{"response":{"docs":[{"id":"dlg_ggpd_i-ga-bj800-pm33-bp1-b2014-sspring-belec-p-btext","title":"The reporter's notebook: the official newsletter of Georgia's Magistrate Court Clerks, Spring 2014","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Council of Magistrate Court Clerks and Secretaries (Georgia)"],"dcterms_spatial":["United States, Georgia, 32.75042, -83.50018"],"dcterms_creator":["Council of Magistrate Court Clerks and Secretaries (Georgia)"],"dc_date":["2014"],"dcterms_description":["Title from cover"],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Georgia Magistrate Court Clerks, 2014"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Clerks of court--Georgia"],"dcterms_title":["The reporter's notebook: the official newsletter of Georgia's Magistrate Court Clerks, Spring 2014","Reporter's notebook"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_i-ga-bj800-pm33-bp1-b2014-sspring-belec-p-btext"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_i-ga-bj800-pm33-bp1-b2014-sspring-belec-p-btext"],"dcterms_temporal":null,"dcterms_rights_holder":null,"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["state government records"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":"The Reporter's \nNotebook The Official Newsletter of Georgia's Magistrate Court Clerks \n \nSpring 2014 \n \nVol 8, Issue 1 \n \n Spring \n2014 \nThe Reporter's Notebook \n \nCouncil of Magistrate Court Clerks 2013-2015 Officers \u0026 District Representatives \n \nDistrict One \n \nKay Reese Tattnall County Magistrate Court P.O. Box 513 1 Center Drive Reidsville, GA 30453 912-557-4372 magkayreese@yahoo.com \n \nDistrict Two \n \nAmanda Rowe  Berrien County Magistrate Court 201 N. Davis Street, Suite 250 Nashville, GA 31639 229-686-7019 amanda.rowe@windstream.net \n \nDistrict Three \n \nJackie Norman \n \n \n \nLee County Magistrate Court  \n \nP.O. Box 522 \n \nLeesburg, GA 31763 \n \n229-759-6016 \n \njanorman@lee.ga.us \n \nDistrict Four \n \nVacant \n \nDistrict Five \n \nCicely Barber Fulton County Magistrate Court 185 Central Avenue, Suite TG800 Atlanta, GA 30303 404-612-0758 cicely.barber@fultoncounty.ga.gov \n \nDistrict Six \nVacant \nDistrict Seven \nMonika Welchel Bartow County Magistrate Court 112 W Cherokee Ave., Suite 101 Carterville, GA 30120 770-307-5070 welchelm@bartowga.org \nDistrict Eight \nLisa Hudson McCard Benhill County Magistrate Court 255 Appomattox Road Fitzgerald, GA 31750 229-426-5140 magistrate1@benhillcounty.com \nDistrict Nine \nJennifer Alday Dawson County Magistrate Court 59 Justice Way Dawsonsonvillle, GA 30534 706-344-3770 jalday@Dawsonmagistrate.com \nDistrict Ten \nVacant \n \n Table of Content \nGreetings from the President and Vice-President....................... 3 Greetings from the Editor.......................................................... 4 Secretary and Treasurer Resignation.......................................... 5 Budget Period........................................................................... 6 County Dues Report................................................................. 7 Nomination Committee Report................................................. 8 Happenings.............................................................................. 9 New Chief Justice, Presiding Justice Sworn-in to lead \nSupreme Court .................................................................... 10 Immigration and Human Trafficking Issues ............................. 12 Save the Date!........................................................................ 14 The Listserv...is ready to serve you!......................................... 14 Signup packet ........................................................................ 15 Membership Dues ................................................................. 16 Personnel Change Form.......................................................... 17 \n \nVol 8, Issue 1 \n \nMarla S. Moore Director \nConnie Holt Editor \nDerrick B. Bryant Graphic Designer \n2 \n \n Spring \n2014 \nThe Reporter's Notebook \n3 \n \nGreetings from the President \nHello everyone, \nIhope you all are doing great. I know here in Lee County, 2014 has been busy. It is hard to believe that it is already April and in just two more months we will be having training again. Where does the time go? It seems like only yesterday we were at Lake Lanier for training. \nThe executive committee met in Athens in January to strategize about the planning of the curriculum for our training this year. A lot of wonderful ideas were brought up. Too bad we don't have more than 12 hours of training to incorporate all the topics that were discussed. \nIn case you are wondering, training is June 19th and 20th at Jekyll Island Club. It is not too late to sign up. Just fill out the registration in the newsletter and mail it to Tiffany Sargent at ICJE. This is a great time to meet other clerks and learn a lot. \nAs you may know our Secretary/Treasurer Christopher Reed resigned in January from the Rockdale Magistrate Court. Stacey Askew and I have been filling in temporarily until the meeting in June so we can elect another Secretary/Treasurer. If you are interested please contact Stacey Askew in Dooly County. Also we have several District Representatives that have resigned due to leaving the court. Stacey will have more information on these also. \nWe are hoping to have a 100% counties join the Council of Magistrate Court Clerks, Inc. in 2014. On page eight is a list of counties that have paid as of March 31, 2014. If your county has not submitted their dues please do so.Hope to see you all in June. \nCarla Brown President \nGreetings from the Vice-President \nIhope everyone is doing well; I am looking forward to seeing everyone at the June 2014 training in Jekyll Island. \nWe have a new clerk, Vickie Petrea, in Burke County. Additionally, Judge Gloria Johnson has retired; she had been with the county for 30 plus years and a Magistrate for five. As for her it was a bitter but sweet moment, we are going to miss her. \nI, Cynthia Kelley, will be filling that position as a full-time Magistrate. To all, have a Great Year! \nThanks, \nCynthia D. Kelly Vice President \n \n Greetings from the Editor \nHello Everyone, \nWell it is spring and time for another newsletter. Hope everyone is enjoying this beautiful weather. \nYou should have received your training packet from ICJE by now and hope you all have registered. If not, it is within this edition. I have talked with Tiffany Sargent and she tells me that we really are going to have a great turnout this year. \nYour Council of Magistrate Court Clerks have truly been working hard. The Executive Committee has worked with ICJE and Tiffany Sargent, getting your curriculum planned and classes lined up for the upcoming training. I think you will all be pleased with the topics and instructors. \nYour President, Judge Carla Brown, and Ms. Stacey Askew, Nominating Committee Chair, have been doing double duty for all of you. They have been working tirelessly as the temporary Secretary and Treasurer, due to Christopher Reed's resignation. We truly hated to see Christopher Reed go. We need to thank them both for all their hard work. \nOur training will be in Jekyll Island, GA, this year at the beautiful Jekyll Island Club. You will all love this place; a lot to see and do, in addition to great food. So you all come, enjoy and be prepared for some really good training and fellowship. \nI look forward to seeing you all real soon. \nSincerely, \nConnie Holt, Chief Magistrate Your Council Advisor \n \nVol 8, Issue 1 \n \n4 \n \n Spring \n2014 \nThe Reporter's Notebook \n \nSecretary and Treasurer Resignation \n \nJ. Christopher Reed 2169 Blueberry Lane Conyers, Georgia 30013 \n \nJanuary 24, 2014 \n \nAttn: Judge Carla Brown Council of Magistrate Court Clerks, Inc. PO Box 522 Leesburg, Georgia 31763 \nDear Judge Brown, \nWith the deepest apologies, I must resign as Secretary and Treasurer of the Council of Magistrate Court Clerks. My resignation is in no way based upon the Council or the vital service that the Council provides to the State of Georgia. My resignation is the result of a career change and my resignation from the Magistrate Court of Rockdale County. Please know that I am always available for the Council and will assist with the transition to a new Secretary and Treasurer at any time. I wish you and the members of the Council the best in your future endeavors. \n \nRespectfully, J. Christopher Reed \n \n5 \n \n Council of Magistrate Court Clerks and Secretaries Budget Period \n \nVol 8, Issue 1 \n \nBUDGET PERIOD DECEMBER, 2013 THROUGH APRIL 31, 2014 Balance as of December 1, 2013 Deposits for December 2013 Balance December 31, 2013 Deposits for January 2014 Christopher Reed FEDEX OFFICE Purchase Balance January 31, 2014 Deposits for February 2014 Check # 1001 (State of Georgia for Incorporation Dues) Balance February 28, 2014 Deposits as of March 30, 2014 Total in checking account as of March 30, 2014 \n \n$6,458.90 + $470.00 $6,928.90 +$165.00 \n-$33.25 $7,060.65 +$1,095.00 \n-$85.00 $8,070.65 +$450.00 $8,520.65 \n \nChristopher Reed was the Treasurer until January 24, 2014. I received possession of the checkbook on January 25, 2014. According to the records that I received and from the point I obtained the checkbook this is the activity of the Council's checkbook. \n \n6 \n \n Spring \n2014 \nThe Reporter's Notebook \n \nCounty Dues Paid \n \nCounty \nAtkinson County Bartow County Ben Hill County Berrien County Bulloch County Burke County Butts County Camden County Catoosa County Chattahoochee Cnty Clarke County Colquitt County Cook County Crawford County Dade County DeKalb County Dooly County Douglas County Fannin County Floyd County Forsyth County Gordon County Greene County Haralson County Harris County Henry County Irwin County Jasper County Jeff Davis County Johnson County Lanier County \n \nDate Paid 2014 3/24/2014 2/3/2014 2/7/2014 2/25/2014 2/7/2014 2/3/2014 2/3/2014 3/3/2014 4/7/2014 2/17/2014 3/10/2014 4/3/2014 4/9/2014 3/10/2014 3/6/2014 3/3/2014 2/10/2014 2/10/2014 3/6/2014 12/5/2013 2/13/2014 2/7/2014 2/3/2014 2/24/2014 2/20/2014 12/16/2013 4/3/2014 2/13/2014 2/3/2014 12/2/2013 3/31/2014 \n \nLee County Liberty County Macon County Marion County McDuffie County McIntosh County Mitchell County Morgan County Murray County Paulding County Polk County Randolph Cnty Rockdale County Seminole County Sumter County Talbot County Tattnall County Taylor County Terrell County Tift County Upson County Walton County Ware County Whitfield Cnty Wilkinson Cnty Worth County \n \n1/31/2014 12/10/2013 2/13/2014 2/7/2014 3/6/2014 1/30/2014 2/7/2014 2/3/2014 2/3/2014 3/17/2014 3/27/2014 2/7/2014 12/5/2013 11/22/2013 2/11/2014 11/25/2013 3/6/2014 2/19/2014 3/31/2014 2/13/2014 2/7/2014 2/3/2014 12/16/2013 4/14/2014 1/8/2014 4/7/2014 \n \n7 \n \n Nominating Committee Report \n \nDooly County: Stacey W. Askew; Nominating Committee Chair \n \n \n \n113 N 3rd Street, Room 2 \n \n \n \nVienna, Georgia 31092 \n \n \n \ndoolymagclerk@yahoo.com \n \n \n \nOffice: 229-268-4324 \n \n \n \nFax: 229-268-4230 \n \nHello Colleagues; \nIhope your New Year's resolutions are continuing to be accomplished. I did not make it through the end of January. \n \nDistrict 1: Kay Reese Tattnall County \nDistrict 2: Amanda Rowe Berrien County \n \nI have some disheartening news. Some of our newly elected Executive Committee and District Representatives had to resign. Secretary-Treasurer, J. Christopher Reed, Rockdale County, District Representatives; District 4: Suzanne Collins, Rockdale County, District 6: Stacey Carr, Carroll County and District 10: Dena Daniels, McDuffie County. \nIt was decided by the Executive Committee each position will be filled in June, 2014, until Election Year 2015, which fast approaching. I will be scouting out potential clerks (however, this will not be for millions of dollars as those who are chosen from high school to college or college to the NBA or NFL) this is for our council; the work you will be doing is for a worthy cause and free to assist our clerks. Remember this is our council let's make it one of the best because you are a part of it and you participated. \n \nDistrict 3: Jackie Norman Lee County \nDistrict 4: Vacant \nDistrict 5: Cicely Barber Fulton County \nDistrict 6: Vacant \nDistrict 7: Monika Welchel Bartow County \nDistrict 8: Lisa Hudson McCard Ben Hill County \nDistrict 9: Jennifer Alday Dawson County \nDistrict 10: Vacant \n \nI strongly encourage that each one of you to consider filling positions needed for our Council of Magistrate Court Clerks Inc. \n \nVol 8, Issue 1 \n8 \n \n Spring \n2014 \nThe Reporter's Notebook \n \nHappenings... \n \nLee County Magistrate Court Leesburg, Georgia \n \nSumter County Magistrate Court Americus, Georgia \n \nHope all in our district are doing well!! I know we are all tired of all of this \"yellow snow\" also known as pollen. We have seen way too many yellow cars and rooftops! Hopefully, we will all be seeing other colors besides yellow soon. \nJudge Thurman's son Josh and Judge Brown's son Matt who actively serve our country have safely returned to American soil from serving overseas! We thank all of our military for their service and pray for their continued safety during their duty. \nJoannes Meens' daughter, Loren has just accepted a position as a registered nurse in Nashville, Tennessee, and we offer congratulations to her and wish her well. \nJackie Norman will be waiting in anticipation as three more grandchildren are on the way. Her son Matt and his wife Shay are expecting a boy, Brooks, in July. Her daughter Deanna and her husband Danny are expecting twins, a boy and girl, in August. \n \nSumter County Chief Magistrate Shirley S. Duke has announced her retirement, having been with Sumter County since 1982. Judge Duke began her career with the court system in the Small Claims Court; working there until the Magistrate Court was established serving as Deputy Clerk and later as Chief Clerk. She was appointed part time Magistrate in 1989 and was appointed Chief Magistrate upon the death of Chief Magistrate Lawton LeSueur in April 2000. June 30, 2014 will be her last day in office and then Judge Duke will begin to rest and keep up with her family's activities. \nPart time Magistrate, Connie Johnson has been appointed to serve as Chief Magistrate until the end of Judge Duke's term. The Sumter County Magistrate Court will certainly miss Judge Duke, but all wish her the very best in her retirement. \n \nWare County Magistrate Court Waycross, Georgia \n \nMagistrate Judge Etta M. Varnadore will be retiring May 23, 2014. We hope she enjoys her retirement. Charles D. Brown will be sworn in on March 31, 2014, to replace her. \n \n9 \n \n New Chief Justice, Presiding Justice Sworn-in to Lead Supreme Court \n \nAstanding-room only crowd filled the House Chambers on August 15, 2013, to see the investiture of Georgia's new Chief Justice Hugh P. Thompson and Presiding Justice P. Harris Hines. \nChief Justice Carol W. Hunstein welcomed the assembly of Justices of the Supreme Court, members of the Courts of Appeals, trial court judges throughout the state, legislators, friends, and family. \nFather Stephen Hall, St. James Episcopal Church in Clayton, GA, gave the invocation. A letter from President Jimmy Carter was read congratulating Justice Thompson on his elevation as Chief Justice. As Governor, Carter appointed Justice Thompson to the State Court of Baldwin County in 1971. \n \nPresiding Justice Justice P. Harris Hines was introduced by Mr. Sam Olens, Attorney General of Georgia. Mr. Olens described Justice Hines as, \"a straight shooter who does not dodge difficult or controversial cases and an advocate of education, the law, the judiciary, and family.\" The oath of office was administered by former Governor Zell Miller. In his remarks, Presiding Justice Hines reminisced about Coach Erk Russell, his Grady High School baseball coach, who said to him, \"They say it's best to be relaxed when you're playing, but I always thought I did better when I was bearing down.\" These are words that have stayed with Presiding Justice Hines, especially as he practiced law and progressed through his judicial career. \n \nVol 8, Issue 1 \n \nPresiding Justice P. Harris Hines \n10 \n \n Spring \n2014 \nThe Reporter's Notebook \n \nChief Justice Hugh P. Thompson \n \nPresiding Justice Hines was appointed to In his remarks, the new chief justice \n \nthe Supreme Court of Georgia on July 26, promised to uphold the values and goals \n \n1995, by Gov. Zell Miller. Prior to his ap- of our forefathers, continue to work hard \n \npointment to the Supreme Court, Justice to maintain fair and impartial courts, dis- \n \nHines served on the superior court and \n \npense equal justice to everyone, and treat \n \nstate court benches in Cobb County. \n \nall who enter our courts with dignity and \n \nrespect. \"I plan to build on the strength \n \nChief Justice \n \nof the Supreme Court and reap the good \n \nMr. David E. Hudson, Hull Barrett PC, \n \ncounsel and example of the all those great \n \nintroduced Justice Hugh P. Thompson say- chief justices who have come before me \n \ning, \"It is hard to come to grips with the and who have helped paved the way.\" \n \nmagnitude of judicial business that Justice \n \nThompson has handled in his career.\" \n \nAmong the dignitaries present for the \n \nJustice Thompson puts his duty first, mak- event were all six of the living former \n \ning sure the work of the court is accom- Chief Justices of the Supreme Court: \n \nplished efficiently and that each party is Senior Judge Willis Hunt, Justice Rob- \n \nafforded the same rights and protections ert Benham, Norman S. Fletcher, Leah \n \nunder the law without regard to what they Ward Sears, George H. Carley, and Chief \n \nhave or the status they hold. \"Every citizen Justice Hunstein. Other former justices \n \nof this state who finds themselves involved attending were Conley Ingram and Hardy \n \nbefore the courts of Georgia are fortunate Gregory. Past and present governors at \n \nthat Hugh Thompson will take the helm of the ceremony included Gov. Nathan Deal, \n \nour judicial system as the state's new chief former Gov. Zell Miller and former Gov. \n \njustice.\" \n \nRoy Barnes. Also in attendance were Lt. \n \nGovernor Casey Cagle and Speaker of the \n \nSen. Johnny Isakson, R-GA, congratulated House, Mr. David Ralston. \n \nJustice Thompson on his new role. \"Jus- \n \ntice Thompson will do what is right,\" he \n \nsaid. Former Governor Zell Miller admin- \n \nistered the oath of office. \n \n11 \n \n AOC Continues Work To Address Immigration and Human Trafficking Issues In the Courts \n \nThe Administrative Office of the Courts (AOC) continues work this year with the Center for Public Policy Studies (CPPS) on the Immigration and the State Courts Initiative. Since the project's inception in September 2011, CPPS project consultants Dr. John Martin and Dr. Steven Weller have made seven site visits to Georgia, and have met with a diverse group of judges, clerks, policy advocates, and other criminal justice stakeholders. Earlier this year, we expanded this partnership to serve as a site for the newly-launched Human Trafficking and the State Courts Collaborative. \nThe objective of the Immigration and the State Courts initiative is to address the impacts of Federal and state immigration law, policy, and practice on state court case process. This objective has taken shape in two primary ways: judicial training and the newly-developed State Courts Record Exchange Project. \nA number of training programs have taken place in 2013. In January, Dr. Martin and Dr. Weller visited Georgia to present a training program to juvenile court practitioners in Gwinnett County. The agenda included a module on Special Immigrant Juvenile status and the types of issues that may affect immigration status in deprivation and delinquency cases. Probate court judges with traffic jurisdiction were trained during the Council of Probate Court Judges Spring Seminar on April 19, and Juvenile Court judges were trained at their Spring Conference in Jekyll Island on May 7. Dr. Martin and Dr. Weller presented a session at the Municipal Court Judges Law \n \nand Practice Update on June 20 in Jekyll Island, and will ultimately complete the \"judicial training checklist\" with judges of the Magistrate Court this October. A oneday training seminar for Superior and State Court judges was held in October 2012. \nEarly in the development of this project, we established dialogue with representatives from the Atlanta Field Office of United States Citizenship and Immigration Services (USCIS). Starting as a conversation about how the naturalization process through USCIS works and how state courts might assist the federal agency (such as through meetings and exchange of information) with requests for court records, the work has expanded to form a dedicated \"State Court Records Exchange Project\" in Georgia as well as in Iowa courts. This partnership seeks to inform the development of joint training efforts designed for stakeholders at both the federal and state levels, as application requirements for naturalization routinely require information from state court records. On April 18, meetings were held with USCIS staff to narrow the agency's most common records needs and identify challenges they encounter when directing applicants to secure state court records. Following that meeting, CPPS met with court clerks from each level of court to discuss USCIS needs, as well as challenges faced by clerks' offices when attempting to fulfill such requests. Although conducted as a separate project, this work will support the strategic goals of the Immigration and the State Courts Initiative. \n \nVol 8, Issue 1 \n \ncont. pg. 13 \n12 \n \n Spring \n2014 \nThe Reporter's Notebook \n \nThe partnership with CPPS will continue, as Georgia has been selected to participate as one of three pilot sites in the new Human Trafficking and the State Courts Collaborative. This collaborative, made up of CPPS, the Center for Court Innovation, and the National Judicial College, is designed to assess the scope of the human trafficking-related challenges faced by state courts and to develop resources and capacity to address those challenges. \nThe large refugee and immigrant populations in Georgia have contributed to the state's leading rankings in regards to sex and labor trafficking; for example, Atlanta is among the top five cities for human trafficking, and has the highest number of trafficked Hispanic females in the nation[1] http://w2.georgiacourts.gov/journal/ index.php/july-2013/193-aoc-continueswork-to-address-immigration-and-humantrafficking-issues-in-the-courts#_ftn1 . This \n \nis a priority issue for all three branches of our state government, and the Collaborative provides an opportunity for the judicial branch to engage our partners and learn about existing initiatives in the state. A kick-off meeting was held at the AOC on April 17, and attendees included representatives from executive branch agencies, policy and advocacy organizations, and legal services. On June 18, separate meetings were held with judges and prosecutors. Using the feedback and information learned from these meetings, we are working to define the project plan. \nFor more information about this project, please contact: \nTracy Mason (tracy.mason@gaaoc.us) or Erin Oakley (erin.oakley@gaaoc.us). \n \nTHRAUMFFAICNKING \n13 \n \n Save the Date... \nPlease mark your calendars for 2014! The 2014 ICJE Training will be held June 19-20, 2014 Jekyll Island Club Hotel Jekyll Island, GA Sign up information on the following page* \nTiffany M. Sargent Event Planner Institute of Continuing Judicial Education of Georgia 1150 S. Milledge Avenue Athens, GA 30602 P: 706.369.5807 F: 706.369.5840 \n \nVol 8, Issue 1 \n \nThe Listserv...is ready to serve you! \n \nThe Magistrate Clerks' Listserv's purpose is to automatically send information out as well as provide interaction between all Magistrate Clerk/Secretary subscribers. For those of you who are not aware here are a few reasons to join listerv: \n1) It's an inexpensive (no-cost) way to interact with fellow Magistrates Court Clerks and discuss issues concerning your class of court, 2) Great way to seek out advice on unusual cases or cases you may have not experienced before and, 3) It's a quick way to send urgent notices that may other wise require sending postcards, making long distance calls (faxes) and playing phone tag (remember the cost buildup). \n \nThe Council encourages you to subscribe to this list. It is convenient, informative, and not to mention, it can be used as a great reference in referring to past events. Subscribing takes one call or e-mail. Once you have subscribed, you will receive a welcome message, providing instructions on using the service to subscribe to the Magistrate Listserv, please contact LaShawn Murphy, AOC, at (404) 651-6325 or via email at lashawn.murphy@gaaoc.us. \nWelcome aboard to all new subscribers! \n \n14 \n \n Institute of Continuing Judicial Education of Georgia \n \nMagistrate Judges \u0026 Clerks \n2014 ICJE Sign-Up Form \n \nOffice Use Only \n \nKey in your information in the fields below using your computer. Save a copy for your records, print \u0026 mail with your check in the SAME envelope to: ICJE, 1150 S. Milledge Ave., Athens, GA 30602-5025 \n \nName: \n \n______________________________________________________________________________ \n \nMailing Address: Work Phone: \n \n______________________________________________________________________________ ______________________________________________________________________________ \n \nFax: \n \n______________________________________________________________________________ \n \nAlt. Phone: \n \n______________________________________________________________________________ \n \nEmail: \n \n______________________________________________________________________________ \n \nCounty: Date Took Office: Senior Judge: \n \n______________________________________________________________________________ \n \n______________________________________________________________________________ \n \nYes  No  \n \nAttorney: \n \nYes  No  \n \nSpecial dietary/physical needs? Briefly explain. __________________________________________________________ \n \nJUDGE CLERK \n \nJuvenile  Juvenile  \n \nCheck ALL that apply to you! \nMagistrate  Municipal  Probate  Magistrate  Municipal  Probate  \n \nState  State  \n \nSuperior  Superior  \n \nKey in your 1st Choice. If your 1st Choice is full, you will be enrolled in your 2nd Choice. If you do not select a 2nd Choice, your registration may be delayed. You will receive confirmation by mail or email. Check your email often for further course information. Some courses require full attendance and participation for MCJE credit; these courses are denoted on the course schedule. \n \n1st Choice: \n \nCourse: ________________________________________________ Date: ______________________ Location: ___________________________ 2nd Choice: \n \nCourse: ________________________________________________ Date: ______________________ Location: ___________________________ Based on availability, you may attend a second course at no additional fee. Check here if you wish to request enrollment in BOTH choices. \n \nJUDGES: \n \nTo offset expenses incurred, a $50 Failure to Appear invoice will be billed to participants who fail to notify ICJE of cancellation in writing (emails accepted) at least 3 business days prior to the course. \n2014 ICJE Yearly CJE Support Fee is $315. Return this Form with your check in the SAME envelope payable to ICJE by Feb. 7, 2014. Counties may combine payments for all Magistrates. Do not combine Clerk and Judge payments. Check amount must correspond with the number of Sign-up Forms or all paperwork will be returned. There is no fee for Senior Magistrates. Note: Judges who wish to attend the Clerks' training are eligible as long as they have paid the $315. \n \nCLERKS: 2014 ICJE Yearly CJE Support Fee is $125 if you wish to attend the Clerks' course. Counties may combine payments for all \nClerks. Do not combine Clerk and Judge payments. Return this form with your check in the SAME envelope payable to ICJE by Apr. 30, 2014. \nQuestions? Contact Rich Reaves at rich@icje.law.uga.edu or 706-369-5836 or Tiffany Sargent tiffany@icje.law.uga.edu or 706-369-5807 \n \n(Admin Stamp) \n \nEnrolled by: \n \nOFFICE USE ONLY Enrolled on: Receipt mailed by/on: \n \nConf mailed by/on: \n \neConf sent by/on: \n \nNotes: \n \nMaterials mailed on/by: \n \n Membership Dues \n    \n \nCouncil of Magistrate Court Clerks, Inc. \n \nAmount Remitted: _____________ \n \nPO Box 522 \n \nLeesburg, GA 31763 \n \n(229) 759-6016 \n \nFAX (229) 759-3303 \n \nEMAIL: cabrown@lee.ga.us    \n \n    \n \nMembership   dues   for   2014   are   $15.00   annually   per   clerk    \n \n(Please   remit   to   the   above   address   A.S.A.P)    \n \n    \n \nCOUNTY:   ____________________________________________________________    \n \n    \n \nCONTACT   PERSON:_____________________________________________________    \n \n    \n \nMAILING   ADDRESS:      _____________________________________________________    \n \n    \n \n    \n \n                        _____________________________________________________    \n \nPHONE:       ___________________________________         Fax:      _____________________________    \n \nName   of   Clerks   and   Email:    1. _____________________________________________________________________    2. _____________________________________________________________________    3. ______________________________________________________________________    4. ______________________________________________________________________    5. ______________________________________________________________________    6. ______________________________________________________________________    7. ______________________________________________________________________    8. ______________________________________________________________________    \n \n THE ADMINISTRATIVE OFFICE OF THE COURTS SUITE 300 \n244 WASHINGTON STREET, S.W. ATLANTA, GEORGIA 30334-5900 \n404-656-5171 FAX: 404-651-6449 \nNOTIFICATION OF CHANGE IN MAGISTRATE COURT PERSONNEL \nIn accordance with the Uniform Rules for Magistrates Courts: Rule 13. Notice of selection of magistrates, constables and clerks of magistrate court. Whenever a magistrate, constable, or clerk (but not deputy clerks) of the magistrate court shall take the oath required for office in O.C.G.A. ' 15-10-3, the chief magistrate shall forward to the Administrative Office of the Courts the name and title of the person taking the oath; the name of the person being succeeded; the term of office, if appropriate; the date assuming duties; and the address and telephone number the official wishes to use for business correspondence. \n \nCHIEF MAGISTRATE CHIEF CLERK \n \nSENIOR MAGISTRATE MAGISTRATE \n \nDEPUTY CLERK CLERK \n \nCONSTABLE \n \nCOUNTY ________________________ \n \nNAME_____________________________________________________________________ ADDRESS___________________________________________________ _______________ \n \n___________________________________________________________________________ \n \nPHONE(____)_________________ \n \nFAX (___)___________________ \n \nEMAIL________________________________________________ \n \nGENDER: Female ATTORNEY: Yes \n \nMale No \n \n FULL-TIME  PART-TIME \n \nELECTION/APPOINTMENT DATE:__________________ TERM from___________to___________ \n \nREAPPOINTMENT: Yes \n \nNo \n \nTERM from:__________to__________ \n \nReplacing someone?_______ If So, Who?_______________________________________ \n \nHas this person ever served as a magistrate? If so, when and in what county?_____________________ \n \n(Optional) Are you Spanish/Hispanic/Latino Yes No \n \n(Optional): RACE African American (Black) Asian \\ Pacific \n \nEuro American (White) \n \nAmerican Indian or Alaska Native \n \nFax or mail this form to the Administrative Office of the Courts at the contact information above. Submitted by: NAME______________________________________ ADDRESS___________________________________ PHONE #____________________________________ \n \n(AOC  2013) \n \n Spring \n2014 \nThe Reporter's Notebook \n \nCouncil of Magistrate Court Clerks Administrative Office of the Courts 244 Washington Street, SW  Suite 300 \nAtlanta, GA 30334 \n \n16 \n \n "},{"id":"dlg_ggpd_i-ga-bj800-pm33-bp1-b2014-swinter-belec-p-btext","title":"The reporter's notebook: the official newsletter of Georgia's Magistrate Court Clerks, Winter 2014","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Council of Magistrate Court Clerks and Secretaries (Georgia)"],"dcterms_spatial":["United States, Georgia, 32.75042, -83.50018"],"dcterms_creator":["Council of Magistrate Court Clerks and Secretaries (Georgia)"],"dc_date":["2014"],"dcterms_description":["Title from cover"],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Georgia Magistrate Court Clerks, 2014"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Clerks of court--Georgia"],"dcterms_title":["The reporter's notebook: the official newsletter of Georgia's Magistrate Court Clerks, Winter 2014","Reporter's notebook"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_i-ga-bj800-pm33-bp1-b2014-swinter-belec-p-btext"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_i-ga-bj800-pm33-bp1-b2014-swinter-belec-p-btext"],"dcterms_temporal":null,"dcterms_rights_holder":null,"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["state government records"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":"Vol 8, Issue 2 \nThe Reporter's \nNotebook \nThe Official Newsletter of Georgia's \nMagistrate Court Clerks \nExecutive Committee, 2013-2015 \nPresident Carla Brown, Lee County \nVice President Cynthia Kelly, Burke County \nSecretary-Treasurer Cheryl McMillan, Charlton County \nImmediate Past President Vacant \nExecutive District Members, 2013-2015 \nDISTRICT 1 Kay Reese,Tattnall County \nDISTRICT 2 Amanda Rowe, Berrien County \nDISTRICT 3 Jackie Norman, Lee County \nDISTRICT 4 Mallory Minor, Rockdale County \nDISTRICT 5 Cicely Barber, Fulton County \nDISTRICT 6 Stacey Carr, Carroll County \nDISTRICT 7 Monika Welchel, Bartow County \nDISTRICT 8 Lisa Hudson McCard, Ben Hill County \nDISTRICT 9 Jennifer Alday, Dawson County \nDISTRICT 10 Dena Daniels, McDuffie County \n \nWinter 2014 \n \nS TAT C \n \nRGIA \nR \nN \n \nE \n \nOF GEO \nONSTITUTIO \n \nWIS DOM \n \nJUSTICE \n \nMODE ATION \n \n1776 \n \n Winter \n2014 \nThe Reporter's Notebook \n \nTable of Contents \nGreetings from the President and Vice-President............................................2 From Your Advisor...................................................................................................3 Committee and District Representative Members..........................................4 eCourt Reporting Policies.....................................................................................6 Fulton County Family Law Clinic Expands.........................................................6 New Online Service Facilitates Filing in Magistrate Courts...........................7 Council of Magistrate Court Clerks Meetings..................................................9 Council of Magistrate Court Clerks Budget Report.................................... 10 The Listserv...Is Ready To Serve You!................................................................ 11 In The News........................................................................................................... 12 ICJE: 12 Hour Magistrate Court Clerks Course............................................ 14 Nominating Committee Report ....................................................................... 15 Membership Dues ............................................................................................... 16 Personnel Change Form...................................................................................... 17 \n \nMarla S. Moore Director \nLaShawn Murphy Editor \nDerrick B. Bryant Designer \n \n Greetings from the President \nGreetings, \nHope everyone is ready for some fall weather. I know I am, as I write this letter on the 15th of September and it is 90 degrees outside. It is hard to believe that this year is almost over and a new year will be upon us soon. \nWe had a great time at Jekyll Island this year for training. I know I learned a lot. Thank you to all our facilitators. We had over 100 in attendance at our training! A big thank you goes out to Tiffany Sargent, ICJE for putting it all together. Next year's training will be held at Lake Lanier, June 18-19, 2015, so mark your calendar. Please note elections will be held during this meeting. \nThe Executive Committee will meet in January to put together ideas on the upcoming training. If you have any suggestions, please let your voice be heard by contacting me or one of the other executive council members. Let us know what you would like to have taught or even ideas on how to improve our Council. \nI could not do the job as president without everyone's help on the Executive Committee and all of you that make our Council the best. I would like to say \"Thank You\" for all you do and the help that is given to me as the President. Judge Holt, there are no words that I could say to express my gratitude for all the help and the guidance that you have given to me and the Council of Magistrate Clerks. \nHave a safe remainder of the year and I will talk to you later. \nCarla Brown President \n \nVol 8, Issue 2 \n \nGreetings from the Vice-President \nHope everyone had a great summer. I want to thank you all for electing me to serve as your Vice President for two more years. I look forward to working with each and every one to ensure that the clerks' training is a success. Hope that everyone likes their certificate, maybe next year we can come up with something a little different. Be safe and see you all next year at our yearly meeting. \nThanks, \nCynthia D. Kelly Vice President \n \n2 \n \n Winter \n2014 \nThe Reporter's Notebook \n \nFrom Your Advisor: \nHello, I hope everyone is doing well and is enjoying this beautiful fall weather. I hope all of you that attended our Annual Clerks Training and Council of Magistrate Court Clerks meeting enjoyed Jekyll Island and the training. We really had a great crowd, excellent instructors and presenters. If you didn't get to attend, you really missed a great meeting and fellowship with some wonderful clerks and judges. \nAs you know, Dr. Lynda Hanscome retired in January and Tiffany Sargent took her place at ICJE. She did such an excellent job with coordinating all of our training and instructors.The Jekyll Island Club was wonderful, as was the food! We all gained a lot of good information and made new friends.Tiffany will be planning the meeting for us next year that is scheduled to be held at Lake Lanier Islands, June 18th and 19th, 2015. Make your plans to attend; it will be an election year for the Council, so please be thinking about nominations for Officers and District Representatives. \nYour Executive Committee will be hard at work working on the curriculum for next year with Tiffany Sargent and Rich Reaves of ICJE.They plan to meet in Athens, sometime in January. All of you will receive your registration material sometime early in January 2015, for our training at Lake Lanier. Be sure you plan to get your paper work filled out and get your registration in. \nWith the Holidays soon to be upon us, I want to wish you all a very Happy Holiday Season and a safe one. \nThanks to each and every one of you, for all you do for your Judges. If it were not for you, we could not do our jobs. Remember, you are the backbone of the Magistrate Courts. \nWell, that's all for now. I really look forward to seeing you at Lake Lanier Islands. \nConnie Holt Chief Judge Magistrate Court Morgan County \n \nMorgan County Courthouse \n3 \n \n Council of Magistrate Court Clerks and Secretaries 2013-2015 Officers \u0026 District Representatives \nCarla Brown, President  Lee Co. Magistrate Court  P.O. Box 522 Leesburg, GA 31763  299-759-6016 cabrown@lee.ga.us \nCynthia Kelley, Vice President  Burke Co. Magistrate Court  P.O. Box 1375 Waynesboro, GA 30830  706-554-8750 cynthia1375@burkecounty-ga.gov \nCheryl McMillan, Secretary/Treasurer  Rockdale Co. Magistrate Court  P.O. Box 289 Conyers, GA 30012  770-278-7800 gamagistratejudge@hotmail.com \n \nPresident: Judge/Clerk Carla Brown, Lee Co. PO Box 522 Leesburg, GA 31763 Work: 229-759-6016 cabrown@lee.ga.us \nVice President: Judge/Clerk Cynthia Kelley, Burke Co. PO Box 401 Waynesboro, GA 30830 Work: 706-554-4281 cynthia1375@burkecounty.ga \nSecretary-Treasurer: Judge/Clerk Cheryl McMillan, Charlton Co. 1520 Third St, Suite B Folkston, GA 31537 Work: 912-496-2617 gamagistratejudge@hotmail.com \nDistrict 1: \nKay Reese, Chief Deputy Clerk:Tattnall Co. PO Box 513 Reidsville, GA 30453 Work: 912-557-4372 magkayreese@yahoo.com \nDistrict 2: \nAmanda Rowe, Clerk: Berrien Co. 201 N Davis Street, Suite 250 Nashville, GA 31639 Work: 229-686-7019 amanda.rowe@windstream.net \n \nDistrict 3: \nJackie Norman, Deputy Clerk: Lee Co. PO Box 522 Leesburg, GA 31763 Work: 229-759-6016 jnorman@lee.ga.us \nDistrict 4: \nMallory Minor, Deputy Clerk III: Rockdale Co. PO Box 289 Conyers, GA 30012 Work: 770-278-7800 mallory.minor@rockdalecounty.org \nDistrict 5: \nCicely Barber, Esq. Court Administrator/Chief Clerk: Fulton Co. 185 Central Avenue, Suite T G 800 Atlanta, GA 30303 Work: 404-612-0758 cicely.barber@fultoncountyga.gov \nDistrict 6: \nJan Streetman, Senior Clerk: Upson Co. PO Box 890 Thomaston, GA 30286 Work: 706-647-6891 jstreetman@mail.com \ncont. on page 5 \n \nVol 8, Issue 2 \n4 \n \n Winter \n2014 \nThe Reporter's Notebook \n \nDistrict 7: \nMonika Welchel, Chief Clerk: Bartow Co. 112 Cherokee Avenue Suite 101 Cartersville, GA 30120 Work: 770-387-5070 welchelm@bartowga.org \nDistrict 8: \nJudge/Clerk Lisa Hudson McCard, Ben Hill Co. 255 Appomattox RD, PO Box 1163 Fitzgerald, GA 31750 Work: 229-426-5140 magistrate1@benhillcounty.com \n \nDistrict 9: \nKathy Bruce, Clerk: Pickens Co. 50 North Main Street Jasper, GA 30143 Work: 706-253-8747 kbruce@pickenscountyga.gov \nDistrict 10: \nLena Travis, Deputy Clerk: Burke Co. PO Box 401 Waynesboro, GA 30830 Work: 706-554-4281 ltravis@burkecounty-ga.gov \n \nSeated: Cynthia Kelley, Burke Co.Vice President, Carla Brown, Lee Co. President Kathy Bruce, Pickens Co. District 9 \nStanding: Jan Streetman, Upson Co. District 6, Kay Reese,Tattnall Co. District 1, Cheryl McMillian Charlton Co. Secretary Treasurer, Lisa Hudson McCard, Ben Hill Co. District 8, Stacey Askew, Nominating Committee Chair, Judy Clay, Nominating Committee, Jackie Norman, Lee Co. District 3, Lena Travis Burke Co. District 10, Amanda Rowe Berrien Co. District 2, Mallory Minor, Rockdale Co. District 4 \nNot pictured: Monika Welchel, Bartow Co. District 7, Cicely Barber, Fulton Co. District 5 \n5 \n \n eCourt Reporting Policies, Fee Schedule Approved by Judicial Council \nRevised policies and fee schedule for court reporting services in criminal cases were adopted by the Judicial Counil at its September meeting. The Council's action largely concludes a three-year effort to detail guidelines and best practices to assist judges and county governing authorities accurately and cost effectively preserve records of court proceedings. \nThe Judicial Council defines and regulates the practice of court reporting in state trial courts. Production of the official court record is an essential business process contributing to court users' access to and fairness in Georgia courts, and each court has the responsibility to manage that process. The revised policies address the need to maintain business continuity of court proceedings, modern technology to encourage efficiency, and accountability for costs to county governments. \nThe Council adopted an update to the Official Court Reporters' Fee Schedule which prescribes rates payable to non-salaried court reporters for court attendance, specialized services, and transcript production. The new schedule will apply to court cases filed after January 1, 2015. \n \nVol 8, Issue 2 \n \nFulton County Family Law Clinic Expands Help for Self-represented Litigants \nThe Superior Court of Fulton County Family Division, in partnership with Atlanta's John Marshall Law School (AJMLS) and the Georgia Hispanic Bar Association (GHBA), is piloting a new project designed to address the growing need for legal assistance for the self-represented individuals in family court.The Fulton County Family Law Clinic (FLC) will provide legal services to low-income litigants, including non-English speakers, involved in family matters. \nThe clinic, which started operation in September, will be held each Tuesday and Wednesday from 9:00 a.m. to 2:00 p.m. in the Family Law Information Center in the Fulton County Justice Center. \nUnder the direction of professor, attorney and GHBA member, Bernadette Olmos, third-year law students at JMLS will be actively engaged throughout the year in interviewing clients, completing child support worksheets, assisting unrepresented litigants with paperwork for simple divorces, name changes and legitimization, and representing clients at status conferences, mediations, uncontested hearings and TPO hearings. \n6 \n \n Winter \n2014 \nThe Reporter's Notebook \n \nFulton County Family Law Clinic Expands Help for Self-represented Litigants cont. \nThis project will extend the current assistance offered by the Family Law Information Center allowing for litigants to receive additional support and serves a two-fold purpose. Law students gain hands-on experience dealing with clients and litigants without resources, and sometimes with language barriers, receive valuable help navigating the court system.\"The Family Law Clinic is a win/win for the school, the court, and the citizens of Fulton County,\" said Renata Turner, AJMLS Assistant Dean of Pro Bono and Experiential Learning. \nAccording to Yolanda L. Lewis, District Court Administrator,\"The addition of a new, innovative clinic reinforces the Superior Court's commitment to community engagement.This project is a natural extension of our pledge to promote public awareness to the mechanisms available to those truly in need.\" \nDeputy Chief Judge Wendy Shoob noted,\"Through such partnerships, the Superior Court has the opportunity to demonstrate to the law students the value of using one's legal skills to meaningfully assist people within their community. In addition, being able to practice in a court setting is an invaluable learning opportunity that helps prepare students for future practice.\" \n\"The GHBA is honored to partner with the Fulton County Superior Court Family Division and AJMLS in such a worthwhile endeavor.This is an undertaking that will directly address a need in underrepresented communities while providing the law students, many of whom are minorities, with a priceless opportunity to develop legal skills and experience first-hand the value of community service.The project falls squarely within GHBA's mission and we hope to continue this partnership for years to come,\" said Ana Maria Martinez, President, Georgia Hispanic Bar Association. \nNew online service facilitates filing in Magistrate Courts \n \nThe Georgia Council of Magistrate Court Judges (CMagCJ) is now offering attorneys and self-represented litigants the opportunity to use a free online service to complete an interview, generate the applicable forms and electronically file court forms. Filings created online may also be submitted by mail or in person for any magistrate court in the state.The Magistrate Courts Free Forms Generator, powered by the Tyler Technologies, Inc. Odyssey Guide \u0026 File solution, can be accessed on the CMagCJ website. \nThe Magistrate Free Forms Generator, which debuted in August, walks users through the process of filing or responding to cases involving General Statement of Claim, \n7 \n \n New online service facilitates filing in Magistrate Courts cont. \nAnswer and Counterclaim to a Statement of Claim, Dispossessory Warrant Request by a Landlord, and Answer and Counterclaim to a Dispossessory Affidavit using an \"interview\" process. Since it became available, 365 users from Georgia have visited the Forms Generator; a total of 554 sessions have been recorded from states as far away as Colorado and California. \n\"The Council of Magistrate Court Judges has been brainstorming ways to help the public and, specifically, the self-represented litigant group for several years now,\" said Sharon Reiss, executive director of the Georgia Council of Magistrate Court Judges. \"Magistrate court was designed to be the people's court and, especially since the economic downturn, we have seen even more self-representation. In an effort to gain more uniformity, education, and efficiencies within our courts, we wanted to develop a free service that would make our forms not only easier to fill out, but also more complete so that judges had all the information about a case before court.\" \nThe Council of Magistrate Court Judges is the first Tyler client to roll out interviews statewide through a Web portal and via mobile technology. Georgia's 159 magistrate courts will also be able to offer in-house access to the guided filing process, without additional strain on employees, through use of kiosks. Each year, Georgia's magistrate courts exceed 500,000 filings. \n\"Tyler is proud to assist the Magistrate Court to expand access to justice across all Georgia counties with an easy-to-use solution that helps self-represented litigants; they are a leader in leveraging this rapidly expanding way to increase access to justice while at the same time improving court efficiencies,\" said Bruce Graham, president of Tyler's Courts \u0026 Justice Division.\"The Georgia Council of Magistrate Court Judges is providing a tool that will streamline court processes and improve service to constituents, and we look forward to helping them succeed.\" \nOdyssey Guide \u0026 File allows users to develop interviews and provide relevant, informative content that can result in a reduction of erroneous filings and staff time answering pro se questions.As a cloud-based solution, self-guided interviews are published and accessed from the court's website, providing flexibility for self-represented litigants to complete the interview anytime, from anywhere. Other early adopters of Odyssey Guide \u0026 File include the South Dakota Unified Judicial System; the State of Idaho Judicial Branch; Eighth Judicial District Court in Las Vegas; and the Second Judicial District court in Albuquerque, New Mexico. \n \nVol 8, Issue 2 \n \n8 \n \n Winter \n2014 \nThe Reporter's Notebook \n9 \n \nCouncil of Magistrate Court Clerks Meetings \n \nPresident Carla Brown called the meeting to order and welcomed everyone in attendance. Council Officers and District Representatives were introduced as follows: \n \nPresident: Judge Carla Brown, Lee County Vice President: Judge Cynthia Kelly, Burke County Secretary/Treasurer: Judge Cheryl McMillan, Charlton County Advisor: Judge Connie Holt, Morgan County \n \nDistrict 1: District 2: District 3: District 4: District 5: District 6: District 7: District 8: District 9: District 10: \n \nKay Reese,Tattnall County Amanda Rowe, Berrien County Jackie Norman, Lee County *VACANT* Cicely Barber, Fulton County Jan Streetman, Upson County Monika Welchel, Bartow County Lisa McCard, Benhill County Kathy Bruce, Pickens County Lena Travis, Burke County \n \nJudge Carla Brown requested all new clerks in attendance to stand and welcomed them. \n \nMinutes and Budget Report Cheryl McMillan, Secretary/Treasurer read the minutes from the 2013 meeting and gave the financial report.The minutes were approved, motioned by Lillis Brown and seconded by Lisa McCard.The budget was read and approved, motioned by Jackie Norman and seconded by Lillis Brown. \n \nElection Report Stacy Askew stated that some Representatives had to resign and she thanks everyone who stepped up and filled those positions. She reminded everyone next year will be an election year. We still need a District 4 representative. \n \nOld Business Carla Brown recommended that the clerks join the listserv. She also thanked everyone who stepped up and filled the vacant positions. \n \nNew Business Carla Brown reminded everyone to pay their clerk dues; they are $15.00 per clerk. She encouraged all the clerks from every County to attend the Clerks Training. Judge/Clerks were also invited to attend the training. Next year the training will be held at Lake Lanier on June 18th and 19th, 2015. \nDoor prizes were given out.The winners were: \n \nMs. Regina McClurg Mr. David Rodriguez Judge Ashley Thornton Ms. Mary Elizabeth Selph Ms. Debra V. Fleeman Judge Sarah D. Torbert Judge Chandra Jarrard \n \nMeeting Adjourned \n \n Council of Magistrate Court Clerks 2014 Budget Period \n \nVol 8, Issue 2 \n \nJANUARY 1, 2014 THROUGH OCTOBER 2, 2014 \n2014 Budget 01-01-2014 Beginning Balance January Deposits 01-13-2014 Debit Card Transaction Fed-Ex Balance February Deposits  02-05-2014 Check# 1001/Secretary State for Inc. Fee Balance March Deposits Balance April Deposits Balance May Deposits June Deposits 06-18-2014 Debit Card Transaction/Big Lots for Door Prizes Balance July Deposits 07-25-2014 Check # 1002 / Payable to Cynthia Kelly  \nReimbursement for Certificate Paper 07-26-2014 Debit Card Transaction/Staples for Envelopes 07-31-2014 Debit Card Transaction/USPS for Postage for Clerks Certificates Balance August Deposits September Deposits Balance 10-02-2014 Check # 1003 / Payable to ICJE for Clerks Luncheon \nBalance as of 10-15-2014 \n \n$6,928.90 $165.00 $33.25 \n$7,060.65 $1,095.00 \n$85.00 $8,070.65 \n$450.00 $8,520.65 \n$405.00 $8,925.65 \n$.00 $.00 $130.45 $8,795.20 $255.00 $12.78 \n$26.74 $72.80 $8,937.88 \n$.00 $30.00 $8,967.88 $3,622.74 \n$5,345.14 \n \n10 \n \n Winter \n2014 \nThe Reporter's Notebook \n \nListserv... \n \nJUDIC C \nE COURTS \n \nORGIA R \nN \nADMINISTR \n \nIAL \n \nCOUNCIL OF ONSTITUTIO \n \nGE \n \nWI DOM \n \nJUSTICE \n \nMODE ATION \n \nAT I V E \n \n1973 OFFICE \n \nOF \n \nTH \n \nThe Listserv...is ready to serve you! \nThe Magistrate Clerks' Listserv's purpose is to automatically send information out as well as provide interaction between all Magistrate Clerk/Secretary subscribers. For those of you who are not aware here are a few reasons to join listerv: \n1) It's an inexpensive (no-cost) way to interact with fellow Magistrates Court Clerks and discuss issues concerning your class of court; \n2) Great way to seek out advice on unusual cases or cases you may have not experienced before; and \n3) It's a quick way to send urgent notices that may otherwise require sending postcards, making long distance calls (faxes) and playing phone tag (remember the cost buildup). \nThe Council encourages you to subscribe to this list. It is convenient, informative, and not to mention, it can be used as a great reference in referring to past events. Subscribing takes one call or e-mail. Once you have subscribed, you will receive a welcome message, providing instructions on using the service. \nTo subscribe to the Magistrate Listserv, please contact LaShawn Murphy,AOC, at (404) 651-6325 or via email at lashawn.murphy@georgiacourts.gov. \nWelcome aboard to all new subscribers! \n \n11 \n \n In the News... \nHello from Athens-Clarke County Magistrate Court! Things have been really hopping around here. We are getting ready to release the RFP for our new case management system and are super excited about the possibilities. Congratulations to our Chief Magistrate Patricia Barron, she received the Excellence in Judicial Training Award from the Institute of Continuing Judicial Education. \nI'll be working with Stacey Askew on the nominating committee. You can contact me at any time by email at: Judith.Clay@athensclarkecounty.com or phone at 706-613-3310 ext.6278. \nJudy Clay, Clerk of Court Athens-Clarke County Magistrate Court \nColquitt County Magistrate Court The new clerk in Colquitt County is Ms. Sandra Robinson. \nLee County Magistrate Court Leesburg, Georgia \nHope all in our district are doing well! I believe we are all looking forward to the cooler fall weather that will hopefully arrive soon.We thank all of our military for their service and pray for their continued safety during their duty; especially Judge Jim Thurman's son Josh and Judge Brown's son Matt who have returned safely from duty. Matt is currently enrolled at Georgia Southwestern and studying International Business. Judge Brown's oldest son Gil has achieved becoming a fireman/paramedic and is employed with Goldstar in Americus, Georgia. \nOne of our constables Johannes Meens recently returned from a trip to the Dominican Republic. Ms. Jackie Norman's family has increased the population of Lee County by three; her son Matt and wife Shay are proud parents of a son, Brooks born on June 27th. Her daughter Deanna and husband Danny are the parents of twins, daughter Madeline and son Trey, born August 13th. Jackie is now \"mamaw\" to four grandchildren and loving every minute of it. \nLee County is proud to be called the home of celebrities, Luke Bryan, Buster Posey, Phillip Phillips and Carly Mathis and continue to cheer them on with all their accomplishments. \nMorgan County Magistrate Court Good Day to all, \nAll of us here at the Magistrate Court of Morgan County hope you are well and enjoying the beautiful fall weather.We have been really busy and know you are as well. \nWe wanted to let you know, that Hope Ward, long time Deputy Clerk and friend, is no longer working in our court. Hope decided to move on, after 14 years of service with the Court, and move to another county with her sister. She will be terribly missed by all of us.We continue to send our love, encouragement and best wishes to her. \n \nVol 8, Issue 2 \n \ncont. on page 13 \n \n12 \n \n Winter \n2014 \nThe Reporter's Notebook \n \nIn the News cont. \nWe now have the task of hiring a new deputy clerk for the office, which will be hard finding the right person to fit in our little family. We will notify you when the new Deputy Clerk is hired. \nWe are glad Hope came to the Clerks Training in Jekyll Island; we enjoyed it so much, especially seeing all of our friends and meeting new ones.The Jekyll Island Club was beautiful and training was great; we look forward to seeing all of you again in Lake Lanier next summer. Lucinda, Amy, Jennifer and Connie \nSeminole County Magistrate Court Please welcome Ms. Amanda Helms who started with the Seminole County Magistrate/ Probate Court, June 19, 2014. She was raised in Seminole County and now she and her husband live in Miller County. \nSumter County Magistrate Court Ms. Joy Marchbanks has joined the staff of the Magistrate Court of Sumter County, replacing Clerk, Connie Johnson; who was appointed Chief Magistrate upon the retirement of Judge Shirley Duke. Joy has served seven years as Deputy Clerk of Superior Court and brings to us experience and knowledge of the Court System which will be a great asset to our Court. Joy is a Wife, Mother, and Grandmother which is a common thread in our office and true to her name; it is a \"joy\" to have her! \nWhitfield County Magistrate Court The new Clerk of Court in Whitfield County is Ms. Ethel Addis additionally Donna Hardin and Tosha Haynes joined the staff as well. Please help us welcome them. Also a big congratulation to Ms. Gayle Gazaway, former Clerk of Court is now a Magistrate Judge. \n \nSeminole County Courthouse \n13 \n \n AGENDA \nICJE: 12-Hour Magistrate Clerks Course \nJune 19-20, 2014 \nJekyll Island Club Hotel, 371 Riverview Drive, Jekyll Island, Georgia 31527 \n \nThursday, June 19, 2014 (8 a.m.  5 p.m.) \n \nTime \n \nUnit \n \nInstructor \n \n7:15-8 \n \nRegistration \u0026 Light Food Items (Outside of meeting room) \n \nCLE (if any) \n \n8-10 \n \nTypes of Civil Filings and Other Critical Civil Information Judge Allen Wigington \n \n1.6 \n \n10-12 N \n \nGCIC CCH \u0026 Record Restriction \n \nMs. Tina Abernathy \n \n1.6 \n \n12-12:30 Council of Magistrate Court Clerks Business Meeting \n \n12:30-1:30 Group Lunch (Grand Dining Room  On Site) \n \n***There are two tracks to choose from for 1:30-4. General Session resumes for everyone at 4.*** \n \nTrack 1: New Clerks (Space is limited.) \n \n1:30-4 \nRoom: Crane Library \n \nNew Clerks Track \n \nOR \n \nJudge Carla Brown (Clerk) Judge Lisa McCard (Clerk) Ms. Stacey Askew (Clerk) Ms. Jackie Norman (Clerk) \n \nTrack 2: General Session \n \n1:30-3 \n \nDeposit Account Fraud \u0026 Pre-warrant Criminal Applications \n \nJudge Amos Sheffield Ms. Leslie Johnson \n \n1.2 \n \n3-4 \n \nRecord Retention for Magistrate Courts \n \nJudge Robert Turner \n \n.8 \n \n4-5 \n \nTransfers and Appeals \n \nJudge Amos Sheffield \n \n.8 \n \nFriday, June 20, 2014 (8 a.m.  12:30 p.m.) \n \n7:15-8 \n \nLight Food Items (Outside of meeting room) \n \n8-10 \n \nGarnishments \n \nJudge Shawn Bratton \n \n1.6 \n \n9-10 \n \nNew Legislation Impacting Magistrate Court \n \nJudge Alan Harvey \n \n.8 \n \nInteractive Session for Participants \n \n10-11 \n \nBest Practices \u0026 Procedures for Magistrate Court Clerks with Moderator: Judge Connie \n \n.8 \n \nHolt \n \nModerator: Judge Connie Holt \n \n11-12:30 Panel of Experts (Advance Questions) \n \nJudge Carla Brown (Clerk) Ms. Stacey Askew (Clerk) \n \nMs. Amanda Rowe (Clerk) \n \nThis Course offers a maximum of 9.2 Mandatory Continuing Lawyer Education credits. \n \nTo purchase CLEs, follow instructions on the enclosed form which is provided for your convenience. \n \nQuestions? \n \nContact Rich Reaves at rich@icje.law.uga.edu or 706-369-5836 or \n \nTiffany Sargent tiffany@icje.law.uga.edu or 706-369-5807 \n \nVol 8, Issue 2 \n \n14 \n \n Winter \n2014 \nThe Reporter's Notebook \n \nNominating Committee Report \n \nHello everyone, \nWe did it! All of the Executive Committee and District Representatives positions are now filled. Judy Clay,Athens-Clarke Co., has joined the nominating committee. If anyone is interested in participating, please let me know.Training was great; I look forward to seeing everyone in the upcoming year. \nElection year 2015 is fast approaching. Each position will be open for nominations. \n \nPresident: Carla Brown, Lee County Vice-President: Cynthia Kelley, Burke County Secretary-Treasurer: Cheryl McMillian, Charhon County \n \n.District I: Kay Reese,Tattnall Co. District 2:Amanda Rowe, Berrien Co. District 3: Jackie Norman. Lee Co. District 4: Mallory Minor, Rockdale Co. District 5: Cicely Barber, Fulton Co. \n \nDistrict 6: Jan Streetman, Upson Co. District 7: Monika Welchel, Bartow Co. District 8: Lisa Hudson McCard, Ben Hill Co. District 9: Kathy Bruce, Pickens Co. District I0: Lena Travis, Burke Co. \n \nStacey W. Askew, Nominating Committee Chair Clerk of Court Dooly Co. Magistrate Court 229-268-4324 doolymagclerk@yahoo.com \n \nDooly County Courthouse \n15 \n \n Membership Dues \n \nCOUNCIL OF MAGISTRATE COURT CLERKS AND SECRETARIES \nPO BOX 289 CONYERS GA 30012 (770) 278-7800 FAX: (770) 278-8915 EMAIL: gamagistratejudge@hotmail.com \n \nMEMBERSHIP DUES FOR 2014 ARE $15.00 ANNUALLY PER PERSON (Please remit to the above address A.S.A.P.) \n \nCOURT NAME:_____________________________________________________ \n \nCOUNTY: _____________________________________________________ \n \nCONTACT PERSON/NAME \u0026 TITLE: ____________________________________ \n \nMAILING ADDRESS: \n \n_____________________________________________________ ___________________________________________________ \n \n___________________________________________________ \n \nPHONE: \n \n________________________FAX:_________________________ \n \nE-MAIL: \n \n______________________________________________________ \n \nNAME \u0026 TITLE OF CLERKS, DEPUTY CLERKS, \u0026 SECRETARIES: \n \n1._______________________2.________________________3.______________ \n \n4._______________________5.________________________6.______________ \n \n7._______________________8.________________________9.______________ \n \nIf you need more space, duplicate this form. \n \nAMOUNT REMITTED_______________ \n \n_______________________________ Cheryl McMillan, Secretary-Treasurer \n \nVol 8, Issue 2 \n16 \n \n Winter \n2014 \nThe Reporter's Notebook \n \nTHE ADMINISTRATIVE OFFICE OF THE COURTS SUITE 300 \n244 WASHINGTON STREET, S.W. ATLANTA, GEORGIA 30334-5900 \n404-656-5171 FAX: 404-651-6449 \nNOTIFICATION OF CHANGE IN MAGISTRATE COURT PERSONNEL \nIn accordance with the Uniform Rules for Magistrates Courts: Rule 13. Notice of selection of magistrates, constables and clerks of magistrate court. Whenever a magistrate, constable, or clerk (but not deputy clerks) of the magistrate court shall take the oath required for office in O.C.G.A. ' 15-10-3, the chief magistrate shall forward to the Administrative Office of the Courts the name and title of the person taking the oath; the name of the person being succeeded; the term of office, if appropriate; the date assuming duties; and the address and telephone number the official wishes to use for business correspondence. \n \nCHIEF MAGISTRATE CHIEF CLERK \n \nSENIOR MAGISTRATE MAGISTRATE \n \nDEPUTY CLERK CLERK \n \nCONSTABLE \n \nCOUNTY ________________________ \n \nNAME_____________________________________________________________________ ADDRESS___________________________________________________ _______________ \n \n___________________________________________________________________________ \n \nPHONE(____)_________________ \n \nFAX (___)___________________ \n \nEMAIL________________________________________________ \n \nGENDER: Female ATTORNEY: Yes \n \nMale No \n \n FULL-TIME  PART-TIME \n \nELECTION/APPOINTMENT DATE:__________________ TERM from___________to___________ \n \nREAPPOINTMENT: Yes \n \nNo \n \nTERM from:__________to__________ \n \nReplacing someone?_______ If So, Who?_______________________________________ \n \nHas this person ever served as a magistrate? If so, when and in what county?_____________________ \n \n(Optional) Are you Spanish/Hispanic/Latino Yes No \n \n(Optional): RACE African American (Black) Asian \\ Pacific \n \nEuro American (White) \n \nAmerican Indian or Alaska Native \n \nFax or mail this form to the Administrative Office of the Courts at the contact information above. Submitted by: NAME______________________________________ ADDRESS___________________________________ PHONE #____________________________________ \n \n(AOC  2013) \n \n17 \n \n Vol 8, Issue 2 \nCouncil of Magistrate Court Clerks Administrative Office of the Courts 244 Washington Street, SW  Suite 300 \nAtlanta, Ga. 30334 \n19 \n \n "},{"id":"dlg_ggpd_i-ga-bj800-pm33-bp1-b2013-sspring-belec-p-btext","title":"The reporter's notebook: the official newsletter of Georgia's Magistrate Court Clerks, Spring 2013","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Council of Magistrate Court Clerks and Secretaries (Georgia)"],"dcterms_spatial":["United States, Georgia, 32.75042, -83.50018"],"dcterms_creator":["Council of Magistrate Court Clerks and Secretaries (Georgia)"],"dc_date":["2013"],"dcterms_description":["Title from cover"],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Georgia Magistrate Court Clerks, 2013"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Clerks of court--Georgia"],"dcterms_title":["The reporter's notebook: the official newsletter of Georgia's Magistrate Court Clerks, Spring 2013","Reporter's notebook"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_i-ga-bj800-pm33-bp1-b2013-sspring-belec-p-btext"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_i-ga-bj800-pm33-bp1-b2013-sspring-belec-p-btext"],"dcterms_temporal":null,"dcterms_rights_holder":null,"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["state government records"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":"Vol 7, Issue 1 \nThe Reporter's \nNotebook \nThe Official Newsletter of Georgia's \nMagistrate Court Clerks \nExecutive Committee, 2011-2013 \nPresident Carla Brown, Lee County \nVice President Cynthia Kelly, Burke County \nSecretary/Treasurer Gayle Gazaway, Whitfield County \nImmediate Past President Vacant \nExecutive District Members, 2011-2013 \nDISTRICT 1 Kay Reese, Tattnall County \nDISTRICT 2 Jo Anne Jones, Lowndes County \nDISTRICT 3 Jackie Norman, Lee County \nDISTRICT 4 Vacant \nDISTRICT 5 Mark Harper, Fulton County \nDISTRICT 6 Leslie Dukes, Fayette County \nDISTRICT 7 Sonya Petty, Murray County \nDISTRICT 8 Hope Ward, Morgan County \nDISTRICT 9 Jennifer Alday, Dawson County \nDISTRICT 10 Vacant \n \nSpring 2013 \n \n Spring \n2013 \n \nTable of Content \n \nThe Reporter's Notebook \n \nGreetings from the Presidents...........................................................2 \nHappenings......................................................................................2 \nFrom Your Advisor.............................................................................4 \nCouncil of Magistrate Court Clerks and Secretaries 2012-2013 Officers \u0026 District Representatives...............................5 \nThe Listserv...is ready to serve you!...................................................6 \nCouncil of Magistrate Court Clerks and Secretaries Budget Period................................................................7 Council of Magistrate Court Clerks Business Meeting............................................................................8 Membership Dues...........................................................................10 \nMagistrate Court Change in Personnel............................................11 \nNominating Committee Chair.........................................................12 \n2012 Caseload Data Collection for Georgia Courts..............................................................................13 \nTwelve Hour Magistrate Clerks Training..........................................14 \n \n Greetings from the President \n \nHello to everyone. I hope this letter finds you having a great 2013 year so far. I know we have been very busy in Lee County. It was good to see everyone in Savannah at school. \n \ndues have increased from $10.00 per clerk to $15.00 to help offset the cost of training. If you haven't paid your yearly dues, please speak with Gayle Gazaway from Whitfield County. \n \nThe council has been going full force since our return from Savannah in December. In January we had a meeting in Athens to plan our curriculum for Clerk's training in June. In case you do not know we are having it at Lake Lanier Island Resort, June 20-21. I hope by having it during the summer that this will allow a higher attendance of clerks. I am excited about our summer meeting and training session. \nWe have, as a council, made a few changes. We are no longer known as The Council of Magistrate Court Clerks and Secretaries. We are now incorporated and known as The Council of Magistrate Court Clerks. The yearly \n \nAt this year's meeting it will be an election year. I hope you can make plans to attend and let your voice be heard. Without you, our council would not work. \nWe have been working on legislation to mandate training for the clerks. After speaking with some representatives, we feel that this is not the appropriate time to move forward with our bill. However, we are not giving up on the bill. \nHope to see you in June. \nCarla Brown, Lee County \n \nVol 6, Issue 1 \n \nHappenings... \n \nBurke County New Additions \nBurke County Magistrate Court added two new part-time magistrates in 2013: \nCynthia D. Kelley (Also the Chief Clerk) and Clifford Carter, Jr. There was also the the addition of one full time clerk, Ms. Lena Travis. \n \nThe Butts County Magistrate Court would like to announce their new staff: \nRebecca Pitts, Chief Magistrate, Stephanie Davies, Associate Magistrate Charles Lawson, Associate Magistrate Clerk of Court, Megan Kinsey \n \ncont. on page 3 \n \n2 \n \n Spring \n2013 \nThe Reporter's Notebook \n \nHappenings cont... \n \nHappenings from Lee County Magistrate Court \n \n19. (Boy we have waited a long time for this!) \n \nHappenings from the hometown of Luke Bryan, Buster Posey, and Phillip Phillips! \nIn case you didn't know, they are all from Leesburg, Lee County and we are so proud of their accomplishments! \nJudge James \"Jim\" Thurman ran unopposed this term. Yeah, four more years! \nCarla Brown's youngest son, Matt was deployed in January. Let's all keep our military in our prayers. We should be thankful to them all for serving and keeping our country safe. \nJackie Norman became a mamaw in September 2012. Her granddaughter is Kylie Ranee. \nAnd Buddy Craver and his wife Marie will be celebrating their 35th anniversary in April. \nWe are getting a Chick-fil-A in May. It will be located right in front of Publix on US \n \nWe are looking forward to the Clerk's training in June at Lake Lanier for some learning, socializing with all of you and some fun in the sun! \nNews from Charlton County \nCharlton County has had a lot of changes in the Magistrate Court. As of December 31, 2012, Chief Magistrate Judge Billy R. Sands and Associate Judge Pamalyn R. Suggs retired. \nThe Magistrate Court consolidated with the Probate Court January 1, 2013. Judge Suggs ran against incumbent Robert F Phillips, Probate Judge for the Magistrate-Probate seat in the November 2012 election. Judge Robert F Phillips won and presides over both offices. Judge Phillips appointed Magistrate Clerk, Cheryl McMillan as Associate Magistrate Judge and was sworn in February 21, 2013. \nI look forward to seeing you at Lake Lanier in July!! \nCheryl McMillian \n \n3 \n \n From Your Advisor: \n \nIhope all of you had a wonderful New Year. First, I want to start off with saying how good it was to see all of you at the Clerks training in Savannah. The training was great, the weather was great, our meals were great, our hotel was wonderful and so was the fellowship with all of you. It is hard to believe that the time has flown by so fast, with another new year and many changes for a lot of you. Some of you were blessed to still be with your courts, but some of you have left or retired. For those that retired, we will miss them, but I wish them the best in the world. For those of you that have new Judges and new fellow clerks, we wish you a great and successful next 4 years. \nIt is so hard to believe that it is March and spring is almost here. Our Council President, Carla Brown, and your Executive Committee of the Council of Magistrate Court Clerks, have been working hard with Dr. Lynda Hanscome and Tiffany Sargent, for our upcoming training for Magistrate Court Clerks and our Annual Business meeting for June 20th thru the 22nd, 2013 at Lake Lanier Islands. They met with Dr. Hanscome and Ms. Sargent in Athens for a Curriculum Planning meeting on January 18th, 2013, to plan for that training and they have planned an excellent training agenda for you. Dr. Hanscome mailed out all of the information to you all earlier for your registration and we already have a good many clerks signed up. She really provided a wonderful training last year and will be presenting another great one again this year. She and Tiffany work so hard to make sure that \n \nyou get the clerks training you need and you can take that information and knowledge you gained back to your fellow clerks that are unable to attend. We all are truly looking forward to the upcoming training and meeting and looking forward to seeing all of you again. \nI want to thank you, each and every one of you, for all you do for your Judges. If it were not for you all, we could not do our jobs. Remember, you are the backbone of the Magistrate Courts. You represent us. \nBy the way, if anyone is interested in working on the newsletter or is interested in being in charge of the newsletter, please let me know. I promise I won't lose you names next time. \nWell, that's all for now. I really look forward to seeing you all at Lake Lanier. Take Care. \nConnie Holt Chief Judge Magistrate Court Morgan County (706)342-3088 cholt@morganga.org \n \nVol 6, Issue 1 \n4 \n \n Spring \n2013 \nThe Reporter's Notebook \n5 \n \nCOUNCIL OF MAGISTRATE COURT CLERKS AND SECRETARIES 2012-2013 OFFICERS \u0026 DISTRICT REPRESENTATIVES \nCarla Brown, President  Lee Co. Magistra Court P.O. Box 522 Leesburg, GA 31763  299-759-6016/fax 229-759-3303  cabrown@lee.ga.us \n \nCynthia Kelley, Vice President  Burke Co. Magistrate Court  P.O. Box 1375 Waynesboro, GA 30830 706-554-8750/fax 706-554-8772 cynthia1375@burkecounty-ga.gov \nGayle Collins, Secretary/Treasurer  Whitfield Co. Magistrate Court P.O. Box 386 Dalton, GA 30722  706-278-5052/fax 706-278-8810 ggazaway@whitfieldcountyga.com \n \nDistrict One \n \nKay Reese Tattnall County Magistrate Court P.O. Box 513 1 Center Drive Reidsville, Ga. 30453 Fayetteville, Ga. 30214 912-557-4372/ fax 912-557-3136 770-716-4237/fax 770-716-4855 magkayreese@yahoo.com ldukes@fayettecountyga.gov \n \nDistrict Two \n \nJo Anne Jones  \n \nLowndes County Magistrate Court \n \nP.O. Box 1349 \n \n \n \nValdosta, Georgia 31603 \n \n229-671-2623/fax 229-671-3442 \n \njjones@lowndescounty.com \n \nDistrict Three \n \nJackie Norman \n \n \n \nLee County Magistrate Court  \n \nP.O. Box 522 \n \nLeesburg, Ga. 31763 \n \n229-759-6016/fax 229-759-3033 \n \njanorman@lee.ga.us \n \nDistrict Four \nVacant \nDistrict Five \nMark Harper Fulton County Magistrate Court 185 Central Avenue, Suite T800 Atlanta, Ga. 30305 Mark.harper@cofulton.ga.us \nDistrict Six \nLeslie Dukes Fayette County Magistrate Court 1 Center Drive Fayetteville, Ga. 30214 770-716-4237/fax 770-716-4855 ldukes@fayettecountyga.gov \nDistrict Seven \nSonya Petty Murray County Magistrate Court 121 Fourth Avenue Chatsworth, Ga. 30705 706-517-1400 ext 210/695-7252 sonyapetty@charter.net \n \n District Eight \nHope Ward Morgan County Magistrate Court P.O. Box 589 Madison, Ga. 30650 706-342-3088/fax 706-342-6364 hward@morganga.org \n \nDistrict Nine \nJennifer Alday Dawson County Magistrate Court 59 Justice Way Dawsonsonvillle, Ga. 30534 706-344-3730/fax 706-265-8480 jalday@Dawsonmagistrate.com \nDistrict Ten \nVacant \n \nVol 6, Issue 1 \n \nThe Listserv...is ready to serve you! \n \nThe Magistrate Clerks' Listserv's purpose is to automatically send information out as well as provide interaction between all Magistrate Clerk/ Secretary subscribers. For those of you who are not aware here are a few reasons to join listerv: \n \nmative, and not to mention, it can be used as a great reference in referring to past events. Subscribing takes one call or e-mail. Once you have subscribed, you will receive a welcome message, providing instructions on using the service \n \n1) It's an inexpensive (no-cost) way to interact with fellow Magistrates Court Clerks and discuss issues concerning your class of court, 2) Great way to seek out advice on unusual cases or cases you may have not experienced before and, 3) It's a quick way to send urgent notices that may other wise require sending postcards, making long distance calls (faxes) and playing phone tag (remember the cost buildup). \n \nTo subscribe to the Magistrate Listserv, please contact LaShawn Murphy, AOC, at (404) 651-6325 or via email at murphyla@gaaoc.us \nWelcome aboard to all new subscribers! \n \nThe Council encourages you to subscribe to this list. It is convenient, infor- \n6 \n \n Spring \n2013 \nThe Reporter's Notebook \n \nCouncil of Magistrate Court Clerks and Secretaries Budget Period \n \nBUDGET PERIOD \n \nNOVEMBER 20, 2012 THROUGH MARCH 4, 2013 \n \nBalance as of November 20, 2012 \n \n$10,411.64 \n \nDeposits for October 30, 2012 thru March 4, 1013 \n \n0.00 \n \nCheck #1008 to I.C.J.E. for training \n \n-3,300.00 \n \nCheck #1009 to Gayle Gazaway---Reimbursement for door prizes. \n \n-103.95 \n \nCheck #1010 to McCamy Law Firm for incorporating The Council of Magistrate Court Clerks \n \n-165.00 \n \nCheck # 1011 to Carla Brown---Reimbursement for the cost of certificates. \n \n-71.40 \n \nBalance as of 11/20/12 \n \n$ 6,771.29 \n \nBank Reconciliation Statements shown upon request. \n \nThe request for the clerks' dues is in the newsletter. At the printing of the financial report, March 4th, only one county has paid 2013 dues and it was paid at the time 2012 dues were paid. \n \nGayle Gazaway Secretary/Treasurer \n \n7 \n \n Council of Magistrate Court Clerks Business Meeting Winter-December 4, 2012 \nWelcome and Call to Order \nThe Annual Business Meeting of the Council of Magistrate Court Clerks met at 12:30 p.m. on December 4, 2012 at Hilton DeSoto in Savannah, Georgia. \nThe meeting was called to order by President Carla Brown. \nThe President began the meeting by welcoming everyone and introducing herself, the officers and the representatives that were present. She also announced the retiring of Past President Debbie Barron and then acknowledged the clerks that were present for the first time. \nMinutes \nThe minutes from last meeting were read and approved. \nFinancial Report \nThe financial report was read and approved. \nOld Business \n1. Proposed legislation to mandate clerks training is being perfected by the Magistrate Court Clerks Council as there are some amendments that still need to be made. The proposal has been reviewed by the Magistrate Judges Training Council and the Council of Magistrate Court Judges who offered suggestions. A request was made for clerks to talk to their Chief Magistrates about getting it passed. A copy was distributed for everyone to review and it was requested that members also talk to their State Representatives and Senators to help get it passed. \n2. Reminded clerks of the Listserv and their need to join. To do so they should contact LaShawn Murphy with the A.O.C. Ms. Murphy was then introduced. \nNew Business \n1. Discussion took place regarding the need to change the Council of Magistrate Court Clerks and Secretaries to the Council of Magistrate Court Clerks and get incorporated. \n \nVol 6, Issue 1 \n8 \n \n Spring \n2013 \nThe Reporter's Notebook \n \nBusiness Meeting cont... \n2. Proposal to increase dues from ten dollars ($10.00) to fifteen dollars ($15.00). \nA Motion to approve the increase was made and seconded. It passed with all was in favor. \n3. Stacey Askew, Nominating Committee Chair talked about the need for participation from all the clerks. Elections will be held in June. \n4. Judge Holt, Council of Magistrate Court Clerks' Advisor, announced there is a need for assistance with gathering information for the newsletter in addition to information for inclusion in the newsletter. \nThe next training session will be in Buford, Georgia at the Lake Lanier Island Resort, June 20-21, 2013. \nIn final, door prizes were given to seven (7) clerks with names being drawn at random. \nMotion made, Seconded and approved by all to adjourn the meeting. Respectfully submitted by Gayle Gazaway, Council of Magistrate Court Clerks' Secretary/Treasurer. \n \n9 \n \n Membership Dues \n \nCOUNCIL OF MAGISTRATE COURT CLERKS AND SECRETARIES \nP O BOX 386 DALTON GA 30722-0386 (706) 876-1519 FAX: (706) 278-8810 EMAIL: ggazaway@whitfieldcountyga.com \n \nMEMBERSHIP DUES FOR 2013 ARE $15.00 ANNUALLY PER PERSON (Please remit to the above address A.S.A.P.) \n \nCOURT NAME:________________________________________________________ \n \nCOUNTY: _________________________________________________________ \n \nCONTACT PERSON/NAME \u0026 TITLE: ____________________________________ \n \nMAILING ADDRESS: \n \n_________________________________________________________ _________________________________________________________ \n \n_________________________________________________________ \n \nPHONE: \n \n____________________________FAX:_________________________ \n \nE-MAIL: \n \n__________________________________________________________ \n \nNAME \u0026 TITLE OF CLERKS, DEPUTY CLERKS, \u0026 SECRETARIES: \n \n1._______________________2.________________________3.____________________ \n \n4._______________________5.________________________6.____________________ \n \n7._______________________8.________________________9.____________________ \n \nIf you need more space, duplicate this form. \n \nAMOUNT REMITTED_______________ \n \n__________________________________ Gayle Gazaway, Secretary/Treasurer \n \nVol 6, Issue 1 \n10 \n \n Spring \n2013 \nThe Reporter's Notebook \n11 \n \nTHE ADMINISTRATIVE OFFICE OF THE COURTS SUITE 300 \n244 WASHINGTON STREET, S.W. ATLANTA, GEORGIA 30334-5900 \n404-656-5171 FAX: 404-651-6449 \nNOTIFICATION OF CHANGE IN MAGISTRATE COURT PERSONNEL \nIn accordance with the Uniform Rules for Magistrates Courts: Rule 13. Notice of selection of magistrates, constables and clerks of magistrate court. Whenever a magistrate, constable, or clerk (but not deputy clerks) of the magistrate court shall take the oath required for office in O.C.G.A. ' 15-10-3, the chief magistrate shall forward to the Administrative Office of the Courts the name and title of the person taking the oath; the name of the person being succeeded; the term of office, if appropriate; the date assuming duties; and the address and telephone number the official wishes to use for business correspondence. \n \nCHIEF MAGISTRATE CHIEF CLERK \n \nSENIOR MAGISTRATE MAGISTRATE \n \nDEPUTY CLERK CLERK \n \nCONSTABLE \n \nCOUNTY ________________________ \n \nNAME_____________________________________________________________________ ADDRESS___________________________________________________ _______________ \n \n___________________________________________________________________________ \n \nPHONE(____)_________________ \n \nFAX (___)___________________ \n \nEMAIL________________________________________________ \n \nGENDER: Female ATTORNEY: Yes \n \nMale No \n \n FULL-TIME  PART-TIME \n \nELECTION/APPOINTMENT DATE:__________________ TERM from___________to___________ \n \nREAPPOINTMENT: Yes \n \nNo \n \nTERM from:__________to__________ \n \nReplacing someone?_______ If So, Who?_______________________________________ \n \nHas this person ever served as a magistrate? If so, when and in what county?_____________________ \n \n(Optional) Are you Spanish/Hispanic/Latino Yes No \n \n(Optional): RACE African American (Black) Asian \\ Pacific \n \nEuro American (White) \n \nAmerican Indian or Alaska Native \n \nFax or mail this form to the Administrative Office of the Courts at the contact information above. Submitted by: NAME______________________________________ ADDRESS___________________________________ PHONE #____________________________________ \n \n(AOC  2013) \n \n Vol 6, Issue 1 \n12 \n \n Spring \n2013 \nThe Reporter's Notebook \n13 \n \n 12-Hour Magistrate Clerks Training, June 20  21, 2013 \n \nVol 6, Issue 1 \n \nHello! Have you registered for the 2013 Magistrate Clerks Training? If you haven't already, please visit http://icje.uga.edu and complete the 2013 Magistrate Sign-up Form to mail in with your $125 Clerks Fee. Once we receive your Sign-up Form and Fee, you confirmation letter will be emailed to you. We have included a tentative schedule below for your convenience. \n \nThursday, June 20 \n \nRegistration Class Clerks Council Meeting Group Lunch (pre-set menu) Class \n \n7:15  8:00 a.m. (outside of meeting room) 8:00 a.m.  12:00 Noon 12 Noon  12:30 p.m. 12:30 p.m.  1:30 p.m. 1:30 p.m.  5:00 p.m. \n \nFriday, June 21 \n \nClass \n \n8:00 a.m.  12:30 p.m. \n \nThe 2013 Magistrate Clerks Training will be held at the Legacy Lodge \u0026 Conference Center in Buford, Georgia. You may visit their website here: http://www. lakelanierislands.com/accommodations/lodge and watch their in-room video here: http://youtu.be/j4Ca7giOSx8. Rates range from $145 per room per night plus state tax based on single/double occupancy. Group rates will be extended three days prior and three days after our conference so this would be a great opportunity to build your family vacation around this comprehensive training! \n \nFor more info contact: \n \nDr. Lynda Hanscome  706-369-5813  lynda@icje.law.uga.edu Ms. Tiffany Sargent  706-369-5807  tiffany@icje.law.uga.edu \n \n14 \n \n Council of Magistrate Court Clerks Administrative Office of the Courts 244 Washington Street, SW  Suite 300 \nAtlanta, Ga. 30334 \nMarla S. Moore Director \nLaShawn Murphy Editor \nDerrick Bryant Graphic Designer \n \n "},{"id":"dlg_ggpd_i-ga-bj800-pm33-bp1-b7-s1-belec-p-btext","title":"The reporter's notebook: the official newsletter of Georgia's Magistrate Court Clerks, Vol. 7, Issue 1 (Summer 2012)","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Council of Magistrate Court Clerks and Secretaries (Georgia)"],"dcterms_spatial":["United States, Georgia, 32.75042, -83.50018"],"dcterms_creator":["Council of Magistrate Court Clerks and Secretaries (Georgia)"],"dc_date":["2012"],"dcterms_description":["Title from cover"],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Georgia Magistrate Court Clerks, 2012"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Clerks of court--Georgia"],"dcterms_title":["The reporter's notebook: the official newsletter of Georgia's Magistrate Court Clerks, Vol. 7, Issue 1 (Summer 2012)","Reporter's notebook"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_i-ga-bj800-pm33-bp1-b7-s1-belec-p-btext"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_i-ga-bj800-pm33-bp1-b7-s1-belec-p-btext"],"dcterms_temporal":null,"dcterms_rights_holder":null,"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["state government records"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":"Continued from page 15 \nDISTRICT NINE: \nCHEROKEE COUNTY DAWSON COUNTY FANNIN COUNTY FORSYTH COUNTY GILMER COUNTY GWINNETT COUNTY HABERSHAM COUNTY HALL COUNTY LUMPKIN COUNTY PICKENS COUNTY RABUN COUNTY STEPHENS COUNTY TOWNS COUNTY UNION COUNTY WHITE COUNTY \n \nThe Reporter's Notebook \nAdministrative Office of the Courts \n244 Washington Street SW, Suite 300 Atlanta, GA 30334 \nLaShawn Murphy Editor \nMaggie Reeves Graphic Design \n \nDISTRICT TEN: \nBANKS COUNTY BARROW COUNTY BURKE COUNTY CLARKE COUNTY COLUMBIA COUNTY ELBERT COUNTY FRANKLIN COUNTY GLASCOCK COUNTY HART COUNTY JACKSON COUNTY LINCOLN COUNTY MADISON COUNTY MCDUFFIE COUNTY NEWTON COUNTY OCONEE COUNTY OGLETHORPE COUNTY RICHMOND COUNTY TALIAFERRO COUNTY WALTON COUNTY WARREN COUNTY WILKES COUNTY \n \n16 \nThe next Executive Committee Meeting will be held on \nFriday, June 8, in Athens, GA. \n \nThe Reporter's \nNotebook \n \nThe official newsletter of Georgia's Magistrate Court Clerks \n \nVolume 7 | Issue 1 \nExecutive Committee, 2011-2013 President Carla Brown, Lee County \nVice President Cynthia Kelly, Burke County \nSecretary/Treasurer Gayle Gazaway, Whitfield County \nImmediate Past President Debbie Barron, Fayette County \nExecutive District Members, 2011-2013 DISTRICT 1 Kay Reese, Tattnall County \nDISTRICT 2 Jo Anne Jones, Lowndes County \nDISTRICT 3 Jackie Norman, Lee County \nDISTRICT 4 Wendy Peacock, Rockdale County \nDISTRICT 5 Mark Harper, Fulton County \nDISTRICT 6 Leslie Dukes, Fayette County \nDISTRICT 7 Sonya Petty, Murray County \nDISTRICT 8 Hope Ward, Morgan County \nDISTRICT 9 Jennifer Alday, Dawson County \nDISTRICT 10 Paulette Williamson, McDuffie County \n \nSummer 2012 \n \nGreetings from the President \n \nHello to everyone. \n \nof the other executive members know. \n \nIt was good to see everyone at \n \nthe Clerks and Secretaries class in If you need to talk to me, just \n \nNovember. I hope everyone had a send me an email at cabrown@ \n \nwonderful Christmas and the New lee.ga.us or call me at 229-759- \n \nYear is off to a great start. \n \n6016. I will be glad to assist you in \n \nanyway possible. \n \nI look forward to being President of the Council. I have some big shoes to fill after having Debbie Barron as the President of our Council and all of her hard work. Thank you Debbie, and I look forward to working closely with you over the coming year. \nFor all of you that do not know me, I am Carla Brown and, I am a Magistrate Judge and Chief Deputy Clerk of Lee County. I have worked in this capacity since July 2003. I am married to Gilbert and have two sons, Gil and Matt. Gil is a paramedic in both Lee and Dougherty Counties. Matt, my youngest, is in the Army and stationed at Fort Huachuca, AZ. \nWe are planning an executive committee meeting and work session for June. It will be December before we know it and time for training. If you have any ideas for training that you are interested in, please let me or one \n \nHope to see you in December in Savannah. \nCarla Brown \nIn this Issue \n1 Greetings from the President 2 Executive Council List 3 Letter from the Immediate Past \nPresident Letter from Your Advisor 4 Happenings 5 Nominations Committee Listserv is ready for you! 6 New Magistrate Personnel Form 7 November 2011 Training Agenda 8 Minutes of the Winter 2011 Meeting 9 Note from District 8 Representative 10 AOC Trains Clerks on Case Count 11 2012 Legislative Highlights 12 Tech Tip 13 2012 ICJE Registration Form 14 Personnel Change Form 15 District-County Listing \n1 \n \n The Reporter's Notebook 2 \n \nCOUNCIL OF MAGISTRATE COURT CLERKS AND SECRETARIES 2012-2013 OFFICERS \n \nCarla Brown President Lee Co. Magistrate Court P.O. Box 522 Leesburg, GA 31763-3303 229-759-6016/fax 229-759-3303 cabrown@lee.ga.us \n \nCynthia Kelley  Vice President  Burke Co. Magistrate Court P.O. Box 1375 Waynesboro, GA 30830 706-554-8750/ fax 706-554-8772 cynthia1375@burkecounty-ga.gov \n \nGayle Collins Secretary/Treasurer Whitfield Co. Magistrate Court P.O. Box 386 Dalton, GA 30722 706-278-5052/fax 706-278-8810 ggazaway@whitfieldcountyga.com \n \n  \n   \n  \n \nDebbie Barron Immediate Past President Fayette Co. Magistrate Court 1 Center Drive Fayetteville, GA 30214 770-716-4236/fax 770-716-4855 dbarron@fayettecountyga.gov \n \nDistrict One, Kay Reese Tattnall County Magistrate Court P.O. Box 513 Reidsville, GA 30453 912-557-4372/ fax 912-557-3136 magkayreese@yahoo.com \n \nDistrict Six, Leslie Dukes \n \n \n \nFayette County Magistrate Court \n \nOne Center Drive  \n \nFayetteville, GA 30214 \n \n770-716-4237/fax 770-716-4855 \n \nldukes@fayettecountyga.gov \n \nJudge Connie Holt, Advisor Morgan County Magistrate Ct. P.O. Box 589 Madison, GA 30650 706-342-3088/fax 706-343-6343 cholt@morganga.org \n \nDistrict Two, Jo Anne Jones \n \nDistrict Seven, Sonya Petty  \n \nDr. Lynda Hanscome, ED. D. \n \nLowndes County Magistrate Court \n \nMurray County Magistrate Court \n \nEdu. Program Coordinator III \n \nP.O. Box 1349 \n \n \n \n121 Fourth Avenue \n \nICJE of Georgia \n \nValdosta, GA 31603-1349 \n \nChatsworth, GA 30705 \n \n1150 S. Milledge Ave. \n \n229-671-2623/fax 229-671-3442 \n \n706-517-1400 ext. 210/695-7252 \n \nAthens, GA 30602 \n \njjones@lowndescounty.com \n \nsonyapetty@charter.net \n \n706-369-5813/fax 706-369-5840 \n \nlynda@icje.law.uga.edu \n \nDistrict Three, Jackie Norman \n \nDistrict Eight, Hope Ward \n \nLee County Magistrate Court  \n \nMorgan County Magistrate Ct. \n \nLaShawn Murphy \n \nP.O. Box 522 \n \nP.O. Box 589 \n \nTrial Court Liaison \n \nLeesburg, GA 31763-3303 \n \nMadison, GA 30650 \n \nAdministrative Office of the Courts \n \n229-759-6016/fax 229-759-3033 \n \n706-342-3088/fax 706-342-6364 \n \n244 Washington Street SW, Suite 300 \n \njanorman@lee.ga.us \n \nhward@morganga.org \n \nAtlanta, GA 30334 \n \n404-651-6325 \n \nDistrict Four, Wendy Peacock \n \nDistrict Nine, Jennifer Alday \n \nlashawn.murphy@gaaoc.us \n \nRockdale County Magistrate Court \n \nDawson County Magistrate Ct. \n \n945 Court Street \n \n \n \n59 Justice Way \n \nConyers, GA 30012  \n \nDawsonville, GA 30534 \n \n770-278-7800/fax 770-278-8915 \n \n706-344-3730/fax 706-265-8480 \n \nWendy.peacock@rockdalecounty.org \n \njalday@Dawsonmagistrate.com \n \nDistrict Five, Mark Harper Fulton County Magistrate Court 185 Central Avenue, Suite T800 Atlanta, GA 30305 404-612-5018 Mark.harper@fultoncountyga.gov \n \nDistrict Ten, Paulette Williamson McDuffie County Magistrate Ct. P.O. Box 252 Thomson, GA 30824-2041 706-597-2618/fax706-595-2041 pierce@thomson-mcduffie.net \n \nSummer 2012 \n \nLetter from the Immediate Past President \n \n3 \nFrom Your Advisor \n \nHi Everyone: \nHope everyone had a good holiday and is glad to be back on schedule. I thought December's training was some of the best yet, very informative. I want to thank you for all your support during my presidency. I appreciate all the encouragement and assistance you provided me and know you will support Carla Brown to keep the Council strong and moving forward. If she calls on you to serve on a committee, mentor to new clerks or assist in teaching a class, please accept without hesitation. Our Council can only remain a force so long as its members stay involved. \nI appreciate all the support I received from Judge Connie Holt and Dr. Lynda Hanscome, ICJE, thru the years and also LaShawn Murphy of the AOC. \nPlease continue to use the LISTSERV and the Clerks' website. If I can ever assist you in any way, please do not hesitate to contact me. My office number is 770-716-4236 and e-mail dbarron@fayettecountyga.gov. \nHope to see all of you in Savannah.  Sincerely,  Debbie Barron Immediate Past President \n \nHi Everyone. \nI hope everyone is doing well and is having a great New Year. This year is really going by fast as spring's almost here. Soon to be time for our next meeting and training for the Council of Magistrate Court Clerks and Secretaries. Our next meeting and training will be in Savannah, at the Savannah Hilton Desoto on December 4 \u0026 5, 2012. I know a lot of you wanted to go back to Savannah, and Dr. Lynda Hanscome has really gotten us a wonderful place to have our meeting and training. The material has not yet been mailed out, but will be later toward the end of summer, so I hope you all will plan to attend. \nOur last meeting was held in Tifton at the UGA Tifton Campus Conference Center on November 14-15, 2011. We had a really good crowd of clerks and secretaries that attended, and the training was one of the best we have had. Dr. Hanscome really provided a wonderful training and instructors. I have attached a copy of the agenda for your viewing (see page 7). \nThe Council Annual Business Meeting and Elections were held on the last day of the training. A new President was elected and she is Carla Brown from Lee County. We welcome her and wish her a great successful time as President for the next two years. You also elected one new District Representative to your Executive Council, and that is Jackie Norman, she is also from Lee County, in District Three. All of the other District Representatives were re-elected to their current position for \n \nanother two year term. Debbie Barron is now your Past President and we will miss her as President, but she is still an officer as your PastPresident. Debbie we thank you for all of your hard work and service to the Council as our President. \nYour Executive Committee is working hard on the new curriculum for our next training and the Curriculum Planning Committee will meet in Athens in June 2012, to assist Dr. Hanscome in planning. If you have anything you would like taught or presented, please contact Dr. Hanscome or one of your District Representatives so that it can be included in the planning. \nBefore I close, I just want to thank all of you for all of your dedication and the hard work you do for your Judges of the Magistrate Courts. If it were not for you, our courts would not work so smoothly and efficiently. \nJust a final note, if anyone is interested in working on the newsletter or is interested in being charge of the newsletter, please let me or Hope Ward know. I hope to get another newsletter out by the fall so that each of you will have a better idea of our next meeting and training. \nWell, that's all for now. I really look forward to seeing you all in Savannah at the next session. \nConnie Holt Chief Judge Magistrate Court Morgan County \n \n Summer 2012 4 \n \nHappenings... \n \nWare County Magistrate Court We would like to share some information regarding changes in our county. We moved to a new building on Albany Avenue in January. Melody Grant, Deputy Clerk, left us and went to Statesboro to be closer to family. She is currently working with the Magistrate Court handling dispossessory cases. We hope that she is doing well and we miss her. \nKathy Cook, Deputy Clerk, has moved from Civil to Criminal and she is learning the duties that have been given to her quite well. She has been with the court over a year. She handles the bad check, city/county ordinances, and mobile home decals along with pre-warrants, warrants and anything else she may be given to process. \nDeputy Clerks Sandy Inman and Sandie Blackburn both lost a parent. Sandy's mother passed towards the end of last year and Sandie's father passed the beginning of this year. Please remember them in your prayers. Sandy I. and Sandie B. are in the Civil Division and do a great job. They are in the process of training Tammy Douglas, Deputy Clerk, who was hired to fill the position that came open when Kathy went to the Criminal Division. Sandy Inman handles the Civil Court and Sandie Blackburn handles pre-warrant hearings. They are cross trained in most of our courts. We do take the time to cross train, which has helped us out tremendously. It is nice to know that when you go on vacation or you are out sick, someone can step in and do what needs to be done. \nDeputies Kulisha Washington and Bobby Aldridge serve our civil documentation, stand-by during court, and they help us if we have a problem here at the Magistrate Court. We appreciate the time and effort they put into their work to get our papers served in a timely manner. \nOur judges are Judge Nathan Grantham, Chief Magistrate, Judge Etta Varnadore, Magistrate, Judge William E. Linton, Senior Magistrate, and Judge Melvin Harper Jr., Magistrate. Judge Linton and Judge Harper Jr. are our part-time judges. \nI started with the Ware County Magistrate Court in May of 2002 and I am still learning. I recently got married to Jason Rowell. In final, to the judges, clerks, and deputies  thanks for being my teammates! \nMarilyn Rowell, Chief Clerk \nMagistrate Court of Effingham County Retirements (June 30, 2011): Betty Odom, Clerk; with Effingham Co. 17 Years Jane Gnann, Deputy Clerk and Part-time Magistrate \nPromotions: Rhonda Sexton, Executive Assistant and Part-time Magistrate \nNewly Hired: Samantha Fail, Deputy Clerk \nCurrent Staff: Samantha Fail, Deputy Clerk Sherra Poole, Warrant Clerk Lori Causey, Civil Deputy Clerk Al Mauro, Constable Rhonda Sexton, Executive Assistant and Part-time Magistrate Scott Hinson, Chief Magistrate \n \nHello everyone: \n \nThe Reporter's Notebook \n5 \nNominations Committee \n \nI look forward to seeing everyone at the end of the year. \n \nCongratulations to Carla Brown elected President, 2011-2013. All other executive committee members were unopposed. Additionally, the District Three position was filled by Jackie Norman, Lee County. The next election year will be in 2013. It will be here before you know it. \n \nIf any clerk or secretaries happen to change position within your county, please notify your district representative so we can keep proper records. Also, I need assistance with the Nominating Committee; all volunteers will be accepted. However, if no one volunteers you may receive a call or email from me. I look forward to you contacting me. \n \nHave a great year until we meet again. \n \nThanks in advance, \n \nStacey Askew Dooly County Magistrate Court 113 N 3rd Street, Room 2 Vienna, GA 31092 Email: doolymagclerk@yahoo.com 229-268-4324 229-268-4230 \nThe Listserv... is ready to serve you! \nThe Magistrate Clerks' Listserv's purpose is to automatically send information out and provide interaction between all Magistrate Clerk/Secretary subscribers. For those of you who are not aware, here are a few reasons to join the Listerv: \n1) It's an inexpensive (no-cost) way to interact with fellow Magistrates Court Clerks and discuss issues concerning your class of court; 2) It's a great way to seek out advice on unusual cases or cases you may have not experienced before; and 3) It's a quick way to send urgent notices that may other wise require sending postcards, making long distance calls (faxes) and playing phone tag (remember the cost buildup). \nThe Council encourages you to subscribe to this list. It is convenient, informative, and not to mention, it can be used as a great reference in referring to past events. Subscribing takes one call or e-mail. Once you have subscribed, you will receive a welcome message, providing instructions on using the service. \nTo subscribe to the Magistrate Listserv, please contact LaShawn Murphy, AOC, at (404) 651-6325 or via email at lashawn.murphy@gaaoc.us. Welcome aboard to all new subscribers! \n \n The Reporter's Notebook 6 \n    \n \n    \nCOUNCIL OF MAGISTRATE COURT JUDGES/ADMINISTRATIVE OFFICE OF THE COURTS NOTIFICATION OF NEW MAGISTRATE COURT PERSONNEL \nUniform Rules for Magistrates Courts, Rule 13. Notice of selection of magistrates, constables and clerks of magistrate court. Whenever a magistrate, constable, or clerk (but not deputy clerks) of the magistrate court shall take the oath required for office in O.C.G.A. 15-10-3, the chief magistrate shall forward to the Administrative Office of the Courts the name and title of the person taking the oath; the name of the person being succeeded; the term of office, if appropriate; the date assuming duties; and the address and telephone number the official wishes to use for business correspondence. \nNote: Chief magistrates and clerks must submit notification of personnel and caseload information through the AOC Portal at https:// myaocportal.georgiacourts.gov/login.html. Access to the Portal will be available once you furnish the following \ninformation to the AOC and follow subsequent directions for online registration. These directions will arrive via email. \n \nCOUNTY _________________________________ \n \n1. Check the appropriate boxes to indicate your position and status. \n \n1. a. CHIEF MAGISTRATE  MAGISTRATE SENIOR MAGISTRATE \n 1. b. FULL-TIME \n \nCHIEF CLERK DEPUTY CLERK CONSTABLE \n \nPART-TIME \n \nAppt \n \nElected Date___/_____/_____ \n \n2. Fill in your identifying information.  \nNAME_______________________________________________________________________________________ \n \nNAME OF PERSON YOU ARE REPLACING, IF ANY_____________________________________________________ \n \nEMAIL_______________________________________________________________________________________ \n \n \n \nFax or email this form to the Administrative Office of the Courts: FAX (770) 359-3168 EMAIL magpersonnel@gaaoc.us \n(Rev. May 2011) \n \nSummer 2012 7 \nAGENDA \nICJE: Magistrate 14-Hr. Clerks \u0026 Secretaries Class Nov. 14  15, 2011 \nUGA Tifton Campus Conference Center, 15 RDC Road, Tifton, Georgia 31793 \n \n Summer 2012 \n8 \nCouncil of Magistrate Court Clerks and Secretaries Annual Business Meeting Winter- November 15, 2011 \nWelcome and Call to Order The Annual Business Meeting of the Council of Magistrate Court Clerks and Secretaries met at 12:30 p.m. on November 15, 2011, at UGA Tifton Campus Conference Center, Tifton, Georgia. The meeting was called to order by President Debbie Barron. \nThe President began the meeting by welcoming everyone and announced that this was an election year and elections would be held at the end of the meeting. \nApproval of Minutes The minutes were not read, as Secretary-Treasurer Gail Gazaway was ill and unable to attend the meeting. \nFinancial Report There was no financial report given, due to Secretary-Treasurer Gail Gazaway's absence. \nNew Business There was no new business to discuss. \nOld Business 1. President Debbie Barron opened up discussion regarding a bill to present to the Georgia legislature to mandate Magistrate Court Clerks training. The issue had been discussed over the last year and a bill was drafted to add to amend O.C.G.A Title 15, to include the new code section, O.C.G.A. 15-10-105.3. A motion was made to move forward with the bill and was passed by the Council. It was further discussed that the Council would have to get a Representative or Senator to present and carry the bill for the legislative session in 2013. This will be left up to the new Legislative Chair and that committee. 2. Discussion regarding the newsletter took place. Some courts stated they did not receive one and some did not know of the Listserv for the Clerks. LaShawn Murphy of the Administrative Office of the Courts (AOC), is the Magistrate Court Clerks Liaison; a request was made to make sure that all clerks had given their emails to her so that all could be included. \nElections President Debbie Barron announced that this was an election year and introduced the Present Officers and District Representatives, and stated all of the positions were open and up for elections. She then turned the program over to Stacey Askew, Chairman of the Nomination Committee, to go over the elections procedures and conduct the elections. Ms. Askew then announced that she had not received any nominations after sending out on the Listserv, and that since none were made they would be the same. Discussion and questions were then brought up about opening up the floor for nominations and whether a clerk who was also a judge could be nominated. It was approved and the floor was then opened up for nominations for all Officers and District Representatives for FY 2012 and 2013. \nNominations: President: Debbie Barron and Carla Brown Vice President: Cynthia Kelly SecretaryTreasurer: Gayle Gazaway \n \nThe Reporter's Notebook \n9 \nDistrict Reps: Dist 1: Kay Reese- Tattnall County Dist 2: Jo Anne Jones- Lowndes County Dist 3: Jackie Norman- Lee County Dist 4: Wendy Peacock- Rockdale County Dist 5: Mark Harper- Fulton County Dist 6: Leslie Dukes- Fayette County Dist 7: Sonya Petty- Murray County Dist 8: Hope Ward- Morgan County Dist 9: Jennifer Alday- Dawson County Dist 10: Paulette Williamson- McDuffie County \nVotes of written ballots were counted and winners announced. The results: New President Carla Brown, with all of the other Officers unopposed. The third district representative position was left vacant from Carla Brown's election; Jackie Norman was appointed as the new Third District representative. \nAnnouncement of the next meeting to be in Savannah, Georgia, December 4-5, 2012, at the Hilton Savannah Desoto Hotel. \nMotion made and seconded, and approved by all to adjourn meeting. \nRespectfully Submitted By Connie Holt, Advisor for the Council of Magistrate Court Clerks and Secretaries, On behalf of Gayle Gazaway, Secretary/ Treasurer \nNote from District 8 Representative \nHello everyone. I hope all is well and a good many of you can attend the seminar in Savannah, Georgia this year. I'm sure it's going to be an excellent one. We had a really good Clerks \u0026 Secretaries Seminar in Tifton, Georgia this past year; I really enjoyed it. I always enjoy spending the time with Judge Holt and my fellow coworkers when we attend these seminars. It's always such a joy. We always carry something back with us; if it's just a little bit of info such as what time the other person wakes up in the morning or the other goes to bed. This was my first year sharing a room with Lucinda Edwards. She is the chief deputy clerk of our office; I really enjoyed her company. I always learn a lot from her on a daily basis. Judge Holt had a joining room to ours. We always have something to talk and laugh about. There's never a dull moment being with each other in our daily work schedule. \nI can't wait to see you at this year's seminar. I hope we have a big turnout. Remember if any of you have any news you would like to share in the clerks and secretaries newsletter please send all of your information to Judge Holt or me via email. Our email addresses are as follows: Judge Holt  cholt@morganga.org and Hope Ward hward@morganga.org. Hope everyone has a beautiful spring and pretty summer, see you in Savannah, Georgia. \nHOPE WARD, DEPUTY CLERK MORGAN COUNTY, GEORGIA DISTRICT 8 REPRESENTATIVE \n \n The Reporter's Notebook 10 \nAOC Trains Clerks and Others on Caseload Reporting \nSince 1973, court clerks, administrators, and the Administrative Office of the Courts (AOC) have partnered to collect caseload information for the Superior Courts of Georgia. The data is critical for circuits requesting an additional judgeship and is used to inform state and county resource decisions. \nGone are the days of AOC staffers traveling to county courthouses and counting caseload by hand. Increasingly, the AOC has relied on technology to communicate and collect yearly case count data, placing local court officials in the position of reporting and verifying their caseloads. In 2012, the AOC began offering workshops to explain the case count methodology and to address questions and issues from participants. These workshops and the accompanying manual (Georgia Caseload Reporting Guide: CY 2011) are used to communicate the processes, definitions, and frequently asked questions regarding caseload reporting. More importantly, the trainings provide a forum for court personnel to seek guidance on applying the methodology to their local practices, systems, and policies. \n\"Determining the county's true caseload is a challenging process,\" shared Judge Louisa Abbot, Superior Court, Eastern Judicial Circuit. \"It is essential to judicial and executive governing authorities that personnel responsible for producing the case count have a thorough understanding of the intricacies involved. The training offered by the AOC may be especially useful to those areas where there are new personnel, or they are not as familiar with caseload study requirements.\" \nThe AOC's Office of Research, Planning, and Data Analysis hopes to learn as much from the participants as it imparts to them. Dr. Greg Arnold, Assistant Director for Statistical and Applied Studies, notes, \"The data and resulting statistics help show changing caseloads, document workload in the clerk's office, and justify additional needed funds, equipment, and staff.\" \nThe bulk of the training allows participants to present individual examples, and then the group attempts to find solutions that work at the local level and fit into the Judicial Council's overall methodology. The trainings also provide participants with tools to plan their case count for the coming years. \nSince 1973, reporting methods have improved and the focus on case types has shifted. For example, while manual approaches still are used in some parts of the state, more than 63% of courts now utilize an online tool, the AOC Portal, to record and verify their caseload. The goal of the trainings is to bring all court personnel up to speed with these and other changes. \nTwelve workshops were conducted in the Alapaha, Atlanta, Dublin, Eastern, Middle, and Oconee circuits, and the Fourth, Seventh, and Ninth administrative districts with 110 attendees participating. \nFor technical assistance with caseload reporting please contact Ms. Pamela Dixon at pamela.dixon@ gaaoc.us or 404-277-4654. \n \nSummer 2012 \n11 \n2012 Legislative Highlights \nAt midnight on Thursday, March 29, the Georgia General Assembly ended the 2012 legislative year. Legislators addressed major issues over the past three months ranging from criminal justice reform to modernizing provisions relating to the superior court clerks. Governor Deal has forty days after sine die (last day of legislative session) to sign or veto legislation. The AOC will publish its 2012 Enacted Legislation, a comprehensive summary of the 2012 legislative session, after the Governor signs or vetoes all bills. \nDuring the 2011 session the legislature passed HB 265, creating the Special Council on Criminal Justice Reform for Georgians (Council). After the 2011 session ended, the Council met monthly to establish recommendations and findings intended to develop legislation for the 2012 session. Based on the recommendations of the Council, Chairman Rich Golick (R  Smyrna) introduced HB 1176. HB 1176 received support from Chief Justice Carol W. Hunstein and Gov. Nathan Deal. The bill was passed on the final day of the session and now awaits the signature of the Governor. \nOn behalf of the Council of Superior Court Clerks, Representative Billy Maddox (R  Zebulon) introduced HB 665, instituting changes to modernize provisions of the Clerk of Superior Court offices. Several committee hearings were held to hear from all interested parties being affected by these changes. The version of HB 665 that passed included language from legislation supported by the Judicial Council  HB 763. HB 763 was introduced to clarify who is ineligible to serve as trial or grand jurors, clearly excluding from service those who have been convicted of a felony in state or federal court, or those declared mentally incompetent. It also provided that jurors summoned prior to July 1, 2012, remain eligible to comprise the venire in order to smooth the transition to the use of the inclusive jury lists called for under the 2011 jury reform (HB 415). \nSeveral other bills of interest passed, such as HB 1048 related to process servers, while others like the juvenile code re-write (HB 641) did not. To view other legislation from the 2012 General Assembly session or view committee meeting announcements and agendas, news stories, and a host of other important information from the legislature, you can visit the AOC legislative website at legislation.georgiacourts.gov. \nYou can contact the AOC's Governmental and Trial Court Liaison team at the Capitol: \nMichael CuccaroChristopher L. Causey 404-651-7616404-463-6296 mike.cuccaro@gaaoc.uschristopher.causey@gaaoc.us \n \n Summer 2012 12 \nGetting Organized: Avoid Email Overload. \nBy Jill Duffy, from PC Magazine (www.pcmag.com/article2/0,2817,2385621,00.asp) \nRule 1. If the email doesn't require action (including re-reading), I throw it away immediately. \nRule 2. If an email is critical--meaning it requires imminent action or deep re-reading and possibly a reply--it stays in the inbox until I act upon it. It can stay in the inbox up to a month. After a month, I must act on it. That's the deadline. Once I've taken action, the email is filed to its corresponding folder. \nRule 3. If the email contains information I need, but does not require immediate action, it should be moved to its corresponding folder by the end of the day, or the end of the week if I'm busy. If I'm afraid I will forget to act on it because it's not immediately visible in the inbox, I can create a calendar item as a reminder. The email must be filed in a folder. No exceptions. \nRule 4. Friday afternoon, I give myself 10 to 20 minutes to sort through whatever is in the inbox and perhaps act on the items that don't require a lengthy response. By the time I leave the office, I should be able to see an inch or two of white space at the bottom (room to fill up again over the weekend). \nRule 5. After a year, archive it or chuck it. I tend to keep email data for about a year and archive everything else, which is extremely easy to do when your information is sorted into folders by month and year. Another organization method that was popularized back in the day of physical paperwork is to create 31 folders, labeled numerically, with each number corresponding to a day of the month. Rather than create a daily to-do list, you're supposed to file paperwork and reminders (and birthday cards, and bills to pay, etc.) in the folders corresponding to the appropriate action date. When the date arrives, you open the folder and are now tasked with taking care of whatever is inside. \n \nThe Reporter's Notebook 13 \n \n The Reporter's Notebook 14 \n \nADMINISTRATIVE OFFICE OF THE COURTS 244 WASHINGTON STREET SW, SUITE 300 \nATLANTA, GA 30334-5900 404-656-5171 \nFAX: 404-651-6449 \n \nNOTIFICATION OF MAGISTRATE COURT PERSONNEL \nIn accordance with the Uniform Rules for Magistrates Courts: Rule 13. Notice of selection of magistrates, constables and clerks of magistrate court. Whenever a magistrate, constable, or clerk (but not deputy clerks) of the magistrate court shall take the oath required for office in O.C.G.A.  15-10-3, the chief magistrate shall forward to the Administrative Office of the Courts the name and title of the person taking the oath; the name of the person being succeeded; the term of office, if appropriate; the date assuming duties; and the address \nand telephone number the official wishes to use for business correspondence. \n \nWe will be moving towards using the AOC Portal, the paperless gateway for updating of Court Personnel and Caseload information. The top portion of this form is critical to setting up your user profile in our Courts Information Directory system (CID). Once entered, you will be able to register and update your record as needed. An email confirmation will be sent notifying you to complete your registration, please check your spam folder to ensure delivery. (For existing court personnel (change in role, etc.) please complete) \n \nCHIEF MAGISTRATE  CHIEF CLERK  \n \nSENIOR MAGISTRATE  DEPUTY CLERK \n \nMAGISTRATE CONSTABLE \n \nCOUNTY ________________________ \n \n \n \nNAME_____________________________________________________________________ \n \nADDRESS__________________________________________________________________ \n \nPHONE(____)_________________ \n \nFAX (___)___________________ \n \nEMAIL_____________________________________________________________ \n \n******************************************************************************* \n \nGENDER: \n \nFemale \n \nMale  \n \nPart-time  \n \nFull-time \n \nATTORNEY: Yes  \n \nNo \n \nELECTION/APPOINTMENT DATE:__________________ TERM from__________to_________ \n \nReplacing Someone ?_______ If So, Who?___________________________________ \n \nRACE (optional): \n \nAfrican American (Black) \n \n \n \nEuro American (White) \n \nHispanic  \n \nAsian / Pacific Native American Multi Racial \n \nFax or mail this form to the Administrative Office of the Courts at the address listed above. \n \n \n \nSubmitted by: \n \nNAME______________________________________ \n \n \n \nADDRESS___________________________________ \n \n \n \nPHONE #____________________________________ \n \nDISTRICT ONE: \nAPPLING COUNTY BACON COUNTY BRANTLEY COUNTY BRYAN COUNTY BULLOCH COUNTY CAMDEN COUNTY CHARLTON COUNTY CHATHAM COUNTY COFFEE COUNTY EFFINGHAM COUNTY EVANS COUNTY GLYNN COUNTY JEFF DAVIS COUNTY JENKINS COUNTY LIBERTY COUNTY LONG COUNTY MCINTOSH COUNTY PIERCE COUNTY SCREVEN COUNTY TATTNALL COUNTY \nDISTRICT TWO: \nATKINSON COUNTY BAKER COUNTY BERRIEN COUNTY BROOKS COUNTY CALHOUN COUNTY CLAY COUNTY CLINCH COUNTY COLQUITT COUNTY COOK COUNTY DECATUR COUNTY DOUGHERTY COUNTY EARLY COUNTY ECHOLS COUNTY GRADY COUNTY IRWIN COUNTY LANIER COUNTY LOWNDES COUNTY MILLER COUNTY MITCHELL COUNTY QUITMAN COUNTY RANDOLPH COUNTY SEMINOLE COUNTY TERRELL COUNTY THOMAS COUNTY TIFT COUNTY TURNER COUNTY WORTH COUNTY \n \nDistrict-County Listing \nDISTRICT THREE: \nBIBB COUNTY CHATTAHOOCHEE COUNTY CRAWFORD COUNTY HARRIS COUNTY HOUSTON COUNTY LEE COUNTY MACON COUNTY MARION COUNTY MUSCOGEE COUNTY PEACH COUNTY SCHLEY COUNTY STEWART COUNTY SUMTER COUNTY TALBOT COUNTY TAYLOR COUNTY WEBSTER COUNTY \nDISTRICT FOUR: \nDEKALB COUNTY ROCKDALE COUNTY \nDISTRICT FIVE: \nFULTON COUNTY \nDISTRICT SIX: \nBUTTS COUNTY CARROLL COUNTY CLAYTON COUNTY COWETA COUNTY FAYETTE COUNTY HEARD COUNTY HENRY COUNTY LAMAR COUNTY MERIWETHER COUNTY MONROE COUNTY PIKE COUNTY SPALDING COUNTY TROUP COUNTY UPSON COUNTY \n \nSummer 2012 \n15 \nDISTRICT SEVEN: \nBARTOW COUNTY CATOOSA COUNTY CHATTOOGA COUNTY COBB COUNTY DADE COUNTY DOUGLAS COUNTY FLOYD COUNTY GORDON COUNTY HARALSON COUNTY MURRAY COUNTY PAULDING COUNTY POLK COUNTY WALKER COUNTY WHITFIELD COUNTY \nDISTRICT EIGHT: \nBALDWIN COUNTY BEN HILL COUNTY BLECKLEY COUNTY CANDLER COUNTY CRISP COUNTY DODGE COUNTY DOOLY COUNTY EMANUEL COUNTY GREENE COUNTY HANCOCK COUNTY JASPER COUNTY JEFFERSON COUNTY JOHNSON COUNTY JONES COUNTY LAURENS COUNTY MONTGOMERY COUNTY MORGAN COUNTY PULASKI COUNTY PUTMAN COUNTY TELFAIR COUNTY TOOMBS COUNTY TREUTLEN COUNTY TWIGGS COUNTY WASHINGTON COUNTY WHEELER COUNTY WILCOX COUNTY WILKINSON COUNTY \nContinued on page 16 \n \n "},{"id":"dlg_ggpd_i-ga-bj800-pm33-bp1-b4-s1-belec-p-btext","title":"The reporter's notebook: the official newsletter of Georgia's Magistrate Court Clerks, Vol. 4, Issue 1 (Spring 2009)","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Council of Magistrate Court Clerks and Secretaries (Georgia)"],"dcterms_spatial":["United States, Georgia, 32.75042, -83.50018"],"dcterms_creator":["Council of Magistrate Court Clerks and Secretaries (Georgia)"],"dc_date":["2009"],"dcterms_description":["Title from cover"],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Georgia Magistrate Court Clerks, 2009"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Clerks of court--Georgia"],"dcterms_title":["The reporter's notebook: the official newsletter of Georgia's Magistrate Court Clerks, Vol. 4, Issue 1 (Spring 2009)","Reporter's notebook"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_i-ga-bj800-pm33-bp1-b4-s1-belec-p-btext"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_i-ga-bj800-pm33-bp1-b4-s1-belec-p-btext"],"dcterms_temporal":null,"dcterms_rights_holder":null,"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["state government records"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":"Vol 4, Issue 1 \n \nThe Reporter's \n \nSpring 2009 \n \nNotebook \n \nThe Official Newsletter of Georgia's Magistrate Court Clerks \n \nExecutive Committee 2008/2009 Officers \nPresident, Debbie Barron Fayette County \nVice-President, Cynthia Kelley Burke County \nSecretary/Treasurer, Gayle Collins Whitfield County \nImmediate Past President, Jo Anne Jones Lowndes County \nExecutive District Members \nDISTRICT 1: Kay Reese, Tatnall County \nDISTRICT 2: Mathew Lovett, Worth County \nDISTRICT 3: Connie Johnson, Sumter County \nDISTRICT 4: Joy Wright, Rockdale County \nDISTRICT 5: Vacant  Fulton County \nDISTRICT 6: Leslie Dukes, Fayette County \nDISTRICT 7: Marcia West, Gordon County \nDISTRICT 8: Hope Christian, Morgan County \nDISTRICT 9: Elaine Ray, Cherokee County \nDISTRICT 10: Paulette Williamson, McDuffie Co. \n \nGreetings from the President \n \nHi All: \nHope all are doing well. As you know, we have two training sessions planned for this year. The first is July 22-24, 2009 at Brasstown Valley Resort in Young Harris and the second is December 2-4 at Callaway Gardens in Pine Mountain. Training will be same at each session, so you will only have to sign up for whichever is more convenient. Also, this is an election year. Nominations will be accepted thru the July session with the election being held at the December meeting. All offices are open for nomination including the District Reps., so if you are interested in running for an office or you know of someone who you feel would be a good candidate, please let us know. Stacey Askew in Dooley County heads up our Nominating Committee. Her e-mail address is doolymagclerk@yahoo.com. You may also send to any of the officers or district reps. or nominate from the floor in July. Also, if nominations are made, we have a Clerk of the Year and \n \nSpecial Recognition Award for either a judge or someone special who have assisted our Association during the year. We don't always receive nominations for this, but if you know of someone who you feel has assisted us, please submit their name and a brief statement. Also, if you are not yet registered for listserve, please register with LaShawn Murphy of the AOC, because to save money, the newsletter is going to be distributed this way in the near future. Her e-mail address is murphyla@gaaoc.us. We are still working on our mandated training for clerks but have hit a few snags and will need to discuss this at our two meetings for clarification. I feel we have some great topics coming up for the two sessions and hope to see you in Young Harris or Callaway Gardens.  \nUntil then, Debbie Barron President \n \n 2 \n \nThe Reporter's Notebook \n \n The Reporter's Notebook \n \nFrom Your Advisor \n \nNot a lot of news to share, but I wanted to share news about our Clerks and Secretaries training in Savannah last December and the upcoming training in Brasstown Valley in July. \nFirst, I wanted to report that our Council of Magistrate Court Clerks and Secretaries web site is being created and hope that it will be up and running soon. The listserv is working very well and is being accessed by a lot you. I hope those of you that have not signed up, will do so and will start using it more to communicate with your fellow clerks and secretaries. We all learn from each other and sharing information, forms and process in our courts, help us all. \nThe Clerks and Secretaries training and meeting in Savannah were great. We had a wonderful group \n \nand very good training. I truly think that everyone enjoyed themselves. The fellowship is always so good; to be able to meet new clerks and talk about war stories and experiences that we can share. It was truly great to see all of you. Those of you that didn't get to come, you truly missed a good time and great fellowship. \nYour Executive Committee met in Macon at the Administrative Office of the Courts Office, meeting with Jean Hughes from ICJE and LaShawn Murphy, from AOC to discuss Council Business and training for Clerks and Secretaries. At the meeting the training for the upcoming Brasstown Valley training in July was discussed and mapped out. There will be 15 hours of training this time and some very good topics. The upcoming training is for July 22nd thru 24th, 2009. I do hope to \n \n3 \nsee all of you there. You should all be getting you forms for training soon, so remember to fill them out and get them back in as soon as you can. We have two training sessions this year, so hope all of you or most of you will be able to attend one of them. \nThat is all for now. I hope you all enjoy the beautiful spring weather and flowers and remember to continue to use your listserv to communicate with each other.  \nConnie Holt Chief Magistrate Morgan County P.O. Box 589 Madison, Ga. 30650 706-342-3088 off. 706-343-6364 fax cholt@morganga.org \n \nThe Listserv....is ready to serve you! \n \nWe are setting up a listserv per the request of your Council and Advisor. The Listserv's purpose is to automatically send information out as well as provide interaction between all Magistrate Clerk/Secretary subscribers. For those of you who are not aware here are a few reasons to join listerv: \n1) It's an inexpensive (free) way to interact with fellow Magistrates Court Clerks and discuss issues concerning your class of court, \n \n2) Great way to seek out advice on unusual cases or cases you may have not experienced before and, 3) It's a quick way to send urgent notices that may other wise require sending postcards, making long distance calls (faxes) and playing phone tag (remember the cost buildup). \nThe Council encourages you to subscribe to this list. It is convenient, informative, and not to mention, it can be used as a great reference in \n \nreferring to past events. Subscribing takes one call or e-mail. Once you have subscribed, you will receive a welcome message, providing instructions on using the service To subscribe to the Magistrate Listserv, please contact LaShawn Murphy, AOC, at (404) 651-6325 or via email at murphyla@gaaoc.us \nWelcome aboard to all new subscribers!  \n \n 4 \n \nThe Reporter's Notebook \n \nCouncil Of Magistrate Court Clerks and Secretaries Business Meeting December 4, 2008 \n \nDebbie Barron, President Cynthia Burke, Vice President Barbara Lowery, Secretary Treasurer \nDebbie brought the meeting to order: \nDebbie opened meeting with announcement of forming a nomination committee, requests for volunteers was made. \nDistrict Reps were asked to stand and announce their names; Representatives from District 2, 3, 4, 6, 8, and 10 were present. Debbie asked that all new clerks stand and state their names and county. Nine new clerks were in attendance. \nAnnouncements were made about the 2009 Training Session; July 22-24 at Brasstown Valley and December 2-4 at Calloway Gardens. Two Sessions will be available in 2009 so that more clerks may attend. \nJudge Connie Holt asked that all clerks in their respective courts try to attend one of the training sessions. \nDebbie asked if everyone had looked at the Guidelines, the Council would like to adopt these guidelines. This would be a Standard for clerks to follow. Judge Holt stood and explained the \n \nconception and having it implemented for all classes of court. Judge Purdom and Justice Hunstien came to Judge Holt requesting the Guideline. Judge Holt believes that this will make other courts look up to our Council, and show that we are up with the times. Debbie asked for a motion to make this a Standard for our court, a motion made and seconded. Motion carried. Debbie then asked for any New Business, there was no New Business \nJudge Holt talked about the Newsletter and asked if possibly another Judge would like to take over if so give name. She stressed that she is very busy as the President of the Magistrate Judges Council and our advisor. \nThe floor was then turned over Cynthia Burke. \nCynthia announced that she has certificates available to all clerks attending the training session and that they could be picked up at the end of session on December 5th at the back of room. New clerks certificates would be prepared and mailed to each clerk in attendance whose name was not on registration list. The floor was then turned over \n \nNews from Tattnall County \n \nWe would like to inform everyone that we have a new Chief Magistrate Judge in Tattnall County. Judge Susie W. Rowland retired in December 2008 and James E. (Eddie) Anderson was elected to replace her. He has been on board \n \nsince January 2009 and will be attending CJE Training in February at Athens, Ga. We also have a new Clerk Ms. Delores Williams. Dana Johnson and I (Kay Reese)are still here. \n \nto Debbie. Debbie made an announcement \nregarding the Listserv. This helps the courts stay in communication with each other. Questions are asked and go out to all counties, with answers coming in very quickly. Debbie gave LaShawn's email address (murphyla@gaaoc.us )for clerks who do not have the listserv and want to contact LaShawn. The floor was then turned over to Barbara Lowery: \nBarbara gave the beginning balance and ending balance of budget. Announced that 60% of dues had been paid and that reminder notices had been mailed out in August and no response as of today's date. She stressed the importance of paying dues annually. Minutes were read from the 2007 session. The floor was then turned over to Debbie. \nDebbie announced the previous year's awards and thanked Dr. Lynda Hanscome and Judge Connie Holt. Debbie talked about mandatory training for Magistrate Court Clerks. She stated that she with the help of others were in the process of drafting legislation to be mandate training. So that necessary training can be kept up to date on laws etc. She then asked for any Old Business, there being no Old Business the meeting was then adjourned.  \nRespectfully Submitted \nBarbara Lowery Secretary/Treasurer \n \n The Reporter's Notebook \n \n5 \n \nBudget Report \n \nOctober 29, 2008 - March 22, 2009 \n \nBalance as of October 29, 2008 \n \n$10,533.61 \n \nNo Transactions \n \n_______________________________________________________________ \n \nBalance as of November 29, 2008 \n \n$10,533.61 \n \nNo transactions \n \n_______________________________________________________________ \n \nBalance as of December 29, 2008 \n \n$10,533.61 \n \nDecember 16, 2008 Ck # 1004 S.S.S. Printing Services \n \n$ 266.75 \n \n_______________________________________________________________ \n \nBalance as of December 16 \n \n$10,266.85 \n \nJanuary 16, 2009 Ck # 1005 ICJE Marriott \n \n$ 4262.38 \n \n_______________________________________________________________ \n \nBalance as of January 16, 2009 \n \n$ 6,004.47 \n \nNo transactions _______________________________________________________________ \n \nBalance as of February 27, 2009 \n \n$ 6,004.47 \n \nCalloway Gardens... Memories of Past \n \nI remember going to Callaway Gardens for school in November 2004. It was so nice; the Christmas decorations were out that year. It was so pretty. We got to see the Christmas lights in the park. It was so cold that night riding on the trolley looking at all the beautiful lights and decorations; it was well worth it though. I am glad that we are having two \n \nClerk \u0026 Secretary seminar's this year. It will give a lot more of those that can't attend the one in July the opportunity to go in December. \nHope Christian Deputy Clerk Morgan County Magistrate Court District 8 Representative \n \nGraduation \nCongratulations to Juliana Broam, Lowndes County Magistrate Court. Her son, Andrew Fiorello, graduated from Devry University in Orlando Florida on Feb 27, 2009 witha Bachelor's Degree in Computer Games and Simulation Programming \n \n 6 \n \nThe Reporter's Notebook \n \nTHE ADMINISTRATIVE OFFICE OF THE COURTS SUITE 300 \n244 WASHINGTON STREET, S.W. ATLANTA, GEORGIA 30334-5900 \n404-656-5171 FAX: 404-651-6449 \n \nNOTIFICATION OF CHANGE IN MAGISTRATE COURT PERSONNEL \n \nIn accordance with the Uniform Rules for Magistrates Courts: Rule 13. Notice of selection of magistrates, constables and clerks of magistrate court. Whenever a magistrate, constable, or clerk (but not deputy clerks) of the magistrate court shall take the oath required for office in O.C.G.A.15-10-3, the chief magistrate shall forward to the Administrative Office of the Courts the name and title of the person taking the oath; the name of the person being succeeded; the term of office, if appropriate; the date assuming duties; and the address and telephone number the official wishes to use for business correspondence. \n \nCHIEF MAGISTRATE J \n \nSENIOR MAGISTRATE J \n \nMAGISTRATE J \n \nCHIEF CLERK J CLERK J \n \nCONSTABLE J \n \nCOUNTY ________________________ \n \nNAME_____________________________________________________________________ \n \nADDRESS__________________________________________________________________ \n \n___________________________________________________________________________ \n \nPHONE(____)_________________ \n \nFAX (___)___________________ \n \nEMAIL________________________________________________ \n \nGENDER: Female J Male J \n \nATTORNEY: Yes J \n \nNo J \n \nELECTION/APPOINTMENT DATE:__________________ TERM from___________to___________ \n \nREAPPOINTMENT: Yes J \n \nNo J \n \nTERM from__________to__________ \n \nReplacing someone?_______ If So, Who?_______________________________________ \n \nHas this person ever served as a magistrate? If so, when and in what county?_____________________ \n \n(Optional) Are you Spanish/Hispanic/Latino Yes J No J (Optional): RACE African American (Black) J Asian \\ Pacific J Euro American (White) J American Indian or Alaska Native J \n \nFax or mail this form to the Administrative Office of the Courts at the contact information above. \n \nSubmitted by: \n \nNAME______________________________________ ADDRESS___________________________________ PHONE #____________________________________ \n \n The Reporter's Notebook \n \n7 \n \n2009 MAGISTRATE COURT CLERKS \u0026 SECRETARIES \nREGISTRATION FORM \n \nReturn this form to ICJE, as soon as possible. Mailing address: ICJE, 123 Dean Rusk Hall, University of Georgia, \n \nAthens, GA 30602 OR Fax to: 706-542-4211. There is no registration fee but you must return the registration form \n \nto be eligible for enrollment. Questions? Call Lynda Hanscome at 706-542-7401 or E-Mail: lynda@icje.law.uga.edu \n \nOR Jean Hughes at 706-542-7940 or E-Mail: jean@icje.law.uga.edu \n \nNo Travel/Mileage/Lodging/Food Expenses Will be Reimbursed By ICJE  \n \nExcept for \n \nOne Group Lunch on July 23, 2009 and December 3, 2009. \n \nNAME: ____________________________________ TEL: ________________________________ COUNTY: ___________________________________ SS# (last 4 digits only) _________________ ADDRESS: _______________________________________________________________________ ________________________________________________________________________________ E-MAIL: _________________________________________________________________________ \n \nClass 1: J \n \nJuly 22 - 24, 2009 - Brasstown Valley - Young Harris, GA. \n \n(Attendees must choose either Track A or Track B on Day 2) \n \nJ Day 2-Track-A  General Curriculum \nOR \nJ Day 2-(4 Hour)- Track-B  New C \u0026 S \n \nClass 2: J \n \nDecember 2 -4, 2009  Callaway Gardens, Pine Mountain, GA. \n \nGeneral Curriculum Only \n \nJ Please check here if we need to contact you regarding a physical or dietary need. \nImportant Input Requested From You! 1. List questions for Panel (The only dumb question is the one not asked). \n____________________________________________________________________________ ____________________________________________________________________________ \n2. Please suggest topics/questions that should be addressed for New Clerks \u0026 Secretaries. ____________________________________________________________________________ ____________________________________________________________________________ \n3. To respond to your request for more Clerks-Training-Clerks, please indicate if you are willing to facilitate or assist in a unit of instruction in your seminar. \nJ Yes! I will contribute and Lynda Hanscome may contact me at tel: _________________ \n \n Courthouse Bat-scapades \n \nWorth County Courthouse employees took extreme caution in the past weeks entering second and third floor areas after a few bat sightings and encounters took place in the building. Magistrate Court's Deputy Clerk Matthew Lovett, whose office is on the second floor, said one of the flying creatures hit him on the back of the head while flying through his office. Words can't describe or give comical justice to his reenactment of the incident, but needless to say, Lovett is likely one of the many courthouse employees who may show no remorse in seeing the flying immigrants return to their own home. \nThe county contacted Taylor Outdoor Services (TOS) last week to search the building for the winged mammals. Only four were found that appeared to have died a few days before, according to TOS owner Dab Taylor. \nTaylor said on cold days, like Georgia has undergone recently, bats hibernate in \n \nwarm dark places such as leaf beds. However, on a warm night, bats take flight in search of food, predominantly mosquitoes. Taylor's process for alleviating bats in a home or building is called exclusion. \"It allows the bats to leave but it doesn't allow them to come back,\" he said Friday. He has been in Dawson frequently because of an extreme bat problem in many homes of the town. Cairo also underwent an issue with bats inside of the Grady County courthouse recently. \nThe sightings were on the first and second floor but specialists have rabies tested a few and recommended to the county relocating the creatures to a bat house `where they can continue to naturally control insects without being a nuisance to humans'. \nFortunately, the problem in the Worth County courthouse did not reach that level and the `batscapades' are likely resolved. \nReprinted with permission from the Sylvester Local News \n \nThe Reporter's Notebook \n244 Washington Street, Suite 300 Atlanta, GA 30334 \n \n "},{"id":"dlg_ggpd_i-ga-bj800-pm33-bp1-b4-s2-belec-p-btext","title":"The reporter's notebook: the official newsletter of Georgia's Magistrate Court Clerks, Vol. 4, Issue 2 (Fall 2009)","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Council of Magistrate Court Clerks and Secretaries (Georgia)"],"dcterms_spatial":["United States, Georgia, 32.75042, -83.50018"],"dcterms_creator":["Council of Magistrate Court Clerks and Secretaries (Georgia)"],"dc_date":["2009"],"dcterms_description":["Title from cover"],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Georgia Magistrate Court Clerks, 2009"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Clerks of court--Georgia"],"dcterms_title":["The reporter's notebook: the official newsletter of Georgia's Magistrate Court Clerks, Vol. 4, Issue 2 (Fall 2009)","Reporter's notebook"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_i-ga-bj800-pm33-bp1-b4-s2-belec-p-btext"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_i-ga-bj800-pm33-bp1-b4-s2-belec-p-btext"],"dcterms_temporal":null,"dcterms_rights_holder":null,"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["state government records"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":"Vol 4, Issue 2 \n \nThe Reporter's \n \nFall 2009 \n \nNotebook \n \nThe Official Newsletter of Georgia's Magistrate Court Clerks \n \nExecutive Committee 2008/2009 Officers \nPresident, Debbie Barron Fayette County \nVice-President, Cynthia Kelley Burke County \nSecretary/Treasurer, Gayle Collins Whitfield County \nImmediate Past President, Jo Anne Jones Lowndes County \nExecutive District Members \nDISTRICT 1: Kay Reese, Tatnall County \nDISTRICT 2: Mathew Lovett, Worth County \nDISTRICT 3: Connie Johnson, Sumter County \nDISTRICT 4: Joy Wright, Rockdale County \nDISTRICT 5: Vacant  Fulton County \nDISTRICT 6: Leslie Dukes, Fayette County \nDISTRICT 7: Marcia West, Gordon County \nDISTRICT 8: Hope Christian, Morgan County \nDISTRICT 9: Elaine Ray, Cherokee County \nDISTRICT 10: Paulette Williamson, McDuffie Co. \n \nGreetings from the President \n \nHi All: \nHope you are all doing well. We are snowed under here in Fayette Co., I guess its called \"Job Security\". We had a good turn-out in July at Brasstown Valley and look to having about the same attend in December at Callaway Gardens. As you know, this year is an election year and I have attached a sample absentee ballot to show all nominees received so far. You may request an official ballot from Stacy Askew, Chair of our Nominating Committee. She is in the Dooly County magistrate office. Her phone number is 229-268-4324 and e-mail address is doolymagclerk@yahoo.com. The election will be held December 3rd during our business meeting and further nominations may be received \n \nfrom the floor prior to the election per our by-laws. Absentee Ballots will be numbered, but if you submitted an absentee ballot and are attending the December meeting, your absentee ballot will not be counted as you will be voting at the meeting. \nIt has been my pleasure to serve as your President these past two years. If there is anything I can do to assist you in the future, please do not hesitate to contact me. My office number is 770716-4236 and my e-mail address is dbarron@fayettecountyga.gov.  \nSincerely, \nDebbie Barron President \n \nWebsite news \nWe are pleased to announce the launching of Council of Magistrate Clerks and Secretaries website! Please take a moment to review and share with your co-workers: http://w2.georgiacourts.org/cmccs \nOn the site there is a place for you and anyone else interested, to subscribe to the newsletter. Whenever a new edition is available it will arrive in your inbox. \n \n 2 \n \nThe Reporter's Notebook \n \nCouncil of Magistrate Court Clerks \u0026 Secretaries Executive Committee Members 09-10 \n \nDebbie Barron, President Fayette Co. Magistrate Court 1 Center Drive Fayetteville, GA 30214 770-716-4236/Fax 770-716-4855 d barron@fayettecountyga.gov \nJudge Connie Holt, Advisor Morgan Co. Magistrate Court P.O. Box 589 Madison, GA 30650 706-342-3088/Fax 706-3436364 cholt@morganga.org \n \nCynthia Kelley, Vice President Burke Co. Magistrate Court P.O. Box 1375 Waynesboro, GA 30830 706-554-8750/Fax 706-554-8772 cynthia13 75@burkecounty-ga.gov \n \nGayle Collins, Secretary Treasurer Whitfield Co. Magistrate Court P.O. Box 386 Dalton, GA 30722 706-278-5052/Fax 706-278-8810 ggazaway@whitfieldcountyga.com \n \nJo Anne Jones, Imm. Past Pres. Lowndes Co. Magistrate Court P.O. Box 1349 Valdosta, GA 31603 229-671-2620/Fax 229-671-3440 jjones@lowndescounty.com \n \nDr. Lynda Hanscome Educational Program Specialist I.C.J.E. University of Georgia \n123 Dean Rusk Hall Athens, GA 30602-6025 706-542-7401/Fax 706-5424211 lynda@icje.lawsch.uga.edu \n \nDistrict One Kay Reese Tatnall Co. Magistrate Court P.O. Box 513 Reidsville, GA 30453 912-557-4372/Fax 912-557-3136 magkayreese@yahoo.com \nDistrict Two Matthew Lovett Worth Co. Magistrate Court 1015 N. Isabella Street Sylvester, GA 31791 229-776-8210/Fax 229-776-8245 no e-mail address as yet \nDistrict Three Connie Johnson Sumter Co. Magistrate Court P.O. Box 563 Americus, GA 31709 conniej@sumter-ga.com \nDistrict Four Joy Wright Rockdale Co. Magistrate Court P.O. Box 289 Conyers, GA 30012-0289 770-929-4075/Fax 770-785-2496 joy. wright@rockdalecounty.org \nDistrict Five Vacant - Fulton County \n \nDistrict Six Leslie Dukes Fayette Co. Magistrate Court 1 Center Drive Fayetteville, GA 30214 770-716-4237/Fax 770-716-4855 1 dukes@fayettecountyga.gov \nDistrict Seven Marcia West Gordon Co. Magistrate Court P.O. Box 1025 Calhoun, GA 30703 706-629-6818/Fax706-602-1751 mwest@gordoncounty.org \nDistrict Eight Hope Christian Morgan Co. Magistrate Court P.O. Box 589 Madison, GA 30650 hchristian@morganga.org \nDistrict Nine Elaine Ray Cherokee Co. Magistrate Court 90 North Street, Suite 150 Canton, GA 30114 678-493-6437/Fax 678-493-6440 eray@cherokeega.com \nDistrict Ten Paulette Williamson McDuffie Co. Magistrate Court P.O. Box 252 Thomson, GA 30824-0252 706-597 -2618/Fax 706-595-2041 pierce@thomson-mcduffic.net \n \n The Reporter's Notebook \n \nFrom Your Advisor \n \nChief Judge Connie Holt, Morgan County \n \nGosh, time has really flown by since our training July 22nd thru 24th in Brasstown Valley. I can't believe fall is here already and winter will soon follow. Our Clerks and Secretaries Training at Callaway Gardens, is coming up really fast, and is on the 2nd, 3rd and 4th of December. Callaway will be all decorated for Christmas and should be just beautiful. The last time we had Clerks and Secretaries Training at Callaway, we were able to attend the light show, ride the trolley through the gardens to view the Christmas lights, attend the craft exhibits and enjoyed awesome food. It was cold, but fun. \nFor those of you that did not attend training in July at Brasstown Valley, we had a great time there. You really missed some great training and wonderful instructors. Dr. Lynda Hanscome always out does \n \nherself. The training for us in December will be mostly on the same scale and will again be great. I will have LaShawn add to the newsletter the ICJE Curriculum and schedule, however, the times may change, but the instructors and curriculum will be the same . The subject matter was just on point for all of us. Many of you spoke up, asked questions and really participated in class this time, which made the training that much more rewarding. I do believe that this was one of the best trainings we have had yet. The food and fellowship was just wonderful, and the mountains are always beautiful. The North Georgia Mountain Fair was going on in Hiawassee and I think a lot of us attended. There was much to see, eat and fun for all. I know everyone enjoyed themselves. I know I did, \n \nMagistrate Clerks and Secretaries Seminar December 2 -4, 2009  Callaway Gardens, Pine Mountain, GA. \n \nLandlord/Tenant--Hot Topics Unauthorized Practice of Law \u0026 NEW Pro Se Rules for Clerks Deposit Account Fraud Dormant Judgements \u0026 2nd Originals Client Services: Best Practices Fi Fa's (Judgement and Appeals) \n \n2 hours \n2 hours 2 hours 1 hours 2 hours 2 hours \n \n3 \nas well as my granddaughter. Remember this is an election \nyear for the Clerks and Secretaries Council and the elections will be held at the December Business meeting. If you have anyone you would like to nominate for any office, please be sure to call Stacey Askew from Dooly County, as she is the Nomination Committee Chair. Her contact information is: 2292684324. \nOur listserv had been up and running for a while and is really catching on with everyone. Now our Clerks and Secretaries Web site is also up and running and it is amazing. I hope all of you will view it and use it, as it is truly great. LaShawn and Sharon, from the IT department, have really done a wonderful and outstanding job developing the site. Thank you LaShawn and Sharon, especially LaShawn, for all you do for us all the time. \nWell, that is all the news now, but I cannot close without taking the time to thank Dr. Lynda Hanscome and Jean Hughes for all of the hard work they have done on our behalf. Jean did a great job in looking after all of us at Brasstown and we truly appreciate all she does. I especially want to thank Dr. Hanscome, as she really goes all out for us. She truly knows our Judges could not do their jobs without all of you. \nI look forward to seeing all of you at Callaway Gardens in December, take care. Connie Holt  \n \n 4 \nIn the News... \n \nThe Reporter's Notebook \n \n Hello from Tattnall County Magistrate Court. We have had a busy year with a new Judge taking office this past January 2009 Judge James (Eddie) Anderson and in July we added William (Bill) Kicklighter to our staff as an Associate Judge. We also had a new clerk, Delores Williams to start in February and she attended seminar at Brasstown Valley in July. Ms. Delores came back very excited about what she was taught and things she learned from the New Clerk Classes. We look forward to the Clerk seminar in December at Callaway Gardens. I will close for now. Kay Reese, Reidsville, Georgia \n Gordon County Magistrate Court has hired a new Part-time Deputy Clerk, Cathy Hollaran. Ms. Hollaran is filling a part time position that is being vacated by Jean Parrott, who is retiring after 26 years of service, 20 of which was served in the Magistrate Court. Also, Sr. Deputy Clerk Marcia West success- \n \nfully completed her 80 hours of Civil and Criminal Certification for new Magistrates Sept. 04, 2009. \n Hello to all of our magistrate offices from Fayette County. We have had a busy year. Everything is getting so much busier, dispossorys, crime... oh joy. We are a baby making factory in our magistrate office here. Helen has a new granddaughter, Anna's first grand daughter and first grandchild are due around Thanksgiving and Leslie is expecting her second grandbaby in April. Debbie's youngest son is in the Dominican Republic umpiring for the winter ball season. We all expect him to make the Majors very soon, he is a great umpire. Barry's son Kyle is back from Iraq safe and sound, he completed his service. He reminds us everyday to pray for the troops still there. Joh finally has all three of her girls in college. Man that is scary, what a bill that must be! Well I guess that's it. We may have more news but I can't remem- \n \nber right now. Have a bless rest of the year. \n Hello from Whitfield County Magistrate Court. Deputy Clerk, Cesar Carmona, is no longer with us. Our new Deputy Clerk is Yuriana \"Judy\" Castaneda. Also, my Chief Deputy Clerk, Ethel Addis, recently found out she is going to be a grandmother. This will be her first grandchild! We also have a new judge. His name is Chris Griffin but everyone just calls him \"'Punkin\". I hope he gets to come to one of our clerk's training sessions. He is trying so hard to be a good magistrate. He already understands how important my staff is to him and wants to help us as much as possible. Hooray!!!! \n Dawson County has two new additions to their staff: Deputy Clerk - Shaina Gonzalez and Part-time Garnishment Clerk, Mary Russo. \n \nBudget Report: July 23, 2009 - October 21, 2009 \n \n The Reporter's Notebook \n \n5 \n \nCouncil of Magistrate Court Clerks and Secretaries Budget Period November 8, 2007 - July 23, 2009 \n \nBeginning Balance \n \nNovember 2, 2007 Regions Bank Check Printing \n \nNovember 13, 2008Ck #001 (Reimbursement to G. Gazaway Shipping Charge) \n \nFebruary 11, 2008 Ck # 1000 USPS Postage \n \nBalance as of period ending February 20, 2008 \n \nDeposit for February 20, 2008 \n \n\" \n \n\" February 21, 2008 \n \n\" \n \n\" February 26, 2008 \n \n\" \n \n\" February 28, 2008 \n \n\" \n \n\" March 3, 2008 \n \n\" \n \n\" March 4, 2008 \n \n\" \n \n\" March 11, 2008 \n \nReturned Check Paulding County # 128620 \n \nReturned Check Fee \n \nDeposit for March 21, 2008 \n \nMarch 12, 2008 Bank credit for returned check \n \nDeposit for March 18, 2008 (includes $50.00 from Paulding Co. #128959) \n \n\" \n \n\" March 24, 2008 \n \n\" \n \n\" April 03, 2008 \n \n\" \n \n\" April 22, 2008 \n \nEnding Balance as of April 24, 2008 \n \nNo deposits in May \n \nDeposit for June 5, 2008 \n \n\" \n \n\" June 9, 2008 \n \nEnding Balance June 30th \n \nDeposit for July 21,2008 (Pierce County) \n \nJuly 21, 2008 Ck # 1001 S.S.S. Printing Services \n \n(Invoice 80241Postage for CTS Newsletter) \n \nBalance as of July 24, 2008 \n \nAugust 21, 2008 Ck #1002 Pierce County \n \n(reimbursement pymt sent to wrong vendor) \n \nDeposit for August 29, 2008 (Dues Fayette Co.) \n \nBalance as of August 30, 2008 \n \nOctober 29, 2008 Ck #1003 S.S.S. Printing Services \n \n(Invoice # 80228 Newsletter) \n \nBalance as of October 29, 2008 \n \nDecember 16, 2008 Ck # 1004 S.S.S Printing Services \n \n(Invoice # 80376 \u0026 # 80380 Newsletter \u0026 Printing and Mailing) \n \nBalance as of December 30, 2008 \n \nBeginning Balance January 1, 2009 \nJanuary 16, 2009 Ck# 1005 ICJE Lunch Marriott Savannah Balance as of February 28, 2009 March 30, 2009 Ck # 1006 USPS (Stamps) Balance as of March 31, 2009 April 13, 3009 Deposit Dues April 23, 2009 Deposit Dues Balance as of April 30, 2009 May 19, 2009 Deposit Dues Adjustment - Check entered on dep twice Balance as of May 31, 2009 June 25, 2009 Deposit Dues Balance as of June 30, 2009 July 21, 2009 Deposit Dues July 23, 2009 Deposit Dues Ending Balance as of July 23, 2009 \n \n$8,241.68 (-) 29.82 (-) 35.89 (-) 65.60 \n$8,110.37 20.00 180.00 280.00 250.00 230.00 330.00 520.00 \n(-) 50.00 (-) 7.00 110.00 \n7.00 510.00 70.00 80.00 70.00 $10,710.37 $10,710.37 \n30.00 10.00 $10,750.37 200.00 (-) 126.76 \n$10,823.61 (-) 200.00 \n50.00 $10,673.61 \n140.00 \n$10,533.61 (-) 266.76 \n$10,266.85 \n$10,266.85 \n(-) 4,262.38 $ 6004.47 \n(-) 67.20 $ 5,937.27 \n510.00 750.00 $ 7,197.27 240.00 (-) 10.00 $ 7,427.27 120.00 $ 7,547.27 50.00 150.00 $ 7,747.27 \n \n 6 \n \nThe Reporter's Notebook \n \nOFFICIAL BALLOT \n \nCouncil of Magistrate Clerks \u0026 Secretaries Officer Elections--December 3, 2009 \n \nOFFICERS PRESIDENT ELECT: (Select One) \nVICE PRESIDENT ELECT: (Select One) SECRETARY/TREASURER ELECT:(Select One) \n \n_____Debbie Barron _____Alison Crews \n_____Cynthia Kelly \n_____Gayle Gazaway \n \nDistrict Representative Nominees: (Select Only One From Each District) \nDistrict One _____Kay Reese, Tattnall Co. \nDistrict Two ________________________ \nDistrict Three _____Carla Brown, Lee Co. _____Connie Johnson, Sumter Co. _____Suzan Denson, Muscogee Co. \nDistrict Four _____Wendy Peacock, Rockdale Co. \nDistrict Five (FULTON CO) _____ _______________________ \n \nDistrict Six _____Leslie Dukes, Fayette Co. \nDistrict Seven _____Sonya Petty, Murray Co. _____Monika Welchel, Bartow Co. \nDistrict Eight _____Hope Christian, Morgan Co. \nDistrict Nine _____Elaine Ray, Cherokee Co. \nDistrict Ten _____Paulette Williamson, McDuffie Co. \n \n*Ballot must be returned, by mail, to Stacy Askew, Nominating Committee, by November 25, 2009. \nStacy Askew, Nominating Committee Dooly County Magistrate Court P.O. Box 336 Vienna, GA 31092-0336 \n \n The Reporter's Notebook \n \n7 \n \n 8 \n \nThe Reporter's Notebook \n \nANNOUNCEMENT \n \nTO: \n \nGeorgia Magistrate Court Clerks and Secretaries \n \nFROM: Lynda Hanscome, Ed.D., ICJE \n \nDATE: April 2009 \n \nSUBJECT: 2009 CLERKS \u0026 SECRETARIES TRAININGS \n \nICJE is offering TWO  15 - hour Clerks \u0026 Secretaries Seminars this year. \n \nClass 1: C\u0026S Seminar  July 22  24, 2009, at Brasstown Valley Resort, Young Harris, GA. Group Rate at: Brasstown Valley - $l39.00/Plus Tax \u0026 Daily Resort Fee of $5.00 Class Includes  New Clerk's Training (Track B) \u0026 General Curriculum \nClass 2: C\u0026S Seminar  Dec. 2  4, 2009 at Callaway Gardens, Pine Mountain, GA. Group Rate at: Callaway Gardens - $124.00/plus tax Class Includes - General Curriculum Only \nComplete attached registration form if you wish to enroll. There is no fee for Clerks \u0026 Secretaries. However, you must complete and submit the registration form to be eligible. You may fax registration to 706-542-4211. \nRegistration information: Once registered, you will be sent a confirmation letter. You may then proceed to make your accommodation arrangements, if required. On the registration form, for Class 1 (July 22-24) be sure to indicate which Track you wish to be enrolled in: Track A (General Curriculum) or Track B (Introduction to the Magistrate Court for New Clerks \u0026 Secretaries). If you do not indicate your preference, you will be placed in Track A. \nImportant: No Travel/Mileage/Lodging/Food Expenses Will Be Reimbursed By ICJE \nA group lunch will be provided on site July 23, 2009. A group lunch will be provided on site December 3, 2009. \nQuestions? Call: Lynda Hanscome, 706-542-7401; email: lynda@icje.law.uga.edu or Jean Hughes, 706-542-7940; email: jean@icje.law.uga.edu \n \n The Reporter's Notebook \n \n9 \n \n2009MAGISTRATECOURTCLERKS\u0026SECRETARIES \n \nREGISTRATIONFORM \n ReturnthisformtoICJE,assoonaspossible.Mailingaddress:ICJE,123DeanRuskHall, UniversityofGeorgia,Athens,GA30602ORFaxto:7065424211.Thereisnoregistration feebutyoumustreturntheregistrationformtobeeligibleforenrollment.Questions?Call LyndaHanscomeat7065427401orEMail:lynda@icje.law.uga.eduORJeanHughesat 7065427940orEMail:jean@icje.law.uga.edu \nNoTravel/Mileage/Lodging/FoodExpensesWillbeReimbursedByICJE  ExceptforOneGroupLunchonJuly23,2009andDecember3,2009. \n  NAME:____________________________________TEL:________________________________  COUNTY:___________________________________SS#(last4digitsonly)_________________  ADDRESS:_______________________________________________________________________  ________________________________________________________________________________  EMAIL:_________________________________________________________________________  \n \n Class1:July2224,2009BrasstownValleyYoungHarris,GA. \n \n(AttendeesmustchooseeitherTrackAorTrackBonDay2) \n \n \n \n \nDay2TrackAGeneralCurriculum \n \nOR \n \n \n \nDay2(4Hour)TrackBNewC\u0026S \n \n \n \n  \n \nClass2:December24,2009CallawayGardens,PineMountain,GA. \n \n  \n \nGeneralCurriculumOnly \n \n \n \nPleasecheckhereifweneedtocontactyouregardingaphysicalordietaryneed. \n \n \n \nImportantInputRequestedFromYou! \n \n1. ListquestionsforPanel(Theonlydumbquestionistheonenotasked). \n \n ____________________________________________________________________________ \n \n ____________________________________________________________________________ \n \n \n \n2. Pleasesuggesttopics/questionsthatshouldbeaddressedforNewClerks\u0026Secretaries. \n \n \n \n____________________________________________________________________________ \n \n ____________________________________________________________________________ \n \n \n \n3. TorespondtoyourrequestformoreClerksTrainingClerks,pleaseindicateifyouarewilling \n \ntofacilitateorassistinaunitofinstructioninyourseminar. \n \n \nYes!IwillcontributeandLyndaHanscomemaycontactmeattel:_________________ \n \n 10 \n \nThe Reporter's Notebook \n \nThE ADMINISTRATIvE OFFICE OF ThE COuRTS SuITE 300 \n244 WAShINgTON STREET, S.W. ATlANTA, gEORgIA 30334-5900 \n404-656-5171 FAX: 404-651-6449 \n \nNOTIFICATION OF ChANgE IN MAgISTRATE COuRT PERSONNEl \n \nIn accordance with the uniform Rules for Magistrates Courts: Rule 13. Notice of selection of magistrates, constables and clerks of magistrate court. Whenever a magistrate, constable, or clerk (but not deputy clerks) of the magistrate court shall take the oath required for office in O.C.G.A.15-10-3, the chief magistrate shall forward to the Administrative Office of the Courts the name and title of the person taking the oath; the name of the person being succeeded; the term of office, if appropriate; the date assuming duties; and the address and telephone number the official wishes to use for business correspondence. \n \nChIEF MAgISTRATE o \n \nSENIOR MAgISTRATE o \n \nMAgISTRATE o \n \nChIEF ClERK o ClERK o \n \nCONSTABlE o \n \nCOuNTY ________________________ \n \nNAME_____________________________________________________________________ \n \nADDRESS__________________________________________________________________ \n \n___________________________________________________________________________ \n \nPhONE(____)_________________ \n \nFAX (___)___________________ \n \nEMAIl________________________________________________ \n \ngENDER: Female o Male o \n \nATTORNEY: Yes o \n \nNo o \n \nElECTION/APPOINTMENT DATE:__________________ TERM from___________to___________ \n \nREAPPOINTMENT: Yes o \n \nNo o \n \nTERM from__________to__________ \n \nReplacing someone?_______ If So, Who?_______________________________________ \n \nhas this person ever served as a magistrate? If so, when and in what county?_____________________ \n \n(Optional) Are you Spanish/hispanic/latino Yes o No o (Optional): RACE African American (Black) o Asian \\ Pacific o Euro American (White) o American Indian or Alaska Native o \n \nFax or mail this form to the Administrative Office of the Courts at the contact information above. \n \nSubmitted by: \n \nNAME______________________________________ ADDRESS___________________________________ PhONE #____________________________________ \n \n The Reporter's Notebook \n \n11 \n \nThe Listserv....is ready to serve you! \n \nWe are setting up a listserv per the request of your Council and Advisor. The Listserv's purpose is to automatically send information out as well as provide interaction between all Magistrate Clerk/Secretary subscribers. For those of you who are not aware here are a few reasons to \n \njoin listerv: \n1) It's an inexpensive (free) way to interact with fellow Magistrates Court Clerks and discuss issues concerning your class of court, 2) Great way to seek out advice on unusual cases or cases you may \n \nConcerns with Second Originals \nand Dormant Judgments Concerns with Second Originals and Dormant Judgments \nPresentation  \"Correction\" \nPresentation  \"Correction\" \n \nhave not experienced before and, 3) It's a quick way to send urgent notices that may other wise require sending postcards, making long distance calls (faxes) and playing phone tag (remember the cost buildup). \nThe Council encourages you to subscribe to this list. It is convenient, informative, and not to mention, it can be used as a great reference in referring to past events. Subscribing takes one call or e-mail. Once you have subscribed, you will receive a welcome message, providing instructions on using the service To subscribe to the Magistrate Listserv, please contact LaShawn Murphy, AOC, at (404) 651-6325 or via email at murphyla@gaaoc.us \n \nWelcome aboard to all new subscribers! \n \n Chief Justice Hunstein Leads High Court \n \nOn July 1, 2009, Justice Carol W. Hunstein was sworn-in as the 28th Chief \n \nimpartial courts, dispense equal justice to everyone, and treat all those who enter our courts with dignity \n \nwas elected as a superior court judge in the Stone Mountain Judicial Circuit where she served until 1993 \n \nJustice of the Supreme \n \nwhen Governor Miller ele- \n \nCourt of Georgia. An \n \nvated her to the Supreme \n \nassembly of the Justices of \n \nCourt of Georgia. \n \nthe Supreme Court of \n \nThe new Chief Justice was \n \nGeorgia, Judges of the \n \nthe first woman to serve as \n \nCourt of Appeals, trial court \n \nPresident of the Council of \n \njudges, legislators, family \n \nSuperior Court Judges; she \n \nand friends gathered in the \n \nalso chaired the Georgia \n \nSupreme Court Courtroom \n \nCommission on Gender Bias \n \nto witness the event. \n \nin the Court System. As \n \nJustice Hunstein was intro- \n \nChief Justice, she chairs the \n \nduced by Atlanta attorney \n \nJudicial Council of Georgia \n \nMs. Linda Klein. The oath \n \nand will continue to chair the \n \nwas administered by former \n \nChief Justice Carol W. Hunstein is sworn-in by former Gov. Zell Miller. \n \nGeorgia Committee on \n \nGeorgia Governor Zell Miller. \n \nand respect,\" the new Chief Justice \n \nAccess and Fairness in the Courts. \n \n\"I will continue to work hard to \n \nsaid. \n \nensure that we maintain fair and \n \nIn 1984, Chief Justice Hunstein \n \nThe Reporter's Notebook \n244 Washington Street, Suite 300 Atlanta, GA 30334 \n \n "},{"id":"dlg_ggpd_i-ga-bj800-pm33-bp1-b3-s1-belec-p-btext","title":"The reporter's notebook: the official newsletter of Georgia's Magistrate Court Clerks, Vol. 3, Issue 1 (Summer 2008)","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Council of Magistrate Court Clerks and Secretaries (Georgia)"],"dcterms_spatial":["United States, Georgia, 32.75042, -83.50018"],"dcterms_creator":["Council of Magistrate Court Clerks and Secretaries (Georgia)"],"dc_date":["2008"],"dcterms_description":["Title from cover"],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Georgia Magistrate Court Clerks, 2008"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Clerks of court--Georgia"],"dcterms_title":["The reporter's notebook: the official newsletter of Georgia's Magistrate Court Clerks, Vol. 3, Issue 1 (Summer 2008)","Reporter's notebook"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_i-ga-bj800-pm33-bp1-b3-s1-belec-p-btext"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_i-ga-bj800-pm33-bp1-b3-s1-belec-p-btext"],"dcterms_temporal":null,"dcterms_rights_holder":null,"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["state government records"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":"Vol 3, Issue 1 \n \nThe Reporter's \n \nSummer 2008 \n \nNotebook \n \nThe Official Newsletter of Georgia's Magistrate Court Clerks \n \nExecutive Committee 2006/2007 Officers \nPresident, Jo Anne Jones Lowndes County \nVice-President, Debbie Barron Fayette County \nSecretary/Treasurer, Gayle Collins Whitfield County \nExecutive District Members \nDISTRICT 1: Darlene Seagroves, Effingham Co. \nDISTRICT 2: Joyce Ray, Terrell County \nDISTRICT 3: Carla Brown, Lee County \nDISTRICT 4: Joy Wright, Rockdale County \nDISTRICT 5: Vacant \nDISTRICT 6: Jan Streetman, Upson County \nDISTRICT 7: Freda Maynard, Whitfield County \nDISTRICT 8: Tammy Underwood, Greene County \nDISTRICT 9: Brenda Gramling, Cherokee County \nDISTRICT 10: Cynthia Lewis, Burke County \n \nGreetings from the President \n \nDear Members: \nHope this letter finds you enjoying the hot weather with the water shortage getting better due to the much-needed rain. As you know, our Seminar this year will be the first week of December in Savannah. By now, everyone should have received their applications and sent them back. The Marriott Hotel is very nice and we are within walking distance of all types of eateries and shops on River Street. I also need to remind you that due to cutbacks within the MCTC and ICJE, our counties or ourselves will need to be prepared to pay our expenses this year. \nFor the \"first time ever\" next year it has been recommended by MCTC and ICJE for Magistrate Clerks to have two training sessionsone location in the Northern area and one in the Southern area so hopefully more clerks \n \nwill be able to attend with less travel and expenses, especially GAS!! We need to thank Judge Holt and Dr. Hanscome for working diligently to get this accomplishedit has been several years in the making. We will be having our planning meeting with the Executive Members, District Reps, Judge Holt and ICJE the week of August 18th in Macon, so if you have any suggestions for training, etc. for the December meeting, please notify either one of the Executive Members or your District Rep. Must go for now but hope to hear from you with any requests and to see you in Savannah!! \nYour President, \nDebbie Barron Fayette County Magistrate Court 770-716-4236 dbarron@fayettecountyga.gov  \n \nHappening News in the Whitfield County Magistrate Court \n \nGayle Gazaway, Clerk of Court, and Ethel Addis, Chief Deputy Clerk, were awarded 20 year service plaques at our annual county Christmas dinner. \n \nWe also have a new deputy clerk, Cesar Carmona, joined our office in November, 2007.  \n \n 2 \n \nThe Reporter's Notebook \n \nCouncil of Magistrate Court Clerks \u0026 Secretaries Executive Committee Members 07-08 \n \nDebbie Barron, President Fayette Co. Magistrate Court 1 Center Drive Fayetteville, GA 30214 770-716-4236/Fax 770-716-4855 d barron@fayettecountyga.gov \nJudge Connie Holt, Advisor Morgan Co. Magistrate Court P.O. Box 589 Madison, GA 30650 706-342-3088/Fax 706-343-6364 cholt@morganga.org \n \nCynthia Kelley, Vice President Burke Co. Magistrate Court P.O. Box 1375 Waynesboro, GA 30830 706-554-8750/Fax 706-554-8772 cynthia13 75@burkecounty-ga.gov \n \nBarbara Lowery, Secretary Treasurer Cherokee Co. Magistrate Court 90 North Street, Suite 150 Canton, GA 30114 678-493-6437/Fax 678-493-6440 blowery@cherokeega.com \n \nDr. Lynda Hanscome Educational Program Specialist I.C.J.E. University of Georgia \n123 Dean Rusk Hall Athens, GA 30602-6025 706-542-7401/Fax 706-5424211 lynda@icje.lawsch.uga.edu \n \nDistrict One Kay Reese Tatnall Co. Magistrate Court P.O. Box 513 Reidsville, GA 30453 912-557-4372/Fax 912-557-3136 magkayreese@yahoo.com \nDistrict Two Matthew Lovett Worth Co. Magistrate Court 1015 N. Isabella Street Sylvester, GA 31791 229-776-8210/Fax 229-776-8245 no e-mail address as yet \nDistrict Three Connie Johnson Sumter Co. Magistrate Court P.O. Box 563 Americus, GA 31709 conniej@sumter-ga.com \nDistrict Four Joy Wright Rockdale Co. Magistrate Court P.O. Box 289 Conyers, GA 30012-0289 770-929-4075/Fax 770-785-2496 joy. wright@rockdalecounty.org \nDistrict Five Vacant - Fulton County \n \nDistrict Six Leslie Dukes Fayette Co. Magistrate Court 1 Center Drive Fayetteville, GA 30214 770-716-4237/Fax 770-716-4855 1 dukes@fayettecountyga.gov \nDistrict Seven Marcia West Gordon Co. Magistrate Court P.O. Box 1025 Calhoun, GA 30703 706-629-6818/Fax706-602-1751 mwest@gordoncounty.org \nDistrict Eight Hope Christian Morgan Co. Magistrate Court P.O. Box 589 Madison, GA 30650 hchristian@morganga.org \nDistrict Nine Elaine Ray Cherokee Co. Magistrate Court 90 North Street, Suite 150 Canton, GA 30114 678-493-6437/Fax 678-493-6440 eray@cherokeega.com \nDistrict Ten Paulette Williamson McDuffie Co. Magistrate Court P.O. Box 252 Thomson, GA 30824-0252 706-597 -2618/Fax 706-595-2041 pierce@thomson-mcduffic.net \n \n The Reporter's Notebook \n \n3 \n \nFrom Your Advisor \n \nHello to all. Well, our spring newsletter is a little late, but because of time and not a lot of news from everyone, we decided to just wait a little later. But summer is almost here and so is our next training. If your office has been as busy as ours, I think you will all understand why we are a little late. I hope you all have had a great winter and holidays last year and are looking forward to a great and wonderful summer. I am afraid this is really going to be a busy summer, with elections and all. Just seems like there is not enough hours in the day to do all we need to get done. \nOur Clerks and Secretaries training last July, at Brasstown Valley in Young Harris, seems like it has been forever ago, but was great fun and wonderful to always see everyone. As you all know, our next training is a little later this year in December, (December 3rd thru 5th), but is going to be in Savannah. I know that all of you are very happy about that. As always, I truly hope each of you enjoyed the training we had and were able to return home with some new knowledge and materials that you were able to share with your fellow Clerks and Secretaries. We had a wonderful attendance with almost 105 Clerks and Secretaries attending and hope to have a great turnout in December. You should have already received your information, but if you have not, you can find the information in this newsletter. \nOur new Officers and new District Representatives have been discussing new training ideas and curriculum for the December training and hope to have a strategy \n \nmeeting real soon. If any of you have any request or ideas, please contact one of the officers or district representatives. We all have Dr. Lynda Hanscome to thank for all of our training. She always does such a great job, and provides us, as always, with a great place to stay and good food. Thank you so much Dr. Hanscome for everything that you do for us. We all really appreciate you, more than you know. \nA bit of news to all of you. For the upcoming year of 2009, MCTC recommended two training sessions for the Clerks and Secretaries. We have been working on this for a while and finally have two tentative dates for next year. There will be two different locations to make it easier for all or at least most of the clerks and secretaries to have training. We knew how hard it is for some of you, because you all can't be out of the office at one time. So, this will give each of you a chance to be able to get the training and fellowship with fellow clerks and secretaries. However, the Magistrate \n \nCourt Training Council, elected NOT to do reimbursement for expenses. No expenses will be reimbursed this year as well. This is due to some funding cuts in our program. The dates, times and places will be set later, but will keep you all informed. \nAgain, our training for this year has been slated for the month of December and will be in Savannah. The dates are scheduled for December 3rd thru 5th, 2008 at the Marriott River Front Hotel. This time of year should be beautiful and decorated for the Holidays. \nIn closing, I want to say thanks to all of you. Each of you should all be commended for doing such a great job as Clerks and Secretaries. Without your hard work and dedication, we as Judges, could never get our jobs done. Have a great summer and see you all soon.  \nConnie Holt Chief Judge Magistrate Court Morgan County \n \nGreetings from the Secretary-Treasurer \n \nHello all, \nWe have had 61% submit their yearly dues, and I would like to thank you for your prompt response. I will be sending out reminder notices to all of you that have not responded. It is very important that you submit your dues as this enables the council to help with the cost of training and your newsletter and so forth. Your support is necessary in order to keep our yearly training possible. \"Please \n \ndon't quit, please submit\", $10.00 per person is all that it takes to be a member. A low response from the counties may be all it takes for the Magistrate Judges to pull their support of the Council. I look forward to our training in December and seeing you all once again. \nSee you in December.  \nBarbara Lowery, Chief Clerk Cherokee County Magistrate Court \n \n 4 \nMessages from Morgan County \n \nThe Reporter's Notebook \n \nI can't wait until clerk school December 3-5, 2008 in Savannah, Georgia! It is always nice to see everyone each year at clerk school and a joy to see what's going to be taught. I am happy to be going to a different place this year for school. The past several years we've been going to Brasstown Valley Resort; don't get me wrong, I really liked it there. It is always nice to go somewhere you haven't been in a while. \nI can remember my first time going to Savannah, Georgia and Tybee Island it was with Judge Holt, Lucinda, and Amy for clerk school summer of 2002. We had such a wonderful time. We walked down the riverfront and enjoyed going into the shops looking around. Judge Holt drove us to Tybee Island. Where we walked on the pier and looked out at the ocean. Finally, we went to an ice cream shoppe to find a cool place to sit down to enjoy a treat. This was Amy's first time visiting Savannah, Georgia and Tybee Island too. I am glad that I wasn't the only odd one in the group. It was such a fun time that we shared together. That's a memory I will hold dear to me. \nSee everyone in Savannah, Georgia.... \nSincerley, \nHope Christian Deputy Clerk Morgan County Magistrate Court District 8 Representative \n \nHello, I hope that everyone is doing \nwell. The office has been very busy and I'm quiet sure that yours has been that way too. We are going to Savannah this year for the 2008 Clerks \u0026 Secretaries Training and I'm looking forward to that. I'm sure its going to be a good training session as always. Hope to see everyone there. So, until December 2 thru the 5, 2008, I will see you in Savannah. Have a good summer. \nLucinda Edwards Chief Deputy Clerk Morgan County Magistrate Court \nHello Everyone, I hope that everyone is having a \ngreat summer. I am looking forward to seeing all of you in Savannah for Clerks Training. This will be my second year able to attend and I really look forward to learning more. If you have never been to Savannah, GA and are able to go this year, then I believe that you are really going to enjoy the riverfront. The view is amazing and you can enjoy all of the shops along the riverfront after classes. I also wanted to mention that the Magistrate Court Clerks List is a wonderful asset to have. I believe that it will be very helpful for everyone if we will all put it to use. Have a wonderful summer and see you soon. Jennifer Walker Deputy Clerk, Morgan County \n \nI don't know about everyone else, but to me December is taking forever to get here for our Clerk's Seminar! I can't wait to go to Savannah this year. It is going to be nice to be able to go somewhere different this year. \nOur County is having an Employee Picnic on June 13, 2008, and are giving Service Pins for employees who have been working for the county for 5, 10, 15, 20 \u0026 25 years. Lucinda, Hope and I are going to be getting one. Lucinda has been working for the Magistrate Court for 20 years, Hope has been working with us for 8 years in July and I have been working for the Court for 14 years. Jennifer also, works with us. She has been working with us for 3 years now. \nEveryone that works for the County had to nominate an employee of the year. That employee will be given a special surprise. They are going to feed us supper, be giving out door prizes, having kids' games and activities for our children. It's going to be nice. I'm sure that it's going to be quite hot though. \nOne thing about having our Seminar in Savannah, in December, is that it's not going to be so hot. I've heard that the Christmas lights are beautiful down there. \nWell, let me get back to work. I'll see everyone in December. \nAmy Shelton Senior Deputy Clerk \n \n \n The Reporter's Notebook \n \n5 \n \nTHE ADMINISTRATIVE OFFICE OF THE COURTS \n \n 6 \n \nThe Reporter's Notebook \n \nTechnology Talk.... \n \nBarbara Lowery, Chief Clerk -Cherokee County \n \nIhave been working closely with representatives from Iron Data Solutions to develop a Magistrate Court Case Management Program that will integrate with the State and Superior Courts Data Base. We started work on this last summer and went live on January 7th of this year. Of course there are the normal bugs in the program that need to be corrected. There are still some remaining issues that have to be worked out but we are getting there. \nWe have the capability to scan all proceedings into the system and once all the files have been scanned in, it will alleviate the necessity to pull files to view the proceedings. . There were a few performance issues but we are trying to resolve these issues. We are tweaking a little bit here an a little bit there and are finding \n \nother functions that should have been included in the program but were not thought of at the time of inception. It is still a work in progress, but we are near completion of the case management program. Only time will tell. \nAlso, we are currently working on Electronic Warrants as a companion to the Case Management System, along with a new e-filing program. We hope all is up and running before the end of summer. \nOur county is also implementing Metatomix (JDX) Judicial Data Exchange. The Metatomix Judicial Data Exchange application provides real-time information exchanges between, Sheriff, Police, Courts, DA and Prosecuting Attorney to name a few. This process will automate manual processes, eliminate duplicate entry, improve data \n \nquality and increase the efficiency and accuracy throughout the judicial process (i.e. - warrant processing, indictments, bond notification, arraignments etc.). The way I understand this is the Officer will enter his Incident report and provide this number to the Magistrate Judge requesting an arrest warrant. The Magistrate Judge then views the incident report in JDX. The Magistrate can then choose to submit the incident to the Magistrate Case Management System as the basis for creating a warrant. The Judge retrieves the warrant, finalizes the warrant with any additional information and marks the warrant approved. Then JDX monitors for approved warrants, will retrieve this warrant, and will send it to the agency that will serve it. Sounds good to me, can't wait to see it in action.  \n \nIs This Your Courthouse? \n \nAnswers on page 7. \n \n The Reporter's Notebook \n \n7 \n \nBudget Report \n \nBUDGET PERIOD February 21, 2008 - April 24, 2008 \n \nBalance as of period ending February 20, 2008 \n \nDeposit for February 20, 2008 \n \n\" \" February 21, 2008 \n \n\" \" February 26, 2008 \n \n\" \" February 28, 2008 \n \n\"\" \n \nMarch 3. 2008 \n \n\"\" \n \nMarch 4, 2008 \n \n\"\" \n \nMarch 11, 2008 \n \nReturned ck Paulding Co. #128620 \n \nReturned Check Fee \n \nDeposit for March 12, 2008 \n \nMarch 12, 2008 Bank credit for returned check \n \n\" \" March 18, 2008 (includes $50.00 from Paulding Co. #128959) \n \n\" \" March 24, 2008 \n \n\" \" April 03, 2008 \n \n\" \" April 22, 2008 \n \nBank Balance as of April 24, 2008 \n \n$8,110.37 20.00 \n180.00 280.00 250.00 230.00 330.00 520.00 (-) 50.00 (-) 7.00 110.00 \n7.00 510.00 70.00 80.00 70.00 \n$10,710.37 \n \nThe Listserv....is ready to serve you! \n \nWe are setting up a listserv per the request of your Council and Advisor. The Listserv's purpose is to automatically send information out as well as provide interaction between all Magistrate Clerk/Secretary subscribers. For those of you who are not aware here are a few reasons to join listerv: \nPlease Recycle \n \n1) It's an inexpensive (free) way to interact with fellow Magistrates Court Clerks and discuss issues concerning your class of court, 2) Great way to seek out advice on unusual cases or cases you may have not experienced before and, 3) It's a quick way to send urgent notices that may other wise require sending postcards, making long distance calls (faxes) and playing phone tag (remember the cost buildup). \n \nThe Council encourages you to subscribe to this list. It is convenient, informative, and not to mention, it can be used as a great reference in referring to past events. Subscribing takes one call or email. Once you have subscribed, you will receive a welcome message, providing instructions on using the service To subscribe to the Magistrate Listserv, please contact LaShawn Murphy, AOC, at (404) 651-6325 or via email at murphyla@gaaoc.us \nWelcome aboard to all new subscribers!  \n \nCourthouses(left to right): Meriwether, Washington, Bleckley \n \n 8 \nRegistration Letter \n \nThe Reporter's Notebook \n \n-MEMO \n \nTO: \n \nGeorgia Magistrate Court Clerks and Secretaries \n \nFROM: \n \nLynda Hanscome, Ed.D., ICJE \n \nDATE: May 2008 \n \nSUBJECT: 2008 CLERKS \u0026 SECRETARIES TRAINING \n \nPlease read this memo carefully. ICJE is offering a 14-hour Clerks \u0026 Secretaries Seminar on December 3-5, 2008, at Savannah Marriott Riverfront Hotel in Savannah, GA. A registration form is attached. There is no fee for Clerks \u0026 Secretaries. However, you must complete and submit the registration form to be eligible to attend. Complete the form and return to ICJE immediately, as enrollment is limited. Keep a copy of everything you submit! \n \nRegistration information: When your registration is received, you will be sent a confirmation letter. You may then proceed to make your accommodation arrangements, if required. On the registration form, be sure to indicate which Track you wish to be enrolled in: Track A (General Curriculum) or Track B (Introduction to the Magistrate Court for New Clerks \u0026 Secretaries). If you do not indicate your preference, you will be placed in Track A. \n \nImportant: \n \nNo Travel Expenses Will Be Reimbursed By ICJE Group Rate at Savannah Marriott is $125 per night (single/double) Plus $1.00 Occupancy Fee - Plus $12.00 per day, self-parking fee \n \nQuestions? Call: Lynda Hanscome, 706-542-7401; email: lynda@icje.law.uga.edu or Jean Hughes, 706-542-7940; email: jean@icje.law.uga.edu  \n \nWe Have a Bestseller on our Hands \n \nThe Committee on Access and Fairness in the Courts maintains several publications relating to court issues that are helpful to citizens and court personnel. Most recently, we distributed over 5,000 Basic Rules of Court Conduct pamphlets within a month to courts across the state. The pamphlet is available in eight languages and provides helpful tips on court etiquette and security. The pamphlet is available online through the Committee website www.georgiacourts.org/ agencies/gcafc/index.html \nAnyone wishing to receive hard copies of the pamphlet may contact \n \nSilvia A. Gaines, Program Manager at 404-463-3927 or via email gainess@gaaoc.us. (Orders are limited to 200 copies per language per order). \nLanguages Available: Arabic, Chinese, French, Korean, Somali, Spanish, Vietnamese, English \nOther publications available: Brochures *New publication: Georgia Committee on Access \u0026 Fairness in the Courts  provides an overview of the committee. \n \n*Guide to Bias-Free Communication (Under revision) \n*Interacting With Persons With Disabilities \n*Court Conduct Handbook (Under revision) \nHandbook *A Meaningful Opportunity to Participate \nVideo *Georgia Bailiffs: Diplomats in a Multicultural Society  \n \n The Reporter's Notebook \n \n9 \n \n2008 MAGISTRATE COURT CLERKS \u0026 SECRETARIES REGISTRATION FORM \n \nReturn this form to ICJE, as soon as possible as enrollment is limited. Mailing address: ICJE, 123 Dean Rusk Hall, University of Georgia, Athens, GA 30602 OR Fax to: 706-542-4211. There is no registration fee but you must return the registration form to be eligible for enrollment. Questions? Call Lynda Hanscome at 706-5427401 or E-Mail: lynda@icje.law.uga.edu \u003cmailto:lynda@icje.law.uga.edu\u003e OR Jean Hughes at 706-5427940 or E-Mail: jean@icje.law.uga.edu \u003cmailto:jean@icje.law.uga.edu\u003e Please Note: No Travel Expenses Will be Reimbursed By ICJE. \n2008 REGISTRATION FORM \nNAME: ____________________________________ TEL: ________________________________ \nCOUNTY: ___________________________________ SS# (last 4 digits only) _________________ \nADDRESS: _______________________________________________________________________ \n________________________________________________________________________________ \nE-MAIL: _________________________________________________________________________ \nDecember 3 -5, 2008, Savannah Marriott Riverfront Hotel (This is a three-day course; however, on Day 2 attendees must choose either Track A or Track B) \n Day 2-Track-A  General Curriculum OR \n Day 2-Track-B  Introduction to Magistrate Court System for New Clerks \u0026 Secretaries \no Please check here if we need to contact you regarding a physical or dietary need. \nImportant Input Requested From You! \n1. Please suggest topics/questions that would be helpful. ____________________________________________________________________________ ____________________________________________________________________________ \n2. Please suggest topics/questions that should be addressed for New Clerks \u0026 Secretaries. ____________________________________________________________________________ ____________________________________________________________________________ \n3. To respond to your request for more Clerks-Training-Clerks, please indicate if you are willing to facilitate or assist in a unit of instruction in your seminar. \n Yes! I will contribute and Lynda Hanscome may contact me at tel: _________________ \n \n Celebrations \n \nNotes... \n \n LaShawn Murphy, Judicial Liaison Officer with the Administrative Office of the Courts celebrated a birthday on April 22. Word is she turned 30 for about the 5th time... \n Aiden Garrett Desmond, grandson of Leslie Dukes the Deputy Clerk in Fayette County, celebrated his first birthday on May 24, 2008. He had a wonderful birthday party. Leslie's son Mike (former detective for the Valdosta Police Department, he says hi to Joann) and wife Lisa were here visiting. They currently live in Baton Rouge, La. They were sent there after Hurricane Katrina by a federal government agency. They love the little town, which reminds \n \nthem of Athens, Georgia \"Dog Country\". Of course, now they live in LSU \"Tiger Country\" so it is a true rival during football season, since all of his friends there are LSU fans. I am hopefully, they will be returning to the Georgia area in a couple of years, and the grandparents will be able to spoil the little man. I am looking forward to the conference it should be a good time. It is a great location, thanks for picking it. \n \n Anne U. Gordon was newly appointed as New Court Clerk for Cobb Magistrate Court February of 2008, we all very happy to have her as new Clerk. \n Address Change: Polk Magistrate Court 102 Prior Street, Suite 203 Cedartown GA 30125-2945  \n \n June Connie Holt will take the position of President of the Council of Magistrate Court Judges during the summer quarterly meeting June 22-24, 2008.  \n \nThe Reporter's Notebook \n244 Washington Street, Suite 300 Atlanta, GA 30334 \n \n "},{"id":"dlg_ggpd_i-ga-bj800-pm33-bp1-b3-s2-belec-p-btext","title":"The reporter's notebook: the official newsletter of Georgia's Magistrate Court Clerks, Vol. 3, Issue 2 (Fall 2008)","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Council of Magistrate Court Clerks and Secretaries (Georgia)"],"dcterms_spatial":["United States, Georgia, 32.75042, -83.50018"],"dcterms_creator":["Council of Magistrate Court Clerks and Secretaries (Georgia)"],"dc_date":["2008"],"dcterms_description":["Title from cover"],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Georgia Magistrate Court Clerks, 2008"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Clerks of court--Georgia"],"dcterms_title":["The reporter's notebook: the official newsletter of Georgia's Magistrate Court Clerks, Vol. 3, Issue 2 (Fall 2008)","Reporter's notebook"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_i-ga-bj800-pm33-bp1-b3-s2-belec-p-btext"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_i-ga-bj800-pm33-bp1-b3-s2-belec-p-btext"],"dcterms_temporal":null,"dcterms_rights_holder":null,"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["state government records"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":"Vol 3, Issue 2 \n \nThe Reporter's \n \nFall 2008 \n \nNotebook \n \nThe Official Newsletter of Georgia's Magistrate Court Clerks \n \nExecutive Committee 2006/2007 Officers \nPresident, Debbie Barron Fayette County \nVice-President, Cynthia Kelley Burke County \nSecretary/Treasurer, Gayle Collins Whitfield County \nImmediate Past President, Jo Anne Jones Lowndes County \nExecutive District Members \nDISTRICT 1: Kay Reese, Tatnall County \nDISTRICT 2: Mathew Lovett, Worth County \nDISTRICT 3: Connie Johnson, Sumter County \nDISTRICT 4: Joy Wright, Rockdale County \nDISTRICT 5: Vacant  Fulton County \nDISTRICT 6: Leslie Dukes, Fayette County \nDISTRICT 7: Marcia West, Gordon County \nDISTRICT 8: Hope Christian, Morgan County \nDISTRICT 9: Elaine Ray, Cherokee County \nDISTRICT 10: Paulette Williamson, McDuffie Co. \n \nGreetings from the President \n \nHi All: \nHope you are enjoying this change in weather. I am looking forward to our training in Savannah. It will be here sooner than we think. I am excited about our agenda this year. We have Bonita Preston coming from GCIC to talk about changes with filing OTNs and we have Agent Silva from Gwinnett County who is going to talk about Gangs in Georgia. If you recall, he spoke to us several years ago on gangs and everyone who heard him has continuously asked that he come and speak again. We will be having our usual panel of experts so be thinking about questions you may have; hopefully we can provide answers. We are excited to be retuning to Savannah. There is always so much to see and do. The great thing about Savannah is that so much is available within walking distance. You can \n \nleave your car parked and get great exercise seeing the sights. Personally, I hope to be able to take the Ghost Tour around the city. I also want to remind you that next year we will be conducting two training sessions--one in July at Brasstown Valley Resort in Young Harris and another in December at Callaway Gardens in Pine Mountain, Georgia. It will be the same agenda at both, so you will just need to plan on attending one or the other. We hope that by scheduling two different sessions more of you clerks will be able to attend. If you need anything between now and December, please feel free to give me a call at 770-716-4236 or dbarron(il faycttccountyga.gov. Hope to see you in Savannah! \n \nUntil then, \n \nDebbie Barron \n \n \n \nTraining Topics for December 2008 \n \nGarnishments Gang Activity Fi Fas and Judgment Renewals Leadership and Client Services \n \nDeposit Account Fraud \nQuarterly Report Procedures \nComputerized Criminal History (CCH) overview \n \nRegistration form on page 4. \n \n 2 \n \nThe Reporter's Notebook \n \nCouncil of Magistrate Court Clerks \u0026 Secretaries Executive Committee Members 07-08 \n \nDebbie Barron, President Fayette Co. Magistrate Court 1 Center Drive Fayetteville, GA 30214 770-716-4236/Fax 770-716-4855 d barron@fayettecountyga.gov \nJudge Connie Holt, Advisor Morgan Co. Magistrate Court P.O. Box 589 Madison, GA 30650 706-342-3088/Fax 706-343-6364 cholt@morganga.org \n \nCynthia Kelley, Vice President Burke Co. Magistrate Court P.O. Box 1375 Waynesboro, GA 30830 706-554-8750/Fax 706-554-8772 cynthia13 75@burkecounty-ga.gov \n \nBarbara Lowery, Secretary Treasurer Cherokee Co. Magistrate Court 90 North Street, Suite 150 Canton, GA 30114 678-493-6437/Fax 678-493-6440 blowery@cherokeega.com \n \nDr. Lynda Hanscome Educational Program Specialist I.C.J.E. University of Georgia \n123 Dean Rusk Hall Athens, GA 30602-6025 706-542-7401/Fax 706-5424211 lynda@icje.lawsch.uga.edu \n \nDistrict One Kay Reese Tatnall Co. Magistrate Court P.O. Box 513 Reidsville, GA 30453 912-557-4372/Fax 912-557-3136 magkayreese@yahoo.com \nDistrict Two Matthew Lovett Worth Co. Magistrate Court 1015 N. Isabella Street Sylvester, GA 31791 229-776-8210/Fax 229-776-8245 no e-mail address as yet \nDistrict Three Connie Johnson Sumter Co. Magistrate Court P.O. Box 563 Americus, GA 31709 conniej@sumter-ga.com \nDistrict Four Joy Wright Rockdale Co. Magistrate Court P.O. Box 289 Conyers, GA 30012-0289 770-929-4075/Fax 770-785-2496 joy. wright@rockdalecounty.org \nDistrict Five Vacant - Fulton County \n \nDistrict Six Leslie Dukes Fayette Co. Magistrate Court 1 Center Drive Fayetteville, GA 30214 770-716-4237/Fax 770-716-4855 1 dukes@fayettecountyga.gov \nDistrict Seven Marcia West Gordon Co. Magistrate Court P.O. Box 1025 Calhoun, GA 30703 706-629-6818/Fax706-602-1751 mwest@gordoncounty.org \nDistrict Eight Hope Christian Morgan Co. Magistrate Court P.O. Box 589 Madison, GA 30650 hchristian@morganga.org \nDistrict Nine Elaine Ray Cherokee Co. Magistrate Court 90 North Street, Suite 150 Canton, GA 30114 678-493-6437/Fax 678-493-6440 eray@cherokeega.com \nDistrict Ten Paulette Williamson McDuffie Co. Magistrate Court P.O. Box 252 Thomson, GA 30824-0252 706-597 -2618/Fax 706-595-2041 pierce@thomson-mcduffic.net \n \n The Reporter's Notebook \n \nFrom Your Advisor \n \nHello Everyone. I hope this newsletter finds all of you doing well and enjoying the beautiful fall weather. Not a lot of news to share, but wanted to let you of some exciting things taking place and our upcoming training in Savannah \nFirst, I wanted to report that our Council of Magistrate Court Clerks and Secretaries listserv is working very well and is being accessed by a lot you. I hope those of you that have not signed up, will do so and will start using it more to communicate with your fellow clerks and secretaries. I truly believe in helping one another and in sharing questions and problems with each other. We learn a lot from sharing. \nAs you all know, our training is December 3rd, 4th, and 5th, and is \n \nin Savannah. Dr. Lynda Hanscome has really out done herself, as always, preparing our training. The exact times or days of each of the subjects or the speakers, is not in place as yet, because all things are subject to change. The Topics listed below were topics that you all requested to learn more about. They were taken from the evaluations from our last training in Brasstown Valley. \n Fi Fa's and Judgment Renewals and Garnishments  Gang Activity  Leadership and Client Services  Deposit Account Fraud  Quarterly Report Procedures  Computerized Criminal History (CCH) overview \n \n3 \nYour Executive Committee and Training Committee got together with Dr. Hanscome to work on your entire request so that you would be provided with great training topics and great speakers. I know you will all be very pleased with the subjects and the speakers. \nI look forward to seeing all of you in Savannah and hope all of you will enjoy the great training Dr. Hanscome has prepared. Savannah should be beautiful in December and decorated for the Christmas Holidays. Until then, have a wonderful Thanksgiving Holiday and see you in Savannah.  \n \nThe Gordon County \nMagistrate Court clerks want to \nknow if you have seen any of these \npeople in your court? \n \n 4 \n \nThe Reporter's Notebook \n \n2008 MAGISTRATE COURT CLERKS \u0026 SECRETARIES REGISTRATION FORM \n \nReturn this form to ICJE, as soon as possible as enrollment is limited. Mailing address: ICJE, 123 Dean Rusk Hall, University of Georgia, Athens, GA 30602 OR Fax to: 706-542-4211. There is no registration fee but you must return the registration form to be eligible for enrollment. Questions? Call Lynda Hanscome at 706-542-7401 or E-Mail: lynda@icje.law.uga.edu OR Jean Hughes at 706-542-7940 or E-Mail: jean@icje.law.uga.edu Please Note: No Travel Expenses Will be Reimbursed By ICJE. \n \n2008 REGISTRATION FORM \n \nNAME: ____________________________________ TEL: ________________________________ \n \nCOUNTY: ___________________________________ SS# (last 4 digits only) _________________ \n \nADDRESS: _______________________________________________________________________ \n \n________________________________________________________________________________ \n \nE-MAIL: _________________________________________________________________________ \n \nDecember 3 -5, 2008, Savannah Marriott Riverfront Hotel (This is a three-day course; however, on Day 2 attendees must choose either Track A or Track B) \n \n Day 2-Track-A  General Curriculum \nOR \n Day 2-Track-B  Introduction to Magistrate Court System for New Clerks \u0026 Secretaries \n Please check here if we need to contact you regarding a physical or dietary need. \n \nImportant Input Requested From You! \n \n1. Please suggest topics/questions that would be helpful. ____________________________________________________________________________ ____________________________________________________________________________ \n \n2. Please suggest topics/questions that should be addressed for New Clerks \u0026 Secretaries. ____________________________________________________________________________ ____________________________________________________________________________ \n \n3. To respond to your request for more Clerks-Training-Clerks, please indicate if you are willing to facilitate or assist in a unit of instruction in your seminar. \n \n Yes! I will contribute and Lynda Hanscome may contact me at tel: _________________ \n \n The Reporter's Notebook \n \n5 \n \n 6 \n \nThe Reporter's Notebook \n \nStephens County Courthouse Renovation \n \nAcentury ago Stephens County farmers and townspeople often gathered on \n \nputers and other courtroom technology, security measures and handicapped access. The architectural \n \nthe lawn of the stately, brick court- \n \nintegrity of the original structure has \n \nhouse during trial recesses or as a \n \nbeen carefully reclaimed over the \n \njury deliberated a verdict. Slow \n \npast three years. Craftsmen have \n \nhours might pass \n \nbefore a court \n \nbailiff would step \n \nout onto the sec- \n \nond-story porch to \n \nsignal that the judge \n \nwas calling the \n \ncourt back into ses- \n \nsion. All those \n \ninterested made \n \ntheir way back \n \ninside to reclaim \n \ntheir seats and hear \n \nThe second-floor courtroom under construction. \n \nthe proceedings. \n \nThose days, of \n \ncourse, are gone \n \nnever to return, but \n \nthe old Stephens \n \nCounty Courthouse \n \nitself is slowly \n \nmaking a come- \n \nback. In November This mural, painted in the 1930s, was uncovered during \n \nthe citizens of \n \nthe renovation. \n \nStephens County \n \nwill once again gather at the historic painstakingly washed away a centu- \n \ncourthouse as it reopens following \n \nry's worth of paint and grime to \n \nextensive renovation. \n \nreveal the original colors and dcor. \n \nA mural depicting a pastoral scene \n \nRededication Ceremony \n \nwas discovered in the former county \n \nChief Justice Leah Ward Sears \n \nclerk's office; it had been painted \n \nwill give the keynote address on \n \nsometime in the 1930's by a local \n \nNovember 23, 2008 at the rededica- \n \nartist. \n \ntion of the old courthouse. The spa- \n \nJudges of the state court and \n \ncious, high-ceilinged second floor \n \nmagistrate court will be housed in \n \ncourtroom will be on view as will \n \nthe restored building; and soon the \n \nthe ground floor county offices that \n \ncourtroom will again echo to the \n \nare now fitted to accommodate com- rapping of a judge's gavel as plain- \n \ntiffs, defendants, lawyers and others take their places and another court session is brought to order. \nOn-going Courthouse Construction Projects \n \nThroughout the state many courthouse projects are underway. In the Tenth Judicial Administrative District, construction valued at over $1,000,000 is underway thanks to population growth in in Banks, Barrow, Elbert, McDuffie, Richmond, and Taliaferro counties. In other parts of the state courthouses in Dawson, Lumpkin, Paulding, Pickens, and Sumter counties have building projects. Courthouse renovations are in progress in Chatham, DeKalb, Forsyth, Pierce, Stewart, and Talbot counties.  \n \nDADE \n \nCATOOSA \n \nFANNIN \n \nUNION \n \nTOWNS \n \nRABUN \n \nWALKER \n \nWHITFIELD MURRAY \n \nCHATTOOGA FLOYD \n \nGORDON \n7 \nBARTOW \n \n9 GILMER PICKENS \n \nLUMPKIN \n \nDAWSON \n \nCHEROKEE FORSYTH \n \nWHITE \n \nHABERSHAM \nSTEPHENS FRANKLIN \nBANKS \n \nHALL \n \nJACKSON \n \nMADISON \n \nHART ELBERT \n \nFULTON \n \nPOLK HARALSON \n \nPAULDING \n \nCOBB \n \nDOUGLAS \n5 \n \nBARROW \n \nGWINNETT \n4DEKALB \n \nWALTON \n \nCLARKE OCONEE \n \nROCKDALE \n \nCLAYTON \n \nNEWTON \n \nMORGAN \n \nCARROLL \n \nFAYETTE \n \nHENRY \n \nOGLETHORPE WILKES \n10 \n \nLINCOLN \n \nGREENE \n \nTALIAFERRO WARREN \n \nMCDUFFIE \n \nCOLUMBIA RICHMOND \n \nHEARD \n \nCOWETA \n \nSPALDING \n \nBUTTS \n \nJASPER \n \nPUTNAM \n \nHANCOCK \n \nGLASCOCK \n \nTROUP \n \nMERIWETHER \n6 \n \nPIKE \n \nMONROE LAMAR \n \nUPSON \n \nJONES \n \nBALDWIN \n \nJEFFERSON WASHINGTON \n \nWILKINSON \n \nBURKE \n \nJENKINS \n \nSCREVEN \n \nHARRIS \n \nTALBOT \n \nCRAWFORD \n \nBIBB \n \nTWIGGS \n \nJOHNSON \n \nEMANUEL \n \nMUSCOGEE \n \nCHATTAHOOCHEE \n \nMARION \n3 \n \nSTEWART \n \nWEBSTER \n \nTAYLOR MACON \nSCHLEY SUMTER \n \nPEACH HOUSTON BLECKLEY \n \n8LAURENS \n \nTREUTLEN \n \nCANDLER \n \nBULLOCH \n \nEFFINGHAM \n \nMONTGOMERY \n \nDOOLY \n \nPULASKI \n \nDODGE \n \nWHEELER \n \nCRISP \n \nWILCOX \n \nTELFAIR \n \nTOOMBS \n \nEVANS \n \nTATTNALL \n \nBRYAN CHATHAM LIBERTY \n \nQUITMAN \n \nTERRELL \n \nLEE \n \nRANDOLPH \n \nCLAY \n \nCALHOUN DOUGHERTY \n \nEARLY MILLER \n \nBAKER \n \n2 \n \nMITCHELL \n \nSEMINOLE \n \nDECATUR \n \nGRADY \n \nTURNER \n \nWORTH \n \nTIFT \n \nBEN HILL IRWIN \n \nCOLQUITT \n \nBERRIEN COOK \n \nJEFF DAVIS APPLING \n \nCOFFEE \n \nBACON \n \n1 \n \nLONG \n \nWAYNE \n \nMcINTOSH \n \nATKINSON \n \nPIERCE \n \nWARE \n \nBRANTLEY \n \nGLYNN \n \nTHOMAS \n \nBROOKS \n \nLANIER LOWNDES \n \nCLINCH \n \nCHARLTON \n \nCAMDEN \n \nECHOLS \n \nConstruction throughout the state. Stephens County, in green, will dedicate its historic courthouse on November 23, 2008. \n \n The Reporter's Notebook \n \n7 \n \nJudicial Council/Administrative Office of the \n \nCourts Mark 35 Years of Service \n \n2008 marks the 35th anniversary of the Administrative Office of the Courts. The Judicial Council/AOC was established in 1973 to provide support services to the Georgia Courts. Over three decades the agency has \n \nstaffed judicial branch commissions and initiated projects intended for the benefit and improvement of the administration of justice. The AOC has carried out research studies, organized meetings and produced publications to assist judges in their daily work, from the appellate \n \ncourts in Atlanta to the smallest county court in the Ocmulgee Circuit. \nTake a look at www.georgiacourts.org to learn more about the work of today's Judicial Council/Administrative Office of the Courts! \n \nCLIMB TIL YOUR DREAM \nCOMES TRUE \nOften your tasks will be many, And more than you think you can do. Often the road will be rugged And the hills insurmountable too. But always remember, The hills ahead Are never as steep as they seem, And with Faith in your heart Start upward And climb 'til you reach your dream. For nothing in life that is worthy Is ever too hard to achieve [f you have the courage to try it, And you have the faith to believe. For faith is a force that is greater Than knowledge or power or skill, And many defeats turn to triumph If you trust in God's wisdom and will. For faith is a mover of mountains, There's nothing that God cannot do, So, start out today with faith in your heart, And climb 'til your dream comes true! \n \n2008-2009 Georgia Courts Directory Now Available! \nCopies are $30, plus shipping costs. For more information, contact Ashley Stollar at ashley.stollar@gaaoc.us \nPlease Recycle \n \n 8 \n \nThe Reporter's Notebook \n \nTHE ADMINISTRATIVE OFFICE OF THE COURTS \n \n The Reporter's Notebook \n \n9 \n \nSavannah, GA \n \nThings to do, places to go... \n \n1) Old Town Trolley Tours Old Town Trolley/Ghosts \u0026 Gravestones - SAVE 10% when purchased online www.historictours.com/savannah \n2) Oglethorpe - Gray Line Tours Trolley Tours of Savannah! $10pp, fully narrated, unlim. on/off until 5:30 www.oglethorpetours.com \n3) 60's,70's \u0026 80's Musical The Savannah Theatre presents this musical extravaganza www.savannahtheatre.com \nRESTUARANTS \nThe Crab Shack (912) 786-9857 www.thecrabshack.com \nLove's Seafood (912) 925-3616 www.lovesseafood.com \nChart House Restaurant (912) 234-6686 www.chart-house.com \nBarbara Jean's Restaurant \u0026 Bar (912) 898-4424 www.barbarajeans.com \nChart House Restaurant (912) 234-6686 www.chart-house.com \nChurchill's Pub \u0026 Restaurant (912) 232-8501 www.thebritishpub.com/ \n \nFirefly Cafe (912) 234-1971 www.fireflycafega.com \nHooters (912) 925-2536 www.hooters.com \nJazz'd Tapas Bar (912) 236-7777 www.jazzdsavannah.com \nLive Wire Music Hall (912) 233-1192 www.livewiremusichall.com \nMolly MacPherson's (912) 239-9600 www.macphersonspub.com \nRiver Street Riverboat Company (800) 786-6404 www.savannahriverboat.com/ \nHISTORIC HOMES \nAndrew Low House Built in 1848 for cotton merchant Andrew Low, this historic home features beautifully preserved interiors with period antiques. 329 Abercorn Street, (912) 2336854 \nDavenport House This historic Federal-style home, built between 1815 and 1820, was the house that launched Savannah's historic preservation movement in the 1950's. 324 E. State Street, (912) 236-8097 \n \nFlannery O'Connor House The childhood home of one of America's greatest writers, the Flannery O'Connor House features artifacts from O'Connor's years in Savannah. 207 E. Charlton Street, (912) 927-5289 \nGreen-Meldrim Mansion General Sherman's Civil War headquarters, the Green-Meldrim Mansion is a fine example of neo-Gothic architecture and features a magnificent interior. Bull Street at Madison Square, (912) 232-1251 \n \n The Listserv....is ready to serve you! \n \nWe are setting up a listserv per the request of your Council and Advisor. The Listserv's purpose is to automatically send information out as well as provide interaction between all Magistrate Clerk/Secretary subscribers. For those of you who are not aware here are a few reasons to join listerv: 1) It's an inexpensive (free) way to interact with fellow Magistrates Court Clerks and discuss issues concerning your class of court, 2) Great way to seek out advice on unusual cases or cases you \n \nmay have not experienced before and, 3) It's a quick way to send urgent notices that may other wise require sending postcards, making long distance calls (faxes) and playing phone tag (remember the cost buildup). \nThe Council encourages you to subscribe to this list. It is convenient, informative, and not to mention, it can be used as a great reference in referring to past events. Subscribing takes one call or email. Once you have subscribed, \n \nyou will receive a welcome message, providing instructions on using the service To subscribe to the Magistrate Listserv, please contact LaShawn Murphy, AOC, at (404) 651-6325 or via email at murphyla@gaaoc.us \nWelcome aboard to all new subscribers!  \n \nThe Reporter's Notebook \n244 Washington Street, Suite 300 Atlanta, GA 30334 \n \n "},{"id":"dlg_ggpd_i-ga-bj800-pm33-bp1-b2-s1-belec-p-btext","title":"The reporter's notebook: the official newsletter of Georgia's Magistrate Court Clerks, Vol. 2, Issue 1 (Winter 2007)","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Council of Magistrate Court Clerks and Secretaries (Georgia)"],"dcterms_spatial":["United States, Georgia, 32.75042, -83.50018"],"dcterms_creator":["Council of Magistrate Court Clerks and Secretaries (Georgia)"],"dc_date":["2007"],"dcterms_description":["Title from cover"],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Georgia Magistrate Court Clerks, 2007"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Clerks of court--Georgia"],"dcterms_title":["The reporter's notebook: the official newsletter of Georgia's Magistrate Court Clerks, Vol. 2, Issue 1 (Winter 2007)","Reporter's notebook"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_i-ga-bj800-pm33-bp1-b2-s1-belec-p-btext"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_i-ga-bj800-pm33-bp1-b2-s1-belec-p-btext"],"dcterms_temporal":null,"dcterms_rights_holder":null,"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["state government records"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":"Vol 2, Issue 1 \n \nThe Reporter's \n \nWinter 2007 \n \nNotebook \n \nThe Official Newsletter of Georgia's Magistrate Court Clerks \n \nExecutive Committee 2006/2007 Officers \nPresident, Jo Anne Jones Lowndes County \nVice-President, Debbie Barron Fayette County \nSecretary/Treasurer, Gayle Collins Whitfield County \nExecutive District Members \nDISTRICT 1: Darlene Seagroves, Effingham Co. \nDISTRICT 2: Joyce Ray, Terrell County \nDISTRICT 3: Carla Brown, Lee County \nDISTRICT 4: Joy Wright, Rockdale County \nDISTRICT 5: Vacant \nDISTRICT 6: Jan Streetman, Upson County \nDISTRICT 7: Freda Maynard, Whitfield County \nDISTRICT 8: Tammy Underwood, Greene County \nDISTRICT 9: Brenda Gramling, Cherokee County \nDISTRICT 10: Cynthia Lewis, Burke County \n \nGreetings from the President \n \nHope this newsletter finds everyone doing well. Have been terribly busy after coming back from our Clerks and Secretaries Training in Brasstown Valley. The training was great, if you didn't get to come, you missed a good training. \nI have been out of the office a lot, because our entire office is going to a new computer system change, so I don't have much news. \nSome of us will be meeting with \n \nDr. Lynda Hanscome of ICJE soon after the first of the new year to start working on our curriculum for our next training session scheduled in July, 2007. \nIf any of you have any news, please contact Judge Connie Holt, who does the newsletter. Our next news letter will come out in the Spring. Hope you all have a good holiday season. \nJo Anne Jones  \n \nGreetings from the Vice President \n \nDear Members: \nOur meeting in Young Harris this past July was a complete success. From the comments we received, most of you found our training sessions quite informative and enjoyed several of the speakers and would like for them to teach again in future sessions. \nOur training session for 2007 will again be held in Young Harris during the week of July 16-20. Dr. Hanscome has to book a year in advance, so 2007 was already planned, however, we do plan on another location for 2008. I would like to encourage everyone who possibly can to plan on attending. \nThe Executive Committee met in Macon on September 15, 2006, and began planning for next year's session. \n \nThe comment sheets turned in at the close of July's session were thoroughly reviewed. The Committee will meet the first part of 2007 with Dr. Hanscome in Athens to plan next year's session and we will try to incorporate your suggested topics and instructors into the program. We really do appreciate your input. If you have any other suggestions you would like to make, please contact either one of the Officers or your District Representative. \nNext year is an election year, so you need to be thinking about who you would like to serve on the Executive Committee for the next two years. \nAlso, next year the certificates given out at the close of business will \ncontinued pg 3 \n \n 2 \n \nThe Reporter's Notebook \n \nCouncil of Magistrate Court Clerks and Secretaries \n \nOFFICERS \nPRESIDENT: JO ANNE JONES:( LOWNDES COUNTY) P.O. BOX 1349 VALDOSTA, GA. 31603-1249 OFF: 229-671-2620/FAX 671-3440 jjones@lowndescounty.com \nVICE-PRESIDENT: DEBBIE BARRON (FAYETTE COUNTY) JUSTICE CENTER 1 CENTER DRIVE FAYETTEVILLE, GA. 30214 OFF: 770-716-4230/ 770-716-4236 FAX: 770-716-4855 dbarron@admin.co.fayette.ga.us \nSECRETARY/TRES: GAIL COLLINS ( WHITEFIELD ) 210 N. THORNTON AVENUE P.O. BOX 386 DALTON, GA. 30722-0386 OFF: 706-278-5052/F 278-8810 gcollins@whitfieldcounty.ga.com \nADVISOR: JUDGE CONNIE HOLT P.O. BOX 589 MADISON, GA. 30650 OFF: 706-342-3088/F 343-6364 cholt@morganga.org \nEDUCATIONAL PROGRAM SPECIALIST: DR. LYNDA HANSCOME I.C.J.E THE UNIVERSITY OF GEORGIA 123 DEAN RUSK HALL ATHENS, GA. 30602-6025 OFF: 706-542-7401/F 542-4211 Lynda@icje.lawsch.uga.edu \n \nEXECUTIVE COMMITTEE \nDISTRICT: 1 DARLENE SEAGROVES ( EFFINGHAM CO.) P.O. BOX 819 SPRINGFIELD, GA. 31329 912-754-2124 \nDISTRICT: 2 JOYCE RAY ( TERRELL CO.) P.O. BOX 793 DAWSON, GA 31742 229-995-3757 \nDISTRICT: 3 CARLA BROWN ( LEE COUNTY) P.O. BOX 522 LEESBURG, GA 31763-0522 229-759-6016 \nDISTRICT: 4 JOY WRIGHT ( ROCKDALE CO.) P.O. BOX 289 CONYERS, GA. 30012 770-929-4075 joy.wright@rockdalecounty.org \nDISTRICT: 5 VACANT \nDISTRICT: 6 JAN STREETMAN ( UPSON CO.) P.O. BOX 890 THOMASTON, GA. 30286 706-647-6891 jstreetman@mail.com \nDISTRICT: 7 FREDA MAYNARD ( WHITFIELD CO.) P.O. BOX 386 DALTON, GA. 30722-0386 706-278-5052 \n \nDISTRICT: 8 TAMMY UNDERWOOD ( GREENE CO.) 113 NORTH MAIN ST, SUITE 113 GREENSBORO, GA 30642 706-453-3346 tambone22@hotmail.com \nDISTRICT: 9 BRENDA GRAMLING ( CHEROKEE CO.) 90 NORTH ST. SUITE 150 CANTON, GA. 30114 678-493-6427 bgramling@cherokeega.com \nDISTRICT: 10 CYNTHIA LEWIS (BURKE CO.) P.O. BOX 1375 WAYNESBORO, GA. 30830 706-554-8750 cynthia1375@burkecounty-ga.gov \nThanks \nJoAnn, \nPlease extend my heart-felt thank you to the Executive Committee of the Clerks Council for the lovely travel items. I was terribly thoughtful, although unnecessary to compel me to try to do a good job. But thanks! \nI will be in touch early in the New Year to discuss 2007 program and a venue for 2008! Thanks, Lynda \nDr. Lynda Hanscome I.C.J.E. The University of Georgia 123 Dean Rusk Hall Athens, Ga. 30602-6025 706-542-7401 Lynda@icje.lawsch.uga.edu  \n \n The Reporter's Notebook \n \n3 \n \nFrom Your Advisor \n \nGreetings to all. I hope that all of you had a wonderful summer and are looking forward to a great fall and holiday season. \nIt was so good to see all of you who attended our training in Brasstown Valley, in Young Harris, in July. For those of you who were unable to attend, you really missed a good training, as well as a lot of wonderful fellowship with fellow clerks. \nOur training started on Wednesday at 1:00pm starting with our first speaker, Johnny Warren. He presented a program on Nuts and Bolts of Civil Procedures. He also presented each clerk with his new book, which includes forms. A lot of information to take in. \nOn Thursday, there was a split program (Track A and Track B). Track A, with Judge David Wood, who presented Legal Updates, and Judge Jennifer Lewis, who presented Writs of Certiorari? Track B, with Judge Joy Wright, who presented a course for New Clerks. We then had our business meeting. I was very proud to see most of the clerks in attendance. Then we all enjoyed a wonderful luncheon. In the afternoon, Track B continued for New Clerks, and Track A, Officer Silver presented a program on Gangs of Georgia. And finally the last program for the day was Ethics and Limits of Authority for Pro Se Litigants, presented by Judge Pfeiffer and Judge Lewis. We all then had the opportunity to socialize with our fellow clerks and had free time to take in some of the beautiful sites in Hiawassee and Blairsville. \nOur training was concluded on \n \nFriday with Landlord Tenant, first, presented by Judge Levenson, always very good, and ending with a Judges Panel with myself, Judge Wright and Judge Lewis. The training received very good evaluations, so I hope you all received some very valuable training and were able to carry home some new and useful practices. \nWe all have Dr. Lynda Hanscome to thank for all of our training. She always does a great job, and provides us, always, with a great place to stay and good food. Thank you so much Dr. Hanscome for everything that you do for us. We all really appreciate you so much. \nOur Training for next year has been slated for the month of July and will also be at Brasstown Valley. I know that a lot of you wanted to go to a different venue, but because of a venue that cancelled on Dr. Hanscome at the last minute, we were in Brasstown Valley this time. Dr. Hanscome had already contracted for 2007, so maybe we can go to a different place in 2008. Early in the New Year, our Executive Committee will meet with Dr. Hanscome to discuss our training for 2007 and talk about a venue for 2008. \nAfter our business meeting, I have two clerks to approach me, who stated that they would be interested in working on the newsletter, or even taking over the news letter. After we return home, the following Monday, my entire court office moved into our newly renovated courthouse. The move was great and we have wonderful new digs, but during the move I misplaced the names of the two clerks that were interested. I also received an e-mail address that was misplaced. So, to make a long story \n \nshort, to those clerks who would like to work on this newsletter, please contact me by phone or by e-mail. I promise I won't loose the information or your names again. \nIn closing, I want to thank all of you whom have shared news and information to go in the newsletter this time, just keep it coming. It is always so nice to hear from all of you and to be able to share with others. If any of you have any questions or need help with a problem, please call or e-mail. \nTo all of you, have a great Thanksgiving and a wonderful Holiday Season. I look forward to hearing from you. We will have another newsletter in the spring, so get that information in. \nTake care, Connie  \nVice President cont. \nbe for training and not attendance. The certificates will state that you successfully completed 14 hours of training. Many of the clerks have advised that their counties require them to complete several hours of training each year that benefits their position, and it is felt that by preparing CERTIFICATES OF TRAINING, these may be turned into the respective counties for credit hours. \nIn closing, I appreciate the opportunity to serve as your Vice President. I am honored and ask for your continued support. Please do not hesitate to call me if I can be of service. \nSincerely, Debbie Barron  \n \n 4 \nMinutes  July 13, 2006 \n \nThe Reporter's Notebook \n \nCall to Order and meeting began at 11:15 a.m. with the introduction of Officers and District Representatives. Minutes of last year's meeting were read and approved. It was announced that certificates would be given out on Friday at the last class. If there were persons here who did not receive a certificate from last year's meeting, let us know and we would send them one. Also, it their name was not on this year's attendance list, let us know and one would be prepared and sent to them. \nJo Anne asked if there was any Old Business and there was none. \nDues-Jo Anne advised we are paying for the Magistrate Book. We have 66 counties who have not paid due as yet-book costs $29.95, but we are being offered book for $15.00-it was stressed that dues be paid. Dues are $10.00, so basically you are paying for the book-we want to do useful things with the dues monies that will benefit the most members. \nJo Anne brought up the suggestion of having a social on the second night of the seminar so that clerks can meet and get to know each other. As it is now, we only have short breaks between classes and most members sit with their own groups. It was suggested that we send out a form to all clerks attending next year to ascertain if they would be interested in attending a social-also they could bring a guest, however, guest would have to pay for their own meal, buffet, etc. whatever...A vote was taken to plan a social for next year and there was a Motion proposed and a Second. Vote carried and Social passed. \n \nNext year is an election yearplease consider running-Jo Anne is not running again for office. She asked Judge Holt about a Clerk of the Year Award and a Workhorse of the Year Award-Judge Holt stated the Magistrates did this and she actually won last year. \nJudge Holt advised they had an Awards Committee-nominations were sent to them for reviewNominations Committee also. This would be great for elections next year-Judge Holt said council who has worked hard for the Clerks should be commended. \nIn the by-laws it states there is provision for awards-Jo Anne felt it should be the District Representatives who serves on the Awards Committee. Motion was proposed with a Second and vote carried. \nA newsletter was prepared and sent out by Judge Holt to each of the 159 counties. She asked if anyone wanted to take on any responsibility of preparing or working on the newsletter. No one in the audience volunteered. Debbie Barron said shw would assist and Lucinda Edwards was volunteered. Members asked to get a list. Debbie Barron gave out her new e-mail address (dbarron@fayettecountyga.gov) and advised members if they had any address changes, they needed to contact Jean Hughes of ICJE. Jo Anne asked that Jean Hughes also forward info to Gayle Collins. \nJo Anne advised Judge Holt wanted to speak to members about new $3.00 Magistrate Retirement fee and where the form and monies \n \nneed to be sent-she asked them to let her know if they had not received the info that had been sent out-no one responded. She explained the $3.00 fee and that monies needed to be sent in by the 10th of each month or clerk could be held responsibleany questions-please give info to Lucinda Edwards if you have not received the proper form for remittance. \nIt was asked if members had any questions for the District Representatives-no one responded. It was then asked if members had any questions or suggestions for the Officers-no one responded. \nDr. Hanscombe asked if anyone had any questions for her and it was asked where we might go next year. She advised that the venue was selected by setting up al required (mandated) training first-Magistrate Clerks and Secretaries are basically the last on list because we are not mandated to have training. She has to spread out all the sessions-as she can not do all of the sessions between only summer months. Venues are hard to set up-Savannah is one of the most expensive-rooms in October are approximately $144.00 per night. She advised that rooms were approximately $15,000.00 with food approximately $15,000.00-$20,000.00-example, an apple is $5.00. She stated that we went to Callaway a couple of years ago and got a favorable response. She herself liked Callaway. \nCommittee has helped her by making suggestions-planning seminars for different months-there are several options available. The Council of Magistrate Judges feel \ncontinued pg 5 \n \n The Reporter's Notebook \n \n5 \n \nMinutes  September 15, 2006 \n \nThe Executive Committee of the Council of Magistrate Clerks and Secretaries met this date at the Administrative Office of the Courts in Macon, GA at 10 a.m. Those attending included Jo Anne Jones, President; Debbie Barron, Vice President; Gayle Collins, Secretary- Treasurer; Freida Maynard and Jan Streetman, District Representatives and Judge Connie Holt. \nThe meeting began with Judge Holt's discussion of sending out a newsletter several times a year. She requested that Jo Anne as President write a letter with information concerning the seminar/training held in July and the Executive Committee Meeting. She also wanted the District Representatives and Officers to plan on submitting info to be included in the newsletter. Gayle was to send a treasurer's report and budget. Judge Holt was going to put in some of the info from last yearlisting officers, executive committee, district representatives-addresses and phone numbers. She was hoping \nJuly Minutes cont. \nthat this training seminar is important for clerks and they set aside monies in their yearly budget to pay most of the costs for clerks to attend even though it is not mandated. \nDr. Hanscombe asked that the evaluations be filled out and to be sure and make recommendations for venue possibilities. One clerk advised they really did not know of possible places that might be more affordable than others. Could a list be prepared and let a selection be made from the list. She advised that \n \nto send out two newsletters per yearspring and fall. She planned to advise that next year is an election year. School next year will again be at the Brasstown Valley Resort, Young Harris, GA, week of July 1620. \nWe need to stress to members that next year Certificates of Training will be given out showing that 14 hours of training was received and not just a Certificate of Attendance. We discussed what to do about those not attending all sessions. What could be done-general consensus was that it is not right being on county time and skipping sessions-there was a suggestion that the individual counties be notified. \nJo Anne asked Judge Holt if she knew when Dr. Linda Hanscome, ICJE, was going to have another planning meeting. Dr. Hanscome wanted to discuss what we wanted at the next seminar. In going over the evaluations the speakers got, some were rated very low. Judge Holt explained that some of the \na venue had to be large enough to accommodate at least 125. She booked on actual pick up from the last year plus 5% increase. There are only a few members having to stay off-site. She has to take into consideration isolated venues, booking enough rooms, meeting space, food places- she tries to meed the needs of all constituents. \nDr. Hanscombe advised that lunch today was being provided by ICJE and then she adjourned the meeting.  \n \nMagistrates usually only taught to other magistrates and did not really teach what the clerks and secretaries were interested in and what benefitted them the most. It is felt that Judge Joy Wright is so thorough and so good that she really could spend a whole day with new clerks. Mario Silva, the drug person, presented one of the best sessions and received high praise. Members would like to invite him back to hear more. Everyone liked Judge Pfeiffer and felt he should be asked to teach again. The consensus is that we need to recruit new instructors. Everyone was trying to remember the special speaker the last time we were in Jekyll Island and the speaker was female. She spoke about clothing, hair, posture, STRESS. She received good reviews and might like to see if she could speak again. Judge Holt advised we all needed to be making a list of topics for curriculum. \nA suggested list for next year is landlord-tenant, criminal procedures, abandoned motor vehicles, stress, domestic violence, foreign judgments, dormant records, 10-yr. record retention, panel of experts, new clerks(two-days) with Joy Wright. Criminal procedures-bad checks on warrants, citations. Joy Wright could teach this on Thursday afternoon with all clerks. Garnishments, fifas, etc. It was also suggested we set up a FORMS table like we did several years ago which was a success. \nA suggestion was made to give out two awards each year-Clerk of the Year and Workhorse of the Year. Joyce Ray-2nd District had given Jo Anne some pointers at the July \ncontinued pg 6 \n \n 6 \n \nThe Reporter's Notebook \n \nLetters \n \nFrom: Carlette Gibson \nSent: Friday, October 20, 2006 Pulaski County Magistrate Court \nI have been Chief Magistrate since 1995 and I finally have a full time Secretary! BELIEVE IT OR NOT!! Her name is Mitzi Campbell, she started July 11, 2006. She is wonderful and finally I have help doing the everyday work. \nJust wanted to share the news with you all. Carlette Gibson Pulaski county Magistrate Court \n \nFrom: Barbara A. Lowery \n[blowery@cherokeega.com] \nWednesday, November 01, 2006 \nI would like to announce the retirement of Brenda Grambling July 31st, 2006 after 22 years of service to Cherokee county Magistrate Court. Brenda was our Chief Clerk for the last 7 years and she is greatly missed. Her husband has been in the hospital since the 8th of February and was moved to Windy Hill Long Term Care facility in May of this year and she is staying with him at the hospital 24-7. He is improving somewhat, his lungs are weak and has been on a ventilator since the 10th of February. The Doctors are trying to reduce the time he is on the \n \nventilator. I would like to request that everybody pray for his recovery. \nAs you may have heard on the news Cherokee County is the fastest growing county in the State of Georgia. Our population is 141,900 and the statistics show 55% increase in our population by the year 2030. They are comparing our growth to that of Cobb County. You know what that means for us in the next 24 years. More growth- more work, dare I say Job Security, no such thing. \nSorry this took so long to get this to you. It has been very busy, I start, and then I stop. Thanks, Barbara Lowery Clerk Cherokee County Magistrate Court. \n \nSeptember Minutes cont. \n \nmeeting. Judge Holt explained how they as Magistrate Council give out awards. Council has an Awards Committee who receives the nominations and makes the decision on who gets the most votes. Judge Hold also advised when choosing someone for award, it should be special appreciation for all hard work to Council-service, special. contributions. We need to decide who should serve on the Awards Committee. We need to appoint a Chairperson and at least two members. It was suggested Jan Streetman, Freida Maynard and Joyce Ray. They in turn would need to send out a ballot with newsletterit was suggested that this next year we only do a \"Clerk of the Year\" and also some special appreciation awards. Active in Council Soneome who has accomplished outstanding achievements and dedication to the Magistrate Clerks \u0026 Secretaries Council - not necessarily \n \njust in their county, but someone who has even contributed a lot at the yearly meeting. Special Appreciation is not necessarily a clerk or secretary but someone who has spent a lot of time working with the group to achieve a meaningful training session. Criteria for nominations will need to be included on the ballot. \nMotion made by Gayle Collins to nominate Freida Maynard, Chairperson, Jan Streetman and Joyce Ray the Awards Committee. Seconded by Debbie Barron. Motion carried. Have a committee in place. Gayle Collins advised we have $1 0,000+ in bank. When Dr. Hanscome officially names Brasstown Valley Resort as our location next year (there was a suggestion to see if she could swap us with another group/another location) we need to find a place to set up a night get together for socializing. It was \n \nsuggested we fix hot dogs, hamburgers, low country-boil-need to check with hotel to see how they could accommodate for food or make suggestions for different locations. Social needs to be on Wednesday Night so clerks can mingle with everyone and there would be more communication rest of training between different counties and not just in your own little group. It is also strongly suggested by the Executive Committee that we approach the legislators as an organized group to pas legislation making it mandatory that magistrate clerks, deputy clerks, secretaries receive annual training similar to the other courts. \nThere being no further business, meeting adjourned at 2 p.m. Respectfully submitted, Debbie Barron, Vice President  \n \n The Reporter's Notebook \n \n7 \n \nLetters \n \nFrom: Tammy Underwood \nJudge Holt, \nI wanted to share my news from Greene County. I have a new parttime deputy clerk. Her name is Debra Fleeman and she has been a wonderful asset to this office. With her help we are striving to stay on top of our work and keep up with the growing county that we work for. \nThis is all of my news for now. I had hoped I would have had more responses from the other counties in our district, but didn't hear but from two. \nThank you and hope to talk to you soon. Maybe our district will have more news for our Spring News Letter. \nTammy Underwood, Clerk Greene County Magistrate Court District 8 Representative Council of Magistrate Court Clerks and Secretaries \nFrom: Carolyn Boatright \nChief Clerk Emanuel County Magistrate Court October 17, 2006 \nThis is the Office of Emanuel Magistrate Court of Swainsboro, Ga. We are very happy to let everyone know that we have new computers, and a new grogram and we are having a lot of fun learning. \nWe also have 3 Clerks now, Carolyn Boatright, Jo-Ann Parris, and Dawn Braddy. \nDawn was just sworn in as Clerk, August 29, 2006. \nJudge: Ronald Wiggins has now been Judge for 2 years and has improved every thing in this office \n \nexcept me, He inherited me, (Carolyn), and I came with the territory. \nWe all work good together just like a happy little family. \nCarolyn Boatright, Chief Clerk Emanuel County Magistrate Court \nFROM: LUCINDA EDWARDS \nCHIEF DEPUTY CLERK MORGAN COUNTY MAGISTRATE COURT \nHELLO! \nWE MOVED BACK INTO OUR NEWLY RENOVATED COURTHOUSE IN MORGAN COUNTY, ON JULY 10, 2006. WE WERE ALL TRYING TO GET EVERYTHING SITUATED BEFORE WE WENT TO THE CLERKS \u0026 SECRETARIES SEMINAR ON JULY 12 THRU 14TH, 2006, AT BRASSTOWN VALLEY, SO THAT WE COULD ENJOY OUR TIME THERE AND NOT WORRY ABOUT COMING BACK HOME TO MOVE, BUT DIDN'T GET IT ALL DONE. WE STILL HAD A GREAT TIME AT THE SEMINAR, SEEING OLD FRIENDS AND MEETING NEW ONES. AFTER WE RETURNED, WE HAD TO CLOSE OUR OFFICE FOR ALMOST A WEEK IN ORDER GET EVERYTHING MOVED IN, COMPUTERS HOOKED UP AND RUNNING SMOOTHLY AGAIN.. WE ARE SETTLED NOW AND ARE VERY PROUD OF OUR NEW OFFICES AND WE ARE ENJOYING ALL OF NEW SPACE. \n \nFrom: Gayle Collins Gazaway \nCouncil of Magistrate Court Clerks \u0026 Secretaries P.O. Box 386 Dalton, Georgia 30722-0386 (706) 876-1519 \nRef: Newsletter input \nI represented the Magistrate Court Clerks and Secretaries on a Supreme Court Technology Committee. This involved getting all the courts, from the Supreme Court to Magistrate, Juvenile, Municipal, State, etc, moving towards integration. Supreme Court Justice, now retired, Norman Fletcher's goal for Georgia was to be able to know an individual's record, from all over the state, with the touch of a mouse. I was also a part of the language usage for our court. This was very interesting because our courts are not uniform and it was amazing how we use different titles and words but we al mean the same thing. The only problem, for our court clerks and secretaries, at that time, was that we were not a council and all other courts thought we should not have a voice. Well, thanks, in large part, to Judge Connie Holt, as advisor, we accomplished that goal. We are now a Council, let our voice ring, and ring loud. \nOn a personal note, I would like to share with everyone that on July 21, 2006 I got married. My name is now Gayle Collins Gazaway. \nIf anyone has any questions for me please do not hesitate to call. \nGayle Collins Gazaway, Secretary/Treasurer, Council of Magistrate Court Clerks \u0026 Secretaries  \n \n Budget from September 23, 2005 - October 27, 2006 \n \nBalance turned over to me as new secretary/treasurer Check order from bank Book of stamps-check 1001 Cost of newsletter-check 1002 157 stamped envelopes for dues letter-check 1003 Labels for above envelopes-check 1004 Deposits from 3/17/06-5/31/06-clerk dues Cost of certificates-check 1005 Deposit 8/25/06-clerk dues Lynda Hanscombe's appreciation gift-check 1006 64 stamped envelopes-reminder to unpaid dues-check 1007 Deposit 10/6/06-clerk dues \n \n$8,756.83 -29.64 -7.49 \n-214.20 -73.79 -12.83 \n2,610.00 -53.80 20.00 -90.93 -30.08 210.00 \n \nBalance as of 10/27/06 \n \n$11,084.16 \n \nThe deposits consist of 104 counties paying dues, 55 counties have not paid. If you are unsure, please do not hesitate to call at (706) 876-1519. \n \nGayle Collins Gazaway, Secretary/Treasurer  \n \nThe Reporter's Notebook \n244 Washington Street, Suite 300 Atlanta, GA 30334 \n \n "},{"id":"dlg_ggpd_i-ga-bj800-pm33-bp1-b2-s2-belec-p-btext","title":"The reporter's notebook: the official newsletter of Georgia's Magistrate Court Clerks, Vol. 2, Issue 2 (Summer 2007)","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Council of Magistrate Court Clerks and Secretaries (Georgia)"],"dcterms_spatial":["United States, Georgia, 32.75042, -83.50018"],"dcterms_creator":["Council of Magistrate Court Clerks and Secretaries (Georgia)"],"dc_date":["2007"],"dcterms_description":["Title from cover"],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Georgia Magistrate Court Clerks, 2007"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Clerks of court--Georgia"],"dcterms_title":["The reporter's notebook: the official newsletter of Georgia's Magistrate Court Clerks, Vol. 2, Issue 2 (Summer 2007)","Reporter's notebook"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_i-ga-bj800-pm33-bp1-b2-s2-belec-p-btext"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_i-ga-bj800-pm33-bp1-b2-s2-belec-p-btext"],"dcterms_temporal":null,"dcterms_rights_holder":null,"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["state government records"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":"Vol 2, Issue 2 \n \nThe Reporter's \n \nSummer 2007 \n \nNotebook \n \nThe Official Newsletter of Georgia's Magistrate Court Clerks \n \nExecutive Committee 2006/2007 Officers \nPresident, Jo Anne Jones Lowndes County \nVice-President, Debbie Barron Fayette County \nSecretary/Treasurer, Gayle Collins Whitfield County \nExecutive District Members \nDISTRICT 1: Darlene Seagroves, Effingham Co. \nDISTRICT 2: Joyce Ray, Terrell County \nDISTRICT 3: Carla Brown, Lee County \nDISTRICT 4: Joy Wright, Rockdale County \nDISTRICT 5: Vacant \nDISTRICT 6: Jan Streetman, Upson County \nDISTRICT 7: Freda Maynard, Whitfield County \nDISTRICT 8: Tammy Underwood, Greene County \nDISTRICT 9: Brenda Gramling, Cherokee County \nDISTRICT 10: Cynthia Lewis, Burke County \n \nGreetings from the President \n \nIwould like to take this opportunity to thank each and every one of you for allowing me to serve as President of our organization. After being your President for four (4) years, I feel that it is time for someone else to take over that duty. \nI would like to say a special thank you to Judge Holt for guiding us in the right direction over the past four years. I feel that she has had a great impact on all of us. Also, I would like to thank Debbie and Gayle for serving with me during my time. I never had to worry about anything getting done; \n \nthey always made sure that I had everything that I needed. To the district representatives it was great having each of you work with us and always willing to help out where ever need, thank you. \nI truly hope that I have helped make a difference in our organization. If you should ever need me, please do not hesitate to call. I hope to see each of you at the summer training in July. \nThank you once again. \nJo Anne Jones President  \n \nGreetings from the Vice President \n \nHi Everyone, \nIt's that time again. Hope to see all of you at our training seminar at Brasstown Valley in Young Harris, Georgia July 11-13, 2007. The Executive Board met in Athens on March 27th to plan this year's training. I believe we have some great sessions set up with instructors who you will find to be both informative and interesting. Also, remember this is an election year, so we will be electing new officers and district representatives. If you would like to run for \n \noffice or wish to nominate someone, please let one of the officers or your district representatives know. \nThe certificates are being prepared differently this year. They will state \"Certificates of Training\" and not just attendance. The new version will also state you have successfully completed 14 hours of training; which should be recognized and accepted by your Human Resources Department as outside training. We found that a majority of counties require you to attend training classes each year and this type of certificate should satisfy that require- \ncontinued pg 2 \n \n 2 \n \nThe Reporter's Notebook \n \nCouncil of Magistrate Court Clerks and Secretaries \n \nOFFICERS \nPRESIDENT: JO ANNE JONES:( LOWNDES COUNTY) P.O. BOX 1349 VALDOSTA, GA. 31603-1249 OFF: 229-671-2620/FAX 671-3440 jjones@lowndescounty.com \nVICE-PRESIDENT: DEBBIE BARRON (FAYETTE COUNTY) JUSTICE CENTER 1 CENTER DRIVE FAYETTEVILLE, GA. 30214 OFF: 770-716-4230/ 770-716-4236 FAX: 770-716-4855 dbarron@admin.co.fayette.ga.us \nSECRETARY/TRES: GAIL COLLINS ( WHITEFIELD ) 210 N. THORNTON AVENUE P.O. BOX 386 DALTON, GA. 30722-0386 OFF: 706-278-5052/F 278-8810 gcollins@whitfieldcounty.ga.com \nADVISOR: JUDGE CONNIE HOLT P.O. BOX 589 MADISON, GA. 30650 OFF: 706-342-3088/F 343-6364 cholt@morganga.org \nEDUCATIONAL PROGRAM SPECIALIST: DR. LYNDA HANSCOME I.C.J.E THE UNIVERSITY OF GEORGIA 123 DEAN RUSK HALL ATHENS, GA. 30602-6025 OFF: 706-542-7401/F 542-4211 Lynda@icje.lawsch.uga.edu \n \nEXECUTIVE COMMITTEE \nDISTRICT: 1 DARLENE SEAGROVES ( EFFINGHAM CO.) P.O. BOX 819 SPRINGFIELD, GA. 31329 912-754-2124 \nDISTRICT: 2 JOYCE RAY ( TERRELL CO.) P.O. BOX 793 DAWSON, GA 31742 229-995-3757 \nDISTRICT: 3 CARLA BROWN ( LEE COUNTY) P.O. BOX 522 LEESBURG, GA 31763-0522 229-759-6016 \nDISTRICT: 4 JOY WRIGHT ( ROCKDALE CO.) P.O. BOX 289 CONYERS, GA. 30012 770-929-4075 joy.wright@rockdalecounty.org \nDISTRICT: 5 VACANT \nDISTRICT: 6 JAN STREETMAN ( UPSON CO.) P.O. BOX 890 THOMASTON, GA. 30286 706-647-6891 jstreetman@mail.com \nDISTRICT: 7 FREDA MAYNARD ( WHITFIELD CO.) P.O. BOX 386 DALTON, GA. 30722-0386 706-278-5052 \n \nDISTRICT: 8 TAMMY UNDERWOOD ( GREENE CO.) 113 NORTH MAIN ST, SUITE 113 GREENSBORO, GA 30642 706-453-3346 tambone22@hotmail.com \nDISTRICT: 9 BRENDA GRAMLING ( CHEROKEE CO.) 90 NORTH ST. SUITE 150 CANTON, GA. 30114 678-493-6427 bgramling@cherokeega.com \nDISTRICT: 10 CYNTHIA LEWIS (BURKE CO.) P.O. BOX 1375 WAYNESBORO, GA. 30830 706-554-8750 cynthia1375@burkecounty-ga.gov \nVice President cont. \nment. The certificates will be given out at the end of Friday's session. \nI would like to thank Dr. Hanscome and her staff, Judge Holt, the District Representatives and the Executive Board for their diligence and hard work in making your yearly seminar as interesting and informative as possible. \nSee you in July! \nDebbie Barron Vice President  \n \n The Reporter's Notebook \n \n3 \n \nFrom Your Advisor \n \nHello everyone. Hope everyone is doing well and had a great New Year. Well, spring has passed and school is out, so it is officially summer time. Soon to be time for our next meeting and training for the Council of Magistrate Court Clerks and Secretaries. Our next meeting and training will again be at Brasstown Valley Resort, in Young Harris, GA, July 11th-13th, 07. Dr. Lynda Hanscome mailed the information to you all earlier and we have a really good crowd of clerks and secretaries coming. She really provided a wonderful training last year and will be presenting another great one again this year. \nYour Executive Committee had a Curriculum Planning meeting in Athens on March 27, 2007, to assist Dr. Hanscome in planning for our \n \nJuly training. Those of you that will be attending the training and meeting received an agenda in advance. As you can see we have a great program planned. \nI would also like to mention you all of you and remind you of the email that was sent to you concerning the voting for awards. The e-mail came from Freda Maynard, Nominations Committee Chairperson. She had requested for each of you to vote on awards for the Clerk of the Year and Special Appreciation Award. Just a reminder, if you have not voted, please send in your vote to her as soon as possible. Her e-mail address is: fmaynard@whitfieldcountyga.com or fax her at 706-278-8810, or mail Freda Maynard , P.O. Box 386, Dalton, Ga. 30722-0386. \n \nComings and Goings \nRETIRED MRS. ERNESTINE BOWEN RETIRED ON APRIL 30, 2007 WITH 20 \nYEARS OF SERVICE WITH THE MAGISTRATE COURT DOOLY COUNTY, 5 YEARS WITH CHIEF MAGISTRATE JUDGE WILLIAM \"AL\" WILLIS. \nNEW CLERK STACEY ASKEW, ON MAY 1, 2007, BECAME THE FULL-TIME \nCLERK FOR THE MAGISTRATE COURT, DOOLY COUNTY. SHE HAS ALMOST TWO YEARS OF EXPERIENCE AS THE PART-TIME CLERK FOR JUDGE WILLIS. \nSHE HAS BEEN MARRIED FOR SEVEN YEARS AND HAS ONE DAUGHTER. MRS. ASKEW IS LOOKING FORWARD TO THE SEMINAR IN JULY.  \n \nPlease Recycle \n \nIf anyone is interested in working on the newsletter or is interested in being the newsletter editor, please let me know. I promise I won't loose you names this time. \nThank you, each and every one of you for all you do for your Judges. If it were not for you all, we could not do our jobs. Remember, you are the backbone of the Magistrate Courts. \nWell, that's all for now. I really look forward to seeing you all at Brasstown Valley. \nConnie Holt Chief Judge Magistrate Court Morgan County  \nA Day in the \nLife of... \nIhave been the clerk of Probate and Magistrate Court for two years. My duties as Magistrate Court Clerk are processing civil claims, criminal warrants, and performing all general clerical duties. As Probate Court Clerk my functions are processing marriage licenses, firearm licenses, serving as the Deputy Registrar and Copy Clerk for vital records. As Copy Clerk I make copies of birth certificates and death certificates as well as maintaining the filings. Additionally, I do disbursements at the end of each month of all monies taken into the Courts. \nJackie Gressinger Clerk, Probate and Magistrate Court Treutlen County, Georgia  \n \n 4 \nGreetings from Morgan County \n \nThe Reporter's Notebook \n \nAmy Shelton, Senior Deputy Clerk \nI have been a Deputy Clerk for the Morgan County Magistrate Court since 1994. Out of those 13 years I've only missed 1 Clerks/Secretaries Training which was last year. I gave birth to a beautiful baby girl, Karlie Louann Shelton on, April 05, 2006 and hated the thought of leaving her even to have to go back to work, much less staying away from her for a couple of nights. (It took my husband and me, seven years to have her). \nOn a sadder note I lost my precious Mom on November 18, 2006 from pancreatic cancer. (She got sick about the same time that I had Karlie). It's been a hard and emotional year with some good and some bad, so I'm ready for a break. \nCan't wait to see everyone in July! I missed seeing everyone last year. \nIT'S THAT TIME AGAIN! Lucinda Edwards, Chief Deputy Clerk \nHi, my name is Lucinda Edwards, Chief Deputy Clerk in Morgan County Magistrate Court. It's almost that time again for the 2007 Clerks and Secretaries Seminar. I had a wonderful time last year at the seminar. It renewed what I knew or what I thought I knew and educated me on things that I did not know. I do not know about everyone else, but I enjoyed seeing all the old clerks and new ones too. It is my hope to see everyone again this year. \nSee you all there at Brastown Valley! \n \nHope Christian, Deputy Clerk \nI hope all of you had a wonderful Thanksgiving and Christmas holiday. \nOn July 10, 2006 we moved back into our renovated courthouse. It took a while to get settled and organized; with all of us pitching in we finally got there. It was a lot of hard work. We were so glad to get more space; we really did need it. It is so nice to have our hearings in the courthouse courtroom instead at the jail or in our old senior center building. Since being back in the courthouse we all feel safe because of our courthouse security. We really do appreciate having those guys around. \nI can't wait to see everyone at clerk school in July. \nJennifer Walker, Deputy Clerk \nHello everyone. My name is Jennifer Walker, 31 years old, born \u0026 raised in Morgan County and have been here all of my life. I am a single mother of my beautiful daughter Morgan whom will be 7 years old on June 1st. I lost my father recently whom was diag- \n \nnosed with lung and brain cancer in April of 2006. My father lived with me and with the help of my older sister; we took care of my father. With Judge Holt's understanding of my taking care of my father, I wasn't able to attend the secretaries training last year. I am excited to be able to attend this year and meet all of you, and look forward to what I can learn in the class. \nI worked part time for Judge Holt here in the Magistrate Court when I was 16 years old and in high school. I can remember having to do a project in school and I presented Judge Holt with an award for \"Best Boss\". I thought so then about her, and I feel the same now. Back then it was a smaller staff which consisted of Judge Holt, Lucinda Edwards, and me. I am glad that I had the opportunity to come back to work with Judge Holt and Lucinda, and to meet and work with Amy and Hope, the other clerks that are on staff now. \nAgain, I look forward to meeting all of you in Brasstown Valley this year.  \n \nCongratulations!! \n \nThe office of the Ben Hill County Magistrate Court would like to congratulate Deputy Clerk Jamie McBryde on her new arrival. She gave birth to a baby boy, Conner Gene, on February 27th 2007. He weighed 6lbs 7ounces \u0026 19 1/2 inches long. \n \n The Reporter's Notebook \n \n5 \n \nTHE ADMINISTRATIVE OFFICE OF THE COURTS \n \n 6 \n \nThe Reporter's Notebook \n \n The Reporter's Notebook \n \n7 \n \n New Spaces... \n \nEFFINGHAM COUNTY Darlene Seagroves, Warrant Clerk \nEffingham County's new judicial complex is now in full swing, helping the public and its citizens. We are very proud to have a new complex and are thankful for all who make it possible to serve our community. The new complex has been in use since January 2007. The grand opening for dedica- \n \ntion and ribbon-cutting ceremony was March 25, 2007 for the community to tour through the 57,000 square foot structure. Everyone had anticipated the completion and has expressed their gratitude not only for \nthe spacious building, but also for the security that we now have. We know whom to thank and we are blessed. We are proud to continue to help the public. \nOnline information for Effingham county judicial complex is www.effinghamcounty.org  \n \nWILKINSON COUNTY \nChief Magistrate Judge Vivian L. Cummings and her staff: Magistrate Judges: Rita Harrison, Carolyn Ingram, Faye Green and Clerk, Rosa Smith are enjoying their new magistrate office in the new courthouse. They officially moved into their new spot in November of 2006. They spent many long hours preparing for their move; even staying up past midnight at times but in all it was worth it. Judge Cummings says that her staff is much happier now performing their office duties. Now they smile a lot these days.  \n \nThe Reporter's Notebook \n244 Washington Street, Suite 300 Atlanta, GA 30334 \n \n "}],"pages":{"current_page":1,"next_page":2,"prev_page":null,"total_pages":2,"limit_value":10,"offset_value":0,"total_count":12,"first_page?":true,"last_page?":false},"facets":[{"name":"type_facet","items":[{"value":"Text","hits":12}],"options":{"sort":"count","limit":16,"offset":0,"prefix":null}},{"name":"creator_facet","items":[{"value":"Council of Magistrate Court Clerks and Secretaries (Georgia)","hits":12}],"options":{"sort":"count","limit":11,"offset":0,"prefix":null}},{"name":"subject_facet","items":[{"value":"Clerks of court--Georgia","hits":12}],"options":{"sort":"count","limit":11,"offset":0,"prefix":null}},{"name":"location_facet","items":[{"value":"United States, Georgia, 32.75042, -83.50018","hits":12}],"options":{"sort":"count","limit":11,"offset":0,"prefix":null}},{"name":"year_facet","items":[{"value":"2007","hits":3},{"value":"2008","hits":2},{"value":"2009","hits":2},{"value":"2014","hits":2},{"value":"2006","hits":1},{"value":"2012","hits":1},{"value":"2013","hits":1}],"options":{"sort":"count","limit":100,"offset":0,"prefix":null},"min":"2006","max":"2014","count":12,"missing":0},{"name":"medium_facet","items":[{"value":"state government records","hits":12}],"options":{"sort":"count","limit":11,"offset":0,"prefix":null}},{"name":"fulltext_present_b","items":[{"value":"true","hits":11},{"value":"false","hits":1}],"options":{"sort":"count","limit":100,"offset":0,"prefix":null}},{"name":"rights_facet","items":[{"value":"http://rightsstatements.org/vocab/InC/1.0/","hits":12}],"options":{"sort":"count","limit":11,"offset":0,"prefix":null}},{"name":"collection_titles_sms","items":[{"value":"Georgia Government Publications","hits":12}],"options":{"sort":"count","limit":11,"offset":0,"prefix":null}},{"name":"serial_titles_sms","items":[{"value":"The reporter's notebook : the official newsletter of Georgia's Magistrate Court clerks.","hits":12}],"options":{"sort":"count","limit":11,"offset":0,"prefix":null}},{"name":"provenance_facet","items":[{"value":"University of Georgia. 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