{"response":{"docs":[{"id":"dlg_ggpd_y-ga-ba800-b-pr1-be26-bw5-b2007-h2008","title":"Wheeler County Board of Education, Alamo, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2008","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts."],"dcterms_spatial":["United States, Georgia, Wheeler County, 32.11707, -82.72459"],"dcterms_creator":["Georgia. Department of Audits"],"dc_date":["2008-06-30"],"dcterms_description":["Began with fiscal year ended June 30, 2000, released in 2001?; ceased with fiscal year ended June 30, 2008, released in 2009?","Report year covers fiscal year.","Has supplements: Wheeler County Board of Education, Alamo, Georgia, schedule of salaries and travel for the fiscal year ended ..., fiscal year ended June 30, 2000-fiscal year ended June 30, 2002; Report on salary and travel for the fiscal year ended ... (Wheeler County Board of Education (Ga.)), fiscal year ended June 30, 2003-fiscal year ended June 30, 2007; Salaries and travel reimbursement (Wheeler County Board of Education (Ga.)), fiscal year ended June 30, 2008","Fiscal year ended June 30, 2000, released in 2001?; title from cover.","Fiscal year ended June 30, 2008, released in 2009?"],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Dept. of Audits and Accounts"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Wheeler County Board of Education (Ga.)--Appropriations and expenditures--Periodicals.","Education--Georgia--Wheeler County--Auditing--Periodicals.","Education--Georgia--Wheeler County--Finance--Statistics--Periodicals.","Education--Auditing","Education--Finance","Expenditures, Public","Georgia--Wheeler County.--fast--(OCoLC)fst01216962","Georgia Government Documents--Serial"],"dcterms_title":["Wheeler County Board of Education, Alamo, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2008"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-be26-bw5-b2007-h2008"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-be26-bw5-b2007-h2008"],"dcterms_temporal":null,"dcterms_rights_holder":["\u0026copy; Georgia Department of Audits"],"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["state government records"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":"WHEELER COUNTY BOARD OF EDUCATION \r\nALAMO, GEORGIA REPORT ON AUDIT OF THE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2008 \r\nSTATE OF GEORGIA \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\nRussell W. Hinton State Auditor \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON BASIC FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION - SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\n \r\nEXHIBITS \r\n \r\nBASIC FINANCIAL STATEMENTS \r\n \r\nDISTRICT-WIDE FINANCIAL STATEMENTS \r\n \r\nA \r\n \r\nSTATEMENT OF NET ASSETS \r\n \r\n1 \r\n \r\nB \r\n \r\nSTATEMENT OF ACTIVITIES \r\n \r\n2 \r\n \r\nFUND FINANCIAL STATEMENTS \r\n \r\nC \r\n \r\nBALANCE SHEET \r\n \r\nGOVERNMENTAL FUNDS \r\n \r\n4 \r\n \r\nD \r\n \r\nRECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET \r\n \r\nTO THE STATEMENT OF NET ASSETS \r\n \r\n5 \r\n \r\nE \r\n \r\nSTATEMENT OF REVENUES, EXPENDITURES AND CHANGES \r\n \r\nIN FUND BALANCES \r\n \r\nGOVERNMENTAL FUNDS \r\n \r\n6 \r\n \r\nF \r\n \r\nRECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT \r\n \r\nOF REVENUES, EXPENDITURES AND CHANGES IN FUND \r\n \r\nBALANCES TO THE STATEMENT OF ACTIVITIES \r\n \r\n7 \r\n \r\nG \r\n \r\nSTATEMENT OF FIDUCIARY NET ASSETS \r\n \r\nFIDUCIARY FUNDS \r\n \r\n9 \r\n \r\nH \r\n \r\nNOTES TO THE BASIC FINANCIAL STATEMENTS \r\n \r\n10 \r\n \r\nSCHEDULES \r\n \r\nREQUIRED SUPPLEMENTARY INFORMATION \r\n \r\n1 SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES \r\n \r\nIN FUND BALANCES - BUDGET AND ACTUAL \r\n \r\nGENERAL FUND \r\n \r\n23 \r\n \r\nSUPPLEMENTARY INFORMATION \r\n \r\n2 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\n \r\n24 \r\n \r\n3 SCHEDULE OF STATE REVENUE \r\n \r\n25 \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nSCHEDULES \r\n \r\nSUPPLEMENTARY INFORMATION \r\n \r\n4 SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS \r\n \r\n26 \r\n \r\n5 ALLOTMENTS AND EXPENDITURES \r\n \r\nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS (QBE) \r\n \r\nBY PROGRAM \r\n \r\n27 \r\n \r\nSECTION II \r\nCOMPLIANCE AND INTERNAL CONTROL REPORTS \r\nREPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133 \r\n \r\nSECTION III AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\nSECTION IV FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\nSECTIONV MANAGEMENT'S RESPONSES SCHEDULE OF MANAGEMENT'S RESPONSES \r\n \r\n SECTION I FINANCIAL \r\n \r\n Russell W. Hinton \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400 \r\nSeptember 15, 2009 \r\n \r\nHonorable Sonny Perdue, Governor Members ofthe General Assembly Members ofthe State Board of Education \r\nand Superintendent and Members ofthe Wheeler County Board of Education \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON BASIC FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION - SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nLadies and Gentlemen: \r\nWe have audited the accompanying financial statements ofthe governmental activities, each major fund, and the aggregate remaining fund information (Exhibits A through H) ofthe Wheeler County Board of Education, as of and for the year ended June 30, 2008, which collectively comprise the Board's basic financial statements as listed in the table of contents. These financial statements are the responsibility ofthe Wheeler County Board ofEducation's management. Our responsibility is to express opinions on these financial statements based on our audit. \r\nWe conducted our audit in accordance with auditing standards generally accepted in the United States ofAmerica and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General ofthe United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes consideration of internal control over financial reporting as a basis for designing audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Wheeler County Board of Education's internal control over financial reporting. Accordingly, we express no such opinion. An audit also includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements, assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. \r\n \r\n2008ARL-11 \r\n \r\n In our opinion, the financial statements referred to previously present fairly, in all material respects, the respective financial position ofthe governmental activities, each major fund, and the aggregate remaining fund information ofthe Wheeler County Board ofEducation, as ofJune 30, 2008, and the respective changes in financial position thereof for the year then ended in conformity with accounting principles generally accepted in the United States of America. \r\nThe Wheeler County Board ofEducation has not presented Management's Discussion and Analysis that accounting principles generally accepted in the United States of America has determined is necessary to supplement, although not to be part of, the basic financial statements. \r\nIn accordance with GovernmentAuditing Standards, we have also issued our report dated September 15, 2009, on our consideration of the Wheeler County Board of Education's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements and other matters. The purpose ofthat report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit. \r\nThe Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual, as presented on page 23, is not a required part of the basic financial statements but is supplementary information required by the accounting principles generally accepted in the United States of America. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods ofmeasurement and presentation ofthe required supplementary information. However, we did not audit the information and express no opinion on it. \r\nOur audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the Wheeler County Board of Education's basic financial statements. The accompanying supplementary information which consist of Schedules 2 through 5, which includes the Schedule of Expenditures of Federal Awards as required by U.S. Office of Management and Budget Circular A-133, Audits ofStates, Local Governments, and Non-Profit Organizations, are presented for purposes of additional analysis and are not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements, and in our opinion, is fairly stated, in all material respects, in relation to the basic financial statements taken as a whole. \r\nA copy of this report has been filed as a permanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated section 50-6-24. \r\nRespectfully submitted, \r\n~.m~-~ Russell W. Hinton, CPA, CGFM State Auditor \r\nRWH:as 2008ARL-11 \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION STATEMENT OF NET ASSETS JUNE 30, 2008 \r\n \r\nEXHIBIT \"A\" \r\n \r\nASSETS \r\nCash and Cash Equivalents Accounts Receivable, Net \r\nTaxes State Government Federal Government Local Other Inventories Capital Assets, Non-Depreciable Capital Assets, Depreciable (Net of Accumulated Depreciation) \r\nTotal Assets \r\nLIABILITIES \r\nAccounts Payable Salaries and Benefits Payable Payroll Withholdings Payable Short-Term Debt Deposits and Deferred Revenues \r\nTotal Liabilities \r\nNET ASSETS \r\nInvested in Capital Assets Restricted for \r\nBus Replacement Continuation of Federal Programs Capital Projects Unrestricted (Deficit) \r\nTotal Net Assets \r\nTotal Liabilities and Net Assets \r\n \r\nGOVERNMENTAL ACTIVITIES \r\n \r\n$ \r\n \r\n1,074,526.87 \r\n \r\n454,322.66 672,917.93 321,896.01 \r\n11,448.69 1,250.00 \r\n15,345.94 105,520.00 6,115,192.00 \r\n \r\n$ =====8=,7=7=2=,4=2=0=.1=0= \r\n \r\n$ \r\n \r\n432,270.11 \r\n \r\n1,026,712.95 \r\n \r\n64,821.65 \r\n \r\n625,000.00 \r\n \r\n26,298.00 \r\n \r\n$ \r\n \r\n2,175,102.71 \r\n \r\n$ \r\n \r\n6,220,712.00 \r\n \r\n76,593.00 50,616.26 357,877.36 -108,481.23 \r\n \r\n$ \r\n \r\n6,597,317.39 \r\n \r\n$ ===8,=7=72=,4=2=0=.1=0 \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. \r\n- 1- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION STATEMENT OF ACTIVITIES \r\nFOR THE YEAR ENDED JUNE 30, 2008 \r\n \r\nGOVERNMENTAL ACTIVITIES \r\nInstruction Support Services \r\nPupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Operations of Non-Instructional Services Enterprise Operations Food Services \r\nTotal Governmental Activities \r\nGeneral Revenues Taxes Property Taxes For Maintenance and Operations Railroad Cars Sales Taxes Special Purpose Local Option Sales Tax For Capital Projects Other Sales Tax Grants and Contributions not Restricted to Specific Programs Investment Earnings Miscellaneous \r\nTotal General Revenues \r\nChange in Net Assets \r\nNet Assets - Beginning of Year \r\nNet Assets - End of Year \r\n \r\nEXPENSES \r\n \r\nCHARGES FOR SERVICES \r\n \r\n$ \r\n \r\n6,809,626.03 $ \r\n \r\n736,666.77 144,770.63 186,745.20 336,779.01 800,108.05 911,950.64 877,170.19 606,444.90 41,354.00 23,337.60 \r\n \r\n93,877.55 592,866.19 \r\n \r\n$ 12,161,696.76 $ \r\n \r\n81,756.58 \r\n99,815.72 73,612.70 255,185.00 \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -2- \r\n \r\n EXHIBIT\"B\" \r\n \r\nPROGRAM REVENUES \r\n \r\nOPERATING \r\n \r\nCAPITAL \r\n \r\nGRANTS AND \r\n \r\nGRANTS AND \r\n \r\nCONTRIBUTIONS CONTRIBUTIONS \r\n \r\nNET (EXPENSES) REVENUES \r\nAND CHANGES IN NET ASSETS \r\n \r\n$ \r\n \r\n5,384,292.33 \r\n \r\n552,667.90 58,978.94 127,764.12 \r\n299,805.36 313,649.01 824,882.33 313,820.08 288,574.52 $ \r\n \r\n507 746.27 \r\n \r\n$ \r\n \r\n8,672,180.86 $ \r\n \r\n$ 44,220.00 44 220.00 $ \r\n \r\n-1,343,577.12 \r\n-183,998.87 -85,791.69 -58,981.08 -36,973.65 \r\n-486,459.04 -87,068.31 \r\n-563,350.11 -273,650.38 -41,354.00 -23,337.60 \r\n5,938.17 -11 507.22 \r\n-3, 190,110.90 \r\n \r\n$ \r\n \r\n1,817,051.82 \r\n \r\n5,026.06 \r\n \r\n415,624.58 22,672.81 \r\n527,096.00 7,888.01 \r\n283,540.57 \r\n \r\n$ \r\n \r\n3,078,899.85 \r\n \r\n$ \r\n \r\n-111,211.05 \r\n \r\n6,708,528.44 \r\n \r\n$ ===6'=,5=97..,,3=1=7=.3=9 \r\n \r\n-3 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION BALANCE SHEET \r\nGOVERNMENTAL FUNDS JUNE 30, 2008 \r\n \r\nEXHIBIT\"C\" \r\n \r\nASSETS \r\nCash and Cash Equivalents Accounts Receivable, Net \r\nTaxes State Government Federal Government Local Other Inventories \r\nTotal Assets \r\nLIABILITIES AND FUND BALANCES \r\nLIABILITIES \r\nAccounts Payable Salaries and Benefits Payable Payroll Withholdings Payable Short-Term Debt Deposits and Deferred Revenue \r\nTotal Liabilities \r\nFUND BALANCES \r\nReserved for: Bus Replacement Continuation of Federal Programs Inventories Capital Projects \r\nUnreserved Designated for Student Activities Undesignated Reported in: General Fund \r\nTotal Fund Balances \r\nTotal Liabilities and Fund Balances \r\n \r\nGENERAL FUND \r\n \r\nDISTRICTWIDE \r\nCAPITAL PROJECTS \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ \r\n \r\n772,525.44 $ 302,001.43 $ \r\n \r\n62,938.43 672,917.93 321,896.01 \r\n11,448.69 1,250.00 \r\n15 345.94 \r\n \r\n70,378.93 \r\n \r\n1,074,526.87 \r\n133,317.36 672,917.93 321,896.01 \r\n11,448.69 1,250.00 \r\n15 345.94 \r\n \r\n$ 1,858,322.44 $ 372,380.36 $ ===2'=23=0='7=0=2.=80= \r\n \r\n$ \r\n \r\n417,767.11 $ \r\n \r\n1,026,712.95 \r\n \r\n64,821.65 \r\n \r\n625,000.00 \r\n \r\n26,298.00 \r\n \r\n$ 2,160,599.71 $ \r\n \r\n14,503.00 $ 14,503.00 $ \r\n \r\n432,270.11 1,026,712.95 \r\n64,821.65 625,000.00 \r\n26,298.00 \r\n2,175,102.71 \r\n \r\n$ \r\n \r\n76,593.00 \r\n \r\n$ \r\n \r\n35,270.32 \r\n \r\n15,345.94 \r\n \r\n$ 357,877.36 \r\n \r\n70,829.95 \r\n \r\n-500,316.48 \r\n \r\n$ -302,277.27 $ 357,877.36 $ \r\n \r\n76,593.00 35,270.32 15,345.94 357,877.36 \r\n70,829.95 \r\n-500,316.48 \r\n55,600.09 \r\n \r\n$ 1,858,322.44 $ 372,380.36 $ ===2,=23=0=,7=0=2.=80= \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -4- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET \r\nTO THE STATEMENT OF NET ASSETS JUNE 30, 2008 \r\n \r\nEXHIBIT\"D\" \r\n \r\nTotal Fund Balances - Governmental Funds (Exhibit \"C\") \r\nAmounts reported for Governmental Activities in the Statement of Net Assets are different because: \r\nCapital Assets used in Governmental Activities are not financial resources and therefore are not reported in the funds. These assets consist of: \r\nLand Land Improvements Buildings Equipment Accumulated Depreciation \r\nTotal Capital Assets \r\nSome of the School District's property tax revenues will be collected after year-end but are not available soon enough to pay for the current period's expenditures. \r\nNet Assets of Governmental Activities (Exhibit \"A\") \r\n \r\n$ \r\n \r\n55,600.09 \r\n \r\n$ 105,520.00 175,282.00 \r\n7,841,642.00 2,008,543.00 -3,910,275.00 \r\n \r\n6,220,712.00 \r\n \r\n321,005.30 \r\n \r\n$ 6,597,317.39 \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -5- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES \r\nGOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2008 \r\n \r\nEXHIBIT\"E\" \r\n \r\nREVENUES \r\nProperty Taxes Sales Taxes State Funds Federal Funds Charges for Services Investment Earnings Miscellaneous \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Enterprise Operations Food Services Operation \r\nTotal Expenditures \r\nNet Change in Fund Balances \r\nFund Balances - Beginning \r\nFund Balances - Ending \r\n \r\nGENERAL FUND \r\n \r\nDISTRICTWIDE \r\nCAPITAL PROJECTS \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ 1,671,080.99 \r\n \r\n$ 1,671,080.99 \r\n \r\n22,672.81 $ 415,624.58 \r\n \r\n438,297.39 \r\n \r\n6,454,491.41 \r\n \r\n6,454,491.41 \r\n \r\n2,789,005.45 \r\n \r\n2,789,005.45 \r\n \r\n255,185.00 \r\n \r\n255,185.00 \r\n \r\n7,003.81 \r\n \r\n884.20 \r\n \r\n7,888.01 \r\n \r\n283,540.57 \r\n \r\n283,540.57 \r\n \r\n$ 11,482,980.04 $ 416,508.78 $ 11,899,488.82 \r\n \r\n$ 6,527,454.03 \r\n \r\n$ 6,527,454.03 \r\n \r\n736,666.77 144,770.63 178,629.20 336,379.01 797,483.05 902,418.64 \r\n646,822.71 $ \r\n519,207.90 23,337.60 93,877.55 \r\n582,444.19 \r\n \r\n239,383.48 \r\n \r\n736,666.77 144,770.63 178,629.20 336,379.01 797,483.05 902,418.64 886,206.19 519,207.90 \r\n23,337.60 93,877.55 582,444.19 \r\n \r\n$ 11,489,491.28 $ 239,383.48 $ 11,728,874.76 \r\n \r\n$ \r\n \r\n-6,511.24 $ 177. 125.30 $ \r\n \r\n170,614.06 \r\n \r\n-295, 766.03 \r\n \r\n180,752.06 \r\n \r\n-115,013.97 \r\n \r\n$ -302,277.27 $ 357,877.36 $ ==5=5='=,6=0=0=.0=9 \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -6- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION RECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT OF \r\nREVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES TO THE STATEMENT OF ACTIVITIES JUNE 30, 2008 \r\n \r\nEXHIBIT\"F\" \r\n \r\nTotal Net Change in Fund Balances - Governmental Funds (Exhibit \"E\") \r\nAmounts reported for Governmental Activities in the Statement of Activities are different because: \r\nCapital Outlays are reported as expenditures in Governmental Funds. However, in the Statement of Activities, the cost of Capital Assets is allocated over their estimated useful lives as depreciation expense. In the current period, these amounts are: \r\nCapital Outlay Depreciation Expense \r\nExcess of Capital Outlay over Depreciation Expense \r\nBecause some property taxes will not be collected for several months after the School District's fiscal year ends, they are not considered \"available\" revenues. \r\n \r\n$ 170,614.06 \r\n \r\n$ 3,853.00 -436,675.00 \r\n \r\n-432,822.00 \r\n \r\n150,996.89 \r\n \r\nChange in Net Assets of Governmental Activities (Exhibit \"B\") \r\n \r\n$ -111 211.05 \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -7- \r\n \r\n (This page left intentionally blank) \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION STATEMENT OF FIDUCIARY NET ASSETS FIDUCIARY FUNDS JUNE 30, 2008 \r\nASSETS Cash and Cash Equivalents Investments \r\nTotal Assets \r\nLIABILITIES Funds Held for Others \r\n \r\nEXHIBIT\"G\" \r\nAGENCY FUNDS \r\n$ 18,306.26 2,376.15 \r\n$ 20,682.41 \r\n$ 20,682.41 \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -9- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2008 \r\n \r\nEXHIBIT\"H\" \r\n \r\nNote 1: DESCRIPTION OF SCHOOL DISTRICT AND REPORTING ENTITY \r\nREPORTING ENTITY \r\nThe Wheeler County Board of Education (School District) was established under the laws of the State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. The Board is organized as a separate legal entity and has the power to levy taxes and issue bonds. Its budget is not subject to approval by any other entity. Accordingly, the School District is a primary government and consists of all the organizations that compose its legal entity. \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nBASIS OF PRESENTATION \r\nThe School District's basic financial statements are collectively comprised of the District-wide financial statements, fund financial statements and notes to the basic financial statements of the Wheeler County Board of Education. \r\nDistrict-wide Statements: The Statement ofNet Assets and the Statement ofActivities display information about the financial activities ofthe overall School District, except for fiduciary activities. Eliminations have been made to minimize the double counting ofinternal activities. Governmental activities generally are financed through taxes, intergovernmental revenues, and other nonexchange transactions. \r\nThe Statement ofActivities presents a comparison between direct expenses and program revenues for each function of the School District's governmental activities. \r\n Direct expenses are those that are specifically associated with a program or function and, therefore, are clearly identifiable to a particular function. Indirect expenses (expenses of the School District related to the administration and support ofthe School District's programs, such as office and maintenance personnel and accounting) are not allocated to programs. \r\n Program revenues include (a) charges paid by the recipients ofgoods or services offered by the programs and (b) grants and contributions that are restricted to meeting the operational or capital requirements of a particular program. Revenues that are not classified as program revenues, including all taxes, are presented as general revenues. \r\nFund Financial Statements: The fund financial statements provide information about the School District's funds, including fiduciary funds. Eliminations have been made to minimize the double counting ofinternal activities. Separate statements for each category (governmental and fiduciary) are presented. The emphasis of fund financial statements is on major governmental funds, each displayed in a separate column. \r\nThe School District reports the following major governmental funds: \r\n- 10 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2008 \r\n \r\nEXHIBIT \"H\" \r\n \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n General Fund is the School District's primary operating fund. It accounts for all financial resources ofthe School District, except those resources required to be accounted for in another fund. \r\n District-wide Capital Projects Fund accounts for financial resources including Special Purpose Local Option Sales Tax (SPLOST) to be used for the acquisition, construction or renovation of major capital facilities. \r\nThe School District reports the following fiduciary fund type: \r\n Agency funds account for assets held by the School District as an agent for various funds, governments or individuals. \r\nBASIS OF ACCOUNTING \r\nThe basis ofaccounting determines when transactions are reported on the financial statements. The District-wide governmental and fiduciary fund financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded at the time liabilities are incurred, regardless ofwhen the related cash flows take place. Nonexchange transactions, in which the School District gives (or receives) value without directly receiving (or giving) equal value in exchange, include property taxes, sales taxes, grants and donations. On an accrual basis, revenue from property taxes is recognized in the fiscal year for which the taxes are levied. Revenue from sales taxes is recognized in the fiscal year in which the underlying transaction (sale) takes place. Revenue from grants and donations is recognized in the fiscal year in which all eligibility requirements have been satisfied. \r\nThe School District uses funds to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. \r\nGovernmental funds are reported using the current financial resources measurement focus and the modified accrual basis ofaccounting. Under this method, revenues are recognized when measurable and available. The School District considers all revenues reported in the governmental funds to be available if they are collected within sixty days after year-end. Property taxes, sales taxes and interest are considered to be susceptible to accrual. Expenditures are recorded when the related fund liability is incurred. Capital asset acquisitions are reported as expenditures in governmental funds. \r\nThe School District funds certain programs by a combination ofspecific cost-reimbursement grants, categorical grants, and general revenues. Thus, when program costs are incurred, there are both restricted and unrestricted net assets available to finance the program. It is the School District's policy to first apply grant resources to such programs, followed by cost-reimbursement grants, then general revenues. \r\n- 11 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2008 \r\n \r\nEXHIBIT\"H\" \r\n \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nCASH AND CASH EQUIVALENTS \r\nCOMPOSITION OF DEPOSITS Cash and cash equivalents consist ofcash on hand, demand deposits and short-term investments with original maturities of three months or less from the date of acquisition in authorized financial institutions. Official Code ofGeorgia Annotated Section 45-8-14 authorizes the School District to deposit its funds in one or more solvent banks, insured Federal savings and loan associations or insured chartered building and loan associations. \r\nINVESTMENTS \r\nCOMPOSITION OF INVESTMENTS Investments made by the School District in nonparticipating interest-earning contracts (such as certificates ofdeposit) and repurchase agreements are reported at cost. Participating interest-earning contracts and money market investments with a maturity at purchase ofone year or less are reported at amortized cost. Both participating interest-earning contracts and money market investments with a maturity at purchase greater than one year are reported at fair value. The Official Code ofGeorgia Annotated Section 36-83-4 authorizes the School District to invest its funds. In selecting among options for investment or among institutional bids for deposits, the highest rate ofretum shall be the objective, given equivalent conditions of safety and liquidity. Funds may be invested in the following: \r\n(1) Obligations issued by the State of Georgia or by other states, \r\n(2) Obligations issued by the United States government, \r\n(3) Obligations fully insured or guaranteed by the United States government or a United States government agency, \r\n(4) Obligations of any corporation of the United States government, \r\n(5) Prime banker's acceptances, \r\n(6) The Local Government Investment Pool administered by the State of Georgia, Office of Treasury and Fiscal Services, \r\n(7) Repurchase agreements, and \r\n(8) Obligations of other political subdivisions of the State of Georgia. \r\nThe School District does not have a formal policy regarding investment policies that address credit risks, custodial credit risks, concentration ofcredit risks, interest rate risks or foreign currency risks. \r\n \r\n- 12 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2008 \r\n \r\nEXHIBIT \"H\" \r\n \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\nRECEIVABLES \r\n \r\nReceivables consist of amounts due from property and sales taxes, grant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the basic financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. \r\n \r\nPROPERTY TAXES \r\n \r\nThe Wheeler County Board of Commissioners fixed the property tax levy for the 2007 tax digest year (calendar year) on September 28, 2007 (levy date). Taxes were due on January 15, 2008 (lien date). Taxes collected within the current fiscal year or within 60 days after year-end on the 2007 tax digest are reported as revenue in the governmental funds for fiscal year 2008. The Wheeler County Tax Commissioner bills and collects the property taxes for the School District, withholds 2.5% of taxes collected as a fee for tax collection and remits the balance of taxes collected to the School District. Property tax revenues, at the fund reporting level, during the fiscal year ended June 30, 2008, for maintenance and operations amounted to $1,666,054.93. \r\n \r\nThe tax millage rate levied for the 2007 tax year (calendar year) for the Wheeler County Board of Education was as follows (a mill equals $1 per thousand dollars of assessed value): \r\n \r\nSchool Operations \r\n \r\n14.50 mills \r\n \r\nSALES TAXES \r\n \r\nSpecial Purpose Local Option Sales Tax, at the fund reporting level, during the year amounted to $415,624.58 and is to be used for capital outlay for educational purposes or debt service. This sales tax was authorized by local referendum and the sales tax must be re-authorized at least every five years. \r\n \r\nINVENTORIES \r\n \r\nFOOD INVENTORIES On the basic financial statements, inventories ofdonated food commodities used in the preparation ofmeals are reported at their Federally assigned value and purchased foods inventories are reported at cost (first-in, first-out). The School District uses the consumption method to account for inventories whereby donated food commodities are recorded as an asset and as revenue when received, and expenses/expenditures are recorded as the inventory items are used. Purchased foods are recorded as an asset when purchased and expenses/expenditures are recorded as the inventory items are used. \r\n \r\n- 13 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2008 \r\n \r\nEXHIBIT \"H\" \r\n \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\nCAPITAL ASSETS \r\n \r\nCapital assets purchased, including capital outlay costs, are recorded as expenditures in the fund financial statements at the time ofpurchase. On the District-wide financial statements, all purchased capital assets are valued at cost where historical records are available and at estimated historical cost based on appraisals or deflated current replacement cost where no historical records exist. Donated capital assets are recorded at estimated fair market value on the date donated. Disposals are deleted at depreciated recorded cost. The cost of normal maintenance and repairs that do not add to the value of assets or materially extend the useful lives of the assets is not capitalized. Depreciation is computed using the straight-line method. The School District does not capitalize book collections or works ofart. During the fiscal year under review, no events or changes in circumstances affecting a capital asset that may indicate impairment were known to the School District. \r\n \r\nCapitalization thresholds and estimated useful lives of capital assets reported in the District-wide statements are as follows: \r\n \r\nCapitalization Policy \r\n \r\nEstimated Useful Life \r\n \r\nLand Land Improvements Buildings and Improvements Equipment Construction in Progress \r\n \r\nAny Amount $5,000.00 or more $5,000.00 or more $5,000.00 or more $5,000.00 or more \r\n \r\nNIA 20 to 80 years 10 to 80 years \r\n3 to 20 years NIA \r\n \r\nDepreciation is used to allocate the actual or estimated historical cost of all capital assets over estimated useful lives. \r\n \r\nNET ASSETS \r\n \r\nThe School District's net assets in the District-wide Statements are classified as follows: \r\n \r\nInvested in capital assets, net of related debt - This represents the School District's total investment in capital assets, net ofoutstanding debt obligations related to those capital assets. To the extent debt has been incurred but not yet expended for capital assets, such amounts are not included as a component of invested in capital assets, net of related debt. \r\n \r\nRestricted net assets - These represent resources for which the School District is legally or contractually obligated to spend resources for bus replacement, continuation of Federal programs and capital projects in accordance with restrictions imposed by external third parties. \r\n \r\n- 14 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2008 \r\n \r\nEXHIBIT \"H\" \r\n \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\nUnrestricted net assets - Unrestricted net assets represent resources derived from property taxes, sales taxes, grants and contributions not restricted to specific programs, charges for services, and miscellaneous revenues. These resources are used for transactions relating to the educational and general operations of the School District, and may be used at the discretion of the Board to meet current expenses for those purposes. \r\n \r\nDEFICIT FUND BALANCES \r\n \r\nThe fund reporting a deficit fund balance at June 30, 2008, is as follows: \r\n \r\nFund Type/Fund Name \r\n \r\nDeficit Balance \r\n \r\nGovernmental Funds General Fund \r\n \r\n$ 500,316.48 \r\n \r\nThe School District's plan to eliminate this deficit is as follows: \r\n \r\nThe Maintenance and Operations millage levies will be set as is necessary to provide enough local monies to (1) assure normal operations of the school system and (2) eliminate deficit financing as outlined in the plan below. \r\n \r\nMaximum \r\n \r\nDeficit \r\n \r\nDate \r\n \r\nAnticipated \r\n \r\nJune 30, 2009 June 30, 2010 June 30, 2011 \r\n \r\n$ -284,000.00 \r\n \r\n$ -100,000.00 \r\n \r\n$ \r\n \r\n0.00 \r\n \r\nNote 3: DEPOSITS \r\n \r\nCOLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee of insurance, or by collateral. The aggregate of the face value of such surety bond and the market value of securities pledged shall be equal to not less than 110 percent ofthe public funds being secured after the deduction ofthe amount ofdeposit insurance. Ifa depository elects the pooled method (OCGA 45-8-13 .1) the aggregate ofthe market value ofthe securities pledged to secure a pool ofpublic funds shall be not less than 110 percent ofthe daily pool balance. At June 30, 2008, $111,811.56 of deposits were not secured by surety bond, insurance or collateral as specified above. The School District is working with the affected financial institutions to ensure appropriate levels of collateral are maintained for all of the School District's deposits. \r\n \r\n- 15 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2008 \r\n \r\nEXHIBIT \"H\" \r\n \r\nNote 3: DEPOSITS \r\nAcceptable security for deposits consists of any one of or any combination of the following: \r\n(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, \r\n(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation, \r\n(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia, \r\n(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia, \r\n(5) Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose, \r\n(6) Industrial revenue bonds and bonds of development authorities created by the laws ofthe State of Georgia, and \r\n(7) Bonds, bills, notes, certificates of indebtedness, notes, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by or securities guaranteed by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. \r\nCATEGORIZATION OF DEPOSITS At June 30, 2008, the bank balances were $1,478,472.75. The amounts ofthe total uninsured bank balances are classified into three categories of custodial credit risk: \r\nCategory 1 - Uncollateralized, Category 2 - Cash collateralized with securities held by the pledging financial institution, or Category 3 - Cash collateralized with securities held by the pledging financial institution's \r\ntrust department or agent but not in the School District's name. \r\nThe School District's uninsured deposits are classified by custodial credit risk category at June 30, 2008, as follows: \r\n \r\n- 16 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2008 \r\n \r\nEXHIBIT \"H\" \r\n \r\nNote 3: DEPOSITS \r\n \r\nCustodial Credit Risk Category \r\n \r\nBank Balance \r\n \r\n1 \r\n \r\n$ 111,811.56 \r\n \r\n2 \r\n \r\n0.00 \r\n \r\n3 \r\n \r\n1,264,285.04 \r\n \r\nTotal Note 4: NON-MONETARY TRANSACTIONS \r\n \r\n$ 113762096.60 \r\n \r\nThe School District receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 2 - Inventories \r\n \r\nNote 5: CAPITAL ASSETS \r\n \r\nThe following is a summary of changes in the Capital Assets during the fiscal year: \r\n \r\nGovernmental Activities Capital Assets, Not Being Depreciated: \r\nLand Construction in Progress \r\nTotal Capital Assets Not Being Depreciated \r\nCapital Assets Being Depreciated Buildings and Improvements Equipment Land Improvements \r\nLess Accumulated Depreciation for: Buildings and Improvements Equipment Land Improvements \r\nTotal Capital Assets, Being Depreciated, Net \r\nGovernmental Activity Capital Assets - Net \r\n \r\nBalances July 1, 2007 \r\n \r\nIncreases \r\n \r\nDecreases \r\n \r\nBalances June 30, 2008 \r\n \r\n$ 105,520.00 1,614,740.00 $ \r\n$ 1,720,260.00 $ \r\n \r\n$ 105,520.00 \r\n \r\n51,625.00 $ 1,666,365.00 \r\n \r\n0.00 \r\n \r\n51,625.00 $ 1,666,365.00 $ 105,520.00 \r\n \r\n$ 6,234,044.00 $ 1,607,598.00 $ \r\n \r\n1,997,548.00 \r\n \r\n10,995.00 \r\n \r\n175,282.00 \r\n \r\n0.00 $ 7,841,642.00 2,008,543.00 175,282.00 \r\n \r\n2,448,420.00 909,598.00 115,582.00 \r\n \r\n121,617.00 308,787.00 \r\n6,271.00 \r\n \r\n2,570,037.00 1,218,385.00 \r\n121,853.00 \r\n \r\n$ 4,933,274.00 $ 1,181,918.00 $ \r\n \r\n0.00 $ 6,115,192.00 \r\n \r\n$ 6,653,534,QQ $ 1,233,543,QQ $ 1,666,365 ,QQ $ 6,22Q,712,QQ \r\n \r\nCurrent year depreciation expense by function is as follows: \r\n \r\n- 17 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2008 \r\n \r\nEXHIBIT \"H\" \r\n \r\nNote 5: CAPITAL ASSETS \r\n \r\nInstruction Support Services \r\nEducational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Food Services \r\n \r\n$ 275,030.00 \r\n \r\n$ \r\n \r\n8,116.00 \r\n \r\n400.00 \r\n \r\n2,625.00 \r\n \r\n9,532.00 \r\n \r\n1,959.00 \r\n \r\n87,237.00 \r\n \r\n41,354.00 \r\n \r\n151,223.00 10,422.00 \r\n \r\n$ 436,675.00 \r\n \r\nNote 6: RESTRICTED ASSETS \r\n \r\nSpecial Purpose Local Option Sales Tax (SPLOST) are restricted assets in the Statement of Net Assets because their use is limited by applicable statutory provisions. Restricted assets at June 30, 2008, were as follows: \r\n \r\nDistrict-wide Capital Projects SPLOST \r\n \r\nRestricted Cash and Cash Equivalents: Capital Acquisitions \r\n \r\n$ 302,001.43 \r\n \r\nNote 7: RISK MANAGEMENT \r\n \r\nThe School District is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; acts of God and unemployment compensation. \r\n \r\nThe School District has obtained commercial insurance for risk ofloss associated with torts, assets and errors or omissions. The School District has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the School District's insurance coverage in any of the past three years. \r\n \r\nThe School District has elected to self-insure for all losses related to acts of God. The School District has not experienced any losses related to this risk in the past three years. \r\n \r\n- 18 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2008 \r\n \r\nEXHIBIT \"H\" \r\n \r\nNote7: RISKMANAGEMENT \r\n \r\nThe School District is self-insured with regard to unemployment compensation claims. The School District accounts for claims within the General Fund with expenses/expenditures and liabilities being reported when it is probable that a loss has occurred, and the amount ofthat loss can be reasonably estimated. \r\n \r\nChanges in the unemployment compensation claims liability during the last two fiscal years are as follows: \r\n \r\nBeginning ofYear Liability \r\n \r\nClaims and Changes in Estimates \r\n \r\nClaims Paid \r\n \r\nEnd ofYear Liability \r\n \r\n2007 2008 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n4,836.32 $ \r\n \r\n4,836.32 $ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n6,244.62 $ \r\n \r\n6,244.62 $ \r\n \r\n0.00 \r\n \r\nThe School District participates in the Georgia Education Workers' Compensation Trust, a public entity risk pool organized on December 1, 1991, to develop, implement and administer a program of workers' compensation self-insurance for its member organizations. The School District pays an annual premium to the Trust for its general insurance coverage. Additional insurance coverage is provided through an agreement by the Trust with the Midwest Employers Casualty Company to provide coverage for potential losses sustained by the Trust in excess of $500,000.00 loss per occurrence, up to $2,000,000.00. \r\n \r\nThe School District has purchased a surety bond to provide additional insurance coverage as follows: \r\n \r\nPosition Covered \r\n \r\nAmount \r\n \r\nAll Employees \r\n \r\n$ 100,000.00 \r\n \r\nNote8: SHORT-TERMDEBT \r\n \r\nThe School District issues tax anticipation notes in advance ofproperty tax collections, depositing the proceeds in its General Fund. This short-term debt is to provide cash for operations until property tax collections are received by the School District. Article IX, Section V, Paragraph V of the Constitution ofthe State ofGeorgia limits the aggregate amount ofshort-term debt to 75 percent ofthe total gross income from taxes collected in the preceding year and requires all short-term debt to be repaid no later than December 31 of the calendar year in which the debt was incurred. \r\n \r\nShort-term debt activity for the fiscal year is as follows: \r\n \r\nBeginning Balance \r\n \r\nIssued Redeemed \r\n \r\nEnding Balance \r\n \r\nTax Anticipation Notes $ 450,000.00 $ 286,000.00 $ 111,000.00 $ 625,000.00 \r\n \r\n- 19 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2008 \r\n \r\nEXHIBIT \"H\" \r\n \r\nNote 9: ON-BEHALF PAYMENTS \r\nThe School District has recognized revenues and costs in the amount of $259,361.65 for health insurance and retirement contributions paid on the School District's behalf by the following State Agencies. \r\nGeorgia Department of Education Paid to the Georgia Department of Community Health For Health Insurance of Non-Certified Personnel In the amount of$258,177.65 \r\nOffice of Treasury and Fiscal Services Paid to the Public School Employees Retirement System For Public School Employees Retirement (PSERS) Employer's Cost In the amount of $1,184.00 \r\nNote 10: SIGNIFICANT CONTINGENT LIABILITIES \r\nAmounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any costs which are disallowed under grant terms. The School District believes that such disallowances, if any, will be immaterial to its overall financial position. \r\nThe School District is a defendant in various legal proceedings pertaining to matters incidental to the performance ofroutine School District operations. The ultimate disposition ofthese proceedings is not presently determinable, but is not believed to be material to the basic financial statements. \r\nNote 11: POSTEMPLOYMENT BENEFITS \r\nGeorgia Retiree Health Benefit Fund \r\nPlan Description. The School District contributes to the Georgia Retiree Health Benefit Fund (\"GRHBF\"), a cost-sharing multiple-employer defined benefit postemployment healthcare plan administered by the Department ofCommunity Health. GRHBF provides health insurance benefits to eligible retirees and their qualified beneficiaries. Pursuant to Title 45, Chapter 18 ofthe Official Code of Georgia Annotated, the authority to establish and amend the benefit provisions ofthe plan is assigned to the Board of Community Health. The Department of Community Health issues a publicly available financial report that includes financial statements and required supplementary information for GRHBF. That report may be obtained from the Department ofCommunity Health at 2 Peachtree Street, Atlanta, Georgia 30303. \r\nFunding Policy. The contribution requirements of plan members and participating employers are established and may be amended by the Board of Community Health. Contributions of plan members or beneficiaries receiving benefits vary based on plan election, dependent coverage, and Medicare eligibility and election. On average, plan members pay approximately twenty-five percent (25%) of the cost of health insurance coverage. \r\n- 20 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2008 \r\n \r\nEXHIBIT \"H\" \r\n \r\nNote 11: POSTEMPLOYMENT BENEFITS \r\n \r\nParticipating employers are statutorily required to contribute in accordance with the employer contribution rate established by the Board of Community Health. This contribution rate is established to fund both the active and retired employee health insurance plans based on projected pay-as-you-go financing requirements. The employer contribution rates for the combined active and retiree plans for the fiscal year ended June 30, 2008, were as follows: \r\n \r\nTeachers Non-Certificated Employees \r\n \r\n18.534% of state-based salaries $162.72 per month \r\n \r\nThe School District's contribution to the health insurance plans for the fiscal year ended June 30, 2008, was $1,041,763.21, which equaled the required contribution. \r\n \r\nNote 12: RETIREMENT PLANS \r\n \r\nTEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) \r\n \r\nTRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts. \r\n \r\nTRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe School District who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The School District makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 9.28% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows: \r\n \r\nFiscal Year \r\n \r\nPercentage Contributed \r\n \r\nRequired Contribution \r\n \r\n2008 2007 2006 \r\n \r\n100% 100% 100% \r\n \r\n$ 538,581.01 $ 539,582.30 $ 533,135.00 \r\n \r\n- 21 - \r\n \r\n (This page left intentionally blank) \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION GENERAL FUND \r\nSCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL \r\nYEAR ENDED JUNE 30, 2008 \r\n \r\nSCHEDULE \"1\" \r\n \r\nREVENUES \r\nProperty Taxes Sales Taxes State Funds Federal Funds Charges for Services Investment Earnings Miscellaneous \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Enterprise Operations Food Services Operation \r\nTotal Expenditures \r\nExcess of Revenues over (under) Expenditures \r\nOTHER FINANCING SOURCES \r\nOther Sources \r\nNet Change in Fund Balances \r\nFund Balances - Beginning \r\nAdjustments \r\n \r\nNONAPPROPRIATED BUDGETS \r\n \r\nORIGINAL (1) \r\n \r\nFINAL (1) \r\n \r\nACTUAL AMOUNTS \r\n \r\n$ \r\n \r\n1,621,000.00 $ \r\n \r\n1,621,000.00 $ \r\n \r\n1,671,080.99 \r\n \r\n22,672.81 \r\n \r\n6,043,341.00 \r\n \r\n6,302,702.65 \r\n \r\n6,454,491.41 \r\n \r\n1,334,003.00 \r\n \r\n1,791,509.00 \r\n \r\n2,789,005.45 \r\n \r\n73,441.00 \r\n \r\n73,441.00 \r\n \r\n255,185.00 \r\n \r\n6,715.00 \r\n \r\n6,715.00 \r\n \r\n7,003.81 \r\n \r\n367,646.00 \r\n \r\n375,564.00 \r\n \r\n283,540.57 \r\n \r\n$ \r\n \r\n9,446,146.00 $ 10,170,931.65 $ 11,482,980.04 \r\n \r\n$ \r\n \r\n5,802,957.00 $ \r\n \r\n6,873,467.67 $ \r\n \r\n6,527,454.03 \r\n \r\n466,057.00 143,571.00 182,446.00 218,585.00 816,772.00 304,677.00 526,776.00 569,180.00 23,105.00 \r\n590,165.00 \r\n \r\n599,922.63 175,932.70 189,417.12 282,270.31 839,904.42 341,073.70 533,623.18 733,394.92 \r\n58,542.00 \r\n597,725.00 \r\n \r\n736,666.77 144,770.63 178,629.20 336,379.01 797,483.05 902,418.64 646,822.71 519,207.90 \r\n23,337.60 93,877.55 582,444.19 \r\n \r\n$ \r\n \r\n9,644,291.00 $ 11,225,273.65 $ 11,489,491.28 \r\n \r\n$ \r\n \r\n-198,145.00 $ -1,054,342.00 $ \r\n \r\n-6,511.24 \r\n \r\n30.00 \r\n \r\n30.00 \r\n \r\n$ \r\n \r\n-198,115.00 $ -1,054,312.00 $ \r\n \r\n-6,511.24 \r\n \r\n-295,766.03 \r\n \r\n-295,766.03 \r\n \r\n-295,766.03 \r\n \r\n9 770.63 \r\n \r\n8,527.32 \r\n \r\nFund Balances - Ending \r\n \r\n$ \r\n \r\n-484 110.40 $ -1,341,550.71 $ ==-=3=02=,2=7=7=.2=7 \r\n \r\nNotes to the Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual \r\n(1) Original and Final Budget amounts do not include budgeted revenues or expenditures of the various principal accounts. \r\nThe accompanying schedule of revenues, expenditures and changes in fund balances budget and actual is presented on the modified accrual basis of accounting which is the basis of accounting used in the presentation of the fund financial statements. \r\n \r\nSee notes to the basic financial statements. \r\n \r\n- 23 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nYEAR ENDED JUNE 30, 2008 \r\n \r\nSCHEDULE \"2\" \r\n \r\nFUNDING AGENCY PROGRAM/GRANT \r\nAgriculture, U.S. Department of Child Nutrition Cluster Pass-Through From Georgia Department of Education Food Services School Breakfast Program National School Lunch Program \r\nTotal Child Nutrition Cluster \r\nOther Programs Pass-Through From Georgia Department of Education Food Donation (1) \r\nTotal U. S. Department of Agriculture \r\nEducation, U. S. Department of Special Education Cluster Pass-Through From Georgia Department of Education Special Education Grants to States Preschool Grants \r\nTotal Special Education Cluster \r\nOther Programs Direct Safe Schools/Healthy Students Initiative Pass-Through From Georgia Department of Education Career and Technical Education - Basic Grants to States Improving Teacher Quality State Grants Migrant Education Reading First State Grants Rural Education State Grants for Innovative Programs Title I Grants to Local Educational Agencies Twenty-First Century Community Learning Centers \r\nTotal U. S. Department of Education \r\n \r\nCFDA NUMBER \r\n \r\nPASSTHROUGH \r\nENTITY ID \r\nNUMBER \r\n \r\nEXPENDITURES IN PERIOD \r\n \r\n10.553 10.555 \r\n \r\nN/A \r\n \r\n(2) \r\n \r\nN/A $ _ _~5=2~7~,5~82=-~4~1 \r\n \r\n$ \r\n \r\n527,582.41 \r\n \r\n10.550 \r\n \r\nNIA \r\n \r\n29,096.39 \r\n \r\n$ _ _-=5~56.,.,6::..:7..=8.:.:.8.=..0 \r\n \r\n84.027 84.173 \r\n \r\nN/A $ \r\nN/A \r\n$ \r\n \r\n186,385.60 8 866.00 \r\n195,251.60 \r\n \r\n84.184 \r\n84.048 84.367 84.011 84.357 84.358 84.298 84.010 84.287 \r\n \r\n752,670.69 (3) \r\n \r\nN/A \r\n \r\n12,516.00 \r\n \r\nN/A \r\n \r\n64,330.42 \r\n \r\nN/A \r\n \r\n27,625.00 \r\n \r\nN/A \r\n \r\n203,701.00 \r\n \r\nN/A \r\n \r\n32,350.00 \r\n \r\nN/A \r\n \r\n1,843.00 \r\n \r\nN/A \r\n \r\n301,285.81 \r\n \r\nN/A \r\n \r\n721 863.75 (4) \r\n \r\n$ 2,313,437.27 \r\n \r\nTotal Federal Financial Assistance \r\n \r\n$ \r\n \r\nN/A = Not Available \r\n \r\nNotes to the Schedule of Expenditures of Federal Awards \r\n \r\n(1) The amount shown for the Food Donation Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the School District during the current fiscal year. \r\n(2) Expenditures for the funds earned on the School Breakfast Program ($140,759.87) were not maintained separately and are included in the 2008 National School Lunch Program. \r\n(3) Includes Federal Assistance of $450,037.91 provided to subgrantees. (4) Includes Federal Assistance of $207,157.13 provided to subreceipients. \r\n \r\nMajor Programs are identified by an asterisk (*) in front of the CFDA number. \r\n \r\nThe accompanying schedule of expenditures of Federal awards includes the Federal grant activity of the Wheeler County Board of Education and is presented on the modified accrual basis of accounting which is the basis of accounting used in the presentation of the fund financial statements. \r\n \r\n2,870,116.07 \r\n \r\nSee notes to the basic financial statements. \r\n \r\n- 24- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30, 2008 \r\nAGENCY/FUNDING \r\nGRANTS Bright From the Start: Georgia Department of Early Care and Learning Pre-Kindergarten Program \r\nEducation, Georgia Department of Quality Basic Education Direct Instructional Cost Kindergarten Program Kindergarten Program - Early Intervention Program Primary Grades (1-3) Program Primary Grades - Early Intervention (1-3) Program Upper Elementary Grades (4-5) Program Upper Elementary Grades - Early Intervention (4-5) Program Middle School (6-8) Program High School General Education (9-12) Program Vocational Laboratory (9-12) Program Students with Disabilities Remedial Education Program Alternative Education Program Media Center Program 20 Days Additional Instruction Staff and Professional Development Indirect Cost Central Administration School Administration Facility Maintenance and Operations Categorical Grants Pupil Transportation Regular Bus Replacement Sparsity Nursing Services Vocational Supervisors Mid-term Adjustment Hold Harmless Education Equalization Funding Grant Food Services Vocational Education Amended Formula Adjustment Other State Programs Health Insurance High School Graduation Coach Middle School Remediation and Intervention Grant National Teacher Certification Preschool Handicapped Program Virtual Schools State Grant \r\nOffice of Treasury and Fiscal Services Public School Employees Retirement \r\n \r\nSee notes to the basic financial statements. \r\n \r\n- 25 - \r\n \r\nSCHEDULE \"3\" \r\n \r\nGOVERNMENTAL FUND TYPE GENERAL FUND \r\n \r\n$ \r\n \r\n325,063.76 \r\n \r\n371,377.00 30,879.00 \r\n781,875.00 38,136.00 \r\n295,318.00 98,199.00 \r\n636,706.00 461,832.00 190,387.00 636,045.00 252,973.00 \r\n48,979.00 108,517.00 \r\n34,672.00 20,131.00 \r\n313,776.00 256,759.00 260,139.00 \r\n216,334.00 44,220.00 27,802.00 35,753.00 8,663.00 \r\n127,538.00 527,096.00 \r\n32,170.00 19,168.00 -93,362.00 \r\n258,177.65 42,096.00 1,022.00 16,238.00 28,278.00 350.00 \r\n1 184.00 \r\n$ ==6:!=i:45=4:!:4=9=1.=4=1 \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS \r\nYEAR ENDED JUNE 30, 2008 \r\n \r\nSCHEDULE \"4\" \r\n \r\nPROJECT \r\nRemodeling, renovating, improving, furnishing and equipping existing School District facilities, including classrooms, instructional areas, support space, physical education and athletic facilities and grounds, purchase or construction of a storage facility, acquiring any necessary personal property, including computers and other technology, purchase of school buses and paying expenses incident thereto. \r\n \r\nORIGINAL ESTIMATED \r\nCOST (1) \r\n \r\nCURRENT ESTIMATED COSTS (2) \r\n \r\nAMOUNT EXPENDED IN CURRENT \r\nYEAR (3) \r\n \r\nAMOUNT EXPENDED \r\nIN PRIOR YEARS (3) \r\n \r\nPROJECT STATUS \r\n \r\n$ 1,950,000.00 $ 1,950,000.00 $ 239,383.48 $ 407,677.72 Ongoing \r\n \r\n(1) The School District's original cost estimate as specified in the resolution calling for the imposition of the Local Option Sales Tax. \r\n(2) The School District's current estimate of total cost for the project. Includes all cost from project inception to completion. \r\n(3) The voters of Wheeler County approved the imposition of a 1% sales tax to fund the above project. Amounts expended for this project may include sales tax proceeds, state, local property taxes and/or other funds over the life of the project. \r\n \r\nSee notes to the basic financial statements. \r\n \r\n- 26- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION GENERAL FUND - QUALITY BASIC EDUCATION PROGRAM (QBE) \r\nALLOTMENTS AND EXPENDITURES - BY PROGRAM YEAR ENDED JUNE 30, 2008 \r\n \r\nSCHEDULE \"5\" \r\n \r\nDESCRIPTION \r\n \r\nALLOTMENTS FROM GEORGIA DEPARTMENT OF EDUCATION {1) {2) \r\n \r\nELIGIBLE QBE PROGRAM COSTS \r\n \r\nSALARIES \r\n \r\nOPERATIONS \r\n \r\nTOTAL \r\n \r\nDirect Instructional Programs \r\n \r\nKindergarten Program \r\n \r\n$ \r\n \r\nKindergarten Program-Early Intervention Program \r\n \r\nPrimary Grades (1-3) Program \r\n \r\nPrimary Grades-Early Intervention (1-3) Program \r\n \r\nUpper Elementary Grades (4-5) Program \r\n \r\nUpper Elementary Grades-Early Intervention (4-5) \r\n \r\nProgram \r\n \r\nMiddle School (6-8) Program \r\n \r\nHigh School General Education (9-12) Program \r\n \r\nVocational Laboratory (9-12) Program \r\n \r\nStudents with Disabilities \r\n \r\nCategory II \r\n \r\nCategory Ill \r\n \r\nCategory IV \r\n \r\nCategoryV \r\n \r\nRemedial Education Program \r\n \r\nAlternative Education Program \r\n \r\n400,516.00 $ 34,047.00 \r\n861,936.00 49,772.00 \r\n329,011.00 \r\n \r\n380,561.52 $ 63,709.46 762,776.31 50,997.39 512,420.49 \r\n \r\n117,915.00 707,425.00 528,840.00 211,092.00 708,265.00 \r\n259,963.00 54 762.00 \r\n \r\n126.56 897,590.31 674,452.83 203,592.01 \r\n135,551.20 331,790.70 145,439.44 \r\n45,727.57 265,196.73 200,270.44 \r\n \r\n2,936.42 $ 756.90 \r\n17,667.02 1,289.67 \r\n14,406.91 \r\n1,289.67 16,683.20 \r\n5,089.49 15,999.85 \r\n25,357.50 \r\n \r\n383,497.94 64,466.36 \r\n780,443.33 52,287.06 \r\n526,827.40 \r\n1,416.23 914,273.51 679,542.32 219,591.86 \r\n160,908.70 331,790.70 145,439.44 \r\n45,727.57 265,196.73 200,270.44 \r\n \r\nTOTAL DIRECT INSTRUCTIONAL PROGRAMS \r\n \r\n$ \r\n \r\n4,263,544.00 $ 4,670,202.96 $ 101,476.63 $ 4,771,679.59 \r\n \r\nMedia Center Program Staff and Professional Development \r\n \r\n120,239.00 22 415.00 \r\n \r\n163,249.47 \r\n \r\n8,408.61 12,277.25 \r\n \r\n171,658.08 12,277.25 \r\n \r\nTOTAL QBE FORMULA FUNDS \r\n \r\n$ \r\n \r\n4,406,198.00 $ 4,833,452.43 $ 122,162.49 $ 4,955,614.92 \r\n \r\n(1) Comprised of State Funds plus Local Five Mill Share. (2) Allotments do not include the impact of the State amended formula adjustment. \r\n \r\nSee notes to the basic financial statements. \r\n \r\n- 27 - \r\n \r\n SECTION II COMPLIANCE AND INTERNAL CONTROL REPORTS \r\n \r\n Russell W. Hinton \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400 \r\nSeptember 15, 2009 \r\n \r\nHonorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the Wheeler County Board of Education \r\nREPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nLadies and Gentlemen: \r\nWe have audited the financial statements of the governmental activities, each major fund, and the aggregate remaining fund information ofWheeler County Board ofEducation as of and for the year ended June 30, 2008, which collectively comprise Wheeler County Board of Education's basic financial statements and have issued our report thereon dated September 15, 2009. We conducted our audit in accordance with auditing standards generally accepted in the United States ofAmerica and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. \r\nInternal Control Over Financial Reporting \r\nIn planning and performing our audit, we considered Wheeler County Board ofEducation's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose ofexpressing an opinion on the effectiveness of the Wheeler County Board of Education's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the Wheeler County Board of Education's internal control over financial reporting. \r\nOur consideration of internal control over financial reporting was for the limited purpose described in the preceding paragraph and would not necessarily identify all deficiencies in internal control over financial reporting that might be significant deficiencies or material weaknesses. However, as discussed below, we identified certain deficiencies in internal control over financial reporting that we consider to be significant deficiencies. \r\n2008YB-60 \r\n \r\n A control deficiency exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affects the Wheeler County Board of Education's ability to initiate, authorize, record, process, or report financial data reliably in accordance with generally accepted accounting principles such that there is more than a remote likelihood that a misstatement of the Wheeler County Board of Education's financial statements that is more than inconsequential will not be prevented or detected by the Wheeler County Board of Education's internal control. We consider items FS-7531-08-01 and FS-7531-08-02 in the accompanying Schedule of Findings and Questioned Costs to be significant deficiencies in internal control over financial reporting. \r\nA material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that a material misstatement ofthe financial statements will not be prevented or detected by the Wheeler County Board of Education's internal control. \r\nOur consideration of the internal control over financial reporting was for the limited purpose described in the first paragraph ofthis section and would not necessarily disclose all deficiencies in internal control that might be significant deficiencies and, accordingly, would not necessarily disclose all significant deficiencies that are also considered to be material weaknesses. However, of the significant deficiencies described above, we consider item FS-7531-08-01 to be a material weakness. \r\nCompliance and Other Matters \r\nAs part of obtaining reasonable assurance about whether Wheeler County Board of Education's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions oflaws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed an instance ofnoncompliance or other matter that is required to be reported under Government Auditing Standards and which is described in the accompanying Schedule of Findings and Questioned Costs as item FS-7531-08-03. \r\nWe also noted certain matters that we have reported to management of Wheeler County Board of Education in a separate letter dated September 15, 2009. \r\nWheeler County Board ofEducation's response to the findings identified in our audit is described in the accompanying Schedule ofManagement's Responses. We did not audit Wheeler County Board of Education's response and, accordingly, we express no opinion on it. \r\n2008YB-60 \r\n \r\n This report is intended solely for the information and use of management, members ofthe Wheeler County Board of Education, others within the entity, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. \r\nRespectfully submitted, \r\n~LO-~k Russell W. Hinton, CPA, CGFM State Auditor \r\nRWH:as 2008YB-60 \r\n \r\n Russell W. Hinton \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400 \r\nSeptember 15, 2009 \r\n \r\nHonorable Sonny Perdue, Governor Members of the General Assembly Members ofthe State Board of Education \r\nand Superintendent and Members of the Wheeler County Board of Education \r\nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133 \r\nLadies and Gentlemen: \r\nCompliance \r\nWe have audited the compliance of Wheeler County Board of Education with the types of compliance requirements described in the U.S. Office ofManagement and Budget (0MB) Circular A-133 Compliance Supplement that are applicable to each ofits major Federal programs for the year ended June 30, 2008. Wheeler County Board ofEducation's major Federal programs are identified in the Summary of Auditor's Results Section of the accompanying Schedule of Findings and Questioned Costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major Federal programs is the responsibility of Wheeler County Board of Education's management. Our responsibility is to express an opinion on Wheeler County Board of Education's compliance based on our audit. \r\nWe conducted our audit ofcompliance in accordance with auditing standards generally accepted in the United States ofAmerica; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General ofthe United States; and 0MB Circular A133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and 0MB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major Federal program occurred. An audit includes examining, on a test basis, evidence about the Wheeler County Board of Education's compliance \r\n \r\n2008SA-65 \r\n \r\n with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on Wheeler County Board of Education's compliance with those requirements. \r\nAs described in items FA-7531-08-01, FA-7531-08-02 and FA-7531-08-03 in the accompanying Schedule of Findings and Questioned Costs, Wheeler County Board of Education did not comply with requirements regarding Activities Allowed or Unallowed, Allowable Costs/Cost Principles, and Procurement and Suspension and Debarment that are applicable to its Safe Schools/Healthy Students Initiative and Twenty-First Century Community Learning Centers Programs. Compliance with such requirements is necessary, in our opinion, for Wheeler County Board of Education to comply with requirements applicable to those programs. \r\nIn our opinion, except for the noncompliance described in the preceding paragraph, the Wheeler County Board of Education complied, in all material respects, with the requirements referred to above that are applicable to each of its major Federal programs for the year ended June 30, 2008. \r\nInternal Control Over Compliance \r\nThe management of Wheeler County Board of Education is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to Federal programs. In planning and performing our audit, we considered Wheeler County Board of Education's internal control over compliance with requirements that could have a direct and material effect on a major Federal program in order to determine our auditing procedures for the purpose ofexpressing our opinion on compliance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the Wheeler County Board of Education's internal control over compliance. \r\nOur consideration ofthe internal control over compliance was for the limited purpose described in the preceding paragraph and would not necessarily identify all deficiencies in the Board's internal control that might be significant deficiencies or material weaknesses as defined below. However, as discussed below, we identified certain deficiencies in internal control over compliance that we consider to be significant deficiencies and material weaknesses. \r\nA control deficiency in an entity's internal control over compliance exists when the design or operation ofa control does not allow management or employees, in the normal course ofperforming their assigned functions, to prevent or detect noncompliance with a type of compliance requirement of a Federal program on a timely basis. A significant deficiency is a control deficiency, or combination ofcontrol deficiencies, that adversely affects the entity's ability to administer a Federal program such that there is more than a remote likelihood that noncompliance with a type of compliance requirement of a Federal program that is more than inconsequential will not be prevented or detected by the entity's internal control. We consider the deficiencies in internal control over compliance described in the accompanying Schedule ofFindings and Questioned Costs as items FA-7531-08-01, FA-7531-08-02 and FA-7531-08-03 to be significant deficiencies. \r\n2008SA-65 \r\n \r\n A material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that material noncompliance with a type of compliance requirement of a Federal program will not be prevented or detected by the entity's internal control. However, all of the significant deficiencies noted above are also considered to be material weaknesses. \r\nWheeler County Board ofEducation's response to the findings identified in our audit is described in the accompanying Schedule ofManagement's Responses. We did not audit Wheeler County Board of Education's response and, accordingly, we express no opinion on it. \r\nThis report is intended solely for the information and use ofmanagement, members ofthe Wheeler County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. \r\nRespectfully submitted, \r\n--:~_ ~-~ \r\nRussell W. Hinton, CPA, CGFM State Auditor \r\nRWH:as 2008SA-65 \r\n \r\n SECTION III AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE \r\nSUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2008 \r\n \r\nPRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nFINDING CONTROL NUMBER \r\n \r\nAUDITEE'S RESPONSE/STATUS \r\n \r\nFS-7531-07-01 Unresolved- See Corrective Action/Responses FS-7531-07-02 Unresolved- See Corrective Action/Responses FS-7531-07-03 Unresolved - See Corrective Action/Responses \r\n \r\nCORRECTIVE ACTION/RESPONSES \r\n \r\nBUDGET PREPARATION/EXECUTION Deficit Fund Balance Finding Control Number: FS-7531-07-01 \r\n \r\nThe School District's plan to eliminate this deficit is as follows: \r\n \r\nThe Maintenance and Operation millage levies will be set as is necessary to provide enough local monies to (1) assure normal operations of the school system and (2) eliminate deficit financing as outlined in the plan below: \r\n \r\nDate \r\n \r\nMaximum Anticipated Deficit \r\n \r\nJune 30, 2009 June 30, 2010 June 30, 2011 \r\n \r\n$-284,000.00 \r\n \r\n$-100,000.00 \r\n \r\n$ \r\n \r\n0.00 \r\n \r\nFINANCIAL REPORTING Inadequate Controls Finding Control Number: FS-7531-07-02 \r\n \r\nWe prepared the Financial Statements in fiscal year 2008, but are still building our knowledge on mistakes we made and will work to implement controls to verify that the financial statements properly reflect activity reported in the general ledger and monitor the process to evaluate the accuracy of the Financial Statements. \r\n \r\nEXPENDITURES/LIABILITIES/DISBURSEMENTS Inadequate Internal Controls Finding Control Number: FS-7531-07-03 \r\n \r\nThis finding should be resolved at the close of fiscal year 2009. The new school Superintendent implemented an accounting manual which focuses on correcting this finding. \r\n \r\n- 1- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE \r\nSUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2008 \r\n \r\nPRIOR YEAR FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\n \r\nFINDING CONTROL NUMBER \r\n \r\nAUDITEE'S RESPONSE/STATUS \r\n \r\nSEE AUDITOR'S COMMENTS \r\n \r\nFA-7531-06-01 FA-7531-07-01 FA-7531-07-02 FA-7531-07-03 FA-7531-07-04 FA-7531-07-05 FA-7531-07-06 \r\n \r\nFurther Action Not Warranted \r\n \r\nUnresolved - See Corrective Action/Responses \r\n \r\nPartially Resolved - See Corrective Action/Responses \r\n \r\nFurther Action Not Warranted \r\n \r\n(1) \r\n \r\nPartially Resolved - See Corrective Action/Responses \r\n \r\nUnresolved - See Corrective Action/Responses \r\n \r\nPreviously Reported Corrective Action Implemented \r\n \r\nCORRECTIVE ACTION/RESPONSES \r\n \r\nSUBRECIPIENT MONITORING Inadequate Monitoring of Subrecipients Finding Control Number: FA-7531-06-01 \r\n \r\nThis finding has been partially resolved. This has been discussed in length with the Director of the programs. This finding should be resolved in fiscal year 2009. \r\n \r\nACTMTIES ALLOWED OR UNALLOWED ALLOWABLE COSTS/COST PRINCIPLES Unsupported Costs U. S. Department of Education Safe Schools/Healthy Students Initiative (CFDA 84.184) Finding Control Number: FA-7531-07-01 \r\n \r\nThis should be resolved in fiscal year ending June 30, 2009. A new financial handbook has been introduced to the system by the Superintendent and following these should alleviate these problems. \r\n \r\n-2- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE \r\nSUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2008 \r\nPRIOR YEAR FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\nCORRECTIVE ACTION/RESPONSES \r\nACTIVITIES ALLOWED OR UNALLOWED ALLOWABLE COSTS/COST PRINCIPLES Inadequate Internal Control Procedures U.S. Department of Education Safe Schools/Healthy Students Initiative (CFDA 84.184) U.S. Department of Education Through Georgia Department of Education Twenty-First Century Community Leaming Centers (CFDA 84.287) Finding Control Number: FA-7531-07-02 \r\nWe have implemented new accounting procedures and this should be cleared in fiscal year 2009. \r\nALLOWABLE COSTS/COST PRINCIPLES Unsupported Compensation U.S. Department of Education Safe Schools/Healthy Students Initiative (CFDA 84.184) U.S. Department of Education Through Georgia Department of Education Twenty-First Century Community Leaming Centers (CFDA 84.287) Finding Control Number: FA-7531-07-04 \r\nThe approved budgets will be monitored more closely to ensure that payments do not exceed budgeted amounts. All payments will have supporting documents approved by the Superintendent and director ofprograms. The required time and distribution records will be maintained for all employees and all employees will be contracted when required. This finding should be cleared by June 30, 2009. \r\nPROCUREMENT AND SUSPENSION AND DEBARMENT Failure to Implement Procurement Procedures U.S. Department of Education Safe Schools/Healthy Students Initiative (CFDA 84.184) U. S. Department of Education Through Georgia Department of Education Twenty-First Century Community Leaming Centers (CFDA 84.287) Finding Control Number: FA-7531-07-05 \r\nThis should be cleared by June 30, 2009. Procedures have been followed to alleviate this problem. \r\n-3- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE \r\nSUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2008 \r\nPRIOR YEAR FEDERAL AWARD FINDINGS AND QUESTIONED COSTS AUDITOR'S COMMENTS (1) Findings/internal control deficiencies of this nature, that are not deemed significant deficiencies or material weaknesses and do not require reporting in the audit report in accordance with Office ofManagement and Budget (0MB) Circular A-133, will be communicated in a management letter. \r\n-4- \r\n \r\n SECTION IV FINDINGS AND QUESTIONED COSTS \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2008 \r\n \r\nI SUMMARY OF AUDITOR'S RESULTS \r\n \r\n1. Type of Report Issued on the Financial Statements The auditor's opinion on the Wheeler County Board ofEducation's financial statements was unqualified. \r\n \r\n2. Significant Deficiencies in Internal Control Disclosed by the Audit ofthe Financial Statements The audit report for the Wheeler County Board of Education disclosed financial statement significant deficiencies related to the following control categories. \r\n \r\nExpenditures/Liabilities/Disbursements Financial Reporting \r\n \r\nOf the significant deficiencies described above, Expenditures/Liabilities/Disbursements is considered to be a material weakness. \r\n \r\n3. Noncompliance Material to the Financial Statements The audit of the Wheeler County Board of Education disclosed one instance of noncompliance deemed material to the financial statements. This noncompliance involved the Board's deficit fund balance in the General Fund. \r\n \r\n4. Significant Deficiencies in Internal Control Over Major Programs The audit report for the Wheeler County Board of Education disclosed significant deficiencies in internal control over major programs for the following compliance requirements. \r\n \r\nActivities Allowed or Unallowed Allowable Costs/Cost Principles \r\n \r\nProcurement and Suspension and Debarment \r\n \r\nAll ofthe significant deficiencies described above are considered to be material weaknesses. \r\n \r\n5. Type of Report Issued on Compliance for Major Programs The auditor's opinion on the Wheeler County Board of Education's report on compliance with requirements applicable to major programs was qualified. \r\n \r\n6. Audit Findings Required to be Reported by Section .510(a) ofOMB Circular A-133 The Wheeler County Board of Education's audit disclosed audit findings required to be reported by section .510(a) ofOMB Circular A-133. These audit findings are included in section IV of this report. \r\n \r\n- 1- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2008 \r\n \r\nI SUMMARY OF AUDITOR'S RESULTS \r\n \r\n7. Major Programs Federal awards audited as major programs are as follows: 84.184 Safe Schools/Healthy Students Initiative 84.287 Twenty-First Century Community Leaming Centers \r\n \r\n8. Type \"A\" Program Dollar Threshold The dollar threshold for type \"A\" programs was $300,000.00. \r\n \r\n9. Low Risk Auditee The Wheeler County Board of Education did not qualify as a low risk auditee as defined by Section .530 of 0MB Circular A-133. \r\n \r\nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nEXPENDITURES/LIABILITIES/DISBURSEMENTS Inadequate Internal Controls at the Central Office Material Weakness Finding Control Number: FS-7531-08-01 \r\n \r\nCondition: \r\n \r\nThis is a repeat finding (FS-7531-07-03) from the year ended June 30, 2007. The accounting procedures ofthe School District were insufficient to provide for adequate internal controls at the Central Office. \r\n \r\nCriteria: \r\n \r\nThe School District's management is responsible for designing and maintaining internal controls that provide reasonable assurance that transactions are processed according to established procedures. \r\n \r\nQuestioned Cost: NIA \r\n \r\nInformation: \r\n \r\nA review of expenditures revealed that voucher packages did not contain purchase orders approved with the Superintendent's signature and were not properly approved for payment. Additional testing of Federal program expenditures showed that unapproved expenditures were pervasive. Management stated that all expenditures are reviewed and approved; however numerous unallowable, questionable and unsupported expenditures were noted. See Finding Control Number: FA-7531-08-01. \r\n \r\nCause: \r\n \r\nThe School District failed to ensure that appropriate internal controls were established, implemented and functioning at the Central Office. \r\n \r\n-2- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2008 \r\n \r\nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nEXPENDITURES/LIABILITIES/DISBURSEMENTS Inadequate Internal Controls at the Central Office Material Weakness Finding Control Number: FS-7531-08-01 \r\n \r\nEffect: \r\n \r\nErrors and/or irregularities may not be detected in a timely manner. \r\n \r\nRecommendation: \r\n \r\nThe School District's management should develop and implement procedures sufficient to ensure that all expenditures are properly approved, adequately documented, follow State and local procurement policies, and are recorded in the proper accounting period. \r\n \r\nFINANCIAL REPORTING Inadequate Controls over Financial Reporting Significant Deficiency Finding Control Number: FS-7531-08-02 \r\n \r\nCondition: \r\n \r\nThis is a repeat finding (FS-7531-07-02) from the year ended June 30, 2007. The School District did not have adequate controls in place to ensure that all required activity was included in the financial statement information presented for audit. \r\n \r\nCriteria: \r\n \r\nChapter 22 Annual Financial Reporting of the Financial Management for Georgia Local Units of Administration provides that School Districts must prepare their financial statements in accordance with generally accepted accounting principles. \r\n \r\nQuestioned Cost: NIA \r\n \r\nInformation: \r\n \r\nDuring the audit, the following correcting entries were proposed and accepted by the client to properly present the entity's financial statements: \r\n \r\nInvalid accounts receivable were included on the Statement ofNet Assets and the Governmental Funds Balance Sheet. Audit adjustments were necessary to correct for $193,161.81 of invalid accounts receivable. \r\n \r\nAccounts Receivable for Special Purpose Local Option Sales Tax (SPLOST) was overaccrued. An audit adjustment was necessary to reduce accounts receivable in the District-wide Capital Projects Fund in the amount of $8,866.59. \r\n \r\n-3- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2008 \r\n \r\nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nFINANCIAL REPORTING Inadequate Controls over Financial Reporting Significant Deficiency Finding Control Number: FS-7531-08-02 \r\n \r\nCause: \r\n \r\nThe School District did not implement an adequate system ofinternal control over the financial statement reporting process. \r\n \r\nEffect: \r\n \r\nThe School District did not comply with the requirements for the Georgia Department ofEducation regarding financial reporting. Several adjustments were necessary in order for the School District's financial statements to be properly stated. \r\n \r\nRecommendation: \r\n \r\nThe School District should implement internal controls over the financial statement reporting process to ensure that all required activity is included and properly recorded in the financial statement information. \r\n \r\nBUDGET PREPARATION/EXECUTION Deficit Fund Balance Material Noncompliance Finding Control Number: FS-7531-08-03 \r\n \r\nCondition: \r\n \r\nThis is a repeat finding (FS-7531-07-0 I) from the year ended June 30, 2007. Deficit Fund Balance \r\n \r\nCriteria: \r\n \r\nChapter 25 Reporting/or LUAs with General Fund Deficit Balances of the Financial Management for Georgia Local Units of Administration states in part: \"The seriousness of fund balance deficits cannot be overstated. The Georgia Department of Education requires those LUAs with deficit fund balances to meet certain reporting requirements.\" \r\n \r\nQuestioned Cost: NIA \r\n \r\nInformation: \r\n \r\nThe School District's General Fund reported a deficit fund balance in the amount of $500,316.48. \r\n \r\nCause: \r\n \r\nThe School District's General Fund began the fiscal year with a deficit fund balance and incurred expenditures in excess of revenues during the year under review. \r\n \r\nEffect: \r\n \r\nA financial statement irregularity in accordance with O.C.G.A. 20-2-67. \r\n \r\n-4- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2008 \r\n \r\nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nBUDGET PREPARATION/EXECUTION Deficit Fund Balance Material Noncompliance Finding Control Number: FS-7531-08-03 \r\n \r\nRecommendation: \r\n \r\nThe School District should establish policies and procedures designed to ensure that in future periods the School District does not report a deficit fund balance. \r\n \r\nIII FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\n \r\nACTIVITIES ALLOWED OR UNALLOWED ALLOWABLE COSTS/COST PRINCIPLES Inadequate Internal Control Procedures Material Weakness Material Noncompliance U.S. Department of Education Safe Schools/Healthy Students Initiative (CFDA 84.184) U. S. Department of Education Through Georgia Department of Education Twenty-First Century Community Leaming Centers (CFDA 84.287) Finding Control Number: FA-7531-08-01 \r\n \r\nCondition: \r\n \r\nThis is a repeat finding (FA-7531-07-02) from the year ended June 30, 2007. A review ofexpenditures charged to various Federal programs revealed that costs were not adequately documented to ensure compliance with grant requirements. \r\n \r\nCriteria: \r\n \r\nProvisions of the 0MB Circular A-87, Cost Principles for Determining Allowable Costs, require that \"to be allowable under Federal awards, costs must be ... authorized or not prohibited under state or local laws or regulations and supported by underlying documentation.\" \r\n \r\nQuestioned Cost: $57,339.82 \r\n \r\nSafe Schools/Healthy Students Initiative (CFDA 84.184) $54,326.90 \r\n \r\nTwenty-First Century Community Leaming Centers (CFDA 84.287) $3,012.92 \r\n \r\n-5- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2008 \r\n \r\nIII FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\n \r\nACTIVITIES ALLOWED OR UNALLOWED ALLOWABLE COSTS/COST PRINCIPLES Inadequate Internal Control Procedures Material Weakness Material Noncompliance U.S. Department of Education Safe Schools/Healthy Students Initiative (CFDA 84.184) U.S. Department of Education Through Georgia Department of Education Twenty-First Century Community Leaming Centers (CFDA 84.287) Finding Control Number: FA-7531-08-01 \r\n \r\nInformation: \r\n \r\nA review of direct program expenditures of Wheeler County Board of Education revealed several deficiencies resulting in Questioned Costs of $72.00. The deficiencies were noted as follows: \r\n \r\n1. Numerous vouchers lacked purchase orders approved by an appropriate supervisor. \r\n2. Numerous voucher packages, including travel reimbursement forms, were not approved by an appropriate supervisor. \r\n3. A travel reimbursement exceeded the State Travel Regulations' allowable meal allowance. \r\n \r\nA review ofreimbursement payments to Montgomery and Treutlen Counties revealed numerous errors in reimbursement requests resulting in Questioned Costs of $32,465.65 and $24,802.17, respectively. The deficiencies were noted as follows: \r\n \r\n1. Numerous reimbursements were not approved by the Fiscal Agent (Superintendent). \r\n2. Numerous reimbursements lacked supporting receipts, invoices and evidence of receipt of goods. \r\n3. Numerous reimbursements lacked timesheets supporting employee and contracted services pay. \r\n4. Numerous reimbursements were for unallowable and/or unapproved travel, including commuting miles. \r\n5. All reimbursements were fully charged to Purchased Professional and Technical Services (object 300). \r\n6. A reimbursement was for charges to the wrong Board of Education. \r\n \r\nIn many cases the absence of supporting documentation resulted in the auditors' inability to determine the nature and purpose of charges. \r\n \r\n-6- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2008 \r\n \r\nIII FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\n \r\nACTIVITIES ALLOWED OR UNALLOWED ALLOWABLE COSTS/COST PRINCIPLES Inadequate Internal Control Procedures Material Weakness Material Noncompliance U.S. Department of Education Safe Schools/Healthy Students Initiative (CFDA 84.184) U.S. Department of Education Through Georgia Department of Education Twenty-First Century Community Learning Centers (CFDA 84.287) Finding Control Number: FA-7531-08-01 \r\n \r\nQuestionable travel was noted on many of the Director's travel vouchers. These vouchers were approved and paid by the Montgomery County Board ofEducation, and subsequently reimbursed by the Wheeler County Board of Education. In addition, the vouchers were not reviewed or approved by the Fiscal Agent (Superintendent) or an appropriate supervisor. Salary and contracted services amounts are questioned at FA-7531-08-02. \r\n \r\nCause: \r\n \r\nManagement failed to adequately monitor compliance with Federal guidelines to ensure that expenditures for these Federal programs were allowable, properly approved, and adequately documented. \r\n \r\nEffect: \r\n \r\nFailure to ensure that program costs were allowable, approved and properly documented resulted in material noncompliance with Federal grant requirements. \r\n \r\nRecommendation: \r\n \r\nThe School District should implement procedures to ensure that all costs are allowable under 0MB Circular A-87, approved by appropriate management and properly documented. The School District should contact the U. S. Department of Education and the Georgia Department of Education to determine the amount of refund for these questioned expenditures. \r\n \r\n-7- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2008 \r\n \r\nIII FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\n \r\nALLOWABLE COSTS/COST PRINCIPLES Excessive and Unsupported Compensation Material Weakness Material Noncompliance U.S. Department of Education Safe Schools/Healthy Students Initiative (CFDA 84.184) U.S. Department of Education Through Georgia Department of Education Twenty-First Century Community Leaming Centers (CFDA 84.287) Finding Control Number: FA-7531-08-02 \r\n \r\nCondition: \r\n \r\nThis is a repeat finding (FA-7531-07-04) from the year ended June 30, 2007. Unsupported reimbursements and compensation were paid to employees and vendors charged to the Safe Schools/Healthy Students Initiative (CFDA 84.184) and the Twenty-First Century Community Leaming Centers program (CFDA 84.287). Employees were not paid according to the number of days worked and there were employees and contractors paid in amounts exceeding the approved program budget. \r\n \r\nCriteria: \r\n \r\nProvisions of 0MB Circular A-87, Cost Principles for Determining Allowable Costs, require that costs charged to a Federal award be program necessary and reasonable for proper and efficient performance and administration ofthe Federal award. A cost should be allocable to the Federal award in accordance with the benefits received. Furthermore, consideration should be given as to whether ( 1) individuals acted with prudence in the circumstances considering their responsibilities to the government unit and the Federal government and (2) significant deviations from established practices would unjustifiably increase the cost of the Federal award. \r\n \r\nQuestioned Cost: $155,676.04 \r\n \r\nSafe Schools/Healthy Students Initiative (CFDA 84.184) $135,252.11 \r\n \r\nTwenty-First Century Community Leaming Centers (CFDA 84.287) $20,423.93 \r\n \r\n-8- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2008 \r\n \r\nIII FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\n \r\nALLOWABLE COSTS/COST PRINCIPLES Excessive and Unsupported Compensation Material Weakness Material Noncompliance U. S. Department of Education Safe Schools/Healthy Students Initiative (CFDA 84.184) U.S. Department of Education Through Georgia Department of Education Twenty-First Century Community Leaming Centers (CFDA 84.287) Finding Control Number: FA-7531-08-02 \r\n \r\nInformation: \r\n \r\nA review of employee compensation revealed the following deficiencies: \r\n \r\n Employees were not paid according to the number of days worked, resulting in overpayments of $10,694.65. \r\n Reimbursement testing revealed unsupported, personnel reimbursements of $143,802.89 to Montgomery County Board of Education and Treutlen County Board of Education. Issues noted included lack of approved contracts, lack of timesheets, and unapproved timesheets. \r\n Both of the Twenty-First Century Community Leaming Centers Program Directors were paid without a contract or pay rate approved in writing by the Fiscal Agent. One of the program directors was paid for six months when he only worked 5 months in fiscal year 2008 resulting in an overpayment of $1,178.50. \r\n In fiscal year 2009, Federal funds were used to pay $3,449.16 in compensation to the Twenty-First Century Community Leaming Centers Program Director for work completed in July 2008 even though the program had ended at June 30, 2008. The U. S. Department ofEducation should review this expenditure to determine if it was valid. \r\n \r\nCause: \r\n \r\nManagement did not have controls and procedures in place to assure that compensation charged to Federal programs and paid to personnel, employees or contractors were supported by approved contracts, pay scales, timesheets, and accurate calculations. \r\n \r\nEffect: \r\n \r\nA substantial amount ofexcessive and unsupported costs were charged to the Safe Schools/Healthy Students Initiative Project and the Twenty-First Community Leaming Centers Project. \r\n \r\n-9- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2008 \r\nIII FEDERAL AWARD FINDINGS AND QUESTIONED COSTS ALLOWABLE COSTS/COST PRINCIPLES Excessive and Unsupported Compensation Material Weakness Material Noncompliance U.S. Department of Education Safe Schools/Healthy Students Initiative (CFDA 84.184) U. S. Department of Education Through Georgia Department of Education Twenty-First Century Community Learning Centers (CFDA 84.287) Finding Control Number: FA-7531-08-02 Recommendation: The School District should establish procedures to ensure that: \r\n1. Employees are properly paid according to the number of days worked, \r\n2. pay rates are supported in writing through the use of contracts or School District approved pay scales, and \r\n3. all hourly workers are paid based on timesheets, approved in writing by their supervisor, and those approved timesheets and the approved pay scales reconcile to the amount paid. \r\nThe School District should contact the U.S. Department of Education and the Georgia Department of Education to determine the amount ofrefund for these questioned costs. \r\n- 10 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2008 \r\n \r\nIII FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\n \r\nPROCUREMENT AND SUSPENSION AND DEBARMENT Failure to Implement Procurement Procedures Material Weakness Material Noncompliance U.S. Department of Education Safe Schools/Healthy Students Initiative (CFDA 84.184) U.S. Department of Education Through Georgia Department of Education Twenty-First Century Community Leaming Centers (CFDA 84.287) Finding Control Number: FA-7531-08-03 \r\n \r\nCondition: \r\n \r\nThis is a repeat finding (FA-7531-07-05) from the year ended June 30, 2007. The School District did not have adequate control procedures in place over the procurement process for the Safe Schools/Healthy Students Initiative (CFDA 84.184) and the Twenty-First Century Community Leaming Centers program (GFDA 84.287). \r\n \r\nCriteria: \r\n \r\nThe Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments Subpart C - Post-Award Requirements _.36 Procurement establishes procurement standards for grantees and subgrantees. Specifically, \"Grantees and subgrantees will use their own procurement procedures which reflect applicable State and local laws and regulations.\" \r\n \r\nQuestioned Cost: NIA \r\n \r\nInformation: \r\n \r\nTesting revealed that the School District was not following the State Procurement guidelines and there were numerous instances where voucher packages did not contain the required documentation. See FA-7531-08-01. \r\n \r\nNumerous purchases were made on the Program Director's personal credit cards and payments were made directly to the credit card companies by Montgomery County Board of Education, thereby, circumventing normal procurement procedures. No approval was obtained prior to these purchases and many of them were not supported with receipts, invoices or packing slips. Several cell phones and a post office box paid for by the programs were held in the Program Director's name instead ofbeing registered to the School District. Montgomery County Board ofEducation subsequently invoiced and was reimbursed by Wheeler County Board of Education for these expenditures. \r\n \r\n- 11 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2008 \r\n \r\nIII FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\n \r\nPROCUREMENT AND SUSPENSION AND DEBARMENT Failure to Implement Procurement Procedures Material Weakness Material Noncompliance U.S. Department of Education Safe Schools/Healthy Students Initiative (CFDA 84.184) U.S. Department of Education Through Georgia Department of Education Twenty-First Century Community Leaming Centers (CFDA 84.287) Finding Control Number: FA-7531-08-03 \r\n \r\nCause: \r\n \r\nManagement failed to establish and exercise adequate control procedures over the procurement process related to purchases and/or contracts procured with these Federal funds. \r\n \r\nEffect: \r\n \r\nFailure to ensure that proper procurement procedures were followed resulted in a material noncompliance with the requirements of these Federal grants. \r\n \r\nRecommendation: The School District should establish and implement adequate controls and procedures over the procurement process for Federal program purchases. \r\n \r\n- 12 - \r\n \r\n SECTIONV MANAGEMENT'S RESPONSES \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF MANAGEMENT'S RESPONSES \r\nYEAR ENDED JUNE 30, 2008 \r\nFinding Control Number: FS-7531-08-01 \r\nThe Wheeler County Schools are under new direction with our current Superintendent who has implemented a new financial handbook which includes a more efficient sign-offsystem. Although we are a small system, we are using the hand-off system or the relinquish of solitary control; one person does the opening ofthe mail and another person receipts any funds received; each program director is responsible for processing their invoices for payment and this is signed by the appropriate administrator and Superintendent before payment is made. Once the checks are processed they are given to the Superintendent for final approval for mailing. Ifone person writes the deposits another person is responsible for taking the deposit to the bank. No processing of funds or invoices is handled by the same person throughout the process. With the staffavailable the duties are separated as much as possible and everyone is a part ofthe process. We are carrying out our responsibilities as segregated as possible with the size (or lack there of) of staff that we have in the Central Office. This finding should be closed year ending June 30, 2009. \r\nFinding Control Number: FS-7531-08-02 \r\nWe concur with this finding. We are gradually getting used to the process of doing the Financial Statements since we are still in the early years of the process. We have implemented controls to verify that the financial statement properly reflects activity reported in the general ledger and monitor the process to evaluate the accuracy ofthe Financial Statements. We have policies in place for guidance in the processing ofthe Financial Statements. This finding is expected to be closed as of June 30, 2009. \r\nFinding Control Number: FS-7531-08-03 \r\nWe concur with this finding. We have reported our monthly DE396 financial reports to the Board and to the State Financing Committee each month. The Superintendent and Board have made cuts in salaries and operating. Although it has been a thankless task with the austerity cuts and the decline in the economy, we have diligently worked and brought our finances back into a balanced budget. As of June 30, 2009, this finding should be closed. \r\nFinding Control Number: FA-7531-08-01 \r\nWe concur with this finding. We have been in constant contact with the U. S. Department of Education, working to rectify these findings and to be in compliance with the grant requirements. We have not received a clearance from the U.S. Department of Education, but we do not intend to relinquish defeat. This finding will still be on the books as of June 30, 2009. We do not have closure on this finding as of September 16, 2009. We are expecting the finding to be closed, fiscal year ending June 30, 2010. \r\n- 1- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF MANAGEMENT'S RESPONSES \r\nYEAR ENDED JUNE 30, 2008 \r\n \r\nFinding Control Number: FA-7531-08-02 \r\n \r\nThe approved budgets are being monitored more closely to ensure that payments do not exceed budgeted amounts. All payments have supporting documents approved by the Superintendent and director of program. These particular programs are no longer in our school system and should be closed fiscal year ending June 30, 2009. \r\n \r\nFinding Control Number: FA-7531-08-03 \r\n \r\nProcedures have been implemented to follow the procurement guidelines for State and Local Governments. These programs are no longer a part of the Wheeler County Board of Education's curriculum and therefore should be closed, fiscal year ending June 30, 2009. \r\n \r\nContact Person: Telephone: Fax: Email: \r\n \r\nHelen Nunn, Financial Officer (912) 568-7198 (912) 568-1985 hnunn@whee1er.kl2.ga.us \r\n \r\n-2- \r\n \r\n "},{"id":"dlg_ggpd_y-ga-ba800-b-pr1-be26-bw5-b2006-h2007","title":"Wheeler County Board of Education, Alamo, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2007","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts."],"dcterms_spatial":["United States, Georgia, Wheeler County, 32.11707, -82.72459"],"dcterms_creator":["Georgia. Department of Audits"],"dc_date":["2007-06-30"],"dcterms_description":["Began with fiscal year ended June 30, 2000, released in 2001?; ceased with fiscal year ended June 30, 2008, released in 2009?","Report year covers fiscal year.","Has supplements: Wheeler County Board of Education, Alamo, Georgia, schedule of salaries and travel for the fiscal year ended ..., fiscal year ended June 30, 2000-fiscal year ended June 30, 2002; Report on salary and travel for the fiscal year ended ... (Wheeler County Board of Education (Ga.)), fiscal year ended June 30, 2003-fiscal year ended June 30, 2007; Salaries and travel reimbursement (Wheeler County Board of Education (Ga.)), fiscal year ended June 30, 2008","Fiscal year ended June 30, 2000, released in 2001?; title from cover.","Fiscal year ended June 30, 2008, released in 2009?"],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Dept. of Audits and Accounts"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Wheeler County Board of Education (Ga.)--Appropriations and expenditures--Periodicals.","Education--Georgia--Wheeler County--Auditing--Periodicals.","Education--Georgia--Wheeler County--Finance--Statistics--Periodicals.","Education--Auditing","Education--Finance","Expenditures, Public","Georgia--Wheeler County.--fast--(OCoLC)fst01216962","Georgia Government Documents--Serial"],"dcterms_title":["Wheeler County Board of Education, Alamo, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2007"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-be26-bw5-b2006-h2007"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-be26-bw5-b2006-h2007"],"dcterms_temporal":null,"dcterms_rights_holder":["\u0026copy; Georgia Department of Audits"],"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["state government records"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":"WHEELER COUNTY BOARD OF EDUCATION \r\nALAMO, GEORGIA REPORT ON AUDIT OF THE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2007 \r\nSTATE OF GEORGIA \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\nRussell W. Hinton State Auditor \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON BASIC FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION - SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\n \r\nEXHIBITS \r\n \r\nBASIC FINANCIAL STATEMENTS \r\n \r\nDISTRICT-WIDE FINANCIAL STATEMENTS \r\n \r\nA \r\n \r\nSTATEMENT OF NET ASSETS \r\n \r\n1 \r\n \r\nB \r\n \r\nSTATEMENT OF ACTIVITIES \r\n \r\n2 \r\n \r\nFUND FINANCIAL STATEMENTS \r\n \r\nC \r\n \r\nBALANCE SHEET \r\n \r\nGOVERNMENTAL FUNDS \r\n \r\n4 \r\n \r\nD \r\n \r\nRECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET \r\n \r\nTO THE STATEMENT OF NET ASSETS \r\n \r\n5 \r\n \r\nE \r\n \r\nSTATEMENT OF REVENUES, EXPENDITURES AND CHANGES \r\n \r\nIN FUND BALANCES \r\n \r\nGOVERNMENTAL FUNDS \r\n \r\n6 \r\n \r\nF \r\n \r\nRECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT \r\n \r\nOF REVENUES, EXPENDITURES AND CHANGES IN FUND \r\n \r\nBALANCES TO THE STATEMENT OF ACTIVITIES \r\n \r\n7 \r\n \r\nG \r\n \r\nSTATEMENT OF FIDUCIARY NET ASSETS \r\n \r\nFIDUCIARY FUNDS \r\n \r\n8 \r\n \r\nH \r\n \r\nNOTES TO THE BASIC FINANCIAL STATEMENTS \r\n \r\n9 \r\n \r\nSCHEDULES \r\n \r\nREQUIRED SUPPLEMENTARY INFORMATION \r\n \r\n1 SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES \r\n \r\nIN FUND BALANCES - BUDGET AND ACTUAL \r\n \r\nGENERAL FUND \r\n \r\n21 \r\n \r\nSUPPLEMENTARY INFORMATION \r\n \r\n2 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\n \r\n22 \r\n \r\n3 SCHEDULE OF STATE REVENUE \r\n \r\n24 \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nSCHEDULES \r\n \r\nSUPPLEMENTARY INFORMATION \r\n \r\n4 SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS \r\n \r\n25 \r\n \r\n5 ALLOTMENTS AND EXPENDITURES \r\n \r\nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS (QBE) \r\n \r\nBY PROGRAM \r\n \r\n27 \r\n \r\nSECTION II \r\nCOMPLIANCE AND INTERNAL CONTROL REPORTS \r\nREPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133 \r\n \r\nSECTION III AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\nSECTION IV FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\nSECTIONV MANAGEMENT'S RESPONSES SCHEDULE OF MANAGEMENT'S RESPONSES \r\n \r\n SECTION I FINANCIAL \r\n \r\n Russell W. Hinton \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400 \r\nSeptember 8, 2008 \r\n \r\nHonorable Sonny Perdue, Governor Members of the General Assembly Members ofthe State Board of Education \r\nand Superintendent and Members ofthe Wheeler County Board of Education \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON BASIC FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION - SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nLadies and Gentlemen: \r\nWe have audited the accompanying financial statements ofthe governmental activities, each major fund, and the aggregate remaining fund information (Exhibits A through H) ofthe Wheeler County Board of Education, as of and for the year ended June 30, 2007, which collectively comprise the Board's basic financial statements as listed in the table of contents. These financial statements are the responsibility ofthe Wheeler County Board ofEducation's management. Our responsibility is to express opinions on these financial statements based on our audit. \r\nWe conducted our audit in accordance with auditing standards generally accepted in the United States ofAmerica and the standards applicable to financial audits contained in GovernmentAuditing Standards, issued by the Comptroller General ofthe United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes consideration of internal control over financial reporting as a basis for designing audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Wheeler County Board of Education's internal control over financial reporting. Accordingly, we express no such opinion. An audit also includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements, assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. \r\nIn our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information ofthe Wheeler County Board ofEducation, as ofJune 30, 2007, and the \r\n2007ARL-11 \r\n \r\n respective changes in financial position thereof for the year then ended in conformity with accounting principles generally accepted in the United States of America. \r\nThe Wheeler County Board ofEducation has not presented Management's Discussion and Analysis that accounting principles generally accepted in the United States of America has determined is necessary to supplement, although not to be part of, the basic financial statements. \r\nIn accordance with Government Auditing Standards, we have also issued our report dated September 8, 2008, on our consideration of the Wheeler County Board of Education's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements and other matters. The purpose of that report is to describe the scope ofour testing ofinternal control over financial reporting and compliance and the results ofthat testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part ofan audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit. \r\nThe Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual, as presented on page 21, is not a required part of the basic financial statements but is supplementary information required by the accounting principles generally accepted in the United States of America. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods ofmeasurement and presentation ofthe required supplementary information. However, we did not audit the information and express no opinion on it. \r\nOur audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the Wheeler County Board of Education's basic financial statements. The accompanying supplementary information which consist of Schedules 2 through 5, which includes the Schedule of Expenditures of Federal Awards as required by U.S. Office of Management and Budget Circular A-133, Audits ofStates, Local Governments, and Non-Profit Organizations, are presented for purposes of additional analysis and are not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements, and in our opinion, is fairly stated, in all material respects, in relation to the basic financial statements taken as a whole. \r\nA copy ofthis report has been filed as a permanent record in the office ofthe State Auditor and made available to the press ofthe State, as provided for by Official Code of Georgia Annotated section 506-24. \r\nRespectfully submitted, \r\n \r\nRWH:as 2007ARL-11 \r\n \r\nRus 11 W. Hinton, CPA, CGFM State Auditor \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION STATEMENT OF NET ASSETS JUNE 30, 2007 \r\nASSETS \r\nCash and Cash Equivalents Accounts Receivable, Net \r\nTaxes State Government Federal Government Other Inventories Capital Assets Land Construction in Progress Land Improvements Buildings Equipment Less: Accumulated Depreciation \r\nTotal Assets \r\nLIABILITIES \r\nAccounts Payable Salaries and Benefits Payable Payroll Withholdings Payable Short-Term Debt \r\nTotal Liabilities \r\nNET ASSETS \r\nInvested in Capital Assets Restricted for \r\nBus Replacement Continuation of Federal Programs Capital Projects Unrestricted (Deficit) \r\nTotal Net Assets \r\nTotal Liabilities and Net Assets \r\n \r\nEXHIBIT\"A\" \r\n \r\nGOVERNMENTAL ACTIVITIES \r\n \r\n$ \r\n \r\n421,452.84 \r\n \r\n358,267.62 660,876.60 347,663.91 163,962.15 \r\n8,933.33 \r\n \r\n105,520.00 1,614,740.00 \r\n175,282.00 6,234,044.00 1,997,548.00 -3,473,600.00 \r\n \r\n$ ====18,=61=4='=,6=9=0=.4=5 \r\n \r\n$ \r\n \r\n390,909.46 \r\n \r\n998,124.18 \r\n \r\n67,128.37 \r\n \r\n450,000.00 \r\n \r\n$ \r\n \r\n1,906,162.01 \r\n \r\n$ \r\n \r\n6,653,534.00 \r\n \r\n32,373.00 22,319.10 180,752.06 -180 449.72 \r\n \r\n$ \r\n \r\n6,708,528.44 \r\n \r\n$ ===8=,6=14=!'=69=0=.4=5 \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -1- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION STATEMENT OF ACTIVITIES \r\nFOR THE YEAR ENDED JUNE 30, 2007 \r\n \r\nGOVERNMENTAL ACTIVITIES \r\nlns.truction Support Services \r\nPupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Operations of Non-Instructional Services Enterprise Operations Food Services \r\nTotal Governmental Activities \r\nGeneral Revenues Taxes Property Taxes For Maintenance and Operations Sales Taxes Special Purpose Local Option Sales Tax For Capital Projects Real Estate Grants and Contributions not Restricted to Specific Programs Investment Earnings Miscellaneous \r\nTotal General Revenues \r\nChange in Net Assets \r\nNet Assets - Beginning of Year \r\n \r\nEXPENSES \r\n \r\nCHARGES FOR SERVICES \r\n \r\n$ \r\n \r\n6,123,209.48 $ \r\n \r\n736,438.28 226,792.14 183,452.54 335,849.47 766,043.33 935,682.61 955,151.65 442,282.89 \r\n14,528.00 166,546.80 \r\n \r\n53,914.55 566,354.92 \r\n \r\n$ \r\n \r\n11,506,246.66 $ \r\n \r\n142,855.58 \r\n58,349.46 73 341.37 274,546.41 \r\n \r\nNet Assets - End of Year \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -2- \r\n \r\n EXHIBIT\"B\" \r\n \r\nPROGRAM REVENUES OPERATING GRANTS AND \r\nCONTRIBUTIONS \r\n \r\nCAPITAL GRANTS AND CONTRIBUTIONS \r\n \r\nNET (EXPENSES) REVENUES \r\nAND CHANGES IN NET ASSETS \r\n \r\n$ \r\n \r\n4,823,192.54 $ \r\n \r\n537,046.03 233,474.48 121,383.06 245,571.25 296,660.49 803,874.52 323,377.90 284,801.02 \r\n \r\n138,145.00 \r\n \r\n512 104.93 \r\n \r\n$ \r\n \r\n8,319,631.22 $ \r\n \r\n480,127.46 $ \r\n25,736.26 224,531.00 \r\n78,455.28 \r\n808,850.00 $ \r\n \r\n-677,033.90 \r\n-199,392.25 6,682.34 \r\n-62,069.48 -90,278.22 -469,382.84 -106,071.83 -631,773.75 67,049.13 63,927.28 -28,401.80 \r\n4,434.91 19,091.38 \r\n-2, 103,219.03 \r\n \r\n$ \r\n \r\n1,284,703.82 \r\n \r\n363,215.62 31,212.60 \r\n351,347.66 6,941.73 \r\n432 742.17 \r\n \r\n$ \r\n \r\n2 470,163.60 \r\n \r\n$ \r\n \r\n366,944.57 \r\n \r\n6,341,583.87 \r\n \r\n$ \r\n \r\n6,708,528.44 \r\n \r\n-3- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION BALANCE SHEET \r\nGOVERNMENTAL FUNDS JUNE 30, 2007 \r\n \r\nEXHIBIT\"C\" \r\n \r\nASSETS \r\nCash and Cash Equivalents Accounts Receivable, Net \r\nTaxes State Government Federal Government Other Inventories \r\nTotal Assets \r\nLIABILITIES AND FUND BALANCES \r\nLIABILITIES \r\nAccounts Payable Salaries and Benefits Payable Payroll Withholdings Payable Short-Term Debt \r\nTotal Liabilities \r\nFUND BALANCES \r\nReserved for: Bus Replacement Continuation of Federal Programs Inventories Capital Projects \r\nUnreserved Designated for Student Activities Undesignated Reported in: General Fund \r\nTotal Fund Balances \r\nTotal Liabilities and Fund Balances \r\n \r\nGENERAL FUND \r\n \r\nDISTRICTWIDE \r\nCAPITAL PROJECTS \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ \r\n \r\n268,505.82 $ \r\n \r\n152,947.02 $ \r\n \r\n119,739.22 660,876.60 347,663.91 163,962.15 \r\n8,933.33 \r\n \r\n68,519.99 \r\n \r\n421,452.84 \r\n188,259.21 660,876.60 347,663.91 163,962.15 \r\n8,933.33 \r\n \r\n$ 1,569,681.03 $ \r\n \r\n221,467.01 $ ====-1_;,,79;;;;1;,.,,1=4;,;;;8;,;;;.0.;,,4 \r\n \r\n$ \r\n \r\n350,194.51 $ \r\n \r\n998,124.18 \r\n \r\n67,128.37 \r\n \r\n450,000.00 \r\n \r\n$ 1,865,447.06 $ \r\n \r\n40,714.95 $ 40,714.95 $ \r\n \r\n390,909.46 998,124.18 67,128.37 450,000.00 \r\n1,906,162.01 \r\n \r\n$ \r\n \r\n32,373.00 \r\n \r\n13,385.77 \r\n \r\n8,933.33 \r\n \r\n$ \r\n \r\n75,428.19 \r\n \r\n-425,886.32 \r\n \r\n$ -295,766.03 $ \r\n \r\n$ 180,752.06 \r\n180,752.06 $ \r\n \r\n32,373.00 13,385.77 8,933.33 180,752.06 \r\n75,428.19 \r\n-425,886.32 \r\n-115,013.97 \r\n \r\n$ 1,569,681.03 $ \r\n \r\n221,467.01 $ ====='16=,79=1=ea1, =4=8=.0=4 \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -4- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET \r\nTO THE STATEMENT OF NET ASSETS JUNE 30, 2007 \r\n \r\nEXHIBIT\"D\" \r\n \r\nTotal Fund Balances - Governmental Funds (Exhibit \"C\") \r\nAmounts reported for Governmental Activities in the Statement of Net Assets are different because: \r\nCapital Assets used in Governmental Activities are not financial resources and therefore are not reported in the funds. These assets consist of: \r\nLand Construction in Progress Land Improvements Buildings Equipment Accumulated Depreciation \r\nTotal Capital Assets \r\nSome of the School District's property tax revenues will be collected after year-end but are not available soon enough to pay for the current period's expenditures. \r\nNet Assets of Governmental Activities (Exhibit \"A\") \r\n \r\n$ -115,013.97 \r\n \r\n$ \r\n \r\n105,520.00 \r\n \r\n1,614,740.00 \r\n \r\n175,282.00 \r\n \r\n6,234,044.00 \r\n \r\n1,997,548.00 \r\n \r\n-3.473,600.00 \r\n \r\n6,653,534.00 \r\n \r\n170,008.41 \r\n \r\n$ 6,708,528.44 \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -5- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES \r\nGOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2007 \r\n \r\nEXHIBIT \"E\" \r\n \r\nREVENUES \r\nProperty Taxes Sales Taxes State Funds Federal Funds Charges for Services Investment Earnings Miscellaneous \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Enterprise Operations Food Services Operation \r\nCapital Outlay \r\nTotal Expenditures \r\nNet Change in Fund Balances \r\nFund Balances - Beginning \r\nFund Balances - Ending \r\n \r\nGENERAL FUND \r\n \r\nDISTRICTWIDE \r\nCAPITAL PROJECTS \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ 1,319,787.31 \r\n \r\n$ 1,319,787.31 \r\n \r\n31,212.60 $ 363,215.62 \r\n \r\n394,428.22 \r\n \r\n6,198,670.25 \r\n \r\n6,198,670.25 \r\n \r\n2,696,839.63 \r\n \r\n2,696,839.63 \r\n \r\n274,546.41 \r\n \r\n274,546.41 \r\n \r\n5,525.54 \r\n \r\n1,416.19 \r\n \r\n6,941.73 \r\n \r\n432,742.17 \r\n \r\n432,742.17 \r\n \r\n$ 10,959,323.91 $ 364,631.81 $ 11,323,955.72 \r\n \r\n$ 6,082,930.54 \r\n \r\n$ 6,082,930.54 \r\n \r\n736,438.28 226,792.14 182,896.69 335,822.07 765,863.55 930,916.61 \r\n625,073.90 $ \r\n686,118.70 166,546.80 \r\n53,914.55 565,672.51 \r\n1,462.60 \r\n \r\n337,090.67 25,430.05 \r\n \r\n736,438.28 226,792.14 182,896.69 335,822.07 765,863.55 930,916.61 962,164.57 686,118.70 166,546.80 \r\n53,914.55 565,672.51 \r\n26,892.65 \r\n \r\n$ 11,360,448.94 $ 362,520.72 $ 11,722,969.66 \r\n \r\n$ \r\n \r\n-401,125.03 $ \r\n \r\n2,111.09 $ \r\n \r\n-399,013.94 \r\n \r\n105,359.00 \r\n \r\n178,640.97 \r\n \r\n283,999.97 \r\n \r\n$ -295,766.03 $ 180,752.06 $ -115 013.97 \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -6- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION RECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT OF \r\nREVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES TO THE STATEMENT OF ACTIVITIES JUNE 30, 2007 \r\n \r\nEXHIBIT\"F\" \r\n \r\nTotal Net Change in Fund Balances - Governmental Funds (Exhibit \"E\") \r\n \r\n$ \r\n \r\nAmounts reported for Governmental Activities in the Statement of Activities are different because: \r\n \r\nCapital Outlays are reported as expenditures in Governmental Funds. However, in the Statement of Activities, the cost of Capital Assets is allocated over their estimated useful lives as depreciation expense. In the current period, these amounts are: \r\n \r\nCapital Outlay Depreciation Expense \r\nExcess of Capital Outlay over Depreciation Expense \r\n \r\n$ 525,433.00 -308, 710.00 \r\n \r\nCapital Assets purchased with Universal Service Fund (e-rate) proceeds are not reported in Governmental Funds. However, in the Statement of Activities, the e-rate proceeds are shown as Capital Grants and Contributions. \r\n \r\nBecause some property taxes will not be collected for several months after the School District's fiscal year ends, they are not considered \"available\" revenues. \r\n \r\n-399,013.94 \r\n216,723.00 584,319.00 -35,083.49 \r\n \r\nChange in Net Assets of Governmental Activities (Exhibit \"B\") \r\n \r\n$ ==36=6=9=4=4=.5=7 \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. - 7- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION STATEMENT OF FIDUCIARY NET ASSETS FIDUCIARY FUNDS JUNE 30, 2007 \r\nASSETS Accounts Receivable, Net \r\nOther \r\nLIABILITIES Cash Overdraft Funds Held for Others \r\nTotal Liabilities \r\n \r\nEXHIBIT\"G\" \r\nAGENCY FUNDS \r\n$ 123,055.64 \r\n$ 105,564.36 17,491.28 \r\n$ 123,055.64 \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -8- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2007 \r\n \r\nEXHIBIT \"H\" \r\n \r\nNote I: DESCRIPTION OF SCHOOL DISTRICT AND REPORTING ENTITY \r\nREPORTING ENTITY \r\nThe Wheeler County Board of Education (School District) was established under the laws of the State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. The Board is organized as a separate legal entity and has the power to levy taxes and issue bonds. Its budget is not subject to approval by any other entity. Accordingly, the School District is a primary government and consists of all the organizations that compose its legal entity. \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nBASIS OF PRESENTATION \r\nThe School District's basic financial statements are collectively comprised of the District-wide financial statements, fund financial statements and notes to the basic financial statements of the Wheeler County Board of Education. \r\nDistrict-wide Statements: The Statement ofNet Assets and the Statement ofActivities display information about the financial activities ofthe overall School District, except for fiduciary activities. Eliminations have been made to minimize the double counting of internal activities. Governmental activities generally are financed through taxes, intergovernmental revenues, and other nonexchange transactions. \r\nThe Statement of Activities presents a comparison between direct expenses and program revenues for each function of the School District's governmental activities. \r\n Direct expenses are those that are specifically associated with a program or function and, therefore, are clearly identifiable to a particular function. Indirect expenses (expenses of the School District related to the administration and support ofthe School District's programs, such as office and maintenance personnel and accounting) are not allocated to programs. \r\n Program revenues include (a) charges paid by the recipients ofgoods or services offered by the programs and (b) grants and contributions that are restricted to meeting the operational or capital requirements of a particular program. Revenues that are not classified as program revenues, including all taxes, are presented as general revenues. \r\nFund Financial Statements: The fund financial statements provide information about the School District's funds, including fiduciary funds. Eliminations have been made to minimize the double counting ofinternal activities. Separate statements for each category (governmental and fiduciary) are presented. The emphasis of fund financial statements is on major governmental funds, each displayed in a separate column. \r\n \r\n-9- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2007 \r\n \r\nEXHIBIT\"H\" \r\n \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nThe School District reports the following major governmental funds: \r\n General Fund is the School District's primary operating fund. It accounts for all financial resources ofthe School District, except those resources required to be accounted for in another fund. \r\n District-wide Capital Projects Fund accounts for financial resources including Special Purpose Local Option Sales Tax (SPLOST) to be used for the acquisition, construction or renovation of major capital facilities. \r\nThe School District reports the following fiduciary fund type: \r\n Agency funds account for assets held by the School District as an agent for various funds, governments or individuals. \r\nBASIS OF ACCOUNTING \r\nThe basis ofaccounting determines when transactions are reported on the financial statements. The District-wide governmental and fiduciary fund financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded at the time liabilities are incurred, regardless of when the related cash flows take place. Nonexchange transactions, in which the School District gives (or receives) value without directly receiving (or giving) equal value in exchange, include property taxes, sales taxes, grants and donations. On an accrual basis, revenue from property taxes is recognized in the fiscal year for which the taxes are levied. Revenue from sales taxes is recognized in the fiscal year in which the underlying transaction (sale) takes place. Revenue from grants and donations is recognized in the fiscal year in which all eligibility requirements have been satisfied. \r\nThe School District uses funds to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. \r\nGovernmental funds are reported using the current financial resources measurement focus and the modified accrual basis ofaccounting. Under this method, revenues are recognized when measurable and available. The School District considers all revenues reported in the governmental funds to be available if they are collected within sixty days after year-end. Property taxes, sales taxes and interest are considered to be susceptible to accrual. Expenditures are recorded when the related fund liability is incurred. Capital asset acquisitions are reported as expenditures in governmental funds. \r\nThe School District funds certain programs by a combination ofspecific cost-reimbursement grants, categorical grants, and general revenues. Thus, when program costs are incurred, there are both restricted and unrestricted net assets available to finance the program. It is the School District's \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2007 \r\n \r\nEXHIBIT \"H\" \r\n \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\npolicy to first apply grant resources to such programs, followed by cost-reimbursement grants, then general revenues. \r\n \r\nCASH AND CASH EQUIVALENTS \r\n \r\nCOMPOSITION OF DEPOSITS Cash and cash equivalents consist ofcash on hand, demand deposits and short-term investments with original maturities of three months or less from the date of acquisition in authorized financial institutions. Official Code of Georgia Annotated Section 45-8-14 authorize the School District to deposit its funds in one or more solvent banks or insured Federal savings and loan associations. \r\n \r\nRECEIVABLES \r\n \r\nReceivables consist of amounts due from property and sales taxes, grant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the basic financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. \r\n \r\nPROPERTY TAXES \r\n \r\nThe Wheeler County Board of Commissioners fixed the property tax levy for the 2006 tax digest year (calendar year) on October 26, 2006 (levy date). Taxes were due on February 15, 2007 (lien date). Taxes collected within the current fiscal year or within 60 days after year-end on the 2006 tax digest are reported as revenue in the governmental funds for fiscal year 2007. The Wheeler County Tax Commissioner bills and collects the property taxes for the School District, withholds 2.5% of taxes collected as a fee for tax collection and remits the balance of taxes collected to the School District. Property tax revenues, at the fund reporting level, during the fiscal year ended June 30, 2007, for maintenance and operations amounted to $1,319,787.31. \r\n \r\nThe tax millage rate levied for the 2006 tax year (calendar year) for the Wheeler County Board of Education was as follows (a mill equals $1 per thousand dollars of assessed value): \r\n \r\nSchool Operations \r\n \r\n12.5 mills \r\n \r\nSALES TAXES \r\n \r\nSpecial Purpose Local Option Sales Tax, at the fund reporting level, during the year amounted to $363,215.62 and is to be used for capital outlay for educational purposes or debt service. This sales tax was authorized by local referendum and the sales tax must be re-authorized at least every five years. \r\n \r\n- 11 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2007 \r\n \r\nEXHIBIT \"H\" \r\n \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\nINVENTORIES \r\n \r\nFOOD INVENTORIES On the basic financial statements, inventories of donated food commodities used in the preparation ofmeals are reported at their Federally assigned value and purchased foods inventories are reported at cost (first-in, first-out). The School District uses the consumption method to account for inventories whereby donated food commodities are recorded as an asset and as revenue when received, and expenses/expenditures are recorded as the inventory items are used. Purchased foods are recorded as an asset when purchased and expenses/expenditures are recorded as the inventory items are used. \r\n \r\nCAPITAL ASSETS \r\n \r\nCapital assets purchased, including capital outlay costs, are recorded as expenditures in the fund financial statements at the time ofpurchase. On the District-wide financial statements, all purchased capital assets are valued at cost where historical records are available and at estimated historical cost based on appraisals or deflated current replacement cost where no historical records exist. Donated capital assets are recorded at estimated fair market value on the date donated. Disposals are deleted at depreciated recorded cost. The cost of normal maintenance and repairs that do not add to the value of assets or materially extend the useful lives of the assets is not capitalized. Depreciation is computed using the straight-line method. The School District does not capitalize book collections or works of art. During the fiscal year under review, no events or changes in circumstances affecting a capital asset that may indicate impairment were known to the School District. \r\n \r\nCapitalization thresholds and estimated useful lives of capital assets reported in the District-wide statements are as follows: \r\n \r\nCapitalization Policy \r\n \r\nEstimated Useful Life \r\n \r\nLand Land Improvements Buildings and Improvements Equipment Construction in Progress \r\n \r\nAny Amount $5,000.00 or more $5,000.00 or more $5,000.00 or more $5,000.00 or more \r\n \r\nNIA 20 to 80 years 10 to 80 years \r\n3 to 20 years NIA \r\n \r\nDepreciation is used to allocate the actual or estimated historical cost of all capital assets over estimated useful lives. \r\n \r\nNET ASSETS \r\n \r\nThe School District's net assets in the District-wide Statements are classified as follows: \r\n \r\n- 12 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2007 \r\n \r\nEXHIBIT \"H\" \r\n \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\nInvested in capital assets, net of related debt - This represents the School District's total investment in capital assets, net ofoutstanding debt obligations related to those capital assets. To the extent debt has been incurred but not yet expended for capital assets, such amounts are not included as a component of invested in capital assets, net of related debt. \r\n \r\nRestricted net assets - These represent resources for which the School District is legally or contractually obligated to spend resources for bus replacement, continuation of Federal programs, and capital projects in accordance with restrictions imposed by external third parties. \r\n \r\nUnrestricted net assets - Unrestricted net assets represent resources derived from property taxes, sales taxes, grants and contributions not restricted to specific programs, charges for services, and miscellaneous revenues. These resources are used for transactions relating to the educational and general operations of the School District, and may be used at the discretion of the Board to meet current expenses for those purposes. \r\n \r\nDEFICIT FUND BALANCES \r\n \r\nThe fund reporting a deficit fund balance at June 30, 2007, is as follows: \r\n \r\nFund Type/Fund Name \r\n \r\nDeficit Balance \r\n \r\nGovernmental Funds General Fund \r\n \r\n$ 425,886.32 \r\n \r\nThe School District's plan to eliminate this deficit is as follows: \r\n \r\nThe Maintenance and Operations millage levies will be set as is necessary to provide enough local monies to ( 1) assure normal operations of the school system and (2) eliminate deficit financing as outlined in the plan below. \r\n \r\nMaximum \r\n \r\nDeficit \r\n \r\nDate \r\n \r\nAnticipated \r\n \r\nJune 30, 2008 June 30, 2009 June 30, 2010 June 30, 2011 \r\n \r\n$ -384,794.00 \r\n \r\n$ -284,000.00 \r\n \r\n$ -100,000.00 \r\n \r\n$ \r\n \r\n0.00 \r\n \r\n- 13 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2007 \r\n \r\nEXHIBIT\"H\" \r\n \r\nNote 3: DEPOSITS \r\nCOLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee of insurance, or by collateral. The aggregate ofthe face value of such surety bond and the market value of securities pledged shall be equal to not less than 110 percent ofthe public funds being secured after the deduction ofthe amount ofdeposit insurance. Ifa depository elects the pooled method (OCGA 45-8-13 .1) the aggregate ofthe market value ofthe securities pledged to secure a pool ofpublic funds shall be not less than 110 percent ofthe daily pool balance. \r\nAcceptable security for deposits consists of any one of or any combination of the following: \r\n(I) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, \r\n(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation, \r\n(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia, \r\n(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia, \r\n(5) Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose, \r\n(6) Industrial revenue bonds and bonds of development authorities created by the laws ofthe State of Georgia, and \r\n(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. \r\nCATEGORIZATION OF DEPOSITS At June 30, 2007, the bank balances were $90 I,731.20. The amounts of the total uninsured bank balances are classified into three categories of custodial credit risk: \r\nCategory 1 - Uncollateralized, Category 2 - Cash collateralized with securities held by the pledging financial institution, or \r\n \r\n- 14 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2007 \r\n \r\nEXHIBIT\"H\" \r\n \r\nNote 3: DEPOSITS \r\n \r\nCategory 3 - Cash collateralized with securities held by the pledging financial institution's trust department or agent but not in the School District's name. \r\n \r\nThe School District's uninsured deposits are classified by custodial credit risk category at June 30, 2007, as follows: \r\n \r\nCustodial Credit Risk Category \r\n1 2 \r\n3 \r\nTotal \r\n \r\nBank Balance \r\n \r\n$ \r\n \r\n0.00 \r\n \r\n0.00 \r\n \r\n799,518.70 \r\n \r\n$ 799,518.70 \r\n \r\nNote 4: NON-MONETARY TRANSACTIONS \r\n \r\nThe School District receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 2 - Inventories \r\n \r\nNote 5: CAPITAL ASSETS \r\n \r\nThe following is a summary of changes in the Capital Assets during the fiscal year: \r\n \r\nBalances July 1, 2006 \r\n \r\nIncreases \r\n \r\nDecreases \r\n \r\nBalances June 30, 2007 \r\n \r\nGovernmental Activities Capital Assets, Not Being Depreciated: \r\nLand Construction in Progress \r\n \r\n$ 105,520.00 \r\n \r\n$ \r\n \r\n1,510,133.00 $ 104,607.00 \r\n \r\n0.00 $ 105,520.00 1,614,740.00 \r\n \r\nTotal Capital Assets Not Being Depreciated $ 1,615,653.00 $ 104,607.00 $ \r\n \r\n0.00 $ 1,720,260.00 \r\n \r\nCapital Assets Being Depreciated Buildings and Improvements Equipment Land Improvements \r\n \r\n$6,127,640.00 $ 106,404.00 \r\n \r\n$ 6,234,044.00 \r\n \r\n1,265,111.00 898,741.00 $ 166,304.00 1,997,548.00 \r\n \r\n175,282.00 \r\n \r\n175,282.00 \r\n \r\nLess Accumulated Depreciation for: Buildings and Improvements Equipment Land Improvements \r\n \r\n2,341,086.00 880,797.00 109,311.00 \r\n \r\n107,334.00 195,105.00 \r\n6,271.00 \r\n \r\n166,304.00 \r\n \r\n2,448,420.00 909,598.00 115,582.00 \r\n \r\nTotal Capital Assets, Being Depreciated, Net $ 4,236,839.00 $ 696,435.00 $ \r\n \r\n0.00 $ 4,933,274.00 \r\n \r\nGovernmental Activity Capital Assets - Net $ 5.852.492.00 $ 801.042.00 $ \r\n \r\n0.00 $ 6.653.534.00 \r\n \r\n- 15 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2007 \r\n \r\nEXHIBIT\"H\" \r\n \r\nNote 5: CAPITAL ASSETS \r\n \r\nCurrent year depreciation expense by function is as follows: \r\n \r\nInstruction Support Services \r\nEducational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Food Services \r\n \r\n$ 185,432.00 \r\n \r\n$ 8,116.00 400.00 \r\n2,625.00 4,766.00 \r\n657.00 82,222.00 14,528.00 \r\n \r\n113,314.00 9,964.00 \r\n \r\n$ 308,710.00 \r\n \r\nNote 6: RESTRICTED ASSETS \r\n \r\nSpecial Purpose Local Option Sales Tax (SPLOST) are restricted assets in the Statement of Net Assets because its use is limited by applicable statutory provisions. Restricted assets at June 30, 2007, were as follows: \r\n \r\nDistrict-wide Capital Projects SPLOST \r\n \r\nRestricted Cash and Cash Equivalents: Capital Acquisitions \r\n \r\n$ 152,947.02 \r\n \r\nNote 7: RISK MANAGEMENT \r\n \r\nThe School District is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; acts of God and unemployment compensation. \r\n \r\nThe School District has obtained commercial insurance for risk ofloss associated with torts, assets and errors or omissions. The School District has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the School District's insurance coverage in any of the past three years. \r\n \r\n- 16 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2007 \r\n \r\nEXHIBIT\"H\" \r\n \r\nNote 7: RISK MANAGEMENT \r\n \r\nThe School District has elected to self-insure for all losses related to acts of God. The School District has not experienced any losses related to this risk in the past three years. \r\n \r\nThe School District is self-insured with regard to unemployment compensation claims. The School District accounts for claims within the General Fund with expenses/expenditures and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated. \r\n \r\nChanges in the unemployment compensation claims liability during the last two fiscal years are as follows: \r\n \r\n2006 2007 \r\n \r\nBeginning of Year Liability \r\n \r\nClaims and Changes in Estimates \r\n \r\nClaims Paid \r\n \r\nEnd of Year Liability \r\n \r\n$ \r\n \r\n744.00 $ \r\n \r\n1,688.00 $ \r\n \r\n2,432.00 $ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n4,836.32 $ \r\n \r\n4,836.32 $ \r\n \r\n0.00 \r\n \r\nThe School District participates in the Georgia Education Workers' Compensation Trust, a public entity risk pool organized on December 1, 1991, to develop, implement and administer a program of workers' compensation self-insurance for its member organizations. The School District pays an annual premium to the Trust for its general insurance coverage. Additional insurance coverage is provided through an agreement by the Trust with the Midwest Employers Casualty Company to provide coverage for potential losses sustained by the Trust in excess of $500,000.00 loss per occurrence, up to $2,000,000.00. \r\n \r\nThe School District has purchased a surety bond to provide additional insurance coverage as follows: \r\n \r\nPosition Covered \r\n \r\nAmount \r\n \r\nAll Employees \r\n \r\n$ 100,000.00 \r\n \r\nNote 8: SHORT-TERM DEBT \r\n \r\nThe School District issues tax anticipation notes in advance of property tax collections, depositing the proceeds in its General Fund. This short-term debt is to provide cash for operations until property tax collections are received by the School District. Article IX, Section V, Paragraph V of the Constitution ofthe State ofGeorgia limits the aggregate amount of short-term debt to 75 percent ofthe total gross income from taxes collected in the preceding year and requires all short-term debt to be repaid no later than December 31 of the calendar year in which the debt was incurred. \r\n \r\nShort-term debt activity for the fiscal year is as follows: \r\n \r\n- 17 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2007 \r\n \r\nEXHIBIT \"H\" \r\n \r\nNote 8: SHORT-TERM DEBT \r\n \r\nBeginning Balance \r\n \r\nIssued \r\n \r\nRedeemed \r\n \r\nEnding Balance \r\n \r\nTax Anticipation Notes \r\n \r\n$===o==.o==o $900,000.00 $ 450,000.00 $ 4so,ooo.oo \r\n \r\nNote 9: ON-BEHALF PAYMENTS \r\n \r\nThe School District has recognized revenues and costs in the amount of $206,590.04 for health insurance and retirement contributions paid on the School District's behalf by the following State Agencies. \r\n \r\nGeorgia Department of Education Paid to the Georgia Department of Community Health For Health Insurance of Non-Certified Personnel In the amount of $205,252.04 \r\n \r\nOffice of Treasury and Fiscal Services Paid to the Public School Employees Retirement System For Public School Employees Retirement (PSERS) Employer's Cost In the amount of $1,338.00 \r\n \r\nNote 10: SIGNIFICANT CONTINGENT LIABILITIES \r\n \r\nAmounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any costs which are disallowed under grant terms. The School District believes that such disallowances, if any, will be immaterial to its overall financial position. \r\n \r\nThe School District is a defendant in various legal proceedings pertaining to matters incidental to the performance ofroutine School District operations. The ultimate disposition ofthese proceedings is not presently determinable, but is not believed to be material to the basic financial statements. \r\n \r\nNote 11: RETIREMENT PLANS \r\n \r\nTEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) \r\n \r\nTRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts. \r\n \r\n- 18 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2007 \r\n \r\nEXHIBIT \"H\" \r\n \r\nNote 11: RETIREMENT PLANS \r\n \r\nTRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe School District who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The School District makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 9.28% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows: \r\n \r\nFiscal Year \r\n \r\nPercentage Contributed \r\n \r\nRequired Contribution \r\n \r\n2007 2006 2005 \r\n \r\n100% 100% 100% \r\n \r\n$ 539,582.30 $ 533,135.00 $ 517,143.00 \r\n \r\n- 19 - \r\n \r\n (This page left intentionally blank) \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION GENERAL FUND \r\nSCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL \r\nYEAR ENDED JUNE 30, 2007 \r\n \r\nSCHEDULE \"1\" \r\n \r\nREVENUES \r\nProperty Taxes Sales Taxes State Funds Federal Funds Charges for Services Investment Earnings Miscellaneous \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Enterprise Operations Food Services Operation \r\nCapital Outlay \r\nTotal Expenditures \r\nExcess of Revenues over (under) Expenditures \r\nOTHER FINANCING SOURCES (USES) \r\nOther Sources Other Uses \r\nTotal Other Financing Sources (Uses) \r\nNet Change in Fund Balances \r\nFund Balances - Beginning \r\nAdjustments \r\n \r\nNONAPPROPRIATED BUDGETS \r\n \r\nORIGINAL (1) \r\n \r\nFINAL (1) \r\n \r\nACTUAL AMOUNTS \r\n \r\n$ \r\n \r\n1,601,000.00 $ \r\n \r\n1,601,000.00 $ \r\n \r\n1,319,787.31 \r\n \r\n31,000.00 \r\n \r\n31,000.00 \r\n \r\n31,212.60 \r\n \r\n6,200,626.00 \r\n \r\n6,252,249.00 \r\n \r\n6,198,670.25 \r\n \r\n2,072,489.00 \r\n \r\n2,072,489.00 \r\n \r\n2,696,839.63 \r\n \r\n73,304.00 \r\n \r\n73,304.00 \r\n \r\n274,546.41 \r\n \r\n6,793.00 \r\n \r\n6,793.00 \r\n \r\n5,525.54 \r\n \r\n272,152.00 \r\n \r\n272,152.00 \r\n \r\n432 742.17 \r\n \r\n$ 10,257,364.00 $ 10,308,987.00 $ 10,959,323.91 \r\n \r\n$ \r\n \r\n5,892,512.00 $ \r\n \r\n5,941,509.04 $ \r\n \r\n6,082,930.54 \r\n \r\n346,161.00 211,986.00 201,876.00 293,715.00 667,467.00 842,914.00 474,951.00 704,157.00 290,401.00 \r\n592,233.00 \r\n \r\n346,161.00 212,368.00 201,876.00 293,685.96 667,467.00 842,914.00 474,951.00 704,157.00 290,401.00 592,233.00 \r\n \r\n736,438.28 226,792.14 182,896.69 335,822.07 765,863.55 930,916.61 625,073.90 686,118.70 166,546.80 \r\n53,914.55 565,672.51 \r\n1 462.60 \r\n \r\n$ 10,518,373.00 $ 10,567,723.00 $ 11 360 448.94 \r\n \r\n$ \r\n \r\n-261 009.00 $ \r\n \r\n-258,736.00 $ \r\n \r\n-401, 125.03 \r\n \r\n$ \r\n \r\n220,000.00 $ \r\n \r\n242,761.00 \r\n \r\n-220,000.00 \r\n \r\n-220,000.00 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n22 761.00 \r\n \r\n$ \r\n \r\n-261,009.00 $ \r\n \r\n-235,975.00 $ \r\n \r\n-401, 125.03 \r\n \r\n71,854.23 \r\n \r\n71,854.23 \r\n \r\n105,359.00 \r\n \r\n10 582.19 \r\n \r\n17 054.78 \r\n \r\nFund Balances - Ending \r\n \r\n$ \r\n \r\n-178 572.58 $ \r\n \r\n-147 065.99 $===2=9=5=,7=6=6=.0=3 \r\n \r\nNotes to the Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual \r\n \r\n(1) Original and Final Budget amounts do not include budgeted revenues or expenditures of the various principal accounts. \r\n \r\nThe accompanying schedule of revenues, expenditures and changes in fund balances budget and actual is presented on the modified accrual basis of accounting which is the basis of accounting used in the presentation of the fund financial statements. \r\n \r\nSee notes to the basic financial statements. \r\n \r\n- 21 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nYEAR ENDED JUNE 30, 2007 \r\n \r\nSCHEDULE \"2\" \r\n \r\nFUNDING AGENCY PROGRAM/GRANT \r\nAgriculture, U. S. Department of Child Nutrition Cluster Pass-Through From Georgia Department of Education Food Services School Breakfast Program National School Lunch Program \r\nTotal Child Nutrition Cluster \r\nOther Programs Pass-Through From Georgia Department of Education Food Donation (1) \r\nTotal U. S. Department of Agriculture \r\nEducation, U.S. Department of Special Education Cluster Pass-Through From Georgia Department of Education Special Education Grants to States Preschool Grants \r\nTotal Special Education Cluster \r\nOther Programs Direct Safe Schools/Healthy Students Initiative Pass-Through From Georgia Department of Education Enhancing Education Through Technology Program Improving Teacher Quality State Grants Migrant Education Reading First State Grants Rural Education State Grants for Innovative Programs Tille I Grants to Local Educational Agencies Twenty-First Century Community Learning Centers Vocational Education - Basic Grants to States Pass-Through From Georgia Department of Human Resources Safe and Drug Free Schools and Communities - State Grants \r\nTotal U. S. Department of Education \r\nHealth and Human Services, U. S. Department of Direct Adolescent Family Life Demonstration Projects \r\nTotal Federal Financial Assistance \r\nNIA = Not Available \r\n \r\nCFDA NUMBER \r\n \r\nPASSTHROUGH \r\nENTITY ID \r\nNUMBER \r\n \r\nEXPENDITURES IN PERIOD \r\n \r\n10.553 10.555 \r\n \r\nNIA NIA $ \r\n$ \r\n \r\n(2) 514 512.00 \r\n514,512.00 \r\n \r\n10.550 \r\n \r\nNIA $ \r\n \r\n23,881.00 538,393.00 \r\n \r\n84.027 84.173 \r\n \r\nNIA $ NIA \r\n$ \r\n \r\n184,915.79 8166.36 \r\n193,082.15 \r\n \r\n84.184 \r\n84.318 84.367 84.011 84.357 84.358 84.298 \r\n. 84.010 84.287 84.048 \r\n84.186 \r\n \r\nNIA NIA NIA NIA NIA NIA NIA NIA NIA \r\nNIA \r\n$ \r\n \r\n698,129.50 (3) \r\n34,342.00 83,019.00 30,457.00 117,597.00 31,932.00 \r\n1,913.00 351,822.31 413,130.06 (4) \r\n20,098.00 \r\n23,956.23 \r\n1,999,478.25 \r\n \r\n93.995 \r\n \r\n$ \r\n \r\n225,000.00 (5) \r\n \r\n$ ====2=,7=6=2=,8=7=1.=25= \r\n \r\n- 22- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nYEAR ENDED JUNE 30, 2007 \r\n \r\nSCHEDULE \"2\" \r\n \r\nNotes to the Schedule of Expenditures of Federal Awards \r\n(1) The amount shown for the Food Donation Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the School District during the current fiscal year. \r\n(2) Expenditures for the funds earned on the School Breakfast Program ($143,142.00) were not maintained separately and are included in the 2007 National School Lunch Program. \r\n(3) Includes Federal Assistance of $530,713.49 provided to subgrantees. (4) Includes Federal Assistance of $247,506.01 provided to subrecipients. (5) Includes Federal Assistance of $103,669.87 provided to subrecipients. \r\nMajor Programs are identified by an asterisk (*) in front of the CFDA number. \r\nThe accompanying schedule of expenditures of Federal awards includes the Federal grant activity of the Wheeler County Board of Education and is presented on the modified accrual basis of accounting which is the basis of accounting used in the presentation of the fund financial statements. \r\n \r\nSee notes to the basic financial statements. \r\n \r\n- 23 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30, 2007 \r\n \r\nAGENCY/FUNDING \r\nGRANTS Bright From the Start: Georgia Department of Early Care and Learning Pre-Kindergarten Program \r\nEducation, Georgia Department of Quality Basic Education Direct Instructional Cost Kindergarten Program Kindergarten Program - Early Intervention Program Primary Grades (1-3) Program Primary Grades - Early Intervention (1-3) Program Upper Elementary Grades (4-5) Program Upper Elementary Grades - Early Intervention (4-5) Program Middle School (6-8) Program High School General Education (9-12) Program Vocational Laboratory (9-12) Program Students with Disabilities Category I Category II Category Ill Category IV CategoryV Remedial Education Program Media Center Program 20 Days Additional Instruction Staff and Professional Development Indirect Cost Central Administration School Administration Facility Maintenance and Operations Categorical Grants Pupil Transportation Regular Bus Replacement Sparsity Nursing Services Principal Supplements Vocational Education Vocational Supervisors Education Equalization Funding Grant Food Services Amended Formula Adjustment Other State Programs Alternative Program Graduation Coaches Health Insurance K-8 Statewide Reading and Mathematics Program National Teacher Certification Pupil Transportation - State Bonds Preschool Handicapped Program Remedial Summer School Virtual Schools \r\nOffice of Treasury and Fiscal Services Public School Employees Retirement \r\n \r\nSee notes to the basic financial statements. \r\n \r\n-24- \r\n \r\nSCHEDULE \"3\" \r\n \r\nGOVERNMENTAL FUND TYPE GENERAL FUND \r\n \r\n$ \r\n \r\n306,548.21 \r\n \r\n276,869.00 28,614.00 \r\n727,284.00 82,496.00 \r\n283,912.00 161,613.00 613,001.00 552,509.00 184,000.00 \r\n634,084.00 -4,896.00 13,275.00 8,619.00 4,492.00 \r\n128,767.00 103,580.00 \r\n33,535.00 20,316.00 \r\n299,361.00 248,220.00 270,615.00 \r\n231,255.00 24,531.00 27,802.00 36,624.00 3,384.00 18,103.00 9,429.00 \r\n365,890.00 32,584.00 -93,854.00 \r\n49,328.00 40,075.00 205,252.04 22,500.00 15,306.00 200,000.00 30,511.00 \r\n1,648.00 150.00 \r\n1 338.00 \r\n$ ===6:1:,1=9:!8,=67=0=.2;,;,5 \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS \r\nYEAR ENDED JUNE 30, 2007 \r\n \r\nSCHEDULE \"4\" \r\n \r\nPROJECT \r\nRemodeling, renovating, improving, furnishing and equipping existing School District facilities, including classrooms, instructional areas, support space, physical education and athletic facilities and grounds, purchase or construction of a storage facility, acquiring any necessary personal property, including computers and other technology, purchase of school buses and paying expenses incident thereto. \r\n \r\nORIGINAL ESTIMATED \r\nCOST (1) \r\n \r\nCURRENT ESTIMATED COSTS (2) \r\n \r\nAMOUNT EXPENDED IN CURRENT \r\nYEAR (3) \r\n \r\nAMOUNT EXPENDED \r\nIN PRIOR YEARS (3) \r\n \r\nPROJECT STATUS \r\n \r\n$ 1,950,000.00 $ 1,950,000.00 $ 362,520.72 $ 45,157.00 Ongoing \r\n \r\n(1) The School District's original cost estimate as specified in the resolution calling for the imposition of the Local Option Sales Tax. \r\n(2) The School District's current estimate of total cost for the project. Includes all cost from project inception to completion. \r\n(3) The voters of Wheeler County approved the imposition of a 1% sales tax to fund the above project. Amounts expended for this project may include sales tax proceeds, state, local property taxes and/or other funds over the life of the project. \r\n \r\nSee notes to the basic financial statements. \r\n \r\n- 25 - \r\n \r\n {This page left intentionally blank) \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION GENERAL FUND- QUALITY BASIC EDUCATION PROGRAM (QBE) \r\nALLOTMENTS AND EXPENDITURES BY PROGRAM YEAR ENDED JUNE 30, 2007 \r\n \r\nSCHEDULE \"5\" \r\n \r\nDESCRIPTION \r\nDirect Instructional Programs Kindergarten Program Kindergarten Program-Early Intervention Program Primary Grades (1-3) Program Primary Grades-Early Intervention (1-3) Program Upper Elementary Grades (4-5) Program Upper Elementary Grades-Early Intervention (4-5) Program Middle School (6-8) Program High School General Education (9-12) Program Vocational Laboratory (9-12) Program Students with Disabilities Category I Category II Category Ill Category IV CategoryV Remedial Education Program Alternative Education Program \r\nTOTAL DIRECT INSTRUCTIONALPROGRAMS \r\nMedia Center Program Staff and Professional Development \r\n \r\nALLOTMENTS FROM GEORGIA DEPARTMENT OF EDUCATION (1) (2) \r\n \r\nELIGIBLE QBE PROGRAM COSTS \r\n \r\nSALARIES \r\n \r\nOPERATIONS \r\n \r\nTOTAL \r\n \r\n$ \r\n \r\n322,947.00 $ 321,716.56 $ \r\n \r\n4,698.53 $ 326,415.09 \r\n \r\n32,075.00 \r\n \r\n54,996.00 \r\n \r\n54,996.00 \r\n \r\n810,829.00 \r\n \r\n825,678.31 \r\n \r\n7,090.56 \r\n \r\n832,768.87 \r\n \r\n93,609.00 \r\n \r\n78,343.53 \r\n \r\n78,343.53 \r\n \r\n330,544.00 \r\n \r\n395,571.53 \r\n \r\n7,196.64 \r\n \r\n402,768.17 \r\n \r\n169,217.00 699,021.00 619,557.00 206,433.00 709,339.00 \r\n130,367.00 56176.00 \r\n \r\n135,267.11 822,052.98 890,858.37 188,525.90 \r\n5,610.59 152,962.33 310,928.08 101,524.61 \r\n16,906.77 35,086.02 179,936.08 \r\n \r\n1,297.98 13,798.36 \r\n9,978.34 8,489.63 \r\n32,826.00 \r\n505.00 \r\n \r\n136,565.09 835,851.34 900,836.71 197,015.53 \r\n5,610.59 185,788.33 310,928.08 101,524.61 \r\n16,906.77 35,591.02 179,936.08 \r\n \r\n$ \r\n \r\n4,180,114.00 $ 4,515,964.77 $ \r\n \r\n85,881.04 $ 4,601,845.81 \r\n \r\n116,407.00 22,685.00 \r\n \r\n168,741.69 $ \r\n \r\n8,729.94 $ \r\n \r\n177,471.63 22,415.11 \r\n \r\nTOTAL QBE FORMULA FUNDS \r\n \r\n$ \r\n \r\n4,319,206.00 $ 4,684,706.46 $ \r\n \r\n94,610.98 $ 4,801,732.55 \r\n \r\n(1) Comprised of State Funds plus Local Five Mill Share. (2) Allotments do not include the impact of the State amended formula adjustment. \r\n \r\nSee notes to the basic financial statements. \r\n \r\n- 27 - \r\n \r\n SECTION II COMPLIANCE AND INTERNAL CONTROL REPORTS \r\n \r\n Russell W. Hinton \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400 \r\nSeptember 8, 2008 \r\n \r\nHonorable Sonny Perdue, Governor Members ofthe General Assembly Members ofthe State Board of Education \r\nand Superintendent and Members ofthe Wheeler County Board of Education \r\nREPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nLadies and Gentlemen: \r\nWe have audited the financial statements of the governmental activities, each major fund, and the aggregate remaining fund information of Wheeler County Board ofEducation as ofand for the year ended June 30, 2007, which collectively comprise Wheeler County Board of Education's basic financial statements and have issued our report thereon dated September 8, 2008. We conducted our audit in accordance with auditing standards generally accepted in the United States ofAmerica and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. \r\nInternal Control Over Financial Reporting \r\nIn planning and performing our audit, we considered Wheeler County Board ofEducation's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose ofexpressing an opinion on the effectiveness of the Wheeler County Board of Education's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the Wheeler County Board of Education's internal control over financial reporting. \r\nOur consideration ofinternal control over financial reporting was for the limited purpose described in the preceding paragraph and would not necessarily identify all deficiencies in internal control over financial reporting that might be significant deficiencies or material weaknesses. However, as discussed below, we identified certain deficiencies in internal control over financial reporting that we consider to be significant deficiencies. \r\n2007YB-60 \r\n \r\n A control deficiency exists when the design or operation ofa control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affect the Wheeler County Board of Education's ability to initiate, authorize, record, process, or report financial data reliably in accordance with generally accepted accounting principles such that there is more than a remote likelihood that a misstatement ofthe Wheeler County Board ofEducation's financial statements that is more than inconsequential will not be prevented or detected by the Wheeler County Board ofEducation's internal control. We consider items FS-7531-07-02 and FS-7531-07-03 in the accompanying Schedule ofFindings and Questioned Costs to be significant deficiencies in internal control over financial reporting. \r\nA material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that a material misstatement ofthe financial statements will not be prevented or detected by the Wheeler County Board of Education's internal control. \r\nOur consideration of the internal control over financial reporting was for the limited purpose described in the first paragraph ofthis section and would not necessarily disclose all deficiencies in internal control that might be significant deficiencies and, accordingly, would not necessarily disclose all significant deficiencies that are also considered to be material weaknesses. However, of the significant deficiencies described above, we consideritems FS-7531-07-02 and FS-7531-07-03 to be material weaknesses. \r\nCompliance and Other Matters \r\nAs part of obtaining reasonable assurance about whether Wheeler County Board of Education's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed an instance ofnoncompliance or other matter that is required to be reported under Government Auditing Standards and which is described in the accompanying Schedule ofFindings and Questioned Costs as item FS-7531-07-01. \r\nWe also noted certain matters that we have reported to management of Wheeler County Board of Education in a separate letter dated September 8, 2008. \r\nWheeler County Board ofEducation's response to the findings identified in our audit is described in the accompanying Schedule of Management's Responses. We did not audit Wheeler County Board of Education's response and, accordingly, we express no opinion on it. \r\n2007YB-60 \r\n \r\n This report is intended solely for the information and use of the management, members of the Wheeler County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. \r\nRespectfully submitted, \r\n::g=n.i:!l' ~ State Auditor \r\nRWH:as 2007YB-60 \r\n \r\n Russell W. Hinton \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400 \r\nSeptember 8, 2008 \r\n \r\nHonorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members ofthe Wheeler County Board of Education \r\nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133 \r\nLadies and Gentlemen: \r\nCompliance \r\nWe have audited the compliance of Wheeler County Board of Education with the types of compliance requirements described in the U.S. Office ofManagement and Budget (0MB) Circular A-133 Compliance Supplement that are applicable to each ofits major Federal programs for the year ended June 30, 2007. Wheeler County Board ofEducation's major Federal programs are identified in the Summary of Auditor's Results Section of the accompanying Schedule of Findings and Questioned Costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major Federal programs is the responsibility of Wheeler County Board of Education's management. Our responsibility is to express an opinion on Wheeler County Board of Education's compliance based on our audit. \r\nWe conducted our audit ofcompliance in accordance with auditing standards generally accepted in the United States ofAmerica; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General ofthe United States; and 0MB Circular A133, Audits ofStates, Local Governments, and Non-Profit Organizations. Those standards and 0MB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types ofcompliance requirements referred to above that could have a direct and material effect on a major Federal program occurred. An audit includes examining, on a test basis, evidence about the Wheeler County Board of Education's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. \r\n \r\n2007SA-55 \r\n \r\n We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on Wheeler County Board ofEducation's compliance with those requirements. \r\nAs described in items FA-7531-07-01, FA-7531-07-02, FA-7531-07-03, FA-7531-07-04 and FA7531-07-05 in the accompanying Schedule of Findings and Questioned Costs, Wheeler County Board ofEducation did not comply with requirements regarding Activities Allowed or Unallowed, Allowable Costs/Cost Principles, and Procurement and Suspension and Debarment that are applicable to its Safe Schools/Healthy Students Initiative and Twenty-First Century Community Leaming Centers programs. Compliance with such requirements is necessary, in our opinion, for Wheeler County Board of Education to comply with requirements applicable to those programs. \r\nIn our opinion, except for the noncompliance described in the preceding paragraph, the Wheeler County Board of Education complied, in all material respects, with the requirements referred to above that are applicable to each of its major Federal programs for the year ended June 30, 2007. The results of our auditing procedures also disclosed an instance of noncompliance with those requirements, which is described in the accompanying Schedule ofFindings and Questioned Costs as item FA-7531-07-06. \r\nInternal Control Over Compliance \r\nThe management of Wheeler County Board of Education is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to Federal programs. In planning and performing our audit, we considered Wheeler County Board of Education's internal control over compliance with requirements that could have a direct and material effect on a major Federal program in order to determine our auditing procedures for the purpose ofexpressing our opinion on compliance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the Wheeler County Board of Education's internal control over compliance. \r\nOur consideration ofthe internal control over compliance was for the limited purpose described in the preceding paragraph and would not necessarily identify all deficiencies in the Board's internal control that might be significant deficiencies or material weaknesses as defined below. However, as discussed below, we identified certain deficiencies in internal control over compliance that we consider to be significant deficiencies and others we consider to be material weaknesses. \r\nA control deficiency in an entity's internal control over compliance exists when the design or operation ofa control does not allow management or employees, in the normal course ofperforming their assigned functions, to prevent or detect noncompliance with a type ofcompliance requirement of a Federal program on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affects the entity's ability to administer a Federal program such that there is more than a remote likelihood that noncompliance with a type of compliance requirement of a Federal program that is more than inconsequential will not be prevented or detected by the entity's internal control. We consider the deficiencies in internal control over compliance described in the accompanying Schedule ofFindings and Questioned Costs as items FA-7531-07-01, FA-7531-07-02, FA-7531-07-03, FA-7531-07-04, FA-7531-07-05 and FA-7531-07-06 to be significant deficiencies. \r\n2007SA-55 \r\n \r\n A material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that material noncompliance with a type of compliance requirement of a Federal program will not be prevented or detected by the entity's internal control. Of the significant deficiencies in internal control over compliance described in the accompanying Schedule of Findings and Questioned Costs, we consider items FA-7531-07-01, FA-7531-07-02, FA-7531-07-03, FA-7531-07-04 and FA-7531-07-05 to be material weaknesses. \r\nWheeler County Board ofEducation's response to the findings identified in our audit is described in the accompanying Schedule ofManagement's Responses. We did not audit Wheeler County Board of Education's response and, accordingly, we express no opinion on it. \r\nThis report is intended solely for the information and use of the management, members of the Wheeler County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. \r\nRespectfully submitted, \r\n \r\nRWH:as 2007SA-55 \r\n \r\nRu 11 W. Hinton, CPA, CGFM State Auditor \r\n \r\n SECTION III AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE \r\nSUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2007 \r\n \r\nPRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nFINDING CONTROL NUMBER \r\n \r\nAUDITEE'S RESPONSE/STATUS \r\n \r\nSEE AUDITOR'S COMMENTS \r\n \r\nFS-7531-05-01 Further Action Not Warranted \r\n \r\nFS-7531-05-02 Previously Reported Corrective Action Implemented \r\n \r\nFS-7531-06-01 Further Action Not Warranted \r\n \r\n(1) \r\n \r\nFS-7531-06-02 Further Action Not Warranted \r\n \r\n(1) \r\n \r\nFS-7531-06-03 Previously Reported Corrective Action Implemented \r\n \r\nAUDITOR'S COMMENTS \r\n \r\n(1) Findings/internal control deficiencies of this nature, that are not deemed significant deficiencies or material weaknesses and do not require reporting in the audit report in accordance with Statements on Auditing Standards (SAS) 112 or Governmental Auditing Standards (Yellow Book), will be communicated in a management letter in subsequent periods. \r\n \r\nPRIOR YEAR FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\n \r\nFINDING CONTROL NUMBER \r\n \r\nAUDITEE'S RESPONSE/STATUS \r\n \r\nSEE AUDITOR'S COMMENTS \r\n \r\nFA-7531-06-01 Partially Resolved - See Corrective Action/Responses \r\n \r\nFA-7531-06-02 Further Action Not Warranted \r\n \r\n(1) \r\n \r\nCORRECTIVE ACTION/RESPONSES \r\n \r\nSUBRECIPIENT MONITORING Inadequate Monitoring of Subrecipients Finding Control Number: FA-7531-06-01 \r\n \r\nThis finding has been partially resolved. This has been discussed in length with the Director of the programs. This finding should be resolved in fiscal year 2009. \r\n \r\nAUDITOR'S COMMENTS \r\n \r\n(1) Findings/internal control deficiencies of this nature, that are not deemed significant deficiencies or material weaknesses and do not require reporting in the audit report in accordance with Office ofManagement and Budget (0MB) Circular A-133, will be communicated in a management letter in subsequent periods. \r\n \r\n SECTION IV FINDINGS AND QUESTIONED COSTS \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2007 \r\n \r\nI SUMMARY OF AUDITOR'S RESULTS \r\n \r\nI. Type of Report Issued on the Financial Statements The auditor's opinion on the Wheeler County Board ofEducation's financial statements was unqualified. \r\n \r\n2. Significant Deficiencies in Internal Control Disclosed by the Audit ofthe Financial Statements The audit report for the Wheeler County Board of Education disclosed financial statement significant deficiencies related to the following control categories. \r\n \r\nExpenditures/Liabilities/Disbursements Financial Reporting \r\n \r\nAll ofthe significant deficiencies described above are considered to be material weaknesses. \r\n \r\n3. Noncompliance Material to the Financial Statements The audit of the Wheeler County Board of Education disclosed one instance of noncompliance deemed material to the financial statements. This noncompliance involved the Board's failure to ensure that incurred expenditures do not exceed revenues in the General Fund. \r\n \r\n4. Significant Deficiencies in Internal Control Over Major Programs The audit report for the Wheeler County Board of Education disclosed significant deficiencies in internal control over major programs for the following compliance requirements. \r\n \r\nActivities Allowed or Unallowed Allowable Costs/Cost Principles \r\n \r\nProcurement and Suspension and Debarment Performance Reporting \r\n \r\nOfthe significant deficiencies described above, Activities Allowed or Unallowed, Allowable Costs/Cost Principles and Procurement and Suspension and Debarment are considered to be material weaknesses. \r\n \r\n5. Type of Report Issued on Compliance for Major Programs The auditor's opinion on the Wheeler County Board of Education's report on compliance with requirements applicable to major programs was unqualified, except for the Safe Schools/Healthy Students Initiative and the Twenty-First Century Community Leaming Centers Grant, which were qualified. \r\n \r\n6. Audit Findings Required to be Reported by Section .510(a) ofOMB Circular A-133 The Wheeler County Board of Education's audit disclosed audit findings required to be reported by section .510(a) ofOMB Circular A-133. These audit findings are included in section IV of this report. \r\n \r\n- 1- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2007 \r\n \r\nI SUMMARY OF AUDITOR'S RESULTS \r\n \r\n7. Major Programs Federal awards audited as major programs are as follows: 10.553 Food Services - School Breakfast Program 10.555 Food Services - National School Lunch Program 84.184 Safe Schools/Healthy Students Initiative 84.287 Twenty-First Century Community Leaming Centers \r\n \r\n8. Type \"A\" Program Dollar Threshold The dollar threshold for type \"A\" programs was $300,000.00. \r\n \r\n9. Low Risk Auditee The Wheeler County Board of Education did not qualify as a low risk auditee as defined by Section .530 of 0MB Circular A-133. \r\n \r\nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nBUDGET PREPARATION/EXECUTION Deficit Fund Balance Material Noncompliance Finding Control Number: FS-7531-07-01 \r\n \r\nCondition: \r\n \r\nDeficit Fund Balance \r\n \r\nCriteria: \r\n \r\nChapter 25 Reporting/or LUAs with General Fund Deficit Balances of the Financial Management for Georgia Local Units of Administration states in part: \"The seriousness of fund balance deficits cannot be overstated. The Georgia Department of Education requires those LUAs with deficit fund balances to meet certain reporting requirements.\" \r\n \r\nQuestioned Cost: NIA \r\n \r\nInformation: \r\n \r\nThe School District's General Fund reported a deficit fund balance in the amount of $425,886.32. \r\n \r\nCause: \r\n \r\nThe School District incurred expenditures in excess of revenues during the year under review in the General Fund. \r\n \r\nEffect: \r\n \r\nA financial statement irregularity in accordance with O.C.G.A. 20-2-67. \r\n \r\nRecommendation: \r\n \r\nThe School District should establish policies and procedures designed to ensure that in future periods the School District does not report a deficit fund balance. \r\n \r\n-2- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2007 \r\n \r\nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nFINANCIAL REPORTING Inadequate Controls over Financial Reporting Material Weakness Finding Control Number: FS-7531-07-02 \r\n \r\nCondition: \r\n \r\nThe School District did not have adequate controls in place over the financial statement reporting process. \r\n \r\nCriteria: \r\n \r\nManagement is responsible for having adequate controls over the financial reporting process, which not only includes proper recording oftransactions to the general ledger, but extends to accurate preparation and presentation ofthe financial statements, including note disclosures. \r\n \r\nQuestioned Cost: NIA \r\n \r\nInformation: \r\n \r\nThe Governmental Accounting Standards Board (GASB) Statement 34 reporting model requires the presentation of both fund level and entity-wide level statements in the School District's financial statements. During the audit, numerous correcting entries were proposed by the auditor and accepted by the client to properly present the entity's entity-wide level financial statements. In addition, several immaterial misstatements identified during the audit were not corrected on the financial statements. \r\n \r\nCause: \r\n \r\nThe School District did not implement an adequate system ofinternal control over the financial statement reporting process. \r\n \r\nEffect: \r\n \r\nThe School District does not have adequate controls in place to ensure that the financial statements were properly prepared in accordance with generally accepted accounting principles. \r\n \r\nRecommendation: \r\n \r\nThe School District should develop and implement internal controls over the financial statement reporting process to ensure that activity is properly recorded in the general ledger; to verify that financial statements (including note disclosures) properly reflect activity reported in the general ledger; and to include a monitoring process to evaluate the accuracy of the financials presented for audit. \r\n \r\n-3 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2007 \r\n \r\nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nEXPENDITURES/LIABILITIES/DISBURSEMENTS Inadequate Internal Controls Material Weakness Finding Control Number: FS-7531-07-03 \r\n \r\nCondition: \r\n \r\nThe accounting procedures ofthe School District were insufficient to provide for adequate internal controls. \r\n \r\nCriteria: \r\n \r\nThe School District's management is responsible for designing and maintaining internal controls to provide reasonable assurance that transactions are processed according to established procedures. \r\n \r\nQuestioned Cost: NIA \r\n \r\nInformation: \r\n \r\nA review ofthirty (30) expenditures revealed that twenty-one did not contain purchase orders approved with the Superintendent's signature. Additional testing of individually significant items and Federal program expenditures showed that unapproved expenditures were pervasive. Management stated that all expenditures are reviewed and approved; however, numerous unallowable, questionable, and unsupported expenditures were noted. See Finding Control Number: FA-7531-07-02. \r\n \r\nCause: \r\n \r\nThe School District failed to ensure that appropriate internal controls were established, implemented and functioning. \r\n \r\nEffect: \r\n \r\nErrors and/or irregularities may not be detected in a timely manner. \r\n \r\nRecommendation: \r\n \r\nThe School District's management should develop and implement procedures sufficient to ensure that all expenditures are properly approved, adequately documented, follow State and local procurement policies, and are recorded in the proper accounting period. \r\n \r\n-4- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2007 \r\n \r\nIII FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\n \r\nACTIVITIES ALLOWED OR UNALLOWED ALLOWABLE COSTS/COST PRINCIPLES Unsupported Costs Material Weakness Material Noncompliance U. S. Department of Education Safe Schools/Healthy Students Initiative (CFDA 84.184) Finding Control Number: FA-7531-07-01 \r\n \r\nCondition: \r\n \r\nThe School District did not require adequate documentation or properly review requests made for the reimbursement of Safe Schools/Healthy Students Initiative (84.184) funds during the 2006 funding year. As directed by the U.S. Department ofEducation, the fiscal year 2007 auditor reviewed the receipts and invoices related to prior year finding FA-7531-06-01. \r\n \r\nCriteria: \r\n \r\nEducation Department General Administrative Regulations, 34 CFR Part 75, Subpart F, provides the administrative responsibilities of a grantee. Part 75.701 states, \"A grantee shall directly administer or supervise the administration ofthe project.\" Part 75.702 states, \"A grantee shall use fiscal control and fund accounting procedures that insure proper disbursement of and accounting for Federal funds.\" Part 75.730 states, \"A grantee shall keep records that fully show: (a) The amount of funds under the grant; (b) How the grantee uses the funds; (c) The total cost of the project; (d) The share of that cost provided from other sources; and (e) Other records to facilitate an effective audit.\" \r\n \r\nQuestioned Cost: $212,055.72 \r\n \r\nInformation: \r\n \r\nLittle, if any, documentation was provided to the fiscal year 2006 auditor in support ofnon-personnel service expenses included in the six reimbursement requests paid to the Montgomery and Treutlen County Boards ofEducation during the period from August 2005 through March 2006. The requests for these expenses totaled $212,055.72. The fiscal year 2007 auditor noted these deficiencies continue to exist. Also, additional documentation was requested, but not provided by the Director ofSafe Schools/Healthy Students Initiative. \r\n \r\n-5- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2007 \r\n \r\nIII FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\n \r\nFinding Control Number: FA-7531-07-01 (continued) \r\n \r\nCause: \r\n \r\nManagement did not have established reimbursement request guidelines requiring the Montgomery and Treutlen County Boards of Education to provide expenditure documentation in support of reimbursement requests. Based on a recommendation of a Federal program review, management initiated measures during fiscal year 2006 that required the School Districts to provide documentation supporting reimbursement requests. However, management did not properly review the reimbursement requests to ensure that all documentation was, in fact, submitted and expenditures were allowable or within Federal/State guidelines. \r\n \r\nEffect: \r\n \r\nThe Montgomery and Treutlen County Boards ofEducation were reimbursed $212,055.72 without adequately determining that they incurred allowable Federal program costs. Without proper review ofreimbursement requests and supporting documentation, errors or irregularities could occur without detection. \r\n \r\nRecommendation: \r\n \r\nManagement should develop and implement procedures to ensure that reimbursement requests and related supporting documentation are properly reviewed for allowable program expenditures before disbursements are made by the School District. The U.S. Department ofEducation should review this matter and determine the resolution of $212,055.72 in questioned costs. \r\n \r\nACTIVITIES ALLOWED OR UNALLOWED ALLOWABLE COSTS/COST PRINCIPLES Inadequate Internal Control Procedures Material Weakness Material Noncompliance U.S. Department of Education Safe Schools/Healthy Students Initiative (CFDA 84.184) U.S. Department of Education Through Georgia Department of Education Twenty-First Century Community Leaming Centers (CFDA 84.287) Finding Control Number: FA-7531-07-02 \r\n \r\nCondition: \r\n \r\nA review of expenditures charged to various Federal programs revealed that costs were not adequately documented to ensure compliance with grant requirements. \r\n \r\n-6- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2007 \r\n \r\nIII FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\n \r\nFinding Control Number: FA-7531-07-02 (continued) \r\n \r\nCriteria: \r\n \r\nProvisions of the 0MB Circular A-87, Cost Principles for Determining Allowable Costs, require that \"to be allowable under Federal awards, costs must be .. . authorized or not prohibited under state or local laws or regulations and supported by underlying documentation.\" \r\n \r\nQuestioned Cost: $81,330.58 \r\n \r\nSafe Schools/Healthy Students Initiative (CFDA 84.184) $44,953.45 \r\n \r\n Supplies - \r\n \r\n$40,442.73 \r\n \r\n Travel - \r\n \r\n$4,510.72 \r\n \r\nTwenty-First Century Community Leaming Centers (CFDA 84.287) \r\n \r\n$36,377.13 \r\n \r\n Supplies - \r\n \r\n$16,199.45 \r\n \r\n Travel - \r\n \r\n$2,437.68 \r\n \r\n Transportation - $17,740.00 \r\n \r\nInformation: \r\n \r\nA review of thirty-two (32) direct program expenditures of Wheeler County Board of Education revealed the following deficiencies: \r\n1) Six (6) lacked purchase orders approved by an appropriate supervisor. \r\n2) Three (3) expenditures lacked evidence ofreceipt. 3) Four (4) travel vouchers were not approved by an appropriate \r\nsupervisor. 4) Six (6) persons were paid without approved timesheets. 5) Two (2) persons were paid without approved contract or pay scale. 6) One ( 1) fuel charge lacked supporting documentation. \r\n \r\nUnallowable activities noted included commute travel charged, non-Federal activities charged, and expenditures not included in the approved budgets. \r\n \r\nA review oftwenty-seven (27) reimbursement payments to Montgomery and Treutlen counties revealed the following deficiencies: \r\n1) Twenty-three (23) reimbursements were not approved by the Fiscal Agent (Superintendent). \r\n2) Sixteen ( 16) reimbursements lacked supporting receipts, invoices and evidence of receipt. \r\n3) Eleven (11) lacked timesheets supporting employee and contracted services pay. \r\n \r\n-7- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2007 \r\n \r\nIII FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\n \r\nFinding Control Number: FA-7531-07-02 (continued) \r\n \r\n4) Eight (8) included unallowable and/or unapproved travel. 5) All reimbursements were fully charged to purchased professional \r\nand technical services (object 300). 6) Overlapping charges and charges to the wrong Board of \r\nEducation were noted. \r\n \r\nIn many cases the absence of supporting documentation resulted in the auditors' inability to determine the nature and purpose of charges. \r\n \r\nExcessive, unallowable, and questionable travel was noted on many of the program Director's travel vouchers. These vouchers were approved and paid by Montgomery County Board of Education, and subsequently reimbursed by the Wheeler County Board ofEducation. In addition, the vouchers were not reviewed or approved by the Fiscal Agent (Superintendent) or an appropriate supervisor. Due to the unusually large number and amount of travel charges and the questionable nature ofsuch, all ofthe Director's travel tested was questioned. Salary and contracted services amounts are questioned at FA-7531-07-04 and FA-7531-07-05. \r\n \r\nCause: \r\n \r\nManagement failed to adequately monitor compliance with Federal guidelines to ensure that expenditures for these Federal programs were allowable, properly approved, and adequately documented. \r\n \r\nEffect: \r\n \r\nFailure to ensure that program costs were allowable, approved and properly documented resulted in material noncompliance with Federal grant requirements. \r\n \r\nRecommendation: \r\n \r\nThe School District should implement procedures to ensure that all costs are allowable under 0MB Circular A-87, approved by appropriate management, and properly documented. The School District should contact the U. S. Department ofEducation and Georgia Department ofEducation to determine the amount of refund for these questioned expenditures. \r\n \r\n- 8- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2007 \r\n \r\nIII FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\n \r\nACTIVITIES ALLOWED OR UNALLOWED ALLOWABLE COSTS/COST PRINCIPLES Time and Attendance Records not Utilized Material Weakness Material Noncompliance U. S. Department of Education Safe Schools/Healthy Students Initiative (CFDA 84.184) U.S. Department of Education Through Georgia Department of Education Twenty-First Century Community Leaming Centers (CFDA 84.287) Finding Control Number: FA-7531-07-03 \r\n \r\nCondition: \r\n \r\nCertifications and documentation based on time distribution records, as required by Federal guidelines, were not available for all School District employees whose salaries were paid from Federal programs. \r\n \r\nCriteria: \r\n \r\nProvisions of the 0MB Circular A-87, Cost Principles for Determining Allowable Costs, require that salaries be documented as follows: \r\n(a) Personnel who work on one Federal award will be supported by a semi-annual certification. The certifications will be signed by the employee and/or immediate supervisor. \r\n(b) For those personnel who work on multiple Federal activities or a Federal activity and non-Federal activity, a distribution of their salaries or wages to the Federal awards will be based on personnelactivity-reports (PARs). The PARs shall reflect after-the-fact certification ofthe time and effort ofeach employee on all activities. PARs are to be prepared monthly and signed by the employee. \r\n \r\nQuestioned Cost: $130,068.48 \r\n \r\nSafe Schools/Healthy Students Initiative (CFDA 84.184) $64,387.48 Twenty-First Century Community Leaming Centers (CFDA 84.287) $65,681.00 \r\n \r\nInformation: \r\n \r\nBased on a review of seven (7) Federally compensated employees' payroll records, the following deficiencies were noted: \r\n(a) Five (5) employees salaries which were charged solely to a Federal program were not supported with the required semi-annual certifications. \r\n(b) One (I) employee who was paid from multiple Federal programs did not have the required personnel activity reports (PARs) supporting time and effort. \r\n \r\n-9- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2007 \r\n \r\nIII FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\n \r\nFinding Control Number: FA-7531-07-03 (continued) \r\n \r\nCause: \r\n \r\nThe Safe Schools/Healthy Students Initiative Director located in Montgomery County failed to comply with Federal requirements for documenting actual time and effort for Federal personnel and, as a result, the required certifications and PARs were not completed and used as a basis for documenting salary charges to each of the Federal programs. \r\n \r\nEffect: \r\n \r\nBecause ofthe School District's failure to maintain the required semi-annual certifications and PARs supporting time and effort, it could not be determined if the correct amounts of salaries for these employees were properly charged to the appropriate Federal grant awards. \r\n \r\nRecommendation: \r\n \r\nThe School District should implement procedures to ensure that, in line with Federal regulations, appropriate time and effort records are prepared and maintained for all personnel working on Federal programs. Management should ensure that all salaries charged to the Federal programs are commensurate with actual time devoted to these Federal programs. The affected grantors should review documentation to determine if refunds are appropriate. \r\n \r\nALLOWABLE COSTS/COST PRINCIPLES Unsupported Compensation Material Weakness Material Noncompliance U.S. Department of Education Safe Schools/Healthy Students Initiative (CFDA 84.184) U.S. Department of Education Through Georgia Department of Education Twenty-First Century Community Leaming Centers (CFDA 84.287) Finding Control Number: FA-7531-07-04 \r\n \r\nCondition: \r\n \r\nUnsupported reimbursements and compensation were paid to employees and vendors charged to the Safe Schools/Healthy Students Initiative (CFDA 84.184) and Twenty-First Century Community Leaming Centers program (CFDA 84.287). In addition, there were employees and contractors paid in excess of the approved program budget. \r\n \r\n- 10 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2007 \r\n \r\nIII FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\n \r\nFinding Control Number: FA-7531-07-04 (continued) \r\n \r\nCriteria: \r\n \r\nProvisions of 0MB Circular A-87, Cost Principles for Determining Allowable Costs, require that costs charged to a Federal award be program necessary and reasonable for proper and efficient performance and administration ofthe Federal award. A cost should be allocable to the Federal award in accordance with the benefits received. Furthermore, consideration should be given as to whether (1) individuals acted with prudence in the circumstances considering their responsibilities to the government unit and the Federal government and (2) significant deviations from established practices would unjustifiably increase the cost of the Federal award. \r\n \r\nQuestioned Cost: $186,030.42 \r\n \r\nSafe Schools/Healthy Students Initiative (CFDA 84.184) $74,665.32  Bi-lingual instructor - pay exceeded approved budget by $7,000.00  Unsupported Montgomery and Treutlen payroll charges $67,665.32 \r\n \r\nTwenty-First Century Community Leaming Centers (CFDA 84.287) $111,365.10 \r\n Secretary - pay exceeded approved budget by $1,100.00  Contractor - No approved contract or supporting invoice $3,000.00  Unsupported Montgomery and Treutlen payroll charges $107,265.10 \r\n \r\nInformation: \r\n \r\nExpenditure and reimbursement testing referenced at FA-7531-07-02 revealed unsupported, unapproved, and unallowable compensation to employees and contractors, as well as unsupported personnel reimbursements to Montgomery and Treutlen Counties. Issues noted included lack of approved contracts, lack of timesheets, unapproved timesheets and timesheets that do not reconcile to amounts paid. In addition, payments in excess of the approved budgets were noted. \r\n \r\nAlso, the Program Director was paid without a contract or pay rate approved in writing by the Fiscal Agent. Required time and distribution records were not maintained for all employees and unallowable activities were noted. See FA-7531-07-03. \r\n \r\nCause: \r\n \r\nManagement did not have controls and procedures in place to assure that compensation charged to Federal programs and paid to personnel, employees or contractors were supported by approved contracts, pay scales and timesheets and were in line with approved Federal program budgets. \r\n \r\n- 11 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2007 \r\n \r\nIII FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\n \r\nFinding Control Number: FA-7531-07-04 (continued) \r\n \r\nEffect: \r\n \r\nCosts were charged to the Safe Schools/Healthy Students Initiative Project and Twenty-First Community Learning Centers Project in excess ofapproved budget amounts and without supporting contracts or pay scales. A substantial amount of costs charged for personnel were not supported by approved time records matching the amount of compensation. \r\n \r\nRecommendation: \r\n \r\nThe School District should establish procedures to ensure that: 1) Salaries and pay scales are in line with approved budgets, 2) pay rates are supported in writing through the use of contracts or Board approved pay scales, and 3) all hourly workers are paid based on timesheets, approved in writing by their supervisor, and those approved timesheets and the approved pay scales reconcile to the amount paid. \r\n \r\nPROCUREMENT AND SUSPENSION AND DEBARMENT Failure to Implement Procurement Procedures Material Weakness Material Noncompliance U.S. Department of Education Safe Schools/Healthy Students Initiative (CFDA 84.184) U.S. Department of Education Through Georgia Department of Education Twenty-First Century Community Leaming Centers (CFDA 84.287) Finding Control Number: FA-7531-07-05 \r\n \r\nCondition: \r\n \r\nThe School District did not have adequate control procedures in place over the procurement process for the Safe Schools/Healthy Students Initiative (CFDA 84.184) and Twenty-First Century Community Leaming Centers program (84.287). \r\n \r\nCriteria: \r\n \r\nThe Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments Subpart C - Post-Award Requirements _.36 Procurement establishes procurement standards for grantees and subgrantees. Specifically, \"Grantees and subgrantees will use their own procurement procedures which reflect applicable State and local laws and regulations.\" \r\n \r\nQuestioned Cost: NIA \r\n \r\n- 12 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2007 \r\n \r\nIII FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\n \r\nFinding Control Number: FA-7531-07-05 (continued) \r\n \r\nInformation: \r\n \r\nTesting revealed that the School District was not following the State Procurement guidelines and there were numerous instances where voucher packages did not contain the required documentation. See FA-7531-07-02. \r\n \r\nNumerous purchases were made on the Program Director's personal credit cards and payments were made directly to the credit card companies by Montgomery County Board of Education, thereby, circumventing normal procurement procedures. No approval was obtained prior to these purchases and many of them were not supported with receipts, invoices or packing slips. Several cell phones and a post office box paid for by the programs were held in the Program Director's name instead ofbeing registered to the Board. Montgomery County Board of Education subsequently invoiced and was reimbursed by Wheeler County Board of Education for these expenditures. \r\n \r\nCause: \r\n \r\nManagement failed to establish and exercise adequate control procedures over the procurement process related to purchases and/or contracts procured with these Federal funds. \r\n \r\nEffect: \r\n \r\nFailure to ensure that proper procurement procedures were followed resulted in a material noncompliance with the requirements of these Federal grants. \r\n \r\nRecommendation: The School District should establish and implement adequate controls and procedures over the procurement process for Federal program purchases. \r\n \r\nPERFORMANCE REPORTING Inaccurate Performance Reporting Significant Deficiency Nonmaterial Noncompliance U.S. Department of Education Safe Schools/Healthy Students Initiative (CFDA 84.184) Finding Control Number: FA-7531-07-06 \r\n \r\nCondition: \r\n \r\nThe School District inaccurately reported the Safe Schools/Healthy Students Initiative (CFDA 84.184) financial expenditure information on the semiannual grant performance report. \r\n \r\n- 13 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2007 \r\n \r\nIII FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\n \r\nFinding Control Number: FA-7531-07-06 (continued) \r\n \r\nCriteria: \r\n \r\nFor those recipients of funds from the Safe Schools/Healthy Students Initiative, a semi-annual report must be submitted to the U.S. Department of Education, which provides the most current performance and financial expenditure information. \r\n \r\nQuestioned Cost: NIA \r\n \r\nInformation: \r\n \r\nWe reviewed the semi-annual performance report completed by the Director of Safe Schools/Healthy Students Initiative, for the reporting period October 1, 2006, to March 31, 2007. We were unable to verify the amounts to the accounting records. A variance of$18,013.58 was noted between the report and the general ledger. \r\n \r\nCause: \r\n \r\nThe School District and management failed to implement internal controls for accurate reporting of financial information related to Safe Schools/Healthy Students Initiative on the Form ED 524B. \r\n \r\nEffect: \r\n \r\nFailure to accurately report financial information can result in a material noncompliance with requirements of Safe Schools/Healthy Students Initiative. \r\n \r\nRecommendation: \r\n \r\nThe School District should implement policies and procedures sufficient to ensure that financial information reported to the U. S. Department of Education accurately represents the activity of the Safe Schools/Healthy Students Initiative. Such financial information should be properly supported by the financial records including the general ledger. A determination needs to be made as to whether the Board needs to submit a revised report that accurately reflects Safe Schools/Healthy Students Initiative financial information. \r\n \r\n- 14 - \r\n \r\n SECTIONV MANAGEMENT'S RESPONSES \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF MANAGEMENT'S RESPONSES \r\nYEAR ENDED JUNE 30, 2007 \r\nFinding Control Number: FS-7531-07-01 \r\nWe concur that we were in deficit financing as of June 30, 2007. A Deficit Elimination Plan has been implemented to ensure that the Wheeler County Board of Education will be out of Deficit Financing by fiscal year 2011. During current audit year, the millage was raised from 12.5 mills to 14.5 mills. The total in Austerity Reductions has accumulated to the amount of approximately $993,242.00 and a total loss in Equalizations is approximately $54,478.00 for a total loss of $1,047,720.00. It has been hard to overcome these reductions, and the new Superintendent is working diligently to reduce expenses and achieve a balanced budget. The Tax Commissioner has not been getting a 100% collection ofcurrent taxes nor outstanding taxes owed for previous periods. We are at present doing all that we can to encourage 100% collections. Our budget for fiscal year 2009 shows us getting out of deficit. We are doing everything required for reporting and clearing this finding. \r\nFinding Control Number: FS-7531-07-02 \r\nWe concur with this finding. This was our first year doing the Financial Statements and are building our knowledge on mistakes we made this year and will work to implement controls to verify that the financial statements properly reflect activity reported in the general ledger and monitor the process to evaluate the accuracy of the Financial Statements. We have received material from the Georgia Department ofAudits and Accounts to give us guidance in processing the Financial Statements. We are expecting this finding to be closed by June 30, 2008. \r\nFinding Control Number: FS-7531-07-03 \r\nWe concur with this finding. Procedures have been implemented to ensure that all transactions are properly approved and recorded in a timely manner. These procedures should be implemented and functioning by the closing ofthe fiscal year 2009. The new School Superintendent has implemented an accounting manual which focuses on correcting this finding. \r\nFinding Control Number: FA-7531-07-01 \r\nThis finding has been discussed at length with the Director and administrative support staff. We will implement procedures to ensure that documentations are reported to match the general ledger. This problem occurred as a result ofthe miscommunication between the Superintendent and Director of the Safe Schools/Healthy Students program. The Director of this program was housed at the Montgomery County Board of Education and got all authorization from the Superintendent of Montgomery County. In the future, we will ensure that the program director ofany Federal program in which Wheeler County is fiscal agent will be housed in Wheeler County and follow the accounting guidelines by which is required by the Wheeler County School Superintendent. Action has been taken to assure that this does not occur again. This finding should be cleared by June 2009. \r\n- 1- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF MANAGEMENT'S RESPONSES \r\nYEAR ENDED JUNE 30, 2007 \r\nFinding Control Number: FA-7531-07-02 \r\nStarting in fiscal year 2009 there should not be a finding for any of these problems or weaknesses. We have implemented a new accounting manual instructing each director of any Federal or State program to follow guidelines for approval ofany purchase. These will be signed purchase orders by the Superintendent and the Director or person doing the purchasing. A time log shall be implemented to document time for each program for which a person works. Travel vouchers shall be reviewed by the proper authorities and the guidelines given by the Georgia Department ofEducation. Just to answer a few of these comments made in this finding: The supplies and travel mentioned were purchased or performed for the Montgomery County and Treutlen County schools. We had always assumed that these counties were responsible for their accounting ofexpenditures and have never questioned what they requested because their Superintendent should have approved these in advance. We were to reimburse the Counties in the 300 (Purchased Services) Account. This finding should be cleared in fiscal year 2009. \r\nFinding Control Number: FA-7531-07-03 \r\nBeginning fiscal year 2009, all employees should have their time documented according to the time worked in each program whether Federal, State or local if they are paid split-funded. Personnel activity reports (PARs) are being implemented to support time and effort for each job worked ensuring that salaries are properly charged to the appropriate program. This finding should be cleared in June 2009. \r\nFinding Control Number: FA-7531-07-04 \r\nThe approved budgets will be monitored more closely to ensure that payments do not exceed budgeted amounts. All payments will have supporting documents approved by the Superintendent and Director of program. The required time and distribution records will be maintained for all employees and all employees will be contracted when required. This finding should be cleared by June 30, 2009. \r\nFinding Control Number: FA-7531-07-05 \r\nProcedures have been implemented to follow the procurement guidelines for State and Local Governments. The credit card payments were not issued by Wheeler County, but were made by Montgomery County to the Director's credit card. Wheeler County has never made payments to personal credit cards. Wheeler has never paid cell phone bills for any Federal program. The payment was approved and paid by Montgomery County Administration. Adequate controls will be implemented to control the procedures over procurements. This finding should clear by June 30, 2009. \r\n-2- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF MANAGEMENT'S RESPONSES \r\nYEAR ENDED JUNE 30, 2007 Finding Control Number: FA-7531-07-06 The grant performance report for the year in question was not prepared by the financial department but by the Director ofthe program, therefore not matching the financial general ledger. In future the report shall be completed by the finance officer ensuring agreement with financial records. This finding should clear by June 30, 2009. Contact Person: Helen Nunn Title: Financial Officer Phone: (912) 568-7198 Fax: (912) 568-1985 E-mail: hnunn@wheeler.kl2.ga.us \r\n-3- \r\n \r\n "},{"id":"dlg_ggpd_y-ga-ba800-b-pr1-be26-bw5-b2005-h2006","title":"Wheeler County Board of Education, Alamo, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2006","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts."],"dcterms_spatial":["United States, Georgia, Wheeler County, 32.11707, -82.72459"],"dcterms_creator":["Georgia. Department of Audits"],"dc_date":["2006-06-30"],"dcterms_description":["Began with fiscal year ended June 30, 2000, released in 2001?; ceased with fiscal year ended June 30, 2008, released in 2009?","Report year covers fiscal year.","Has supplements: Wheeler County Board of Education, Alamo, Georgia, schedule of salaries and travel for the fiscal year ended ..., fiscal year ended June 30, 2000-fiscal year ended June 30, 2002; Report on salary and travel for the fiscal year ended ... (Wheeler County Board of Education (Ga.)), fiscal year ended June 30, 2003-fiscal year ended June 30, 2007; Salaries and travel reimbursement (Wheeler County Board of Education (Ga.)), fiscal year ended June 30, 2008","Fiscal year ended June 30, 2000, released in 2001?; title from cover.","Fiscal year ended June 30, 2008, released in 2009?"],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Dept. of Audits and Accounts"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Wheeler County Board of Education (Ga.)--Appropriations and expenditures--Periodicals.","Education--Georgia--Wheeler County--Auditing--Periodicals.","Education--Georgia--Wheeler County--Finance--Statistics--Periodicals.","Education--Auditing","Education--Finance","Expenditures, Public","Georgia--Wheeler County.--fast--(OCoLC)fst01216962","Georgia Government Documents--Serial"],"dcterms_title":["Wheeler County Board of Education, Alamo, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2006"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-be26-bw5-b2005-h2006"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-be26-bw5-b2005-h2006"],"dcterms_temporal":null,"dcterms_rights_holder":["\u0026copy; Georgia Department of Audits"],"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["state government records"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":"WHEELER COUNTY BOARD OF EDUCATION \r\nALAMO# GEORGIA REPORT ON AUDIT OF THE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30# 2006 \r\nSTATE OF GEORGIA \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\nRussell W. Hinton State Auditor \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON BASIC FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION - SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\n \r\nEXHIBITS \r\n \r\nBASIC FINANCIAL STATEMENTS \r\n \r\nDISTRICT-WIDE FINANCIAL STATEMENTS \r\n \r\nA \r\n \r\nSTATEMENT OF NET ASSETS \r\n \r\n1 \r\n \r\nB \r\n \r\nSTATEMENT OF ACTIVITIES \r\n \r\n2 \r\n \r\nFUND FINANCIAL STATEMENTS \r\n \r\nC \r\n \r\nBALANCE SHEET \r\n \r\nGOVERNMENTAL FUNDS \r\n \r\n4 \r\n \r\nD \r\n \r\nRECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET \r\n \r\nTO THE STATEMENT OF NET ASSETS \r\n \r\n5 \r\n \r\nE \r\n \r\nSTATEMENT OF REVENUES, EXPENDITURES AND CHANGES \r\n \r\nIN FUND BALANCES \r\n \r\nGOVERNMENTAL FUNDS \r\n \r\n6 \r\n \r\nF \r\n \r\nRECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT \r\n \r\nOF REVENUES, EXPENDITURES AND CHANGES IN FUND \r\n \r\nBALANCES TO THE STATEMENT OF ACTIVITIES \r\n \r\n7 \r\n \r\nG \r\n \r\nSTATEMENT OF FIDUCIARY NET ASSETS \r\n \r\nFIDUCIARY FUNDS \r\n \r\n9 \r\n \r\nH \r\n \r\nNOTES TO THE BASIC FINANCIAL STATEMENTS \r\n \r\n10 \r\n \r\nSCHEDULES \r\n \r\nREQUIRED SUPPLEMENTARY INFORMATION \r\n \r\n1 SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES \r\n \r\nIN FUND BALANCES - BUDGET AND ACTUAL \r\n \r\nGENERAL FUND \r\n \r\n21 \r\n \r\nSUPPLEMENTARY INFORMATION \r\n \r\n2 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\n \r\n22 \r\n \r\n3 SCHEDULE OF STATE REVENUE \r\n \r\n24 \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nSCHEDULES \r\n \r\nSUPPLEMENTARY INFORMATION \r\n \r\n4 SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS \r\n \r\n25 \r\n \r\n5 ALLOTMENTS AND EXPENDITURES \r\n \r\nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS (QBE) \r\n \r\nBY PROGRAM \r\n \r\n27 \r\n \r\nSECTION II \r\nCOMPLIANCE AND INTERNAL CONTROL REPORTS \r\nREPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133 \r\n \r\nSECTION III AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\nSECTION IV FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\nSECTIONV MANAGEMENT'S RESPONSES SCHEDULE OF MANAGEMENT'S RESPONSES \r\n \r\n SECTION I FINANCIAL \r\n \r\n Russell W. Hinton \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400 \r\nMay 21, 2007 \r\n \r\nHonorable Sonny Perdue, Governor Members ofthe General Assembly Members ofthe State Board of Education \r\nand Superintendent and Members ofthe Wheeler County Board of Education \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON BASIC FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION - SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nLadies and Gentlemen: \r\nWe have audited the accompanying financial statements ofthe governmental activities, each major fund, and the aggregate remaining fund information (Exhibits A through H) ofthe Wheeler County Board of Education, as of and for the year ended June 30, 2006, which collectively comprise the Board's basic financial statements as listed in the table ofcontents. These financial statements are the responsibility ofthe Wheeler County Board ofEducation's management. Our responsibility is to express opinions on these financial statements based on our audit. \r\nWe conducted our audit in accordance with auditing standards generally accepted in the United States ofAmerica and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General ofthe United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free ofmaterial misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. \r\nIn our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information ofthe Wheeler County Board ofEducation, as ofJune 30, 2006, and the respective changes in financial position thereof for the year then ended in conformity with accounting principles generally accepted in the United States of America. \r\n2006ARL-11 \r\n \r\n The Wheeler County Board ofEducation has not presented Management's Discussion and Analysis that accounting principles generally accepted in the United States has determined is necessary to supplement, although not to be part of, the basic financial statements. \r\nIn accordance with Government Auditing Standards, we have also issued our report dated May 21, 2007, on our consideration of the Wheeler County Board of Education's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements and other matters. The purpose ofthat report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit. \r\nThe Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual, as presented on page 21, is not a required part of the basic financial statements but is supplementary information required by the accounting principles generally accepted in the United States of America. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods ofmeasurement and presentation ofthe required supplementary information. However, we did not audit the information and express no opinion on it. \r\nOur audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the Wheeler County Board of Education's basic financial statements. The accompanying supplementary information which consist ofSchedules 2 through 5, which includes the Schedule of Expenditures of Federal Awards as required by U.S. Office of Management and Budget Circular A-133, Audits ofStates, Local Governments, and Non-Profit Organizations, are presented for purposes of additional analysis and are not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements, and in our opinion, is fairly stated, in all material respects, in relation to the basic financial statements taken as a whole. \r\nA copy of this report has been filed as a permanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated section 50-6-24. \r\nRespectfully submitted, \r\n+;._..al lo.~~ \r\niufaell W. Hinton, CPA, CGFM State Auditor \r\nRWH:as 2006ARL-11 \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION STATEMENT OF NET ASSETS JUNE 30, 2006 \r\nASSETS \r\nCash and Cash Equivalents Accounts Receivable, Net \r\nTaxes State Government Federal Government Other Inventories Capital Assets Land Construction in Progress Land Improvements Buildings Equipment Less: Accumulated Depreciation \r\nTotal Assets \r\nLIABILITIES \r\nAccounts Payable Salaries Payable Contracts Payable \r\nTotal Liabilities \r\nNET ASSETS \r\nInvested in Capital Assets, Net of Related Debt Restricted for \r\nBus Replacement Continuation of Federal Programs Capital Projects Unrestricted \r\nTotal Net Assets \r\nTotal Liabilities and Net Assets \r\n \r\nEXHIBIT\"A\" \r\n \r\nGOVERNMENTAL ACTIVITIES \r\n \r\n$ \r\n \r\n591,338 \r\n \r\n309,037 631,484 188,958 \r\n16,235 3,297 \r\n \r\n105,520 1,510,133 \r\n175,282 6,127,640 1,265,111 -3,331,194 \r\n \r\n$ ===7=,5=9=2=,8=41= \r\n \r\n$ \r\n \r\n203,435 \r\n \r\n905,358 \r\n \r\n142 465 \r\n \r\n$ \r\n \r\n1,251,258 \r\n \r\n$ \r\n \r\n5,852,492 \r\n \r\n57,309 25,913 178,641 227,228 \r\n \r\n$ \r\n \r\n6,341,583 \r\n \r\n$ ===7=5=9=2=8=41= \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -1- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION STATEMENT OF ACTIVITIES \r\nFOR THE YEAR ENDED JUNE 30, 2006 \r\n \r\nGOVERNMENTAL ACTIVITIES \r\nInstruction Support Services \r\nPupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Operations of Non-Instructional Services Enterprise Operations Food Services \r\nTotal Governmental Activities \r\nGeneral Revenues Taxes Property Taxes For Maintenance and Operations Sales Taxes Special Purpose Local Option Sales Tax For Capital Projects Intangible Recording Tax Real Estate Grants and Contributions not Restricted to Specific Programs Investment Earnings Miscellaneous \r\nTotal General Revenues \r\nChanges in Net Assets \r\nNet Assets - Beginning of Year \r\nNet Assets - End of Year \r\n \r\nEXPENSES \r\n \r\nCHARGES FOR SERVICES \r\n \r\n$ \r\n \r\n6,225,560 $ \r\n \r\n621,545 87,337 \r\n189,481 272,225 624,545 826,030 574,759 565,133 230,331 \r\n \r\n95,228 620,068 \r\n \r\n$ \r\n \r\n10,932,242 $ \r\n \r\n131,803 \r\n68,026 73161 272,990 \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -2 - \r\n \r\n EXHIBIT\"B\" \r\n \r\nPROGRAM REVENUES \r\n \r\nOPERATING \r\n \r\nCAPITAL \r\n \r\nGRANTS AND \r\n \r\nGRANTS AND \r\n \r\nCONTRIBUTIONS CONTRIBUTIONS \r\n \r\nNET (EXPENSES) REVENUES \r\nAND CHANGES IN NET ASSETS \r\n \r\n$ \r\n \r\n4,979,442 \r\n \r\n461,646 72,495 105,398 185,387 \r\n260,520 759,288 283,932 257,394 $ 216,011 \r\n \r\n507,590 \r\n \r\n$ \r\n \r\n8,089,103 $ \r\n \r\n$ 39,487 39487 $ \r\n \r\n-1, 114,315 \r\n-159,899 -14,842 -84,083 -86,838 -364,025 -66,742 -290,827 -268,252 -14,320 \r\n-27,202 -39 317 \r\n-2,530,662 \r\n \r\n$ \r\n \r\n1,199,964 \r\n \r\n111,608 13,646 11,685 588,426 8,651 424 878 \r\n \r\n$ \r\n \r\n2,358,858 \r\n \r\n$ \r\n \r\n-171,804 \r\n \r\n6,513,387 \r\n \r\n$=-===i6=!,,34_1_.5.8...3... \r\n \r\n-3- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION BALANCE SHEET \r\nGOVERNMENTAL FUNDS JUNE 30, 2006 \r\n \r\nEXHIBIT\"C\" \r\n \r\nASSETS \r\nCash and Cash Equivalents Accounts Receivable, Net \r\nTaxes State Government Federal Government Other Inventories \r\nTotal Assets \r\nLIABILITIES AND FUND BALANCES \r\nLIABILITIES \r\nAccounts Payable Salaries Payable Contracts Payable \r\nTotal Liabilities \r\nFUND BALANCES \r\nReserved for: Bus Replacement Continuation of Federal Programs Inventories Capital Projects \r\nUnreserved Undesignated Reported in: General Fund \r\nTotal Fund Balances \r\nTotal Liabilities and Fund Balances \r\n \r\nGENERAL FUND \r\n \r\nDISTRICTWIDE \r\nCAPITAL PROJECTS \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ \r\n \r\n341,489 $ \r\n \r\n249,849 $ \r\n \r\n32,381 631,484 188,958 \r\n16,235 3,297 \r\n \r\n71,565 \r\n \r\n591,338 \r\n103,946 631,484 188,958 \r\n16,235 3297 \r\n \r\n$ 1,213,844 $ \r\n \r\n321,414 $ ===1...5.,.3.5..5,2,..5.8.. \r\n \r\n$ \r\n \r\n203,127 $ \r\n \r\n905,358 \r\n \r\n$ 1,108,485 $ \r\n \r\n308 $ 142,465 142,773 $ \r\n \r\n203,435 905,358 142465 \r\n1,251,258 \r\n \r\n$ \r\n \r\n57,309 \r\n \r\n$ \r\n \r\n22,616 \r\n \r\n3,297 \r\n \r\n$ \r\n \r\n178,641 \r\n \r\n22,137 \r\n \r\n$ \r\n \r\n105,359 $ \r\n \r\n178 641 $ \r\n \r\n57,309 22,616 \r\n3,297 178,641 \r\n22137 \r\n284,000 \r\n \r\n$ 1,213,844 $ \r\n \r\n321 414 $ ===1=,5=3=5'=2=58= \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -4- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET \r\nTO THE STATEMENT OF NET ASSETS JUNE 30, 2006 \r\n \r\nEXHIBIT\"D\" \r\n \r\nTotal Fund Balances - Governmental Funds (Exhibit \"C\") \r\nAmounts reported for Governmental Activities in the Statement of Net Assets are different because: \r\nCapital Assets used in Governmental Activities are not financial resources and therefore are not reported in the funds. These assets consist of: \r\nLand Construction in Progress Land Improvements Buildings Equipment Accumulated Depreciation \r\nTotal Capital Assets \r\nSome of the School District's property tax revenues will be collected after year-end but are not available soon enough to pay for the current period's expenditures. \r\nNet Assets of Governmental Activities (Exhibit \"A\") \r\n \r\n$ \r\n \r\n284,000 \r\n \r\n$ \r\n \r\n105,520 \r\n \r\n1,510,133 \r\n \r\n175,282 \r\n \r\n6,127,640 \r\n \r\n1,265,111 \r\n \r\n-3,331,194 \r\n \r\n5,852,492 \r\n \r\n205,091 \r\n \r\n$ ====6,.3.4.=1-,5=83= \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -5- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES \r\nGOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2006 \r\n \r\nEXHIBIT\"E\" \r\n \r\nREVENUES \r\nProperty Taxes Sales Taxes State Funds Federal Funds Charges for Services Investment Earnings Miscellaneous \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Enterprise Operations Food Services Operation \r\nCapital Outlay \r\nTotal Expenditures \r\nNet Change in Fund Balances \r\nFund Balances - Beginning \r\nFund Balances - Ending \r\n \r\nGENERAL FUND \r\n \r\nDISTRICTWIDE \r\nCAPITAL PROJECTS \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ 1,079,722 25,331 $ \r\n5,940,470 2,776,546 \r\n272,990 6,536 \r\n430,188 \r\n$ 10,531,783 $ \r\n \r\n$ \r\n111,608 \r\n2,115 \r\n113,723 $ \r\n \r\n1,079,722 136,939 \r\n5,940,470 2,776,546 \r\n272,990 8,651 \r\n430 188 \r\n10,645,506 \r\n \r\n$ 6,036,516 \r\n \r\n621,545 71,294 \r\n189,481 271,434 619,356 826,030 573,460 515,497 230,331 \r\n95,228 600,372 \r\n$ \r\n \r\n$ 10,650,544 $ \r\n \r\n$ \r\n \r\n-118,761 $ \r\n \r\n224,120 \r\n \r\n$ \r\n189,883 \r\n189,883 $ -76,160 $ \r\n254,801 \r\n \r\n6,036,516 \r\n621,545 71,294 \r\n189,481 271,434 619,356 826,030 573,460 515,497 230,331 \r\n95,228 600,372 189,883 \r\n10,840,427 \r\n-194,921 \r\n478 921 \r\n \r\n$ \r\n \r\n105,359 $ \r\n \r\n178 641 $ ===2=8.;.4,==00=0= \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -6- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION RECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT OF \r\nREVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES TO THE STATEMENT OF ACTIVITIES JUNE 30, 2006 \r\n \r\nEXHIBIT\"F\" \r\n \r\nTotal Net Change in Fund Balances - Governmental Funds (Exhibit \"E\") \r\nAmounts reported for Governmental Activities in the Statement of Activities are different because: \r\nCapital Outlays are reported as expenditures in Governmental Funds. However, in the Statement of Activities, the cost of Capital Assets is allocated over their estimated useful lives as depreciation expense. In the current period, these amounts are: \r\nCapital Outlay Depreciation Expense \r\nExcess of Capital Outlay over Depreciation Expense \r\nBecause some property taxes will not be collected for several months after the School District's fiscal year ends, they are not considered \"available\" revenues. \r\nIn the Statement of Activities, only the loss on the sales of the building and equipment is reported, whereas in the Governmental Funds, the entire proceeds from the sales increase financial resources. Thus, the change in net assets differs from the change in fund balances by the carrying value of the building and equipment sold. \r\n \r\n$ \r\n \r\n-194,921 \r\n \r\n$ 102,586 -194,401 \r\n \r\n-91,815 120,242 \r\n \r\n-5 310 \r\n \r\nChange in Net Assets of Governmental Activities (Exhibit \"B\") \r\n \r\n$ ===1..,71=8=04= \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -7- \r\n \r\n (This page left intentionally blank) \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION STATEMENT OF FIDUCIARY NET ASSETS FIDUCIARY FUNDS JUNE 30, 2006 \r\nASSETS Accounts Receivable, Net \r\nOther \r\nLIABILITIES Cash Overdraft Accounts Payable Funds Held for Others \r\nTotal Liabilities \r\n \r\nEXHIBIT\"G\" \r\n \r\nAGENCY FUNDS \r\n$ ===64='=06=2= \r\n \r\n$ \r\n \r\n34,719 \r\n \r\n15,974 \r\n \r\n13,369 \r\n \r\n$ ===64='=06=2= \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -9- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2006 \r\n \r\nEXHIBIT\"H\" \r\n \r\nNote 1: DESCRIPTION OF SCHOOL DISTRICT AND REPORTING ENTITY \r\nREPORTING ENTITY \r\nThe Wheeler County Board of Education (School District) was established under the laws of the State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. The Board is organized as a separate legal entity and has the power to levy taxes and issue bonds. Its budget is not subject to approval by any other entity. Accordingly, the School District is a primary government and consists of all the organizations that compose its legal entity. \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nBASIS OF PRESENTATION \r\nThe School District's basic financial statements are collectively comprised of the District-wide financial statements, fund financial statements and notes to the basic financial statements of the Wheeler County Board of Education. \r\nDistrict-wide Statements: \r\nThe Statement ofNet Assets and the Statement ofActivities display information about the financial activities ofthe overall School District, except for fiduciary activities. Eliminations have been made to minimize the double counting of internal activities. Governmental activities generally are financed through taxes, intergovernmental revenues, and other nonexchange transactions. \r\nThe Statement ofActivities presents a comparison between direct expenses and program revenues for each function of the School District's governmental activities. \r\n Direct expenses are those that are specifically associated with a program or function and, therefore, are clearly identifiable to a particular function. Indirect expenses (expenses of the School District related to the administration and support ofthe School District's programs, such as office and maintenance personnel and accounting) are not allocated to programs: \r\n Program revenues include (a) charges paid by the recipients ofgoods or services offered by the programs and (b) grants and contributions that are restricted to meeting the operational or capital requirements of a particular program. Revenues that are not classified as program revenues, including all taxes, are presented as general revenues. \r\nFund Financial Statements: \r\nThe fund financial statements provide information about the School District's funds, including fiduciary funds. Eliminations have been made to minimize the double counting ofinternal activities. Separate statements for each category (governmental and fiduciary) are presented. The emphasis of fund financial statements is on major governmental funds, each displayed in a separate column. \r\n \r\n- 10 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2006 \r\n \r\nEXHIBIT\"H\" \r\n \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nThe School District reports the following major governmental funds: \r\n General Fund is the School District's primary operating fund. It accounts for all financial \r\nresources ofthe School District, except those resources required to be accounted for in another fund. \r\n District-wide Capital Projects Fund accounts for financial resources including Special Purpose Local Option Sales Tax (SPLOST) and grants from U. S. Department of Education to be used for the acquisition, construction or renovation of major capital facilities. \r\nThe School District reports the following fiduciary fund type: \r\n Agency funds account for assets held by the School District as an agent for various funds, governments or individuals. \r\nBASIS OF ACCOUNTING \r\nThe basis ofaccounting determines when transactions are reported on the financial statements. The District-wide governmental and fiduciary fund financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded at the time liabilities are incurred, regardless ofwhen the related cash flows take place. Nonexchange transactions, in which the School District gives (or receives) value without directly receiving (or giving) equal value in exchange, include property taxes, sales taxes, grants and donations. On an accrual basis, revenue from property taxes is recognized in the fiscal year for which the taxes are levied. Revenue from sales taxes is recognized in the fiscal year in which the underlying transaction (sale) takes place. Revenue from grants and donations is recognized in the fiscal year in which all eligibility requirements have been satisfied. \r\nThe School District uses funds to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. \r\nGovernmental funds are reported using the current financial resources measurement focus and the modified accrual basis ofaccounting. Under this method, revenues are recognized when measurable and available. The School District considers all revenues reported in the governmental funds to be available if they are collected within sixty days after year-end. Property taxes, sales taxes and interest are considered to be susceptible to accrual. Expenditures are recorded when the related fund liability is incurred. Capital asset acquisitions are reported as expenditures in governmental funds. \r\n \r\n- 11 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2006 \r\n \r\nEXHIBIT\"H\" \r\n \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\nThe School District funds certain programs by a combination ofspecific cost-reimbursement grants, categorical grants, and general revenues. Thus, when program costs are incurred, there are both restricted and unrestricted net assets available to finance the program. It is the School District's policy to first apply grant resources to such programs, followed by cost-reimbursement grants, then general revenues. \r\n \r\nCASH AND CASH EQUIVALENTS \r\n \r\nCOMPOSITION OF DEPOSITS Cash and cash equivalents consist ofcash on hand, demand deposits and short-term investments with original maturities of three months or less from the date of acquisition in authorized financial institutions. Georgia Laws OCGA 45-8-14 authorize the School District to deposit its funds in one or more solvent banks or insured Federal savings and loan associations. \r\n \r\nRECEIVABLES \r\n \r\nReceivables consist of amounts due from property and sales taxes, grant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the basic financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. \r\n \r\nPROPERTY TAXES \r\n \r\nThe Wheeler County Board of Commissioners fixed the property tax levy for the 2005 tax digest year (calendar year) on October 11, 2005 (levy date). Taxes were due on January 3, 2006 (lien date). Taxes collected within the current fiscal year or within 60 days after year-end on the 2005 tax digest are reported as revenue in the governmental funds for fiscal year 2006. The Wheeler County Tax Commissioner bills and collects the property taxes for the School District, withholds 2.5% oftaxes collected as a fee for tax collection and remits the balance oftaxes collected to the School District. Property tax revenues, at the fund reporting level, during the fiscal year ended June 30, 2006, for maintenance and operations amounted to $1,079,722. \r\n \r\nThe tax millage rate levied for the 2005 tax year (calendar year) for the Wheeler County Board of Education was as follows (a mill equals $1 per thousand dollars of assessed value): \r\n \r\nSchool Operations \r\n \r\n12.5 mills \r\n \r\n- 12 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2006 \r\n \r\nEXHIBIT\"H\" \r\n \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\nSALES TAXES \r\n \r\nSpecial Purpose Local Option Sales Tax, at the fund reporting level, during the year amounted to $111,608 and is to be used for capital outlay for educational purposes or debt service. This sales tax was authorized by local referendum and the sales tax must be re-authorized at least every five years. \r\n \r\nINVENTORIES \r\n \r\nFOOD INVENTORIES On the basic financial statements, inventories ofdonated food commodities used in the preparation ofmeals are reported at their Federally assigned value and purchased foods inventories are reported at cost (first-in, first-out). The School District uses the consumption method to account for inventories whereby donated food commodities are recorded as an asset and as revenue when received, and expenses/expenditures are recorded as the inventory items are used. Purchased foods are recorded as an asset when purchased and expenses/expenditures are recorded as the inventory items are used. \r\n \r\nCAPITAL ASSETS \r\n \r\nCapital assets purchased, including capital outlay costs, are recorded as expenditures in the fund financial statements at the time ofpurchase. On the District-wide financial statements, all purchased capital assets are valued at cost where historical records are available and at estimated historical cost based on appraisals or deflated current replacement cost where no historical records exist. Donated capital assets are recorded at estimated fair market value on the date donated. Disposals are deleted at depreciated recorded cost. The cost of normal maintenance and repairs that do not add to the value ofassets or materially extend the useful lives ofthe assets is not capitalized. Depreciation is computed using the straight-line method. The School District does not capitalize book collections or works of art. \r\n \r\nCapitalization thresholds and estimated useful lives of capital assets reported in the District-wide statements are as follows: \r\n \r\nCapitalization Estimated \r\n \r\nPolicy \r\n \r\nUseful Life \r\n \r\nLand Land Improvements Buildings and Improvements Equipment \r\n \r\nAny Amount $5,000 or more $5,000 or more $5,000 or more \r\n \r\nNIA 20 to 80 years 10 to 80 years \r\n3 to 20 years \r\n \r\nDepreciation is used to allocate the actual or estimated historical cost of all capital assets over estimated useful lives. \r\n \r\n- 13 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2006 \r\n \r\nEXHIBIT\"H\" \r\n \r\nNote 3: DEPOSITS \r\nCOLLATERALIZATION OF DEPOSITS Official-Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee ofinsurance, or by collateral. The aggregate ofthe face value of such surety bond and the market value of securities pledged shall be equal to not less than 110 percent ofthe public funds being secured after the deduction ofthe amount ofdeposit insurance. Ifa depository elects the pooled method (OCGA 45-8-13 .1) the aggregate ofthe market value ofthe securities pledged to secure a pool ofpublic funds shall be not less than 110 percent ofthe daily pool balance. \r\nAcceptable security for deposits consists of any one of or any combination of the following: \r\n(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, \r\n(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation, \r\n(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia, \r\n(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia, \r\n(5) Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose, \r\n(6) Industrial revenue bonds and bonds ofdevelopment authorities created by the laws ofthe State of Georgia, and \r\n(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. \r\nCATEGORIZATION OF DEPOSITS At June 30, 2006, the bank balances were $1,003,589. The amounts of the total bank balances are classified into four categories of custodial credit risk: \r\n \r\n- 14 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2006 \r\n \r\nEXHIBIT\"H\" \r\n \r\nNote 3: DEPOSITS \r\n \r\nCategory 1 - Cash that is insured (e.g., Federal Deposit Insurance) or collateralized with securities held by the School District or by the School District's agent in the School District's name. \r\nCategory 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the School District's name. \r\nCategory 3 - Cash collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the School District's name. \r\nCategory 4 - Uncollateralized. \r\n \r\nThe School District's deposits are classified by custodial credit risk category at June 30, 2006, as follows: \r\n \r\nCustodial Credit Risk Category \r\n \r\nBank Balance \r\n \r\n1 \r\n \r\n$ 102,213 \r\n \r\n2 \r\n \r\n901,376 \r\n \r\n3 \r\n \r\n0 \r\n \r\n4 \r\n \r\n0 \r\n \r\nTotal \r\n \r\n$ 1,003.589 \r\n \r\nNote 4: NON-MONETARY TRANSACTIONS \r\n \r\nThe School District receives food commodities from the United States Department ofAgriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 2 - Inventories \r\n \r\nNote 5: CAPITAL ASSETS \r\n \r\nThe following is a summary of changes in the Capital Assets during the fiscal year: \r\n \r\n- 15 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2006 \r\n \r\nEXHIBIT\"H\" \r\n \r\nNote 5: CAPITAL ASSETS \r\n \r\nBalances July 1, 2005 \r\n \r\nIncreases \r\n \r\nBalances Decreases June 30, 2006 \r\n \r\nGovernmental Activities \r\n \r\nCapital Assets, Not Being Depreciated: \r\n \r\nLand \r\n \r\n$ 105,520 $ \r\n \r\n0 $ \r\n \r\n0 $ 105,520 \r\n \r\nConstruction in Progress \r\n \r\n1,510,133 \r\n \r\n1,510,133 \r\n \r\nTotal Capital Assets Not Being Depreciated $ 1,615.653 $ \r\n \r\n0 $ \r\n \r\n0 $ 1,615.653 \r\n \r\nCapital Assets Being Depreciated Buildings and Improvements Equipment Land Improvements \r\n \r\n$ 6,140,644 1,193,363 $ 175,282 \r\n \r\n$ 102,586 \r\n \r\n13,004 $ 30,838 \r\n \r\n6,127,640 1,265,111 \r\n175,282 \r\n \r\nLess Accumulated Depreciation for: Buildings and Improvements Equipment Land Improvements \r\n \r\n2,242,332 829,953 103.040 \r\n \r\n106,448 81,682 \r\n6 271 \r\n \r\n7,694 30,838 \r\n \r\n2,341,086 880,797 109.311 \r\n \r\nTotal Capital Assets, Being Depreciated, Net $ 4.333.964 $ \r\n \r\n-91 815 $ \r\n \r\n5 310 $ 4,236.839 \r\n \r\nGovernmental Activity Capital Assets - Net $ 5,9~2,611 $ -21,815 $ \r\n \r\n5,3Hl $ 5,852,422 \r\n \r\nCurrent year depreciation expense by function is as follows: \r\n \r\nInstruction Support Services \r\nImprovements of Instructional Services General Administration School Administration Maintenance and Operation of Plant Student Transportation Services Food Services \r\n \r\n$ \r\n \r\n95,633 \r\n \r\n$ \r\n \r\n8,116 \r\n \r\n400 \r\n \r\n2,625 \r\n \r\n657 \r\n \r\n77,006 \r\n \r\n88,804 9 964 \r\n \r\nNote 6: RESTRICTED ASSETS \r\nSpecial Purpose Local Option Sales Tax (SPLOST) and Federal funds are reported as restricted assets in the Statement ofNet Assets because their use is limited by applicable statutory provisions. Restricted assets at June 30, 2006, were as follows: \r\n \r\n- 16 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2006 \r\n \r\nEXHIBIT\"H\" \r\n \r\nNote 6: RESTRICTED ASSETS \r\n \r\nDistrict-wide Capital Projects \r\n \r\nSPLOST \r\n \r\nFederal \r\n \r\nRestricted Cash and Cash Equivalents: Capital Acquisitions \r\n \r\n$ 107,384 $ 142,465 \r\n \r\nNote 7: RISK MANAGEMENT \r\n \r\nThe School District is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; acts of God and unemployment compensation. \r\n \r\nThe School District has obtained commercial insurance for risk of loss associated with torts, assets, and errors or omissions. The School District has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the School District's insurance coverage in any ofthe past three years. \r\n \r\nThe School District has elected to self-insure for all losses related to acts of God. The School District has not experienced any losses related to this risk in the past three years. \r\n \r\nThe School District is self-insured with regard to unemployment compensation claims. The School District accounts for claims within the General Fund with expenses/expenditures and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated. \r\n \r\nChanges in the unemployment compensation claims liability during the last two fiscal years are as follows: \r\n \r\n2005 2006 \r\n \r\nBeginning of Year Liability \r\n \r\nClaims and Changes in Estimates \r\n \r\nClaims Paid \r\n \r\nEndofYear Liability \r\n \r\n$ \r\n \r\n0 $ \r\n \r\n12,225 $ \r\n \r\n11 481 $ \r\n \r\n744 \r\n \r\n$ \r\n \r\n744 $ \r\n \r\n1 688 $ \r\n \r\n2,432 $ \r\n \r\n0 \r\n \r\nThe School District participates in the Georgia Education Workers' Compensation Trust, a public entity risk pool organized on December 1, 1991, to develop, implement and administer a program of workers' compensation self-insurance for its member organizations. The School District pays an annual premium to the Trust for its general insurance coverage. Additional insurance coverage is provided through an agreement by the Trust with the Midwest Employers Casualty Company to provide coverage for potential losses sustained by the Trust in excess of $500,000 loss per occurrence, up to $2,000,000. \r\n \r\n- 17 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2006 \r\n \r\nEXHIBIT\"H\" \r\n \r\nNote 7: RISK MANAGEMENT \r\n \r\nThe School District has purchased surety bonds to provide additional insurance coverage as follows: \r\n \r\nPosition Covered \r\n \r\nAmount \r\n \r\nSuperintendent All Employees Principals \r\n \r\n$ 100,000 \r\n \r\n$ 100,000 \r\n \r\n$ \r\n \r\n10,000 \r\n \r\nNote 8: SHORT-TERM DEBT \r\n \r\nThe School District issues tax anticipation notes in advance ofproperty tax collections, depositing the proceeds in its General Fund. This short-term debt is to provide cash for operations until property tax collections are received by the School District. Article IX, Section V, Paragraph V of the Constitution ofthe State ofGeorgia limits the aggregate amount ofshort-term debt to 75 percent ofthe total gross income from taxes collected in the preceding year and requires all short-term debt to be repaid no later than December 31 of the calendar year in which the debt was incurred. \r\n \r\nShort-term debt activity for the fiscal year is as follows: \r\n \r\nTax Anticipation Notes \r\n \r\nBeginning Balance \r\n \r\nIssued \r\n \r\nRedeemed \r\n \r\nEnding Balance \r\n \r\n$.===o $ 350.000 $ Jso,ooo $===o \r\n \r\nNote 9: SIGNIFICANT CONTINGENT LIABILITIES \r\n \r\nAmounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any costs which are disallowed under grant terms. The School District believes that such disallowances, if any, will be immaterial to its overall financial position. \r\n \r\nThe School District is a defendant in various legal proceedings pertaining to matters incidental to the performance ofroutine School District operations. The ultimate disposition ofthese proceedings is not presently determinable, but is not believed to be material to the basic financial statements. \r\n \r\n- 18 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2006 \r\n \r\nEXHIBIT \"H\" \r\n \r\nNote 10: RETIREMENT PLANS \r\n \r\nTEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) \r\n \r\nTRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System ofGeorgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts. \r\n \r\nTRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe School District who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The School District makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 9.24% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows: \r\n \r\nFiscal Year \r\n \r\nPercentage Contributed \r\n \r\nRequired Contribution \r\n \r\n2006 2005 2004 \r\n \r\n100% 100% 100% \r\n \r\n$ 533,135 $ 517,143 $ 504,641 \r\n \r\n- 19 - \r\n \r\n (This page left intentionally blank) \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION GENERAL FUND \r\nSCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL \r\nYEAR ENDED JUNE 30, 2006 \r\n \r\nSCHEDULE \"1\" \r\n \r\nREVENUES \r\nProperty Taxes Sales Taxes State Funds Federal Funds Charges for Services Investment Earnings Miscellaneous \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Enterprise Operations Food Services Operation \r\nTotal Expenditures \r\nExcess of Revenues over (under) Expenditures \r\nOTHEB FINANCING SOURCE {USES} \r\nOther Sources Other Uses \r\nTotal Other Financing Sources (Uses) \r\nNet Change in Fund Balances \r\nFund Balances - Beginning \r\nAdjustments \r\n \r\nNONAPPROPRIATED BUDGETS \r\n \r\nORIGINAL {1 l \r\n \r\nFINAL {1l \r\n \r\nACTUAL AMOUNTS \r\n \r\n$ \r\n \r\n1,037,712 $ \r\n \r\n1,037,712 $ \r\n \r\n1,079,722 \r\n \r\n25,000 \r\n \r\n25,000 \r\n \r\n25,331 \r\n \r\n5,958,490 \r\n \r\n6,037,846 \r\n \r\n5,940,470 \r\n \r\n1,640,787 \r\n \r\n1,647,705 \r\n \r\n2,776,546 \r\n \r\n69,130 \r\n \r\n69,130 \r\n \r\n272,990 \r\n \r\n14,100 \r\n \r\n14,100 \r\n \r\n6,536 \r\n \r\n575,092 \r\n \r\n575,092 \r\n \r\n430188 \r\n \r\n$ \r\n \r\n9,320,311 $ \r\n \r\n9,406,585 $ \r\n \r\n10,531.783 \r\n \r\n$ \r\n \r\n5,268,632 $ \r\n \r\n5,287,169 $ \r\n \r\n6,036,516 \r\n \r\n424,771 73,146 174,875 \r\n232,162 741,981 281,409 505,082 452,655 \r\n14,800 \r\n591,573 \r\n \r\n424,770 73,541 174,875 \r\n232,162 741,981 282,152 505,082 459,275 \r\n14,800 \r\n591,573 \r\n \r\n621,545 71,294 189,481 \r\n271,434 619,356 826,030 573,460 515,497 230,331 95,228 600,372 \r\n \r\n$ \r\n \r\n8.761,086 $ \r\n \r\n8.787,380 $ \r\n \r\n10,650,544 \r\n \r\n$ \r\n \r\n559,225 $ \r\n \r\n619,205 $ \r\n \r\n-118 761 \r\n \r\n$ \r\n \r\n100,000 $ \r\n \r\n123,958 \r\n \r\n-23,958 \r\n \r\n$ \r\n \r\n100,000 $ \r\n \r\n100,000 \r\n \r\n$ \r\n \r\n659,225 $ \r\n \r\n719,205 $ \r\n \r\n-118,761 \r\n \r\n428,272 \r\n \r\n428,272 \r\n \r\n224,120 \r\n \r\n-160 447 \r\n \r\n-160 447 \r\n \r\nFund Balances - Ending \r\n \r\n$ \r\n \r\n927,050 $ \r\n \r\n987,030 s===1=o=s,..,35.,.9= \r\n \r\nNotes to the Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual \r\n \r\n(1) Original and Final Budget amounts do not include budgeted revenues or expenditures of the various principal accounts. \r\n \r\nThe accompanying schedule of revenues, expenditures and changes in fund balances budget and actual is presented on the modified accrual basis of accounting which is the basis of accounting used in the presentation of the fund financial statements. \r\n \r\nSee notes to the basic financial statements. \r\n \r\n- 21 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nYEAR ENDED JUNE 30, 2006 \r\n \r\nSCHEDULE \"2\" \r\n \r\nFUNDING AGENCY PROGRAM/GRANT \r\nAgriculture, U. S. Department of Child Nutrition Cluster Pass-Through From Georgia Department of Education Food Services School Breakfast Program National School Lunch Program \r\nTotal Child Nutrition Cluster \r\nOther Programs Pass-Through From Georgia Department of Education Food Donation (1) \r\nTotal U. S. Department of Agriculture \r\nEducation, U. S. Department of Special Education Cluster Pass-Through From Georgia Department of Education Special Education Grants to States Preschool Grants \r\nTotal Special Education Cluster \r\nOther Programs Direct Safe and Drug-Free Schools and Communities - National Programs Pass-Through From Georgia Department of Education Enhancing Education Through Technology Program Hurricane Education Recovery Improving Teacher Quality State Grants Migrant Education Reading First State Grants Rural Education State Grants for Innovative Programs Title I Grants to Local Educational Agencies Vocational Education - Basic Grants to States Pass-Through From Georgia Department of Human Resources Safe and Drug Free Schools and Communities - State Grants \r\nTotal U. S. Department of Education \r\nHealth and Human Services, U.S. Department of Direct Adolescent Family Life Demonstration Projects Pass-Through From Children and Youth Coordinating Council Abstinence Education Program Pass-Through From Georgia Department of Human Resources Block Grants for Prevention and Treatment of Substance Abuse \r\nTotal U.S. Department of Health and Human Services \r\n \r\nCFDA NUMBER \r\n \r\nPASSTHROUGH \r\nENTITY ID \r\nNUMBER \r\n \r\nEXPENDITURES IN PERIOD \r\n \r\n. 10.553 \r\n. 10.555 \r\n \r\nN/A N/A $ \r\n$ \r\n \r\n(2) 544 818 \r\n544,818 \r\n \r\n10.550 \r\n \r\nNIA \r\n$ \r\n \r\n20,931 565 749 \r\n \r\n84.027 84.173 \r\n. 84.184 \r\n84.318 84.938 84.367 84.011 84.357 84.358 \r\n. 84.298 84.010 84.048 \r\n84.186 \r\n \r\nN/A $ N/A \r\n$ \r\n \r\n220,454 9155 \r\n229,609 \r\n \r\nNIA \r\nNIA \r\nN/A \r\nN/A N/A N/A NIA NIA N/A \r\nN/A \r\n$ \r\n \r\n681,915 (5) \r\n101,173 (3) \r\n85,019 6,175 \r\n292,073 34,420 4,122 \r\n430,273 22,999 \r\n26134 \r\n1,913,912 \r\n \r\n93.995 93.235 \r\n \r\n$ \r\nNIA \r\n \r\n278,121 (4) 75,469 \r\n \r\n93.959 \r\n \r\nN/A \r\n$ \r\n \r\n10000 363,590 \r\n \r\nTotal Federal Financial Assistance \r\nN/A = Not Available \r\n \r\n-22 - \r\n \r\n$===2..,.,84..,3.,.,2..,.5...,1 \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nYEAR ENDED JUNE 30, 2006 \r\n \r\nSCHEDULE \"2\" \r\n \r\nNotes to the Schedule of Expenditures of Federal Awards \r\n(1) The amount shown for the Food Donation Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the School District during the current fiscal year. \r\n(2) Expenditures for the funds earned on the School Breakfast Program ($148,526) were not maintained separately and are included in the 2006 National School Lunch Program. \r\n(3) Funds earned on this program, in the amount of $1,489, do not require reporting of expenditures. (4) Includes Federal Assistance of $147,622, provided to subrecipients. (5) Includes Federal Assistance of $478,335, provided to subrecipients. \r\nMajor Programs are identified by an asterisk (*) in front of the CFDA number. \r\nThe accompanying schedule of expenditures of Federal awards includes the Federal grant activity of the Wheeler County Board of Education and is presented on the modified accrual basis of accounting which is the basis of accounting used in the presentation of the fund financial statements. \r\n \r\nSee notes to the basic financial statements. \r\n \r\n-23- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30, 2006 \r\n \r\nAGENCY/FUNDING \r\nGRANTS Bright From the Start: Georgia Department of Early Care and Leaming Pre-Kindergarten Program \r\nEducation, Georgia Department of Quality Basic Education Direct Instructional Cost Kindergarten Program Kindergarten Program - Early Intervention Program Primary Grades (1-3) Program Primary Grades - Early Intervention (1-3) Program Upper Elementary Grades (4-5) Program Upper Elementary Grades - Early Intervention (4-5) Program Middle School (6-8) Program High School General Education (9-12) Program Vocational Laboratory (9-12) Program Students with Disabilities Category I Category II Category Ill Category IV CategoryV Remedial Education Program Alternative Education Program . Media Center Program 20 Days Additional Instruction Staff and Professional Development Indirect Cost Central Administration School Administration Facility Maintenance and Operations Categorical Grants Pupil Transportation Regular Bus Replacement Sparsity Nursing Services Principal Supplements Vocational Supervisors Mid-term Adjustment Hold-Harmless Education Equalization Funding Grant Food Services Austerity Reduction Other State Programs K-8 Statewide Reading Program National Teacher Certification Preschool Handicapped Program Virtual Schools \r\n \r\nSee notes to the basic financial statements. \r\n \r\n-24- \r\n \r\nSCHEDULE \"3\" \r\n \r\nGOVERNMENTAL FUND TYPE GENERAL FUND \r\n \r\n$ \r\n \r\n341,834 \r\n \r\n363,049 28,517 \r\n726,110 101,049 357,956 102,591 699,073 566,351 189,027 \r\n6,016 130,052 244,663 97,330 \r\n16,980 43,430 56,382 105,398 35,413 19,309 \r\n308,861 256,653 276,959 \r\n216,826 39,487 27,802 37,184 3,402 12,511 \r\n128,498 588,426 \r\n34,452 -269,088 \r\n25,000 14,712 8,080 \r\n175 \r\n$ ====-==....;;,i5,~94~0,4.:..;70= \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS \r\nYEAR ENDED JUNE 30, 2006 \r\n \r\nSCHEDULE \"4\" \r\n \r\nPROJECT \r\nFinancing, remodeling, renovating, improving, furnishing and equipping existing School District facilities, including classrooms, instructional areas, support space, physical education and athletic facilities, and grounds, purchase or construction of a storage facility, acquiring any necessary personal property, including computers and other technology, purchase of school buses, and paying expenses incident thereto. \r\nRemodeling, renovating, improving, furnishing and equipping existing School District facilities, including classrooms, instructional areas, support space, physical education and athletic facilities and grounds, purchase or construction of a storage facility, acquiring any necessary personal property, including computers and other technology, purchase of school buses and paying expenses incident thereto. \r\n \r\nORIGINAL ESTIMATED \r\nCOST (1) \r\n \r\nCURRENT ESTIMATED COSTS (2) \r\n \r\nAMOUNT EXPENDED IN CURRENT \r\nYEAR (3) \r\n \r\nAMOUNT EXPENDED \r\nIN PRIOR YEARS (3) \r\n \r\nPROJECT STATUS \r\n \r\n$ 1,950,000 $ 1,959,795 $ \r\n \r\n118,341 $ 1,841,454 Completed \r\n \r\n1,950,000 \r\n \r\n1,950,000 \r\n \r\n45157 \r\n \r\nOngoing \r\n \r\n$ 3,900,000 $ 3,909,795 $ \r\n \r\n163,498 $ 1,841,454 \r\n \r\n(1) The School District's original cost estimate as specified in the resolution calling for the imposition of the Local Option Sales Tax. \r\n(2) The School District's current estimate of total cost for the projects. Includes all cost from project inception to completion. \r\n(3) The voters of Wheeler County approved the imposition of a 1% sales tax to fund the above projects. Amounts expended for these projects may include sales tax proceeds, state, local property taxes and/or other funds over the life of the projects. \r\n \r\nSee notes to the basic financial statements. \r\n \r\n- 25- \r\n \r\n {This page left intentionally blank) \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION GENERAL FUND- QUALITY BASIC EDUCATION PROGRAM (QBE) \r\nALLOTMENTS AND EXPENDITURES BY PROGRAM YEAR ENDED JUNE 30, 2006 \r\n \r\nSCHEDULE \"5\" \r\n \r\nDESCRIPTION \r\n \r\nALLOTMENTS FROM GEORGIA DEPARTMENT OF EDUCATION (1) (2) \r\n \r\nELIGIBLE QBE PROGRAM COSTS \r\n \r\nSALARIES \r\n \r\nOPERATIONS \r\n \r\nTOTAL \r\n \r\nDirect Instructional Programs \r\n \r\nKindergarten Program \r\n \r\n$ \r\n \r\nKindergarten Program-Early Intervention Program \r\n \r\nPrimary Grades (1-3) Program \r\n \r\nPrimary Grades-Early Intervention (1-3) Program \r\n \r\nUpper Elementary Grades (4-5) Program \r\n \r\nUpper Elementary Grades-Early Intervention (4-5) \r\n \r\nProgram \r\n \r\nMiddle School (6-8) Program \r\n \r\nHigh School General Education (9-12) Program \r\n \r\nVocational Laboratory (9-12) Program \r\n \r\nStudents with Disabilities \r\n \r\nCategory I \r\n \r\nCategory II \r\n \r\nCategory Ill \r\n \r\nCategory IV \r\n \r\nCategoryV \r\n \r\nRemedial Education Program \r\n \r\nAlternative Education Program \r\n \r\n399,350 $ 32,303 791,124 100,972 405,700 \r\n100,709 774,432 625,834 209,329 563,398 \r\n49,633 61 783 \r\n \r\n335,092 $ 57,960 597,067 220,149 469,025 \r\n54,734 767,253 821,451 184,424 \r\n6,817 189,113 367,796 74,975 \r\n5,409 70,240 206,973 \r\n \r\n4,367 $ \r\n6,899 448 \r\n5,785 \r\n448 6,936 8,844 6,672 \r\n9,211 \r\n14,629 2,216 \r\n \r\n339,459 57,960 603,966 220,597 474,810 \r\n55,182 774,189 830,295 191,096 \r\n6,817 198,324 367,796 74,975 20,038 72,456 206,973 \r\n \r\nTOTAL DIRECT INSTRUCTIONAL PROGRAMS \r\n \r\n$ \r\n \r\n4,114,567 $ 4,428,478 $ \r\n \r\n66,455 $ \r\n \r\n4,494,933 \r\n \r\nMedia Center Program Staff and Professional Development \r\n \r\n116,163 21 212 \r\n \r\n163,766 457 \r\n \r\n25,714 17 650 \r\n \r\n189,480 18 107 \r\n \r\nTOTAL QBE FORMULA FUNDS \r\n \r\n$ \r\n \r\n4 251 942 $ 4,592,701 $ \r\n \r\n109 819 $===4,=70=2=,5=2=0 \r\n \r\n(1) Comprised of State Funds plus Local Five Mill Share. (2) Allotments do not include the impact of the State budget austerity reduction. \r\n \r\nSee notes to the basic financial statements. \r\n \r\n- 27 - \r\n \r\n SECTION II COMPLIANCE AND INTERNAL CONTROL REPORTS \r\n \r\n Russell W. Hinton \r\nSTATE AUDITOR \r\n(404) 658-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400 \r\nMay 21, 2007 \r\n \r\nHonorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members ofthe Wheeler County Board of Education \r\nREPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nLadies and Gentlemen: \r\nWe have audited the financial statements of the governmental activities, each major fund, and the aggregate remaining fund information ofWheeler County Board ofEducation as ofand for the year ended June 30, 2006, which collectively comprise Wheeler County Board of Education's basic financial statements and have issued our report thereon dated May 21, 2007. We conducted our audit in accordance with auditing standards generally accepted in the United States ofAmerica and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. \r\nInternal Control Over Financial Reporting \r\nIn planning and performing our audit, we considered Wheeler County Board ofEducation's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinions on the financial statements and not to provide an opinion on the internal control over financial reporting. However, we noted certain matters involving the internal control over financial reporting and its operation that we consider to be reportable conditions. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control over financial reporting that, in our judgment, could adversely affect Wheeler County Board of Education's ability to record, process, summarize and report financial data consistent with assertions of management in the financial statements. Reportable conditions are described in the accompanying Schedule ofFindings and Questioned Costs as items FS-7531-06-01, FS-7531-06-02 and FS-7531-06-03. \r\n2006YB-30 \r\n \r\n A material weakness is a reportable condition in which the design or operation ofone or more ofthe internal control components does not reduce to a relatively low level the risk that misstatements caused by error or fraud in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, we believe none of the reportable conditions described above are material weaknesses. \r\nCompliance and Other Matters \r\nAs part of obtaining reasonable assurance about whether Wheeler County Board of Education's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions oflaws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. \r\nThis report is intended solely for the information and use of the management and members of the Wheeler County Board of Education and is not intended to be and should not be used by anyone other than these specified parties. \r\nRespectfully submitted, \r\n \r\nRWH:as 2006YB-30 \r\n \r\nRus 11 W. Hinton, CPA, CGFM Sta e Auditor \r\n \r\n Russell W. Hinton \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400 \r\nMay 21, 2007 \r\n \r\nHonorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members ofthe Wheeler County Board of Education \r\nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133 \r\nLadies and Gentlemen: \r\nCompliance \r\nWe have audited the compliance of Wheeler County Board of Education with the types of compliance requirements described in the U.S. Office ofManagement and Budget (0MB) Circular A-133 Compliance Supplement that are applicable to each ofits major Federal programs for the year ended June 30, 2006. Wheeler County Board ofEducation's major Federal programs are identified in the Summary of Auditor's Results Section of the accompanying Schedule of Findings and Questioned Costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major Federal programs is the responsibility of Wheeler County Board of Education's management. Our responsibility is to express an opinion on Wheeler County Board of Education's compliance based on our audit. \r\nWe conducted our audit ofcompliance in accordance with auditing standards generally accepted in the United States ofAmerica; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General ofthe United States; and 0MB Circular A133, Audits ofStates, Local Governments, and Non-Profit Organizations. Those standards and 0MB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major Federal program occurred. An audit includes examining, on a test basis, evidence about the Wheeler County Board of Education's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on Wheeler County Board of Education's compliance with those requirements. \r\n2006SA-55 \r\n \r\n As described in item FA-7531-06-01 in the accompanying Schedule of Findings and Questioned Costs, Wheeler County Board of Education did not comply with requirements regarding Subrecipient Monitoring that is applicable to its Safe and Drug-Free Schools and Communities National Programs (CFDA 84.184). Compliance with such requirements is necessary, in our opinion, for Wheeler County Board of Education to comply with requirements applicable to that program. \r\nIn our opinion, except for the noncompliance described in the preceding paragraph, the Wheeler County Board of Education complied, in all material respects, with the requirements referred to above that are applicable to each of its major Federal programs for the year ended June 30, 2006. The results ofour auditing procedures also disclosed an instance ofnonmaterial noncompliance with those requirements which are described in the accompanying Schedule ofFindings and Questioned Costs as item FA-7531-06-02. \r\nInternal Control Over Compliance \r\nThe management of Wheeler County Board of Education is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to Federal programs. In planning and performing our audit, we considered Wheeler County Board of Education's internal control over compliance with requirements that could have a direct and material effect on a major Federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with 0MB Circular A-133. \r\nWe noted a certain matter involving the internal control over compliance and its operation that we consider to be a reportable condition. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control over compliance that, in our judgment, could adversely affect the Wheeler County Board of Education's ability to administer a major Federal program in accordance with applicable requirements oflaws, regulations, contracts and grants. The reportable condition is described in the accompanying Schedule of Findings and Questioned Costs as item FA-7531-06-01. \r\nA material weakness is a reportable condition in which the design or operation ofone or more ofthe internal control components does not reduce to a relatively low level ofrisk that noncompliance with the applicable requirements of laws, regulations, contracts and grants caused by error or fraud that would be material in relation to a major Federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration ofthe internal control over compliance would not necessarily disclose all matters in the internal control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, the reportable condition noted above is also considered to be a material weakness. \r\n2006SA-55 \r\n \r\n This report is intended solely for the information and use of the management, members of the Wheeler County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. \r\nRespectfully submitted, \r\n \r\nRWH:as 2006SA-55 \r\n \r\nRus 11 W. Hinton, CPA, CGFM State Auditor \r\n \r\n SECTION III AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE \r\nSUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2006 \r\n \r\nPRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nFINDING CONTROL NUMBER AND STATUS \r\n \r\nFS-7531-05-01 FS-7531-05-02 \r\n \r\nPartially Resolved - See Corrective Action/Responses Partially Resolved - See Corrective Action/Responses \r\n \r\nCORRECTIVE ACTION/RESPONSES \r\n \r\nCASH AND CASH EQUIVALENTS REVENUES/RECEIVABLES/RECEIPTS EXPENDITURES/LIABILITIES/DISBURSEMENTS Inadequate Internal Control Procedures Finding Control Number: FS-7531-05-01 \r\n \r\nThis finding has been only partially resolved. Options are being carefully studied to record the Certificate of Deposit. The duties are being shared by the staff at each school. We are using pre-numbered receipts and purchase orders for record keeping. This finding should be resolved fiscal year ending June 30, 2007. \r\n \r\nEXPENDITURES/LIABILITIES/DISBURSEMENTS EMPLOYEE COMPENSATION Inadequate Internal Control Procedures Finding Control Number: FS-7531-05-02 \r\n \r\nIn the future, contracts will be closely monitored by the payroll personnel and then double checked by the principal or supervisor in charge of the program before the September payroll is run. \r\n \r\nAny excessive leave on both certified and classified employees will be deducted in the month that the excessive leave occurred. Once the payroll officer calculates such leave, it will then be given to the principal or supervisor for final approval before being deducted. \r\n \r\nIn the future, all account numbers and payments will be checked thoroughly by the payroll personnel and the person in charge ofsuch program for accuracy before the final payroll is run for that month. All of the above findings will be resolved in the next audit ending June 30, 2007. \r\n \r\n- 1- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE \r\nSUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2006 \r\n \r\nPRIOR YEAR FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\n \r\nFINDING CONTROL NUMBER AND STATUS \r\n \r\nFA-7531-04-01 FA-7531-04-02 FA-7531-04-03 FA-7531-05-01 FA-7531-05-02 \r\n \r\nPreviously Reported Corrective Action Plan Implemented Further Action Not Warranted Previously Reported Corrective Action Plan Implemented Previously Reported Corrective Action Plan Implemented Further Action Not Warranted \r\n \r\n-2- \r\n \r\n SECTION IV FINDINGS AND QUESTIONED COSTS \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2006 \r\n \r\nI SUMMARY OF AUDITOR'S RESULTS \r\n \r\n1. Type of Report Issued on the Financial Statements The auditor's opinion on the Wheeler County Board ofEducation's financial statements was unqualified. \r\n \r\n2. Reportable Conditions in Internal Control Disclosed by the Audit of the Financial Statements The audit report for the Wheeler County Board of Education disclosed financial statement reportable conditions related to the following control categories. \r\n \r\nCash and Cash Equivalents Employee Compensation Accounting Controls (Overall) \r\n \r\nExpenditures/Liabilities/Disbursements Revenues/Receivables/Receipts \r\n \r\nNone ofthe reportable conditions described above are considered to be material weaknesses. \r\n \r\n3. Noncompliance Material to the Financial Statements The audit of the Wheeler County Board of Education disclosed no instances of noncompliance that were deemed to be material to the financial statements. \r\n \r\n4. Reportable Conditions in Internal Control Over Major Programs The audit report for the Wheeler County Board of Education disclosed a reportable condition in internal control over major programs for the following compliance requirement. \r\n \r\nSubrecipient Monitoring \r\n \r\nThe reportable condition described above is considered to be a material weakness. \r\n \r\n5. Type of Report Issued on Compliance for Major Programs The auditor's opinion on the Wheeler County Board of Education's report on compliance with requirements applicable to major programs was unqualified except for Safe and DrugFree Schools and Communities - National Programs (CFDA 84.184) which was qualified. \r\n \r\n6. Audit Findings Required to be Reported by Section .51 0(a) of 0MB Circular A-133 The Wheeler County Board of Education's audit disclosed an audit finding required to be reported by section .510(a) of 0MB Circular A-133. This audit finding is included in section IV of this report. \r\n \r\n7. Major Programs Federal awards audited as major programs are as follows: 10.553 Food Services - School Breakfast Program 10.555 Food Services - National School Lunch Program 84.010 Title I Grants to Local Educational Agencies 84.184 Safe and Drug-Free Schools and Communities - National Programs \r\n \r\n- 1- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2006 \r\n \r\nI SUMMARY OF AUDITOR'S RESULTS \r\n \r\n8. Type \"A\" Program Dollar Threshold The dollar threshold for type \"A\" programs was $300,000. \r\n \r\n9. Low Risk Auditee The Wheeler County Board ofEducation did not qualify as a low risk auditee as defined by Section .530 of 0MB Circular A-133. \r\n \r\nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nCASH AND CASH EQUIVALENTS REVENUES/RECEIVABLES/RECEIPTS EXPENDITURES/LIABILITIES/DISBURSEMENTS Inadequate Internal Controls over School Activity Accounts Reportable Condition Finding Control Number: FS-7531-06-01 \r\n \r\nCondition: \r\n \r\nThis is a repeat finding (FS-7531-05-01) from the year ended June 30, 2005. The accounting procedures ofthe School District were insufficient to provide for adequate internal controls over the school activity accounts. \r\n \r\nCriteria: \r\n \r\nThe School District's management is responsible for designing and maintaining internal controls that provide reasonable assurance that transactions are processed according to established procedures. \r\n \r\nQuestioned Cost: NIA \r\n \r\nInformation: \r\n \r\nCash and Cash Equivalents  The bank reconciliation function was not separated from the record keeping function.  The School District failed to record a $2,180 Certificate of Deposit on the financial records.  Activity for one school was recorded on the ledger incorrectly. \r\n \r\nRevenues/Receivables/Receipts  The cash receipts and deposit preparation functions were not separated from the record keeping and cash custody functions.  Pre-numbered receipts were not utilized at one ofthe schools tested.  Based on a review of twenty items, nine receipts did not contain adequate supporting documentation and six receipts were not deposited in a timely manner. \r\n \r\n-2 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2006 \r\n \r\nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nCASH AND CASH EQUIVALENTS REVENUES/RECEIVABLES/RECEIPTS EXPENDITURES/LIABILITIES/DISBURSEMENTS Inadequate Internal Controls over School Activity Accounts Reportable Condition Finding Control Number: FS-7531-06-01 \r\n \r\nExpenditures/Liabilities/Disbursements  The check writing function was not separated from the record keeping, purchasing and bank reconciliation functions.  Based on a review oftwenty items, purchase orders were not properly utilized for two vouchers and two vouchers did not contain adequate supporting documentation. \r\n \r\nCause: \r\n \r\nThese deficiencies were the result of management's decision to limit the number ofadministrative staffmade responsible for the accounting functions and management's failure to ensure that adequate internal controls were established, implemented and functioning at the school level. \r\n \r\nEffect: \r\n \r\nErrors and/or irregularities may not be detected in a timely manner. \r\n \r\nRecommendation: \r\n \r\nThe School District should implement procedures to ensure that the key accounting functions of custody, record keeping and authorization are separated and/or utilize oversight for these incompatible activities. In addition, management should monitor controls to provide reasonable assurance that transactions are processed according to established policies and implement those procedures deemed necessary to strengthen internal controls over the accounting functions. \r\n \r\nACCOUNTING CONTROLS (OVERALL) Inadequate Access Controls Reportable Condition Finding Control Number: FS-7531-06-02 \r\n \r\nCondition: \r\n \r\nThe accounting procedures ofthe School District did not maintain adequate separation of duties in the Financial Accounting System. \r\n \r\nCriteria: \r\n \r\nSeparation of duties involving key accounting functions, both manual and automated, is the basis for achieving an adequate system of internal control. \r\n \r\nQuestioned Cost: NIA \r\n \r\n-3- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2006 \r\n \r\nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nACCOUNTING CONTROLS (OVERALL) Inadequate Access Controls Reportable Condition Finding Control Number: FS-7531-06-02 \r\n \r\nInformation: \r\n \r\nAccess controls in the Financial Accounting System do not prevent users from accessing accounting functions that are outside of their area of responsibility. \r\n \r\nCause: \r\n \r\nThe School District's management is responsible for designing and maintaining internal controls that restrict access to programs or data. Management has not limited the access rights of users of the Financial Accounting System. \r\n \r\nEffect: \r\n \r\nErrors and/or irregularities may not be detected in a timely manner. \r\n \r\nRecommendation: \r\n \r\nManagement should ensure that the access controls in the accounting information system should complement the system of internal control by limiting an employee's access to only the accounting functions necessary for the performance of the employee's duties. \r\n \r\nEMPLOYEE COMPENSATION Inadequate Internal Controls Reportable Condition Finding Control Number: FS-7531-06-03 \r\n \r\nCondition: \r\n \r\nThis is a repeat finding (FS-7531-05-02) from the year ended June 30, 2005. The School District failed to verify that employees' compensation disbursements were based on approved salary amounts. In addition, the School District failed to properly deduct excess or disallowed leave from employees' compensation based on the leave records. \r\n \r\nCriteria: \r\n \r\nThe School District's management is responsible for designing and maintaining internal controls to provide reasonable assurance that employees' salaries are paid according to approved salary schedules. The School District must ensure any excess or disallowed leave is deducted from an employee's salary in agreement with the employee's leave records and approved pay rate. \r\n \r\nQuestioned Cost: NIA \r\n \r\n-4- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2006 \r\n \r\nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nEMPLOYEE COMPENSATION Inadequate Internal Controls Reportable Condition Finding Control Number: FS-7531-06-03 \r\n \r\nInformation: \r\n \r\nBased on a review of twenty-five employees' payroll records, the following deficiencies were noted: \r\n \r\n Three employees were not paid according to their contracts.  One employee's earnings did not agree with the Salary and Travel \r\ndata submitted to the Georgia Department of Audits and Accounts.  One employee was overpaid due to the use of an incorrect pay rate \r\nwhen calculating excess or disallowed leave.  Two employees were overpaid because excessive leave was not \r\nproperly deducted from their pay.  Three employees' leave records were not maintained properly.  One employee's salary was not charged properly according to the \r\nState chart of accounts. \r\n \r\nCause: \r\n \r\nThese deficiencies were the result of management's failure to ensure that appropriate accounting control procedures were established, implemented and functioning for the employee compensation function. \r\n \r\nEffect: \r\n \r\nErrors and/or irregularities may not be detected in a timely manner. \r\n \r\nRecommendation: \r\n \r\nManagement should develop and implement procedures to ensure that employees are accurately compensated for work performed, employee leave records are accurate and that deductions are properly calculated according to the leave records. In addition, management should monitor controls to ensure that transactions are processed according to established procedures. \r\n \r\n-5- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2006 \r\n \r\nIII FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\n \r\nSUBRECIPIENT MONITORING Inadequate Monitoring of Subrecipients Reportable Condition - Material Weakness Material Noncompliance U.S. Department of Education Safe and Drug-Free Schools and Communities - National Programs (CFDA 84.184) Finding Control Number: FA-7531-06-01 \r\n \r\nCondition: \r\n \r\nThe School District did not require adequate documentation or properly review requests made by subrecipients for the reimbursement of Safe and Drug-Free Schools and Communities - National Programs (CFDA 84.184) funds. \r\n \r\nCriteria: \r\n \r\nIn accordance with 34 CFR 80.40, the School District was responsible for managing the day-to-day operations ofgrant and subgrant activities to assure compliance with applicable Federal requirements. Provisions of 34 CFR 80.22 states, in part, that (1) grant funds may be used only for allowable Federal program costs of the grantee and subgrantee and (2) in line with provisions of 0MB Circular A-87, \"Costs Principles for State, Local and Indian Tribal Governments\", an allowable cost must be adequately documented. \r\n \r\nQuestioned Cost: $212,879.43 \r\n \r\nInformation: \r\n \r\nWe reviewed nine reimbursement payments made to one oftwo subrecipients and noted the following: \r\n \r\n(1) Little, if any, documentation was provided in support of non-personnel service expenses included in six reimbursement requests paid to the subrecipient during the August 2005 through March 2006 period. The requests for these expenses totaled $212,055.72. \r\n \r\n(2) Expenses included in requests paid in April, May and June 2006 disclosed the following deficiencies: \r\n \r\na. Three monthly cell phone charges totaling $52.88 were for an individual not engaged in the program. \r\nb. A plane ticket charge of$216.10 was for an individual who had no involvement with the program. \r\nc. Supplies/materials totaling $103.08 were supported with three handwritten tickets rather than original vendor receipts. \r\nd. A duplicate reimbursement request was for an invoice of$335.00. \r\n \r\n-6- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2006 \r\n \r\nIII FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\n \r\nSUBRECIPIENT MONITORING Inadequate Monitoring of Subrecipients Reportable Condition - Material Weakness Material Noncompliance U. S. Department of Education Safe and Drug-Free Schools and Communities - National Programs (CFDA 84.184) Finding Control Number: FA-7531-06-01 \r\n \r\ne. A meal receipt involved a dinner for four that exceeded the allowable amount per the Statewide Travel Regulations by $116.65. \r\n \r\nCause: \r\n \r\nManagement did not have established reimbursement request guidelines requiring subrecipients to provide expenditure documentation in support of reimbursement requests. Based on a recommendation ofa Federal program review, management initiated measures during the fiscal year that required subrecipients to provide documentation supporting reimbursement requests. However, management did not properly review the subrecipients' reimbursement requests to ensure that expenditures were allowable or within Federal/State guidelines. \r\n \r\nEffect: \r\n \r\nA subrecipient was reimbursed $212,055.72 without adequately determining that the subrecipient incurred allowable Federal program costs. Payments of $823.71 were made to a subrecipient based on reimbursement requests that included unallowable, unsupported or excessive expenditures. Without proper review of subrecipient reimbursement requests and supporting documentation, errors or irregularities could also occur without detection. \r\n \r\nRecommendation: \r\n \r\nManagement should develop and implement procedures to ensure that subrecipient reimbursement requests and related supporting documentation are properly reviewed for allowable program expenditures before disbursements are made by the School District. The U. S. Department of Education should review this matter and determine the resolution of $212,879.43 in questioned costs. \r\n \r\n-7- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2006 \r\n \r\nIII FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\n \r\nSPECIAL TESTS AND PROVISIONS Written Consent Not Obtained Nonmaterial Noncompliance U.S. Department of Education Safe and Drug-Free Schools and Communities - National Programs (CFDA 84.184) Finding Control Number: FA-7531-06-02 \r\n \r\nCondition: \r\n \r\nThe School District did not obtain required written consent for those students participating in the Safe and Drug-Free Schools and Communities - National Program. \r\n \r\nCriteria: \r\n \r\nThe approved management Safe and Drug-Free Schools and Communities National Program application included provisions that required the Board to obtain written consent for each student's program participation. According to the \"Adequate Consent Procedures\" section of the application, written consent will be obtained in an enrollment form in order to validate that the student, parent or legal guardian has read, understands and has given permission to participate in the program. Ifnecessary, the consent form will be read to individuals. They will subsequently be given a copy ofwhat they sign. \r\n \r\nQuestioned Cost: NIA \r\n \r\nInformation: \r\n \r\nAlthough management indicated in the program application that prior written permission would be obtained for students who were evaluated, the required written consent was not obtained. We noted that parents received notification in a student handbook about the mental health services that could be given to a child. Verbal permission as opposed to written consent was obtained for children who received those services. \r\n \r\nCause: \r\n \r\nBy referencing the program in the handbook and by obtaining verbal permission, program management believed the requirement for written consent was met. \r\n \r\nEffect: \r\n \r\nFailure to ensure appropriate written consent can result in nonconformity with the \"Adequate Consent Procedures\" that are contained in the Safe and Drug-Free Schools and Communities - National Program application. Furthermore, without written consent of the enrollment form or, if appropriate, the handbook, there is no documented evidence that the student, parent or legal guardian has read, understood and given permission to participate in the program. \r\n \r\n-8- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2006 \r\n \r\nIII FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\n \r\nSPECIAL TESTS AND PROVISIONS Written Consent Not Obtained Nonmaterial Noncompliance U.S. Department of Education Safe and Drug-Free Schools and Communities - National Programs (CFDA 84.184) Finding Control Number: FA-7531-06-02 \r\n \r\nRecommendation: \r\n \r\nManagement should establish procedures to ensure that, when required, written permission is obtained for children who receive mental health services funded by the Safe and Drug-Free Schools and Communities National Program. \r\n \r\n-9- \r\n \r\n SECTIONV MANAGEMENT'S RESPONSES \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF MANAGEMENT'S RESPONSES \r\nYEAR ENDED JUNE 30, 2006 \r\nFinding Control Number: FS-7531-06-01 \r\nWe concur with this finding. These findings have been addressed with the office book.keepers at all schools and are expected to be in compliance fiscal year ending June 30, 2007. The school office, though lacking in personnel, understands that the duties have to be shared and that the principal should have a part in checking over all items including bank statements and deposits. The Certificate of Deposit will be recorded on the financial records in fiscal year 2007. We will make sure that the activity accounts are recorded correctly in the ledger. The receipts and deposits preparation functions will be separated from the record keeping and cash functions for fiscal year 2007. Adequate supporting documentations shall be kept for each receipt and deposited in a timely manner. This finding should be cleared for fiscal year 2007. \r\nContact Person: Helen Nunn, Finance Officer Phone: (912) 568-7198 Fax Number: (912) 568-1985 E-mail Address: hnunn@wheeler.k12.ga.us \r\nFinding Control Number: FS-7531-06-02 \r\nWe concur with this finding. The accounting procedures are being maintained as much as possible to delegate separation of duties with the personnel available so that we may achieve an adequate system of internal control. Our LT. person, Frank Palmer, has implemented the auto change password on our PC Genesis Server thus restricting access to programs or data by users. This finding should be cleared in fiscal year 2007. \r\nContact Person: Helen Nunn, Finance Officer Phone: (912) 568-7198 Fax Number: (912) 568-1985 E-mail Address: hnunn@wheeler.k12.ga.us \r\nFinding Control Number: FS-7531-06-03 \r\nWe concur with the above mentioned findings. After meeting with the auditor the following changes in the payroll procedures have been put in place to address various concerns: \r\n1. Any certified employee hired will not be issued a contract until proper documentation has been received from the previous employer regarding certificate type and years of experience. After this information is received then it will be double checked by the principal or supervisor in charge of the program before the September payroll is run. All such paperwork will be maintained in the personnel file folder housed at the central office. \r\n2. Any excessive leave on both certified and noncertified employees will be deducted in the month that the excessive leave occurred. Once the payroll officer calculates such leave, it will then be given to the principal or supervisor for final approval before being deducted. \r\n- 1- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF MANAGEMENT'S RESPONSES \r\nYEAR ENDED JUNE 30, 2006 \r\nFinding Control Number: FS-7531-06-03 \r\n3. In the future all account numbers and payments will be checked thoroughly by the payroll personnel and the person in charge ofsuch program for accuracy before the final payroll is run for that month. Also, as of June 1, 2007, the payroll officer now has an office away from the front incoming traffic; therefore, interruptions will be greatly decreased. All ofthe above findings will be resolved in the next audit ending June 30, 2008. \r\nThe above internal controls have been communicated to all parties concerned and will be followed in the future. \r\nContact Person: Cynthia Edwards, Payroll Officer Phone: (912) 568-7198 Fax Number: (912) 568-1985 E-mail Address: edwardscynthia@wheeler.kl2.ga.us \r\nFinding Control Number: FA-7531-06-01 \r\nWe concur with this finding. The cell phone charges have been reimbursed. The plane ticket has been reimbursed. We have insured that all invoices are received from the vendor and follows purchase order procedures. We are monitoring the programs more closely so that duplication is detected. The state regulations for travel including the daily meals during fiscal year 2007 are being properly followed. \r\nContact Person: Helen Nunn, Finance Officer Phone: (912) 568-7198 Fax Number: (912) 568-1985 E-mail Address: hnunn@wheeler.k12.ga.us \r\nFinding Control Number: FA-7531-06-02 \r\nWe concur with this finding. We are closely monitoring this program so that management will follow rules and regulations in the program application as to obtaining written permission for students who are evaluated. This finding should be cleared as of fiscal year 2008 period ending June 30, 2008. \r\nContact Person: Helen Nunn, Finance Officer Phone: (912) 568-7198 Fax Number: (912) 568-1985 E-mail Address: hnunn@wheeler.kl2.ga.us \r\n-2- \r\n \r\n "},{"id":"dlg_ggpd_y-ga-ba800-b-pr1-be26-bw5-b2004-h2005","title":"Wheeler County Board of Education, Alamo, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2005","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts."],"dcterms_spatial":["United States, Georgia, Wheeler County, 32.11707, -82.72459"],"dcterms_creator":["Georgia. Department of Audits"],"dc_date":["2005-06-30"],"dcterms_description":["Began with fiscal year ended June 30, 2000, released in 2001?; ceased with fiscal year ended June 30, 2008, released in 2009?","Report year covers fiscal year.","Has supplements: Wheeler County Board of Education, Alamo, Georgia, schedule of salaries and travel for the fiscal year ended ..., fiscal year ended June 30, 2000-fiscal year ended June 30, 2002; Report on salary and travel for the fiscal year ended ... (Wheeler County Board of Education (Ga.)), fiscal year ended June 30, 2003-fiscal year ended June 30, 2007; Salaries and travel reimbursement (Wheeler County Board of Education (Ga.)), fiscal year ended June 30, 2008","Fiscal year ended June 30, 2000, released in 2001?; title from cover.","Fiscal year ended June 30, 2008, released in 2009?"],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Dept. of Audits and Accounts"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Wheeler County Board of Education (Ga.)--Appropriations and expenditures--Periodicals.","Education--Georgia--Wheeler County--Auditing--Periodicals.","Education--Georgia--Wheeler County--Finance--Statistics--Periodicals.","Education--Auditing","Education--Finance","Expenditures, Public","Georgia--Wheeler County.--fast--(OCoLC)fst01216962","Georgia Government Documents--Serial"],"dcterms_title":["Wheeler County Board of Education, Alamo, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2005"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-be26-bw5-b2004-h2005"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-be26-bw5-b2004-h2005"],"dcterms_temporal":null,"dcterms_rights_holder":["\u0026copy; Georgia Department of Audits"],"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["state government records"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":null},{"id":"dlg_ggpd_y-ga-ba800-b-pr1-be26-bw5-b2003-h2004","title":"Wheeler County Board of Education, Alamo, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2004","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts."],"dcterms_spatial":["United States, Georgia, Wheeler County, 32.11707, -82.72459"],"dcterms_creator":["Georgia. Department of Audits"],"dc_date":["2004-06-30"],"dcterms_description":["Began with fiscal year ended June 30, 2000, released in 2001?; ceased with fiscal year ended June 30, 2008, released in 2009?","Report year covers fiscal year.","Has supplements: Wheeler County Board of Education, Alamo, Georgia, schedule of salaries and travel for the fiscal year ended ..., fiscal year ended June 30, 2000-fiscal year ended June 30, 2002; Report on salary and travel for the fiscal year ended ... (Wheeler County Board of Education (Ga.)), fiscal year ended June 30, 2003-fiscal year ended June 30, 2007; Salaries and travel reimbursement (Wheeler County Board of Education (Ga.)), fiscal year ended June 30, 2008","Fiscal year ended June 30, 2000, released in 2001?; title from cover.","Fiscal year ended June 30, 2008, released in 2009?"],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Dept. of Audits and Accounts"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Wheeler County Board of Education (Ga.)--Appropriations and expenditures--Periodicals.","Education--Georgia--Wheeler County--Auditing--Periodicals.","Education--Georgia--Wheeler County--Finance--Statistics--Periodicals.","Education--Auditing","Education--Finance","Expenditures, Public","Georgia--Wheeler County.--fast--(OCoLC)fst01216962","Georgia Government Documents--Serial"],"dcterms_title":["Wheeler County Board of Education, Alamo, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2004"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-be26-bw5-b2003-h2004"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-be26-bw5-b2003-h2004"],"dcterms_temporal":null,"dcterms_rights_holder":["\u0026copy; Georgia Department of Audits"],"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["state government records"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":null},{"id":"dlg_ggpd_y-ga-ba800-b-pr1-be26-bw5-b2002-h2003","title":"Wheeler County Board of Education, Alamo, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2003","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts."],"dcterms_spatial":["United States, Georgia, Wheeler County, 32.11707, -82.72459"],"dcterms_creator":["Georgia. Department of Audits"],"dc_date":["2003-06-30"],"dcterms_description":["Began with fiscal year ended June 30, 2000, released in 2001?; ceased with fiscal year ended June 30, 2008, released in 2009?","Report year covers fiscal year.","Has supplements: Wheeler County Board of Education, Alamo, Georgia, schedule of salaries and travel for the fiscal year ended ..., fiscal year ended June 30, 2000-fiscal year ended June 30, 2002; Report on salary and travel for the fiscal year ended ... (Wheeler County Board of Education (Ga.)), fiscal year ended June 30, 2003-fiscal year ended June 30, 2007; Salaries and travel reimbursement (Wheeler County Board of Education (Ga.)), fiscal year ended June 30, 2008","Fiscal year ended June 30, 2000, released in 2001?; title from cover.","Fiscal year ended June 30, 2008, released in 2009?"],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Dept. of Audits and Accounts"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Wheeler County Board of Education (Ga.)--Appropriations and expenditures--Periodicals.","Education--Georgia--Wheeler County--Auditing--Periodicals.","Education--Georgia--Wheeler County--Finance--Statistics--Periodicals.","Education--Auditing","Education--Finance","Expenditures, Public","Georgia--Wheeler County.--fast--(OCoLC)fst01216962","Georgia Government Documents--Serial"],"dcterms_title":["Wheeler County Board of Education, Alamo, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2003"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-be26-bw5-b2002-h2003"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-be26-bw5-b2002-h2003"],"dcterms_temporal":null,"dcterms_rights_holder":["\u0026copy; Georgia Department of Audits"],"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["state government records"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":null},{"id":"dlg_ggpd_y-ga-ba800-b-pr1-be26-bw5-b2001-h2002","title":"Wheeler County Board of Education, Alamo, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2002","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts."],"dcterms_spatial":["United States, Georgia, Wheeler County, 32.11707, -82.72459"],"dcterms_creator":["Georgia. Department of Audits"],"dc_date":["2002-06-30"],"dcterms_description":["Began with fiscal year ended June 30, 2000, released in 2001?; ceased with fiscal year ended June 30, 2008, released in 2009?","Report year covers fiscal year.","Has supplements: Wheeler County Board of Education, Alamo, Georgia, schedule of salaries and travel for the fiscal year ended ..., fiscal year ended June 30, 2000-fiscal year ended June 30, 2002; Report on salary and travel for the fiscal year ended ... (Wheeler County Board of Education (Ga.)), fiscal year ended June 30, 2003-fiscal year ended June 30, 2007; Salaries and travel reimbursement (Wheeler County Board of Education (Ga.)), fiscal year ended June 30, 2008","Fiscal year ended June 30, 2000, released in 2001?; title from cover.","Fiscal year ended June 30, 2008, released in 2009?"],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Dept. of Audits and Accounts"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Wheeler County Board of Education (Ga.)--Appropriations and expenditures--Periodicals.","Education--Georgia--Wheeler County--Auditing--Periodicals.","Education--Georgia--Wheeler County--Finance--Statistics--Periodicals.","Education--Auditing","Education--Finance","Expenditures, Public","Georgia--Wheeler County.--fast--(OCoLC)fst01216962","Georgia Government Documents--Serial"],"dcterms_title":["Wheeler County Board of Education, Alamo, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2002"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-be26-bw5-b2001-h2002"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-be26-bw5-b2001-h2002"],"dcterms_temporal":null,"dcterms_rights_holder":["\u0026copy; Georgia Department of Audits"],"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["state government records"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":"\u003citA \r\nA'OO \r\n fl1 \r\n \r\n~2.(, \r\n \r\nwfi \r\n2.o01-~~-- \r\n \r\n--, \r\n \r\nSTATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS \r\n \r\nI \r\nWHEELER COUNTY BOARD OF EDUCATION \r\nALAMO, GEORGIA REPORT ON AUDIT OF THE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2002 \r\nRussell W. Hinton state Auditor \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\n \r\nEXHIBITS \r\n \r\nGENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nCOMBINED STATEMENTS - OVERVIEW \r\n \r\nA \r\n \r\nCOMBINED BALANCE SHEET \r\n \r\nALL FUND TYPES \r\n \r\n2 \r\n \r\nB \r\n \r\nCOMBINED STATEMENT OF REVENUES, EXPENDITURES AND \r\n \r\nCHANGES IN FUND BALANCES \r\n \r\nALL GOVERNMENTAL FUND TYPES \r\n \r\n4 \r\n \r\nC \r\n \r\nCOMBINED STATEMENT OF REVENUES, EXPENDITURES AND \r\n \r\nCHANGES IN FUND BALANCES - BUDGET AND ACTUAL \r\n \r\n(NON-GAAP BASIS) \r\n \r\nGENERAL AND SPECIAL REVENUE FUNDS \r\n \r\n6 \r\n \r\nD NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\n7 \r\n \r\nADDITIONAL FINANCIAL INFORMATION \r\n \r\nCOMBINING AND INDIVIDUAL FUND STATEMENTS \r\n \r\nSPECIAL REVENUE FUND \r\n \r\nE \r\n \r\nCOMBINING BALANCE SHEET \r\n \r\n16 \r\n \r\nF \r\n \r\nCOMBINING STATEMENT OF REVENUES, EXPENDITURES \r\n \r\nAND CHANGES IN FUND BALANCES \r\n \r\n18 \r\n \r\nCAPITAL PROJECTS FUND \r\n \r\nG \r\n \r\nCOMBINING BALANCE SHEET \r\n \r\n20 \r\n \r\nH \r\n \r\nCOMBINING STATEMENT OF REVENUES, EXPENDITURES \r\n \r\nAND CHANGES IN FUND BALANCES \r\n \r\n21 \r\n \r\nFIDUCIARY FUND TYPE \r\n \r\nSTATEMENT OF CHANGES IN ASSETS AND LIABILITIES \r\n \r\nAGENCY FUND \r\n \r\n22 \r\n \r\nSCHEDULES \r\n \r\n1 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\n \r\n23 \r\n \r\n2 SCHEDULE OF STATE REVENUE \r\n \r\n25 \r\n \r\n3 SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS \r\n \r\n27 \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nADDITIONAL FINANCIAL INFORMATION \r\n \r\nSCHEDULES \r\n \r\nALLOTMENTS AND EXPENDITURES \r\n \r\nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS (QBE) \r\n \r\n4 \r\n \r\nBY PROGRAM \r\n \r\n28 \r\n \r\n5 \r\n \r\nBY SITE \r\n \r\n29 \r\n \r\nSECTION II \r\nCOMPLIANCE AND INTERNAL CONTROL REPORTS \r\nREPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-l33 \r\n \r\nSECTION III AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\nSECTION IV FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\n \r\n SECTION I FINANCIAL \r\n \r\n RUSSELL W. HINTON \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.W. Suite 214 Atlanta, Georgia 30334-8400 \r\nJune 19,2003 \r\n \r\nHonorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members ofthe Wheeler County Board of Education \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATIONSCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nLadies and Gentlemen: \r\nWe have audited the accompanying general-purpose financial statements of the Wheeler County Board of Education, as of and for the year ended June 30, 2002, as listed in the table of contents. These general-purpose financial statements are the responsibility of the Wheeler County Board of Education's management. Our responsibility is to express an opinion on these general-purpose financial statements based on our audit. \r\nWe conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. \r\nAs described in the notes to the general-purpose financial statements, the Board of Education's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows: \r\n \r\n2002ARL-13 \r\n \r\n * The general-purpose financial statements of the Board of Education did not contain a \r\nGeneral Fixed Assets Account Group to account for property and equipment owned by the Board of Education which should be included to conform to generally accepted accounting principles. \r\n* School activity accounts maintained at the individual schools are not included in the \r\ngeneral-purpose financial statements. To conform to generally accepted accounting principles, these accounts should be included in the general-purpose financial statements. \r\n* The Board of Education did not recognize as expenditures, in the year ended \r\nJune 30, 2002, a portion of salaries and the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 2002. Also funds received, subsequent to June 30, 2002, from the Georgia Department of Education for the State's share of these unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 2001, were improperly recorded in the year ended June 30, 2002. To conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed. \r\nThe aggregate effects on the general-purpose financial statements of these variances or omissions have not been determined, but are believed to be material. \r\nIn our opinion, except for the effects on the general-purpose financial statements of the matters referred to in the preceding paragraph, the general-purpose financial statements referred to above present fairly, in all material respects, the financial position of the Wheeler County Board of Education as of June 30, 2002, and the results of its operations for the year then ended, in conformity with accounting principles generally accepted in the United States of America. \r\nIn accordance with Government Auditing Standards, we have also issued our report dated June 19, 2002, on our consideration of the Wheeler County Board of Education's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grants. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. \r\nOur audit was performed for the purpose of forming an opinion on the general-purpose financial statements of the Wheeler County Board of Education taken as a whole. The accompanying combining and individual fund statements (Exhibits E through I) and the financial schedules (Schedules 1 through 5), which includes the Schedule ofExpenditures ofFederal Awards as required by U. S. Office of Management and Budget Circular A-133, Audits ofStates, Local Governments, and Non-Profit Organizations, are presented for purposes of additional analysis and are not a required part ofthe general-purpose financial statements. Such information has been subjected to the \r\n2002ARL-13 \r\n \r\n auditing procedures applied in the audit of the general-purpose financial statements and in our opinion, except for the effects of the matters referred to in the third paragraph, such information is fairly stated, in all material respects, in relation to the general-purpose financial statements taken as a whole. \r\nA copy ofthis report has been filed as a permanent record in the office ofthe State Auditor and made available to the press ofthe State, as provided for by Official Code ofGeorgia Annotated Section 506-24. \r\nRespectfully submitted, \r\n.~~~ \r\nRu ell W. Hinton State Auditor \r\nRWH:as 2002ARL-13 \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION COMBINED BALANCE SHEET ALL FUND TYPES JUNE 30, 2002 \r\n \r\nASSETS \r\nCash and Cash Equivalents \r\nAccounts Receivable \r\nInventories Food Donated Commodities Purchased Food \r\n \r\nGOVERNMENTAL FUND \r\n \r\nSPECIAL \r\n \r\nGENERAL \r\n \r\nREVENUE \r\n \r\nFUND \r\n \r\nFUND \r\n \r\n$ \r\n \r\n892,525.84 $ \r\n \r\n219,373.80 \r\n \r\n157,561.31 \r\n \r\n72,348.06 \r\n \r\n5,109.86 1,271.92 \r\n \r\nTotal Assets \r\n \r\n$ 1,050,087.15 $====29=8;,;\",1=0=3.=64== \r\n \r\nLIABILITIES AND FUND EQUITY \r\nLIABILITIES \r\nCash Overdraft Accounts Payable Salaries Payable Expired Grant Balance Payable Deferred Revenue Funds Held for Others \r\nTotal Liabilities \r\nFUND EQUITY \r\nFund Balances Reserved For Bus Replacement Funds For Inventories Food Donated Commodities Purchased Food For SPLOST Projects For State Capital Outlay Projects Unreserved Undesignated \r\nTotal Fund Equity \r\nTotal Liabilities and Fund Equity \r\n \r\n$ \r\n \r\n129,227.94 $ \r\n \r\n88,145.58 \r\n \r\n95,464.73 \r\n \r\n$ \r\n \r\n129,227.94 $ \r\n \r\n183,610.31 \r\n \r\n$ \r\n \r\n29,548.76 \r\n \r\n$ \r\n \r\n5,109.86 \r\n \r\n1,271.92 \r\n \r\n891,310.45 \r\n \r\n108,111.55 \r\n \r\n$ \r\n \r\n920,859.21 $ \r\n \r\n114,493.33 \r\n \r\n$ 1,050,087.15 $ ====29=8;,;\",1=0=3.=64== \r\n \r\nThe notes to the general-purpose financial statements are an integral part of this statement. -2 - \r\n \r\n EXHIBIT \"A\" \r\n \r\nTYPES CAPITAL \r\nPROJECTS FUND \r\n \r\nFIDUCIARY FUND TYPE \r\nAGENCY FUND \r\n \r\nTOTALS \r\n \r\n(Memorandum Only) \r\n \r\nJUNE 30, 2002 \r\n \r\nJUNE 30, 2001 \r\n \r\n$ 202,002.59 $ \r\n \r\n9,478.90 $ 1,323,381.13 $ 1,136,729.93 \r\n \r\n48,950.43 \r\n \r\n278,859.80 \r\n \r\n537,209.68 \r\n \r\n5,109.86 1,271.92 \r\n \r\n3,139.83 1,171.27 \r\n \r\n$ 250,953.02 $ \r\n \r\n9,478.90 $ 1,608,622.71 $ ==1=,6=7..8.=,2=50=.=71== \r\n \r\n$ \r\n \r\n34,350.05 \r\n \r\n$ \r\n \r\n217,373.52 \r\n \r\n244,385.11 \r\n \r\n95,464.73 \r\n \r\n103,475.52 \r\n \r\n5,020.11 \r\n \r\n40,289.13 \r\n \r\n$ \r\n \r\n9,478.90 \r\n \r\n9,478.90 \r\n \r\n27,337.63 \r\n \r\n$ \r\n \r\n9,478.90 $ \r\n \r\n322,317.15 $ \r\n \r\n454,857.55 \r\n \r\n$ 250,953.02 \r\n0.00 $ 250,953.02 \r\n \r\n$ \r\n \r\n29,548.76 \r\n \r\n5,109.86 $ 1,271.92 250,953.02 \r\n \r\n3,139.83 1,171.27 330,189.96 35,260.00 \r\n \r\n999,422.00 \r\n \r\n853,632.10 \r\n \r\n$ 1,286,305.56 $ 1,223,393.16 \r\n \r\n$ 250,953.02 $ \r\n \r\n9,478.90 $ 1,608,622.71 $ ==1=,6=7==8=,2=5=0.=7==1 \r\n \r\n- 3- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES \r\nALL GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30, 2002 \r\n \r\nREVENUES \r\nState Funds Federal Funds Taxes Other Funds \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Food Services Operation \r\nCapital Outlay \r\nTotal Expenditures \r\nExcess of Revenues over (under) Expenditures \r\nOTHER FINANCING SOURCES (USES) \r\nOperating Transfers In Operating Transfers Out \r\nTotal Other Financing Sources (Uses) \r\nExcess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses \r\nFUND BALANCE JULY 1 \r\nFood Inventory - Net Change in Period Donated Commodities Purchased Food \r\nFUND BALANCE JUNE 30 \r\n \r\nGENERAL FUND \r\n \r\nSPECIAL REVENUE \r\nFUND \r\n \r\n$ 5,460,456,85 $ \r\n \r\n352,168.66 \r\n \r\n1,224,178.08 \r\n \r\n988,544.17 \r\n \r\n340,485.30 \r\n \r\n81,153.02 \r\n \r\n$ 6,789,486.32 $ 1,657,499.76 \r\n \r\n$ 4,302,718.57 $ \r\n225,326.17 42,165.65 153,459.29 173,759.95 \r\n492,145.53 232,619.37 533,391.78 353,865.89 114,250.44 \r\n \r\n801,098.64 \r\n179,773.85 61,630.79 \r\n36,503.65 \r\n15,183.06 21,837.57 16,043.48 \r\n6,150.00 518,195.75 \r\n \r\n$ 6,623,702.64 $ 1,656,416.79 \r\n \r\n$ \r\n \r\n165,783.68 $ \r\n \r\n1,082.97 \r\n \r\n$ \r\n \r\n8,472.01 $ \r\n \r\n-23,144.03 \r\n \r\n$ \r\n \r\n-14,672.02 $ \r\n \r\n$ \r\n \r\n151,111.66 $ \r\n \r\n769,747.55 \r\n \r\n23,144.03 \r\n23,144.03 \r\n24,227.00 88,195.65 \r\n1,970.03 100.65 \r\n \r\n$ \r\n \r\n920,859.21 $ ==1==1=4~,4=93=.=33== \r\n \r\nThe notes to the general-purpose financial statements are an integral part of this statement. -4 - \r\n \r\n EXHISIT\"S\" \r\n \r\nCAPITAL PROJECTS \r\nFUND \r\n \r\nTOTALS \r\n \r\n(Memorandum Only) \r\n \r\nYEAR ENDED \r\n \r\nJUNE 30, 2002 \r\n \r\nJUNE 30, 2001 \r\n \r\n$ \r\n \r\n285,608.70 $ 6,098,234.21 $ 5,597,301.13 \r\n \r\n1,224,178.08 \r\n \r\n1,199,281.40 \r\n \r\n307,882.03 \r\n \r\n1,296,426.20 \r\n \r\n1,297,477.46 \r\n \r\n7,910.02 \r\n \r\n429,548.34 \r\n \r\n379,514.32 \r\n \r\n$ \r\n \r\n601,400.75 $ 9,048,386.83 $ 8,473,574.31 \r\n \r\n$ 5,103,817.21 $ 5,129,335.29 \r\n \r\n$ \r\n \r\n715,897.69 \r\n \r\n405,100.02 103,796.44 153,459.29 210,263.60 492,145.53 247,802.43 555,229.35 369,909.37 120,400.44 518,195.75 715,897.69 \r\n \r\n381,689.17 49,693.44 \r\n161,315.57 215,932.89 455,610.91 203,306.57 528,964.06 400,056.88 \r\n10,728.88 529,691.52 111,490.42 \r\n \r\n$ \r\n \r\n715,897.69 $ 8,996,017.12 $ 8,177,815.60 \r\n \r\n$ \r\n \r\n-114,496.94 $ \r\n \r\n52,369.71 $ \r\n \r\n295,758.71 \r\n \r\n$ \r\n \r\n31,616.04 $ \r\n \r\n66,099.11 \r\n \r\n-23,144.03 \r\n \r\n-43,522.64 \r\n \r\n$ \r\n \r\n8,472.01 $ \r\n \r\n22,576.47 \r\n \r\n$ \r\n \r\n-114,496.94 $ \r\n \r\n60,841.72 $ \r\n \r\n365,449.96 \r\n \r\n1,223,393.16 \r\n \r\n318,335.18 905,400.82 \r\n \r\n1,970.03 100.65 \r\n \r\n-955.77 612.93 \r\n \r\n$ \r\n \r\n250,953.02 $ 1,286,305.56 $ 1,223,393.16 \r\n \r\n- 5- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES \r\nBUDGET AND ACTUAL- (NON-GAAP BASIS) GENERAL AND SPECIAL REVENUE FUNDS \r\nYEAR ENDED JUNE 30, 2002 \r\n \r\nEXHIBIT\"C\" \r\n \r\nGENERAL FUND \r\n \r\nBUDGET \r\n \r\nACTUAL \r\n \r\nREVENUES \r\n \r\nState Funds Federal Funds Taxes Other Funds \r\n \r\n$ 5,217,363.54 10,522.00 \r\n884,500.00 271,338.70 \r\n \r\n$ 5,460,456.85 \r\n988,544.17 340,485,30 \r\n \r\nTotal Revenues \r\n \r\n$ 6,383,724.24 $ 6,789,486.32 \r\n \r\nEXPENDITURES \r\n \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Food Services Operation \r\n \r\n$ 4,430,792.91 $ 4,302,718.57 \r\n \r\n312,230.00 35,497.00 \r\n192,145,00 161,628.00 462,604.00 135,974.00 467,370.00 431,707.00 \r\n18,474,00 \r\n \r\n225,326.17 42,165.65 153,459.29 173,759.95 \r\n492,145.53 232,619.37 533,391.78 353,865.89 114,250.44 \r\n \r\nTotal Expenditures \r\n \r\n$ 6,648,421.91 $ 6,623,702.64 \r\n \r\nExcess of Revenues over (under) Expenditures \r\n \r\n$ -264,697.67 $ 165,783.68 \r\n \r\nOTHER FINANCING SOURCES (USES) \r\n \r\nOther Sources Other Uses \r\n \r\n$ \r\n \r\n68,775.00 $ \r\n \r\n8,472.01 \r\n \r\n-23,144.03 \r\n \r\nTotal Other Financing Sources (Uses) \r\n \r\n$ \r\n \r\n68,775.00 $ -14,672.02 \r\n \r\nExcess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses $ -195,922.67 $ \r\n \r\n151,111.66 \r\n \r\nFUND BALANCE JULY 1, 2001 \r\n \r\n761,647.72 \r\n \r\n769,747.55 \r\n \r\nAdjustments Food Inventory - Net Change in Period \r\nDonated Commodities Purchased Food \r\n \r\n16,548,66 \r\n \r\nFUND BALANCE JUNE 30, 2002 \r\n \r\n$ 582,273.71 $ 920,859.21 \r\n \r\nSPECIAL REVENUE FUND \r\n \r\nBUDGET \r\n \r\nACTUAL \r\n \r\n$ 279,133.00 $ 1,248,528.00 \r\n83,766,00 \r\n$ 1,611,427.00 $ \r\n \r\n352,168.66 1,224, 178.08 \r\n81,153.02 \r\n1,657,499.76 \r\n \r\n$ 930,036,59 $ 113,421.00 78,207.00 70,960.00 16,180.00 \r\n535,334.00 $ 1,744,138.59 $ $ -132,711.59 $ \r\n \r\n801,098.64 \r\n179,773.85 61,630.79 \r\n36,503.65 \r\n15,183.06 21,837.57 16,043.48 \r\n6,150.00 518,195.75 \r\n1,656,416.79 \r\n1,082.97 \r\n \r\n$ \r\n$ \r\n$ -132,711.59 $ 161,238.27 -51,245.30 \r\n \r\n23,144,03 23,144,03 24,227.00 88,195.65 \r\n1,970.03 100.65 \r\n \r\n$ -22,718.62 $ ==.;.1,;,,14,:,.,4,;.;9;,;;3;;,;.3;,;;3;., \r\n \r\nThe notes to the general-purpose financial statements are an integral part of this statement. -6 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCAnON \r\n \r\nEXHIBIT \"0\" \r\n \r\nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 2002 \r\n \r\nNote I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nREPORTING ENTITY \r\nThe Wheeler County Board of Education (School District) was established under the laws of the State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. The School District is organized as a separate legal entity and has the power to levy taxes and issue bonds. Its budget is not subject to approval by any other entity. Accordingly, the School District is a primary government and consists of all the organizations that compose its legal entity. \r\nFUND ACCOUNTING \r\nThe School District uses funds to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. \r\nGeneral Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the School District. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types. \r\nAlthough \"school activity accounts\" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the general-purpose financial statements. \r\nThe general-purpose financial statements account for all State, Federal, Taxes and Other funds under control of the School District, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows: \r\nGOVERNMENTAL FUND TYPES - are used to account for all or most of the School District's educational activities. Governmental Fund Types include: \r\nGENERAL FUND - the fund used to account for all financial resources of the School District except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a board of education. \r\nSPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are received primarily from the Georgia Department of Education and from the Federal government to accomplish specific educational objectives. \r\n-7- \r\n \r\n WHEELER COUNTY BOARD OF EDUCAnON \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 2002 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nCAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities. \r\nFIDUCIARY FUND TYPE - the fund used to account for assets held by a government unit in a trustee capacity or as an agent for individuals, private organizations, other government units and/or other funds. This fund includes: \r\nAGENCY FUND - the fund used to account for assets held in a fiduciary capacity for other funds, governments, or individuals. \r\nBASIS OF ACCOUNTING \r\nThe accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements ofthese funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources. \r\nLiabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. \r\nAgency funds are purely custodial in nature and do not involve measurement ofresults ofoperations. \r\nGovernmental funds are accounted for using the modified accrual basis ofaccounting under which: \r\nRevenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). \"Measurable\" means the amount of the transaction can be determined and \"available\" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. The School District considers receivables collected within sixty days after yearend to be available. Property taxes, sales taxes and interest are considered to be susceptible to accrual. Nonexchange transactions, in which the School District gives (or receives) value without directly receiving (or giving) equal value in exchange, include property taxes, local option sales taxes, intergovernmental grants and donations. Revenue for property taxes is recognized in the fiscal year for which the taxes are levied. Revenue from sales taxes is recognized in the fiscal year the resources are received or susceptible to accrual. Revenue from grants and donations is recognized in the fiscal year in which all eligibility requirements have been satisfied. \r\nExpenditures are generally recognized when the related fund liability is incurred. \r\nA departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share of these contracts. During fiscal year 2002, a \r\n-8- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 2002 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nsubstantial number ofpersonnel of the School District were employed for a one hundred and ninety day period beginning in August 2001 and ending in early June 2002. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 2001 and ending in August 2002. State grants to fund the State's share of these contracts were disbursed from the Georgia Department of Education to the School District in the same twelve months. As of June 30, 2002, compensation under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 2002, had not been made. Payments for these two months were made and recorded as expenditures by the School District subsequent to June 30,2002. Also, the State's portion ofthe compensation paid in July and August 2002 was received and recorded as revenue in the fiscal year subsequent to June 30, 2002. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 2001, were recorded in the year ended June 30, 2002. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed. \r\nAgency funds are accounted for using the modified accrual basis ofaccounting in recognizing assets and liabilities. \r\nBUDGET \r\nThe Wheeler County Board of Education's budget is a complete financial plan for the School District's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure ofthe budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level of budget control was established by the Board at the aggregate level. The budget for governmental funds was prepared on a basis other than generally accepted accounting principles. \r\nThe budget process begins when the School District's administration prepares a tentative budget for the Board's approval. After approval ofthis tentative budget by the Board, such budget is advertised at least once in a newspaper of general circulation in the locality. At the next regular meeting ofthe Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167(c), to the Georgia Department of Education. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year-end. \r\nCASH AND CASH EQUIVALENTS \r\nCOMPOSITION OF DEPOSITS Cash and cash equivalents consist ofcash on hand, demand deposits and short-term investments with original maturities of three months or less from the date of acquisition in authorized financial institutions. Georgia Laws OCGA 45-8-14 authorize the School District to deposit its funds in one or more solvent banks or insured Federal savings and loan associations. \r\n- 9- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"0\" \r\n \r\nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 2002 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\nRECEIVABLES \r\n \r\nReceivables consist of grant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general-purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. \r\n \r\nPROPERTY TAXES \r\n \r\nThe Wheeler County Board of Commissioners fixed the property tax levy for the 2001 tax digest year (calendar year) on October 9, 2001 (levy date). Taxes were due on January 31,2002 (lien date). Taxes collected within the current fiscal year or within 60 days after year-end on the 2001 tax digest are reported as revenue in fiscal year 2002. The Wheeler County Tax Commissioner bills and collects the property taxes for the School District, withholds 2.5% oftaxes collected as a fee for tax collection and remits the balance of taxes collected to the School District. Property tax revenues during the fiscal year ended June 30, 2002 for maintenance and operations amounted to $971,065.99. \r\n \r\nThe tax millage rate levied for the 2001 tax year (calendar year) for the Wheeler County Board of Education was as follows (a mill equals $1 per thousand dollars of assessed value): \r\n \r\nSchool Operations \r\n \r\n11.50 mills \r\n \r\nSALES TAXES \r\n \r\nSpecial Purpose Local Option Sales Tax revenue during the year amounted to $307,882.03 and is to be used for capital outlay for educational purposes or debt service. This sales tax was authorized by local referendum and the sales tax must be re-authorized at least every five years. \r\n \r\nINVENTORIES \r\n \r\nFOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost (first-in, first-out). Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Purchased foods inventories are recorded as expenditures at the time of purchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute \"available spendable resources\" even though they are a component of net current assets. \r\n \r\n- 10- \r\n \r\n WHEELER COUNTY BOARD OF EDUCAnON \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 2002 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nINTERFUND TRANSACTIONS \r\nThe School District has the following types of interfund transactions: \r\nReimbursements of expenditures initially made from a fund that are properly applicable to another fund are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed. \r\nOperating transfers are recorded for all interfund transactions other than reimbursements. \r\nMEMORANDUM ONLY - TOTAL COLUMNS \r\nTotal columns on the general-purpose financial statements are captioned \"Memorandum Only\" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position or results of operations in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. \r\nNote 2: DEPOSITS \r\nCOLLATERALIZAnON OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee of insurance, or by collateral. The aggregate of the face value of such surety bond and the market value of securities pledged shall be equal to not less than 110 percent ofthe public funds being secured after the deduction ofthe amount ofdeposit insurance. If a depository elects the pooled method (OCGA 45-8-13.1) the aggregate ofthe market value ofthe securities pledged to secure a pool ofpublic funds shall be not less than 110 percent ofthe daily pool balance. OCGA Section 45-8-11 (b) provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts. \r\nAcceptable security for deposits consists of anyone of or any combination of the following: \r\n(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, \r\n(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation, \r\n(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia, \r\n \r\n- 11 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCAnON \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 2002 \r\n \r\nNote 2: DEPOSITS \r\n \r\n(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia, \r\n \r\n(5) Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose, \r\n \r\n(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and \r\n \r\n(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. \r\n \r\nCATEGORIZATION OF DEPOSITS At June 30, 2002, the bank balances were $1,629,391.58. The amounts ofthe total bank balances are classified into three categories of credit risk: \r\n \r\nCategory 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the School District or by the School District's agent in the School District's name. \r\nCategory 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the School District's name. \r\nCategory 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the School District's name.) \r\n \r\nThe School District's deposits are classified by risk category at June 30, 2002, as follows: \r\n \r\nRisk Category \r\n \r\nBank Balance \r\n \r\n1 \r\n \r\n$ 1,100,000.00 \r\n \r\n2 \r\n \r\n297,582.21 \r\n \r\n3 \r\n \r\n231,809.37 \r\n \r\nTotal \r\n \r\n$ 1.629.391.58 \r\n \r\nNote 3: NON-MONETARY TRANSACTIONS \r\n \r\nThe School District receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories \r\n \r\n- 12 - \r\n \r\n WHEELER COUNTY BOARD OF EOUCAnON \r\n \r\nEXHIBIT \"0\" \r\n \r\nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 2002 \r\n \r\nNote 4: RISK MANAGEMENT \r\n \r\nThe School District is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; acts of God and unemployment compensation. \r\n \r\nThe School District has obtained commercial insurance for risk ofloss associated with torts, assets and errors or omissions. The School District has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the School District's insurance coverage in any of the past three years. \r\n \r\nThe School District has elected to self-insure for all losses related to acts of God. The School District has not experienced any losses related to this risk in the past three years. \r\n \r\nThe School District is self-insured with regard to unemployment compensation claims. The School District accounts for claims within the General Fund with expenditure and liability being reported when it is probable that a loss has occurred, and the amount ofthat loss can be reasonably estimated. \r\n \r\nChanges in the unemployment compensation claims liability during the last two fiscal years are as follows: \r\n \r\nBeginning of Year Liability \r\n \r\nClaims and Changes in Estimates \r\n \r\nClaims Paid \r\n \r\nEnd of Year Liability \r\n \r\n2001 2002 \r\n \r\n$ \r\n \r\n453.00 $ \r\n \r\n1,510.00 $ \r\n \r\n1,963.00 $ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n0.00 \r\n \r\nThe School District participates in the Georgia Education Workers' Compensation Trust, a public entity risk pool organized on December 1, 1991, to develop, implement and administer a program of workers' compensation self-insurance for its member organizations. The School District pays an annual premium to the Trust for its general insurance coverage. Additional insurance coverage is provided through an agreement by the Trust with the United States Fidelity and Guaranty Company to provide coverage for potential losses sustained by the Trust in excess of $350,000.00 loss per occurrence, up to $2,000,000.00. \r\n \r\nThe School District has purchased surety bonds to provide additional insurance coverage as follows: \r\n \r\nPosition Covered \r\n \r\nAmount \r\n \r\nSuperintendent Each Principal \r\n \r\n$ 50,000.00 $ 10,000.00 \r\n \r\n- 13 - \r\n \r\n WHEELER COUNTY BOARD OF EOUCAnON \r\n \r\nEXHIBIT \"0\" \r\n \r\nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 2002 \r\n \r\nNote 5: ON-BEHALF PAYMENTS \r\nThe School District has recognized revenues and expenditures in the amount of $116,721.68 for health insurance and retirement contributions paid on the School District's behalf by the following State Agencies. \r\nGeorgia Department of Education Paid to the Georgia Department of Community Health For Health Insurance of Non-Certified Personnel In the amount of $1 06,402.68 \r\nOffice of Treasury and Fiscal Services Paid to the Public School Employees Retirement System For Public School Employees Retirement (PSERS) Employer's Cost In the amount of$10,319.00 \r\nNote 6: CONTINGENT LIABILITIES \r\nAmounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The School District believes that such disallowances, if any, will be immaterial to its overall financial position. \r\nNote 7: RETIREMENT PLANS \r\nTEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) \r\nTRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school districts are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts. \r\nTRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe School District who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The School District makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 9.24% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows: \r\n \r\n- 14 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCAnON \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 2002 \r\n \r\nNote 7: RETIREMENT PLANS \r\nFiscal Year 2002 2001 2000 \r\n \r\nPercentage Contributed \r\n100% 100% 100% \r\n \r\nRequired Contribution \r\n$ 438,621.26 $ 505,084.87 $ 468,774.44 \r\n \r\n- 15 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30, 2002 \r\n \r\nASSETS \r\nCash and Cash Equivalents \r\nAccounts Receivable \r\nInventories Food Donated Commodities Purchased Food \r\n \r\nSCHOOL FOOD \r\nSERVICES FUND \r\n \r\nLOTIERY PROGRAMS \r\n \r\n$ \r\n \r\n123,183.41 $ \r\n \r\n60,819.36 \r\n \r\n5,109.86 1,271.92 \r\n \r\nTotal Assets \r\n \r\n$ \r\n \r\n129,565.19 $ ===6..0...,.8.=19=.=36= \r\n \r\nLIABILITIES AND FUND EQUITY \r\nLIABILITIES \r\nCash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable Deferred Revenue \r\nTotal Liabilities \r\nFUND EQUITY \r\nFund Balances Reserved For Inventories Food Donated Commodities Purchased Food Unreserved Undesignated \r\nTotal Fund Equity \r\nTotal Liabilities and Fund Equity \r\nSee notes to the general-purpose financial statements. - 16- \r\n \r\n$ \r\n \r\n2,017.36 $ \r\n \r\n27,547.27 \r\n \r\n13,054.50 \r\n \r\n33,272.09 \r\n \r\n$ \r\n \r\n15,071.86 $ \r\n \r\n60,819.36 \r\n \r\n$ \r\n \r\n5,109.86 \r\n \r\n1,271.92 \r\n \r\n108,111.55 $ \r\n \r\n$ \r\n \r\n114,493.33 $ \r\n \r\n0.00 0.00 \r\n \r\n$ \r\n \r\n129,565.19 $ ===6=0=,8=19=..3..6= \r\n \r\n EXHIBIT\"E\" \r\n \r\nFEDERAL PROGRAMS \r\n \r\nTOTALS \r\n \r\nJUNE 30, 2002 \r\n \r\nJUNE 30, 2001 \r\n \r\n$ \r\n \r\n35,371.03 $ \r\n \r\n219,373.80 $ \r\n \r\n159,066.43 \r\n \r\n72,348.06 \r\n \r\n72,348.06 \r\n \r\n266,820.63 \r\n \r\n5,109.86 1,271.92 \r\n \r\n3,139.83 1,171.27 \r\n \r\n$ \r\n \r\n107,719.09 $ \r\n \r\n298,103.64 $ ==4~3;,;0=,1=9:,;8.=16== \r\n \r\n$ \r\n \r\n162,350.38 \r\n \r\n$ \r\n \r\n58,580.95 $ \r\n \r\n88,145.58 \r\n \r\n30,867.37 \r\n \r\n49,138.14 \r\n \r\n95,464.73 \r\n \r\n103,475.52 \r\n \r\n5,020.11 \r\n \r\n40,289.13 \r\n \r\n$ \r\n \r\n107,719.09 $ \r\n \r\n183,610.31 $ \r\n \r\n342,002.51 \r\n \r\n$ \r\n \r\n5,109.86 $ \r\n \r\n3,139.83 \r\n \r\n1,271.92 \r\n \r\n1,171.27 \r\n \r\n$ \r\n \r\n0,; .;.. :;. 000. . . \r\n \r\n108,111.55 \r\n \r\n83,884.55 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n114,493.33 $ _ _..;8,-\",8-,-,1..;:.9.;..;5...:;..65,,- \r\n \r\n$ \r\n \r\n107,719.09 $ \r\n \r\n298,103.64 $ ==4~3;,;0=,1=9:,;8.=16== \r\n \r\n- 17- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES \r\nSPECIAL REVENUE FUND YEAR ENDED JUNE 30, 2002 \r\n \r\nREVENUES \r\nState Funds Federal Funds Other Funds \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services General Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Food Services Operation \r\nTotal Expenditures \r\nExcess of Revenues over (under) Expenditures \r\nOTHER FINANCING SOURCES \r\nOperating Transfers In \r\nExcess of Revenues and Other Financing Sources over (under) Expenditures \r\nFUND BALANCE JULY 1 \r\nFood Inventory - Net Change in Period Donated Commodities Purchased Food \r\nFUND BALANCE JUNE 30 \r\n \r\nSCHOOL FOOD \r\nSERVICES FUND \r\n \r\nLOTIERY PROGRAMS \r\n \r\n$ \r\n \r\n36,556.00 $ \r\n \r\n315,612.66 \r\n \r\n424,863.73 \r\n \r\n81,003.02 \r\n \r\n$ \r\n \r\n542,422.75 $ \r\n \r\n315,612.66 \r\n \r\n$ \r\n \r\n222,887.94 \r\n \r\n47,612.56 \r\n \r\n1,110.87 15,183,06 21,837.57 15,122.84 \r\n \r\n$ \r\n \r\n518,195.75 \r\n \r\n$ \r\n \r\n518,195.75 $ \r\n \r\n323,754.84 \r\n \r\n$ \r\n \r\n24,227.00 $ \r\n \r\n-8,142.18 \r\n \r\n$ \r\n \r\n24,227.00 $ \r\n \r\n88,195.65 \r\n \r\n1,970.03 100.65 \r\n \r\n8,142.18 \r\n0.00 0.00 \r\n \r\n$ \r\n \r\n114,493.33 $====0='=,=00,== \r\n \r\nSee notes to the general-purpose financial statements. - 18 - \r\n \r\n EXHIBIT\"F\" \r\n \r\nFEDERAL PROGRAMS \r\n \r\nTOTALS \r\n \r\nYEAR ENDED \r\n \r\nJUNE 30, 2002 \r\n \r\nJUNE 30, 2001 \r\n \r\n$ \r\n \r\n352,168.66 $ \r\n \r\n289,088.91 \r\n \r\n$ \r\n \r\n799,314.35 \r\n \r\n1,224,178.08 \r\n \r\n1,177,893.70 \r\n \r\n150.00 \r\n \r\n81,153.02 \r\n \r\n94,552.72 \r\n \r\n$ \r\n \r\n799,464.35 $ 1,657,499.76 $ 1,561,535.33 \r\n \r\n$ \r\n \r\n578,210.70 $ \r\n \r\n801,098.64 $ \r\n \r\n897,506.38 \r\n \r\n132,161.29 61,630.79 35,392.78 \r\n920.64 6,150.00 \r\n \r\n179,773.85 61,630.79 36,503.65 15,183.06 21,837.57 16,043.48 \r\n6,150.00 518,195.75 \r\n \r\n151,614.84 5,709.24 \r\n46,474.49 15,261.97 \r\n529,691.52 \r\n \r\n$ \r\n \r\n814,466.20 $ 1,656,416.79 $ 1,646,258.44 \r\n \r\n$ \r\n \r\n-15,001.85 $ \r\n \r\n1,082.97 $ \r\n \r\n-84,723.11 \r\n \r\n15,001.85 \r\n \r\n23,144.03 \r\n \r\n39,707.64 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n24,227.00 $ \r\n \r\n-45,015.47 \r\n \r\n0.00 \r\n \r\n88,195.65 \r\n \r\n133,553.96 \r\n \r\n1,970.03 100.65 \r\n \r\n-955.77 612.93 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n114,493.33 $===8=8=,1=95=.=65== \r\n \r\n- 19- \r\n \r\n WHEELER COUNTY BOARD OF EDUCAnON COMBINING BALANCE SHEET CAPITAL PROJECTS FUND JUNE 30, 2002 \r\n \r\nEXHIBIT\"G\" \r\n \r\nCash and Cash Equivalents Accounts Receivable \r\nTotal Assets \r\nFUND EQUITY Fund Balances \r\nReserved For SPLOST Projects For State Capital Outlay Projects \r\nUnreserved Undesignated \r\nTotal Fund Equity \r\n \r\nGEORGIA STATE FINANCING AND \r\nINVESTMENT COMMISSION \r\n \r\nSPECIAL PURPOSE LOCAL OPTION SALES TAX \r\n \r\nTOTALS \r\n \r\nJUNE 3D, 2002 \r\n \r\nJUNE 3D, 2001 \r\n \r\n$ \r\n \r\n0.00 $ 202,002.59 $ 202,002.59 $ \r\n \r\n313,881.60 \r\n \r\n48,950.43 \r\n \r\n48,950.43 \r\n \r\n51,568.36 \r\n \r\n$ \r\n \r\n0.00 $ 250,953.02 $ 250,953.02 $ ===3=6=5,=44=9=.9::6= \r\n \r\n$ \r\n \r\n250,953.02 $ 250,953.02 $ \r\n \r\n330,189.96 \r\n \r\n35,260.00 \r\n \r\n$ \r\n \r\n.::.0:.:::.0.:::. ,.0 \r\n \r\n0.00 \r\n \r\n0.00 \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n250,953.02 $ \r\n \r\n250,953.02 $===3=65=,=44~9;,;;.9=6= \r\n \r\nSee notes to the general-purpose financial statements. \r\n \r\n- 20- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES \r\nCAPITAL PROJECTS FUND YEAR ENDED JUNE 30, 2002 \r\n \r\nEXHIBIT\"H\" \r\n \r\nREVENUES \r\nState Funds Taxes Other Funds \r\nTotal Revenues \r\nEXPENDITURES \r\nCapital Outlay Building and Building Improvements \r\nExcess of Revenues over (under) Expenditures \r\nOTHER FINANCING SOURCES (USES) \r\nOperating Transfers In Operating Transfers Out \r\nTotal Other Financing Sources (Uses) \r\nExcess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses \r\nFUND BALANCE JULY 1 \r\n \r\nGEORGIA STATE FINANCING AND \r\nINVESTMENT COMMISSION \r\n \r\nSPECIAL PURPOSE LOCAL OPTION SALES TAX \r\n \r\nTOTALS YEAR ENDED JUNE 30, 2002 JUNE 30, 2001 \r\n \r\n$ \r\n \r\n285,608.70 \r\n \r\n$ 285,608.70 \r\n \r\n$ \r\n \r\n307.882.03 \r\n \r\n307,882.03 $ 287,723.47 \r\n \r\n7,910.02 \r\n \r\n7,910.02 \r\n \r\n$ \r\n \r\n285.608.70 $ \r\n \r\n315.792.05 $ \r\n \r\n601,400.75 $ 287.723.47 \r\n \r\n$ \r\n \r\n663.474.50 $ \r\n \r\n52,423.19 $ 715,897.69 $ 111,490.42 \r\n \r\n$ \r\n \r\n-377.865.80 $ \r\n \r\n263.368.86 $ -114,496.94 $ \r\n \r\n176,233.05 \r\n \r\n$ \r\n \r\n342.605.80 \r\n \r\n$ 342.605.80 $ \r\n \r\n39.075.00 \r\n \r\n$ -342,605.80 \r\n \r\n-342,605.80 \r\n \r\n-35,260.00 \r\n \r\n$ \r\n \r\n342.605.80 $ -342.605.80 $ \r\n \r\n0.00 $ \r\n \r\n3,815.00 \r\n \r\n$ \r\n \r\n-35.260.00 $ \r\n \r\n-79,236.94 $ -114,496.94 $ 180,048.05 \r\n \r\n35,260.00 \r\n \r\n330.189.96 \r\n \r\n365,449.96 \r\n \r\n185.401.91 \r\n \r\nFUND BALANCE JUNE 30 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n250,953.02 $ \r\n \r\n250.953.02 $ =~36~5~,44;,;,9;;;;.;;;;96;;., \r\n \r\nSee notes to the general-purpose financial statements. \r\n \r\n- 21 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION STATEMENT OF CHANGES IN ASSETS AND LIABILITIES \r\nFIDUCIARY FUND TYPE - AGENCY FUND YEAR ENDED JUNE 30, 2002 \r\n \r\nEXHIBIT \"I\" \r\n \r\nFAMILY CONNECTIONS ASSETS \r\nCash and Cash Equivalents Accounts Receivable \r\nLIABILITIES Accounts Payable Funds Held For Others \r\n \r\nBALANCE JULY 1, 2001 \r\n \r\nADDITIONS \r\n \r\nDEDUCTIONS \r\n \r\nBALANCE JUNE 30, 2002 \r\n \r\n$ -31,066.10 $ 353,579.15 $ 313,034.15 $ \r\n \r\n60,252.22 \r\n \r\n60,252.22 \r\n \r\n9,478.90 0.00 \r\n \r\n$ \r\n \r\n29,186.12 $ 353,579.15 $ 373,286.37 $==-=9=,4=7=8.=90= \r\n \r\n$ \r\n \r\n1,848.49 \r\n \r\n$ \r\n \r\n1,848.49 $ \r\n \r\n27,337.63 $ 355,427.64 \r\n \r\n373,286.37 \r\n \r\n0.00 9,478.90 \r\n \r\n$ \r\n \r\n29,186.12 $ 355,427.64 $ 375,134.86 $ ===9=,4=78=.9=0,= \r\n \r\nSee notes to the general-purpose financial statements. \r\n \r\n- 22- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nYEAR ENDED JUNE 30, 2002 \r\n \r\nSCHEDULE \"1\" \r\n \r\nFUNDING AGENCY PROGRAM/GRANT \r\n \r\nCFDA NUMBER \r\n \r\nPASSTHROUGH \r\nENTITY 10 \r\nNUMBER \r\n \r\nFEDERAL REVENUE IN PERIOD \r\n \r\nEXPENDITURES IN PERIOD \r\n \r\nAgriculture, U S Department of Child Nutrition Cluster Pass-Through From Georgia Department of Education Food and Nutrition Program Food Services School Breakfast Program National School Lunch Program \r\n \r\n* 10.553 * 10.555 \r\n \r\nN/A \r\n \r\n$ \r\n \r\nN/A \r\n \r\n117,520.10 277,898.59 $ \r\n \r\n(2) 488,750.71 (3) \r\n \r\nTotal Child Nutrition Cluster \r\n \r\n$ \r\n \r\n395,418.69 $ \r\n \r\n488,750.71 \r\n \r\nOther Programs \r\n \r\nPass-Through From Georgia Department of Education \r\n \r\nFood and Nutrition Program \r\n \r\nFood Distribution Program (1) \r\n \r\n10.550 \r\n \r\nN/A \r\n \r\n29,445.04 \r\n \r\n29,445.04 \r\n \r\nTotal U. S. Department of Agriculture \r\n \r\n$ \r\n \r\n424,86373 $ \r\n \r\n518,195.75 \r\n \r\nEducation, U. S. Department of Special Education Cluster Pass-Through From Georgia Department of Education Individuals with Disabilities Education Act Part B - Special Education Capacity BUilding Improvement Flow Through Preschool \r\n \r\n84.027 84.027 84173 \r\n \r\nN/A \r\n \r\n$ \r\n \r\nN/A \r\n \r\nN/A \r\n \r\n2,894.50 $ 103,407.53 \r\n8,065.81 \r\n \r\n2,894.50 103,407.53 \r\n8,065.81 \r\n \r\nTotal Special Education Cluster \r\n \r\n$ \r\n \r\n114,367.84 $ \r\n \r\n114,367.84 \r\n \r\nOther Programs \r\n \r\nPass-Through From Georgia Department of Education \r\n \r\nElementary and Secondary Education Act \r\n \r\nTitle I \r\n \r\nGrants to Local Educational Agencies \r\n \r\n84.010 \r\n \r\nN/A \r\n \r\nAccountability Grant \r\n \r\n84.348 \r\n \r\nN/A \r\n \r\nTitle II \r\n \r\nEisenhower Professional Development \r\n \r\n84.281 \r\n \r\nN/A \r\n \r\nTitle III \r\n \r\nTechnology Literacy Challenge Fund Grants \r\n \r\n84.318 \r\n \r\nN/A \r\n \r\nTitle VI \r\n \r\nInnovative Education Program Strategies \r\n \r\n84.298 \r\n \r\nN/A \r\n \r\nClass Size Reduction \r\n \r\n84.340 \r\n \r\nN/A \r\n \r\nGoals 2000 \r\n \r\nState and Local Education Systemic Improvement \r\n \r\nGrants \r\n \r\n84.276 \r\n \r\nN/A \r\n \r\nVocational Education - Basic Grants to States \r\n \r\nHigh School Program \r\n \r\nBasic Grant \r\n \r\n84.048 \r\n \r\nN/A \r\n \r\n299,882.36 94,305.00 17,500.00 \r\n125,000.00 9,338.00 \r\n46,273.00 \r\n40,02386 \r\n29,199.00 \r\n \r\n299,882.36 94,305.00 17,500.00 \r\n125,00000 9,338.00 \r\n46,273.00 \r\n40,023.86 \r\n29,199.00 \r\n \r\nTotal U. S. Department of Education \r\n \r\n$ \r\n \r\n775,889.06 $ \r\n \r\n775,889.06 \r\n \r\nHealth and Human Services, U. S. Department of Pass-Through From Children and Youth Coordinating Council Abstinence Education Grant \r\n \r\n93.235 \r\n \r\nN/A \r\n \r\n$ \r\n \r\n23,425.29 $ \r\n \r\n38,577.14 (3) \r\n \r\nTotal Federal Financial Assistance \r\n= N/A Not Available \r\n \r\n- 23- \r\n \r\n$ 1,224,178.08 $ \r\n \r\n1,332,661.95 \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nYEAR ENDED JUNE 30, 2002 \r\n \r\nSCHEDULE \"1\" \r\n \r\nNotes to the Schedule of Expenditures of Federal Awards \r\n(1) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the system during the current fiscal year. \r\n(2) Expenditures for the School Breakfast Program were not maintained separately and are included in the 2002 National School Lunch Program. \r\n(3) Expenditures for this program include State, and/or Other Funds. Expenditures are not maintained by fund source. \r\nMajor Programs are identified by an asterisk (*) in front of the CFDA number. \r\nThe School District did not provide Federal Assistance to any Subrecipient. \r\nThe accompanying schedule of expenditures of Federal awards includes the Federal grant activity of the Wheeler County Board of Education and is presented on the modified accrual basis of accounting which is the basis of accounting used in the presentation of the general-purpose financial statements. \r\n \r\nSee notes to the general-purpose financial statements. \r\n \r\n-24 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30, 2002 \r\n \r\nSCHEDULE \"2\" \r\n \r\nAGENCY/FUNDING \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nSPECIAL \r\n \r\nCAPITAL \r\n \r\nGENERAL \r\n \r\nREVENUE \r\n \r\nPROJECTS \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nTOTAL \r\n \r\nGRANTS \r\n \r\nEducation, Georgia Department of \r\n \r\nQuality Basic Education \r\n \r\nDirect Instructional Cost \r\n \r\nKindergarten Program \r\n \r\n$ 256,257.00 \r\n \r\nKindergarten Program - Early Intervention Program \r\n \r\n54,980.00 \r\n \r\nPrimary Grades (1-3) Program \r\n \r\n563,753.00 \r\n \r\nPrimary Grades - Early Intervention (1-3) Program \r\n \r\n259,000.00 \r\n \r\nUpper Elementary Grades (4-5) Program \r\n \r\n252,356.00 \r\n \r\nUpper Elementary Grades (4-5) Program - Early \r\n \r\n258,189.00 \r\n \r\nIntervention Program \r\n \r\nMiddle School (6-8) Program \r\n \r\n671,374.00 \r\n \r\nHigh School General Education (9-12) Program \r\n \r\n496,425.00 \r\n \r\nVocational Laboratory (9-12) Program \r\n \r\n165,359.00 \r\n \r\nStudents with Disabilities \r\n \r\n427,177.00 \r\n \r\nGifted Student - Category VI \r\n \r\n3,976.00 \r\n \r\nRemedial Education Program \r\n \r\n81,640.00 \r\n \r\nAlternative Education Program \r\n \r\n48,790.00 \r\n \r\nMedia Center Program \r\n \r\n107,359.00 \r\n \r\nTwenty Days Additional Instruction \r\n \r\n33,842.00 \r\n \r\nStaff and Professional Development \r\n \r\n19,929.00 \r\n \r\nIndirect Cost \r\n \r\n789,479.00 \r\n \r\nCategorical Grants \r\n \r\nPupil Transportation \r\n \r\nRegular \r\n \r\n215,862.00 \r\n \r\nBus Replacement \r\n \r\n64,702.00 \r\n \r\nSparsity \r\n \r\n27,889.00 \r\n \r\nNursing Services \r\n \r\n39,809.00 \r\n \r\nPrincipal Supplements \r\n \r\n4,567.00 \r\n \r\nVocational Supervisors \r\n \r\n6,514.00 \r\n \r\nEducation Equalization Funding Grant \r\n \r\n354,231.00 \r\n \r\nFood Services \r\n \r\n$ 36,556.00 \r\n \r\nOther State Programs \r\n \r\nAccounting Management Student Information System \r\n \r\n11,530.13 \r\n \r\nHealth Insurance \r\n \r\n106,402.68 \r\n \r\nPreschool Handicapped Program \r\n \r\n7,162.00 \r\n \r\nPost Secondary Options \r\n \r\n1,386.00 \r\n \r\nStudent Achievement \r\n \r\n58,833.76 \r\n \r\nTech/High That Work \r\n \r\n4,000.00 \r\n \r\nVocational Education \r\n \r\n13,655.12 \r\n \r\nLottery Programs \r\n \r\nAssistive Technology \r\n \r\n4,705.00 \r\n \r\nComputers in the Classroom \r\n \r\n26,625.00 \r\n \r\n$ 256,257.00 54,980.00 \r\n563,753.00 259,000.00 252,356.00 258,189.00 \r\n671,374.00 496,425.00 165,359.00 427,177.00 \r\n3,976.00 81,640.00 48,790.00 107.359.00 33,842.00 19,929.00 789,479.00 \r\n215,862.00 64,702.00 27,889.00 39,809.00 4,567.00 6,514.00 \r\n354,231.00 36,556.00 \r\n11,530.13 106,402.68 \r\n7,162.00 1,386.00 58,833.76 4,000.00 13,655.12 \r\n4,705.00 26,625.00 \r\n \r\nGeorgia State Financing and Investment Commission Reimbursement on Construction Projects \r\n \r\n$ 285,608.70 \r\n \r\n285,608.70 \r\n \r\nOffice of School Readiness Pre-Kindergarten Program \r\n \r\n284,282.66 \r\n \r\n284,282.66 \r\n \r\nOffice of Treasury and Fiscal Services Public School Employees Retirement \r\n \r\n10,319.00 \r\n \r\n10,319.00 \r\n \r\n- 25- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30, 2002 \r\n \r\nSCHEDULE \"2\" \r\n \r\nAGENCY/FUNDING \r\nCONTRACTS Education, Georgia Department of K-3 Statewide Reading Program \r\nHuman Resources, Georgia Department of Family Connection \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nSPECIAL \r\n \r\nCAPITAL \r\n \r\nGENERAL \r\n \r\nREVENUE \r\n \r\nPROJECTS \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ 14,455.16 29,254.00 \r\n \r\n$ 14,455.16 29,254.00 \r\n \r\n$ 5,460,456.85 $ 352,168.66 $ 285,608.70 $ 6,098,234.21 \r\n \r\nSee notes to the general-purpose financial statements. \r\n \r\n- 26- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS \r\nYEAR ENDED JUNE 30, 2002 \r\n \r\nSCHEDULE \"3\" \r\n \r\nPROJECT \r\nFinancing, remodeling, renovating, improving, furnishing and equipping existing School District facilities, including classrooms, instructional areas, support space, physical education and athletic facilities and grounds, purchase or construction of a storage facility, acquiring any necessary personal property, including computers and other technology, purchase of school buses, and paying expenses incident thereto \r\n \r\nORIGINAL ESTIMATED \r\nCOST (1) \r\n \r\nCURRENT ESTIMATED COSTS (2) \r\n \r\nAMOUNT EXPENDED IN CURRENT \r\nYEAR (3) \r\n \r\nAMOUNT EXPENDED \r\nIN PRIOR YEARS (3) \r\n \r\nPROJECT STATUS \r\n \r\n$ 1,950,000.00 $ 1,950,000.00 $ 715,897.69 $ 121,151.42 Ongoing \r\n \r\n(1) The School District's original cost estimate as specified in the resolution calling for the imposition of the Local Option Sales Tax. \r\n(2) The School District's current estimate of total cost for the project. Includes all cost from project inception to completion. \r\n(3) The voters of Wheeler County approved the imposition of a 1% sales tax to fund the above project. Amounts expended for this project may include sales tax proceeds, state, local property taxes and/or other funds over the life of the project. \r\n \r\nSee notes to the general-purpose financial statements. \r\n \r\n- 27- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION GENERAL FUND - QUALITY BASIC EDUCATION PROGRAM (QBE) \r\nALLOTMENTS AND EXPENDITURES - BY PROGRAM YEAR ENDED JUNE 30, 2002 \r\n \r\nSCHEDULE \"4\" \r\n \r\nDESCRIPTION \r\nDirect Instructional Programs Kindergarten Program Kindergarten Program-Early Intervention Program Primary Grades (1-3) Program Primary Grades-Early Intervention (1-3) Program Upper Elementary Grades (4-5) Program Upper Elementary Grades-Early Intervention (4-5) Program Middle School (6-8) Program High School General Education (9-12) Program Vocational Laboratory (9-12) Program Students with Disabilities Category II Category III Category IV Gifted Student - Category VI Remedial Education Program Alternative Education Program \r\nTOTAL DIRECT INSTRUCTIONAL PROGRAMS \r\nMedia Center Program Staff and Professional Development \r\n \r\nALLOTMENTS FROM GEORGIA DEPARTMENT OF EDUCATION (1) \r\n \r\nELIGIBLE QBE PROGRAM COSTS \r\n \r\nSALARIES \r\n \r\nOPERATIONS \r\n \r\nTOTAL \r\n \r\n$ \r\n \r\n278,881.00 $ 255,593.40 $ \r\n \r\n5,812.70 $ \r\n \r\n261,406.10 \r\n \r\n59,834.00 \r\n \r\n63,815.76 \r\n \r\n1,904.72 \r\n \r\n65,720.48 \r\n \r\n613,524.00 \r\n \r\n579,130.69 \r\n \r\n13,651.33 \r\n \r\n592,782.02 \r\n \r\n281,866.00 \r\n \r\n288,996.88 \r\n \r\n5,034.54 \r\n \r\n294,031.42 \r\n \r\n274,636.00 \r\n \r\n346,931.35 \r\n \r\n10,157.74 \r\n \r\n357,089.09 \r\n \r\n280,984.00 730,647.00 540,252.00 179,958.00 464,890.00 \r\n4,327.00 88,848.00 53,097.00 \r\n \r\n204,343.47 622,108.55 624,015.16 143,035.38 \r\n132,535.68 300,326.89 \r\n30,813.19 7,752.98 \r\n95,855.98 184,864.31 \r\n \r\n194.62 37,151.13 24,956.33 18,512.53 \r\n2,161.51 32,697.01 \r\n274.60 \r\n1,491.85 \r\n \r\n204,538.09 659,259.68 648,971.49 161,547.91 \r\n134,697.19 333,023.90 \r\n31,087.79 7,752.98 \r\n97,347.83 184,864.31 \r\n \r\n$ \r\n \r\n3,851,744.00 $ 3,880,119.67 $ 154,000.61 $ 4,034,120.28 \r\n \r\n116,837.00 21,688.00 \r\n \r\n128,762.51 17,860.01 \r\n \r\n22,037.57 6,484.67 \r\n \r\n150,800.08 24,344.68 \r\n \r\nTOTALQBEFORMULAFUNDS \r\n \r\n$ \r\n \r\n3,990,269.00 $ 4,026,742.19 $ 182,522.85 $ 4,209,265.04 \r\n \r\n(1) Comprised of State Funds plus Local Five Mill Share. \r\n \r\nSee notes to the general-purpose financial statements. \r\n \r\n- 28- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION GENERAL FUND - QUALITY BASIC EDUCATION PROGRAM (QBE) \r\nALLOTMENTS AND EXPENDITURES - BY SITE YEAR ENDED JUNE 30, 2002 \r\n \r\nSCHEDULE \"5\" \r\n \r\nWheeler County Elementary School Wheeler County High School Tri-County Alternative School Central Office (Alternative Education Program) \r\nTOTAL \r\n(1) Comprised of State Funds plus Local Five Mill Share. \r\n \r\nALLOTMENTS FROM GEORGIA DEPARTMENT OF EDUCATION (1) \r\n \r\nELIGIBLE QBE PROGRAM COSTS \r\n \r\n$ \r\n \r\n2,026,834.00 $ \r\n \r\n2,037,929.48 \r\n \r\n1,771,813.00 \r\n \r\n1,811,326.49 \r\n \r\n184,864.31 \r\n \r\n53,097.00 \r\n \r\n$ \r\n \r\n3,851,744.00 $ =~4~,0;,;,34;;:\".;..';12;;;0~.2~8 \r\n \r\nSee notes to the general-purpose financial statements. - 29- \r\n \r\n SECTION II COMPLIANCE AND INTERNAL CONTROL REPORTS \r\n \r\n RUSSELL W. HINTON \r\nSTATE AUDITOR (404) 6562174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.w. Suite 214 Atlanta, Georgia 30334-8400 \r\nJune 19,2003 \r\n \r\nHonorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the Wheeler County Board of Education \r\nREPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nLadies and Gentlemen: \r\nWe have audited the financial statements of Wheeler County Board of Education as of and for the year ended June 30,2002, and have issued our report thereon dated June 19,2002. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general-purpose financial statements. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. \r\nCompliance \r\nAs part of obtaining reasonable assurance about whether Wheeler County Board of Education's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions oflaws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination offinancial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances ofnoncompliance that are required to be reported under Government Auditing Standards. \r\nInternal Control Over Financial Reporting \r\nIn planning and performing our audit, we considered Wheeler County Board ofEducation's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal \r\n2002YB-40 \r\n \r\n control over financial reporting. However, we noted a certain matter involving the internal control over financial reporting and its operation that we consider to be a reportable condition. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control over financial reporting that, in ourjudgment, could adversely affect Wheeler County Board ofEducation's ability to record, process, summarize and report financial data consistent with assertions of management in the financial statements. The reportable condition is described in the accompanying Schedule ofFindings and Questioned Costs as item FS-7531-02-01. \r\nA material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, the reportable condition described above is considered to be a material weakness. \r\nThis report is intended solely for the information and use of the management, members of the Wheeler County Board of Education, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. \r\nespectfully submitted, \r\n,~~~ \r\nRus 11 W. Hinton State Auditor \r\nRWH:as 2002YB-40 \r\n \r\n RUSSELL W. HINTON \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.w. Suite 214 Atlanta, Georgia 30334-8400 \r\nJune 19,2003 \r\n \r\nHonorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the Wheeler County Board of Education \r\nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133 \r\nLadies and Gentlemen: \r\nCompliance \r\nWe have audited the compliance of Wheeler County Board of Education with the types of \r\nu.s. compliance requirements described in the Office ofManagement and Budget (OMB) Circular \r\nA-133 Compliance Supplement that are applicable to each of its major Federal programs for the year ended June 30, 2002. Wheeler County Board of Education's major Federal programs are identified in the Summary of Auditor's Results Section of the accompanying Schedule of Findings and Questioned Costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major Federal programs is the responsibility of Wheeler County Board of Education's management. Our responsibility is to express an opinion on Wheeler County Board of Education's compliance based on our audit. \r\nWe conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types ofcompliance requirements referred to above that could have a direct and material effect on a major Federal program occurred. An audit includes examining, on a test basis, evidence about the Wheeler County Board of Education's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on Wheeler County Board of Education's compliance with those requirements. \r\n2002SA-I0 \r\n \r\n In our opinion, the Wheeler County Board of Education complied, in all material respects, with the requirements referred to above that are applicable to each of its major Federal programs for the year ended June 30, 2002. \r\nInternal Control Over Compliance \r\nThe management of Wheeler County Board of Education is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to Federal programs. In planning and performing our audit, we considered Wheeler County Board ofEducation's internal control over compliance with requirements that could have a direct and material effect on a major Federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A-B3. \r\nOur consideration ofthe internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more ofthe internal control components does not reduce to a relatively low level of risk that noncompliance with applicable requirements of laws, regulations, contracts and grants that would be material in relation to a major Federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses. \r\nThis report is intended solely for the information and use of the management, members of the Wheeler County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. \r\n___~espectfully submitted, \r\n~~~-k. \r\nRu ell W. Hinton Stat Auditor \r\nRWH:as 2002SA-IO \r\n \r\n SECTION III AUDITEE'S RESPONSE TO PRlOR YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE \r\nSUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2002 \r\n \r\nPRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nFINDING CONTROL NUMBER AND STATUS \r\n \r\nFS-7531-00-01 FS-7531-01-01 \r\n \r\nFurther Action Not Warranted Unresolved - See Corrective Action/Responses \r\n \r\nCORRECTIVE ACTIONIRESPONSES \r\n \r\nGENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Finding Control Number: FS-7531-01-01 \r\n \r\nThere have been no changes to maintain a system-wide General Fixed Assets Account Group in the accounting records. The Wheeler County Board of Education is discussing several alternatives for correcting and maintaining General Fixed Assets in the near future. \r\n \r\nPRIOR YEAR FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\n \r\nFINDING CONTROL NUMBER AND STATUS \r\n \r\nFA-7531-00-01 \r\n \r\nFurther Action Not Warranted \r\n \r\n SECTION IV FINDINGS AND QUESTIONED COSTS \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2002 \r\nI SUMMARY OF AUDITOR'S RESULTS \r\n1. Type of Report Issued on the Financial Statements The auditor's opinion on the Wheeler County Board ofEducation's financial statements was qualified for various departures from generally accepted accounting principles. \r\n2. Reportable Conditions in Internal Control Disclosed by the Audit of the Financial Statements The audit report for the Wheeler County Board of Education disclosed a financial statement reportable condition related to the following control category. \r\nGeneral Fixed Assets \r\nThe reportable condition described above is considered to be a material weakness. \r\n3. Noncompliance Material to the Financial Statements The audit of the Wheeler County Board of Education disclosed no instances of noncompliance that were deemed to be material to the financial statements. \r\n4. Reportable Conditions in Internal Control Over Major Programs The audit report for the Wheeler County Board of Education did not disclose any reportable conditions in internal control over major programs. \r\n5. Type of Report Issued on Compliance for Major Programs The auditor's opinion on the Wheeler County Board of Education's report on compliance with requirements applicable to major programs was unqualified. \r\n6. Audit Findings Required to be Reported by Section .510(a) ofOMB Circular A-l33 The Wheeler County Board of Education's audit did not disclose audit findings required to be reported by section .510(a) ofOMB Circular A-l33. \r\n7. Major Programs Federal awards audited as major programs are as follows: 10.553 Food and Nutrition Program - Food Services - School Breakfast Program 10.555 Food and Nutrition Program - Food Services - National School Lunch Program \r\n8. Type \"A\" Program Dollar Threshold The dollar threshold for type \"A\" programs was $300,000.00. \r\n9. Low Risk Auditee The Wheeler County Board of Education qualified as a low risk auditee as defined by Section .530 ofOMB Circular A-l33. \r\n- 1- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2002 \r\nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Reportable Condition - Material Weakness Repeated From Prior Year Finding Control Number: FS-7531-02-01 The Wheeler County Board of Education did not maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. This condition results in the general-purpose financial statements ofthe School District being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the School District to establish accounting controls and procedures to provide for maintenance of a General Fixed Assets Account Group. These subsidiary records should include an inventory of land, buildings and equipment owned by the School District and should include, but may not be limited to, date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained ofall additions and deletions to the General Fixed Assets Account Group. III FEDERAL AWARD FINDINGS AND QUESTIONED COSTS No matters were reported. \r\n-2- \r\n \r\n "},{"id":"dlg_ggpd_y-ga-ba800-b-pr1-be26-bw5-b2000-h2001","title":"Wheeler County Board of Education, Alamo, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2001","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts."],"dcterms_spatial":["United States, Georgia, Wheeler County, 32.11707, -82.72459"],"dcterms_creator":["Georgia. Department of Audits"],"dc_date":["2001-06-30"],"dcterms_description":["Began with fiscal year ended June 30, 2000, released in 2001?; ceased with fiscal year ended June 30, 2008, released in 2009?","Report year covers fiscal year.","Has supplements: Wheeler County Board of Education, Alamo, Georgia, schedule of salaries and travel for the fiscal year ended ..., fiscal year ended June 30, 2000-fiscal year ended June 30, 2002; Report on salary and travel for the fiscal year ended ... (Wheeler County Board of Education (Ga.)), fiscal year ended June 30, 2003-fiscal year ended June 30, 2007; Salaries and travel reimbursement (Wheeler County Board of Education (Ga.)), fiscal year ended June 30, 2008","Fiscal year ended June 30, 2000, released in 2001?; title from cover.","Fiscal year ended June 30, 2008, released in 2009?"],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Dept. of Audits and Accounts"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Wheeler County Board of Education (Ga.)--Appropriations and expenditures--Periodicals.","Education--Georgia--Wheeler County--Auditing--Periodicals.","Education--Georgia--Wheeler County--Finance--Statistics--Periodicals.","Education--Auditing","Education--Finance","Expenditures, Public","Georgia--Wheeler County.--fast--(OCoLC)fst01216962","Georgia Government Documents--Serial"],"dcterms_title":["Wheeler County Board of Education, Alamo, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2001"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-be26-bw5-b2000-h2001"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-be26-bw5-b2000-h2001"],"dcterms_temporal":null,"dcterms_rights_holder":["\u0026copy; Georgia Department of Audits"],"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["state government records"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":".....,~ ' ,' .' .' \" t:,. \r\n\\ ' ...\"'-, ..., ;\" :' \" 1\"'\u003c'\\ I. \r\n...... , 'l \r\n,-'\" , \r\n..... '!-t. ' . : ~ \r\n'\" \r\n. ;\" \r\n'\",{'., .......... \r\n.\" \r\n \r\n. , \", - \r\n,' \r\nr~' '. \r\n \r\n.... ' , ,'... ~ ,. J \r\n. '-. \". ' \r\n \r\n,, \r\n \r\n\" \"', '. \r\n \r\n\",.-'. \r\n \r\n\\ .., .. .~ , \r\n \r\n. \r\n \r\nt- 1 : \r\n \r\n\" \r\n \r\n::.' \r\n \r\n~ \\ '.\\ I \r\n \r\n' \" ; ., \r\n, \r\n \r\n~- \" ~ ... \r\n \r\nI,' \r\n...... \\,';... .. \r\n \r\n~\" \r\n, .'y \r\n \r\n': \r\n,'\\ .. \r\n..  l\" ...... ' \r\n \r\n,\" \r\n: I  r~, .. \r\n. . . ~' .,)... \r\n \r\n\" \r\n \r\n\". 1 ~ ~, \r\n \r\n..', \r\n \r\n, \r\n \r\n. \r\n \r\n.~, ., \r\n \r\n..~ \"\" , -{~, :. \r\n \r\n. .. J, \r\n~ \", \r\n \r\n\", \u003c, \r\n \r\n\" \r\n \r\n. \r\n \r\n.\"  I~ \r\n \r\n,''- ' ,.'{,.,...'\" \r\n \r\n , : , ' f ~, \r\n.. ,~ I \r\n \r\n.. ,......... \" \r\n \r\n- ,\" i.l l -, \r\n \r\n\" \r\n \r\n\" \r\n. '~\u003e\" ,,' \r\n \r\n..' \r\n,. ..... \r\n \r\n,r' \r\n \r\n., ~ ~; \r\n. \", \r\n \r\n....., , \r\n \r\n';'-: ...\\ \r\n \r\n., '. ,'- \r\n \r\n,..'..~ ,..I \r\n \r\n- :, :',1'.' \r\n \r\n'. \r\n'-. \r\n \r\n'f\"  \r\n \r\n\" -. \" ~\" ..' ,'. 'rZ \r\n \r\n.'\",,': I ,, \r\n \r\n\" \r\n \r\n '.r \r\n \r\n), \r\n \r\n..' ., \r\n \r\n~ .. , \r\n \r\n ., .... t \r\n \r\n\" \r\n \r\n',' \r\n \r\n',~ .' \r\n\\ I .... ~ \r\n \r\n. ~, , ~ \r\n \r\n\u003e,;:'.'J\u003c- \r\n \r\n,l,\" \r\n \r\n \r\n \r\n, \r\n \r\n1 l ' ' .. \r\n \r\n0,' \r\n \r\n.... \" ..... , '.  r' \r\n. . \\ \" ';:'-- \r\n \r\nI II \r\n \r\nt\" \r\n \r\n,, \r\n \r\nl i\" \r\n\"I. \r\n \r\n. \", \" \" \r\n \r\n. \r\n \r\n.. . .' \r\n\"  \".\\ I \r\n\"' \r\n \r\n\", \r\n \r\n, '. \r\n \r\nI' \r\n, , .. :, \r\n \r\n\" \r\n\\~ l~ \r\n \r\n.\" \r\n \r\n\" ,.' \r\n \r\n-; ',' \r\n, ,. \r\n \r\n',' \r\n \r\nb \r\n'f \r\n\"J \r\n\" \r\n \r\n:,' \r\n \r\n\" \r\n \r\n., .' .' \r\n \r\n\" \r\n \r\n' ... - \r\n.:~ \" , \r\n.l, \r\n, '. \r\n \r\n\" \r\n \r\n:- ' \r\n',-' \r\n \r\n\" \r\n \r\n, \r\n \r\n,;\"' \r\n~ \r\n \r\n... \"\"- ; \r\n \r\n,. \r\n \r\n..\" ' .. J I \r\n \r\n,'. \r\n \r\n.' \r\n \r\n' \r\n- \r\n \r\n... .,. \", \r\n \r\n.- ' \r\n \r\n\"/,' \r\n \r\n, .... I \r\n \r\n. ~ . ' \r\n \r\n,,1\".. . . . \",. \r\n, \r\n.,,' \r\n,. \r\n \r\nI'::: ,I ~\". \r\n \r\n,~ \" \r\nJ .~.. I \r\n \r\n..\" \r\n,\" \r\n \r\n,-' \r\n \r\nEO .... \r\n \r\nI ... \r\n \r\nl' \r\n \r\n',~ ~ I \r\n \r\n....... \r\n \r\n~ \\ . , ; \r\n \r\n( \r\n \r\n,\" \r\n \r\ny \r\n \r\n.\" ,': -, \r\n \r\n.\",. l-... ~'. \r\n \r\n,, \r\n \r\n\" \r\n \r\n'.\\\" \r\n \r\n\u003c \r\n\", :\" r', ': \"~',' l \r\n \r\n\". \r\n \r\n \" .ft \r\n \r\n.1 ......... \r\n \r\n. '.. '-::: \r\n:,. \r\n \r\nt \r\n \r\n,'. \r\n \r\n.. \r\n \r\n\" \r\n~ \r\n \r\n. \r\n \r\n' \r\n \r\n,;\" \r\n\", . \r\n \r\n: \" .. t \\-'- \r\n. . .' ':t I'\" r  .: ~\"':.~: ,~ ;~~ : .\"\u003e::., ~ :~' ,-\"~\" ~.:\"' ~  .. ,I ,', \" . ;' Russell W. Hinton,.' ... : .., t \\,: \r\n,: \u003c '~':l \r\n.' .'\"_,.y: ~ \"\\ .- ~ ~ . :'\u003c ':,'.\",,;: :.:,:.;. ,.~~I:_',  , \",'st~te~',::-A:.~\" udltor'/ .'~;' l,: , '~r\"\" ',' \r\n,,',  tr. \r\n \r\n_'a \"'.\":,,\"\" \r\n \r\n\" \r\n \r\n~. 0, \r\n \r\nc ... \r\n \r\n'. \r\n \r\n, .... , \" \r\n (',1 \r\n~ ~ -l. :- \r\n \r\n'.. , ' ~ \\ \" \r\n \r\n, ..- .... ~ \r\n \r\nf ~ '. \r\n \r\nI' ' \r\n \r\n, .... ..:~. \r\n \r\n, \r\n \r\n.+' ,\" \r\n \r\n, \r\n, \r\n \r\n-, ...., \r\n \r\n,',' -. . \r\n \r\n, r' .- \r\n \r\n.. ~' - .. ~. ' . , \"i _. I \" . I ,'. _ \r\n. \\' \r\n \r\n~ '''\\ \r\n \r\n./~' -~' :... \r\n \r\n. . . . \":..t \r\n \r\n... 1 \r\n~\".~' 'f \r\n \r\n.~,'''' ~'-' \r\n \r\n, .'; \r\n \r\n_ . ' :' \" I :. J, ' \r\n \r\n,  \r\n \r\n,, \r\n'- 't \r\n~~)l'~ .. \r\n \r\nI\" .. \r\n \r\n/ \\ ..':' \u003c 't\" \" (.,.. )~':,,0:'.: \r\n \r\n\" .r,: : \r\n \r\n.. \r\n \r\n'- \r\n \r\n' \r\n \r\n \r\n \r\n\" ' , ' '~.\" \r\n \r\n, \r\ni,\"\" \r\n \r\n......... \" , \r\n\". :t' \r\n \r\n-. \"~ : \r\nI'. \r\n \r\n(... : -;.. \r\n:' :';-., \r\n \r\n'. \r\n \r\n,. I,' \r\n \r\n...... \r\n \r\n' \r\n \r\n, \r\n \r\n.' \" \r\n \r\n- ,-\". \r\n \r\n\" \r\n \r\n..' \r\n \r\n:. . _. (\" \r\n \r\n~ \r\n \r\n... , \r\n \r\n. ' ' : \r\n \r\n.. ' .. \r\n~' \r\n \r\n\" .... \r\n\" \r\n'- , \r\n.. '. \"\" \r\n \r\nro; { \r\n \r\nI- \r\n \r\ni \r\n \r\n.'_~r.:..,: \r\n \r\n..:;: \r\n \r\n/ \r\n \r\n.... J,, ., ;_ ;.-\" -':\"'\"~-------':\"'~ \"I -\u003c-\"-'-, \"\"~ :\"\"-~-~I -,.'I ...:~. ...'...-~:..(_,-',-;,: -\"I~-: \"\\\"':..'.~,.~ ,\"\"'\\,\"...':-.0~(.. --I -~' \r\n \r\n, . \\ .... ' \r\n \r\n.' ') \r\n \r\nr . r ','  \r\n \r\n\" \r\n \r\n',' \r\n \r\nI \r\n \r\n1-.'):.\\...-:, -~--:- -~--\".:\" \"',\"\"l':'..-.,. -~,'-i -~-',~.;.., -, -'-. _...:.':' '\".-~'\"-~~ \r\n \r\n..\" ',I ' \r\n \r\nI'\" \r\n \r\n.. - ' , ' \" \r\n \r\n;~ ~. ( , ':... \r\n \r\nl.\";,,, \r\n \r\n\" \r\n \r\n., \r\n \r\n'. \r\n \r\n.'\", \r\n \r\n\" \r\n \r\n,\" \r\n \r\n., ', \r\nJ.I, ~\" \\.... \r\n \r\n~..... \r\n \r\n.. \r\n \r\n.. ~'.'.i. \r\n \r\n'\", \r\n \r\n, \r\n \r\n.\\ ,''::,1 \r\n \r\n('.,.\". ~ t .... \r\n \r\n.;,- , : ' \r\n \r\n\" \r\n \r\nI \r\n \r\n, ... \" \r\n \r\n.. ,'~.~ \r\n \r\n._,' \r\n \r\n.,~~:\\'\" \r\n \r\n.'.. \r\n'. \r\n \r\n,.', I \r\n,.' 'J \r\n \r\n,\" \r\n \r\n ,': .' \r\n \r\n\u003c \r\n \r\n: ; ...... \":. \\.... \r\n \r\n:, (, \r\n \r\n.. ,\\ \r\n \r\nI \r\n \r\nI .. \r\n \r\n, ~,_:', ~ ; r,. \r\n \r\n).... \\ ..... ' \r\n.,~ \r\n \r\n \", t \" \r\nI  -, , \r\n\" \r\n \r\n,~'~r.':'~-\", \r\n \r\n\" . . 'I \r\n \r\n\"', \r\n \r\n, ....J,.- \r\n \r\nI' \r\n \r\n...... \r\n \r\n,  - \r\n \r\n'~ \r\n \r\n,' \r\n \r\n': \r\n \r\n,,..:. \r\n \r\nf I\" \r\n \r\n'. , ~ \"-' ( .. ~ I I \r\n \r\n. '~ \r\n \r\n\" I \". \r\n: .. -' \r\n\", \r\n'r' \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMAnON SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\n \r\nEXHmITS \r\n \r\nGENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nCOMBINED STATEMENTS - OVERVIEW \r\n \r\nA \r\n \r\nCOMBINED BALANCE SHEET \r\n \r\nALL FUND TYPES \r\n \r\n2 \r\n \r\nB \r\n \r\nCOMBINED STATEMENT OF REVENUES, EXPENDITIJRES AND \r\n \r\nCHANGES IN FUND BALANCES \r\n \r\nALL GOVERNMENTAL FUND TYPES \r\n \r\n4 \r\n \r\nC \r\n \r\nCOMBINED STATEMENT OF REVENUES, EXPENDITIJRES AND \r\n \r\nCHANGES IN FUND BALANCES - BUDGET AND ACTUAL \r\n \r\n(NON-GAAP BASIS) \r\n \r\nGENERAL AND SPECIAL REVENUE FUNDS \r\n \r\n6 \r\n \r\nD NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\n7 \r\n \r\nADDmONAL FINANCIAL INFORMATION \r\n \r\nCOMBINING AND INDNIDUAL FUND STATEMENTS \r\n \r\nSPECIAL REVENUE FUND \r\n \r\nE \r\n \r\nCOMBINING BALANCE SHEET \r\n \r\n16 \r\n \r\nF \r\n \r\nCOMBINING STATEMENT OF REVENUES, EXPENDITURES \r\n \r\nAND CHANGES IN FUND BALANCES \r\n \r\n18 \r\n \r\nCAPITAL PROJECTS FUND \r\n \r\nG \r\n \r\nCOMBINING BALANCE SHEET \r\n \r\n20 \r\n \r\nH \r\n \r\nCOMBINING STATEMENT OF REVENUES, EXPENDITURES \r\n \r\nAND CHANGES IN FUND BALANCES \r\n \r\n22 \r\n \r\nI \r\n \r\nFIDUCIARY FUND TYPE \r\n \r\nSTATEMENT OF CHANGES IN ASSETS AND LIABILITIES \r\n \r\nAGENCY FUND \r\n \r\n24 \r\n \r\nSCHEDULES \r\n \r\n1 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\n \r\n25 \r\n \r\n2 SCHEDULE OF STATE REVENUE \r\n \r\n27 \r\n \r\n3 SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS \r\n \r\n29 \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION -TABLEOFCONTENTS- \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nADDmONAL FINANCIAL INFORMATION \r\n \r\nSCHEDULES \r\n \r\nALLOTMENTS AND EXPENDITURES \r\n \r\nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS (QBE) \r\n \r\n4 \r\n \r\nBY PROGRAM \r\n \r\n30 \r\n \r\n5 \r\n \r\nBY SITE \r\n \r\n31 \r\n \r\nSECTION II \r\nCOMPLIANCE AND INTERNAL CONTROL REPORTS \r\nREPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133 \r\n \r\nSECTION ill AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\nSECTION IV FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\n \r\n SECTIONI .. FINANCIAL \r\n \r\n RUSSELL W. HINTON \r\nSTATE AUDITOR (404)656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS w.. 254 Washington Street. S. Suite 214 \r\nA\\lanta. Georgia 30334-8400 \r\nMay 31,2002 \r\n \r\nHonorable Roy E. Barnes, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members ofthe Wheeler County Board of Education \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nLadies and Gentlemen: \r\nWe have audited the accompanying general-purpose financial statements of the Wheeler County Board of Education, as of and for the year ended June 30, 2001, as listed in the table of contents. These general-purpose financial statements are the responsibility of the Wheeler County Board of Education's management. Our responsibility is to express an opinion on these general-purpose financial statements based on our audit. \r\nWe conducted our audit in accordance with auditing standards generally accepted in the United States ofAmerica and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General ofthe United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free ofmaterial misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our \r\nOpIniOn. \r\nAs described in the notes to the general-purpose financial statements, the Board of Education's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows: \r\n \r\n2001ARL-13 \r\n \r\n  The general-purpose financial statements of the Board of Education did not contain a General Fixed Assets Account Group to account for property and equipment owned by the Board of Education which should be included to conform to generally accepted accounting principles. \r\n School activity accounts maintained at the individual schools are not included in the general-purpose financial statements. To conform to generally accepted accounting principles, these accounts should be included in the general-purpose financial statements. \r\n The Board of Education did not recognize as expenditures, in the year ended June 30, 2001, a portion of salaries and the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30,2001. Also funds received, subsequent to June 30, 2001, from the Georgia Department of Education for the State's share of these unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 2000, were improperly recorded in the year ended June 30, 2001. To conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed. \r\nThe aggregate effects on the general-purpose financial statements of these variances or omissions have not been determined, but are believed to be material. \r\nIn our opinion, except for the effects on the general-purpose financial statements of the matters referred to in the preceding paragraph, the general-purpose financial statements referred to above present fairly, in all material respects, the financial position of the Wheeler County Board of Education as ofJune 30, 2001, and the results ofits operations for the year then ended, in conformity with accounting principles generally accepted in the United States of America. \r\nIn accordance with Government Auditing Standards, we have also issued our report dated May 31, 2002, on our consideration of the Wheeler County Board of Education's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grants. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. \r\nOur audit was performed for the purpose of forming an opinion on the general-purpose financial statements of the Wheeler County Board of Education taken as a whole. The accompanying combining and individual fund statements (Exhibits E through I) and the financial schedules (Schedules I through 5), which includes the Schedule ofExpenditures ofFederal Awards as required by U. S. Office of Management and Budget Circular A-133, Audits ofStates, Local Governments, and Non-Profit Organizations, are presented for purposes of additional analysis and are not a required part ofthe general-purpose financial statements. Such information has been subjected to the \r\n2001ARL-13 \r\n \r\n auditing procedures applied in the audit of the general-purpose financial statements and in our opinion, except for the effects of the matters referred to in the third paragraph, such information is fairly stated, in all material respects, in relation to the general-purpose financial statements taken as a whole. \r\nA copy ofthis report has been filed as a permanent record in the office ofthe State Auditor and made available to the press ofthe State, as provided for by Official Code ofGeorgia Annotated Section 506-24. \r\nRespectfully submitted, \r\n,,~~.~ \r\nRu sell W. Hinton State Auditor \r\nRWH:gp 2001ARL-13 \r\n \r\n WHEELER COUNlY BOARD OF EDUCAnON \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION COMBINED BALANCE SHEET ALL FUND TYPES JUNE 30, 2001 \r\n \r\nASSETS \r\nCash and Cash Equivalents \r\nAccounts Receivable \r\nInventones Food Donated Commodities Purchased Food \r\n \r\nGOVERNMENTAL FUND \r\n \r\nSPECIAL \r\n \r\nGENERAL \r\n \r\nREVENUE \r\n \r\nFUND \r\n \r\nFUND \r\n \r\n$ \r\n \r\n822,84833 \r\n \r\n158,56847 $ \r\n \r\n266,82063 \r\n \r\n3,13983 1,17127 \r\n \r\nTotal Assets \r\n \r\n$ \r\n \r\n981,416 80 $ _..ciI27..1.a1;'.3.=17;,,;;.3.. \r\n \r\nLIABILITIES AND FUNP EQUITY \r\nLIABILITIES \r\nCash Overdraft Accounts Payable Salanes Payable Expired Grant Balances Payable Deferred Revenue Funds Held for Others \r\nTotal LIabilities \r\nFUND EQUITY \r\nFund Balances Reserved For Continuation of Federal Programs For Inventories Food Donated Commodrues Purchased Food For SPLOST Projects For State Capital Outlay Projects Unreserved Undeslgnated \r\nTotal Fund Equity \r\nTotal Liabilities and Fund EqUity \r\n \r\n$ \r\n \r\n3,283,95 \r\n \r\n$ \r\n \r\n211,669,25 \r\n \r\n30,867,37 \r\n \r\n103,475,52 \r\n \r\n5,02011 \r\n \r\n40,289.13 \r\n \r\n$ \r\n \r\n211,66925 $ \r\n \r\n182,936.08 \r\n \r\n$ \r\n \r\n3,13983 \r\n \r\n1,171.27 \r\n \r\n$ \r\n \r\n769,747.55 \r\n \r\n83,884 55 \r\n \r\n$ \r\n \r\n769,74755 $ \r\n \r\n88,195,65 \r\n \r\n$ \r\n \r\n981,41680 $ .......,;;2;,;,7.1.,:=.1.3..1...7=3= \r\n \r\nThe notes to the general-purpose finanCIal statements are an Integral part of thiS statement -2- \r\n \r\n EXHIBIT \"A\" \r\n \r\nlYPES CAPITAL \r\nPROJECTS FUND \r\n \r\nFIDUCIARY FUNDlYPE \r\nAGENCY FUND \r\n \r\nTOTALS \r\n \r\n(Memorandum Only) \r\n \r\nJUNE 30, 2001 \r\n \r\nJUNE 30, 2000 \r\n \r\n$ \r\n \r\n313,881.60 \r\n \r\n$ 1,136,729.93 $ \r\n \r\n717,385.53 \r\n \r\n51,56836 $ \r\n \r\n60,252.22 \r\n \r\n537,20968 \r\n \r\n445,131.28 \r\n \r\n3,139.83 1,17127 \r\n \r\n4,09560 558.34 \r\n \r\n$ \r\n \r\n365,44996 $ \r\n \r\n60,252.22 $ 1,678,25071 $ 1,167,17075 \r\n \r\n$ \r\n \r\n31,066 10 $ \r\n \r\n34,35005 \r\n \r\n1,84849 \r\n \r\n244,38511 $ \r\n \r\n191,889.22 \r\n \r\n103,47552 \r\n \r\n69,880.71 \r\n \r\n5,02011 \r\n \r\n40,289.13 \r\n \r\n27,337.63 \r\n \r\n27,337.63 \r\n \r\n$ \r\n \r\n60,252.22 $ \r\n \r\n454,857.55 $ \r\n \r\n261,76993 \r\n \r\n$ \r\n \r\n330,189.96 \r\n \r\n35,26000 \r\n \r\n000 $ \r\n \r\n$ \r\n \r\n365,449.96 $ \r\n \r\n$ \r\n \r\n44,280.18 \r\n \r\n$ \r\n0.00 000 $ \r\n \r\n3,13983 1,171.27 330,189.96 35,260.00 \r\n853,63210 \r\n1,223,39316 $ \r\n \r\n4,095.60 558.34 \r\n185,40191 \r\n671,064 79 905,400 82 \r\n \r\n$ \r\n \r\n365,449.96 $ \r\n \r\n60,25222 $ 1,678,250 71 $ 1,167,17075 \r\n \r\n-3- \r\n \r\n ---~=-------------------------- \r\nWHEELER COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES \r\nALL GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30, 2001 \r\n \r\nREVENUES \r\nState Funds Federal Funds Taxes Other Funds \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional ServiceS Educational Media Services General Administration School Administration BUSiness Administration Maintenance and Operation of Plant Student TransportatIon Services Other Support Services Food Services Operation \r\nCapital Outlay \r\nTotal Expenditures \r\nExcess of Revenues over (under) Expenditures \r\nOTHER FINANCING SOURCES (USES) \r\nOperating Transfers In Operating Transfers Out \r\nTotal Other Financing Sources (Uses) \r\nExcess of Revenues and Other FinanCing Sources over (under) Expenditures and Other FinanCing Uses \r\nFUND BALANCE JULY 1 \r\nFood Inventory - Net Change In Period Donated Commodities Purchased Food \r\n \r\nGENERAL FUND \r\n \r\nSPECIAL REVENUE \r\nFUND \r\n \r\n$ 5,308,212,22 $ \r\n \r\n289,088.91 \r\n \r\n21,38770 \r\n \r\n1,177,89370 \r\n \r\n1,009,753.99 \r\n \r\n284,96160 \r\n \r\n94,552.72 \r\n \r\n$ 6,624,31551 $ 1,561,535.33 \r\n \r\n$ 4,231,828,91 $ \r\n230,07433 43,984.20 161,315,57 169,458,40 \r\n455,61091 188,044 60 528,964 06 400,05688 \r\n10,728,88 \r\n \r\n897,506.38 151,61484 \r\n5,709,24 46,47449 15,261.97 \r\n529,691.52 \r\n \r\n$ 6.420,06674 $ 1,646,258 44 \r\n \r\n$ \r\n \r\n204,24877 $ \r\n \r\n-84,72311 \r\n \r\n$ \r\n \r\n22,57647 $ \r\n \r\n-43,52264 \r\n \r\n$ \r\n \r\n-20,946 17 $ \r\n \r\n39,707.64 39,70764 \r\n \r\n$ \r\n \r\n183,302,60 $ \r\n \r\n-45,01547 \r\n \r\n586,444 95 \r\n \r\n133,553,96 \r\n \r\n-95577 612.93 \r\n \r\nFUND BALANCE JUNE 30 \r\n \r\n$ \r\n \r\n769,74755 $-==--...8.8.=;,1.9..5,.;0;6.5.. \r\n \r\nThe notes to the general-purpose finanCIal statements are an integral part of this statement -4- \r\n \r\n EXHIBIT\"B\" \r\n \r\nCAPITAL PROJECTS \r\nFUND \r\n \r\nTOTALS \r\n \r\n(Memorandum Only) \r\n \r\nYEAR ENDED \r\n \r\nJUNE 30, 2001 \r\n \r\nJUNE 30, 2000 \r\n \r\n$ 5,597,301.13 $ 5,278,76997 \r\n \r\n1,199,281.40 \r\n \r\n1,189,99049 \r\n \r\n$ \r\n \r\n287,723.47 \r\n \r\n1,297,4n.46 \r\n \r\n1,049,502.77 \r\n \r\n379,514.32 \r\n \r\n335,611 51 \r\n \r\n$ \r\n \r\n287,72347 $ 8.473,574.31 $ 7,853,87474 \r\n \r\n$ 5,129,335.29 $ 4,437,107.60 \r\n \r\n$ \r\n \r\n111 ,490 42 \r\n \r\n381,689.17 49,69344 \r\n161,315.57 215,93289 455,610.91 203,306.57 528,964.06 400,056.88 \r\n10,728.88 529,691.52 111,49042 \r\n \r\n489,026.24 114,47471 169,746.55 240,97580 444,921.78 190,52318 423,276.08 489,019.82 \r\n96,850.81 471,73992 \r\n32,55100 \r\n \r\n$ \r\n \r\n111 ,490.42 $ 8,177,815.60 $ 7,600,21349 \r\n \r\n$ \r\n \r\n176,233.05 $ \r\n \r\n295,75871 $ \r\n \r\n253,661.25 \r\n \r\n$ \r\n \r\n3,815.00 $ \r\n \r\n66,09911 $ \r\n \r\n13,67363 \r\n \r\n-43,52264 \r\n \r\n-13,67363 \r\n \r\n$ \r\n \r\n3,81500 $ \r\n \r\n22,57647 $ \r\n \r\n000 \r\n \r\n$ \r\n \r\n180,04805 $ \r\n \r\n318,335.18 $ \r\n \r\n253,661.25 \r\n \r\n185,401.91 \r\n \r\n905,400.82 \r\n \r\n654,56207 \r\n \r\n-955.77 61293 \r\n \r\n-2,611.81 -210.69 \r\n \r\n$ \r\n \r\n365,44996 $ 1,223,393 16 $ _ .....9:;0.5.,..4..0.0....8..2.;e, \r\n \r\n-5- \r\n \r\n =~------------------------- \r\n \r\nWHEELER COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUNp BALANCES \r\nBUDGET ANp ACTUAL - (NON-GAAP BASIS) GENERAL AND SPECIAL REVENUE FUNDS \r\nYEAR ENDED JUNE 30, 2001 \r\n \r\nEXHIBIT\"C\" \r\n \r\nGENERAL FUND \r\n \r\nACTUAL \r\n \r\n(BUDGET \r\n \r\nBUDGET \r\n \r\nBASIS) \r\n \r\nREVENUES \r\n \r\nState Funds Federal Funds Taxes Other Funds \r\nTotal Revenues \r\n \r\n$ 5,092,589,00 $ 5,308,21222 \r\n \r\n19,638,00 \r\n \r\n21.387,70 \r\n \r\n781,368,00 1,009,753,99 \r\n \r\n211,000,00 \r\n \r\n284,96160 \r\n \r\n$ 6,104,595,00 $ 6,624,31551 \r\n \r\nEXPENDITURES \r\n \r\nCurrent Instruction Support SeMceS Pupil Services Improvement of Instructional Services Educational Media services General AdmlOistration School Administration Business AdmlOistralJon Maintenance and Operallon of Plant Student TransportatIon SeMceS Other Support Services Food serviceS Operation \r\n \r\n$ 4,043,201.00 $ 4,231,828 91 \r\n \r\n234,613,00 52,202,00 185,942.00 138,106,00 \r\n491,85500 129,741,00 431,462,00 386,199,00 \r\n13,351 00 \r\n \r\n230,07433 43,984 20 161,31557 169,45840 \r\n455,610,91 188,044 60 528,964 06 ..400,056 88 \r\n10,72888 \r\n \r\nTotal expenditures \r\n \r\n$ 6,106,672 00 $ 6,420,066,74 \r\n \r\nExcess of Revenues over (under) Expenditures \r\n \r\n$ \r\n \r\n-2,077.00 $ 204,24877 \r\n \r\nOTHER FINANCING SOURCES (USES) \r\nOther Sources Other Uses \r\nTotal Other FinanCing Sources (Uses) \r\n \r\n$ 22,576.47 -43,52264 \r\n$ -20,94617 \r\n \r\nExcess of Revenues and Other FinanCIng Sources \r\n \r\nover (under) Expendrtures and Other FinanCIng \r\n \r\nUses \r\n \r\n$ \r\n \r\nFUND BALANCE JULY 1, 2000 \r\n \r\nAdjustments Food Inventory - Net Change In Period \r\nDonated Commodities Purchased Food \r\n \r\n-2,077 00 $ 424,67874 \r\n804 78 \r\n \r\n183,30260 586,444 95 \r\n \r\nFUND BALANCE JUNE 30, 2001 \r\n \r\n$ 423,406 52 $ 769,74755 \r\n \r\nSPECIAL REVENUE FUND \r\n \r\nACTUAL \r\n \r\n(BUDGET \r\n \r\nBUDGET \r\n \r\nBASIS) \r\n \r\n$ 277,71800 $ 289,08891 985,577,00 1,177,893,70 \r\n \r\n98,69300 \r\n \r\n94,55272 \r\n \r\n$ 1,361,988 00 $ 1,561,53533 \r\n \r\n$ 736,605,00 $ 897,506,38 \r\n \r\n109,158.00 17,011,00 \r\n \r\n151,61484 5,709,24 \r\n \r\n59,343,00 \r\n \r\n46,474.49 \r\n \r\n13,128,00 11,750,00 \r\n \r\n15,261.97 \r\n \r\n8,96900 482,66500 \r\n \r\n529,691 52 \r\n \r\n$ 1,438,629 00 $ 1,646,258 44 \r\n \r\n$ -76,641,00 $ -84,72311 \r\n \r\n$ 39,707,64 $ 39,707.64 \r\n \r\n$ -76,641,00 $ -45,01547 \r\n \r\n247,515.95 \r\n \r\n133,553,96 \r\n \r\n-2,00643 \r\n \r\n-955.77 612,93 \r\n \r\n$ 168,868 52 $-==8~8~,1~9,;;;,5~65~ \r\n \r\nThe notes to the general-purpose finanaal statements are an Integral part of this statement - 6- \r\n \r\n WHEELER COUNTY BOARD OF EDUCAnON \r\n \r\nEXHmIT \"D\" \r\n \r\nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, iOOl \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nREPORTING ENTITY \r\nThe Wheeler County Board of Education (School District) was established under the laws of the State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. The School District is organized as a separate legal entity and has the power to levy taxes and issue bonds. Its budget is not subject to approval by any other entity. Accordingly, the School District is a primary government and consists of all the organizations that compose its legal entity. \r\nFUND ACCOUNTING \r\nThe School District uses funds to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. \r\nGeneral Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently.maintained by the School District. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types. \r\nAlthough \"school activity accounts\" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the general-purpose financial statements. \r\nThe general-purpose financial statements account for all State, Federal, Taxes and Other funds under control of the School District, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds presented in this report are as follows: \r\nGOVERNMENTAL FUND TYPES - are used to account for all or most of a School District's educational activities. Governmental Fund Types include: \r\nGENERAL FUND - the fund used to account for all financial resources of the School District except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a board of education. \r\nSPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are received primarily from the Georgia Department of Education and from the Federal government to accomplish specific educational objectives. \r\n-7- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"0\" \r\n \r\nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30. 2001 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nCAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities. \r\nFIDUCIARY FUND TYPE - the fund used to account for assets held by a government unit in a trustee capacity or as an agent for individuals, private organizations, other government units and/or other funds. This fund includes: \r\nAGENCY FUND - the fund used to account for assets held in a fiduciary capacity for other funds, governments, or individuals. \r\nBASIS OF ACCOUNTING \r\nThe accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements ofthese funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources. \r\nLiabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. \r\nAgency funds are purely custodial in nature and do not involve measurement ofresults ofoperations. \r\nGovernmental funds are accounted for using the modified accrual basis ofaccounting under which: \r\nRevenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). \"Measurable\" means the amount of the transaction can be determined and \"available\" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. The School District considers receivables collected within sixty days after yearend to be available and therefore susceptible to accrual. Nonexchange transactions, in which the School District gives (or receives) value without directly receiving (or giving) equal value in exchange, include property taxes, local option sales taxes, intergovernmental grants and donations. Revenue for property taxes is recognized in the fiscal year for which the taxes are levied. Revenue from sales taxes is recognized in the fiscal year the resources are received or susceptible to accrual. Revenue from grants and donations is recognized in the fiscal year in which all eligibility requirements have been satisfied. \r\nExpenditures are generally recognized when the related fund liability is incurred. \r\nA departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share of these contracts. During fiscal year 200 I, a \r\n-8- \r\n \r\n WHEELER COUNTY BOARD OF EDUCAnON \r\n \r\nEXHffiIT \"0\" \r\n \r\nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30. 2001 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nsubstantial number ofpersonnel ofthe School District were employed for a one hundred and ninety day period beginning in August 2000 and ending in early June 2001. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 2000 and ending in August 2001. State grants to fund the State's share of these contracts were disbursed from the Georgia Department of Education to the School District in the same twelve months. As of June 30, 2001, compensation under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 2001, had not been made. Payments for these two months were made and recorded as expenditures by the School District subsequent to June 30,2001. Also, the State's portion ofthe compensation paid in July and August 2001 was received and recorded as revenue in the fiscal year subsequent to June 30, 2001. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 2000, were recorded in the year ended June 30, 2001. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed. \r\nAgency funds are accounted for using the modified accrual basis ofaccounting in recognizing assets and liabilities. \r\nBUDGET \r\nThe Wheeler County Board of Education's budget is a complete financial plan for the School District's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure ofthe budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level of budget control was established by the Board at the aggregate level. The budget for governmental funds was prepared on a basis other than generally accepted accounting principles. \r\nThe budget process begins when the School District's administration prepares a tentative budget for the Board's approval. After approval ofthis tentative budget by the Board, such budget is advertised at least once in a newspaper ofgeneral circulation in the locality. At the next regular meeting ofthe Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then subniitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167(c), to the Georgia Department of Education. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year-end. \r\nCASH AND CASH EQUIVALENTS \r\nCOMPOSITION OF DEPOSITS Cash and cash equivalents consist of cash on hand, demand deposits and short-term investments with original maturities of three months or less from the date of acquisition in authorized financial institutions. Georgia Laws OCGA 45-8-14 authorize the School District to deposit its funds in one or more solvent banks or insured Federal savings and loan associations. \r\n- 9- \r\n \r\n WHEELER COUNTY BOARD OF EDUCAnON \r\n \r\nEXHffiIT \"D\" \r\n \r\nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30. 2001 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\nRECEIVABLES \r\n \r\nReceivables consist of grant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general-purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. \r\n \r\nPROPERTY TAXES \r\n \r\nThe Wheeler County Board of Commissioners fixed the property tax levy for the 2000 tax year (calendar year) on November 27, 2000 (levy date). Taxes were due on March 12, 2001 (lien date). Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 2001. The Wheeler County Tax Commissioner bills and collects the property taxes for the School District, withholds 2.5% oftaxes collected as a fee for tax collection and remits the balance of taxes collected to the School District. Property tax revenues during the fiscal year ended June 30, 2001 for maintenance and operations amounted to $997,217.44. \r\n \r\nThe tax millage rate levied for the 2000 tax year (calendar year) for the Wheeler County Board of Education was as follows (a mill equals $1 per thousand dollars of assessed value): \r\n \r\nSchool Operations \r\n \r\n.12..Q mills \r\n \r\nSALES TAXES \r\n \r\nSpecial Purpose Local Option Sales Tax is to be used for capital outlay for educational purposes. Special Purpose Local Option Sales Tax revenue during the fiscal year amounted to $287,723.47 and was recorded in the Capital Projects Fund. The State will terminate collection of this tax once an additional $1,464,174.77 has been collected or on September 30, 2004, whichever occurs first. \r\n \r\nINVENTORIES \r\n \r\nFOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost (first-in, first-out). Donated food commodities are recorded as .evenues and expenditures at the time commodity items are received. Purchased foods inventories are recorded as expenditures at the time ofpurchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute \"available spendable resources\" even though they are a component of net current assets. \r\n \r\n- 10- \r\n \r\n  ., \r\n \r\n~ \r\n \r\nWHEELER COUNTY BOARD OF EDUCATION \r\n \r\nEXHffiIT \"0\" \r\n \r\nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30. 2001 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nINTERFUND TRANSACTIONS \r\nThe School District has the following types of interfund transactions: \r\nReimbursements ofexpenditures initially made from a fund that are properly applicable to another fund are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed. \r\nOperating transfers are recorded for all interfund transactions other than reimbursements. \r\nMEMORANDUM ONLY - TOTAL COLUMNS \r\nTotal columns on the general-purpose financial statements are captioned \"Memorandum Only\" to indicate that they are presented only to facilitate fmancial analysis. Data in these columns do not present financial position or results ofoperations in confonnity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. \r\nNote 2: DEPOSITS \r\nCOLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum ofmoney which has not been secured by surety bond, by guarantee of insurance, or by collateral. The aggregate ofthe face value of such surety bond and the market value of securities pledged shall be equal to not less than 110 percent ofthe public funds being secured after the deduction ofthe amount ofdeposit insurance. Ifa depository elects the pooled method (OCGA 45-8-13.1) the aggregate ofthe market value ofthe securities pledged to secure a pool ofpublic funds shall be not less than 110 percent ofthe daily pool balance. OCGA Section 45-8-11 (b) provides an officer holding public funds may, in his discretion, waive the requirement for security in the case ofoperating funds placed in demand deposit checking accounts. \r\nAcceptable security for deposits consists of anyone of or any combination of the following: \r\n(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, \r\n(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation, \r\n(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia, \r\n \r\n- 11 - \r\n \r\n --------------------------------- \r\n \r\nWHEELER COUNTY BOARD OF EDUCAnON \r\n \r\nEXHmIT \"D\" \r\n \r\nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30. 2001 \r\n \r\nNote 2: DEPOSITS \r\n \r\n(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia, \r\n \r\n(5) Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose, \r\n \r\n(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and \r\n \r\n(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. \r\n \r\nCATEGORIZATION OF DEPOSITS At June 30, 2001, the bank balances were $1,328,527.77. The amounts ofthe total bank balances are classified into three categories of credit risk: \r\n \r\nCategory 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the School District or by the School District's agent in the School District's name. \r\nCategory 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the School District's name. \r\nCategory 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the School District's name.) \r\n \r\nThe School District's deposits are classified by risk category at June 30, 2001, as follows: \r\n \r\nRisk Category \r\n \r\nBank Balance \r\n \r\n1 \r\n \r\n$ 100,000.00 \r\n \r\n2 \r\n \r\n0.00 \r\n \r\n3 \r\n \r\n1.228.527.77 \r\n \r\nTotal \r\n \r\n$ 1.328.527.77 \r\n \r\n- 12- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION \r\n \r\nEXHffiIT \"D\" \r\n \r\nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30. 2001 \r\n \r\nNote 3: NON-MONETARY TRANSACTIONS \r\n \r\nThe School District receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories \r\n \r\nNote 4: RISK MANAGEMENT \r\n \r\nThe School District is exposed to various risks of loss related to torts; theft of, damage to, and destruction ofassets; errors or omissions;job related illness or injuries to employees; natural disaster and unemployment compensation. \r\n \r\nThe School District has obtained commercial insurance for risk ofloss associated with torts, assets and errors or omissions. The School District has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the School District's insurance coverage in any of the past three years. \r\n \r\nThe School District has elected to self-insure for all losses related to natural disaster. The School District has not experienced any losses related to this risk in the past three years. \r\n \r\nThe School District is self-insured with regard to unemployment compensation claims. The School District accounts for claims within the General Fund with expenditure and liability being reported when it is probable that a loss has occurred, and the amount ofthat loss can be reasonably estimated. \r\n \r\nChanges in the unemployment compensation claims liability during the last two fiscal years are as follows: \r\n \r\n2000 2001 \r\n \r\nBeginnmg of Year Liabtlity \r\n \r\nClaims and Changes in Estimates \r\n \r\nClaims Paid \r\n \r\nEnd of Year LIabilIty \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n453.00 $ \r\n \r\n0.00 $ \r\n \r\n453.00 \r\n \r\n$ \r\n \r\n453.00 $ \r\n \r\n1.510.00 $ \r\n \r\n1.963.00 $ \r\n \r\n0.00 \r\n \r\nThe School District participates in the Georgia Education Workers' Compensation Trust, a public entity risk pool organized on December 1, 1991, to develop, implement and administer a program of workers' compensation self-insurance for its member organizations. The School District pays an annual premium to the Trust for its general insurance coverage. Additional insurance coverage is provided through an agreement by the Trust with the United States Fidelity and Guaranty Company to provide coverage for potential losses sustained by the Trust in excess of $250,000.00 loss per occurrence, up to $2,000,000.00. \r\n \r\nThe School District has purchased surety bonds to provide additional insurance coverage as follows: \r\n \r\n- 13- \r\n \r\n -------- \r\n \r\nWHEELER COUNlY BOARD OF EDUCAnON \r\n \r\nEXHmIT \"D\" \r\n \r\nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30. 2001 \r\n \r\nNote 4: RISK MANAGEMENT \r\n \r\nPosition Covered \r\n \r\nAmount \r\n \r\nSuperintendent Each Principal \r\n \r\n$ 50,000.00 $ 10,000.00 \r\n \r\nNote 5: ON-BEHALF PAYMENTS \r\n \r\nThe School District has recognized revenues and expenditures in the amount of $130,863.87 for health insurance and retirement contributions paid on the School District's behalfby the following State Agencies. \r\n \r\nGeorgia Department of Education Paid to the Georgia Department of Community Health For Health Insurance of Non-Certified Personnel In the amount of$116,989.45 \r\n \r\nPaid to the Teachers Retirement System of Georgia For Teachers Retirement System (TRS) Employer's Cost In the amount of $467.42 \r\n \r\nOffice of Treasury and Fiscal Services Paid to the Public School Employees Retirement System For Public School Employees Retirement (PSERS) Employer's Cost In the amount of $13,407.00 \r\n \r\nNote 6: SIGNIFICANT COMMITMENTS \r\n \r\nThe following is an analysis ofsignificant outstanding construction or renovation contracts executed by the School District as of June 30, 2001, together with funding available: \r\n \r\nProject \r\n \r\nUnearned Executed Contracts \r\n \r\nFunding Available From State \r\n \r\n02LW/OIS-753-055 \r\n \r\n$ 443,825.00 $ 317.343.00 \r\n \r\nThe amounts described in this note are not reflected in the general-purpose financial statements. \r\n \r\n- 14- \r\n \r\n WHEELER COUNfY BOARD OF EDUCATION \r\n \r\nEXHffiIT \"D\" \r\n \r\nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30. 2001 \r\n \r\nNote 7: CONTINGENT LIABILITIES \r\n \r\nAmounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The School District believes that such disallowances, if any, will be immaterial to its overall financial position. \r\n \r\nNote 8: RETIREMENT PLANS \r\n \r\nTEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) \r\n \r\nTRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school districts are covered by the Teachers Retirement System ofGeorgia (TRS), which is a cost-sharing multiple employer defmed benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts. \r\n \r\nTRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe School District who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The School District makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 11.29% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows: \r\n \r\nFiscal Year \r\n \r\nPercentage Contributed \r\n \r\nRequired Contribution \r\n \r\n2001 2000 1999 \r\n \r\n100% 100% 100% \r\n \r\n$ 505,084.87 $ 468,774.44 $ 461,689.14 \r\n \r\n- 15 - \r\n \r\n ------ ----------------------- \r\nWHEELER COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30, 2001 \r\n \r\nASSETS Cash and Cash Equivalents Accounts Receivable Inventones \r\nFood Donated Commodities Purchased Food \r\nTotal Assets \r\n \r\nSCHOOL FOOD \r\nSERVICES FUND \r\n \r\nLOTIERY PROGRAMS \r\n \r\n$ \r\n \r\n114,685.79 $ \r\n \r\n44,380.64 \r\n \r\n933.24 \r\n \r\n3,139.83 1,171.27 \r\n \r\n$ \r\n \r\n119,930.13 $ ===-===44i:::i:!::,3=80=.6...4= \r\n \r\nLIABILITIES AND FUND EQUITY \r\nLIABILITIES \r\nCash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable Deferred Revenue \r\nTotal Liabilities \r\nFUND EQUITY \r\nFund Balances Reserved For Continuation Federal Programs For Inventories Food Donated Commodities Purchased Food Unreserved Undesignated \r\nTotal Fund Equity \r\nTotal Liabilities and Fund Equity \r\nSee notes to the general-purpose financial statements. \r\n- 16- \r\n \r\n$ \r\n \r\n4,369.88 $ \r\n \r\n7,907.30 \r\n \r\n27,364.60 \r\n \r\n31,473.34 \r\n \r\n5,000.00 \r\n \r\n$ \r\n \r\n31,734.48 $ \r\n \r\n44,380.64 \r\n \r\n$ \r\n \r\n3,139.83 \r\n \r\n1,171.27 \r\n \r\n83,884.55 $ \r\n \r\n$ \r\n \r\n88,19565 $ \r\n \r\n0.00 0.00 \r\n \r\n$ \r\n \r\n119,930.13 $ ==.-44===:;,3.8.0.:=.64ii:::= \r\n \r\n EXHIBIT\"E\" \r\n \r\nFEDERAL PROGRAMS \r\n \r\nTOTALS \r\n \r\nJUNE 30, 2001 \r\n \r\nJUNE 30, 2000 \r\n \r\n$ \r\n \r\n159,066.43 $ \r\n \r\n117,617.71 \r\n \r\n$ \r\n \r\n265,887.39 \r\n \r\n266,820.63 \r\n \r\n268,433.05 \r\n \r\n3,139.83 1,171.27 \r\n \r\n4,095.60 558.34 \r\n \r\n$ \r\n \r\n265,887.39 $ \r\n \r\n430,198.16 $ =====3=9..0.=,=,7=04::::',;,,;70= \r\n \r\n$ \r\n \r\n162,350.38 $ \r\n \r\n162,350.38 $ \r\n \r\n21,775.11 \r\n \r\n18,590.19 \r\n \r\n30,867.37 \r\n \r\n168,169.92 \r\n \r\n44,637.58 \r\n \r\n103,475.52 \r\n \r\n67,205.71 \r\n \r\n20.11 \r\n \r\n5,020.11 \r\n \r\n40,289.13 \r\n \r\n40,289.13 \r\n \r\n$ \r\n \r\n265,887.39 $ \r\n \r\n342,002.51 $ \r\n \r\n257,15074 \r\n \r\n$ \r\n \r\n44,280.18 \r\n \r\n$ \r\n \r\n3,139.83 \r\n \r\n1,171.27 \r\n \r\n4,095.60 558.34 \r\n \r\n$ \r\n \r\n0.00 \r\n \r\n83,884.55 \r\n \r\n84,619.84 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n88,19565 $ \r\n \r\n133,55396 \r\n \r\n$ \r\n \r\n265,887.39 $ \r\n \r\n430,198.16 $ =-=3..9.=0,!,;,,7=04\"\",;,,;70;;., \r\n \r\n- 17- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES \r\nSPECIAL REVENUE FUND YEAR ENDED JUNE 30. 2001 \r\n \r\nREVENUES \r\nState Funds Federal Funds Other Funds \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration Business Administration Maintenance and Operation of Plant Other Support Services Food Services Operation \r\nTotal Expenditures \r\nExcess of Revenues over (under) Expenditures \r\nOTHER FINANCING SOURCES \r\nOperating Transfers In \r\nExcess of Revenues and Other Financing Sources over (under) Expenditures \r\nFUND BALANCE JULY 1 \r\nFood Inventory - Net Change in Period Donated Commodities Purchased Food \r\nFUND BALANCE JUNE 30 \r\n \r\nSCHOOL FOOD \r\nSERVICES FUND \r\n \r\nLOTTERY PROGRAMS \r\n \r\n$ \r\n \r\n34,888.00 $ \r\n \r\n243,880.15 \r\n \r\n412,342.23 \r\n \r\n81,726.00 \r\n \r\n$ \r\n \r\n528,956.23 $ \r\n \r\n243,880.15 \r\n \r\n$ \r\n \r\n210,926.00 \r\n \r\n54,179.48 5.00 \r\n \r\n3,215.34 15,261.97 \r\n \r\n$ \r\n \r\n529,691.52 \r\n \r\n$ \r\n \r\n529,691.52 $ \r\n \r\n283,587.79 \r\n \r\n$ \r\n \r\n-735.29 $ \r\n \r\n-39,707.64 \r\n \r\n39,707.64 \r\n \r\n$ \r\n \r\n-735.29 $ \r\n \r\n89,273.78 \r\n \r\n0.00 0.00 \r\n \r\n-955.77 612.93 \r\n \r\n$ \r\n \r\n88,195.65 $==:::::=-:1=0.....=00= \r\n \r\nSee notes to the general-purpose financial statements. - 18- \r\n \r\n EXHIBIT\"F\" \r\n \r\nFEDERAL \r\nPROGRAMS \r\n \r\nTOTALS \r\n \r\nYEAR ENDED \r\n \r\nJUNE 30, 2001 \r\n \r\nJUNE 30, 2000 \r\n \r\n$ \r\n \r\n10,320.76 $ \r\n \r\n289,088.91 $ \r\n \r\n357,452.32 \r\n \r\n765,551.47 \r\n \r\n1,177,893.70 \r\n \r\n1,165,409.29 \r\n \r\n12,826.72 \r\n \r\n94,552.72 \r\n \r\n76,584.06 \r\n \r\n$ \r\n \r\n788,698.95 $ 1,561,535.33 $ 1,599,445.67 \r\n \r\n$ \r\n \r\n686,580.38 $ \r\n \r\n897,506.38 $ \r\n \r\n761,349.75 \r\n \r\n97,435.36 5,704.24 \r\n43,259.15 \r\n \r\n151,614.84 5,709.24 \r\n46,474.49 15,261.97 \r\n529,691.52 \r\n \r\n141,980.90 29,249.22 \r\n3,860.00 82,277.31 \r\n9,770.90 12,049.00 19,998.05 471,739.92 \r\n \r\n$ \r\n \r\n832,979.13 $ 1,646,258.44 $ 1,532,275.05 \r\n \r\n$ \r\n \r\n-44,280.18 $ \r\n \r\n-84,723.11 $ \r\n \r\n67,170.62 \r\n \r\n39,707.64 \r\n \r\n$ \r\n \r\n-44,280.18 $ \r\n \r\n-45,015.47 $ \r\n \r\n67,170.62 \r\n \r\n44,280.18 \r\n \r\n133,553.96 \r\n \r\n69,205.84 \r\n \r\n-955.77 612.93 \r\n \r\n-2,611.81 -210.69 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n88,195 65 $ =-c=1=3=:3=,5=53...96ii:::= \r\n \r\n- 19- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET CAPITAL PROJECTS FUND JUNE 30, 2001 \r\n \r\nASSETS Cash and Cash Equivalents Accounts Receivable \r\n \r\nREGULAR \r\n \r\nGEORGIA STATE FINANCING AND \r\nINVESTMENT \r\nCOMMISSION \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n35,260.00 \r\n \r\nTotal Assets \r\n \r\n$ \r\n \r\n0.00 $ =-=..:3;;;:;5~,2~60=,.0.0. ~ \r\n \r\nFUND EQUITY \r\nFund Balances Reserved For SPLOST Projects For State Capital Outlay Projects Unreserved Undesignated \r\n \r\n$ \r\n \r\n35,260.00 \r\n \r\n$ \r\n \r\n----:0:.:,,0::.,:0::.,. \r\n \r\n0.00 \r\n \r\nTotal Fund Equity \r\n \r\n$ \r\n \r\n0,00 $ ====-0::::::3;;;:;5\"\",2=60=.=:00,== \r\n \r\nSee notes to the general-purpose financial statements. - 20- \r\n \r\n EXHIBIT\"G\" \r\n \r\nSPECIAL PURPOSE LOCAL OPTION SALES TAX \r\n \r\nTOTALS \r\n \r\nJUNE 30, 2001 \r\n \r\nJUNE 30, 2000 \r\n \r\n$ \r\n \r\n278,621.60 $ \r\n \r\n313,881.60 $ \r\n \r\n138,829.47 \r\n \r\n51,568.36 \r\n \r\n51,568.36 \r\n \r\n46,572.44 \r\n \r\n$ \r\n \r\n330,189.96 $ \r\n \r\n365,449.96 $ ==1:.i8=5~.4=01...9=1.... \r\n \r\n$ \r\n \r\n330,189.96 $ \r\n \r\n330,189.96 $ \r\n \r\n185.401.91 \r\n \r\n35,260.00 \r\n \r\n0.00 \r\n \r\n0.00 \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n330,189.96 $ \r\n \r\n365,449.96 $ -=-=1..8.;;;;;,5\"\"'.4.0...1.:.9...1.... \r\n \r\n- 21 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES \r\nCAPITAL PROJECTS FUND YEAR ENDED JUNE 3D. 2001 \r\n \r\nREVENUES \r\nTaxes Other Funds \r\nTotal Revenues EXPENDITURES \r\nCapital Outlay Building and Building Improvements \r\nExcess of Revenues over (under) Expenditures \r\nOTHER FINANCING SOURCES (USES) \r\nOperating Transfers In Operating Transfers Out \r\nTotal Other Financing Sources (Uses) \r\nExcess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses \r\nFUND BALANCE JULY 1 \r\n \r\nREGULAR \r\n \r\nGEORGIA STATE FINANCING AND \r\nINVESTMENT COMMISSION \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n000 0.00 \r\n \r\n$ \r\n \r\n3,815.00 $ \r\n \r\n$ \r\n \r\n-3,815.00 $ \r\n \r\n0.00 0.00 \r\n \r\n$ \r\n \r\n3,815.00 $ \r\n \r\n35,260.00 \r\n \r\n$ \r\n \r\n3,815.00 $ \r\n \r\n35,260.00 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n35,260.00 \r\n \r\n0.00 \r\n \r\n0.00 \r\n \r\nFUND BALANCE JUNE 30 \r\n \r\n$ \r\n \r\n0.00 $ -====-===3;;;:;50:1:,2.6.=0.=0.0... \r\n \r\nSee notes to the general-purpose financial statements. 22 - \r\n \r\n EXHIBIT\"H\" \r\n \r\nSPECIAL PURPOSE LOCAL OPTION SALES TAX \r\n \r\nTOTALS \r\n \r\nYEAR ENDED \r\n \r\nJUNE 30, 2001 \r\n \r\nJUNE 30, 2000 \r\n \r\n$ \r\n \r\n287,723.47 $ \r\n \r\n287,723.47 $ \r\n \r\n198,101.76 \r\n \r\n776.15 \r\n \r\n$ \r\n \r\n287,723.47 $ \r\n \r\n287,723.47 $ _ _1.:.;:9;.::;8.\u0026.:,8..:..77~.=-91~ \r\n \r\n$ \r\n \r\n107,675.42 $ \r\n \r\n111,490.42 $ _ _-=3:,:2.\u0026.:,5;.:.51..:..:.=.,:00;... \r\n \r\n$ \r\n \r\n180,048.05 $ \r\n \r\n176,233.05 $ _ _1.:.;:6;.::;6.\u0026.:,3=.26:.:.=-91~ \r\n \r\n$ \r\n \r\n39,075.00 $ \r\n \r\n$ \r\n \r\n-35,260.00 \r\n \r\n-35,260.00 \r\n \r\n$ \r\n \r\n-35,260.00 $ \r\n \r\n3,815.00 $ \r\n \r\n13,673.63 13,673.63 \r\n \r\n$ \r\n \r\n144,788.05 $ \r\n \r\n180,048.05 $ \r\n \r\n180,000.54 \r\n \r\n185,401.91 \r\n \r\n185,401.91 \r\n \r\n5,401.37 \r\n \r\n$ \r\n \r\n330,189.96 $ \r\n \r\n365,449.96 $ =-=1..8.=5~,4,;;;,01=.=91= \r\n \r\n- 23- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION STATEMENT OF CHANGES IN ASSETS AND LIABILITIES \r\nFIDUCIARY FUND TYPE - AGENCY FUND YEAR ENDED JUNE 30, 2001 \r\n \r\nEXHIBIT \"I\" \r\n \r\nFAMILY CONNECTION \r\nASSETS Accounts Receivable \r\nLIABILITIES Cash Overdraft Accounts Payable Funds Held for Others \r\n \r\nBALANCE JULY 1, 2000 \r\n \r\nADDITIONS \r\n \r\nDEDUCTIONS \r\n \r\nBALANCE JUNE 30, 2001 \r\n \r\n$ \r\n \r\n0.00 $ 287,97873 $ 227,72651 $ \r\n \r\n60,252.22 \r\n \r\n$ \r\n \r\n000 $ 31,06610 \r\n \r\n$ \r\n \r\n31,06610 \r\n \r\n1,84849 \r\n \r\n1,84849 \r\n \r\n255,064.14 $ 227,72651 \r\n \r\n27,337.63 \r\n \r\n$====0.0..0= $ 287,97873 $ 227,726.51 $=::IIl-===6=0,!:2=52=.2=2;\", \r\n \r\nSee notes to the general-purpose finanCial statements. - 24- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION \r\nSCHEDULE OF EXPENPITURES OF FEDERAL AWARPS \r\nYEAR ENDED JUNE 30, 2001 \r\n \r\nSCHEDULE \"1\" \r\n \r\nFUNDING AGENCY PROGRAM/GRANT \r\nAgnculture, U. S. Department of Child Nutnbon Cluster Pass-Through From Georgia Department of EducaIJon Food and Nutrition Program Food services SChool Breakfast Program NaIJonal School Lunch Program \r\nTotal Child Nutrition Cluster \r\nOther Programs Pass-Through From Georgia Department of Education Food and Nutrition Program Food Dlstnbubon Program (1) \r\nTotal U. S Department of Agriculture \r\nEducation. U. S Department of Special EducaIJon Cluster Pass-Through From Georgia Department of Education Individuals WIth Disabilities Educallon Act Part B - Special Educabon Capacity Building Flow Through Preschool \r\nTotal Special Education Cluster \r\nOther Programs Pass-Through From Georgia Department of EoucalJon ComprehenSIVe School Reform Demonstrallon Project Elementary and secondary Education Act Title I Grants to Local EducalJonal Agencies Title II EISenhower Professional Development Trtlelll Technology LIteracy Challenge Fund Grants Title VI Innovallve Educallon Program Strategies Goals 2000 State and Local Education Systemic Improvement Grants VocalJonal Education - Basic Grants to States Htgh SChool Program Basic Grant Pass-Through From Georgia Department of Human Resources Safe and Drug-Free Schools and CommunrtJes \r\nTotal U S. Department of Educallon \r\n \r\nCFDA NUMBER \r\n \r\nPASSTHROUGH \r\nENTIlY 10 \r\nNUMBER \r\n \r\nFEDERAL REVENUE IN PERIOD \r\n \r\nEXPENDITURES IN PERIOD \r\n \r\n10.553 10.555 \r\n \r\nNlA $ 119,616.65 \r\n \r\nNlA \r\n \r\n266.59994 $ \r\n \r\n$ 386,216.59 $ \r\n \r\n(2) 503,565,88 (3) \r\n503,565,88 \r\n \r\n10.550 \r\n \r\nNlA \r\n \r\n26.12564 \r\n \r\n$ 412.342.23 $ \r\n \r\n26.12564 529.691.52 \r\n \r\n84173 84.027 84173 \r\n \r\nNlA \r\n \r\n$ \r\n \r\n1,256.56 $ \r\n \r\nN/A \r\n \r\n87.651.69 \r\n \r\nNlA \r\n \r\n14,996,16 \r\n \r\n$ 103,904 41 $ \r\n \r\n1.25656 87,651.69 14.996.16 \r\n103.904,41 \r\n \r\n84.332 84.010 84.281 84.318 84.298 84.276 84 048 84.186 \r\n \r\nNlA \r\n \r\n8,60000 \r\n \r\n8,600,00 \r\n \r\nNlA \r\n \r\n316,522.40 \r\n \r\nNlA \r\n \r\n16,00000 \r\n \r\nNlA \r\n \r\n117,500.00 \r\n \r\nNlA \r\n \r\n46,808.00 \r\n \r\n316,52240 16.000.00 \r\n117.500.00 46.80800 \r\n \r\nNlA \r\n \r\n109.97614 \r\n \r\n151,391 78 (3) \r\n \r\nN/A \r\n \r\n23,01600 \r\n \r\n24,51600 (3) \r\n \r\nNlA \r\n \r\n19.98770 \r\n \r\n$ 762.31465 $ \r\n \r\n(4) 785.242,59 \r\n \r\n- 25- \r\n \r\n - - - - - - - - - - - ----~~------------ \r\n \r\n------- \r\n \r\nWHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nYEAR ENDED JUNE 30. 2001 \r\n \r\nSCHEDULE \"1\" \r\n \r\nFUNDING AGENCY PROGRAM/GRANT \r\n \r\nCFDA NUMBER \r\n \r\nPASS, THROUGH \r\nENTITY \r\nto \r\nNUMBER \r\n \r\nFEDERAL REVENUE IN PERIOD \r\n \r\nEXPENDITURES IN PERIOD \r\n \r\nHealth and Human seMceS. U. S Department of Pass-Through From Children and Youth Coordmabng Council Absbnence Education Block Grant Pass-Through From Georgia Department of Human Resources Block Grants for Prevention and Treatment of Substance Abuse Grant-in-Aid \r\n \r\n93.235 93.959 \r\n \r\nNJA \r\n \r\n$ 23.224.52 $ \r\n \r\n47.736.54 (3) \r\n \r\nNJA \r\n \r\n1,400.00 \r\n \r\n(4) \r\n \r\nTotal U. S. Department of Health and Human SeMces \r\n \r\n$ 24.62452 $ \r\n \r\n47.73654 \r\n \r\nTotal Federal Financial Assistance \r\n \r\n$ 1.199.28140 $~....;,:1'o;;;;36;;;2;:;.6;;.;,7,;;,0,;;;6;;;,5 \r\n \r\nNJA .. Not Available \r\n \r\nNotes to the Schedule of Expenditures of Federal Awards \r\n \r\n(1) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonmonetary assistance for donated commodities receIVed and/or consumed by the system dunng the current fiscal year \r\n(2) Expenditures for the School Breakfast Program were not maintained separately and are Induded In the 2001 Nabonal School Lunch Program \r\n(3) Expenditures for thIS program Indude State. and/or Other Funds expenditures are not maintained by fund source \r\n(4) expenditures on thiS program were not maintained by fund source. \r\n \r\nMaJor Programs are Identified by an asterisk (\") In front of the CFDA number. \r\n \r\nThe School Dlstnct did not provide Federal Assistance to any Subrecipient \r\n \r\nThe accompanying schedule of expenditures of Federal awards Includes the Federal grant actlvrty of the Wheeler County Board of Education and is presented on the modified accrual basIS of accounting which IS the basis of accounting used In the presentation of the general-purpose financial statements. \r\n \r\nsee notes to the general-purpose finanaal statements. \r\n \r\n- 26- \r\n \r\n WHEELER COUNTY BOARP OF EPUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30 2001 \r\n \r\nSCHEDULE\"Z' \r\n \r\nAGENCY/FUNDING \r\nGRANTS Education, Georgl8 Department of Quality BaSIC EducalJon Direct InstruClJonal Cost Kindergarten Program KIndergarten Program. Early IntervenlJon Program Primary Grades (1-3) Program Pnmary Grades Early IntervenlJon (13) Program Upper Elementary Grades (45) Program Middle School (6-8) Program High School General EducalJon (9-12) Program VocabOnal Laboratory (912) Program Students with DlsabrlllJes Category II Category III Category fII Gifted Student - Category VI Remedial EducalJon Program Alternative EducalJon Program Media Center Program Staff and ProfessIOnal Development Indlract Cost Categorical Grants Pupil Transportation RegUlar Bus Replacement Nursing Services PnnClpal Supplements VocalJonal Supervisors EducalJon Equalization Funding Grant Food Services VocalJonalEducalJon Other State Programs AtRisk Summer School Program Health Insurance Mentoring Program Preschool Handicapped Program Remedial Summer SChool Student Achievement Ncee Contract Student Achievement Travel Teachers' RelJrement Vocaliorl8l EducalJon - Short Term Agriculture Vocational EducalJon  Extended Year Agnculture Vocational Education - Extended Day Agnculture VocalJonal Educallon - Extended Day Technology/Career Lottery Programs Computers In the Classroom \r\nHeart of Georgl8 Techmcallnstltute Tech Prep Mini Grant \r\nJuvenile Jusbce, Georgia Department of ChlldIYouth CoordlnalJng CounCIl (CYCC) AbslJnence Programs \r\nOffice of School Readiness Pre-KIndergarten Program \r\nOffice of Treasury and Fiscal Services Public SChool Employees RelJrement \r\nCONTRACTS EducalJon, Georgia Department of Georg18'S Reading Challenge Reading First Program \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nSPECIAL \r\n \r\nGENERAL \r\n \r\nREVENUE \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nTOTAL \r\n \r\nS \r\n \r\n218,98300 \r\n \r\n66,68300 \r\n \r\n465,62800 \r\n \r\n344,004 00 \r\n \r\n353,82600 \r\n \r\n679,534 00 \r\n \r\n530,84200 \r\n \r\n131,86400 \r\n \r\n134,50000 280,68700 \r\n32,49400 7,97000 \r\n131,39800 49,571 00 105,618.00 28,04300 784,45100 \r\n \r\n202,91900 61,36700 39,70700 4,817 00 4,48400 375,034 00 S 2,50000 \r\n2,17053 116,98945 \r\n6,00000 10,52200 3,94958 50,00000 2,59824 \r\n46742 52400 1,74600 4,271 00 2,13500 \r\n \r\nS \r\n \r\n218,98300 \r\n \r\n66,68300 \r\n \r\n485,62800 \r\n \r\n344,004 00 \r\n \r\n353,82600 \r\n \r\n679,534 00 \r\n \r\n530,84200 \r\n \r\n131,884 00 \r\n \r\n134,50000 280,68700 \r\n32,49400 7,97000 \r\n131,39800 49,57100 105,61800 28,04300 784,45100 \r\n \r\n34,88800 17,004 00 \r\n \r\n202,91900 61,36700 39.70700 4,81700 4,484 00 \r\n375,03400 34,88800 2,50000 \r\n2,17053 116,98945 \r\n6,00000 10,52200 \r\n3,94958 50,00000 2,59824 \r\n46742 52400 1,74600 4,271 00 2,13500 \r\n17,004 00 \r\n \r\n1,50000 \r\n \r\n1,50000 \r\n \r\n13,40700 \r\n \r\n8.82076 226,87615 \r\n \r\n8,82076 226,87615 \r\n13,40700 \r\n \r\n17,37800 19,13000 \r\n \r\n17,37800 19,13000 \r\n \r\nSee notes to the general-purpose finanCial statements \r\n \r\nS 5,308.21222 $ \r\n \r\n289,08891 S 5,597,301 13 \r\n \r\n- 27- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS \r\nYEAR ENDED JUNE 30, 2001 \r\n \r\nSCHEDULE \"3\" \r\n \r\nPROJECT \r\nFinancing, remodeling, renovating, imprOVing, fumlshlng and equipping eXlsttng school district facillttes, Including classrooms, Instructional areas, support space, physical educatton and athlettc facilities and grounds, purchase or constructton of a storage faCIlity, acqUlnng any necessary personal property, Including computers and other technology, purchase of school buses and paYing expenses incident thereto \r\n \r\nORIGINAL ESTIMATED \r\nCOST (1) \r\n \r\nCURRENT ESTIMAtED COSTS (2) \r\n \r\nAMOUNT EXPENDED IN CURRENT \r\nYEAR (3) \r\n \r\nAMOUNT EXPENDED \r\nIN PRIOR YEARS (3) \r\n \r\nPROJECT STATUS \r\n \r\n$ 1,950,000.00 $ 1,950,00000 $ 107,67542 $ 13,476.00 Ongoing \r\n \r\n(1) The School Distnct's onglnal cost esttmate as specified In the resolutton calling for the Impositton of the Local Option Sales Tax \r\n(2) The School DlStnct's current esttmate of total cost for the project Includes al~ cost from project inception to completion \r\n(3) The voters of Wheeler County approved the Imposlbon of a 1% sales tax to fund the above project Amounts expended for thiS project may Indude sales tax proceeds, state, local property taxes and/or other funds over the life of the project. \r\n \r\nSee notes to the general-purpose financial statements \r\n \r\n29 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION GENERAL FUND - aUALITY BASIC EDUCATION PROGRAM laBEl \r\nALLOTMENTS AND EXPENDITURES - BY PROGRAM YEAR ENDED JUNE 30, 2001 \r\n \r\nSCHEDULE \"4\" \r\n \r\nDESCRIPTION \r\nDirect Instructional Programs Kindergarten Program KJndergarten Program-Earty IntervenlJon Program Pnmary Grades (1-3) Program Pnmary Grades-Earty Intervention (1-3) Program Upper Elementary Grades (4-5) Program Middle School (6-8) Program High School General EducalJon (9-12) Program VocalJonal Laboratory (9-12) Program Students with Disabilities Category II Category III category IV Gifted Student - category VI Remedial EducalJon Program Altematlve Education Program \r\nTOTAL DIRECT INSTRUCTIONAL PROGRAMS \r\nMedia center Program Staff and ProfeSSional Development \r\n \r\nALLOTMENTS FROM GEORGIA DEPARTMENT OF EDUCATION (1) \r\n \r\nELIGIBLE aBE PROGRAM COSTS \r\n \r\nSALARIES \r\n \r\nOPERATIONS \r\n \r\nTOTAL \r\n \r\n$ \r\n \r\n234,995.00 S 234,60968 $ \r\n \r\n6,84017 $ \r\n \r\n241,449,85 \r\n \r\n71,559.00 \r\n \r\n102,03544 \r\n \r\n2,199.93 \r\n \r\n104,235.37 \r\n \r\n521,136 00 \r\n \r\n447,113,56 \r\n \r\n35,62655 \r\n \r\n482,74011 \r\n \r\n369,157.00 \r\n \r\n370,00771 \r\n \r\n10,458 11 \r\n \r\n380,46582 \r\n \r\n379,69700 \r\n \r\n339,382,53 \r\n \r\n19,585.67 \r\n \r\n358,968.20 \r\n \r\n729,220.00 \r\n \r\n728,890,03 \r\n \r\n20,67917 \r\n \r\n749,569.20 \r\n \r\n569,656,00 \r\n \r\n626,392,19 \r\n \r\n33,640.33 \r\n \r\n660,032,52 \r\n \r\n141,506 00 \r\n \r\n144,938,21 \r\n \r\n25,07005 \r\n \r\n170,008,26 \r\n \r\n480,414.00 \r\n \r\n134,816,42 \r\n \r\n25,292.58 \r\n \r\n160,109,00 \r\n \r\n253,254,56 \r\n \r\n26,032 18 \r\n \r\n279,286,74 \r\n \r\n25,668,37 \r\n \r\n19,205,78 \r\n \r\n44,874,15 \r\n \r\n8,55300 \r\n \r\n10,686,70 \r\n \r\n10,68670 \r\n \r\n141,005,00 \r\n \r\n149,32233 \r\n \r\n1,704 09 \r\n \r\n151,026,42 \r\n \r\n53,196,00 \r\n \r\n166,292.67 \r\n \r\n1,96233 \r\n \r\n168,25500 \r\n \r\n$ \r\n \r\n3,700,094 00 $ 3,733,410.40 $ 228,29694 $ 3,961,707,34 \r\n \r\n113,34100 30,094,00 \r\n \r\n129,386 46 12,04201 \r\n \r\n28,571 36 19,61244 \r\n \r\n157,95782 31,65445 \r\n \r\nTOTAL aBE FORMULA FUNDS \r\n \r\n$ \r\n \r\n3,843,529.00 $ 3,874,83887 $ 276,48074 $ 4,151,31961 \r\n \r\n(1) Comprtsed of State Funds plus Local Five Mill Share \r\n \r\nSee notes to the general-purpose finanCIal statements \r\n \r\n- 30- \r\n \r\n . ' , ' \r\nWHEELER COUNTY BOARD OF EDUCATION GENERAL FUND - aUAlITY BASIC EDUCATION PROGRAM \u003caBE) \r\nALLOTMENTS AND EXPENDITURES - BY SITE YEAR ENDED JUNE 30. 2001 \r\n \r\nSCHEDULE \"5\" \r\n \r\nWheeler County Elementary School Wheeler County High School Tri-County Alternative School Central Office (Alternative Education Program) \r\nTOTAL \r\n(1) Compnsed of State Funds plus Local Five Mill Share. \r\n \r\nALLOTMENTS FROM GEORGIA DEPARTMENT OF EDUCATION (1) \r\n \r\nELIGIBLE aBE PROGRAM COSTS \r\n \r\n$ \r\n \r\n1,899,795.00 $ \r\n \r\n1,869,807.43 \r\n \r\n1,747,103.00 \r\n \r\n1,923,632.47 \r\n \r\n168,267.44 \r\n \r\n53,196.00 \r\n \r\n$ \r\n \r\n3,700,094.00 $ =~3:!oi,96,;;;1,;,:l,,7;,;0;;,7,;,;;.34~ \r\n \r\nSee notes to the general-purpose financial statements. - 31 - \r\n \r\n SECTION II COMPLIANCE AND INTERNAL CONfROL REPORTS \r\n \r\n RUSSEI.L. W. HINTON \r\nSTATE AUDITOR (404) 65\u00262174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washmgton Street. S.w.. Suite 214 Atlanta, Georgia 30334-8400 \r\nMay 31,2002 \r\n \r\nHonorable Roy E. Barnes, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the Wheeler County Board of Education \r\nREPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANPARDS \r\nLadies and Gentlemen: \r\nWe have audited the financial statements of Wheeler County Board of Education as of and for the year ended June 30, 2001, and have issued our report thereon dated May 31,2002. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general-purpose financial statements. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. \r\nCompliance \r\nAs part of obtaining reasonable assurance about whether Wheeler County Board of Education's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions oflaws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results ofour tests disclosed no instances ofnoncompliance that are required to be reported under Government Auditing Standards. \r\nInternal Control Over Financial Reporting \r\nIn planning and performing our audit, we considered Wheeler County Board ofEducation's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal \r\n2001YB-40 \r\n \r\n control over financial reporting. However, we noted a certain matter involving the internal control over financial reporting and its operation that we consider to be a reportable condition. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control over financial reporting that, in ourjudgment, could adversely affect Wheeler County Board ofEducation's ability to record, process, summarize and report financial data consistent with assertions of management in the financial statements. The reportable condition is described in the accompanying Schedule ofFindings and Questioned Costs as item FS-7531-01-01. \r\n \r\nA material weakness is a condition in which the design or operation of one or more ofthe internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the nonnal course of perfonning their assigned functions. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, the reportable condition described above is considered to be a material weakness. \r\n \r\nThis report is intended solely for the infonnation and use of the management, members of the Wheeler County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. \r\n \r\nRespectfully submitted, \r\n \r\n- \r\n \r\nlb.~ \r\n \r\nRu ell W. Hinton State Auditor \r\n \r\nRWH:gp 2001YB-40 \r\n \r\n RUSSELl, W. HINTON \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street. S.w., SUite 214 Atlanta, Georgia 30334-8400 \r\nMay31,2002 \r\n \r\nHonorable Roy E. Barnes, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the Wheeler County Board of Education \r\nREPORT ON COMPLIANCE WITH REQUlREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133 \r\nLadies and Gentlemen: \r\nCompliance \r\nWe have audited the compliance of Wheeler County Board of Education with the types of compliance requirements described in the U.S. Office ofManagement and Budget (OMB) Circular A-133 Compliance Supplement that are applicable to each of its major Federal programs for the year ended June 30, 2001. Wheeler County Board ofEducation's major Federal programs are identifieq in the Summary of Auditor's Results Section of the accompanying Schedule of Findings and Questioned Costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major Federal programs is the responsibility of Wheeler County Board of Education's management. Our responsibility is to express an opinion on Wheeler County Board of Education's compliance based on our audit. \r\nWe conducted our audit ofcompliance in accordance with auditing standards generally accepted in the United States ofAmerica; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perfonn the audit to obtain reasonable assurance about whether noncompliance with the types ofcompliance requirements referred to above that could have a direct and material effect on a major Federal program occurred. An audit includes examining, on a test basis, evidence about the Wheeler County Board of Education's compliance with those requirements and perfonning such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal detennination on Wheeler County Board of Education's compliance with those requirements. \r\n2001SA-40 \r\n \r\n In our opinion, the Wheeler County Board ofEducation complied, in all material respects, with the requirements referred to above that are applicable to each ofits major Federal programs for the year ended June 30, 2001. \r\nInternal Control Over Compliance \r\nThe management of Wheeler County Board of Education is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to Federal programs. In planning and performing our audit, we considered Wheeler County Board ofEducation's internal control over compliance with requirements that could have a direct and material effect on a major Federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A133. \r\nWe noted a certain matter involving the internal control over compliance and its operation that we consider to be a reportable condition. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control over compliance that, in our judgment, could adversely affect the Wheeler County Board of Education's ability to administer a major Federal program in accordance with applicable requirements oflaws, regulations, contracts and grants. The reportable condition is described in the accompanying Schedule of Findings and Questioned Costs as item FA-753 1-01-01. \r\nA material weakness is a condition in which the design or operation of one or more ofthe internal control components does not reduce to a relatively low level of risk that noncompliance with the applicable requirements oflaws, regulations, contracts and grants that would be material in relation to a major Federal program being audited may occur and not be detected within a timely period by employees in the nonnal course of perfonning their assigned functions. Our consideration of the internal control over compliance would not necessarily disclose all matters in the internal control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, we believe that the reportable condition described above is not considered to be a material weakness. \r\nThis report is intended solely for the information and use of the management, members of the Wheeler County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. \r\nRespectfully submitted, \r\nu).~ \r\nRu ell W. Hinton Sta e Auditor \r\nRWH:gp 2001SA-40 \r\n \r\n SECTION ill .' AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE \r\nSUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2001 \r\n \r\nPRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nFINDING CONTROL NUMBER AND STATUS \r\n \r\nFS-7531-99-01 FS-7531-00-01 \r\n \r\nFurther Action Not Warranted Unresolved - See Corrective ActionlResponses \r\n \r\nCORRECTIVE ACTIONIRESPONSES \r\n \r\nGENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Finding Control Number: FS-7531-00-01 \r\n \r\nWe are. at present. reviewing our options and hope to resolve or at least work on implementing a state approved program to address this finding in the near future. \r\n \r\n SECIlONIV FINDINGS AND QUESTIONED COSTS \r\n \r\n WHEELER COUNTY BOARD OF EDUCAnON SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2001 \r\nI SUMMARY OF AUDITOR'S RESULTS \r\n1. Type of RgJort Issued on the Financial Statements The auditor's opinion on the Wheeler County Board ofEducation's financial statements was qualified for various departures from generally accepted accounting principles. \r\n2. RgJortable Conditions in Internal Control Disclosed by the Audit of the Financial Statements The audit report for the Wheeler County Board ofEducation disclosed a financial statement reportable condition related to the following control category. \r\nGeneral Fixed Assets \r\nThe reportable condition described above is considered to be a material weakness. \r\n3. Noncompliance Material to the Financial Statements The audit of the Wheeler County Board of Education disclosed no instances of noncompliance that were deemed to be material to the financial statements. \r\n4. RgJortable Conditions in Internal Control Over Major Programs The audit report for the Wheeler County Board ofEducation disclosed a reportable condition in internal control over major programs for the following compliance requirement. \r\nAllowable Costs/Cost Principles \r\nThe reportable condition described above is not considered to be a material weakness. \r\n5. Type ofRgJort Issued on Compliance for Major Programs The auditor's opinion on the Wheeler County Board of Education's report on compliance with requirements applicable to major programs was unqualified. \r\n6. Audit Findings Required to be RgJorted by Section .510(a) ofOMa Circular A-B3 The Wheeler County Board of Education's audit disclosed an audit finding required to be reported by section .510(a) ofOMB Circular A-133. This audit finding is included in section N of this report. \r\n7. Major Programs Federal awards audited as major programs are as follows: 10.550 Food and Nutrition Program - Food Distribution Program 84.010 Elementary and Secondary Education Act - Title I - Grants to Local Educational Agencies \r\n8. Type \"A\" Program Dollar Threshold The dollar threshold for type \"A\" programs was $300,000.00 \r\n- 1- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30. 2001 \r\nI SUMMARY OF AUDITOR'S RESULTS \r\n9. Low Risk Auditee The Wheeler County Board of Education qualified as a low risk auditee based on a waiver granted by the U. S. Department of Education. \r\nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\nGENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Reportable Condition - Material Weakness Repeated From Prior Year Finding Control Number: FS-753l-0l-0l \r\nThe Wheeler County Board of Education did not maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. This condition results in the general-purpose financial statements ofthe School District being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the School District to establi$h accounting controls and procedures to provide for maintenance ofa General Fixed Assets Account Group. These subsidiary records should include an inventory of land, buildings and equipment owned by the School District and should include, but may not be limited to, date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained ofall additions and deletions to the General Fixed Assets Account Group. \r\nIII FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\nALLOWABLE COSTS/ COST PRINCIPLES Inappropriate Basis For Charging Costs Reportable Condition Nonmaterial Noncompliance U. S. Department of Education Through Georgia Department of Education Amount: $7,265.71 Finding Control Number: FA-7531-0l-0l \r\nA review of expenditures charged to the Title I - Grants to Local Educational Agencies Program (CFDA 84.010) disclosed the following inappropriate basis for charging expenditures to the Title I program: \r\n-2- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND OUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2001 \r\nill FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\nALLOWABLE COSTS/ COST PRINCIPLES Inappropriate Basis For Charging Costs Reportable Condition Nonmaterial Noncompliance U. S. Department of Education Through Georgia Department of Education Amount: $7,265.71 Finding Control Number: FA-7531-01-01 \r\n1. An employee's salary and fringe benefits totaling $6,508.39 were charged to the Title I program based on a budget rather than actual time devoted by the employee to the program. Although School District records reflected total time expended by the employee, they did not reflect actual time spent on Title I and other activities. Item Ilh of Attachment B of OMB Circular A-87, Cost Principles For State, Local and Indian Tribal Governments and provisions ofa July 8, 1999 Georgia Department of Education memo issued to the Local Boards of Education provide that charges to Federal awards for employees that work on multiple activities shall be based on activity reports that reflect after-the-fact documentation of the actual activity of the employee. \r\n2. The School District allocated costs of $757.32 for the rent, repair and maintenance of copiers equally among Title I and other School District funds although vendor invoices provided specific detail of costs for each copier. We noted that one copier was used exclusively for Title I program purposes while others were used in part for Title I program and other school related activities and others did not appear to be used for Title I program purposes. In line with OMB Circular provisions, the School District should have charged such costs to the Title I fund relative to the actual use of the copiers for Title I program purposes. \r\nThese conditions were a result ofmanagement's failure to implement internal controls for monitoring compliance with Federal guidelines. \r\nProcedures should be implemented in accordance with the Circular's requirements to assure that personnel service costs are charged based on actual time expended and documented by School District personnel on Title I program activities. Costs for the rent and repair and maintenance of copiers should be charged to the Title I program by taking into consideration the actual use of the copiers. The Board, in consultation with the Georgia Department of Education, should review the aforementioned lists to determine if a refund is due to the State Department of Education. \r\n-3- \r\n \r\n "},{"id":"dlg_ggpd_y-ga-ba800-b-pr1-be26-bw5-b1999-h2000","title":"Wheeler County Board of Education, Alamo, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2000","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts."],"dcterms_spatial":["United States, Georgia, Wheeler County, 32.11707, -82.72459"],"dcterms_creator":["Georgia. Department of Audits"],"dc_date":["2000-06-30"],"dcterms_description":["Began with fiscal year ended June 30, 2000, released in 2001?; ceased with fiscal year ended June 30, 2008, released in 2009?","Report year covers fiscal year.","Has supplements: Wheeler County Board of Education, Alamo, Georgia, schedule of salaries and travel for the fiscal year ended ..., fiscal year ended June 30, 2000-fiscal year ended June 30, 2002; Report on salary and travel for the fiscal year ended ... (Wheeler County Board of Education (Ga.)), fiscal year ended June 30, 2003-fiscal year ended June 30, 2007; Salaries and travel reimbursement (Wheeler County Board of Education (Ga.)), fiscal year ended June 30, 2008","Fiscal year ended June 30, 2000, released in 2001?; title from cover.","Fiscal year ended June 30, 2008, released in 2009?"],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Dept. of Audits and Accounts"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Wheeler County Board of Education (Ga.)--Appropriations and expenditures--Periodicals.","Education--Georgia--Wheeler County--Auditing--Periodicals.","Education--Georgia--Wheeler County--Finance--Statistics--Periodicals.","Education--Auditing","Education--Finance","Expenditures, Public","Georgia--Wheeler County.--fast--(OCoLC)fst01216962","Georgia Government Documents--Serial"],"dcterms_title":["Wheeler County Board of Education, Alamo, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2000"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-be26-bw5-b1999-h2000"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-be26-bw5-b1999-h2000"],"dcterms_temporal":null,"dcterms_rights_holder":["\u0026copy; Georgia Department of Audits"],"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["state government records"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":" WHEELER COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATIONSCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\n \r\nEXHffiiTS \r\n \r\nGENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nCOMBINED STATEMENTS- OVERVIEW \r\n \r\nA \r\n \r\nCOMBINED BALANCE SHEET \r\n \r\nALL FUND TYPES \r\n \r\n2 \r\n \r\nB \r\n \r\nCOMBINED STATEMENT OF REVENUES, EXPENDITURES AND \r\n \r\nCHANGES IN FUND BALANCES \r\n \r\nALL GOVERNMENTAL FUND TYPES \r\n \r\n4 \r\n \r\nC \r\n \r\nCOMBINED STATEMENT OF REVENUES, EXPENDITURES AND \r\n \r\nCHANGES IN FUND BALANCES -BUDGET AND ACTUAL \r\n \r\n(NON-GAAP BASIS) \r\n \r\nGENERAL AND SPECIAL REVENUE FUNDS \r\n \r\n7 \r\n \r\nD NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\n8 \r\n \r\nADDITIONAL FINANCIAL INFORMATION \r\n \r\nCOMBINING STATEMENTS \r\n \r\nSPECIAL REVENUE FUND \r\n \r\nE \r\n \r\nCOMBINING BALANCE SHEET \r\n \r\n16 \r\n \r\nF \r\n \r\nCOMBINING STATEMENT OF REVENUES, EXPENDITURES \r\n \r\nAND CHANGES IN FUND BALANCES \r\n \r\n18 \r\n \r\nCAPITAL PROJECTS FUND \r\n \r\nG \r\n \r\nCOMBININGBALANCESHEET \r\n \r\n20 \r\n \r\nH \r\n \r\nCOMBINING STATEMENT OF REVENUES, EXPENDITURES \r\n \r\nAND CHANGES IN FUND BALANCES \r\n \r\n21 \r\n \r\nSCHEDULES \r\n \r\n1 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\n \r\n22 \r\n \r\n2 SCHEDULE OF STATE REVENUE \r\n \r\n24 \r\n \r\n3 SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS \r\n \r\n25 \r\n \r\nANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS \r\n \r\nGENERAL FUND- QUALITY BASIC EDUCATION PROGRAMS \r\n \r\n4 \r\n \r\nOVERALL \r\n \r\n27 \r\n \r\n5 \r\n \r\nBYPROGRAM \r\n \r\n28 \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\nSECTION II COMPLIANCE AND INTERNAL CONTROL REPORTS REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133 \r\nSECTION ill AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\nSECTION IV FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\n \r\n SECTION I FINANCIAL \r\n \r\n RussELL W. HtNTON \r\nSTATE AUDITOR (404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nMay 1, 2001 \r\n \r\nHonorable Roy E. Barnes, Governor Members of the General Assembly Members ofthe State Board of Education \r\nand Superintendent and Members of the Wheeler County Board of Education \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATIONSCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nLadies and Gentlemen: \r\nWe have audited the accompanying general purpose financial statements of the Wheeler County Board of Education, as of and for the year ended June 30, 2000, as listed in the table of contents. These general purpose financial statements are the responsibility of the Wheeler County Board of Education's management. Our responsibility is to express an opinion on these general purpose financial statements based on our audit. \r\nWe conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall fimi.ncial statement presentation. We believe that our audit provides a reasonablebasis for our opinion. \r\nAs described in the notes to the general purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows: \r\n* The general purpose financial statements of the Board did not contain a General Fixed \r\nAssets Account Group to account for property and equipment owned by ~he Board which should be included to conform to generally accepted accounting principles. \r\n2000ARL-13 \r\n \r\n * School ac;tivity accounts maintained at the individual schools are not included in the \r\ngeneral purpose financial statements. To conform to generally accepted accounting principles, these accounts should be included in the general purpose financial statements. \r\n \r\n* The Board did not recognize as expenditures, in the year ended June 30, 2000, a portion \r\n \r\nof salaries and the corresponding employer's cost of related benefits earned for \r\n \r\ncontractual services completed prior to June 30, 2000. Also funds received, subsequent \r\n \r\nto June 30, 2000, from the Georgia Department of Education for the State's share of \r\n \r\nthese unrecorded salaries and related benefits were not recorded as revenue in the year \r\n \r\n under review. Conversely, the similar expenditures and related revenues for contractual \r\n \r\nservices completed prior to June 30, 1999, were improperly recorded in the year ended \r\n \r\nJune 30, 2000. To conform to generally accepted accounting principles, revenues should \r\n \r\nbe recorded when available and measurable and expenditures should be recorded when \r\n \r\nincurred, rather than when funds are received or disbursed.  \r\n \r\n \r\n \r\nThe aggregate effects on the general purpose financial statements of these variances or omissions have not been determined, but are believed to be material. \r\n \r\nIn our opinion, except for the effects on the general purp'ose financial statements of the matters referred to in the preceding paragraph, the general purpose financial statements referred to above present fairly, in all material respects, the financial position of the Wheeler County Board of Education as ofJune 30, 2000, and the results ofits operations for the year then ended, in conformity with generally accepted accounting principles. \r\n \r\nIn accordance with Government Auditing Standards, we have also issued our report dated May 1, \r\n \r\n2001, on our consideration of the Wheeler Comity Board of Education's internal control over \r\n \r\nfinancial reporting and our tests of its compliance with certain provisions of laws, regulations, \r\n \r\ncontracts and grants. That report is an integral part of an audit performed in accordance with \r\n \r\nGovernment Auditing Standards and should be read in conjunction with this report in considering the \r\n \r\nresults of our audit. \r\n \r\n \r\n \r\nOur audit was performed for the purpose of forming an opinion on the general purpose financial statements of the Wheeler County Board of Education taken as a whole. The accompanying combining statements (Exhibits E through H) and the financial schedules (Schedules 1 through 5), which includes the Schedule of Expenditures of Federal Awards as required by U. S. Office of Management arid Budget Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, are presented for purposes of additional analysis and are not a required part of the general purpose financial. statements. Such information has been subjected to the auditing procedures applied in the audit ofthe general purpose financial statements and in our opinion, except for the effects ofthe matters referred to in the third paragraph, such information is fairly stated, in all material respects, in relation to the general purpose financial statements taken as a whole. \r\n \r\n2000ARL-13 \r\n \r\n A copy ofthis report has been filed as a permanent record in the office ofthe State Auditor and made available to the press ofthe State, as provided for by Official Code ofGeorgia Annotated Section 506-24. \r\nRespectfully submitted, \r\n \r\nRWH:gp 2000ARL-13 \r\n \r\nState Auditor \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION COMBINED BALANCE SHEET ALL FUND TYPES JUNE 30. 2000 \r\n \r\nASSETS \r\nCash and Cash Equivalents \r\nAccounts Receivable \r\nInventories Food Donated Commodities Purchased Food \r\n \r\nGOVERNMENTAL FUND \r\n \r\nSPECIAL \r\n \r\nGENERAL \r\n \r\nREVENUE \r\n \r\nFUND \r\n \r\nFUND \r\n \r\n$ \r\n \r\n482,713.46 $ \r\n \r\n95,842.60 \r\n \r\n130,125.79 \r\n \r\n268,433.05 \r\n \r\n4,095.60 558.34 \r\n \r\nTotal Assets \r\n \r\n$ ' 612,839.25 $ ==3=6=8,9~29==.5=9:., \r\n \r\nLIABILITIES AND FUND EQUITY \r\nLIABILITIES \r\nAccounts Payable Salaries Payable \r\nTotal Liabilities \r\nFUND EQUITY \r\nFund Balances Reserved For Continuation of Federal Programs For Inventories Food Donated Commodities Purchased Food For SPLOST Projects Unreserved Undesignated \r\nTotal Fund Equity \r\nTotal Liabilities and Fund Equity \r\n \r\n$ \r\n \r\n23,719.30 $ \r\n \r\n168,169.92 \r\n \r\n2,675.00 \r\n \r\n67,205.71 \r\n \r\n$ \r\n \r\n26,394.30 $ \r\n \r\n235,375.63 \r\n \r\n$ \r\n \r\n44,280.18 \r\n \r\n4,095.60 558.34 \r\n \r\n$ \r\n \r\n586,444.95 \r\n \r\n84,619.84 \r\n \r\n$ \r\n \r\n586,444.95 $ \r\n \r\n133,553.96 \r\n \r\n$ \r\n \r\n612,839.25 $ ====36=8==,9=2=9.=59== \r\n \r\nThe notes to the general purpose financial statements are an integral part of this statement. - 2- \r\n \r\n EXHIBIT\"A\" \r\n \r\nTYPES CAPITAL \r\nPROJECTS FUND \r\n \r\nTOTALS \r\n \r\n{Memorandum Onl:i} \r\n \r\nJUNE 30, 2000 \r\n \r\nJUNE 30, 1999 \r\n \r\n$ \r\n \r\n138,829.47 $ \r\n \r\n717,385.53 $ \r\n \r\n577,004.49 \r\n \r\n46,572.44 \r\n \r\n445,131.28 \r\n \r\n255,083.77 \r\n \r\n4,095.60 558.34 \r\n \r\n6,707.41 769.03 \r\n \r\n$ \r\n \r\n185 401.91 $ 1,167,170.75 $==8=3=9=,5=64==70= \r\n \r\n$ \r\n \r\n191 ,889.22 $ \r\n \r\n69,880.71 \r\n \r\n95,917.29 89,085.34 \r\n \r\n$ \r\n \r\n261,769.93 $ _ _1.:..::8:..:::5...::,0~02:..:.::..:63~ \r\n \r\n$ \r\n \r\n44,280.18 \r\n \r\n$ \r\n \r\n185,401.91 \r\n \r\n4,095.60 $ 558.34 \r\n185,401.91 \r\n \r\n6,707.41 769.03. \r\n \r\n0.00 \r\n \r\n671,064.79 \r\n \r\n647,085.63 \r\n \r\n$ \r\n \r\n185 401.91 $ \r\n \r\n905,400.82 $ \r\n \r\n654,562.07 \r\n \r\n$ \r\n \r\n185,401.91 $ 1,1671170.75 $ ==='8==3=9==,5=64==70= \r\n \r\n- 3- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES \r\nALL GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30. 2000 \r\n \r\nREVENUES \r\nState Funds Federal Funds Taxes Other Funds \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Food Services Operation \r\nCapital Outlay \r\nTotal Expenditures \r\nExcess of Revenues over (under) Expenditures \r\nOTHER FINANCING SOURCES (USES) \r\nOperating Transfers In Operating Transfers Out \r\nTotal Other Financing Sources (Uses) \r\nExcess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses \r\nFUND BALANCE JULY 1 \r\nFood Inventory- Net Change in Period Donated Commodities Purchased Food \r\n \r\n.. \r\n'$ \r\n$ \r\n \r\nGENERAL \r\nFUND \r\n-. \r\n \r\nSPECIAL 'REVENUE \r\nFUND \r\n \r\n4,921,317.65 $ 24,581.20 \r\n851,401.01 258,251.30 \r\n6,055,551.16 $ \r\n \r\n357,452.32 1,165,409.29 \r\n76,584.06 \r\n1,599,445.67 \r\n \r\n$ 3,675,757.85 $ \r\n347,045.34 85,225.49 165,886.55 158,698.49 444,921.78 180,752.28 411,227.08 489,019.82 76,852.76 \r\n \r\n761,349.75 \r\n141,980.90 29,249.22 3,860.00 82,277.31 \r\n9,770.90 12,049.00 \r\n19,998.05 471,739.92 \r\n \r\n$ 6,035,387.44 $ 1,532,275.05 \r\n \r\n$ \r\n \r\n20,163.72 $ \r\n \r\n67,170.62 \r\n \r\n$ \r\n \r\n-13,673.63 \r\n \r\n$ . -13,673.63 \r\n \r\n$ \r\n \r\n6,490.09 $ \r\n \r\n.579,954.86 \r\n \r\n67,170.62 69,205.84 \r\n-2,611.81 -210.69 \r\n \r\nFUND BALANCE JUNE 30 \r\n \r\n$ \r\n \r\n586,444.95 $==1=3=3.~:,5=53=.9=6= \r\n \r\nThe notes to the general purpose financial statements are an integral part of this statement. -4- \r\n \r\n EXHIBIT\"B\" \r\n \r\nCAPITAL PROJECTS \r\nFUND \r\n \r\nTOTALS \r\n \r\n(Memorandum Only) \r\n \r\nYEAR ENDED \r\n \r\nJUNE 30,2000 \r\n \r\nJUNE 30, 1999 \r\n \r\n$ 5,278,769.97 $ 4,951,610.53 \r\n \r\n1,189,990.49 \r\n \r\n968,687.76 \r\n \r\n$ \r\n \r\n198,101.76 \r\n \r\n1,049,502. 77 \r\n \r\n785,753.27 \r\n \r\n776.15 \r\n \r\n335,611.51 \r\n \r\n375,276.79 \r\n \r\n$ \r\n \r\n198 877.91 $ 7.853.874.74 $ 7.081.328.35 \r\n \r\n$ 4,437,107.60 $ 4,181,159.42 \r\n \r\n$ \r\n \r\n32.551.00 \r\n \r\n489,026.24 114,474.71 169,746.55 240,975.80 444,921.78 190,523.18 423,276.08 489,019.82 96,850.81 471,739.92 32.551.00 \r\n \r\n332,730.22 114,737.06 148,714.48 179,999.27 395,298.12 178,698.13 367,045.94 343,158.23 34,192.78 432,972.81 \r\n \r\n$. \r\n \r\n32.551.00 $ 7.600.213.49 $ 6.708.706.46 \r\n \r\n$ \r\n \r\n166.326.91 $ \r\n \r\n253.661.25 $ \r\n \r\n372.621.89 \r\n \r\n$ \r\n \r\n13,67:t63 $ \r\n \r\n13,673.63 $ \r\n \r\n2,120.67 \r\n \r\n-13.673.63 \r\n \r\n-2.120.67 \r\n \r\n$ \r\n \r\n13.673.63 $ \r\n \r\n0.00 $ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n180,000.54 $ \r\n \r\n253,661.25 $ \r\n \r\n372,621.89 \r\n \r\n5,401.37 \r\n \r\n654,562.07 \r\n \r\n280,786.17 \r\n \r\n-2,611.81 -210.69 \r\n \r\n1,372.57 -218.56 \r\n \r\n$ \r\n \r\n185 401.91 $ \r\n \r\n905,400.82 $ ===6=54====5=62=.0=7= \r\n \r\n- 5- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES \r\nBUDGET AND ACTUAL- !NON-GAAP BASIS) GENERAL AND SPECIAL REVENUE FUNDS \r\nYEAR ENDED JUNE 30. 2000 \r\n \r\nEXHIBIT \"C\" \r\n \r\nGENERAL FUND \r\n \r\nACTUAL \r\n \r\n(BUDGET \r\n \r\nBUDGET \r\n \r\nBASIS) \r\n \r\nREVENUES \r\n \r\nState Funds Federal Funds Taxes Other Funds \r\n \r\n$ 4,708,407.91 $ 4,921,317.65 \r\n \r\n24,581.20 \r\n \r\n650,368.00 \r\n \r\n851,401.01 \r\n \r\n9,000.00 \r\n \r\n258,251.30 \r\n \r\nTotal Revenues EXPENDITURES \r\n \r\n$ 5,367,775.91 $ '6,055,551.16 \r\n \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Food Services Operation \r\n \r\n$ 3,471,982.38 $ 3,675,757.85 \r\n \r\n275,132.00 25,452.00 \r\n188,177.00 137,459.00 429,974.00 138,515.00 386,065.00 367,302.00 \r\n1,500.00 \r\n \r\n347,045.34 85,225.49 165,886.55 \r\n158,698.49 444,921.78 180,752.28 411,227.08 489,019.82 \r\n76,852.76 \r\n \r\nTotal Expenditures Excess of Revenues over (under) Expenditures OTHER FINANCING SOURCES (USES} \r\n \r\n$ 5,421,558.38 $ 6,035,387.44 \r\n$ -53,782.47 $ 20,163.72 \r\n \r\nOther Sources Other Uses \r\nTotal Other Financing Sources (Uses) \r\n \r\n$ 62;100.00 $ -13,673.63 \r\n$ 62,100.00 $ .-13,673.63 \r\n \r\nExcess of Revenues and Other Financing Sources \r\n \r\nover (under) Expenditures and Other Financing \r\n \r\nUses \r\n \r\n$ \r\n \r\n8,317.53 $ \r\n \r\n6,490.09 \r\n \r\nFUND BALANCE JULY 1, 1999 \r\n \r\n365,651.36 \r\n \r\n579,954.86 \r\n \r\nAdjustments Food Inventory - Net Change in Period \r\nDonated Commodities Purchased Food \r\n \r\n18,669.57 \r\n \r\nFUND BALANCE JUNE 30, 2000 \r\n \r\n$ 392,638.46 $ 586,444.95 \r\n \r\nSPECIAL REVENUE FUND \r\n \r\nACTUAL \r\n \r\n(BUDGET \r\n \r\nBUDGET \r\n \r\nBASIS) \r\n \r\n$ 796,511.08 $ 357,452.32 \r\n \r\n645;347.00 \r\n \r\n1'165,409.29 \r\n \r\n464,091.00 \r\n \r\n76,584.06 \r\n \r\n$ 1,905,949.08 $ .1,599,445.67 \r\n \r\n$ 762,351.08 $ 761,349.75 \r\n \r\n272,813.31 52,364.59 5,600.00 57,907.00 1,000.00 12,719.00 31,984.00 \r\n \r\n141,980.90 29,249.22 3,860.00 82,277.31 \r\n9,770.90 12,049.00 \r\n \r\n88,800.00 464,408.00 \r\n \r\n19,998.05 471,739.92 \r\n \r\n$ 1,749,946.98 $ 1,532,275.05 \r\n \r\n$ 156,002.10 $ . 67,170.62 \r\n \r\n$ -50,000.00 $ -50,000.00 \r\n \r\n$ 106,002.10 $ 233,025.14 1,794.13 \r\n \r\n67,170.62 69,205.84 \r\n-2,611.81 -210.69 \r\n \r\n$ 340,821.37 $ 133,553.96 \r\n \r\nThe notes to the general purpose financial statements are an integral part of this statement. -7- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION \r\n \r\nEXHIDIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 2000 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\nREPORTING ENTITY \r\n \r\nThe Wheeler County Board of Education (Board) was established under the laws of the State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. The Board is organized as a separate legal entity and has the power to levy taxes and issue bonds. Its budget is not subject to approval by any other entity. Accordingly, the Board is a primary goveilll11ent and consists of ap the organizations that compose its legal entity. \r\n \r\nFUND ACCOUNTING \r\n \r\nThe Board uses funds to report on its financial position and the results of its operations'. Fund \r\n \r\naccounting is :designed to demonstrate legal compliance and to aid financial management by \r\n \r\n- segregating transactions related to certain governmental functions or activities. A fund is a separate \r\n \r\naccounting entity with a self-balancing set of accounts. \r\n \r\n \r\n \r\nGeneral Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A Gerieral'Fixed Assets Account Group is not' presently maintained by the Board: To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types. \r\n \r\nAlthough \"school activity accounts\" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements.- To conform to generally accepted accounting principles, these accounts should be recorded in the general purpose financial statem~nts. \r\n \r\nThe general purpose financial statements account for all State, Federal, Taxes and Other funds under control of the Board, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds presented in this report are as follows: - \r\n \r\nGOVERNMENTAL FUND TYPES - are used to account for all or most of a Board's educational activities. Governmental Fund Types include: \r\n \r\nGENERAL FUND -the fund used to account for all financial resources ofthe Board except those _required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a board of education. \r\n \r\nSPECIAL REVENUE FUND - the fund used to account for the proc-eeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are received primarily from the Georgia Department of Education and from the Federalgovernmentto accomplish specific educational objectives. \r\n \r\n-8- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION \r\n \r\nEXHIDIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 2000 \r\n \r\nNote 1: SUMMARY OF-SIGNIFICANT ACCOUNTING POLICIES . \r\n \r\nCAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities. \r\n \r\nBASIS OF ACCOUNTING \r\n \r\nThe accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources. \r\n \r\nLiabilities which are expected to be financed from available spendable resources are reported as \r\n \r\nliabilities in the governmental funds. \r\n \r\n \r\n \r\nGovernmental funds are accounted for using the modified accrual basis of accounting under which: \r\n \r\nRevenues are rc;:cognized when susceptible to accrual (i.e., when they become both measurable and \r\n \r\navailable). \"Measurable\" means the amount of the transaction can be determined and \"available\" \r\n \r\nmeans collectible within the current period or soon enough thereafter to be used to pay liabilities of \r\n \r\nthe current period. Those revenues considered susceptible to accrual are property taxes, local option \r\n \r\nsales taxes, intergovernmental grants and investment income.  \r\n \r\n \r\n \r\nExpenditures are generally recognized when the related fund liability is incurred. \r\n \r\nA departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share of these contracts. During fiscal year 2000, a substantial number of personnel of the Board were employed for a one hundred and ninety day period beginning in late August 1999 and ending in early June 2000. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 1999 and ending in August 2000. State grants to fund the State's share of these contracts were disbursed from the Georgia Department ofEducation to the Board in the same twelve months. As ofJune 30, 2000, compensation under these employment contracts had been earned, but two ofthe twelve monthly payments, due for July and August 2000, had not been made. Payments for these two months were made and recorded as expenditures by the Board subsequent to June 30, 2000. Also, the State's portion ofthe compensation paid in July and August 2000 was received and recorded as revenue in the. fiscal year subsequent to June 30, 2000. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1999, were recorded in the year ended June 30, 2000. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed.  \r\n \r\n- 9- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 2000 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTINGPOLICIES \r\n \r\nBUDGET \r\n. ,_ \r\n The Wheeler Coun.ty Board of Education's budget is a complete financial plan for the Board's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is prepared by fund,' function and object. The legal level ofbudget control was established by the Board at the aggregate level. The budget for governmental funds was prepared on a basis other than generallyaccepted accounting principles. \r\n \r\nThe budget process begins when the Board's administration prepares a t~ntative budget for the Board's approval. After approval ofthis tentative budget by the'Board; such budget is advertised at least once in a newspaper of general circulation in the locality. At the next regular meeting of the Board after advertisement, the Board receives comments on 'the tentative budget, makesrevisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality. Basic Education Act, OCGA Section 20-2-167(c), to the Georgia Department. of Education. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year-end. \r\n \r\nCASH AND CASH EQUIVALENTS \r\n \r\nCOMPOSITION OF DEPOSITS \r\n \r\n. \r\n \r\nCash and cash equivalents consist of.deposits in authorized financial institutions. Georgia Laws \r\n \r\nOCGA 45-8-14 authorize the Board to deposit its funds in one or more solvent banks, insured \r\n \r\nFederal savings and loan associations, or insured State chartered building and loan associations. \r\n \r\n- \r\n \r\n. \r\n \r\nRECEIVABLES \r\n_,' L \r\n  Receivables consist of grantreimbursements due on Federal, State or other grants for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. \r\n \r\nPROPERTY TAXES \r\n \r\n.. ~ ) \r\n \r\n.~' ... \r\n \r\nThe Wheeler County Board of Commissioners fixed the property tax levy for the 1999 tax year (calendar year) on October 11, 1999 (levy date). Taxes were due on January 10, 2000. The lien date   for property taxes was January 1, 1999. Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscai year 2000. The Wheeler County Tax Commissioner bills and collects the property taxes for the Board ofEducation,withholds.2.5% of taxes collected as a fee for tax collection and remits the balance of taxes collected to the Board. \r\n \r\n- 10- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION \r\n \r\nExHffiiT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30. 2000 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\nThe tax millage rate levied for the 1999 tax year (calendar year) for the Wheeler County Board of Education was as follows (a mill equals $1 per thousand dollars of assessed value): \r\n \r\nSchool Operations \r\n \r\n10.25 mills \r\n \r\nSALES TAXES \r\n \r\nSpecial Purpose Local Option Sales Tax is to be used for capital outlay for educational purposes. Special Purpose Local Option Sales Tax revenue during the fiscal year amounted to $198,101.76 and was recorded in the Capital Projects Fund. The State will terminate collection of this tax once an additional $1,751,898.24 has been collected or on September 30,2004, whichever occurs first. \r\n \r\nINVENTORIES \r\n \r\nFOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally as~igned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost (first-in, first-out). Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Purchased foods inventories are recorded as expenditures at the time ofpurchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute \"available spendable resources\" even though they are a component of net current assets. \r\n \r\nINJERFUND_TRANSACTIONS \r\n \r\nThe Board has the following types of interfund transactions: \r\n \r\nReimbursements ofexpenditures initially made from a fund that are properly applicable to another fund are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed.. \r\n \r\nOperating transfers are recorded for all interfund transactions other than reimbursements. \r\n \r\nMEMORANDUM ONLY- TOTAL COLUMNS \r\n \r\nTotal columns on the general purpose financial statements are captioned \"Memorandum Only\" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position or results ofoperations in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. \r\n \r\n- 11 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\n, JUNE 30, 2000 \r\n \r\nNote 2: DEPOSITS \r\nCOLLATERALIZATION OF. DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee of insurance, or by collateral. The aggregate ofthe face value of such surety bond and the market value of securities pledged shall be equal to not less than 11 0 percent ofthe public funds being secured after the deduction ofthe amount ofdeposit insurance. Ifa depository elects the pooled method (OCGA 45-8-13.1) the aggregate ofthe market value ofthe securities pledged to secure a pool ofpublic funds shall be not less than 110 percent ofthe daily pool  balance. OCGA Section 45-8-11 (b) provides an officer holding public funds may, in his discretion, waive the requirement for security in the case ofoperating fund~ placed in demand deposit checking accounts. \r\nAcceptable security for deposits consists of any one of or any combination of the following: \r\n(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, \r\n(2) Insurance on accounts provided bythe Federal Deposit Insurance Corporation, \r\n(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United .States or ofthe State of Georgia, \r\n(4) Bonds, bills, notes, certificates of .indebtedness or other obligations of the counties or municipalities of the State of Georgia, \r\n(5) Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose, \r\n(6) Industrial revenue bonds and bonds ofdevelopment authorities created by the laws of the State ofGeorgia, and \r\n(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage . Associatiori,-and the Federal National Mortgage Association. \r\n. CATEGORIZATION OF DEPOSITS At June 30, 2000,the bank balances were $1,137,754.49. The amounts ofthetotal bank balances are classified into three categories of credit risk: \r\n \r\n- 12- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION \r\n \r\nEXHIDIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 2000 \r\n \r\nNote 2: DEPOSITS \r\n \r\nCategory 1 - Cash that is insured (e;g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name. \r\nCategory 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name. \r\nCategory 3 - Uncollateralized deposits. (This includes any ba.nK balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Board's name.) \r\n \r\nThe Board's deposits are classified by risk category at June 30, 2000, as follows: \r\n \r\nRisk Category \r\n \r\nBank Balance \r\n \r\n1 \r\n \r\n$ 200,000.00 \r\n \r\n2. \r\n \r\n0.00 \r\n \r\n3 \r\n \r\n937.754.49 \r\n \r\nTotal \r\n \r\n$ 1.137.754.49 \r\n \r\nNote 3: NON-MONETARY TRANSACTIONS \r\n \r\nThe Board receives food commodities from the United States Department ofAgriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 -Inventories . \r\n \r\nNote 4: RISK MANAGEMENT \r\n \r\nThe Board is exposed to various risks ofloss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; natural disaster _and unemployment compensation.. \r\n \r\nThe Board has obtained commercial insurance for risk ofloss associated with torts, assets and errors or omissions. The Board has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Board's insurance coverage in any of the past three years. \r\n \r\nThe Board has elected to self-insure for all losses related to natural disaster. The Board has not experienced any losses related to this risk in the past three years. \r\n \r\nThe Board is self-insured with regard to unemployment compensation claims. The Board accounts for claims within the General Fund with expenditure and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated. \r\n \r\n- 13- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION \r\n \r\nEXHffiiT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\n JUNE 30, 2000 \r\n \r\nNote 4: RISK MANAGEMENT \r\n \r\nChanges in the unemployment compensation claims liability during the last two fiscal years are as \r\n \r\nfollows: \r\n \r\n \r\n \r\n_ J. \r\n \r\nBeginning of Year Liability \r\n \r\n.Claims and Changes in Estimates \r\n \r\nClaims Paid \r\n \r\nEnd of Year  Liability \r\n \r\n1999 2000 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n453.00 $ \r\n \r\n0.00 $ \r\n \r\n453.00 \r\n \r\nThe Board participates in the Georgia Education Workers' Compensation Trust, a public entity risk pool organized on December 1, 1991, to develop, implement and administer a program of workers' compensation self-insurance for its member organizations. The Board pays an annual premium to the Trust for its general insurance coverage. Additional insurance coverage is provided through an agreement by the Trust with the United States Fidelity and Guaranty Company to provide coverage for potential losses sustained by the Trust in excess of $250,000.00 loss per occurrence, up to $2,000,000.00. \r\n \r\nThe Board has purchased surety bonds to provide addit.ional insurance coverage as follo. ws: \r\n \r\nPosition Covered \r\n \r\nAmount \r\n \r\nSuperintendent Each Principal \r\n \r\n$ 50,000.00 $ 10,000.00 \r\n \r\nNote 5: ON-BEHALF PAYMENTS \r\n \r\n. \r\n \r\n \r\n \r\nThe Board has recognized revenues and expenditures in the amount of $115,449.74 for health \r\n \r\ninsurance and retirement contributions paid on the Board's behalfby the follo~ing State Agencies. \r\n \r\nGeorgia Department ofEducation . Paid to the Georgia Department of Community Health For Health Insurance of Non-Certified Personnel In the amount of $98,394.22 \r\n \r\nPaid to the Teachers Retirement System of Georgia For Teachers Retirement System (TRS) Employer's Cost In the amount of $2,804.52 \r\n \r\nOffice of Treasury and Fiscal Services Paid to the Public School Employees Retirement'System For Public School Employees Retirement (PSERS) Employer's Cost In the amount of$14,251.00 \r\n \r\n- 14- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION \r\n \r\nEXHIDIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30. 2000 \r\n \r\nNote 6:. CONTINGENT LIABILITIES. \r\n \r\nAmounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Board believes that such disallowances, if any, will be immaterial to its overall financial position. \r\n \r\nNote 7: RETIREMENT PLANS \r\n \r\nTEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) \r\n \r\nTRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained  from the Georgia Department of Audits and Accounts. \r\n \r\nTRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe Board who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The Board makes monthly employer contributions to TRS at rates  adopted by the TRS Board of Trustees in accordance 'with State statute and as advised by their independent actuary. The required employer contribution rate is 11.29% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows: \r\n \r\nFiscal Year \r\n \r\nPercentage Contributed \r\n \r\nRequired Contribution \r\n \r\n2000 1999 1998 \r\n \r\n100% . 100% \r\n100% \r\n \r\n$ 468,774.44 $ 461,689.14 $ 426,913.46 \r\n \r\n- 15- \r\n \r\n WHEELER COIJNTY BOARD OF EDUCATION COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30. 2000 \r\n \r\nASSETS \r\nCash and Cash Equivalents \r\nAccounts Receivable \r\nInventories Food Donated Commodities Purchased Food \r\n \r\n1 \r\n \r\n,. \r\n \r\n.. \r\n \r\n'Totai Assets \r\n \r\n.' \r\n'-~ \r\n \r\nLIABILITIES AND FUND EQUITY \r\n... \r\n \r\n.liABILITIES \r\n \r\n\u003e \r\n \r\n..~ . \r\n \r\n; j , i \r\n \r\nCash Overdraft \r\n \r\nAccounts Pay~ble \r\n \r\nSalaries Payable \r\n \r\n:H' \r\n.. \r\n \r\nTotal Liabilities \r\n \r\nFUND EQU' ITY \r\n \r\nFund Balances \r\n \r\n-Reserved \r\n \r\n.J: \r\n \r\nFor Continuation of Federal Programs \r\n \r\nFor Inventories  \r\n \r\nFood \r\n \r\nDonated Commodities \r\n \r\nPurchased Food \r\n \r\nUnreserved \r\n \r\nUndesignated \r\n \r\nTotal Fund Equity \r\n \r\nSCHOOL FOOD \r\nSERVICES FUND \r\n \r\nLOTTERY PROGRAMS \r\n \r\n$ \r\n \r\n100,576.93 $ \r\n \r\n17,040.78. \r\n \r\n6,912.60 \r\n \r\n31,41~.01 \r\n \r\n4,095.60 . 558.34 \r\n \r\n$ . '112 143.47 $ \r\n \r\n. 48 459.79 \r\n \r\n' \r\n \r\nI \r\n \r\n$ \r\n \r\n$ \r\n \r\n.. 221869:69 \r\n \r\n$ \r\n \r\n221869.69 $ \r\n \r\n''' \r\n48,459.79 48 459.79 \r\n \r\n$ \r\n \r\n4,095.60 \r\n \r\n558.34 \r\n \r\n84 619.84 $ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n891273.78 $ \r\n \r\n0.00 \r\n \r\nTotal Liabilities and Fund Equity \r\n \r\n$ \r\n \r\n112,143.47 $ ==~4;,;;;8,;.;.4~59;;;,;.;,;79~ \r\n \r\nSee notes to the general purpose financial statements. - 16- \r\n \r\n EXHIBIT\"E\" \r\n \r\nFEDERAL PROGRAMS \r\n \r\nTOTALS \r\n \r\nJUNE 30, 2000 \r\n \r\nJUNE 30, 1999 \r\n \r\n$ \r\n \r\n117,617.71 $ \r\n \r\n87,328.53 \r\n \r\n$ \r\n \r\n230,101.44 \r\n \r\n268,433.05 \r\n \r\n142,769.71 \r\n \r\n4,095.60 558.34 \r\n \r\n6,707.41 769.03 \r\n \r\n$ \r\n \r\n230,101.44 $ \r\n \r\n390,704.70 $ ====2=3=7.1:,5=74==68== \r\n \r\n$ \r\n \r\n21,775.11 $ \r\n \r\n21,775.11 $ \r\n \r\n119,710.13 \r\n \r\n168,169.92 \r\n \r\n44,336.02 \r\n \r\n67,205.71 \r\n \r\n66,250.05 14,633.45 87,485.34 \r\n \r\n$ \r\n \r\n185,821.26 $ \r\n \r\n257,150.74 $ \r\n \r\n168,368.84 \r\n \r\n$ \r\n \r\n44,280.18 $ \r\n \r\n44,280.18 \r\n \r\n4,095.60 $ 558.34 \r\n \r\n6,707.41 769.03 \r\n \r\n0.00 \r\n \r\n84,619.84 \r\n \r\n61,729.40 \r\n \r\n$ \r\n \r\n44,280.18 $ \r\n \r\n133,553.96 $ \r\n \r\n69,205.84 \r\n \r\n$ \r\n \r\n230,101.44 $ \r\n \r\n390,704.70 $====2=3=7=,5=74=.6=8= \r\n \r\n- 17- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES \r\nSPECIAL REVENUE FUND YEAR ENDED JUNE 30. 2000 \r\n \r\nREVENUES \r\n \r\nState Funds Federal Funds Other Funds \r\n \r\nTotal Revenues \r\n \r\n' l: \r\n \r\nEXPENDITURES \r\n \r\nCurrent Instruction Support Ser\\tices Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Other Support Services Food Services Operation \r\n \r\nTotal Expenditures \r\n \r\nExcess of Revenues over (under) Expenditures \r\n \r\nOTHER FINANCING SOURCES \r\n \r\nOperating Transfers In \r\n \r\nExcess of Revenues and Other Financing Sources over (under) Expenditures \r\n \r\nFUND BALANCE JULY 1 \r\n \r\nFood Inventory - Net Change in Period Donated Commodities Purchased Food \r\n \r\nFUND BALANCE JUNE 30 \r\n \r\nSee notes to the general purpose financial statements~ - 18- \r\n \r\nSCHOOL FOOD \r\nSERVICES FUND \r\n \r\nLOTTERY PROGRAMS \r\n \r\n$ \r\n \r\n31,122.00 $ \r\n \r\n386,924.30 \r\n \r\n76,584.06 \r\n \r\n$ \r\n \r\n494,630.36 $ \r\n \r\n307,200.32 307,200.32 \r\n \r\n$ \r\n \r\n213,840.20 \r\n \r\n37,820.48 \r\n \r\n33,719.74 \r\n \r\n9,770.90. 12,049.00 \r\n \r\n$ \r\n \r\n471,739.92 \r\n \r\n$ \r\n \r\n471,739.92 $ \r\n \r\n307,200.32 \r\n \r\n$ \r\n \r\n22,890.44 $ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n22,890.44 $ \r\n \r\n0.00 \r\n \r\n69,205.84 \r\n \r\n0.00 \r\n \r\n- \r\n \r\n-2,611.81 -210.69 \r\n \r\n$ \r\n \r\n89,273.78 $====0==00= \r\n \r\n EXHIBIT\"F\" \r\n \r\nFEDERAL PROGRAMS \r\n \r\nTOTALS \r\n \r\nYEAR ENDED \r\n \r\nJUNE 30, 2000 \r\n \r\nJUNE 30, 1999 \r\n \r\n$ \r\n \r\n19,130.00 $ 357,452.32 $ \r\n \r\n312,741.10 \r\n \r\n778,484.99 \r\n \r\n1 1165,409.29 \r\n \r\n954,298.96 \r\n \r\n76,584.06 \r\n \r\n72,662.00 \r\n \r\n$ \r\n \r\n797 614.99 $ 1.599.445.67 $ 1.339.702.06 \r\n \r\n$ \r\n \r\n547,509.55 $ \r\n \r\n761,349.75 $ \r\n \r\n687,677.15 \r\n \r\n104,160.42 29,249.22 \r\n3,860.00 48,557.57 \r\n19,998.05 \r\n \r\n141,980.90 29,249.22 \r\n3,860.00 82,277.31 \r\n9,770.90 12,049.00 19,998.05 471.739.92 \r\n \r\n77,784.91 39,572.50 \r\n25,983.59 1,459.29 \r\n12,188.86 11,964.88 19,852.18 432.972.81 \r\n \r\n$ \r\n \r\n753.334.81 $ 1.532.275.\"05 $ 1.309.456.17 \r\n \r\n$ \r\n \r\n44,280.18 $ \r\n \r\n67,170.62 $ \r\n \r\n30,245.89 \r\n \r\n2.120.67 . \r\n \r\n$ \r\n \r\n44,280.18 $ \r\n \r\n67,170.62 $ \r\n \r\n32,366.56 \r\n \r\n0.00 \r\n \r\n69,205.84 \r\n \r\n35,685.27 \r\n \r\n-2,611.81 -210.69 \r\n \r\n1,372.57 -218.56. \r\n \r\n$ \r\n \r\n44.280.18 $ \r\n \r\n133.553.96 $ ===6=9!:2=05=.8=4= \r\n \r\n- 19- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET CAPITAL PROJECTS FUND JUNE 30. 2000 \r\n \r\nEXHIBIT\"G\" \r\n \r\nASSETS Cash and Cash Equivalents Accounts Receivable \r\n \r\nREGULAR \r\n \r\nSPECIAL PURPOSE LOCAL OPTION SALES TAX \r\n \r\nTOTALS JUNE 30, 2000 JUNE 30, 1999 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n138,829.47 $ 138,829.47 $ \r\n \r\n5,401\".37 \r\n \r\n46 572.44 \r\n \r\n46 572.44 \r\n \r\nTotal Assets \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n185,401 .91 $ \r\n \r\n185,401 .91 $ ===5=,4=01=.3=7= \r\n \r\nFUND EQUITY \r\nFund Balances Reserved For.SPLOST Projects_ Unreserved Undesignated \r\n \r\n$ $ _ __..:0:..:.;.0:;.::0;,_ \r\n \r\n185,401.91 $ \r\n0.00 \r\n \r\n185,401.91 \r\n0.00 $ _ _...;:;5.....:,4\"\"0..;,;1.=37;,_ \r\n \r\nTotal Fund Equity \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n185,401.91 $ \r\n \r\n185,401.91 $ ====5=4=01=.3=7= \r\n \r\nSee notes to the general purpose financial statements. -20- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES \r\nCAPITAL PROJECTS FUND YEAR ENDED JUNE 30. 2000 \r\n \r\nEXHIBIT \"H\" \r\n \r\nREGULAR \r\n \r\nSPECIAL PURPOSE LOCAL OPTION SALES TAX \r\n \r\nTOTALS YEAR ENDED JUNE 30, 2000 JUNE 30, 1999 \r\n \r\nREVENUES \r\n \r\nTaxes Other Funds \r\n \r\n$ \r\n \r\n198,101.76 $ 198,101.76 $ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n0.00 \r\n \r\n776.15 \r\n \r\n776.15 \r\n \r\nTotal Revenues \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n198 877.91 $ 198,877.91 $ \r\n \r\n0.00 \r\n \r\nEXPENDITURES \r\n \r\nCapital Outlay Building and Building Improvements \r\n \r\n$ 19,075.00 $ \r\n \r\n13 476.00 $ \r\n \r\n32,551.00 $ \r\n \r\n0.00 \r\n \r\nExcess of Revenues over (under) Expenditures \r\n \r\n$ -19,075.00 $ \r\n \r\n185,401.91 $ 166,326.91 $ \r\n \r\n0.00 \r\n \r\nOTHER FINANCING SOURCES \r\n \r\nOperating Transfers In \r\n \r\n13,673.63 \r\n \r\n13,673.63 \r\n \r\nExcess of Revenues and Other Financing Sources \r\n \r\nover (under) Expenditures \r\n \r\n$ -5,401.37 $ \r\n \r\n185,401.91 $ 180,000.54 $ \r\n \r\n0.00 \r\n \r\nFUND BALANCE JULY 1 \r\n \r\n5 401.37 \r\n \r\n0.00 \r\n \r\n5 401.37 \r\n \r\n5 401.37 \r\n \r\nFUND BALANCE JUNE 30 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n185.401.91 $ 185.401.91 $===5~4=0=1.=37= \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n-21- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nYEAR ENDED JUNE 30. 2000 \r\n \r\nSCHEDULE \"1\" \r\n \r\nFUNDING AGENCY PROGRAM/GRANT \r\n \r\nCFDA NUMBER \r\n \r\nPASSTHROUGH \r\nENTITY ID \r\nNUMBER \r\n \r\nFEDERAL REVENUE IN PERIOD \r\n \r\nEXPENDITURES IN PERIOD \r\n \r\nAgriculture, U.S. Department of Child Nutrition Cluster Pass-Through From Georgia Department of Education Food and Nutrition Program Food Services \r\n- School Breakfast Program \r\nNational School lunch Program \r\nTotal Child Nutrition Cluster \r\n \r\n10.553 10.555 \r\n \r\nN/A \r\n \r\n$ 107,827.09 \r\n \r\nN/A \r\n \r\n253,583.83 $ \r\n \r\n$ 361,410.92 $ \r\n \r\n(2) 446,544.25 (3) \r\n446,544.25 \r\n \r\nOther Programs \r\n \r\n... \r\n \r\nPass-Through From Georgia Department' of Education. \r\n \r\nFood and Nutrition Program \r\n \r\nFood Distribution Program (1) \r\n \r\nPass-Through From Office of School Readiness \r\n \r\nFood and Nutrition Program \r\n \r\nChild and Adult Care Food Program \r\n \r\nTotal U.S. Department of Agriculture \r\n \r\n10.550 10.558 \r\n \r\nNIA \r\n \r\n 25,195:67 \r\n \r\n25,195.67 \r\n \r\nN/A \r\n \r\n317.71 \r\n \r\n$ 386,924.30 $ \r\n \r\n!2l 471,739.92 \r\n \r\nCorporation for National an'd CommunitY Service Pass-Through From Georgia Department of Education Learn and Serve America School and Community Based Programs \r\n \r\n94.004 \r\n \r\nN/A \r\n \r\n$ 17,000.00 $ \r\n \r\n17,000.00 \r\n \r\nEducation, U. S. Department of Special Education Cluster Pass-Through From Georgia Department of Education Individuals with Disabilities Education Act Part B - Special Education Capacity Building Improvement Flow Through Preschool \r\nTotal Special Education Cluster \r\n \r\n84.173 84.027 84.173 \r\n \r\nNIA $ 72,779.50 $ \r\n \r\nN/A \r\n \r\n9,635.01 \r\n \r\nNIA \r\n \r\n2,125.24 \r\n \r\n$ 84,539.75 $ \r\n \r\n72,779.50 9,635.01_ 2,125.24 \r\n84,539.75 \r\n \r\nOther Programs Pass-Through From Georgia Department of Education Comprehensive School Reform Demonstration Project Elementary and Secondary Education Act Title I Grants to Local Educational Agencies Title II Eisenhower Professional Development Title VI Innovative Education Program Strategies Class Size Reduction Goals 2000 State and Local Education Systemic Improvement Grants Vocational Education - Basic Grants to States High School Program Basic Grant Tech-Prep Education \r\nTotal u: S. Department of Education \r\n \r\n84.332 \r\n84.010 84.281 84.298 84.340 \r\n84.276 \r\n84.048 84.243 \r\n \r\nNIA \r\n \r\n210,000.00 \r\n \r\n210,000.00 \r\n \r\nN/A \r\n \r\n282,946.41 \r\n \r\n282,946.41 \r\n \r\nNIA \r\n \r\n16,000.00 \r\n \r\n16,000.00 \r\n \r\nN/A \r\n \r\n9,507.00 \r\n \r\n9,507.00 \r\n \r\nN/A \r\n \r\n34,150.00 \r\n \r\n34,150.00 \r\n \r\n N/A \r\n \r\n70,455.00 \r\n \r\n48,169.36 (3) \r\n \r\nNIA \r\n \r\n19,929.00 \r\n \r\nNIA \r\n \r\n5,000.00 \r\n \r\n$ 732,527.16 $ \r\n \r\n19,929.00 5,000.00 \r\n710,241.52 \r\n \r\n 22. \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nYEAR ENDED JUNE 30, 2000 \r\n \r\nSCHEDULE \"1\" \r\n \r\nFUNDING AGENCY PROGRAM/GRANT \r\nHealth and Human Services, U. S. Department of Pass-Through From Children and Youth Coordinating Council Abstinence Education Grant \r\n \r\nCFDA NUMBER \r\n \r\nPASSTHROUGH \r\nENTITY ID \r\nNUMBER \r\n \r\nFEDERAL REVENUE IN PERIOD \r\n \r\nEXPENDITURES IN PERIOD \r\n \r\n93.235 \r\n \r\nNIA \r\n \r\n$ 53,539.03 \r\n \r\n(4) \r\n \r\nTotal Federal Financial Assistance \r\n= N/A Not Available \r\n \r\n$ 1,189,990.49 $===1,=19=8=,9=8=1.=44= \r\n \r\nNotes to the Schedule of Expenditures of Federal Awards \r\n \r\n(1_) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the system during the current fiscal year. \r\n(2) Expenditures for the Child and Adult Care Food Program and the School Breakfast Program were not maintained separately and are included in the 2000 National School lunch Program. \r\n(3) Expenditures for this program include State, and/or Other Funds. Expenditures are not maintained by fund source. \r\n(4) Expenditures on this program were not maintained by fund source. \r\n \r\nMajor Programs are identified by an asterisk (*) in front of the CFDA number. \r\n \r\nThe Board did not provide Federal Assistance to any Subrecipient. \r\n \r\nThe accompanying schedule of expenditures of Federal awards includes the Federal grant activity of the Wheeler County Board of Education and is presented on the modified accrual basis of accounting which is the basis of accounting used in the presentation of the general purpose financial statements. \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n-23- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30. 2000 \r\n \r\nSCHEDULE \"2\" \r\n \r\n' \r\n \r\nAGENCY/FUNDING \r\n \r\n,. \r\n \r\n-. \r\n \r\nGRANTS Education, Georgia Department of Quality Basic Education General and Career Education Programs Special Education Programs Remedial Education Program Media Center Programs Staff Development Programs Indirect Cost Pupil Transportation Regular Bus Replacement Middle School Incentive Program Special Instructional Assistance In-School Suspension Mid-term Adjustment Counselors Technology Specialist Local Five Mill Share Educational Equalization Formula Food Services Vocational Education Other State Programs Alternative Program At-Risk Summer School Program Health Insurance Mentoring Program Preschool Handicapped Program Remedial Summer School Teachers' Retirement Lottery Programs Assistive Technology Computers in the Classroom \r\n \r\nHuman Resources, Georgia Department of Family Connection \r\n \r\nOffice of School Readiness Pre-Kindergarten Program \r\n \r\nOffice of Treasury and Fiscal Services Public School Employees Retirement \r\n \r\nCONTRACT Education, Georgia Department of Reading Challenge Program  \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nSPECIAL \r\n \r\nGENERAL \r\n \r\nREVENUE \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ 2,468,920.00 396,556.00 154,907.00 104,781.00 26,913.00 665,605.00 \r\n183,337.00 55,961.00 93,413.00 \r\n143,780.00 73,205.00 57,649.00 10,041.00 28,842.00 \r\n-293,741.00 376,999.00 \r\n$ 7,468.00 \r\n152,575.00 4,111.22 \r\n'98,394.22 ' 6,900.00 9,698.00 2,947.69 2,804.52 \r\n \r\n. c$ 2,468,920.00 396,556.00 154,907.00 104,781.00 26,913.00 665,605.00 \r\n \r\n31,122.00 \r\n \r\n183,337.00 55,961.00 \r\n93,41~.00 \r\n143,780.00 73,205.00 57,649.00 10,041.00 28,842.00 \r\n-293,741.00 376,999.00 \r\n31,122.00 7,468.00 \r\n \r\n152,575.00 4, 111.22 \r\n98,394.22 6,900.00 9,698.00 2,947.69 2,804.52 \r\n \r\n9,166.08 53,000.00 \r\n \r\n~.166.08 \r\n53,000.00 \r\n \r\n75,000.00 \r\n \r\n75,000.00 \r\n \r\n245,034.24 \r\n \r\n245,034.24 \r\n \r\n14,251.00 \r\n \r\n14,251.00 \r\n \r\n19,130.00 \r\n \r\n19,130.00 \r\n \r\n$ 4,921,317.65 $ 357,452.32 $ 5,278,769.97 \r\nSee notes to the general purpose financial statements. -24- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS \r\nYEAR ENDED JUNE 30. 2000 \r\n \r\nSCHEDULE \"3\" \r\n \r\nPROJECT \r\nFinancing, remodeling, renovating, improving, furnishing and equipping existing school district facilities, including classrooms, instructional areas, support space, physical education and athletic facilities and grounds, purchase or construction of a storage facility, acquiring any necessary personal property, including computers and other technology, purchase of school buses and paying expenses incident thereto \r\n \r\nORIGINAL ESTIMATED \r\nCOST (1) \r\n \r\nCURRENT ESTIMATED COSTS (2) \r\n \r\nAMOUNT EXPENDED IN CURRENT YEAR (3) \r\n \r\nAMOUNT EXPENDED \r\nIN PRIOR YEARS \r\n \r\n$ 1,950,000.00 $ 1,950,000.00 $ 13,476.00 $====0=.0==0 \r\n \r\n(1) The Board's original cost estimate as specified in the resolution calling for the imposition of the Local Option Sales Tax. \r\n(2) The Board's current estimate of total cost for the project. Includes all cost from project inception to completion. \r\n(3) The voters of Wheeler County approved the imposition of a 1% sales tax to fund the above project. Amounts expended for this project rrtay include sales tax proceeds: state, local property taxes and/or other funds over the life of the project. \r\n \r\nSee notes to the general purpose financial statements. -25- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL \r\nGENERAL FUND- QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30. 2000 \r\n \r\nSCHEDULE \"4\" \r\n \r\nMinimum Expenditure Requirements (Total Allotment) Expenditures on Combined Program Basis  \r\nSalaries Operations \r\nLess: Expenditures for Media Center Programs in Excess of Total Media Allotment \r\nExpenditures per Audit \r\nAmount of Underexpenditure for Total Allotment \r\n \r\nFOURTEEN WEIGHTED AND MEDIA CENTER \r\nPROGRAMS \r\n \r\n100% TEST FOR OPERATIONS PORTION OF FOURTEEN WEIGHTED PROGRAMS \r\n \r\n$ \r\n \r\n3,182,813.00 $ \r\n \r\n86,893.00. \r\n \r\n$ \r\n \r\n3,121,137.04 \r\n \r\n155,683.07 $ _ __..:.;:12=2~,9;..;.1.;_;7..;:.;62=- \r\n \r\n$ \r\n \r\n3,276,820.11 \r\n \r\n-48,627.12 $ _ _....::.3~,2=28::..:..,1.:..:9:..=2.:..=.9~9 \r\n \r\n$ \r\n \r\n0.00 $ =======0.=00= \r\n \r\nSee notes to ttie general purpose financial statements. - 27 - \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - BY PROGRAM \r\nGENERAL FUND- QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30 2000 \r\n \r\nGENERAb AND CAREER EDUCATION PROGBAMS Kindergarten (*) Grades 1 -'3 (*) Sub\"TOtal- K-3 Grades 4 - 5 (*) Grades 6 - 8 (*) Grades 9 - 12 (*) High School Laboratories (*i' . Vocational Education Laboratories (*) Total General and Career Education Programs \r\nSPECIAL !;DUC8TIQ~ PRQGRAMS Regular Programs Category II (*) Category Ill (*) Category IV (*) Sub-Total- Regular Category VI (Gifted) (*) Tqtal Special Education Programs \r\nREMEDIAL EDUCATION PROGRAM(*} Total Fourteen Weighted Programs \r\nMEDIA CENTER PROGRAMS Salaries Operations Total Media Center Programs \r\n \r\nALLOTMENTS FROM GEORGIA DEPARTMENT OF \r\n \r\nREQUIRED \r\n \r\nORIGINAL \r\n \r\n% \r\n \r\nORIGINAL \r\n \r\nMID-TERM \r\n \r\n$ \r\n \r\n215,604.00 \r\n \r\n$ \r\n \r\n194,043.60 $ \r\n \r\n731,847.00 \r\n \r\n658,662.30 \r\n \r\n$ \r\n \r\n947,451.00 90 $ \r\n \r\n852,705.90 $ \r\n \r\n299,114.00 90 \r\n \r\n269,202.60 \r\n \r\n565,584.00 90 280,124.00 90 \r\n \r\n509,025.60 252,'111.60 \r\n \r\n206,150.00 90 \r\n \r\n185,535.00 \r\n \r\n170,497.00 90 \r\n \r\n153.447.30 \r\n \r\n$ 2,468,920.00 \r\n \r\n$ 2,222,028.00 $ \r\n \r\n0.00 \r\n0.00 19,216.33 19,216.33 \r\n19,216.34 57,649.00 \r\n \r\n$ \r\n \r\n384,091.00 \r\n \r\n$ \r\n \r\n345,681.90 $. \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n384,091.00 90 $ \r\n \r\n345,681.90 $ \r\n \r\n12,465.00 90 \r\n \r\n11,218.50 \r\n \r\n$ \r\n \r\n396,556.00 \r\n \r\n$ \r\n \r\n356,900.40 $ \r\n \r\n$ \r\n \r\n154,907.00 90 $ \r\n \r\n139.416.30 $ \r\n \r\n$ 3,020,383.00 \r\n \r\n$ 2,718,344.70 $ \r\n \r\n0.00 \r\n0.00 0.00 57,649.00 \r\n \r\n$ \r\n \r\n84,967.00. 90 $ \r\n \r\n19,814.00 100 \r\n \r\n$ \r\n \r\n104,781.00 \r\n \r\n$ \r\n \r\n76,470.30 $ 19,814.00 \r\n96,284.30 $ \r\n \r\n0.00 0.00 \r\n \r\nTotal Fourteen Weighted and Media Center Programs $ 3,125,164.00 \r\n \r\n$ 2,814,629.00 $ \r\n \r\n57,649.00 \r\n \r\nSTAFF DEV!;LOPMENT PROGRAMS Cost of Instruction Professional Development \r\nTotal Staff Development Programs (*) Identifies Fourteen Weighted Programs. \r\n \r\n$ \r\n \r\n8,738.00 \r\n \r\n18,175.00 \r\n \r\n$ \r\n \r\n8,738.00 $ \r\n \r\n18,175.00 \r\n \r\n$ \r\n \r\n26,913.00 100 $ \r\n \r\n26,913.00 $ \r\n \r\n0.00 0.00 \r\n0.00 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 28 - \r\n \r\n SCHEDULE \"5\" \r\n \r\nEDUCATION TOTAL \r\nREQUIRED \r\n \r\nACTUAL EXPENDITURES \r\n \r\nSALARIES \r\n \r\nOPERATIONS \r\n \r\nTOTAL \r\n \r\nAMOUNT OF UNDEREXPENDITURE \r\nFOR REQUIRED ALLOTMENT \r\n \r\n$ \r\n \r\n194,043.60 $ \r\n \r\n210,167.91 $ \r\n \r\n6,276.31 $ \r\n \r\n216,444.22 \r\n \r\n658,662.30 \r\n \r\n695,448.24 \r\n \r\n23,639.51 \r\n \r\n719,087.75 \r\n \r\n$ \r\n \r\n852,705.90 $ \r\n \r\n905,616.15 $ \r\n \r\n29,915.82 $ \r\n \r\n935,531.97 $ \r\n \r\n0.00 \r\n \r\n288,418.93 \r\n \r\n316,530.04 \r\n \r\n14,322.40 \r\n \r\n330,852.44 \r\n \r\n0.00 \r\n \r\n528,241.93 \r\n \r\n541,341.39 \r\n \r\n22,124.87 \r\n \r\n563,466.26 \r\n \r\n0.00 \r\n \r\n252,111.60 \r\n \r\n271,181.50 \r\n \r\n28,869.18 \r\n \r\n300,050.68 \r\n \r\n0.00 \r\n \r\n. 185,535.00 \r\n \r\n212,705.96 \r\n \r\n4,421.80 \r\n \r\n217,127.76 \r\n \r\n0.00 \r\n \r\n172,663.64 \r\n \r\n201,256.81 \r\n \r\n12,767.83 \r\n \r\n. 214,024.64 \r\n \r\n0.00 \r\n \r\n$ 2,279,677.00 $ 2,448,631.85 $ \r\n \r\n112,421.90 $ 2,561,053.75 \r\n \r\n$ \r\n \r\n345,681.90 \r\n \r\n$ \r\n \r\n142,135.84 $ 230,676.43 \r\n2,660.97 \r\n \r\n1,029.95 $ 4,840.71 2,364.25 \r\n \r\n143,165.79 235,517.14 \r\n5,025.22 \r\n \r\n$ \r\n \r\n345,681.90 $ \r\n \r\n375,473.24 $ \r\n \r\n8,234.91 $ \r\n \r\n383,708.15 \r\n \r\n0.00 \r\n \r\n11,218.50 \r\n \r\n13,964.60 \r\n \r\n264.00 \r\n \r\n14,228.60 \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n356,900.40 $ \r\n \r\n389,437.84 $ \r\n \r\n8,498.91 $ \r\n \r\n397,936.75 \r\n \r\n$ \r\n \r\n139.416.30 $ \r\n \r\n162,424.68 $ \r\n \r\n1,996.81 $ \r\n \r\n164,421.49 \r\n \r\n0.00 \r\n \r\n$ 2,775,993.70 $ 3,000,494.37 $ \r\n \r\n122,917.62 $ 3,123,411.99 \r\n \r\n$ \r\n \r\n76,470.30 $ \r\n \r\n120,642.67 \r\n \r\n$ \r\n \r\n120,642.67 \r\n \r\n0.00 \r\n \r\n19,814.00 \r\n \r\n$ \r\n \r\n32,765.45 \r\n \r\n32,765.45 \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n96,284.30 $ \r\n \r\n120,642.67 $ \r\n \r\n32,765.45 $ \r\n \r\n153,408.12 \r\n \r\n$ 2,872,278.00 $ 3,121,137.04 $ \r\n \r\n155,683.07 $ 3,276,820.11 $ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n8,738.00 \r\n \r\n18.175.00 \r\n \r\n$ ===26~.9..1.=3=.0=0 \r\n \r\n$ \r\n \r\n9,606.97 $ \r\n \r\n9,606.97 \r\n \r\n17,322.03 \r\n \r\n17,322.03 \r\n \r\n$ \r\n \r\n26,929.00 $ \r\n \r\n26,929.00 $=======0=.0=0 \r\n \r\n 29  \r\n \r\n SECTIONll COMPLIANCE AND INTERNAL CONTROL REPORTS \r\n \r\n RussELL W. HtNTON \r\nSTATE AUDITOR \r\n(404) 6562174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS. \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nMay 1, 2001 \r\n \r\nHonorable Roy E. Barnes, Governor Members of the General Assembly Members of the State Board ofEducation \r\nand Superintendent and Members of the Wheeler County Board of Education \r\nREPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nLadies and Gentlemen: \r\nWe have audited the financial statements of Wheeler County Board of Education as of and for the year ended June 30, 2000, and have issued our report thereon dated May 1, 2001. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. \r\nCompliance \r\n. As part of obtaining reasonable assurance about whether Wheeler County Board of Education's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions oflaws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination offinancial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results ofour tests disclosed no instances ofnoncompliance that are required to be reported under Government Auditing Standards. \r\nInternal Control Over Financial Reporting \r\nIn planning and performing our audit, we considered Wheeler County Boarc,l ofEducation's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal  control over financial reporting. However, we noted a certain matter involving the internal control \r\n2000YB-40 \r\n \r\n over financial reporting and its operation that we consider to be a reportable condition. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control over financial reporting that, in ourjudgment, could adversely affect Wheeler County Board ofEducation's ability to record, process, summarize and report financial data consistent with assertions of management in the financial statements. The reportable condition is described in the accompanying Schedule ofFindings and Questioned Costs as item FS-7531-00-01. \r\nA material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low,level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions, and accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, the reportable condition described above is consider to be a material weakness. \r\nThis report is intended solely for the information and use ofmanagement, members ofthe Wheeler County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. \r\nRespectfully submitted, \r\n--~~~W~n~ ~~ \r\nState Auditor \r\nRWH:gp 2000YB-40 \r\n \r\n  RussELL W. HINTON \r\nSTATE AUDITOR (404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nMay 1, 2001 \r\n \r\nHonorable Roy E. Barnes, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members ofthe Wheeler County Board of Education \r\nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133 \r\nLadies and Gentlemen: \r\nCompliance \r\nWe have audited the compliance of Wheeler County Board of Education with the types of compliance requirements described in the U.S. Office ofManagement and Budget (OMB) Circular A-133 Compliance Supplement that are applicable to each ofits major Federal programs for the year ended June 30, 2000. Wheeler County Board ofEducation's major Federal programs are identified in the accompanying Schedule ofFindings and Questioned Costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major Federal programs is the responsibility ofWheeler County Board ofEducation's management. Om responsibility is to express an opinion on .Wheeler County Board of Education's compliance based on our audit. \r\nWe conducted our audit of compliance in accordance with generally accepted auditing standards; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types ofcompliance requirements referred to above that could have a direct and material effect on a major Federal program occurred. An audit includes examining, on a test basis, evidence about the Wheeler County Board of Education's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on Wheeler County Board of Education's compliance with those requirements. \r\n2000SA-10 \r\n \r\n In our opinion, the Wheeler County Board of Education complied, in all material respects, with the requirements referred to above that are applicable to each of its major Federal programs for the year ended June 30, 2000. \r\nInternal Control Over .Compliance \r\nThe management of Wheeler. County Board of Education is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to Federal programs. In planning and performing our audit, we considered Wheeler County Board ofEducation's internal control over compliance with requirements that could have a direct and materialeffect on a major Federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A-133. \r\nOur consideration ofthe internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a condition in which the design or operation ofone or more ofthe internal control components does not reduce to a relatively low level of risk that noncompliance with applicable requirements of laws, regulations, contracts and grants thatwould be material in relation to a major Federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses. \r\nThis report is intended solely for the information and use of management, members ofthe Wheeler County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. \r\nRespectfully submitted, \r\n~ OQ~~ ~sell.. W. Hinton State Auditor \r\nRWH:gp 2000SA-10 \r\n \r\n SECTION ill AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE \r\nSUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2000 \r\n \r\nPRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nFINDING CONTROL NUMBER AND STATUS \r\n \r\nFS-7531-98-01 FS-7531-99-01 \r\n \r\nFurther Action Not Warranted Unresolved - See Corrective Action/Responses \r\n \r\nCORRECTIVE ACTION/RESPONSES \r\n \r\nGENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Finding Control Number: FS-7531-99-01 \r\n \r\nAt present we have not implemented the General Fixed Assets program. We have talked with a couple of firms about helping us get the program implemented, but have not made  any definite decisions. \r\n \r\n SECTION IV FINDINGS AND QUESTIONED COSTS \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2000 \r\nI SUMMARY OF AUDITOR'S RESULTS \r\n1. Type ofReport Issued on the Financial Statements The auditor's opinion on the Wheeler County Board ofEducation's financial statements was qualified for various departures from generally accepted accounting principles. \r\n2. Reportable Conditions in Internal Control Disclosed by the Audit of the Financial Statements The audit report for the Wheeler County Board ofEducation disclosed a financial statement reportable condition related to the following control category. \r\nGeneral Fixed Assets \r\nThe reportable condition described above is considered to be a material weakness. \r\n3. 'Noncompliance Material to the Financial Statements The audit of the Wheeler County Board of Education disclosed no instances of noncompliance that were deemed to be material_ to the financial statements. \r\n4. Reportable Conditions in Internal Control Over Major Programs The audit report for the Wheeler County Board ofEducation did not disclose any reportable conditions in internal control \u003c;rver major programs. \r\n5. Type of Report Issued on Compliance for Major Programs The auditor's opinion on the Wheeler County Board of Education's report on compliance with requirements applicable to major programs was unqualified. \r\n6. Audit Findings Required to be Reported by Section .51 O(a) of OMB Circular A-133 The Wheeler County Board of Education's audit did not disclose audit findings required to be reported by section .510(a) ofOMB Circular A-133. \r\n7. Major Programs Federal awards audited as major programs are as follows: _ 10.553 Food and Nutrition Program- FoodServices- School Breakfast Program 10.555 Food and Nutrition Program- Food Services- National School Lunch Program \r\n8. Type \"A\" Program Dollar Threshold The dollar threshold for type \"A\" programs was $300,000.00. \r\n9. Low Risk Auditee The Wheeler County Board ofEducation was audited as a low risk auditee based on a waiver granted by the U.S. Department ofEducatiq_n. \r\n- 1- \r\n \r\n WHEELER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2000 \r\nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS. GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Reportable Condition- Material Weakness Repeated From Prior Year Finding Control Number: FS-7531-00-01 The Wheeler County Board of Education did not maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. This condition results in the general purpose financial statements of the Board being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Board to establish accounting controls and procedures to. provide for maintenance ofa General Fixed Assets Account Group. These subsidiary records should include an inventory of land, buildings and equipment owned bY.the Board arid should include; bu~ may not be limited to, date acquired, acquisition cost, estimated.replacement cost, .location and description. Detailed records should be maintained for all additions and deletions to the GeneraL Fixed Assets Account Group. ill FEDERAL AWARD FINDINGS AND QUESTIONED COSTS No matters were reported. \r\n'.~. \r\nJ . ~: . . .. ; . \r\n-2- \r\n \r\n "}],"pages":{"current_page":1,"next_page":null,"prev_page":null,"total_pages":1,"limit_value":10,"offset_value":0,"total_count":9,"first_page?":true,"last_page?":true},"facets":[{"name":"type_facet","items":[{"value":"Text","hits":9}],"options":{"sort":"count","limit":16,"offset":0,"prefix":null}},{"name":"creator_facet","items":[{"value":"Georgia. Department of Audits","hits":9}],"options":{"sort":"count","limit":11,"offset":0,"prefix":null}},{"name":"subject_facet","items":[{"value":"Education--Auditing","hits":9},{"value":"Education--Finance","hits":9},{"value":"Education--Georgia--Wheeler County--Auditing--Periodicals.","hits":9},{"value":"Education--Georgia--Wheeler County--Finance--Statistics--Periodicals.","hits":9},{"value":"Expenditures, Public","hits":9},{"value":"Georgia Government Documents--Serial","hits":9},{"value":"Georgia--Wheeler County.--fast--(OCoLC)fst01216962","hits":9},{"value":"Wheeler County Board of Education (Ga.)--Appropriations and expenditures--Periodicals.","hits":9}],"options":{"sort":"count","limit":11,"offset":0,"prefix":null}},{"name":"location_facet","items":[{"value":"United States, Georgia, Wheeler County, 32.11707, -82.72459","hits":9}],"options":{"sort":"count","limit":11,"offset":0,"prefix":null}},{"name":"counties_facet","items":[{"value":"Wheeler","hits":9}],"options":{"sort":"count","limit":11,"offset":0,"prefix":null}},{"name":"year_facet","items":[{"value":"2000","hits":1},{"value":"2001","hits":1},{"value":"2002","hits":1},{"value":"2003","hits":1},{"value":"2004","hits":1},{"value":"2005","hits":1},{"value":"2006","hits":1},{"value":"2007","hits":1},{"value":"2008","hits":1}],"options":{"sort":"count","limit":100,"offset":0,"prefix":null},"min":"2000","max":"2008","count":9,"missing":0},{"name":"medium_facet","items":[{"value":"state government records","hits":9}],"options":{"sort":"count","limit":11,"offset":0,"prefix":null}},{"name":"fulltext_present_b","items":[{"value":"true","hits":6},{"value":"false","hits":3}],"options":{"sort":"count","limit":100,"offset":0,"prefix":null}},{"name":"rights_facet","items":[{"value":"http://rightsstatements.org/vocab/InC/1.0/","hits":9}],"options":{"sort":"count","limit":11,"offset":0,"prefix":null}},{"name":"collection_titles_sms","items":[{"value":"Georgia Government Publications","hits":9}],"options":{"sort":"count","limit":11,"offset":0,"prefix":null}},{"name":"serial_titles_sms","items":[{"value":"Fiscal year ended June 30, 2000-fiscal year ended June 30, 2002 have at head of title: State of Georgia Department of Audits and Accounts","hits":9},{"value":"Wheeler County Board of Education, Alamo, Georgia, report on audit of the financial statements for the fiscal year ended ...","hits":9}],"options":{"sort":"count","limit":11,"offset":0,"prefix":null}},{"name":"provenance_facet","items":[{"value":"University of Georgia. Map and Government Information Library","hits":9}],"options":{"sort":"count","limit":11,"offset":0,"prefix":null}},{"name":"call_numbers_sms","items":[{"value":"A800 .R1 E26 W5/","hits":9},{"value":"A800 .R1 E26 W5 1999-2000","hits":1},{"value":"A800 .R1 E26 W5 2000-2001","hits":1},{"value":"A800 .R1 E26 W5 2001-2002","hits":1},{"value":"A800 .R1 E26 W5 2002-2003","hits":1},{"value":"A800 .R1 E26 W5 2003-2004","hits":1},{"value":"A800 .R1 E26 W5 2004-2005","hits":1},{"value":"A800 .R1 E26 W5 2005-2006","hits":1},{"value":"A800 .R1 E26 W5 2006-2007","hits":1},{"value":"A800 .R1 E26 W5 2007-2008","hits":1}],"options":{"sort":"count","limit":100,"offset":0,"prefix":null}},{"name":"class_name","items":[{"value":"Item","hits":9}],"options":{"sort":"count","limit":100,"offset":0,"prefix":null}},{"name":"geojson","items":[{"value":"{\"type\":\"Feature\",\"geometry\":{\"type\":\"Point\",\"coordinates\":[-82.72459, 32.11707]},\"properties\":{\"placename\":\"United States, Georgia, Wheeler County\"}}","hits":9}],"options":{"sort":"index","limit":-2,"offset":0,"prefix":null}},{"name":"placename","items":[{"value":"United States, Georgia, Wheeler County","hits":9}],"options":{"sort":"count","limit":100,"offset":0,"prefix":null}}]}}