r\nOur consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe that the reportable conditions disclosed above are also considered to be material weaknesses. \r\nThese conditions were considered in determining the nature, timing, and extent of the procedures to be performed in our audit ofthe City of Bremen Board ofEducation's financial statements and this report does not affect our report thereon dated April 12, 1996. \r\nThis report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. \r\nRespectfully submitted, \r\n~~ \r\nClaude L. Vickers State Auditor \r\nCLV:cm 95ICL-3 \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDllOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nApril 12, 1996 \r\n \r\nHonorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation \r\nand Superintendent and Members ofthe City ofBremen Board ofEducation \r\nSINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS \r\nLadies and Gentlemen: \r\nWe have audited the general purpose financial statements of the City ofBremen Board ofEducation as of and for the year ended June 30, 1995, and have issued our report thereon dated April 12, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. \r\nWe conducted our audit in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and the provisions of Office of Management and Budget (0MB) Circular A-128, \"Audits of State and Local Governments\". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. \r\nIn planning and performing our audit for the year ended June 30, 1995, we considered the Board's internal control structure in order to determine our auditing procedures for the purpose of expressing our opinion on the Board's general purpose financial statements and to report on the internal control structure in accordance with 0MB Circular A-128. This report addresses our consideration of internal control structure policies and procedures relevant to compliance with requirements applicable to Federal financial assistance programs. We have addressed internal control structure policies and procedures relevant to our audit of the general purpose financial statements in a separate report dated April 12, 1996. \r\nThe management ofthe City ofBremen Board of Education is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, \r\nassurance that assets are safeguarded against loss from unauthorized use or disposition, that transactions are \r\n95ICL-16 \r\n \r\n executed in accordance with management's authorization and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles, and that Federal financial assistance programs are managed in compliance with applicable laws and regulations. Because of inherent limitations in any internal control structure, errors, irregularities, or instances of noncompliance may nevertheless occur and not be detected. Also, projection ofany evaluation of the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness ofthe design and operation of policies and procedures may deteriorate. \r\n \r\nFor the purpose of this report, we have classified the significant internal control structure policies and procedures used in administering Federal financial assistance programs in the following control categories: \r\n \r\nGENERAL REQUIREMENTS \r\n \r\nSPECIFIC REQUIREMENTS \r\n \r\n(1) Political Activity (2) Civil Rights (3) Cash Management (4) Federal Financial Reports \r\n \r\n(1) Types of Services Allowed or Unallowed \r\n(2) Eligibility \r\n(3) Matching, Level ofEffort, and/or Earmarking \r\n \r\n(5) Allowable Costs/Cost Principles \r\n \r\n(4) Reporting \r\n \r\n(6) Audit Follow-Up/Resolution (7) Administrative Requirements \r\n \r\n(5) Applicable Special Tests and Provisions \r\n(6) Other Requirement Claims for Advances and Reimbursements \r\n \r\nFor all of the internal control structure categories listed above, we obtained an understanding of the design of relevant policies and procedures and determined whether they have been placed in operation, and we assessed control risk. \r\n \r\nDuring the year ended June 30, 1995, the City of Bremen Board of Education had no major Federal financial assistance programs and expended 61 % of its total Federal financial assistance under the following nonmajor Federal financial assistance programs: \r\n \r\nFood and Nutrition Program Food Services National School Lunch Program \r\nElementary and Secondary Education Act - Chapter 1 Education ofDeprived Children \r\nIndividuals with Disabilities Education Act - Title VI, B - Flow Through \r\n \r\n95ICL-l6 \r\n \r\n We performed tests of controls, as required by 0MB Circular A-128, to evaluate the effectiveness of the design and operation of internal control structure policies and procedures that we considered relevant to preventing or detecting material noncompliance with general requirements and specific requirements as described above that are applicable to the aforementioned nonmajor Federal financial assistance programs. Our procedures were less in scope than would be necessary to render an opinion on these internal control structure policies and procedures. Accordingly, we do not express such an opinion. \r\nWe noted certain matters involving the internal control structure and its operation that we consider to be reportable conditions under standards established by the American Institute ofCertified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control structure that, in our judgment, could adversely affect the Board's ability to administer Federal financial assistance programs in accordance with applicable laws and regulations. \r\nAs described in the Schedule ofFindings and Improper or Questioned Costs, reportable conditions were noted in the following control categories: \r\n(I) Cash Management \r\n(2) Administrative Requirements \r\n(3) Eligibility \r\nA material weakness is a reportable condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that noncompliance with laws and regulations that would be material to a Federal financial assistance program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. \r\nOur consideration of the internal control structure policies and procedures used in administering Federal financial assistance would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, as described in the Schedule ofFindings  and Improper or Questioned Costs, the following control category includes a reportable condition that is also considered to be a material weakness: \r\nAdministrative Requirements \r\nThis report is intended solely for the use ofmanagement, the Federal cognizant audit agency and other Federal grantor agencies and should not be used for any other purpose. This restriction is not intended to limit the distribution of this report which is a matter of public record. \r\nRespectfully submitted, \r\n \r\nCLV:cm 95ICL-16 \r\n \r\nClaude L. Vickers State Auditor \r\n \r\n SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 1995 \r\n \r\nPRIOR YEAR \r\n \r\nAUDIT FOLLOW-UP/RESOLUTION Improper Expenditures Financial Statements Amount: $10,469.67 Audit Control Number 7631-93-01 \r\n \r\nThe audit report for the year ended June 30, 1989, disclosed improper expenditures of $10,469.67 made from the Board's General Fund for athletic and extracurricular activities. These type expenditures are considered to be beyond the customary scope of expenditures of school funds for educational purposes as described by Official Code of Georgia Annotated Section 20-2-411. This questioned cost had not been resolved at June 30, 1995. Reimbursement ofthe $10,469.67 should be secured for deposit to the Board's General Fund. \r\n \r\nAUDIT FOLLOW-UP/RESOLUTION Board Members Travel Financial Statements Amount: $2,346.19 Audit Control Number 7631-93-02 \r\n \r\nThe audit report for the year ended June 30, 1989, reported improper reimbursements for travel expense to various Board Members. These amounts are summarized as follows: \r\n \r\nBoard Member \r\n \r\nAmount Paid To \r\nBoard Member \r\n \r\nAmount Allowed \r\n \r\nAmount To Be Refunded \r\n \r\nMr. Terry Crawford Ms. Janelle Morris Mr. Gordon Parrish \r\n \r\n$ 1,311.02 $ 932.50 $ 378.52 \r\n \r\n1,589.34 \r\n \r\n918.00 \r\n \r\n671.34 \r\n \r\n2,186.83 \r\n \r\n890.50 \r\n \r\n1,296.33 \r\n \r\n$ 5,087.19 $2,741.00 $ 2,346.19 \r\n \r\nThis questioned cost had not been resolved at June 30, 1995. Reimbursement ofthe $2,346.19 should be secured and deposited to the Board's General Fund. \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 1995 \r\nPRIOR YEAR \r\nAUDIT FOLLOW-UP/RESOLUTION Lack ofDocumentation for Expenditures Financial Statements Amount: $25,994.10 Audit Control Number 7631-93-03 \r\nThe audit reports for fiscal years 1989 and 1990, reported that payments of$14,419.10, and $11,575.00, respectively, were made from the Board's Community Education Fund for expenditures that were not supported by vouchers or other documentation. This questioned cost had not been resolved at June 30, 1995. The Board should provide supporting documentation for these expenditures or secure reimbursement of $25,994.10 from appropriate sources for deposit to the Community Education Fund. \r\nAUDIT FOLLOW-UP/RESOLUTION Improper Expenditures Financial Statements Amount: $5,309.39 Audit Control Number 7631-93-04 \r\nThe audit report for the year ended June 30, 1992, disclosed improper expenditures of $1,631.27 and additional expenditures not supported by proper documentation of $3,678.12. These total questioned costs of $5,309.39 had not been resolved as of the date of this audit. The Board should provide supporting documentation for the $3,678.12 of undocumented expenditures and reimbursement of $1,631.27 for the improper expenditures should be secured for deposit to the Board's General Fund. \r\nAUDIT FOLLOW-UP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Amount: $110.68 Audit Control Number 7631-93-07 \r\nThe audit report for the year ended June 30, 1993, reported that the Board had an underexpenditure of Quality Basic Education (QBE) funds of $110.68 for the Staff Development - Professional Development Stipends Program. For the year under review, no adjustment was made to the Board's local fair share by the Georgia Department of Education to refund this underexpenditure as required. The underexpenditure of $110.68 should be returned to the Georgia Department ofEducation through an increase in the Board's local fair share for the QBE programs in a subsequent fiscal period. \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 1995 \r\n \r\nPRIOR YEAR \r\n \r\nAUDIT FOLLOW-UP/RESOLUTION Encumbrances Reported As Expenditures Federal Financial Assistance Finding Resolved Audit Control Number 7631-93-08 \r\n \r\nThe audit report for the year ended June 30, 1993, reported that project completion reports submitted by the Board included encumbrances for materials of $3,532.50, which were recorded as expenditures/obligations in the accounting records ofthe following programs: \r\n \r\nElementary and Secondary Education Act Chapter 1 - Education ofDeprived Children (CFDA 84.010) State Program Improvements (CFDA 84.218) \r\nIndividuals with Disabilities Education Act Title VI, B - Flow Through (CFDA 84.027) Innovative Program (CFDA 84.173) \r\n \r\n$ 826.67 $2,031.54 \r\n$ 39.77 $ 634.52 \r\n \r\nDuring the year under review, no action was taken to refund these balances to the Georgia Department of Education. Subsequent to the period under review, the Georgia Department ofEducation reviewed this mater and stated in a letter dated November 8, 1995, that a refund of these funds was not due. \r\n \r\nAUDIT FOLLOW-UP/RESOLUTION Failure to Transfer Local Matching Funds Financial Statements Finding Resolved Audit Control Number 7631-94-01 \r\n \r\nThe audit report for the year ended June 30, 1994, stated that the Board failed to transfer local matching funds for State Capital Outlay Project No. 95/94S-763-086 as required by Chapter 70 of the Georgia Financial Accounting Handbook for Local School Systems (GFAH) and the agreement signed by the Board to receive this funding require that the Board transfer required local matching funds to the Capital Projects Fund by year end .and designate those funds by project name and number. In the year under review, local funds were transferred as required. \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 1995 \r\nPRIOR YEAR/CURRENT YEAR \r\nACCOUNTING CONTROLS (OVERALL) - Financial Statements ADMINISTRATIVE REQUIREMENTS - Federal Financial Assistance Inadequate Separation ofDuties Reportable Condition - Material Weakness Audit Control Number 7631-93-05 \r\nThe audit report for the year ended June 30, 1994, stated that the Board did not provide for adequate separation of employee duties in the performance ofaccounting functions and related procedures. For the year under review, our audit noted no improvement regarding adequate separation of employee duties. This deficiency was a result ofmanagement's decision to limit the number of administrative staff made responsible for accounting functions. Management should periodically review this decision to determine if employee duties can be reassigned to achieve a higher degree of internal control with existing staff. \r\nNote: Federal financial assistance programs affected by this finding are as follows: Chapter 1 Program (CFDA 84.010) School Food Services Fund (CFDA 10.550, 10.553, 10.555 and 10.558) Title VI, B -Flow Through (CFDA 84.027) \r\nGENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Financial Statements Reportable Condition - Material Weakness Audit Control Number 7631-93-06 \r\nThe audit report for the year ended June 30, 1994, noted that the management of the City ofBremen Board ofEducation had chosen not to maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. In the year under review, the Board did not establish a General Fixed Assets Account Group within the formal accounting records. This condition results in the general purpose financial statements of the Board .being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Board to establish accounting controls and procedures to provide for maintenance of a General Fixed Assets Account Group. These subsidiary records should include an inventory of land, buildings and equipment owned by the Board and should include, but may not be limited to, date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group. \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 1995 \r\nPRIOR YEAR/CURRENT YEAR \r\nCASH MANAGEMENT Excessive Cash Balances Federal Financial Assistance Reportable Condition Nonmaterial Noncompliance Audit Control Number 7631-94-02 \r\nThe audit report for the year ended June 30, 1994, stated that a review ofcash management procedures for the Elementary and Secondary Education Act - Chapter 1 - Education ofDeprived Children Program (CFDA 84.010) disclosed that cash draws utilizing DE Form 0147, \"Quarterly Report ofExpenditures and Estimated Requirements for Grant Funds\", were made in advance ofimmediate cash needs, resulting in the accumulation of excessive cash balances. For the year under review, audit test of cash management procedures again revealed excessive cash balance accumulations by the Board. The program had an average cash balance of $4,762.86 with excessive ending monthly cash balances in 7 months. The excessive cash balances are a result of management's failure to adequately forecast the cash needs of this program. Procedures should be implemented to minimize the time elapsing between the transfer of funds from the Georgia Department of Education and disbursement of such funds by the Board. \r\nAUDIT FOLLOW-UP/RESOLUTION Failure to File Corrective Action Plans Federal Financial Assistance Nonmaterial Noncompliance Audit Control Number 7631-94-03 \r\nThe audit report for the year ended June 30, 1994, disclosed that the Board failed to submit a corrective action plan for the 1993 audit report as required by 0MB Circular A-128 to the Georgia Department of Education. In the year under review, the Board did not submit a corrective action plan for the 1994 audit report as required to the Georgia Department of Education from whom the Board received funds for the following programs: \r\nSchool Food Services Fund (CFDA 10.550, 10.553 and 10.555) Elementary and Secondary Education Act \r\nChapter 1 - Education ofDeprived Children (CFDA 84.010) \r\nProcedures should be implemented to ensure that a corrective action plan is submitted in a timely manner as \r\nrequired. \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 1995 \r\nCURRENT YEAR \r\nEXPENDITURES/LIABILITIES/DISBURSEMENTS Unearned Lottery Funds Financial Statements Nonmaterial Noncompliance Amount: $1,605.64 Audit Control Number 7631-95-01 \r\nFor the year under review, the Board received $1,605.64 in Distant Leaming Program lottery funds in excess ofthe amount needed to cover program expenditures. This lottery fund balance was the result of the Board drawing funds in excess ofactual expenditures. Accordingly, the Board should refund unearned lottery funds in the amount of$1,605.64 to the Georgia Department ofEducation. \r\nELIGIBILITY Record Retention Federal Financial Assistance Reportable Condition Nonmaterial Noncompliance Audit Control Number 7631-95-02 \r\nAudit tests disclosed that the Master Lists of Free and Reduced Price Meal Applications for the National School Lunch Program (CFDA 10.555) at the Bremen High School was not accurately maintained as required by the Guidance for School Officials on Free and Reduced Priced Meals and Verification Regulations, issued by the Georgia Department ofEducation. These conditions occurred because management did not ensure that appropriate records were adequately maintained. The Board should implement procedures to ensure that the Master Lists of Free and Reduced Price Meal Applications are updated when necessary and ensure that appropriate reconciliations are made on a continuing basis. The Georgia Department ofEducation should evaluate the Board's compliance with the program requirements and determine amounts to be reclaimed, if any. \r\nNote: The City of Bremen Board ofEducation was provided an opportunity to include pertinent comments from the Board's management concerning these audit findings, conclusions and recommendations. The Board has elected not to provide comments for inclusion in this report. \r\n \r\n "},{"id":"dlg_ggpd_y-ga-ba800-b-pr1-be33-bb6-b1993-h94","title":"Audit report, City of Bremen Board of Education, a component unit of the city of Bremen, Georgia, year ended June 30, 1994","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts, issuing body."],"dcterms_spatial":["United States, Georgia, Haralson County, Bremen, 33.72122, -85.1455"],"dcterms_creator":["Georgia. Department of Audits"],"dc_date":["1994-06-30"],"dcterms_description":["Began with: Fiscal year ended June 30, 2009, released in 2010?","Report year covers fiscal year.","Chronological designation appears also as FY 2009-","Description based on: Fiscal year ended June 30, 2009, released in 2010?; title from cover.","Latest issue consulted: Fiscal year ended June 30, 2015, released in 2016? (online surrogate) (received via FTP 9/22/16 from Georgia Dept. of Audits and Accounts); (Georgia Government Publications database, viewed March 30, 2017)."],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Dept. of Audits and Accounts"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["City of Bremen Board of Education--Appropriations and expenditures--Periodicals.","Education--Georgia--Bremen--Auditing--Periodicals.","Education--Georgia--Bremen--Finance--Statistics--Periodicals.","Georgia Government Documents--Serial"],"dcterms_title":["Audit report, City of Bremen Board of Education, a component unit of the city of Bremen, Georgia, year ended June 30, 1994"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-be33-bb6-b1993-h94"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-be33-bb6-b1993-h94"],"dcterms_temporal":null,"dcterms_rights_holder":["\u0026copy; Georgia Department of Audits"],"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["state government records"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":"GA ABOO .Rl \r\n33 \r\nB~ \r\n1qq3-14 \r\nSTATE OF GEORGIA DEPARTMENT OF AUDITS \r\n254 WASHINGTON STREET ATLANTA. GEORGIA 30334 \r\n \r\n AUDIT REPORT CITY OF BREMEN BOARD OF EDUCATION \r\nA COMPONENT UNIT OF THE CITY OF BREMEN, GEORGIA YEAR ENDED JUNE 30, 1994 \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY - TABLE OF CONTENTS - \r\n \r\nSECTION! \r\n \r\nFINANCIAL \r\n \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON FINANCIAL STATEMENTS AND SUPPLEMENTARYINFORMATIONSCHEDULE OF FEDERAL FINANCIAL ASSISTANCE \r\n \r\nEXHIBITS \r\n \r\nFINANCIAL STATEMENTS \r\n \r\nCOMBINED STATEMENTS - OVERVIEW \r\n \r\nA \r\n \r\nCOMBINED BALANCE SHEET \r\n \r\nALL FUND TYPES \r\n \r\n2 \r\n \r\nB \r\n \r\nCOMBINED STATEMENT OF REVENUES, EXPENDITURES AND \r\n \r\nCHANGES IN FUND BALANCES \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nC \r\n \r\nCOMBINED STATEMENT OF REVENUES, EXPENDITURES AND \r\n \r\nCHANGES IN FUND BALANCES - ACTUAL AND BUDGET \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\n5 \r\n \r\nD NOTES TO THE FINANCIAL STATEMENTS \r\n \r\n6 \r\n \r\nADDITIONAL FINANCIAL INFORMATION \r\n \r\nCOMBINING STATEMENTS \r\n \r\nSPECIAL REVENUE FUND \r\n \r\nE \r\n \r\nCOMBINING BALANCE SHEET \r\n \r\n16 \r\n \r\nF \r\n \r\nCOMBINING STATEMENT OF REVENUES, EXPENDITURES \r\n \r\nAND CHANGES IN FUND BALANCES \r\n \r\n18 \r\n \r\nCAPITAL PROJECTS FUND \r\n \r\nG \r\n \r\nCOMBINING BALANCE SHEET \r\n \r\n20 \r\n \r\nH \r\n \r\nCOMBINING STATEMENT OF REVENUES, EXPENDITURES AND \r\n \r\nCHANGES IN FUND BALANCES \r\n \r\n21 \r\n \r\nSCHEDULES \r\n \r\n1 SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE \r\n \r\n22 \r\n \r\n2 ANALYSIS OF CASH AND CASH EQUIVALENTS \r\n \r\n23 \r\n \r\n3 ACCOUNTS RECEIVABLE \r\n \r\n24 \r\n \r\nSCHEDULE OF REVENUE \r\n \r\n4 \r\n \r\nSTATE FUNDS \r\n \r\n25 \r\n \r\n5 \r\n \r\nLOCAL AND OTHER FUNDS \r\n \r\n26 \r\n \r\nSCHEDULE OF EXPENDITURES BY OBJECT \r\n \r\n6 \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\n27 \r\n \r\n7 \r\n \r\nLOTTERY PROGRAMS \r\n \r\n28 \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY - TABLE OF CONTENTS - \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nADDITIONAL FINANCIAL INFORMATION \r\n \r\nSCHEDULES \r\n \r\nANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS \r\n \r\nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS \r\n \r\n8 \r\n \r\nOVERALL \r\n \r\n29 \r\n \r\n9 \r\n \r\nBY PROGRAM \r\n \r\n30 \r\n \r\n10 SCHEDULE OF BOARD MEMBERS \r\n \r\n32 \r\n \r\nSECTION II \r\nCOMPLIANCE \r\nCOMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nSINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS \r\nSINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS \r\n \r\nSECTION III \r\nINTERNAL CONTROL \r\nREPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nSINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY - TABLE OF CONTENTS - \r\nSECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\nSECTIONV PERTINENT VIEWS OF RESPONSIBLE OFFICIALS SCHEDULE OF PERTINENT VIEWS OF RESPONSIBLE OFFICIALS \r\n \r\n SECTION I FINANCIAL \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR (404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nMarch 24, 1995 \r\n \r\nHonorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation \r\nand Superintendent and Members of the City of Bremen Board of Education \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE \r\nLadies and Gentlemen: \r\nWe have audited the financial statements (Exhibits A through D) of the City of Bremen Board of Education, as of and for the year ended June 30, 1994, as listed in the table of contents. These financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these financial statements based on our audit. \r\nWe conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and the provisions of the Office of Management and Budget Circular A-128, \"Audits of State and Local Governments\". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estiniates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. \r\nAs described in the notes to the financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows: \r\n* The financial statements of the Board did not contain a General Fixed Assets Account Group to account for property and equipment owned by the Board which should be included to conform to generally accepted accounting principles. \r\n94ARL-23 \r\n \r\n * School activity accounts maintained at the individual schools are not included in the financial statements. To conform to generally accepted accounting principles, these accounts should be included in the financial statements. \r\n* The Board did not recognize as expenditures, in the year ended June 30, 1994, a portion of salaries \r\nand the corresponding employer's cost ofrelated benefits earned for contractual services completed prior to June 30, 1994. Also funds received, subsequent to June 30, 1994, from the Georgia Department ofEducation for the State's share of these unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1993, were improperly recorded in the year ended June 30, 1994. To conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed. \r\nThe aggregate effects on the financial statements of these variances or omissions have not been determined, but are believed to be material. \r\nIn our opinion, except for the effects on the financial statements of the matters referred to in the preceding paragraph, the financial statements present fairly, in all material respects, the financial position of the City of Bremen Board ofEducation as of June 30, 1994, and the results of its operations for the year then ended, in conformity with generally accepted accounting principles. \r\nOur audit was conducted for the purpose of forming an opinion on the financial statements of the City of Bremen Board of Education taken as a whole. The combining statements (Exhibits E through H) and the financial schedules (Schedules 1 through IO which includes the Schedule ofFederal Financial Assistance) are presented for purposes of additional analysis and are not a required part of the financial statements of the City ofBremen Board ofEducation. Such information has been subjected to the auditing procedures applied in the audit ofthe financial statements and, in our opinion, except for the effects of the matters referred to in the third paragraph, such information is fairly presented in all material respects in relation to the financial statements taken as a whole. \r\nA copy ofthis report has been filed as a permanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated Section 50-6-24. \r\nRespectfully submitted, \r\nt:t~/~ \r\nClaude L. Vickers State Auditor \r\nCLV:cm 94ARL-23 \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY -1- \r\n \r\n ASSETS \r\nCash and Cash Equi va1ents \r\nAccounts Receivable \r\nInventories Food Donated Ccmnodi ti es Purchased Food \r\n \r\nCITY OF BREMEN BOARD OF EDUCATION - !JaBALSDN COUNTY COMBINED BALANCE SHEET ALL FUND TYPES \r\nJUNE 30 1994 \r\n \r\nEXHIBIT \"A\" \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nGENERAL FUND \r\n \r\nSPECIAL REVENUE FUND \r\n \r\nCAPITAL PROJECTS \r\nFUND \r\n \r\nTOTALS (Memorandum Only) \r\nJUNE 30, 1994 JUNE 30, 1993 \r\n \r\n150,IB9.0I $ 209,7B3.4B $ \r\n \r\n59,7B9.73 \r\n \r\n20,169.71 \r\n \r\n36,306.60 $ 396,279.09 $ 304,B62.B5 79,959.44 106,655.61 \r\n \r\n6,993.36 2,529.45 \r\n \r\n6,993.36 2,529.45 \r\n \r\n8,567.09 2,142.01 \r\n \r\nTotal Assets \r\n \r\n209,978.74 $ 239,476.00 $ 36,306.60 $ 485,761.34 $ 422,227.56 \r\n \r\nLIABILITIES AND FUND EQUITY \r\nLIABILITIES \r\nAccounts Payable Salaries Payable Expired Grant Balances Payable Deferred Revenue \r\nTotal Liabilities \r\nFUND EQUITY \r\nFund Balances Reserved For Bus Replacerrent Funds For Continuation of Federal Programs For Expired Grant Balances/Questioned Costs For Inventories Food Donated Ccmnodi ti es Purchased Food For State Capital Outlay Projects \r\nUnreserved Undesignated \r\nTotal Fund Equity \r\n \r\n6,200.00 $ \r\n \r\n8,256.06 25,813.94 \r\n267 .67 42,422.72 \r\n \r\n6,200.00 $ 76,760.39 \r\n \r\n14,456.06 $ 25,813.94 \r\n267 .67 42,422.72 \r\n \r\n15,598.30 25,465.36 15,773.22 \r\n \r\nB2,960.39 $ 56,836.88 \r\n \r\n13,662.84 $ \r\n110.68 \r\n \r\n2,060.44 3,532.50 \r\n \r\n13,662.84 $ 2,060.44 \r\n3,643.18 \r\n \r\n4,512.84 13,393.52 \r\n3,643.18 \r\n \r\n6,993.36 2,529.45 \r\n$ \r\n \r\n36,306.60 \r\n \r\n6,993.36 2,529.45 36,306.60 \r\n \r\n8,567.09 2,142.01 2,969.10 \r\n \r\n13,773.52 $ 15,115.75 $ 36,306.60 $ 65,195.87 $ 35,227.74 \r\n \r\n190,005.22 147,599.86 \r\n \r\n0.00 337,605.08 330,162.94 \r\n \r\n203,778.74 $ 162,715.61 $ 36,306.60 $ 402,800.95 $ 365,390.6B \r\n \r\nTotal Liabilities and Fund Equity \r\n \r\n209,978.74 $ 239,476.00 $ 36,306.60 $ 485,761.34 $ 422,227.56 \r\n \r\nThe notes to the financial statements are an integral part of this statement. - 2- \r\n \r\n C!TY OF BREMEN COMBINED STATEMENT OF REV \r\n \r\nEXHIBIT \"B\" \r\n \r\nGENERAL FUND \r\n \r\nSPECIAL REVENUE \r\nFUND \r\n \r\nCAPITAL PROJECTS \r\nFUND \r\n \r\nTOTALS (Memorandum Only) \r\nYEAR ENDED JUNE 30, 1994 JUNE 30, 1993 \r\n \r\nREVENUES \r\n \r\nState Funds Federal Funds Loca 1 and Other Funds \r\n \r\n$ 3,538,638.00 $ 137,771.28 $ 46,429.26 413,827.25 \r\n1,010,614.53 221,113.26 \r\n \r\n0.00 $ 3,676,409.28 $ 3,486,300.00 \r\n \r\n460,256.51 \r\n \r\n544,942.14 \r\n \r\n1,231,727.79 1,180,287.25 \r\n \r\nTota1 Revenues EXPENDITURES \r\n \r\n$ 4,595,681.79 $ 772,711.79 $- - -0.-00 $ 5,368,393.58 $ 5,211,529.39 \r\n \r\nCurrent Instruction \r\nSu~~~H ~:~:; ~:: lmproverrent of Instructional Services Educational Media Services \r\nGeneral Adninistration \r\nSchool Adni ni strati on Business Aaninistration Maintenance and Operation of Plant Student Transportation Services \r\n=~~t!u~rr~c;e()~~=~i ons \r\nFood Services Operation \r\nOther Operations of Non-Instructional Services \r\nCapital Outlay \r\n \r\n$ 3,189,989.61 $ 71,525.24 50,989.61 138,252.68 125,431.02 424,561.87 \r\n3~H~U~ 40,553.57 3,125.00 2,926.92 88,723.72 \r\n \r\n257,677.49 1,767.41 65,314.99 53,502.92 \r\n27 .62 14,327.86 391,404.30 \r\n \r\n$ 3,447,667.10 $ 3,447,559.40 \r\n \r\n1rn:mJ5 138,252.68 178,933.94 424,561.87 \r\n \r\n77,286.33 122,401.59 134,392.02 191,611.65 399,889.17 \r\n \r\n3~H~U~ 40,581.19 3,125.00 \r\n3!J~U~ \r\n \r\n3rg:nrn 51,668.32 3,172.50 5,589.21 \r\n309,768.31 \r\n \r\n2,500.00 \r\n \r\n88,723.72 2,500.00 \r\n \r\n121,401.04 \r\n \r\nTotal Expenditures \r\n \r\n$ 4,543,274.43 $ 784,022.59 $ 2,500.00 $ 5,329,797.02 $ 5,230,855.17 \r\n \r\nExcess of Revenues over (under) Expenditures \r\n \r\n52,407.36 $ -11,310.80 $ -2,500.00 $ 38,596.56 $ -19,325.78 \r\n \r\nOTHER FINANCING SOURCES (USES) \r\n \r\nOperating Transfers In Operating Transfers Out \r\n \r\n24.09 $ \r\n \r\n511.58 $ 35,837 .SO$ 36,373.17 $ 5,037.75 \r\n \r\n-36,349.08 _ _ _-2_4_.0_9 _ _ _ _ -36,373.17 \r\n \r\n-5,037 .75 \r\n \r\nTotal Other Financing Sources (Uses) $ \r\nExcess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses \r\nFUND BALANCE JULY I \r\n \r\n-36,324.99 $- - -487-.49 $ \r\n16,082.37 $ -10,823.31 $ 187,696.37 174,725.21 \r\n \r\n35,837.50 $ \r\n33,337.50 $ 2,969.10 \r\n \r\n0.00 $- - - -0.-00 \r\n38,596.56 $ -19,325.78 365,390.68 385,577.92 \r\n \r\nFood Inventory Donated Canmdi ti es July I June 30 Purchased Food July 1 June 30 \r\nResidual Equity Transfer \r\n \r\n-8,567 .09 6,993.36 -2,142 .OJ 2,529.45 \r\n \r\n-8,567 .09 6,993.36 \r\n \r\n-7 ,747 .88 8,567.09 \r\n \r\n-2,142. 01 \r\n \r\n-3,100.52 \r\n \r\n2,529.45 \r\n \r\n2!}~U~ \r\n \r\n------------- \r\n \r\nFUND BALANCE JUNE 30 \r\n \r\n203,778.74 $ 162,715.61 $ 36,306.60 $ 402,800.95 $ 365,390.68 \r\n \r\nThe notes to the financial statements are an integral part of this statement. - 3- \r\n \r\n  CITY OF BREMEN OMBINED STATEMENT OF REV \r\nACTUAL ANO YEAR \r\n \r\nEXHIBIT \"C\" \r\n \r\nACTUAL PER \r\nEXHIBIT \"B\" \r\n \r\nACTUAL PER \r\nADJUSTMENTS BUDGET BASIS \r\n \r\nBUDGET \r\n \r\nVARIANCE FAVORABLE (UNFAVORABLE) \r\n \r\nREVENUES State Funds Federal Funds Loeal and Other Funds \r\n \r\n$ 3mJ~Ui s 1,231,727.79 \r\n \r\n~~g;1~Ji m:68U8 s 0-00 3 \r\n \r\ns 3 \r\n \r\ns -S9,579.72 -10,744.68 \r\n \r\n1,231,727.79 I,186,909.00 \r\n \r\n44,818.79 \r\n \r\nTotal Revenues EXPENDITURES \r\n \r\n- - - - $ S,368,393.58 $ \r\n \r\n0.00 $ 5,368,393.58 $ 5,393,899.19 $ -25,505.61 \r\n \r\nCurrent \r\nSu~~n ~;; Instruction ~;~:~ \r\nlq:irovement of Instruc~ional Services Educational Media Serv1ces General ACfllinistration School Administration Business ACl?linistration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Sup1\u003e9rt Services Carmunity Service Operations Food Services Operation Other Operations of Non-Instructional Services Capital Outlay \r\n \r\n$3,447,667.10 $ \r\n73,292.65 116,304.60 138,252.68 178,933.94 424,561.87 \r\n63,821.32 343,373.87 \r\n40,581.19 3,125.00 \r\n14,327.86 394,331.22 \r\n88,723.72 2,500.00 \r\n \r\nTotal Expenditures \r\n \r\n$ 5,329,797.02 $ \r\n \r\nExcess of Revenues over (under) Expenditures \r\n \r\n38,596.S6 $ \r\n \r\n0.00 $ 3,447,667.10 $ 3,329,108.48 $ -118,558.62 \r\n \r\n73,292.65 116,304.60 138,252.68 178,933.94 424,561.87 63,821.32 343,373.87 40,581.19 \r\n3,125.00 \r\n14,327.86 394,331.22 \r\n \r\n88,628.73 91,275.02 132,926.37 194,562.89 415,492.03 64,380.39 348,443.80 38,114.46 \r\n3m:88 583.97 434,863.00 \r\n \r\n15,336.08 -25,029 .58 \r\n-5,326.31 15,628.95 \r\n- 9 ~~t81 S,069.93 \r\n-2,4~ui \r\n150.00 -13,743.89 \r\n40,531.78 \r\n \r\n88,723.72 2,500.00 \r\n \r\n-88,723 .72 \r\n272,969.10 ----2-7-0-,-4-6-9-.-1-0 \r\n \r\n0.00 $ 5,329,797.02 $ 5,414,668.24 $-----8-4-,8--7-1-.2--2 \r\n \r\n0.00 $ 38,596.56 $ -20,769.05 $ 59,365.61 \r\n \r\nOTHER FINANCING SOURCES (USES) \r\n \r\nOther Sources Other Uses \r\n \r\n36,373.17 -36,373.17 \r\n \r\n36,373.17 $ 42,000.00 $ -5,626.83 \r\n \r\n-36,373.17 \r\n \r\n-42,000.00 \r\n \r\n5,626.83 \r\n \r\nTotal Other Financing Sources (Uses) \r\n \r\n0.00 \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n0.00 \r\n \r\nExcess of Revenues and Other Financing Sources over {under) Expenditures and Other Financing Uses \r\nFUND BALANCE JULY 1, 1993 \r\n \r\n38,596.56 $ \r\n \r\n0.00 $ 38,596.56 $ -20,769.05 $ \r\n \r\n365,390.68 \r\n \r\n-10,709.10 \r\n \r\n354,681.58 \r\n \r\n360,433.38 \r\n \r\n59,365.61 -5,751.80 \r\n \r\nADJUSTMENTS \r\n \r\nPrior Year (Net) FOOD INVENTORY \r\n \r\n26.84 \r\n \r\n-26.84 \r\n \r\nh. m4 Donated Cc:mnodi ti es ~~~~ 1 \r\nPurchased Food July 1, 1993 June 30, 1994 \r\n \r\n-8,567 .09 6,993.36 \r\n-2,142.01 2,529.45 \r\n \r\n8,567.09 -6,993.36 \r\n2,142.01 -2,529.45 \r\n \r\n0.00 0.00 \r\n0.00 0.00 \r\n \r\n0.00 0.00 \r\n0.00 0.00 \r\n \r\nFUND BALANCE JUNE 30, 1994 \r\n \r\n402,800.95 $ -9,522.81 $ 393,278.14 $ 339,691.17 $ \r\n \r\nThe notes to the financial statements are an integral part of this statement. - 5- \r\n \r\n53,586.97 \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY NOTES TO THE FINANCIAL STATEMENTS JUNE30 1994 \r\n \r\nEXHIBIT\"D\" \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nThe City ofBremen Board ofEducation (Board) was established under the Jaws of the State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent, appointed by the Board. With the exception of the departures from generally accepted accounting principles disclosed in the following paragraphs, the financial statements of the Board have been prepared in confonnity with generally accepted accounting principles as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting standards. \r\nThe more significant of the Board's accounting policies are described below. \r\nREPORTING ENTITY \r\nIn evaluating how to define the government unit for financial reporting purposes, management has considered the criteria set forth in GASB Codification of Governmental Accounting and Financial Reporting Standards, Section 2100, \"Defining the Financial Reporting Entity\". The primary government consists of all the organizations that compose the legal entity of the City of Bremen Board of Education. Based upon the application ofthe above criteria, the City ofBremen Board ofEducation is detennined to be a component unit of the City of Bremen, Georgia for financial reporting purposes. \r\nBoard members were elected by the public and have decision making authority, the power to designate management, the ability to significantly influence operations, but do not have the authority to levy taxes or incur bonded indebtedness. The City Council detennines the amount oftax revenues flowing to the Board. \r\nFUND ACCOUNTING \r\nThe Board uses funds to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. \r\nA fund is a separate accounting entity with a self-balancing set of accounts. \r\nGeneral Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Board. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types. \r\nAlthough \"school activity accounts\" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the financial statements. \r\n \r\n- 6- \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY NOTES TO THE FINANCIAL STATEMENTS JUNE30 1994 \r\n \r\nEXHIBIT\"D\" \r\n \r\nNote I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nThe financial statements account for all State, Federal, Local and Other Funds under control of the Board, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds presented in this report are as follows: \r\nGOVERNMENTAL FUND TYPES - are used to account for all or most ofa Board's general activities. Governmental Fund Types include: \r\nGENERAL FUND - the fund used to account for all financial resources ofthe Board except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services traditionally provided by a board of education. \r\nSPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are primarily received from the Georgia Department of Education and from the Federal government to accomplish specific objectives and are required to be accounted for separately. Also included are proceeds received from State, Federal, Local and Other sources for operations of the school food services fund. This fund could be accounted for as an enterprise fund; however, the Board chooses not to provide for depreciation, but to maintain the fund on a modified accrual basis and to report the fund as a special revenue fund under governmental fund types, which is acceptable under generally accepted accounting principles for governmental entities. \r\nCAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities. \r\nBASIS OF ACCOUNTING \r\nThe accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources. \r\nLiabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. \r\nGovernmental funds are accounted for using the modified accrual basis of accounting under which: \r\n \r\n- 7- \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY NOTES TO THE FINANCIAL STATEMENTS JUNE30 1994 \r\n \r\nEXHIBIT\"D\" \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nRevenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). \"Measurable\" means the amount ofthe transaction can be determined and \"available\" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Those revenues considered susceptible to accrual are property taxes, intergovernmental grants and investment income. Property taxes are considered available if they are collected and remitted by the collecting agent to the Board within 60 days after fiscal year-end. \r\nExpenditures are generally recognized when the related fund liability is incurred. \r\nA departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share ofthese contracts. During fiscal year 1994, a substantial number of personnel of the Board were employed for a one hundred and ninety day period beginning in late August 1993 and ending in early June 1994. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 1993 and ending in August 1994. State grants to fund the State's share of these contracts were disbursed from the Georgia Department of Education to the Board in the same twelve months. As ofJune 30, 1994, compensation under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 1994, had not been made. Payments for these two months were made and recorded as expenditures by the Board subsequent to June 30, 1994. Also, the State's portion of the compensation paid in July and August 1994 was received and recorded as revenue in the fiscal year subsequent to June 30, 1994. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1993, were recorded in the year ended June 30, 1994. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed. \r\nBUDGET \r\nThe City of Bremen Board of Education has a legally authorized nonappropriated budget which is formally approved by the Board at the aggregate level. Budgets are prepared to provide a basis for funding operations and there is no legal prohibition regarding overexpenditure of the aggregate budget. The budget process begins when the Board's administration prepares a tentative aggregated budget for the Board's approval. After approval of this tentative budget by the Board, such budget is advertised at least once in a newspaper ofgeneral circulation in the locality. At the next regular meeting ofthe Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167, to the Georgia Department ofEducation. \r\nThe Board prepares its budget on the modified accrual basis, which is the same basis on which it presents its financial statements. The budget comparison on Exhibit \"C\" presents actual and budget data for all governmental funds on a combined basis. To facilitate comparison with the budget, donated and purchased food inventories as reflected on Exhibit \"B\" have been eliminated from fund balance. \r\n- 8- \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY NOTES TO THE FINANCIAL STATEMENTS JUNE30 1994 \r\n \r\nEXHIBIT\"D\" \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\nCASH AND CASH EQUIVALENTS \r\n \r\nCOMPOSITION OF DEPOSITS Cash and cash equivalents consist of deposits (including certificates of deposit and N.O.W. accounts) in authorized financial institutions. Georgia Laws authorize the Board to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations. \r\n \r\nRECEIVABLES \r\n \r\nReceivables consist ofgrant reimbursements due from Federal, State or other grantors for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. \r\n \r\nPROPERTY TAXES \r\n \r\nThe City ofBremen fixed the property tax levy for the 1993 tax year (calendar year) on November 20, 1993 (levy date). Taxes were due on January 20, 1994. The lien date for property taxes was January 1, 1993. Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 1994 since their collection meets the criteria of GASB codification section P70.103. The City ofBremen Clerk bills and collects the property taxes for the Board of Education and remits the taxes collected to the Board. \r\n \r\nThe tax millage rate levied for the 1993 tax year (calendar year) for the City of Bremen Board ofEducation was as follows (a mill equals $1 per thousand dollars of assessed value): \r\n \r\nSchool Operations \r\n \r\nQ..limills \r\n \r\nINVENTORIES \r\n \r\nFOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost. Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Purchased foods inventories are recorded as expenditures at the time of purchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute \"available spendable resources\" even though they are a component of net current assets. \r\n \r\n- 9- \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY NOTES TO THE FINANCIAL STATEMENTS JUNE30 1994 \r\n \r\nEXHIBIT\"D\" \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nINTERFUND TRANSACTIONS \r\nThe Board has the following types of interfund transactions: \r\nReimbursements of expenditures initially made from a fund that are properly applicable to another fund, are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed. \r\nOperating transfers are recorded for all interfund transactions other than reimbursements. \r\nMEMORANDUM ONLY - TOTAL COLUMNS \r\nTotal columns on the financial statements are captioned \"Memorandum Only\" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position or results of operations in confonnity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. Certain reclassifications have been made to the comparative data to conform to the current year classifications. \r\nNote 2: DEPOSITS \r\nCOLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee ofinsurance, or by collateral in an amount ofnot less than 110 percent of the public funds being secured after the deduction ofthe amount of deposit insurance. OCGA Section 45-8-11 provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts. \r\nAcceptable security for deposits consists of any one of or any combination of the following: \r\n(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, \r\n(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation, \r\n(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or ofthe State of Georgia, \r\n(4) Bonds, bills, notes, certificates ofindebtedness or other obligations of the counties or municipalities of the State of Georgia, \r\n \r\n- 10 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY NOTES TO THE FINANCIAL STATEMENTS JUNE30 1994 \r\n \r\nEXHIBIT\"D\" \r\n \r\nNote 2: DEPOSITS \r\n \r\n(5) Bonds of any public authority created by the laws ofthe State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose, \r\n \r\n(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and \r\n \r\n(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. \r\n \r\nCATEGORIZATION OF DEPOSITS At June 30, 1994, the bank balances were $615,901.84. The amounts of the total bank balances are classified into three categories of credit risk: \r\n \r\nCategory 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name. \r\nCategory 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name. \r\nCategory 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Board's name.) \r\n \r\nThe Board's deposits are classified by risk category at June 30, 1994, as follows: \r\nRisk Category 1 2 3 Total \r\nNote 3: NON-MONETARY TRANSACTIONS \r\n \r\nBank Balance \r\n$ 102,522.25 500,000.00 13 379.59 \r\n$ 615 901 84 \r\n \r\nThe Board receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories \r\n \r\n- 11 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY NOTES TO THE FINANCIAL STATEMENTS JUNE30 1994 \r\n \r\nEXHIBIT\"D\" \r\n \r\nNote 4: RISK MANAGEMENT \r\n \r\nThe Board has established a limited risk management program for Unemployment Compensation. Estimated claims are budgeted by management based on known claims and prior experience. During fiscal year 1994, no claims were paid. \r\n \r\nNote 5: SIGNIFICANT COMMITMENTS \r\n \r\nAt June 30, 1994, the Board had encumbrances in the amount of$52,022.72 for the unperformed portion of purchase orders, contracts and other commitments for goods and services associated with the Lottery Programs. The Georgia Department of Education has funding available to the Board in an amount equal to these encumbrances. The revenues and expenditures associated with these encumbrances will be recognized in the subsequent fiscal year. Encumbrances outstanding do not constitute expenditures or liabilities in the current year because these commitments will be honored during the subsequent year. These encumbrances are identified by Lottery Program as follows: \r\n \r\nAlgebra Classrooms Computers in Classrooms Distant Learning \r\nMedia Center and Library Equipment Safe Schools \r\n \r\n$ 2,316.00 34,417.40 3,000.00 5,005.32 7 284.00 \r\n$ 52 022 72 \r\n \r\nNote 6: CONTINGENT LIABILITIES \r\n \r\nAmounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Board believes that such disallowances, if any, will be immaterial to its overall financial position. \r\n \r\nNote 7: RETIREMENT PLANS \r\n \r\nTEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) \r\n \r\nTRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS}, which is a cost-sharing multiple employer public employee retirement system (PERS). \r\n \r\nTRS provides service retirement, disability retirement and survivors benefits for its members. A member is eligible for service retirement after 30 years of creditable service, regardless of age, or after 10 years of service and attainment of age 60. A member is eligible for early retirement after 25 years of creditable service and attainment of age 55, at a reduced benefit. Retirement benefits paid to members are equal to 2% of the average of the member's two consecutive highest paid years of service multiplied by the number of years of \r\n \r\n- 12 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION. HARALSON COUNTY NOTES TO THE FINANCIAL STATEMENTS JUNE30 1994 \r\n \r\nEXHIBIT\"D\" \r\n \r\nNote 7: RETIREMENT PLANS \r\ncreditable service up to 40 years. The normal retirement pension is payable monthly for life. Options are available for distribution ofthe member's monthly pension at a reduced rate to a designated beneficiary on the member's death. \r\nRetirement benefits also include death and disability benefits. A disabled member or surviving spouse is entitled to receive annually an amount equal to the member's service retirement benefit or disability retirement, whichever is greater. The death benefit is the amount that would be payable to the member's beneficiary had the member retired on the date of death on either a service retirement allowance or a disability retirement allowance, whichever is larger. The benefit is based on the member's creditable service (minimum of 10 years of service) and compensation up to the time of disability or death. \r\nMembers become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting of employer contributions occurs, but the member's contributions are refunded with interest. \r\nThe Board's payroll for employees covered by TRS for the year ended June 30, 1994, was $3,243,072.44; total payroll was $3,530,190.89. \r\nTRS CONTRIBUTIONS REQUIRED AND MADE Employees of the Board who are covered by TRS are required to contribute 6% of their gross earnings to TRS. The Board makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees as advised by their independent actuary. For fiscal year 1994 that rate for employer contributions was 11.81%. The interest rate assumption (rate ofretum on investments) was 7.50%. \r\nTotal contributions made during fiscal year 1994 amounted to $577,589.99, of which $383,004.66 was made by the Board and $194,585.33 was made by employees. These contributions represented 11.81% (Board) and 6% (employees) of covered payroll. \r\nTRS FUNDING STATUS AND PROGRESS The amount of the total pension benefit obligation is based on a standardized measurement established by Statement No. 5 ofthe Governmental Accounting Standards Board (GASB) that, with some exceptions, must be used by a PERS. The standardized measurement is the actuarial present value of credited projected benefits. This valuation method reflects the present value of estimated pension benefits that will be paid in future years as a result of employee services performed to date, and is adjusted for the effects of projected salary increases. A standardized measure ofthe pension benefit obligation was adopted by the GASB to enable readers of PERS financial statements to assess that PERS funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among other PERS and among other employers. \r\nTotal unfunded pension benefit obligation ofTRS as of June 30, 1993, was as follows: \r\n \r\n- 13 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY NdTES TO THE FINANCIAL STATEMENTS JUNE30 1994 \r\n \r\nEXHIBIT\"D\" \r\n \r\nNote 7: RETIREMENT PLANS \r\n \r\nTotal pension benefit obligation \r\n \r\n$13,912,014,000.00 \r\n \r\nNet assets available for benefits, at cost \r\n \r\n12 821 722 000.00 \r\n \r\nUnfunded pension benefit obligation \r\n \r\n$ 1 090 292 000 00 \r\n \r\nThe measurement ofthe total pension benefit obligation is based on an actuarial valuation as of June 30, 1993. Net assets available to pay pension benefits were valued as of the same date. TRS does not make separate measurements of assets and pension benefit obligation for individual employers. \r\n \r\nTotal contributions from all employers to TRS for fiscal year ended June 30, 1994 were $521,550,000.00. The Board's contribution for the year ended June 30, 1994 of $383,004.66 was actuarially determined and represented .0734% of total contributions made by all participating employers. \r\n \r\nTen year historical trend information is presented in the 1994 TRS Component Unit Financial Report. This information is useful in assessing TRS's accumulation of sufficient assets to pay pension benefits as they become due. \r\n \r\nPUBLIC SCHOOL EMPLOYEES RETIREMENT SYSTEM OF GEORGIA (PSERS) \r\n \r\nPSERS PLAN DESCRIPTION Substantially all bus drivers, maintenance, custodial, and lunchroom personnel employed by local school systems are covered by the Public School Employees Retirement System of Georgia (PSERS). All employer's contributions are made by the State of Georgia. \r\n \r\nPSERS provides service retirement, disability retirement and survivors benefits for its members. A member is eligible for normal service retirement after 10 years ofservice and attainment ofage 65. A member applying for service retirement with IO years of service and retires between the ages of 60 and 65 receives a reduced benefit. Monthly retirement benefits paid to members are equal to $8.00 per month multiplied by the number of years of creditable service. Options are available for distribution of the member's monthly pension at a reduced rate to a designated beneficiary on the member's death. \r\n \r\nRetirement provisions include death and disability benefits. Disability benefits are the same as if the employee had retired at age 65 as long as the employee has 15 or more years of creditable service. Death benefits are dependent upon the number ofyears of service. Ifthere are less than ten years of service, a lump sum refund of the employee's contributions and interest are made to the beneficiary. Ifthere are more than ten years of service, the beneficiary shall receive for life half of what the employee would have received upon retirement. \r\n \r\nMembers become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting of employer contributions occurs, but the member's contributions are refunded with interest. \r\n \r\nThere were 25 employees covered under PSERS for the year ended June 30, 1994. \r\n \r\n- 14 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY NOTES TO THE FINANCIAL STATEMENTS JUNE30 1994 \r\n \r\nEXHIBIT\"D\" \r\n \r\nNote 7: RETIREMENT PLANS \r\nPSERS CONTRIBUTIONS REQUIRED AND MADE Covered employees are required by State statute to contribute $4.00 a month for the nine month school year. Unlike TRS, the Board makes no contribution to PSERS. The State of Georgia is required by statute to make employer contributions actuarially determined and approved and certified by the PSERS' Board of Trustees. Total contributions from employees of the Board made during fiscal year 1994 amounted to $832.00. Total contribution for all school systems made by the State of Georgia to PSERS for fiscal year ended June 30, 1994, was $9,150,000.00. \r\nNote 8: SURETY BONDS \r\nThe School Superintendent, Mr. Dennis McBrayer, is bonded in the amount of$10,000.00 with Selective Insurance Company ofAmerica, Branchville, New Jersey, their Bond No. B-79615, on which premium is paid through May 15, 1995. \r\n \r\n- 15 - \r\n \r\n ASSETS \r\ncash ard cash Eqlivalents \r\nkautts Ra:eivable \r\nInventories Food lmated C'.amcdities Purch3sed Food \r\n \r\nsoro. \r\nFIXX) \r\nSERVICES FOO \r\n \r\nELElNTARY Nil SEClJllll'\u003cRY EIU:ATIOO tcr \r\n \r\nLOTTERY PR03l/lMS \r\n \r\nOW'TIR 1 CIW'lER 2 \r\nEIU:ATIOO CF STAlE OCPRIVED Pl!OOlAH BLOCK GWIT - INNOVATIVE CHILmEN Iff'ROVElHT FLa.l T1iID..Gi Pl!OOlAHS \r\n \r\nTITLE II - \r\nEISENHliR Wlrtffl\\TICS Rll SCIEICE EIU:ATIOO \r\n \r\n$143,057.49 $ 42,422.72 $ 10,278.43 $ 2,031.54 $ 7,455.88 \r\n \r\n0.00 $ \r\n \r\n0.00 $ 713.22 \r\n \r\n6,993.36 2,529.45 \r\n \r\nTota1 Assets \r\n \r\n$152,580.30 $ 42,422.72 $ 17,734.31 $ 2,031.54 $ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n====== \r\n \r\n713.22 \r\n \r\nLIABILITIES ANO A.NO EQJITY \r\n \r\nLIABILITIES \r\n \r\ncash Overdraft kautts Payable \r\n5alaMes Payable E,cpired Grant Balances Payable Deferred ReYerue \r\n \r\n$ 42,422.72 \r\n \r\n4,276.70 12,630.94 \r\n \r\nTotal Liabilities \r\n \r\n$ 42,422.72 $ 16,907.64 \r\n \r\nFOO EQJITY \r\n \r\nFllld Balances Reserved For Cootinuatioo of Federal Programs \r\nFor E,cpired Grant Balanc:es/~ioned \r\nCosts \r\nFor lnveitories Food lmated Cmmx!ities Purch3sed Food \r\n \r\n$ 6,993.36 2,529.45 \r\n \r\n826.67 $ 2,031.54 \r\n \r\nU,reserve:l lrdesi!1l\"ted \r\nTotal Fllld Equity \r\n \r\n$ 9,522.81 143,057.49 $ $152,580.30 $ \r\n \r\n0.00 0.00 $ \r\n \r\n826.67 $ 2,031.54 \r\n \r\n0.00 \r\n \r\n0.00 $ \r\n \r\n826.67 $ 2,031.54 $ \r\n \r\n0.00 $ 0.00 $ \r\n \r\n713.22 \r\n \r\n713.22 \r\n \r\n0.00 \r\n \r\n0.00 \r\n \r\n0.00 $ 713.22 \r\n \r\nTotal Liabilities ard Fllld Equity $152,580.30 $ 42,422.72 $ 17,734.31 $ 2,031.54 $ \r\n \r\n0.00 $ \r\n \r\n==== \r\n \r\nSee notes to the firancial stataiEnts. \r\n \r\n- 16 - \r\n \r\n0.00 $ 713.22 \r\n \r\n EXHIBIT ''E'' \r\n \r\nINDIVIIXW.S WITH \r\n \r\n- - DISABILITIES Ell.CATIOO /JCT \r\n \r\nTITLE VI, B \r\n \r\nco+umv \r\n \r\nFLCll \r\n \r\nPRESOIXX. INOOVATIVE Ell.CATIOO SERVE \r\n \r\n1lfl.GH \r\n \r\nFl.ND A'ERICA \r\n \r\n-EAALY \r\n \r\nSOIXX.Plr. OiILIHXXl \r\n \r\nTOT/11.S \r\n \r\nOiILOCME OiILOCME \r\n \r\nPROCAA-1 \r\n \r\n.J..t 30, 1994 .J..t 30, 1993 \r\n \r\n6,097.55$ 3,885.73 $ 634.52 $ 0.00 \r\n \r\n4,542.37 \r\n \r\n213,663.57 $ 180,709.00 \r\n \r\n1,686.52 \r\n \r\n5,800.00 \r\n \r\n$4,697.00 \r\n \r\n530.31 \r\n \r\n20,169.71 \r\n \r\n37,677.00 \r\n \r\n6,993.36 2,529.45 \r\n \r\n8,567.09 2,142.01 \r\n \r\n7,784.07$ 9,685.73$ 634.52 $ 0.00 $4,697.00 $ 4,542.37 $ 530.31 $ 243,356.09 $ 229,095.10 \r\n \r\n1,771.74 $ 5,972.56 \r\n \r\n2,207.62 7,210.44 \r\n267.67 \r\n \r\n7,744.30$ 9,685.73 \r\n--- ---- \r\n \r\n$3,349.78 $3,349.78 \r\n \r\n$ 530.31 $ \r\n \r\n3,880.09 8,256.06 $ 25,813.94 \r\n267.67 42,422.72 \r\n \r\n13,131.31 25,465.36 15,m.22 \r\n \r\n$ 530.31 $ 80,640.48 $ 54,369.89 \r\n \r\n39.77 \r\n39.77 0.00 $ 39.77 $ \r\n \r\n634.52 \r\n \r\n$1,347.22 \r\n \r\n2,060.44 $ 3,532.50 \r\n \r\n13,109.91 3,532.50 \r\n \r\n6,993.36 2,529.45 \r\n \r\n8,567.09 2,142.01 \r\n \r\n634.52 \r\n \r\n$1,347.22 \r\n \r\n15,115.75 $ 27,351.51 \r\n \r\n0.00 \r\n \r\n0.00 $ 0.00 0.00 $ 4,542.37 $ 0.00 147,599.86 147,373.70 \r\n \r\n0.00 $ 634.52 $ 0.00 $1,347.22 $ 4,542.37 $ 0.00 $ 162,715.61 $ 174,725.21 \r\n \r\n7,784.07 $ 9,685.73 $ 634.52 $ 0.00 $4,697.00 $ 4,542.37 $ 530.31 $ 243,356.09 $ 229,095.10 \r\n \r\n- 17 - \r\n \r\n som \r\nFCXXl SERVICES \r\nR.NJ \r\n \r\nLOTTERY PROOlAHS \r\n \r\nELElNTAAY AND SECOO!lORY EIX.cATIOO IC \r\n \r\nOW'lcRI \r\n \r\nTITLE II - \r\n \r\nDiAl'ltR 2 \r\n \r\nEISENIDER \r\n \r\nEIX.cATIOO CF DEPRIVED \r\n \r\nSTATE PR!ElAM \r\n \r\n-------B1.0:X ffiANT - INOOI/ATIVE \r\n \r\nAWNiDTIEsJc,I\\mTICaS \r\n \r\nCHILIREN Il1'ROIDENT FLCll TI-ROO,H PROOlAHS EIX.cATIOO \r\n \r\nREVENLES \r\n \r\nState Funds Faleral Funds Local ard Otrer Funds \r\nTotal Revenues EXPOOITLRES \r\n \r\n$ 1~:~:~ $I03,I03. 28 $ 87,053.88$ \r\n \r\n0.00 $ \r\n \r\n-20-0,-23-5.7-6 -------- ----- - - - - \r\n \r\n- - - - ----- $-38-7,7-36.-46 $103,103.28 $ 87,053.88 $- - -0.-00 $ \r\n \r\n4 800 00 6,791.00 $ ' ' $ 7,CXXJ.00 6,791.00 $ 4,800.00 $ 7,CXXl.00 \r\n \r\nCurrent \r\nInstn.ctiai ~rt Services \r\n~il Services IDJ)\"\"\"\"\"'1: of Instnci:iaial SeNices General Adninistratioo M\u003eintenance ard ~ratioo of Plant Stt.rlm Trans~rtatia, Services Camu,ity Service Operatia,s Fcxxl Services ~atia, Otter (\\::erations of Nal-Instnci:iaial Services \r\n \r\n$103,122.76 $ 55,930.61 $ 132.66 \r\n30,990.61 \r\n$ 391,404.30 \r\n \r\n0.00 $ \r\n \r\n6,641.61 $ 5,282.42 $ 3,815.36 \r\n \r\n149.39 \r\n \r\n12,557.82 \r\n \r\n3,017.75 15.44 \r\n \r\nTotal Expenditures E\u003ex:ess of Releu!s OYer (Ln:ler) Expenditures OlrfR FINAICIIE SCl.RCES (l.5ES) \r\n \r\n- - - - - - - - - - - - - $ 391,404.30 $-1-03-,-1-2-2-.7-6$-8-7,0-53.-88 $ \r\n \r\n0.00 $ 6,791.00 $ 17,840.24 $ 6,848.55 \r\n \r\n- - - - - - - - - - - $ -3,667.84 $- --1-9.4-8 $- -0-.00 $----0.0-0 $- - -0-.00 $ -13,040.24 $ 151.45 \r\n \r\n~ratirg Transfers In ~ratirg Transfers M \r\n \r\n19.48 \r\n \r\n492.10 \r\n \r\nTotal otter Finarcirg Sources (Uses) \r\n \r\n19.48 \r\n \r\n492.10 \r\n \r\nE\u003ex:ess of Re1eu!s ard Otter Finarcirg Sources \r\n~ (Ln:ler) Expenditures aro otter Finarcirg $ _ , _ $ \r\n3 667 84 \r\n \r\nA.NJ IW.AlE .UY I \r\n \r\n157,434.43 \r\n \r\n0.00 $ 0.00 \r\n \r\no.oo $ 0.00 $ \r\n826.67 2,031.54 \r\n \r\n0.00 $ -12,548.14 $ 0.00 12,548.14 \r\n \r\n151.45 561.77 \r\n \r\nF~~ities \r\nJuly I Jur-, 30 Purchased Fcxxl \r\n~k \r\nResici.Jal ~ity Transfer \r\n \r\n-8,567.00 6,993.36 -2,142.01 2,529.45 \r\n \r\nR.NJ IW.AlE Jl.t 30 \r\n \r\nSee notes to tre finarcial statarents. \r\n \r\n- 18 - \r\n \r\n EXHIBIT \"f\" \r\n \r\nINDIVIW'l.S WITH DISABILITIES Ell.CATIC:W PCT \r\nTITLE VI, 8 \r\n \r\nfl()/ TlR(ll';i \r\n \r\n!'RESOW. INOOVATIVE \r\n \r\nPROCR/\u003e14 \r\n \r\nPROCll.\u003clNS \r\n \r\nmff..tl!TY Ell.CATIC:W \r\nfl.HD \r\n \r\nSERVE AlRICA \r\n \r\nTOTALS \r\n \r\nEAALY \r\n \r\nSOW. PEE. CHILIJHXXJ \r\n \r\nYEAA ENIED \r\n \r\nCHILOCAAE CHILOCAAE \r\n \r\nPROCR/\u003e14 PROCR/\u003e14 JLtlE 30, 199 JLtlE 30, 199 \r\n \r\ns s s 49 840 52 61 489 33 \r\n \r\nm:~ui s s $ 32,239.00 $ 6,973.90 3,806.92 \r\n \r\ns 4~~:m:~ \r\n \r\n- - - -   ------ --lO-,OO-O-.O-O $-1-,13-0.-00 ---99-9-.0-0 -9,-748-.50 - - -2-21,1-13.-26 -2-50-,06-5.8-7 \r\n \r\n- - - - - $- 4-9,8-40.-52 $ - 61,489.33$ -10-,0-00-.0-0 $-1,-130-.00$-33,-238-.oo $-16-,7-22-.40$-3,8-06.-92 $-m-,1-11-.1-9 $-m-,-28-8-.2-1 \r\n \r\n33,686.65 $ 1,634.75 6,889.04 7,630.00 \r\n \r\n46,626.76 $ 4,293.00 10,569.57 \r\n \r\n2,144.19 7,855.81 \r\n \r\n309.10 $ 118.03 \r\n \r\n1,689.88 \r\n \r\n27,406.23 4,147.83 \r\n27.62 \r\n \r\n2,540.78 $ 754.56 9,585.62 3,052.36 \r\n \r\n257,677.49 $ 226,209.88 \r\n \r\n1,767.41 65,314.99 53,502.92 \r\n27.62 14,327.86 391,404.30 \r\n \r\n4,451.00 66,988.44 68,018.75 2,341.31 4,757.21 307,145.75 \r\n \r\n40,128.06 \r\n \r\n- - - - - - - - - - - - - $-4-9,8-40.-52 $ 61,489.33 $ 10,000.00 $-1,-689-.88 $-31,-890-.78 $-1-2,-24-4-.4-3 $-3-,8-06-.9-2 $-7-84,0-22.-59 $ 720,040.40 - - - - - -0.-00 $- - -0.-00 $- -0-.00 $---559-.88 $ 1,347.22$-4,-477-.97$- -0.-00 $--1-1,3-10.-80 $- 5-7,2-47.-87 \r\n \r\n-24.09 -24.09 \r\n \r\n511.58 $ 5,037.75 -24.09 487.49 $ 5,037.75 \r\n \r\n0.00 $ 39.77 \r\n \r\n0.00 $ 0.00 \r\n \r\n0.00 $ -583.97 $ 1,347.22 $ 4,477.97 $ \r\n \r\n634.52 583.97 \r\n \r\n0.00 \r\n \r\n64.40 \r\n \r\n0.00 $ -10,823.31 $ 62,285.62 0.00 174,725.21 113,301.05 \r\n \r\n-8,567 .09 6,993.36 \r\n-2,142.01 2,529.45 \r\n \r\n-7,747 .88 8,567.09 -3,100.52 2~}~:~~ \r\n \r\n39.77 $ \r\n \r\n0.00 $ 634.52 $ 0.00 $ 1,347.22 $ 4,542.37 $ 0.00 $ 162,715.61 $ 174,725.21 \r\n \r\n========= \r\n \r\n- 19 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY COMBINING BALANCE SHEET CAPITAL PROJECTS FUND JUNE 30 1994 \r\n \r\nEXHIBIT \"6\" \r\n \r\nASSETS Cash and Cash Equi va 1ents \r\nFUND EQUITY Fund Balances \r\nReserved For State Capital 0ut1 ay Projects \r\nUnreserved Undesi gnated \r\nTota 1 Fund Equity \r\n \r\nGEORGIA STATE FINANCING AND INVESTMENT COMMISSION \r\n \r\nPROJECTS 91-763-070 92-763-047 \r\n \r\nTOTALS PROJECT 95/945-763-086 JUNE 30, 1994 JUNE 30, 1993 \r\n \r\n0. 00 $ \r\n \r\n36,306.60 $ 36,306.60 \r\n \r\n2,969.10 \r\n \r\n0.00 $ \r\n \r\n36,306.60 $ 36,306.60 $ \r\n \r\n2,969.10 \r\n \r\n0. 00 $ \r\n \r\n36,306.60 $ 36,306.60 $ \r\n \r\n2,969.10 \r\n \r\n0. 00 \r\n \r\n0. 00 \r\n \r\n0. 00 \r\n \r\n0.00 \r\n \r\n0.00 $ \r\n \r\n36,306.60 $ 36,306.60 $ \r\n \r\n2,969.10 \r\n \r\nSee notes to the f i nanci a1 statements. \r\n \r\n- 20 - \r\n \r\n CITY OF BREMEN BOARO OF EOUCATION - HARALSON COUNTY COMBINING STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES \r\nCAPITAL PROJECTS FUND YEAR ENDED JUNE 30 1994 \r\n \r\nEXHIBIT \"H\" \r\n \r\nGEORGIA STATE FINANCING AND INVESTMENT COMMISSION \r\n \r\nTOTALS \r\n \r\nPROJECTS 91-763-070 92-763-047 \r\n \r\nPROJECT 95/94S-763-086 \r\n \r\nYEAR ENDEO ------------------- --------JUNE 30, 1994 JUNE 30, 1993 \r\n \r\nREVENUES \r\n \r\nNone Recorded EXPENDITURES \r\n \r\n0. 00 $ \r\n \r\n0. 00 $ \r\n \r\nD. 00 $ \r\n \r\n0. DO \r\n \r\nCapital Outlay Land and Land Improvements \r\n \r\n2,500.00 $ \r\n \r\n0. 00 $ \r\n \r\n2,500.00 $ \r\n \r\n0. 00 \r\n \r\nExcess of Revenues over (under) Expenditures OTHER FINANCING SOURCES \r\n \r\n-2,500.00 $ \r\n \r\n0. 00 $ \r\n \r\n-2,500.00 $ \r\n \r\n0.00 \r\n \r\nOperating Transfers In \r\n \r\n35,837.50 \r\n \r\n35,837.50 \r\n \r\n0.00 \r\n \r\nExcess of Revenues and Other Financing Sources over (under) Expenditures \r\nFUND BALANCE JULY I \r\n \r\n-2,500.00 $ 2,969.10 \r\n \r\n35,837.50$ \r\n \r\n33,337.50$ 2,969.10 \r\n \r\n0. 00 2,969.10 \r\n \r\nResidual Equity Transfer \r\n \r\n-469.10 \r\n \r\n469. JO \r\n \r\n0. 00 \r\n \r\nFUND BALANCE JUNE 30 \r\n \r\n0. 00 $ \r\n \r\n36,306.60 $ \r\n \r\n36,306.60 $ \r\n \r\n2,969.10 \r\n \r\nSee notes to the financial statements. \r\n \r\n- 21 - \r\n \r\n CITY OF BREMEN BOARD OF SCHEDULE DF FEDERAL YEAR ENDED \r\n \r\nSCHEDULE \"1\" \r\n \r\nFUNDING AGENCY PROGRAM/GRANT \r\n \r\nCFDA NUMBER \r\n \r\nAl/ARDS IN PERIOD \r\n \r\nFEDERAL FUNDS RECEIVED IN PERIOD (NET OF RgFUNDS) \r\n \r\nFEDERAL REVENUE IN PERIOD \r\n \r\nEXPENDITURES IN PERIOD \r\n \r\nAgriculture, U. S. Department of \r\nThrough Georgia Department of Education \r\nFood and Nutrition Program Food Services School Breakfast Program 1994 Grant National School lunch Program 1994 Grant Food Distribution Program (1) \r\n \r\n10.553 $ 10.555 10.550 \r\n \r\n16,855.99 $ 102,583.60 29 193.11 \r\n \r\n16,855.99 $ \r\n1 10~ r3. 60 \r\n \r\n16,855.99 102,583.60 $ 29 193.11 \r\n \r\n(2) 362,211.19(3) 29 193.11 \r\n \r\nTotal U. S. Department of Agriculture \r\n \r\n148 632.70 $ 119 439.59 $ 148 632.70 $ 391 404.30 \r\n \r\nEducation, U. S. Department of Through Georgia Department of Education Elementary and Secondary Education Act Chapter 1 Education of Deprived Children \r\nml1993 Regular ~~~,;~ver \r\nC~f~~k ~rant - Fl ow Through \r\n1994 Regular Innovative Programs \r\n1993 Regular Title II \r\nEisenhower Mathematics and Science Education 1993 Regular 4 \r\nIndividu!1~ w~;~u6f~abilities Education Act Title VI, B Flow Through \r\nmi1993 Regular ~~~,;~ver \r\nPreschoo1 Program \r\nml1993 Regular ~~~,;~er \r\nInnovative Programs 1994 Regular \r\nVocational Education - Basic Grants to States \r\nHi~~~i~ :~~, anizations \r\nVocational Educlional Support Program 1993 Contract 1994 Contract \r\nTech-Prep Education 1993 Grant 1994 Grant \r\nServe America Program 1993 Grant 1994 Grant \r\n \r\n84.010 84.010 $ 84.010 84.151 84.151 \r\n84.164 84.164 \r\n84.027 84.027 84.027 84.173 84.173 84.173 84.027 \r\n84.174 84.174 84.243 84.243 OFA OFA \r\n \r\n$ 1,268.00 100,706.00 6,791.00 \r\n7,000.00 \r\n4,665.00 54,768.00 20,765.00 45,549.00 10,000.00 \r\n17,000.00 29,429.26 25 640.00 \r\n \r\n20,005.31 1,268.00 $ \r\n78,330.00 6,791.00 5,184.00 \r\n7,000.00 \r\n8,028.00 4,665.00 43,489.00 -14,504.53 20,765.00 35,192.00 10,000.00 \r\n3,000.00 14,500.00 11,202.71 26,970.78 13,736.00 16 173.00 \r\n \r\n1,268.00 $ 85,785.88 6,791.00 \r\n7,000.00 \r\n4,665.00 45,175.52 20,765.00 40,724.33 10,000.00 \r\n17,000.00 29,429.26 ~Am:88 \r\n \r\n1,268.00 85,785.88 \r\n6,791.00 12,548.14 \r\n561. 77 6,286.78 \r\n4,665.00 45,175.52 20,765.00 40,724.33 10,000.00 \r\n15,172.90 (3) \r\n~Amjg,4\u003e \r\n \r\nTotal U. S. Department of Education \r\n \r\n323 581.26 $ 311 795.27 $ 300 842.99 $ 281 635.10 \r\n \r\nHealth and Human Services, U. S. Oepartrrent of Through Georgia Childcare Council School Age Childcare Program 1993 Grant 1994 Grant Eari~/2~!~fod Childcare Program \r\n \r\n93 .575 93.575 $ 93.575 \r\n \r\n$ 5,000.00 5 ODO.OD \r\n \r\n2,961.00 $ 4,612.90 3 276.61 \r\n \r\n2,361.00 $ 4,612.90 3 806.92 \r\n \r\n2,42s.40f4l 9,819.03 4 3 806. 92 \r\n \r\nTota1 U. S. Depar-nt of Hea1th and HLman Services \r\n \r\n10 000.00 $ 10 850.51 $ 10 780.82 $ 16 051.35 \r\n \r\nTotal Federal Financial Assistance \r\n \r\n482 213.96 $ 442 085.37 $ 460 256 .51 $ 689 090.75 \r\n \r\nThe Soard had no major programs as defined by the Single Audit Act of 1984. \r\n \r\n(1) The amount shown for the Food Distribution Pro9ram represents the Federally assigned value of nonmonetary \r\n \r\n!~ ~~~ 0 \r\n(2) ~!~~af~~~e: fo~o~:e~c~:rg~:!:Ja;fi~~~a!\" \r\n \r\n~g~s~,~t~fn!rs::;~e~~r!~~ \r\n \r\nf~~f~~dfi~c~~ Yf~~4 \r\n \r\n(3j Nati ona1 Schoo1 Lunch Program. Expenditures on this program/project were not maintained on a program/project basis. \r\n \r\n(4 Expenditures for this program include State, and/or Local and Other Funds. \r\n \r\nSee notes to the financial statements. \r\n \r\n- 22 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY ANALYSIS OF CASH ANO CASH EQUIVALENTS JUNE 30 1994 \r\n \r\nINTEREST BEARING ACCOUNTS \r\n \r\nCitizens Bank and Trust, Bremen, Georgi a \r\nCertificate of Deposit No. 21684 \r\n \r\n(3.65%) \r\n \r\nFirst National Bank of Haralson County, Bremen, Georgi a \r\nN.0.W. Checking Accounts (2.78%) \r\n \r\nOTHER Petty Cash \r\n \r\nSCHEDULE \"2\" \r\n2,500.00 393,479.09 395,979.09 \r\n300. 00 396,279.09 \r\n \r\nSee notes to the financial statements. \r\n \r\n- 23 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY ACCOUNTS RECEIVABLE JUNE 30 1994 \r\n \r\nSCHEDULE \"3\" \r\n \r\nBremen, City of City Wide School Tax \r\nEducation, Georgi a Department of Vocational Education Federal Funds Community Based Organizations Tech-Prep Education Federal Programs ESEA - Chapter 1 Education of Oepri ved Children Individuals with Disabilities Education Act Title VI, B Fl ow Through Preschool Program Serve America Program \r\nGeorgia Childcare Council Early Childhood Childcare Program \r\nWordPerfect Corporation Vendor Overpayment \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nGENERAL FUND \r\n \r\nSPECIAL REVENUE \r\nFUND \r\n \r\n54,788.33 \r\n \r\nTOTAL 54,788.33 \r\n \r\n2,500.00 2,45B.48 \r\n \r\n2,500.00 2,458.48 \r\n \r\n7,455.88 \r\n \r\n7,455.88 \r\n \r\n1,686.52 5,800.00 4,697.00 \r\n \r\n1,686.52 5,800.00 4,697.00 \r\n \r\n530.31 \r\n \r\n530.31 \r\n \r\n---------4-2-.-9-2 \r\n \r\n------------- \r\n \r\n42.92 \r\n------------- \r\n \r\n59,789.73 \r\n \r\n20,169.71 $ \r\n \r\n79,959.44 \r\n \r\nSee notes to the financial statements. \r\n \r\n- 24 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30 1994 \r\n \r\nSCHEDULE \"4\" \r\n \r\nAGENCY /FUNDING \r\nGRANTS Education, Georgi a Department of Quality Basic Education General and Career Education Programs Special Education Programs Remedial Education Program Medi a Center Programs Staff Development Programs lndi rect Cost Pupi 1 Transportation Regular Bus Replacement Special Instructional Assistance In-School Suspension Mid-term Adjustment Local Fair Share Educational Equalization Funding Grant Food Services Other State Programs Innovative Programs Mentor Teacher Program Preschool Handicapped Program Supervision and Assessment of Student and Beginning Teachers and Performance-Based Certi fi cation Lottery Programs Computers in Cl ass rooms Media Center and Library Equipment Pre-Kindergarten Program \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nGENERAL FUND \r\n \r\nSPECIAL REVENUE \r\nFUND \r\n \r\nTOTAL \r\n \r\n2,158,646.00 330,169.00 52,641.00 93,417.00 29,537.00 633,725.00 \r\n9,150.00 3,625.00 82,964.00 68,034.00 52,855.00 -327 ,349. 00 324,563.00 \r\n720. 00 25,691.00 \r\n \r\n2,158,646.00 330,169.00 52,641.00 93,417.00 29,537.00 633,725.00 \r\n \r\n29,868.00 \r\n \r\n9,150.00 3,625.00 82,964.00 68,034.00 52,855.00 -327 ,349. 00 324,563.00 29,868.00 \r\n \r\n4,800.00 \r\n \r\n4,800.00 720. 00 \r\n25,691.00 \r\n \r\n250. 00 \r\n \r\n250. 00 \r\n \r\n18,582.60 \r\n \r\n18,582.60 \r\n \r\n29,994.68 \r\n \r\n29,994.68 \r\n \r\n54,526. DD \r\n \r\n54,526.00 \r\n \r\n------------- ------------- ------------- \r\n \r\n$ 3,538,638.00 $ 137,771.28 $ 3,676,409.28 \r\n \r\nSee notes to the financial statements. \r\n \r\n- 25 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF LOCAL ANO OTHER REVENUE YEAR ENDED JUNE 30 1994 \r\n \r\nSCHEDULE \"5\" \r\n \r\nCity Wide School Tax Bremen, City of \r\nOther Anti trust Milk Settlement Donations Interest Earned Sales Breakfast Lunches School Assets Other Tuition Other \r\n \r\n--- \r\n \r\nG--O-V-ER--NM--E-N-TA-L- \r\n \r\nFUND TYPES \r\n--- --------- \r\n \r\n- \r\n \r\nSPECIAL \r\n \r\nGENERAL \r\n \r\nREVENUE \r\n \r\n-----FU-N-D------ \r\n \r\nFUND \r\n------------- \r\n \r\nTOTAL \r\n------------- \r\n \r\nB25, 500. 00 \r\n \r\n$ 825,500.00 \r\n \r\n79,525.00 7,022.35 \r\n \r\n271. 79 999. 00 4,256.99 \r\n \r\n271. 79 80,524.00 11,279.34 \r\n \r\n94,970.15 3,597.03 \r\n------------- \r\n \r\n8,358.53 161,886.87 \r\n110. 00 33,847.65 \r\nI, 130. 00 10,252.43 \r\n------------- \r\n \r\n8,358.53 161,886.87 \r\n110.00 33,847.65 96,100.15 13,849.46 \r\n------------- \r\n \r\n$1,010,614.53$ 221,113.26$ 1,231,727.79 \r\n \r\nSee notes to the financial statements. \r\n \r\n- 26 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF EXPENDITURES BY OBJECT GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30 1994 \r\n \r\nSCHEDULE \"6\" \r\n \r\nEXPENDITURES \r\nOperating Costs Salaries Employee Benefits Travel of Employees Professional and Technical Services Water. Sewer and Cleaning Services Repair and Maintenance Services Rents Insurance Communications Commodity Hauling Shared Services Other Purchased Services Supplies Energy Food Usage Books, Textbooks and Peri odi cal s Dues and Fees Other Expenditures \r\nNon operating Costs Equipment \r\nTotal Expenditures \r\n \r\nGENERAL FUND \r\n \r\nSPECIAL REVENUE \r\nFUND \r\n \r\nTOTAL \r\n \r\n3,192,407.42 877,828.39 9,802.23 34,203.80 19,460.30 57,360.96 9,878.50 25,654.98 11,625.02 \r\n3,125.00 \r\n101,652.14 116,005.56 \r\n45,151.05 9,778.33 \r\n10,094.90 \r\n \r\n337,7B3.47 $ 3,530,190.89 \r\n \r\n88,924.23 \r\n \r\n966,752.62 \r\n \r\n6,223.90 \r\n \r\n16,026.13 \r\n \r\n25,664.93 \r\n \r\n59,868.73 \r\n \r\n737.00 \r\n \r\n20,197.30 \r\n \r\n5,096.81 \r\n \r\n62,457.77 \r\n \r\n9,B7B.50 \r\n \r\n25,654.98 \r\n \r\n1,301.68 \r\n \r\n12,926.70 \r\n \r\n2,052.69 \r\n \r\n2,052.69 \r\n \r\n3,125.00 \r\n \r\n582. 66 \r\n \r\n582. 66 \r\n \r\n80,009.39 \r\n \r\n181,661.53 \r\n \r\n17,164.55 \r\n \r\n133,170.11 \r\n \r\n156,041.27 \r\n \r\n156,041.27 \r\n \r\n45,151.05 \r\n \r\n2,163.84 \r\n \r\n11,942.17 \r\n \r\n2,403.64 \r\n \r\n12,498.54 \r\n \r\n19,245.85 \r\n \r\n57,872.53 \r\n \r\n77,118.38 \r\n \r\n------------- ------------- ------------- \r\n \r\n$ 4,543,274.43 $ 784,022.59 $ 5,327,297.02 \r\n \r\nSee notes to the financial statements. \r\n \r\n- 27 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF EXPENDITURES BY OBJECT LOTTERY PROGRAMS YEAR ENDED JUNE 30 1994 \r\n \r\nSCHEDULE \"7\" \r\n \r\nEXPENDITURES \r\n------------ \r\nOperating Costs Salaries Employee Benefits Travel of Employees Energy Supplies Other Expenditures \r\nNonoperating Costs Equipment \r\nTotal Expenditures \r\n \r\nCOMPUTERS IN \r\nCLASSROOMS \r\n------------- \r\n \r\nMED I A CENTER AND \r\nLIBRARY EQUIPMENT \r\n------------- \r\n \r\nPRE-KINDERGARTEN \r\n \r\n---- \r\n \r\nPROGRAM \r\n------------ \r\n \r\nTOTAL \r\n------------- \r\n \r\n1,512.00$ 20,497.19 \r\n \r\n18,893.59 $ 4,901.34 2,564.54 214 .12 \r\n27,506.89 465. 00 \r\n \r\n18,893.59 4,901.34 2,564.54 214 .12 \r\n49,516.08 465. 00 \r\n \r\n17,070.60 \r\n \r\n9,497.49 \r\n \r\n26,568.09 \r\n \r\n------------- ------------- --- -- ---- -- ----- ------------- \r\n \r\n18,582.60 $ 29,994.68 \r\n------- ----- \r\n \r\n54,545.48 $ 103,122.76 \r\n \r\nSee notes to the financial statements. \r\n \r\n- 28 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL \r\nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30 1994 \r\n \r\nSCHEDULE \"8\" \r\n \r\nMinimum Expenditure Requirements (Total Allotment) \r\nExpenditures on Combined Program Basis Salaries Operations \r\nLess: Expenditures for Medi a Center Programs in Excess of Total Media Allotment Expenditures for Staff Development Programs in Excess of Total Staff Development Allotment for: Cost of Instruction \r\nExpenditures per Audit \r\nAmount of Underexpenditure for Total Allotment \r\n \r\nTHIRTEEN WEIGHTED AND MEDIA CENTER \r\nPROGRAMS \r\n \r\nSTAFF DEVELOPMENT \r\nPROGRAM \r\n \r\n$2,687,728.00$ 29,537.00 \r\n \r\n$ 2,960,957.31 142,373.05 $ \r\n \r\n29,741.83 \r\n \r\n$ 3,103,330.36 $ 29,741.83 \r\n \r\n-44,835.68 \r\n \r\n-204. 83 \r\n \r\n$ 3,058,494.68 $ 29,537.00 \r\n \r\n0. 00 $ \r\n \r\n0. 00 \r\n \r\nSee notes to the financial statements. \r\n \r\n- 29 - \r\n \r\n GENERAL AND CAREER EDUCATION PROGRAMS \r\nKindergarten (*) \r\nGrades I - 3 (*) \r\nSub-Total - K-3 \r\nGrades 4 - 5 (*) \r\nGrades 6 - 8 (*) \r\nGrades 9 - 12 (*) \r\nHigh School laboratories (*) \r\nVocational Education Laboratories (*) \r\nTotal General and Career Education Programs \r\nSPECIAL EDUCATION PROGRAMS \r\nRegular Programs Category I (*) Category II (*) Category 111 (*) Itinerant Supplenental Speech \r\nSub-Total - Regular Category V (Gifted) (*) \r\nTotal Special Education Programs \r\nREMEDIAL EDUCATION PROGRAM (*) \r\nMEDIA CENTER PROGRAMS \r\n \r\nORIGINAL \r\n \r\nALLOTMENTS FROM DEPARTMENT OF EDUCATION \r\n \r\nREQUIRED \r\n \r\nTOTAL \r\n \r\n....L \r\n \r\nORIGINAL \r\n \r\nMID-TERM \r\n \r\nREQUIRED \r\n \r\n227,790.00 598 347 .00 826,137.00 90 296,568.00 90 478,195.00 90 250,169.00 90 215,900.00 90 91 677 .00 90 \r\n \r\n205,011.00 $ 538 512.30 743,523.30 $ 266,911.20 430,375.50 225,152.10 194,310.00 82 509.30 \r\n \r\n0.00 $ 205,011.00 538 512.30 \r\n0.00 $ 743,523.30 266,911.20 430,375.50 225,152.10 194,310.00 \r\n52 855. 00 135 364.30 \r\n \r\n$ 2 158 646.00 \r\n \r\n$ 1 942 781.40 $ 52 855.00 $ 1 995 636.40 \r\n \r\n306,882.00 \r\n \r\n276,193.80 $ \r\n \r\n0.00 $ 276,193.80 \r\n \r\n306,882.00 90 23 287 .00 90 330 169.00 52 641.00 90 93 417 .00 90 \r\n \r\n276,193.80 $ 20 958.30 297 152.10 $ 47 376.90 $ 84 075.30 $ \r\n \r\n0.00 $ 276,193.80 20 958.30 \r\n0.00 $ 297 152.10 0.00 $ 47 376.90 0.00 $ 84 075.30 \r\n \r\nTotal Thirteen Weighted and Media Center $ 2 634 873.00 \r\n \r\n$ 2 371 385.70 $ 52 855. 00 $ 2 424 240. 70 \r\n \r\nSTAFF DEVELOPMENT PROGRAMS (1) Cost of Instruction Professional Developnent \r\n \r\n9,250.43 100 20 286.57 100 \r\n \r\n9,250.43 $ 20 286. 57 \r\n \r\n0.00 $ \r\n \r\n9,250.43 20 286.57 \r\n \r\nTotal Staff Developrrent \r\n \r\n29 537 .00 \r\n \r\n29 537 .00 $ \r\n \r\n0.00 $ 29 537 .00 \r\n \r\n$ 2 664 410.00 \r\n(*) Identifies Thirteen Weighted Programs. \r\nNote: (1) $2,610.43 of the allo-nt for Professional Development has been transferred to Cost of Instruction as authorized by OCGA 20-2-182. \r\n \r\n$ 2 400 922.70 $ 52 855.00 $ 2 453 777.70 \r\n \r\nSee notes to the financial statements. \r\n \r\n- 30 - \r\n \r\n SCHEDULE \"9\" \r\n \r\nREQUIRED ALLOTMENT \r\n \r\nSALARIES ACTUAL \r\n \r\nDISTRIBUTION BY RESPECTIVE PORTIONS \r\n \r\nAMOUNT OF UNDEREXPENOITURE \r\nFOR REQUIRED ALLOTMENT \r\n \r\nREQUIRED ALLOTMENT \r\n \r\nOPERATIONS ACTUAL \r\n \r\nAMOUNT OF UNDEREXPENDITURE \r\nFOR REQUIRED ALLOTMENT \r\n \r\n199,941.30 $ 236,457.47 \r\n \r\n5,069.70 $ \r\n \r\n8,723.00 \r\n \r\n522 353. 70 \r\n \r\n678 210.49 \r\n \r\n16 158. 60 \r\n \r\n27 284.34 \r\n \r\n722,295.00 $ 914,667.96 $ \r\n \r\n0.00 \r\n \r\n21,228.30 $ 36,007.34 $ \r\n \r\n0.00 \r\n \r\n259,180.20 \r\n \r\n388,178.87 \r\n \r\n0.00 \r\n \r\n7,731.00 \r\n \r\n10,693.21 \r\n \r\n0.00 \r\n \r\n418,307.40 \r\n \r\n491,509.08 \r\n \r\n0.00 \r\n \r\n12,068.10 \r\n \r\n12,123.29 \r\n \r\n0.00 \r\n \r\n215,777.70 \r\n \r\n252,517.56 \r\n \r\n0.00 \r\n \r\n9,374.40 \r\n \r\n17,240.70 \r\n \r\n0.00 \r\n \r\n186,251.40 \r\n \r\n227,507.17 \r\n \r\n0.00 \r\n \r\n8,058.60 \r\n \r\n12,530.38 \r\n \r\n0.00 \r\n \r\n125 186. 20 \r\n \r\n146 662.21 \r\n \r\n0.00 \r\n \r\n10 178.10 \r\n \r\n10 200.24 \r\n \r\n0.00 \r\n \r\n$ 1 926 997. 90 $ 2 421 042.85 $ \r\n \r\n0.00 \r\n \r\n68 638. 50 $ 98 795.16 $ \r\n \r\n0.00 \r\n \r\n53,577.00 $ 65,941.20 146,955.60 \r\n \r\n54,567.73 74,827.44 167,138.25 \r\n \r\n2,586.60 $ 1,329.30 3,768.30 \r\n693.00 1 342.80 \r\n \r\n6,632.44 1,477.00 7,582.16 \r\n \r\n266,473.80 $ 296,533.42 $ \r\n \r\n0.00 \r\n \r\n9,720.00 $ 15,691.60 $ \r\n \r\n0.00 \r\n \r\n20 411.10 \r\n \r\n29 740. 78 $ \r\n \r\n0.00 \r\n \r\n547. 20 \r\n \r\n761.36 $ \r\n \r\n0.00 \r\n \r\n286 884.90 $ 326 274.20 \r\n \r\n10 267 .20 $ 16 452.96 \r\n \r\n46 587 .60 $ 100 178.72 $ \r\n \r\n0.00 \r\n \r\n789.30 $ \r\n \r\n2 333.79 $ \r\n \r\n0.00 \r\n \r\n65 979.90 $ 113 461.54 $ \r\n \r\n0.00 \r\n \r\n18 095.40 $ 24 791.14 $ \r\n \r\n0.00 \r\n \r\n$ 2 326 450.30 $ 2 960 957 .31 $ \r\n \r\n0.00 \r\n \r\n97 790.40 $ 142 373.05 $ \r\n \r\n0.00 \r\n \r\n9,250.43 $ \r\n \r\n9,455.26 $ \r\n \r\n0.00 \r\n \r\n20 286.57 \r\n \r\n20 286. 57 \r\n \r\n0.00 \r\n \r\n29 537.00 $ 29 741.83 $ \r\n \r\n0.00 \r\n \r\n$ 2 326 450.30 $ 2 960 957 .31 $ \r\n \r\n0.00 \r\n \r\n127 327.40 $ 172 114.88 $ \r\n \r\n0.00 \r\n \r\n- 31 - \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF BOARD MEMBERS YEAR ENDED JUNE 30 1994 \r\nBOARD MEMBER ADDRESS \r\nMrs. Janelle Morris, Chairperson (*) P. 0. Box 371 Bremen. Georgi a 30110 \r\nMr. Cliff Coats (*) P. 0. Box 622 Bremen, Georgi a 30110 \r\nMr. Terry Crawford 105 Maple Street Bremen, Georgi a 30110 \r\nMr. Gordon Parrish ( *) 110 Hamilton Circle Bremen, Georgi a 30110 \r\nMr. Daryl Sellers (*) 806 Valley Run Bremen, Georgi a 30110 \r\nMr. Jerry Stanford (*) P. 0. Box 712 Bremen, Georgi a 30110 \r\n \r\nSCHEDULE \"10\" \r\n \r\n(*) Denotes Board Members Serving as of June 30, 1994 \r\n \r\nSee notes to the financial statements. \r\n \r\n- 32 - \r\n \r\n SECTION II COMPLIANCE \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR {404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nMarch 24, 1995 \r\n \r\nHonorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation \r\nand Superintendent and Members ofthe City of Bremen Board of Education \r\nCOMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nLadies and Gentlemen: \r\nWe have audited the financial statements of the City of Bremen Board of Education as of and for the year ended June 30, 1994, and have issued our report thereon dated March 24, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the financial statements. \r\nWe conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standardt issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. \r\nCompliance with laws, regulations, contracts, and grants applicable to the City ofBremen Board of Education is the responsibility ofthe Board's management. As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we performed tests of the Board's compliance with certain provisions oflaws, regulations, contracts, and grants. However, the objective of our audit of the financial statements was not to provide an opinion on overall compliance with such provisions. Accordingly, we do not express such an opinion. \r\nMaterial instances ofnoncompliance are failures to follow requirements or violations of prohibitions, contained in Jaws, regulations, contracts, or grants, that cause us to conclude that the aggregation of the misstatements resulting from those failures or violations is material to the financial statements. The results of our tests of compliance disclosed a material instance ofnoncompliance, which is described in the Schedule of Findings and Improper or Questioned Costs. \r\n94CRL-20A \r\n \r\n As also described in the Schedule of Findings and Improper or Questioned Costs, the material instance of noncompliance noted above has been corrected in the financial statements. \r\nWe considered this material instance ofnoncompliance in forming our opinion on whether the fiscal year 1994 financial statements are presented fairly, in all material respects, in conformity with generally accepted accounting principles, and this report does not affect our report dated March 24, 1995 on those financial statements. \r\nExcept as described above, the results ofour tests of compliance indicate that with respect to the items tested the City of Bremen Board ofEducation complied, in all material respects, with the provisions referred to in the third paragraph of this report, and with respect to items not tested, nothing came to our attention that caused us to believe that the City ofBremen Board ofEducation had not complied, in all material respects, with those provisions. \r\nThis report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. \r\nRespectfully submitted, \r\nf~~ \r\nClaude L. Vickers State Auditor \r\nCLV:cm 94CRL-20A \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR (404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nMarch 24, 1995 \r\n \r\nHonorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation \r\nand Superintendent and Members of the City of Bremen Board of Education \r\n \r\nSINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS \r\n \r\nLadies and Gentlemen: \r\n \r\nWe have audited the financial statements of the City of Bremen Board of Education as of and for the year ended June 30, 1994, and have issued our report thereon dated March 24, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the financial statements. \r\n \r\nWe have applied procedures to test the City ofBremen Board of Education's compliance with the following requirements applicable to each of its Federal financial assistance programs, which are listed in the Schedule ofFederal Financial Assistance, for the year ended June 30, 1994: \r\n \r\n(1) Political Activity \r\n \r\n(5) Allowable Costs/Cost Principles \r\n \r\n(2) Civil Rights \r\n \r\n(6) Audit Follow-Up/Resolution \r\n \r\n(3) Cash Management \r\n \r\n(7) Administrative Requirements \r\n \r\n(4) Federal Financial Reports \r\n \r\nOur procedures were limited to the applicable procedures described in the Office of Management and Budget's \"Compliance Supplement for Single Audits of State and Local Governments\" and other additional procedures as deemed necessary. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Board's compliance with the requirements listed in the preceding paragraph. Accordingly, we do not express such an opinion. \r\n \r\n94CRL-50 \r\n \r\n With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph of this report. With respect to items not tested, nothing came to our attention that caused us to believe that the City of Bremen Board ofEducation had not complied, in all material respects, with those requirements. However, the results of our procedures disclosed immaterial instances ofnoncompliance with those requirements, which are described in the Schedule of Findings and Improper or Questioned Costs. \r\nThis report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. \r\nRespectfully submitted, \r\nc::1~~ \r\nClaude L. Vickers State Auditor \r\nCLV:cm 94CRL-50 \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR (404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nMarch 24, 1995 \r\n \r\nHonorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation \r\nand Superintendent and Members of the City ofBremen Board of Education \r\n \r\nSINGLE AUDIT REPORT ON COMPLIANCE W11H SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS \r\n \r\nLadies and Gentlemen: \r\n \r\nWe have audited the financial statements of the City of Bremen Board of Education as of and for the year ended June 30, 1994, and have issued our report thereon dated March 24, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the financial statements. \r\n \r\nIn connection with our audit of the fiscal year 1994 financial statements of the City of Bremen Board of Education and with our consideration of the Board's internal control structure used to administer Federal financial assistance programs, as required by Office of Management and Budget (0MB) Circular A-128, \"Audits of State and Local Governments\", we selected certain transactions applicable to certain nonmajor Federal financial assistance programs for the year ended June 30, 1994. As required by 0MB Circular A-128, we have performed auditing procedures on the selected transactions to test compliance with the requirements governing: \r\n \r\n( 1) Types of Services Allowed or Unallowed \r\n \r\n(2) Eligibility \r\n \r\nOur procedures were substantially less in scope than an audit, the objective ofwhich is the expression ofan opinion on the City ofBremen Board ofEducation's compliance with these requirements. Accordingly, we do not express such an opinion. \r\n \r\nWith respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph. With respect to items not tested, nothing \r\n \r\n94CRL-120 \r\n \r\n came to our attention that caused us to believe that the City of Bremen Board of Education had not complied, in all material respects, with those requirements. \r\nThis report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. \r\nRespectfully submitted, \r\n~~ \r\nClaude L. Vickers State Auditor \r\nCLV:cm 94CRL-120 \r\n \r\n SECTION III INTERNAL CONTROL \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR (404) 6562174 \r\n \r\nDEPARTMENT OF AUDITS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nMarch 24, 1995 \r\n \r\nHonorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation \r\nand Superintendent and Members ofthe City ofBremen Board ofEducation \r\nREPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nLadies and Gentlemen: \r\nWe have audited the financial statements of the City of Bremen Board of Education as of and for the year ended June 30, 1994, and have issued our report thereon dated March 24, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the financial statements. \r\nWe conducted our audit in accordance with generally accepted auditing standards, and Government Auditing Standard~ issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. \r\nIn planning and performing our audit ofthe financial statements ofthe City of Bremen Board of Education for the year ended June 30, 1994, we considered the internal control structure in order to determine our auditing procedures for the purpose ofexpressing our opinion on the financial statements and not to provide assurance on the internal control structure. \r\nThe management ofthe City ofBremen Board of Education is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of financial statements in accordance with generally accepted accounting principles. Because of inherent limitations in any internal control structure, errors or irregularities may nevertheless occur and not be detected. \r\n94ICL-3 \r\n \r\n Also, projection of any evaluation of the structure to future periods is subject to risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate. \r\n \r\nFor the purposes of this report, we have classified the significant internal control structure policies and procedures in the following categories: \r\n \r\n(I) Cash and Cash Equivalents \r\n \r\n(6) Employee Compensation \r\n \r\n(2) Inventories \r\n \r\n(7) General Ledger \r\n \r\n(3) Revenue/Receivables/Receipts \r\n \r\n(8) General Fixed Assets \r\n \r\n(4) Procurement \r\n \r\n(5) Expenditures/Liabilities/ Disbursements \r\n \r\nFor all ofthe internal control categories listed above, we obtained an understanding of the design ofrelevant policies and procedures and whether they have been placed in operation, and we assessed control risk. \r\n \r\nWe noted certain matters involving the internal control structure and its operation that we consider to be reportable conditions under standards established by the American Institute ofCertified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control structure that, in our judgment, could adversely affect the entity's ability to record, process, summarize, and report financial data consistent with the assertions of management in the financial statements. \r\n \r\nAs described in the Schedule ofFindings and Improper or Questioned Costs, reportable conditions were noted in the following control categories: \r\n \r\n(1) Accounting Controls (Overall) \r\n \r\n(2) General Fixed Assets \r\n \r\nA material weakness is a reportable condition in which the design or operation of one or more of the specific internal control structure elements does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. \r\n \r\nOur consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe that all of the reportable conditions disclosed above are also considered to be material weaknesses. \r\n \r\n94ICL-3 \r\n \r\n These conditions were considered in determining the nature, timing, and extent of the procedures to be performed in our audit of the City ofBremen Board of Education's financial statements and this report does not affect our report thereon dated March 24, 1995. \r\nThis report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution ohhis report which is a matter of public record. \r\nt r ~ ~ Respectfully submitted, \r\nClaude L. Vickers State Auditor \r\nCLV:cm 94ICL-3 \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR (404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nMarch 24, 1995 \r\n \r\nHonorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation \r\nand Superintendent and Members ofthe City of Bremen Board of Education \r\nSINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS \r\nLadies and Gentlemen: \r\nWe have audited the financial statements of the City of Bremen Board of Education as of and for the year ended June 30, 1994, and have issued our report thereon dated March 24, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the financial statements. \r\nWe conducted our audit in accordance with generally accepted auditing standards; Government Auditing Standards issued by the Comptroller General of the United States; and the provisions of Office of Management and Budget (0MB) Circular A-128, \"Audits of State and Local Governments\". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free ofmaterial misstatement and about whether the City of Bremen Board ofEducation complied with laws and regulations, noncompliance with which would be material to a Federal financial assistance program. \r\nIn planning and performing our audit for the year ended June 30, 1994, we considered the Board's internal control structure in order to determine our auditing procedures for the purpose of expressing our opinion on the Board's financial statements and to report on the internal control structure in accordance with 0MB Circular A-128. This report addresses our consideration of internal control structure policies and procedures relevant to compliance with requirements applicable to Federal financial assistance programs. We have addressed internal control structure policies and procedures relevant to our audit of the financial statements in a separate report dated March 24, 1995. \r\n \r\n94ICL-16 \r\n \r\n The management ofthe City ofBremen Board ofEducation is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of financial statements in accordance with generally accepted accounting principles, and that Federal financial assistance programs are managed in compliance with applicable laws and regulations. Because of inherent limitations in any internal control structure, errors, irregularities, or instances of noncompliance may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate. \r\n \r\nFor the purpose of this report, we have classified the significant internal control structure policies and procedures used in administering Federal financial assistance programs in the following control categories: \r\n \r\nGENERAL REQUIREMENTS \r\n \r\nSPECIFIC REQUIREMENTS \r\n \r\n(1) Political Activity (2) Civil Rights (3) Cash Management (4) Federal Financial Reports \r\n \r\n(1) Types of Services Allowed or Unallowed \r\n(2) Eligibility \r\n(3) Matching, Level of Effort, and/or Earmarking \r\n \r\n(5) Allowable Costs/Cost Principles \r\n \r\n(4) Reporting \r\n \r\n(6) Audit Follow-Up/Resolution (7) Administrative Requirements \r\n \r\n(5) Applicable Special Tests and Provisions \r\n(6) Other Requirements Claims for Advances and Reimbursements \r\n \r\nFor all of the internal control structure categories listed above, we obtained an understanding of the design of relevant policies and procedures and determined whether they have been placed in operation, and we assessed control risk. \r\n \r\nDuring the year ended June 30, 1994, the City of Bremen Board ofEducation had no major Federal financial assistance programs and expended 53% of its total Federal financial assistance under the following nonmajor Federal financial assistance programs: \r\n \r\nFood and Nutrition Program Food Services National School Lunch Program \r\n \r\n94ICL-16 \r\n \r\n Elementary and Secondary Education Act - Chapter 1 Education ofDeprived Children \r\nIndividuals with Disabilities Education Act - Title VI, B - Flow Through \r\nWe performed tests of controls, as required by 0MB Circular A-128, to evaluate the effectiveness of the design and operation of internal control structure policies and procedures that we considered relevant to preventing or detecting material noncompliance with general requirements, and specific requirements, as described above that are applicable to the aforementioned nonmajor Federal financial assistance programs. Our procedures were less in scope than would be necessary to render an opinion on these internal control structure policies and procedures. Accordingly, we do not express such an opinion. \r\nWe noted certain matters involving the internal control structure and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control structure that, in our judgment, could adversely affect the Board's ability to administer Federal financial assistance programs in accordance with applicable laws and regulations. \r\nAs described in the Schedule ofFmdings and Improper or Questioned Costs, reportable conditions were noted in the following control categories: \r\n(1) Cash Management \r\n(2) Administrative Requirements \r\nA material weakness is a reportable condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that noncompliance with laws and regulations that would be material to a Federal financial assistance program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. \r\nOur consideration of the internal control structure policies and procedures used in administering Federal financial assistance would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, as described in the Schedule of Findings and Improper or Questioned Costs, a reportable condition was noted in the following control category that is also considered to be a material weakness: \r\nAdministrative Requirements \r\n94ICL-16 \r\n \r\n This report is intended solely for the use ofmanagement, the Federal cognizant audit agency and other Federal grantor agencies and should not be used for any other purpose. This restriction is not intended to limit the distribution ofthis report which is a matter of public record. \r\nd::\"~ \r\nClaude L. Vickers State Auditor \r\nCLV:cm 94ICL-16 \r\n \r\n SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\nYEAR ENDED JUNE 30 1994 \r\n \r\nPRIOR YEAR \r\n \r\nAUDIT FOLLOW-UP/RESOLUTION Improper Expenditures Financial Statements Amount: $10,469.67 Audit Control Number 7631-93-01 \r\n \r\nThe audit report for the year ended June 30, 1989, disclosed improper expenditures of $10,469.67 made from the Board's General Fund for athletic and extracurricular activities. These type expenditures are considered to be beyond the customary scope of expenditures of school funds for educational purposes as described by Official Code ofGeorgia Annotated Section 20-2-411. This questioned cost had not been resolved at June 30, 1994. Reimbursement of the $10,469.67 should be secured for deposit to the Board's General Fund. \r\n \r\nAUDIT FOLLOW-UP/RESOLUTION Board Members Travel Financial Statements Amount: $2,346.19 Audit Control Number 7631-93-02 \r\n \r\nThe audit report for the year ended June 30, 1989, reported improper reimbursements for travel expense to various Board members. These amounts are summarized as follows: \r\n \r\nBoard Member \r\n \r\nAmount Paid To \r\nBoard Member \r\n \r\nAmount Allowed \r\n \r\nAmount To Be Refunded \r\n \r\nMr. Terry Crawford Ms. Janelle Morris Mr. Gordon Parrish \r\nTotal \r\n \r\n$ 1,311.02 $ 932.50 $ 378.52 \r\n \r\n1,589.34 \r\n \r\n918.00 \r\n \r\n671.34 \r\n \r\n2 186.83 \r\n \r\n890.50 \r\n \r\n1 296.33 \r\n \r\n$ 5 087 19 $ 2 74] 00 $ 2 346 19 \r\n \r\nThis questioned cost had not been resolved at June 30, 1994. Reimbursement of the $2,346.19 should be secured and deposited to the Board's General Fund. \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\nYEAR ENDED JUNE 30 1994 \r\nPRIOR YEAR \r\nAUDIT FOLLOW-UP/RESOLUTION Lack ofDocumentation for Expenditures Financial Statements Amount: $25,994.10 Audit Control Number 7631-93-03 \r\nThe audit reports for fiscal years 1989 and 1990, reported that payments of$14,419.10 and $11,575.00 respectively were made from the Board's Community Education Fund for expenditures that were not supported by vouchers or other documentation. This questioned cost had not been resolved at June 30, 1994. The Board should provide supporting documentation for these expenditures or secure reimbursement of $25,994.10 from appropriate sources for deposit to the Community Education Fund. \r\nAUDIT FOLLOW-UP/RESOLUTION Improper Expenditures Financial Statements Amount: $5,309.39 Audit Control Number 7631-93-04 \r\nThe audit report for the year ended June 30, 1992, disclosed improper expenditures of $1,631.27 and additional expenditures not supported by proper documentation of$3,678.12. These total questioned costs of $5,309.39 had not been resolved as of the date of this audit. The Board should provide supporting documentation for the $3,678.12 of undocumented expenditures and reimbursement of$1,631.27 for the improper expenditures should be secured for deposit to the Board's General Fund. \r\nAUDIT FOLLOW-UP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Amount: $110.68 Audit Control Number 7631-93-07 \r\nThe audit report for the year ended June 30, 1993, disclosed that the Staff Development - Professional Development Stipends Program had an underexpenditure ofQuality Basic Education (QBE) funds of $110.68 for the required minimum allotment. For the year under review, no adjustment was made to the Board's local fair share by the Georgia Department of Education to refund this underexpenditure as required. These funds should be returned to the Georgia Department ofEducation through an increase in the Board's local fair share for the QBE programs in a subsequent period. \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\nYEAR ENDED JUNE 30 1994 \r\n \r\nPRIOR YEAR \r\n \r\nAUDIT FOLLOW-UP/RESOLUTION Encumbrances Reported as Expenditures Federal Financial Assistance Amount: $3,532.50 Audit Control Number 7631-93-08 \r\n \r\nThe audit report for the year ended June 30, 1993, reported that project completion reports submitted by the Board included encumbrances for materials of$3,532.50, which were recorded as expenditures/obligations in the accounting records of the following programs: \r\n \r\nElementary and Secondary Education Act Chapter 1 -Education ofDeprived Children (CFDA 84.010) State Program Improvements (CFDA 84.218) \r\nIndividuals with Disabilities Education Act Title VI, B - Flow Through (CFDA 84.027) Innovative Program (CFDA 84.173) \r\n \r\n$ 826.67 $ 2,031.54 \r\n$ 634.52 $ 39.77 \r\n \r\nChapter 7 of the Georgia Financial Accounting Handbook for Local School Systems issued by the Georgia Department ofEducation states, in part, as follows: \r\n \r\n\" encumbrances may not be included as expenditures in any financial reports required to be submitted to the Georgia Department ofEducation effective with the fiscal year ended June 30, 1991.\" \r\n \r\nDuring the year under review, no action was taken to refund these balances to the Georgia Department of Education. The unexpended grant balances totaling $3,532.50 should be refunded to the Georgia Department of Education. \r\n \r\nPRIOR YEAR/CURRENT YEAR \r\n \r\nACCOUNTING CONTROLS (OVERALL) - Financial Statements ADMINISTRATIVE REQUIREMENTS - Federal Financial Assistance Inadequate Separation ofDuties Reportable Condition - Material Weakness Audit Control Number 7631-93-05 \r\n \r\nThe audit report for the year ended June 30, 1993, stated that the Board did not provide for adequate separation ofemployee duties in the performance of accounting functions and related procedures. For the year under review, our audit noted no improvement regarding adequate separation of employee duties. This deficiency was a result ofmanagement's decision to limit the number of administrative staff made responsible for accounting functions. Management should periodically review this decision to determine if employee duties can be reassigned to achieve a higher degree of internal control with existing staff. \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\nYEARENDEDJUNE30 1994 \r\nPRIOR YEAR/CURRENT YEAR \r\nACCOUNTING CONTROLS (OVERALL) - Financial Statements ADMINISTRATIVE REQUIREMENTS - Federal Financial Assistance Inadequate Separation ofDuties Reportable Condition - Material Weakness Audit Control Number 7631-93-05 \r\nNote: Federal financial assistance programs affected by this finding are as follows: Chapter I Program (CFDA 84.010) School Food Services Fund (CFDA 10.550, 10.553 and 10.555) \r\nGENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Financial Statements Reportable Condition - Material Weakness Audit Control Number 7631-93-06 \r\nThe audit report for the year ended June 30, 1993, noted that the management of the City ofBremen Board ofEducation had chosen not to maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. In the year under review, the Board did not establish a General Fixed Assets Account Group within the formal accounting records. This condition resulted in the general purpose financial statements of the Board being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Board to establish accounting controls and procedures to provide for maintenance of a General Fixed Assets Account Group. These subsidiary records should include an inventory of land, buildings and equipment owned by the \r\nBoard and should include but may not be limited to date acquired, acquisition cost, estimated replacement cost, \r\nlocation and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group. \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\nYEAR ENDED JUNE 30 1994 \r\nCURRENT YEAR \r\nGENERAL LEDGER Failure to Transfer Local Matching Funds Financial Statements Material Noncompliance Audit Control Number 7631-94-01 \r\nThe Board received approval for State capital outlay project funding, through Georgia State Financing and Investment Commission, for the 1995 fiscal year. Both the instructions in Chapter 70 of the Georgia Financial Accounting Handbook for Local School Systems (GFAH) and the agreement signed by the Board to receive this funding require that the Board transfer required local matching funds to the Capital Projects Fund by June 30, 1994, and designate those funds by project name and number. This transfer was not made by the Board at June 30, 1994. This condition occurred because management claimed they were not aware of the provisions ofGFAH. A correcting audit adjustment was necessary to transfer $35,837.50 from the General Fund to the Capital Projects Fund - GSFIC Project No. 95/94S-763-086 as required. \r\nCASH MANAGEMENT Excessive Cash Balances Federal Financial Assistance Reportable Condition Nonmaterial Noncompliance Audit Control Number 7631-94-02 \r\nA review of cash management procedures for the Elementary and Secondary Education Act - Chapter 1 Education ofDeprived Children Program disclosed that cash draws utilizing DE form 0147, \"Quarterly Report ofExpenditures and Estimated Requirement for Grant Funds\", were made in advance of immediate cash needs, resulting in the accumulation ofexcessive cash balances. During fiscal year 1994, the program had an average cash balance of$18,235.68 with excessive ending monthly cash balances in 9 months. The excessive cash balances are a result of management's failure to adequately forecast the cash needs of this program. Procedures should be implemented to minimize the time elapsing between the transfer of funds from the Georgia Department of Education and disbursement of such funds by the Board. \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\nYEAR ENDED JUNE 30 1994 \r\nCURRENT YEAR \r\nAUDIT FOLLOW-UP/RESOLUTION Failure to File Corrective Action Plan Federal Financial Assistance Nonmaterial Noncompliance Audit Control Number 7631-94-03 \r\nOur audit disclosed that the Board failed to submit a corrective action plan for the 1993 audit report as required by 0MB Circular A-128 to the Georgia Department ofEducation from whom the Board received funds for the following programs: \r\nSchool Food Services Fund (CFDA 10.550, 10.553 and 10.555) Elementary and Secondary Education Act \r\nChapter 1 - Education ofDeprived Children (CFDA 84.010) State Program Improvements (CFDA 84.218) Individuals with Disabilities Education Act Title VI, B - Flow Through (CFDA 84.027) Innovative Program (CFDA 84.173} \r\nManagement claimed that it was unaware of the 30 day requirement to submit a corrective action plan to the grantor agency. Procedures should be implemented to ensure that a corrective action plan is submitted in a timely manner as required. \r\n \r\n SECTIONV PERTINENT VIEWS OF RESPONSIBLE OFFICIALS \r\n \r\n CITY OF BREMEN BOARD OF EDUCATION - HARALSON COUNTY PERTINENT VIEWS OF RESPONSIBLE OFFICIALS YEAR ENDED JUNE 30 1994 \r\nIn response to your audit received by the Bremen School System on June 16, 1995, I offer the following: \r\n1. Year ending June 30, 1994 - Variances 1, 2 and 3 will be addressed and altered where possible; however, individual school accounts are audited annually by a CPA firm. \r\n2. Year ending June 30, 1989 - Number 7631-93-01 has been referred to the Bremen Board ofEducation for advisement. \r\n3. Year ending June 30, 1990 - Number 7631-93-03 has been referred to the Bremen Board of Education for advisement. \r\n4. Year ending June 30, 1993 - Number 7631-93-08: We did just as the State Department of Education program coordinators told us to do. We plan to pursue this with system attorneys Mike and Thomas B. Murphy ifwe are required to return this money. \r\nNote: The City ofBremen Board ofEducation has elected not to provide comments for inclusion in this report other than the above. \r\n \r\n "}],"pages":{"current_page":1,"next_page":null,"prev_page":null,"total_pages":1,"limit_value":10,"offset_value":0,"total_count":4,"first_page?":true,"last_page?":true},"facets":[{"name":"type_facet","items":[{"value":"Text","hits":4}],"options":{"sort":"count","limit":16,"offset":0,"prefix":null}},{"name":"creator_facet","items":[{"value":"Georgia. 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