{"response":{"docs":[{"id":"dlg_ggpd_y-ga-ba800-b-pr1-be26-bl28-b2007-h2008","title":"Lanier County Board of Education, Lakeland, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2008","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts."],"dcterms_spatial":["United States, Georgia, 32.75042, -83.50018"],"dcterms_creator":["Georgia. Department of Audits and Accounts"],"dc_date":["2008-06-30"],"dcterms_description":["Fiscal year ended June 30, 2000-","Ceased with: Fiscal year ended June 30, 2008.","Title from cover.","Report year covers fiscal year.","Has supplements: Lanier County Board of Education, Lakeland, Georgia schedule of salaries and travel for the fiscal year ended ..., fiscal year ended June 30, 2000-fiscal year ended June 30, 2002; Report on salary and travel for the fiscal year ended ... (Lanier County Board of Education, Ga.), fiscal year ended June 30, 2003-fiscal year ended June 30, 2007; Salaries and travel reimbursement (Lanier County Board of Education, Ga.), fiscal year ended June 30, 2008.","Fiscal year ended June 30, 2008, released 2009? (online surrogate); (Georgia Government Publications database, viewed May 1, 2023)."],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Georgia. Department of Audits and Accounts"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Lanier County Board of Education (Ga.)--Appropriations and expenditures--Periodicals","Education--Georgia--Lanier County--Auditing--Periodicals","Education--Georgia--Lanier County--Finance--Statistics--Periodicals"],"dcterms_title":["Lanier County Board of Education, Lakeland, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2008"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-be26-bl28-b2007-h2008"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-be26-bl28-b2007-h2008"],"dcterms_temporal":null,"dcterms_rights_holder":["\u0026copy; Georgia Department of Audits"],"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["periodical","periodicals","state government records","audits","financial records","financial statements"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":"LANIER COUNTY BOARD OF EDUCATION \nLAKELAND, GEORGIA \nREPORT O N AUDIT OF THE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30,2008 \n \n LANIER COUNTY BOARD OF EDUCATION \n- TABLE OF CONTENTS - \n \nSECTION I \n \nFINANCIAL \n \nINDEPENDENT AUDITOR'S COMBINED REPORT ON BASIC FINANCIAL \nSTATEMENTS AND SUPPLEMENTARY INFORMATION - SCHEDULE OF \nEXPENDITURES OF FEDERAL AWARDS \n \nEXHIBITS \n \nBASIC FINANCIAL STATEMENTS \n \nDISTRICT-WIDE FINANCIAL STATEMENTS \n \nA \n \nSTATEMENT OF NET ASSETS \n \nB \n \nSTATEMENT OF ACTIVITIES \n \nFUND FINANCIAL STATEMENTS \n \nC \n \nBALANCE SHEET \n \nGOVERNMENTAL FUNDS \n \nD \n \nRECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET \n \nTO THE STATEMENT OF NET ASSETS \n \nE \n \nSTATEMENT OF REVENUES, EXPENDITURES AND CHANGES \n \nIN FUND BALANCES \n \nGOVERNMENTAL FUNDS \n \nF \n \nRECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT \n \nOF REVENUES, EXPENDITURES AND CHANGES IN FUND \n \nBALANCES TO THE STATEMENT OF ACTIVITIES \n \nG \n \nSTATEMENT OF FIDUCIARY NET ASSETS \n \nFIDUCIARY FUNDS \n \nH \n \nNOTES TO THE BASIC FINANCIAL STATEMENTS \n \nSCHEDULES \n \nREQUIRED SUPPLEMENTARY INFORMATION \n \n1 SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES \nIN FUND BALANCES - BUDGET AND ACTUAL \nGENERAL FUND \n \nSUPPLEMENTARY INFORMATION \n \n2 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS 3 SCHEDULE OF STATE REVENUE \n \n LANIER COUNTY BOARD OF EDUCATION \n- TABLE OF CONTENTS - \n \nSECTION I \n \nFINANCIAL \n \n4 SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS \n \n26 \n \n5 ALLOTMENTS AND EXPENDITURES \nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS (QBE) \n \nBY PROGRAM \n \n27 \n \nSECTION I1 \nCOMPLIANCE AND INTERNAL CONTROL REPORTS \nREPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A- 133 \n \nSECTION I11 AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS \n \nSECTION IV FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS \n \n LANIER COUNTY BOARD OF EDUCATION \n- TABLE OF CONTENTS - \nSECTION V MANAGEMENT'S RESPONSES SCHEDULE OF MANAGEMENT'S RESPONSES \n \n SECTION I FINANCIAL \n \n Russell W. Hinton \nSTATE AUDITOR \n(404) 656-2174 \n \nDEPARTMENOTF AUDITSAND ACCOUNTS \n270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400 \nMarch 3,2009 \n \nHonorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Education \nand Superintendent and Members of the Lanier County Board of Education \nINDEPENDENT AUDITOR'S COMBINED REPORT ON BASIC FINANCIAL \nSTATEMENTS AND SUPPLEMENTARY INFORMATION - SCHEDULE OF \nEXPENDITURES OF FEDERAL AWARDS \nLadies and Gentlemen: \nWe have audited the accompanying financial statements of the governmental activities, each major fund, and the aggregate remaining fund information (Exhibits A through H) of the Lanier County Board of Education, as of and for the year ended June 30,2008, which collectively comprise the Board's basic financial statements as listed in the table of contents. These financial statements are the responsibility of the Lanier County Board of Education's management. Our responsibilityis to express opinions on these financial statements based on our audit. \nWe conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicableto financialaudits contained in GovernmentAuditing Standards,issued by the ComptrollerGeneral of the United States. Those standardsrequire that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes consideration of internal control over financial reporting as a basis for designing audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Lanier County Board of Education's internal control over financial reporting. Accordingly, we express no such opinion. An audit also includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements, assessingthe accounting principles used and significantestimatesmade by management, as well as evaluatingthe overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. \n \n                                             "},{"id":"dlg_ggpd_y-ga-ba800-b-pr1-be26-bl28-b2006-h2007","title":"Lanier County Board of Education, Lakeland, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2007","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts."],"dcterms_spatial":["United States, Georgia, 32.75042, -83.50018"],"dcterms_creator":["Georgia. Department of Audits and Accounts"],"dc_date":["2007-06-30"],"dcterms_description":["Fiscal year ended June 30, 2000-","Ceased with: Fiscal year ended June 30, 2008.","Title from cover.","Report year covers fiscal year.","Has supplements: Lanier County Board of Education, Lakeland, Georgia schedule of salaries and travel for the fiscal year ended ..., fiscal year ended June 30, 2000-fiscal year ended June 30, 2002; Report on salary and travel for the fiscal year ended ... (Lanier County Board of Education, Ga.), fiscal year ended June 30, 2003-fiscal year ended June 30, 2007; Salaries and travel reimbursement (Lanier County Board of Education, Ga.), fiscal year ended June 30, 2008.","Fiscal year ended June 30, 2008, released 2009? (online surrogate); (Georgia Government Publications database, viewed May 1, 2023)."],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Georgia. Department of Audits and Accounts"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Lanier County Board of Education (Ga.)--Appropriations and expenditures--Periodicals","Education--Georgia--Lanier County--Auditing--Periodicals","Education--Georgia--Lanier County--Finance--Statistics--Periodicals"],"dcterms_title":["Lanier County Board of Education, Lakeland, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2007"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-be26-bl28-b2006-h2007"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-be26-bl28-b2006-h2007"],"dcterms_temporal":null,"dcterms_rights_holder":["\u0026copy; Georgia Department of Audits"],"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["periodical","periodicals","state government records","audits","financial records","financial statements"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":"LANIER COUNTY BOARD OF EDUCATION \nLAKELAND, GEORGIA REPORT ON AUDIT \nOF THE FINANCIAL STATEMENTS \nFOR THE FISCAL YEAR ENDED JUNE 30, 2007 \nSTATE OF GEORGIA \nDEPARTMENT OF AUDITS AND ACCOUNTS \nRussell W. Hinton State Auditor \n \n LANIER COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \n \nSECTION I \n \nFINANCIAL \n \nINDEPENDENT AUDITOR'S COMBINED REPORT ON BASIC FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION - SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \n \nEXHIBITS \n \nBASIC FINANCIAL STATEMENTS \n \nDISTRICT-WIDE FINANCIAL STATEMENTS \n \nA \n \nSTATEMENT OF NET ASSETS \n \n1 \n \nB \n \nSTATEMENT OF ACTIVITIES \n \n2 \n \nFUND FINANCIAL STATEMENTS \n \nC \n \nBALANCE SHEET \n \nGOVERNMENTAL FUNDS \n \n4 \n \nD \n \nRECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET \n \nTO THE STATEMENT OF NET ASSETS \n \n5 \n \nE \n \nSTATEMENT OF REVENUES, EXPENDITURES AND CHANGES \n \nIN FUND BALANCES \n \nGOVERNMENTAL FUNDS \n \n6 \n \nF \n \nRECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT \n \nOF REVENUES, EXPENDITURES AND CHANGES IN FUND \n \nBALANCES TO THE STATEMENT OF ACTIVITIES \n \n7 \n \nG \n \nSTATEMENT OF FIDUCIARY NET ASSETS \n \nFIDUCIARY FUNDS \n \n8 \n \nH \n \nNOTES TO THE BASIC FINANCIAL STATEMENTS \n \n9 \n \nSCHEDULES \n \nREQUIRED SUPPLEMENTARY INFORMATION \n \n1 SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES \n \nIN FUND BALANCES - BUDGET AND ACTUAL \n \nGENERAL FUND \n \n23 \n \nSUPPLEMENTARY INFORMATION \n \n2 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \n \n24 \n \n3 SCHEDULE OF STATE REVENUE \n \n25 \n \n LANIER COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \n \nSECTION I \n \nFINANCIAL \n \nSCHEDULES \n \nSUPPLEMENTARY INFORMATION \n \n4 SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS \n \n26 \n \n5 ALLOTMENTS AND EXPENDITURES \n \nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS (QBE) \n \nBY PROGRAM \n \n27 \n \nSECTION II \nCOMPLIANCE AND INTERNAL CONTROL REPORTS \nREPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133 \n \nSECTION III AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS \n \nSECTION IV FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS \n \n LANIER COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \nSECTIONV MANAGEMENT'S RESPONSES SCHEDULE OF MANAGEMENT'S RESPONSES \n \n SECTION I FINANCIAL \n \n Russell W. Hinton \nSTATE AUDITOR \n(404) 658-2174 \n \nDEPARTMENT OF AUDITS AND ACCOUNTS \n270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400 \nDecember 18, 2007 \n \nHonorable Sonny Perdue, Governor Members ofthe General Assembly Members ofthe State Board of Education \nand Superintendent and Members ofthe Lanier County Board of Education \nINDEPENDENT AUDITOR'S COMBINED REPORT ON BASIC FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION - SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \nLadies and Gentlemen: \nWe have audited the accompanying financial statements ofthe governmental activities, each major fund, and the aggregate remaining fund information (Exhibits A through H) of the Lanier County Board of Education, as of and for the year ended June 30, 2007, which collectively comprise the Board's basic financial statements as listed in the table of contents. These financial statements are the responsibility ofthe Lanier County Board ofEducation's management. Our responsibility is to express opinions on these financial statements based on our audit. \nWe conducted our audit in accordance with auditing standards generally accepted in the United States ofAmerica and the standards applicable to financial audits contained in GovernmentAuditing Standards, issued by the Comptroller General ofthe United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes consideration of internal control over financial reporting as a basis for designing audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Lanier County Board of Education's internal control over financial reporting. Accordingly, we express no such opinion. An audit also includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements, assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. \nIn our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information ofthe Lanier County Board of Education, as ofJune 30, 2007, and the \n2007ARL-11 \n \n respective changes in financial position thereof for the year then ended in conformity with accounting principles generally accepted in the United States of America. \nThe Lanier County Board of Education has not presented Management's Discussion and Analysis that accounting principles generally accepted in the United States of America has determined is necessary to supplement, although not to be part of, the basic financial statements. \nIn accordance with Government AuditingStandards, we have also issued our report dated December 18, 2007, on our consideration of the Lanier County Board of Education's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements and other matters. The purpose ofthat report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit. \nThe Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual, as presented on page 23, is not a required part of the basic financial statements but is supplementary information required by the accounting principles generally accepted in the United States of America. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods ofmeasurement and presentation ofthe required supplementary information. However, we did not audit the information and express no opinion on it. \nOur audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the Lanier County Board of Education's basic financial statements. The accompanying supplementary information which consist ofSchedules 2 through 5, which includes the Schedule of Expenditures of Federal Awards as required by U.S. Office of Management and Budget Circular A-133, Audits ofStates, Local Governments, and Non-Profit Organizations, are presented for purposes of additional analysis and are not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements, and in our opinion, is fairly stated, in all material respects, in relation to the basic financial statements taken as a whole. \nA copy of this report has been filed as a permanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated section 50-6-24. \nRespectfully submitted, \n~~to~~ State Auditor \nRWH:gp 2007ARL-11 \n \n LANIER COUNTY BOARD OF EDUCATION \n \n LANIER COUNTY BOARD OF EDUCATION STATEMENT OF NET ASSETS JUNE 30, 2007 \nASSETS \nCash and Cash Equivalents Accounts Receivable, Net \nTaxes State Government Federal Government Other Inventories Capital Assets Land Construction in Progress Land Improvements Buildings Equipment Less: Accumulated Depreciation \nTotal Assets \nLIABILITIES \nAccounts Payable Salaries and Benefits Payable Contracts Payable Retainages Payable Long-Term Liabilities \nDue Within One Year Due in More Than One Year \nTotal Liabilities \nNET ASSETS \nInvested in Capital Assets, Net of Related Debt Restricted for \nBus Replacement Continuation of Federal Programs Debt Service Capital Projects Unrestricted \nTotal Net Assets \nTotal Liabilities and Net Assets \nThe notes to the basic financial statements are an integral part of this statement. \n-1- \n \nEXHIBIT\"A\" \n \nGOVERNMENTAL ACTIVITIES \n \n$ \n \n3,145,992 \n \n175,470 1,234,242 \n58,773 446 \n8,931 \n \n353,960 463,855 700,636 9,034,259 1,485,651 -3,710,096 \n \n$ \n \n268,215 \n \n1,581,401 \n \n229,909 \n \n46,385 \n \n160,000 740 000 \n \n$ \n \n3,025,910 \n \n$ \n \n7,864,411 \n \n61,049 67,194 175,656 329,671 1,428,228 \n \n$ \n \n9,926,209 \n \n LANIER COUNTY BOARD OF EDUCATION STATEMENT OF ACTIVITIES \nFOR THE YEAR ENDED JUNE 30, 2007 \n \nGOVERNMENTAL ACTIVITIES \nInstruction Support Services \nPupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Operations of Non-Instructional Services Enterprise Operations Food Services Interest on Short-Term and Long-Term Debt \nTotal Governmental Activities \nGeneral Revenues Taxes Property Taxes For Maintenance and Operations Sales Taxes Special Purpose Local Option Sales Tax For Capital Projects Real Estate Grants and Contributions not Restricted to Specific Programs Investment Earnings Miscellaneous \nTotal General Revenues \nChanges in Net Assets \nNet Assets - Beginning of Year \nNet Assets - End of Year \n \nEXPENSES \n \nCHARGES FOR SERVICES \n \n$ \n \n9,940,307 $ \n \n728,065 453,390 212,130 489,757 718,303 243,061 767,698 517,608 \n22,385 94,011 \n \n43,054 773,386 \n956 \n \n$ \n \n15 004 111 $ \n \n75,062 \n15,869 220,425 311 356 \n \nThe notes to the basic financial statements are an integral part of this statement. -2- \n \n EXHIBIT\"B\" \n \nPROGRAM REVENUES \n \nOPERATING \n \nCAPITAL \n \nGRANTS AND \n \nGRANTS AND \n \nCONTRIBUTIONS CONTRIBUTIONS \n \nNET (EXPENSES) REVENUES \nAND CHANGES IN NET ASSETS \n \n$ \n \n8,083,930 \n \n231,416 200,922 172,182 500,404 417,789 \n3,495 422,555 210,107 $ \n3,911 1,343 \n \n12,151 628,068 \n \n$ \n \n10,888,273 $ \n \n$ 216,902 216,902 $ \n \n-1,781,315 \n-496,649 -252,468 -39,948 \n10,647 -300,514 -239,566 -345,143 -90,599 -18,474 -92,668 \n-15,034 75,107 \n-956 \n-3,587,580 \n \n$ \n \n1,645,016 \n \n546,944 61,954 2,394,429 69,963 89399 \n \n$ \n \n4 807 705 \n \n$ \n \n1,220,125 \n \n8,706,084 \n \n$ ====9,...,92.,.6,...,2..,09= \n \n-3- \n \n LANIER COUNTY BOARD OF EDUCATION BALANCE SHEET \nGOVERNMENTAL FUNDS JUNE 30, 2007 \n \nEXHIBIT\"C\" \n \nASSETS \nCash and Cash Equivalents Accounts Receivable, Net \nTaxes State Government Federal Government Other Inventories \n \nGENERAL FUND \n \nDISTRICTWIDE \nCAPITAL PROJECTS \nFUND \n \nDEBT SERVICE \nFUND \n \nTOTAL \n \n$ 2,079,250 $ 1,066,742 $ \n \n167,406 1,234,242 \n58,773 446 \n8 931 \n \n105,060 \n \n0 $ \n \n3,145,992 \n272,466 1,234,242 \n58,773 446 \n8 931 \n \nTotal Assets \n \n$ 3,549,048 $ 1 171 802 $ \n \n0 $ ==~4~7~2~0~85;;;,;0= \n \nLIABILITIES AND FUND BALANCES \n \nLIABILITIES \n \nAccounts Payable Salaries and Benefits Payable Contracts Payable Retainages Payable \n \n$ \n \n268,215 \n \n1,581,401 \n \n$ \n \nTotal Liabilities \n \n$ 1 849 616 $ \n \nFUND BALANCES \n \nReserved for: Bus Replacement Continuation of Federal Programs Debt Service Inventories Capital Projects \nUnreserved Designated for Student Activities Undesignated Reported in: General Fund \n \n$ \n \n61,049 \n \n58,263 \n \n$ \n \n8,931 \n \n45,693 1,525,496 \n \nTotal Fund Balances \n \n$ 1,699,432 $ \n \n229,909 46 385 \n276,294 \n175,656 $ 719,852 \n895,508 $ \n \n$ \n \n268,215 \n \n1,581,401 \n \n229,909 \n \n46 385 \n \n$ \n \n2 125 910 \n \n$ 0 \n0 $ \n \n61,049 58,263 175,656 \n8,931 719,852 \n45,693 \n1525496 \n2 594 940 \n \nTotal Liabilities and Fund Balances \n \n$ 3,549,048 $ 1,111,802 $ =====o= $ ===4=7=2=01=8=50= \n \nThe notes to the basic financial statements are an integral part of this statement. -4- \n \n LANIER COUNTY BOARD OF EDUCATION RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET \nTO THE STATEMENT OF NET ASSETS JUNE 30, 2007 \n \nEXHIBIT\" \" \n \nTotal Fund Balances - Governmental Funds (Exhibit \"C\") \nAmounts reported for Governmental Activities in the Statement of Net Assets are different because: \nCapital Assets used in Governmental Activities are not financial resources and therefore are not reported in the funds. These assets consist of: \nLand Construction in Progress Land Improvements Buildings Equipment Accumulated Depreciation \nTotal Capital Assets \nSome of the School District's property tax revenues will be collected after year-end but are not available soon enough to pay for the current period's expenditures. \nLong-Term Liabilities, including Bonds Payable, are not due and payable in the current period and therefore are not reported as liabilities in the funds. Long-Term Liabilities at year-end consist of: \nBonds Payable \n \n$ \n \n2,594,940 \n \n$ \n \n353,960 \n \n463,855 \n \n700,636 \n \n9,034,259 \n \n1,485,651 \n \n-3,710,096 \n \n8,328,265 \n \n-96,996 \n \n-900,000 \n \nNet Assets of Governmental Activities (Exhibit \"A\") \n \n$ \n \n9,926,209 \n \nThe notes to the basic financial statements are an integral part of this statement. -5- \n \n LANIER COUNTY BOARD OF EDUCATION STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES \nGOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2007 \n \nEXHIBIT\"E\" \n \nREVENUES \nProperty Taxes Sales Taxes State Funds Federal Funds Charges for Services Investment Earnings Miscellaneous \nTotal Revenues \nEXPENDITURES \nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Enterprise Operations Food Services Operation \nCapital Outlay Debt Services \nInterest \nTotal Expenditures \nExcess of Revenues over (under) Expenditures \nOTHER FINANCING SOURCES (USES) \nProceeds of Long-Term Capital Related Debt Transfers In Transfers Out \nTotal Other Financing Sources (Uses) \nNet Change in Fund Balances \nFund Balances - Beginning \nFund Balances - Ending \n \nGENERAL FUND \n \nDISTRICTWIDE \nCAPITAL PROJECTS \nFUND \n \nDEBT SERVICE \nFUND \n \nTOTAL \n \n$ 1,749,304 61,954 $ \n11,813,740 1,686,328 311,356 55,524 89,399 \n$ 15,767,605 $ \n \n$ 546,944 \n14,439 561,383 $ \n \n0 $ 1,749,304 608,898 \n11,813,740 1,686,328 311,356 69,963 89,399 \n0 $ 16,328,988 \n \n$ 9,851,602 \n722,196 428,363 212,130 507,746 709,164 174,061 $ 730,536 723,190 \n18,670 94,011 43,054 773,019 \n \n$ 14,987,742 $ \n \n$ \n \n779,863 $ \n \n46,589 \n626,989 956 $ \n674,534 $ -113,151 $ \n \n$ 900,000 \n \n$ \n \n96,202 \n \n104,000 \n \n-104,000 \n \n-96,202 \n \n$ \n \n-7798 $ 907,798 \n \n$ \n \n772,065 $ 794,647 $ \n \n927,367 \n \n100,861 \n \n$ 1,699,432 $ 895,508 $ \n \n$ 9,851,602 \n \n722,196 428,363 212,130 507,746 709,164 220,650 730,536 723,190 \n18,670 94,011 43,054 773,019 626,989 \n \n0 \n \n956 \n \n0 $ 15,662,276 \n \n0 $ \n \n666,712 \n \n$ \n \n900,000 \n \n200,202 \n \n-200,202 \n \n$ \n \n900,000 \n \n0 $ 1,566,712 \n \n0 \n \n1,028,228 \n \n0 $ ====2,,..59.,..4=,9=40..,. \n \nThe notes to the basic financial statements are an integral part of this statement. -6- \n \n LANIER COUNTY BOARD OF EDUCATION RECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT OF \nREVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES TO THE STATEMENT OF ACTIVITIES JUNE 30, 2007 \n \nEXHIBIT\"F\" \n \nTotal Net Change in Fund Balances - Governmental Funds (Exhibit \"E\") \nAmounts reported for Governmental Activities in the Statement of Activities are different because: \nCapital Outlays are reported as expenditures in Governmental Funds. However, in the Statement of Activities, the cost of Capital Assets is allocated over their estimated useful lives as depreciation expense. In the current period, these amounts are: \nCapital Outlay Depreciation Expense \nExcess of Capital Outlay over Depreciation Expense \nBecause some property taxes will not be collected for several months after the School District's fiscal year ends, they are not considered \"available\" revenues. \nBond proceeds provide current financial resources to Governmental Funds; however, issuing debt increases Long-Term Liabilities in the Statement of Net Assets. In the current period, proceeds were received from: \nGeneral Obligation Bonds Issued \n \n$ \n$ 968,867 -310,702 \n \n1,566,712 \n658,165 -104,752 -900,000 \n \nChange in Net Assets of Governmental Activities (Exhibit \"B\") \n \n$ ==1,=22.,,0=,1=2===5 \n \nThe notes to the basic financial statements are an integral part of this statement. -7- \n \n LANIER COUNTY BOARD OF EDUCATION STATEMENT OF FIDUCIARY NET ASSETS \nFIDUCIARY FUNDS JUNE 30, 2007 \nASSETS Cash and Cash Equivalents Accounts Receivable, Net \nOther \nTotal Assets \nLIABILITIES Accounts Payable Funds Held for Others \nTotal Liabilities \n \nEXHIBIT\"G\" \n \nAGENCY FUNDS \n \n$ \n \n14,935 \n \n16,408 \n \n$ ==3=1=13=43..., \n \n$ $ ==3=1=13.,..43= \n \nThe notes to the basic financial statements are an integral part of this statement. -8- \n \n LANIER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \nJUNE 30, 2007 \n \nEXHIBIT \"H\" \n \nNote 1: DESCRIPTION OF SCHOOL DISTRICT AND REPORTING ENTITY \nREPORTING ENTITY \nThe Lanier County Board ofEducation (School District) was established under the laws ofthe State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. The Board is organized as a separate legal entity and has the power to levy taxes and issue bonds. Its budget is not subject to approval by any other entity. Accordingly, the School District is a primary government and consists of all the organizations that compose its legal entity. \nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \nBASIS OF PRESENTATION \nThe School District's basic financial statements are collectively comprised of the District-wide financial statements, fund financial statements and notes to the basic financial statements of the Lanier County Board of Education. \nDistrict-wide Statements: The Statement ofNet Assets and the Statement ofActivities display information about the financial activities ofthe overall School District, except for fiduciary activities. Eliminations have been made to minimize the double counting of internal activities. Governmental activities generally are financed through taxes, intergovernmental revenues, and other nonexchange transactions. \nThe Statement of Activities presents a comparison between direct expenses and program revenues for each function of the School District's governmental activities. \n Direct expenses are those that are specifically associated with a program or function and, therefore, are clearly identifiable to a particular function. Indirect expenses (expenses of the School District related to the administration and support ofthe School District's programs, such as office and maintenance personnel and accounting) are not allocated to programs. \n Program revenues include (a) charges paid by the recipients ofgoods or services offered by the programs and (b) grants and contributions that are restricted to meeting the operational or capital requirements of a particular program. Revenues that are not classified as program revenues, including all taxes, are presented as general revenues. \nFund Financial Statements: The fund financial statements provide information about the School District's funds, including fiduciary funds. Eliminations have been made to minimize the double counting ofinternal activities. Separate statements for each category (governmental and fiduciary) are presented. The emphasis of fund financial statements is on major governmental funds, each displayed in a separate column. \n \n-9- \n \n LANIER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \nJUNE 30, 2007 \n \nEXHIBIT \"H\" \n \nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \nThe School District reports the following major governmental funds: \n General Fund is the School District's primary operating fund. It accounts for all financial resources ofthe School District, except those resources required to be accounted for in another fund. \n District-wide Capital Projects Fund accounts for financial resources including Special Purpose Local Option Sales Tax (SPLOST) and Bond Proceeds to be used for the acquisition, construction or renovation of major capital facilities. \n Debt Service Fund accounts for taxes (sales) legally restricted for the payment ofgeneral longterm principal, interest and paying agent's fees. \nThe School District reports the following fiduciary fund type: \n Agency funds account for assets held by the School District as an agent for various funds, governments or individuals. \nBASIS OF ACCOUNTING \nThe basis ofaccounting determines when transactions are reported on the financial statements. The District-wide governmental and fiduciary fund financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded at the time liabilities are incurred, regardless ofwhen the related cash flows take place. Nonexchange transactions, in which the School District gives (or receives) value without directly receiving (or giving) equal value in exchange, include property taxes, sales taxes, grants and donations. On an accrual basis, revenue from property taxes is recognized in the fiscal year for which the taxes are levied. Revenue from sales taxes is recognized in the fiscal year in which the underlying transaction (sale) takes place. Revenue from grants and donations is recognized in the fiscal year in which all eligibility requirements have been satisfied. \nThe School District uses funds to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. \nGovernmental funds are reported using the current financial resources measurement focus and the modified accrual basis ofaccounting. Under this method, revenues are recognized when measurable and available. The School District considers all revenues reported in the governmental funds to be available if they are collected within sixty days after year-end. Property taxes, sales taxes and interest are considered to be susceptible to accrual. Expenditures are recorded when the related fund liability is incurred, except for principal and interest on general long-term debt, which are recognized \n- 10 - \n \n LANIER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \nJUNE 30, 2007 \n \nEXHIBIT\"H\" \n \nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \n \nas expenditures to the extent they have matured. Capital asset acquisitions are reported as expenditures in governmental funds. Proceeds ofgeneral long-term liabilities are reported as other financing sources. \n \nThe School District funds certain programs by a combination ofspecific cost-reimbursement grants, categorical grants, and general revenues. Thus, when program costs are incurred, there are both restricted and unrestricted net assets available to finance the program. It is the School District's policy to first apply grant resources to such programs, followed by cost-reimbursement grants, then general revenues. \n \nCASH AND CASH EQUIVALENTS \n \nCOMPOSITION OF DEPOSITS Cash and cash equivalents consist ofcash on hand, demand deposits and short-term investments with original maturities of three months or less from the date of acquisition in authorized financial institutions. Official Code of Georgia Annotated Section 45-8-14 authorize the School District to deposit its funds in one or more solvent banks or insured Federal savings and loan associations. \n \nRECEIVABLES \n \nReceivables consist of amounts due from property and sales taxes, grant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the basic financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. \n \nPROPERTY TAXES \n \nThe Lanier County Board ofCommissioners fixed the property tax levy for the 2006 tax digest year (calendar year) on September 16, 2006 (levy date). Taxes were due on December 20, 2006 (lien date). Taxes collected within the current fiscal year or within 60 days after year-end on the 2006 tax digest are reported as revenue in the governmental funds for fiscal year 2007. The Lanier County Tax Commissioner bills and collects the property taxes for the School District, withholds 2.5% of taxes collected as a fee for tax collection and remits the balance of taxes collected to the School District. Property tax revenues, at the fund reporting level, during the fiscal year ended June 30, 2007, for maintenance and operations amounted to $1,749,304. \n \nThe tax millage rate levied for the 2006 tax year (calendar year) for the Lanier County Board of Education was as follows (a mill equals $1 per thousand dollars of assessed value): \n \nSchool Operations \n \n17.16 mills \n \n- 11 - \n \n LANIER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \nJUNE 30, 2007 \n \nEXHIBIT\"H\" \n \nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \n \nSALES TAXES \n \nSpecial Purpose Local Option Sales Tax, at the fund reporting level, during the year amounted to $546,944 and is to be used for capital outlay for educational purposes or debt service. This sales tax was authorized by local referendum and the sales tax must be re-authorized at least every five years. \n \nINVENTORIES \n \nFOOD INVENTORIES On the basic financial statements, inventories ofdonated food commodities used in the preparation ofmeals are reported at their Federally assigned value and purchased foods inventories are reported at cost (first-in, first-out). The School District uses the consumption method to account for inventories whereby donated food commodities are recorded as an asset and as revenue when received, and expenses/expenditures are recorded as the inventory items are used. Purchased foods are recorded as an asset when purchased and expenses/expenditures are recorded as the inventory items are used. \n \nCAPITAL ASSETS \n \nCapital assets purchased, including capital outlay costs, are recorded as expenditures in the fund financial statements at the time of purchase (including ancillary charges). On the District-wide financial statements, all purchased capital assets are valued at cost where historical records are available and at estimated historical cost based on appraisals or deflated current replacement cost where no historical records exist. Donated capital assets are recorded at estimated fair market value on the date donated. Disposals are deleted at depreciated recorded cost. The cost of normal maintenance and repairs that do not add to the value ofassets or materially extend the useful lives of the assets is not capitalized. Depreciation is computed using the straight-line method. The School District does not capitalize book collections or works ofart. During the fiscal year under review, no events or changes in circumstances affecting a capital asset that may indicate impairment were known to the School District. \n \nCapitalization thresholds and estimated useful lives of capital assets reported in the District-wide statements are as follows: \n \nCapitalization Policy \n \nEstimated Useful Life \n \nLand Land Improvements Buildings and Improvements Equipment \n \nAny Amount \n \n$ \n \n10,000 \n \n$ \n \n10,000 \n \n$ \n \n5,000 \n \nNIA 20 years 25 to 60 years 5 to 25 years \n \n- 12 - \n \n LANIER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \nJUNE 30, 2007 \n \nEXHIBIT \"H\" \n \nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \nDepreciation is used to allocate the actual or estimated historical cost of all capital assets over estimated useful lives. \nGENERAL OBLIGATION BONDS \nThe School District issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. Bond issuance costs are recognized in the financial statements during the fiscal year bonds are issued. General obligation bonds are direct obligations and pledge the full faith and credit of the government. The outstanding amount of these bonds is recorded in the Statement of Net Assets. \nNET ASSETS \nThe School District's net assets in the District-wide Statements are classified as follows: \nInvested in capital assets, net of related debt - This represents the School District's total investment in capital assets, net ofoutstanding debt obligations related to those capital assets. To the extent debt has been incurred but not yet expended for capital assets, such amounts are not included as a component of invested in capital assets, net of related debt. \nRestricted net assets - These represent resources for which the School District is legally or contractually obligated to spend resources for bus replacement, continuation of Federal programs, debt service and capital projects in accordance with restrictions imposed by external third parties. \nUnrestricted net assets - Unrestricted net assets represent resources derived from property taxes, sales taxes, grants and contributions not restricted to specific programs, charges for services, and miscellaneous revenues. These resources are used for transactions relating to the educational and general operations of the School District, and may be used at the discretion of the Board to meet current expenses for those purposes. \nNote 3: DEPOSITS \nCOLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum ofmoney which has not been secured by surety bond, by guarantee of insurance, or by collateral. The aggregate ofthe face value of such surety bond and the market value of securities pledged shall be equal to not less than 110 percent ofthe public funds being secured after the deduction ofthe amount ofdeposit insurance. Ifa depository elects the pooled method (OCGA 45-8-13 .1) the aggregate ofthe market value ofthe securities pledged to secure a pool ofpublic funds shall be not less than 110 percent ofthe daily pool balance. At June 30, $370,102 ofdeposits were not secured by surety bond, insurance or collateral as specified above. The School District is working with the affected financial institutions to ensure appropriate levels of collateral are maintained for all of the School District's deposits. \n- 13 - \n \n LANIER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \nJUNE 30, 2007 \n \nEXHIBIT \"H\" \n \nNote 3: DEPOSITS \nAcceptable security for deposits consists of any one of or any combination of the following: \n(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, \n(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation, \n(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia, \n(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia, \n(5) Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose, \n(6) Industrial revenue bonds and bonds of development authorities created by the laws ofthe State of Georgia, and \n(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. \nCATEGORIZATION OF DEPOSITS At June 30, 2007, the bank balances were $3,961,977. The amounts of the total uninsured bank balances are classified into three categories of custodial credit risk: \nCategory 1 - Uncollateralized, Category 2 - Cash collateralized with securities held by the pledging financial institution, or Category 3 - Cash collateralized with securities held by the pledging financial institution's \ntrust department or agent but not in the School District's name. \nThe School District's uninsured deposits are classified by custodial credit risk category at June 30, 2007, as follows: \n \n- 14 - \n \n LANIER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \nJUNE 30, 2007 \n \nEXHIBIT\"H\" \n \nNote 3: DEPOSITS \n \nCustodial Credit Risk Category \n \nBank Balance \n \n1 \n \n$ 370,102 \n \n2 \n \n3,491,875 \n \n3 \n \n0 \n \nTotal \n \n$ 3,861,977 \n \nNote 4: NON-MONETARY TRANSACTIONS \n \nThe School District receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 2 - Inventories \n \nNote 5: CAPITAL ASSETS \n \nThe following is a summary of changes in the Capital Assets during the fiscal year: \n \nBalances July 1, 2006 \n \nIncreases \n \nDecreases \n \nBalances June 30, 2007 \n \nGovernmental Activities Capital Assets, Not Being Depreciated: \nLand Construction in Progress \n \n$ 353,960 \n \n$ \n \n0 $ 463,855 \n \n0 $ 353,960 463,855 \n \nTotal Capital Assets Not Being Depreciated $ 353,960 $ 463,855 $ \n \n0 $ 817,815 \n \nCapital Assets Being Depreciated Buildings and Improvements Equipment Land Improvements \n \n$ 8,903,502 $ 1,111,396 700,636 \n \n130,757 $ 374,255 \n \n0 $ 9,034,259 1,485,651 700,636 \n \nLess Accumulated Depreciation for: Buildings and Improvements Equipment Land Improvements \n \n2,284,940 610,622 503,832 \n \n182,422 96,986 31,294 \n \n2,467,362 707,608 535,126 \n \nTotal Capital Assets, Being Depreciated, Net $ 7,316,140 $ 194,310 $ \n \n0 $ 7,510,450 \n \nGovernmental Activity Capital Assets - Net $ 1,610, 1O_O_ $ 658,165 $ \n \nO_ $ 8,328,265 \n \nCurrent year depreciation expense by function is as follows: \n \n- 15 - \n \n LANIER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \nJUNE 30, 2007 \n \nEXHIBIT \"H\" \n \nNote 5: CAPITAL ASSETS \nInstruction Support Services \nPupil Services General Administration School Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Food Services \n \n$ 139,585 \n \n$ \n \n25,027 \n \n3,883 \n \n22,411 \n \n30,102 \n \n73,405 \n \n3 009 \n \n157,837 13,280 \n \n$=====3==10='=,7==0==2 \n \nNote 6 : RESTRICTED ASSETS \n \nSpecial Purpose Local Option Sales Tax (SPLOST) and general obligation bond proceeds are reported as restricted assets in the Statement ofNet Assets because their use is limited by applicable bond covenants or statutory provisions. Restricted assets at June 30, 2007, were as follows: \n \nDistrict-wide Capital Projects \n \nBond \n \nSPLOST \n \nProceeds \n \nRestricted Cash and Cash Equivalents: Capital Acquisitions \n \n$ 387,655 $ 679,087 \n \nNote 7: INTERFUND TRANSFERS Interfund transfers for the year ended June 30, 2007, consisted of the following: \n \nTransfer to \n \nTransfers From \n \nDistrict-wide \n \nGeneral \n \nCapital \n \nFund \n \nProjects \n \nGeneral Fund District-wide Capital Projects \n \n$ $ 104.000 \n \n96,202 \n \nTotal \n \n$ 104,000 $ \n \n96,2Q2 \n \nTransfers are used to move additional local funds from the General Fund to District-wide Capital Projects Fund and to move sales tax revenue collected by the District-wide Capital Projects Fund to the General Fund as a supplemental funding source for purchase of school buses. \n \n- 16 - \n \n LANIER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \nJUNE 30, 2007 \n \nEXHIBIT\"H\" \n \nNote 8: RISK MANAGEMENT \n \nThe School District is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; acts of God and unemployment compensation. \n \nThe School District has obtained commercial insurance for risk ofloss associated with torts, assets and errors or omissions. The School District has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the School District's insurance coverage in any of the past three years. \n \nThe School District has elected to self-insure for all losses related to acts of God. The School District has not experienced any losses related to this risk in the past three years. \n \nThe School District is self-insured with regard to unemployment compensation claims. The School District accounts for claims within the General Fund with expenses/expenditures and liability being reported when it is probable that a loss has occurred, and the amount ofthat loss can be reasonably estimated. \n \nChanges in the unemployment compensation claims liability during the last two fiscal years are as follows: \n \nBeginning of Year Liability \n \nClaims and Changes in Estimates \n \nClaims Paid \n \nEnd of Year Liability \n \n2006 2007 \n \n$ \n \n0 $ \n \nI 267 $ \n \n1267 $ \n \n0 \n \n$ \n \n0 $ \n \n0 $ \n \n0 $ \n \n0 \n \nThe School District participates in the Georgia Education Workers' Compensation Trust, a public entity risk pool organized on December 1, 1991, to develop, implement and administer a program of workers' compensation self-insurance for its member organizations. The School District pays an annual premium to the Trust for its general insurance coverage. Additional insurance coverage is provided through an agreement by the Trust with the Midwest Employers Casualty Company to provide coverage for potential losses sustained by the Trust in excess of $500,000 loss per occurrence, up to $2,000,000. \n \nThe School District has purchased surety bonds to provide additional insurance coverage as follows: \n \nPosition Covered \n \nAmount \n \nSuperintendent Each Principal Each Bookkeeper Each Nutrition Manager Each Nutrition Cashier \n \n$ \n \n25,000 \n \n$ \n \n5,000 \n \n$ \n \n4,000 \n \n$ \n \n3,000 \n \n$ \n \n2,000 \n \n- 17 - \n \n LANIER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \nJUNE 30, 2007 \n \nEXHIBIT \"H\" \n \nNote 9: OPERATING LEASES \n \nLanier County Board of Education has entered into various leases as lessee for copy machines. These leases are considered for accounting purposes to be operating leases. Lease expenditures for the year ended June 30, 2007, for governmental funds amounted to $38,562. Future minimum lease payments for these leases are as follows: \n \nYear Ending \n \nGovernmental Funds \n \n2008 2009 2010 \n \n$ \n \n32,567 \n \n2,589 \n \n1,294 \n \nTotal Note 10: SHORT-TERM DEBT \n \n$====36\"\"',4\"\"\"'5\"\"\"0 \n \nThe School District obtained a line of credit in advance of special purpose local option sales tax collections, depositing the proceeds in its District-wide capital projects funds. This short-term debt is to provide cash for capital outlay until special purpose local option sales taxes are received. Article IX, Section V, Paragraph V of the Constitution of the State of Georgia limits the aggregate amount of short-term debt to 75 percent of the total gross income from taxes collected in the preceding year and requires all short-term debt to be repaid no later than December 31 of the calendar year in which the debt was incurred. \n \nShort-term debt activity for the fiscal year is as follows: \n \nBeginning Balance \n \nIssued \n \nRedeemed \n \nEnding Balance \n \nLine of Credit \n \n$ 44,514 $===0 $ 44 514 $=====0 \n \nNote 11: LONG-TERM DEBT \n \nGENERAL OBLIGATION DEBT OUTSTANDING General Obligation Bonds currently outstanding are as follows: \n \nPurpose \n \nInterest Rate \n \nAmount \n \nGeneral Government - Series 2007 \n \n3.75% \n \n$====9-00-,0\"'=0=0 \n \n- 18 - \n \n LANIER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \nJUNE 30, 2007 \n \nEXHIBIT\"H\" \n \nNote 11: LONG-TERM DEBT \n \nThe changes in Long-Term Debt during the fiscal year ended June 30, 2007, were as follows: \n \nGovernmental Funds General \nObligation Bonds \n \nBalance July 1, 2006 \n \n$ \n \n0 \n \nAdditions G.O.Bonds \n \n900,000 \n \nBalance June 30, 2007 \n \n$====9='='00-,0~0=0 \n \nPortion of Long-Term Debt Due within One Year \n \n$_----=--=16~0,'-\"--'00C....C..0 \n \nAt June 30, 2007, payments due by fiscal year which includes principal and interest for these items are as follows: \n \nFiscal Year Ended June 30 \n \nGeneral Obligation \n \nDebt \n \nPrincipal \n \nInterest \n \n2008 2009 2010 \n \n$ 160,000 $ 355,000 385,000 \n \n29,531 21,094 \n7,219 \n \nTotal Principal and Interest \n \n$ 900,000 $ \n \n57 844 \n \nNote 12: ON-BEHALF PAYMENTS \n \nThe School District has recognized revenues and costs in the amount of $232,324 for health insurance and retirement contributions paid on the School District's behalf by the following State Agencies. \n \nGeorgia Department of Education Paid to the Georgia Department of Community Health For Health Insurance of Non-Certified Personnel In the amount of $221,287 \n \n- 19 - \n \n LANIER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \nJUNE 30, 2007 \n \nEXHIBIT\"H\" \n \nNote 12: ON-BEHALF PAYMENTS \n \nPaid to the Teachers Retirement System of Georgia For Teachers Retirement System (TRS) Employer's Cost In the amount of $9,658 \n \nOffice of Treasury and Fiscal Services Paid to the Public School Employees Retirement System For Public School Employees Retirement (PSERS) Employer's Cost In the amount of $1,379 \n \nNote 13: SIGNIFICANT COMMITMENTS \n \nThe following is an analysis ofsignificant outstanding construction or renovation contracts executed by the School District as of June 30, 2007: \n \nProject \n \nUnearned Executed Contracts \n \nElementary School Roof \n \n$===!!!2-87-,1-4==5 \n \nThe amount described in this note is not reflected in the basic financial statements. \n \nNote 14: SIGNIFICANT CONTINGENT LIABILITIES \n \nAmounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any costs which are disallowed under grant terms. The School District believes that such disallowances, if any, will be immaterial to its overall financial position. \n \nThe School District is a defendant in various legal proceedings pertaining to matters incidental to the performance ofroutine School District operations. The ultimate disposition ofthese proceedings is not presently determinable, but is not believed to be material to the basic financial statements. \n \nNote 15: RETIREMENT PLANS \n \nTEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) \n \nTRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System ofGeorgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts. \n \n- 20- \n \n LANIER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \nJUNE 30, 2007 \n \nEXHIBIT \"H\" \n \nNote 15: RETIREMENT PLANS \n \nTRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe School District who are covered by TRS are required by State statute to contribute 5% oftheir gross earnings to TRS. The School District makes monthly employer contributions to TRS at rates adopted by the TRS Board ofTrustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 9.28% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows: \n \nFiscal Year \n \nPercentage Contributed \n \nRequired Contribution \n \n2007 2006 2005 \n \n100% 100% 100% \n \n$ 775,926 $ 712,869 $ 660,403 \n \n- 21 - \n \n (This page left intentionally blank) \n \n LANIER COUNTY BOARD OF EDUCATION GENERAL FUND \nSCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL \nYEAR ENDED JUNE 30, 2007 \n \nSCHEDULE \"1\" \n \nREVENUES \nProperty Taxes Sales Taxes State Funds Federal Funds Charges for Services Investment Earnings Miscellaneous \nTotal Revenues \nEXPENDITURES \nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Enterprise Operations Food Services Operation \nCapital Outlay \nTotal Expenditures \nExcess of Revenues over (under) Expenditures \nOTHER FINANCING SOURCES {USES) \nOther Sources Other Uses \nTotal Other Financing Sources (Uses) \nNet Change in Fund Balances \nFund Balances - Beginning \n \nNONAPPROPRIATED BUDGETS \n \nORIGINAL (1) \n \nFINAL (1) \n \nACTUAL AMOUNTS \n \n$ \n \n1,776,644 $ \n \n1,776,644 $ \n \n1,749,304 \n \n30,000 \n \n30,000 \n \n61,954 \n \n11,181,590 \n \n11,418,308 \n \n11,813,740 \n \n1,392,855 \n \n1,820,844 \n \n1,686,328 \n \n236,625 \n \n236,625 \n \n311,356 \n \n5,900 \n \n5,900 \n \n55,524 \n \n18 300 \n \n18 300 \n \n89 399 \n \n$ \n \n14641914 $ \n \n15,306,621 $ \n \n15 767 605 \n \n$ \n \n9,840,944 $ \n \n9,973,415 $ \n \n9,851,602 \n \n701,769 351,678 198,417 476,567 697,568 156,975 834,489 658,056 \n92,786 15,933 794,371 15 000 \n \n768,888 616,936 198,417 525,451 689,546 156,975 820,896 691,051 \n12,657 137,089 \n15,933 794,371 \n \n722,196 428,363 212,130 507,746 709,164 174,061 730,536 723,190 \n18,670 94,011 43,054 773,019 \n \n$ \n \n14 834 553 $ \n \n15,401,625 $ \n \n14 987 742 \n \n$ \n \n-192 639 $ \n \n-95 004 $ \n \n779 863 \n \n$ \n \n500 $ \n \n$ \n \n500 $ \n \n$ \n \n-192, 139 $ \n \n889 821 \n \n500 $ \n500 $ -94,504 $ 889 429 \n \n96,202 -104 000 \n-7 798 \n772,065 927 367 \n \nFund Balances - Ending \n \n$ \n \n697 682 $ \n \n794 925 $ ===1=6=99='==43==2= \n \nNotes to the Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual \n(1) Original and Final Budget amounts do not include budgeted revenues or expenditures of the various principal accounts. \nThe accompanying schedule of revenues, expenditures and changes in fund balances budget and actual is presented on the modified accrual basis of accounting which is the basis of accounting used in the presentation of the fund financial statements. \n \nSee notes to the basic financial statements. \n \n- 23 - \n \n LANIER COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \nYEAR ENDED JUNE 30, 2007 \n \nSCHEDULE \"2\" \n \nFUNDING AGENCY PROGRAM/GRANT \nAgriculture, U.S. Department of Child Nutrition Cluster Pass-Through From Georgia Department of Education Food Services School Breakfast Program National School Lunch Program \nTotal Child Nutrition Cluster \nOther Programs Pass-Through From Georgia Department of Education Food Donation (1) \nTotal U. S. Department of Agriculture \nEducation, U. S. Department of Special Education Cluster Pass-Through From Georgia Department of Education Special Education Grants to States Preschool Grants \nTotal Special Education Cluster \nOther Programs Direct Impact Aid Pass-Through From Georgia Department of Education Enhancing Education Through Technology Program Hurricane Education Recovery Improving Teacher Quality State Grants Migrant Education Rural Education Safe and Drug-Free Schools and Communities State Grants for Innovative Programs TiUe I Grants to Local Educational Agencies Vocational Education - Basic Grants to States \nTotal U.S. Department of Education \n \nCFDA NUMBER \n \nPASSTHROUGH \nENTITY ID \nNUMBER \n \nEXPENDITURES IN PERIOD \n \n* 10.553 * 10.555 \n \nN/A \n \n(2) \n \nNIA $ _ _ _6.:a,:9:a.;::5.,,9\"\"9\"-1 \n \n$ \n \n695,991 \n \n10.550 \n \nN/A \n \n31 054 \n \n$ _ _ _~72=7-,04~5 \n \n* 84.027 * 84.173 \n \nN/A $ N/A \n$ \n \n330,938 14558 \n345,496 \n \n84.041 \n84.318 84.938 84.367 84.011 84.358 84.186 84.298 84.010 84.048 \n \nNIA N/A NIA N/A N/A N/A N/A NIA NIA \n$ \n \n(3) \n95,874 (4) \n138,042 2,651 \n39,600 11,600 4,033 436,829 25184 \n1,099,309 \n \nTotal Federal Financial Assistance \n \n$ \n \nNIA = Not Available \n \nNotes to the Schedule of Expenditures of Federal Awards \n \n(1) The amount shown for the Food Donation Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the School District during the current fiscal year. \n(2) Expenditures for the funds earned on the School Breakfast Program ($163,172) were not maintained separately and are included in the 2007 National School Lunch Program. \n(3) Funds earned on this program, in the amount of $464, do not require reporting of expenditures. (4) Funds earned and expended in the prior period on the Hurricane Education Recovery program, in the amount \nof $3,375, do not require reporting of expenditures. \n \nMajor Programs are identified by an asterisk (*) in front of the CFDA number. \n \nThe School District did not provide Federal Assistance to any Subrecipient. \n \nThe accompanying schedule of expenditures of Federal awards includes the Federal grant activity of the Lanier County Board of Education and is presented on the modified accrual basis of accounting which is the basis of accounting used in the presentation of the fund financial statements. \n \nSee notes to the basic financial statements. \n \n-24- \n \n1,826,354 \n \n LANIER COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30, 2007 \nAGENCY/FUNDING \nGRANTS Bright From the Start: Georgia Department of Early Care and Learning Pre-Kindergarten Program \nEducation, Georgia Department of Quality Basic Education Direct Instructional Cost Kindergarten Program Kindergarten Program - Early Intervention Program Primary Grades (1-3) Program Primary Grades - Early Intervention (1-3) Program Upper Elementary Grades (4-5) Program Upper Elementary Grades - Early Intervention (4-5) Program Middle School (6-8) Program High School General Education (9-12) Program Vocational Laboratory (9-12) Program Students with Disabilities Gifted Student - Category VI Remedial Education Program Alternative Education Program English Speakers of Other Languages (ESOL) Media Center Program 20 Days Additional Instruction Staff and Professional Development Indirect Cost Central Administration School Administration Facility Maintenance and Operations Categorical Grants Pupil Transportation Regular Bus Replacement Sparsity Nursing Services Principal Supplements Vocational Supervisors Mid-term Adjustment Hold-Harmless Education Equalization Funding Grant Food Services Vocational Education Amended Formula Adjustment Other State Programs Agriculture Construction Equipment-State Bonds Comprehensive Academic Performance System Health Insurance National Teacher Certification Preschool Handicapped Program Pupil Transportation-State Bonds Remedial Summer School Special Education Low Incidence Grant Statewide K-8 Reading and Math Program Teachers' Retirement Virtual Schools Grant Vocational Education-State Bonds \nOffice of Treasury and Fiscal Services Public School Employees Retirement \n \nSee notes to the basic financial statements. \n \n-25- \n \nSCHEDULE \"3\" \n \nGOVERNMENTAL FUND TYPE GENERAL FUND \n \n$ \n \n453,603 \n \n480,610 68,706 \n1,052,676 324,901 492,326 191,966 962,975 751,476 342,232 \n1,199,666 210,857 43,754 72,442 -1,267 167,956 51,333 32,654 \n380,098 395,754 421,400 \n173,383 16,902 96,345 44,559 5,156 9,429 \n190,146 2,510,112 \n43,669 67,617 -162,219 \n49,947 40,075 221,287 14,023 42,903 200,000 \n1,412 15,852 26,469 9,658 \n50 99,468 \n1 379 \n$ ==~11.,.1..,s1_3...7_4_.o.. \n \n LANIER COUNTY BOARD OF EDUCATION SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS \nYEAR ENDED JUNE 30, 2007 \n \nSCHEDULE \"4\" \n \nPROJECT \nAdding to, renovating, improving, and equipping existing school buildings, grounds and facilities, including athletic and classroom facilities, acquiring and installing certain technology and transportation equipment and improvements, including school buses and other school vehicles, refunding a construction loan with Farmers and Merchants Bank, Lakeland, Georgia, in the estimated principal amount of $675,000, and acquiring any property necessary or desirable therefore, both real and personal. \n \nORIGINAL ESTIMATED \nCOST (1) \n \nCURRENT ESTIMATED COSTS (2) \n \nAMOUNT EXPENDED IN CURRENT \nYEAR (3) \n \nAMOUNT EXPENDED \nIN PRIOR YEARS (3) \n \nPROJECT STATUS \n \n$ 2,400,000 $ 2,400,000 $ \n \n260,917 $ 614,733 Ongoing \n \n(1) The School District's original cost estimate as specified in the resolution calling for the imposition of the Local Option Sales Tax. \n(2) The School District's current estimate of total cost for the project. Includes all cost from project inception to completion. \n(3) The voters of Lanier County approved the imposition of a 1% sales tax to fund the above project. Amounts expended for this project may include sales tax proceeds, state, local property taxes and/or other funds over the life of the project. \n \nSee notes to the basic financial statements. \n \n-26 - \n \n LANIER COUNTY BOARD OF EDUCATION GENERAL FUND - QUALITY BASIC EDUCATION PROGRAM (QBE) \nALLOTMENTS AND EXPENDITURES BY PROGRAM YEAR ENDED JUNE 30, 2007 \n \nSCHEDULE \"5\" \n \nDESCRIPTION \n \nALLOTMENTS FROM GEORGIA DEPARTMENT OF EDUCATION (1) (2) \n \nELIGIBLE QBE PROGRAM COSTS \n \nSALARIES \n \nOPERATIONS \n \nTOTAL \n \nDirect Instructional Programs \n \nKindergarten Program \n \n$ \n \nKindergarten Program-Early Intervention Program \n \nPrimary Grades (1-3) Program \n \nPrimary Grades-Early Intervention (1-3) Program \n \nUpper Elementary Grades-Early Intervention (4-5) \n \nProgram \n \nMiddle Grades (6-8) Program \n \nMiddle School (6-8) Program \n \nHigh School General Education (9-12) Program \n \nVocational Laboratory (9-12) Program \n \nStudents with Disabilities \n \nCategory I \n \nCategory II \n \nCategory Ill \n \nCategory IV \n \nCategoryV \n \nGifted Student - Category VI \n \nRemedial Education Program \n \nAlternative Education Program \n \n529,405 $ 71,654 \n1,113,217 315,493 \n \n611,952 $ 65,242 \n1,354,728 247,020 \n \n513,590 184,054 1,018,891 774,418 359,072 1,264,875 \n223,631 45,598 76 210 \n \n697,678 60,824 \n1,331,353 1,255,336 \n389,233 \n143,317 188,267 636,382 \n83,084 269,866 131,364 \n73,259 74247 \n \n18,673 $ 683 \n110,017 1,145 \n25,807 161 \n46,666 69,112 60,003 \n3,059 \n9,579 568 \n13,437 \n \n630,625 65,925 \n1,464,745 248,165 \n723,485 60,985 \n1,378,019 1,324,448 \n449,236 \n146,376 188,267 645,961 \n83,652 283,303 131,364 \n73,259 74247 \n \nTOTAL DIRECT INSTRUCTIONAL PROGRAMS $ \n \n6,490,108 $ 7,613,152 $ \n \n358,910 $ \n \n7,972,062 \n \nMedia Center Program Staff and Professional Development \n \n176,371 34 592 \n \n173,669 1,020 \n \n20,008 32464 \n \n193,677 33484 \n \nTOTAL QBE FORMULA FUNDS \n \n$====6.,.7..,01..,0=7==1 $ 7,787,841 $ \n \n411 382 $ ====8,..,19,..9..,,2..2.=3 \n \n(1) Comprised of State Funds plus Local Five Mill Share. (2) Allotments do not include the impact of the State amended budget adjustment. \n \nSee notes to the basic financial statements. \n \n- 27 - \n \n SECTION II COMPLIANCE AND INTERNAL CONTROL REPORTS \n \n Russell W. Hinton \nSTATE AUDITOR \n(404) 656-2174 \n \nDEPARTMENT OF AUDITS AND ACCOUNTS \n270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400 \nDecember 18, 2007 \n \nHonorable Sonny Perdue, Governor Members ofthe General Assembly Members of the State Board of Education \nand Superintendent and Members of the Lanier County Board of Education \nREPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \nLadies and Gentlemen: \nWe have audited the financial statements of the governmental activities, each major fund, and the aggregate remaining fund information of Lanier County Board of Education as of and for the year ended June 30, 2007, which collectively comprise Lanier County Board of Education's basic financial statements and have issued our report thereon dated December 18, 2007. We conducted our audit in accordance with auditing standards generally accepted in the United States ofAmerica and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. \nInternal Control Over Financial Reporting \nIn planning and performing our audit, we considered Lanier County Board of Education's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose ofexpressing an opinion on the effectiveness of the Lanier County Board of Education's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the Lanier County Board of Education's internal control over financial reporting. \nOur consideration ofinternal control over financial reporting was for the limited purpose described in the preceding paragraph and would not necessarily identify all deficiencies in internal control over financial reporting that might be significant deficiencies or material weaknesses. However, as discussed below, we identified a certain deficiency in internal control over financial reporting that we consider to be a significant deficiency. \n2007YB-30 \n \n A control deficiency exists when the design or operation ofa control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affect the Lanier County Board of Education's ability to initiate, authorize, record, process, or report financial data reliably in accordance with generally accepted accounting principles such that there is more than a remote likelihood that a misstatement of the Lanier County Board of Education's financial statements that is more than inconsequential will not be prevented or detected by the Lanier County Board of Education's internal control. We consider item FS-6861-07-01 in the accompanying Schedule of Findings and Questioned Costs to be a significant deficiency in internal control over financial reporting. \nA material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that a material misstatement ofthe financial statements will not be prevented or detected by the Lanier County Board of Education's internal control. \nOur consideration of the internal control over financial reporting was for the limited purpose described in the first paragraph ofthis section and would not necessarily disclose all deficiencies in internal control that might be significant deficiencies and, accordingly, would not necessarily disclose all significant deficiencies that are also considered to be material weaknesses. However, we believe that the significant deficiency described above is not a material weakness. \nCompliance and Other Matters \nAs part of obtaining reasonable assurance about whether Lanier County Board of Education's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions oflaws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. \nWe noted certain matters that we have reported to management of Lanier County Board of Education in a separate letter dated December 18, 2007. \nLanier County Board of Education's response to the findings identified in our audit is described in the accompanying Schedule ofManagement's Responses. We did not audit Lanier County Board of Education's response and, accordingly, we express no opinion on it. \n2007YB-30 \n \n This report is intended solely for the information and use ofthe management members ofthe Lanier County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. \n \nRespectfully submitted, \n \nRWH:gp 2007YB-30 \n \n~--.al~~ \nRussell W. Hinton, CPA, CGFM \nState Auditor \n \n Russell W. Hinton \nSTATE AUDITOR \n(404) 656-2174 \n \nDEPARTMENT OF AUDITS AND ACCOUNTS \n270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400 \nDecember 18, 2007 \n \nHonorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Education \nand Superintendent and Members of the Lanier County Board of Education \nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133 \nLadies and Gentlemen: \nCompliance \nWe have audited the compliance ofLanier County Board ofEducation with the types of compliance requirements described in the U.S. Office of Management and Budget (0MB) Circular A-133 Compliance Supplement that are applicable to each ofits major Federal programs for the year ended June 30, 2007. Lanier County Board of Education's major Federal programs are identified in the Summary ofAuditor's Results Section of the accompanying Schedule of Findings and Questioned Costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major Federal programs is the responsibility of Lanier County Board of Education's management. Our responsibility is to express an opinion on Lanier County Board of Education's compliance based on our audit. \nWe conducted our audit of compliance in accordance with auditing standards generally accepted in the United States ofAmerica; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and 0MB Circular A133, Audits ofStates, Local Governments, and Non-Profit Organizations. Those standards and 0MB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major Federal program occurred. An audit includes examining, on a test basis, evidence about the Lanier County Board ofEducation's compliance with \n \n2007SA-10 \n \n those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on Lanier County Board of Education's compliance with those requirements. \nIn our opinion, the Lanier County Board of Education complied, in all material respects, with the requirements referred to above that are applicable to each ofits major Federal programs for the year ended June 30, 2007. \nInternal Control Over Compliance \nThe management of Lanier County Board of Education is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to Federal programs. In planning and performing our audit, we considered Lanier County Board ofEducation's internal control over compliance with requirements that could have a direct and material effect on a major Federal program in order to determine our auditing procedures for the purpose ofexpressing our opinion on compliance, but not for the purpose ofexpressing an opinion on the effectiveness ofinternal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the Lanier County Board of Education's internal control over compliance. \nA control deficiency in an entity's internal control over compliance exists when the design or operation ofa control does not allow management or employees, in the normal course ofperforming their assigned functions, to prevent or detect noncompliance with a type ofcompliance requirement of a Federal program on a timely basis. A significant deficiency is a control deficiency, or combination ofcontrol deficiencies, that adversely affects the entity's ability to administer a Federal program such that there is more than a remote likelihood that noncompliance with a type of compliance requirement of a Federal program that is more than inconsequential will not be prevented or detected by the entity's internal control. \nA material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that material noncompliance with a type of compliance requirement of a Federal program will not be prevented or detected by the entity's internal control. \nOur consideration ofthe internal control over compliance was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses, as defined above. \n2007SA-10 \n \n This report is intended solely for the information and use ofthe management, members ofthe Lanier County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. \nRespectfully submitted, \n \nRWH:gp 2007SA-10 \n \nRu ell W. Hinton, CPA, CGFM State Auditor \n \n SECTION III AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS \n \n LANIER COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE \nSUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2007 \n \nPRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \n \nFINDING CONTROL NUMBER AND STATUS \n \nFS-6861-04-03 FS-6861-05-02 FS-6861-05-03 FS-6861-05-04 FS-6861-06-01 FS-6861-06-02 FS-6861-06-03 \n \nFurther Action Not Warranted Further Action Not Warranted Partially Resolved - See Corrective Action/Responses Previously Reported Corrective Action Implemented Unresolved - See Corrective Action/Responses Previously Reported Corrective Action Implemented Previously Reported Corrective Action Implemented \n \nCORRECTIVE ACTION/RESPONSES \n \nEMPLOYEE COMPENSATION EXPENDITURES/LIABILITIES/DISBURSEMENTS Inadequate Internal Control Procedures Finding Control Number: FS-6861-05-03 \n \nThe Lanier County Board of Education has established a payable for this liability. However, the Board will take no further action on this finding until a request for reimbursement has been received from the Georgia Department of Community Health. \n \nCASH AND CASH EQUIVALENTS REVENUES/RECEIVABLES/RECEIPTS Inadequate Internal Controls over School Activity Accounts Finding Control Number: FS-6861-06-01 \n \nThe Finance Director verified that all bank reconciliations were performed and signed off. New software has been purchased and duties have been separated. \n \nPRIOR YEAR FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \n \nNo matters were reported. \n \n SECTION IV FINDINGS AND QUESTIONED COSTS \n \n LANIER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \nYEAR ENDED JUNE 30, 2007 \n \nI SUMMARY OF AUDITOR'S RESULTS \n \n1. Type of Report Issued on the Financial Statements The auditor's opinion on the Lanier County Board ofEducation's financial statements was unqualified. \n \n2. Significant Deficiencies in Internal Control Disclosed by the Audit ofthe Financial Statements The audit report for the Lanier County Board of Education disclosed a financial statement significant deficiency related to the following control categories. \n \nCash and Cash Equivalents Revenues/Receivables/Receipts \n \nExpenditures/Liabilities/Disbursements \n \nThe significant deficiency described above is not considered to be a material weakness. \n \n3. Noncompliance Material to the Financial Statements The audit ofthe Lanier County Board ofEducation disclosed no instances ofnoncompliance that were deemed to be material to the financial statements. \n \n4. Significant Deficiencies in Internal Control Over Major Programs The audit report for the Lanier County Board of Education did not disclose any significant deficiencies in internal control over major programs. \n \n5. Type of Report Issued on Compliance for Major Programs The auditor's opinion on the Lanier County Board ofEducation's report on compliance with requirements applicable to major programs was unqualified. \n \n6. Audit Findings Required to be Reported by Section .510(a) ofOMB Circular A-133 The Lanier County Board ofEducation's audit did not disclose audit findings required to be reported by section .510(a) ofOMB Circular A-133. \n \n7. Major Programs Federal awards audited as major programs are as follows: 10.553 Food Services - School Breakfast Program 10.555 Food Services - National School Lunch Program 84.027 Special Education - Grants to States 84.173 Special Education - Preschool Grants \n \n8. Type \"A\" Program Dollar Threshold The dollar threshold for type \"A\" programs was $300,000. \n \n9. Low Risk Auditee The Lanier County Board ofEducation qualified as a low risk auditee as defined by Section .530 ofOMB Circular A-133. \n \n- 1- \n \n LANIER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \nYEAR ENDED JUNE 30, 2007 \n \nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \n \nCASH AND CASH EQUIVALENTS REVENUES/RECEIVABLES/RECEIPTS EXPENDITURES/LIABILITIES/DISBURSEMENTS Inadequate Internal Controls over School Activity Accounts Significant Deficiency Finding Control Number: FS-6861-07-01 \n \nCondition: \n \nThis is a repeat finding, FS-6861-06-01, FS-6861-05-02 and FS-6861-04-02, from fiscal years 2006, 2005 and 2004, respectively. The accounting procedures of the School District were insufficient to provide for adequate internal controls over the school activity accounts. \n \nCriteria: \n \nThe School District's management is responsible for designing and maintaining internal controls that provide reasonable assurance that transactions are processed according to established procedures. \n \nQuestioned Cost: NIA \n \nInformation: \n \nCash and Cash Equivalents  The bank reconciliation function was not separated from the cash reporting, record keeping, and voucher payment functions. \n \nRevenues/Receivables/Receipts A review of thirty-five receipts revealed the following deficiencies:  Six deposits were not made in a timely manner.  Eleven gate receipts did not reconcile to the prenumbered tickets.  Deposit preparation was not separated from the record keeping and cash custody functions. \n \nExpenditures/Liabilities/Disbursements A review of thirty disbursements revealed the following deficiencies:  Three vouchers contained no invoice, purchase order or equivalent.  One voucher package could not be located.  One voucher did not contain appropriate approval, the check was hand drawn and not signed. \n \nCause: \n \nThese deficiencies were a result of management's failure to ensure that internal controls were established, implemented and functioning at the school level. \n \nEffect: \n \nErrors and/or irregularities may not be detected in a timely manner. \n \n-2 - \n \n LANIER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \nYEAR ENDED JUNE 30, 2007 \n \nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \n \nCASH AND CASH EQUIVALENTS REVENUES/RECEIVABLES/RECEIPTS EXPENDITURES/LIABILITIES/DISBURSEMENTS Inadequate Internal Controls over School Activity Accounts Significant Deficiency Finding Control Number: FS-6861-07-01 \n \nRecommendation: \n \nManagement should revise and monitor controls to provide reasonable assurance that transactions are processed according to established procedures. \n \nIII FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \n \nNo matters were reported. \n \n-3- \n \n SECTIONV MANAGEMENT'S RESPONSES \n \n LANIER COUNTY BOARD OF EDUCATION SCHEDULE OF MANAGEMENT'S RESPONSES \nYEAR ENDED JUNE 30, 2007 \nFinding Control Number: FS-6861-07-01 \nWe concur with this finding. The Board has made several changes to the accounting procedures at the schools to ensure that the key functions of custody, record keeping and authorization are segregated as much as possible. A new accounting software program has been implemented and some duties have been assigned to personnel at the central office to oversee actions involving the school accounts on a daily basis. Procedures and forms have been developed that will provide the necessary documentation for receipts and disbursements. \nContact Person: Charles G. Bennett, Title: Director of Finance Telephone: (229) 482-3966, Fax: (229) 482-3020 E-mail: chbennett@lanier.kl2.ga.us \n \n "},{"id":"dlg_ggpd_y-ga-ba800-b-pr1-be26-bl28-b2005-h2006","title":"Lanier County Board of Education, Lakeland, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2006","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts."],"dcterms_spatial":["United States, Georgia, 32.75042, -83.50018"],"dcterms_creator":["Georgia. Department of Audits and Accounts"],"dc_date":["2006-06-30"],"dcterms_description":["Fiscal year ended June 30, 2000-","Ceased with: Fiscal year ended June 30, 2008.","Title from cover.","Report year covers fiscal year.","Has supplements: Lanier County Board of Education, Lakeland, Georgia schedule of salaries and travel for the fiscal year ended ..., fiscal year ended June 30, 2000-fiscal year ended June 30, 2002; Report on salary and travel for the fiscal year ended ... (Lanier County Board of Education, Ga.), fiscal year ended June 30, 2003-fiscal year ended June 30, 2007; Salaries and travel reimbursement (Lanier County Board of Education, Ga.), fiscal year ended June 30, 2008.","Fiscal year ended June 30, 2008, released 2009? (online surrogate); (Georgia Government Publications database, viewed May 1, 2023)."],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Georgia. Department of Audits and Accounts"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Lanier County Board of Education (Ga.)--Appropriations and expenditures--Periodicals","Education--Georgia--Lanier County--Auditing--Periodicals","Education--Georgia--Lanier County--Finance--Statistics--Periodicals"],"dcterms_title":["Lanier County Board of Education, Lakeland, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2006"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-be26-bl28-b2005-h2006"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-be26-bl28-b2005-h2006"],"dcterms_temporal":null,"dcterms_rights_holder":["\u0026copy; Georgia Department of Audits"],"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["periodical","periodicals","state government records","audits","financial records","financial statements"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":" LANIER COUNTY BOARD OF EDUCATION \n- TABLE OF CONTENTS - \n \nSECTION I \n \nFINANCIAL \n \nINDEPENDENT AUDITOR'S COMBINED REPORT ON BASIC FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION - SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \n \nEXHIBITS \n \nBASIC FINANCIAL STATEMENTS \n \nDISTRICT-WIDE FINANCIAL STATEMENTS \n \nA \n \nSTATEMENT OF NET ASSETS \n \nB \n \nSTATEMENT OF ACTIVITIES \n \nFUND FINANCIAL STATEMENTS \n \nC \n \nBALANCE SHEET \n \nGOVERNMENTAL FUNDS \n \nD \n \nRECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET \n \nTO THE STATEMENT OF NET ASSETS \n \nE \n \nSTATEMENT OF REVENUES, EXPENDITURES AND CHANGES \n \nIN FUND BALANCES \n \nGOVERNMENTAL FUNDS \n \nF \n \nRECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT \n \nOF REVENUES, EXPENDITURES AND CHANGES IN FUND \n \nBALANCES TO THE STATEMENT OF ACTIVITIES \n \nG \n \nSTATEMENT OF FIDUCIARY NET ASSETS \n \nFIDUCIARY FUNDS \n \nH \n \nNOTES TO THE BASIC FINANCIAL STATEMENTS \n \nSCHEDULES \n \nREQUIRED SUPPLEMENTARY INFORMATION \n \n1 SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES \nIN FUND BALANCES - BUDGET AND ACTUAL \nGENERAL FUND \n \nSUPPLEMENTARY INFORMATION \n \n2 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS 3 SCHEDULE OF STATE REVENUE \n \n LANIER COUNTY BOARD OF EDUCATION \n- TABLE OF CONTENTS - \n \nSECTION I \n \nFINANCIAL \n \nSCHEDULES \n \nSUPPLEMENTARY INFORMATION \n \n4 SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS \n \n2 5 \n \n5 ALLOTMENTS AND EXPENDITURES \n \nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS (QBE) \n \nBY PROGRAM \n \n27 \n \nSECTION I1 \nCOMPLIANCE AND INTERNAL CONTROL REPORTS \nREPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A- 133 \n \nSECTION I11 AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS \n \nSECTION IV FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS \n \n LANIER COUNTY BOARD OF EDUCATION \n- TABLE OF CONTENTS - \nSECTION V MANAGEMENT'S RESPONSES SCHEDULE OF MANAGEMENT'S RESPONSES \n \n SECTION I FINANCIAL \n \n Russell W. Hinton \nSTATE AUDITOR \n(404) 656-2174 \n \nDEPARTMENOTF AUDITSAND ACCOUNTS \n270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400 \nDecember 13,2006 \n \nHonorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Education \nand Superintendent and Members of the Lanier County Board of Education \nINDEPENDENT AUDITOR'S COMBINED REPORT ON BASIC FINANCIAL \nSTATEMENTS AND SUPPLEMENTARY INFORMATION - SCHEDULE OF \nEXPENDITURES OF FEDERAL AWARDS \nLadies and Gentlemen: \nWe have audited the accompanying financial statements of the governmental activities, each major fund, and the aggregate remaining h n d information (Exhibits A through H) of the Lanier County Board of Education, as of and for the year ended June 30, 2006, which collectively comprise the Board's basic financial statements as listed in the table of contents. These financial statements are the responsibility of the Lanier County Board of Education's management. Our responsibility is to express opinions on these financial statements based on our audit. \nWe conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. \nIn our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information of the Lanier County Board of Education, as of June 30,2006, and the respective changes in financial position thereof for the year then ended in conformity with accounting principles generally accepted in the United States of America. \n \n                                             "},{"id":"dlg_ggpd_y-ga-ba800-b-pr1-be26-bl28-b2004-h2005","title":"Lanier County Board of Education, Lakeland, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2005","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts."],"dcterms_spatial":["United States, Georgia, 32.75042, -83.50018"],"dcterms_creator":["Georgia. Department of Audits and Accounts"],"dc_date":["2005-06-30"],"dcterms_description":["Fiscal year ended June 30, 2000-","Ceased with: Fiscal year ended June 30, 2008.","Title from cover.","Report year covers fiscal year.","Has supplements: Lanier County Board of Education, Lakeland, Georgia schedule of salaries and travel for the fiscal year ended ..., fiscal year ended June 30, 2000-fiscal year ended June 30, 2002; Report on salary and travel for the fiscal year ended ... (Lanier County Board of Education, Ga.), fiscal year ended June 30, 2003-fiscal year ended June 30, 2007; Salaries and travel reimbursement (Lanier County Board of Education, Ga.), fiscal year ended June 30, 2008.","Fiscal year ended June 30, 2008, released 2009? (online surrogate); (Georgia Government Publications database, viewed May 1, 2023)."],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Georgia. Department of Audits and Accounts"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Lanier County Board of Education (Ga.)--Appropriations and expenditures--Periodicals","Education--Georgia--Lanier County--Auditing--Periodicals","Education--Georgia--Lanier County--Finance--Statistics--Periodicals"],"dcterms_title":["Lanier County Board of Education, Lakeland, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2005"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-be26-bl28-b2004-h2005"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-be26-bl28-b2004-h2005"],"dcterms_temporal":null,"dcterms_rights_holder":["\u0026copy; Georgia Department of Audits"],"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["periodical","periodicals","state government records","audits","financial records","financial statements"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":null},{"id":"dlg_ggpd_y-ga-ba800-b-pr1-be26-bl28-b2003-h2004","title":"Lanier County Board of Education, Lakeland, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2004","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts."],"dcterms_spatial":["United States, Georgia, 32.75042, -83.50018"],"dcterms_creator":["Georgia. Department of Audits and Accounts"],"dc_date":["2004-06-30"],"dcterms_description":["Fiscal year ended June 30, 2000-","Ceased with: Fiscal year ended June 30, 2008.","Title from cover.","Report year covers fiscal year.","Has supplements: Lanier County Board of Education, Lakeland, Georgia schedule of salaries and travel for the fiscal year ended ..., fiscal year ended June 30, 2000-fiscal year ended June 30, 2002; Report on salary and travel for the fiscal year ended ... (Lanier County Board of Education, Ga.), fiscal year ended June 30, 2003-fiscal year ended June 30, 2007; Salaries and travel reimbursement (Lanier County Board of Education, Ga.), fiscal year ended June 30, 2008.","Fiscal year ended June 30, 2008, released 2009? (online surrogate); (Georgia Government Publications database, viewed May 1, 2023)."],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Georgia. Department of Audits and Accounts"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Lanier County Board of Education (Ga.)--Appropriations and expenditures--Periodicals","Education--Georgia--Lanier County--Auditing--Periodicals","Education--Georgia--Lanier County--Finance--Statistics--Periodicals"],"dcterms_title":["Lanier County Board of Education, Lakeland, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2004"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-be26-bl28-b2003-h2004"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-be26-bl28-b2003-h2004"],"dcterms_temporal":null,"dcterms_rights_holder":["\u0026copy; Georgia Department of Audits"],"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["periodical","periodicals","state government records","audits","financial records","financial statements"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":"LANIER COUNTY BOARD OF EDUCATION \nLAKELAND, GEORGIA REPORT ON AUDIT \nOF THE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2004 \nSTATE OF GEORGIA \nDEPARTMENT OF AUDITS AND ACCOUNTS \nRussell W. Hinton State Auditor \n \n LANIER COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \n \nSECTION I \n \nFINANCIAL \n \nINDEPENDENT AUDITOR'S COMBINED REPORT ON BASIC FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION - SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \n \nEXHIBITS \n \nBASIC FINANCIAL STATEMENTS \n \nDISTRICT-WIDE FINANCIAL STATEMENTS \n \nA \n \nSTATEMENT OF NET ASSETS \n \n3 \n \nB \n \nSTATEMENT OF ACTIVITIES \n \n4 \n \nFUND FINANCIAL STATEMENTS \n \nC \n \nBALANCE SHEET \n \nGOVERNMENTAL FUNDS \n \n6 \n \nD \n \nRECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET \n \nTO THE STATEMENT OF NET ASSETS \n \n7 \n \nE \n \nSTATEMENT OF REVENUES, EXPENDITURES AND CHANGES \n \nIN FUND BALANCES \n \nGOVERNMENTAL FUNDS \n \n8 \n \nF \n \nRECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT \n \nOF REVENUES, EXPENDITURES AND CHANGES IN FUND \n \nBALANCES TO THE STATEMENT OF ACTIVITIES \n \n9 \n \nG \n \nSTATEMENT OF FIDUCIARY NET ASSETS \n \nFIDUCIARY FUNDS \n \n11 \n \nH \n \nNOTES TO THE BASIC FINANCIAL STATEMENTS \n \n12 \n \nSCHEDULES \n \nREQUIRED SUPPLEMENTARY INFORMATION \n \nSCHEDULE OF REVENUES, EXPENDITURES AND CHANGES \n \nIN FUND BALANCES - BUDGET AND ACTUAL \n \nGENERAL FUND \n \n25 \n \nSUPPLEMENTARY INFORMATION \n \n2 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \n \n26 \n \n3 SCHEDULE OF STATE REVENUE \n \n28 \n \n LANIER COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \n \nSECTION I \n \nFINANCIAL \n \nSCHEDULES \n \nSUPPLEMENTARY INFORMATION \n \n4 SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS \n \n29 \n \n5 ALLOTMENTS AND EXPENDITURES \n \nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS (QBE) \n \nBY PROGRAM \n \n31 \n \nSECTION II \nCOMPLIANCE AND INTERNAL CONTROL REPORTS \nREPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133 \n \nSECTION III AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS \n \nSECTION IV FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS \n \n LANIER COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \nSECTIONV MANAGEMENT'S RESPONSES SCHEDULE OF MANAGEMENT'S RESPONSES \n \n SECTION I FINANCIAL \n \n Russell W. Hinton \nSTATE AUDITOR \n(404) 656-2174 \n \nDEPARTMENT OF AUDITS AND ACCOUNTS \n270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400 \nJune 23, 2005 \n \nHonorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Education \nand Superintendent and Members of the Lanier County Board of Education \nINDEPENDENT AUDITOR'S COMBINED REPORT ON BASIC FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION - SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \nLadies and Gentlemen: \nWe have audited the accompanying financial statements ofthe governmental activities, each major fund, and the aggregate remaining fund information (Exhibits A through H) of the Lanier County Board of Education, as of and for the year ended June 30, 2004, which collectively comprise the Board's basic financial statements as listed in the table of contents. These financial statements are the responsibility of the Lanier County Board of Education's management. Our responsibility is to express opinions on these financial statements based on our audit. \nWe conducted our audit in accordance with auditing standards generally accepted in the United States ofAmerica and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General ofthe United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free ofmaterial misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. \nIn our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information of the Lanier County Board of Education, as of June 30, 2004, and the respective changes in financial position thereof for the year then ended in conformity with accounting principles generally accepted in the United States of America. \n2004ARL-11 \n \n The Lanier County Board of Education has not presented Management's Discussion and Analysis that accounting principles generally accepted in the United States has determined is necessary to supplement, although not to be part of, the basic financial statements. \nAs discussed in Note 2 to the basic financial statements, during fiscal year 2004, the Board completed a comprehensive inventory of its capital assets for inclusion in the basic financial statements and consolidated its individual school activity accounts for inclusion in the basic financial statements. These changes are in accordance with generally accepted accounting principles. \nAs described in Note 2, the Lanier County Board of Education has implemented a new financial reporting model as required by provisions ofGovernmental Accounting Standards Board Statement No. 34, Basic Financial Statements - and Management's Discussion and Analysis - for State and Local Governments, as of June 30, 2004. \nIn accordance with Government Auditing Standards, we have also issued our report dated June 23, 2005, on our consideration ofthe Lanier County Board ofEducation's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements and other matters. The purpose ofthat report is to describe the scope ofour testing of internal control over financial reporting and compliance and the results ofthat testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. \nThe Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual, as presented on page 25, is not a required part of the basic financial statements but is supplementary information required by the accounting principles generally accepted in the United States of America. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods ofmeasurement and presentation ofthe required supplementary information. However, we did not audit the information and express no opinion on it. \nOur audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the Lanier County Board of Education's basic financial statements. The accompanying supplementary information which consist of Schedules 2 through 5, which includes the Schedule of Expenditures of Federal Awards as required by U.S. Office of Management and Budget Circular A-133, Audits ofStates, Local Governments, and Non-Profit Organizations, are presented for purposes of additional analysis and are not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements, and in our opinion, is fairly stated, in all material respects, in relation to the basic financial statements taken as a whole. \n2004ARL-11 \n \n A copy ofthis report has been filed as a permanent record in the office ofthe State Auditor and made available to the press ofthe State, as provided for by Official Code of Georgia Annotated section 506-24. \nRespectfully submitted, \n~w.~ \nRussell W. Hinton State Auditor \nRWH:gp 2004ARL-11 \n \n LANIER COUNTY BOARD OF EDUCATION \n \n LANIER COUNTY BOARD OF EDUCATION STATEMENT OF NET ASSETS JUNE 30, 2004 \nASSETS \nCash and Cash Equivalents Accounts Receivable, Net \nTaxes State Government Federal Government Other Inventories Capital Assets Land Construction in Progress Land Improvements Buildings Equipment Less: Accumulated Depreciation \nTotal Assets \nLIABILITIES \nAccounts Payable Salaries Payable Short-Term Debt Contracts Payable Retainages Payable Deposits and Deferred Revenues \nTotal Liabilities \nNET ASSETS \nInvested in Capital Assets, Net of Related Debt Restricted for \nBus Replacement Continuation of Federal Programs Unrestricted (Deficit) \nTotal Net Assets \nTotal Liabilities and Net Assets \nThe notes to the basic financial statements are an integral part of this statement. \n-3- \n \nEXHIBIT\"A\" \n \nGOVERNMENTAL ACTIVITIES \n \n$ \n \n622,027 \n \n179,609 856,280 594,321 \n10,455 7,854 \n \n353,960 1,242,208 \n651,279 7,331,147 \n944,771 -2,975,091 \n \n$ ===9==,8=1=8,=82=0= \n \n$ \n \n744,324 \n \n959,454 \n \n675,000 \n \n91,277 \n \n119,358 \n \n11 243 \n \n$ \n \n2,600,656 \n \n$ \n \n7,548,274 \n \n70,432 92,773 -493,315 \n \n$ \n \n7 218 164 \n \n$ =======9=,8=1=8,=82=0= \n \n LANIER COUNTY BOARD OF EDUCATION STATEMENT OF ACTIVITIES \nFOR THE YEAR ENDED JUNE 30. 2004 \n \nEXPENSES \n \nCHARGES FOR SERVICES \n \nGOVERNMENTAL ACTIVITIES \n \nInstruction Support Services \nPupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Operations of Non-Instructional Services Enterprise Operations Food Services Interest on Short-Term and Long-Term Debt \nTotal Governmental Activities \n \n$ \n \n7,507,568 $ \n \n937,305 494,197 194,753 399,846 630,587 230,323 667,654 337,759 118,942 \n37,667 \n \n29,251 725,074 \n24 765 \n \n12,335,691 $ \n \n101,078 \n185,840 286,918 \n \nGeneral Revenues Taxes Property Taxes For Maintenance and Operations Sales Taxes Special Purpose Local Option Sales Tax For Capital Projects Intangible Recording Tax Real Estate Grants and Contributions not Restricted to Specific Programs Investment Earnings Miscellaneous \n \nTotal General Revenues \n \nChange in Net Assets \n \nNet Assets - Beginning of Year (Restated) \n \nNet Assets - End of Year \n \nThe notes to the basic financial statements are an integral part of this statement. -4- \n \n EXHIBIT\"B\" \n \nPROGRAM REVENUES \n \nOPERATING \n \nCAPITAL \n \nGRANTS AND \n \nGRANTS AND \n \nCONTRIBUTIONS CONTRIBUTIONS \n \nNET (EXPENSES) REVENUES \nAND CHANGES IN NET ASSETS \n \n$ \n \n6,123,591 $ \n \n608,455 294,219 138,896 468,276 339,334 \n19,320 417,803 168,914 \n145 37,666 \n \n15,606 538,918 \n \n$ \n \n9,171,143 $ \n \n837,312 $ 172,823 \n18,096 138,036 \n25,364 27,154 \n9,264 \n48,566 \n1,276 615 $ \n \n-445,587 \n-156,027 -199,978 \n-55,857 86,526 -153,217 -211,003 -224,487 -141,691 -109,533 \n-1 \n-13,645 48,250 -24 765 \n-1,601,015 \n \n$ \n \n1,549,229 \n \n397,902 45,246 12,861 \n1,407,493 4,758 \n175 859 \n \n$ \n \n3,593,348 \n \n$ \n \n1,992,333 \n \n5,225,831 \n \n$ \n \n7,218164 \n \n-5 - \n \n LANIER COUNTY BOARD OF EDUCATION BALANCE SHEET \nGOVERNMENTAL FUNDS JUNE 30, 2004 \n \nEXHIBIT\"C\" \n \nASSETS \nCash and Cash Equivalents Accounts Receivable, Net \nTaxes State Government Federal Government Other Inventories \nTotal Assets \nLIABILITIES AND FUND BALANCES \nLIABILITIES \nAccounts Payable Salaries Payable Short-Term Debt Contracts Payable Retainages Payable Deposits and Deferred Revenue \nTotal Liabilities \nFUND BALANCES \nReserved for: Bus Replacement Continuation of Federal Programs Inventories \nUnreserved Undesignated Reported in: General Fund Capital Projects (Deficit) \nTotal Fund Balances \nTotal Liabilities and Fund Balances \n \nGENERAL FUND \n \nDISTRICTWIDE \nCAPITAL PROJECTS \nFUND \n \nTOTAL \n \n$ \n \n587,046 $ \n \n69,892 856,280 498,755 \n10,455 7 854 \n \n34,981 $ \n64,875 95,566 \n \n622,027 \n134,767 856,280 594,321 \n10,455 7 854 \n \n$ \n \n2,030,282 $ \n \n195,422 $ \n \n2,225,704 \n \n============ \n \n$ \n \n744,324 \n \n959,454 \n \n$ \n \n11 243 \n \n$ \n \n1,715,021 $ \n \n$ \n675,000 91,277 \n119,358 \n885,635 $ \n \n744,324 959,454 675,000 \n91,277 119,358 \n11 243 \n2,600,656 \n \n$ \n \n70,432 \n \n84,919 \n \n7,854 \n \n$ \n \n70,432 \n \n84,919 \n \n7,854 \n \n152,056 \n$ \n \n-690 213 \n \n152,056 -690,213 \n \n$ \n \n315,261 $ \n \n-690,213 $ \n \n-374,952 \n \n$ \n \n2,030,282 $ \n \n195,422 $ =====2=,2=25='=70=4= \n \nThe notes to the basic financial statements are an integral part of this statement. -6- \n \n LANIER COUNTY BOARD OF EDUCATION RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET \nTO THE STATEMENT OF NET ASSETS JUNE 30. 2004 \n \nEXHIBIT \"D\" \n \nTotal Fund Balances - Governmental Funds (Exhibit \"C\") \nAmounts reported for Governmental Activities in the Statement of Net Assets are different because: \nCapital Assets used in Governmental Activities are not financial resources and therefore are not reported in the funds. These assets consist of: \nLand Construction in Progress Land Improvements Buildings Equipment Accumulated Depreciation \nTotal Capital Assets \nSome of the School District's property tax revenues will be collected after year end but are not available soon enough to pay for the current period\"s expenditures. \nNet Assets of Governmental Activities (Exhibit \"A\") \n \n$ \n \n-374,952 \n \n$ \n \n353,960 \n \n1,242,208 \n \n651,279 \n \n7,331,147 \n \n944,771 \n \n-2,975,091 \n \n7,548,274 \n \n44,842 \n \n$ ====7=21=8=1=64= \n \nThe notes to the basic financial statements are an integral part of this statement. -7- \n \n LANIER COUNTY BOARD OF EDUCATION STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES \nGOVERNMENTAL FUNDS YEAR ENDED JUNE 30. 2004 \n \nEXHIBIT\"E\" \n \nREVENUES \nProperty Taxes Sales Taxes State Funds Federal Funds Charges for Services Investment Earnings Miscellaneous \nTotal Revenues \nEXPENDITURES \nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Enterprise Operations Food Services Operation \nCapital Outlay Debt Services \nPrincipal Interest \nTotal Expenditures \nNet Change in Fund Balances \nFund Balances - Beginning (Restated) \nFund Balances - Ending \n \nGENERAL FUND \n \nDISTRICTWIDE \nCAPITAL PROJECTS \nFUND \n \nTOTAL \n \n$ 1,402,517 \n \n$ \n \n58,107 $ \n \n397,902 \n \n8,482,711 \n \n2,125,940 \n \n1,249,461 \n \n286,918 \n \n4,147 \n \n611 \n \n175 859 \n \n$ 12,536,199 $ 1647974 $ \n \n1,402,517 456,009 \n8,482,711 3,375,401 \n286,918 4,758 \n175 859 \n14184173 \n \n$ 7,382,551 $ \n \n2,674 $ \n \n909,246 494,197 194,753 395,077 608,176 230,323 666,636 352,722 \n10,376 37,667 29,251 736,354 75,900 \n \n1,831 122,106 1,272,350 \n \n9,219 282 \n \n24483 \n \n$ 12,132,730 $ 1423444 $ \n \n$ \n \n403,469 $ \n \n224,530 $ \n \n-88 208 \n \n-914 743 \n \n7,385,225 \n909,246 494,197 194,753 396,908 608,176 230,323 666,636 352,722 132,482 \n37,667 29,251 736,354 1,348,250 \n9,219 24 765 \n13,556,174 \n627,999 \n-1,002,951 \n \n$ \n \n315,261 $ -690,213 $ ===-3=74=='=95=2= \n \nThe notes to the basic financial statements are an integral part of this statement. -8 - \n \n LANIER COUNTY BOARD OF EDUCATION RECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT OF \nREVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES TO THE STATEMENT OF ACTIVITIES JUNE 30. 2004 \n \nEXHIBIT \"F\" \n \nTotal Net Change in Fund Balances - Governmental Funds (Exhibit \"E\") \nAmounts reported for Governmental Activities in the Statement of Activities are different because: \nCapital Outlays are reported as expenditures in Governmental Funds. However, in the Statement of Activities, the cost of Capital Assets is allocated over their estimated useful lives as depreciation expense. In the current period, these amounts are: \nCapital Outlay Depreciation Expense \nExcess of Capital Outlay over Depreciation Expense \nBecause some property taxes will not be collected for several months after the School District's fiscal year ends, they are not considered \"available\" revenues. \nRepayment of Long-Term Debt is reported as an expenditure in Governmental Funds, but the repayment reduces Long-Term Liabilities in the Statement of Net Assets. In the current year, this amount consist of: \nCapital Lease Payments \n \n$ \n \n627,999 \n \n$ \n \n1,458,005 \n \n-246 741 \n \n1,211,264 143,851 \n \n9 219 \n \nChange in Net Assets of Governmental Activities (Exhibit \"B\") \n \n$ ===='1,'=99=2a!=,3=3=3 \n \nThe notes to the basic financial statements are an integral part of this statement. -9- \n \n LANIER COUNTY BOARD OF EDUCATION STATEMENT OF FIDUCIARY NET ASSETS \nFIDUCIARY FUNDS JUNE 30. 2004 \nASSETS Accounts Receivable. Net \nOther \nLIABILITIES Cash Overdraft Accounts Payable Funds Held for Others \nTotal Liabilities \n \nEXHIBIT\"G\" \n \nAGENCY FUNDS \n$ ===13='==68=6= \n \n$ \n \n19,690 \n \n822 \n \n-6,826 \n \n$ ====13=,6=8=6= \n \nThe notes to the basic financial statements are an integral part of this statement. \n- 11 - \n \n LANIER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \nJUNE 30, 2004 \n \nEXHIBIT \"H\" \n \nNote 1: DESCRIPTION OF SCHOOL DISTRICT AND REPORTING ENTITY \nREPORTING ENTITY \nThe Lanier County Board ofEducation (School District) was established under the laws ofthe State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. The Board is organized as a separate legal entity and has the power to levy taxes and issue bonds. Its budget is not subject to approval by any other entity. Accordingly, the School District is a primary government and consists of all the organizations that compose its legal entity. \nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \nBASIS OF PRESENTATION \nThe School District's basic financial statements are collectively comprised of the District-wide financial statements, fund financial statements and notes to the basic financial statements of the Lanier County Board of Education. \nDistrict-wide Statements: The Statement ofNet Assets and the Statement of Activities display information about the financial activities ofthe overall School District, except for fiduciary activities. Eliminations have been made to minimize the double counting of internal activities. Governmental activities generally are financed through taxes, intergovernmental revenues, and other nonexchange transactions. \nThe Statement of Activities presents a comparison between direct expenses and program revenues for each function of the School District's governmental activities. \n Direct expenses are those that are specifically associated with a program or function and, therefore, are clearly identifiable to a particular function. Indirect expenses (expenses of the School District related to the administration and support ofthe School District's programs, such as office and maintenance personnel and accounting) are not allocated to programs. \n Program revenues include (a) charges paid by the recipients of goods or services offered by the programs and (b) grants and contributions that are restricted to meeting the operational or capital requirements of a particular program. Revenues that are not classified as program revenues, including all taxes, are presented as general revenues. \nFund Financial Statements: The fund financial statements provide information about the School District's funds, including fiduciary funds. Eliminations have been made to minimize the double counting ofinternal activities. Separate statements for each category (governmental and fiduciary) are presented. The emphasis of fund financial statements is on major governmental funds, each displayed in a separate column. \n \n- 12 - \n \n LANIER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \nJUNE 30, 2004 \n \nEXHIBIT \"H\" \n \nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \nThe School District reports the following major governmental funds: \n General Fund is the School District's primary operating fund. It accounts for all financial resources ofthe School District, except those resources required to be accounted for in another fund. \n District-wide Capital Projects Fund accounts for financial resources including Special Purpose Local Option Sales Tax and grants from U. S. Department of Education to be used for the acquisition, construction or renovation of major capital facilities. \nThe School District reports the following fiduciary fund type: \n Agency funds account for assets held by the School District as an agent for various funds, governments or individuals. \nBASIS OF ACCOUNTING \nThe basis ofaccounting determines when transactions are reported on the financial statements. The District-wide governmental and fiduciary fund financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded at the time liabilities are incurred, regardless of when the related cash flows take place. Nonexchange transactions, in which the School District gives (or receives) value without directly receiving (or giving) equal value in exchange, include property taxes, sales taxes, grants and donations. On an accrual basis, revenue from property taxes is recognized in the fiscal year for which the taxes are levied. Revenue from sales taxes is recognized in the fiscal year in which the underlying transaction (sale) takes place. Revenue from grants and donations is recognized in the fiscal year in which all eligibility requirements have been satisfied. \nThe School District uses funds to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. \nGovernmental funds are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Under this method, revenues are recognized when measurable and available. The School District considers all revenues reported in the governmental funds to be available if they are collected within sixty days after year-end. Property taxes, sales taxes and interest are considered to be susceptible to accrual. Expenditures are recorded when the related fund liability is incurred, except for principal and interest on general long-term debt, which are recognized as expenditures to the extent they have matured. Capital asset acquisitions are reported as expenditures in governmental funds. Proceeds ofgeneral long-term liabilities and acquisitions under capital leases are reported as other financing sources. \n- 13 - \n \n LANIER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \nJUNE 30, 2004 \n \nEXHIBIT \"H\" \n \nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \n \nThe School District funds certain programs by a combination ofspecific cost-reimbursement grants, categorical grants, and general revenues. Thus, when program costs are incurred, there are both restricted and unrestricted net assets available to finance the program. It is the School District's policy to first apply grant resources to such programs, followed by cost-reimbursement grants, then general revenues. \n \nRESTATEMENT OF PRIOR YEAR FUND BALANCE - GENERAL FUND \n \nIn prior years, the financial activities of the School District's School Food Services Fund, Lottery Programs, Federal Programs and Other Programs were reported as Special Revenue Funds. These funds had a combined fund balance of $103,617 at July 1, 2003. For fiscal year 2004, these funds have been reported as part of the General Fund. In addition, governmental fund activity from the various school activity accounts, which were not reported in the prior year's financial statements, have been reported within the General Fund for fiscal year ended June 30, 2004. The governmental fund activity ofthe various school activity accounts had a fund balance of$16,302 at July 1, 2003. This change is in accordance with generally accepted accounting principles. \n \nGeneral Fund Balance July 1, 2003 \n \n$ -208,127 \n \nAdd Funds Consolidated with General Fund: School Food Services Fund Other Programs School Activity Account - Governmental Activity \n \n103,426 191 \n16,302 \n \nGeneral Fund Balance July 1, 2003 (Restated) CHANGES IN ACCOUNTING PRINCIPLES \n \n$==-==88-,2=0~8 \n \nThe Lanier County Board ofEducation has implemented a new financial reporting model as required by provisions of Governmental Accounting Standards Board Statement No. 34, Basic Financial Statements - and Management's Discussion and Analysis - for State and Local Governments, as of June 30, 2004. \n \nThe provisions of GASB Statement No. 34 require the inclusion ofa Statement ofNet Assets. The elements comprising Net Assets - Beginning include the following: \n \n- 14 - \n \n LANIER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \nJUNE 30, 2004 \n \nEXHIBIT \"H\" \n \nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \n \nGeneral Fund (Restated) July 1, 2003 Capital Projects Fund \n \n$ -88,208 -914 743 \n \nGovernmental Funds (Restated) July 1, 2003 Capital Assets Accumulated Depreciation Property Tax Revenue Timing Differences Capital Leases Payable \n \n$ -1,002,951 9,065,360 -2,728,350 -99,009 -9 219 \n \nNet Assets Beginning (See Exhibit \"B\") \n \n$ 5!225!831 \n \nCASH AND CASH EQUIVALENTS \n \nCOMPOSITION OF DEPOSITS Cash and cash equivalents consist ofcash on hand, demand deposits and short-term investments with original maturities of three months or less from the date of acquisition in authorized financial institutions. Georgia Laws OCGA 45-8-14 authorize the School District to deposit its funds in one or more solvent banks or insured Federal savings and loan associations. \n \nRECEIVABLES \n \nReceivables consist of amounts due from property and sales taxes, grant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the basic financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. \n \nPROPERTY TAXES \n \nThe Lanier County Board of Commissioners fixed the property tax levy for the 2003 tax digest year (calendar year) on September 24, 2003 (levy date). Taxes were due on December 20, 2003 (lien date). Taxes collected within the current fiscal year or within 60 days after year-end on the 2003 tax digest are reported as revenue in the governmental funds for fiscal year 2004. The Lanier County Tax Commissioner bills and collects the property taxes for the School District, withholds 2.5% of taxes collected as a fee for tax collection and remits the balance of taxes collected to the School District. Property tax revenues, at the fund reporting level, during the fiscal year ended June 30, 2004, for maintenance and operations amounted to $1,402,517. \n \nThe tax millage rate levied for the 2003 tax year (calendar year) for the Lanier County Board of Education was as follows (a mill equals $1 per thousand dollars of assessed value): \n \nSchool Operations \n \n17.16 mills \n \n- 15 - \n \n LANIER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \nJUNE 30, 2004 \n \nEXHIBIT \"H\" \n \nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \n \nSALES TAXES \n \nSpecial Purpose Local Option Sales Tax, at the fund reporting level, during the year amounted to $397,902 and is to be used for capital outlay for educational purposes or debt service. This sales tax was authorized by local referendum and the sales tax must be re-authorized at least every five years. \n \nINVENTORIES \n \nFOOD INVENTORIES On the basic financial statements, inventories ofdonated food commodities used in the preparation ofmeals are reported at their Federally assigned value and purchased foods inventories are reported at cost (first-in, first-out). The School District uses the consumption method to account for inventories whereby donated food commodities are recorded as an asset and as revenue when received, and expenses/expenditures are recorded as the inventory items are used. Purchased foods are recorded as an asset when purchased and expenses/expenditures are recorded as the inventory items are used. \n \nCAPITAL ASSETS \n \nCapital assets purchased, including capital outlay costs, are recorded as expenditures in the fund financial statements at the time of purchase (including ancillary charges). On the District-wide financial statements, all purchased capital assets are valued at cost where historical records are available and at estimated historical cost based on appraisals or deflated current replacement cost where no historical records exist. Donated capital assets are recorded at estimated fair market value on the date donated. Disposals are deleted at depreciated recorded cost. The cost of normal maintenance and repairs that do not add to the value ofassets or materially extend the useful lives of the assets is not capitalized. Depreciation is computed using the straight-line method. The School District does not capitalize book collections or works of art. \n \nCapitalization thresholds and estimated useful lives of capital assets reported in the District-wide statements are as follows: \n \nCapitalization Policy \n \nEstimated Useful Life \n \nLand Land Improvements Buildings and Improvements Equipment \n \nAny Amount \n \n$ \n \n10,000 \n \n$ \n \n10,000 \n \n$ \n \n5,000 \n \nNIA 20 years 25 to 60 years 5 to 25 years \n \nDepreciation is used to allocate the actual or estimated historical cost of all capital assets over estimated useful lives. \n \n- 16 - \n \n LANIER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \nJUNE 30, 2004 \n \nEXHIBIT \"H\" \n \nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \n \nDEFICIT FUND BALANCES \n \nFunds reporting a deficit fund balance and deficit net assets at June 30, 2004, are as follows: \n \nFund Type/Fund Name \n \nDeficit Balances \n \nGovernmental District-wide Capital Project Funds Federal Special Purpose Local Option Sales Tax \n \n$ 119,358 $ 570,855 \n \nThe Lanier County Board of Education plans to liquidate the deficit in the District-wide Capital Project Funds with SPLOST funds as collected. \n \nNote 3: DEPOSITS \n \nCOLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee of insurance, or by collateral. The aggregate ofthe face value of such surety bond and the market value of securities pledged shall be equal to not less than 110 percent ofthe public funds being secured after the deduction ofthe amount ofdeposit insurance. If a depository elects the pooled method (OCGA 45-8-13.l)the aggregate ofthe market value ofthe securities pledged to secure a pool ofpublic funds shall be not less than 110 percent ofthe daily pool balance. OCGA Section 45-8-11 (b) provides an officer holding public funds may, in his discretion, waive the requirement for security in the case ofoperating funds placed in demand deposit checking accounts. \n \nAcceptable security for deposits consists of any one of or any combination of the following: \n \n(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, \n \n(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation, \n \n(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia, \n \n(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia, \n \n(5) Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose, \n \n- 17 - \n \n LANIER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \nJUNE 30, 2004 \n \nEXHIBIT \"H\" \n \nNote 3: DEPOSITS \n \n(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and \n \n(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. \n \nCATEGORIZATION OF DEPOSITS At June 30, 2004, the bank balances were $1,166,881. The amounts ofthe total bank balances are classified into three categories of credit risk: \n \nCategory 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the School District or by the School District's agent in the School District's name. \nCategory 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the School District's name. \nCategory 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the School District's name.) \n \nThe School District's deposits are classified by risk category at June 30, 2004, as follows: \n \nRisk Category \n \nBank Balance \n \n1 \n \n$ 100,000 \n \n2 \n \n588,000 \n \n3 \n \n478,881 \n \nTotal \n \n$ 1,166.881 \n \nNote 4: NON-MONETARY TRANSACTIONS \n \nThe School District receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 2 - Inventories \n \nNote 5: CAPITAL ASSETS \n \nThe following is a summary of changes in the Capital Assets during the fiscal year: \n \n- 18 - \n \n LANIER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \nJUNE 30, 2004 \n \nEXHIBIT \"H\" \n \nNote 5: CAPITAL ASSETS \n \nBalances July 1, 2003 \n \nIncreases \n \nDecreases \n \nBalances June 30, 2004 \n \nGovernmental Activities Capital Assets, Not Being Depreciated: \nLand Construction in Progress \n \n$ 323,818 $ \n \n30,142 $ \n \n0 \n \n1,242,208 \n \n0 $ 353,960 1,242,208 \n \nTotal Capital Assets Not Being Depreciated $ 323,818 $ 1,272,350 $ \n \n0 $ 1,596,168 \n \nCapital Assets Being Depreciated Buildings and Improvements Equipment Land Improvements \n \n$ 7,255,247 $ 835,016 651,279 \n \n75,900 $ 109,755 \n \n0 $ 7,331,147 944,771 651,279 \n \nLess Accumulated Depreciation for: Buildings and Improvements Equipment Land Improvements \n \n1,784,052 540,922 403,376 \n \n153,438 57,182 36,121 \n \n1,937,490 598,104 439 497 \n \nTotal Capital Assets, Being Depreciated, Net $ 6,013,192 $ \n \n-61 086 $ \n \n0 $ 5,952,106 \n \nGovernmental Activity Capital Assets - Net $ 6,337.010 $ 1,211.264 $ \n \n0 $ 7,548.274 \n \nCurrent year depreciation expense by function is as follows: \n \nInstruction Support Services \nPupil Services General Administration School Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Food Services \n \n$ 135,943 \n \n$ \n \n28,059 \n \n2,938 \n \n22,411 \n \n4,118 \n \n43,883 \n \n1 504 \n \n102,913 7 885 \n \n$.=~2==46~,7~4~1 \n \nNote 6: RESTRICTED ASSETS \n \nSpecial Purpose Local Option Sales Tax (SPLOST) is reported as restricted assets in the Statement of Net Assets because its use is limited by applicable statutory provisions. Restricted assets at June 30, 2004, were as follows: \n \n- 19 - \n \n LANIER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \nJUNE 30, 2004 \n \nEXHIBIT \"H\" \n \nNote 6: RESTRICTED ASSETS \n \nDistrict-wide Capital Projects SPLOST \n \nRestricted Cash and Cash Equivalents: Capital Acquisitions \n \n$ \n \n39,270 \n \nNote 7: RISK MANAGEMENT \n \nThe School District is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; acts of God and unemployment compensation. \n \nThe School District has obtained commercial insurance for risk of loss associated with torts and assets. The School District has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the School District's insurance coverage in any ofthe past three years. \n \nThe School District has elected to self-insure for all losses related to acts of God. In addition, the School District has elected to self-insure for errors or omissions, which includes, among other risks, risks for sexual harassment and discrimination. The School District has not experienced any losses related to these risks in the past three years. \n \nThe School District is self-insured with regard to unemployment compensation claims. The School District accounts for claims within the same fund that the employee's salary and benefits were paid. Claims are accounted for with expenditure and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated. The School District has not experienced any claims related to this risk in the past three years. \n \nThe School District participates in the Georgia Education Workers' Compensation Trust, a public entity risk pool organized on December 1, 1991, to develop, implement and administer a program of workers' compensation self-insurance for its member organizations. The School District pays an annual premium to the Trust for its general insurance coverage. Additional insurance coverage is provided through an agreement by the Trust with the Midwest Employers Casualty Company to provide coverage for potential losses sustained by the Trust in excess of $400,000 loss per occurrence, up to $2,000,000. \n \nThe School District has purchased surety bonds to provide additional insurance coverage as follows: \n \n- 20 - \n \n LANIER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \nJUNE 30, 2004 \n \nEXHIBIT \"H\" \n \nNote 7: RISK MANAGEMENT \n \nPosition Covered \n \nAmount \n \nSuperintendent Each Principal Each Bookkeeper Each Nutrition Manager Each Nutrition Cashier \n \n$ \n \n25,000 \n \n$ \n \n5,000 \n \n$ \n \n4,000 \n \n$ \n \n3,000 \n \n$ \n \n2,000 \n \nNote 8: OPERATING LEASES \n \nLanier County Board of Education has entered into various leases as lessee for copy machines. These leases are considered for accounting purposes to be operating leases. Lease expenditures for the year ended June 30, 2004, for governmental funds amounted to $35,973. Future minimum lease payments for these leases are as follows: \n \nYear Ending \n \nGovernmental Funds \n \n2005 2006 2007 2008 \n \n$ \n \n35,973 \n \n35,973 \n \n35,973 \n \n29 978 \n \nTotal Note 9: SHORT-TERM DEBT \n \n$==1==37='=8\"'=9='=7 \n \nThe School District obtains temporary loans in advance of Special Purpose Local Option Sales Tax collections, depositing the proceeds in its District-wide Capital Projects Fund. This short-term debt is to provide cash for capital outlay until Special Purpose Local Option Sales Tax are received. Article IX, Section V, Paragraph V of the Constitution of the State of Georgia limits the aggregate amount of short-term debt to 75 percent of the total gross income from taxes collected in the preceding year and requires all short-term debt to be repaid no later than December 31 of the calendar year in which the debt was incurred. \n \nShort-term debt activity for the fiscal year is as follows: \n \nBeginning Balance \n \nIssued \n \nRedeemed \n \nEnding Balance \n \nTemporary Loans \n \n$ 950.100 $=====0 $ 275,100 $ 675,000 \n \n- 21 - \n \n LANIER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \nJUNE 30, 2004 \n \nEXHIBIT \"H\" \n \nNote 10: LONG-TERM DEBT \n \nCAPITAL LEASES The Lanier County Board of Education has entered into a lease agreement as lessee for an energy management system. This lease agreement qualifies as a capital lease for accounting purposes and, therefore, has been recorded at the present value of the future minimum lease payments as of the date of its inception. \n \nThe changes in Long-Term Debt during the fiscal year ended June 30, 2004, were as follows: \n \nBalance July 1, 2003 \n \nGovernmental Funds Capital Leases \n \n$ \n \n23,472 \n \nRetroactive Restatement of Prior Year Balances \n \n-14 253 \n \nBalance July 1, 2003 Restated \n \n$ \n \n9,219 \n \nDeductions Debt Retired \n \n9 219 \n \nBalance June 30, 2004 Note 11: ON-BEHALF PAYMENTS \n \n$====-0 \n \nThe School District has recognized revenues and costs in the amount of$87,055 for health insurance and retirement contributions paid on the School District's behalf by the following State Agencies. \n \nGeorgia Department of Education Paid to the Georgia Department of Community Health For Health Insurance of Non-Certified Personnel In the amount of $86,227 \n \nOffice of Treasury and Fiscal Services Paid to the Public School Employees Retirement System For Public School Employees Retirement (PSERS) Employer's Cost In the amount of $828 \n \n- 22 - \n \n LANIER COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \nJUNE 30, 2004 \n \nEXHIBIT \"H\" \n \nNote 12: SIGNIFICANT COMMITMENTS \n \nThe following is an analysis ofsignificant outstanding construction or renovation contracts executed by the School District as of June 30, 2004, together with funding available: \n \nProject \n \nUnearned Executed Contracts \n \nFunding Available \nFrom Federal Grant \n \n04/FED-686-040 \n \n$ 219~423 $ 375A59 \n \nThe amounts described in this note are not reflected in the basic financial statements. \n \nNote 13: SIGNIFICANT CONTINGENT LIABILITIES \n \nAmounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any costs which are disallowed under grant terms. The School District believes that such disallowances, if any, will be immaterial to its overall financial position. \n \nNote 14: RETIREMENT PLANS \n \nTEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) \n \nTRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts. \n \nTRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe School District who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The School District makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 9.24% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows: \n \nFiscal Year \n \nPercentage Contributed \n \nRequired Contribution \n \n2004 2003 2002 \n \n100% 100% 100% \n \n$ 625,576 $ 607,979 $ 527,960 \n \n- 23 - \n \n LANIER COUNTY BOARD OF EDUCATION GENERAL FUND \nSCHEDULE OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL \nYEAR ENDED JUNE 30. 2004 \n \nSCHEDULE \"1\" \n \nREVENUES \nProperty Taxes Sales Taxes State Funds Federal Funds Charges for Services Investment Earnings Miscellaneous \nTotal Revenues \nEXPENDITURES \nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Enterprise Operations Food Services Operation \nCapital Outlay Debt Service \nTotal Expenditures \nNet Change in Fund Balances \nFund Balances - Beginning (Restated) \nAdjustments \n \nNONAPPROPRIATED BUDGETS \n \nORIGINAL (1) \n \nFINAL (1) \n \nACTUAL AMOUNTS \n \n$ \n \n1.448.953 $ \n \n1.448,953 $ \n \n1.402,517 \n \n20,000 \n \n20,000 \n \n58,107 \n \n8,146,316 \n \n8,430,393 \n \n8.482,711 \n \n1,450,735 \n \n2.425,318 \n \n2,125,940 \n \n181,296 \n \n181,296 \n \n286,918 \n \n1,300 \n \n1,300 \n \n4,147 \n \n15 300 \n \n15,300 \n \n175 859 \n \n$ \n \n11,263,900 $ \n \n12,522,560 $ \n \n12,536,199 \n \n$ \n \n7,323,109 $ \n \n7,526,358 $ \n \n7,382,551 \n \n880,267 335,027 204,536 329,825 585,213 134,277 576,521 379,767 \n5,000 49,609 11,645 694,809 \n \n950,806 525,112 208,536 405,962 585,015 134,277 593,687 385,975 \n5,145 43,024 18,606 690,509 75,000 \n \n909,246 494,197 194,753 395,077 608,176 230,323 666,636 352,722 \n10,376 37,667 29,251 736,354 75,900 \n9 501 \n \n$ \n \n11,509,605 $ \n \n12,148,012 $ \n \n12,132,730 \n \n$ \n \n-245,705 $ \n \n374,548 $ \n \n403,469 \n \n281,105 \n \n281,105 \n \n-88,208 \n \n-63 969 \n \n-63 969 \n \nFund Balances - Ending \n \n$ \n \n-28 569 $ \n \n591 684 $ =====3=15=,2=61= \n \nNotes to the Schedule of Revenues. Expenditures and Changes in Fund Balances Budget and Actual \n(1) Original and Final Budget amounts do not include budgeted revenues or expenditures of the various principal accounts. \nThe accompanying schedule of revenues, expenditures and changes in fund balances budget and actual is presented on the modified accrual basis of accounting which is the basis of accounting used in the presentation of the fund financial statements. \n \nSee notes to the basic financial statements. \n \n- 25- \n \n LANIER COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \nYEAR ENDED JUNE 30. 2004 \n \nSCHEDULE \"2\" \n \nFUNDING AGENCY PROGRAM/GRANT \nAgriculture, U. S. Department of Child Nutrition Cluster Pass-Through From Georgia Department of Education Food Services School Breakfast Program National School Lunch Program \nTotal Child Nutrition Cluster \nOther Programs Pass-Through From Georgia Department of Education Food and Nutrition Program Food Donation (1) \nTotal U. S. Department of Agriculture \nEducation, U. S. Department of Special Education Cluster Pass-Through From Georgia Department of Education Special Education Grants to States Preschool Grants \nTotal Special Education Cluster \nOther Programs Direct Impact Aid Pass-Through From Coastal Plains Regional Educational Service Agency Migrant Education Pass-Through From Georgia Department of Education Enhancing Education Through Technology Program Improving Teacher Quality State Grants Reading Excellence - Local Reading Improvement Rural Education Safe and Drug-Free Schools and Communities School Renovation - Schools State Grants for Innovative Programs Title I Grants to Local Educational Agencies Vocational Education - Basic Grants to States \nTotal U.S. Department of Education \nJustice, U. S. Department of Pass-Through From Georgia Department of Juvenile Justice Children and Youth Coordinating Council After School Program \n \nCFDA NUMBER \n \nPASSTHROUGH \nENTITY ID \nNUMBER \n \nEXPENDITURES IN PERIOD \n \n10.553 10.555 \n \nNIA NIA $ \n$ \n \n(2) 666 316 \n666,316 \n \n10.550 \n \nNIA $ \n \n27 316 693,632 \n \n84.027 84.173 \n \nNIA $ NIA \n$ \n \n173,747 7954 \n181,701 \n \n84.041 \n84.011 \n84.318 84.367 84.338 84.358 84.186 * 84.352 84.298 84.010 84.048 \n \nNIA \nNIA NIA NIA NIA NIA NIA NIA NIA NIA \n$ \n \n(3) \n13,867 \n85,514 109,664 449,729 \n35,806 13,102 1,449,961 4,650 495,189 22 490 \n2,861,673 \n \n16.540 \n \nNIA $ \n \n14 673 \n \nTotal Federal Financial Assistance NIA = Not Available \n \n-26- \n \n$ ======3,=56=9=,9=7=8 \n \n LANIER COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \nYEAR ENDED JUNE 30. 2004 \n \nSCHEDULE \"2\" \n \nNotes to the Schedule of Expenditures of Federal Awards \n(1) The amount shown for the Food Donation Program represent the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the School District during the current fiscal year. \n(2) Expenditures for the funds earned on the School Breakfast Program ($127,014) were not maintained separately and are included in the 2004 National School Lunch Program. \n(3) Funds earned on the Impact Aid program, in the amount of $2,861, do not require reporting of expenditures. \nMajor Programs are identified by an asterisk (*) in front of the CFDA number. \nThe School District did not provide Federal Assistance to any Subrecipient. \nThe accompanying schedule of expenditures of Federal awards includes the Federal grant activity of the Lanier County Board of Education and is presented on the modified accrual basis of accounting which is the basis of accounting used in the presentation of the fund financial statements. \n \nSee notes to the basic financial statements. \n \n- 27 - \n \n LANIER COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30. 2004 \n \nAGENCY/FUNDING \nGRANTS Bright from the Start: Georgia Department of Early Care and Learning Pre-Kindergarten Program \nEducation. Georgia Department of Quality Basic Education Direct Instructional Cost Kindergarten Program Kindergarten Program - Early Intervention Program Primary Grades (1-3) Program Primary Grades - Early Intervention (1-3) Program Upper Elementary Grades (4-5) Program Upper Elementary Grades - Early Intervention (4-5) Program Middle School (6-8) Program High School General Education (9-12) Program Vocational Laboratory (9-12) Program Students with Disabilities Category I Category II Category Ill Category IV CategoryV Gifted Student - Category VI Remedial Education Program Alternative Education Program English Speakers of Other Languages (ESOL) Media Center Program 20 Days Additional Instruction Staff and Professional Development Indirect Cost Central Administration School Administration Facility Maintenance and Operations Categorical Grants Pupil Transportation Regular Bus Replacement Sparsity Nursing Services Principal Supplements Education Equalization Funding Grant Food Services Vocational Education Austerity Reduction Other State Programs Apprenticeship Program Health Insurance National Teacher Certification Preschool Handicapped Program Statewide After School Program 4-8 Statewide Reading Program K-3 Lottery Program Student Information System - Conversion \nOffice of Treasury and Fiscal Services Public School Employees Retirement \n \nSee notes to the basic financial statements. \n \n- 28 - \n \nSCHEDULE \"3\" \n \nGOVERNMENTAL FUND TYPE GENERAL FUND \n \n$ \n \n370,774 \n \n465,448 47,576 \n903,205 140,345 459,262 \n85,663 839,000 606,814 273,992 \n38,024 112,572 533,786 \n76,255 153,053 236,627 \n20,119 63,392 \n7,216 137,712 \n42,138 28,366 \n331,544 340,956 400,582 \n154,096 27,154 \n118,441 45,187 \n5,481 1,299,108 \n42,072 175,580 -294,844 \n42,700 86,227 \n6,244 11,242 12,000 18,667 \n18,107 \n828 \n$ ====8=4=82===71=1= \n \n LANIER COUNTY BOARD OF EDUCATION SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS \nYEAR ENDED JUNE 30. 2004 \n \nSCHEDULE \"4\" \n \nPROJECT \nConstruction of six classrooms and two restrooms at Lanier County Elementary School, addition to dining area at Lanier County Elementary School, eight classrooms and two restrooms at Lanier County High School, renovations, modifications and upgrading of technology at Lanier County Elementary School and Lanier County High School together with equipping of same, acquisition of all property, both real and personal. \nAdding to, renovating, improving and equipping existing school buildings, grounds and facilities, including athletic and classroom facilities; acquiring and installing certain technology and transportation equipment and improvements, including school buses and other school vehicles; refunding a construction loan with Farmers and Merchants Bank, Lakeland, Georgia in the estimated principal amount of $675,000; and acquiring any property necessary or desirable therefor, both real and personal. \n \nORIGINAL ESTIMATED \nCOST (1) \n \nCURRENT ESTIMATED COSTS(2) \n \nAMOUNT EXPENDED IN CURRENT YEAR(3) \n \nAMOUNT EXPENDED \nIN PRIOR YEAR (3) \n \nPROJECT STATUS \n \n$ 1,811,845 $ 2,979,401 $ \n \n18,941 $ 2,960,460 Complete \n \n2,400,000 \n \n2,400,000 \n \n35684 \n \nOngoing \n \n$ 4,211,845 $ 5,379,401 $ ===5=4:!:,6=2=5 $ 2,960,460 \n \n(1) The School District's original cost estimate as specified in the resolution calling for the imposition of the Local Option Sales Tax. \n(2) The School District's current estimate of total cost for the projects. Includes all cost from project inception to completion. \n(3) The voters of Lanier County approved the imposition of a 1% sales tax to fund the above projects. Amounts expended for these projects may include sales tax proceeds, state, local property taxes and/or other funds over the life of the projects. \n \nSee notes to the basic financial statements. \n \n- 29- \n \n LANIER COUNTY BOARD OF EDUCATION GENERAL FUND- QUALITY BASIC EDUCATION PROGRAM {QBE) \nALLOTMENTS AND EXPENDITURES - BY PROGRAM YEAR ENDED JUNE 30, 2004 \n \nSCHEDULE \"5\" \n \nDESCRIPTION \nDirect Instructional Programs Kindergarten Program Kindergarten Program-Early Intervention Program Primary Grades (1-3) Program Primary Grades-Early Intervention (1-3) Program Upper Elementary Grades (4-5) Program Upper Elementary Grades-Early Intervention (4-5) Program Middle School (6-8) Program High School General Education (9-12) Program Vocational Laboratory (9-12) Program Students with Disabilities Category I Category II Category Ill Category IV CategoryV Gifted Student - Category VI Remedial Education Program Alternative Education Program English Speakers of Other Languages (ESOL) \nTOTAL DIRECT INSTRUCTIONAL PROGRAMS \nMedia Center Program Staff and Professional Development \n \nALLOTMENTS FROM GEORGIA DEPARTMENT OF EDUCATION (1) (2) \n \nELIGIBLE QBE PROGRAM COSTS \n \nSALARIES \n \nOPERATIONS \n \nTOTAL \n \n$ \n \n486,409 $ \n \n443,802 $ \n \n10,028 $ \n \n453,830 \n \n51,330 \n \n64,651 \n \n42 \n \n64,693 \n \n947,084 \n \n1,129,543 \n \n24,636 \n \n1,154,179 \n \n145,340 \n \n71,756 \n \n555 \n \n72,311 \n \n482,939 \n \n508,600 \n \n17,635 \n \n526,235 \n \n93,156 886,046 636,225 288,434 953,362 \n254,136 25,296 66,449 7 641 \n \n46,446 1,065,385 \n880,359 281,980 \n67,258 58,452 446,142 120,541 130,755 16,437 75,704 76,762 \n6 928 \n \n147 56,961 38,192 32,948 \n246 1,001 7,178 \n46 1,340 2,875 \n \n46,593 1,122,346 \n918,551 314,928 \n67,504 59,453 453,320 120,587 132,095 19,312 75,704 76,762 \n6,928 \n \n$ \n \n5,323,847 $ 5,491,501 $ \n \n193,830 $ \n \n5,685,331 \n \n144,620 30,197 \n \n171,893 2,280 \n \n12,322 42,567 \n \n184,215 44,847 \n \nTOTAL QBE FORMULA FUNDS \n \n$ \n \n5,498,664 $ 5,665,674 $ \n \n248,719 $ ===5,..,9=14;,.;,3=9=3 \n \n(1) Comprised of State Funds plus Local Five Mill Share. (2) Allotments do not include the impact of the State budget austerity reduction. \n \nSee notes to the basic financial statements. \n \n- 31 - \n \n SECTION II COMPLIANCE AND INTERNAL CONTROL REPORTS \n \n Russell W. Hinton \nSTATE AUDITOR \n(404) 656-2174 \n \nDEPARTMENT OF AUDITS AND ACCOUNTS \n270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400 \nJune 23, 2005 \n \nHonorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Education \nand Superintendent and Members of the Lanier County Board of Education \nREPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \nLadies and Gentlemen: \nWe have audited the financial statements of the governmental activities, each major fund, and the aggregate remaining fund information of Lanier County Board of Education as of and for the year ended June 30, 2004, which collectively comprise Lanier County Board of Education's basic financial statements and have issued our report thereon dated June 23, 2005. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. \nInternal Control Over Financial Reporting \nIn planning and performing our audit, we considered Lanier County Board of Education's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide an opinion on the internal control over financial reporting. However, we noted certain matters involving the internal control over financial reporting and its operation that we consider to be reportable conditions. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control over financial reporting that, in ourjudgment, could adversely affect Lanier County Board of Education's ability to record, process, summarize and report financial data consistent with assertions of management in the financial statements. Reportable conditions are described in the accompanying Schedule ofFindings and Questioned Costs as items FS-6861-04-01 and FS-6861-04-02. \n2004YB-30 \n \n A material weakness is a reportable condition in which the design or operation ofone or more ofthe internal control components does not reduce to a relatively low level the risk that misstatements caused by error or fraud in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, we believe none of the reportable conditions described above is a material weakness. \nCompliance and Other Matters \nAs part of obtaining reasonable assurance about whether Lanier County Board of Education's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions oflaws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. \nThis report is intended solely for the information and use of the management and members of the Lanier County Board of Education and is not intended to be and should not be used by anyone other than these specified parties. \nRespectfully submitted, \n \nRWH:gp 2004YB-30 \n \nState Auditor \n \n Russell W. Hinton \nSTATE AUDITOR \n(404) 656-2174 \n \nDEPARTMENT OF AUDITS AND ACCOUNTS \n270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400 \nJune 23, 2005 \n \nHonorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Education \nand Superintendent and Members of the Lanier County Board of Education \nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULARA-133 \nLadies and Gentlemen: \nCompliance \nWe have audited the compliance ofLanier County Board ofEducation with the types ofcompliance requirements described in the US. Office of Management and Budget (0MB) Circular A-133 Compliance Supplement that are applicable to its major Federal program for the year ended June 30, 2004. Lanier County Board of Education's major Federal program is identified in the Summary of Auditor's Results Section of the accompanying Schedule of Findings and Questioned Costs. Compliance with the requirements oflaws, regulations, contracts and grants applicable to its major Federal program is the responsibility of Lanier County Board of Education's management. Our responsibility is to express an opinion on Lanier County Board ofEducation's compliance based on our audit. \nWe conducted our audit ofcompliance in accordance with auditing standards generally accepted in the United States ofAmerica; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General ofthe United States; and 0MB Circular A133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and 0MB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types ofcompliance requirements referred to above that could have a direct and material effect on a major Federal program occurred. An audit includes examining, on a test basis, evidence about the Lanier County Board of Education's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on Lanier County Board of Education's compliance with those requirements. \n2004SA-65 \n \n As described in item FA-6861-04-01 in the accompanying Schedule of Findings and Questioned Costs, Lanier County Board of Education did not comply with requirements regarding Matching, Level ofEffort and Earmarking that are applicable to its School Renovation School Program (CFDA 84.352). Compliance with such requirements is necessary, in our opinion, for Lanier County Board of Education to comply with requirements applicable to that program. \nIn our opinion, except for the noncompliance described in the preceding paragraph, the Lanier County Board of Education complied, in all material respects, with the requirements referred to above that are applicable to its major Federal program for the year ended June 30, 2004. \nInternal Control Over Compliance \nThe management of Lanier County Board of Education is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to Federal programs. In planning and performing our audit, we considered Lanier County Board ofEducation's internal control over compliance with requirements that could have a direct and material effect on a major Federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with 0MB Circular A-133. \nWe noted a certain matter involving the internal control over compliance and its operation that we consider to be a reportable condition. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control over compliance that, in our judgment, could adversely affect the Lanier County Board of Education's ability to administer a major Federal program in accordance with applicable requirements oflaws, regulations, contracts and grants. The reportable condition is described in the accompanying Schedule of Findings and Questioned Costs as item FA-6861-04-01. \nA material weakness is a reportable condition in which the design or operation of one or more ofthe internal control components does not reduce to a relatively low level ofrisk that noncompliance with the applicable requirements of laws, regulations, contracts and grants caused by error or fraud that would be material in relation to a major Federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration ofthe internal control over compliance would not necessarily disclose all matters in the internal control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, the reportable condition noted above is also considered to be a material weakness. \n2004SA-65 \n \n This report is intended solely for the information and use ofthe management, members ofthe Lanier County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. \nRespectfully submitted, \n~~~ Russell W. Hinton State Auditor \nRWH:gp 2004SA-65 \n \n SECTION III AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS \n \n LANIER COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE \nSUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2004 \n \nPRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \n \nFINDING CONTROL NUMBER AND STATUS \n \nFS-6861-02-01 FS-6861-02-02 FS-6861-03-01 FS-6861-03-02 FS-6861-03-03 \n \nFurther Action Not Warranted Previously Reported Corrective Action Implemented Partially Resolved - See Corrective Action/Responses Unresolved - See Corrective Action/Responses Previously Reported Corrective Action Implemented \n \nCORRECTIVE ACTION/RESPONSES \n \nBUDGET PREPARATION/EXECUTION Deficit Fund Balance Finding Control Number: FS-6861-03-01 \n \nSPLOST funds are being collected and used to clear the deficit in the Capital Projects Fund. \n \nGENERAL LEDGER Outstanding Loan Finding Control Number: FS-6861-03-02 \n \nSPLOST funds are being collected and used to pay the outstanding construction loan balance. The School District is striving to pay the balance on the construction loan as quickly and efficiently as possible. \n \nPRIOR YEAR FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \n \nFINDING CONTROL NUMBER AND STATUS \n \nFA-6861-03-01 \n \nUnresolved - See Corrective Action/Responses \n \nCORRECTIVE ACTION/RESPONSES \n \nSPECIAL TESTS AND PROVISIONS Fiscal Requirements of School-wide Program Not Fully Implemented Finding Control Number: FA-6861-03-01 \n \nThe School District is implementing procedures to combine and allocate school-wide program expenditures to Federal programs in compliance with 0MB Circular A-87 requirements. These procedures should be in place by the year ended June 30, 2005. \n \n- 1- \n \n LANIER COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE \nSUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2004 \nPRIOR YEAR FEDERAL AWARD FINDINGS AND QUESTIONED COSTS CORRECTIVE ACTION/RESPONSES SPECIAL TESTS AND PROVISIONS Fiscal Requirements of School-wide Program Not Fully Implemented Finding Control Number: FA-6861-03-01 Auditor's Note: The School District has implemented changes to resolve this finding in fiscal year 2005 and this finding will be shown as resolved in the fiscal year 2005 audit report. \n-2 - \n \n SECTION IV FINDINGS AND QUESTIONED COSTS \n \n LANIER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \nYEAR ENDED JUNE 30, 2004 \n \nI SUMMARY OF AUDITOR'S RESULTS \n \n1. Type of Report Issued on the Financial Statements The auditor's opinion on the Lanier County Board of Education's financial statements was unqualified. \n \n2. Reportable Conditions in Internal Control Disclosed by the Audit of the Financial Statements The audit report for the Lanier County Board of Education disclosed financial statement reportable conditions related to the following control categories. \n \nBudget Preparation/Execution Cash and Cash Equivalents General Ledger \n \nExpenditures/Liabilities/Disbursements Revenues/Receivables/Receipts \n \nNone ofthe reportable conditions described above are considered to be material weaknesses. \n \n3. Noncompliance Material to the Financial Statements The audit ofthe Lanier County Board ofEducation disclosed no instances ofnoncompliance that were deemed to be material to the financial statements. \n \n4. Reportable Conditions in Internal Control Over Major Programs The audit report for the Lanier County Board of Education disclosed a reportable condition in internal control over the major program for the following compliance requirement. \n \nMatching, Level of Effort and Earmarking \n \nThe reportable condition described above is considered to be a material weakness. \n \n5. Type of Report Issued on Compliance for Major Programs The auditor's opinion on the Lanier County Board ofEducation's report on compliance with requirements applicable to major programs was qualified. \n \n6. Audit Findings Required to be Reported by Section .510(a) of 0MB Circular A-133 The Lanier County Board of Education's audit disclosed an audit finding required to be reported by section .510(a) ofOMB Circular A-133. This audit finding is included in section IV of this report. \n \n7. Major Programs Federal awards audited as major programs are as follows: 84.352 School Renovation - Schools \n \n8. Type \"A\" Program Dollar Threshold The dollar threshold for type \"A\" programs was $300,000. \n \n- 1- \n \n LANIER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \nYEAR ENDED JUNE 30, 2004 \nI SUMMARY OF AUDITOR'S RESULTS \n9. Low Risk Auditee The Lanier County Board ofEducation qualified as a low risk auditee as defined by Section .530 of 0MB Circular A-133. \nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \nBUDGET PREPARATION/EXECUTION Deficit Fund Balance Reportable Condition Repeated From Prior Year Finding Control Number: FS-6861-04-01 \nAt June 30, 2004, the District-wide Capital Projects Fund ofthe Lanier County Board of Education reported a deficit fund balance in the amount of$690,213 which is considered to be an irregularity in accordance with O.C.G.A. 20-2-67. This condition occurred because management approved expenditures in excess of funds available in the Capital Projects Fund. The School District should establish appropriate policies and procedures designed to ensure that in future periods the School District does not report a deficit. \nCASH AND CASH EQUIVALENTS REVENUES/RECEIVABLES/RECEIPTS EXPENDITURES/LIABILITIES/DISBURSEMENTS Inadequate Internal Control Procedures Reportable Condition Finding Control Number: FS-6861-04-02 \nOur examination of the principal's accounts disclosed weaknesses in internal control as discussed below: \nCash and Cash Equivalents  The bank reconciliation function is not separated from the cash receipting, record keeping and voucher payment functions. \nRevenues/Receivables/Receipts  Deposit preparation was not separated from the record keeping and cash custody functions. \n Based on a review of 25 items, the following problems were noted: o Twenty-two items did not contain supporting documentation. o Twenty-three items could not be determined to have been deposited in a timely manner. \n-2- \n \n LANIER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \nYEAR ENDED JUNE 30, 2004 \nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \nCASH AND CASH EQUIVALENTS REVENUES/RECEIVABLES/RECEIPTS EXPENDITURES/LIABILITIES/DISBURSEMENTS Inadequate Internal Control Procedures Reportable Condition Finding Control Number: FS-6861-04-02 \nExpenditures/Liabilities/Disbursements  The check writing function was not separated from the record keeping or processing of signed checks. \n Based on a review of 25 items, the following problems were noted: o Eleven items did not contain original invoices. o Eight items could not be determined if the check amount agreed to the invoice amount. o Seven items were not properly approved. \n The agency school activity accounts at two of the three schools carried a year end deficit funds held for others balance. \nThese deficiencies were a result ofmanagement's decision to limit the number ofadministrative staff made responsible, at the various principal account sites, for the accounting functions and their failure to ensure established controls were functioning as designed. Management should implement additional procedures to ensure that the key accounting functions of custody, record keeping and authorization are segregated. Also, management should implement procedures to ensure that agency school activity accounts do not expend funds in advance of receipts. \nEXPENDITURES/LIABILITIES/DISBURSEMENTS Conflict of Interest Nonmaterial Noncompliance Finding Control Number: FS-6861-04-03 \nIn the year under review, a payment totaling $11,505 was made from the School District's General Fund to a Board member. This transaction occurred in the following chronological order: \n In November 2000, cabinets were installed by Connell Cabinets in the Lanier County Elementary School and Central Office. At that time, the owner of Connell Cabinets was serving as a Board member. \n In January 2001, the Board member refunded the system the funds that his company had received in payment for the cabinets. \n-3 - \n \n LANIER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \nYEAR ENDED JUNE 30, 2004 \nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \nEXPENDITURES/LIABILITIES/DISBURSEMENTS Conflict of Interest Nonmaterial Noncompliance Finding Control Number: FS-6861-04-03 \n In March 2003, the current Board members motioned and approved to pay Connell Cabinets for those same cabinets at a time the owner was no longer serving on the Board. \n In June 2005, the owner of Connell Cabinets cashed the check that was issued his company in March 2003. Since January 2005, he has been serving as the Board Chairperson. \nThis practice is considered to be a conflict of interest as described in an Opinion of the Attorney General dated 1960-61 p. 149 as follows: \n\"It is illegal for a county board of education to do business with a private enterprise, corporation, or partnership either partly or wholly owned by a member ofthe county board of education.\" \nAppropriate action should be taken by the School District to discontinue this practice. \nGENERAL LEDGER Outstanding Loan Nonmaterial Noncompliance Repeated From Prior Year Finding Control Number: FS-6861-04-04 \nOn December 31, 2003, the District-wide Capital Projects Fund had an unpaid loan outstanding. Article IX, Section V, Paragraph V of the Constitution of the State of Georgia provides, in part, as follows: \n\"The governing authority of any county, municipality or other political subdivision of this state may incur debt by obtaining temporary loans in each year to pay expenses... Such loans shall be payable on or before December 31 of the calendar in which such loan is made... \" \nThis condition occurred because the School District did not have adequate cash available to retire the loan on December 31, 2003, as required. Repayment of loans should be made in conformity with constitutional limitations. \n-4- \n \n LANIER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \nYEAR ENDED JUNE 30, 2004 \nIII FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \nMATCHING, LEVEL OF EFFORT AND EARMARKING Failure to Meet Supplement, Not Supplant, Requirements Reportable Condition - Material Weakness Material Noncompliance U.S. Department of Education Through Georgia Department of Education Questioned Costs: $71,129.70 Finding Control Number: FA-6861-04-01 \nOur examination of the School Renovation Grants program (CFDA 84.352), revealed the School District did use School Renovation Grants funds to supplant state, local and other funds. 34 CFR section 300.230 requires that School Renovation Grants funds be used to supplement State, local and other Federal funds and not to supplant these funds. In addition, provisions of the Georgia Department of Education (GDOE) approved application state that funds are to be used to supplement and not supplant state and local funds. The following deficiencies were noted in relation to the School Renovation Grants program: \n The School District used School Renovation Grants funds to pay for salaries and benefits for six various positions which were funded in the prior year with state, local and other Federal funds. Total amount of the salaries and benefits were $71,129.70. \n The School District continued to fund these same six positions with state, local and other Federal funds after December 31, 2003, which was the grant period ending date for the School Renovation Grants funds. \nThis situation occurred because management failed to follow requirements set forth by 34 CFR section 300.230 of Supplement, not Supplant. The School District should implement procedures to ensure program expenditures from Federal funds meet the Supplement, not Supplant, requirement as outlined in 34 CFR section 300.230. The Georgia Department of Education should review this matter to determine if a refund is appropriate. \n-5 - \n \n SECTIONV MANAGEMENT'S RESPONSES \n \n LANIER COUNTY BOARD OF EDUCATION SCHEDULE OF MANAGEMENT'S RESPONSES \nYEAR ENDED JUNE 30, 2004 \nFinding Control Number: FS-6861-04-01 \nWe concur with this finding. The School District is using SPLOST funds being collected to clear the deficit in the Capital Projects Fund. \nFinding Control Number: FS-6861-04-02 \nWe concur with this finding. The School District is unable, for funding reasons, to increase the administrative staff responsible for the accounting functions at the schools. However, the School District and School Administration will implement procedures to ensure that the key accounting functions of custody, record keeping and authorization are segregated as much as possible. Procedures are being developed that will prevent agency school activity accounts from expending more funds than received. Procedures and forms have been developed that will provide the necessary documentation for receipts and disbursements. \nFinding Control Number: FS-6861-04-03 \nWe concur with this finding. The School District has implemented procedures to ensure that this type of transaction will not occur. \nFinding Control Number: FS-6861-04-04 \nWe concur with this finding. SPLOST funds are being collected and used to pay the outstanding construction loan balance. The School District is striving to pay the balance on the construction loan as quickly and efficiently as possible. \nFinding Control Number: FA-6861-04-01 \nThe School District is implementing procedures to ensure program expenditures from Federal Funds meet the Supplement, not Supplant requirements. The Federal School Renovation Grant this finding applies to expired in fiscal year 2004 and will not be received again. \nContact Person: Rhonda Metts, Finance Director Phone: (229) 482-3966 Fax Number: (229) 482-3020 E-mail Address: rmetts@lanier.kl2.ga.us \n \n "},{"id":"dlg_ggpd_y-ga-ba800-b-pr1-be26-bl28-b2002-h2003","title":"Lanier County Board of Education, Lakeland, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2003","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts."],"dcterms_spatial":["United States, Georgia, 32.75042, -83.50018"],"dcterms_creator":["Georgia. Department of Audits and Accounts"],"dc_date":["2003-06-30"],"dcterms_description":["Fiscal year ended June 30, 2000-","Ceased with: Fiscal year ended June 30, 2008.","Title from cover.","Report year covers fiscal year.","Has supplements: Lanier County Board of Education, Lakeland, Georgia schedule of salaries and travel for the fiscal year ended ..., fiscal year ended June 30, 2000-fiscal year ended June 30, 2002; Report on salary and travel for the fiscal year ended ... (Lanier County Board of Education, Ga.), fiscal year ended June 30, 2003-fiscal year ended June 30, 2007; Salaries and travel reimbursement (Lanier County Board of Education, Ga.), fiscal year ended June 30, 2008.","Fiscal year ended June 30, 2008, released 2009? (online surrogate); (Georgia Government Publications database, viewed May 1, 2023)."],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Georgia. Department of Audits and Accounts"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Lanier County Board of Education (Ga.)--Appropriations and expenditures--Periodicals","Education--Georgia--Lanier County--Auditing--Periodicals","Education--Georgia--Lanier County--Finance--Statistics--Periodicals"],"dcterms_title":["Lanier County Board of Education, Lakeland, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2003"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-be26-bl28-b2002-h2003"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-be26-bl28-b2002-h2003"],"dcterms_temporal":null,"dcterms_rights_holder":["\u0026copy; Georgia Department of Audits"],"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["periodical","periodicals","state government records","audits","financial records","financial statements"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":null},{"id":"dlg_ggpd_y-ga-ba800-b-pr1-be26-bl28-b2001-h2002","title":"Lanier County Board of Education, Lakeland, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2002","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts."],"dcterms_spatial":["United States, Georgia, 32.75042, -83.50018"],"dcterms_creator":["Georgia. Department of Audits and Accounts"],"dc_date":["2002-06-30"],"dcterms_description":["Fiscal year ended June 30, 2000-","Ceased with: Fiscal year ended June 30, 2008.","Title from cover.","Report year covers fiscal year.","Has supplements: Lanier County Board of Education, Lakeland, Georgia schedule of salaries and travel for the fiscal year ended ..., fiscal year ended June 30, 2000-fiscal year ended June 30, 2002; Report on salary and travel for the fiscal year ended ... (Lanier County Board of Education, Ga.), fiscal year ended June 30, 2003-fiscal year ended June 30, 2007; Salaries and travel reimbursement (Lanier County Board of Education, Ga.), fiscal year ended June 30, 2008.","Fiscal year ended June 30, 2008, released 2009? (online surrogate); (Georgia Government Publications database, viewed May 1, 2023)."],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Georgia. Department of Audits and Accounts"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Lanier County Board of Education (Ga.)--Appropriations and expenditures--Periodicals","Education--Georgia--Lanier County--Auditing--Periodicals","Education--Georgia--Lanier County--Finance--Statistics--Periodicals"],"dcterms_title":["Lanier County Board of Education, Lakeland, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2002"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-be26-bl28-b2001-h2002"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-be26-bl28-b2001-h2002"],"dcterms_temporal":null,"dcterms_rights_holder":["\u0026copy; Georgia Department of Audits"],"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["periodical","periodicals","state government records","audits","financial records","financial statements"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":"1,,. \nJ ' \ni .. \n1  . \n1-. ', . \n~-loi \n't,, \n \n.... , ' \"  -..I \n \n' ,, \n \n\u003e \n \n...... ~ \n \n.., }~ \\ \n \n.~,.) \\ \n \n-,. \n \n' ,. ,_.., \n- l \n/ \n  ,J \n'~. . . . / .... \n...' \n \n- ~,:-' ~ .. \n. ,... \n,, .,, ., .. \n-, ' \n'  ' 'f ~I \n: .'..:. \\ \n'. \n \n. , :-: \nl. .. , , '  ', '. \n,- \u003e .., :r.... ,.. \n \nI ; \n.:, , \n \n\\',. \n 1 ' I \n \n\" \n \n,. \n \n.. ,\\ \n \n'' \n \n. ' \n \n; ' \n \n.' ' \n',-.'. \n \n,.,'' ,l /' \n \n. ,, 'l ,, \n \n, ' \n'r \n \nl .,. .. , , ' \n. \\ \n \n) .. \n. ....,, \\ _ ' ,, ' ~-. \nI,\\ \n \n-' ' . \n' ' - ,, , . \n,,.,,. \n \n:.. ,. ,., \n \n' .. \n \n., ., \n \n-,I, ' \n \n.'.: \n,., .' \n \n. , \n.. ... ' \n'. \n \n. ,./' \n \n. -.\" \n \nl,  \n \n.' \n \n,,.-:-. \n'' \n \nI  \n \nr. \n \n., ... ' \n \nI,,.\"' \n \n..,, -l ; r' \n. 'I... -~ \n' ......... , \n \n. ' I 1 \n; ' \n \n- . ' - . \n.,. , ... ~ ' ,..., \n J \n \n., \n \n. ..'.,'f , \n \n LANIER COUNTY- BOARD OF EDUCATION -TABLE OF CONTENTS- \n \nPage \n \nSECTION I \n \nFINANCIAL \n \nINDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \n \nEXHIBITS \n \nGENERAL-PURPOSE FINANCIAL STATEMENTS \n \nCOMBINED STATEMENTS-OVERVIEW \n \nA \n \nCOMBINED BALANCE SHEET \n \nALL FUND TYPES AND ACCOUNT GROUP \n \n2 \n \nB \n \nCOMBINED STATEMENT OF REVENUES, EXPENDITURES AND \n \nCHANGES IN FUND BALANCES \n \nALL GOVERNMENTAL FUND TYPES \n \n4 \n \nC \n \nCOMBINED STATEMENT OF REVENUES, EXPENDITURES AND \n \nCHANGES IN FUND BALANCES - BUDGET AND ACTUAL \n \n(NON-GAAP BASIS) \n \nGENERAL AND SPECIAL REVENUE FUNDS \n \n7 \n \nD NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \n \n8 \n \nADDmONAL FINANCIAL INFORMATION \n \nCOMBINING AND INDIVIDUAL FUND STATEMENTS \n \nSPECIAL REVENUE FUND \n \nE \n \nCOMBINING BALANCE SHEET \n \n18 \n \nF \n \nCOMBINING STATEMENT OF REVENUES, EXPENDITURES \n \nAND CHANGES IN FUND BALANCES \n \n20 \n \nCAPITAL PROJECTS FUND \n \nG \n \nCOMBINING BALANCE SHEET \n \n22 \n \nH \n \nCOMBINING STATEMENT OF REVENUES, EXPENDITURES \n \nAND CHANGES IN FUND BALANCES \n \n23 \n \nI \n \nFIDUCIARY FUND TYPE \n \nSTATEMENT OF CHANGES IN ASSETS AND LIABILITIES \n \nAGENCY FUND \n \n24 \n \nSCHEDULES \n \n1 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \n \n25 \n \n2 SCHEDULE OF STATE REVENUE \n \n27 \n \n3 SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS \n \n29 \n \n LANIER COUNTY BOARD OF EDUCATION -TABLE OF CONTENTS- \n \nSECTION I \n \nFINANCIAL \n \nADDffiONAL FINANCIAL INFORMATION \n \nSCHEDULES \n \nALLOTMENTS AND EXPENDITURES \n \nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS (QBE) \n \n4 \n \nBY PROGRAM \n \n30 \n \n5 \n \nBY SITE \n \n31 \n \nSECTIONil \nCOMPLIANCE AND INTERNAL CONTROL REPORTS \nREPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133 \n \nSECTION ID AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS \n \nSECTION IV FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS \n \n SECTION I FINANCIAL \n \n RUSSELL W. HINTON \nSTATE AUDITOR \n(404) 656-2174 \n \nDEPARTMENT OF AUDITS AND ACCOUNTS \n254 Washington Street, SW. Suite 214 Atlanta, Georgia 30334-8400 \nFebruary 27, 2003 \n \nHonorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Education \nand Superintendent and Members of the Lanier County Board of Education \nINDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \nLadies and Gentlemen: \nWe have audited the accompanying general-purpose financial statements ofthe Lanier County Board of Education, as of and for the year ended June 30, 2002, as listed in the table of contents. These general-purpose financial statements are the responsibility ofthe Lanier County Board ofEducation's management. Our responsibility is to express an opinion on these general-purpose financial statements based on our audit. \nWe conducted our audit in accordance with auditing standards generally accepted in the United States ofAmerica and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General ofthe United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free ofmaterial misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. \nAs described in the _notes to the general-purpose financial statements, the Board of Education's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows: \n \n2002ARL-13 \n \n \"' The general-purpose financial statements of the Board of Education did not contain a General Fixed Assets Account Group to account for property and equipment owned by the Board of Education which should be included to conform to generally accepted accounting principles. \n\"' School activity accounts maintained at the individual schools are not included in the general-purpose financial statements. To conform to generally accepted accounting principles, these accounts should be included in the general-purpose financial statements. \n\"' The Board of Education did not recognize as expenditures, in the year ended June 30, 2002, a portion of salaries and the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 2002. Also funds received, subsequent to June 30, 2002, from the Georgia Department of Education for the State's share of these unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 2001, were improperly recorded in the year ended June 30, 2002. To conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed. \nThe aggregate effects on the general-purpose financial statements of these variances or omissions have not been determined, but are believed to be material. \nIn our opinion, except for the effects on the general-purpose financial statements of the matters referred to in the preceding paragraph, the general-purpose financial statements referred to above present fairly, in all material respects, the financial position ofthe Lanier County Board ofEducation as of June 30, 2002, and the results of its operations for the year then ended, in conformity with accounting principles generally accepted in the United States of America. \nIn accordance with Government Auditing Standards, we have also issued our report dated February 27, 2003, on our consideration of the Lanier County Board of Education's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grants. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. \nOur audit was performed for the purpose of forming an opinion on the general-purpose financial statements of the Lanier County Board of Education taken as a whole. The accompanying combining and individual fund statements (Exhibits E through I) and the financial schedules (Schedules l through 5), which includes the Schedule ofExpenditures ofFederal Awards as required by U. S. Office of Management and Budget Circular A-133, Audits ofStates, Local Governments, and Non-Profit Organizations, are presented for purposes of additional analysis and are not a required part ofthe general-purpose financial statements. Such information has been subjected to the \n2002ARL-13 \n \n auditing procedures applied in the audit of the general-purpose financial statements and in our opinion, except for the effects of the matters referred to in the third paragraph, such information is fairly stated, in all material respects, in relation to the general-purpose financial statements taken as a whole. \nA copy ofthis report has been filed as a permanent record in the office ofthe State Auditor and made available to the press ofthe State, as provided for by Official Code ofGeorgia Annotated Section 506-24. \nRespectfully submitted, \nw.4-h. \n \nRWH:as \n2002ARL-13 \n \nState Auditor \n \n LANIER COUNTY BOARD OF EDUCATION \n \n LANIER COUNTY BOARD OF EDUCATION COMBINED BALANCE SHEET \nALL FUND TYPES AND ACCOUNT GROUP JUNE 30. 2002 \n \nASSETS \nCash and Cash Equivalents \nInvestments \nAccounts Receivable \nlnventones Food Donated Commodities Purchased Food \nAmount to be Provided m Future Years For Payment of Caprtal Lease Agreements \n \nGOVERNMENTAL FUND TYPES \n \nSPECIAL \n \nCAPITAL \n \nGENERAL \n \nREVENUE \n \nPROJECTS \n \nFUND \n \nFUND \n \nFUND \n \n$ \n \n253,543.88 S 223,952 77 \n \n100,488.14 \n \n129,321 44 $ \n \n60,539 44 \n \n7,432.11 1,205.53 \n \nTotal Assets \n \n$ \n \n354,032.02 $ 361,911.85 $ ===6=0=.5=39=44==== \n \nLIABILITIES AND FUND EQUITY \nLIABILITIES \nCash Overdraft Accounts Payable Salaries Payable Short Term Debt Expired Grant Balances Payable Retalnages Payable Deferred Revenue Funds Held for Others Capital Lease Agreements \nTotal Uabllittes \nFUNDEOUIJY \nFund Balances Reserved For Bus Replacement Funds For lnventones Food Donated Commodibes Purchased Food Unreserved Deficit Undeslgnated \nTotal Fund Equity \n \n$ \n \n53,134.64 \n \n$ \n \n78,985.09 $ 108,396.25 \n \n3,802.29 \n \n142,729.73 \n \n1,260,175 00 \n \n160.79 \n \n6,449.58 \n \n$ \n \ns 82,787.38 \n \n257,736.35 $ 1,313,309.64 \n \n$ \n \n68,051.74 \n \n$ \n \n7,432.11 \n \n1,205.53 \n \n203,192.90 \n \n$ -1,252,770.20 \n \n95,537.86 \n \n0.00 \n \n$ \n \n271,244.64 $ 104,175 50 $ -1,252,770.20 \n \nTotal Liabilities and Fund Equity \n \n$ \n \n354,032 02 $ \n \n361 1911.a5 s .....,.....s.=o=,5=3=9,..44..,, \n \nThe notes to the general-purpose finanaal statements are an integral part of thls statement. -2- \n \n EXHIBIT \"A\" \n \nFIDUCIARY FUND TYPE AGENCY FUND \n \n$ \n \n32,489.43 \n \nACCOUNT GROUP GENERAL \nLONG-TERM DEBT \n \nTOTALS \n \n(Memorandum Only) \n \nJUNE 30, 2002 \n \nJUNE 30, 2001 \n \n$ \n \n4TT,496.65 $ \n \n344,349.20 \n \n700,150.00 \n \n322,838.45 \n \n377,808 83 \n \n- - - - - - $ _ _ _1;.;;;8;;::.2,:,2,;;;;58;;.;..7.;.;;2~ \n \n7,432.11 1,205.53 \n182,258.72 \n \n4,123.38 1,316 78 \n262,355.67 \n \n$ \n \n32,489 43 $ \n \n182,258.72 $ \n \n991,231.46 $ 1,690,103 86 \n \n$ \n \n10,869.15 \n \n12,699.28 \n \n8,921.00 $ \n \n$ \n \n32,48943 s \n \n$ \n182,258 72 \n182,258.72 s \n \n64,003.79 $ 200,080 62 146,532.02 1,260,175.00 \n160.79 \n6,449.58 8,921.00 182,258 72 \n1,868,581 52 $ \n \n34,083.69 166,290.38 112,039.65 2,126,965.52 22,393.81 \n5,000.00 1,279.28 4,956.00 262,355.67 \n2,735,364.00 \n \n$ \n \n0.00 \n \n$ \n \n0.00 \n \n$ \n \n68,051.74 s \n \n105,047.74 \n \n7,432.11 1,205.53 \n \n4,123.38 1,316.78 \n \n-1,252,no.20 298,730.76 \n \n-1,290,210.13 134 462 09 \n \n$ \n \n-an,350.06 $ -1,045,260 14 \n \n$ \n \n32 489 43 $ \n \n182,258.72 $ \n \n991,231 46 $ 1,690,103.86 \n \n-3- \n \n LANIER COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES \nALL GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30. 2002 \n \nREVENUES \nState Funds Federal Funds Taxes Other Funds \nTotal Revenues \nEXPENDITURES \nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administrallon School Administration Business Administrallon Maintenance and Operallon of Plant Student Transportallon Services Central Support Services Other Support SeMces Food Services Operallon Enterprise Operations \nCapital Outlay Debt Service \nPrincipal Interest \nTotal Expenditures \nExcess of Revenues over (under) Expenditures \nOTHER FINANCING SOURCES !USES) \nCepital Leases Operallng Transfers In Operating Transfers Out \nTotal Other Financing Sources (Uses) \nExcess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses \nFUND BALANCE JULY 1 \nFood Inventory - Net Change in Period Donated Commodrues Purchased Food \n \nGENERAL FUND \n \nSPECIAL REVENUE \nFUND \n \n$ 6,951,012.20 $ \n \n393,123 49 \n \n23,630.22 \n \n1,426,037.01 \n \n1,470,288 31 \n \n87,588 37 \n \n172,448 43 \n \n$ 8,532,519.10 $ 1,991,608.93 \n \n$ 5,489.301.63 $ \n365,279.31 249,634 86 208,685.25 230,254.00 531,482 92 169,053 82 614,020.48 326,535.n \n7,298 88 \n36,928.11 \n \n944,10115 \n95,553.51 81,741.90 \n3,941.00 83,874.23 14,129 44 \n1,572.71 9,981.68 \n74,315 84 678,129.63 \n \n80,096 95 16,488.29 \n \n$ 8,325,060.27 $ 1,987,341 09 \n \n$ \n \n207,458.83 $ \n \n4 267 84 \n \n$ \n \n$ \n \n-85 707.30 \n \n$ \n \n-85 707 30 $ \n \n$ \n \n121,751.53 $ \n \n149,493 11 \n \n1,253.30 \n1,253.30 \n5,521.14 95,456.88 \n3,308.73 -111 25 \n \nFUND BALANCE JUNE 30 \n \n$ \n \nThe notes to the general-purpose financial statements are an integral part of this statement. \n \n-4- \n \n271 244.64 s _ _1=04==1=75=.50=- \n \n EXHIBIT\"B\" \n \nCAPITAL PROJECTS \nFUND \n \nTOTALS \n \n(Memorandum Only) \n \nYEAR ENDED \n \nJUNE 301 2002 \n \nJUNE 30, 2001 \n \n$ \n \n88,832.00 $ 7,432,967.69 $ 6,846,669.04 \n \n1,449,667.23 \n \n1,470,867.03 \n \n361,534 62 \n \n1,831,822.93 \n \n1,803,604.17 \n \n103547 \n \n261,072.27 \n \n333,808 00 \n \n$ \n \n451402 09 $ 10,975,530.12 $ 10,454,948 24 \n \n$ 6,433,402.78 $ 6,179,000.23 \n \n$ \n \n498,416.16 \n \n460,832.82 331,376.76 212,626.25 314,128.23 545,612.36 169,053.82 615,593.19 336,517.45 \n7,298.88 74,315.84 678,129.63 36,928.11 498,416.16 \n \n489,520.86 368,807.05 215,714.31 340,533.56 555,509.31 344,649.68 530,209.52 251,672.80 \n7,849.24 80,744.21 645,56018 23,387 00 1,492,343.18 \n \n80,096.95 16,488.29 \n \n81,017.24 22,321.13 \n \n$ \n \n498,416.16 $ 10,810,817.52 $ 11,628,839.50 \n \n$ \n \n-47 014.07 $ \n \n164,712.60 $ -1, 173,891.26 \n \n$ \n \n161,864.00 \n \n$ \n \n84,454.00 $ \n \n85,707.30 \n \n25,794.69 \n \n-85,707.30 \n \n-25,794.69 \n \n$ \n \n84454.00 $ \n \n0.00 $ \n \n161,864.00 \n \n$ \n \n37,439.93 $ \n \n164,712.60 $ -1,012,027.26 \n \n-1,290,210.13 \n \n-1,045,260.14 \n \n-34,208.70 \n \n3,308.73 -111.25 \n \n414.89 560.95 \n \ns -1 1252,no.20 s \n \n-sn1350.06 s -1 1045.260.12 \n \n-5- \n \n LANIER COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES \nBUDGET AND ACTUAL - INON-GAAP BASIS} GENERAL AND SPECIAL REVENUE FUNDS \nYEAR ENDED JUNE 30 2002 \n \nEXHIBIT\"C\" \n \nGENERAL FUND \n \nBUDGET \n \nACTUAL \n \nREVENUES \nState Funds Federal Funds Taxes Other Funds \nTotal Revenues \n \n$ 6,878,304 00 $ 6,951,012 20 \n \n1,000 00 \n \n23,630 22 \n \n1,458,953 00 \n \n1,470,288 31 \n \n23,600 00 \n \n87 588 37 \n \n$ 8,361,857 00 $ 8,532,519 10 \n \n~PENQIIURES \nCurrent lnslructlon Support SeMces Pupil S8MC8s Improvement of Instructional Services Educabonal Media Services General Adm1mstrabon School AdmllUSlrallon \nBusmess Admimstrabon Maintenance and Operabon of Plant \nStudent Transportabon SeMces \nCentral Support SeMces Other Support SeMC8S \nFood Services Operation Enterprise Operallons Debt Serw:e \nTotal Expenditures \nExcess of Revenues over (under) Expenditures \nQIHEB EINANCING SQUBCES 1us1;s1 \nOther Sources Other Uses \nTotal Other F1nanang Sources (Uses) \nExcess of Revenues and Other F1nanang Sources over (under) Expenditures and Other F1nanang Uses \nEUN!:! BALANCE JULY l 2QOl \nAdJustments Food Inventory  Net Change Ill Penod \nDonated Commodllles Purchased Food \n \n$ 5,667,882 00 $ 5,489,301 63 \n \n394,831.00 254,186 00 225,17500 206,694 00 578,205 00 218,906 00 500,221 00 308,381 00 \n5,000 00 \n \n365,279 31 249,634 86 208,685.25 230,254 00 531,482 92 169,053 82 614,02048 326,535 77 \n7,298 88 \n \n23,031 00 \n \n36,928 11 96,585.24 \n \ns 8,382.512 00 $ 8.325,060 27 \n \n$ -20.655 00 $ 207,458 83 \n \ns -85 707 30 s -85 707 30 \n \ns -20,655 00 $ 121,751 53 \n \n166,651.00 \n \n149,493 11 \n \n-1, 145 00 \n \nEUNQ aA~CE JUNE ~!! 2Q02 \n \ns $ 1441851 00 \n \n271 244 64 \n \nSPECIAL REVENUE FUND \n \nBUDGET \n \nACTUAL \n \n$ 348,851 00 $ 393.123 49 \n \n1,003,455 00 \n \n1,426,037 01 \n \n182 458 00 \n \n172 448 43 \n \n$ 1,534,764 00 $ 1,991,608 93 \n \n$ 888,526 00 $ 944, 10115 \n \n89,495 00 176,536 00 \n3,000 00 93,477 00 \n \n95,553 51 81,741 90 \n3,941 00 83,874 23 14,129 44 \n \n3,129 00 1,472 00 \n \n1,572.71 9,981 68 \n \n78,504 00 637,224 00 \n \n74,315 84 678,129 63 \n \n$ 1.971.363 00 $ 1.987,341 09 \n \n$ -436.599 00 $ \n \n4 267 84 \n \n$ \n \n1,253 30 \n \n$ \n \n1.253 30 \n \ns -436,599.00 $ \n112,708.00 -982 00 \n \n5,521.14 95,456 88 \n3,308 73 -111 25 \n \n$ -3241873 00 $ 1041175 50 \n \nThe notes to the general-purpose finanaal statements are an integral part of this 11tatemenl -7- \n \n LANIER COUNTY BOARD OF EDUCATION \n \nEXHIBIT \"D\" \n \nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \n \nJUNE 30, 2002 \n \nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \nREPORTING ENTITY \nThe Lanier County Board ofEducation (School District) was established under the laws of the State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. The School District is organized as a separate legal entity and has the power to levy taxes and issue bonds. Its budget is not subject to approval by any other entity. Accordingly, the School District is a primary government and consists of all the organizations that compose its legal entity. \nFUND ACCOUNTING \nThe School District uses funds and an account group to report on its financial position and the results ofits operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources. \nGeneral Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the School District. , To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types. \nAlthough \"school activity accounts\" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the general-purpose financial statements. \nThe general-purpose financial statements account for all State, Federal, Taxes and Other funds under control of the School District, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows: \nGOVERNMENTAL FUND TYPES - are used to account for all or most of the School District's educational activities. Governmental Fund Types include: \nGENERAL FUND - the fund used to account for all financial resources of the School District except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a board of education. \n \n-8- \n \n LANIER COUNTY BOARD OF EDUCATION \n \nEXHIBIT D 11 11 \n \nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \n \nJUNE 30. 2002 \n \nNote I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \nSPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are received primarily from the Georgia Department of Education and from the Federal government to accomplish specific educational objectives. \nCAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities. \nFIDUCIARY FUND TYPE - the fund used to account for assets held by a government unit in a trustee capacity or as an agent for individuals, private organizations, other government units and/or other funds. This fund includes: \nAGENCY FUND - the fund used to account for assets held in a fiduciary capacity for other funds, governments, or individuals. \nACCOUNT GROUP \nGENERAL LONG-TERM DEBT ACCOUNT GROUP - A financial reporting device used to account for material capital lease obligations. \nBASIS OF ACCOUNTING \nThe accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements ofthese funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources. \nLiabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable resources, are reported in the General Long-Term Debt Account Group. \nAgency funds are purely custodial in nature and do not involve measurement ofresults ofoperations. \nGovernmental funds are accounted for using the modified accrual basis ofaccounting under which: \nRevenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). \"Measurable\" means the amount of the transaction can be determined and \"available\" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. The School District considers receivables collected within sixty days after yearend to be available. Property taxes, sales taxes and interest are considered to be susceptible to \n-9- \n \n LANIER COUNTY BOARD OF EDUCATION \n \nEXHIBIT \"D\" \n \nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \n \nJUNE 30, 2002 \n \nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \naccrual. Nonexchange transactions, in which the School District gives (or receives) value without directly receiving (or giving) equal value in exchange, include property taxes, local option sales , taxes, intergovernmental grants and donations. Revenue for property taxes is recognized in the fiscal year for which the taxes are levied. Revenue from sales taxes is recognized in the fiscal year the resources are received or susceptible to accrual. Revenue from grants and donations is recognized in the fiscal year in which all eligibility requirements have been satisfied. \nExpenditures are generally recognized when the related fund liability is incurred. \nA departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share of these contracts. During fiscal year 2002, a substantial number ofpersonnel ofthe School District were employed for a one hundred and ninety day period beginning in August 2001 and ending in early June 2002. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 2001 and ending in August 2002. State grants to fund the State's share of these contracts were disbursed from the Georgia Department of Education to the School District in the same twelve months. As of June 30, 2002, compensation under these employment contracts had been earned, but two ofthe twelve monthly payments, due for July and August 2002, had not been made. Payments for these two months were made and recorded as expenditures by the School District subsequent to June 30, 2002. Also, the State's portion ofthe compensation paid in July and August 2002 was received and recorded as revenue in the fiscal year subsequent to June 30, 2002. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 2001, were recorded in the year ended June 30, 2002. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed. \nAgency funds are accounted for using the modified accrual basis ofaccounting in recognizing assets and liabilities. \nBUDGET \nThe Lanier County Board ofEducation's budget is a complete financial plan for the School District's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure ofthe budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level of budget control was established by the Board at the aggregate level. The budget for governmental funds was prepared on a basis other than generally accepted accounting principles. \nThe budget process begins when the School District's administration prepares a tentative budget for the Board's approval. After approval ofthis tentative budget by the Board, such budget is advertised at least once in a newspaper ofgeneral circulation in the locality. At the next regular meeting ofthe \n- 10- \n \n LANIER COUNTY BOARD OF EDUCATION \n \nEXHIBIT \"D\" \n \nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \n \nJUNE 30, 2002 \n \nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \n \nBoard after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167(c), to the Georgia Department of Education. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year-end. \n \nCASH AND CASH EQUIVALENTS \n \nCOMPOSITION OF DEPOSITS Cash and cash equivalents consist ofcash on hand, demand deposits and short-term investments with original maturities of three months or less from the date of acquisition in authorized financial institutions. Georgia Laws OCGA 45-8-14 authorize the School District to deposit its funds in one or more solvent banks or insured Federal savings and loan associations. \n \nRECEIVABLES \n \nReceivables consist of grant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded On the general-purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. \n \nPROPERTY TAXES \n \nThe Lanier County Board ofCornmis~ioners fixed the property tax levy for the 2001 tax digest year (calendar year) on October 9, 2001 (levy date). Taxes were due on December 20, 2001 (lien date). Taxes collected within the current fiscal year or within 60 days after year-end on the 2001 tax digest are reported as revenue in fiscal year 2002. The Lanier County Tax Commissioner bills and collects the property taxes for the School District, withholds 2.5% of taxes collected as a fee for tax collection and remits the balance of taxes collected to the School District. Property tax revenues during the fiscal year ended June 30, 2002 for maintenance and operations amounted to $1,438,051.94. \n \nThe tax millage rate levied for the 2001 tax year (calendar year) for the Lanier County Board of Education was as follows (a mill equals $1 per thousand dollars of assessed value): \n \nSchool Operations \n \n.lLQ2mills \n \nSALES TAXES \n \nSpecial Purpose Local Option Sales Tax revenue during the year amounted to $361,534.62 and is to be used for capital outlay for educational purposes or debt service. This sales tax was authorized by local referendum and the sales tax must be re-authorized at least every five years. \n \n-11 - \n \n LANIER COUNTY BOARD OF EDUCATION \n \nEXHIBIT \"D\" \n \nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \n \nJUNE 30, 2002 \n \nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \n \nINVENTORIES \n \nFOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost (first-in, first-out). Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Purchased foods inventories are recorded as expenditures at the time ofpurchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute \"available spendable resources\" even though they are a component of net current assets. \n \nINTERFUND TRANSACTIONS \n \nThe School District has the following types of interfund transactions: \n \nReimbursements ofexpenditures initially made from a fund that are properly applicable to another fund are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed. \n \nOperating transfers are recorded for all interfund transactions other than reimbursements. \n \nMEMORANDUM ONLY -TOTAL COLUMNS \n \nTotal columns on the general-purpose financial statements are captioned \"Memorandum Only\" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position or results ofoperations in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. \n \nDEFICIT FUND BALANCES \n \nFunds reporting a deficit fund balance position at June 30, 2002, are as follows: \n \nFund Type/Fund Name \n \nDeficit Balances \n \nGovernmental Capital Projects Fund Special Purpose Local Option Sales Tax \n \n$ 1,252,770.20 \n \nThe Lanier County Board of Education plans to liquidate the deficit in the Capital Projects Fund with SPLOST funds as collected. \n \n- 12 - \n \n LANIER COUNlY BOARD OF EDUCATION \n \nEXHIBIT \"D\" \n \nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \n \nJUNE 30, 2002 \n \nNote 2: DEPOSITS \nCOLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee of insurance, or by collateral. The aggregate of the face value of such surety bond and the market value ofsecurities pledged shall be equal to not less than 110 percent ofthe public funds being secured after the deduction ofthe amount ofdeposit insurance. Ifa depository elects the pooled method (OCGA 45-8-13.1) the aggregate ofthe market value ofthe securities pledged to secure a pool ofpublic funds shall be not less than 110 percent ofthe daily pool balance. OCGA Section 45-8-11 (b) provides an officer holding public funds may, in his discretion, waive the requirement for security in the case ofoperating funds placed in demand deposit checking accounts. \nAcceptable security for deposits consists of any one of or any combination of the following: \n(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, \n(2) Insurance on accounts provided by the Federal Deposit Insurance Corpora~ion, \n(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia, \n(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia, \n(5) Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose, \n(6) Industrial revenue bonds and bonds ofdevelopment authorities created by the laws of the State of Georgia, and \n(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. \nCATEGORIZATION OF DEPOSITS At June 30, 2002, the bank balances were $863,359.12. The amounts ofthe total bank balances are classified into three categories of credit risk: \n \n- 13 - \n \n LANIER COUNTY BOARD OF EDUCATION \n \nEXHIBIT \"D\" \n \nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \n \nJUNE 30, 2002 \n \nNote 2: DEPOSITS \n \nCategory 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the School District or by the School District's agent in the School District's name. \nCategory 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the School District's name. \nCategory 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the School District's name.) \n \nThe School District's deposits are classified by risk category at June 30, 2002, as follows: \n \nRisk Category \n \nBank Balance \n \n1 \n \n$ 200,000.00 \n \n2 \n \n0.00 \n \n3 \n \n663,359.12 \n \nTotal \n \n$ 863,359.12 \n \nNote 3: NON-MONETARY TRANSACTIONS \n \nThe School District receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories \n \nNote 4: RISK MANAGEMENT \n \nThe School District is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; acts of God and unemployment compensation. \n \nThe School District has obtained commercial insurance for risk ofloss associated with torts, assets and job related illness or injuries to employees. The School District has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the School District's insurance coverage in any of the past three years. \n \nThe School District has elected to self-insure for all losses related to acts ofGod except for flooding for which the School District has purchased commercial insurance. In addition, the School District has elected to self-insure for errors or omissions, which includes, among other risks, risks for sexual harassment and discrimination. The School District has not experienced any losses related to these risks in the past three years. \n \n- 14 - \n \n LANIER COUNTY BOARD OF EDUCATION \n \nEXHIBIT \"D\" \n \nNOTES TO TIIE GENERAL-PURPOSE FINANCIAL STATEMENTS \n \nJUNE 30, 2002 \n \nNote 4: RISK MANAGEMENT \n \nThe School District is self-insured with regard to unemployment compensation claims. The School District accounts for claims within the same fund that the employee's salary and benefits were paid. Claims are accounted for with expenditure and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated. The School District has not experienced any claims related to this risk in the past two years. \n \nThe School District has purchased surety bonds to provide additional insurance coverage as follows: \n \nPosition Covered \n \nAmount \n \nSuperintendent Each Principal Each Bookkeeper Each Nutrition Manager Each Nutrition Cashier \n \n$ 25,000.00 $ 5,000.00 $ 4,000.00 $ 3,000.00 $ 2,000.00 \n \nNote 5: GENERAL LONG-TERM DEBT \n \nCAPITAL LEASES The Laniet County Board ofEducation has entered into various lease agreements as lessee for copy machines and an energy management system. These lease agreements qualify as capital leases for accounting purposes and, therefore, have been recorded at the present value of the future minimum lease payments as of the date of their inception. \n \nThe changes in General Long-Term Debt during the fiscal year ended June 30, 2002, were as follows: \n \nCapital Leases \n \nBalance July 1, 2001 \n \n$ 262,355.67 \n \nDeductions Debt Retired \n \n80,096.95 \n \nBalance June 30, 2002 \n \n$ 182,258.72 \n \nAt June 30, 2002, payments due by fiscal year which includes principal and interest for these items are as follows: \n \n- 15 - \n \n LANIER COUNTY BOARD OF EDUCATION \n \nEXHIBIT \"D\" \n \nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \n \nJUNE 30. 2002 \n \nNote 5: GENERAL LONG-TERM DEBT \n \nFiscal Year Ended June 30 \n \nCapital Leases \n \n2003 2004 2005 \n \n$ 96,585.23 63,330.10 39.576.37 \n \nTotal Principal and Interest \n \n$ 199,491.70 \n \nDeduct: Imputed Interest \n \n17,232.98 \n \nNet Present Value of Future Minimum Lease Payments \n \n$ 182,258.72 \n \n Note 6: SHORT-TERM DEBT \n \nThe School District issues tax anticipation notes and obtains temporary loans in advance ofproperty and special purpose local option sales tax collections, depositing the proceeds in its General Fund and Capital Projects Fund - SPLOST. This short-term debt is to provide cash for operations and capital outlay until special purpose local option taxes and property tax collections are received. Article IX, Section V, Paragraph V of the Constitution of the State of Georgia limits the aggregate amount of short-term debt to 75 percent of the total gross income from taxes collected in the preceding year and requires all short-term debt to be repaid no later than December 31 of the calendar year in which the debt was incurred. \n \nTax Anticipation Notes Temporary Loans \n \nBeginning Balance \n \nAdditions \n \nPayments \n \nEnding Balance \n \ns 737,ooo.oo s__...:o=.o=o s 737,ooo.oo s___,o=.oo= \n \n$1,389,965.52 $ 231,340.00 $ 361,130.52 $1,260,175.00 \n \nNote 7: ON-BEHALF PAYMENTS \n \nThe School District has recognized revenues and expenditures in the amount of $103,991.22 for health insurance and retirement contributions paid on the School District's behalfby the following State Agencies. \n \nGeorgia Department of Education Paid to the Georgia Department of Community Health For Health Insurance of Non-Certified Personnel In the amount of$91,893.22 \n \n- 16 - \n \n LANIER COUNTY BOARD OF EDUCATION \n \nEXHIBIT \"D\" \n \nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \n \nJUNE 30, 2002 \n \nNote 7: ON-BEHALF PAYMENTS \n \nOffice of Treasury and Fiscal Services Paid to the Public School Employees Retirement System For Public School Employees Retirement (PSERS) Employer's Cost \nIn the amount of $12,098.00 \n \nNote 8: CONTINGENT LIABILITIES \n \nAmounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The School District believes that such disallowances, if any, will be immaterial to its overall financial position. \n \nThe School District is a defendant in various legal proceedings pertaining to matters incidental to the performance ofroutine School District operations. The ultimate disposition ofthese proceedings is not presently determinable, but is not believed to be material to the general-purpose financial statements. \n \nNote 9: RETIREMENT PLANS \n \nTEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) \n \nTRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school districts are covered by the Teache~ Retirement System ofGeorgia (TRS), which is a cost-sharing multiple employer defined benefit pension plart. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department ofAudits and Accounts. \n \nTRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe School District who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The School District makes monthly employer contributions to TRS at rates adopted by the TRS Board ofTrustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 9.24% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows: \n \nFiscal Year \n \nPercentage Contributed \n \nRequired Contribution \n \n2002 2001 2000 \n \n100% 100% 100% \n \n$ 527,959.67 $ 618,002.76 $ 596,487.16 \n \n- 17 - \n \n LANIER COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30, 2002 \n \nASSETS \nCash and Cash Equivalents \nAccounts Receivable \nInventories Food Donated Commodities Purchased Food \n \nSCHOOL FOOD \nSERVICES FUND \n \nLOTTERY PROGRAMS \n \n$ \n \n139,348.32 $ \n \n53,720.85 \n \n10,138.00 \n \n7,432.11 11205.53 \n \nTotal Assets \n \n$ \n \n147,985.96 $-====6=3:!:ii,8=:58=-85= \n \nLIABILITIES AND FUND EQUITY \nLIABILITIES \nCash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable Deferred Revenue \nTotal Liabilities \nFUND EQUITY \nFund Balances Reserved For Inventories Food Donated Commodities Purchased Food Unreserved Undesignated \nTotal Fund Equity \nTotal Liabilities and Fund Equity \n \n$ \n \n3,732.91 $ \n \n28,747.39 \n \n40,268.69 \n \n35,111.46 \n \n$ \n \n441001.60 $ \n \n63,858.85 \n \n$ \n \n7,432.11 \n \n1,205.53 \n \n95,346.72 $ \n \n0.00 \n \n$ \n \n103,984.36 $ \n \n0.00 \n \n$ \n \n147,985.96 $ c:::::...:::::6:::ii3ilcl8=5=8.=85i= \n \nSee notes to the general-purpose financial statements. - 18 - \n \n EXHIBIT \"E\" \n \nFEDERAL PROGRAMS \n \nOTHER PROGRAMS \n \nTOTALS \n \nJUNE 30, 2002 \n \nJUNE 30, 2001 \n \n$ \n \n30,692.46 $ \n \n191.14 $ \n \n223,952.77 $ \n \n176,701.93 \n \n119,183.44 \n \n129,321.44 \n \n150,579.44 \n \n7,432.11 1,205.53 \n \n4,123.38 1,316.78 \n \n$ \n \n149,875.90 $ \n \n191.14 $ \n \n361,911.85 $-===3=3=2-=,7=21=.5...3= \n \n$ \n \n75,915.95 \n \n67,349.58 \n \n160.79 \n \n6,449.58 \n \n$ \n \n149,875.90 \n \n$ \n \n16,612.47 \n \n$ \n \n108,396.25 \n \n92,699.88 \n \n142,729.73 \n \n104,279.21 \n \n160.79 \n \n22,393.81 \n \n6,449.58 \n \n1,279.28 \n \n$ \n \n257,736.35 $ \n \n237,264.65 \n \n$ \n \n7,432.11 $ \n \n4,123.38 \n \n1,205.53 \n \n1,316.78 \n \n$ \n \n0.00 $ _ _ _ _1...9..._. 1._14_ \n \n95,537.86 \n \n90,016.72 \n \n$ \n \n0.00 $ \n \n191.14 $ \n \n1041175.50 $ _ _....;;;9\"\"'5'-',4=56=.B=Ba... \n \n$ \n \n149,875.90 $ \n \n191.14 $ \n \n361,911.85 $ -===3=3=2==7,=21=.5=3= \n \n- 19 - \n \n LANIER COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES \nSPECIAL REVENUE FUND YEAR ENDED JUNE 30, 2002 \n \nREVENUES \nState Funds Federal Funds Other Funds \nTotal Revenues \nEXPENDITURES \nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Food Services Operation \nTotal Expenditures, \nExcess of Revenues over (under) Expenditures \nOTHER FINANCING SOURCES \nOperating Transfers In \nExcess of Revenues and Other Financing Sources over (under) Expenditures \nFUND BALANCE JULY 1 \nFood Inventory - Net Change in Period Donated Commodities Purchased Food \nFUND BALANCE JUNE 30 \n \nSCHOOL FOOD \nSERVICES FUND \n \nLOTTERY PROGRAMS \n \n$ \n \n42,970.00 $ \n \n350,153.49 \n \n467,771.55 \n \n172,008.54 \n \n$ \n \n682,750.09 $ \n \n350,15349 \n \n$ \n \n269,250.53 \n \n54,472.80 459.11 \n \n$ \n \n677,228.95 \n \n14,129.44 1,572.71 9,151.80 220.00 900.68 \n \n$ \n \n677,228.95 $ \n \n350,157.07 \n \n$ \n \n5,521.14 $ \n \n-3.58 \n \n3.58 \n \n$ \n \n5,521.14 $ \n \n0.00 \n \n95,265.74 \n \n0.00 \n \n3,308.73 -111.25 \n \n$ \n \n103,984.36 $ ---===-==-=0=.00-= \n \nSee notes to the general-purpose financial statements. -20- \n \n EXHIBIT \"F\" \n \nFEDERAL PROGRAMS \n \nOTHER PROGRAMS \n \nTOTALS \n \nYEAR ENDED \n \nJUNE 30, 2002 \n \nJUNE 30, 2001 \n \n$ \n \n393,123.49 $ \n \n385,908.84 \n \n$ \n \n958,265.46 \n \n1,426,037.01 \n \n1,454,828.97 \n \n439.89 $ _ _ _ _'0\"\".'0\"\"0-~ \n \n172 448 43 \n \n176,038.37 \n \n$ \n \n958,705.35 $ _ _ _ _'0\"\".'0\"\"0-~ $ 1,991,608.93 $ 2,016,776.18 \n \n$ \n \n674,850.62 $ \n \n41,080.71 81,282.79 \n3,941.00 83,874.23 \n \n829.88 74,095.84 \n \n$ \n \n959,955.07 $ \n \n$ \n \n-1,249.72 $ \n \n1,249.72 \n \n$ \n \n0.00 $ \n \n0.00 \n \n$ \n \n0.00 $ \n \n0.00 $ \n0.00 $ 0.00 $ \n \n944,101.15 $ \n95,553.51 81,741.90 \n3,941.00 83,874.23 14,129.44 \n1,572.71 9,981.68 74,315.84 678,129.63 \n1,987,341.09 $ \n4,267.84 $ \n \n904,375.68 \n135,663.63 170,425.76 \n12,470.99 82,041.25 14,088.85 16,532.86 \n2,438.46 80,744.21 645,560.18 \n2,064,341.87 \n-47,565.69 \n \n0.00 $ 191.14 \n \n1,253.30 \n \n25,794.69 \n \n5,521.14 $ 95,456.88 \n \n-21,771.00 116,252.04 \n \n3,308.73 -111.25 \n \n414.89 560.95 \n \n191.14 $ \n \n104,175.50 $ ==-=...,9==5=,4...,56==.B.,.B\"\"' \n \n- 21 - \n \n LANIER COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET CAPITAL PROJECTS FUND JUNE 30 2002 \n \nEXHIBIT\"G\" \n \nASSETS Cash and Cash Equivalents Accounts Receivable \nTotal Assets \n \nGEORGIA STATE FINANCING AND \nINVESTMENT COMMISSION \n \nSPECIAL PURPOSE LOCAL OPTION SALES TAX \n \nTOTALS JUNE 30, 2002 JUNE 30, 2001 \n \n$ \n \n000 \n \n$ \n \n0.00 $ \n \n20,890.55 \n \n$ \n \n60,539 44 \n \n60 539 44 \n \n97 532 44 \n \n$ \n \n0 00 $ \n \n60,539 44 $ 118,422 99 \n \nLIABILITIES AND FUND EQUITY \n \nLIABILITIES \n \nCash Overdraft Short Tenn Debt Retainages Payable \n \nTotal Liabilities \n \nFUND EQUITY \n \nFund Balances \n \nUnrese~ \n \nDeficit \n \nUndesignated \n \n$ \n \nTotal Fund Equity \n \n$ \n \nTotal Liabilities and Fund Equity \n \n$ \n \n$ \n \n53,134.64 $ \n \n53,134.64 $ \n \n13,667.60 \n \n1,260,175.00 \n \n1,260,175.00 \n \n1,389,965 52 \n \n5,000 00 \n \ns 1,313,309.64 $ 1,313,30964 $ 1,408,633 12 \n \n$ -1,252,770.20 $ -1,252,770.20 $ -1,305,685.83 \n \n0.00 \n \n0.00 \n \n000 \n \n15 475 70 \n \n0.00 $ -1,252,770.20 $ -1,252,770.20 $ -1,290,210.13 \n \n0.00 $ \n \n60,539 44 $ 118 422 99 \n \nSee notes to the general-purpose financial statements. \n \n-22- \n \n LANIER COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES \nCAPITAL PROJECTS FUND YEAR ENDED JUNE 30. 2002 \n \nEXHIBIT\"H\" \n \nGEORGIA STATE FINANCING AND \nINVESTMENT COMMISSION \n \nSPECIAL PURPOSE LOCAL OPTION SALES TAX \n \nTOTALS YEAR ENDED JUNE 30, 2002 JUNE 30, 2001 \n \nREVENUES \n \nState Funds Taxes Other Funds \n \n$ \n \n88,632 00 \n \n$ \n \n88,832 00 \n \n$ 361,534.62 \n \n361,534 62 $ 358,261.31 \n \n103547 \n \n103547 \n \n27 819 44 \n \nTotal Revenues \n \n$ \n \n88,832 00 $ 362,570 09 $ 45140209 $ 386,080 75 \n \nEXPENDITURES \n \nCapital OUtJay Land and Land Improvements Building and Building Improvements Equipment \n \n$ 236,84000 $ 236,84000 $ \n \n30,761 00 \n \n$ \n \n167,146.46 \n \n15,475.70 \n \n182,622.16 \n \n1,456,082.18 \n \n78,954 00 \n \n78,954 00 \n \nTotal Expenditures \n \n$ \n \n16714646 $ 331,269 70 $ 498,416.16 $ 1,486,843 18 \n \nExcess of Revenues over (under) Expenditures \n \n$ \n \n-78 314 46 $ \n \n31.300 39 $ -47 014 07 $ -1,100,762 43 \n \nOTHEB EtNANC!NG ~QURQES (US!;;S} \n \nOperatrng Transfers In Operatrng Transfers Out \nTotal Other Financing Sources (Uses) \n \n$ \n \n62,838.76 $ \n \n84,454.00 $ 147,292.76 $ 1,083,359.23 \n \n-62,838 76 \n \n-62,838 76 \n \n-1,083,359 23 \n \n$ \n \n62,838 76 $ \n \n21,615.24 $ \n \n84454.00 s \n \n000 \n \nExcess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses $ \n \n-15,475.70 $ \n \n52,915.63 $ \n \n37,439 93 $ -1,100,76243 \n \nEUND BALANCE JULY 1 \n \n15.475.70 \n \n-1.305,685.83 -1.290,210.13 \n \n-189 447.70 \n \nFUND BALANCE JUNE 30 \n \n$ \n \n000 $ -1 12521no20 $ -1,2521no.20 $ -112901210.13 \n \nSee notes to the general-purpose financial statements. \n \n-23- \n \n LANIER COUNTY BOARDOF_EDUCATION \nSTATEMEN'T OF.,CHANGESIN.A'.SSETS AND LIABILITIES \nFIDUCIARY'FUND T-YPE - AGENCY FUND \nYEAR-ENDE-0-JUNE 30. 2002 \n \nEXHIBIT\"!\" \n \nFAMILY CONNECTIONS \nASSETS Accqunts Receivable \nLIABILITIES Cash Overdraft Accounts Payable Funds Held for qth~rs \n \nBALANCE JULY 11 2001 \n \nADDITIONS \n \nDEDUCTIONS \n \nBALANCE JUNE 30, 2002 \n \n$ \n \n46 840 68 $ \n \n32,489 43 $ \n \n46,840 68 $ ===-=3:;,;;2.,,,.4=8=9=43= \n \n$ \n \n34.083.69 $ \n \n164.061.37 $ \n \n187.275 91 $ \n \n10,869 15 \n \n7.800.99 \n \n40.638.94 \n \n35,740 65 \n \n12,699 28 \n \n4 95600 \n \n3,96500 \n \n8 921 00 \n \n$ \n \n208,665.31 $ \n \n223,016 56 $=--==3=2=48=9=4==3 \n \nSee notes to the general purpose financial statements. \n \n-24- \n \n LANIER COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \nYEAR ENDED JUNE 30. 2002 \n \nSCHEDULE \"1  \n \nFUNDING AGENCY PROGRAM/GRANT \nAgnculture, U S Department of Child Nutntron Cluster Pass-Through From Georgia Department of Education Food and Nutnbon Program Food Services School Breakfast Program Nabonal School Lunch Program Nabonal School Snack Program \nTotal Child Nutribon Cluster \nOther Programs Pass-Through From Georgia Department of Educabon Food and NutntJon Program Food DistrlbutJon Program (1) \nTotal U.S. Department of Agria.rtture \nEducabon, U. S. Department of Speaal Educabon Cluster Pass-Through From Georgia Deparbnent of Education lnd1V1duals with Dlsablhbes Education Act Part B - Special Education Flow Through Preschool Speaal ProJecls \nTotal Special Education Cluster \nOther Programs Direct lmpadAld Pass-Through From Coastal Plalns Regional Educational Service Agenaes Elementary and Secondary Education Act Title I Migrant Educabon Pass-Through From Georgia Department of Education Elementary and Secondary Educabon Act Tlliel AccountabUity Grants Grants to Local Educational Agencies Tlliell Eisenhower Professional Development TIiie Ill Technology Ltteracy Challenge Fund Grants Title VI lmovatlve Educabon Program Strategies Class Size Reducbon Safe and Drug-Free Schools and CommuntUes Vocational Education - Basic Grants to States High School Program Basic Grant \nTotal U. S. Department of Education \n \nCFDA NUMBER \n \nPASSTHROUGH \nENTITY ID \nNUMBER \n \nFEDERAL REVENUE IN PERIOD \n \nEXPENDITURES IN PERIOD \n \n. 10.553 . 10 555 . 10.555 \n \nNIA \n \n$ 128,870 04 \n \nNIA \n \n304,90926 $ \n \nNIA \n \n2,61060 \n \n$ 436,389.90 $ \n \n(2) 645,847 30 (2l \n645,847.30 \n \n10.550 \n \nNIA \n \n31,381 65 \n \n$ 467,771.55 $ \n \n31,381.65 677,228.95 \n \n84.027 84.173 84173 \n \nNIA \n \n$ 163,767.22 $ \n \nNIA \n \n8,988 11 \n \nNIA \n \n3,167.00 \n \n$ 175,922.33 $ \n \n163,767.22 8,988 11 3,167 00 \n175,g22 33 \n \n84.041 \n \n4,744.54 \n \n(3) \n \n84.011 \n. 84.348 84.010 84.281 84.318 84.298 84.340 84.186 \n84.048 \n \nNIA \n \n16,898.39 \n \n16,898.39 \n \nNIA \n \n72,904.00 \n \nNIA \n \n400,701.08 \n \nNIA \n \n17,500.00 \n \nNIA \n \n123,500.00 \n \nNIA \n \n11,47000 \n \nNIA \n \n60,998.00 \n \nNIA \n \n18,286.21 \n \nNIA \n \n29,796.00 \n \n$ 932,720.55 $ \n \n72,904.00 400,701.08 \n17,500.00 \n123,500.00 \n12,719 72 (4) 60,998.00 18,286.21 \n29,796.00 \n929,225.73 \n \n-25- \n \n LANIER COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES 0F FEDERAL AWARDS \nYEAR ENIDED JUNE 30. 2002 \n \nSCHEDULE \"1\" \n \nFUNDING AGENCY PROGRAM/GRANT \nHealth and Human SelVlces, U. S. Department of Pass-Through From Georgia Department of Human Resources Substance Abuse Program \nJusbce, U. S. Department of Pass-Th~qugh From Georgia Department of Juvenile Justice Chlldren and Youth Coordinating Council After-School Program \n \nCFDA NUMBER \n93.959 \n16.540 \n \nPASSTHROUGH \nENTITY ID \nNUMBER \n \nFEDERAL REVENUE IN PERIOD \n \nEXPENDITURES IN PERIOD \n \nNIA \n \n$ \n \n13,140 00 $ \n \n13,15315 (4) \n \nNIA \n \ns $ 36,03513 \n \n30,729.34 (4) \n \nTotal Federal Financial Assistance \n \n$ 1,449,667.23 $ ___1._s5_o_,3_3_1.1..1... \n \nNIA .. Not Available \n \nNotes to the Schedule of Expenditures of Federal Awards \n \n(1) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the system dunng the current fiscal year \n(2) Expenditures for the School Breakfast Program and National School Snack Program were not maintained separately and are Included In the 2002 National School Lunch Program. \n(3) Expenditures on this program were not maintained by fund source. (4) Expend!~ for thls,program l~ude State, and/or Other funds. \nExpenditures are not maintained by fund source. \nMajor Programs are laentlfled by an asterisk t) In front of the CFOA number. \n \nThe School Dlstrld did not provide Federal Assistance to any Subrecipient \n \nThe accompanying schedule of expe~ltures of Federal awards Includes the Federal grant activity of the Lanier County Board of Education and Is presented on the modified accrual basis of accounting which Is the basis of accounting used In the presentation of the general-purpose flnandal statements. \n \nSee notes to the general-purpose financial statements. \n \n-26- \n \n LANIER COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30 2002 \n \nSCHEDULE \"2\" \n \nAGENCY/FUNDING \n \nGOVERNMENTAL FUND TYPES \n \nSPECIAL \n \nCAPITAL \n \nGENERAL \n \nREVENUE \n \nPROJECTS \n \nFUND \n \nFUND \n \nFUND \n \nTOTAL \n \nGRANTS \n \nEducabon, Georgia Department of \n \nQuality Basic Educabon \n \nDirect Instructional Cost \n \nKindergarten Program \n \n$ 315,459 00 \n \nKindergarten Program - Early Intervention Program \n \n82,806 00 \n \nPrimary Grades (1-3) Program \n \n747,682 00 \n \nPnmary Grades - Early Intervention (1-3) Program \n \n135,168 00 \n \nUpper Elementary Grades (4-5) Program \n \n340,931 00 \n \nUpper Elementary Grades - Early lntervenbon (4-5) Program \n \n90,280 00 \n \nMiddle School (6-8) Program \n \n715,559 00 \n \nHigh School General Educabon (9-12) Program \n \n502,894 00 \n \nVocabonal Laboratory (9-12) Program \n \n261,254 00 \n \nStudents wrth D1sablllbes \n \nCategory I \n \n5,804 00 \n \nCategory II \n \n136,649 00 \n \nCategory Ill \n \n388,942 00 \n \nCategory N \n \n14,971.00 \n \nGifted Student - Category VI \n \n229,181.00 \n \nRemedial Education Program \n \n61,653 00 \n \nAltemabve Educabon Program \n \n53,86300 \n \nEnglish Speakers of Other Languages (ESOL) \n \n6,699.00 \n \nMedia Center Program \n \n123,685 00 \n \nStaff and Professional Development \n \n24,258.00 \n \nIndirect Cost \n \n1,005,401 00 \n \n20 Days Addlbonal Instruction \n \n36,688 00 \n \nCategorical Grants \n \nPupll Transportatlon \n \nRegular \n \n166,013 00 \n \nBus Replacement \n \n39,904 00 \n \nSparsity \n \n178,099 00 \n \nNursing Services \n \n43,713.00 \n \nPrincipal Supplements \n \n5,471.00 \n \nVocational SupervtSOrs \n \n10,333 00 \n \nEducation Equalization Funding Grant \n \nFood Services \n \n' \n \n990,350.00 \ns \n \nVocabonalEducabon \n \n35,360 39 \n \nOther State Programs \n \nApprenticeship Program \n \n45,000 00 \n \nAt-Risk Summer School Program (4-8) \n \n14,620 60 \n \nChildren's Intervention School Services \n \n8,471 65 \n \nHealth Insurance \n \n91,893.22 \n \nK-3 Statewide Reading Program \n \n17,125 34 \n \nPost Secondary Opbon - Spnng \n \n59400 \n \nPreschool Handicapped Program \n \n10,754 00 \n \nTuition for the Multi-Handicapped \n \n19,407.00 \n \nLottery Programs \n \nAssistlve Technology \n \nComputers In the Classroom \n \n42,970 00 \n10,138 00 32,050 00 \n \n$ 315,459 00 62,606 00 747,682 00 135,166 00 340,931 00 90,260 00 \n715,559 00 502,894 00 261,254 00 \n5,804 00 136,649 00 388,942 00 \n14,971 00 229,181.00 \n61,653 00 53,863 00 \n8,699 00 123,685.00 24,258 00 1,005,401 00 36,688 00 \n166,013 00 39,904 00 \n178,099 00 43,713 00 \n5,471 00 10,333.00 990,350 00 42,970 00 35,360 39 \n45,000 00 14,620 60 \n8,471.65 91,893 22 17,125.34 \n594 00 10,754 00 19,407 00 \n10,13800 32,050 00 \n \nGeorgia State Financing and Investment Commission Reimbursement on Construcbon Projects \n \nS 88,832 00 \n \n88,832 00 \n \nOffice of School Readiness Pre-Kindergarten Program \n \n307,965 49 \n \n307,96549 \n \nOffice of Treasury and Fiscal Services Public School Employees Rebrement \n \n12.098 00 \n \n12.098 00 \n \nSea notes to the general-purpose financial statements \n \n$ 6.951.012.20 $ 393.123 49 $ 88,832 00 $ 7.432.967 69  27  \n \n LANIER COUNTY BOARD OF EDUCATION SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS \nYEAR ENDED JUNE 30 2002 \n \nSCHEDULE \"3\" \n \nPROJECT \nConstruction of six dassrooms and two restrooms at Lamer County Elementary School, addition to dining area at Lamer County Elementary School, eight classrooms and two restrooms at Lanier County High School, renovations, modifications and upgrading of technology at Lamer County Elementary School and Lanier County High School together with equipping of same, acquisition of all property, both real and personal \n \nORIGINAL ESTIMATED \nCOST (1) \n \nCURRENT ESTIMATED COSTS(2) \n \nAMOUNT EXPENDED IN CURRENT \nYEAR (3) \n \nAMOUNT EXPENDED \nIN PRIOR YEARS (3) \n \nPROJECT STATUS \n \n$ 1,8111845.00 $ 2,924,637.26 $ 4091584 16 $ 2,515,053 10 Ongoing \n \n(1) The School Distrid's original cost estimate as specrfied in the resolution calling for the Impos1tion of the Local Option Sales Tax. \n(2) The School District's current estimate of total cost for the projed. lndudes au cost from proJed ,nception to completion. \n(3) The voters of Lamer County approved the imposition of a 1% sales tax to fund the above projed Amounts expended for this proJed may indude sales tax proceeds, state, local property taxes and/or other funds over the hfe of the projed. \n \nSee notes to the general-purpose financial statements. \n \n-29- \n \n LANIER COUNTY BOARD OF EDUCATION GENERAL FUND- QUALITY BASIC EDUCATION PROGRAM (QBE) \nALLOTMENTS AND EXPENDITURES - BY PROGRAM YEAR ENDED JUNE 30. 2002 \n \nSCHEDULE \"4\" \n \nDESCRIPTION \nDirect lnstruct1onal Programs Kindergarten Program Kindergarten Program-Early Intervention Program Primary Grades (1-3) Program Primary Grades-Early Intervention (1-3) Program Upper Elementary Grades (4-5) Program Upper Elementary Grades-Early Intervention (4-5) Program Middle Grades (6-8) Program Middle School (6-8) Program High School General Education (9-12) Program Vocational Laboratory (9-12) Program Students with Disab1lit1es Category I Category II Category Ill Category IV Gifted Student - Category VI Remedial Educabon Program Altemative Education Program English Speakers of Other Languages (ESOL) \nTOTAL DIRECT INSTRUCTIONAL PROGRAMS \nMedia Center Program Staff and Professional Development \n \nALLOTMENTS FROM GEORGIA DEPARTMENT OF EDUCATION (1) \n \nELIGIBLE QBE PROGRAM COSTS \n \nSALARIES \n \nOPERATIONS \n \nTOTAL \n \n$ \n \n336,989 00 $ 343,879 96 $ \n \n9,858.36 $ \n \n353,738.32 \n \n67,093.00 \n \n49,562 90 \n \n38509 \n \n49,947.99 \n \n798,711.00 1,009,754 24 \n \n34,054.88 \n \n1,043,809.12 \n \n144,391.00 \n \n129,740.62 \n \n17.31 \n \n129,757.93 \n \n363,131.00 \n \n436,529.01 \n \n24,733.10 \n \n461,262 11 \n \n97,489.00 \n764,396.00 537,216.00 279,085.00 583,656.00 \n244,822.00 65,861.00 57,539.00 9,293.00 \n \n122,079 26 38.83 \n936,435 74 794,143.25 267,093.67 \n5,918.59 80,798.75 461,653.73 15,536.98 129,854 34 66,655.26 55,181.06 12,571 40 \n \n17.30 45,553.72 47,824 76 32,462.14 \n557.09 1,101.41 \n3,876.07 \n944.20 \n \n122,096 56 38.83 \n981,989 46 841,968 01 299,555 81 \n5,918.59 81,355.84 462,755.14 15,536 98 133,730.41 66,655.26 56.125.26 12,571 40 \n \ns \n \ns 4,349,672.00 $ 4,917,427.59 \n \n201,385 43 s 5,118,813.02 \n \n132,127.00 25,913.00 \n \n135,349.51 31418.13 \n \n29,149.61 26.78610 \n \n164,499 12 30,204.23 \n \nTOTAL QBE FORMULA FUNDS \n \n$ \n \n4,507.712.00 $ 5,056,195 23 $ 257,321 14 $ 5,313,516 37 \n \n(1) Comprised of State Funds plus Local Five Mill Share. \n \nSee notes to the general-purpose financial statements. \n \n- 30- \n \n LANIER COUN1Y BOARD OF EDUCATION GENERAL FUND- QUALl1Y BASIC EDUCATION PROGRAM {QBE) \nALLOTMENTS ANO EXPENDITURES - BY SITE YEAR ENDED JUNE 30, 2002 \n \nSCHEDULE \"5\" \n \nLamer County Middle School Lanier County High School Lanier County Elementary School Central Office (Alternative Education Program) \nTOTAL \n(1) Comprised of State Funds plus Local Five Mill Share. \n \nALLOTMENTS FROM GEORGIA DEPARTMENT OF EDUCATION (1) \n \nELIGIBLE QBE PROGRAM COSTS \n \n$ \n \n1,067,742.00 $ \n \n1,169,992.64 \n \n1,119,731.00 \n \n1,468,238.21 \n \n2,104,660.00 \n \n2,449,620.80 \n \n57,539.00 \n \n30,961.37 \n \n$ \n \n4,349,672.00 $ =====5=1,=18...,,8=1=3=.0=2 \n \nSee notes to the general-purpose financial statements. - 31 - \n \n SECTIONil COMPLIANCE AND INTERNAL CONTROL REPORTS \n \n RUSSELL W. HINTON \nSTATE AUDITOR \n(404) 656-2174 \n \nDEPARTMENT OF AUDITS AND ACCOUNTS \n254 Washington Street, S. W Sullc 214 Atlanta, Georgia 30334-8400 \nFebruary 27, 2003 \n \nHonorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Education \nand Superintendent and Members of the Lanier County Board of Education \nREPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \nLadies and Gentlemen: \nWe have audited the financial statements ofLanier County Board ofEducation as ofand for the year ended June 30, 2002, and have issued our report thereon dated February 27, 2003. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general-purpose financial statements. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits cont\"ined in Government Auditing Standards, issued by the Comptroller General of the United States. \nCompliance \nAs part of obtaining reasonable assurance about whether Lanier County Board of Education's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions oflaws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination offinancial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results ofour tests disclosed no instances ofnoncompliance that are required to be reported under Government Auditing Standards. \nInternal Control Over Financial Reporting \nIn planning and performing our audit, we considered Lanier County Board of Education's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal \n2002YB-41 \n \n control over financial reporting. However, we noted a certain matter involving the internal control over financial reporting and its operation that we consider to be a reportable condition. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control over financial reporting that, in our judgment, could adversely affect Lanier County Board of Education's ability to record, process, summarize and report financial data consistent with assertions of management in the financial statements. The reportable condition is described in the accompanying Schedule ofFindings and Questioned Costs as item FS-6861-02-02. \n \nA material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, we consider item FS-6861-02-02 to be a material weakness. \n \nThis report is intended solely for the information and use ofthe management, members ofthe Lanier County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties.  \n \nRespectfully submitted, \n \n------------ \n \n~~~ \n \nRWH:as 2002YB-41 \n \nState Auditor \n \n RUSSELL W. HINTON \nSTATE AUDITOR (404) 656-2174 \n \nDEPARTMENT OF AUDITS AND ACCOUNTS \n254 Washington Street, S.W. Sune 214 Atlanta, Georgia 30334-8400 \nFebruary 27, 2003 \n \nHonorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Education \nand Superintendent and Members of the Lanier County Board of Education \nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133 \nLadies and Gentlemen: \nCompliance \nWe have audited the compliance ofLanier County Board ofEducation with the types ofcompliance requirements described in the U.S. Office of Management and Budget (0MB) Circular A-133 Compliance Supplement that are applicable to each ofits major Federal programs for the year ended June 30, 2002. Lanier County Board of Education's major Federal programs are identified in the Summary of Auditor's Results Section ofthe accompanying Schedule ofFindings and Questioned Costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major Federal programs is the responsibility of Lanier County Board of Education's management. Our responsibility is to express an opinion on Lanier County Board of Education's compliance based on our audit. \nWe conducted our audit ofcompliance in accordance with auditing standards generally accepted in the United States ofAmerica; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and 0MB Circular A133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and 0MB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types ofcompliance requirements referred to above that could have a direct and material effect on a major Federal program occurred. An audit includes examining, on a test basis, evidence about the Lanier County Board of Education's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on Lanier County Board of Education's compliance with those requirements. \n2002SA-10 \n \n In our opinion, the Lanier County Board of Education complied, in all material respects, with the requirements referred to above that are applicable to each ofits major Federal programs for the year ended June 30, 2002. \nInternal Control Over Compliance \nThe management of Lanier County Board of Education is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to Federal programs. In planning and performing our audit, we considered Lanier County Board ofEducation's internal control over compliance with requirements that could have a direct and material effect on a major Federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with 0MB Circular A-133. \nOur consideration ofthe internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a condition in which the design or operation ofone or more ofthe internal control components does not reduce to a relatively low level of risk that noncompliance with applicable requirements of laws, regulations, contracts and grants that would be material in relation to a major Federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses. \nThis report is intended solely for the information and use ofthe management, members ofthe Lanier County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. \nRespectfully submitted, \n\\l)~::k \n \nRWH:as 2002SA-10 \n \nState Auditor \n \n SECTION ill AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS \n \n LANIER COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE \nSUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2002 \n \nPRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \n \nFINDING CONTROL NUMBER AND STATUS \n \nFS-6861-00-01 FS-6861-00-02 FS-6861-00-03 FS-6861-01-01 FS-6861-01-02 FS-6861-01-03 FS-6861-01-04 \n \nFurther Action Not Warranted Further Action Not Warranted Further Action Not Warranted Further Action Not Warranted Previously Reported Corrective Action hnplemented Unresolved - See Corrective Action/Responses Unresolved - See Corrective Action/Responses \n \nCORRECTIVE ACTION/RESPONSES \n \nGENERAL LEDGER Outstanding Loan Nonmaterial Noncompliance Finding Control Number: FS-6861-01-03 \n \nSPLOST funds collected are being used to pay off the existing construction note. It is projected that the construction note will be paid off during the life of the SPLOST. \n \nGENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Reportable Condition - Material Weakness Finding Control Number: FS-6861-01-04 \n \nA General Fixed Assets Account Group is not possible at this time due to the expense of establishing a cost for the existing assets of the system. \n \n SECTION IV FINDINGS AND QUESTIONED COSTS \n \n LANIER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \nYEAR ENDED JUNE 30, 2002 \nI SUMMARY OF AUDITOR'S RESULTS \n1. Type of Report Issued on the Financial Statements The auditor's opinion on the Lanier County Board of Education's financial statements was qualified for various departures from generally accepted accounting principles. \n2. Reportable Conditions in Internal Control Disclosed by the Audit of the Financial Statements The audit report for the Lanier County Board of Education disclosed a financial statement reportable condition related to the following control category. \nGeneral Fixed Assets \nThe reportable_ condition described above is considered to be a material weakness. \n3. Noncompliance Material to the Financial Statements The audit ofthe Lanier County Board ofEducation disclosed no instances ofnoncompliance that were deemed to be material to the financial statements. \n4. Reportable Conditions in Internal Control Over Major Programs The audit report for the Lanier County Board of Education did not disclose any reportable conditions in internal control over major programs. \n5. Type of Report Issued on Compliance for Major Programs The auditor's opinion on the Lanier County Board ofEducation's report on compliance with requirements applicable to major programs was unqualified. \n6. Audit Findings Reguired to be Reported by Section .510(a) ofOMB Circular A-133 The Lanier County Board ofEducation's audit did not disclose audit findings required to be reported by section .510(a) ofOMB Circular A-133. \n7. Major Programs Federal awards audited as major programs are as follows: 10.553 Food and Nutrition Program - Food Services - School Breakfast Program 10.555 Food and Nutrition Program - Food Services - National School Lunch Program 10.555 Food and Nutrition Program - Food Services - National School Snack Program 84.010 Elementary and Secondary Education Act - Title I- Grants to Local Educational Agencies \n8. Type \"A\" Program Dollar Threshold The dollar threshold for type \"A\" programs was $300,000.00. \n9. Low Risk Auditee The Lanier County Board ofEducation qualified as a low risk auditee as defined by Section .530 ofOMB Circular A-133. \n- 1- \n \n LANIER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \nYEAR ENDED JUNE 30. 2002 \nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \nGENERAL LEDGER Outstanding Loan Nonmaterial Noncompliance Repeated from Prior Year Finding Control Number: FS-6861-02-01 \nOn December 31, 2001, the Capital Projects Fund - SPLOST had an unpaid loan outstanding in the amount of $1,260,175.00. Article IX, Section V, Paragraph V of the Constitution of the State of Georgia provides, in part, as follows: \n\"The governing authority of any county, municipality or other political subdivision of this state may incur debt by obtaining temporary loans in each year to pay expenses... Such loans shall be payable on or before December 31 of the calendar in which such loan is made... \" \nThis condition occurred because the School District did not have adequate cash available to retire the loan on December 31, 2001 as required. Repayment of loans should be made in conformity with constitutional limitations. \nGENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Reportable Condition-Material Weakness Repeated From Prior Year Finding Control Number: FS-6861-02-02 \nThe Lanier County School District did not m~ntain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. This condition results in the general-purpose financial statements of the School District being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the School District to establish accounting controls and procedures to provide for maintenance ofa General Fixed Assets Account Group. These subsidiary records should include an inventory of land, buildings, and equipment owned by the School District and should include, but may not be limited to, date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group. \nm FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \nNo matters were reported. \n-2- \n \n "},{"id":"dlg_ggpd_y-ga-ba800-b-pr1-be26-bl28-b2000-h2001","title":"Lanier County Board of Education, Lakeland, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2001","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts."],"dcterms_spatial":["United States, Georgia, 32.75042, -83.50018"],"dcterms_creator":["Georgia. Department of Audits and Accounts"],"dc_date":["2001-06-30"],"dcterms_description":["Fiscal year ended June 30, 2000-","Ceased with: Fiscal year ended June 30, 2008.","Title from cover.","Report year covers fiscal year.","Has supplements: Lanier County Board of Education, Lakeland, Georgia schedule of salaries and travel for the fiscal year ended ..., fiscal year ended June 30, 2000-fiscal year ended June 30, 2002; Report on salary and travel for the fiscal year ended ... (Lanier County Board of Education, Ga.), fiscal year ended June 30, 2003-fiscal year ended June 30, 2007; Salaries and travel reimbursement (Lanier County Board of Education, Ga.), fiscal year ended June 30, 2008.","Fiscal year ended June 30, 2008, released 2009? (online surrogate); (Georgia Government Publications database, viewed May 1, 2023)."],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Georgia. Department of Audits and Accounts"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Lanier County Board of Education (Ga.)--Appropriations and expenditures--Periodicals","Education--Georgia--Lanier County--Auditing--Periodicals","Education--Georgia--Lanier County--Finance--Statistics--Periodicals"],"dcterms_title":["Lanier County Board of Education, Lakeland, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2001"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-be26-bl28-b2000-h2001"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-be26-bl28-b2000-h2001"],"dcterms_temporal":null,"dcterms_rights_holder":["\u0026copy; Georgia Department of Audits"],"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["periodical","periodicals","state government records","audits","financial records","financial statements"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":": .; ~ ':: ;~ ,' . . /  f., I,.  ,  \n../:.~~ \u003e=*! ~. \n \\. :'~. 1 ~ ' \n \n LANIER COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \n \nSECTION I \n \nFINANCIAL \n \nINDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITIJRES OF FEDERAL AWARDS \n \nEXHIBITS \n \nGENERAL-PURPOSE FINANCIAL STATEMENTS \n \nCOMBINED STATEMENTS - OVERVIEW \n \nA \n \nCOMBINED BALANCE SHEET \n \nALL FUND TYPES AND ACCOUNT GROUP \n \n2 \n \nB \n \nCOMBINED STATEMENT OF REVENUES, EXPENDITIJRES AND \n \nCHANGES IN FUND BALANCES \n \nALL GOVERNMENTAL FUND TYPES . \n \n4 \n \nC \n \nCOMBINED STATEMENT OF REVENUES,.EXPENDITIJRES AND \n \nCHANGES IN FUND BALANCES - BUDGET AND ACTUAL \n \n(NON-GAAP BASIS) \n \nGENERAL AND SPECIAL REVENUE FUNDS \n \n7 \n \nD NOTES TO TIIE GENERAL-PURPOSE FINANCIAL STATEMENTS \n \n8 \n \nADDmONAL FINANCIAL INFORMATION \n \nCOMBINING AND INDNIDUAL FUND STATEMENTS \n \nSPECIAL REVENUE FUND \n \nE \n \nCOMBINING BALANCE SHEET \n \n20 \n \nF \n \nCOMBINING STATEMENT OF REVENUES, EXPENDITIJRES \n \nAND CHANGES IN FUND BALANCES \n \n22 \n \nCAPITAL PROJECTS FUND \n \nG \n \nCOMBINING BALANCE SHEET \n \n24 \n \nH \n \nCOMBINING STATEMENT OF REVENUES, EXPENDITURES \n \nAND CHANGES IN FUND BALANCES \n \n26 \n \nI \n \nFIDUCIARY FUND TYPE \n \nSTATEMENT OF CHANGES IN ASSETS AND LIABILITIES \n \nAGENCY FUND \n \n28 \n \nSCHEDULES \n \n1 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \n \n29 \n \n2 SCHEDULE OF STATE REVENUE \n \n31 \n \n3 SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS \n \n33 \n \n LANIER COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \n \nSECTION I \n \nFINANCIAL \n \nADDmONAL FINANCIAL INFORMATION \n \nSCHEDULES \n \nALLOTMENTS AND EXPENDITURES \n \nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS (QBE) \n \n4 \n \nBY PROGRAM \n \n34 \n \n5 \n \nBY SITE \n \n35 \n \nSECTIONil \nCOMPLIANCE AND INTERNAL CONTROL REPORTS \nREPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133 \n \nSECTION ill AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS \n \nSECTION IV FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS \n \n SECTION I FINANCIAL \n \n w. RUSSELL \n \nHINTON \n \nSTATE AUDITOR \n \n(404) 656-2174 \n \nDEPARTMENT OF AUDITS AND ACCOUNTS \n254 Washington Street. S.W., Suite 214 Atlanta, Georgia 30334-8400 \nJune 4, 2002 \n \nHonorable Roy E. Barnes, Governor Members of the General Assembly Members of the State Board ofEducation \nand Superintendent and Members of the Lanier County Board of Education \n \nINDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \n \nLadies and Gentlemen: \n \nWe have audited the accompanying general-pwpose financial statements ofthe Lanier County Board \n \nof Education, as of and for the year ended June 30, 2001, as listed in the table of contents. These \n \ngeneral-purpose financial statements are the responsibility ofthe Lanier County Board ofEducation's \n \nmanagement. Our responsibility is to express an opinion on these general-pwpose financial \n \nstatements based on our audit. \n \n \n \nWe conducted our audit in accordance with auditing standards generally accepted in the United States ofAmerica and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General ofthe United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free ofmaterial misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. \n \nAs described in the notes to the general-pwpose financial statements, the Board of Education's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows: \n \n2001ARL-13 \n \n * The general-purpose financial statements of the Board of Education did not contain a \nGeneral Fixed Assets Account Group to account for property and equipment owned by the Board of Education which should be included to conform to generally accepted accounting principles. \n* School activity accounts maintained at the individual schools are not included in the general-purpose financial statements. To conform to generally accepted accounting principles, these accounts should be included in the general-purpose financial statements. \n* The Board of Education did not recognize as expenditures, in the year ended \nJune 30, 2001, a portion of salaries and the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 2001. Also funds received, subsequent to June 30, 2001, from the Georgia Department of Education for the State's share of these unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 2000, were improperly recorded in the year ended June 30, 2001. To conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed. \nThe aggregate effects on the general-purpose financial statements of these variances or omissions have not been determined, but are believed to be material. \nIn our opinion, except for the effects on the general-purpose financial statements of the matters referred to in the preceding paragraph, the general-purpose financial statements referred to above present fairly, in all material respects, the financial position ofthe Lanier County Board ofEducation as of June 30, 2001, and the results of its operations for the year then ended, in conformity with accounting principles generally accepted in the United States of America. \nIn accordance with Government Auditing Standards, we have also issued our report dated June 4, 2002, on our consideration ofthe Lanier County Board ofEducation's.internal control over financial reporting and our tests ofits compliance with certain provisions oflaws, regulations, contracts and grants. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. \nOur audit was performed for the purpose of forming an opinion on the general-purpose financial statements of the Lanier County Board of Education taken as a whole. The accompanying \nn combining and individual fund statements (Exhibits E through and the financial schedules \n(Schedules I through 5), which includes the Schedule ofExpenditures ofFederal Awards as required by U. S. Office of Management and Budget Circular A-133, Audits ofStates, Local Governments, and Non-Profit Organizations, are presented for purposes of additional analysis and are not a required part ofthe general-purpose financial statements. Such information has been subjected to the \n2001ARL-13 \n \n auditing procedures applied in the audit of the general-purpose financial statements and in our opinion, except for the effects of the matters referred to in the third paragraph, such information is fairly stated, in all material respects, in relation to the general-pwpose financial statements taken as a whole. \nA copy ofthis report has been filed as a permanent record in the office ofthe State Auditor and made available to the press ofthe State, as provided for by Official Code ofGeorgia Annotated Section 506-24. \nRespectfully submitted, \n \nRWH:as 2001ARL-13 \n \nState Auditor \n \n LANIER COUNTY BOARD OF EDUCATION \n \n LANIER COUNTY BOARD OF EDUCATION COMBINED BALANCE SHEET \nALL FUND TYPES AND ACCOUNT GROUP \nJUNE 30, 2001 \n \nASSETS \nCash and Cash Equivalents \nInvestments \nAccounts Receivable \nInventories Food Donated Commodities Purchased Food \nAmount to be Provided in Future Years For Payment of Capital Lease Agreements \n \nGOVERNMENTAL FUND TYPES \n \nSPECIAL \n \nCAPITAL \n \nGENERAL \n \nREVENUE  \n \nPROJECTS \n \nFUND \n \nFUND \n \nFUND \n \n$ \n \n177,036.79 $ \n \n160,089.46 $ \n \n7,222.95 \n \n700,150.00 \n \n82,856.27 \n \n150,579.44 \n \n97,532.44 \n \n4,123.38 1,316.78 \n \nTotal Assets \n \n$ \n \n960,043.06 $ \n \n316,109.06 $==1=04===,7=55==39= \n \nLIABILITIES AND FUND EQUITY \nLIABILITIES \nCash Overdraft Accounts Payable Salaries Payable Short Term Debt Expired Grant Balances Payable Contracts Payable Retainages Payable Deferred Revenue Funds Held for Others Capital Lease Agreements \nTotal Liabilities \nFUND EQUITY \nFund Balances Reserved For Bus Replacement Funds For Continuation of Federal Programs For Inventories Food Donated Commodities Purchased Food Unreserved Deficit Undesignated \nTotal Fund Equity \n \n$ \n \n65,789.51 $ \n \n92,699.88 \n \n7,760.44 \n \n104,279.21 \n \n737,000.00 \n \n$ 1,389,965.52 \n \n22,393.81 \n \n1,279.28 \n \n5,000.00 \n \n$ \n \n810,549.95 $ 220,652.18 $ 1,394,965.52 \n \n$ \n \n105,047.74 \n \n$ \n \n4,123.38 \n \n1,316.78 \n \n44 445.37 \n \n$ -1,290,210.13 90,016.72 \n \n$ \n \n149 493.11 $ \n \n95,456.88 $ -1,290,210.13 \n \nTotal Liabilities and Fund Equity \n \n$ \n \n960,043.06 $ \n \nThe notes to the general-purpose financial statements are an integral part of this statement. -2- \n \n316,109.06 $_=104\"\"\"=,7,..55_._39= \n \n EXHIBIT\"A\" \n \nFIDUCIARY FUND TYPE AGENCY FUND \n \n$ \n \n46,840.68 \n \nACCOUNT GROUP GENERAL \nLONG-TERM DEBT \n \nTOTALS \n \n{Memorandum OnM \n \nJUNE 30, 2001 \n \nJUNE 30, 2000 \n \n$ \n \n344,349.20 $ \n \n290,962.56 \n \n700,150.00 \n \n950,000.00 \n \n377,808.83 \n \n569,080.75 \n \n- - - - - $ _ _--=26=2:a.:,3=55=.6=7- \n \n4,123.38 1,316.78 \n262,355.67 \n \n3,708.49 755.83 \n199,726.61 \n \n$ \n \n262,355.67 $ 1,690,103.86 $ 2p14,234.24 \n \n$ \n \n34,083.69 \n \n7,800.99 \n \n4,956.00 $ \n \n$ \n \n46,840.68 $ \n \n$ \n262,355.67 262,355.67 $ \n \n34,083.69 166,290.38 $ 112,039.65 2,126,965.52 22,393.81 \n5,000.00 1,279.28 4,956.00 262,355.67 \n2,735,364.00 $ \n \n133,680.96 115,801.89 1,290,821.59 \n5,156.21 222,375.71 \n80,879.99 \n199,726.61 \n2,048,442.96 \n \n$ \n \n0.00 \n \n$ \n \n0.00 \n \n$ \n \n46 840.68 $ \n \n$ \n \n105,047.74 $ \n \n70,643.74 1,151.68 \n \n4,123.38 1,316.78 \n-1,290,210.13 134,462.09 \n$ -1.045,260.14 $ \n \n3,708.49 755.83 \n-221,104.50 110,636.04 \n-34.208.72 \n \n-3- \n \n LANIER COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES \nALL GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30. 2001 \n \nREVENUES \nState Funds Federal Funds Taxes Other Funds \nTotal Revenues \nEXPENDITURES \nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Enterprise Operations Community Services Operations \nCapital Outlay Debt Service \nPrincipal Interest \nTotal Expenditures \nExcess of Revenues over (under) Expenditures \nOTHER FINANCING SOURCES (USES} \nCapital Leases Operating Transfers In Operating Transfers Out \nTotal Other Financing Sources (Uses) \nExcess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses \nFUND BALANCE JULY 1 - Restated (See Note 1) \nFood Inventory - Net Change in Period Donated Commodities Purchased Food \n \nGENERAL FUND \n \nSPECIAL REVENUE \nFUND \n \n$ 6,460,760.20 $ \n \n385,908.84 \n \n16,038.06 \n \n1,454,828.97 \n \n1,445,342.86 \n \n129,950.19 \n \n176,038.37 \n \n$ 8,052,091.31 $ 2,016,776.18 \n \n$ 5,274,624.55 $ \n \n904,375.68 \n \n353,857.23 198,381.29 203,243.32 258,492.31 555,509.31 344,649.68 516,120.67 235,139.94 \n5,410.78 \n23,387.00 \n \n135,663.63 170,425.76 \n12,470.99 82,041.25 \n14,088.85 16,532.86 2,438.46 80,744.21 645,560.18 \n \n5,500.00 \n \n81,017.24 22,321.13 \n \n$ 8,077,654.45 $ 2,064,341.87 \n \n$ \n \n-25,563.14 $ \n \n-47,565.69 \n \n$ \n \n161,864.00 \n \n$ \n \n-25,794.69 \n \n$ \n \n136,069.31 $ \n \n25,794.69 25,794.69 \n \n$ \n \n110,506.17 $ \n \n-21,771.00 \n \n38,986.94 \n \n116,252.04 \n \n414.89 560.95 \n \nFUND BALANCE JUNE 30 \n \n$ \n \n149 493.11 $ =--9=5!=,4=56=.8=8= \n \nThe notes to the general-purpose financial statements are an integral part of this statement. -4- \n \n EXHIBIT \"B\" \n \nCAPITAL PROJECTS \nFUND \n \nTOTALS \n \n(Memorandum Only) \n \nYEAR ENDED \n \nJUNE 30, 2001 \n \nJUNE 30, 2000 \n \n$ 6,846,669.04 $ 6,397,651.15 \n \n1,470,867.03 \n \n1,050,023.80 \n \n$ \n \n358,261.31 \n \n1,803,604.17 \n \n2,020,038.33 \n \n27 819.44 \n \n333,808.00 \n \n352,386.57 \n \n$ \n \n386,080.75 $ 10.454.948.24 $ 9,820,099.85 \n \n$ 6,179,000.23 $ 5,359,895.35 \n \n$ 1,486,843.18 \n \n489,520.86 368,807.05 215,714.31 340,533.56 555,509.31 344,649.68 530,209.52 251,672.80 \n7,849.24 80,744.21 645,560.18 23,387.00 \n1,492,343.18 \n \n601,656.50 444,880.22 202,755.50 244,327.92 599,074.36 182,513.08 512,566.11 235,851.89 \n5,453.26 74,008.48 650,077.73 26,268.57 \n1,945.43 1,073,372.66 \n \n81,017.24 22,321.13 \n \n85,561.16 16 972.11 \n \n$ 1,486,843.18 $ 11,628,839.50 $ 10,317,180.33 \n \n$ -1,100.762.43 $ -1, 173,891.26 $ -497,080.48 \n \n$ \n \n161,864.00 \n \n25,794.69 $ \n \n10,532.57 \n \n-25.794.69 \n \n-10,532.57 \n \n$ \n \n161,864.00 $ \n \n0.00 \n \n$ -1,100,762.43 $ -1,012,027.26 $ \n \n-189,447.70 \n \n-34,208.72 \n \n-497,080.48 463,755.73 \n \n414.89 560.95 \n \n-573.94 -310.03 \n \n$ -1,290,210.13 $ -1.045.260.14 $~....,..-3.4..,,=2=08..,.7_2= \n \n-5- \n \n LANIER COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES \nBUDGET AND ACTUAL - /NON-GAAP BASIS) GENERAL AND SPECIAL REVENUE FUNDS \nYEAR ENDED JUNE 30 2001 \n \nEXHIBIT\"C\" \n \nGENERAL FUND \n \nACTUAL \n \n(BUDGET \n \nBUDGET \n \n-BASIS) \n \nREVENUES \nState Funds Federal Funds Taxes Other Funds \n \n$ 6,379,547.00 $ 6,460,760.20 \n \n1,000.00 \n \n16,038.06 \n \n1,458,953.00 \n \n1,445,342.86 \n \n40,700.00 \n \n129,950.19 \n \nTotal Revenues EXPENDITURES \n \n$ 7,880,200.00 $ 8,052,091.31 \n \nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Enterprise Operations \nCapital Outlay Debt Service \n \n$ 5,200,933.00 $ 5,274,624.55 \n \n292,221.00 210,243.00 173,148.00 170,667.00 543,857.00 200,009.00 458,055.00 231,749.00 \n5,000.00 \n \n353,857.23 198,381.29 203,243.32 258,492.31 555,509.31 344,649.68 516,120.67 235,139.94 \n5,410.78 \n \n23,415.00 \n \n23,387.00 5,500.00 \n103,338.37 \n \nTotal Expenditures \n \n$ 7,509,297.00 $ 8,077,654.45 \n \nExcess of Revenues over (under) Expenditures \n \n$ 370,903.00 $ -25 563.14 \n \nOTHER FINANCING SOURCES {USES} \n \nOther Sources Other Uses \nTotal Other Financing Sources (Uses) \n \n$ 161,864.00 \n \n$ -14 181.99 \n \n-25 794.69 \n \n$ -14 181.99 $ 136,069.31 \n \nExcess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses \n \n$ 356,721.01 $ \n \nFUND BALANCE JULY l 2000 - Restated (See Note 1) \n \n11,830.00 \n \nAdjustments Food Inventory - Net Change in Period \nDonated Commodities Purchased Food \n \n23,883.00 \n \n110,506.17 38,986.94 \n \nFUND BALANCE JUNE 30, 2001 \n \n$ 392,434.01 $ 149 493.11 \n \nSPECIAL REVENUE FUND \n \nACTUAL \n \n(BUDGET \n \nBUDGET \n \nBASIS) \n \n$ 533,983.00 $ 385,908.84 \n \n1,384,638.91 \n \n1,454,828.97 \n \n180,810.00 \n \n176 038.37 \n \n$ 2,099,431.91 $ 2,016,776.18 \n \n$ 904,657.00 $ 904,375.68 \n \n290,783.00 166,522.00 \n16,141.00 84,500.00 \n \n135,663.63 170,425.76 \n12,470.99 82,041.25 \n \n10,950.00 16,696.00 \n5,881.00 95,604.00 624,690.00 \n \n14,088.85 16,532.86 \n2,438.46 80,744.21 645,560.18 \n \n$ 2,216,424.00 $ 2,064,341.87 $ -116,992.09 $ -47 565.69 \n \n$ \n \n25,794.69 \n \n$ \n \n25,794.69 \n \n$ -116,992.09 $ -21,771.00 \n \n134,380.00 \n \n116,252.04 \n \n5,582.00 \n \n414.89 560.95 \n \n$ 22,969.91 $ \n \n95 456.88 \n \nThe notes to the general-purpose financial statements are an integral part of this statement. -7- \n \n LANIER COUNTY BOARD OF EDUCATION \n \nEXHIBIT \"D\" \n \nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \n \nJUNE30.2001 \n \nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \nREPORTING ENTITY \nThe Lanier County Board ofEducation (School District) was established under the laws ofthe State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. The School District is organized as a separate legal entity and has the power to levy truces and issue bonds. Its budget is not subject to approval by any other entity. Accordingly, the School District is a primary government and consists of all the organizations that compose its legal entity. \nFUND ACCOUNTING \nThe School District uses funds and an account group to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources. \nGeneral Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the School District. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types. \nAlthough \"school activity accounts\" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the general-purpose financial statements. \nThe general-purpose financial statements account for all State, Federal, Truces and Other funds under control of the School District, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows: \nGOVERNMENTAL FUND TYPES - are used to account for all or most of a School District's educational activities. Governmental Fund Types include: \nGENERAL FUND - the fund used to account for all financial resources of the School District except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a board of education. \n \n- 8- \n \n LANIER COUNTY BOARD OF EDUCATION . \n \nEXHIBIT \"D\" \n \nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \n \nJUNE 30. 2001 \n \nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \nSPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are received primarily from the Georgia Department of Education and from the Federal government to accomplish specific educational objectives. \nCAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities. \nFIDUCIARY FUND TYPE - the fund used to account for assets held by a government unit in a trustee capacity or as an agent for individuals, private organizations, other government units and/or other funds. This fund includes: \nAGENCY FUND - the fund used to account for assets held in a fiduciary capacity for other funds, governments, or individuals. \nACCOUNT GROUP \nGENERAL LONG-TERM DEBT ACCOUNT GROUP - A financial reporting device used to account for material capital lease obligations. \nBASIS OF ACCOUNTING \nThe accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements ofthese funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources. \nLiabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable resources, are reported in the General Long-Term Debt Account Group. \nAgency funds are purely custodial in nature and do not involve measurement ofresults ofoperations. \nGovernmental funds are accounted for using the modified accrual basis ofaccounting under which: \nRevenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). \"Measurable\" means the amount of the transaction can be determined and \"available\" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. The School District considers receivables collected within sixty days after yearend to be available and therefore susceptible to accrual. Nonexchange transactions, in which the School District gives (or receives) value without directly receiving (or giving) equal value in \n-9- \n \n LANIER COUNTY BOARD OF EDUCATION \n \nEXHIBIT \"D\" \n \nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \n \nJUNE 30, 2001 \n \nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \nexchange, include property taxes, local option sales taxes, intergovernmental grants and donations. Revenue for property taxes is recognized in the fiscal year for which the taxes are levied. Revenue from sales taxes is recognized in the fiscal year the resources are received or susceptible to accrual. Revenue from grants and donations is recognized in the fiscal year in which all eligibility requirements have been satisfied. \nExpenditures are generally recognized when the related fund liability is incurred. \nA departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share of these contracts. During fiscal year 2001, a substantial number ofpersonnel ofthe School District were employed for a one hundred and ninety day period beginning in August 2000 and ending in early June 2001. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 2000 and ending in August 2001. State grants to fund the State's share of these contracts were disbursed from the Georgia Department of Education to the School District in the same twelve months. As of June 30, 2001, compensation under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 2001, had not been made. Payments for these two months were made and recorded as expenditures by the School District subsequent to June 30, 2001. Also, the State's portion ofthe compensation paid in July and August 2001 was received and recorded as revenue in the fiscal year subsequent to June 30, 2001. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 2000, were recorded in the year ended June 30, 2001. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed. \nAgency funds are accounted for using the modified accrual basis ofaccounting in recognizing assets and liabilities. \nRESTATEMENT OF PRIOR YEAR FUND BALANCE \nIn prior years, the activities for the School District's Family Connection Program were reported as a Special Revenue fund. This fund had an asset balance of$6,789.06 at June 30, 2000. For fiscal year 2001, this fund has been reported as an Agency Fund. The asset balance at July 1, 2000, has been restated as appropriate. \nBUDGET \nThe Lanier County Board ofEducation's budget is a complete financial plan for the School District's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget \n \n- 10- \n \n LANIER COUNTY BOARD OF EDUCATION \n \nEXHIBIT \"0\" \n \nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \n \nJUNE 30, 2001 \n \nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \nfor all governmental funds is prepared by fund, function -and object. The legal level of budget control was established by the Board at the aggregate level. The budget for governmental funds was prepared on a basis other than generally accepted accounting principles. \nThe budget process begins when the School District's administration prepares a tentative budget for the Board's approval. After approval ofthis tentative budget by the Board, such budget is advertised at least once in a newspaper ofgeneral circulation in the locality. At the next regular meeting ofthe Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167(c), to the Georgia Department of Education. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year-end. \nCASH AND CASH EQUIVALENTS \nCOMPOSITION OF DEPOSITS Cash and cash equivalents consist ofcash on hand, demand deposits and short-term investments with original maturities of three months or less from the dat~ of acquisition in authorized financial institutions. Georgia Laws OCGA 45-8-14 authorize the School District to deposit its funds in one or more solvent banks or insured Federal savings and loan associations. \nINVESTMENTS \nCOMPOSITION OF INVESTMENTS Investments made by the School District in nonparticipating interest-earning contracts (such as certificates ofdeposit) and repurchase agreements are reported at cost. Participating interest-earning contracts and money market investments with a maturity at purchase ofone year or less are reported at amortized cost. Both participating interest-earning contracts and money market investments with a maturity at purchase greater than one year are reported at fair value. The Official Code ofGeorgia Annotated Section 36-83-4 authorizes the School District to invest its funds. In selecting among options for investment or among institutional bids for deposits, the highest rate ofreturn shall be the objective, given equivalent conditions of safety and liquidity. Funds may be invested in the following: \n( 1) Obligations issued by the State of Georgia or by other states, \n(2) Obligations issued by the United States government, \n(3) Obligations fully insured or guaranteed by the United States government or a United States government agency, \n(4) Obligations of any corporation of the United States government, \n \n- 11 - \n \n LANIER COUNTY BOARD OF EDUCATION \n \nEXHIBIT \"D\" \n \nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \n \nJUNE 30, 2001 \n \nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \n \n(5) Prime banker's acceptances, \n \n(6) The Local Government Investment Pool administered by the State of Georgia, Office of Treasury and Fiscal Services, \n \n(7) Repurchase agreements, and \n \n(8) Obligations of other political subdivisions of the State of Georgia. \n \nRECEIVABLES \n \nReceivables consist of grant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general-purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. \n \nPROPERTY TAXES \n \nThe Lanier County Board of Commissioners fixed the property tax levy for the 2000 tax year (calendar year) on November 19, 2000 (levy date). Taxes were due on January 20, 2001 (lien date). Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 2001. The Lanier County Tax Commissioner bills and collects the property taxes for the School District, withholds 2.5% oftaxes collected as a fee for tax collection and remits the balance of taxes collected to the School District. Property tax revenues during the fiscal year ended June 30, 2001 for maintenance and operations amounted to $1,409,444.60. \n \nThe tax millage rate levied for the 2000 tax year (calendar year) for the Lanier County Board of Education was as follows (a mill equals $1 per thousand dollars of assessed value): \n \nSchool Operations \n \n17.09 mills \n \nSALES TAXES \n \nSpecial Purpose Local Option Sales Tax is to be used for capital outlay for educational purposes. Special Purpose Local Option Sales Tax revenue during the fiscal year amounted to $358,261.31 and was recorded in the Capital Projects Fund. The State will terminate collection of this tax once an additional $996,914.37 has been collected or on March 31, 2004, whichever occurs first. \n \n- 12 - \n \n LANIER COUNTY BOARD OF EDUCATION \n \nEXHIBIT \"D\" \n \nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \n \nJUNE 30. 200 i \n \nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \n \nINVENTORIES \n \nFOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost (first-in, first-out). Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Purchased foods inventories are recorded as expenditures at the time ofpurchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute \"available spendable resources\" even though they are a component of net current assets. \n \nINTERFUND TRANSACTIONS \n \nThe School District has the following types of interfund transactions: \n \nReimbursements ofexpenditures initially made from a fund that are properly applicable to another fund are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed. \n \nOperating transfers are recorded for all interfund transactions other than reimbursements. \n \nMEMORANDUM ONLY - TOTAL COLUMNS \n \nTotal columns on the general-purpose financial statements are captioned \"Memorandum Only\" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position or results ofoperations in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. Certain reclassifications have been made to the comparative data to conform to the current year classifications. \n \nDEFICIT FUND BALANCES \n \nFunds reporting a deficit fund balance position at June 30, 2001, are as follows: \n \nFund Type/Fund Name \n \nDeficit Balances \n \nGovernmental Capital Projects Fund Special Purpose Local Option Sales Tax \n \n$ 1.305.685.83 \n \nThe Lanier County Board of Education plans to liquidate the deficit in the Capital Projects Fund with SPLOST funds as collected. \n \n- 13 - \n \n '- \n \nLANIER COUNTY BOARD OF EDUCATION \n \nEXHIBIT \"D\" \n \nNOTES TO 11IE GENERAL-PURPOSE FINANCIAL STATEMENTS \n \nJUNE 30. 2001 \n \nNote 2: DEPOSITS \nCOLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum ofmoney which has not been secured by surety bond, by guarantee of insurance, or by collateral. The aggregate of the face value of such surety bond and the market value of securities pledged shall be equal to not less than 110 percent ofthe public funds being secured after the deduction ofthe amount ofdeposit insurance. Ifa depository elects the pooled method (OCGA 45-8-13.1) the aggregate ofthe market value ofthe securities pledged.to secure a pool ofpublic funds shall be not less than 110 percent ofthe daily pool balance. OCGA Section 45-8-11 (b) provides an officer holding public funds may, in his discr~tion, waive the requirement for security in the case ofoperating funds placed in demand deposit checking accounts. \nAcceptable security for deposits consists of any one of or any combination of the following: \n(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, \n(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation, \n(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia, \n(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia, \n(5) Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose, \n(6) Industrial revenue bonds and bonds ofdevelopment authorities created by the laws of the State of Georgia, and \n(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. \nCATEGORIZATION OF DEPOSITS AtJune 30, 2001, the bank balances were $1,538,936.59. Theamountsofthetotal bank balances are classified into three categories of credit risk: \n \n- 14 - \n \n LANIER COUNTY BOARD OF EDUCATION \n \nEXHIBIT \"D\" \n \nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \n \nJUNE 30. 2001 \n \nNote 2: DEPOSITS \n \nCategory 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the School District or by the School District's agent in the School District's name. \nCategory 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the School District's name. \nCategory 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the School District's name.) \n \nThe School District's deposits are classified by risk category at June 30, 2001, as follows: \n \n.Risk Category \n \nBank Balance \n \n1 \n \n$ 200,000.00 \n \n2 \n \n1,009,218.75 \n \n3 \n \n329.717.84 \n \nTotal \n \n$ 1,538,936.59 \n \nNote 3: NON-MONETARY TRANSACTIONS \n \nThe School District receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories \n \nNote 4: RISK MANAGEMENT \n \nThe School District is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions;job related illness or injuries to employees; natural disaster and unemployment compensation. \n \nThe School District has obtained commercial insurance for risk of loss associated with torts, assets and job related illness or injuries to employees. The School District has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the School District's insurance coverage in any of the past three years. \n \nThe School District has elected to self-insure for all losses related to natural disaster except for flooding for which the School District has purchased commercial insurance. In addition, the School District has elected to self-insure for errors or omissions, which includes, among other risks, risks for sexual harassment and discrimination. The School District has not experienced any losses related to these risks in the past three years. \n \n- 15 - \n \n LANIER COUNTY BOARD OF EDUCATION \n \nEXHIBIT \"D\" \n \nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \n \nJUNE 30, 2001 \n \nNote 4: RISK MANAGEMENT \n \nThe School District is self-insured with regard to unemployment compensation claims. The School District accounts for claims within the same fund that the employee's salary and benefits were paid. Claims are accounted for with expenditure and liability being reported when it is probable that a loss .has occurred, and the amount of that loss can be reasonably estimated. The School District has not experienced any claims related to this risk in the past two years. \n \nThe School District has purchased surety bonds to provide additional insurance coverage as follows: \n \nPosition Covered \n \nAmount \n \nSuperintendent Each Principal Each Bookkeeper Each Nutrition Manager Each Nutrition Cashier \n \n$ 25,000.00 $ 5,000.00 $ 4,000.00 $ 3,000.00 $ 2,000.00 \n \nNote 5: GENERAL LONG-TERM DEBT \n \nCAPITAL LEASES The Lanier County Board ofEducation has entered into various lease agreements as lessee for digital phones, copy machines, and an energy management system. These lease agreements qualify as capital leases for accounting purposes and, therefore, have been recorded at the present value ofthe future minimum lease payments as of the date of their inception. \n \nThe changes in General Long-Tenn Debt during the fiscal year ended June 30, 2001, were as follows: \nCapital Leases \n \nBalance July 1, 2000 \n \n$ 199,726.61 \n \nAdditions Capital Leases \n \n161,864.00 \n \nDeductions Debt Retired Cancellations \n \n81,017.24 18,217.70 \n \nBalance June 30, 2001 \n \n$ 262,355,6:Z \n \nAt June 30, 2001, payments due by fiscal year which includes principal and interest for these items are as follows: \n \n- 16 - \n \n LANIER COUN1Y BOARD OF EDUCATION \n \nEXHIBIT \"D\" \n \nNOTES TO 1HE GENERAL-PURPOSE FINANCIAL STATEMENTS \n \nJUNE 30. 2001 \n \nNote 5: GENERAL LONG-TERM DEBT \n \nFiscal Year Ended June 30 \n \nCapital Leases \n \n2002 2003 2004 2005 \n \n$ 96,585.28 96,585.23 63,330.10 39,576.37 \n \nTotal Principal and Interest \n \n$ 296,076.98 \n \nDeduct: Imputed Interest \n \n33,721.31 \n \nNet Present Value of Future Minimum Lease Payments \n \n$ 262,355.67 \n \nNote6: SHORT-TERMDEBT \n \nThe School District issues tax anticipation notes and obtains tefuporary loans in advance ofproperty and special purpose local option tax collections, depositing the proceeds in its General Fund and Capital Projects Fund - SPLOST. This short-term debt is to provide cash for operations and capital outlay until special purpose local option taxes and property tax collections are received. Article IX, Section V, Paragraph V of the Constitution ofthe State of Georgia limits the aggregate amount of short-term debt to 75 percent ofthe total gross income from taxes collected in the preceding year and requires all short-term debt to be repaid no later than December 31 ofthe calendar year in which the debt was incurred. \n \nBeginning Balance \n \nAdditions \n \nPayments \n \nEnding Balance \n \nTax Anticipation Notes \n \n$1.000.000.00 $ 737.000.00 $1.000.000.00 $ 737,000.00 \n \nTemporary Loans \n \n$ 290.821.59 $1.557.143.93 $ 458.000.00 $1.389.965.52 \n \nNote 7: ON-BEHALF PAYMENTS \n \nThe School District has recognized revenues and expenditures in the amount of $124,352.77 for health insurance and retirement contributions paid on the School District's behalfby the following State Agencies. \n \nGeorgia Department of Education Paid to the Georgia Department of Community Health For Health Insurance of Non-Certified Personnel In the amount of $97,491.21 \n \n- 17 - \n \n LANIER COUNTY BOARD OF EDUCATION \n \nEXHIBIT \"D\" \n \nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \n \nJUNE 30. 2001 \n \nNote 7: ON-BEHALF PAYMENTS \n \nPaid to the Teachers Retirement System of Georgia For Teachers Retirement System (TRS) Employer's Cost In the amount of $9,164.56 \n \nOffice of Treasury and Fiscal Services Paid to the Public School Employees Retirement System For Public School Employees Retirement (PSERS) Employer's Cost In the amount of $17,697.00 \n \nNote 8: SIGNIFICANT COMMITMENTS \n \nThe following is an analysis ofsignificant outstanding construction or renovation contracts executed by the School District as of June 30, 2001: \n \nProject \n \nUnearned Executed Contracts \n \nL W00/99S-686-006 O0G/99S-686-048 \n \n$ 7,368.07 5,462.98 \n \n$ 12,831.05 \n \nThe amounts described in this note are not reflected in the general-purpose financial statements. \n \nNote 9: CONTINGENT LIABILITIES \n \nAmounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The School District believes that such disallowances, if any, will be immaterial to its overall financial position. \n \nNote 10: RETIREMENT PLANS \n \nTEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) \n \nTRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school districts are covered by the Teachers Retirement System ofGeorgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts. \n \n- 18 - \n \n ,, \u003e _., r \n \nLANIER COUNTY BOARD OF EDUCATION \n \nEXHIBIT \"D\" \n \nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \n \nJUNE 30, 2001 \n \nNote 10: RETIREMENT PLANS \n \nTRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe School District who are covered by TRS are required by State statute to contribute 5% oftheir gross earnings to TRS. The School District makes monthly employer contributions to TRS at rates adopted by the TRS Board ofTrustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 11.29% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows: \n \nFiscal Year \n \nPercentage Contributed \n \nRequired Contribution \n \n2001 2000 1999 \n \n100% 100% 100% \n \n$ 618,002.76 $ 596,487.16 $ 580,836.06 \n \n- 19 - \n \n LANIER COUNTY BOARD OF EDUCATION \n \n, \n \nCOMBINING BALANCE SHEET \n \nSPECIAL REVENUE FUND \n \nJUNE 30 2001 \n \nASSETS \nCash and Cash Equivalents \nAccounts Receivable \nInventories Food Donated Commodities Purchased Food \n \nSCHOOL FOOD \nSERVICES FUND \n \nLOTTERY PROGRAMS \n \n$ \n \n132,334,82 $ \n \n44,175,97 \n \n4,123.38 1 316.78 \n \nTotal Assets \nLIABILITIES AND FUND EQUITY \nLIABILITIES \nCash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable Deferred Revenue \nTotal Liabilities \nFUND EQUITY \nFund Balances Reserved For Continuation of Federal Programs For Inventories Food Donated Commodities Purchased Food Unreserved Undesignated \nTotal Fund Equity \nTotal Liabilities and Fund Equity \nSee notes to the general-purpose financial statements. \n- 20 - \n \n$ \n \n137,774.98 $===44~1..7.5.==97== \n \n$ \n \n9,659.12 $ \n \n9,767.13 \n \n32,850.12 \n \n34,408.84 \n \n$ \n \n42,509.24 $ \n \n44175.97 \n \n$ \n \n4,123.38 \n \n1,316.78 \n \n89,825.58 $ \n \n$ \n \n95,265.74 $ \n \n0.00 0.00 \n \n$ \n \n137,774.98 $===44===1=7.5...9...7= \n \n EXHIBIT\"E\" \n \nFEDERAL PROGRAMS \n \nOTHER PROGRAMS \n \nTOTALS \n \nJUNE 30, 2001 \n \nJUNE 30, 2000 \n \n$ \n \n191.14 $ \n \n176,701.93 $ \n \n200,579.71 \n \n$ \n \n150,579.44 \n \n150,579.44 \n \n207,467.33 \n \n4,123.38 1,316.78 \n \n3,708.49 755.83 \n \n$ \n \n150,579.44 $ \n \n191.14 $ \n \n332,721.53 $ ==4=1=2=,5=1=1.=36= \n \n$ \n \n16,612.47 \n \n73,273.63 \n \n37,020.25 \n \n22,393.81 \n \n1,279.28 \n \n$ \n \n150,579.44 \n \n$ \n \n16,612.47 $ \n \n106,432.67 \n \n92,699.88 \n \n68,868.55 \n \n104,279.21 \n \n115,801.89 \n \n22,393.81 \n \n5,156.21 \n \n1,279.28 \n \n$ \n \n2371264.65 $ \n \n296,259.32 \n \n$ \n \n0.00 $ \n \n$ \n \n0.00 $ \n \n$ \n \n150,579.44 $ \n \n$ \n191.14 191.14 $ \n \n$ \n \n1,151.68 \n \n4,123.38 1,316.78 \n90,016.72 \n951456.88 $ \n \n3,708.49 755.83 \n110,636.04 \n116,252.04 \n \n191.14 $ \n \n332,721.53 $ ==4=1=2=,5=11=.3=6= \n \n- 21 - \n \n LANIER COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES \nSPECIAL REVENUE FUND YEAR ENDED JUNE 30, 2001 \n \nREVENUES \nState Funds Federal Funds Other Funds \nTotal Revenues \nEXPENDITURES \nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation \nTotal Expenditures \nExcess of Revenues over (under) Expenditures \nOTHER FINANCING SOURCES \nOperating Transfers In \nExcess of Revenues and Other Financing Sources over (under) Expenditures \nFUND BALANCE JULY 1 \nFood Inventory - Net Change in Period Donated Commodities Purchased Food \nFUND BALANCE JUNE 30 \n \nSCHOOL FOOD \nSERVICES FUND \n \nLOTTERY PROGRAMS \n \n$ \n \n41,590.00 $ \n \n344,318.84 \n \n412,877.24 \n \n1731538.37 \n \n$ \n \n628,005.61 $ \n \n344,318.84 \n \n$ \n \n250,320.80 \n \n54,211.15 254.49 \n \n15,935.40 12,843.85 \n8,693.21 \n \n$ \n \n6431666.33 \n \n180.00 1,893.85 \n \n$ \n \n6431666.33 $ \n \n344,332.75 \n \n$ \n \n-15,660.72 $ \n \n-13.91 \n \n$ \n \n-15,660.72 $ \n \n109,950.62 \n \n414.89 560.95 \n \n13.91 \n0.00 0.00 \n \n$ \n \n95,265.74 $ ====0==00= \n \nSee notes to the general-purpose financial statements. -22- \n \n EXHIBIT\"F\" \n \nFEDERAL \nPROGRAMS \n \nOTHER PROGRAMS \n \nTOTALS \n \nYEAR ENDED \n \nJUNE 30, 2001 \n \nJUNE 30, 2000 \n \n$ 1,041,951.73 2,500.00 $ \n$ 1,044,451.73 $ \n \n$ 0.00 0.00 $ \n \n385,908.84 $ 1,454,828.97 \n176,038.37 \n2,016,776.18 $ \n \n431,557.65 1,048,200.17 \n178,311.49 \n1.658,069.31 \n \n$ \n \n654,054.88 \n \n76,493.88 $ 170,171.27 \n12,470.99 66,105.85 \n1,245.00 7,839.65 2,438.46 80,564.21 \n \n$ 1.011,384.19 $ \n \n$ \n \n-26,932.46 $ \n \n$ 4,958.60 \n4.958.60 $ -4,958.60 $ \n \n904,375.68 $ \n135,663.63 170,425.76 \n12,470.99 82,041.25 14,088.85 16,532.86 \n2,438.46 80,744.21 645,560.18 \n2.064.341.87 $ \n-47,565.69 $ \n \n664,711.19 \n123,552.67 106,267.82 11,587.28 71,016.44 \n11,945.99 11,053.89 \n73,108.48 650.077.73 \n1,723,321.49 \n-65,252.18 \n \n25,780.78 \n \n25.794.69 \n \n1.946.03 \n \n$ \n \n-1,151.~8 $ \n \n-4,958.60 $ \n \n-21,771.00 $ \n \n-63,306.15 \n \n1,151.68 \n \n5,149.74 \n \n116,252.04 \n \n180,442.16 \n \n414.89 560.95 \n \n-573.94 -310.03 \n \n$ \n \n0.00 $ \n \n191.14 $ \n \n95,456.88 $ ==1=1=6=,2=52=.04== \n \n-23- \n \n LANIER COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET CAPITAL PROJECTS FUND JUNE 30 2001 \n \nASSETS Cash and Cash Equivalents Accounts Receivable \n \nGEORGIA STATE FINANCING AND . INVESTMENT \nCOMMISSION \n \nSPECIAL PURPOSE LOCAL OPTION SALES TAX \n \n$ \n \n20,890.55 \n \n$ \n \n17.975.70 \n \n63.389.14 \n \nTotal Assets \n \n$ \n \n17,975.70 $ ===8=4=,2=7=9.=69= \n \nLIABILITIES AND FUND EQUITY \nLIABILITIES \nCash Overdraft Short Term Debt Contracts Payable Retainages Payable \nTotal Liabilities \nFUND EQUITY \nFund Balances Unreserved Deficit Undesignated \nTotal Fund Equity \n \n$ 1,389,965.52 \n \n$ \n \n2,500.00 \n \n$ \n \n2,500.00 $ 1,389,965.52 \n \n$ -1,305,685.83 \n \n$ \n \n15,475.70 \n \n0.00 \n \n$ \n \n15 475.70 $ -1,305,685.83 \n \nTotal Liabilities and Fund Equity \n \n$ \n \n17,975.70 $ ===8=4,'2=7=9..6..9= \n \nSee notes to the general-purpose financial statements. -24- \n \n EXHIBIT\"G\" \n \nLOTTERY PROJECT \n \nTOTALS \n \nJUNE 301 2001 \n \nJUNE 301 2000 \n \n$ \n \n20,890.55 $ \n \n219,663.63 \n \n$ _ _...;1..;:,6..1:.,;:,;67;_;,.6;;.::0:... \n \n97.532.44 \n \n256,270.75 \n \n$ \n \n16,167.60 $ \n \n118,422.99 $ ==4=75=,9=34==38= \n \n$ \n \n13,667.60 $ \n \n13,667.60 $ \n \n71,304.79 \n \n1,389,965.52 \n \n290,821.59 \n \n222,375.71 \n \n2,500.00 \n \n5,000.00 \n \n80,879.99 \n \n$ \n \n16,167.60 $ 1,408,633.12 $ \n \n665,382.08 \n \n$ -1,305,685.83 $ \n \n$ _ _ ____,;0;.;..0;;.,;;0a... \n \n15,475.70 \n \n-189,447.70 0.00 \n \n$ _ _ ____,;o\"\"'\".o\"\"\"'o__ $ -1 12901210.13 $ _ _-1_89...,,44_7._70_ \n \n$ \n \n16,167.60 $ \n \n118,422.99 $==4=75,..,,9=34==38= \n \n- 25 - \n \n LANIER COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES \nCAPITAL PROJECTS FUND YEAR ENDED JUNE 30, 2001 \n \nREVENUES \nState Funds Taxes Other Funds \nTotal Revenues \nEXPENDITURES \nCapital Outlay Land and Land Improvements Building and Building Improvements Equipment \nTotal Expenditures \nExcess of Revenues over (under) Expenditures \nOTHER FINANCING SOURCES (USES} \nOperating Transfers In Operating Transfers Out \nTotal Other Financing Sources (Uses) \nExcess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses \nFUND BALANCE JULY 1 \nResidual Equity Transfer \n \nGEORGIA STATE FINANCING AND \nINVESTMENT COMMISSION \n \nSPECIAL PURPOSE LOCAL OPTION SALES TAX \n \n$ \n \n358,261.31 \n \n$ \n \n24,204.67 \n \n3 614.77 \n \n$ \n \n24,204.67 $ \n \n361,876.08 \n \n$ \n \n30,761.00 \n \n$ \n \n277,281.27 \n \n553,441.68 \n \n$ \n \n277,281.27 $ \n \n584,202.68 \n \n$ \n \n-253,076.60 $ \n \n-222,326.60 \n \n$ \n \n458,000.00 \n \n$ -1,083,359.23 \n \n$ \n \n458,000.00 $ -1,083,359.23 \n \n$ \n \n204,923.40 $ -1,305,685.83 \n \n-189,447.70 \n \n0.00 \n \nFUND BALANCE JUNE 30 \n \n$ \n \n15 475.70 $ -1,305,685.83 \n \nSee notes to the general-purpose financial statements. - 26- \n \n EXHIBIT\"H\" \n \nLOTTERY PROJECT \n \nTOTALS \n \nYEAR ENDED \n \nJUNE 30, 2001 \n \nJUNE 30, 2000 \n \n$ \n \n0.00 \n \n$ \n \n$ _ _ _ _0;;..;.0;;.0;;;... $ \n \n$ 358,261.31 \n27,819.44 \n386,080.75 $ \n \n366,433.00 389,526.70 \n2,722.90 \n758,682.60 \n \n$ \n \n30,761.00 \n \n$ \n \n625,359.23 \n \n1,456,082.18 $ \n \n932,822.66 \n \n135,050.00 \n \n$ \n \n625,359.23 $ 1,486,843.18 $ 1,067,872.66 \n \n$ -625,359.23 $ -1, 100,762.43 $ -309, 190.06 \n \n$ \n \n625,359.23 $ 1,083,359.23 $ \n \n332,928.76 \n \n-1,083,359.23 \n \n-324,342.22 \n \n$ \n \n625,359.23 $ \n \n0.00 $ \n \n8,586.54 \n \n$ \n \n0.00 $ -1, 100,762.43 $ -300,603.52 \n \n0.00 \n \n-189,447.70 \n \n130,662.47 \n \n-19,506.65 \n \n$ ====0==00= $ -1,290,210.13 $ ==-1=8=9=,44=7=.7=0= \n \n-27- \n \n ---------------------------------------------~-- \n \nLANIER COUNTY BOARD OF EDUCATION STATEMENT OF CHANGES IN ASSETS AND LIABILITIES \nFIDUCIARY FUND TYPE  AGENCY FUND YEAR ENDED JUNE 30, 2001 \n \nEXHIBIT\"!\" \n \nFAMILY CONNECTIONS \nASSETS Accounts Receivable \nLIABILITIES Cash Overdraft Accounts Payable Funds Held for Others \n \nBALANCE JULY 1, 2000 \n \nADDITIONS \n \nDEDUCTIONS \n \nBALANCE JUNE 301 2001 \n \n$ 6,789.06 $ 46,840.68 $ \n \n6,789.06 $==4=6=,8=40==68= \n \n$ 6,273.78 $ 144,370.59 $ 116,560.68 $ \n \n515.28 \n \n55,857.21 \n \n48,571.50 \n \n0.00 \n \n4,956.00 \n \n34,083.69 7,800.99 4,956.00 \n \n$ \n \n6,789.06 $ 205,183.80 $ 165,132.18 $==4=6..,,84=0=.6=8= \n \nSee notes to the general-purpose financial statements. \n \n 28- \n \n LANIER COUNTY BOARD OF EDUCATION CHEDULE OF EXPENDITURES OF FEDERAL AWARDS \nYEAR ENDED JUNE 30, 2001 \n \nSCHEDULE \"1\" \n \nFUNDING AGENCY PROGRAM/GRANT \n \nCFDA NUMBER \n \nAgriculture, U. S. Department of Child Nutrition Cluster Pass-Through From Georgia Department of Education Food and Nutrition Program Food Services School Breakfast Program National School Lunch Program \n \n. 10.553 . 10.555 \n \nTotal Child Nutrition Cluster \n \nOther Programs Pass-Through From Georgia Department of Education Food and Nutrition Program Food Distribution Program (1) \nTotal u. S. Department of Agriculture \n \n10.550 \n \nEducation, U. S. Department of Special Education Cluster Pass-Through From Georgia Department of Education Individuals with Disabilities Education Act Part B  Special Education Flow Through Preschool Special Projects \n \n84.027 84.173 84.173 \n \nTotal Special Education Cluster \n \nOther Programs Direct Impact Aid Pass-Through From Berrien County Board of Education d/bla Southern Pine Migrant Education Agency Elementary and Secondary Education Act Tltlel Migrant Education Pass-Through From Georgia Department of EdJcation Elementary and Secondary Education Act Title I Accountability Grants Grants to Local Educational Agencies Title II Eisenhower Professional Development Title Ill Technology Literacy Challenge Fund Grants \nTitle VI Innovative Education Program Strategies Class Size Reduction \nGoals2000 State and Local Education Systemic Improvement Grants \nSafe and Drug-Free Schools and Communities Vocational Education  Basic Grants to States \nHigh School Program Basic Grant Tech Prep Education \n \n84.041 \n84.011 \n84.348 84.010 84.281 84.318 84.298 84.340 84.276 84.186 \n84.048 84.243 \n \nTotal U. S. Department of Education \n \nHealth and Human Services, U. S. Department of Pass-Through From Georgia Department of Human Resources Substance Abuse Program \n \n93.959 \n \nPASSTHROUGH \nENTITY ID \nNUMBER \n \nFEDERAL REVENUE IN PERIOD \n \nEXPENDITURES IN PERIOD \n \nNIA \n \n$ 118,592.24 \n \nNIA \n \n268,875.81 $ \n \n$ 387,468.05 $ \n \n(2) 618,257.14 \n618,257.14 \n \nNIA \n \n25,409.19 \n \n$ 412,877.24 $ \n \n25,409.19 643,666.33 \n \nNIA \n \n$ 111,124.96 $ \n \nNIA \n \n9,268.91 \n \nNIA \n \n3,307.00 \n \n$ 123,700.87 $ \n \n111,124.96 9,268.91 3 307.00 \n123,700.87 \n \n2,898.06 \n \n(3) \n \nNIA \n \n12,402.23 \n \n13,553.91 \n \nNIA \n \n30,599.00 \n \n30,599.00 \n \nNIA \n \n337,280.16 \n \n337,357.35 \n \nNIA \n \n11,292.35 \n \n11,292.35 \n \nNIA \n \n123,200.00 \n \n123,200.00 \n \nNIA \n \n11,968.00 \n \n11,968.00 \n \nNIA \n \n49,007.00 \n \n49,007.00 \n \nNIA \n \n150,000.00 \n \n150,000.00 \n \nNIA \n \n108,978.74 \n \n108,978.74 \n \nNIA \n \n23,592.00 \n \n23,592.00 \n \nNIA \n \n35,000.00 \n \n49,181.99 \n \n$ 1,019,918.41 $ 1,032,431.21 \n \nNIA \n \n$ 13,140.00 $ \n \n13,140.00 \n \n-29  \n \n ,~------ \n \nLANIER COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \nYEAR ENDED JUNE 30, 2001 \n \nSCHEDULE \"1\" \n \nFUNDING AGENCY PROGRAM/GRANT \nJustice, U. S. Department of Pass-Through From Office of Planning and Budget Children and Youth Coordinating Council After-School Program \n \nCFDA NUMBER \n \nPASSTHROUGH \nENTITY ID \nNUMBER \n \nFEDERAL REVENUE IN PERIOD \n \nEXPENDITURES IN PERIOD \n \n16.540 \n \nNIA $ 24,931.38 $ _ _..,:3;.;;.8=,9=52\"\"\".9a..;;8~ \n \nTotal Federal Financial Assistance \n \ns 1,470,as1.03 s_,,,_1....1..2.=a=,1==eo=.s_2_ \n \nNIA = Not Available \n \nNotes to the Schedule of Expenditures of Federal Awards \n \n(1) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the system during the aJrrent fiscal year. \n(2) Expenditures for the School Breakfast Program were not maintained separately and are included In the 2001 National School Lunch Program. \n(3) Expenditures on this program were not maintained by fund source. \n \nMajor Programs are identified by an asterisk (*) in front of the CFDA number. \n \nThe School Distrid did not provide Federal Assistance to any Subrecipient. \n \nThe accompanying schedule of expenditures of Federal awards Includes the Federal grant activity of the Lanier County Board of Education and is presented on the modified accrual_basis of accounting which is the basis of accounting used in the presentation of the general-purpose financial statements. \n \nSee notes to the general-purpose financial statements. \n \n- 30- \n \n LANIER COUNTY BOARD OF EDUCATION \nSCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30 2001 \n \nSCHEDULE \"2\" \n \nAGENCY/FUNDING \nGRANTS Community Affairs, Georgia Department of Local Assistance Grant \nEducation, Georgia Department of Quality Basic Education Direct Instructional Cost Kindergarten Program Kindergarten Program - Early Intervention Program Primary Grades (1-3) Program Primary Grades - Early Intervention (1-3) Program Upper Elementary Grades (4-5) Program Middle School (6-8) Program High School General Education (9-12) Program Vocational Laboratory (9-12) Program Students with Disabilities Category I Category II Category Ill CategoryV Gifted Student - Category VI Remedial Education Program Alternative Education Program English Speakers of Other Languages (ESOL) Media Center Program Staff and Professional Development Indirect Cost Categorical Grants Pupil Transportation Regular Bus Replacement Sparsity Nursing Services Principal Supplements Vocational Supervisors Migrant Education Education Equalization Funding Grant Food Services Vocational Education Other State Programs At-Risk Summer School Program Health Insurance Preschool Handicapped Program Remedial Summer School Special Education Low Incidence Grant Teachers' Retirement Tuition for the Multi-Handicapped Lottery Programs Computers in the Classroom \nOffice of School Readiness Pre-Kindergarten Program \nOffice of Treasury and Fiscal Services Public School Employees Retirement \nCONTRACTS Education, Georgia Department of Georgia's Reading Challenge Reading First Program \n \nSee notes to the generalpurpose financial statements. \n \n- 31 - \n \nGOVERNMENTAL FUND TYPES \n \nSPECIAL \n \nGENERAL \n \nREVENUE \n \nFUND \n \nFUND \n \nTOTAL \n \n$ \n \n15,000.00 \n \n$ \n \n15,000.00 \n \n287,413.00 4,090.00 \n873,331.00 16,879.00 \n336,687.00 741,563.00 367,501.00 324,275.00 \n11,487.00 90,160.00 357,455.00 \n6,079.00 148,847.00 \n86,152.00 52,022.00 12,686.00 119,652.00 33,429.00 1,047,562.00 \n \n287,413.00 4,090.00 \n873,331.00 16,879.00 \n336,687.00 741,563.00 367,501.00 324,275.00 \n11,487.00 90,160.00 357,455.00 \n6,079.00 148,847.00 86,152.00 52,022.00 \n12,686.00 119,652.00 \n33,429.00 1,047,562.00 \n \n158,990.00 33,904.00 \n140,072.00 43,723.00 \n5,354.00 12,631.00 \n512.00 768,111.00 \n$ 49,153.00 \n \n41,590.00 \n \n2,161.78 97,491.21 \n9,722.00 3,273.25 14,819.00 9,164.56 117,974.40 \n \n26,660.00 \n \n158,990.00 33,904.00 \n140,072.00 43,723.00 \n5,354.00 12,631.00 \n512.00 768,111.00 \n41,590.00 49,153.00 \n2,161.78 97,491.21 \n9,722.00 3,273.25 14,819.00 9,164.56 117,974.40 \n26,660.00 \n \n317,658.84 \n \n317,658.84 \n \n17,697.00 \n \n17,697.00 \n \n18,602.00 25,135.00 \n \n18,602.00 25,135.00 \n \n$ 61460,760.20 $ 385,908.84 $ 6,846,669.04 \n \n LANIER COUNTY BOARD OF EDUCATION. SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS \nYEAR ENDED JUNE 30 2001 \n \nSCHEDULE \"3\" \n \nPROJECT \n \nORIGINAL ESTIMATED \nCOST (1) \n \nCURRENT ESTIMATED COSTS(2) \n \nAMOUNT EXPENDED IN CURRENT YEAR(3) \n \nAMOUNT EXPENDED \nIN PRIOR YEARSC3) \n \nConstruction of six dassrooms and two \n \nrestrooms at Lanier County Elementary \n \nSchool, addition to dining area at Lanier \n \nCounty Elementary School, eight dassrooms \n \nand two restrooms at Lanier County High \n \nSchool, renovations, modifications and \n \nupgrading of technology at Lanier County \n \nElementary School and Lanier County High \n \nSchool together with equipping of same, \n \nacquisition of all property, both real \n \nand personal \n \n$ 1,811,845.00 $ 2,515,053.10 $ 1,486,843.18 $ 1,028,209.92 \n \nPROJECT STATUS \nOngoing \n \n(1) The School District's original cost estimate as specified in the resolution calling for the imposition of the Local Option Sales Tax. \n(2) The School District's current estimate of total cost for the project. lndudes all cost from project inception to completion. \n(3) The wters of Lanier County approved the imposition of a 1% sales tax to fund the above projed. Amounts expended for this projed may indude sales tax proceeds, state, local property taxes and/or other funds over the life of the project. \n \nSee notes to the general-purpose financial statements. \n \n 33- \n \n LANIER COUNTY BOARD OF EDUCATION GENERAL FUND QUALITY BASIC EDUCATION PROGRAM {QBEl \nALLOTMENTS AND EXPENDITURES - BY PROGRAM \nYEAR ENDED JUNE 30 2001 \n \nSCHEDULE \"4\" \n \nDESCRIPTION \n \nALLOTMENTS FROM GEORGIA DEPARTMENT OF \nEDUCATION (1) \n \nELIGIBLE QBE PROGRAM COSTS \n \nSALARIES \n \nOPERATIONS \n \nTOTAL \n \nDirect Instructional Programs \n \nKindergarten Program \n \n$ \n \nKindergarten Program-Early Intervention Program \n \nPrimary Grades (1-3) Program \n \nPrimary Grades-Early Intervention (1-3) Program \n \nUpper Elementary Grades (4-5) Program \n \nMiddle School (6-8) Program \n \nHigh School General Education (9-12) Program \n \nVocational Laboratory (9-12) Program \n \nStudents with Disabilities \n \nCategory I \n \nCategory II \n \nCategory Ill \n \nCategory IV \n \nCategoryV \n \nGifted Student - Category VI \n \nRemedial Education Program \n \nAlternative Education Program \n \nEnglish Speakers of Other Languages (ESOL) \n \n306,913.00 $ 4,367.00 \n932,583.00 18,024.00 \n359,530.00 791,875.00 392,434.00 346,276.00 496,742.00 \n158,945.00 91,997.00 55,551.00 13,547.00 \n \n411,571.57 $ 7,117.34 \n975,833.32 35,695.53 \n516,571.69 850,966.09 548,073.67 328,600.38 \n17,328.46 135,030.89 345,364.05 \n712.46 7,972.32 142,602.79 144,076.76 127,294.63 13,224.32 \n \n6,111.68 $ 63.00 \n27,975.04 1,321.77 \n13,182.73 19,739.57 23,734:85 34,962.83 \n \n417,683.25 7,180.34 \n1,003,808.36 37,017.30 \n529,754.42 870,705.66 571,808.52 363,563.21 \n \n430.00 1,435.99 8,566.36 \n400.00 3,339.99 1,509.54 \n831.00 84.00 \n \n17,758.46 136,466.88 353,930.41 \n712.46 8,372.32 145,942_.78 145,586.30 128,125.63 13,308.32 \n \nTOTAL DIRECT INSTRUCTIONAL PROGRAMS \n \n$ \n \n3,968,784.00 $ 4,608,036.27 $ 143,688.35 $ 4,751,724.62 \n \nMedia Center Program Staff and Professional Development \n \n127,769.00 35,697.00 \n \n134,996.34 13,456.88 \n \n30,073.01 22,450.32 \n \n165,069.35 35,907.20 \n \nTOTAL QBE FORMULA FUNDS \n \n$ \n \n4,132,250.00 $ 4,756,489.49 $ 196,211.68 $ 4,952,701.17 \n \n(1) Comprised of State Funds plus Local Five Mill Share. \n \nSee notes to the general-purpose financial statements. \n \n 34- \n \n LANIER COUNTY BOARD OF EDUCATION GENERAL FUND - QUALITY BASIC EDUCATION PROGRAM {QBE) \nALLOTMENTS AND EXPENDITURES - BY SITE \nYEAR ENDED JUNE 30, 2001 \n \nSCHEDULE \"5\" \n \nSITE Lanier County Middle School Lanier County High School Lanier County Elementary School Central Office. (Alternative Education Program) \nTOTAL \n(1) Comprised of State Funds plus Local Five Mill Share. \n \nALLOTMENTS FROM GEORGIA DEPARTMENT OF EDUCATION (1) \n \nELIGIBLE QBE PROGRAM COSTS \n \n$ \n \n985,506.00 $ \n \n1,046,989.17 \n \n1,024,979.00 \n \n1,385,612.56 \n \n1,902,748.00 \n \n2,319,088.44 \n \n55,551.00 \n \n34.45 \n \n$ \n \n3,968,784.00 $ 4,751,724.62 \n \nSee notes to the general-purpose financial statements. - 35- \n \n SECTION II COMPLIANCE AND INTERNAL C0NI'R0L REPORTS \n \n w. RUSSELL \n \nHINTON \n \nSTATE AUDITOR \n \n(404) 656-2174 \n \nDEPARTMENT OF AUDITS AND ACCOUNTS \n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \nJune 4, 2002 \n \nHonorable Roy E. Barnes, Governor Members of the General Assembly Members of the State Board of Education \nand Superintendent and Members of the Lanier County Board of Education \nREPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \nLadies and Gentlemen: \nWe have audited the financial statements ofLanier County Board ofEducation as ofand for the year ended June 30, 2001, and have issued our report thereon dated June 4, 2002. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general-purpose financial statements. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. \nCompliance \nAs part of obtaining reasonable assurance about whether Lanier County Board of Education's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions oflaws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed an instance ofnoncompliance that is required to be reported under Government Auditing Standards and which is described in the accompanying Schedule of Findings and Questioned Costs as item FS-6861-01-02. \n \n2001YB-60 \n \n Internal Control Over Financial Reporting \nIn planning and performing our audit, we considered Lanier County Board of Education's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. However, we noted a certain matter involving the internal control over financial reporting and its operation that we consider to be a reportable condition. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control over financial reporting that, in ourjudgment, could adversely affect Lanier County Board of Education's ability to record, process, summarize and report financial data consistent with assertions of management in the financial statements. The reportable condition is described in the accompanying Schedule ofFindings and Questioned Costs as item FS-6861-01-04. \nA material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions and, accordingly,  would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, the reportable condition described above is considered to be a material weakness. \nThis report is intended solely for the information and use ofthe management, members ofthe Lanier County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. \n,_---R-e. spectfully submitted, \n~-4 \nState Auditor \nRWH:as 2001YB-60 \n \n RussEI.L W. HINTON \nSTATE AUDITOR \n(404) 656-2174 \n \nDEPARTMENT OF AUDITS AND ACCOUNTS \n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \nJune 4, 2002 \n \nHonorable Roy E. Barnes, Governor Members of the General Assembly Members of the State Board of Education \nand Superintendent and Members of the Lanier County Board of Education \nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULARA-133 \nLadies and Gentlemen: \nCompliance \nWe have audited the compliance ofLanier County Board ofEducation with the types ofcompliance requirements described in the U.S. Office of Management and Budget (0MB) Circular A-133 Compliance Supplement that are applicable to each ofits major Federal programs for the year ended June 30, 2001. Lanier County Board of Education's major Federal programs are identified in the Summary of Auditor's Results Section ofthe accompanying Schedule ofFindings and Questioned Costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major Federal programs is the responsibility of Lanier County Board of Education's management. Our responsibility is to express an opinion on Lanier County Board of Education's compliance based on our audit. \nWe conducted our audit ofcompliance in accordance with auditing standards generally accepted in the United States ofAmerica; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General ofthe United States; and 0MB Circular A133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and 0MB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types ofcompliance requirements referred to above that could have a direct and material effect on a major Federal program occurred. An audit includes examining, on a test basis, evidence about the Lanier County Board of Education's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on Lanier County Board of Education's compliance with those requirements. \n2001SA-10 \n \n In our opinion, the Lanier County Board of Education complied, in all material respects, with the requirements referred to above that are applicable to each ofits major Federal programs for the year ended June 30, 2001. \nInternal Control Over Compliance \nThe management of Lanier County Board of Education is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to Federal programs. In planning and performing our audit, we considered Lanier County Board ofEducation's internal control over compliance with requirements that could have a direct and material effect on a major Federal program in order to determine our auditing procedures for the purpose ofexpressing our opinion on compliance and to test and report on internal control over compliance in accordance with 0MB qrcular A-133. \nOur consideration ofthe internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a condition in which the design or operation ofone or more ofthe internal control components does not reduce to a relatively low level of risk that noncompliance with applicable requirements of laws, regulations, contracts and grants that would be material in relation to a major Federal program being audited may occur and not be detected within a timely period by employees in the normal course ofperforming their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses. \nThis report is intended solely for the information and use ofthe management, members ofthe Lanier County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. \nectfully submitted, \n~-~ \nRWH:as 2001SA-10 \n \n SECTION ill AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS \n \n LANIER COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE \nSUMMARY SCHEDULE OF PRIOR YEAR FINDIN\"GS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2001 \n \nPRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \n \nFINDING CONTROL NUMBER AND STATUS \n \nFS-6861-99-02 FS-6861-00-01 FS-6861-00-02 FS-6861-00-03 \n \nFurther Action Not Warranted Partially Resolved - See Corrective Action/Responses Unresolved - See Corrective Action/Responses Unresolved - See Corrective Action/Responses \n \nCORRECTIVE ACTION/RESPONSES \n \nBUDGET PREPARATION/EXECUTION Deficit Fund Balance Nonmaterial Noncompliance Finding Control Number: FS-6861-00-01 \n \nThe deficit fund balance exists in the Capital Outlay fund. As stated in the corrective action plan, SPLOST funds collected are being applied against the Capital Outlay construction note. It is projected that the construction note will be paid offduring the life of the SPLOST. \n \nBUDGET PREPARATION/EXECUTION Temporary Loans Outstanding Nonmaterial Noncompliance Finding Control Number: FS-6861-00-02 \n \nSPLOST funds collected are being used to pay off the existing construction note. It is projected that the construction note will be paid off during the life of the SPLOST. \n \nGENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Reportable Condition - Material Weakness Finding Control Number: FS-6861-00-03 \n \nA General Fixed Assets Account Group is not possible at this time due to the expense of establishing a cost for the existing assets of the system. \n \n SECTIONN FINDINGS AND QUESTIONED COSTS \n \n LANIER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \nYEAR ENDED JUNE 30. 200 I \nI SUMMARY OF AUDITOR'S RESULTS \nI . Type of Report Issued on the Financial Statements The auditor's opinion on the Lanier County Board of Education's financial statements was qualified for various departures from generally accepted accounting principles. \n2. Reportable Conditions in Internal Control Disclosed by the Audit of the Financial Statements The audit report for the Lanier County Board of Education disclosed a financial statement reportable condition related to the following control category. \nGeneral Fixed Assets \nThe reportable condition described above is considered to be a material weakness. \n3. Noncompliance Material to the Financial Statements The audit ofthe Lanier County Board ofEducation disclosed one instance ofnoncompliance deemed material to the financial statements. This noncompliance involved the Board obtaining loans in excess of legal limitations. \n.. \n4. Reportable Conditions in Internal Control Over Major Programs The audit report for the Lanier County Board of Education did not disclose any reportable conditions in internal control over major programs. \n5. Type of Report Issued on Compliance for Major Programs The auditor's opinion on the Lanier County Board ofEducation's report on compliance with requirements applicable to major programs was unqualified. \n6. Audit Findings Required to be Reported by Section .510(a) of 0MB Circular A-133 The Lanier County Board ofEducation's audit did not disclose audit findings required to be reported by section .510(a) ofOMB Circular A~133. \n7. Major Programs Federal awards audited as major programs are as follows: I0.553 Food and Nutrition Program - Food Services - School Breakfast Program 10.555 Food and Nutrition Program - Food Services - National School Lunch Program \n8. Type \"A\" Program Dollar Threshold The dollar threshold for type \"A\" programs was $300,000.00. \n9. Low Risk Auditee The Lanier County Board of Education qualified as a low risk auditee based on a waiver granted by the U. S. Department of Education. \n-I- \n \n LANIER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \nYEAR ENDED JUNE 30. 2001 \nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \nBUDGET PREPARATION/EXECUTION Deficit Fund Balance Nonmaterial Noncompliance Repeated from Prior Year Finding Control Number: FS-6861-01-01 \nAt June 30, 2001, the liabilities and reserved fund balances exceeded assets available for the Capital Projects Fund by $1,305,685.83. O.C.G.A. 20-2-67 (b) requires that the Superintendent submit to the Georgia Department of Education both a response to this condition and a corrective action plan designed to correct the budget deficit. The School District should establish budgetary procedures to ensure that funding is available prior to the School District committing to expenditures. \nBUDGET PREPARATION/EXECUTION Short-Term Debt Material Noncompliance Repeated from Prior Year Finding Control Number: FS-6861-01-02 \nAt June 30, 2001, the General Fund and Capital Projects funds had $2,126,965.52 in various shortterm debt obtained by the School District which exceeded the maximum allowable amount of $1,515,028.75. Article IX, Section V, Paragraph V ofthe Constitution ofthe State ofGeorgia limits the aggregate amount oftemporary loans to 75 percent ofthe total gross income from taxes collected in the preceding year. The School District should establish budgetary procedures to ensure that temporary financing obtained does not exceed the maximum allowable amount. \nGENERAL LEDGER Outstanding Loan Nonmaterial Noncompliance Finding Control Number: FS-6861-01-03 \nOn December 31, 2000, the Capital Projects Fund - SPLOST had an unpaid loan outstanding. Article IX, Section V, Paragraph V of the Constitution of the State of Georgia provides, in part, as follows: \n\"The governing authority of any county, municipality or other political subdivision of this state may incur debt by obtaining temporary loans in each year to pay expenses ... Such loans shall be payable on or before December 31 of the calendar in which such loan is made ... \" \nThis condition occurred because the School District did not have adequate cash available to retire the loan on December 31, 2000 as required. Repayment of loans should be made in conformity with constitutional limitations. \n-2- \n \n LANIER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \nYEAR ENDED JUNE 30. 2001 \nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Reportable Condition - Material Weakness Repeated From Prior Year Finding Control Number: FS-6861-01-04 The Lanier County School District did not maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. This condition results in the general-purpose financial statements of the School District being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the School District to establish accounting controls and procedures to provide for maintenance ofa General Fixed Assets Account Group. These subsidiary records should include an inventory of land, buildings, and equipment owned by the School District and should include, but may not be limited to, date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group. ill FEDERAL AWARD FINDINGS AND QUESTIONED COSTS No matters were reported. \n-3- \n \n "},{"id":"dlg_ggpd_y-ga-ba800-b-pr1-be26-bl28-b1999-h2000","title":"Lanier County Board of Education, Lakeland, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2000","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts."],"dcterms_spatial":["United States, Georgia, 32.75042, -83.50018"],"dcterms_creator":["Georgia. Department of Audits and Accounts"],"dc_date":["2000-06-30"],"dcterms_description":["Fiscal year ended June 30, 2000-","Ceased with: Fiscal year ended June 30, 2008.","Title from cover.","Report year covers fiscal year.","Has supplements: Lanier County Board of Education, Lakeland, Georgia schedule of salaries and travel for the fiscal year ended ..., fiscal year ended June 30, 2000-fiscal year ended June 30, 2002; Report on salary and travel for the fiscal year ended ... (Lanier County Board of Education, Ga.), fiscal year ended June 30, 2003-fiscal year ended June 30, 2007; Salaries and travel reimbursement (Lanier County Board of Education, Ga.), fiscal year ended June 30, 2008.","Fiscal year ended June 30, 2008, released 2009? (online surrogate); (Georgia Government Publications database, viewed May 1, 2023)."],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Georgia. Department of Audits and Accounts"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Lanier County Board of Education (Ga.)--Appropriations and expenditures--Periodicals","Education--Georgia--Lanier County--Auditing--Periodicals","Education--Georgia--Lanier County--Finance--Statistics--Periodicals"],"dcterms_title":["Lanier County Board of Education, Lakeland, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2000"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-be26-bl28-b1999-h2000"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-be26-bl28-b1999-h2000"],"dcterms_temporal":null,"dcterms_rights_holder":["\u0026copy; Georgia Department of Audits"],"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["periodical","periodicals","state government records","audits","financial records","financial statements"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":"STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS \nG7A \nA8oo  \n RI \nE 1lo \nL 18 \n\\99q-2000 \nOo 000000 0 \n1776 \n \n' \nLANIER COUNTY BOARD OF EDUCATION \nLAKELAND, GEORGIA \n \nREPORT ON AUDIT \n \nOF THE FINANCIAL STATEMENTS \n \nFOR THE FISCAL YEAR ENDED JUNE 30, 2000 \n \n \n \nRussell W. Hinton State Auditor \n \n LANIER COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \n \nPage \n \nSECTION I \n \nFINANCIAL \n \nINDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \n \nEXHIBITS \n \nGENERAL PURPOSE FINANCIAL STATEMENTS \n \nCOMBINED STATEMENTS - OVERVIEW \n \nA \n \nCOMBINED BALANCE SHEET \n \nALL FUND TYPES AND ACCOUNT GROUP \n \n2 \n \nB \n \nCOMBINED STATEMENT OF REVENUES, EXPENDITURES AND \n \nCHANGES IN FUND BALANCES \n \nALL GOVERNMENTAL FUND TYPES \n \n4 \n \nC \n \nCOMBINED STATEMENT OF REVENUES, EXPENDITURES AND \n \nCHANGES IN FUND BALANCES - BUDGET AND ACTUAL \n \n(NON-GAAP BASIS) \n \nGENERAL AND SPECIAL REVENUE FUNDS  \n \n6 \n \nD NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \n \n7 \n \nADDIDONAL FINANCIAL INFORMATION \n \nCOMBINING STATEMENTS \n \nSPECIAL REVENUE FUND \n \nE \n \nCOMBINING BALANCE SHEET \n \n18 \n \nF \n \nCOMBINING STATEMENT OF REVENUES, EXPENDITURES \n \nAND CHANGES IN FUND BALANCES \n \n20 \n \nCAPITAL PROJECTS FUND \n \nG \n \nCOMBINING BALANCE SHEET \n \n22 \n \nH \n \nCOMBINING STATEMENT OF REVENUES, EXPENDITURES \n \nAND CHANGES IN FUND BALANCES \n \n24 \n \nSCHEDULES \n \n1 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \n \n26 \n \n2 SCHEDULE OF STATE REVENUE \n \n28 \n \n3 SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS \n \n29 \n \nANALYSIS OF M ..,. EXPENDITURE REQUIREMENTS \n \nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS \n \n4 \n \nOVERALL \n \n31 \n \n5 \n \nBYPROGRAM \n \n32 \n \n LANIER COUNTY BOARD OF EDUCATION -TABLE OF CONTENTS- \nSECTION II COMPLIANCE AND INTERNAL CONTROL REPORTS REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133 \nSECTION ill AUDI'I'EE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS \ns r.ll,Lr\\c. Y SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS \nSECTION IV FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS \n \n SECTION I FINANCIAL \n \n \n w. RUSSELL \n \nHINTON \n \nSTATE AUDITOR \n \n(404) 656-2174 \n \n171b \nDEPARTMENT OF AUDITS AND ACCOUNTS \n254 Washingtcin Street. S.W.. Suite 214 Atlanta. Georgia 30334-84()0 \nJanuary 25, 2001 \n \nHonorable Roy E. Barnes, Governor Members of the General Assembly Members of the State Board of Education \nand Superintendent and Members of the Lanier County Board of Education \nINDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \nLadies and Gentlemen: \nWe have audited the accompanying general purpose financial statements ofthe Lanier County Board of Education, as of and for the year ended June 30, 2000, as listed in the table of contents. These general purpose financial statements are the responsibility ofthe Lanier County Board ofEducation's management. Our responsibility is to express an opinion on these general purpose financial statements based on our audit. \nWe conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perfo1111 the audit to obtain reasonable assurance about whether the financial statements are free of material \nmisstatement. An audit includes examining, on a test basis, evidence supporting the amounts and \ndisclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. \nAs described in the notes to the general purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows: \n* The general purpose financial statements ofthe Board did not contain a General Fixed \nAssets Account Group to account for property and equipment owned by the Board which should be included to confo11n to generally accepted accounting principles. \n2000ARL-13 \n \n * School activity accounts maintained at the individual schools are not included in the \ngeneral purpose financial statements. To confo11n to generally accepted accounting principles, these accounts should be included in the general purpose financial statements. \n* The Board did not recognize as expenditures, in the year ended June 30, 2000, a portion \nof salaries and the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 2000. Also funds received, subsequent to June 30, 2000, from the Georgia Department of Education for the State's share of these unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1999, were improperly recorded in the year ended June 30, 2000. To confo11n to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed. \nThe aggregate effects on the general purpose financial statements of these variances or omissions have not been dete11nined, but are believed to be material. \nIn our opinion, except for the effects on the general purpose financial statements of the matters referred to in the preceding paragraph, the general purpose financial statements referred to above present fairly, in all material respects, the financial position ofthe Lanier County Board ofEducation as of June 30, 2000, and the results of its operations for the year then ended, in confo11nity with generally accepted accounting principles. \nIn accordance with Government Auditing Standards, we have also issued our report dated January 25, 2001, on our consideration of the Lanier County Board of Education's internal control over financial reporting and our tests ofits compliance with certain provisions oflaws, regulations, contracts and grants. That report is an integral part of an audit perfo1111ed in accordance with \nGovernment Auditing Standards and should be read in conjunction with this report in considering the \nresults of our audit. \nOur audit was performed for the purpose of forrning an opinion on the general purpose financial statements of the Lanier County Board of Education taken as a whole. The accompanying combining statements (Exhibits E through H) and the financial schedules (Schedules 1 through 5), which includes the Schedule of Expenditures of Federal Awards as required by U. S. Office of \nManagement and Budget Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, are presented for purposes of additional analysis and are not a required part of the \ngeneral purpose financial statements. Such inforrnation has been subjected to the auditing procedures applied in the audit ofthe general purpose financial statements and in our opinion, except \nfor the effects ofthe matters referred to in the third paragraph, such inforrnation is fairly stated, in all \nmaterial respects, in relation to the general purpose financial statements taken as a whole. \n2000ARL-13 \n \n A copy ofthis report has been filed as a pe11nanent record in the office ofthe State Auditor and made \navailable to the press ofthe State, as provided for by Official Code ofGeorgia Annotated Section 506-24. \nRespectfully submitted, \n \nRWH:gp \n2000ARL-13 \n \nssell W. Hinton State Auditor \n \n \n \n LANIER COUNTY BOARD OF EDUCATION \n \n LANIER COUNTY BOARD OF EDUCATION COMBINED BALANCE SHEET \nALL FUND TYPES AND ACCOUNT GROUP \nJUNE 30. 2000 \n \nASSETS Cash and Cash Equivalents Investments Accounts Receivable Prepaid Items Inventories \nFood Donated Commodities Purchased Food \nAmount to be Provided in Future Years For Payment of Capital Lease Agreements \nTotal Assets \n \nGOVERNMENTAL FUND \n \nSPECIAL \n \nGENERAL \n \nREVENUE \n \nFUND \n \nFUND \n \n$ \n \n48,456.68 $ \n \n87,873.26 \n \n950,000.00 \n \n105,342.67 \n \n214,256.39 \n \n3,708.49 755.83 \n \n$ 1,103,799.35 $ =====30=6.!=,5=93=.9=7= \n \nLIABILITIES AND FUND EQUITY \nLIABILITIES \nAccounts Payable Salaries Payable Notes Payable Contracts Payable Retainages Payable Expired Grant Balances Payable Capital Lease Agreements \nTotal Liabilities \nFUND EQUITY \nFund Balances Reserved For State Capital Outlay For SPLOST Projects For Bus Replacement Funds For Continuation of Federal Programs For Inventories Food Donated Commodities Purchased Food Unreserved Deficit Undesignated \nTotal Fund Equity \nTotal Liabilities and Fund Equity \n \n$ \n \n64,812.41 $ \n \n1,000,000.00 \n \n69,383.83 115,801.89 \n \n5,156.21 \n \n$ \n \n1I064 812.41 $ _ __:.;:19'-\"'0=3_,.:.41.:.:.9:..:3;.... 1 \n \n$ \n \n70,643.74 \n \n$ \n \n1,151.68 \n \n3,708.49 755.83 \n \n-31,656.80 0.00 \n \n110,636.04 \n \n$ \n \n38,986.94 $ _ ___:..11.:.;:6;.i.::,2=52::.:-=-04\"-- \n \n$ 1,103,799.35 $ ===3o..6..,5=9=3...,97= \n \nThe notes to the general purpose financial statements are an integral part of this statement. \n-2- \n \n EXHIBIT \"A\" \n \nTYPES CAPITAL \nPROJECTS FUND \n \n$ \n \n148,358.84 \n \n256,270.75 \n \nACCOUNT GROUP GENERAL \nLONG-TERM DEBT \n \nTOTALS \n \n{Memorandum Only) \n \nJUNE 30, 2000 \n \nJUNE 30, 1999 \n \n$ \n \n284,688.78 $ \n \n400,473.82 \n \n950,000.00 \n \n520,150.00 \n \n575,869.81 \n \n332,966.76 \n \n4,750.74 \n \n- - - - - - $ _ _ _1_9_9~,7_26_.6_1_ \n \n3,708.49 755.83 \n \n4,282.43 1,065.86 \n \n$ \n \n199,726.61 $ 2,014,749.52 $ 1,548,977.38 \n \n$ \n \n290,821.59 \n \n222,375.71 \n \n80,879.99 \n \n$ \n \n$ \n \n$ \n199,726.61 \n199,726.61 $ \n \n134,196.24 $ \n115,801.89 1,290,821.59 \n222,375.71 80,879.99 5,156.21 \n199,726.61 \n2,048,958.24 $ \n \n152,886.40 124,869.16 520,150.00 \n2,028.32 285,287.77 \n \n$ \n \n-189,447.70 \n \n0.00 \n \n$ _ _-1\"'-=8=9'-'4..;..47;..;..7'\"--'0'- \n \n$ \n \n37,937.00 \n \n67,142.62 \n \n$ \n \n70,643.74 \n \n42,115.74 \n \n1,151.68 \n \n11,678.30 \n \n3,708.49 755.83 \n \n4,282.43 1,065.86 \n \n-221, 104.50 110,636.04 \n \n299,533.78 \n \n$ \n \n-34,208.72 $ _ _4..;.;6;..;::3.,,7..;::;5=5.\"--73;a.... \n \n$ \n \n404,629.59 $ \n \n199,726.61 $ 2,014,749.52 $ 1,548,977.38 \n \n-3- \n \n LANIER COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES \nALL GOVERNMENTAL FUND TYPES \nYEAR ENDED JUNE 30, 2000 \n \nREVENUES \nState Funds Federal Funds Taxes Other Funds \nTotal Revenues \nEXPENDITURES \nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Enterprise Operations Community Services Operations \nCapital Outlay Debt Service \nPrincipal Interest \nTotal Expenditures \nExcess of Revenues over (under) Expenditures \nOTHER FINANCING SOURCES (USES) \nOperating Transfers In Operating Transfers Out \nTotal Other Financing Sources (Uses) \nExcess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses \nFUND BALANCE JULY 1 \nFood Inventory - Net Change in Period Donated Commodities Purchased Food \nResidual Equity Transfer \n \nGENERAL FUND \n \nSPECIAL REVENUE \nFUND \n \n$ 5,599,660.50 $ 481,557.65 \n \n1,823.63 1,048,200.17 \n \n1,630,511.63 \n \n171,352.18 \n \n178,511.49 \n \n$ 7,403,347.94 $ 1,708,269.31 \n \n$ 4,695,184.16 $ 664,711.19 \n \n478,103.83 338,612.40 191,168.22 173,311.48 599,074.36 182,513.08 500,620.12 224,798.00 \n5,453.26 900.00 \n26,268.57 1,945.43 5,500.00 \n \n173,752.67 106,267.82 \n11,587.28 71,016.44 \n11,945.99 11,053.89 \n73,108.48 650,077.73 \n \n85,561.16 16,972.11 \n \n$ 7,525,986.18 $ 1,773,521.49 \n \n$ -122,638.24 $ -65,252.18 \n \n$ \n$ -10,532.57 \n$ -10,532.57 $ \n \n1,946.03 1,946.03 \n \n$ -133,170.81 $ -63,306.15 \n \n152,651.10 \n \n180,442.16 \n \n19,506.65 \n \n-573.94 -310.03 \n \nFUND BALANCE JUNE 30 \n \n$ 38,986.94 $ 116,252.04 \n \nThe notes to the general purpose financial statements are an integral part of this statement. -4- \n \n EXHIBIT \"B\" \n \nCAPITAL PROJECTS \nFUND \n \nTOTALS \n(Memorandum Only) \nYEAR ENDED JUNE 30, 2000 JUNE 30, 1999 \n \n$ 366,433.00 $ 6,447,651.15 $ 5,945,360.74 \n \n1,050,023.80 \n \n950,966.21 \n \n389,526.70 \n \n2,020,038.33 \n \n1,435, 118.82 \n \n2,722.90 \n \n352,586.57 \n \n304,340.34 \n \n$ 758,682.60 $ 9,870,299.85 $ 8,635,786.11 \n \n$ 5,359,895.35 $ 4,912,233.98 \n \n$ 1,067,872.66 \n \n651,856.50 444,880.22 202,755.50 244,327.92 599,074.36 182,513.08 512,566.11 235,851.89 \n5,453.26 74,008.48 650,077.73 26,268.57 \n1,945.43 1,073,372.66 \n \n515,322.21 405,628.51 198,168.37 262,178.65 485,513.65 150,509.66 595,029.33 229,120.83 \n5,589.28 76,538.07 647,643.06 24,891.94 \n4,070.13 5,500.00 \n \n85,561.16 16,972.11 \n \n81,594.89 23,716.99 \n \n$ 1,067,872.66 $ 10,367,380.33 $ 8,623,249.55 \n \n$ -309, 190.06 $ -497,080.48 $ _---'1.::.2,L;:;.5.;:;.;36;,..;..5;;.;6~ \n \n$ \n \n8,586.54 $ \n \n10,532.57 $ 100,140.79 \n \n -10,532.57 \n \n-100, 140.79 \n \n$ \n \n8,586.54 $ \n \no.oo $ _ _ _.....;o;,..;..o;;.;o~ \n \n$ -300,603.52 $ \n130,662.47 \n \n-497,080.48 $ \n463,755.73 \n \n12,536.56 453,966.59 \n \n-19,506.65 \n \n-573.94 -310.03 \n0.00 \n \n-2,755.16 7.74 \n \n$ -189,447.70 $ -34,208.72 $ 463,755.73 \n \n-5- \n \n LANIER COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES \nBUDGET AND ACTUAL - (NON-GAAP BASIS) GENERAL AND SPECIAL REVENUE FUNDS \nYEAR ENDED JUNE 30. 2000 \n \nEXHIBIT \"C\" \n \nGENERAL FUND \n \nACTUAL \n \n(BUDGET \n \nBUDGET \n \nBASIS) \n \nREVENUES \n \nState Funds Federal Funds Taxes Other Funds \n \n$ 5,511,388.13 $ 5,599,660.50 \n \n1,823.63 \n \n1,448,953.03 1,630,511.63 \n \n54,589.00 \n \n171,352.18 \n \nTotal Revenues \n \n$ 7,014,930.16 $ 7,403,347.94 \n \nEXPENDITURES \n \nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Enterprise Operations Community Services Operations \nCapital Outlay Debt Service \n \n$ 4,443,095.98 $ 4,695,184.16 \n \n381,076.28 301,018.30 189,483.30 180,355.67 496,109.34 194,300.68 385,548.25 226,869.96 \n6,000.00 900.00 \n \n478,103.83 338,612.40 191,168.22 173,311.48 599,074.36 182,513.08 500,620.12 224,798.00 \n5,453.26 900.00 \n \n25,885.77 \n \n26,268.57 1,945.43 5,500.00 \n102,533.27 \n \nTotal Expenditures \n \n$ 6,830,643.53 $ 7,525,986.18 \n \nExcess of Revenues over (under) Expenditures \n \n$ 184,286.63 $ -122,638.24 \n \nOTHER FINANCING SOURCES (USES) \n \nOther Sources \n \nOther Uses \n \n \n \nTotal Other Financing Sources (Uses) \n \n$ -10,532.57 $ -10,532.57 \n \nExcess of Revenues and Other Financing Sources \nover (under) Expenditures and Other Financing Uses $ 184,286.63 $ -133,170.81 \n \nFUND BALANCE JULY 1. 1999 \nAdjustments Residual Equity Transfer \n \n178,502.80 -32,563.31 \n \n152,651.10 19,506.65 \n \nFUND BALANCE JUNE 30. 2000 \n \n$ 330,226.12 $ 38,986.94 \n \nSPECIAL REVENUE FUND \n \nACTUAL \n \n(BUDGET \n \nBUDGET \n \nBASIS) \n \n$ 510,798.00 $ 481,557.65 \n1,035,134.58 1,048,200.17 \n \n202,569.11 \n \n178,511.49 \n \n$ 1,748,501.69 $ 1,708,269.31 \n \n$ 810,842.41 $ 664,711.19 \n \n152,605.20 115,720.00 \n11,584.00 76,023.00 \n \n173,752.67 106,267.82 \n11,587.28 71,016.44 \n \n15,993.00 \n85,667.00 594,643.47 \n \n11,945.99 11,053.89 \n73,108.48 650,077.73 \n \n$ 1,863,078.08 $ 1,773,521.49 \n$ -114,576.39 $ -65,252.18 \n \n$ \n \n200.00 $ \n \n1,946.03 \n \n$ \n \n200.00 $ _ __,:1.L:,94:...;..=..:6'-\"'03=- \n \n$ -114,376.39 $ -63,306.15 \n \n163,949.78 \n \n180,442.16 \n \n33,919.59 \n \n-883.97 \n \n$ 83,492.98 $ 116,252.04 \n \nThe notes to the general purpose financial statements are an integral part of this statement. -6- \n \n LANIER COUNTY BOARD OF EDUCATION \n \nEXHIBIT \"D\" \n \nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \n \nJUNE 30, 2000 \n \nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \nREPORTING ENTITY \nThe Lanier County Board of Education (Board) was established under the laws of the State of Georgia and operates under the guidance of a school board elected by the voters and a  Superintendent appointed by the Board. The Board is organized as a separate legal entity and has the power to levy taxes and issue bonds. Its budget is not subject to approval by any other entity. Accordingly, the Board is a primary government and consists of all the organizations that compose its legal entity. \nFUND ACCOUNTING \nThe Board uses funds and an account group to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources. \nGeneral Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Board. To confu1n1 to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types. \nAlthough ''school activity accounts'' are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To confo11n to generally accepted accounting principles, these accounts should be recorded in the general purpose financial statements. \nThe general purpose financial statements account for all State, Federal, Taxes and Other funds under control of the Board, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows: \nGOVERNMENTAL FUND TYPES - are used to account for all or most ofa Board's educational activities. Governmental Fund Types include: \nGENERAL FUND - the fund used to account for all financial resources ofthe Board except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a board of education. \n \n-7- \n \n LANIER COUNTY BOARD OF EDUCATION \n \nEXHIBIT \"D\" \n \nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \n \nJUNE 30, 2000 \n \nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \nSPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are received primarily from the Georgia Department of Education and from the Federal government to accomplish specific educational objectives. \nCAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities. \nACCOUNT GROUP \nGENERAL LONG-TERM DEBT ACCOUNT GROUP - A financial reporting device used to account for material capital lease obligations. \nBASIS OF ACCOUNTING \nThe accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources. \nLiabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable resources, are reported in the General Long-T~rm Debt Account Group. \nGovernmental funds are accounted for using the modified accrual basis ofaccounting under which: \nRevenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). ''Measurable'' means the amount of the transaction can be deterrnined and ''available'' means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Those revenues considered susceptible to accrual are property taxes, local option sales taxes, intergovernmental grants and investment income. \nExpenditures are generally recognized when the related fund liability is incurred. \nA departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share of these contracts. During fiscal year 2000, a substantial number of personnel of the Board were employed for a one hundred and ninety day period beginning in early August 1999 and ending in late May 2000. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in August 1999 and ending in July 2000. State grants to fund the State's share of these contracts \n-8- \n \n LANIER COUNTY BOARD OF EDUCATION \n \nEXHIBIT \"D\" \n \nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \n \nJUNE 30, 2000 \n \n \nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \nwere disbursed from the Georgia Department of Education to the Board beginning in September 1999 and ending in August 2000. As of June 30, 2000, compensation under these employment contracts had been earned, but one ofthe twelve monthly payments, due for July 2000, had not been made. Payments for this month were made and recorded as expenditures by the Board subsequent to June 30, 2000. Also, the State's portion of the compensation paid in June and July 2000 was received and recorded as revenue in the fiscal year subsequent to June 30, 2000. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1999, were recorded in the year ended June 30, 2000. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed. \nBUDGET \nThe Lanier County Board of Education's budget is a complete financial plan for the Board's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level ofbudget control was established by the Board at the aggregate level. The budget for governmental funds was prepared on a basis other than generally accepted accounting principles. \nThe budget process begins when the Board's administration prepares a tentative budget for the Board's approval. After approval ofthis tentative budget by the Board, such budget is advertised at least once in a newspaper of general circulation in the locality. At the next regular meeting of the Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167(c), to the Georgia Department of Education. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year-end. \nCASH AND CASH EQUIVALENTS \nCOMPOSITION OF DEPOSITS Cash and cash equivalents consist of deposits in authorized financial institutions. Georgia Laws OCGA 45-8-14 authorize the Board to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations. \nINVESTMENTS \nCOMPOSITION OF INVESTMENTS Investments made by the Board in nonparticipating interest-earning contracts (such as certificates of deposit) and repurchase agreements are reported at cost. Participating interest-earning contracts and money market investments with a maturity at purchase ofone year or less are reported at amortized cost. Both participating interest-earning contracts and money market investments with a maturity at \n \n-9- \n \n LANIER COUNTY BOARD OF EDUCATION \n \nEXHIBIT \"D\" \n \nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \n \nJUNE 30, 2000 \n \nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \n \npurchase greater than one year are reported at fair value. The Official Code of Georgia Annotated Section 36-83-4 authorizes the Board to invest its funds. In selecting among options for investment or among institutional bids for deposits, the highest rate of return shall be the objective, given equivalent conditions of safety and liquidity. Funds may be invested in the following: \n(1) Obligations issued by the State of Georgia or by other states, \n(2) Obligations issued by the United States government, \n(3) Obligations fully insured or guaranteed by the United States government or a United States government agency, \n(4) Obligations of any corporation of the United States government, \n(5) Prime banker's acceptances, \n(6) The Local Government Investment Pool administered by the State ofGeorgia, Office of Treasury and Fiscal Services, \n(7) Repurchase agreements, and \n(8) Obligations of other political subdivisions of the State of Georgia. \nRECEIVABLES \nReceivables consist ofgrant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed and other receivables disclosed from info1n1ation available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. \nPROPERTY TAXES \nThe Lanier County Board of Commissioners fixed the property tax levy for the 1999 tax year (calendar year) on September 29, 1999 (levy date). Taxes were due on December 31, 1999. The lien date for property taxes was January 1, 1999. Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 2000. The Lanier County Tax Commissioner bills and collects the property taxes for the Board of Education, withholds 2.5% of taxes collected as a fee for tax collection and remits the balance of taxes collected to the Board. \nThe tax millage rate levied for the 1999 tax year (calendar year) for the Lanier County Board of \nEducation was as follows (a mill equals $1 per thousand dollars of assessed value): \n \n- 10 - \n \n LANIER COUNTY BOARD OF EDUCATION \n \nEXHIBIT \"D\" \n \nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \n \nJUNE 30, 2000 \n \nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \n \nSchool Operations \n \n18.47 mills \n \nSALES TAXES \n \nSpecial Purpose Local Option Sales Tax is to be used for capital outlay for educational purposes. Special Purpose Local Option Sales Tax revenue during the fiscal year amounted to $389,526.70 and was recorded in the Capital Projects Fund. The State will te1n1inate collection of this tax once an additional $1,355,175.68 has been collected or on March 31, 2004, whichever occurs first. \n \nINVENTORIES \n \nFOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost (first-in, first-out). Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Purchased foods inventories are recorded as expenditures at the time ofpurchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute \"available spendable resources\" even though they are a component of net current assets. \n \nINTERFUND TRANSACTIONS \n \nThe Board has the following types of interfund transactions: \n \nReimbursements ofexpenditures initially made from a fund that are properly applicable to another fund are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed. \n \nResidual equity transfers are recorded for nonrecurring or nonroutine perrnanent transfers of equity. \nOperating transfers are recorded for all interfund transactions other than residual equity transfers and reimbursements. \n \nMEMORANDUM ONLY - TOTAL COLUMNS \n \nTotal columns on the general purpose financial statements are captioned ''Memorandum Only'' to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position or results ofoperations in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. \n \n- 11 - \n \n LANIER COUNTY BOARD OF EDUCATION \n \nEXHIBIT \"D\" \n \nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \n \nJUNE 30, 2000 \n \nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \n \nDEFICIT FUND BALANCES \n \nFunds reporting a deficit fund balance position at June 30, 2000, are as follows: \n \nFund Type/Fund Name \n \nDeficit Balances \n \nGovernmental General Fund Capital Projects Fund Georgia State Financing and Investment Commission \n \n$ 31,656.80 $ 189,447.70 \n \nThe Lanier County Board ofEducation plans to liquidate the deficit in General Fund with local Ad Valorem taxes that are collected monthly. \n \nThe Lanier County Board of Education plans to liquidate the deficit in the Capital Projects Fund with SPLOST funds that are collected monthly. \n \nNote 2: DEPOSITS \n \nCOLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on \n \ndeposit at any time in any depository for a time longer than ten days a sum ofmoney which has not \n \nbeen secured by surety bond, by guarantee of insurance, or by collateral. The aggregate of the face \n \nvalue of such surety bond and the market value of securities pledged shall be equal to not less than \n \n110 percent ofthe public funds being secured after the deduction ofthe amount ofdeposit insurance. \n \nIf a depository elects the pooled method (OCGA 45-8-13.1) the aggregate ofthe market value ofthe \n \nsecurities pledged to secure a pool ofpublic funds shall be not less than 110 percent ofthe daily pool \n \nbalance. OCGA Section 45-8-11 (b) provides an officer holding public funds may, in his discretion, \n \nwaive the requirement for security in the case ofoperating funds placed in demand deposit checking \n \naccounts. \n \n \n \nAcceptable security for deposits consists of any one of or any combination of the following: \n \n(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, \n \n(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation, \n \n(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia, \n \n- 12 - \n \n LANIER COUNTY BOARD OF EDUCATION \n \nEXHIBIT \"D\" \n \nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \n \nJUNE 30. 2000 \n \nNote 2: DEPOSITS \n \n(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia, \n \n(5) Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose, \n \n(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and \n \n(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by the Federal Land Banlc, the Federal Home Loan Banlc, the Federal Interrnediate Credit Banlc, the Central Banlc for Cooperatives, the Farm Credit Banlcs, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. \n \nCATEGORIZATION OF DEPOSITS At June 30, 2000, the banlc balances were $1,705,478.36. The amounts ofthe total banlc balances are classified into three categories of credit risk: \n \nCategory I - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name. \nCategory 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name. \nCategory 3 - Uncollateralized deposits. (This includes any banlc balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Board's name.) \n \nThe Board's deposits are classified by risk category at June 30, 2000, as follows: \n \nRisk Category \n1 \n2 \n3 \nTotal \n \nBanlc Balance \n$ 200,000.00 947,195.00 558,283.36 \n$ 1,705,478.36 \n \nNote 3: NON-MONETARY TRANSACTIONS \n \nThe Board receives food commodities from the United States Department ofAgriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned \nvalue. See Note 1 - Inventories \n \n- 13 - \n \n LANIER COUNTY BOARD OF EDUCATION \n \nEXHIBIT \"D\" \n \nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \n \nJUNE 30, 2000 \n \nNote 4: RISK MANAGEMENT \n \nThe Board is exposed to various risks ofloss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; natural disaster and unemployment compensation. \n \nThe Board has obtained commercial insurance for risk of loss associated with torts, assets and job related illness or injuries to employees. The Board has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Board's insurance coverage in any of the past three years. \n \nThe Board has elected to self-insure for all losses related to natural disaster except for flooding for which the Board has purchased commercial insurance. The Board has not experienced any losses related to this risk in the past three years. \n \nThe Board has elected to self-insure for errors or omissions, which includes, among other risks, risks for sexual harassment and discrimination. The Board has not experienced any losses related to these risks in the past three years. \n \nThe Board is self-insured with regard to unemployment compensation claims. The Board accounts for claims within the same fund that the employee's salary and benefits were paid. Claims are accounted for with expenditure and liability being reported when it is probable that a loss has occurred, and the amount ofthat loss can be reasonably estimated. The Board has not experienced any claims related to this risk in the past two years. \n \nThe Board has purchased surety bonds to provide additional insurance coverage as follows: \n \nPosition Covered \nSuperintendent Each Principal Each Bookkeeper Each Nutrition Manager Each Nutrition Cashier \n \nAmount \n$ 25,000.00 $ 5,000.00 $ 4,000.00 $ 3,000.00 $ 2,000.00 \n \nNote 5: GENERAL LONG-TERM DEBT \n \nCAPITAL LEASES The Lanier County Board ofEducation has entered into various lease agreernents as lessee for digital phone systems, copy machines and an energy management system. These lease agreements qualify as capital leases for accounting purposes and, therefore, have been recorded at the present value of the future minimum lease payments as of the date of their inception. \n \nGENERAL OBLIGATION DEBT OUTSTANDING The changes in General Long-Term Debt during the fiscal year ended June 30, 2000, were as \nfollows: \n \n- 14 - \n \n LANIER COUNTY BOARD OF EDUCATION \n \nEXHIBIT \"D\" \n \nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \n \nJUNE 30, 2000 \n \nNote 5: GENERAL LONG-TERM DEBT \n \nCapital Leases \n \nBalance July 1, 1999 \n \n$ 285,287.77 \n \nDeductions Payments \n \n85,561.16 \n \nBalance June 30, 2000 \n \n$ 199,726.61 \n \nAt June 30, 2000, payments due by fiscal year which includes principal and interest for these items are as follows: \n \nFiscal Year Ended June 30 \n \nCapital Leases \n \n2001 2002 2003 2004 \n \n$ 82,407.10 57,008.88 57,008.88 23,753.70 \n \nTotal Principal and Interest \n \n$ 220,178.56 \n \nDeduct: Imputed Interest \n \n20,451.95 \n \nNet Present Value of Future Minimum Lease Payments \n \n$ 199,726.61 \n \nNote 6: LOANS PAYABLE \n \nArticle IX, Section V, Paragraph V ofthe Constitution ofthe State of Georgia limits the aggregate amount of temporary loans the Board may enter into to 75 percent of the total gross income from taxes collected in the preceding year and requires all temporary loans to be repaid no later than December 31 of the calendar year in which the loan was made. At June 30, 2000, short-term debt (temporary loans) outstanding are as follows: \n \nAmount \n \nInterest Rates \n \n$ 1,000,000.00 $ 290,821.59 \n \n4.75o/o \n6.25% \n \n- 15 - \n \n LANIER COUNTY BOARD OF EDUCATION \n \nEXHIBIT \"D\" \n \nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \n \nJUNE 30, 2000 \n \nNote 7: ON-BEHALF PAYMENTS \nThe Board has recognized revenues and expenditures in the amount of $116,472.40 for health insurance and retirement contributions paid on the Board's behalfby the following State Agencies. \n \nGeorgia Department of Education Paid to the Georgia Department of Community Health For Health Insurance ofNon-Certified Personnel In the amount of $90,585.16 \n \nPaid to the Teachers Retirement System of Georgia For Teachers Retirement System (TRS) Employer's Cost In the amount of $8,895.24 \n \nOffice of Treasury and Fiscal Services Paid to the Public School Employees Retirement System For Public School Employees Retirement (PSERS) Employer's Cost In the amount of $16,992.00 \n \nNote 8: SIGNIFICANT COMMITMENTS \n \nThe following is an analysis ofsignificant outstanding construction or renovation contracts executed by the Board as of June 30, 2000: \n \nProject \n \nUnearned Executed Contracts \n \nLW0099S-686-006 OOG99S-686-048 \n \n$ 716,881.19 625,498.89 \n \n$ 1.342,380.08 \n \nThe amounts described in this note are not reflected in the general purpose financial statements. \n \nNote 9: CONTINGENT LIABILITIES \nAmounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the gr3.l)tor agency for any expenditures which are disallowed under grant terms. The Board believes that such disallowances, if any, will be immaterial to its overall financial position. \n \n- 16 - \n \n LANIER COUNTY BOARD OF EDUCATION \n \nEXHIBIT \"D\" \n \nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \n \nJUNE 30, 2000 \n \nNote 10: RETIREMENT PLANS \n \nTEACHERS RETIREMENT.SYSTEM OF GEORGIA (TRS) \n \nTRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts. \n \nTRS CONTRIBUTIONS REQUIRED AND MADE Employees of the Board who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The Board makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 11.29% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows: \n \nFiscal Year \n \nPercentage Contributed \n \nRequired Contribution \n \n2000 1999 1998 \n \n100% 100% 100% \n \n$ 596,487.16 $ 580,836.06 $ 538,794.78 \n \n- 17 - \n \n LANIER COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET SPECIAL REVENUE FUND \nJUNE 30, 2000 \n \nASSETS \nCash and Cash Equivalents \nAccounts Receivable \nInventories Food Donated Commodities Purchased Food \n \nSCHOOL FOOD \nSERVICES FUND \n \nLOTTERY PROGRAMS \n \n$ \n \n141,867.84 $ \n \n54,949.09 \n \n5,051.87 \n \n3,708.49 755.83 \n \nTotal Assets \nLIABILITIES AND FUND EQUITY \nLIABILITIES \nCash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable \nTotal Liabilities \nFUND EQUITY \nFund Balances Reserved For Continuation of Federal Programs For Inventories Food Donated Commodities Purchased Food Unreserved Undesignated \nTotal Fund Equity \nTotal Liabilities and Fund Equity \n \n$ \n \n146,332.16 $ ===6=0=10.0...0...=96= \n \n$ \n \n3,303.48 $ \n \n20,535.17 \n \n33,078.06 \n \n38,003.82 \n \n1 461.97 \n \n$ \n \n36,381.54 $ ___6_o.._,o_oo_._96_ \n \n$ \n \n3,708.49 \n \n755.83 \n \n105,486.30 $ ______0_._o...o. '-- \n \n$ \n \n109,950:62 $ _ _ _ _0.;::.;.;:.00;._ \n \n$ \n \n146,332.16 $ \n \n60,000.96 \n \nSee notes to the general purpose financial statements. \n- 18 - \n \n EXHIBIT \"E\" \n \nFEDERAL PROGRAMS \n \nOTHER PROGRAMS \n \nTOTALS \n \nJUNE 30, 2000 \n \nJUNE 30, 1999 \n \n$ \n \n196,816.93 $ \n \n223,438.99 \n \n$ \n \n200,754.08 $ \n \n8,450.44 \n \n214,256.39 \n \n177,622.23 \n \n3,708.49 755.83 \n \n4,282.43 1 065.86 \n \n$  200,754.08 $ \n \n8 450.44 $ \n \n415 537.64 $ ==-=4=06=4=0=9.5=1= \n \n$ \n \n106,432.67 $ \n \n45,029.90 \n \n44,720.01 \n \n3,419.82 \n \n$ \n \n199,602.40 $ \n \n2,511.00 $ 515.28 \n274.42 \n3 300.70 $ \n \n108,943.67 $ 69,383.83 115,801.89 \n5,156.21 \n \n60,501.88 . 39,817.99 123,619.16 \n2,028.32 \n \n299,285.60 $ _ __;2=2=5=,9..;:;.67.;..;;.;;;.;35;;... \n \n$ \n \n1,151.68 \n \n$ \n \n1,151.68 $ \n \n11,678.30 \n \n3,708.49 755.83 \n \n4,282.43 1,065.86 \n \n0.00 $ _ _ _5.._1_49_._74_ \n \n110,636.04 \n \n163,415.57 \n \n$ \n \n1 151.68 $ \n \n5 149.74 $ \n \n116,252.04 $ _ _1.;..8..0.,._._,4-\"'42=.\"\"\"'16;;... \n \n$ \n \n200,754.08 $ \n \n8 450.44 $ \n \n415,537.64 $ ==4=0=6=,4=09...,.5..,1,... \n \n \n \n- 19 - \n \n LANIER COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES \nSPECIAL REVENUE FUND \nYEAR ENDED JUNE 30, 2000 \n \nREVENUES \nState Funds Federal Funds Other Funds \nTotal Revenues \nEXPENDITURES \nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Food Services Operation \nTotal Expenditures \nExcess of Revenues over (under) Expenditures \nOTHER FINANCING SOURCES \nOperating Transfers In \nExcess of Revenues and Other Financing Sources over (under) Expenditures \nFUND BALANCE JULY 1 \nFood Inventory - Net Change in Period Donated Commodities Purchased Food \nFUND BALANCE JUNE 30 \n \nSCHOOL FOOD \nSERVICES FUND \n \nLOTTERY PROGRAMS \n \n$ \n \n40,938.00 $ \n \n386,981.70 \n \n390,605.91 \n \n178 311.49 \n \n$ \n \n609,855.40 $ _ ___::3:;.::8.:::.6=,9-=-81.:..:..7.:...:0;_ \n \n$ \n \n321,315.05 \n \n51,328.31 302.76 \n \n162.05 11' ,945.99 \n255.65 \n \n$ _ ____;6;;...;4..;;;.8\"-',4=05;;..;..8.;;...4;_ \n \n1 671.89 \n \n$ \n \n648,405.84 $ _ ___::3;.;;;8.;;.6=98-=-1,;.;,..7;..;0;_ \n \n$ \n \n-38,550.44 $ \n \n0.00 \n \n$ \n \n-38,550.44 $ \n \n0.00 \n \n149,385.03 \n \n0.00 \n \n-573.94 -310.03 \n \n$ 109,950.62 $===-===o=.o=o= \n \nSee notes to the general purpose financial statements. \n- 20 - \n \n EXHIBIT \"F\" \n \nFEDERAL PROGRAMS \n \nOTHER PROGRAMS \n \nTOTALS \n \nYEAR ENDED \n \nJUNE 30, 2000 \n \nJUNE 30, 1999 \n \n$ \n \n$ \n \n657,594.26 \n \n$ \n \n657,594.26 $ \n \n53,637.95 $ 200.00 \n53,837.95 $ \n \n481,557.65 $ 1,048,200.17 \n178 511.49 \n1,708,269.31 $ \n \n420,760.07 948,678.94 200,314.71 \n1,569,753.72 \n \n$ \n \n340,398.57 $ \n \n58,967.27 105,324.68 \n11,587.28 69,882.39 \n \n10,798.24 73,108.48 \n \n$ _ . 670,066.91 $ \n \n$ \n \n-12,472.65 $ \n \n2,997.57 $ 63,457.09 \n640.38 972.00 \n68,067.04 $ -14,229.09 $ \n \n664,711.19 $ \n173,752.67 106,267.82 \n11,587.28 71,016.44 11,945.99 11,053.89 73,108.48 650,077.73 \n1,773,521.49 $ \n-65,252.18 $ \n \n657,148.96 \n106,067.06 77,440.78 10,943.05 68,509.12 12,271.08 \n8,219.67 74,774.99 647,643.06 \n1,663,017.77 \n-93,264.05 \n \n1 946.03 \n \n1 946.03 \n \n62,203.79 \n \n$ \n \n-10,526.62 $ \n \n-14,229.09 $ \n \n-63,306.15 $ \n \n-31,060.26 \n \n11,678.30 \n \n19,378.83 \n \n180,442.16 \n \n214,249.84 \n \n-573.94 -310.03 \n \n-2,755.16 7.74 \n \n$ \n \n1151.68 $ \n \n5 149.74 $ \n \n116,252.04 $ ==1=8==0.,.,4=42==16= \n \n- 21 - \n \n LANIER COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET CAPITAL PROJECTS FUND \nJUNE 30, 2000 \n \nASSETS Cash and Cash Equivalents Accounts Receivable \n \nREGULAR \n \nGEORGIA STATE FINANCING AND \nINVESTMENT COMMISSION \n \n$ \n \n24,641.42 \n \n$ _ _---::;6.i.:2:;,.:;.so;::.:.:;.;00=-- \n \n104,284.90 \n \nTotal Assets \n \n$ \n \n6,250.00 $ ===12=8='=,9=2=6.=32== \n \nLIABILITIES AND FUND EQUITY \nLIABILITIES \nCash Overdraft Notes Payable Contracts Payable Retainages Payable \nTotal Liabilities \nFUND EQUITY \nFund Balances Reserved For State Capital Outlay For SPLOST Projects Unreserved Deficit Undesignated \n \nTotal Fund Equity \nTotal Liabilities and Fund Equity \n \n$ \n \n6,250.00 \n \n$ \n \n156,346.66 \n \n118,979.05 \n \n43 048.31 \n \n$ \n \n6,250.00 $ ---=-31.:..,:8:.i.:,3:.:.7..:.:4;.:;.02=- \n \n$ \n$ _ _ _ _.=..;0.=00;:;_ \n \n-189,447.70 0.00 \n \n$ \n \n0.00 $ _ _-...;1.;:;.89.::.,.,;.44.:..;7;..:.7;...;0=-- \n \n$ \n \n128,926.32 \n \nSee notes to the general purpose financial statements. \n- 22 - \n \n EXHIBIT \"G\" \n \nSPECIAL PURPOSE LOCAL OPTION SALES TAX \n$ \n$ _ _...:6.;:;.5=0.;;.54.;.;c.;.;79a.. \n \nLOTTERY PROJECT \n \nTOTALS \n \nJUNE 30, 2000 \n \nJUNE 30, 1999 \n \n195,022.21 $ \n \n219,663.63 $ \n \n84,615.45 \n \n80,681.06 \n \n256,270.75 \n \n46 047.02 \n \n$ \n \n65 054.79 $ \n \n275,703.27 $ \n \n475,934.38 $==1=3=0-,6=6=2..4...7= \n \n$ \n \n65,054.79 \n \n$ \n \n71,304.79 \n \n$ \n \n134,474.93 \n \n290,821.59 \n \n103,396.66 \n \n222,375.71 \n \n37,831.68 \n \n80,879.99 \n \n$ \n \n65,054.79 $ \n \n275,703.27 $ _ ___,;6;;.;;6..;:;.5=,3=82=.0=8c... \n \n$ \n \n37,937.00 \n \n67,142.62 \n \n$ -189,447.70 \n \n$ \n \no.oo $ _ _ _ _o==ooa.... \n \n0.00 \n \n25,582.85 \n \n \n \n$ \n \n0.00 $ \n \n0.00 $ -189 447.70 $ _ _1.....:3..;:;.0=,6=62=.4~7_ \n \n$ \n \n65 054.79 $ \n \n275,703.27 $ \n \n475,934.38 $ \n \n130,662.47 \n \n- 23 - \n \n LANIER COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES \nCAPITAL PROJECTS FUND \nYEAR ENDED JUNE 30, 2000 \n \nREVENUES \nState Funds Taxes Other Funds \nTotal Revenues \nEXPENDITURES \nCapital Outlay Building and Building Improvements Equipment \nTotal Expenditures \nExcess of Revenues over (under) Expenditures \nOTHER FINANCING SOURCES (USES) \nOperating Transfers In Operating Transfers Out \nTotal Other Financing Sources (Uses) \nExcess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses \nFUND BALANCE JULY 1 \nResidual Equity Transfer \n \nREGULAR \n \nGEORGIA STATE FINANCING AND \nINVESTMENT COMMISSION \n \n$ \n \n25,000.00 $ \n \n179,757.00 \n \n$ \n \n25,ooo.oo $ ---'1'-'-7=9c.:..75=-=7c.;.;o. ;;..;;o:.... \n \n$ \n \n39,662.74 $ \n \n475,477.83 \n \n$ \n \n39,662.74 $ _ _ _4;.;.7.;;.5i..;.4.;_77;.;.8;.;3;.. \n \n$ \n \n-14 662.74 $ _ _..;-2=9.;;.5i:.7:.=.,20;;.;..8;;.;3:.... \n \n$ \n \n8,586.54 $ \n \n86,300.13 \n \n$ \n \n8,586.54 $ _ ___:;.8.::.,6,.:;.30::.;:0;;.;..1.;.;:3:.... \n \n$ \n \n-6,076.20 $ \n \n-209,420.70 \n \n25,582.85 \n \n19,973.00 \n \n-19,506.65 \n \nFUND BALANCE JUNE 30 \n \n$ \n \n0.00 $ ==-=-1=8:=!9.,;,44,;,,:7.,;,7. ;.,;;0= \n \nSee notes to the general purpose financial statements. \n- 24- \n \n EXHIBIT \"H\" \n \nSPECIAL PURPOSE LOCAL OPTION SALES TAX \n \nLOTTERY PROJECT \n \nTOTALS \n \nYEAR ENDED \n \nJUNE 30, 2000 \n \nJUNE 30, 1999 \n \n$ \n \n161,676.00 $ \n \n366,433.00 \n \n$ \n \n389,526.70 \n \n389,526.70 $ \n \n2,722.90 \n \n2,722.90 \n \n67,142.62 \n \n$ \n \n392,249.60 $ \n \n161,676.00 $ \n \n758 I682.60 $ _ _...;:6:.:,.7.z..1:.,..;.;42:,:.:,:62=- \n \n$ \n$ _ _1.;..;:3=5=,o-=-50:;..:..o;::.::o;.... \n \n$ \n \n135,050.00 $ \n \n$ \n \n257,199.60 $ \n \n417,682.09 $ \n417,682.09 $ -256,006.09 $ \n \n932,822.66 $ \n \n0.00 \n \n135,050.00 \n \n1,067,872.66 $ _ _ _ _0;::.:.::.;00::... \n \n-309,190.06 $ _ _...;:6:.:..7.z..1:.,.;.;42:.:.6.:.:2::... \n \n$ \n$ _ ____,;-3;;.;;;2;..;.4=,3..;.;42=.2=2'- \n \n$ \n \n-324,342.22 $ \n \n238,042.09 $ 238,042.09 $ \n \n332,928.76 $ -324,342.22 \n \n37,937.00 \n \n8,586.54 $ _ _-=3:.:..7=,9-=-37;...:..o=o::... \n \n$ \n \n-67,142.62 $ \n \n-17,964.00 $ \n \n-300,603.52 $ \n \n105,079.62 \n \n67,142.62 \n \n17,964.00 \n \n130,662.47 \n \n25,582.85 \n \n-19,506.65 \n \n$ \n \n----- - - \n \n0.00 \n------ \n \n$ 0.00- - -- - - ------------ - \n \n$ \n \n-189 447.70 $ ____13_0_,6_6_2.4..7..., \n \n- 25- \n \n LANIER COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \nYEAR ENDED JUNE 30. 2000 \n \nSCHEDULE \"1\" \n \nFUNDING AGENCY PROGRAM/GRANT \n \nCFDA NUMBER \n \nPASSTHROUGH \nENTITY ID \nNUMBER \n \nFEDERAL REVENUE IN PERIOD \n \nEXPENDITURES IN PERIOD \n \nAgriculture, U. S. Department of Child Nutrition Cluster Pass-Through From Georgia Department of Education Food and Nutrition Program Food Services School Breakfast Program National School Lunch Program \nTotal Child Nutrition Cluster \n \n* 10.553 * 10.555 \n \nN/A $ 106,248.18 \n \n(2) \n \nN/A \n \n257,364.97 $ -----62-1-,4\"1-3.-08- \n \n$ 363,613.15 $ \n \n621,413.08 \n \nOther Programs Pass-Through From Georgia Department of Education Food and Nutrition Program Food Distribution Program (1) \nTotal U.S. Department of Agriculture \n \n10.550 \n \nNIA \n \n26,992.76 \n \n26,992.76 \n \n$ 390,605.91 $ _ _ _6_48'-'-,4_0_5_.84_ \n \nEducation, U. S. Department of Special Education Cluster Pass-Through From Georgia Department of Education Individuals with Disabilities Education Act Part B - Special Education Flow Through Preschool \nTotal Special Education Cluster \n \n* 84.027 * 84.173 \n \nNIA $ 100,344.04 $ \n \nNIA \n \n20,289.64 \n \n$ 120,633.68 $ \n \n100,344.04 20,289.64 \n120,633.68 \n \nOther Programs Direct Impact Aid Pass-Through From Berrien County Board of Education d/b/a Southern Pine Migrant Education Agency Elementary and Secondary Education Act Title I Migrant Education Pass-Through From Georgia Department of Education Safe and Drug-Free Schools Elementary and Secondary Education Act Title I Grants to Local Educational Agencies Title II Eisenhower Professional Development Title VI Class Size Reduction Innovative Education Program Strategies Vocational Education - Basic Grants to States High School Program Basic Grant Tech-Prep Education \nTotal U.S. Department of Education \n \n84.041 \n84.011 84.186 \n84.010 84.281 84.340 84.298 \n84.048 \n84.243 \n \n1,823.63 \n \n(3) \n \nN/A \n \n12,504.82 \n \n12,504.82 \n \nNIA \n \n31,602.35 \n \n31,602.35 \n \nNIA \n \n347,959.17 \n \n347,959.17 \n \nN/A \n \n16,000.00 \n \n26,526.62 \n \nNIA \n \n45,397.00 \n \n45,397.00 \n \nN/A \n \n11,799.00 \n \n11,799.00 \n \nNIA \n \n23,558.24 \n \n25,504.27 \n \nN/A \n \n35,000.00 \n \n35,000.00 \n \n$ 646,277.89 $ ---\"\"\"6\"5-6-,-9-2'6-.-9-1- \n \n-26- \n \n LANIER COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \nYEAR ENDED JUNE 30, 2000 \n \nSCHEDULE \"1\" \n \nFUNDING AGENCY PROGRAM/GRANT \nHealth and Human Services, U. S. Department of Pass-Through from Georgia Department of Human Resources Substance Abuse Program \n \nCFDA NUMBER \n \nPASSTHROUGH \nENTITY ID \nNUMBER \n \nFEDERAL REVENUE IN PERIOD \n \nEXPENDITURES IN PERIOD \n \n93.959 \n \nNIA $ 13,140.00 $ _ __.:..:13::..,_,1.:..,;4c.:.O:.:;.O.:.O \n \nTotal Federal Financial Assistance \n \n$ 1,050,023.80 $ =====1..,,3.1.8...,,4.,.7.2....7..,..5 \n \nN/A = Not Available \n \nNotes to the Schedule of Expenditures of Federal Awards \n \n(1) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the system during the current fiscal year. \n(2) Expenditures for the School Breakfast Program were not maintained separately and are included in the 2000 National School Lunch Program. \n(3) Expenditures on this program were not maintained by fund source. \n \nMajor Programs are identified by an asterisk (*) in front of the CFDA number. \n \nThe Board did not provide Federal Assistance to any Subrecipient. \n \nThe accompanying schedule of expenditures of Federal Awards includes the Federal Grant Activity of the Lanier County Board of Education and is presented on the modified accrual basis of accounting which is the basis of accounting used in the presentation of the general purpose financial statements. \n \n \n \nSee notes to the general purpose financial statements. \n \n- 27 - \n \n LANIER COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30, 2000 \n \nSCHEDULE \"2\" \n \nAGENCY/FUNDING \nGRANTS Community Affairs, Georgia Department of Local Assistance Grant \nEducation, Georgia Department of Quality Basic Education General and Career Education Programs Special Education Programs Remedial Education Program Media Center Programs Staff Development Programs Indirect Cost Pupil Transportation Regular Bus Replacement Sparsity Grant Middle School Incentive Program Special Instructional Assistance In-School Suspension Mid-Term Adjustment Migrant Mid-Term Adjustment Counselors Grades 4 and 5  Technology Specialist Local Five Mill Share Educational Equalization Funding Grant Food Services Vocational Education Other State Programs Alternative Program At-Risk Summer School Program Environmental Science Program Health Insurance Innovative Programs Preschool Handicapped Program Remedial Summer School Program Special Education Low Incidence Grant Teachers' Retirement Tuition for the Multi-Handicapped Year 2000 Project Lottery Programs Assistive Technology Computers In Classrooms Exceptional Growth - Capital OuUay \nGeorgia State Financing and Investment Commission Reimbursement on Construction Project \nHuman Resources, Georgia Department of Children's Trust Fund 2nd Step Grant Family Connection \nOffice of School Readiness Pre-Kindergarten Program \nOffice of Treasury and Fiscal Services Public School Employees Retirement \nCONTRACT Education, Georgia Department of Georgia's Reading Challenge \nSee notes to the general purpose financial statements. \n \nGOVERNMENTAL FUND TYPES \n \nSPECIAL \n \nCAPITAL \n \nGENERAL \n \nREVENUE \n \nPROJECTS \n \nFUND \n \nFUND \n \nFUND \n \nTOTAL \n \n$ 25,000.00 $ 25,000.00 \n \n$ 2,915,470.00 395,340.00 121,118.00 121,776.00 33,203.00 796,847.00 \n \n146,054.00 28,528.00 121,290.00 110,560.00 107,647.00 67,175.00 25,533.00 \n512.00 11,571.00 28,842.00 -314,636.00 548,819.00 \n$ \n16,895.00 \n \n40,938.00 \n \n35,000.00 5,897.87 750.00 \n90,585.16 5,000.00 8,961.00 3,203.45 15,000.00 8,895.24 \n97,220.28 4,476.50 \n \n8,641.90 53,000.00 \n \n161,676.00 \n \n2,915,470.00 395,340.00 121,118.00 121,776.00 33,203.00 796,847.00 \n146,054.00 28,528.00 121,290.00 110,560.00 107,647.00 67,175.00 25,533.00 \n512.00 11,571.00 28,842.00 -314,636.00 548,819.00 40,938.00 16,895.00 \n35,000.00 5,897.87 750.00 \n90,585.16 5,000.00 8,961.00 3,203.45 15,000.00 8,895.24 \n97,220.28 4,476.50 \n8,641.90 53,000.00 161,676.00 \n \n179,757.00 \n3,637.95 50,000.00 \n325,339.80 \n16,992.00 \n \n179,757.00 \n3,637.95 50,000.00 \n325,339.80 \n16,992.00 \n \n25,135.00 \n \n25,135.00 \n \n$ 5,599,660.50 $ 481,557.65 $ 366,433.00 $ 6,447,651.15 \n \n-28- \n \n LANIER COUNTY BOARD OF EDUCATION SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS \nYEAR ENDED JUNE 30, 2000 \n \nSCHEDULE \"3\" \n \nPROJECT \nConstruction of six classrooms and two restrooms at Lanier County Elementary, addition to dining area at Lanier County Elementary, eight classrooms and two restrooms at Lanier County High School, renovations, modifications and upgrading of technology at Lanier County Elementary School and Lanier County High School together with equipping of same, acquisition of all property, both real and personal \n \nORIGINAL ESTIMATED \nCOST (1) \n \nCURRENT ESTIMATED \nCOST (2) \n \nAMOUNT EXPENDED IN CURRENT \nYEAR (3) \n \nAMOUNT EXPENDED \nIN PRIOR YEARS \n \n= - -..... $ 1,a11,a4s.oo $ 2,109,000.00 $ 1,02a,209.92 $ \n \no_.o_o \n \n(1) The Board's original cost estimate as specified in the resolution calling for the imposition of the Local Option Sales Tax. \n(2) The Board's current estimate of total cost for the project. Includes all cost from project inception to completion. \n(3) The voters of Lanier County approved the imposition of a 1% sales tax to fund the above project. Amounts expended \nfor this project may include sales tax proceeds, state, local property taxes and/or other funds over the life of the project. \n \nSee notes to the general purpose financial statements. \n \n-29- \n \n LANIER COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL \nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS \nYEAR ENDED JUNE 30, 2000 \n \nSCHEDULE \"4\" \n \nMinimum Expenditure Requirements (Total Allotment) Expenditures on Combined Program Basis \nSalaries Operations \nLess: Expenditures for Media Center Programs in Excess of Total Media Allotment \nExpenditures per Audit \nAmount of Underexpenditure for Total Allotment \n \nFOURTEEN WEIGHTED AND MEDIA CENTER \nPROGRAMS \n \n100/o TEST FOR \nOPERATIONS PORTION OF FOURTEEN WEIGHTED PROGRAMS \n \n$ \n \n3,553,704.00 $ - - - -11~ 8,76-8.0-0 \n \n$ \n \n3,957,745.99 \n \n194,955.24 $ ------'-'16;;..;;8'\"'\"'7,--'4.c..6.;.;.9.c..O \n \n$ \n \n4,152,701.23 \n \n-29,499.30 $ _ _ _4;.:,.1, =2=3=,2..;;..0_1..;.93.;_ \n \n$ \n \n0.00 $=====0.=00= \n \nSee notes to the general purpose financial statements. \n- 31 - \n \n LANIER COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - BY PROGRAM \nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30. 2000 \n \nGENERAL AND CAREER EDUCATION PROGRAMS Kindergarten () Grades 1 - 3 () Sub-Total - K-3 Grades 4 - 5 () Grades 6 - 8 () Grades 9 - 12 () \nHigh School Laboratories ci \nVocational Education Laboratories () Total General and Career Education Programs \nSPECIAL EDUCATION PROGRAMS Regular Programs Category II () Category Ill () Category IV () Sub-Total - Regular Category VI (Gifted) () Total Special Education Programs \nREMEDIAL EDUCATION PROGRAM cl \nTotal Fourteen Weighted Programs MEDIA CENTER PROGRAMS \nSalaries Operations \nTotal Media Center Programs \nTotal Fourteen Weighted and Media Center Programs \n \nALLOTMENTS FROM GEORGIA DEPARTMENT OF \n \nREQUIRED \n \nORIGINAL \n \n% \n \nORIGINAL \n \nMID-TERM \n \n$ \n \n320,146.00 \n \n$ \n \n288,131.40 $ \n \n0.00 \n \n791,228.00 \n \n712,105.20 \n \n$ 1,111,374.00 90 $ 1,000,236.60 $ \n \n0.00 \n \n345,432.00 90 \n \n310,888.80 \n \n658,913.00 90 \n \n593,021.70 \n \n246,910.00 90 \n \n222,219.00 \n \n242,247.00 90 \n \n218,022.30 \n \n310,594.00 90 \n \n279,534.60 \n \n$ 2,915,470.00 \n \n$ 2,623,923.00 $ ------'-0.'00- \n \n$ \n \n357,139.00 \n \n$ \n \n321,425.10 $ \n \n0.00 \n \n$ \n \n357,139.00 90 $ \n \n321,425.10 $ \n \n0.00 \n \n38,201.00 90 \n \n34,380.90 \n \n$ \n \n395,340.00 \n \n$ \n \n- - - - - - 355,806.00 $ \n \n0.00 \n \n$ \n \n121,118.00 90 $ \n \n- - - - - - 109,006.20 $ \n \n0.00 \n \n$ 3,431,928.00 \n \n$ \n \n3,088,735.20 $ _ _ _ _..;;.O\"\"'.O.;;..O \n \n$ \n \n97,097.00 90 $ \n \n87,387.30 $ \n \n24,679.00 100 \n \n24,679.00 \n \n0.00 \n \n$ \n \n121,776.00 \n \n$ \n \n- - - - - - 112,066.30 $ \n \n0.00 \n \n$ 3,553,704.00 \n \n- - - - - - $ 3,200,801.50 $ \n \n0.00 \n \nSTAFF DEVELOPMENT PROGRAMS \nCost of Instruction Professional Development \n \n$ \n \n10,784.00 \n \n22,419.00 \n \n$ \n \n10,784.00 $ \n \n22,419.00 \n \n0.00 0.00 \n \nTotal Staff Development Programs () Identifies Fourteen Weighted Programs. \n \n$ \n \n33,203.00 100 $ \n \ns_ _ _ _ 33.203.oo \n \no_._oo_ \n \nSee notes to the general purpose financial statements. \n \n- 32 - \n \n SCHEDULE \"5\" \n \nEDUCATION TOTAL \nREQUIRED \n \nACTUAL EXPENDITURES \n \nSALARIES \n \nOPERATIONS \n \nTOTAL \n \nAMOUNT OF UNDEREXPENDITURE \nFOR REQUIRED ALLOTMENT \n \n$ \n \n288,131.40 $ \n \n712,105.20 \n \n$ 1,000,236.60 $ \n \n310,888.80 \n \n593,021.70 \n \n222,219.00 \n \n218,022.30 \n \n279,534.60 \n \n$ 2,623,923.00 $ \n \n367,721.71 $ 842,208.32 1,209,930.03 $ 460,165.64 694,061.91 189,577.60 331,440.98 274,516.13 3,159,692.29 $ \n \n7,538.39 $ 32,331.80 39,870.19 $ 18,153.04 26,118.54 36,386.13 6,332.61 41,206.75 168,067.26 $ \n \n375,260.10 874,540.12 1,249,800.22 $ 478,318.68 720,180.45 225,963.73 337,773.59 315,722.88 3,327,759.55 \n \n0.00  0.00 0.00 0.00 0.00 0.00 \n \n$ \n \n321,425.10 \n \n$ \n \n125,003.59 $ 366,394.28 \n3,528.13 \n \n67.80 $ \n \n125,071.39 366,394.28 \n3,528.13 \n \n$ \n \n321,425.10 $ \n \n494,926.00 $ \n \n67.80 $ \n \n494,993.80 \n \n0.00 \n \n34,380.90 \n \n62,517.27 \n \n380.57 \n \n62,897.84 \n \n0.00 \n \n$ \n \n355,806.00 $ \n \n557,443.27 $ \n \n----'--- 448.37 $ \n \n557,891.64 \n \n$ \n \n109,006.20 $ \n \n115,543.47 $ \n \n231.27 $ - - -1-15',7-74-.7-4 \n \n0.00 \n \n$ 3,088,735.20 $ \n \n3,832,679.03 $ \n \n168,746.90 $ 4,001,425.93 \n \n$ \n \n87,387.30 $ \n \n125,066.96 \n \n$ \n \n125,066.96 \n \n0.00 \n \n24,679.00 - - - - - - $ _ _...;2;;.;;6..;.,2_0_8_.34_ \n \n26,208.34 \n \n0.00 \n \n$ \n \n112,066.30 $ \n \n125,066.96 $ \n \n-------- 26,208.34 $ \n \n151,275.30 \n \n \n \n$ 3,200,801.50 $ \n \n3,957,745.99 $ \n \n194,955.24 $ 4,152,701.23 s _ _ _ _ _ _ _o.o...o. \n \n$ \n \n10,784.00 \n \n22,419.00 \n \n$ =---3-3,_,2_,o,.3._oo= \n \n$ \n \n23,352.38 $ \n \n23,352.38 \n \n11,119.04 \n \n11,119.04 \n \n$ \n \n34,471.42 $ \n \n-------- 34,471.42 $ \n \n0.00 \n \n- 33 - \n \n SECTION IT COMPLIANCE AND INTERNAL CONTROL REPORTS \n \n RussELL W. HtNTON \nSTATE AUDITOR \n(404) 656-2174 \n \no~...'? I! \n \n~-'\u003c \n \n:C-\u003e \n \n,,.. ~~: :,. \n \n \n \nDEPARTMENT OF AUDITS AND ACCOUNTS \n254 Washington Street. S.W., Suite 214 Atlanta. Gecirgia 3()334-84()0 \n \nJanuary 25, 2001 \n \nHonorable Roy E. Barnes, Governor Members of the General Assembly Members of the State Board of Education \nand Superintendent and Members of the Lanier County Board of Education \nREPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \nLadies and Gentlemen: \nWe have audited the financial statements ofLanier County Board ofEducation as ofand for the year \nended June 30, 2000, and have issued our report thereon dated January 25, 2001. This report was \nqualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. \nCompliance \nAs part of obtaining reasonable assurance about whether Lanier County Board of Education's financial statements are free of material misstatement, we perfo1111ed tests of its compliance with certain provisions oflaws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the dete1111ination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective ofour audit, and accordingly, we do not express such an opinion. The results ofour tests disclosed no instances ofnoncompliance that are required to be reported under Government Auditing Standards. \nInternal Control Over Financial Reporting \nIn planning and perfo1111ing our audit, we considered Lanier County Board of Education's internal control over financial reporting in order to dete11nine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. However, we noted a certain matter involving the internal control \n2000YB-40 \n \n over financial reporting and its operation that we consider to be a reportable condition. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control over financial reporting that, in ourjudgment, could adversely affect Lanier County Board of Education's ability to record, process, summarize and report financial data consistent with assertions of management in the financial statements. The reportable condition is described in the accompanying Schedule ofFindings and Questioned Costs as item FS-6861-00-03. \nA material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the no11nal course of perfo11ning their assigned functions. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions, and accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, the reportable condition described above is also considered to be a material weakness. \nThis report is intended solely for the infu11nation and use of management, members of the Lanier County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. \nRespectfully submitted, \n \nRWH:gp 2000YB-40 \n \nRu sell W. Hinton State Auditor \n \n RussELL W. H1NTON \nSTATE AUDITOR \n(404) 656-2174 \n \nDEPARTMENT OF AUDITS AND ACCOUNTS \n254 Washington Street. S.W.. Suite 214 Atlanta. Georgia 30334-8400 \nJanuary 25, 2001 \n \nHonorable Roy E. Barnes, Governor Members of the General Assembly Members of the State Board of Education \nand Superintendent and Members of the Lanier County Board of Education \nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133 \nLadies and Gentlemen: \nCompliance \nWe have audited the compliance ofLanier County Board ofEducation with the types ofcompliance requirements described in the U.S. Office of Management and Budget (0MB) Circular A-133 Compliance Supplement that are applicable to each ofits major Federal programs for the year ended June 30, 2000. Lanier County Board of Education's major Federal programs are identified in the accompanying Schedule of Findings and Questioned Costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major Federal programs is the responsibility ofLanier County Board ofEducation's management. Our responsibility is to express an opinion on Lanier County Board of Education's compliance based on our audit. \n \nWe conducted our audit ofcompliance in accordance with generally accepted auditing standards; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and 0MB Circular A-133, Audits of States, Local \n \nGovernments, and Non-Profit Organizations. Those standards and 0MB Circular A-133 require that we plan and perfu11n the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major Federal program occurred. An audit includes examining, on a test basis, evidence about the Lanier County Board ofEducation's compliance with those requirements and perfo11ning such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal dete1mination on Lanier County Board of Education's compliance with those requirements. \n2000SA-10 \n \n In our opinion, the Lanier County Board of Education complied, in all material respects, with the requirements referred to above that are applicable to each of its major Federal programs for the year ended June 30, 2000. \nInternal Control Over Compliance \nThe management of Lanier County Board of Education is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to Federal programs. In planning and perforrning our audit, we considered Lanier County Board ofEducation's internal control over compliance with requirements that could have a direct and material effect on a major Federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with 0MB Circular A-133. \nOur consideration ofthe internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a condition in which the design or operation ofone or more ofthe internal control components does not reduce to a relatively low level of risk that noncompliance with applicable requirements of laws, regulations, contracts and grants that would be material in relation to a major Federal program being audited may occur and not be detected within a timely period by employees in the norrnal course ofperforming their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses. \nThis report is intended solely for the information and use of management, members of the Lanier County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. \nRespectfully submitted, \n \nRWH:gp \n2000SA-10 \n \nRu sell W. Hinton State Auditor \n \n SECTION III AUDl'l'EB'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS \n \n LANIER COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE \nSUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2000 \n \nPRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \n \nFINDING CONTROL NUMBER AND STATUS \n \nFS-6861-98-02 FS-6861-99-01 FS-6861-99-02 \n \nFurther Action Not Warranted Previously Reported Corrective Action Implemented Unresolved - See Corrective Action/Responses \n \nCORRECTIVE ACTION/RESPONSES \n \nGENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Reportable Condition - Material Weakness Finding Control Number: FS-6861-99-02 \n \nA General Fixed Assets Account Group is not possible at this time due to the expense of establishing a cost for the existing assets of the system. \n \n SECTION IV FINDINGS AND QUESTIONED COSTS \n \n LAN1ER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \nYEAR ENDED JUNE 30. 2000 \nI SUMMARY OF AUDITOR'S RESULTS \n1. Type of Report Issued on the Financial Statements The auditor's opinion on the Lanier County Board of Education's financial statements was qualified for various departures from generally accepted accounting principles. \n2. Reportable Conditions in Internal Control Disclosed by the Audit of the Financial Statements The audit report for the Lanier County Board of Education disclosed a financial statement reportable condition related to the following control category. \nGeneral Fixed Assets \nThe reportable condition described above is considered to be a material weakness. \n3. Noncompliance Material to the Financial Statements The audit ofthe Lanier County Board ofEducation disclosed no instances ofnoncompliance that were deemed to be material to the financial statements. \n4. Reportable Conditions in Internal Control Over Major Programs The audit report for the Lanier County Board of Education did not disclose any reportable conditions in internal control over major programs. \n5. Type of Report Issued on Compliance for Major Programs The auditor's opinion on the Lanier County Board ofEducation's report on compliance with requirements applicable to major programs was unqualified. \n6. Audit Findings Required to be Reported by Section .510(a) ofOMB Circular A-133 The Lanier County Board ofEducation's audit did not disclose audit findings required to be reported by section .510(a) of 0MB Circular A-133. \n7. Major Programs Federal awards audited as major programs are as follows: 10.553 Food and Nutrition Program - Food Services - School Breakfast Program 10.555 Food and Nutrition Program - Food Services - National School Lunch Program 84.027 Special Education Cluster- Individuals with Disabilities Education Act - Part B Special Education - Flow Through 84.173 Special Education Cluster - Individuals with Disabilities Education Act - Part B Special Education - Preschool \n8. Type ''A'' Program Dollar Threshold The dollar threshold for type ''A'' programs was $300,000.00. \n- 1- \n \n \n LANIER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \nYEAR ENDED JUNE 30, 2000 \nI SUMMARY OF AUDITOR'S RESULTS \n9. Low Risk Auditee The Lanier County Board of Education did not qualify as a low risk auditee as defined by Section .530 of 0MB Circular A-133. \nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \nBUDGET PREPARATION/EXECUTION Deficit Fund Balance Nonmaterial Noncompliance Finding Control Number: FS-6861-00-01 \nAt June 30, 2000, the liabilities and reserved fund balances exceeded assets available for the General Fund by $31,656.80 and for the Capital Projects Fund by $189,447.70. O.C.G.A. 20-2-67 (b) requires that the Superintendent submit to the Georgia Department of Education both a response to this condition and a corrective action plan designed to correct the budget deficit. The Board should establish budgetary procedures to ensure that funding is available prior to the Board committing to expenditures. \nBUDGET PREPARATION/EXECUTION Temporary Loans Outstanding Nonmaterial Noncompliance Finding Control Number: FS-6861-00-02 \nAt June 30, 2000, the total temporary loans obtained by the Board exceeded the maximum allowable amount. Article IX, Section V, Paragraph V of the Constitution of the State of Georgia limits the aggregate amount oftemporary loans to 75 percent ofthe total gross income from taxes collected in the preceding year. The Board should establish budgetary procedures to ensure that temporary loans obtained does not exceed the maximum allowable amount. \nGENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Reportable Condition - Material Weakness Repeated From Prior Year Finding Control Number: FS-6861-00-03 \nThe Lanier County Board of Education did not maintain a system-wide General Fixed Assets Account Group within the fo11nal accounting records as required by generally accepted accounting principles. This condition results in the general purpose financial statements of the Board being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Board to establish accounting controls and procedures to provide for maintenance ofa General Fixed Assets Account Group. These subsidiary records should include an inventory of land, buildings and equipment owned by the Board and should include, may not be \n-2- \n \n LANIER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \nYEAR ENDED JUNE 30, 2000 II FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Reportable Condition - Material Weakness Repeated From Prior Year Finding Control Number: FS-6861-00-03 limited to, date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group. ill FEDERAL AWARD FINDINGS AND QUESTIONED COSTS No matters were reported. \n \n-3- \n \n "}],"pages":{"current_page":1,"next_page":null,"prev_page":null,"total_pages":1,"limit_value":10,"offset_value":0,"total_count":9,"first_page?":true,"last_page?":true},"facets":[{"name":"type_facet","items":[{"value":"Text","hits":9}],"options":{"sort":"count","limit":16,"offset":0,"prefix":null}},{"name":"creator_facet","items":[{"value":"Georgia. Department of Audits and Accounts","hits":9}],"options":{"sort":"count","limit":11,"offset":0,"prefix":null}},{"name":"subject_facet","items":[{"value":"Education--Georgia--Lanier County--Auditing--Periodicals","hits":9},{"value":"Education--Georgia--Lanier County--Finance--Statistics--Periodicals","hits":9},{"value":"Lanier County Board of Education (Ga.)--Appropriations and expenditures--Periodicals","hits":9}],"options":{"sort":"count","limit":11,"offset":0,"prefix":null}},{"name":"location_facet","items":[{"value":"United States, Georgia, 32.75042, -83.50018","hits":9}],"options":{"sort":"count","limit":11,"offset":0,"prefix":null}},{"name":"year_facet","items":[{"value":"2000","hits":1},{"value":"2001","hits":1},{"value":"2002","hits":1},{"value":"2003","hits":1},{"value":"2004","hits":1},{"value":"2005","hits":1},{"value":"2006","hits":1},{"value":"2007","hits":1},{"value":"2008","hits":1}],"options":{"sort":"count","limit":100,"offset":0,"prefix":null},"min":"2000","max":"2008","count":9,"missing":0},{"name":"medium_facet","items":[{"value":"audits","hits":9},{"value":"financial records","hits":9},{"value":"financial statements","hits":9},{"value":"periodical","hits":9},{"value":"periodicals","hits":9},{"value":"state government records","hits":9}],"options":{"sort":"count","limit":11,"offset":0,"prefix":null}},{"name":"fulltext_present_b","items":[{"value":"true","hits":7},{"value":"false","hits":2}],"options":{"sort":"count","limit":100,"offset":0,"prefix":null}},{"name":"rights_facet","items":[{"value":"http://rightsstatements.org/vocab/InC/1.0/","hits":9}],"options":{"sort":"count","limit":11,"offset":0,"prefix":null}},{"name":"collection_titles_sms","items":[{"value":"Georgia Government Publications","hits":9}],"options":{"sort":"count","limit":11,"offset":0,"prefix":null}},{"name":"serial_titles_sms","items":[{"value":"Lanier County Board of Education, Lakeland, Georgia, report on audit of the financial statements for the fiscal year ended ...","hits":9}],"options":{"sort":"count","limit":11,"offset":0,"prefix":null}},{"name":"provenance_facet","items":[{"value":"University of Georgia. Map and Government Information Library","hits":9}],"options":{"sort":"count","limit":11,"offset":0,"prefix":null}},{"name":"call_numbers_sms","items":[{"value":"A800 .R1 E26 L28/","hits":9},{"value":"A800 .R1 E26 L28 1999-2000","hits":1},{"value":"A800 .R1 E26 L28 2000-2001","hits":1},{"value":"A800 .R1 E26 L28 2001-2002","hits":1},{"value":"A800 .R1 E26 L28 2002-2003","hits":1},{"value":"A800 .R1 E26 L28 2003-2004","hits":1},{"value":"A800 .R1 E26 L28 2004-2005","hits":1},{"value":"A800 .R1 E26 L28 2005-2006","hits":1},{"value":"A800 .R1 E26 L28 2006-2007","hits":1},{"value":"A800 .R1 E26 L28 2007-2008","hits":1}],"options":{"sort":"count","limit":100,"offset":0,"prefix":null}},{"name":"class_name","items":[{"value":"Item","hits":9}],"options":{"sort":"count","limit":100,"offset":0,"prefix":null}},{"name":"geojson","items":[{"value":"{\"type\":\"Feature\",\"geometry\":{\"type\":\"Point\",\"coordinates\":[-83.50018, 32.75042]},\"properties\":{\"placename\":\"United States, Georgia\"}}","hits":9}],"options":{"sort":"index","limit":-2,"offset":0,"prefix":null}},{"name":"placename","items":[{"value":"United States, Georgia","hits":9}],"options":{"sort":"count","limit":100,"offset":0,"prefix":null}}]}}