{"response":{"docs":[{"id":"dlg_ggpd_y-ga-ba800-b-pr1-be26-bj5-b2007-h2008","title":"Jenkins County Board of Education, Millen, Georgia, report on audit of the financial statements, year ended June 30, 2008","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts."],"dcterms_spatial":["United States, Georgia, 32.75042, -83.50018"],"dcterms_creator":["Georgia. Department of Audits and Accounts"],"dc_date":["2008-06-30"],"dcterms_description":["Fiscal year ended June 30, 2000-","Ceased with: Fiscal year ended June 30, 2008.","Title from cover.","Report year covers fiscal year.","Has supplements: Jenkins County Board of Education, Millen, Georgia, schedule of salaries and travel, fiscal year ended June 30, 2000-fiscal year ended June 30, 2002; Report on salary and travel for the fiscal year ended ... (Jenkins County Board of Education, Ga.), fiscal year ended June 30, 2003-fiscal year ended June 30, 2007; Salaries and travel reimbursement (Jenkins County Board of Education, Ga.), fiscal year ended June 30, 2008.","Fiscal year ended June 30, 2008, released in 2009? (online surrogate); (Georgia Government Publications database, viewed April 24, 2023)."],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Georgia. Department of Audits and Accounts"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Jenkins County Board of Education (Ga.)--Appropriations and expenditures--Periodicals.","Education--Georgia--Jenkins County--Auditing--Periodicals.","Education--Georgia--Jenkins County--Finance--Statistics--Periodicals.","School employees--Salaries, etc.--Georgia--Jenkins County--Statistics--Periodicals.","Education--Auditing","Education--Finance","Expenditures, Public","Georgia--Jenkins County","Georgia Government Documents--Serial"],"dcterms_title":["Jenkins County Board of Education, Millen, Georgia, report on audit of the financial statements, year ended June 30, 2008"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-be26-bj5-b2007-h2008"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-be26-bj5-b2007-h2008"],"dcterms_temporal":null,"dcterms_rights_holder":["\u0026copy; Georgia Department of Audits"],"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["periodicals","state government records","audits","financial records","financial statements"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":"JENKINS COUNTY BOARD OF EDUCATION \r\nMILLEN# GEORGIA REPORT ON AUDIT OF THE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30# 2008 \r\nSTATE OF GEORGIA \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\nRussell W. Hinton State Auditor \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON BASIC FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION - SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\n \r\nEXHIBITS \r\n \r\nBASIC FINANCIAL STATEMENTS \r\n \r\nDISTRICT-WIDE FINANCIAL STATEMENTS \r\n \r\nA \r\n \r\nSTATEMENT OF NET ASSETS \r\n \r\n1 \r\n \r\nB \r\n \r\nSTATEMENT OF ACTIVITIES \r\n \r\n2 \r\n \r\nFUND FINANCIAL STATEMENTS \r\n \r\nC \r\n \r\nBALANCE SHEET \r\n \r\nGOVERNMENTAL FUNDS \r\n \r\n4 \r\n \r\nD \r\n \r\nRECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET \r\n \r\nTO THE STATEMENT OF NET ASSETS \r\n \r\n5 \r\n \r\nE \r\n \r\nSTATEMENT OF REVENUES, EXPENDITURES AND CHANGES \r\n \r\nIN FUND BALANCES \r\n \r\nGOVERNMENTAL FUNDS \r\n \r\n6 \r\n \r\nF \r\n \r\nRECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT \r\n \r\nOF REVENUES, EXPENDITURES AND CHANGES IN FUND \r\n \r\nBALANCES TO THE STATEMENT OF ACTIVITIES \r\n \r\n7 \r\n \r\nG \r\n \r\nSTATEMENT OF FIDUCIARY NET ASSETS \r\n \r\nFIDUCIARY FUNDS \r\n \r\n8 \r\n \r\nH \r\n \r\nSTATEMENT OF CHANGES IN FIDUCIARY NET ASSETS \r\n \r\nFIDUCIARY FUNDS \r\n \r\n9 \r\n \r\nI \r\n \r\nNOTES TO THE BASIC FINANCIAL STATEMENTS \r\n \r\n11 \r\n \r\nSCHEDULES \r\n \r\nREQUIRED SUPPLEMENTARY INFORMATION \r\n \r\n1 SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES \r\n \r\nIN FUND BALANCES - BUDGET AND ACTUAL \r\n \r\nGENERAL FUND \r\n \r\n27 \r\n \r\nSUPPLEMENTARY INFORMATION \r\n \r\n2 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\n \r\n28 \r\n \r\n3 SCHEDULE OF STATE REVENUE \r\n \r\n29 \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nSCHEDULES \r\n \r\nSUPPLEMENTARY INFORMATION \r\n \r\n4 SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS \r\n \r\n30 \r\n \r\n5 ALLOTMENTS AND EXPENDITURES \r\n \r\nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS (QBE) \r\n \r\nBY PROGRAM \r\n \r\n31 \r\n \r\nSECTION II \r\nCOMPLIANCE AND INTERNAL CONTROL REPORTS \r\nREPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133 \r\n \r\nSECTION III AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\nSECTION IV FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\n \r\n SECTION I FINANCIAL \r\n \r\n Russell W. Hinton \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400 \r\nJune 9, 2009 \r\n \r\nHonorable Sonny Perdue, Governor Members of the General Assembly Members ofthe State Board of Education \r\nand Superintendent and Members ofthe Jenkins County Board of Education \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON BASIC FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION - SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nLadies and Gentlemen: \r\nWe have audited the accompanying financial statements ofthe governmental activities, each major fund, and the aggregate remaining fund information (Exhibits A through I) of the Jenkins County Board of Education, as of and for the year ended June 30, 2008, which collectively comprise the Board's basic financial statements as listed in the table of contents. These financial statements are the responsibility ofthe Jenkins County Board ofEducation's management. Our responsibility is to express opinions on these financial statements based on our audit. \r\nWe conducted our audit in accordance with auditing standards generally accepted in the United States ofAmerica and the standards applicable to financial audits contained in GovernmentAuditing Standards, issued by the Comptroller General ofthe United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes consideration of internal control over financial reporting as a basis for designing audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Jenkins County Board of Education's internal control over financial reporting. Accordingly, we express no such opinion. An audit also includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements, assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. \r\n \r\n2008ARL-11 \r\n \r\n In our opinion, the financial statements referred to previously present fairly, in all material respects, the respective financial position ofthe governmental activities, each major fund, and the aggregate remaining fund information ofthe Jenkins County Board ofEducation, as ofJune 30, 2008, and the respective changes in financial position thereof for the year then ended in conformity with accounting principles generally accepted in the United States of America. \r\nThe Jenkins County Board ofEducation has not presented Management's Discussion and Analysis that accounting principles generally accepted in the United States of America has determined is necessary to supplement, although not to be part of, the basic financial statements. \r\nIn accordance with Government Auditing Standards, we have also issued our report dated June 9, 2009, on our consideration of the Jenkins County Board of Education's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements and other matters. The purpose ofthat report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit. \r\nThe Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual, as presented on page 27, is not a required part of the basic financial statements but is supplementary information required by the accounting principles generally accepted in the United States of America. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods ofmeasurement and presentation ofthe required supplementary information. However, we did not audit the information and express no opinion on it. \r\nOur audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the Jenkins County Board of Education's basic financial statements. The accompanying supplementary information which consist of Schedules 2 through 5, which includes the Schedule of Expenditures of Federal Awards as required by U. S. Office of Management and Budget Circular A-133, Audits ofStates, Local Governments, and Non-Profit Organizations, are presented for purposes of additional analysis and are not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements, and in our opinion, is fairly stated, in all material respects, in relation to the basic financial statements taken as a whole. \r\nA copy of this report has been filed as a permanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated section 50-6-24. \r\nRespectfully submitted, \r\n7~tu..:f1~ \r\nRussell W. Hinton, CPA, CGFM State Auditor \r\nRWH:as 2008ARL-11 \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION STATEMENT OF NET ASSETS JUNE 30, 2008 \r\nASSETS \r\nCash and Cash Equivalents Accounts Receivable, Net \r\nTaxes State Government Federal Government Local Other Inventories Capital Assets, Non-Depreciable Capital Assets, Depreciable (Net of Accumulated Depreciation) \r\nTotal Assets \r\nLIABILITIES \r\nAccounts Payable Salaries and Benefits Payable Payroll Withholdings Payable Contracts Payable Deposits and Deferred Revenues Long-Term Liabilities \r\nDue Within One Year Due in More Than One Year \r\nTotal Liabilities \r\nNET ASSETS \r\nInvested in Capital Assets, Net of Related Debt Restricted for \r\nBus Replacement Continuation of Federal Programs Debt Service Unrestricted (Deficit) \r\nTotal Net Assets \r\nTotal Liabilities and Net Assets \r\n \r\nEXHIBIT\"A\" \r\n \r\nGOVERNMENTAL ACTIVITIES \r\n \r\n$ \r\n \r\n1,507,253.64 \r\n \r\n240,388.05 1,115,954.65 \r\n88,500.77 3,710.65 \r\n40,107.71 29,094.80 91,130.00 15,645,116.79 \r\n \r\n$ ==1=8,=76=1=,2=5=7.=06= \r\n \r\n$ \r\n \r\n136,659.10 \r\n \r\n1,633,522.91 \r\n \r\n354.57 \r\n \r\n28,517.35 \r\n \r\n29,538.00 \r\n \r\n435,000.00 3,785,000.00 \r\n \r\n$ \r\n \r\n6,048,591.93 \r\n \r\n$ \r\n \r\n12,016,892.29 \r\n \r\n97,141.04 300,686.03 602,744.99 -304, 799.22 \r\n \r\n$ \r\n \r\n12,712,665.13 \r\n \r\n$ ==1=8,=7=61=,2=5=7=.0=6 \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -1- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION STATEMENT OF ACTIVITIES \r\nFOR THE YEAR ENDED JUNE 30, 2008 \r\n \r\nGOVERNMENTAL ACTIVITIES \r\nInstruction Support Services \r\nPupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Operations of Non-Instructional Services Enterprise Operations Food Services Interest on Short-Term and Long-Term Debt \r\nTotal Governmental Activities \r\nGeneral Revenues Taxes Property Taxes For Maintenance and Operations For Debt Services Railroad Cars Sales Taxes Special Purpose Local Option Sales Tax For Debt Services For Capital Projects Other Sales Tax Grants and Contributions not Restricted to Specific Programs Investment Earnings Miscellaneous \r\nTotal General Revenues \r\nChange in Net Assets \r\nNet Assets - Beginning of Year \r\nNet Assets - End of Year \r\n \r\nEXPENSES \r\n \r\nCHARGES FOR SERVICES \r\n \r\n$ 10,222,713.98 $ \r\n418,736.69 660,715.94 223,095.29 601,852.33 808,854.68 188,430.03 739,020.28 734,110.34 \r\n82,659.50 \r\n221,031.88 940,429.67 141 211.52 \r\n$ 15,982,862.13 $ \r\n \r\n2,380.50 \r\n360.00 810.00 43,232.67 45,855.15 92,638.32 \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -2- \r\n \r\n EXHIBIT\"B\" \r\n \r\nPROGRAM REVENUES \r\n \r\nOPERATING \r\n \r\nCAPITAL \r\n \r\nGRANTS AND \r\n \r\nGRANTS AND \r\n \r\nCONTRIBUTIONS CONTRIBUTIONS \r\n \r\nNET (EXPENSES) REVENUES \r\nAND CHANGES IN NET ASSETS \r\n \r\n$ \r\n \r\n8,502,931.41 \r\n \r\n157,243.67 329,328.96 206,092.40 711,628.79 492,783.51 \r\n17,928.89 465,101.29 297,089.40 $ \r\n50,481.13 \r\n \r\n891,331.78 \r\n \r\n$ 12,121,941.23 $ \r\n \r\n$ 59,420.00 59,420.00 $ \r\n \r\n-1,717,402.07 \r\n-261,493.02 -331,386.98 \r\n-17,002.89 109,776.46 -316,071.17 -170,501.14 -273,558.99 -376,790.94 -32,178.37 \r\n-177,799.21 -3,242.74 \r\n-141,211.52 \r\n-3,708,862.58 \r\n \r\n$ \r\n \r\n2,113,139.23 \r\n \r\n78.98 \r\n \r\n12,259.90 \r\n \r\n618,272.53 153,232.36 31,535.78 843,772.00 41,745.04 473 749.46 \r\n \r\n$ \r\n \r\n4,287,785.28 \r\n \r\n$ \r\n \r\n578,922.70 \r\n \r\n12,133,742.43 \r\n \r\n$ ===1=2=,7=12:!o,6=6=5=.1=3 \r\n \r\n-3- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION BALANCE SHEET \r\nGOVERNMENTAL FUNDS JUNE 30, 2008 \r\n \r\nEXHIBIT\"C\" \r\n \r\nASSETS \r\nCash and Cash Equivalents Accounts Receivable, Net \r\nTaxes State Government Federal Government Local lnterfund Other Inventories \r\n \r\nGENERAL FUND \r\n \r\nDISTRICTWIDE \r\nCAPITAL PROJECTS \r\nFUND \r\n \r\nDEBT SERVICE \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ 1,038,418.46 $ \r\n121,965.12 1,115,954.65 \r\n88,500.77 3,710.65 \r\n107,766.25 40,107.71 29,094.80 \r\n \r\n2,920.83 $ \r\n \r\n465,914.35 $ 136,205.51 \r\n \r\n1,507,253.64 \r\n258,170.63 1,115,954.65 \r\n88,500.77 3,710.65 \r\n107,766.25 40,107.71 29,094.80 \r\n \r\nTotal Assets \r\n \r\n$ 2,545,518.41 $ \r\n \r\n2,920.83 $ 602,119.86 $==.;::3i,,;,,1,;;,;50~,5=5~9.,:,.1=0 \r\n \r\nLIABILITIES AND FUND BALANCES \r\nLIABILITIES \r\nAccounts Payable lnterfund Payables Salaries and Benefits Payable Payroll Withholdings Payable Contracts Payable Deposits and Deferred Revenue \r\nTotal Liabilities \r\nFUND BALANCES \r\nReserved for: Bus Replacement Continuation of Federal Programs Debt Service Inventories \r\nUnreserved Designated for Student Activities Designated for Self-Insurance Undesignated Reported in: General Fund Capital Projects \r\nTotal Fund Balances \r\n \r\n$ 136,659.10 $ \r\n1,633,522.91 354.57 \r\n29,538.00 \r\n$ 1,800,074.58 $ \r\n \r\n107,766.25 28,517.35 136,283.60 \r\n \r\n$ \r\n \r\n97,141.04 \r\n \r\n271,591.23 \r\n \r\n$ \r\n \r\n29,094.80 \r\n \r\n107,280.48 9,827.65 \r\n \r\n230,508.63 $ -133,362.77 \r\n \r\n$ 745,443.83 $ -133,362.77 $ \r\n \r\n$ $ $ 602,119.86 \r\n602,119.86 $ \r\n \r\n136,659.10 107,766.25 1,633,522.91 \r\n354.57 28,517.35 29,538.00 \r\n1,936,358.18 \r\n97,141.04 271,591.23 602,119.86 \r\n29,094.80 \r\n107,280.48 9,827.65 \r\n230,508.63 -133,362.77 \r\n1,214,200.92 \r\n \r\nTotal Liabilities and Fund Balances \r\n \r\n$ 2,545,518.41 $ \r\n \r\n2,920.83 $ 602,119.86 $==.;::31=:,,1,;;,;50~,5=5~9.,:,.1=0 \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -4- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET \r\nTO THE STATEMENT OF NET ASSETS JUNE 30, 2008 \r\n \r\nEXHIBIT\"D\" \r\n \r\nTotal Fund Balances - Governmental Funds (Exhibit \"C\") \r\nAmounts reported for Governmental Activities in the Statement of Net Assets are different because: \r\nCapital Assets used in Governmental Activities are not financial resources and therefore are not reported in the funds. These assets consist of: \r\nLand Land Improvements Buildings Equipment Accumulated Depreciation \r\nTotal Capital Assets \r\nSome of the School District's property tax revenues will be collected after year-end but are not available soon enough to pay for the current period's expenditures. \r\nBonds Payable, which are Long-Term Liabilities, are not due and payable in the current period and therefore are not reported as liabilities in the funds. \r\nNet Assets of Governmental Activities (Exhibit \"A\") \r\n \r\n$ 1,214,200.92 \r\n \r\n$ \r\n \r\n91,130.00 \r\n \r\n711,362.19 \r\n \r\n15,673,786.36 \r\n \r\n2,335,299.11 \r\n \r\n-3.075.330.87 \r\n \r\n15,736,246.79 \r\n \r\n-17,782.58 -4.220.000.00 \r\n \r\n$ 12,712,665.13 \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -5- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES \r\nGOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2008 \r\n \r\nEXHIBIT\"E\" \r\n \r\nREVENUES \r\nProperty Taxes Sales Taxes State Funds Federal Funds Charges for Services Investment Earnings Miscellaneous \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Enterprise Operations Food Services Operation \r\nCapital Outlay Debt Services \r\nPrincipal Dues and Fees Interest \r\nTotal Expenditures \r\nNet Change in Fund Balances \r\nFund Balances - Beginning \r\nFund Balances - Ending \r\n \r\nGENERAL FUND \r\n \r\nDISTRICTWIDE \r\nCAPITAL PROJECTS \r\nFUND \r\n \r\nDEBT SERVICE \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ 2,178,085.70 31,535.78 $ \r\n10,485,523.81 2,539,609.42 92,638.32 17,884.49 462,004.46 \r\n \r\n$ \r\n \r\n569.47 $ \r\n \r\n153,232.36 618,272.53 \r\n \r\n17,260.83 11 745.00 \r\n \r\n6,599.72 \r\n \r\n2,178,655.17 803,040.67 \r\n10,485,523.81 2,539,609.42 92,638.32 41,745.04 473 749.46 \r\n \r\n$ 15,807,281.98 $ 182,238.19 $ 625,441.72 $ 16,614,961.89 \r\n \r\n$ 10,075,338.59 \r\n \r\n$ 10,075,338.59 \r\n \r\n411,843.55 660,715.94 219,053.17 601,852.33 808,854.68 188,263.78 $ 745,094.78 656,920.97 \r\n82,659.50 221,031.88 953,464.20 \r\n3,414.00 \r\n \r\n166.25 1,231,073.78 \r\n \r\n411,843.55 660,715.94 219,053.17 601,852.33 808,854.68 188,430.03 745,094.78 656,920.97 \r\n82,659.50 221,031.88 953,464.20 1,234,487.78 \r\n \r\n$ 420,000.00 660.00 \r\n140,551.52 \r\n \r\n420,000.00 660.00 \r\n140,551.52 \r\n \r\n$ 15,628,507.37 $ 1,231,240.03 $ 561,211.52 $ 17,420,958.92 \r\n \r\n$ 178,774.61 $ -1,049,001.84 $ 64,230.20 $ -805,997.03 \r\n \r\n566,669.22 \r\n \r\n915,639.07 537,889.66 \r\n \r\n2,020,197.95 \r\n \r\n$ 745,443.83 $ -133,362. 77 $ 602,119.86 $ 1,214,200.92 \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -6- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION RECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT OF \r\nREVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES TO THE STATEMENT OF ACTIVITIES JUNE 30, 2008 \r\n \r\nEXHIBIT\"F\" \r\n \r\nTotal Net Change in Fund Balances - Governmental Funds (Exhibit \"E\") \r\nAmounts reported for Governmental Activities in the Statement of Activities are different because: \r\nCapital Outlays are reported as expenditures in Governmental Funds. However, in the Statement of Activities, the cost of Capital Assets is allocated over their estimated useful lives as depreciation expense. In the current period, these amounts are: \r\nCapital Outlay Depreciation Expense \r\nExcess of Capital Outlay over Depreciation Expense \r\nBecause some property taxes will not be collected for several months after the School District's fiscal year ends, they are not considered \"available\" revenues. \r\nRepayment of Long-Term Debt is reported as an expenditure in Governmental Funds, but the repayment reduces Long-Term Liabilities in the Statement of Net Assets for Bond Principal Retirements. \r\nChange in Net Assets of Governmental Activities (Exhibit \"B\") \r\n \r\n$ -805,997.03 \r\n \r\n$ 1,246,635.66 -228,538.87 \r\n \r\n1,018,096.79 \r\n \r\n-53,177.06 \r\n \r\n420,000.00 \r\n \r\n$ 578,922.70 \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -7- \r\n \r\n ASSETS \r\nCash and Cash Equivalents Investments Accounts Receivable, Net \r\nOther \r\n \r\nJENKINS COUNTY BOARD OF EDUCATION STATEMENT OF FIDUCIARY NET ASSETS \r\nFIDUCIARY FUNDS JUNE 30, 2008 \r\n \r\nEXHIBIT\"G\" \r\n \r\nPRIVATE PURPOSE TRUSTS \r\n \r\nAGENCY FUNDS \r\n \r\n$ 18,195.71 \r\n \r\n$ \r\n \r\n2,572.00 \r\n \r\n53.41 \r\n \r\nTotal Assets \r\n \r\n$ \r\n \r\n2,625.41 $ 18 195.71 \r\n \r\nLIABILITIES Cash Overdraft Funds Held for Others \r\nTotal Liabilities NET ASSETS Held in Trust for Private Purposes \r\n \r\n$ \r\n \r\n53.41 \r\n \r\n$ 18 195.71 \r\n \r\n$ \r\n \r\n53.41 $ 18,195.71 \r\n \r\n2,572.00 \r\n \r\nTotal Liabilities and Net Assets \r\n \r\n$ \r\n \r\n2,625.41 $ 18,195.71 \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -8 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION STATEMENT OF CHANGES IN FIDUCIARY NET ASSETS \r\nFIDUCIARY FUNDS YEAR ENDED JUNE 30, 2008 \r\n \r\nEXHIBIT\"H\" \r\n \r\nADDITIONS Contributions Donors Investment Earnings Net Increase (Decrease) in Fair Value of Investments Interest Total Investment Earnings Total Additions \r\nDEDUCTIONS Scholarships Change in Net Assets \r\nNet Assets - Beginning \r\nNet Assets - Ending \r\n \r\nPRIVATE PURPOSE TRUSTS \r\n \r\n$ \r\n \r\n53.41 \r\n \r\n$ -3,516.00 \r\n213.00 \r\n$ -3,303.00 \r\n$ -3,249.59 \r\n \r\n$ \r\n \r\n500.00 \r\n \r\n$ -3,749.59 \r\n \r\n6,321.59 \r\n \r\n$ ==2=,5=7=2.=00= \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -9- \r\n \r\n (This page left intentionally blank) \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2008 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 1: DESCRIPTION OF SCHOOL DISTRICT AND REPORTING ENTITY \r\nREPORTING ENTITY \r\nThe Jenkins County Board of Education (School District) was established under the laws of the State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. The Board is organized as a separate legal entity and has the power to levy taxes and issue bonds. Its budget is not subject to approval by any other entity. Accordingly, the School District is a primary government and consists of all the organizations that compose its legal entity. \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nBASIS OF PRESENTATION \r\nThe School District's basic financial statements are collectively comprised of the District-wide financial statements, fund financial statements and notes to the basic financial statements of the Jenkins County Board of Education. \r\nDistrict-wide Statements: The Statement of Net Assets and the Statement of Activities display information about the financial activities of the overall School District, except for fiduciary activities. Eliminations have been made to minimize the double counting of internal activities. Governmental activities generally are financed through taxes, intergovernmental revenues, and other nonexchange transactions. \r\nThe Statement of Activities presents a comparison between direct expenses and program revenues for each function of the School District's governmental activities. \r\n Direct expenses are those that are specifically associated with a program or function and, therefore, are clearly identifiable to a particular function. Indirect expenses (expenses of the School District related to the administration and support of the School District's programs, such as office and maintenance personnel and accounting) are not allocated to programs. \r\n Program revenues include (a) charges paid by the recipients of goods or services offered by the programs and (b) grants and contributions that are restricted to meeting the operational or capital requirements of a particular program. Revenues that are not classified as program revenues, including all taxes, are presented as general revenues. \r\nFund Financial Statements: The fund financial statements provide information about the School District's funds, including fiduciary funds. Eliminations have been made to minimize the double counting of internal activities. Separate statements for each category (governmental and fiduciary) are presented. The emphasis of fund financial statements is on major governmental funds, each displayed in a separate column. \r\n- 11 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2008 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nThe School District reports the following major governmental funds: \r\n General Fund is the School District's primary operating fund. It accounts for all financial resources of the School District, except those resources required to be accounted for in another fund. \r\n District-wide Capital Projects Fund accounts for financial resources including Special Purpose Local Option Sales Tax (SPLOST) and Bond Proceeds to be used for the acquisition, construction or renovation of major capital facilities. \r\n Debt Service Fund accounts for taxes (property and sales) legally restricted for the payment of general long-term principal, interest and paying agent's fees. \r\nThe School District reports the following fiduciary fund types: \r\n Private Purpose Trust fund reports trust arrangements under which principal and income benefit a graduating high school student entering a college or university. \r\n Agency funds account for assets held by the School District as an agent for various funds, governments or individuals. \r\nBASIS OF ACCOUNTING \r\nThe basis of accounting determines when transactions are reported on the financial statements. The District-wide governmental and fiduciary fund financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded at the time liabilities are incurred, regardless of when the related cash flows take place. Nonexchange transactions, in which the School District gives (or receives) value without directly receiving (or giving) equal value in exchange, include property taxes, sales taxes, grants and donations On an accrual basis, revenue from property taxes is recognized in the fiscal year for which the taxes are levied. Revenue from sales taxes is recognized in the fiscal year in which the underlying transaction (sale) takes place. Revenue from grants and donations is recognized in the fiscal year in which all eligibility requirements have been satisfied. \r\nThe School District uses funds to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. \r\nGovernmental funds are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Under this method, revenues are recognized when \r\n- 12 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2008 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nmeasurable and available. The School District considers all revenues reported in the governmental funds to be available if they are collected within sixty days after year-end. Property taxes, sales taxes and interest are considered to be susceptible to accrual. Expenditures are recorded when the related fund liability is incurred, except for principal and interest on general long-term debt, which are recognized as expenditures to the extent they have matured. Capital asset acquisitions are reported as expenditures in governmental funds. \r\nThe School District funds certain programs by a combination of specific cost-reimbursement grants, categorical grants, and general revenues. Thus, when program costs are incurred, there are both restricted and unrestricted net assets available to finance the program. It is the School District's policy to first apply grant resources to such programs, followed by cost-reimbursement grants, then general revenues. \r\nCASH AND CASH EQUIVALENTS \r\nCOMPOSITION OF DEPOSITS Cash and cash equivalents consist of cash on hand, demand deposits and short-term investments with original maturities of three months or less from the date of acquisition in authorized financial institutions. Official Code of Georgia Annotated Section 45-8-14 authorizes the School District to deposit its funds in one or more solvent banks, insured Federal savings and loan associations or insured chartered building and loan associations. \r\nINVESTMENTS \r\nCOMPOSITION OF INVESTMENTS Investments made by the School District in nonparticipating interest-earning contracts (such as certificates of deposit) and repurchase agreements are reported at cost. Participating interestearning contracts and money market investments with a maturity at purchase of one year or less are reported at amortized cost. Both participating interest-earning contracts and money market investments with a maturity at purchase greater than one year and equity investments are reported at fair value. The Official Code of Georgia Annotated Section 36-83-4 authorizes the School District to invest its funds. In selecting among options for investment or among institutional bids for deposits, the highest rate of return shall be the objective, given equivalent conditions of safety and liquidity. Funds may be invested in the following: \r\n(1) Obligations issued by the State of Georgia or by other states, \r\n(2) Obligations issued by the United States government, \r\n(3) Obligations fully insured or guaranteed by the United States government or a United States government agency, \r\n(4) Obligations of any corporation of the United States government, \r\n- 13 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2008 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\n(5) Prime banker's acceptances, \r\n \r\n(6) The Local Government Investment Pool administered by the State of Georgia, Office of Treasury and Fiscal Services, \r\n \r\n(7) Repurchase agreements, and \r\n \r\n(8) Obligations of other political subdivisions of the State of Georgia. \r\n \r\nThe School District does not have a formal policy regarding investment policies that address credit risks, custodial credit risks, concentration of credit risks, interest rate risks or foreign currency risks. \r\n \r\nRECEIVABLES \r\n \r\nReceivables consist of amounts due from property and sales taxes, grant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the basic financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. \r\n \r\nPROPERTY TAXES \r\n \r\nThe Jenkins County Board of Commissioners fixed the property tax levy for the 2007 tax digest year (calendar year) on November 8, 2007 (levy date). Taxes were due on February 8, 2008 (lien date). Taxes collected within the current fiscal year or within 60 days after year-end on the 2007 tax digest are reported as revenue in the governmental funds for fiscal year 2008. The Jenkins County Tax Commissioner bills and collects the property taxes for the School District, and remits the taxes collected to the School District. Property tax revenues, at the fund reporting level, during the fiscal year ended June 30, 2008, for maintenance and operations amounted to $2,165,825.80 and for school bonds amounted to $569.47. \r\n \r\nThe tax millage rate levied for the 2007 tax year (calendar year) for the Jenkins County Board of Education was as follows (a mill equals $1 per thousand dollars of assessed value): \r\n \r\nSchool Operations \r\n \r\n9.50 mills \r\n \r\nSALES TAXES \r\n \r\nSpecial Purpose Local Option Sales Tax, at the fund reporting level, during the year amounted to $771,504.89 and is to be used for capital outlay for educational purposes or debt service. This sales tax was authorized by local referendum and the sales tax must be re-authorized at least every five years. \r\n \r\n- 14 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2008 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\nINVENTORIES \r\n \r\nFOOD INVENTORIES On the basic financial statements, inventories of donated food commodities used in the preparation of meals are reported at their Federally assigned value and purchased foods inventories are reported at cost (first-in, first-out). The School District uses the consumption method to account for inventories whereby donated food commodities are recorded as an asset and as revenue when received, and expenses/expenditures are recorded as the inventory items are used. Purchased foods are recorded as an asset when purchased and expenses/expenditures are recorded as the inventory items are used. \r\n \r\nCAPITAL ASSETS \r\n \r\nCapital assets purchased, including capital outlay costs, are recorded as expenditures in the fund financial statements at the time of purchase (including ancillary charges). On the District-wide financial statements, all purchased capital assets are valued at cost where historical records are available and at estimated historical cost based on appraisals or deflated current replacement cost where no historical records exist. Donated capital assets are recorded at estimated fair market value on the date donated. Disposals are deleted at depreciated recorded cost. The cost of normal maintenance and repairs that do not add to the value of assets or materially extend the useful lives of the assets is not capitalized. Depreciation is computed using the straight-line method. The School District does not capitalize book collections or works of art. During the fiscal year under review, no events or changes in circumstances affecting a capital asset that may indicate impairment were known to the School District. \r\n \r\nCapitalization thresholds and estimated useful lives of capital assets reported in the District-wide statements are as follows: \r\n \r\nCapitalization Policy \r\n \r\nEstimated Useful Life \r\n \r\nLand Land Improvements Buildings and Improvements Equipment \r\n \r\nAny Amount $ 5,000.00 $ 5,000.00 $ 5,000.00 \r\n \r\nNIA 20 to 90 years up to 90 years \r\n5 to 50 years \r\n \r\nDepreciation is used to allocate the actual or estimated historical cost of all capital assets over estimated useful lives. \r\n \r\nGENERAL OBLIGATION BONDS \r\n \r\nThe School District issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. \r\n \r\n- 15 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2008 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nIn the District-wide and fund financial statements, the School District recognizes bond premiums and discounts, as well as bond issuance costs during the fiscal year bonds are issued. Premiums received on debt issuances are reported as other financing sources while discounts on debt issuances are reported as other financing uses. Issuance costs, whether or not withheld from the actual debt proceeds received, are reported as debt service expenditures. To conform to generally accepted accounting principles, bond premiums and discounts, as well as issuance costs, should be deferred and amortized over the life of the bonds using straight-line method. The effect of this deviation is deemed to be immaterial to the fair presentation of basic financial statements. \r\nGeneral obligation bonds are direct obligations and pledge the full faith and credit of the government. The outstanding amount of these bonds is recorded in the Statement ofNet Assets. \r\nNET ASSETS \r\nThe School District's net assets in the District-wide Statements are classified as follows: \r\nInvested in capital assets, net of related debt - This represents the School District's total investment in capital assets, net of outstanding debt obligations related to those capital assets. To the extent debt has been incurred but not yet expended for capital assets, such amounts are not included as a component of invested in capital assets, net of related debt. \r\nRestricted net assets - These represent resources for which the School District is legally or contractually obligated to spend resources for bus replacement, continuation of Federal programs, debt service and capital projects in accordance with restrictions imposed by external third parties. \r\nUnrestricted net assets - Unrestricted net assets represent resources derived from property taxes, sales taxes, grants and contributions not restricted to specific programs, charges for services, and miscellaneous revenues. These resources are used for transactions relating to the educational and general operations of the School District, and may be used at the discretion of the Board to meet current expenses for those purposes. \r\nDEFICIT FUND BALANCES \r\nDistrict-wide Capital Projects Fund and Special Purpose Local Option Sales Tax (SPLOST) fund report a deficit fund balance at June 30, 2008, of $133,362.77. The collection of SPLOST receipts in the subsequent period will fund this deficit. \r\n \r\n- 16 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2008 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 3: DEPOSITS AND INVESTMENTS \r\nCOLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee of insurance, or by collateral. The aggregate of the face value of such surety bond and the market value of securities pledged shall be equal to not less than 110 percent of the public funds being secured after the deduction of the amount of deposit insurance. If a depository elects the pooled method (OCGA 45-8-13.1) the aggregate of the market value of the securities pledged to secure a pool of public funds shall be not less than 110 percent of the daily pool balance. At June 30, 2008, $621,062.67 of deposits were not secured by surety bond, insurance or collateral as specified above. The School District is working with the affected financial institutions to ensure appropriate levels of collateral are maintained for all of the School District's deposits. \r\nAcceptable security for deposits consists of any one of or any combination of the following: \r\n(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, \r\n(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation, \r\n(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia, \r\n(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia, \r\n(5) Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose, \r\n(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and \r\n(7) Bonds, bills, notes, certificates of indebtedness, notes, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by or securities guaranteed by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. \r\nCATEGORIZATION OF DEPOSITS At June 30, 2008, the bank balances were $2,173,101.37. The amounts of the total uninsured bank balances are classified into three categories of custodial credit risk: \r\n- 17 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2008 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 3: DEPOSITS AND INVESTMENTS \r\n \r\nCategory 1 - Uncollateralized, Category 2 - Cash collateralized with securities held by the pledging financial institution, \r\nor Category 3 - Cash collateralized with securities held by the pledging financial institution's \r\ntrust department or agent but not in the School District's name. \r\n \r\nThe School District's uninsured deposits are classified by custodial credit risk category at June 30, 2008, as follows: \r\n \r\nCustodial Credit Risk Category \r\n \r\nBank Balance \r\n \r\n1 \r\n \r\n$ 621,062.67 \r\n \r\n2 \r\n \r\n942,013.84 \r\n \r\n3 \r\n \r\n0.00 \r\n \r\nTotal \r\n \r\n$ 1!563!076.51 \r\n \r\nCATEGORIZATION OF INVESTMENTS At June 30, 2008, the fair value of the School District's total investments was $2,572.00 and this entire amount consisted of stocks which were held by the School District. \r\n \r\nNote 4: NON-MONETARY TRANSACTIONS \r\n \r\nThe School District receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 2 - Inventories \r\n \r\nNote 5: CAPITAL ASSETS \r\n \r\nThe following is a summary of changes in the Capital Assets during the fiscal year: \r\n \r\n- 18 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2008 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 5: CAPITAL ASSETS \r\n \r\nGovernmental Activities Capital Assets, Not Being Depreciated: \r\nLand Construction in Progress \r\nTotal Capital Assets Not Being Depreciated \r\nCapital Assets Being Depreciated Buildings and Improvements Equipment Land Improvements \r\nLess Accumulated Depreciation for: Buildings and Improvements Equipment Land Improvements \r\nTotal Capital Assets, Being Depreciated, Net \r\nGovernmental Activity Capital Assets - Net \r\n \r\nBalances Julx 1, 2007 \r\n \r\nIncreases \r\n \r\nDecreases \r\n \r\nBalances June 30, 2008 \r\n \r\n$ 91,130.00 \r\n \r\n$ \r\n \r\n3,951,393.00 $ 1,185,370.14 $ 5,136,763.14 \r\n \r\n$ 4,042,523.00 $ 1,185,370.14 $ 5,136,763.14 $ \r\n \r\n91,130.00 0.00 \r\n91,130.00 \r\n \r\n$ 10,546,679.00 $ 5,127,107.36 $ \r\n \r\n2,291,409.00 \r\n \r\n43,890.11 \r\n \r\n684,331.00 \r\n \r\n27,031.19 \r\n \r\n0.00 $ 15,673,786.36 2,335,299.11 711,362.19 \r\n \r\n1,528,543.00 1,306,577.00 \r\n11,672.00 \r\n \r\n181,611.84 38,709.11 \r\n8,217.92 \r\n \r\n1,710,154.84 1,345,286.11 \r\n19,889.92 \r\n \r\n$ 10,675,627.00 $ 4,969,489.79 $ \r\n \r\n0.00 $ 15,645,116.79 \r\n \r\n$ ]4 718 150,QQ $ 6154852 23 $ 5,136,763.14 $ 15,736 246.72 \r\n \r\nCurrent year depreciation expense by function is as follows: \r\n \r\nInstruction Support Services \r\nPupil Services Educational Media Services Maintenance and Operation of Plant Student Transportation Services Food Services \r\n \r\n$ 135,215.00 \r\n \r\n$ \r\n \r\n5,888.82 \r\n \r\n3,453.20 \r\n \r\n990.80 \r\n \r\n65,943.05 \r\n \r\n76,275.87 17,048.00 \r\n \r\n$ 228,538.87 \r\n \r\nNote 6: RESTRICTED ASSETS \r\n \r\nSpecial Purpose Local Option Sales Tax (SPLOST) and property tax levied specifically for retirement of outstanding bond principal, interest and paying agent's fees (Debt Service Funds) are restricted assets in the Statement of Net Assets because their use is limited by applicable bond covenants or statutory provisions. Restricted assets at June 30, 2008, were as follows: \r\n \r\n- 19 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2008 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 6: RESTRICTED ASSETS \r\n \r\nDistrict-wide Capital Projects SPLOST \r\n \r\nDebt Service Funds \r\n \r\nRestricted Cash and Cash Equivalents: Debt Services Capital Acquisitions \r\n \r\n$ 465,914.35 \r\n \r\n$ \r\n \r\n2,920.83 \r\n \r\nNote 7: INTERFUND ASSETS AND LIABILITIES \r\n \r\nDue to and due from other funds are recorded for interfund receivables and payables which arise from interfund transactions. Interfund balances at June 30, 2008, consisted of the following: \r\n \r\nDue From Other Funds \r\n \r\nDue To Other Funds \r\n \r\nGeneral Fund District-wide Capital Projects \r\n \r\n$ 107,766.25 $ 107,766.25 \r\n \r\n$ 107)66.25 $ 1072766.25 \r\n \r\nThis represents an amount due to reimburse the General Fund for SPLOST Capital Outlay expenditures. \r\n \r\nNote 8: RISK MANAGEMENT \r\n \r\nThe School District is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; acts of God and unemployment compensation. \r\n \r\nThe School District has obtained commercial insurance for risk of loss associated with automobiles. The School District has neither significantly reduced coverage for this risk nor incurred losses (settlements) which exceeded the School District's insurance coverage in any of the past three years. \r\n \r\nThe School District participates in the Georgia School Boards Association Risk and Insurance Management System, a public entity risk pool organized on July 1, 1994, to develop and administer a plan to reduce risk of loss on account of general liability or property damage, including safety engineering and other loss prevention and control techniques, and to administer one or more groups of self-insurance funds, including the processing and defense of claims \r\n \r\n- 20 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2008 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 8: RISK MANAGEMENT \r\n \r\nbrought against members of the system. The School District pays an annual premium to the system for its general insurance coverage. Additional coverage is provided through agreements by the system with other companies according to their specialty for property, boiler and machinery (including coverage for flood and earthquake), general liability (including coverage for sexual harassment, molestation and abuse), errors and omissions and crime. Payment of excess insurance for the system varies by line of coverage. \r\n \r\nThe School District is self-insured with regard to unemployment compensation claims. In connection with this program, a self-insurance reserve has been established within the General Fund by the School District. The School District accounts for claims within the General Fund with expenses/expenditures and liabilities being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated. \r\n \r\nChanges in the unemployment compensation claims liability during the last two fiscal years are as follows: \r\n \r\nBeginning of Year Liability \r\n \r\nClaims and Changes in Estimates \r\n \r\nClaims Paid \r\n \r\nEndofYear Liability \r\n \r\n2007 2008 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n1,339.00 $ \r\n \r\n1,339.00 $ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n5,853.00 $ \r\n \r\n5,853.00 $ \r\n \r\n0.00 \r\n \r\nThe School District participates in the Georgia Education Workers' Compensation Trust, a public entity risk pool organized on December 1, 1991, to develop, implement and administer a program of workers' compensation self-insurance for its member organizations. The School District pays an annual premium to the Trust for its general insurance coverage. Additional insurance coverage is provided through an agreement by the Trust with the Midwest Employers Casualty Company to provide coverage for potential losses sustained by the Trust in excess of $500,000.00 loss per occurrence, up to $2,000,000.00. \r\n \r\nThe School District has purchased surety bonds to provide additional insurance coverage as follows: \r\n \r\nPosition Covered \r\n \r\nAmount \r\n \r\nSuperintendent All Employees \r\n \r\n$ 50,000.00 $ 150,000.00 \r\n \r\nNote 9: SHORT-TERM DEBT \r\n \r\nThe School District obtains temporary loans in advance of property tax collections, depositing the proceeds in its General Fund. This short-term debt is to provide cash for operations until \r\n \r\n- 21 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2008 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 9: SHORT-TERM DEBT \r\n \r\nproperty tax collections are received by the School District. Article IX, Section V, Paragraph V of the Constitution of the State of Georgia limits the aggregate amount of short-term debt to 75 percent of the total gross income from taxes collected in the preceding year and requires all short-term debt to be repaid no later than December 31 of the calendar year in which the debt was incurred. \r\n \r\nShort-term debt activity for the fiscal year is as follows: \r\n \r\nBeginning Balance \r\n \r\nIssued \r\n \r\nRedeemed \r\n \r\nEnding Balance \r\n \r\nTemporary Loans \r\n \r\n$====o==.o==o $ 600,000.00 $ 600,000.00 $.======'o=!:!.o=o \r\n \r\nNote 10: LONG-TERM DEBT \r\n \r\nGENERAL OBLIGATION DEBT OUTSTANDING General Obligation Bonds currently outstanding are as follows: \r\n \r\nPurpose General Government - Series 2005A \r\n \r\nInterest Rates 2.75% - 3.50% \r\n \r\nAmount $ 4,220,000.00 \r\n \r\nThe changes in Long-Term Debt during the fiscal year ended June 30, 2008, were as follows: \r\n \r\nG.0.Bonds \r\n \r\nBalance \r\nJuly I, 2007 \r\n \r\nGovernmental Funds \r\n \r\nAdditions \r\n \r\nDeductions \r\n \r\nBalance \r\nJune 30, 2008 \r\n \r\nDue Within One Year \r\n \r\n$ ~,640,000.00 $ \r\n \r\n0.00 $ 420,000.00 $ ~ 220,000.00 $ 435,000.00 \r\n \r\nAt June 30, 2008, payments due by fiscal year which includes principal and interest for these items are as follows: \r\n \r\nFiscal Year Ended June 30 \r\n2009 2010 2011 2012 2013 2014 - 2018 \r\nTotal Principal and Interest \r\n \r\nGeneral Obligation \r\n \r\nDebt \r\n \r\nPrincipal \r\n \r\nInterest \r\n \r\n$ 435,000.00 $ 455,000.00 470,000.00 535,000.00 555,000.00 \r\n1,770,000.00 \r\n \r\n128,803.75 116,566.25 103,025.00 87,447.50 70,552.50 94,325.00 \r\n \r\n$ 4,220,000.00 $ 600,720.00 \r\n \r\n-22 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2008 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 11: ON-BEHALF PAYMENTS \r\nThe School District has recognized revenues and costs in the amount of $341,454.30 for health insurance and retirement contributions paid on the School District's behalf by the following State Agencies. \r\nGeorgia Department of Education Paid to the Georgia Department of Community Health For Health Insurance of Non-Certified Personnel In the amount of $333,644.96 \r\nPaid to the Teachers Retirement System of Georgia For Teachers Retirement System (TRS) Employer's Cost In the amount of $5,809.34 \r\nOffice of Treasury and Fiscal Services Paid to the Public School Employees Retirement System For Public School Employees Retirement (PSERS) Employer's Cost In the amount of $2,000.00 \r\nNote 12: SIGNIFICANT CONTINGENT LIABILITIES \r\nAmounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any costs which are disallowed under grant terms. The School District believes that such disallowances, if any, will be immaterial to its overall financial position. \r\nNote 13: SUBSEQUENT EVENTS \r\nOn March 17, 2009, the voters of Jenkins County voted in favor of a Special Purpose Local Option Sales Tax referendum for educational purposes. The imposition of the tax approved by voters, as stated on the Official Ballot of Jenkins County is as follows: \r\n\"Shall a one percent sales and use tax for educational purposes be imposed in the Jenkins County School District for a period of time not to exceed twenty consecutive calendar quarters and for the raising of not more than $5,258,175.00 for the purpose of retiring previously incurred indebtedness of the Jenkins County School District and to pay the costs of (i) construction and renovation of athletic facilities at the Jenkins County High School including, but not limited to, new track improvements, (ii) acquisition of school buses and other necessary personal property and equipment and (iii) acquisition of computers and related technology and safety and security upgrades.\" \r\n \r\n- 23 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2008 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 14: POSTEMPLOYMENT BENEFITS \r\n \r\nGeorgia Retiree Health Benefit Fund \r\n \r\nPlan Description. The School District contributes to the Georgia Retiree Health Benefit Fund (\"GRHBF\"), a cost-sharing multiple-employer defined benefit postemployment healthcare plan administered by the Department of Community Health. GRHBF provides health insurance benefits to eligible retirees and their qualified beneficiaries. Pursuant to Title 45, Chapter 18 of the Official Code of Georgia Annotated, the authority to establish and amend the benefit provisions of the plan is assigned to the Board of Community Health. The Department of Community Health issues a publicly available financial report that includes financial statements and required supplementary information for GRHBF. That report may be obtained from the Department of Community Health at 2 Peachtree Street, Atlanta, Georgia 30303. \r\n \r\nFunding Policy. The contribution requirements of plan members and participating employers are established and may be amended by the Board of Community Health. Contributions of plan members or beneficiaries receiving benefits vary based on plan election, dependent coverage, and Medicare eligibility and election. On average, plan members pay approximately twenty-five percent (25%) of the cost of health insurance coverage. \r\n \r\nParticipating employers are statutorily required to contribute in accordance with the employer contribution rate established by the Board of Community Health. This contribution rate is established to fund both the active and retired employee health insurance plans based on projected pay-as-you-go financing requirements. The employer contribution rates for the combined active and retiree plans for the fiscal year ended June 30, 2008, were as follows: \r\n \r\nTeachers Non-Certificated Employees \r\n \r\n18.534% of state-based salaries $162.72 per month \r\n \r\nThe School District's contribution to the health insurance plans for the fiscal year ended June 30, 2008, was $1,536,051.48, which equaled the required contribution. \r\n \r\nNote 15: RETIREMENT PLANS \r\n \r\nTEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) \r\n \r\nTRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a costsharing multiple employer defined benefit pension plan. TRS provides service retirement,. disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts. \r\n \r\n- 24 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2008 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 15: RETIREMENT PLANS \r\n \r\nTRS CONTRIBUTIONS REQUIRED AND MADE Employees of the School District who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The School District makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 9.28% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows: \r\n \r\nFiscal Year \r\n \r\nPercentage Contributed \r\n \r\nRequired Contribution \r\n \r\n2008 \r\n \r\n100% \r\n \r\n$ 835,770.83 \r\n \r\n2007 \r\n \r\n100% \r\n \r\n$ 817,845.79 \r\n \r\n2006 \r\n \r\n100% \r\n \r\n$ 773,974.28 \r\n \r\n- 25 - \r\n \r\n {This page left intentionally blank) \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION GENERAL FUND \r\nSCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL \r\nYEAR ENDED JUNE 30, 2008 \r\n \r\nSCHEDULE \"1\" \r\n \r\nREVENUES \r\nProperty Taxes Sales Taxes State Funds Federal Funds Charges for Services Investment Earnings Miscellaneous \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Enterprise Operations Food Services Operation Capital Outlay \r\nTotal Expenditures \r\nExcess of Revenue over (under) Expenditures \r\nOTHER FINANCING SOURCES (USES) \r\nOperating Transfers From Other Funds Sale or Compensation for Loss of Fixed Assets Operating Transfers To Other Funds \r\nTotal Other Financing Sources (Uses) \r\nNet Change in Fund Balances \r\nFund Balances - Beginning \r\nAdjustments \r\n \r\nNONAPPROPRIATED BUDGETS \r\n \r\nORIGINAL \r\n \r\nFINAL \r\n \r\nACTUAL AMOUNTS \r\n \r\n$ \r\n \r\n1,968,004.00 $ \r\n \r\n2,152,000.00 $ \r\n \r\n2,178,085.70 \r\n \r\n40,000.00 \r\n \r\n31,535.78 \r\n \r\n10,024,546.00 \r\n \r\n10,134,477.03 \r\n \r\n10,485,523.81 \r\n \r\n2,540,204.00 \r\n \r\n2,683,780.00 \r\n \r\n2,539,609.42 \r\n \r\n130,434.00 \r\n \r\n130,434.00 \r\n \r\n92,638.32 \r\n \r\n41,200.00 \r\n \r\n41,200.00 \r\n \r\n17,884.49 \r\n \r\n268,457.54 \r\n \r\n269,937.54 \r\n \r\n462 004.46 \r\n \r\n$ 14,972,845.54 $ 15,451,828.57 $ 15,807,281.98 \r\n \r\n$ \r\n \r\n9,640,767.00 $ \r\n \r\n9,770,018.03 $ 10,075,338.59 \r\n \r\n398,117.00 588,963.00 215,896.00 553,582.00 790,039.00 176,547.00 753,080.00 662,428.00 \r\n50,598.00 175,000.00 997,581.16 \r\n \r\n399,342.00 598,492.00 215,896.00 614,638.00 791,289.00 174,301.00 753,105.00 664,928.00 \r\n84,610.00 175,000.00 997,581.16 \r\n \r\n411,843.55 660,715.94 219,053.17 601,852.33 808,854.68 188,263.78 745,094.78 656,920.97 \r\n82,659.50 221,031.88 953,464.20 \r\n3 414.00 \r\n \r\n$ 15,002,598.16 $ 15,239,200.19 $ 15,628,507.37 \r\n \r\n$ \r\n \r\n-29,752.62 $ \r\n \r\n212,628.38 $ \r\n \r\n178 774.61 \r\n \r\n$ \r\n \r\n79,000.00 $ \r\n \r\n79,000.00 \r\n \r\n5,000.00 \r\n \r\n5,000.00 \r\n \r\n-79 000.00 \r\n \r\n-79 000.00 \r\n \r\n$ \r\n \r\n5,000.00 $ \r\n \r\n5 000.00 \r\n \r\n$ \r\n \r\n-24,752.62 $ \r\n \r\n217,628.38 $ \r\n \r\n178,774.61 \r\n \r\n540,572.96 \r\n \r\n540,572.96 \r\n \r\n566,669.22 \r\n \r\n-10 441.43 \r\n \r\nFund Balances - Ending \r\n \r\n$ \r\n \r\n515,820.34 $ \r\n \r\n747 759. 91 $ ===74=5=4=4=3.=83= \r\n \r\nNotes to the Schedule of Revenues. Expenditures and Changes in Fund Balances Budget and Actual \r\nThe accompanying schedule of revenues, expenditures and changes in fund balances budget and actual is presented on the modified accrual basis of accounting which is the basis of accounting used in the presentation of the fund financial statements. \r\n \r\nSee notes to the basic financial statements. \r\n \r\n- 27 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nYEAR ENDED JUNE 30, 2008 \r\n \r\nSCHEDULE \"2\" \r\n \r\nFUNDING AGENCY PROGRAM/GRANT \r\nAgriculture, U. S. Department of Child Nutrition Cluster Pass-Through From Georgia Department of Education Food Services School Breakfast Program National School Lunch Program \r\nTotal Child Nutrition Cluster \r\nOther Programs Pass-Through From Georgia Department of Education Food Donation (1) Pass-Through From Bright From the Start: Georgia Department of Early Care and Learning Child and Adult Care Food Program \r\nTotal U. S. Department of Agriculture \r\nEducation, U. S. Department of Special Education Cluster Pass-Through From Georgia Department of Education Special Education Grants to States Preschool Grants \r\nTotal Special Education Cluster \r\nOther Programs Pass-Through From Georgia Department of Education Career and Technical Education - Basic Grants to States Enhancing Education Through Technology Program Improving Teacher Quality State Grants Rural Education Safe and Drug-Free Schools and Communities - State Grants State Grants for Innovative Programs Title I Grants to Local Educational Agencies Twenty-First Century Community Learning Centers \r\nTotal U. S. Department of Education \r\n \r\nCFDA NUMBER \r\n \r\nPASSTHROUGH \r\nENTITY ID \r\nNUMBER \r\n \r\nEXPENDITURES IN PERIOD \r\n \r\n* 10.553 * 10.555 \r\n \r\nN/A \r\n \r\n(2) \r\n \r\nN/A \r\n \r\n$ _ _-\"8-=-09\"\"'\"8\"'0'--'-7-'-\".3c=-O \r\n \r\n$ \r\n \r\n809,807.30 \r\n \r\n10.550 \r\n \r\nN/A \r\n \r\n10.558 \r\n \r\nNIA \r\n \r\n79,220.70 (2) \r\n \r\n84.027 84.173 \r\n \r\nN/A \r\n \r\n$ \r\n \r\nN/A \r\n \r\n$ \r\n \r\n316,302.00 19 169.00 \r\n335,471.00 \r\n \r\n84.048 84.318 84.367 84.358 84.186 84.298 84.010 84.287 \r\n \r\nNIA \r\n \r\n24,349.00 \r\n \r\nNIA \r\n \r\n66,405.60 \r\n \r\nNIA \r\n \r\n112,239.63 \r\n \r\nN/A \r\n \r\n51,728.00 \r\n \r\nNIA \r\n \r\n13,738.00 \r\n \r\nNIA \r\n \r\n3,392.00 \r\n \r\nNIA \r\n \r\n733,306.72 \r\n \r\nNIA \r\n \r\n361 769.69 \r\n \r\n$ 1,702,399.64 \r\n \r\nTotal Federal Financial Assistance \r\n \r\n$ 2,591,427.64 \r\n \r\nN/A = Not Available \r\n \r\nNotes to the Schedule of Expenditures of Federal Awards \r\n \r\n(1) The amount shown for the Food Donation Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the School District during the current fiscal year. \r\n(2) Expenditures for the funds earned on Child and Adult Care Food Program ($8,669.70) and the School Breakfast Program ($195,577.54) were not maintained separately and are included in the 2008 National School Lunch Program. \r\n \r\nMajor Programs are identified by an asterisk (*) in front of the CFDA number. \r\n \r\nThe School District did not provide Federal Assistance to any Subrecipient. \r\n \r\nThe accompanying schedule of expenditures of Federal awards includes the Federal grant activity of the Jenkins County Board of Education and is presented on the modified accrual basis of accounting which is the basis of accounting used in the presentation of the fund financial statements. \r\n \r\nSee notes to the basic financial statements. \r\n \r\n- 28 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30, 2008 \r\n \r\nAGENCY/FUNDING \r\nGRANTS Bright From the Start: Georgia Department of Early Care and Learning Pre-Kindergarten Program \r\nEducation, Georgia Department of Quality Basic Education Direct Instructional Cost Kindergarten Program Kindergarten Program - Early Intervention Program Primary Grades (1-3) Program Primary Grades - Early Intervention (1-3) Program Upper Elementary Grades (4-5) Program Upper Elementary Grades - Early Intervention (4-5) Program Middle School (6-8) Program High School General Education (9-12) Program Vocational Laboratory (9-12) Program Students with Disabilities Gifted Student - Category VI Remedial Education Program Alternative Education Program English Speakers of Other Languages (ESOL) Media Center Program 20 Days Additional Instruction Staff and Professional Development Indirect Cost Central Administration School Administration Facility Maintenance and Operations Categorical Grants Pupil Transportation Regular Bus Replacement Sparsity Nursing Services Vocational Supervisors Mid-term Adjustment Hold-Harmless Education Equalization Funding Grant Food Services Vocational Education Amended Formula Adjustment Other State Programs Drivers Education Grants Dropout Prevention/Dropout Recovery Center Grants Health Insurance High School Graduation Coach Middle School Graduation Coach Middle School Remediation and Intervention Grant National Defense Cadet Corp Preschool Handicapped Program Teachers' Retirement Virtual Schools Grant \r\nOffice of Treasury and Fiscal Services Public School Employees Retirement \r\nCONTRACT Human Resources, Georgia Department of Family Connection \r\n \r\nSee notes to the basic financial statements. \r\n \r\n- 29- \r\n \r\nSCHEDULE \"3\" \r\n \r\nGOVERNMENTAL FUND TYPE GENERAL FUND \r\n \r\n$ \r\n \r\n510,937.03 \r\n \r\n499,365.00 124,285.00 1,418,367.00 67,139.00 596,556.00 113,293.00 1,074,081.00 1,008,012.00 276,347.00 810,345.00 34,595.00 99,124.00 88,385.00 44,253.00 182,618.00 59,477.00 30,613.00 \r\n379,636.00 426,708.00 412,579.00 \r\n267,761.00 59,420.00 20,000.00 44,585.00 \r\n8,663.00 340,821.00 843,772.00 \r\n54,122.00 54,629.48 -149,468.00 \r\n66,300.00 26,412.00 333,644.96 43,521.00 42,096.00 \r\n1,563.00 60,000.00 52,932.00 \r\n5,809.34 225.00 \r\n2,000.00 \r\n50 000.00 \r\n$===1=0,.,.48.,.5=,5=2=3=.8=1 \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS \r\nYEAR ENDED JUNE 30, 2008 \r\n \r\nSCHEDULE \"4\" \r\n \r\nPROJECT \r\n \r\nORIGINAL ESTIMATED \r\nCOST (1) \r\n \r\nCURRENT ESTIMATED COSTS (2) \r\n \r\nAMOUNT EXPENDED IN CURRENT \r\nYEAR (3) \r\n \r\nAMOUNT EXPENDED \r\nIN PRIOR YEARS (3) \r\n \r\n(i) Acquisition, relocation and construction of a \r\n \r\nnew bus shop to provide space for the \r\n \r\nconstruction of a new gymnatorium on the \r\n \r\nJenkins County High School campus, \r\n \r\n(ii) construction and equipping of a new \r\n \r\ngymnatorium at Jenkins County High School, \r\n \r\n(iii) construction and renovation of athletic \r\n \r\nfacilities at the Jenkins County High School \r\n \r\nincluding, but not limited to, a new track and \r\n \r\nfield house improvements, (iv) acquisition, \r\n \r\nconstruction, and equipping a new central office \r\n \r\nfacility, (v) renovation and construction at the \r\n \r\nschools of the system, and (vi) acquisition of \r\n \r\nschool buses and other necessary personal \r\n \r\nproperty and equipment, including computers \r\n \r\nand related technology and safety and security upgrades. \r\n \r\n$ s1oso,ooo.oo $ 6,447,212.25 $ 1,371,791.55 $ 5,075,420.70 \r\n \r\nPROJECT STATUS \r\nOngoing \r\n \r\n(1) The School District's original cost estimate as specified in the resolution calling for the imposition of the Local Option Sales Tax. \r\n(2) The School District's current estimate of total cost for the project. Includes all cost from project inception to completion. \r\n(3) The voters of Jenkins County approved the imposition of a 1% sales tax to fund the above project and retire associated debt. Amounts expended for this project may include sales tax proceeds, state, local property taxes and/or other funds over the life of the project. \r\n \r\nSee notes to the basic financial statements. \r\n \r\n-30- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION GENERAL FUND - QUALITY BASIC EDUCATION PROGRAM (QBE) \r\nALLOTMENTS AND EXPENDITURES - BY PROGRAM YEAR ENDED JUNE 30, 2008 \r\n \r\nSCHEDULE \"5\" \r\n \r\nDESCRIPTION \r\n \r\nALLOTMENTS FROM GEORGIA DEPARTMENT OF EDUCATION (1) (2) \r\n \r\nELIGIBLE QBE PROGRAM COSTS \r\n \r\nSALARIES \r\n \r\nOPERATIONS \r\n \r\nTOTAL \r\n \r\nDirect Instructional Programs \r\n \r\nKindergarten Program \r\n \r\n$ \r\n \r\nKindergarten Program-Early Intervention Program \r\n \r\nPrimary Grades (1-3) Program \r\n \r\nPrimary Grades-Early Intervention (1-3) Program \r\n \r\nUpper Elementary Grades (4-5) Program \r\n \r\nUpper Elementary Grades-Early Intervention (4-5) \r\n \r\nProgram \r\n \r\nMiddle School (6-8) Program \r\n \r\nHigh School General Education (9-12) Program \r\n \r\nVocational Laboratory (9-12) Program \r\n \r\nStudents with Disabilities \r\n \r\nCategory I \r\n \r\nCategory II \r\n \r\nCategory Ill \r\n \r\nCategory IV \r\n \r\nGifted Student - Category VI \r\n \r\nRemedial Education Program \r\n \r\nAlternative Education Program \r\n \r\nEnglish Speakers of Other Languages (ESOL) \r\n \r\n559,695.00 $ \r\n123,250.00 1,530,401.00 \r\n73,434.00 654,394.00 \r\n \r\n526,091.40 $ \r\n97,489.48 1,205,250.44 \r\n68,809.61 878,901.32 \r\n \r\n113,226.00 1,176,630.00 1,097,064.00 \r\n308,396.00 890,597.00 \r\n40,807.00 106,941.00 \r\n96,157.00 49,224.00 \r\n \r\n67,257.51 1,285, 186.53 1,501,184.72 \r\n350,001.47 \r\n135,971.67 493,103.35 239,416.90 107,466.44 \r\n44,734.60 133,738.81 162,084.30 41,065.96 \r\n \r\n17,357.78 $ \r\n23,629.09 17,185.67 \r\n \r\n543,449.18 97,489.48 \r\n1,228,879.53 68,809.61 \r\n896,086.99 \r\n \r\n30,344.30 13,657.50 13,453.97 \r\n \r\n67,257.51 1,315,530.83 1,514,842.22 \r\n363,455.44 \r\n \r\n58,208.50 \r\n197.28 230.62 1,046.18 \r\n \r\n194,180.17 493,103.35 239,416.90 107,466.44 \r\n44,931.88 133,969.43 163,130.48 \r\n41,065.96 \r\n \r\nTOTAL DIRECT INSTRUCTIONAL PROGRAMS \r\n \r\n$ \r\n \r\n6,820,216.00 $ 7,337,754.51 $ 175,310.89 $ 7,513,065.40 \r\n \r\nMedia Center Program Staff and Professional Development \r\n \r\n199,028.00 33,543.00 \r\n \r\n164,650.33 7,932.00 \r\n \r\n28,777.44 26,588.64 \r\n \r\n193,427.77 34,520.64 \r\n \r\nTOTAL QBE FORMULA FUNDS \r\n \r\n$ \r\n \r\n7,052,787.00 $ 7,510,336.84 $ 230,676.97 $ 7,741,013.81 \r\n \r\n(1) Comprised of State Funds plus Local Five Mill Share. (2) Allotments do not include the impact of the State amended formula adjustment. \r\n \r\nSee notes to the basic financial statements. \r\n \r\n- 31 - \r\n \r\n SECTION II COMPLIANCE AND INTERNAL CONTROL REPORTS \r\n \r\n Russell W. Hinton \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400 \r\nJune 9, 2009 \r\n \r\nHonorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members ofthe Jenkins County Board of Education \r\nREPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nLadies and Gentlemen: \r\nWe have audited the financial statements of the governmental activities, each major fund, and the aggregate remaining fund information of Jenkins County Board of Education as of and for the year ended June 30, 2008, which collectively comprise Jenkins County Board of Education's basic financial statements and have issued our report thereon dated June 9, 2009. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. \r\nInternal Control Over Financial Reporting \r\nIn planning and performing our audit, we considered Jenkins County Board ofEducation's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose ofexpressing an opinion on the effectiveness of the Jenkins County Board of Education's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the Jenkins County Board of Education's internal control over financial reporting. \r\nA control deficiency exists when the design or operation ofa control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affect the Jenkins County Board ofEducation's ability to initiate, authorize, record, process, or report financial data reliably in accordance with generally accepted \r\n2008YB-10 \r\n \r\n accounting principles such that there is more than a remote likelihood that a misstatement of the Jenkins County Board ofEducation's financial statements that is more than inconsequential will not be prevented or detected by the Jenkins County Board of Education's internal control. \r\nA material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that a material misstatement ofthe financial statements will not be prevented or detected by the Jenkins County Board of Education's internal control. \r\nOur consideration of the internal control over financial reporting was for the limited purpose described in the first paragraph ofthis section and would not necessarily disclose all deficiencies in internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above. \r\nCompliance and Other Matters \r\nAs part of obtaining reasonable assurance about whether Jenkins County Board of Education's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions oflaws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. \r\nWe noted certain matters that we have reported to management of Jenkins County Board of Education in a separate letter dated June 9, 2009. \r\nThis report is intended solely for the information and use of management, members ofthe Jenkins County Board of Education, others within the entity, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. \r\nRespectfully submitted, \r\n'?~ uJ.4J~ \r\nRussell W. Hinton, CPA, CGFM State Auditor \r\nRWH:as 2008YB-10 \r\n \r\n Russell W. Hinton \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400 \r\nJune 9, 2009 \r\n \r\nHonorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the Jenkins County Board of Education \r\nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133 \r\nLadies and Gentlemen: \r\nCompliance \r\nWe have audited the compliance ofJenkins County Board ofEducation with the types ofcompliance requirements described in the U.S. Office of Management and Budget (0MB) Circular A-133 Compliance Supplement that are applicable to each ofits major Federal programs for the year ended June 30, 2008. Jenkins County Board of Education's major Federal programs are identified in the Summary of Auditor's Results Section ofthe accompanying Schedule ofFindings and Questioned Costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major Federal programs is the responsibility of Jenkins County Board of Education's management. Our responsibility is to express an opinion on Jenkins County Board of Education's compliance based on our audit. \r\nWe conducted our audit ofcompliance in accordance with auditing standards generally accepted in the United States ofAmerica; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General ofthe United States; and 0MB Circular A133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and 0MB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major Federal program occurred. An audit includes examining, on a test basis, evidence about the Jenkins County Board ofEducation's compliance with those requirements and performing such other procedures as we considered necessary in the \r\n \r\n2008SA-10 \r\n \r\n circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on Jenkins County Board of Education's compliance with those requirements. \r\nIn our opinion, the Jenkins County Board of Education complied, in all material respects, with the requirements referred to above that are applicable to each ofits major Federal programs for the year ended June 30, 2008. \r\nInternal Control Over Compliance \r\nThe management of Jenkins County Board of Education is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to Federal programs. In planning and performing our audit, we considered Jenkins County Board ofEducation's internal control over compliance with requirements that could have a direct and material effect on a major Federal program in order to determine our auditing procedures for the purpose ofexpressing our opinion on compliance, but not for the purpose ofexpressing an opinion on the effectiveness ofinternal control over compliance. Accordingly, we do not express an opinion on the effectiveness ofthe Jenkins County Board of Education's internal control over compliance. \r\nA control deficiency in an entity's internal control over compliance exists when the design or operation ofa control does not allow management or employees, in the normal course ofperforming their assigned functions, to prevent or detect noncompliance with a type ofcompliance requirement of a Federal program on a timely basis. A significant deficiency is a control deficiency, or combination ofcontrol deficiencies, that adversely affects the entity's ability to administer a Federal program such that there is more than a remote likelihood that noncompliance with a type of compliance requirement of a Federal program that is more than inconsequential will not be prevented or detected by the entity's internal control. \r\nA material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that material noncompliance with a type of compliance requirement of a Federal program will not be prevented or detected by the entity's internal control. \r\nOur consideration ofthe internal control over compliance was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses, as defined above. \r\n2008SA-10 \r\n \r\n This report is intended solely for the information and use of management, members of the Jenkins County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. \r\nRespectfully submitted, \r\n?~ tu.\u003cid~ \r\nRussell W. Hinton, CPA, CGFM State Auditor \r\nRWH:as 2008SA-10 \r\n \r\n SECTION III AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE \r\nSUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2008 \r\n \r\nPRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nFINDING CONTROL NUMBER \r\n \r\nAUDITEE'S RESPONSE/STATUS \r\n \r\nSEE AUDITOR'S COMMENTS \r\n \r\nFS-6821-06-01 \r\n \r\nFurther Action Not Warranted \r\n \r\nFS-6821-07-01 \r\n \r\nFurther Action Not Warranted \r\n \r\n(1) \r\n \r\nAUDITOR'S COMMENTS \r\n \r\n(1) Findings/internal control deficiencies of this nature, that are not deemed significant deficiencies or material weaknesses and do not require reporting in the audit report in accordance with Statements on Auditing Standards (SAS) 112 or Governmental Auditing Standards (Yellow Book), will be communicated in a management letter. \r\n \r\nPRIOR YEAR FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\n \r\nNo matters were reported. \r\n \r\n SECTION IV FINDINGS AND QUESTIONED COSTS \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2008 \r\nI SUMMARY OF AUDITOR'S RESULTS \r\n1. Type of Report Issued on the Financial Statements The auditor's opinion on the Jenkins County Board ofEducation's financial statements was unqualified. \r\n2. Significant Deficiencies in Internal Control Disclosed by the Audit ofthe Financial Statements The audit report for the Jenkins County Board ofEducation did not disclose any significant deficiencies related to the financial statements. \r\n3. Noncompliance Material to the Financial Statements The audit of the Jenkins County Board of Education disclosed no instances of noncompliance that were deemed to be material to the financial statements. \r\n4. Significant Deficiencies in Internal Control Over Major Programs The audit report for the Jenkins County Board ofEducation did not disclose any significant deficiencies in internal control over major programs. \r\n5. Type of Report Issued on Compliance for Major Programs The auditor's opinion on the Jenkins County Board ofEducation's report on compliance with requirements applicable to major programs was unqualified. \r\n6. Audit Findings Required to be Reported by Section .510(a) of 0MB Circular A-133 The Jenkins County Board ofEducation's audit did not disclose audit findings required to be reported by section .510(a) ofOMB Circular A-133. \r\n7. Major Programs Federal awards audited as major programs are as follows: 10.553 Food Services - School Breakfast Program 10.555 Food Services - National School Lunch Program \r\n8. Type \"A\" Program Dollar Threshold The dollar threshold for type \"A\" programs was $300,000.00. \r\n9. Low Risk Auditee The Jenkins County Board ofEducation qualified as a low risk auditee as defined by Section .530 of 0MB Circular A-133. \r\n- 1- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2008 II FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS No matters were reported. III FEDERAL AWARD FINDINGS AND QUESTIONED COSTS No matters were reported. \r\n-2- \r\n \r\n "},{"id":"dlg_ggpd_y-ga-ba800-b-pr1-be26-bj5-b2006-h2007","title":"Jenkins County Board of Education, Millen, Georgia, report on audit of the financial statements, year ended June 30, 2007","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts."],"dcterms_spatial":["United States, Georgia, 32.75042, -83.50018"],"dcterms_creator":["Georgia. Department of Audits and Accounts"],"dc_date":["2007-06-30"],"dcterms_description":["Fiscal year ended June 30, 2000-","Ceased with: Fiscal year ended June 30, 2008.","Title from cover.","Report year covers fiscal year.","Has supplements: Jenkins County Board of Education, Millen, Georgia, schedule of salaries and travel, fiscal year ended June 30, 2000-fiscal year ended June 30, 2002; Report on salary and travel for the fiscal year ended ... (Jenkins County Board of Education, Ga.), fiscal year ended June 30, 2003-fiscal year ended June 30, 2007; Salaries and travel reimbursement (Jenkins County Board of Education, Ga.), fiscal year ended June 30, 2008.","Fiscal year ended June 30, 2008, released in 2009? (online surrogate); (Georgia Government Publications database, viewed April 24, 2023)."],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Georgia. Department of Audits and Accounts"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Jenkins County Board of Education (Ga.)--Appropriations and expenditures--Periodicals.","Education--Georgia--Jenkins County--Auditing--Periodicals.","Education--Georgia--Jenkins County--Finance--Statistics--Periodicals.","School employees--Salaries, etc.--Georgia--Jenkins County--Statistics--Periodicals.","Education--Auditing","Education--Finance","Expenditures, Public","Georgia--Jenkins County","Georgia Government Documents--Serial"],"dcterms_title":["Jenkins County Board of Education, Millen, Georgia, report on audit of the financial statements, year ended June 30, 2007"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-be26-bj5-b2006-h2007"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-be26-bj5-b2006-h2007"],"dcterms_temporal":null,"dcterms_rights_holder":["\u0026copy; Georgia Department of Audits"],"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["periodicals","state government records","audits","financial records","financial statements"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":"JENKINS COUNTY BOARD OF EDUCATION \r\nMILLEN, GEORGIA REPORT ON AUDIT OF THE FINANCIAL STATEMENTS \r\nFOR THE FISCAL YEAR ENDED JUNE 30, 2007 \r\nSTATE OF GEORGIA \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\nRussell W. Hinton State Auditor \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON BASIC FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION-SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\n \r\nEXHIBITS \r\n \r\nBASIC FINANCIAL STATEMENTS \r\n \r\nDISTRICT-WIDE FINANCIAL STATEMENTS \r\n \r\nA \r\n \r\nSTATEMENT OF NET ASSETS \r\n \r\n1 \r\n \r\nB \r\n \r\nSTATEMENT OF ACTIVITIES \r\n \r\n2 \r\n \r\nFUND FINANCIAL STATEMENTS \r\n \r\nC \r\n \r\nBALANCE SHEET \r\n \r\nGOVERNMENTAL FUNDS \r\n \r\n4 \r\n \r\nD \r\n \r\nRECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET \r\n \r\nTO THE STATEMENT OF NET ASSETS \r\n \r\n5 \r\n \r\nE \r\n \r\nSTATEMENT OF REVENUES, EXPENDITURES AND CHANGES \r\n \r\nIN FUND BALANCES \r\n \r\nGOVERNMENTAL FUNDS \r\n \r\n6 \r\n \r\nF \r\n \r\nRECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT \r\n \r\nOF REVENUES, EXPENDITURES AND CHANGES IN FUND \r\n \r\nBALANCES TO THE STATEMENT OF ACTIVITIES \r\n \r\n7 \r\n \r\nG \r\n \r\nSTATEMENT OF FIDUCIARY NET ASSETS \r\n \r\nFIDUCIARY FUNDS \r\n \r\n8 \r\n \r\nH \r\n \r\nSTATEMENT OF CHANGES IN FIDUCIARY NET ASSETS \r\n \r\nFIDUCIARY FUNDS \r\n \r\n9 \r\n \r\nI \r\n \r\nNOTES TO THE BASIC FINANCIAL STATEMENTS \r\n \r\n10 \r\n \r\nSCHEDULES \r\n \r\nREQUIRED SUPPLEMENTARY INFORMATION \r\n \r\nSCHEDULE OF REVENUES, EXPENDITURES AND CHANGES \r\n \r\nIN FUND BALANCES - BUDGET AND ACTUAL \r\n \r\nGENERAL FUND \r\n \r\n25 \r\n \r\nSUPPLEMENTARY INFORMATION \r\n \r\n2 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\n \r\n26 \r\n \r\n3 SCHEDULE OF STATE REVENUE \r\n \r\n27 \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nSCHEDULES \r\n \r\nSUPPLEMENTARY INFORMATION \r\n \r\n4 SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS \r\n \r\n28 \r\n \r\n5 ALLOTMENTS AND EXPENDITURES \r\n \r\nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS (QBE) \r\n \r\nBY PROGRAM \r\n \r\n29 \r\n \r\nSECTION II \r\nCOMPLIANCE AND INTERNAL CONTROL REPORTS \r\nREPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133 \r\n \r\nSECTION III AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\nSECTION IV FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\nSECTIONV MANAGEMENT'S RESPONSES SCHEDULE OF MANAGEMENT'S RESPONSES \r\n \r\n SECTION I FINANCIAL \r\n \r\n Russell W. Hinton \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400 \r\nMay 27, 2008 \r\n \r\nHonorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the Jenkins County Board of Education \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON BASIC FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION - SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nLadies and Gentlemen: \r\nWe have audited the accompanying financial statements ofthe governmental activities, each major fund, and the aggregate remaining fund information (Exhibits A through I) of the Jenkins County Board of Education, as of and for the year ended June 30, 2007, which collectively comprise the Board's basic financial statements as listed in the table of contents. These financial statements are the responsibility ofthe Jenkins County Board ofEducation's management. Our responsibility is to express opinions on these financial statements based on our audit. \r\nWe conducted our audit in accordance with auditing standards generally accepted in the United States ofAmerica and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General ofthe United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes consideration of internal control over financial reporting as a basis for designing audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Jenkins County Board of Education's internal control over financial reporting. Accordingly, we express no such opinion. An audit also includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements, assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. \r\nIn our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information ofthe Jenkins County Board ofEducation, as ofJune 30, 2007, and the \r\n2007ARL-11 \r\n \r\n respective changes in financial position thereof for the year then ended in conformity with accounting principles generally accepted in the United States of America. \r\nThe Jenkins County Board of Education has not presented Management's Discussion and Analysis that accounting principles generally accepted in the United States of America has determined is necessary to supplement, although not to be part of, the basic financial statements. \r\nIn accordance with Government Auditing Standards, we have also issued our report dated May 27, 2008, on our consideration of the Jenkins County Board of Education's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements and other matters. The purpose ofthat report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit. \r\nThe Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual, as presented on page 25, is not a required part of the basic financial statements but is supplementary information required by the accounting principles generally accepted in the United States of America. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods ofmeasurement and presentation ofthe required supplementary information. However, we did not audit the information and express no opinion on it. \r\nOur audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the Jenkins County Board of Education's basic financial statements. The accompanying supplementary information which consist of Schedules 2 through 5, which includes the Schedule of Expenditures of Federal Awards as required by U.S. Office of Management and Budget Circular A-133, Audits ofStates, Local Governments, and Non-Profit Organizations, are presented for purposes of additional analysis and are not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements, and in our opinion, is fairly stated, in all material respects, in relation to the basic financial statements taken as a whole. \r\nA copy of this report has been filed as a permanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated section 50-6-24. \r\nRespectfully submitted, \r\n \r\nRWH:gp 2007ARL-11 \r\n \r\nell W. Hinton, CPA, CGFM State Auditor \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION STATEMENT OF NET ASSETS JUNE 30, 2007 \r\nASSETS \r\nCash and Cash Equivalents Accounts Receivable, Net \r\nTaxes State Government Federal Government Other Inventories Capital Assets Land Construction in Progress Land Improvements Buildings Equipment Less: Accumulated Depreciation \r\nTotal Assets \r\nLIABILITIES \r\nAccounts Payable Salaries and Benefits Payable Contracts Payable Retainages Payable Long-Term Liabilities \r\nDue Within One Year Due in More Than One Year \r\nTotal Liabilities \r\nNET ASSETS \r\nInvested in Capital Assets, Net of Related Debt Restricted for \r\nBus Replacement Continuation of Federal Programs Debt Service Capital Projects Unrestricted - Deficit \r\nTotal Net Assets \r\nTotal Liabilities and Net Assets \r\nThe notes to the basic financial statements are an integral part of this statement. -1- \r\n \r\nEXHIBIT\"A\" \r\n \r\nGOVERNMENTAL ACTIVITIES \r\n \r\n$ \r\n \r\n2,753,093.08 \r\n \r\n274,078.68 1,276,881.00 \r\n161,352.54 26,415.22 39,646.26 \r\n \r\n91,130.00 3,951,393.00 \r\n684,331.00 10,546,679.00 2,291,409.00 -2,846, 792.00 \r\n \r\n$ ==1==9'=2=49=,6=1=6=7.=8 \r\n \r\n$ \r\n \r\n344,320.52 \r\n \r\n1,543,208.19 \r\n \r\n224,485.32 \r\n \r\n363,860.32 \r\n \r\n420,000.00 4,220,000.00 \r\n \r\n$ \r\n \r\n7115 874.35 \r\n \r\n$ \r\n \r\n11,092,650.64 \r\n \r\n37,721.04 308,355.39 538,171.01 401,511.43 -244,667.08 \r\n \r\n$ \r\n \r\n12,133,742.43 \r\n \r\n$ ==1=9,=24=9=,6=1=6=7.=8 \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION STATEMENT OF ACTIVITIES \r\nFOR THE YEAR ENDED JUNE 30, 2007 \r\n \r\nGOVERNMENTAL ACTIVITIES \r\nInstruction Support Services \r\nPupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Operations of Non-Instructional Services Enterprise Operations Food Services Interest on Short-Term and Long-Term Debt \r\nTotal Governmental Activities \r\nGeneral Revenues Taxes Property Taxes For Maintenance and Operations For Debt Services Railroad Car Taxes Sales Taxes Special Purpose Local Option Sales Tax For Debt Services For Capital Projects Intangible Recording Tax Grants and Contributions not Restricted to Specific Programs Investment Earnings Miscellaneous \r\nTotal General Revenues \r\nChange in Net Assets \r\nNet Assets - Beginning of Year \r\n \r\nEXPENSES \r\n \r\nCHARGES FOR SERVICES \r\n \r\n$ \r\n \r\n9,714,279.86 $ \r\n \r\n397,323.25 688,667.89 241,784.97 557,736.38 767,297.57 176,316.37 705,679.46 669,096.78 \r\n43,825.41 \r\n \r\n192,319.47 895,706.66 155 157.57 \r\n \r\n$ 15,205,191.64 $ \r\n \r\n15,845.00 \r\n58,555.18 47,770.26 122,170.44 \r\n \r\nNet Assets - End of Year \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -2 - \r\n \r\n EXHIBIT\"B\" \r\n \r\nPROGRAM REVENUES \r\n \r\nOPERATING \r\n \r\nCAPITAL \r\n \r\nGRANTS AND \r\n \r\nGRANTS AND \r\n \r\nCONTRIBUTIONS CONTRIBUTIONS \r\n \r\nNET (EXPENSES) REVENUES \r\nAND CHANGES IN NET ASSETS \r\n \r\n$ \r\n \r\n7,911,393.08 \r\n \r\n174,676.64 336,656.58 197,116.64 624,881.59 424,990.24 \r\n1,850.49 454,904.63 316,983.26 $ \r\n13,811.32 \r\n \r\n891,070.98 \r\n \r\n$ \r\n \r\n11,348 335.45 $ \r\n \r\n$ 230,356.00 230,356.00 $ \r\n \r\n-1,787,041.78 \r\n-222,646.61 -352,011.31 \r\n-44,668.33 67,145.21 -342,307.33 -17 4,465.88 -250, 774.83 -121,757.52 -30,014.09 \r\n-133,764.29 43,134.58 \r\n-155 157.57 \r\n-3,504,329. 75 \r\n \r\n$ \r\n \r\n1,662,414.02 \r\n \r\n14,525.55 \r\n \r\n13,717.98 \r\n \r\n478,984.11 226,501.18 \r\n46,309.75 913,373.00 177,666.97 386 334.56 \r\n \r\n$ \r\n \r\n3,919,827.12 \r\n \r\n$ \r\n \r\n415,497.37 \r\n \r\n11718245.06 \r\n \r\n$ ===12='=13=3=7'=4=2.=4=3 \r\n \r\n-3- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION BALANCE SHEET \r\nGOVERNMENTAL FUNDS JUNE 30, 2007 \r\n \r\nEXHIBIT\"C\" \r\n \r\nCash and Cash Equivalents Accounts Receivable, Net \r\nTaxes State Government Federal Government Other Inventories \r\nTotal Assets \r\nLIABILITIES AND FUND BALANCES \r\nLIABILITIES \r\nAccounts Payable Salaries and Benefits Payable Contracts Payable Retainages Payable \r\nTotal Liabilities \r\nFUND BALANCES \r\nReserved for: Bus Replacement Continuation of Federal Programs Debt Service Inventories Capital Projects \r\nUnreserved Designated for Student Activities Undesignated Reported in: General Fund \r\nTotal Fund Balances \r\nTotal Liabilities and Fund Balances \r\n \r\nGENERAL FUND \r\n \r\nDISTRICTWIDE \r\nCAPITAL PROJECTS \r\nFUND \r\n \r\nDEBT SERVICE \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ 835,690.90 $ 1,503,984.71 $ \r\n114,212.01 1,276,881.00 \r\n161,352.54 26,415.22 39,646.26 \r\n \r\n413,417.47 $ 2,753,093.08 \r\n \r\n124,472.19 \r\n \r\n238,684.20 1,276,881.00 \r\n161,352.54 26,415.22 39,646.26 \r\n \r\n$ 2,454,197.93 $ 1,503,984.71 $ 537,889.66 $ 4,496,072.30 \r\n \r\n$ 344,320.52 1,543,208.19 $ \r\n$ 1,887,528.71 $ \r\n \r\n224,485.32 363,860.32 \r\n588,345.64 \r\n \r\n$ 344,320.52 1,543,208.19 224,485.32 363,860.32 \r\n$ 2,475,874.35 \r\n \r\n$ \r\n \r\n37,721.04 \r\n \r\n$ \r\n \r\n37,721.04 \r\n \r\n268,709.13 \r\n \r\n268,709.13 \r\n \r\n$ 537,889.66 \r\n \r\n537,889.66 \r\n \r\n39,646.26 \r\n \r\n39,646.26 \r\n \r\n$ 915,639.07 \r\n \r\n915,639.07 \r\n \r\n117,764.20 \r\n \r\n117,764.20 \r\n \r\n102,828.59 \r\n \r\n102,828.59 \r\n \r\n$ 566,669.22 $ 915,639.07 $ 537,889.66 $ 2,020,197.95 \r\n \r\n$ 2,454,197.93 $ 1,503,984.71 $ 537,889.66 $ 4,496,072.30 \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -4- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET \r\nTO THE STATEMENT OF NET ASSETS JUNE 30, 2007 \r\n \r\nEXHIBIT\"D\" \r\n \r\nTotal Fund Balances - Governmental Funds (Exhibit \"C\") \r\n \r\n$ 2,020,197.95 \r\n \r\nAmounts reported for Governmental Activities in the Statement of Net Assets are different because: \r\n \r\nCapital Assets used in Governmental Activities are not financial resources and therefore are not reported in the funds. These assets consist of: \r\n \r\nLand Construction in Progress Land Improvements Buildings Equipment Accumulated Depreciation \r\nTotal Capital Assets \r\n \r\n$ \r\n \r\n91,130.00 \r\n \r\n3,951,393.00 \r\n \r\n684,331.00 \r\n \r\n10,546,679.00 \r\n \r\n2,291,409.00 \r\n \r\n-2,846, 792.00 \r\n \r\n14,718,150.00 \r\n \r\nSome of the School District's property tax revenues will be collected after year-end but are not available soon enough to pay for the current period's expenditures. \r\n \r\n35,394.48 \r\n \r\nBonds Payable, which are Long-Term Liabilities, are not due and payable in the current period and therefore are not reported as liabilities in the funds. \r\n \r\n-4,640,000.00 \r\n \r\nNet Assets of Governmental Activities (Exhibit \"A\") \r\n \r\n$ 12,133,742.43 \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -5- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES \r\nGOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2007 \r\n \r\nEXHIBIT\"E\" \r\n \r\nREVENUES \r\nProperty Taxes Sales Taxes State Funds Federal Funds Charges for Services Investment Earnings Miscellaneous \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Enterprise Operations Food Services Operation \r\nCapital Outlay Debt Services \r\nPrincipal Dues and Fees Interest \r\nTotal Expenditures \r\nNet Change in Fund Balances \r\nFund Balances - Beginning \r\n \r\nGENERAL FUND \r\n \r\nDISTRICTWIDE \r\nCAPITAL PROJECTS \r\nFUND \r\n \r\nDEBT SERVICE \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ 1,614,599.14 45,475.48 $ \r\n9,991,861.01 2,500,203.44 \r\n122,170.44 43,016.87 \r\n386,334.56 \r\n$ 14,703,660.94 $ \r\n \r\n$ 226,501.18 \r\n119,394.19 345,895.37 $ \r\n \r\n11,147.93 $ 479,818.38 \r\n15,255.91 \r\n \r\n1,625,747.07 751,795.04 \r\n9,991,861.01 2,500,203.44 \r\n122,170.44 177,666.97 386,334.56 \r\n \r\n506,222.22 $ 15,555,778.53 \r\n \r\n$ 9,561,181.11 \r\n \r\n$ 9,561,181.11 \r\n \r\n392,758.95 690,420.89 238,906.73 559,489.38 819,656.57 176,316.37 714,276.40 977,044.18 \r\n43,825.41 192,319.47 883,867.41 \r\n$ \r\n \r\n3,634,558.20 \r\n \r\n392,758.95 690,420.89 238,906.73 559,489.38 819,656.57 176,316.37 714,276.40 977,044.18 \r\n43,825.41 192,319.47 883,867.41 3,634,558.20 \r\n \r\n$ 700,000.00 615.35 \r\n154,542.22 \r\n \r\n700,000.00 615.35 \r\n154,542.22 \r\n \r\n$ 15,250,062.87 $ 3,634,558.20 $ \r\n \r\n855 157.57 $ 19,739,778.64 \r\n \r\n$ -546,401.93 $ -3,288,662.83 $ -348,935.35 $ -4, 184,000.11 \r\n \r\n1113,071.15 \r\n \r\n4,204,301.90 \r\n \r\n886,825.01 \r\n \r\n6,204,198.06 \r\n \r\nFund Balances - Ending \r\n \r\n$ \r\n \r\n566,669.22 $ \r\n \r\n915,639.07 $ \r\n \r\n537,889.66 $ 2,020,197.95 \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -6 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION RECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT OF \r\nREVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES TO THE STATEMENT OF ACTIVITIES JUNE 30, 2007 \r\n \r\nEXHIBIT\"F\" \r\n \r\nTotal Net Change in Fund Balances - Governmental Funds (Exhibit \"E\") \r\nAmounts reported for Governmental Activities in the Statement of Activities are different because: \r\nCapital Outlays are reported as expenditures in Governmental Funds. However, in the Statement of Activities, the cost of Capital Assets is allocated over their estimated useful lives as depreciation expense. In the current period, these amounts are: \r\nCapital Outlay Depreciation Expense \r\nExcess of Capital Outlay over Depreciation Expense \r\nBecause some property taxes will not be collected for several months after the School District's fiscal year ends, they are not considered \"available\" revenues. \r\nRepayment of Long-Term Debt is reported as an expenditure in Governmental Funds, but the repayment reduces Long-Term Liabilities in the Statement of Net Assets for Bond Principal Retirements. \r\n \r\n$ -4, 184,000.11 \r\n \r\n$ 4,189,326.00 -354,739.00 \r\n \r\n3,834,587.00 \r\n \r\n64,910.48 \r\n \r\n700,000.00 \r\n \r\nChange in Net Assets of Governmental Activities (Exhibit \"8\") \r\n \r\n$ 415,497.37 \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -7- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION STATEMENT OF FIDUCIARY NET ASSETS \r\nFIDUCIARY FUNDS JUNE 30, 2007 \r\n \r\nEXHIBIT\"G\" \r\n \r\nASSETS Cash and Cash Equivalents Investments \r\nStocks \r\nTotal Assets \r\nLIABILITIES Funds Held for Others \r\nNET ASSETS Held in Trust for Private Purposes \r\nTotal Liabilities and Net Assets \r\n \r\nPRIVATE PURPOSE TRUSTS \r\n \r\nAGENCY FUNDS \r\n \r\n$ \r\n \r\n233.59 $ 21,586.93 \r\n \r\n6,088.00 \r\n \r\n$ \r\n \r\n6,321.59 $ 21,586.93 \r\n \r\n$ 21,586.93 \r\n \r\n$ _ _6~,3_2_1_.5_9 \r\n \r\n$ \r\n \r\n6,321.59 $ 21,586.93 \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -8- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION STATEMENT OF CHANGES IN FIDUCIARY NET ASSETS \r\nFIDUCIARY FUNDS YEAR ENDED JUNE 30, 2007 \r\nADDITIONS Investment Earnings Net Increase in Fair Value of Investments Dividends Total Additions \r\nDEDUCTIONS Scholarships Change in Net Assets \r\nNet Assets - Beginning \r\nNet Assets - Ending \r\n \r\nEXHIBIT \"H\" \r\n \r\nPRIVATE PURPOSE TRUSTS \r\n \r\n$ \r\n \r\n674.00 \r\n \r\n190.28 \r\n \r\n$ \r\n \r\n864.28 \r\n \r\n$ \r\n \r\n500.00 \r\n \r\n$ \r\n \r\n364.28 \r\n \r\n5,957.31 \r\n \r\n$ =====6=,3=2=1.=59= \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -9- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2007 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 1: DESCRIPTION OF SCHOOL DISTRICT AND REPORTING ENTITY \r\nREPORTING ENTITY \r\nThe Jenkins County Board ofEducation (School District) was established under the laws ofthe State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. The Board is organized as a separate legal entity and has the power to levy taxes and issue bonds. Its budget is not subject to approval by any other entity. Accordingly, the School District is a primary government and consists of all the organizations that compose its legal entity. \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nBASIS OF PRESENTATION \r\nThe School District's basic financial statements are collectively comprised of the District-wide financial statements, fund financial statements and notes to the basic financial statements of the Jenkins County Board of Education. \r\nDistrict-wide Statements: The Statement ofNet Assets and the Statement of Activities display information about the financial activities ofthe overall School District, except for fiduciary activities. Eliminations have been made to minimize the double counting of internal activities. Governmental activities generally are financed through taxes, intergovernmental revenues, and other nonexchange transactions. \r\nThe Statement of Activities presents a comparison between direct expenses and program revenues for each function of the School District's governmental activities. \r\n Direct expenses are those that are specifically associated with a program or function and, therefore, are clearly identifiable to a particular function. Indirect expenses (expenses of the School District related to the administration and support ofthe School District's programs, such as office and maintenance personnel and accounting) are not allocated to programs. \r\n Program revenues include (a) charges paid by the recipients of goods or services offered by the programs and (b) grants and contributions that are restricted to meeting the operational or capital requirements of a particular program. Revenues that are not classified as program revenues, including all taxes, are presented as general revenues. \r\nFund Financial Statements: The fund financial statements provide information about the School District's funds, including fiduciary funds. Eliminations have been made to minimize the double counting ofinternal activities. Separate statements for each category (governmental and fiduciary) are presented. The emphasis of fund financial statements is on major governmental funds, each displayed in a separate column. \r\n \r\n- 10 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2007 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nThe School District reports the following major governmental funds: \r\n General Fund is the School District's primary operating fund. It accounts for all financial resources ofthe School District, except those resources required to be accounted for in another fund. \r\n District-wide Capital Projects Fund accounts for financial resources including Special Purpose Local Option Sales Tax (SPLOST) and Bond Proceeds to be used for the acquisition, construction or renovation of major capital facilities. \r\n Debt Service Fund accounts for taxes (property and sales) legally restricted for the payment of general long-term principal, interest and paying agent's fees. \r\nThe School District reports the following fiduciary fund types: \r\n Private Purpose Trust fund reports trust arrangements under which principal and income benefit a graduating high school student entering a college or university. \r\n Agency funds account for assets held by the School District as an agent for various funds, governments or individuals. \r\nBASIS OF ACCOUNTING \r\nThe basis ofaccounting determines when transactions are reported on the financial statements. The District-wide governmental and fiduciary fund financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded at the time liabilities are incurred, regardless ofwhen the related cash flows take place. Nonexchange transactions, in which the School District gives (or receives) value without directly receiving (or giving) equal value in exchange, include property taxes, sales taxes, grants and donations. On an accrual basis, revenue from property taxes is recognized in the fiscal year for which the taxes are levied. Revenue from sales taxes is recognized in the fiscal year in which the underlying transaction (sale) takes place. Revenue from grants and donations is recognized in the fiscal year in which all eligibility requirements have been satisfied. \r\nThe School District uses funds to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. \r\nGovernmental funds are reported using the current financial resources measurement focus and the modified accrual basis ofaccounting. Under this method, revenues are recognized when measurable and available. The School District considers all revenues reported in the governmental funds to be available if they are collected within sixty days after year-end. Property taxes, sales taxes and \r\n- 11 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2007 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\ninterest are considered to be susceptible to accrual. Expenditures are recorded when the related fund liability is incurred, except for principal and interest on general long-term debt, which are recognized as expenditures to the extent they have matured. Capital asset acquisitions are reported as expenditures in governmental funds. \r\nThe School District funds certain programs by a combination ofspecific cost-reimbursement grants, categorical grants, and general revenues. Thus, when program costs are incurred, there are both restricted and unrestricted net assets available to finance the program. It is the School District's policy to first apply grant resources to such programs, followed by cost-reimbursement grants, then general revenues. \r\nCASH AND CASH EQUIVALENTS \r\nCOMPOSITION OF DEPOSITS Cash and cash equivalents consist ofcash on hand, demand deposits and short-term investments with original maturities of three months or less from the date of acquisition in authorized financial institutions. Official Code of Georgia Annotated Section 45-8-14 authorize the School District to deposit its funds in one or more solvent banks or insured Federal savings and loan associations. \r\nINVESTMENTS \r\nCOMPOSITION OF INVESTMENTS Investments made by the School District in nonparticipating interest-earning contracts (such as certificates ofdeposit) and repurchase agreements are reported at cost. Participating interest-earning contracts and money market investments with a maturity at purchase ofone year or less are reported at amortized cost. Both participating interest-earning contracts and money market investments with a maturity at purchase greater than one year and equity investments are reported at fair value. The Official Code of Georgia Annotated Section 36-83-4 authorizes the School District to invest its funds. In selecting among options for investment or among institutional bids for deposits, the highest rate of return shall be the objective, given equivalent conditions of safety and liquidity. Funds may be invested in the following: \r\n( l) Obligations issued by the State of Georgia or by other states, \r\n(2) Obligations issued by the United States government, \r\n(3) Obligations fully insured or guaranteed by the United States government or a United States government agency, \r\n(4) Obligations of any corporation of the United States government, \r\n(5) Prime banker's acceptances, \r\n \r\n- 12 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2007 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\n(6) The Local Government Investment Pool administered by the State ofGeorgia, Office of Treasury and Fiscal Services, \r\n \r\n(7) Repurchase agreements, and \r\n \r\n(8) Obligations of other political subdivisions of the State of Georgia. \r\n \r\nThe School District does not have a formal policy regarding investment policies that address credit risks, custodial credit risks, concentration of credit risks, interest rate risks or foreign currency risks. \r\n \r\nRECEIVABLES \r\n \r\nReceivables consist of amounts due from property and sales taxes, grant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the basic financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. \r\n \r\nPROPERTY TAXES \r\n \r\nThe Jenkins County Board ofCommissioners fixed the property tax levy for the 2006 tax digest year (calendar year) on September 8, 2006 (levy date). Taxes were due on December 20, 2006 (lien date). Taxes collected within the current fiscal year or within 60 days after year-end on the 2006 tax digest are reported as revenue in the governmental funds for fiscal year 2007. The Jenkins County Tax Commissioner bills and collects the property taxes for the School District and remits taxes collected to the School District. Property tax revenues, at the fund reporting level, during the fiscal year ended June 30, 2007, for maintenance and operations amounted to $1,600,881.16 and for school bonds amounted to $11,147.93. \r\n \r\nTax millage rates levied for the 2006 tax year (calendar year) for the Jenkins County Board of Education were as follows (a mill equals $1 per thousand dollars of assessed value): \r\n \r\nSchool Operations School Bonds \r\n \r\n10.50 mills _Ll1 mills \r\n11.67 mills \r\n \r\nSALES TAXES \r\n \r\nSpecial Purpose Local Option Sales Tax, at the fund reporting level, during the year amounted to $705,485.29 and is to be used for capital outlay for educational purposes or debt service. This sales tax was authorized by local referendum and the sales tax must be re-authorized at least every five years. \r\n \r\n- 13 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2007 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\nINVENTORIES \r\n \r\nFOOD INVENTORIES On the basic financial statements, inventories ofdonated food commodities used in the preparation ofmeals are reported at their Federally assigned value and purchased foods inventories are reported at cost (first-in, first-out). The School District uses the consumption method to account for inventories whereby donated food commodities are recorded as an asset and as revenue when received, and expenses/expenditures are recorded as the inventory items are used. Purchased foods are recorded as an asset when purchased and expenses/expenditures are recorded as the inventory items are used. \r\n \r\nCAPITAL ASSETS \r\n \r\nCapital assets purchased, including capital outlay costs, are recorded as expenditures in the fund financial statements at the time of purchase (including ancillary charges). On the District-wide financial statements, all purchased capital assets are valued at cost where historical records are available and at estimated historical cost based on appraisals or deflated current replacement cost where no historical records exist. Donated capital assets are recorded at estimated fair market value on the date donated. Disposals are deleted at depreciated recorded cost. The cost of normal maintenance and repairs that do not add to the value ofassets or materially extend the useful lives of the assets is not capitalized. Depreciation is computed using the straight-line method. The School District does not capitalize book collections or works of art. During the fiscal year under review, no events or changes in circumstances affecting a capital asset that may indicate impairment were known to the School District. \r\n \r\nCapitalization thresholds and estimated useful lives of capital assets reported in the District-wide statements are as follows: \r\n \r\nCapitalization Policy \r\n \r\nEstimated Useful Life \r\n \r\nLand Land Improvements Buildings and Improvements Equipment \r\n \r\nAny Amount $ 5,000.00 $ 5,000.00 $ 5,000.00 \r\n \r\nNIA 20 to 90 years up to 90 years \r\n5 to 50 years \r\n \r\nDepreciation is used to allocate the actual or estimated historical cost of all capital assets over estimated useful lives. \r\n \r\nGENERAL OBLIGATION BONDS \r\n \r\nThe School District issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. Bond issuance costs are recognized in the financial \r\n \r\n- 14 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2007 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nstatements during the fiscal year bonds are issued. General obligation bonds are direct obligations and pledge the full faith and credit of the government. The outstanding amount of these bonds is recorded in the Statement of Net Assets. \r\nNET ASSETS \r\nThe School District's net assets in the District-wide Statements are classified as follows: \r\nInvested in capital assets, net of related debt - This represents the School District's total investment in capital assets, net ofoutstanding debt obligations related to those capital assets. To the extent debt has been incurred but not yet expended for capital assets, such amounts are not included as a component of invested in capital assets, net of related debt. \r\nRestricted net assets - These represent resources for which the School District is legally or contractually obligated to spend resources for bus replacement, continuation of Federal programs, debt service and capital projects in accordance with restrictions imposed by external third parties. \r\nUnrestricted net assets - Unrestricted net assets represent resources derived from property taxes, sales taxes, grants and contributions not restricted to specific programs, charges for services, and miscellaneous revenues. These resources are used for transactions relating to the educational and general operations of the School District, and may be used at the discretion of the Board to meet current expenses for those purposes. \r\nDEFICIT NET ASSETS \r\nGovernmental Activities reflects a deficit net assets balance at June 30, 2007, of$244,667.08. The Board plans to reduce expenses in the subsequent periods to fund this deficit. \r\nNote 3: DEPOSITS AND INVESTMENTS \r\nCOLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee of insurance, or by collateral. The aggregate ofthe face value of such surety bond and the market value of securities pledged shall be equal to not less than 110 percent ofthe public funds being secured after the deduction ofthe amount ofdeposit insurance. Ifa depository elects the pooled method (OCGA 45-8-13.1) the aggregate ofthe market value ofthe securities pledged to secure a pool ofpublic funds shall be not less than 110 percent ofthe daily pool balance. \r\n \r\n- 15 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2007 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 3: DEPOSITS AND INVESTMENTS \r\nAcceptable security for deposits consists of any one of or any combination of the following: \r\n(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, \r\n(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation, \r\n(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia, \r\n(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia, \r\n(5) Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose, \r\n(6) Industrial revenue bonds and bonds of development authorities created by the laws ofthe State of Georgia, and \r\n(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. \r\nCATEGORIZATION OF DEPOSITS At June 30, 2007, the bank balances were $3,353,238.71. The amounts of the total uninsured bank balances are classified into three categories of custodial credit risk: \r\nCategory 1 - Uncollateralized, Category 2 - Cash collateralized with securities held by the pledging financial institution, or Category 3 - Cash collateralized with securities held by the pledging financial institution's \r\ntrust department or agent but not in the School District's name. \r\nThe School District's uninsured deposits are classified by custodial credit risk category at June 30, 2007, as follows: \r\n \r\n- 16 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2007 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 3: DEPOSITS AND INVESTMENTS \r\n \r\nCustodial Credit Risk Category \r\n \r\nBank Balance \r\n \r\n1 \r\n \r\n$ \r\n \r\n0.00 \r\n \r\n2 \r\n \r\n2,776,996.02 \r\n \r\n3 \r\n \r\n0.00 \r\n \r\nTotal \r\n \r\n$ 2,776,996.02 \r\n \r\nCATEGORIZATION OF INVESTMENTS Custodial Credit Risk Custodial credit risk for investments is the risk that, in the event ofthe failure ofthe counterparty to a transaction, the School District will not be able to recover the value ofthe investment or collateral securities that are in the possession ofan outside party. The School District does not have a formal policy for managing custodial credit risk. \r\n \r\nAt June 30, 2007, the fair value of the School District's total investments was $6,088.00 and this entire amount consisted of stocks which were held by the School District. \r\n \r\nNote 4: NON-MONETARY TRANSACTIONS \r\n \r\nThe School District receives food commodities from the United States Department ofAgriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 2 - Inventories \r\n \r\nNote 5: CAPITAL ASSETS \r\n \r\nThe following is a summary of changes in the Capital Assets during the fiscal year: \r\n \r\n- 17 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2007 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 5: CAPITAL ASSETS \r\n \r\nBalances July 1, 2006 \r\n \r\nIncreases \r\n \r\nDecreases \r\n \r\nBalances June 30, 2007 \r\n \r\nGovernmental Activities Capital Assets, Not Being Depreciated: \r\nLand Construction in Progress \r\n \r\n$ 91,128.00 $ \r\n \r\n2.00 $ \r\n \r\n88,304.00 3,863,089.00 \r\n \r\n0.00 $ 91,130.00 3,951,393.00 \r\n \r\nTotal Capital Assets Not Being Depreciated $ 179,432.00 $3,863,091.00 $ \r\n \r\n0.00 $ 4,042,523.00 \r\n \r\nCapital Assets Being Depreciated Buildings and Improvements Equipment Land Improvements \r\n \r\n$10,571,295.00 \r\n \r\n$ \r\n \r\n1,940,558.00 $ 358,568.00 \r\n \r\n684,331.00 \r\n \r\n24,616.00 $10,546,679.00 7,717.00 2,291,409.00 684,331.00 \r\n \r\nLess Accumulated Depreciation for: Buildings and Improvements Equipment Land Improvements \r\n \r\n1,379,650.00 1,108,334.00 \r\n4 069.00 \r\n \r\n148,893.00 198,243.00 \r\n7,603.00 \r\n \r\n1,528,543.00 1,306,577.00 \r\n11,672.00 \r\n \r\nTotal Capital Assets, Being Depreciated, Net $10,704,131.00 $ 3,829.00 $ 32.333.00 $10,675,627.00 \r\n \r\nGovernmental Activity Capital Assets - Net $10,883,563.00 $ 3,866,920,0Q $ 32,333.QO $14,718,150.QQ \r\n \r\nCurrent year depreciation expense by function is as follows: \r\n \r\nInstruction Support Services \r\nPupil Services Educational Media Services Maintenance and Operation of Plant Student Transportation Services Food Services \r\n \r\n$ 243,281.00 \r\n \r\n$ 7,190.00 4,534.00 1,343.00 79741.00 \r\n \r\n92,808.00 18,650.00 \r\n \r\n$ 354,739.00 \r\n \r\nNote 6: RESTRICTED ASSETS \r\n \r\nSpecial Purpose Local Option Sales Tax (SPLOST), general obligation bond proceeds and property tax levied specifically for retirement of outstanding bond principal, interest and paying agent's fees (Debt Service Funds) are restricted assets in the Statement ofNet Assets because their use is limited by applicable bond covenants or statutory provisions. Restricted assets at June 30, 2007, were as follows: \r\n \r\n- 18 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2007 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 6: RESTRICTED ASSETS \r\n \r\nDistrict-wide Capital Projects \r\n \r\nBond \r\n \r\nSPLOST \r\n \r\nProceeds \r\n \r\nDebt Service Funds \r\n \r\nRestricted Cash and Cash Equivalents: Debt Services Capital Acquisitions \r\n \r\n$ 413,417.47 $ 115,727.43 $ 1,388,257.28 \r\n \r\nNote 7: RISK MANAGEMENT \r\n \r\nThe School District is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; acts of God and unemployment compensation. \r\n \r\nThe School District has obtained commercial insurance for risk ofloss associated with automobiles. The School District has neither significantly reduc'ed coverage for this risk nor incurred losses (settlements) which exceeded the School District's insurance coverage in any ofthe past three years. \r\n \r\nThe School District participates in the Georgia School Boards Association Risk and Insurance Management System, a public entity risk pool organized on July 1, 1994, to develop and administer a plan to reduce risk of loss on account of general liability or property damage, including safety engineering and other loss prevention and control techniques, and to administer one or more groups ofself-insurance funds, including the processing and defense of claims brought against members of the system. The School District pays an annual premium to the system for its general insurance coverage. Additional coverage is provided through agreements by the system with other companies according to their specialty for property, boiler and machinery (including coverage for flood and earthquake), general liability (including coverage for sexual harassment, molestation and abuse), errors and omissions and crime. Payment of excess insurance for the system varies by line of coverage. \r\n \r\nThe School District is self-insured with regard to unemployment compensation claims. A premium is charged when needed by the General Fund to each user program on the basis of the percentage of that fund's payroll to total payroll in order to cover estimated claims budgeted by management based on known claims and prior experience. The School District accounts for claims with expenses/expenditures and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated. \r\n \r\nChanges in the unemployment compensation claims liability during the last two fiscal years are as follows: \r\n \r\n- 19 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2007 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 7: RISK MANAGEMENT \r\n \r\n2006 2007 \r\n \r\nBeginning of Year Liability \r\n \r\nClaims and Changes in Estimates \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n1,339.00 $ \r\n \r\nClaims Paid \r\n \r\nEndofYear Liability \r\n \r\n0.00 $ \r\n \r\n0.00 \r\n \r\n1,339.00 $ \r\n \r\n0.00 \r\n \r\nThe School District participates in the Georgia Education Workers' Compensation Trust, a public entity risk pool organized on December 1, 1991, to develop, implement and administer a program of workers' compensation self-insurance for its member organizations. The School District pays an annual premium to the Trust for its general insurance coverage. Additional insurance coverage is provided through an agreement by the Trust with the Midwest Employers Casualty Company to provide coverage for potential losses sustained by the Trust in excess of $500,000.00 loss per occurrence, up to $2,000,000.00. \r\n \r\nThe School District has purchased a surety bond to provide additional insurance coverage as follows: \r\n \r\nPosition Covered \r\n \r\nAmount \r\n \r\nAll Employees \r\n \r\n$ 150,000.00 \r\n \r\nNote 8: LONG-TERM DEBT \r\n \r\nGENERAL OBLIGATION DEBT OUTSTANDING General Obligation Bonds currently outstanding are as follows: \r\n \r\nPurpose \r\n \r\nInterest Rates \r\n \r\nAmount \r\n \r\nGeneral Government - Series 2005A \r\n \r\n2.75%- 3.5% $ 4,640,000.00 \r\n \r\nThe changes in Long-Term Debt during the fiscal year ended June 30, 2007, were as follows: \r\n \r\n- 20- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2007 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 8: LONG-TERM DEBT \r\n \r\nGovernmental Funds General \r\nObligation Bonds \r\n \r\nBalance July 1, 2006 \r\n \r\n$ 5,340,000.00 \r\n \r\nDeductions Debt Retired \r\n \r\n700,000.00 \r\n \r\nBalance June 30, 2007 \r\nPortion of Long-Term Debt Due within One Year \r\n \r\n$4,640,000.00 $ 420,000.00 \r\n \r\nThe Refunding Series 2005B bonds were paid off on March 27, 2007. \r\n \r\nAt June 30, 2007, payments due by fiscal year which includes principal and interest for these items are as follows: \r\n \r\nFiscal Year Ended June 30 \r\n \r\nGeneral Obligation \r\n \r\nDebt \r\n \r\nPrincipal \r\n \r\nInterest \r\n \r\n2008 2009 2010 2011 2012 2013 - 2016 \r\n \r\n$ 420,000.00 $ 140,560.00 \r\n \r\n435,000.00 \r\n \r\n128,803.75 \r\n \r\n455,000.00 \r\n \r\n116,566.25 \r\n \r\n470,000.00 \r\n \r\n103,025.00 \r\n \r\n535,000.00 \r\n \r\n87,447.50 \r\n \r\n2,325,000.00 \r\n \r\n164,877.50 \r\n \r\nTotal Principal and Interest \r\n \r\n$ 4.6~0.000.00 $ 741,280.00 \r\n \r\nNote 9: ON-BEHALF PAYMENTS \r\n \r\nThe School District has recognized revenues and costs in the amount of $269,008.76 for health insurance and retirement contributions paid on the School District's behalf by the following State Agencies. \r\n \r\nGeorgia Department of Education Paid to the Georgia Department of Community Health For Health Insurance of Non-Certified Personnel In the amount of $259,772.12 \r\n \r\n- 21 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2007 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 9: ON-BEHALF PAYMENTS \r\n \r\nPaid to the Teachers Retirement System of Georgia For Teachers Retirement System (TRS) Employer's Cost In the amount of $7,230.64 \r\n \r\nOffice of Treasury and Fiscal Services Paid to the Public School Employees Retirement System For Public School Employees Retirement (PSERS) Employer's Cost In the amount of $2,006.00 \r\n \r\nNote 10: SIGNIFICANT COMMITMENTS \r\n \r\nThe following is an analysis ofsignificant outstanding construction or renovation contracts executed by the School District as of June 30, 2007: \r\n \r\nProject \r\n \r\nUnearned Executed Contracts \r\n \r\nJenkins County High School Gymnatorium \r\n \r\n$ 1,062,508.39 \r\n \r\nThe amount described in this note is not reflected in the basic financial statements. \r\n \r\nNote 11: SIGNIFICANT CONTINGENT LIABILITIES \r\n \r\nAmounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any costs which are disallowed under grant terms. The School District believes that such disallowances, if any, will be immaterial to its overall financial position. \r\n \r\nNote 12: SUBSEQUENT EVENTS \r\n \r\nAs ofApril 29, 2008, the fair market value ofthe Private Purpose Trust Fund's stock decreased by $1,979.94 which is a material loss to this fund. \r\n \r\nNote 13: RETIREMENT PLANS \r\n \r\nTEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) \r\n \r\nTRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and \r\n \r\n-22 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2007 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 13: RETIREMENT PLANS \r\n \r\nsurvivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts. \r\n \r\nTRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe School District who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The School District makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 9.28% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows: \r\n \r\nFiscal Year \r\n \r\nPercentage Contributed \r\n \r\nRequired Contribution \r\n \r\n2007 2006 2005 \r\n \r\n100% 100% 100% \r\n \r\n$ 817,845.79 $ 773,974.28 $ 724,550.00 \r\n \r\n- 23 - \r\n \r\n (This page left intentionally blank) \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION GENERAL FUND \r\nSCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL \r\nYEAR ENDED JUNE 30, 2007 \r\n \r\nSCHEDULE \"1\" \r\n \r\nREVENUES \r\nProperty Taxes Sales Taxes State Funds Federal Funds Charges for Services Investment Earnings Miscellaneous \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Enterprise Operations Food Services Operation \r\nTotal Expenditures \r\nExcess of Revenues over (under) Expenditures \r\nOTHER FINANCING SOURCES (USES} \r\nOther Sources Other Uses \r\nTotal Other Financing Sources (Uses) \r\nNet Change in Fund Balances \r\nFund Balances - Beginning \r\nAdjustments \r\nFund Balances - Ending \r\n \r\nNONAPPROPRIATED BUDGETS \r\n \r\nORIGINAL \r\n \r\nFINAL \r\n \r\nACTUAL AMOUNTS \r\n \r\n$ \r\n \r\n1,590,770.00 $ \r\n \r\n1,590,770.00 $ \r\n \r\n1,614,599.14 \r\n \r\n25,000.00 \r\n \r\n50,000.00 \r\n \r\n45,475.48 \r\n \r\n9,639,073.31 \r\n \r\n9,664,291.71 \r\n \r\n9,991,861.01 \r\n \r\n2,479,530.16 \r\n \r\n2,538,000.16 \r\n \r\n2,500,203.44 \r\n \r\n71,300.00 \r\n \r\n351,300.00 \r\n \r\n122,170.44 \r\n \r\n40,000.00 \r\n \r\n41,500.00 \r\n \r\n43,016.87 \r\n \r\n43,104.84 \r\n \r\n43,104.84 \r\n \r\n386,334.56 \r\n \r\n$ 13,888,778.31 $ 14,278,966.71 $ 14,703,660.94 \r\n \r\n$ \r\n \r\n6,976,075.65 $ \r\n \r\n9,392,710.31 $ \r\n \r\n9,561,181.11 \r\n \r\n419,364.00 310,992.00 236,425.00 352,995.00 764,356.00 167,673.00 685,851.00 920,421.00 \r\n28,762.00 \r\n959,210.00 \r\n \r\n397,646.00 627,385.00 236,425.00 539,949.40 708,741.00 172,899.00 685,851.00 920,421.00 \r\n49,171.00 190,000.00 959,210.00 \r\n \r\n392,758.95 690,420.89 238,906.73 559,489.38 819,656.57 176,316.37 714,276.40 977,044.18 \r\n43,825.41 192,319.47 883,867.41 \r\n \r\n$ 11,822,124.65 $ 14,880,408.71 $ 15,250,062.87 \r\n \r\n$ 2,066,653.66 $ \r\n \r\n-601,442.00 $ \r\n \r\n-546,401.93 \r\n \r\n$ \r\n \r\n48,375.00 $ \r\n \r\n83,427.00 \r\n \r\n-42,375.00 \r\n \r\n-77,375.00 \r\n \r\n$ \r\n \r\n6,000.00 $ \r\n \r\n6,052.00 \r\n \r\n$ 2,072,653.66 $ \r\n \r\n-595,390.00 $ \r\n \r\n-546,401.93 \r\n \r\n1,084,877.17 \r\n \r\n1,084,877.17 \r\n \r\n1,113,071.15 \r\n \r\n14,779.52 \r\n \r\n14,779.52 \r\n \r\n$ \r\n \r\n3,172,310.35 $ \r\n \r\n504,266.69 $ \r\n \r\n566,669.22 \r\n \r\nNotes to the Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual \r\nThe accompanying schedule of revenues, expenditures and changes in fund balances budget and actual is presented on the modified accrual basis of accounting which is the basis of accounting used in the presentation of the fund financial statements. \r\n \r\nSee notes to the basic financial statements. \r\n \r\n- 25 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nYEAR ENDED JUNE 30, 2007 \r\n \r\nSCHEDULE \"2\" \r\n \r\nFUNDING AGENCY PROGRAM/GRANT \r\nAgriculture, U. S. Department of Child Nutrition Cluster Pass-Through From Georgia Department of Education Food Services School Breakfast Program National School Lunch Program \r\nTotal Child Nutrition Cluster \r\nOther Programs Pass-Through From Georgia Department of Education Food Donation (1) Pass-Through From Bright from the Start: Georgia Department of Early Care and Learning Child and Adult Care Food Program \r\nTotal U.S. Department of Agriculture \r\nEducation, U. S. Department of Special Education Cluster Pass-Through From Georgia Department of Education Special Education Grants to States Preschool Grants \r\nTotal Special Education Cluster \r\nOther Programs Pass-Through From Georgia Department of Education English Language Acquisition Grants Enhancing Education Through Technology Program Improving Teacher Quality State Grants Migrant Education Rural Education Safe and Drug-Free Schools and Communities - State Grants State Grants for Innovative Programs Title I Grants to Local Educational Agencies Twenty-First Century Community Learning Centers Vocational Education - Basic Grants to States \r\nTotal U. S. Department of Education \r\n \r\nCFDA NUMBER \r\n \r\nPASSTHROUGH \r\nENTITY ID \r\nNUMBER \r\n \r\nEXPENDITURES IN PERIOD \r\n \r\n10.553 10.555 \r\n10.550 10.558 \r\n \r\nN/A N/A $ \r\n$ \r\n \r\n(2) 807,282.40 \r\n807,282.40 \r\n \r\nN/A \r\nN/A $ \r\n \r\n75,310.75 \r\n(2) 882,593.15 \r\n \r\n84.027 84.173 \r\n84.365 84.318 84.367 84.011 84.358 84.186 84.298 84.010 * 84.287 84.048 \r\n \r\nN/A $ N/A \r\n$ \r\n \r\n329,325.00 21,514.00 \r\n350,839.00 \r\n \r\nN/A \r\n \r\n3,258.00 \r\n \r\nN/A \r\n \r\n35.00 \r\n \r\nNIA \r\n \r\n124,281.15 \r\n \r\nN/A \r\n \r\n8,230.00 \r\n \r\nN/A \r\n \r\n49,477.00 \r\n \r\nN/A \r\n \r\n9,371.59 \r\n \r\nN/A \r\n \r\n3,554.00 \r\n \r\nN/A \r\n \r\n758,477.72 \r\n \r\nN/A \r\n \r\n340,677.00 \r\n \r\nN/A \r\n \r\n33,928.00 \r\n \r\n$ 1,682,128.46 \r\n \r\nTotal Federal Financial Assistance \r\nN/A = Not Available \r\n \r\n$ 2,564,721.61 \r\n \r\nNotes to the Schedule of Expenditures of Federal Awards \r\n(1) The amount shown for the Food Donation Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the School District during the current fiscal year. \r\n(2) Expenditures for the funds earned on Child and Adult Care Food Program ($8,836.90) and the School Breakfast Program ($189,159.72) were not maintained separately and are included in the 2007 National School Lunch Program. \r\nMajor Programs are identified by an asterisk (*) in front of the CFDA number. \r\nThe School District did not provide Federal Assistance to any Subrecipient. \r\nThe accompanying schedule of expenditures of Federal awards includes the Federal grant activity of the Jenkins County Board of Education and is presented on the modified accrual basis of accounting which is the basis of accounting used in the presentation of the fund financial statements. \r\nSee notes to the basic financial statements. \r\n \r\n- 26- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30, 2007 \r\n \r\nAGENCY/FUNDING \r\nGRANTS Bright from the Start: Georgia Department of Early Care and Learning Pre-Kindergarten Program \r\nEducation, Georgia Department of Quality Basic Education Direct Instructional Cost Kindergarten Program Kindergarten Program - Early Intervention Program Primary Grades (1-3) Program Primary Grades - Early Intervention (1-3) Program Upper Elementary Grades (4-5) Program Upper Elementary Grades - Early Intervention (4-5) Program Middle School (6-8) Program High School General Education (9-12) Program Vocational Laboratory (9-12) Program Students with Disabilities Gifted Student - Category VI Remedial Education Program Alternative Education Program English Speakers of Other Languages (ESOL) Media Center Program 20 Days Additional Instruction Staff and Professional Development Indirect Cost Central Administration School Administration Facility Maintenance and Operations Categorical Grants Pupil Transportation Regular Bus Replacement Sparsity Nursing Services Principal Supplements Vocational Supervisors Mid-term Adjustment Hold-Harmless Education Equalization Funding Grant Food Services Vocational Education Amended Formula Adjustment Other State Programs Health Insurance High School Graduation Coach Middle School Summer Remedial Program Preschool Handicapped Program Pupil Transportation - State Bonds Statewide K-8 Reading and Mathematics Program Teachers' Retirement \r\nOffice of Treasury and Fiscal Services Public School Employees Retirement \r\nCONTRACT Human Resources, Georgia Department of Family Connection \r\n \r\nSee notes to the basic financial statements. \r\n \r\n- 27 - \r\n \r\nSCHEDULE \"3\" \r\n \r\nGOVERNMENTAL FUND TYPE GENERAL FUND \r\n \r\n$ \r\n \r\n493,633.40 \r\n \r\n578,803.00 43,478.00 \r\n1,282,980.00 61,418.00 \r\n613,404.00 45,251.00 \r\n1,050,561.00 964,661.00 324,056.00 824,856.00 53,432.00 98,309.00 83,122.00 50,479.00 176,355.00 57,462.00 31,714.00 \r\n357,858.00 404,704.00 441,338.00 \r\n285,188.00 30,356.00 20,000.00 46,625.00 5,235.00 9,429.00 86,974.00 \r\n913,373.00 52,504.00 22,784.00 \r\n-154,981.00 \r\n259,772.12 40,075.00 2,148.00 48,561.00 \r\n200,000.00 26,707.31 7,230.64 \r\n2,006.00 \r\n49 999.54 \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS \r\nYEAR ENDED JUNE 30, 2007 \r\n \r\nSCHEDULE \"4\" \r\n \r\nPROJECT \r\nConstruct approximately twelve (12) classrooms at Jenkins County Elementary School; construct approximately ten (10) classrooms at Jenkins County High School; construct approximately two (2) classrooms at Jenkins County Middle School; and complete improvements and an expansion of the kitchen at Jenkins County High School; construct or provide new bleachers and a press box at the Jenkins County High School football stadium; and construct an all-weather track facility and new tennis courts at Jenkins County High School. \r\n(i) Acquisition, relocation and construction of a new bus shop to provide space for the construction of a new gymnatorium on the Jenkins County High School campus, (ii) construction and equipping of a new gymnatorium at Jenkins County High School, (iii) construction and renovation of athletic facilities at the Jenkins County High School including, but not limited to, a new track and field house improvements, (iv) acquisition, construction, and equipping a new central office facility, (v) renovation and construction at the schools of the system, and (vi) acquisition of school buses and other necessary personal property and equipment, including computers and related technology and safety and security upgrades. \r\n \r\nORIGINAL ESTIMATED \r\nCOST (1) \r\n \r\nCURRENT ESTIMATED COSTS (2) \r\n \r\nAMOUNT EXPENDED IN CURRENT \r\nYEAR (3) \r\n \r\nAMOUNT EXPENDED \r\nIN PRIOR YEARS (3) \r\n \r\n$ 2,711,000.00 $ 3,133,792.00 \r\n \r\n$ 3,023,456.00 \r\n \r\n5,050,000.00 \r\n \r\n5,075,420.70 $ 3,786,530.70 \r\n \r\n1,288,890.00 \r\n \r\nPROJECT STATUS Complete \r\nOngoing \r\n \r\n$ 7,761,000.00 $ 8,209,212.70 $ 3,786,530.70 $ 4,312,346.00 \r\n \r\n(1) The School District's original cost estimate as specified in the resolution calling for the imposition of the Local Option Sales Tax. \r\n(2) The School District's current estimate of total cost for the projects. Includes all cost from project inception to completion. \r\n(3) The voters of Jenkins County approved the imposition of a 1% sales tax to fund the above projects and retire associated debt. Amounts expended for these projects may include sales tax proceeds, state, local property taxes and/or other funds over the life of the projects. \r\n \r\nSee notes to the basic financial statements. \r\n \r\n- 28 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION GENERAL FUND- QUALITY BASIC EDUCATION PROGRAM (QBE) \r\nALLOTMENTS AND EXPENDITURES - BY PROGRAM YEAR ENDED JUNE 30, 2007 \r\n \r\nSCHEDULE \"5\" \r\n \r\nDESCRIPTION \r\nDirect Instructional Programs Kindergarten Program Kindergarten Program-Early Intervention Program Primary Grades (1-3) Program Primary Grades-Early Intervention (1-3) Program Upper Elementary Grades (4-5) Program Upper Elementary Grades-Early Intervention (4-5) Program Middle School (6-8) Program High School General Education (9-12) Program Vocational Laboratory (9-12) Program Students with Disabilities Category I Category II Category Ill Gifted Student - Category VI Remedial Education Program Alternative Education Program English Speakers of Other Languages (ESOL) \r\nTOTAL DIRECT INSTRUCTIONAL PROGRAMS \r\nMedia Center Program Staff and Professional Development \r\n \r\nALLOTMENTS FROM GEORGIA DEPARTMENT OF EDUCATION {1) (2) \r\n \r\nELIGIBLE QBE PROGRAM COSTS \r\n \r\nSALARIES OPERATIONS \r\n \r\nTOTAL \r\n \r\n$ \r\n \r\n633,878.00 $ 558,176.67 $ \r\n \r\n5,697.04 $ \r\n \r\n563,873.71 \r\n \r\n46,258.00 \r\n \r\n75,010.60 \r\n \r\n75,010.60 \r\n \r\n1,387,662.00 1,208,128.51 \r\n \r\n22,453.29 \r\n \r\n1,230,581.80 \r\n \r\n72,599.00 \r\n \r\n212,611.10 \r\n \r\n212,611.10 \r\n \r\n658,619.00 \r\n \r\n606,884.87 \r\n \r\n16,472.67 \r\n \r\n623,357.54 \r\n \r\n48,275.00 1,174,446.00 1,053,041.00 \r\n346,441.00 909,583.00 \r\n58,138.00 96,900.00 91,979.00 53 496.00 \r\n \r\n142,304.60 1,285,634.49 1,425,738.01 \r\n369,708.17 \r\n61,025.69 431,792.98 444,131.72 \r\n79,572.03 26,289.76 135,069.47 72,451.76 \r\n \r\n20,194.74 26,106.71 55,836.56 \r\n60,525.00 \r\n1,368.97 \r\n896.81 250.00 \r\n \r\n142,304.60 1,305,829.23 1,451,844.72 \r\n425,544.73 \r\n121,550.69 431,792.98 444,131.72 \r\n80,941.00 26,289.76 135,966.28 72,701.76 \r\n \r\n$ \r\n \r\n6,631,315.00 $ 7,134,530.43 $ 209,801.79 $ 7,344,332.22 \r\n \r\n192,280.00 34 776.00 \r\n \r\n177,629.13 226.00 \r\n \r\n37,067.88 22,696.18 \r\n \r\n214,697.01 22,922.18 \r\n \r\nTOTAL QBE FORMULA FUNDS \r\n \r\n$ \r\n \r\n6,858,371.00 $ 7,312,385.56 $ 269,565.85 $ 7,581,951.41 \r\n \r\n(1) Comprised of State Funds plus Local Five Mill Share. (2) Allotments do not include the impact of the State amended formula adjustment. \r\n \r\nSee notes to the basic financial statements. \r\n \r\n- 29- \r\n \r\n SECTION II COMPLIANCE AND INTERNAL CONTROL REPORTS \r\n \r\n Russell W. Hinton \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400 \r\nMay 27, 2008 \r\n \r\nHonorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the Jenkins County Board of Education \r\nREPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nLadies and Gentlemen: \r\nWe have audited the financial statements of the governmental activities, each major fund, and the aggregate remaining fund information ofJenkins County Board of Education as of and for the year ended June 30, 2007, which collectively comprise Jenkins County Board of Education's basic financial statements and have issued our report thereon dated May 27, 2008. We conducted our audit in accordance with auditing standards generally accepted in the United States ofAmerica and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. \r\nInternal Control Over Financial Reporting \r\nIn planning and performing our audit, we considered Jenkins County Board of Education's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose ofexpressing an opinion on the effectiveness of the Jenkins County Board of Education's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the Jenkins County Board of Education's internal control over financial reporting. \r\nOur consideration of internal control over financial reporting was for the limited purpose described in the preceding paragraph and would not necessarily identify all deficiencies in internal control over financial reporting that might be significant deficiencies or material weaknesses. However, as discussed below, we identified a certain deficiency in internal control over financial reporting that we consider to be a significant deficiency. \r\n2007YB-30 \r\n \r\n A control deficiency exists when the design or operation ofa control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affect the Jenkins County Board of Education's ability to initiate, authorize, record, process, or report financial data reliably in accordance with generally accepted accounting principles such that there is more than a remote likelihood that a misstatement of the Jenkins County Board ofEducation's financial statements that is more than inconsequential will not be prevented or detected by the Jenkins County Board ofEducation's internal control. We consider item FS-6821-07-01 in the accompanying Schedule of Findings and Questioned Costs to be a significant deficiency in internal control over financial reporting. \r\nA material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that a material misstatement ofthe financial statements will not be prevented or detected by the Jenkins County Board of Education's internal control. \r\nOur consideration of the internal control over financial reporting was for the limited purpose described in the first paragraph ofthis section and would not necessarily disclose all deficiencies in internal control that might be significant deficiencies and, accordingly, would not necessarily disclose all significant deficiencies that are also considered to be material weaknesses. However, we believe that the significant deficiency described above is not a material weakness. \r\nCompliance and Other Matters \r\nAs part of obtaining reasonable assurance about whether Jenkins County Board of Education's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions oflaws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. \r\nWe noted certain matters that we have reported to management of Jenkins County Board of Education in a separate letter dated May 27, 2008. \r\nJenkins County Board of Education's response to the finding identified in our audit is described in the accompanying Schedule ofManagement's Responses. We did not audit Jenkins County Board of Education's response and, accordingly, we express no opinion on it. \r\n2007YB-30 \r\n \r\n This report is intended solely for the information and use of the management, members of the Jenkins County Board of Education, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. \r\nRespectfully submitted, \r\n~u'.)_-4d~ \r\nRussell W. Hinton, CPA, CGFM State Auditor \r\nRWH:gp 2007YB-30 \r\n \r\n Russell W. Hinton \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400 \r\nMay 27, 2008 \r\n \r\nHonorable Sonny Perdue, Governor Members ofthe General Assembly Members ofthe State Board of Education \r\nand Superintendent and Members ofthe Jenkins County Board of Education \r\nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULARA-133 \r\nLadies and Gentlemen: \r\nCompliance \r\nWe have audited the compliance ofJenkins County Board ofEducation with the types ofcompliance requirements described in the U.S. Office of Management and Budget (0MB) Circular A-133 Compliance Supplement that are applicable to each ofits major Federal programs for the year ended June 30, 2007. Jenkins County Board of Education's major Federal programs are identified in the Summary ofAuditor's Results Section ofthe accompanying Schedule ofFindings and Questioned Costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major Federal programs is the responsibility of Jenkins County Board of Education's management. Our responsibility is to express an opinion on Jenkins County Board of Education's compliance based on our audit. \r\nWe conducted our audit ofcompliance in accordance with auditing standards generally accepted in the United States ofAmerica; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General ofthe United States; and 0MB Circular A133, Audits ofStates, Local Governments, and Non-Profit Organizations. Those standards and 0MB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major Federal program occurred. An audit includes examining, on a test basis, evidence about the Jenkins County Board ofEducation's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on Jenkins County Board of Education's compliance with those requirements. \r\n2007SA-10 \r\n \r\n In our opinion, the Jenkins County Board of Education complied, in all material respects, with the requirements referred to above that are applicable to each ofits major Federal programs for the year ended June 30, 2007. \r\n \r\nInternal Control Over Compliance \r\n \r\nThe management of Jenkins County Board of Education is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to Federal programs. In planning and performing our audit, we considered Jenkins County Board ofEducation's internal control over compliance with requirements that could have a direct and material effect on a major Federal program in order to determine our auditing procedures for the purpose ofexpressing our opinion on compliance, but not for the purpose ofexpressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the Jenkins County Board of Education's internal control over compliance. \r\n \r\nA control deficiency in an entity's internal control over compliance exists when the design or operation ofa control does not allow management or employees, in the normal course ofperforming their assigned functions, to prevent or detect noncompliance with a type ofcompliance requirement of a Federal program on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affects the entity's ability to administer a Federal program such that there is more than a remote likelihood that noncompliance with a type of compliance requirement of a Federal program that is more than inconsequential will not be prevented or detected by the entity's internal control. \r\n \r\nA material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that material noncompliance with a type of compliance requirement of a Federal program will not be prevented or detected by the entity's internal control. \r\n \r\nOur consideration of the internal control over compliance was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses, as defined above. \r\n \r\nThis report is intended solely for the information and use of the management, members of the Jenkins County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. \r\n \r\nRespectfully submitted, \r\n \r\n. \r\n \r\n~0.J~ \r\n \r\nRussell W. Hinton, CPA, CGFM State Auditor \r\n \r\nRWH:gp 2007SA-10 \r\n \r\n SECTION III AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE \r\nSUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2007 \r\n \r\nPRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nFINDING CONTROL NUMBER \r\n \r\nAUDITEE'S RESPONSE/STATUS \r\n \r\nSEE AUDITOR'S COMMENTS \r\n \r\nFS-6821-05-01 Further Action Not Warranted \r\n \r\nFS-6821-05-02 Further Action Not Warranted \r\n \r\nFS-6821-05-03 Further Action Not Warranted \r\n \r\nFS-6821-06-01 Unresolved - See Corrective Action/Responses \r\n \r\nFS-6821-06-02 Further Action Not Warranted \r\n \r\n(1) \r\n \r\nFS-6821-06-03 Previously Reported Corrective Action Implemented \r\n \r\nFS-6821-06-04 Previously Reported Corrective Action Implemented \r\n \r\nFS-6821-06-05 Previously Reported Corrective Action Implemented \r\n \r\nFS-6821-06-06 Further Action Not Warranted \r\n \r\n(1) \r\n \r\nAUDITOR'S COMMENTS \r\n \r\n(1) Findings/internal control deficiencies ofthis nature, that are not deemed significant deficiencies or material weaknesses and do not require reporting in the audit report in accordance with Statements on Auditing Standards (SAS) 112 or Governmental Auditing Standards (Yellow Book), will be communicated in a management letter in subsequent periods. \r\n \r\nCORRECTIVE ACTION/RESPONSES \r\n \r\nREVENUES/RECEIVABLES/RECEIPTS EXPENDITURES/LIABILITIES/DISBURSEMENTS Inadequate Internal Controls over School Activity Accounts Finding Control Number: FS-6821-06-01 \r\n \r\nProcedures have been implemented to strengthen internal controls; however, weaknesses still exist in the separation ofduties at the school level. In addition, adequate supporting documentation for receipts and expenditures have improved, but deficiencies continue to occur. The business manager will begin reviewing school activity information at least quarterly to ensure that the proper procedures are being followed. \r\n \r\n- 1- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE \r\nSUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2007 \r\n \r\nPRIOR YEAR FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\n \r\nFINDING CONTROL NUMBER \r\n \r\nAUDITEE'S RESPONSE/STATUS \r\n \r\nFA-6821-06-01 Previously Reported Corrective Action Implemented \r\n \r\n-2- \r\n \r\n SECTION IV FINDINGS AND QUESTIONED COSTS \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2007 \r\n \r\nI SUMMARY OF AUDITOR'S RESULTS \r\n \r\n1. Type of Report Issued on the Financial Statements The auditor's opinion on the Jenkins County Board of Education's financial statements was unqualified. \r\n \r\n2. Significant Deficiencies in Internal Control Disclosed by the Audit ofthe Financial Statements The audit report for the Jenkins County Board of Education disclosed a financial statement significant deficiency related to the following control categories. \r\n \r\nRevenues/Receivables/Receipts \r\n \r\nExpenditures/Liabilities/Disbursements \r\n \r\nThe significant deficiency described above is not considered to be a material weakness. \r\n \r\n3. Noncompliance Material to the Financial Statements The audit of the Jenkins County Board of Education disclosed no instances of noncompliance that were deemed to be material to the financial statements. \r\n \r\n4. Significant Deficiencies in Internal Control Over Major Programs The audit report for the Jenkins County Board of Education did not disclose any significant deficiencies in internal control over major programs. \r\n \r\n5. Type of Report Issued on Compliance for Major Programs The auditor's opinion on the Jenkins County Board ofEducation's report on compliance with requirements applicable to major programs was unqualified. \r\n \r\n6. Audit Findings Required to be Reported by Section .5 lO(a) of 0MB Circular A-133 The Jenkins County Board ofEducation's audit did not disclose audit findings required to be reported by section .510(a) ofOMB Circular A-133. \r\n \r\n7. Major Programs Federal awards audited as major programs are as follows: 10.553 Food Services - School Breakfast Program 10.555 Food Services - National School Lunch Program 84.287 Twenty-First Century Community Leaming Centers \r\n \r\n8. Type \"A\" Program Dollar Threshold The dollar threshold for type \"A\" programs was $300,000.00. \r\n \r\n9. Low Risk Auditee The Jenkins County Board ofEducation qualified as a low risk auditee as defined by Section .530 of 0MB Circular A-133. \r\n \r\n- 1- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2007 \r\n \r\nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nREVENUES/RECEIVABLES/RECEIPTS EXPENDITURES/LIABILITIES/DISBURSEMENTS Inadequate Internal Controls over School Activity Accounts Significant Deficiency Finding Control Number: FS-6821-07-01 \r\n \r\nCondition: \r\n \r\nThis is a repeat finding (FS-6821-06-01 and FS-6821-05-01) from the years ended June 30, 2006, and June 30, 2005, respectively. The accounting procedures of the School District were insufficient to provide for adequate internal controls over the school activity accounts. \r\n \r\nCriteria: \r\n \r\nThe School District's management is responsible for designing and maintaining internal controls that provide reasonable assurance that transactions are processed according to established procedures. \r\n \r\nQuestioned Cost: NIA \r\n \r\nInformation: \r\n \r\nRevenues/Receivables/Receipts  Deposit preparation was not separated from the record keeping and cash custody functions.  Based on a review of twenty items, the following deficiencies were noted: 1. Two receipts were not deposited in a timely manner. 2. Two receipts had no documentation on hand. 3. Four receipts did not have adequate documentation. 4. Three receipt totals did not equal the deposit ticket amounts. 5. One receipt was not posted timely to the accounting records. \r\n \r\nExpenditures/Liabilities/Disbursements  Based on a review of twenty-five items, the following deficiencies were noted: 1. Four vouchers did not have original invoices attached. 2. Six items lacked receiving evidence. 3. Fourteen vouchers failed to include purchase orders. 4. All twenty-five vouchers were not approved by authorized personnel prior to the disbursement of the funds. \r\n \r\nCause: \r\n \r\nThese deficiencies were a result of management's decision to limit the number ofadministrative staffmade responsible for accounting functions and management's failure to ensure that internal controls were established, implemented and functioning at the school level. \r\n \r\n-2- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2007 \r\n \r\nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nREVENUES/RECEIVABLES/RECEIPTS EXPENDITURES/LIABILITIES/DISBURSEMENTS Inadequate Internal Controls over School Activity Accounts Significant Deficiency Finding Control Number: FS-6821-07-01 \r\n \r\nEffect: \r\n \r\nErrors and/or irregularities may not be detected in a timely manner. \r\n \r\nRecommendation: \r\n \r\nThe School District should implement procedures to ensure that the key accounting functions of custody, record keeping and authorization are separated and/or utilize oversight for these incompatible activities. In addition, management should monitor controls to provide reasonable assurance that transactions are processed according to established polices and implement those procedures deemed necessary to strengthen internal controls over the accounting functions. \r\n \r\nIII FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\n \r\nNo matters were reported. \r\n \r\n-3 - \r\n \r\n SECTION V MANAGEMENT'S RESPONSES \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF MANAGEMENT'S RESPONSES \r\nYEAR ENDED JUNE 30, 2007 \r\nFinding Control Number: FS-6821-07-01 \r\nWe concur with this finding. Procedures have been implemented to strengthen internal controls; however, weaknesses still exist in the separation of duties at the school level. In addition, adequate supporting documentation for receipts and expenditures have improved, but deficiencies continue to occur. The business manager will begin reviewing school activity information at least quarterly to ensure that the proper procedures are being followed. \r\nContact Person: Janet Fields, Business Manager Phone: (478) 982-6000 Fax: (478) 982-6002 E-mail Address: jfields@jchs.com \r\n \r\n "},{"id":"dlg_ggpd_y-ga-ba800-b-pr1-be26-bj5-b2005-h2006","title":"Jenkins County Board of Education, Millen, Georgia, report on audit of the financial statements, year ended June 30, 2006","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts."],"dcterms_spatial":["United States, Georgia, 32.75042, -83.50018"],"dcterms_creator":["Georgia. Department of Audits and Accounts"],"dc_date":["2006-06-30"],"dcterms_description":["Fiscal year ended June 30, 2000-","Ceased with: Fiscal year ended June 30, 2008.","Title from cover.","Report year covers fiscal year.","Has supplements: Jenkins County Board of Education, Millen, Georgia, schedule of salaries and travel, fiscal year ended June 30, 2000-fiscal year ended June 30, 2002; Report on salary and travel for the fiscal year ended ... (Jenkins County Board of Education, Ga.), fiscal year ended June 30, 2003-fiscal year ended June 30, 2007; Salaries and travel reimbursement (Jenkins County Board of Education, Ga.), fiscal year ended June 30, 2008.","Fiscal year ended June 30, 2008, released in 2009? (online surrogate); (Georgia Government Publications database, viewed April 24, 2023)."],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Georgia. Department of Audits and Accounts"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Jenkins County Board of Education (Ga.)--Appropriations and expenditures--Periodicals.","Education--Georgia--Jenkins County--Auditing--Periodicals.","Education--Georgia--Jenkins County--Finance--Statistics--Periodicals.","School employees--Salaries, etc.--Georgia--Jenkins County--Statistics--Periodicals.","Education--Auditing","Education--Finance","Expenditures, Public","Georgia--Jenkins County","Georgia Government Documents--Serial"],"dcterms_title":["Jenkins County Board of Education, Millen, Georgia, report on audit of the financial statements, year ended June 30, 2006"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-be26-bj5-b2005-h2006"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-be26-bj5-b2005-h2006"],"dcterms_temporal":null,"dcterms_rights_holder":["\u0026copy; Georgia Department of Audits"],"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["periodicals","state government records","audits","financial records","financial statements"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":"JENKINS COUNTY BOARD OF EDUCATION \r\nMILLEN, GEORGIA REPORT ON AUDIT OF THE FINANCIAL STATEMENTS \r\nFOR THE FISCAL YEAR ENDED JUNE 30, 2006 \r\nSTATE OF GEORGIA \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\nRussell W. Hinton State Auditor \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON BASIC FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION -SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\n \r\nEXHIBITS \r\n \r\nBASIC FINANCIAL STATEMENTS \r\n \r\nDISTRICT-WIDE FINANCIAL STATEMENTS \r\n \r\nA \r\n \r\nSTATEMENT OF NET ASSETS \r\n \r\n1 \r\n \r\nB \r\n \r\nSTATEMENT OF ACTIVITIES \r\n \r\n2 \r\n \r\nFUND FINANCIAL STATEMENTS \r\n \r\nC \r\n \r\nBALANCE SHEET \r\n \r\nGOVERNMENTAL FUNDS \r\n \r\n4 \r\n \r\nD \r\n \r\nRECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET \r\n \r\nTO THE STATEMENT OF NET ASSETS \r\n \r\n5 \r\n \r\nE \r\n \r\nSTATEMENT OF REVENUES, EXPENDITURES AND CHANGES \r\n \r\nIN FUND BALANCES \r\n \r\nGOVERNMENTAL FUNDS \r\n \r\n6 \r\n \r\nF \r\n \r\nRECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT \r\n \r\nOF REVENUES, EXPENDITURES AND CHANGES IN FUND \r\n \r\nBALANCES TO THE STATEMENT OF ACTIVITIES \r\n \r\n7 \r\n \r\nG \r\n \r\nSTATEMENT OF FIDUCIARY NET ASSETS \r\n \r\nFIDUCIARY FUNDS \r\n \r\n8 \r\n \r\nH \r\n \r\nSTATEMENT OF CHANGES IN FIDUCIARY NET ASSETS \r\n \r\nFIDUCIARY FUNDS \r\n \r\n9 \r\n \r\nI \r\n \r\nNOTES TO THE BASIC FINANCIAL STATEMENTS \r\n \r\n11 \r\n \r\nSCHEDULES \r\n \r\nREQUIRED SUPPLEMENTARY INFORMATION \r\n \r\n1 SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES \r\n \r\nIN FUND BALANCES - BUDGET AND ACTUAL \r\n \r\nGENERAL FUND \r\n \r\n25 \r\n \r\nSUPPLEMENTARY INFORMATION \r\n \r\n2 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\n \r\n26 \r\n \r\n3 SCHEDULE OF STATE REVENUE \r\n \r\n28 \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nSCHEDULES \r\n \r\nSUPPLEMENTARY INFORMATION \r\n \r\n4 SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS \r\n \r\n29 \r\n \r\n5 ALLOTMENTS AND EXPENDITURES \r\n \r\nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS (QBE) \r\n \r\nBY PROGRAM \r\n \r\n31 \r\n \r\nSECTION II \r\nCOMPLIANCE AND INTERNAL CONTROL REPORTS \r\nREPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULARA-133 \r\n \r\nSECTION III AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\nSECTION IV FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\nSECTION V MANAGEMENT'S RESPONSES SCHEDULE OF MANAGEMENT'S RESPONSES \r\n \r\n SECTION I FINANCIAL \r\n \r\n Russell W. Hinton \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400 \r\nFebruary 23, 2007 \r\n \r\nHonorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the Jenkins County Board of Education \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON BASIC FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION - SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nLadies and Gentlemen: \r\nWe have audited the accompanying financial statements ofthe governmental activities, each major fund, and the aggregate remaining fund information (Exhibits A through I) of the Jenkins County Board of Education, as of and for the year ended June 30, 2006, which collectively comprise the Board's basic financial statements as listed in the table of contents. These financial statements are the responsibility ofthe Jenkins County Board ofEducation's management. Our responsibility is to express opinions on these financial statements based on our audit. \r\nWe conducted our audit in accordance with auditing standards generally accepted in the United States ofAmerica and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General ofthe United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free ofmaterial misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opm1ons. \r\nIn our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information ofthe Jenkins County Board of Education, as ofJune 30, 2006, and the respective changes in financial position thereof for the year then ended in conformity with accounting principles generally accepted in the United States of America. \r\n2006ARL-11 \r\n \r\n The Jenkins County Board of Education has not presented Management's Discussion and Analysis that accounting principles generally accepted in the United States has determined is necessary to supplement, although not to be part of, the basic financial statements. \r\nIn accordance with Government Auditing Standards, we have also issued our report dated February 23, 2007, on our consideration of the Jenkins County Board of Education's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements and other matters. The purpose ofthat report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit. \r\nThe Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual, as presented on page 25, is not a required part of the basic financial statements but is supplementary information required by the accounting principles generally accepted in the United States of America. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods ofmeasurement and presentation ofthe required supplementary information. However, we did not audit the information and express no opinion on it. \r\nOur audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the Jenkins County Board of Education's basic financial statements. The accompanying supplementary information which consist of Schedules 2 through 5, which includes the Schedule of Expenditures of Federal Awards as required by U. S. Office of Management and Budget Circular A-133, Audits ofStates, Local Governments, and Non-Profit Organizations, are presented for purposes of additional analysis and are not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements, and in our opinion, is fairly stated, in all material respects, in relation to the basic financial statements taken as a whole. \r\nA copy of this report has been filed as a permanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated section 50-6-24. \r\nRespectfully submitted, \r\n:-~I~.QQ.lu.~~ W. Hinton, CPA, CGFM State Auditor \r\nRWH:as 2006ARL-11 \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION STATEMENT OF NET ASSETS JUNE 30, 2006 \r\nASSETS \r\nCash and Cash Equivalents Investments Accounts Receivable, Net \r\nTaxes State Government Federal Government Other Inventories Capital Assets Land Construction in Progress Land Improvements Buildings Equipment Less: Accumulated Depreciation \r\nTotal Assets \r\nLIABILITIES \r\nAccounts Payable Salaries Payable Contracts Payable Retainages Payable Long-Term Liabilities \r\nDue Within One Year Due in More Than One Year \r\nTotal Liabilities \r\nNET ASSETS \r\nInvested in Capital Assets, Net of Related Debt Restricted for \r\nBus Replacement Continuation of Federal Programs Debt Service Capital Projects Unrestricted \r\nTotal Net Assets \r\nTotal Liabilities and Net Assets \r\nThe notes to the basic financial statements are an integral part of this statement. -1- \r\n \r\nEXHIBIT\"A\" \r\n \r\nGOVERNMENTAL ACTIVITIES \r\n \r\n$ \r\n \r\n4,253,868 \r\n \r\n2,078,680 \r\n \r\n216,568 1,017,225 \r\n269,494 19,305 22,273 \r\n \r\n91,128 88,304 684,331 10,571,295 1,940,558 -2,492,053 \r\n \r\n$ ===1=8=7=6=0=9=76= \r\n \r\n$ \r\n \r\n159,761 \r\n \r\n1,448,466 \r\n \r\n85,054 \r\n \r\n9,450 \r\n \r\n555,000 4 785 000 \r\n \r\n$ \r\n \r\n7,042 731 \r\n \r\n$ \r\n \r\n10,086,394 \r\n \r\n165,933 244,104 884,563 161,844 175 407 \r\n \r\n$ \r\n \r\n11,718245 \r\n \r\n$ ===18=7=6=0=9=76= \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION STATEMENT OF ACTIVITIES \r\nFOR THE YEAR ENDED JUNE 30, 2006 \r\n \r\nGOVERNMENTAL ACTIVITIES \r\nInstruction Support Services \r\nPupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Operations of Non-Instructional Services Enterprise Operations Food Services Interest on Short-Term and Long-Term Debt \r\nTotal Governmental Activities \r\nGeneral Revenues Taxes Property Taxes For Maintenance and Operations For Debt Services Railroad Cars Sales Taxes Special Purpose Local Option Sales Tax For Debt Services Intangible Recording Tax Grants and Contributions not Restricted to Specific Programs Investment Earnings Miscellaneous \r\nTotal General Revenues \r\nChange in Net Assets \r\nNet Assets - Beginning of Year \r\nNet Assets - End of Year \r\n \r\nEXPENSES \r\n \r\nCHARGES FOR SERVICES \r\n \r\n$ \r\n \r\n9,280,991 $ \r\n \r\n430,286 667,741 223,196 511,124 732,064 175,012 685,537 752,509 120,676 \r\n \r\n163,529 919,903 170 334 \r\n \r\n$ \r\n \r\n14,832,902 $ \r\n \r\n164,153 \r\n125,969 59,403 \r\n349 525 \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -2- \r\n \r\n EXHIBIT \"B\" \r\n \r\nPROGRAM REVENUES \r\n \r\nOPERATING \r\n \r\nCAPITAL \r\n \r\nGRANTS AND \r\n \r\nGRANTS AND \r\n \r\nCONTRIBUTIONS CONTRIBUTIONS \r\n \r\nNET (EXPENSES) REVENUES \r\nAND CHANGES IN NET ASSETS \r\n \r\n$ \r\n \r\n7,455,511 \r\n \r\n172,448 385,706 166,521 603,545 399,864 \r\n14,400 462,137 \r\n292,369 $ \r\n103,602 \r\n \r\n814,663 \r\n \r\n$ \r\n \r\n10 870 766 $ \r\n \r\n$ \r\n49,848 \r\n49 848 $ \r\n \r\n-1,661,327 \r\n-257,838 -282,035 \r\n-56,675 92,421 -332,200 -160,612 -223,400 -410,292 -17,074 \r\n-37,560 -45,837 -170 334 \r\n-3,562,763 \r\n \r\n$ \r\n \r\n1,591,431 \r\n \r\n182,105 \r\n \r\n14,175 \r\n \r\n714,430 31,089 \r\n1,207,843 214,210 118 235 \r\n \r\n$ \r\n \r\n4 073 518 \r\n \r\n$ \r\n \r\n510,755 \r\n \r\n11 207 490 \r\n \r\n$ \r\n \r\n11,718245 \r\n \r\n-3- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION BALANCE SHEET \r\nGOVERNMENTAL FUNDS JUNE 30, 2006 \r\n \r\nEXHIBIT\"C\" \r\n \r\nASSETS \r\nCash and Cash Equivalents Investments Accounts Receivable, Net \r\nTaxes State Government Federal Government Other Inventories \r\n \r\nGENERAL FUND \r\n \r\nDISTRICTWIDE \r\nCAPITAL PROJECTS \r\nFUND \r\n \r\nDEBT SERVICE \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ 1,283,851 $ 2,222,721 $ 2,078,680 \r\n106,555 1,017,225 \r\n269,494 19,305 22,273 \r\n \r\n747,296 $ 139,529 \r\n \r\n4,253,868 2,078,680 \r\n246,084 1,017,225 \r\n269,494 19,305 22273 \r\n \r\nTotal Assets \r\n \r\n$ 2,718,703 $ 4 301 401 $ \r\n \r\n886,825 $ =====7=,9=0=6,=92=9= \r\n \r\nLIABILITIES AND FUND BALANCES \r\nLIABILITIES \r\nAccounts Payable Salaries Payable Contracts Payable Retainages Payable \r\nTotal Liabilities \r\nFUND BALANCES \r\nReserved for: Bus Replacement Continuation of Federal Programs Debt Service Inventories Capital Projects \r\nUnreserved Undesignated Reported in: General Fund \r\nTotal Fund Balances \r\n \r\n$ \r\n \r\n157,166 $ \r\n \r\n1,448,466 \r\n \r\n$ 1,605,632 $ \r\n \r\n2,595 \r\n85,054 9 450 \r\n97 099 \r\n \r\n$ \r\n \r\n165,933 \r\n \r\n221,831 \r\n \r\n$ \r\n \r\n22,273 \r\n \r\n$ 4,204,302 \r\n \r\n703 034 $ 1113071 $ 4,204,302 $ \r\n \r\n$ $ $ 886,825 \r\n886,825 $ \r\n \r\n159,761 1,448,466 \r\n85,054 9450 \r\n1 702 731 \r\n165,933 221,831 886,825 \r\n22,273 4,204,302 \r\n703 034 \r\n6,204,198 \r\n \r\nTotal Liabilities and Fund Balances \r\n \r\n$ 2,718,703 $ 4 301 401 $ \r\n \r\n886,825 $ =====7=,9=0=6'=92=9= \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -4 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET \r\nTO THE STATEMENT OF NET ASSETS JUNE 30, 2006 \r\n \r\nEXHIBIT\"D\" \r\n \r\nTotal Fund Balances - Governmental Funds (Exhibit \"C\") \r\nAmounts reported for Governmental Activities in the Statement of Net Assets are different because: \r\nCapital Assets used in Governmental Activities are not financial resources and therefore are not reported in the funds. These assets consist of: \r\nLand Construction in Progress Land Improvements Buildings Equipment Accumulated Depreciation \r\nTotal Capital Assets \r\nSome of the School District's property tax revenues will be collected after year-end but are not available soon enough to pay for the current period's expenditures. \r\nBonds Payable, which are Long-Term Liabilities, are not due and payable in the current period and therefore are not reported as liabilities in the funds. \r\n \r\n$ \r\n \r\n6,204,198 \r\n \r\n$ \r\n \r\n91,128 \r\n \r\n88,304 \r\n \r\n684,331 \r\n \r\n10,571,295 \r\n \r\n1,940,558 \r\n \r\n-2,492,053 \r\n \r\n10,883,563 \r\n \r\n-29,516 -5,340,000 \r\n \r\nNet Assets of Governmental Activities (Exhibit \"A\") \r\n \r\n$ 11,718,245 \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -5- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES \r\nGOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2006 \r\n \r\nEXHIBIT \"E\" \r\n \r\nREVENUES \r\nProperty Taxes Sales Taxes State Funds Federal Funds Charges for Services Investment Earnings Miscellaneous \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Enterprise Operations Food Services Operation \r\nCapital Outlay Debt Services \r\nPrincipal Interest \r\nTotal Expenditures \r\nNet Change in Fund Balances \r\nFund Balances - Beginning \r\nFund Balances - Ending \r\n \r\nGENERAL FUND \r\n \r\nDISTRICTWIDE \r\nCAPITAL PROJECTS \r\nFUND \r\n \r\nDEBT SERVICE \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ 1,626,617 27,968 \r\n9,344,246 2,784,211 \r\n349,525 38,273 $ 116 608 \r\n$ 14,287,448 $ \r\n \r\n$ \r\n171,721 837 \r\n172 558 $ \r\n \r\n184,420 $ 717,551 \r\n4,216 3 448 909,635 $ \r\n \r\n1,811,037 745,519 \r\n9,344,246 2,784,211 \r\n349,525 214,210 120 893 \r\n15 369 641 \r\n \r\n$ 8,870,336 $ \r\n \r\n24,194 \r\n \r\n404,600 667,741 213,468 511,124 731,489 173,789 681,778 564,013 120,676 163,529 874,395 \r\n \r\n17,792 \r\n575 $ \r\n35,888 \r\n1,352,575 \r\n \r\n$ 13,976,938 $ 1 431 024 $ \r\n \r\n$ \r\n \r\n310,510 $ -1,258,466 $ \r\n \r\n802,561 \r\n \r\n5,462,768 \r\n \r\n$ 8,894,530 \r\n \r\n1,223 \r\n \r\n422,392 667,741 213,468 511,124 732,064 175,012 681,778 599,901 120,676 163,529 874,395 1,352,575 \r\n \r\n140,000 170 334 \r\n \r\n140,000 170 334 \r\n \r\n311 557 $ 15719519 \r\n \r\n598,078 $ \r\n \r\n-349,878 \r\n \r\n288 747 \r\n \r\n6,554,076 \r\n \r\n$ 1 113 071 $ 4,204,302 $ 886,825 $ ==6=,2=0=4'=19=8= \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -6 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION RECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT OF \r\nREVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES TO THE STATEMENT OF ACTIVITIES JUNE 30, 2006 \r\n \r\nEXHIBIT \"F\" \r\n \r\nTotal Net Change in Fund Balances - Governmental Funds (Exhibit \"E\") \r\n \r\n$ \r\n \r\nAmounts reported for Governmental Activities in the Statement of Activities are different because: \r\n \r\nCapital Outlays are reported as expenditures in Governmental Funds. However, in the Statement of Activities, the cost of Capital Assets is allocated over their estimated useful lives as depreciation expense. In the current period, these amounts are: \r\n \r\nCapital Outlay Depreciation Expense \r\nExcess of Capital Outlay over Depreciation Expense \r\n \r\n$ 1,029,039 -282,422 \r\n \r\nBecause some property taxes will not be collected for several months after the School District's fiscal year ends, they are not considered \"available\" revenues. \r\n \r\nIn the Statement of Activities, only the gain on the sale of the land and building is reported, whereas in the Governmental Funds, the entire proceeds from the sale increase financial resources. Thus, the change in net assets differs from the change in fund balances by the cost of the land and the carrying value of the building sold. \r\n \r\nRepayment of Long-Term Debt is reported as an expenditure in Governmental Funds, but the repayment reduces Long-Term Liabilities in the Statement of Net Assets for Bond Principal Retirements. \r\n \r\n-349,878 \r\n746,617 -23,326 \r\n-2,658 140,000 \r\n \r\nChange in Net Assets of Governmental Activities (Exhibit \"B\") \r\n \r\n$ ===5=1=0=7=55= \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -7- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION STATEMENT OF FIDUCIARY NET ASSETS \r\nFIDUCIARY FUNDS JUNE 30, 2006 \r\n \r\nEXHIBIT\"G\" \r\n \r\nASSETS Cash and Cash Equivalents Investments \r\nStock \r\nTotal Assets \r\nLIABILITIES Funds Held for Others \r\nNET ASSETS Held in Trust for Private Purposes \r\nTotal Liabilities and Net Assets \r\n \r\nPRIVATE PURPOSE TRUSTS \r\n \r\nAGENCY FUNDS \r\n \r\n$ \r\n \r\n543 $ \r\n \r\n19,601 \r\n \r\n5 414 \r\n \r\n$ \r\n \r\n5 957 $===19~60=1:a: \r\n \r\n$ \r\n \r\n19,601 \r\n \r\n$ _ ___,;:;_J5=95;:;.;7'-- \r\n \r\n$ \r\n \r\n5 957 $ ===19~60=1:a: \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -8- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION STATEMENT OF CHANGES IN FIDUCIARY NET ASSETS \r\nFIDUCIARY FUNDS YEAR ENDED JUNE 30, 2006 \r\nADDITIONS Contributions Donors Investment Earnings Net Increase in Fair Value of Investments Dividends Total Investment Earnings Total Additions \r\nDEDUCTIONS Scholarships Change in Net Assets \r\nNet Assets - Beginning \r\nNet Assets - Ending \r\n \r\nEXHIBIT\"H\" \r\n \r\nPRIVATE PURPOSE TRUSTS \r\n \r\n$ \r\n \r\n133 \r\n \r\n$ \r\n \r\n285 \r\n \r\n165 \r\n \r\n$ \r\n \r\n450 \r\n \r\n$ \r\n \r\n583 \r\n \r\n0 \r\n \r\n$ \r\n \r\n583 \r\n \r\n5 374 \r\n \r\n$ =======5=9=5=7= \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -9 - \r\n \r\n (This page left intentionally blank) \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2006 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 1: DESCRIPTION OF SCHOOL DISTRICT AND REPORTING ENTITY \r\nREPORTING ENTITY \r\nThe Jenkins County Board ofEducation (School District) was established under the laws ofthe State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. The Board is organized as a separate legal entity and has the power to levy taxes and issue bonds. Its budget is not subject to approval by any other entity. Accordingly, the School District is a primary government and consists of all the organizations that compose its legal entity. \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nBASIS OF PRESENTATION \r\nThe School District's basic financial statements are collectively comprised of the District-wide financial statements, fund financial statements and notes to the basic financial statements of the Jenkins County Board of Education. \r\nDistrict-wide Statements: The Statement ofNet Assets and the Statement of Activities display information about the financial activities ofthe overall School District, except for fiduciary activities. Eliminations have been made to minimize the double counting of internal activities. Governmental activities generally are financed through taxes, intergovernmental revenues, and other nonexchange transactions. \r\nThe Statement ofActivities presents a comparison between direct expenses and program revenues for each function of the School District's governmental activities. \r\n Direct expenses are those that are specifically associated with a program or function and, therefore, are clearly identifiable to a particular function. Indirect expenses (expenses of the School District related to the administration and support ofthe School District's programs, such as office and maintenance personnel and accounting) are not allocated to programs. \r\n Program revenues include (a) charges paid by the recipients ofgoods or services offered by the programs and (b) grants and contributions that are restricted to meeting the operational or capital requirements of a particular program. Revenues that are not classified as program revenues, including all taxes, are presented as general revenues. \r\nFund Financial Statements: The fund financial statements provide information about the School District's funds, including fiduciary funds. Eliminations have been made to minimize the double counting ofinternal activities. Separate statements for each category (governmental and fiduciary) are presented. The emphasis of fund financial statements is on major governmental funds, each displayed in a separate column. \r\n \r\n- 11 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2006 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nThe School District reports the following major governmental funds: \r\n General Fund is the School District's primary operating fund. It accounts for all financial resources ofthe School District, except those resources required to be accounted for in another fund. \r\n District-wide Capital Projects Fund accounts for financial resources including Special Purpose Local Option Sales Tax (SPLOST) and Bond Proceeds to be used for the acquisition, construction or renovation of major capital facilities. \r\n Debt Service Fund accounts for taxes (property and sales) legally restricted for the payment of general long-term principal, interest and paying agent's fees. \r\nThe School District reports the following fiduciary fund types: \r\n Private Purpose Trust fund reports trust arrangements under which principal and income benefit a graduating high school student entering a college or university. \r\n Agency funds account for assets held by the School District as an agent for various funds, governments or individuals. \r\nBASIS OF ACCOUNTING \r\nThe basis ofaccounting determines when transactions are reported on the financial statements. The District-wide governmental and fiduciary fund financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded at the time liabilities are incurred, regardless of when the related cash flows take place. Nonexchange transactions, in which the School District gives (or receives) value without directly receiving (or giving) equal value in exchange, include property taxes, sales taxes, grants and donations. On an accrual basis, revenue from property taxes is recognized in the fiscal year for which the taxes are levied. Revenue from sales taxes is recognized in the fiscal year in which the underlying transaction (sale) takes place. Revenue from grants and donations is recognized in the fiscal year in which all eligibility requirements have been satisfied. \r\nThe School District uses funds to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. \r\nGovernmental funds are reported using the current financial resources measurement focus and the modified accrual basis ofaccounting. Under this method, revenues are recognized when measurable and available. The School District considers all revenues reported in the governmental funds to be \r\n- 12 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2006 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\navailable if they are collected within sixty days after year-end. Property taxes, sales taxes and interest are considered to be susceptible to accrual. Expenditures are recorded when the related fund liability is incurred, except for principal and interest on general long-term debt, which are recognized as expenditures to the extent they have matured. Capital asset acquisitions are reported as expenditures in governmental funds. \r\nThe School District funds certain programs by a combination ofspecific cost-reimbursement grants, categorical grants, and general revenues. Thus, when program costs are incurred, there are both restricted and unrestricted net assets available to finance the program. It is the School District's policy to first apply grant resources to such programs, followed by cost-reimbursement grants, then general revenues. \r\nCASH AND CASH EQUIVALENTS \r\nCOMPOSITION OF DEPOSITS Cash and cash equivalents consist ofcash on hand, demand deposits and short-term investments with original maturities of three months or less from the date of acquisition in authorized financial institutions. Georgia Laws OCGA 45-8-14 authorize the School District to deposit its funds in one or more solvent banks or insured Federal savings and loan associations. \r\nINVESTMENTS \r\nCOMPOSITION OF INVESTMENTS Investments made by the School District in nonparticipating interest-earning contracts (such as certificates ofdeposit) and repurchase agreements are reported at cost. Participating interest-earning contracts and money market investments with a maturity at purchase ofone year or less are reported at amortized cost. Both participating interest-earning contracts and money market investments with a maturity at purchase greater than one year and equity investments are reported at fair value. The Official Code of Georgia Annotated Section 36-83-4 authorizes the School District to invest its funds. In selecting among options for investment or among institutional bids for deposits, the highest rate of return shall be the objective, given equivalent conditions of safety and liquidity. Funds may be invested in the following: \r\n(1) Obligations issued by the State of Georgia or by other states, \r\n(2) Obligations issued by the United States government, \r\n(3) Obligations fully insured or guaranteed by the United States government or a United States government agency, \r\n(4) Obligations of any corporation of the United States government, \r\n(5) Prime banker's acceptances, \r\n- 13 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2006 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\n(6) The Local Government Investment Pool administered by the State of Georgia, Office of Treasury and Fiscal Services, \r\n \r\n(7) Repurchase agreements, and \r\n \r\n(8) Obligations of other political subdivisions of the State of Georgia. \r\n \r\nThe School District does not have a formal policy regarding investment policies that address credit risks, custodial credit risks, concentration of credit risks, interest rate risks or foreign currency risks. \r\n \r\nRECEIVABLES \r\n \r\nReceivables consist of amounts due from property and sales taxes, grant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the basic financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. \r\n \r\nPROPERTY TAXES \r\n \r\nThe Jenkins County Board of Commissioners fixed the property tax levy for the 2005 tax digest year (calendar year) on August 25, 2005 (levy date). Taxes were due on December 20, 2005 (lien date). Taxes collected within the current fiscal year or within 60 days after year-end on the 2005 tax digest are reported as revenue in the governmental funds for fiscal year 2006. The Jenkins County Tax Commissioner bills and collects the property taxes for the School District and remits the taxes collected to the School District. Property tax revenues, at the fund reporting level, during the fiscal year ended June 30, 2006, for maintenance and operations amounted to $1,612,442 and for school bonds amounted to $184,420. \r\n \r\nTax millage rates levied for the 2005 tax year (calendar year) for the Jenkins County Board of Education were as follows (a mill equals $1 per thousand dollars of assessed value): \r\n \r\nSchool Operations School Bonds \r\n \r\n10.50 mills 1.17 mills \r\n \r\nSALES TAXES \r\n \r\n11.67 mills \r\n \r\nSpecial Purpose Local Option Sales Tax, at the fund reporting level, during the year amounted to $714,430 and is to be used for capital outlay for educational purposes or debt service. This sales tax was authorized by local referendum and the sales tax must be re-authorized at least every five years. \r\n \r\n- 14 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2006 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\nINVENTORIES \r\n \r\nFOOD INVENTORIES On the basic financial statements, inventories of donated food commodities used in the preparation ofmeals are reported at their Federally assigned value and purchased foods inventories are reported at cost (first-in, first-out). The School District uses the consumption method to account for inventories whereby donated food commodities are recorded as an asset and as revenue when received, and expenses/expenditures are recorded as the inventory items are used. Purchased foods are recorded as an asset when purchased and expenses/expenditures are recorded as the inventory items are used. \r\n \r\nCAPITAL ASSETS \r\n \r\nCapital assets purchased, including capital outlay costs, are recorded as expenditures in the fund financial statements at the time of purchase (including ancillary charges). On the District-wide financial statements, all purchased capital assets are valued at cost where historical records are available and at estimated historical cost based on appraisals or deflated current replacement cost where no historical records exist. Donated capital assets are recorded at estimated fair market value on the date donated. Disposals are deleted at depreciated recorded cost. The cost of normal maintenance and repairs that do not add to the value ofassets or materially extend the useful lives of the assets is not capitalized. Depreciation is computed using the straight-line method. The School District does not capitalize book collections or works of art. \r\n \r\nCapitalization thresholds and estimated useful lives of capital assets reported in the District-wide statements are as follows: \r\n \r\nCapitalization Policy \r\n \r\nEstimated Useful Life \r\n \r\nLand Land Improvements Buildings and Improvements Equipment \r\n \r\nAny Amount \r\n \r\n$ \r\n \r\n5,000 \r\n \r\n$ \r\n \r\n5,000 \r\n \r\n$ \r\n \r\n5,000 \r\n \r\nNIA 20 to 90 years up to 90 years \r\n5 to 50 years \r\n \r\nDepreciation is used to allocate the actual or estimated historical cost of all capital assets over estimated useful lives. \r\n \r\nGENERAL OBLIGATION BONDS \r\n \r\nThe School District issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. Bond issuance costs are recognized in the financial statements during the fiscal year bonds are issued. In addition, general obligation bonds have been \r\n \r\n- 15 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2006 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nissued to refund existing general obligation bonds. General obligation bonds are direct obligations and pledge the full faith and credit of the government. The outstanding amount of these bonds is recorded in the Statement of Net Assets. \r\nNote 3: DEPOSITS AND INVESTMENTS \r\nCOLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum ofmoney which has not been secured by surety bond, by guarantee of insurance, or by collateral. The aggregate ofthe face value of such surety bond and the market value of securities pledged shall be equal to not less than 110 percent ofthe public funds being secured after the deduction ofthe amount ofdeposit insurance. Ifa depository elects the pooled method (OCGA 45-8-13.1) the aggregate ofthe market value ofthe securities pledged to secure a pool ofpublic funds shall be not less than 110 percent ofthe daily pool balance. \r\nAcceptable security for deposits consists of any one of or any combination ofthe following: \r\n(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, \r\n(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation, \r\n(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia, \r\n(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia, \r\n(5) Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose, \r\n(6) Industrial revenue bonds and bonds of development authorities created by the laws ofthe State of Georgia, and \r\n(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. \r\n \r\n- 16 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2006 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 3: DEPOSITS AND INVESTMENTS \r\n \r\nCATEGORIZATION OF DEPOSITS At June 30, 2006, the bank balances were $6,962,720. The amounts of the total bank balances are classified into four categories of custodial credit risk: \r\n \r\nCategory 1 - Cash that is insured (e.g., Federal Deposit Insurance) or collateralized with securities held by the School District or by the School District's agent in the School District's name. \r\nCategory 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the School District's name. \r\nCategory 3 - Cash collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the School District's name. \r\nCategory 4 - Uncollateralized. \r\n \r\nThe School District's deposits are classified by custodial credit risk category at June 30, 2006, as follows: \r\n \r\nCustodial Credit Risk Category \r\n1 2 3 4 \r\n \r\nBank Balance \r\n$ 616,465 6,346,255 0 0 \r\n \r\nTotal \r\n \r\n$ 6,962,720 \r\n \r\nCATEGORIZATION OF INVESTMENTS Custodial Credit Risk Custodial credit risk for investments is the risk that, in the event of a failure of the counterparty to a transaction, the School District will not be able to recover the value of the investment or collateral securities that are in the possession of an outside party. The School District does not have a formal policy for managing custodial credit risk. \r\n \r\nInvestments are classified as to custodial credit risk by the categories described below: \r\n \r\nCategory 1 - Insured or registered, or securities held by the School District or the School District's agent in the School District's name. \r\nCategory 2 - Uninsured or unregistered, with securities held by the counterparty's trust department or agent in the School District's name. \r\nCategory 3 - Uninsured or unregistered, with securities held by the counterparty's trust department or agent, but not in the School District's name. \r\n \r\nAt June 30, 2006, the fair value of the School District's total investments was $5,414 and this entire amount consisted of stocks which were held by the School District. \r\n \r\n- 17 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2006 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 4: NON-MONETARY TRANSACTIONS \r\n \r\nThe School District receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 2 - Inventories \r\n \r\nNote 5: CAPITAL ASSETS \r\n \r\nThe following is a summary of changes in the Capital Assets during the fiscal year: \r\n \r\nBalances July 1, 2005 \r\n \r\nIncreases \r\n \r\nDecreases \r\n \r\nBalances June 30, 2006 \r\n \r\nGovernmental Activities Capital Assets, Not Being Depreciated: \r\nLand Construction in Progress \r\n \r\n$ \r\n \r\n91,587 \r\n \r\n256,858 $ \r\n \r\n$ 88 304 \r\n \r\n459 $ 256,858 \r\n \r\n91,128 88 304 \r\n \r\nTotal Capital Assets Not Being Depreciated $ 348 445 $ \r\n \r\n88 304 $ 257,317 $ 179 432 \r\n \r\nCapital Assets Being Depreciated Buildings and Improvements Equipment Land Improvements \r\n \r\n$ 10,180,816 $ 1,808,292 15,233 \r\n \r\n396,229 $ 132,266 669,098 \r\n \r\n5,750 $ 10,571,295 1,940,558 684,331 \r\n \r\nLess Accumulated Depreciation for: Buildings and Improvements Equipment Land Improvements \r\n \r\n1,260,288 952,711 183 \r\n \r\n122,913 155,623 \r\n3 886 \r\n \r\n3,551 \r\n \r\n1,379,650 1,108,334 \r\n4 069 \r\n \r\nTotal Capital Assets, Being Depreciated, Net $ 9 791 159 $ 915 171 $ \r\n \r\n2 199 $ 10,704,131 \r\n \r\nGovernmental Activity Capital Assets - Net $ 10,139,604 $ 1,003,475 $ 259,516 $ 10,883,563 \r\n \r\nCurrent year depreciation expense by function is as follows: \r\n \r\nInstruction Support Services \r\nPupil Services Educational Media Services Maintenance and Operation of Plant Student Transportation Services Food Services \r\n \r\n$ 180,120 \r\n \r\n$ \r\n \r\n3,679 \r\n \r\n4,534 \r\n \r\n1,752 \r\n \r\n71 127 \r\n \r\n81,092 21,210 \r\n \r\n$ 282~422 \r\n \r\n- 18 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2006 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 6: RESTRICTED ASSETS \r\n \r\nSpecial Purpose Local Option Sales Tax (SPLOST), general obligation bond proceeds and property tax levied specifically for retirement of outstanding bond principal, interest and paying agent's fees (Debt Service Funds) are reported as restricted assets in the Statement of Net Assets because their use is limited by applicable bond covenants or statutory provisions. Restricted assets at June 30, 2006, were as follows: \r\n \r\nDistrict-wide Capital Projects \r\n \r\nBond \r\n \r\nSPLOST \r\n \r\nProceeds \r\n \r\nDebt Service Funds \r\n \r\nRestricted Cash and Cash Equivalents: Debt Services Capital Acquisitions \r\nRestricted Investments: Capital Acquisitions \r\n \r\n$ 747,296 \r\n \r\n$ \r\n \r\n87,161 $ 2,135,560 \r\n \r\n$ 2,078,680 \r\n \r\nNote 7: RISK MANAGEMENT \r\n \r\nThe School District is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; acts of God and unemployment compensation. \r\n \r\nThe School District has obtained commercial insurance for risk ofloss associated with automobiles. The School District has neither significantly reduced coverage for this risk nor incurred losses (settlements) which exceeded the School District's insurance coverage in any ofthe past three years. \r\n \r\nThe School District participates in the Georgia School Boards Association Risk and Insurance Management System, a public entity risk pool organized on July 1, 1994, to develop and administer a plan to reduce risk of loss on account of general liability or property damage, including safety engineering and other loss prevention and control techniques, and to administer one or more groups ofself-insurance funds, including the processing and defense of claims brought against members of the system. The School District pays an annual premium to the system for its general insurance coverage. Additional coverage is provided through agreements by the system with other companies according to their specialty for property, boiler and machinery (including coverage for flood and earthquake), general liability (including coverage for sexual harassment, molestation and abuse), errors and omissions and crime. Payment of excess insurance for the system varies by line of coverage. \r\n \r\nThe School District is self-insured with regard to unemployment compensation claims. A premium is charged when needed by the General Fund to each user program on the basis ofthe percentage of that fund's payroll to total payroll in order to cover estimated claims budgeted by management based \r\n \r\n- 19 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2006 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 7: RISK MANAGEMENT \r\n \r\non known claims and prior experience. The School District accounts for claims with expenses/expenditures and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated. \r\n \r\nChanges in the unemployment compensation claims liability during the last two fiscal years are as follows: \r\n \r\nBeginning of Year Liability \r\n \r\nClaims and Changes in Estimates \r\n \r\nClaims Paid \r\n \r\nEnd of Year Liability \r\n \r\n2005 2006 \r\n \r\n$ \r\n \r\n0 $ \r\n \r\n876 $ \r\n \r\n876 $ \r\n \r\n0 \r\n \r\n$ \r\n \r\n0 $ \r\n \r\n0 $ \r\n \r\n0 $ \r\n \r\n0 \r\n \r\nThe School District participates in the Georgia Education Workers' Compensation Trust, a public entity risk pool organized on December 1, 1991, to develop, implement and administer a program of workers' compensation self-insurance for its member organizations. The School District pays an annual premium to the Trust for its general insurance coverage. Additional insurance coverage is provided through an agreement by the Trust with the Midwest Employers Casualty Company to provide coverage for potential losses sustained by the Trust in excess of $500,000 loss per occurrence, up to $2,000,000. \r\n \r\nThe School District has purchased a surety bond to provide additional insurance coverage as follows: \r\n \r\nPosition Covered \r\n \r\nAmount \r\n \r\nAll Employees \r\n \r\n$ 150,000 \r\n \r\nNote 8: SHORT-TERM DEBT \r\n \r\nThe School District obtains temporary loans in advance of property tax collections, depositing the proceeds in its General Fund. This short-term debt is to provide cash for operations until property tax collections are received by the School District. Article IX, Section V, Paragraph V of the Constitution ofthe State of Georgia limits the aggregate amount of short-term debt to 75 percent of the total gross income from taxes collected in the preceding year and requires all short-term debt to be repaid no later than December 31 of the calendar year in which the debt was incurred. \r\n \r\nShort-term debt activity for the fiscal year is as follows: \r\n \r\nBeginning Balance \r\n \r\nIssued \r\n \r\nEnding Redeemed Balance \r\n \r\nTemporary Loans \r\n \r\n$=====0 $ 400.000 $ 400.000 $=====0 \r\n \r\n- 20 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2006 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 9: LONG-TERM DEBT \r\n \r\nGENERAL OBLIGATION DEBT OUTSTANDING General Obligation Bonds currently outstanding are as follows: \r\n \r\nPurpose \r\n \r\nInterest Rates \r\n \r\nAmount \r\n \r\nGeneral Government - Series 2005A \r\n \r\n2.75%- 3.5% \r\n \r\nGeneral Government - Refunding - Series 2005B \r\n \r\n2.75% \r\n \r\n$ 5,050,000 290,000 \r\n \r\n$ 5,340,000 \r\n \r\nThe changes in Long-Term Debt during the fiscal year ended June 30, 2006, were as follows: \r\n \r\nGovernmental Funds General \r\nObligation Bonds \r\n \r\nBalance July 1, 2005 \r\n \r\n$ 5,480,000 \r\n \r\nDeductions Debt Retired \r\n \r\n140,000 \r\n \r\nBalance June 30, 2006 \r\n \r\n$ 5,340,000 \r\n \r\nPortion of Long-Term Debt Due within One Year \r\n \r\n$ 555,000 \r\n \r\nAt June 30, 2006, payments due by fiscal year which includes principal and interest for these items are as follows: \r\n \r\nFiscal Year Ended June 30 \r\n \r\nGeneral Obligation \r\n \r\nDebt \r\n \r\nPrincipal \r\n \r\nInterest \r\n \r\n2007 2008 2009 2010 2011 2012 - 2016 \r\n \r\n$ 555,000 $ 565,000 435,000 455,000 470,000 \r\n2,860,000 \r\n \r\n157,953 142,554 128,804 116,566 103,025 252,325 \r\n \r\nTotal Principal and Interest \r\n \r\n$ 5,340.000 $ 901,227 \r\n \r\n- 21 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2006 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 10: SIGNIFICANT COMMITMENTS \r\n \r\nThe following is an analysis ofsignificant outstanding construction or renovation contracts executed by the School District as of June 30, 2006: \r\n \r\nProject \r\n \r\nUnearned Executed Contracts \r\n \r\nJenkins County High School Gymnatorium \r\n \r\n$ 4,317.821 \r\n \r\nThe amount described in this note is not reflected in the basic financial statements. \r\n \r\nNote 11: SIGNIFICANT CONTINGENT LIABILITIES \r\n \r\nAmounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any costs which are disallowed under grant terms. The School District believes that such disallowances, if any, will be immaterial to its overall financial position. \r\n \r\nNote 12: RELATED PARTY TRANSACTIONS \r\n \r\nThe School District employed the services of Franklin Garvin for various small construction, renovation, and/or maintenance projects. Mr. Garvin is the husband of Marie Garvin who is currently the Secretary to the Superintendent ofJenkins County Board ofEducation. While some of these services were secured by a bid procedure, all were not. Current year expenditures to Franklin Garvin totaled $29,381. \r\n \r\nNote 13: RETIREMENT PLANS \r\n \r\nTEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) \r\n \r\nTRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts. \r\n \r\nTRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe School District who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The School District makes monthly employer contributions to \r\n \r\n- 22 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2006 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 13: RETIREMENT PLANS \r\n \r\nTRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 9.24% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows: \r\n \r\nFiscal Year \r\n \r\nPercentage Contributed \r\n \r\nRequired Contribution \r\n \r\n2006 2005 2004 \r\n \r\n100% 100% 100% \r\n \r\n$ 773,974 $ 724,550 $ 718,469 \r\n \r\n- 23 - \r\n \r\n (This page left intentionally blank) \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION GENERAL FUND \r\nSCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL \r\nYEAR ENDED JUNE 30, 2006 \r\n \r\nSCHEDULE \"1\" \r\n \r\nREVENUES \r\nProperty Taxes Sales Taxes State Funds Federal Funds Charges for Services Investment Earnings Miscellaneous \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Enterprise Operations Food Services Operation \r\nTotal Expenditures \r\nExcess of Revenues over (under) Expenditures \r\nOTHER FINANCING SOURCES (USES) \r\nOther Sources Other Uses \r\nTotal Other Financing Sources (Uses) \r\nNet Change in Fund Balances \r\nFund Balances - Beginning \r\n \r\nNONAPPROPRIATED BUDGETS \r\n \r\nORIGINAL (1) \r\n \r\nFINAL (1) \r\n \r\nACTUAL AMOUNTS \r\n \r\n$ \r\n \r\n1,564,485 $ \r\n \r\n1,564,485 $ \r\n \r\n1,626,617 \r\n \r\n20,000 \r\n \r\n20,000 \r\n \r\n27,968 \r\n \r\n9,190,717 \r\n \r\n9,302,288 \r\n \r\n9,344,246 \r\n \r\n1,567,865 \r\n \r\n2,788,381 \r\n \r\n2,784,211 \r\n \r\n66,200 \r\n \r\n66,200 \r\n \r\n349,525 \r\n \r\n5,275 \r\n \r\n5,275 \r\n \r\n38,273 \r\n \r\n47 620 \r\n \r\n47 980 \r\n \r\n116 608 \r\n \r\n$ \r\n \r\n12 462 162 $ \r\n \r\n13 794 609 $ \r\n \r\n14 287 448 \r\n \r\n$ \r\n \r\n3,824,757 $ \r\n \r\n8,673,776 $ \r\n \r\n8,870,336 \r\n \r\n311,019 268,543 \r\n95,252 232,445 346,820 \r\n91,992 448,340 312,283 \r\n49,819 \r\n547 694 \r\n \r\n392,818 617,350 230,545 521,774 723,914 171,804 631,910 671,834 129,165 \r\n893 671 \r\n \r\n404,600 667,741 213,468 511,124 731,489 173,789 681,778 564,013 120,676 163,529 874 395 \r\n \r\n$ \r\n \r\n6 528 964 $ \r\n \r\n13 658 561 $ \r\n \r\n13 976 938 \r\n \r\n$ \r\n \r\n5 933 198 $ \r\n \r\n136 048 $ \r\n \r\n310510 \r\n \r\n$ \r\n \r\n46,075 $ \r\n \r\n$ \r\n \r\n46 075 $ \r\n \r\n$ \r\n \r\n5,979,273 $ \r\n \r\n797 344 \r\n \r\n48,600 -43 000 \r\n5 600 141,648 $ 797 344 \r\n \r\n310,510 802 561 \r\n \r\nFund Balances - Ending \r\n \r\n$ \r\n \r\n6776617 $ \r\n \r\n938 992 $ ====-1=1=13=\"=07=1= \r\n \r\nNotes to the Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual \r\n(1) Original and Final Budget amounts do not include budgeted revenues or expenditures of the various principal accounts. \r\nThe accompanying schedule of revenues, expenditures and changes in fund balances budget and actual is presented on the modified accrual basis of accounting which is the basis of accounting used in the presentation of the fund financial statements. \r\n \r\nSee notes to the basic financial statements. \r\n \r\n- 25 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nYEAR ENDED JUNE 30, 2006 \r\n \r\nSCHEDULE \"2\" \r\n \r\nFUNDING AGENCY PROGRAM/GRANT \r\nAgriculture, U. S. Department of Child Nutrition Cluster Pass-Through From Georgia Department of Education Food Services School Breakfast Program National School Lunch Program \r\nTotal Child Nutrition Cluster \r\nOther Programs Pass-Through From Georgia Department of Education Food Donation (1) Pass-Through From Bright From the Start: Georgia Department of Early Care and Learning Child and Adult Care Food Program \r\nTotal U. S. Department of Agriculture \r\nEducation, U.S. Department of Special Education Cluster Pass-Through From Georgia Department of Education Special Education Grants to States Preschool Grants \r\nTotal Special Education Cluster \r\nOther Programs Pass-Through From Georgia Department of Education Enhancing Education Through Technology Program Hurricane Education Recovery Improving Teacher Quality State Grants Migrant Education Rural Education Safe and Drug-Free Schools and Communities State Grants for Innovative Programs Title I Grants to Local Educational Agencies Twenty-First Century Community Learning Centers Vocational Education - Basic Grants to States \r\nTotal U. S. Department of Education \r\nLabor, U. S. Department of Pass-Through From Georgia Department of Education Workforce Investment Act Adult Program \r\nTotal Federal Financial Assistance \r\nN/A = Not Available \r\n \r\nCFDA NUMBER \r\n \r\nPASSTHROUGH \r\nENTITY ID \r\nNUMBER \r\n \r\nEXPENDITURES IN PERIOD \r\n \r\n10.553 10.555 \r\n \r\nN/A \r\n \r\nN/A \r\n \r\n$ \r\n \r\n$ \r\n \r\n(2) 789 816 \r\n789,816 \r\n \r\n10.550 10.558 \r\n \r\nN/A \r\nN/A $ \r\n \r\n31,419 \r\n7 012 828 247 \r\n \r\n* 84.027 * 84.173 \r\n \r\nN/A \r\n \r\n$ \r\n \r\nN/A \r\n \r\n$ \r\n \r\n342,291 30 062 \r\n372,353 \r\n \r\n84.318 84.938 84.367 84.011 84.358 84.186 84.298 * 84.010 84.287 84.048 \r\n \r\nN/A N/A N/A N/A N/A N/A N/A N/A NIA N/A \r\n$ \r\n \r\n15,137 (3) \r\n137,769 24,849 53,319 18,330 7,475 \r\n910,640 421,433 \r\n31 754 \r\n1,993 059 \r\n \r\n17.258 \r\n \r\nN/A \r\n \r\n$ \r\n \r\n5 000 \r\n \r\n$ ===a2'=82=6\"\"',3='0=6 \r\n \r\n-26 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nYEAR ENDED JUNE 30, 2006 \r\n \r\nSCHEDULE \"2\" \r\n \r\nNotes to the Schedule of Expenditures of Federal Awards \r\n(1) The amount shown for the Food Donation Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the School District during the current fiscal year. \r\n(2) Expenditures for the funds earned on the School Breakfast Program ($181,449) were not maintained separately and are included in the 2006 National School Lunch Program. \r\n(3) Funds earned on the Hurricane Education Recovery program, in the amount of $3,723, do not require reporting of expenditures. \r\nMajor Programs are identified by an asterisk (*) in front of the CFDA number. \r\nThe School District did not provide Federal Assistance to any Subrecipient. \r\nThe accompanying schedule of expenditures of Federal awards includes the Federal grant activity of the Jenkins County Board of Education and is presented on the modified accrual basis of accounting which is the basis of accounting used in the presentation of the fund financial statements. \r\n \r\nSee notes to the basic financial statements. \r\n \r\n-27 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30, 2006 \r\n \r\nAGENCY/FUNDING \r\nGRANTS Bright From the Start: Georgia Department of Early Care and Learning Pre-Kindergarten Program \r\nEducation, Georgia Department of Quality Basic Education Direct Instructional Cost Kindergarten Program Kindergarten Program - Early Intervention Program Primary Grades (1-3) Program Primary Grades - Early Intervention (1-3) Program Upper Elementary Grades (4-5) Program Upper Elementary Grades - Early Intervention (4-5) Program Middle School (6-8) Program High School General Education (9-12) Program Vocational Laboratory (9-12) Program Students with Disabilities Category I Category II Category Ill Category IV CategoryV Gifted Student - Category VI Remedial Education Program Alternative Education Program English Speakers of Other Languages (ESOL) Media Center Program 20 Days Additional Instruction Staff and Professional Development Indirect Cost Central Administration School Administration Facility Maintenance and Operations Categorical Grants Pupil Transportation Regular Bus Replacement Sparsity Nursing Services Principal Supplements Mid-term Adjustment Hold-Harmless Education Equalization Funding Grant Food Services Vocational Education Austerity Reduction Other State Programs K-8 Statewide Reading and Mathematics Program Preschool Handicapped Program Virtual Schools State Grant \r\nCONTRACT Human Resources, Georgia Department of Family Connection \r\n \r\nSee notes to the basic financial statements. \r\n \r\n- 28 - \r\n \r\nSCHEDULE \"3\" \r\n \r\nGOVERNMENTAL FUND TYPE GENERAL FUND \r\n \r\n$ \r\n \r\n477,675 \r\n \r\n590,531 23,862 \r\n1,197,863 70,749 \r\n525,627 29,637 \r\n1,203,256 949,753 273,635 \r\n4,878 258,308 463,349 111,081 \r\n13,332 45,342 32,557 89,420 42,920 166,521 55,665 31,602 \r\n352,391 394,383 453,287 \r\n267,437 49,848 20,000 47,720 5,481 81,544 \r\n1,221,521 54,014 19,047 \r\n-396,352 \r\n31,377 34,935 \r\n50 \r\n50000 \r\n$ ======9=34=4===24=6= \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS \r\nYEAR ENDED JUNE 30, 2006 \r\n \r\nSCHEDULE \"4\" \r\n \r\nPROJECT \r\nConstruct approximately twelve (12) classrooms at Jenkins County Elementary School; construct approximately ten (10) classrooms at Jenkins County High School; construct approximately two (2) classrooms at Jenkins County Middle School; and complete improvements and an expansion of the kitchen at Jenkins County High School; construct or provide new bleachers and a press box at the Jenkins County High School football stadium; and construct an all-weather track facility and new tennis courts at Jenkins County High School. \r\n(i) Acquisition, relocation and construction of a new bus shop to provide space for the construction of a new gymnatorium on the Jenkins County High School campus, (ii) construction and equipping of a new gymnatorium at Jenkins County High School, (iii) construction and renovation of athletic facilities at the Jenkins County High School including, but not limited to, a new track and field house improvements, (iv) acquisition, construction, and equipping a new central office facility, (v) renovation and construction at the schools of the system, and (vi) acquisition of school buses and other necessary personal property and equipment, including computers and related technology and safety and security upgrades. \r\n \r\nORIGINAL ESTIMATED \r\nCOST (1) \r\n \r\nCURRENT ESTIMATED COSTS (2) \r\n \r\nAMOUNT EXPENDED IN CURRENT \r\nYEAR (3) \r\n \r\nAMOUNT EXPENDED \r\nIN PRIOR YEARS (3) \r\n \r\nPROJECT STATUS \r\n \r\n$ 2,711,000 $ 3,133,792 $ \r\n \r\n657,840 $ 2,365,616 Ongoing \r\n \r\n5,050,000 \r\n \r\n5,050,000 \r\n \r\n933 421 \r\n \r\n355 469 Ongoing \r\n \r\n$ 7761 000 $ 8,183,792 $ 1 591 261 $ 2,721,085 \r\n \r\n(1) The School District's original cost estimate as specified in the resolution calling for the imposition of the Local Option Sales Tax. \r\n(2) The School District's current estimate of total cost for the projects. Includes all cost from project inception to completion. \r\n(3) The voters of Jenkins County approved the imposition of a 1% sales tax to fund the above projects and retire associated debt. Amounts expended for these projects may include sales tax proceeds, state, local property taxes and/or other funds over the life of the projects. \r\n \r\nSee notes to the basic financial statements. \r\n \r\n- 29 - \r\n \r\n (This page left intentionally blank) \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION GENERAL FUND - QUALITY BASIC EDUCATION PROGRAM (QBE) \r\nALLOTMENTS AND EXPENDITURES BY PROGRAM YEAR ENDED JUNE 30, 2006 \r\n \r\nSCHEDULE \"5\" \r\n \r\nDESCRIPTION \r\n \r\nALLOTMENTS FROM GEORGIA DEPARTMENT OF EDUCATION (1) (2) \r\n \r\nELIGIBLE QBE PROGRAM COSTS \r\n \r\nSALARIES \r\n \r\nOPERATIONS \r\n \r\nTOTAL \r\n \r\nDirect Instructional Programs \r\n \r\nKindergarten Program \r\n \r\n$ \r\n \r\nKindergarten Program-Early Intervention Program \r\n \r\nPrimary Grades (1-3) Program \r\n \r\nPrimary Grades-Early Intervention (1-3) Program \r\n \r\nUpper Elementary Grades (4-5) Program \r\n \r\nUpper Elementary Grades-Early Intervention (4-5) \r\n \r\nProgram \r\n \r\nMiddle School (6-8) Program \r\n \r\nHigh School General Education (9-12) Program \r\n \r\nVocational Laboratory (9-12) Program \r\n \r\nStudents with Disabilities \r\n \r\nCategory I \r\n \r\nCategory II \r\n \r\nCategory Ill \r\n \r\nGifted Student - Category VI \r\n \r\nRemedial Education Program \r\n \r\nAlternative Education Program \r\n \r\nEnglish Speakers of Other Languages (ESOL) \r\n \r\n622,540 $ 37,423 \r\n1,259,974 102,762 568,943 \r\n39,853 1,295,495 1,014,760 \r\n287,351 925,859 \r\n54,877 31,802 95,928 42 050 \r\n \r\n393,786 $ 29,742 \r\n1,022,009 63,869 \r\n747,420 \r\n190,220 1,155,816 1,276,144 \r\n349,232 \r\n57,314 463,468 374,448 \r\n74,681 6,573 \r\n145,515 127 998 \r\n \r\n828 $ \r\n5,733 \r\n1,484 \r\n20,894 84,084 19,390 \r\n35,564 \r\n5 1,182 \r\n651 1,820 2 925 \r\n \r\n394,614 29,742 \r\n1,027,742 63,869 \r\n748,904 \r\n190,220 1,176,710 1,360,228 \r\n368,622 \r\n92,878 463,468 374,453 \r\n75,863 7,224 \r\n147,335 130 923 \r\n \r\nTOTAL DIRECT INSTRUCTIONAL PROGRAMS $ \r\n \r\n6,379,617 $ \r\n \r\n6,478,235 $ \r\n \r\n174,560 $ \r\n \r\n6,652,795 \r\n \r\nMedia Center Program Staff and Professional Development \r\n \r\n178,933 34 218 \r\n \r\n158,607 600 \r\n \r\n35,234 34 060 \r\n \r\n193,841 34 660 \r\n \r\nTOTAL QBE FORMULA FUNDS \r\n \r\n$ \r\n \r\n6 592 768 $ \r\n \r\n6 637 442 $ \r\n \r\n243 854 $===6-=8=81;,.;2=9=6 \r\n \r\n(1) Comprised of State Funds plus Local Five Mill Share. (2) Allotments do not include the impact of the State budget austerity reduction. \r\n \r\nSee notes to the basic financial statements. \r\n \r\n- 31 - \r\n \r\n SECTION II COMPLIANCE AND INTERNAL CONTROL REPORTS \r\n \r\n Russell W. Hinton \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400 \r\nFebruary 23, 2007 \r\n \r\nHonorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the Jenkins County Board of Education \r\nREPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nLadies and Gentlemen: \r\nWe have audited the financial statements of the governmental activities, each major fund, and the aggregate remaining fund information of Jenkins County Board of Education as of and for the year ended June 30, 2006, which collectively comprise Jenkins County Board of Education's basic financial statements and have issued our report thereon dated February 23, 2007. We conducted our audit in accordance with auditing standards generally accepted in the United States ofAmerica and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. \r\nInternal Control Over Financial Reporting \r\nIn planning and performing our audit, we considered Jenkins County Board of Education's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinions on the financial statements and not to provide an opinion on the internal control over financial reporting. However, we noted certain matters involving the internal control over financial reporting and its operation that we consider to be reportable conditions. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control over financial reporting that, in our judgment, could adversely affect Jenkins County Board ofEducation's ability to record, process, summarize and report financial data consistent with assertions ofmanagement in the financial statements. Reportable conditions are described in the accompanying Schedule ofFindings and Questioned Costs as items FS-6821-06-01, FS-6821-06-02, FS-6821-06-03, FS-6821-06-04, FS-6821-06-05 and FS-6821-06-06. \r\n2006YB-30 \r\n \r\n A material weakness is a reportable condition in which the design or operation ofone or more ofthe internal control components does not reduce to a relatively low level the risk that misstatements caused by error or fraud in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, we believe none of the reportable conditions described above are material weaknesses. \r\nCompliance and Other Matters \r\nAs part of obtaining reasonable assurance about whether Jenkins County Board of Education's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions oflaws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. \r\nThis report is intended solely for the information and use of the management and members of the Jenkins County Board ofEducation and is not intended to be and should not be used by anyone other than these specified parties. \r\nRespectfully submitted, \r\nc\u0026:i'~in~;:~ State Auditor \r\nRWH:as 2006YB-30 \r\n \r\n Russell W. Hinton \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400 \r\nFebruary 23, 2007 \r\n \r\nHonorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the Jenkins County Board of Education \r\nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133 \r\nLadies and Gentlemen: \r\nCompliance \r\nWe have audited the compliance ofJenkins County Board ofEducation with the types ofcompliance requirements described in the U.S. Office of Management and Budget (0MB) Circular A-133 Compliance Supplement that are applicable to each of its major Federal programs for the year ended June 30, 2006. Jenkins County Board of Education's major Federal programs are identified in the Summary of Auditor's Results Section ofthe accompanying Schedule ofFindings and Questioned Costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major Federal programs is the responsibility of Jenkins County Board of Education's management. Our responsibility is to express an opinion on Jenkins County Board of Education's compliance based on our audit. \r\nWe conducted our audit of compliance in accordance with auditing standards generally accepted in the United States ofAmerica; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General ofthe United States; and 0MB Circular A133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and 0MB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major Federal program occurred. An audit includes examining, on a test basis, evidence about the Jenkins County Board ofEducation's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on Jenkins County Board of Education's compliance with those requirements. \r\n2006SA-30 \r\n \r\n In our opinion, the Jenkins County Board of Education complied, in all material respects, with the requirements referred to above that are applicable to each of its major Federal programs for the year ended June 30, 2006. \r\nInternal Control Over Compliance \r\nThe management of Jenkins County Board of Education is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to Federal programs. In planning and performing our audit, we considered Jenkins County Board ofEducation's internal control over compliance with requirements that could have a direct and material effect on a major Federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with 0MB Circular A-133. \r\nWe noted a certain matter involving the internal control over compliance and its operation that we consider to be a reportable condition. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control over compliance that, in our judgment, could adversely affect the Jenkins County Board of Education's ability to administer a major Federal program in accordance with applicable requirements oflaws, regulations, contracts and grants. The reportable condition is described in the accompanying Schedule of Findings and Questioned Costs as item FA-6821-06-01. \r\nA material weakness is a reportable condition in which the design or operation ofone or more ofthe internal control components does not reduce to a relatively low level ofrisk that noncompliance with the applicable requirements of laws, regulations, contracts and grants caused by error or fraud that would be material in relation to a major Federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration ofthe internal control over compliance would not necessarily disclose all matters in the internal control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, we believe the reportable condition described above is not a material weakness. \r\nThis report is intended solely for the information and use of the management, members of the Jenkins County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. \r\nRespectfully submitted, \r\n~wt:tl.k Russell W. Hinton, CPA, CGFM State Auditor \r\nRWH:as 2006SA-30 \r\n \r\n SECTION III AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE \r\nSUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2006 \r\n \r\nPRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nFINDING CONTROL NUMBER AND STATUS \r\n \r\nFS-6821-04-01 FS-6821-04-03 FS-6821-05-01 FS-6821-05-02 FS-6821-05-03 \r\n \r\nFurther Action Not Warranted Further Action Not Warranted Partially Resolved - See Corrective Action/Responses Partially Resolved - See Corrective Action/Responses Partially Resolved - See Corrective Action/Responses \r\n \r\nCORRECTIVE ACTION/RESPONSES \r\n \r\nREVENUES/RECEIVABLES/RECEIPTS EXPENDITURES/LIABILITIES/DISBURSEMENTS Inadequate Internal Control Procedures Finding Control Number: FS-6821-05-01 \r\n \r\nAlthough school clerical personnel were provided written procedures to follow, as reported, additional training on supporting documentation for receipts and expenditures will be implemented in order to eliminate this finding. In addition, school administrative personnel will assume duties in order to properly separate record keeping and cash custody functions for school activity accounts. For central office accounts, all vouchers will be reviewed for proper supporting documentation. \r\n \r\nEMPLOYEE COMPENSATION Salary Under/Overpayments Finding Control Number: FS-6821-05-02 \r\n \r\nThe deficiencies noted in the prior year audit concerning employees serving in dual roles as bus drivers and paraprofessionals were correct. As stated in the prior year corrective action plan, the business manager conducted a random review ofemployee compensation and found them to be correct. Since this finding continues to occur, all payroll calculations are currently being reviewed and appropriate action will be taken to correct any errors in the current fiscal year. \r\n \r\n- 1- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE \r\nSUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2006 \r\n \r\nPRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nCORRECTIVE ACTION/RESPONSES \r\n \r\nCAPITAL ASSETS Failure to Adequately Maintain Capital Assets Finding Control Number: FS-6821-05-03 \r\n \r\nAs previously reported, the School District contracted with CSRA-RESA to provide fixed asset services and the corrective action procedures were discussed with the consultant. During the current fiscal year, the consultant resigned her position and the business manager assumed these duties. Although most deficiencies were corrected, the accumulated depreciation reported for prior years was not recalculated and continues to misstate accumulated depreciation. A complete review of the School District's capital assets will be made in fiscal year 2007 to correctly report fixed assets at year end. \r\n \r\nPRIOR YEAR FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\n \r\nFINDING CONTROL NUMBER AND STATUS \r\n \r\nFA-6821-05-01 \r\n \r\nPreviously Reported Corrective Action Implemented \r\n \r\n-2 - \r\n \r\n SECTION IV FINDINGS AND QUESTIONED COSTS \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2006 \r\n \r\nI SUMMARY OF AUDITOR'S RESULTS \r\n \r\n1. Type of Report Issued on the Financial Statements The auditor's opinion on the Jenkins County Board of Education's financial statements was unqualified. \r\n \r\n2. Reportable Conditions in Internal Control Disclosed by the Audit of the Financial Statements The audit report for the Jenkins County Board of Education disclosed financial statement reportable conditions related to the following control categories. \r\n \r\nExpenditures/Liabilities/Disbursements Revenues/Receivables/Receipts Accounting Controls (Overall) \r\n \r\nEmployee Compensation Capital Assets \r\n \r\nNone ofthe reportable conditions described above are considered to be material weaknesses. \r\n \r\n3. Noncompliance Material to the Financial Statements The audit of the Jenkins County Board of Education disclosed no instances of noncompliance that were deemed to be material to the financial statements. \r\n \r\n4. Reportable Conditions in Internal Control Over Major Programs The audit report for the Jenkins County Board ofEducation disclosed a reportable condition in internal control over major programs for the following compliance requirement: \r\n \r\nSpecial Tests and Provisions \r\n \r\nThe reportable condition described above is not considered to be a material weakness. \r\n \r\n5. Type of Report Issued on Compliance for Major Programs The auditor's opinion on the Jenkins County Board ofEducation's report on compliance with requirements applicable to major programs was unqualified. \r\n \r\n6. Audit Findings Required to be Reported by Section .510{a) ofOMB Circular A-133 The Jenkins County Board of Education's audit disclosed an audit finding required to be reported by section .510(a) ofOMB Circular A-133. \r\n \r\n7. Major Programs Federal awards audited as major programs are as follows: 84.010 Title I Grants to Local Educational Agencies 84.027 Special Education - Grants to States 84.173 Special Education - Preschool Grants \r\n \r\n8. Type \"A\" Program Dollar Threshold The dollar threshold for type \"A\" programs was $300,000. \r\n \r\n- 1- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2006 \r\n \r\nI SUMMARY OF AUDITOR'S RESULTS \r\n \r\n9. Low Risk Auditee The Jenkins County Board ofEducation qualified as a low risk auditee as defined by Section .530 ofOMB Circular A-133. \r\n \r\nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nREVENUES/RECEIVABLES/RECEIPTS EXPENDITURES/LIABILITIES/DISBURSEMENTS Inadequate Internal Controls over School Activity Accounts Reportable Condition Finding Control Number: FS-6821-06-01 \r\n \r\nCondition: \r\n \r\nThis is a repeat finding (FS-6821-05-01 and FS-6821-04-01) from the years ended June 30, 2005 and 2004, respectively. The accounting procedures of the School District were insufficient to provide for adequate internal controls over the school activity accounts. \r\n \r\nCriteria: \r\n \r\nThe School District's management is responsible for designing and maintaining internal controls that provide reasonable assurance that transactions are processed according to established procedures. \r\n \r\nQuestioned Cost: NIA \r\n \r\nInformation: \r\n \r\nRevenues/Receivables/Receipts  Deposit preparation was not separated from the record keeping and \r\ncash custody functions.  Based on a review of twenty-five items, twenty-one receipts lacked \r\nadequate supporting documentation. \r\n \r\nExpenditures/Liabilities/Disbursements  Based on a review oftwenty-five items, the following deficiencies were \r\nnoted: 1. Five vouchers did not have original invoices attached. 2. Two items lacked receiving indications. 3. Thirteen vouchers failed to include purchase orders. 4. Six vouchers were not approved by authorized personnel prior to the disbursement of funds. 5. Four instances of issuing a signed blank check were noted. \r\n \r\nCause: \r\n \r\nThese deficiencies were the result of management's failure to ensure that internal controls were established, implemented and functioning at the school level. \r\n \r\n-2- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2006 \r\n \r\nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nREVENUES/RECEIVABLES/RECEIPTS EXPENDITURES/LIABILITIES/DISBURSEMENTS Inadequate Internal Controls over School Activity Accounts Reportable Condition Finding Control Number: FS-6821-06-01 \r\n \r\nEffect: \r\n \r\nErrors and/or irregularities may not be detected in a timely manner. \r\n \r\nRecommendation: \r\n \r\nManagement should revise and monitor controls to provide reasonable assurance that transactions are processed according to established procedures. \r\n \r\nACCOUNTING CONTROLS (OVERALL) Inadequate General Controls Reportable Condition Finding Control Number: FS-6821-06-02 \r\n \r\nCondition: \r\n \r\nOur examination ofthe School District included a review ofgeneral controls related to their financial systems. We noted weaknesses in internal controls which we consider relevant to the School District's financial statements for the Fiscal Year Ended June 30, 2006. \r\n \r\nCriteria: \r\n \r\nPolicies and procedures should be in place to reasonably mitigate the risk of loss, manipulation or corruption of data due to internal or external threats. \r\n \r\nQuestioned Cost: NIA \r\n \r\nInformation: \r\n \r\nWeaknesses in internal control over financial information systems were identified at the School District. \r\n \r\nCause: \r\n \r\nManagement did not implement proper policies and controls over disaster recovery, access to financial information systems and separation of duties. \r\n \r\nEffect: \r\n \r\nWithout satisfactory controls in place, losses, changes or misuses of data could occur and possibly not be detected. \r\n \r\nRecommendation: \r\n \r\nManagement should perform a complete risk assessment to identify internal and external threats that could cause loss, manipulation or corruption ofdata maintained in the financial information system. Policies and procedures should be developed and implemented to address the weaknesses. \r\n \r\n-3 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2006 \r\n \r\nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nEXPENDITURES/LIABILITIES/DISBURSEMENTS Inadequate Internal Controls over Central Office Accounts Reportable Condition Finding Control Number: FS-6821-06-03 \r\n \r\nCondition: \r\n \r\nThe accounting procedures ofthe School District were insufficient to provide for adequate internal controls over expenditures made from the central office accounts. \r\n \r\nCriteria: \r\n \r\nThe School District's management is responsible for designing and maintammg internal controls that provide reasonable assurance that transactions are processed according to established procedures. \r\n \r\nQuestioned Cost: NIA \r\n \r\nInformation: \r\n \r\nBased on a review of fifty-nine vouchers, the following deficiencies were noted:  Eight items failed to include a purchase order.  Three items lacked proper receiving evidence.  Four items lacked invoice approval.  Three items did not have original invoices attached.  Sales tax was paid on one voucher. \r\n \r\nCause: \r\n \r\nThese deficiencies were a result of management's failure to ensure that internal controls were established, implemented and functioning. \r\n \r\nEffect: \r\n \r\nErrors and/or irregularities may not be detected in a timely manner. \r\n \r\nRecommendation: \r\n \r\nManagement should revise and monitor controls to provide reasonable assurance that transactions are processed according to established procedures. \r\n \r\nEXPENDITURES/LIABILITIES/DISBURSEMENTS Inadequate Internal Controls over Procurement Card Expenditures Reportable Condition Finding Control Number: FS-6821-06-04 \r\n \r\nCondition: \r\n \r\nSchool District personnel did not ensure that purchases made with the Board's procurement card were properly authorized and documented. \r\n \r\n-4 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2006 \r\n \r\nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nEXPENDITURES/LIABILITIES/DISBURSEMENTS Inadequate Internal Controls over Procurement Card Expenditures Reportable Condition Finding Control Number: FS-6821-06-04 \r\n \r\nCriteria: \r\n \r\nThe School District's management is responsible for designing and maintaining internal controls that provide reasonable assurance that transactions are processed according to established procedures. \r\n \r\nQuestioned Cost: NIA \r\n \r\nInformation: \r\n \r\nWeaknesses in internal controls related to procurement card usage were noted as follows:  The School District did not have a written policy regarding the use of \r\nthe procurement cards.  There were no procedures in place to ensure that charges were \r\nallowable prior to the use of the procurement cards.  A review of eight procurement card transactions revealed that two \r\ntransactions did not have supporting documentation. \r\n \r\nCause: \r\n \r\nThese deficiencies were a result of management's failure to ensure that internal controls were established, implemented and functioning with regard to the procurement cards. \r\n \r\nEffect: \r\n \r\nErrors and/or irregularities may not be detected in a timely manner. \r\n \r\nRecommendation: The School District should establish written policies and procedures to ensure that expenditures are properly authorized and documented. \r\n \r\nEMPLOYEE COMPENSATION Salary Under/Overpayments Inaccurate Leave Records Reportable Condition Finding Control Number: FS-6821-06-05 \r\n \r\nCondition: \r\n \r\nThe School District did not ensure that disbursements made for employee compensation were accurately calculated based on authorized documentation. The School District did not adhere to its leave policy. \r\n \r\nCriteria: \r\n \r\nThe School District's management is responsible for designing and maintaining internal controls that provide reasonable assurance that employees are paid according to approved salary schedules and that leave is credited to employees in accordance with the leave policy. \r\n-5 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2006 \r\n \r\nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nEMPLOYEE COMPENSATION Salary Under/Overpayments Inaccurate Leave Records Reportable Condition Finding Control Number: FS-6821-06-05 \r\n \r\nQuestioned Cost: NIA \r\n \r\nInformation: \r\n \r\nBased on a review of twenty-five employees' payroll records, the following deficiencies were noted: \r\n \r\n Docking pay for overuse of leave was incorrectly calculated for two employees. \r\n Leave earned by two employees was not in accordance with the School District's leave policy. \r\n Two employees were paid from timesheets which had not been approved by a supervisor. \r\n Two classified employees were incorrectly placed on the School District's local salary scale resulting in underpayments to both employees. \r\n \r\nCause: \r\n \r\nThese deficiencies were the result of management's failure to implement proper internal control procedures over the employee compensation functions. \r\n \r\nEffect: \r\n \r\nErrors and/or irregularities may not be detected in a timely manner. \r\n \r\nRecommendation: \r\n \r\nManagement should develop and implement policies and procedures to ensure that employees are accurately paid for work performed. In addition, procedures should be implemented to ensure that employee leave records are properly maintained. \r\n \r\n-6 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2006 \r\n \r\nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nCAPITAL ASSETS Failure to Adequately Maintain Capital Assets Reportable Condition Finding Control Number: FS-6821-06-06 \r\n \r\nCondition: \r\n \r\nThe School District failed to adequately maintain its capital assets records. \r\n \r\nCriteria: \r\n \r\nChapter 37 Fixed Assets of the Financial Management for Local Units of Administration indicates that School Districts must establish fixed asset policies, define system requirements, implement a fixed asset system and maintain fixed asset inventory records. \r\n \r\nQuestioned Cost: NIA \r\n \r\nInformation: \r\n \r\nAmounts reported in the general ledger for capital assets were not supported by subsidiary records. This resulted in an overstatement of Capital Assets, Net, in the amount of $29,253 and an understatement of Depreciation Expense in the amount of $25,181. \r\n \r\nCurrent year additions to the capital assets records were not added to the capital asset listing in accordance with the School District's capitalization policy. This resulted in an understatement of Construction in Progress in the amount of $216,976 for costs of construction not capitalized. Amounts capitalized as Buildings and Improvements included $16,950 in maintenance expense which should not have been capitalized. Amounts capitalized as Equipment included $35,940 in capital assets not meeting the capitalization threshold. \r\n \r\nThe School District failed to adhere to its capitalization policy when establishing estimated useful lives on the capital asset listing resulting in misstatements of Depreciation Expense and Accumulated Depreciation. \r\n \r\nA review of Accumulated Depreciation for eight capital assets purchased in prior fiscal years revealed that Accumulated Depreciation was incorrectly calculated for all eight assets. These misstatements were the result of the School District failing to follow its depreciation policy in prior fiscal years. \r\n \r\nCause: \r\n \r\nThe School District failed to properly maintain its capital assets records in accordance with the School District's approved capital asset policy. \r\n \r\n-7- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2006 \r\n \r\nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nCAPITAL ASSETS Failure to Adequately Maintain Capital Assets Reportable Condition Finding Control Number: FS-6821-06-06 \r\n \r\nEffect: \r\n \r\nThe failure of the School District to maintain complete and accurate capital assets records can lead to inaccurate internal and external reporting, as well as noncompliance with generally accepted accounting principles. \r\n \r\nRecommendation: \r\n \r\nThe School District should review its capital assets records and make appropriate adjustments to ensure that the capital assets records conform to the School District's approved capital asset policy and generally accepted accounting principles. \r\n \r\nIII FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\n \r\nSPECIAL TESTS AND PROVISIONS Fiscal Requirements of Schoolwide Program Not Implemented Reportable Condition U. S. Department of Education Through Georgia Department of Education Title I Grants to Local Educational Agencies (CFDA 84.010) Finding Control Number: FA-6821-06-01 \r\n \r\nCondition: \r\n \r\nThe School District did not implement administrative schoolwide program procedures that met Federal and State Guidelines. \r\n \r\nAlthough prescribed, the School District did not ( 1) consolidate Title I program funds with other Federal program funds that supported the schoolwide program and (2) develop a cost allocation plan to distribute such schoolwide program costs to Title I and each of the participating Federal programs. Rather, we found that the School District funded its one schoolwide program with only Title I funds and arbitrarily charged the Title I program with individual schoolwide expenditures. \r\n \r\n-8- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2006 \r\n \r\nIII FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\n \r\nSPECIAL TESTS AND PROVISIONS Fiscal Requirements of Schoolwide Program Not Implemented Reportable Condition U.S. Department of Education Through Georgia Department of Education Title I Grants to Local Educational Agencies (CFDA 84.010) Finding Control Number: FA-6821-06-01 \r\n \r\nCriteria: \r\n \r\nIn accordance with provisions ofU. S. Department ofEducation Instructions and 0MB Circular A-133, Compliance Supplement provisions, eligible schools are able to use their Title I, Part A funds, in combination with other Federal, State and Local funds, in order to upgrade the entire educational program ofthe school and to raise academic achievement for all students. By combining funds from Title I and other eligible U.S. Department of Education funded programs in support of a schoolwide program, U.S. Department of Education Instructions provide that specific schoolwide program costs lose their identity but only in those circumstances when funds are combined in a schoolwide program. \r\n \r\nIn line with 0MB Circular A-87 requirements, schoolwide expenditures should be charged to those Federal funding sources supporting the schoolwide program in a reasonable manner. When more than one Federal program supports a schoolwide program, then schoolwide program expenditures may be allocated to specific Federal funds in proportion to the different Federal funds provided in support of the schoolwide program. To distribute such costs, provisions ofOMB Circular A-87, Attachment E, F.3 state that a cost allocation plan should be developed, documented, and maintained for audit. \r\n \r\nIn July 2004, Georgia Department of Education issued instructions to the Boards in order to assist the Boards in implementing schoolwide administrative requirements in line with 0MB and U.S. Department of Education provisions. \r\n \r\nProvisions of0MB Circular A-87 also require that ifindividual expenditures are charged to a Federal program, such expenditures be allocable and reasonable. The amount of expenses for goods and services should be charged to a Federal grant relative to the specific benefits received and be adequately documented. \r\n \r\nQuestioned Cost: NIA \r\n \r\n-9- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2006 \r\n \r\nIII FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\n \r\nSPECIAL TESTS AND PROVISIONS Fiscal Requirements of Schoolwide Program Not Implemented Reportable Condition U.S. Department of Education Through Georgia Department of Education Title I Grants to Local Educational Agencies (CFDA 84.010) Finding Control Number: FA-6821-06-01 \r\n \r\nInformation: \r\n \r\nDuring the year under review, the School District identified one school that participated in a schoolwide program. Federal and State guidelines prescribe that multiple Federal funding sources supporting a schoolwide program be consolidated in a schoolwide account. Although there were funds from several Federal programs supporting this school, the School District identified the Title I program as the only Federal funding source supporting the schoolwide program at the school. No Federal funds were consolidated. We also noted that the School District arbitrarily charged Title I program funds with individual schoolwide expenditures. \r\n \r\nCause: \r\n \r\nSchool District personnel failed to implement procedures to combine Title I and other eligible U.S. Department ofEducation funded programs in support of the schoolwide program. \r\n \r\nEffect: \r\n \r\nFailure to appropriately (1) combine Federal programs supporting a schoolwide program and (2) charge schoolwide program costs to each respective Federal program can result in material noncompliance with Federal and State requirements. \r\n \r\nRecommendation: \r\n \r\nThe School District should implement procedures in order to comply with Federal and State guidelines to (1) combine Title I funds with other eligible Federal program funds that support its schoolwide program and (2) develop a cost allocation plan that allocates schoolwide program costs to the respective Federal funds in a reasonable manner. If needed, the School District should seek additional guidance from the Georgia Department of Education to implement procedures for combining Federal funds and allocating schoolwide program expenditures. Measures should be implemented to document that individual expenditures charged to the Title I program are directly related to and benefit a specific Title I allowable program activity. \r\n \r\n- 10 - \r\n \r\n SECTIONV MANAGEMENT'S RESPONSES \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF MANAGEMENT'S RESPONSES \r\nYEAR ENDED JUNE 30, 2006 \r\nFinding Control Number: FS-6821-06-01 \r\nWe concur with this finding. Although school clerical personnel were provided written procedures to follow, additional training on supporting documentation for receipts and expenditures will be provided and periodic reviews will be made in order to eliminate this finding. In addition, other personnel in each school will assume the responsibility of receiving cash in order to properly separate the record keeping and cash custody functions for school activity accounts effective immediately. \r\nFinding Control Number: FS-6821-06-02 \r\nWe concur with this finding. A formal disaster recovery plan is being prepared by the School District's technology coordinator and should be completed by June 30, 2007. Also, a review of duties relating to PC Genesis users is being made and assigned rights will be restricted to allow personnel access to functions only relating to their specific duties. \r\nFinding Control Number: FS-6821-06-03 \r\nWe concur with this finding. All accounts payable items (including school food service) will be reviewed for proper supporting documentation to eliminate this finding. \r\nFinding Control Number: FS-6821-06-04 \r\nWe concur with this finding. Beginning in fiscal year 2007, procedures concerning the use ofBoard credit cards were implemented that require prior approval before charges are allowed on credit cards. The Board will establish a formal written policy on the use of credit cards as well. \r\nFinding Control Number: FS-6821-06-05 \r\nWe concur with this finding. A thorough review of employee compensation and leave records is being made in fiscal year 2007 to ensure that each employee's pay has been accurately calculated and leave records are correct. In addition, experience for placement on the salary schedule is being reviewed for each employee to ensure that all are correctly compensated. Also, procedures will be implemented to ensure that initial employee payroll data is entered correctly and properly maintained. \r\nFinding Control Number: FS-6821-06-06 \r\nWe concur with this finding. The School District contracted with CSRA-RESA to provide fixed asset services through a consultant in fiscal year 2006. The consultant resigned her position during the fiscal year and the business manager has assumed these duties. A complete review ofthe School District's capital assets will be made in fiscal year 2007 to correctly report fixed assets at year-end. \r\n- 1- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF MANAGEMENT'S RESPONSES \r\nYEAR ENDED JUNE 30, 2006 Finding Control Number: FA-6821-06-01 We concur with this finding. The School District will seek guidance from the Georgia Department of Education to implement procedures for combining Federal funds for schoolwide programs. Contact Person: Janet Fields, Business Manager Phone: (478) 982-6000 Fax Number: (478) 982-6002 E-mail Address: jfields@jchs.com \r\n-2- \r\n \r\n "},{"id":"dlg_ggpd_y-ga-ba800-b-pr1-be26-bj5-b2004-h2005","title":"Jenkins County Board of Education, Millen, Georgia, report on audit of the financial statements, year ended June 30, 2005","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts."],"dcterms_spatial":["United States, Georgia, 32.75042, -83.50018"],"dcterms_creator":["Georgia. Department of Audits and Accounts"],"dc_date":["2005-06-30"],"dcterms_description":["Fiscal year ended June 30, 2000-","Ceased with: Fiscal year ended June 30, 2008.","Title from cover.","Report year covers fiscal year.","Has supplements: Jenkins County Board of Education, Millen, Georgia, schedule of salaries and travel, fiscal year ended June 30, 2000-fiscal year ended June 30, 2002; Report on salary and travel for the fiscal year ended ... (Jenkins County Board of Education, Ga.), fiscal year ended June 30, 2003-fiscal year ended June 30, 2007; Salaries and travel reimbursement (Jenkins County Board of Education, Ga.), fiscal year ended June 30, 2008.","Fiscal year ended June 30, 2008, released in 2009? (online surrogate); (Georgia Government Publications database, viewed April 24, 2023)."],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Georgia. Department of Audits and Accounts"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Jenkins County Board of Education (Ga.)--Appropriations and expenditures--Periodicals.","Education--Georgia--Jenkins County--Auditing--Periodicals.","Education--Georgia--Jenkins County--Finance--Statistics--Periodicals.","School employees--Salaries, etc.--Georgia--Jenkins County--Statistics--Periodicals.","Education--Auditing","Education--Finance","Expenditures, Public","Georgia--Jenkins County","Georgia Government Documents--Serial"],"dcterms_title":["Jenkins County Board of Education, Millen, Georgia, report on audit of the financial statements, year ended June 30, 2005"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-be26-bj5-b2004-h2005"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-be26-bj5-b2004-h2005"],"dcterms_temporal":null,"dcterms_rights_holder":["\u0026copy; Georgia Department of Audits"],"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["periodicals","state government records","audits","financial records","financial statements"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":null},{"id":"dlg_ggpd_y-ga-ba800-b-pr1-be26-bj5-b2003-h2004","title":"Jenkins County Board of Education, Millen, Georgia, report on audit of the financial statements, year ended June 30, 2004","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts."],"dcterms_spatial":["United States, Georgia, 32.75042, -83.50018"],"dcterms_creator":["Georgia. Department of Audits and Accounts"],"dc_date":["2004-06-30"],"dcterms_description":["Fiscal year ended June 30, 2000-","Ceased with: Fiscal year ended June 30, 2008.","Title from cover.","Report year covers fiscal year.","Has supplements: Jenkins County Board of Education, Millen, Georgia, schedule of salaries and travel, fiscal year ended June 30, 2000-fiscal year ended June 30, 2002; Report on salary and travel for the fiscal year ended ... (Jenkins County Board of Education, Ga.), fiscal year ended June 30, 2003-fiscal year ended June 30, 2007; Salaries and travel reimbursement (Jenkins County Board of Education, Ga.), fiscal year ended June 30, 2008.","Fiscal year ended June 30, 2008, released in 2009? (online surrogate); (Georgia Government Publications database, viewed April 24, 2023)."],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Georgia. Department of Audits and Accounts"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Jenkins County Board of Education (Ga.)--Appropriations and expenditures--Periodicals.","Education--Georgia--Jenkins County--Auditing--Periodicals.","Education--Georgia--Jenkins County--Finance--Statistics--Periodicals.","School employees--Salaries, etc.--Georgia--Jenkins County--Statistics--Periodicals.","Education--Auditing","Education--Finance","Expenditures, Public","Georgia--Jenkins County","Georgia Government Documents--Serial"],"dcterms_title":["Jenkins County Board of Education, Millen, Georgia, report on audit of the financial statements, year ended June 30, 2004"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-be26-bj5-b2003-h2004"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-be26-bj5-b2003-h2004"],"dcterms_temporal":null,"dcterms_rights_holder":["\u0026copy; Georgia Department of Audits"],"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["periodicals","state government records","audits","financial records","financial statements"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":"JENKINS COUNTY BOARD OF EDUCATION \r\nMILLEN, GEORGIA REPORT ON AUDIT OF THE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2004 \r\nSTATE OF GEORGIA \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\nRussell W. Hinton State Auditor \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON BASIC FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION - SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\n \r\nEXHIBITS \r\n \r\nBASIC FINANCIAL STATEMENTS \r\n \r\nDISTRICT-WIDE FINANCIAL STATEMENTS \r\n \r\nA \r\n \r\nSTATEMENT OF NET ASSETS \r\n \r\n3 \r\n \r\nB \r\n \r\nSTATEMENT OF ACTIVITIES \r\n \r\n4 \r\n \r\nFUND FINANCIAL STATEMENTS \r\n \r\nC \r\n \r\nBALANCE SHEET \r\n \r\nGOVERNMENTAL FUNDS \r\n \r\n6 \r\n \r\nD \r\n \r\nRECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET \r\n \r\nTO THE STATEMENT OF NET ASSETS \r\n \r\n7 \r\n \r\nE \r\n \r\nSTATEMENT OF REVENUES, EXPENDITURES AND CHANGES \r\n \r\nIN FUND BALANCES \r\n \r\nGOVERNMENTAL FUNDS \r\n \r\n8 \r\n \r\nF \r\n \r\nRECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT \r\n \r\nOF REVENUES, EXPENDITURES AND CHANGES IN FUND \r\n \r\nBALANCES TO THE STATEMENT OF ACTIVITIES \r\n \r\n9 \r\n \r\nG \r\n \r\nSTATEMENT OF FIDUCIARY NET ASSETS \r\n \r\nFIDUCIARY FUNDS \r\n \r\n10 \r\n \r\nH \r\n \r\nSTATEMENT OF CHANGES IN FIDUCIARY NET ASSETS \r\n \r\nFIDUCIARY FUNDS \r\n \r\n11 \r\n \r\nNOTES TO THE BASIC FINANCIAL STATEMENTS \r\n \r\n13 \r\n \r\nSCHEDULES \r\n \r\nREQUIRED SUPPLEMENTARY INFORMATION \r\n \r\nSCHEDULE OF REVENUES, EXPENDITURES AND CHANGES \r\n \r\nIN FUND BALANCES - BUDGET AND ACTUAL \r\n \r\nGENERAL FUND \r\n \r\n27 \r\n \r\nSUPPLEMENTARY INFORMATION \r\n \r\n2 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\n \r\n28 \r\n \r\n3 SCHEDULE OF STATE REVENUE \r\n \r\n30 \r\n \r\n4 SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS \r\n \r\n31 \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nSCHEDULES \r\n \r\nSUPPLEMENTARY INFORMATION \r\n \r\n5 ALLOTMENTS AND EXPENDITURES \r\n \r\nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS (QBE) \r\n \r\nBY PROGRAM \r\n \r\n33 \r\n \r\nSECTION II \r\nCOMPLIANCE AND INTERNAL CONTROL REPORTS \r\nREPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133 \r\n \r\nSECTION III AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\nSECTION IV FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION -TABLE OF CONTENTS- \r\nSECTION V MANAGEMENT'S RESPONSES SCHEDULE OF MANAGEMENT'S RESPONSES \r\n \r\n SECTION I FINANCIAL \r\n \r\n Russell W. Hinton \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nApril 22, 2005 \r\n \r\nHonorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the Jenkins County Board of Education \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON BASIC FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION - SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nLadies and Gentlemen: \r\nWe have audited the accompanying financial statements ofthe governmental activities, each major fund, and the aggregate remaining fund information (Exhibits A through I) of the Jenkins County Board of Education, as of and for the year ended June 30, 2004, which collectively comprise the Board's basic financial statements as listed in the table of contents. These financial statements are the responsibility ofthe Jenkins County Board ofEducation's management. Our responsibility is to express opinions on these financial statements based on our audit. \r\nWe conducted our audit in accordance with auditing standards generally accepted in the United States ofAmerica and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General ofthe United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free ofmaterial misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opm10ns. \r\nIn our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information ofthe Jenkins County Board ofEducation, as of June 30, 2004, and the respective changes in financial position thereof for the year then ended in conformity with accounting principles generally accepted in the United States of America. \r\n2004ARL-11 \r\n \r\n The Jenkins County Board of Education has not presented Management's Discussion and Analysis that accounting principles generally accepted in the United States has determined is necessary to supplement, although not to be part of, the basic financial statements. \r\nIn accordance with Government Auditing Standards, we have also issued our report dated April 22, 2005, on our consideration ofthe Jenkins County Board ofEducation's internal control over financial reporting and our tests of its compliance with certain provisions oflaws, regulations, contracts and grant agreements and other matters. The purpose ofthat report is to describe the scope ofour testing of internal control over financial reporting and compliance and the results ofthat testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. \r\nThe Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual, as presented on page 27 is not a required part of the basic financial statements but is supplementary information required by the accounting principles generally accepted in the United States of America. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods ofmeasurement and presentation ofthe required supplementary information. However, we did not audit the information and express no opinion on it. \r\nOur audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the Jenkins County Board of Education's basic financial statements. The accompanying supplementary information which consist of Schedules 2 through 5, which includes the Schedule of Expenditures of Federal Awards.as required by U.S. Office of Management and Budget Circular A-133, Audits ofStates, Local Governments, and Non-Profit Organizations, are presented for purposes of additional analysis and are not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements, and in our opinion, is fairly stated, in all material respects, in relation to the basic financial statements taken as a whole. \r\nA copy ofthis report has been filed as a permanent record in the office ofthe State Auditor and made available to the press ofthe State, as provided for by Official Code ofGeorgia Annotated section 506-24. \r\nRespectfully submitted, \r\n \r\nRWH:as 2004ARL-11 \r\n \r\nState Auditor \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION STATEMENT OF NET ASSETS JUNE 30. 2004 \r\nASSETS \r\nCash and Cash Equivalents Accounts Receivable, Net \r\nTaxes State Government Federal Government Other Inventories Capital Assets Land Construction in Progress Land Improvements Buildings Equipment Less: Accumulated Depreciation \r\nTotal Assets \r\nLIABILITIES \r\nAccounts Payable Salaries Payable Retainages Payable Deposits and Deferred Revenues Long-Term Liabilities \r\nDue Within One Year Due in More Than One Year \r\nTotal Liabilities \r\nNET ASSETS \r\nInvested in Capital Assets, Net of Related Debt Restricted for \r\nBus Replacement Continuation of Federal Programs Debt Service Capital Projects Unrestricted \r\nTotal Net Assets \r\nTotal Liabilities and Net Assets \r\n \r\nEXHIBIT\"A\" \r\n \r\nGOVERNMENTAL ACTIVITIES \r\n \r\n$ \r\n \r\n1,456,738 \r\n \r\n218,474 1,028,835 \r\n592,620 16,815 18,455 \r\n \r\n65,927 830,596 \r\n15,233 7,865,097 1,747,297 -1,974,948 \r\n \r\n$ ===1=1~8=8,;,;1~13~9~ \r\n \r\n$ \r\n \r\n557,345 \r\n \r\n1,114,687 \r\n \r\n83,523 \r\n \r\n3,738 \r\n \r\n125,000 415 000 \r\n \r\n$ \r\n \r\n2,299,293 \r\n \r\n$ \r\n \r\n8,009,202 \r\n \r\n128,063 274,168 239,394 929,559 \r\n1 460 \r\n \r\n$ \r\n \r\n9,581 846 \r\n \r\n$ ===1=1~8=8~1~13~9~ \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -3- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION STATEMENT OF ACTIVITIES \r\nFOR THE YEAR ENDED JUNE 30. 2004 \r\n \r\nGOVERNMENTAL ACTIVITIES \r\nInstruction Support Services \r\nPupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Operations of Non-Instructional Services Enterprise Operations Food Services Interest on Short-Term and Long-Term Debt \r\nTotal Governmental Activities \r\nGeneral Revenues Taxes Property Taxes For Maintenance and Operations For Debt Services Railroad Cars Sales Taxes Special Purpose Local Option Sales Tax For Capital Projects Intangible Recording Tax Grants and Contributions not Restricted to Specific Programs Investment Earnings Miscellaneous \r\nTotal General Revenues \r\nChange in Net Assets \r\nNet Assets - Beginning of Year \r\nNet Assets - End of Year \r\n \r\nEXPENSES \r\n \r\nCHARGES FOR SERVICES \r\n \r\n$ \r\n \r\n8,744,893 $ \r\n \r\n379,156 544,236 241,584 390,111 753,606 164,088 601,813 627,643 176,626 \r\n \r\n124,252 889,965 \r\n32454 \r\n \r\n$ \r\n \r\n13,670,427 $ \r\n \r\n46,380 \r\n124,252 58,400 \r\n229,032 \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -4- \r\n \r\n EXHIBIT\"B\" \r\n \r\nPROGRAM REVENUES \r\n \r\nOPERATING \r\n \r\nCAPITAL \r\n \r\nGRANTS AND \r\n \r\nGRANTS AND \r\n \r\nCONTRIBUTIONS CONTRIBUTIONS \r\n \r\nNET (EXPENSES) REVENUES \r\nAND CHANGES IN NET ASSETS \r\n \r\n$ \r\n \r\n7,348,290 $ \r\n \r\n251,814 331,598 155,647 486,349 433,701 \r\n8,497 451,904 336,465 137,744 \r\n \r\n790,929 \r\n \r\n$ \r\n \r\n10,732,938 $ \r\n \r\n304,916 $ \r\n22 7,234 \r\n2,931 62,602 \r\n27,836 \r\n405 541 $ \r\n \r\n-1,045,307 \r\n-127,320 -212,638 \r\n-78,703 96,238 -319,905 -155,591 -146,978 -228,576 -38,882 \r\n0 -12,800 -32 454 \r\n-2,302,916 \r\n \r\n$ \r\n \r\n1,675,471 \r\n \r\n201,292 \r\n \r\n16,510 \r\n \r\n598,696 25,245 \r\n738,084 10,701 \r\n186,578 \r\n \r\n$ \r\n \r\n3,452 577 \r\n \r\n$ \r\n \r\n1,149,661 \r\n \r\n8,432,185 \r\n \r\n$ ======9=-,5=8=1=,8=46= \r\n \r\n-5- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION BALANCE SHEET \r\nGOVERNMENTAL FUNDS JUNE 30. 2004 \r\n \r\nEXHIBIT\"C\" \r\n \r\nASSETS \r\nCash and Cash Equivalents Accounts Receivable, Net \r\nTaxes State Government Federal Government Other Inventories \r\n \r\nGENERAL FUND \r\n \r\nDISTRICTWIDE \r\nCAPITAL PROJECTS \r\nFUND \r\n \r\nDEBT SERVICE \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ \r\n \r\n559,389 $ \r\n \r\n123,694 1,007,623 \r\n367,116 16,815 18,455 \r\n \r\n670,165 $ \r\n98,105 21,212 225,504 \r\n \r\n227,184 $ 12,768 \r\n \r\n1,456,738 \r\n234,567 1,028,835 \r\n592,620 16,815 18 455 \r\n \r\nTotal Assets \r\n \r\n$ 2,093,092 $ 1,014,986 $ \r\n \r\n239,952 $ =====3:!c,3=4=8!:,0=30= \r\n \r\nLIABILITIES AND FUND BALANCES \r\n \r\nLIABILITIES \r\n \r\nAccounts Payable Salaries Payable Retainages Payable Deposits and Deferred Revenue \r\n \r\n$ \r\n \r\n555,441 $ \r\n \r\n1,114,687 \r\n \r\n3,738 \r\n \r\nTotal Liabilities \r\n \r\n$ 1,673,866 $ \r\n \r\nFUND BALANCES \r\n \r\nReserved for: Bus Replacement Continuation of Federal Programs Debt Service Inventories Capital Projects \r\nUnreserved Undesignated Reported in: General Fund \r\n \r\n$ \r\n \r\n128,063 \r\n \r\n255,713 \r\n \r\n18,455 $ \r\n \r\n16 995 \r\n \r\nTotal Fund Balances \r\n \r\n$ \r\n \r\n419,226 $ \r\n \r\n1,904 83,523 85427 \r\n$ 929,559 \r\n929,559 $ \r\n \r\n$ $ $ 239,952 \r\n239,952 $ \r\n \r\n557,345 1,114,687 \r\n83,523 3,738 \r\n1,759,293 \r\n128,063 255,713 239,952 \r\n18,455 929,559 \r\n16 995 \r\n1,588,737 \r\n \r\nTotal Liabilities and Fund Balances \r\n \r\n$ 2,093,092 $ 1,014,986 $ \r\n \r\n239,952 $ ===3=,3=4==8,=03=0= \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -6- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET \r\nTO THE STATEMENT OF NET ASSETS JUNE 30. 2004 \r\n \r\nEXHIBIT \"D\" \r\n \r\nTotal Fund Balances - Governmental Funds (Exhibit \"C\") \r\nAmounts reported for Governmental Activities in the Statement of Net Assets are different because: \r\nCapital Assets used in Governmental Activities are not financial resources and therefore are not reported in the funds. These assets consist of: \r\nLand Construction in Progress Land Improvements Buildings Equipment Accumulated Depreciation \r\nTotal Capital Assets \r\nSome of the School District's property tax revenues will be collected after year-end but are not available soon enough to pay for the current period's expenditures. \r\nBonds Payable, which are Long-Term Liabilities, are not due and payable in the current period and therefore are not reported as liabilities in the funds. \r\n \r\n$ \r\n \r\n1,588,737 \r\n \r\n$ \r\n \r\n65,927 \r\n \r\n830,596 \r\n \r\n15,233 \r\n \r\n7,865,097 \r\n \r\n1,747,297 \r\n \r\n-1,974,948 \r\n \r\n8,549,202 \r\n \r\n-16,093 -540,000 \r\n \r\nNet Assets of Governmental Activities (Exhibit \"A\") \r\n \r\n$ ==9,=58=1.!:,8=46= \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -7- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES \r\nGOVERNMENTAL FUNDS YEAR ENDED JUNE 30. 2004 \r\n \r\nEXHIBIT\"E\" \r\n \r\nREVENUES \r\nProperty Taxes Sales Taxes State Funds Federal Funds Charges for Services Investment Earnings Miscellaneous \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Enterprise Operations Food Services Operation \r\nCapital Outlay Debt Services \r\nPrincipal Interest \r\nTotal Expenditures \r\nNet Change in Fund Balances \r\nFund Balances - Beginning \r\nFund Balances - Ending \r\n \r\nGENERAL FUND \r\n \r\nDISTRICTWIDE \r\nCAPITAL PROJECTS \r\nFUND \r\n \r\nDEBT SERVICE \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ 1,596,068 23,298 $ \r\n8,457,286 3,060,071 \r\n229,032 4,892 \r\n202,847 \r\n$ 13,573,494 $ \r\n \r\n$ 598,696 \r\n66,075 276,864 \r\n5,809 \r\n947 444 $ \r\n \r\n187,072 $ 1,947 \r\n \r\n1,783,140 623,941 \r\n8,523,361 3,336,935 \r\n229,032 10,701 \r\n202,847 \r\n \r\n189,019 $ 14,709,957 \r\n \r\n$ 8,735,915 \r\n \r\n394,355 544,236 230,536 390,111 753,606 163,383 597,337 466,361 176,626 124,252 847,451 \r\n$ \r\n \r\n$ 1,139,426 \r\n \r\n$ 13,424,169 $ 1,139,426 $ \r\n \r\n$ \r\n \r\n149,325 $ -191,982 $ \r\n \r\n269,901 \r\n \r\n1,121,541 \r\n \r\n$ 8,735,915 \r\n \r\n394,355 \r\n \r\n544,236 \r\n \r\n230,536 \r\n \r\n390,111 \r\n \r\n753,606 \r\n \r\n705 \r\n \r\n164,088 \r\n \r\n597,337 \r\n \r\n466,361 \r\n \r\n176,626 \r\n \r\n124,252 \r\n \r\n847,451 \r\n \r\n1,139,426 \r\n \r\n115,000 32454 \r\n \r\n115,000 32454 \r\n \r\n148,159 $ 14,711 754 \r\n \r\n40,860 $ \r\n \r\n-1,797 \r\n \r\n199,092 \r\n \r\n1,590,534 \r\n \r\n$ \r\n \r\n419,226 $ \r\n \r\n929,559 $ \r\n \r\n239,952 $ ==1=-,5=8;,,;;8,e;7,,=37= \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -8- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION RECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT OF \r\nREVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES TO THE STATEMENT OF ACTIVITIES JUNE 30, 2004 \r\n \r\nEXHIBIT\"F\" \r\n \r\nTotal Net Change in Fund Balances - Governmental Funds (Exhibit \"E\") \r\nAmounts reported for Governmental Activities in the Statement of Activities are different because: \r\nCapital Outlays are reported as expenditures in Governmental Funds. However. in the Statement of Activities. the cost of Capital Assets is allocated over their estimated useful lives as depreciation expense. In the current period, these amounts are: \r\nCapital Outlay Depreciation Expense \r\nExcess of Capital Outlay over Depreciation Expense \r\nBecause some property taxes will not be collected for several months after the School District\"s fiscal year ends, they are not considered \"available\" revenues. \r\nRepayment of Long-Term Debt is reported as an expenditure in Governmental Funds, but the repayment reduces Long-Term Liabilities in the Statement of Net Assets for Bond Principal Retirements. \r\n \r\n$ \r\n$ 1,141,274 -214 949 \r\n \r\n-1,797 \r\n926,325 110,133 115 000 \r\n \r\nChange in Net Assets of Governmental Activities (Exhibit \"B\") \r\n \r\n$ ==1=,1=4=9=,6=6=1 \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -9 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION STATEMENT OF FIDUCIARY NET ASSETS \r\nFIDUCIARY FUNDS JUNE 30. 2004 \r\n \r\nEXHIBIT\"G\" \r\n \r\nASSETS Cash and Cash Equivalents Investments \r\nStock \r\nTotal Assets \r\nLIABILITIES Funds Held for Others \r\nNET ASSETS Held in Trust for Private Purposes \r\nTotal Liabilities and Net Assets \r\n \r\nPRIVATE PURPOSE TRUSTS \r\n \r\nAGENCY FUNDS \r\n \r\n$ \r\n \r\n96 $ \r\n \r\n21,171 \r\n \r\n4 614 \r\n \r\n$ \r\n \r\n4,710 $===2=1,=17=1= \r\n \r\n$ \r\n \r\n21,171 \r\n \r\n$ _ _ _4~7_10~ \r\n \r\n$ \r\n \r\n4,710 $ ===2=1=17=1= \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -10- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION STATEMENT OF CHANGES IN FIDUCIARY NET ASSETS \r\nFIDUCIARY FUNDS YEAR ENDED JUNE 30, 2004 \r\n \r\nEXHIBIT\"H\" \r\n \r\nADDITIONS Contributions Donors Investment Earnings Net Increase (Decrease) in Fair Value of Investments Interest Total Investment Earnings Total Additions \r\nDEDUCTIONS Scholarships Change in Net Assets \r\nNet Assets - Beginning \r\nNet Assets - Ending \r\n \r\nPRIVATE PURPOSE TRUSTS \r\n \r\n$ \r\n \r\n5104 \r\n \r\n$ \r\n \r\n-465 \r\n \r\n71 \r\n \r\n$ \r\n \r\n-394 \r\n \r\n$ \r\n \r\n4,710 \r\n \r\n0 \r\n \r\n$ \r\n \r\n4,710 \r\n \r\n0 \r\n \r\n$ ===4====71=0= \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. - 11 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2004 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 1: DESCRIPTION OF SCHOOL DISTRICT AND REPORTING ENTITY \r\nREPORTING ENTITY \r\nThe Jenkins County Board ofEducation (School District) was established under the laws ofthe State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. The Board is organized as a separate legal entity and has the power to levy taxes and issue bonds. Its budget is not subject to approval by any other entity. Accordingly, the School District is a primary government and consists of all the organizations that compose its legal entity. \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nBASIS OF PRESENTATION \r\nThe School District's basic financial statements are collectively comprised of the District-wide financial statements, fund financial statements and notes to the basic financial statements of the Jenkins County Board of Education. \r\nDistrict-wide Statements: The Statement ofNet Assets and the Statement ofActivities display information about the financial activities ofthe overall School District, except for fiduciary activities. Eliminations have been made to minimize the double counting of internal activities. Governmental activities generally are financed through taxes, intergovernmental revenues, and other nonexchange transactions. \r\nThe Statement of Activities presents a comparison between direct expenses and program revenues for each function of the School District's governmental activities. \r\n Direct expenses are those that are specifically associated with a program or function and, therefore, are clearly identifiable to a particular function. Indirect expenses (expenses of the School District related to the administration and support ofthe School District's programs, such as office and maintenance personnel and accounting) are not allocated to programs. \r\n Program revenues include (a) charges paid by the recipients of goods or services offered by the programs and (b) grants and contributions that are restricted to meeting the operational or capital requirements of a particular program. Revenues that are not classified as program revenues, including all taxes, are presented as general revenues. \r\nFund Financial Statements: The fund financial statements provide information about the School District's funds, including fiduciary funds. Eliminations have been made to minimize the double counting ofintemal activities. Separate statements for each category (governmental and fiduciary) are presented. The emphasis of fund financial statements is on major governmental funds, each displayed in a separate column. \r\nThe School District reports the following major governmental funds: \r\n- 13 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2004 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n General Fund is the School District's primary operating fund. It accounts for all financial resources ofthe School District, except those resources required to be accounted for in another fund. \r\n District-wide Capital Projects Fund accounts for financial resources including grants from Georgia State Financing and Investment Commission, grants from Georgia Department of Education and Special Purpose Local Option Sales Tax proceeds to be used for the acquisition, construction or renovation of major capital facilities. \r\n Debt Service Fund accounts for taxes (property and sales) legally restricted for the payment of general long-term principal, interest and paying agent's fees. \r\nThe School District reports the following fiduciary fund types: \r\n Private Purpose Trust fund reports trust arrangements under which principal and income benefit a graduating high school student entering a college or university. \r\n Agency funds account for assets held by the School District as an agent for various funds, governments or individuals. \r\nBASIS OF ACCOUNTING \r\nThe basis ofaccounting determines when transactions are reported on the financial statements. The District-wide governmental and fiduciary fund financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded at the time liabilities are incurred, regardless of when the related cash flows take place. Nonexchange transactions, in which the School District gives (or receives) value without directly receiving (or giving) equal value in exchange, include property taxes, sales taxes and grants. On an accrual basis, revenue from property taxes is recognized in the fiscal year for which the taxes are levied. Revenue from sales taxes is recognized in the fiscal year in which the underlying transaction (sale) takes place. Revenue from grants and donations is recognized in the fiscal year in which all eligibility requirements have been satisfied. \r\nThe School District uses funds to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. \r\nGovernmental funds are reported using the current financial resources measurement focus and the modified accrual basis ofaccounting. Under this method, revenues are recognized when measurable and available. The School District considers all revenues reported in the governmental funds to be available if they are collected within sixty days after year-end. Property taxes, sales taxes and \r\n- 14 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2004 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\ninterest are considered to be susceptible to accrual. Expenditures are recorded when the related fund liability is incurred, except for principal and interest on general long-term debt, which are recognized as expenditures to the extent they have matured. Capital asset acquisitions are reported as expenditures in governmental funds. \r\nThe School District funds certain programs by a combination ofspecific cost-reimbursement grants, categorical grants, and general revenues. Thus, when program costs are incurred, there are both restricted and unrestricted net assets available to finance the program. It is the School District's policy to first apply grant resources to such programs, followed by cost-reimbursement grants, then general revenues. \r\nCASH AND CASH EQUIVALENTS \r\nCOMPOSITION OF DEPOSITS Cash and cash equivalents consist ofcash on hand, demand deposits and short-term investments with original maturities of three months or less from the date of acquisition in authorized financial institutions. Georgia Laws OCGA 45-8-14 authorize the School District to deposit its funds in one or more solvent banks or insured Federal savings and loan associations. \r\nINVESTMENTS \r\nCOMPOSITION OF INVESTMENTS Investments made by the School District in nonparticipating interest-earning contracts (such as certificates ofdeposit) and repurchase agreements are reported at cost. Participating interest-earning contracts and money market investments with a maturity at purchase ofone year or less are reported at amortized cost. Both participating interest-earning contracts and money market investments with a maturity at purchase greater than one year and equity investments are reported at fair value. The Official Code of Georgia Annotated Section 36-83-4 authorizes the School District to invest its funds. In selecting among options for investment or among institutional bids for deposits, the highest rate of return shall be the objective, given equivalent conditions of safety and liquidity. Funds may be invested in the following: \r\n(1) Obligations issued by the State of Georgia or by other states, \r\n(2) Obligations issued by the United States government, \r\n(3) Obligations fully insured or guaranteed by the United States government or a United States government agency, \r\n(4) Obligations of any corporation of the United States government, \r\n(5) Prime banker's acceptances, \r\n \r\n- 15 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2004 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\n(6) The Local Government Investment Pool administered by the State of Georgia, Office of Treasury and Fiscal Services, \r\n \r\n(7) Repurchase agreements, and \r\n \r\n(8) Obligations of other political subdivisions of the State of Georgia. \r\n \r\nRECEIVABLES \r\n \r\nReceivables consist of amounts due from property and sales taxes, grant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the basic financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. \r\n \r\nPROPERTY TAXES \r\n \r\nThe Jenkins County Board of Commissioners fixed the property tax levy for the 2003 tax digest year (calendar year) on August 11, 2003 (levy date). Taxes were due on December 20, 2003 (lien date) Taxes collected within the current fiscal year or within 60 days after year-end on the 2003 tax digest are reported as revenue in the governmental funds for fiscal year 2004. The Jenkins County Tax Commissioner bills and collects the property taxes for the School District and remits the balance of taxes collected to the School District. Property tax revenues, at the fund reporting level, during the fiscal year ended June 30, 2004, for maintenance and operations amounted to $1,579,558 and for school bonds amounted to $187,072. \r\n \r\nTax millage rates levied for the 2003 tax year (calendar year) for the Jenkins County Board of Education were as follows (a mill equals $1 per thousand dollars of assessed value): \r\n \r\nSchool Operations School Bonds \r\n \r\n12.46 mills 1.39 mills \r\n \r\n13.85 mills \r\n \r\nSALES TAXES \r\n \r\nSpecial Purpose Local Option Sales Tax, at the fund reporting level, during the year amounted to $598,696 and is to be used for capital outlay for educational purposes or debt service. This sales tax was authorized by local referendum and the sales tax must be re-authorized at least every five years. \r\n \r\n- 16 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2004 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\nINVENTORIES \r\n \r\nFOOD INVENTORIES On the basic financial statements, inventories ofdonated food commodities used in the preparation ofmeals are reported at their Federally assigned value and purchased foods inventories are reported at cost (first-in, first-out). The School District uses the consumption method to account for inventories whereby donated food commodities are recorded as an asset and as revenue when received, and expenses/expenditures are recorded as the inventory items are used. Purchased foods are recorded as an asset when purchased and expenses/expenditures are recorded as the inventory items are used. \r\n \r\nCAPITAL ASSETS \r\n \r\nCapital assets purchased, including capital outlay costs, are recorded as expenditures in the fund financial statements at the time ofpurchase. On the District-wide financial statements, all purchased capital assets are valued at cost where historical records are available and at estimated historical cost based on appraisals or deflated current replacement cost where no historical records exist. Donated capital assets are recorded at estimated fair market value on the date donated. Disposals are deleted at depreciated recorded cost. The cost of normal maintenance and repairs that do not add to the value of assets or materially extend the useful lives of the assets is not capitalized. Depreciation is computed using the straight-line method. The School District does not capitalize book collections or works of art. \r\n \r\nCapitalization thresholds and estimated useful lives of capital assets reported in the District-wide statements are as follows: \r\n \r\nCapitalization Policy \r\n \r\nEstimated Useful Life \r\n \r\nLand Land Improvements Buildings and Improvements Equipment \r\n \r\nAny Amount \r\n \r\n$ \r\n \r\n5,000 \r\n \r\n$ \r\n \r\n5,000 \r\n \r\n$ \r\n \r\n5,000 \r\n \r\nNIA 20 to 90 years \r\n90 years 5 to 16 years \r\n \r\nDepreciation is used to allocate the actual or estimated historical cost of all capital assets over estimated useful lives. \r\n \r\nGENERAL OBLIGATION BONDS \r\n \r\nThe School District issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. Bond issuance costs are recognized in the financial statements during the fiscal year bonds are issued. General obligation bonds are direct obligations and pledge the full faith and credit of the government. The outstanding amount of these bonds is recorded in the Statement of Net Assets. \r\n \r\n- 17 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2004 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 3: DEPOSITS AND INVESTMENTS \r\nCOLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum ofmoney which has not been secured by surety bond, by guarantee ofinsurance, or by collateral. The aggregate ofthe face value of such surety bond and the market value of securities pledged shall be equal to not less than 110 percent ofthe public funds being secured after the deduction ofthe amount ofdeposit insurance. If a depository elects the pooled method (OCGA 45-8-13 .1) the aggregate ofthe market value ofthe securities pledged to secure a pool ofpublic funds shall be not less than 110 percent ofthe daily pool balance. OCGA Section 45-8-11 (b) provides an officer holding public funds may, in his discretion, waive the requirement for security in the case ofoperating funds placed in demand deposit checking accounts. \r\nAcceptable security for deposits consists of any one of or any combination of the following: \r\n(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, \r\n(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation, \r\n(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia, \r\n(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia, \r\n(5) Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose, \r\n(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and \r\n(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. \r\nCATEGORIZATION OF DEPOSITS At June 30, 2004, the bank balances were $2,083,879. The amounts of the total bank balances are classified into three categories of credit risk: \r\n \r\n- 18 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2004 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 3: DEPOSITS AND INVESTMENTS \r\n \r\nCategory 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the School District or by the School District's agent in the School District's name. \r\nCategory 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the School District's name. \r\nCategory 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the School District's name.) \r\n \r\nThe School District's deposits are classified by risk category at June 30, 2004, as follows: \r\n \r\nRisk Category \r\n \r\nBank Balance \r\n \r\n1 \r\n \r\n$ 364,788 \r\n \r\n2 \r\n \r\n1,719,091 \r\n \r\n3 \r\n \r\n0 \r\n \r\nTotal \r\n \r\n$ 2,083.879 \r\n \r\nCATEGORIZATION OF INVESTMENTS At June 30, 2004, the fair value ofthe School District's total investments was $4,614 and this entire amount consisted of stocks which were held by the School District. \r\n \r\nNote 4: NON-MONETARY TRANSACTIONS \r\n \r\nThe School District receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 2 - Inventories \r\n \r\nNote 5: CAPITAL ASSETS \r\n \r\nThe following is a summary of changes in the Capital Assets during the fiscal year: \r\n \r\n- 19 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2004 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 5: CAPITAL ASSETS \r\n \r\nBalances July 1, 2003 \r\n \r\nIncreases \r\n \r\nBalances Decreases June 30, 2004 \r\n \r\nGovernmental Activities Capital Assets, Not Being Depreciated: \r\nLand Construction in Progress \r\n \r\n$ \r\n \r\n65,929 \r\n \r\n$ \r\n \r\n2 $ \r\n \r\n65,927 \r\n \r\n803,194 $ 830,596 \r\n \r\n803,194 \r\n \r\n830,596 \r\n \r\nTotal Capital Assets Not Being Depreciated $ 869,123 $ 830,596 $ 803,196 $ 896,523 \r\n \r\nCapital Assets Being Depreciated Buildings and Improvements Equipment Land Improvements \r\n \r\n$ 6,766,456 $ 1,098,641 $ \r\n \r\n1,747,297 \r\n \r\n0 \r\n \r\n15,233 \r\n \r\n0 $ 7,865,097 1,747,297 15,233 \r\n \r\nLess Accumulated Depreciation for: Buildings and Improvements Equipment Land Improvements \r\n \r\n1,102,838 657,161 0 \r\n \r\n68,940 145,995 \r\n14 \r\n \r\n1,171,778 803,156 14 \r\n \r\nTotal Capital Assets, Being Depreciated, Net $ 6,753,754 $ 898,925 $ \r\n \r\n0 $ 7,652,679 \r\n \r\nGovernmental Activity Capital Assets - Net $ 7,622.877 $ 1,729,521 $ 803,196 $ 8,549,202 \r\n \r\nCurrent year depreciation expense by function is as follows: \r\n \r\nInstruction Support Services \r\nPupil Services Educational Media Services Maintenance and Operation of Plant Student Transportation Services Food Services \r\n \r\n$ 124,930 \r\n \r\n$ \r\n \r\n14 \r\n \r\n4,534 \r\n \r\n1,837 \r\n \r\n66,187 \r\n \r\n72,572 17 447 \r\n \r\nNote 6: RESTRICTED ASSETS \r\n \r\n$==2==14-,9\"='4==9 \r\n \r\nSpecial Purpose Local Option Sales Tax (SPLOST) and property tax levied specifically for retirement of outstanding bond principal, interest and paying agent's fees (Debt Service Funds) are reported as restricted assets in the Statement ofNet Assets because their use is limited by applicable bond covenants or statutory provisions. Restricted assets at June 30, 2004, were as follows: \r\n \r\n- 20- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2004 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 6: RESTRICTED ASSETS \r\n \r\nDistrict-wide Capital Projects SPLOST \r\n \r\nDebt Service Funds \r\n \r\nRestricted Cash and Cash Equivalents: Debt Services Capital Acquisitions \r\n \r\n$ 227,184 $ 895,669 \r\n \r\nNote 7: RISK MANAGEMENT \r\n \r\nThe School District is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; acts of God and unemployment compensation. \r\n \r\nThe School District has obtained commercial insurance for risk ofloss associated with torts, assets and errors or omissions. The School District has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the School District's insurance coverage in any of the past three years. \r\n \r\nThe School District has elected to self-insure for all losses related to acts of God. The School District has not experienced any losses related to this risk in the past three years. \r\n \r\nThe School District is self-insured with regard to unemployment compensation claims. A premium is charged when needed by the Unemployment Compensation Fund to each user fund on the basis of the percentage of that funds payroll to total payroll in order to cover estimated claims budgeted by management based on known claims and prior experience. The School District accounts for claims with expenditure and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated. \r\n \r\nChanges in the unemployment compensation claims liability during the last two fiscal years are as follows: \r\n \r\nBeginning of Year Liability \r\n \r\nClaims and Changes in Estimates \r\n \r\nClaims Paid \r\n \r\nEnd ofYear Liability \r\n \r\n2003 2004 \r\n \r\n$ \r\n \r\n496 $ \r\n \r\n1 984 $ \r\n \r\n2,480 $ \r\n \r\n0 \r\n \r\n$ \r\n \r\n0 $ \r\n \r\n0 $ \r\n \r\n0 $ \r\n \r\n0 \r\n \r\n- 21 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2004 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 7: RISK MANAGEMENT \r\n \r\nThe School District participates in the Georgia Education Workers' Compensation Trust, a public entity risk pool organized on December 1, 1991, to develop, implement and administer a program of workers' compensation self-insurance for its member organizations. The School District pays an annual premium to the Trust for its general insurance coverage. Additional insurance coverage is provided through an agreement by the Trust with the Midwest Employers Casualty Company to provide coverage for potential losses sustained by the Trust in excess of $400,000 loss per occurrence, up to $2,000,000. \r\n \r\nThe School District has purchased a surety bond to provide additional insurance coverage as follows: \r\n \r\nPosition Covered \r\n \r\nAmount \r\n \r\nAll Employees \r\n \r\n$ 100,000 \r\n \r\nNote 8: LONG-TERM DEBT \r\n \r\nGENERAL OBLIGATION DEBT OUTSTANDING General Obligation Bonds currently outstanding are as follows: \r\n \r\nPurpose \r\n \r\nInterest Rates \r\n \r\nAmount \r\n \r\nGeneral Government - Series 1993 \r\n \r\n4.35% - 5.60% $==5==40-,0==0==0 \r\n \r\nThe changes in Long-Term Debt during the fiscal year ended June 30, 2004, were as follows: \r\n \r\nGovernmental Funds General \r\nObligation Bonds \r\n \r\nBalance July 1, 2003 \r\n \r\n$ 655,000 \r\n \r\nDeductions Debt Retired \r\n \r\n115,000 \r\n \r\nBalance June 30, 2004 \r\nPortion of Long-Term Debt Due within One Year \r\n \r\n$==5==40=,o==o==o $_----==12=--5'-\"--'00~0 \r\n \r\n- 22 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2004 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 8: LONG-TERM DEBT \r\n \r\nAt June 30, 2004, payments due by fiscal year which includes principal and interest for these items are as follows: \r\n \r\nFiscal Year Ended June 30 \r\n2005 2006 2007 2008 \r\nTotal Principal and Interest \r\n \r\nGeneral Obligation \r\n \r\nDebt \r\n \r\nPrincipal \r\n \r\nInterest \r\n \r\n$ 125,000 $ 130,000 140,000 145,000 \r\n \r\n26,152 19,330 11,970 4 060 \r\n \r\n$ 540,000 $ \r\n \r\n61,512 \r\n \r\nNote 9: ON-BEHALF PAYMENTS \r\n \r\nThe School District has recognized revenues and costs in the amount of $118,062 for health insurance and retirement contributions paid on the School District's behalf by the following State Agencies. \r\n \r\nGeorgia Department of Education Paid to the Georgia Department of Community Health For Health Insurance of Non-Certified Personnel In the amount of $116,917 \r\n \r\nOffice of Treasury and Fiscal Services Paid to the Public School Employees Retirement System For Public School Employees Retirement (PSERS) Employer's Cost In the amount of $1,145 \r\n \r\nNote 10: SIGNIFICANT COMMITMENTS \r\n \r\nThe following is an analysis ofsignificant outstanding construction or renovation contracts executed by the School District as of June 30, 2004, together with funding available: \r\n \r\nProject \r\n \r\nUnearned Executed Contracts \r\n \r\nFunding Available From State \r\n \r\nHigh School High School Renovation \r\n \r\n$ 296,720 830,833 $ 1,187,243 \r\n \r\n$ 1,127.553 $ 1,187.243 \r\n \r\n- 23 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2004 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 10: SIGNIFICANT COMMITMENTS \r\nThe amounts described in this note are not reflected in the basic financial statements. \r\nNote 11: SIGNIFICANT CONTINGENT LIABILITIES \r\nAmounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any costs which are disallowed under grant terms. The School District believes that such disallowances, if any, will be immaterial to its overall financial position. \r\nNote 12: SUBSEQUENT EVENTS \r\nOn March 15, 2005, the voters of Jenkins County voted in favor of a Special Purpose Local Option Sales Tax referendum for educational purposes. The imposition ofthe tax approved by the voters, as stated on the Official Ballot of Jenkins County, is as follows: \r\n\"Shall Jenkins County School District issue general obligation bonds in principal amount not to exceed $5,050,000 to pay the costs of (i) acquisition, relocation and construction of a new bus shop to provide space for the construction of a new gymnatorium on the Jenkins County High School campus, (ii) construction and equipping ofa new gymnatorium at Jenkins County High School, (iii) construction and renovation ofathletic facilities at the Jenkins County High School including, but not limited to, a new track and field house improvements, (iv) acquisition, construction, and equipping a new central office facility, (v) renovation and construction at the schools of the system, and (vi) acquisition of school buses and other necessary personal property and equipment, including computers and related technology and safety and security upgrades; and, in order to raise not more than $3,836,755 to pay a portion of the debt service on such bonds, shall a one percent sales and use tax for educational purposes be reimposed in the Jenkins County School District for a period oftime not to exceed 20 consecutive calendar quarters commencing upon the termination of the one percent sales and use tax for educational purposes presently in effect?\" \r\nNote 13: RETIREMENT PLANS \r\nTEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) \r\nTRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts. \r\n \r\n- 24- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2004 \r\n \r\nEXHIBIT \"I\" \r\n \r\nNote 13: RETIREMENT PLANS \r\n \r\nTRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe School District who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The School District makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 9.24% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows: \r\n \r\nFiscal Year \r\n \r\nPercentage Contributed \r\n \r\nRequired Contribution \r\n \r\n2004 2003 2002 \r\n \r\n100% 100% 100% \r\n \r\n$ 718,469 $ 706,715 $ 653,692 \r\n \r\n- 25 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION GENERAL FUND \r\nSCHEDULE OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL \r\nYEAR ENDED JUNE 30. 2004 \r\n \r\nSCHEDULE \"1\" \r\n \r\nREVENUES \r\nProperty Taxes Sales Taxes State Funds Federal Funds Charges for Services Investment Earnings Miscellaneous \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Enterprise Operations Food Services Operation \r\nTotal Expenditures \r\nExcess of Revenues over (under) Expenditures \r\nOTHER FINANCING SOURCES (USES} \r\nOther Sources Other Uses \r\nTotal Other Financing Sources (Uses) \r\nNet Change in Fund Balances \r\nFund Balances - Beginning \r\n \r\nNONAPPROPRIATED BUDGETS \r\n \r\nORIGINAL (1} \r\n \r\nFINAL (1} \r\n \r\nACTUAL AMOUNTS \r\n \r\n$ \r\n \r\n1,540,337 $ \r\n \r\n1,540,337 $ \r\n \r\n1,596,068 \r\n \r\n20,000 \r\n \r\n12,000 \r\n \r\n23,298 \r\n \r\n8,350,054 \r\n \r\n8,392,116 \r\n \r\n8,457,286 \r\n \r\n3,148,594 \r\n \r\n2,521,107 \r\n \r\n3,060,071 \r\n \r\n60,322 \r\n \r\n60,322 \r\n \r\n229,032 \r\n \r\n5,600 \r\n \r\n5,600 \r\n \r\n4,892 \r\n \r\n44502 \r\n \r\n36 502 \r\n \r\n202 847 \r\n \r\n$ \r\n \r\n13,169,409 $ \r\n \r\n12,567,984 $ \r\n \r\n13 573 494 \r\n \r\n$ \r\n \r\n8,568,241 $ \r\n \r\n8,160,895 $ \r\n \r\n8,735,915 \r\n \r\n447,181 546,620 238,705 387,019 745,483 166,894 594,929 462,793 179,107 \r\n878 436 \r\n \r\n439,400 455,161 242,658 338,044 670,773 150,538 590,304 451,579 159,739 \r\n875,603 \r\n \r\n394,355 544,236 230,536 390,111 753,606 163,383 597,337 466,361 176,626 124,252 847 451 \r\n \r\n$ \r\n \r\n13,215,408 $ \r\n \r\n12,534,694 $ \r\n \r\n13,424,169 \r\n \r\n$ \r\n \r\n-45 999 $ \r\n \r\n33 290 $ \r\n \r\n149 325 \r\n \r\n$ \r\n \r\n50,042 $ \r\n \r\n46,542 \r\n \r\n-43 042 \r\n \r\n-43 042 \r\n \r\n$ \r\n \r\n7 000 $ \r\n \r\n3 500 \r\n \r\n$ \r\n \r\n-38,999 $ \r\n \r\n36,790 $ \r\n \r\n149,325 \r\n \r\n203770 \r\n \r\n238,027 \r\n \r\n269 901 \r\n \r\nFund Balances - Ending \r\n \r\n$ \r\n \r\n164 771 $ \r\n \r\n274 817 $ ===4=1=9'=2=26== \r\n \r\nNotes to the Schedule of Revenues. Expenditures and Changes in Fund Balances Budget and Actual (1) Original and Final Budget amounts do not include budgeted revenues or expenditures of the various principal accounts. \r\n \r\nThe accompanying schedule of revenues, expenditures and changes in fund balances budget and actual is presented on the modified accrual basis of accounting which is the basis of accounting used in the presentation of the fund financial statements. \r\n \r\nSee notes to the basic financial statements. \r\n \r\n- 27 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nYEAR ENDED JUNE 30. 2004 \r\n \r\nSCHEDULE \"2\" \r\n \r\nFUNDING AGENCY PROGRAM/GRANT \r\nAgriculture, U. S. Department of Child Nutrition Cluster Pass-Through From Georgia Department of Education Food Services School Breakfast Program National School Lunch Program \r\nTotal Child Nutrition Cluster \r\nOther Programs Pass-Through From Georgia Department of Education Food Donation (1) Pass-Through From Bright From the Start: Georgia Department of Early Care and Learning Child and Adult Care Food Program \r\nTotal U. S. Department of Agriculture \r\nEducation, U. S. Department of Special Education Cluster Pass-Through From Georgia Department of Education Special Education Grants to States Preschool Grants \r\nTotal Special Education Cluster \r\nOther Programs Pass-Through From First District Regional Educational Service Agency d/b/a Live Oak Migrant Education Agency Migrant Education Pass-Through From Georgia Department of Education Enhancing Education Through Technology Program Improving Teacher Quality State Grants Reading Excellence - Local Reading Improvement Rural Education Safe and Drug-Free Schools and Communities School Renovation Schools State Grants for Innovative Programs Title I Grants to Local Educational Agencies Twenty-First Century Community Learning Centers Vocational Education - Basic Grants to States \r\nTotal U. S. Department of Education \r\nHealth and Human Services, U. S. Department of Pass-Through From Georgia Department of Human Resources Block Grants for Prevention and Treatment of Substance Abuse \r\n \r\nTotal Federal Financial Assistance N/A = Not Available \r\n \r\n- 28 - \r\n \r\nCFDA NUMBER \r\n \r\nPASSTHROUGH \r\nENTITY ID \r\nNUMBER \r\n \r\nEXPENDITURES IN PERIOD \r\n \r\n* 10.553 * 10.555 \r\n \r\nN/A N/A $ \r\n$ \r\n \r\n(2) 738 972 \r\n738,972 \r\n \r\n10.550 10.558 \r\n \r\nN/A \r\nN/A $ \r\n \r\n56,249 \r\n(2} 795 221 \r\n \r\n84.027 84.173 \r\n \r\nN/A $ N/A \r\n$ \r\n \r\n267,095 19 901 \r\n286,996 \r\n \r\n84.011 \r\n84.318 84.367 84.338 84.358 84.186 84.352 84.298 * 84.010 * 84.287 84.048 \r\n \r\nN/A \r\nN/A N/A N/A N/A NIA N/A N/A NIA NIA N/A \r\n$ \r\n \r\n19,990 \r\n44,087 147,607 472,191 48,582 22,000 276,864 \r\n15,228 760,493 432,836 \r\n30 631 \r\n2,557,505 \r\n \r\n93.959 \r\n \r\nN/A $ \r\n \r\n45060 \r\n \r\n$ ===3=la,3=9=7\"=,7=8=6 \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nYEAR ENDED JUNE 30. 2004 \r\n \r\nSCHEDULE \"2\" \r\n \r\nNotes to the Schedule of Expenditures of Federal Awards \r\n(1) The amount shown for the Food Donation Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the School District during the current fiscal year. \r\n(2) Expenditures for the funds earned on the Child and Adult Care Food Program ($5,473) and the School Breakfast Program ($163,882) were not maintained separately and are included in the 2004 National School Lunch Program. \r\nMajor Programs are identified by an asterisk (*) in front of the CFDA number. \r\nThe School District did not provide Federal Assistance to any Subrecipient. \r\nThe accompanying schedule of expenditures of Federal awards includes the Federal grant activity of the Jenkins County Board of Education and is presented on the modified accrual basis of accounting which is the basis of accounting used in the presentation of the fund financial statements. \r\n \r\nSee notes to the basic financial statements. \r\n \r\n- 29 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30. 2004 \r\n \r\nSCHEDULE \"3\" \r\n \r\nAGENCY/FUNDING \r\nGRANTS Bright From the Start: Georgia Department of Early Care and Learning Pre-Kindergarten Program \r\nEducation. Georgia Department of Quality Basic Education Direct Instructional Cost Kindergarten Program Kindergarten Program - Early Intervention Program Primary Grades (1-3) Program Primary Grades - Early Intervention (1-3) Program Upper Elementary Grades (4-5) Program Upper Elementary Grades - Early Intervention (4-5) Program Middle School (6-8) Program High School General Education (9-12) Program Vocational Laboratory (9-12) Program Students with Disabilities Category I Category II Category Ill Category IV Gifted Student - Category VI Remedial Education Program Alternative Education Program English Speakers of Other Languages (ESOL) Media Center Program 20 Days Additional Instruction Staff and Professional Development Indirect Cost Central Administration School Administration Facility Maintenance and Operations Categorical Grants Pupil Transportation Regular Bus Replacement Sparsity Nursing Services Principal Supplements Mid-term Adjustment Hold-Harmless Education Equalization Funding Grant Food Services Vocational Education Austerity Reduction Other State Programs 4-8 Statewide After School Program K-3 Statewide Reading Program Health Insurance Mentor Teachers Preschool Handicapped Program \r\nGeorgia State Financing and Investment Commission Reimbursement on Construction Projects \r\nOffice of Treasury and Fiscal Services Public School Employees Retirement \r\nCONTRACTS Education. Georgia Department of Student Information System \r\nHuman Resources. Georgia Department of Family Connection \r\n \r\nSee notes to the basic financial statements. \r\n \r\n- 30 - \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nCAPITAL \r\n \r\nGENERAL \r\n \r\nPROJECTS \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ \r\n \r\n353.604 \r\n \r\n$ \r\n \r\n353,604 \r\n \r\n407.350 136.101 918.433 277.390 543,987 \r\n93,057 1,166.188 \r\n816,527 185,960 \r\n6,612 292,237 409,715 109,607 \r\n78,234 52.484 79,809 17,044 156,475 50,520 30,688 \r\n332.381 369,180 447,694 \r\n249,485 62,602 19,500 48,619 6,026 57,473 \r\n640,555 56,528 30,714 \r\n-362.196 \r\n21,249 14,582 116.917 \r\n168 32,378 \r\n \r\n407.350 136.101 918.433 277.390 543,987 \r\n93,057 1,166.188 \r\n816,527 185,960 \r\n6,612 292.237 409,715 109,607 \r\n78,234 52,484 79,809 17,044 156,475 50,520 30,688 \r\n332,381 369.180 447,694 \r\n249,485 62,602 19,500 48,619 6,026 57,473 \r\n640,555 56,528 30,714 \r\n-362, 196 \r\n21,249 14,582 116,917 \r\n168 32,378 \r\n \r\n$ 1,145 \r\n \r\n66,075 \r\n \r\n66,075 1,145 \r\n \r\n80,264 50 000 \r\n \r\n80,264 50 000 \r\n \r\n$ \r\n \r\n8 457 286 $ \r\n \r\n66 075 $ \r\n \r\n8,523,361 \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS \r\nYEAR ENDED JUNE 30. 2004 \r\n \r\nSCHEDULE \"4\" \r\n \r\nPROJECT \r\nConstruct approximately twelve (12) classrooms at Jenkins County Elementary School; construct approximately ten (10) classrooms at Jenkins County High School; construct approximately two (2) classrooms at Jenkins County Middle School; and complete improvements and an expansion of the kitchen at Jenkins County High School; construct or provide new bleachers and a press box at the Jenkins County High School football stadium; and construct an all-weather track facility and new tennis courts at Jenkins County High School \r\n \r\nORIGINAL ESTIMATED \r\nCOST (1) \r\n \r\nCURRENT ESTIMATED COSTS (2) \r\n \r\nAMOUNT EXPENDED IN CURRENT \r\nYEAR(3) \r\n \r\nAMOUNT EXPENDED \r\nIN PRIOR YEAR (3) \r\n \r\nPROJECT STATUS \r\n \r\n$ 2,711,000 $ 2,711,000 $ \r\n \r\n792,904 $ \r\n \r\n847,140 Ongoing \r\n \r\n(1) The School District's original cost estimate as specified in the resolution calling for the imposition of the Local Option Sales Tax. \r\n(2) The School District's current estimate of total cost for the project. Includes all cost from project inception to completion. \r\n(3) The voters of Jenkins County approved the imposition of a 1% sales tax to fund the above project. Amounts expended for this project may include sales tax proceeds, state, local property taxes and/or other funds over the life of the project. \r\n \r\nSee notes to the basic financial statements. \r\n \r\n- 31 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION GENERAL FUND- QUALITY BASIC EDUCATION PROGRAM (QBE) \r\nALLOTMENTS AND EXPENDITURES - BY PROGRAM YEAR ENDED JUNE 30. 2004 \r\n \r\nSCHEDULE \"5\" \r\n \r\nDESCRIPTION \r\nDirect Instructional Programs Kindergarten Program Kindergarten Program-Early Intervention Program Primary Grades (1-3) Program Primary Grades-Early Intervention (1-3) Program Upper Elementary Grades (4-5) Program Upper Elementary Grades-Early Intervention (4-5) Program Middle School (6-8) Program High School General Education (9-12) Program Vocational Laboratory (9-12) Program Students with Disabilities Category I Category II Category Ill Category IV Gifted Student - Category VI Remedial Education Program Alternative Education Program English Speakers of Other Languages (ESOL) \r\nTOTAL DIRECT INSTRUCTIONAL PROGRAMS \r\nMedia Center Program Staff and Professional Development \r\n \r\nALLOTMENTS FROM GEORGIA DEPARTMENT OF EDUCATION (1) (2) \r\n \r\nELIGIBLE QBE PROGRAM COSTS \r\n \r\nSALARIES \r\n \r\nOPERATIONS \r\n \r\nTOTAL \r\n \r\n$ \r\n \r\n442,014 $ \r\n \r\n383,423 $ \r\n \r\n13,636 $ \r\n \r\n397,059 \r\n \r\n141,243 \r\n \r\n98,614 \r\n \r\n98,614 \r\n \r\n1,002,786 \r\n \r\n708,037 \r\n \r\n33,319 \r\n \r\n741,356 \r\n \r\n295,801 \r\n \r\n282,377 \r\n \r\n559 \r\n \r\n282,936 \r\n \r\n594,229 \r\n \r\n672,943 \r\n \r\n24,217 \r\n \r\n697,160 \r\n \r\n107,255 1,260,940 \r\n879,955 207,264 874,163 \r\n79,921 52,424 86,064 15 838 \r\n \r\n112,247 1,177,038 1,254,447 \r\n318,999 \r\n52,981 282,818 455,296 \r\n43,363 79,441 35,509 133,816 \r\n \r\n39,139 34,745 16,590 \r\n1,580 300 263 186 \r\n \r\n112,247 1,216,177 1,289,192 \r\n335,589 \r\n52,981 282,818 455,296 \r\n43,363 81,021 35,809 134,079 \r\n186 \r\n \r\n$ \r\n \r\n6,039,897 $ 6,091,349 $ \r\n \r\n164,534 $ \r\n \r\n6,255,883 \r\n \r\n169,047 33,214 \r\n \r\n164,737 1 000 \r\n \r\n44,625 27,203 \r\n \r\n209,362 28,203 \r\n \r\nTOTAL QBE FORMULA FUNDS \r\n \r\n$ \r\n \r\n6,242,158 $ 6,257,086 $ \r\n \r\n236,362 $ ===6=,4=93=,4=4=8 \r\n \r\n(1) Comprised of State Funds plus Local Five Mill Share. (2) Allotments do not include the impact of the State budget austerity reduction. \r\n \r\nSee notes to the basic financial statements. \r\n \r\n- 33 - \r\n \r\n SECTION II COMPLIANCE AND INTERNAL CONTROL REPORTS \r\n \r\n Russell W. Hinton \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nApril 22, 2005 \r\n \r\nHonorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the Jenkins County Board of Education \r\nREPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nLadies and Gentlemen: \r\nWe have audited the financial statements of the governmental activities, each major fund, and the aggregate remaining fund information of Jenkins County Board of Education as of and for the year ended June 30, 2004, which collectively comprise Jenkins County Board of Education's basic financial statements and have issued our report thereon dated April 22, 2005. We conducted our audit in accordance with auditing standards generally accepted in the United States ofAmerica and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. \r\nInternal Control Over Financial Reporting \r\nIn planning and performing our audit, we considered Jenkins County Board of Education's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide an opinion on the internal control over financial reporting. However, we noted certain matters involving the internal control over financial reporting and its operation that we consider to be reportable conditions. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control over financial reporting that, in ourjudgment, could adversely affect Jenkins County Board ofEducation's ability to record, process, summarize and report financial data consistent with assertions of management in the financial statements. Reportable conditions are described in the accompanying Schedule ofFindings and Questioned Costs as items FS-6821-04-01, FS-6821-04-02 and FS-6821-04-03. \r\n2004YB-30 \r\n \r\n A material weakness is a reportable condition in which the design or operation ofone or more ofthe internal control components does not reduce to a relatively low level the risk that misstatements caused by error or fraud in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, we believe none of the reportable conditions described above is a material weakness. \r\nCompliance and Other Matters \r\nAs part of obtaining reasonable assurance about whether Jenkins County Board of Education's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. \r\nThis report is intended solely for the information and use of the management and members of the Jenkins County Board ofEducation and is not intended to be and should not be used by anyone other than these specified parties. \r\nRespectfully submitted, \r\n \r\nRWH:as 2004YB-30 \r\n \r\nState Auditor \r\n \r\n Russell W. Hinton \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nApril 22, 2005 \r\n \r\nHonorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the Jenkins County Board of Education \r\nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULARA-133 \r\nLadies and Gentlemen: \r\nCompliance \r\nWe have audited the compliance ofJenkins County Board ofEducation with the types ofcompliance requirements described in the US. Office of Management and Budget (0MB) Circular A-133 Compliance Supplement that are applicable to each ofits major Federal programs for the year ended June 30, 2004. Jenkins County Board of Education's major Federal programs are identified in the Summary of Auditor's Results Section of the accompanying Schedule of Findings and Questioned Costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major Federal programs is the responsibility of Jenkins County Board of Education's management. Our responsibility is to express an opinion on Jenkins County Board of Education's compliance based on our audit. \r\nWe conducted our audit of compliance in accordance with auditing standards generally accepted in the United States ofAmerica; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General ofthe United States; and 0MB Circular Al 33, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and 0MB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types ofcompliance requirements referred to above that could have a direct and material effect on a major Federal program occurred. An audit includes examining, on a test basis, evidence about the Jenkins County Board of Education's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on Jenkins County Board of Education's compliance with those requirements. \r\n2004SA-10 \r\n \r\n In our opinion, the Jenkins County Board of Education complied, in all material respects, with the requirements referred to above that are applicable to each of its major Federal programs for the year ended June 30, 2004. \r\nInternal Control Over Compliance \r\nThe management of Jenkins County Board of Education is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to Federal programs. In planning and performing our audit, we considered Jenkins County Board ofEducation's internal control over compliance with requirements that could have a direct and material effect on a major Federal program in order to determine our auditing procedures for the purpose ofexpressing our opinion on compliance and to test and report on internal control over compliance in accordance with 0MB Circular A-133. \r\nOur consideration ofthe internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a reportable condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level ofrisk that noncompliance with applicable requirements oflaws, regulations, contracts and grants caused by error or fraud that would be material in relation to a major Federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses. \r\nThis report is intended solely for the information and use of the management, members of the Jenkins County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. \r\nRespectfully submitted, \r\n \r\nRWH:as 2004SA-10 \r\n \r\nState Auditor \r\n \r\n SECTION III AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE \r\nSUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2004 \r\n \r\nPRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nFINDING CONTROL NUMBER AND STATUS \r\n \r\nFS-6821-03-01 FS-6821-03-02 FS-6821-03-03 \r\n \r\nPartially Resolved - See Corrective Action/Responses Previously Reported Corrective Action Implemented Previously Reported Corrective Action Implemented \r\n \r\nCORRECTIVE ACTION/RESPONSES \r\n \r\nCASH AND CASH EQUIVALENTS REVENUES/RECEIVABLES/RECEIPTS EXPENDITURES/LIABILITIES/DISBURSEMENTS Inadequate Internal Control Procedures Finding Control Number: FS-6821-03-01 \r\n \r\nProper corrective procedures are in place to resolve this finding in fiscal year 2005. The procedures were implemented July 1, 2004. \r\n \r\n SECTION IV FINDINGS AND QUESTIONED COSTS \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2004 \r\n \r\nI SUMMARY OF AUDITOR'S RESULTS \r\n1. Type of Report Issued on the Financial Statements The auditor's opinion on the Jenkins County Board of Education's financial statements was unqualified. \r\n \r\n2. Reportable Conditions in Internal Control Disclosed by the Audit of the Financial Statements The audit report for the Jenkins County Board of Education disclosed financial statement reportable conditions related to the following control categories. \r\n \r\nRevenues/Receivables/Receipts Employee Compensation \r\n \r\nExpenditures/Liabilities/Disbursements \r\n \r\nNone ofthe reportable conditions described above are considered to be material weaknesses. \r\n \r\n3. Noncompliance Material to the Financial Statements The audit of the Jenkins County Board of Education disclosed no instances of noncompliance that were deemed to be material to the financial statements. \r\n4. Reportable Conditions in Internal Control Over Major Programs The audit report for the Jenkins County Board of Education did not disclose any reportable conditions in internal control over major programs. \r\n \r\n5. Type of Report Issued on Compliance for Major Programs The auditor's opinion on the Jenkins County Board ofEducation's report on compliance with requirements applicable to major programs was unqualified. \r\n \r\n6. Audit Findings Required to be Reported by Section .510(a) of 0MB Circular A-133 The Jenkins County Board ofEducation's audit did not disclose audit findings required to be reported by section .510(a) ofOMB Circular A-133. \r\n7. Major Programs Federal awards audited as major programs are as follows: 10.553 Food Services - School Breakfast Program 10.555 Food Services - National School Lunch Program 84.010 Title I Grants to Local Educational Agencies 84.287 Twenty-First Century Community Leaming Centers \r\n8. Type \"A\" Program Dollar Threshold The dollar threshold for type \"A\" programs was $300,000. \r\n \r\n9. Low Risk Auditee The Jenkins County Board of Education did not qualify as a low risk auditee as defined by Section .530 of 0MB Circular A-133. \r\n \r\n- 1- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2004 \r\nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\nREVENUES/RECEIVABLES/RECEIPTS EXPENDITURES/LIABILITIES/DISBURSEMENTS Inadequate Internal Control Procedures Reportable Condition Finding Control Number: FS-6821-04-01 \r\nAn examination of the internal accounting control procedures of the School District revealed weaknesses as discussed below: \r\nCentral Office Accounts Expenditures/Liabilities/Disbursements  Based on a review of thirty vouchers, one voucher failed to follow State travel regulations. \r\nPrincipal Accounts Revenues/Receivables/Receipts  Deposit preparation was not separated from the record keeping and cash custody functions.  Based on a review of twenty items, the following deficiencies were noted: 1. All of the receipts lacked adequate supporting documentation. 2. Nine receipts were not deposited in a timely manner. \r\nExpenditures/Liabilities/Disbursements  Based on a review of twenty items, the following deficiencies were noted: 1. All of the vouchers failed to include purchase orders. 2. Two items did not have original invoices attached. 3. Three vouchers were paid to \"Cash\" and lacked supporting documentation. 4. Eight items lacked receiving indications. \r\nThese deficiencies were a result ofmanagement's decision to limit the number ofadministrative staff made responsible for the accounting functions and their failure to ensure established controls were functioning as designed. The School District should review the accounting procedures in place, design procedures which would enhance segregation ofduties relative to the above control categories and implement those procedures to strengthen the internal control over accounting functions. \r\nEXPENDITURES/LIABILITIES/DISBURSEMENTS EMPLOYEE COMPENSATION Inadequate Internal Control Procedures Reportable Condition Finding Control Number: FS-6821-04-02 \r\nDuring the fiscal year ended June 30, 2004, the School District entered into a contract with Live Oak Consulting, Inc. (LOC). The firm assists local school boards in reducing employer cost associated \r\n-2- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2004 \r\nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\nEXPENDITURES/LIABILITIES/DISBURSEMENTS EMPLOYEE COMPENSATION Inadequate Internal Control Procedures Reportable Condition Finding Control Number: FS-6821-04-02 \r\nwith health insurance plans administered by the Georgia Department ofCommunity Health (DCH). LOC is paid a fee equal to 50 percent ofthe first year employer cost savings identified by LOC. The School District, following the recommendations of LOC, moved 8 employees from the Health Insurance Plan for Public School Teachers (See OCGA Title 20, Chapter 2, Article 17, Part 6, Sub Part 1) to the Health Insurance Plan for Public School Employees (See OCGA Title 20, Chapter 2, Article 17, Part 6, Sub Part 2). \r\nAccording to DCH, School District employees who are to be included as members of the Health Insurance Plan for Public School Teachers (PST) are either: \r\n1. Employed in a professionally certificated position; employee holds a valid certification; employee is assigned to a position that requires a certification as a qualification; employee's compensation is determined, at least in part, based upon the certificate; and employee is a member of the Teachers Retirement System or other public school retirement system. \r\nOr: \r\n2. Employed in a professionally certificated capacity; employee holds a valid certification; employee is not assigned to a position that requires a certification as a qualification; employee's compensation is determined, at least in part, based upon the certificate; and employee is a member ofthe Teachers Retirement System or other public school retirement system. \r\nWith respect to membership in the Health Insurance Plan for Public School Employees (PSE) Georgia Laws OCGA 20-2-910 and 47-4-2 (20) provide that the definition of public school employee, for the purpose ofmembership in the Health Insurance Plan for Public School Employees, means classroom aides, paraprofessionals, noncertified administrative and clerical employees, school bus drivers, school lunchroom personnel, school maintenance personnel and school custodial personnel. Generally, in order to determine which School District employees are eligible for the PSE or for the PST insurance plans, a comparison should be made ofthe employee's position and DCH's criteria listed above. Ifthe employee meets either test, then the employee is eligible for the Health Insurance Plan for Public School Teachers. If the employee fails both of the above tests, the employee is eligible for the Health Insurance Plan for Public School Employees. \r\n-3- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2004 \r\nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\nEXPENDITURES/LIABILITIES/DISBURSEMENTS EMPLOYEE COMPENSATION Inadequate Internal Control Procedures Reportable Condition Finding Control Number: FS-6821-04-02 \r\nFrom information provided by the School District, it is not clear that all ofthese 8 employees who were moved from the PST plan to the PSE plan are eligible for membership in the PSE plan under DCH's criteria. \r\nIn the subsequent period, the School District made payments totaling $2,585.92 to Live Oak Consulting, Inc. \r\nThe School District should establish policies and procedures to ensure that employer contributions for employee health insurance plans are paid in accordance with State Laws. In addition, the School District should contact the Georgia Department of Community Health to determine whether the employees who were moved from the PST plan were moved in error. Ifemployees were moved in error, the affected employees should be returned to the PST plan and the School District should make payment to DCH for those employees. Ifall above referenced employees should have remained in the PST plan the amount due to DCH would be $0 in fiscal year 2004 and $12,436.64 in fiscal year 2005. Additionally, the School District should consult with its legal counsel regarding obtaining a refund for those employees who should not have been moved to the PSE plan. The amount ofthe refund from LOC could be as much as $2,585.92. \r\nEMPLOYEE COMPENSATION Salary Overpayment Inaccurate Leave Deduction Reportable Condition Finding Control Number: FS-6821-04-03 \r\nA review of nineteen employee's payroll records was selected and examined to test the accuracy of payroll records. This examination revealed the following deficiencies: \r\n One employee was not paid according to the actual hours worked. \r\n One employee's leave records did not adequately reflect the amount of leave earned in the year. \r\nThese deficiencies were the result of management's failure to implement proper internal control procedures over the employee compensation functions which are necessary to adequately safeguard the School District's assets. \r\n-4- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2004 II FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS EMPLOYEE COMPENSATION Salary Overpayment Inaccurate Leave Deduction Reportable Condition Finding Control Number: FS-6821-04-03 Management should develop and implement policies and procedures to ensure that employees are paid for actual work performed. In addition, procedures should be implemented to ensure that employee leave records are being properly maintained. III FEDERAL AWARD FINDINGS AND QUESTIONED COSTS No matters were reported. \r\n-5- \r\n \r\n SECTIONV MANAGEMENT'S RESPONSES \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF MANAGEMENT'S RESPONSES \r\nYEAR ENDED JUNE 30, 2004 \r\nFinding Control Number: FS-6821-04-01 \r\nCentral Office Accounts: \r\n1. Travel regulations and related information has been disseminated to administrative, instructional and support staff. \r\n2. All staffmembers have been reminded and received another copy ofthe current State travel regulations and guidelines. \r\n3. Business Department personnel have been instructed to return any travel voucher that does not meet travel regulations. \r\n4. Travel vouchers will be approved and reimbursement granted as indicated by State travel guidelines only. \r\nPrincipal Accounts: \r\n1. An additional clerical staff member was employed in January 2005, at the middle school to allow for additional help in school accounting procedures. In addition, the Central Office Accounts Payable Clerk has been assigned to the high school for four hours daily in order to provide additional clerical assistance at the high school. The elementary school recently hired a school secretary, for the coming school year, who has a business degree that will provide additional clerical assistance at all schools. This will allow for greater division of duties in the areas of record keeping and cash custody functions. \r\n2. The business manager will meet with all school clerical staffto review system guidelines for required documentation for all payables. \r\n3. Employees will be reminded of the Board policy requiring that all funds be deposited upon receipt. School Principals will be notified that they will be held responsible for ensuring that these guidelines are followed. \r\n4. The business manager will work with school clerical personnel and will develop a checklist for them to follow to ensure that each transaction includes the necessary documentation and is properly processed. \r\nFinding Control Number: FS-6821-04-02 \r\n1. No employees were moved from the PST plan to the PSE plan for fiscal year 2004. Eight employees were moved from the PST plan to the PSE plan for the fiscal year ending 2005. Once notified of the issue, all eight employees moved in fiscal year 2005 from the PST to PSE plan were immediately moved back to the PST plan. In addition, immediate repayment was made to the State Benefit Health Plan for these eight employees. \r\n2. Live Oak Consulting will be written a letter requesting reimbursement of all fees paid to them. \r\n- 1- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF MANAGEMENT'S RESPONSES \r\nYEAR ENDED JUNE 30, 2004 \r\nFinding Control Number: FS-6821-04-03 1. The employee who was not paid according to the actual hours worked serves in the dual capacity of bus driver as well as teacher assistant. Due to the fact the employee has a greater level of experience with children and was acting in a dual role even when serving as a school bus driver, her pay was not adjusted to reflect the time that she missed due to serving as a school bus driver. The pay ofthe employee in question will be reduced by one (1) hour daily and will be reflected in personnel records. 2. A posting error resulted in a discrepancy between the number of actual sick/personal/vacation days earned and the number of available posted leave days. This posting error was immediately corrected and the problem resolved as the employee had not actually used more days than he/she had earned. \r\nContact Person: Hayward Cordy, Superintendent Phone: (478) 982-6000 Fax Number: (478) 982-6002 E-mail Address: cordyh@jchs.com \r\n-2 - \r\n \r\n "},{"id":"dlg_ggpd_y-ga-ba800-b-pr1-be26-bj5-b2002-h2003","title":"Jenkins County Board of Education, Millen, Georgia, report on audit of the financial statements, year ended June 30, 2003","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts."],"dcterms_spatial":["United States, Georgia, 32.75042, -83.50018"],"dcterms_creator":["Georgia. Department of Audits and Accounts"],"dc_date":["2003-06-30"],"dcterms_description":["Fiscal year ended June 30, 2000-","Ceased with: Fiscal year ended June 30, 2008.","Title from cover.","Report year covers fiscal year.","Has supplements: Jenkins County Board of Education, Millen, Georgia, schedule of salaries and travel, fiscal year ended June 30, 2000-fiscal year ended June 30, 2002; Report on salary and travel for the fiscal year ended ... (Jenkins County Board of Education, Ga.), fiscal year ended June 30, 2003-fiscal year ended June 30, 2007; Salaries and travel reimbursement (Jenkins County Board of Education, Ga.), fiscal year ended June 30, 2008.","Fiscal year ended June 30, 2008, released in 2009? (online surrogate); (Georgia Government Publications database, viewed April 24, 2023)."],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Georgia. Department of Audits and Accounts"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Jenkins County Board of Education (Ga.)--Appropriations and expenditures--Periodicals.","Education--Georgia--Jenkins County--Auditing--Periodicals.","Education--Georgia--Jenkins County--Finance--Statistics--Periodicals.","School employees--Salaries, etc.--Georgia--Jenkins County--Statistics--Periodicals.","Education--Auditing","Education--Finance","Expenditures, Public","Georgia--Jenkins County","Georgia Government Documents--Serial"],"dcterms_title":["Jenkins County Board of Education, Millen, Georgia, report on audit of the financial statements, year ended June 30, 2003"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-be26-bj5-b2002-h2003"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-be26-bj5-b2002-h2003"],"dcterms_temporal":null,"dcterms_rights_holder":["\u0026copy; Georgia Department of Audits"],"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["periodicals","state government records","audits","financial records","financial statements"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":"JENKINS COUNTY BOARD OF EDUCATION \r\nMILLEN, GEORGIA REPORT ON AUDIT OF THE FINANCIAL STATEMENTS \r\nFOR THE FISCAL YEAR ENDED JUNE 30, 2003 \r\nSTATE OF GEORGIA \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\nRussell W. Hinton State Auditor \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION -TABLE OF CONTENTS - \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON BASIC FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION - SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\n \r\nEXHIBITS \r\n \r\nBASIC FINANCIAL STATEMENTS \r\n \r\nDISTRICT-WIDE FINANCIAL STATEMENTS \r\n \r\nA \r\n \r\nSTATEMENT OF NET ASSETS \r\n \r\n3 \r\n \r\nB \r\n \r\nSTATEMENT OF ACTNITIES \r\n \r\n4 \r\n \r\nFUND FINANCIAL STATEMENTS \r\n \r\nC \r\n \r\nBALANCE SHEET \r\n \r\nGOVERNMENTAL FUNDS \r\n \r\n6 \r\n \r\nD \r\n \r\nRECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET \r\n \r\nTO THE STATEMENT OF NET ASSETS \r\n \r\n7 \r\n \r\nE \r\n \r\nSTATEMENT OF REVENUES, EXPENDITURES AND CHANGES \r\n \r\nIN FUND BALANCES \r\n \r\nGOVERNMENTAL FUNDS \r\n \r\n8 \r\n \r\nF \r\n \r\nRECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT \r\n \r\nOF REVENUES, EXPENDITURES AND CHANGES IN FUND \r\n \r\nBALANCES TO THE STATEMENT OF ACTNITIES \r\n \r\n9 \r\n \r\nG \r\n \r\nSTATEMENT OF FIDUCIARY NET ASSETS \r\n \r\nFIDUCIARY FUNDS \r\n \r\n10 \r\n \r\nH \r\n \r\nNOTES TO THE BASIC FINANCIAL STATEMENTS \r\n \r\n11 \r\n \r\nSCHEDULES \r\n \r\nREQUIRED SUPPLEMENTARY INFORMATION \r\n \r\n1 SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES \r\n \r\nIN FUND BALANCES - BUDGET AND ACTUAL \r\n \r\nGENERAL FUND \r\n \r\n25 \r\n \r\nSUPPLEMENTARY INFORMATION \r\n \r\n2 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\n \r\n26 \r\n \r\n3 SCHEDULE OF STATE REVENUE \r\n \r\n28 \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION -TABLE OF CONTENTS - \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nSCHEDULES \r\n \r\nSUPPLEMENTARY INFORMATION \r\n \r\n4 SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS \r\n \r\n29 \r\n \r\n5 ALLOTMENTS AND EXPENDITURES \r\n \r\nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS (QBE) \r\n \r\nBY PROGRAM \r\n \r\n31 \r\n \r\nSECTION II \r\nCOMPLIANCE AND INTERNAL CONTROL REPORTS \r\nREPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133 \r\n \r\nSECTION III AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\nSECTION IV FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\n \r\n SECTION I FINANCIAL \r\n \r\n RUSSELL W. HINTON \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.W. Suite 214 Atlanta, Georgia 30334-8400 \r\nJune 1, 2004 \r\n \r\nHonorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the Jenkins County Board of Education \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON BASIC FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION - SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nLadies and Gentlemen: \r\nWe have audited the accompanying financial statements ofthe governmental activities, each major fund, and the aggregate remaining fund information (Exhibits A through H) of the Jenkins County Board of Education, as of and for the year ended June 30, 2003, which collectively comprise the Board's basic financial statements as listed in the table of contents. These financial statements are the responsibility ofthe Jenkins County Board of Education's management. Our responsibility is to express opinions on these financial statements based on our audit. \r\nWe conducted our audit in accordance with auditing standards generally accepted in the United States ofAmerica and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General ofthe United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free ofmaterial misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opm1ons. \r\nIn our opinion, the financial statements referred to above present fairly, in all material respects, the respective position ofthe governmental activities, each major fund, and the aggregate remaining fund information of the Jenkins County Board of Education, as of June 30, 2003, and the respective changes in financial position thereof for the year then ended in conformity with accounting principles generally accepted in the United States of America. \r\n2003-34ARL-11 \r\n \r\n The Jenkins County Board of Education has not presented Management's Discussion and Analysis that accounting principles generally accepted in the United States has determined is necessary to supplement, although not to be part of, the basic financial statements. \r\nAs discussed in Note 2 to the basic financial statements, during fiscal year 2003, the Board completed a comprehensive inventory of its capital assets for inclusion in the basic financial statements and consolidated its individual school activity accounts for inclusion in the basic financial statements. These changes are in accordance with generally accepted accounting principles. \r\nAs described in Note 2, the Jenkins County Board of Education has implemented a new financial reporting model as required by provisions of Governmental Accounting Standards Board Statement No. 34, Basic Financial Statements - and Management's Discussion and Analysis - for State and Local Governments, as of June 30, 2003. \r\nIn accordance with Government Auditing Standards, we have also issued our report dated June 1, 2004, on our consideration ofthe Jenkins County Board ofEducation's internal control over financial reporting and our tests of its compliance with certain provisions oflaws, regulations, contracts and grants. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. \r\nThe Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual, as presented on page 25, is not a required part of the basic financial statements but is supplementary information required by the accounting principles generally accepted in the United States of America. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods ofmeasurement and presentation ofthe required supplementary information. However, we did not audit the information and express no opinion on it. \r\nOur audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the Jenkins County Board of Education's basic financial statements. The accompanying supplementary information which consist of Schedules 2 through 5, which includes the Schedule of Expenditures of Federal Awards as required by U.S. Office of Management and Budget Circular A-133, Audits ofStates, Local Governments, and Non-Profit Organizations, are presented for purposes of additional analysis and are not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements, and in our opinion, is fairly stated, in all material respects, in relation to the basic financial statements taken as a whole. \r\n2003-34ARL-11 \r\n \r\n A copy ofthis report has been filed as a permanent record in the office ofthe State Auditor and made available to the press ofthe State, as provided for by Official Code ofGeorgia Annotated section 506-24. \r\n- - - - - - :A,k Respectfully submitted, ~ \r\nRWH:gp 2003-34ARL-11 \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION STATEMENT OF NET ASSETS JUNE 30, 2003 \r\nASSETS \r\nCash and Cash Equivalents Accounts Receivable. Net \r\nTaxes State Government Federal Government Other Inventories Capital Assets Land Construction in Progress Buildings Equipment Less: Accumulated Depreciation \r\nTotal Assets \r\nLIABILITIES \r\nAccounts Payable Salaries Payable Deposits and Deferred Revenues Long-Term Liabilities \r\nDue Within One Year Due in More Than One Year \r\nTotal Liabilities \r\nNET ASSETS \r\nInvested in Capital Assets, Net of Related Debt Restricted for \r\nBus Replacement Continuation of Federal Programs Debt Service Capital Projects Unrestricted (Deficit) \r\nTotal Net Assets \r\nTotal Liabilities and Net Assets \r\nThe notes to the basic financial statements are an integral part of this statement. -3- \r\n \r\nEXHIBIT A11 11 \r\n \r\nGOVERNMENTAL ACTIVITIES \r\n \r\n$ \r\n \r\n1,816,801 \r\n \r\n167,524 935,338 114,572 \r\n21,797 15,257 \r\n \r\n65,929 803,194 6,766,456 1,747,297 -1z759,999 \r\n \r\n$ ===1=0=,6=94='=16=6= \r\n \r\n$ \r\n \r\n453,378 \r\n \r\n1,132,560 \r\n \r\n21,043 \r\n \r\n115,000 540,000 \r\n \r\n$ \r\n \r\n2,261,981 \r\n \r\n$ \r\n \r\n6,967,877 \r\n \r\n65,461 263,225 184,314 1,121,541 -170,233 \r\n \r\n$ \r\n \r\n8,432,185 \r\n \r\n$ ===1=0...6..,..94=,=16=6= \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION STATEMENT OF ACTIVITIES \r\nFOR THE YEAR ENDED JUNE 30, 2003 \r\n \r\nEXPENSES \r\n \r\nCHARGES FOR SERVICES \r\n \r\nGOVERNMENTAL ACTIVITIES \r\n \r\nInstruction Support Services \r\nPupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Operations of Non-Instructional Services Enterprise Operations Food Services Interest on Short-Term and Long-Term Debt \r\n \r\n$ \r\n \r\n8,695,858 \r\n \r\n362,083 424,211 226,375 310,487 657,731 161,188 570,372 520,181 163,825 \r\n \r\n143,151 $ 851,202 \r\n38,251 \r\n \r\n82,156 58,379 \r\n \r\nTotal Governmental Activities \r\n \r\n$ \r\n \r\n13,124,915 $===1;,,;4=0~5~35;;,., \r\n \r\nGeneral Revenues Taxes Property Taxes For Maintenance and Operations For Debt Services Railroad Cars Sales Taxes Special Purpose Local Option Sales Tax For Capital Projects Intangible Recording Tax Real Estate Grants and Contributions not Restricted to Specific Programs Investment Earnings Miscellaneous \r\n \r\nTotal General Revenues \r\n \r\nChange in Net Assets \r\n \r\nNet Assets - Beginning of Year \r\n \r\nNet Assets - End of Year \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -4- \r\n \r\n EXHIBIT\"B\" \r\n \r\nPROGRAM REVENUES \r\n \r\nOPERATING \r\n \r\nCAPITAL \r\n \r\nGRANTS AND \r\n \r\nGRANTS AND \r\n \r\nCONTRIBUTIONS CONTRIBUTIONS \r\n \r\nNET (EXPENSES) REVENUES \r\nAND CHANGES IN NET ASSETS \r\n \r\n$ \r\n \r\n7,100,118 $ \r\n \r\n250,454 222,066 152,736 430,815 326,721 \r\n \r\n472,323 342,712 134,482 \r\n \r\n763,916 \r\n \r\n$ \r\n \r\n10,196,343 $ \r\n \r\n137,231 $ \r\n77 23,517 160,825 $ \r\n \r\n-1,458,509 \r\n-111,629 -202,145 \r\n-73,639 120,328 -331,010 -161,188 -97,972 -177,469 -29,343 \r\n-60,995 -5,390 \r\n-38 251 \r\n-2,627,212 \r\n \r\n$ \r\n \r\n1,427,738 \r\n \r\n161,989 \r\n \r\n11,152 \r\n \r\n569,962 14,526 1,965 \r\n992,508 11,091 \r\n283,059 \r\n \r\n$ \r\n \r\n3A73,990 \r\n \r\n$ \r\n \r\n846,778 \r\n \r\n7,585,407 \r\n \r\n$====8=A=32..1.=18.,.5= \r\n \r\n-5- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION BALANCE SHEET \r\nGOVERNMENTAL FUNDS \r\nJUNE 30, 2003 \r\n \r\nEXHIBIT\"C\" \r\n \r\nASSETS \r\nCash and Cash Equivalents Accounts Receivable, Net \r\nTaxes State Government Federal Government Other Inventories \r\nTotal Assets \r\n \r\nGENERAL FUND \r\n \r\nDISTRICTWIDE \r\nCAPITAL PROJECTS \r\nFUND \r\n \r\nDEBT SERVICE \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ 604,776 $ 1,035,635 $ 176,390 $ 1,816,801 \r\n \r\n179,761 935,338 114,572 \r\n21,797 15,257 \r\n \r\n91,287 \r\n \r\n22,702 \r\n \r\n293,750 935,338 114,572 \r\n21,797 15,257 \r\n \r\n$ 1,871,501 $ 1,126,922 $ 199,092 $ 3,197,515 \r\n \r\nLIABILITIES AND FUND BALANCES \r\nLIABILITIES \r\nAccounts Payable Salaries Payable Deposits and Deferred Revenue \r\nTotal Liabilities \r\nFUND BALANCES \r\nReserved for: Bus Replacement Continuation of Federal Programs Debt Service Inventories Capital Projects \r\nUnreserved Undesignated Reported in: General Fund \r\nTotal Fund Balances \r\nTotal Liabilities and Fund Balances \r\n \r\n$ 447,997 $ 1,132,560 21,043 \r\n$ 1,601,600 $ \r\n \r\n5,381 5,381 \r\n \r\n$ 453,378 1,132,560 21,043 \r\n$ 1,606,981 \r\n \r\n$ 65,461 \r\n \r\n$ 65,461 \r\n \r\n247,968 \r\n \r\n247,968 \r\n \r\n$ 199,092 \r\n \r\n199,092 \r\n \r\n15,257 \r\n \r\n15,257 \r\n \r\n$ 1,121,541 \r\n \r\n1,121,541 \r\n \r\n-58,785 \r\n \r\n-58,785 \r\n \r\n$ 269,901 $ 1,121,541 $ 199,092 $ 1,590,534 \r\n \r\n$ 1,871,501 $ 1,126,922 $ 199,092 $ 3,197,515 \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -6- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET \r\nTO THE STATEMENT OF NET ASSETS JUNE 30, 2003 \r\n \r\nEXHIBIT\"D\" \r\n \r\nTotal Fund Balances - Governmental Funds (Exhibit \"C\") \r\nAmounts reported for Governmental Activities in the Statement of Net Assets are different because: \r\nCapital Assets used in Governmental Activities are not financial resources and therefore are not reported in the funds. These assets consist of: \r\nLand Construction in Progress Buildings Equipment Accumulated Depreciation \r\nTotal Capital Assets \r\nSome of the School District's property tax revenues will be collected after year end but are not available soon enough to pay for the current period's expenditures. \r\nLong-Term Liabilities, including Bonds Payable, are not due and payable in the current period and therefore are not reported as liabilities in the funds. Long-Term Liabilities at year-end consist of: \r\nBonds Payable \r\n \r\n$ \r\n \r\n1,590,534 \r\n \r\n$ \r\n \r\n65,929 \r\n \r\n803,194 \r\n \r\n6,766,456 \r\n \r\n1,747,297 \r\n \r\n-1,759,999 \r\n \r\n7,622,877 \r\n \r\n-126,226 \r\n \r\n-655,000 \r\n \r\nNet Assets of Governmental Activities (Exhibit \"A\") \r\n \r\n$ ====8,=43=2=1, =8=5 \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -7- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES \r\nGOVERNMENTAL FUNDS YEAR ENDED JUNE 30. 2003 \r\n \r\nEXHIBIT\"E\" \r\n \r\nREVENUES \r\nProperty Taxes Sales Taxes State Funds Federal Funds Charges for Services Investment Earnings Miscellaneous \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Enterprise Operations Food Services Operation \r\nCapital Outlay Debt Services \r\nPrincipal Interest \r\nTotal Expenditures \r\nExcess of Revenues over (under) Expenditures \r\nOTHER FINANCING SOURCES (USES) \r\nTransfers In Transfers Out \r\nTotal Other Financing Sources (Uses) \r\nNet Change in Fund Balances \r\nFund Balances - Beginning \r\n \r\nGENERAL FUND \r\n \r\nDISTRICTWIDE \r\nCAPITAL PROJECTS \r\nFUND \r\n \r\nDEBT SERVICE \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ 1.536,405 14,866 $ \r\n8,628,523 2,560,328 \r\n140,535 4,872 \r\n283,059 \r\n \r\n$ 176,767 $ \r\n \r\n569,962 \r\n \r\n1,625 \r\n \r\n160,825 \r\n \r\n6,219 \r\n \r\n1,713,172 586,453 \r\n8,789,348 2,560,328 \r\n140,535 11,091 \r\n283,059 \r\n \r\n$ 13,168,588 $ 737 006 $ 178,392 $ 14,083,986 \r\n \r\n$ 8,639,563 \r\n \r\n$ 8,639,563 \r\n \r\n362,083 \r\n \r\n424,211 \r\n \r\n221,841 \r\n \r\n310,487 \r\n \r\n657,731 \r\n \r\n160,482 \r\n \r\n$ \r\n \r\n706 \r\n \r\n574,440 \r\n \r\n450,618 \r\n \r\n163,825 \r\n \r\n143,151 \r\n \r\n864,204 \r\n \r\n$ 710,323 \r\n \r\n362,083 424,211 221,841 310,487 657,731 161,188 574,440 450,618 163,825 143,151 864,204 710,323 \r\n \r\n110,000 38,251 \r\n \r\n110,000 38 251 \r\n \r\n$ 12,972,636 $ 710,323 $ 148,957 $ 13,831,916 \r\n \r\n$ \r\n \r\n195,952 $ \r\n \r\n26,683 $ 29,435 $ 252,070 \r\n \r\n$ \r\n \r\n3,156 \r\n \r\n$ \r\n \r\n-3 156 \r\n \r\n$ \r\n \r\n3,156 \r\n \r\n-3 156 \r\n \r\n$ \r\n \r\n-3 156 $ \r\n \r\n3 156 \r\n \r\n$ \r\n \r\n0 \r\n \r\n$ \r\n \r\n192,796 $ \r\n \r\n29,839 $ 29,435 $ 252,070 \r\n \r\n77105 \r\n \r\n1,091,702 \r\n \r\n169,657 \r\n \r\n1,338,464 \r\n \r\nFund Balances - Ending \r\n \r\n$ 269,901 $ 1,121,541 $ 199,092 $ 1,590,534 \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -8- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION RECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT OF \r\nREVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES TO THE STATEMENT OF ACTIVITIES JUNE 30, 2003 \r\n \r\nEXHIBIT\"F\" \r\n \r\nTotal Net Change in Fund Balances - Governmental Funds (Exhibit \"E\") \r\nAmounts reported for Governmental Activities in the Statement of Activities are different because: \r\nCapital Outlays are reported as expenditures in Governmental Funds. However. in the Statement of Activities, the cost of Capital Assets is allocated over their estimated useful lives as depreciation expense. In the current period, these amounts are: \r\nCapital Outlay Depreciation Expense \r\nExcess of Capital Outlay over Depreciation Expense \r\nBecause some property taxes will not be collected for several months after the School District\"s fiscal year ends, they are not considered \"available\" revenues. \r\nRepayment of Long-Term Debt is reported as an expenditure in Governmental Funds, but the repayment reduces Long-Term Liabilities in the Statement of Net Assets. In the current year, these amounts consist of: \r\nBond Principal Retirements \r\nChange in Net Assets of Governmental Activities (Exhibit \"B\") \r\n \r\n$ \r\n \r\n252,070 \r\n \r\n$ \r\n \r\n823,868 \r\n \r\n-226,867 \r\n \r\n597,001 -112,293 \r\n \r\n110,000 $ ===84=6=7=7=8 \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -9- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION STATEMENT OF FIDUCIARY NET ASSETS \r\nFIDUCIARY FUNDS JUNE 30, 2003 \r\nASSETS Cash and Cash Equivalents Accounts Receivable, Net \r\nOther \r\nTotal Assets \r\nLIABILITIES Funds Held for Others \r\n \r\nEXHIBIT\"G\" \r\n \r\nAGENCY FUNDS \r\n \r\n$ \r\n \r\n7,034 \r\n \r\n12,500 \r\n \r\n$====19=5=34= \r\n \r\n$====19=5=34= \r\n \r\nThe notes to the basic financial statements are an integral part of this statement. -10 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30. 2003 \r\n \r\nEXHIBIT\"H\" \r\n \r\nNote 1: DESCRIPTION OF SCHOOL DISTRICT AND REPORTING ENTITY \r\nREPORTING ENTITY \r\nThe Jenkins County Board ofEducation (School District) was established under the laws ofthe State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. The Board is organized as a separate legal entity and has the power to levy taxes and issue bonds. Its budget is not subject to approval by any other entity. Accordingly, the School District is a primary government and consists of all the organizations that compose its legal entity. \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nBASIS OF PRESENTATION \r\nThe School District's basic financial statements are collectively comprised of the District-wide financial statements, fund financial statements and notes to the basic financial statements of the Jenkins County Board of Education. \r\nDistrict-wide Statements: The Statement ofNet Assets and the Statement ofActivities display information about the financial activities ofthe overall School District, except for fiduciary activities. Eliminations have been made to minimize the double counting of internal activities. Governmental activities generally are financed through taxes, intergovernmental revenues, and other nonexchange transactions. \r\nThe Statement of Activities presents a comparison between direct expenses and program revenues for each function of the School District's governmental activities. \r\n Direct expenses are those that are specifically associated with a program or function and, therefore, are clearly identifiable to a particular function. Indirect expenses (expenses of the School District related to the administration and support ofthe School District's programs, such as office and maintenance personnel and accounting) are not allocated to programs. \r\n Program revenues include (a) charges paid by the recipients ofgoods or services offered by the programs and (b) grants and contributions that are restricted to meeting the operational or capital requirements of a particular program. Revenues that are not classified as program revenues, including all taxes, are presented as general revenues. \r\nFund Financial Statements: The fund financial statements provide information about the School District's funds, including fiduciary funds. Eliminations have been made to minimize the double counting ofinternal activities. Separate statements for each category (governmental and fiduciary) are presented. The emphasis of fund financial statements is on major governmental funds, each displayed in a separate column. \r\n \r\n- 11 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2003 \r\n \r\nEXHIBIT\"H\" \r\n \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nThe School District reports the following major governmental funds: \r\n General Fund is the School District's primary operating fund. It accounts for all financial resources ofthe School District, except those resources required to be accounted for in another fund. \r\n District-wide Capital Projects Fund accounts for financial resources including grants from Georgia State Financing and Investment Commission and Special Purpose Local Option Sales Tax proceeds to be used for the acquisition, construction or renovation of major capital facilities. \r\n Debt Service Fund accounts for taxes (property) legally restricted for the payment of general long-term principal, interest and paying agent's fees. \r\nThe School District reports the following fiduciary fund type: \r\n Agency funds account for assets held by the School District as an agent for various funds, governments or individuals. \r\nBASIS OF ACCOUNTING \r\nThe basis ofaccounting determines when transactions are reported on the financial statements. The District-wide governmental and fiduciary fund financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded at the time liabilities are incurred, regardless of when the related cash flows take place. Nonexchange transactions, in which the School District gives (or receives) value without directly receiving (or giving) equal value in exchange, include property taxes, sales taxes and grants. On an accrual basis, revenue from property taxes is recognized in the fiscal year for which the taxes are levied. Revenue from sales taxes is recognized in the fiscal year in which the underlying transaction (sale) takes place. Revenue from grants is recognized in the fiscal year in which all eligibility requirements have been satisfied. \r\nThe School District uses funds to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. \r\nGovernmental funds are reported using the current financial resources measurement focus and the modified accrual basis ofaccounting. Under this method, revenues are recognized when measurable and available. The School District considers all revenues reported in the governmental funds to be available if they are collected within sixty days after year-end. Property taxes, sales taxes and interest are considered to be susceptible to accrual. Expenditures are recorded when the related fund \r\n- 12 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2003 \r\n \r\nEXHIBIT \"H\" \r\n \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\nliability is incurred, except for principal and interest on general long-term debt, which are recognized as expenditures to the extent they have matured. Capital asset acquisitions are reported as expenditures in governmental funds. \r\n \r\nThe School District funds certain programs by a combination of specific cost-reimbursement grants, categorical grants, and general revenues. Thus, when program costs are incurred, there are both restricted and unrestricted net assets available to finance the program. It is the School District's policy to first apply grant resources to such programs, followed by cost-reimbursement grants, then general revenues. \r\n \r\nA substantial number of personnel of the School District were employed for a one hundred and ninety day period beginning in August 2002 and ending in early June 2003. Employment contracts for these employment periods typically specify that compensation be paid in twelve equal monthly payments beginning in September 2002 and ending in August 2003. State grants to fund the State's share of these contracts are disbursed to the School District in the same twelve month period. In accordance with generally accepted accounting principles, salary and fringe benefit costs and the related revenue from the State to fund these contracts are recorded in the fiscal period covered by these financial statements. \r\n \r\nRESTATEMENT OF PRIOR YEAR FUND BALANCE - GENERAL FUND \r\n \r\nIn prior years, the financial activities of the School District's School Food Services Fund, Lottery Programs and Federal Programs were reported as Special Revenue Funds. These funds had a combined fund balance of$302,428 at July 1, 2002. Also, in prior years, the financial activities of the School District's Proprietary Fund Type - Internal Service Fund was reported separately and had a fund balance of $13,184 at July 1, 2002. For fiscal year 2003, these funds have been reported as part ofthe General Fund. In addition, governmental fund activity from the various school activity accounts, which were not reported in the prior year's financial statements, have been reported within the General Fund for fiscal year ended June 30, 2003. The governmental fund activity ofthe various school activity accounts had a fund balance of$74,989 at July 1, 2002. This change is in accordance with generally accepted accounting principles. \r\n \r\nGeneral Fund Balance July 1, 2002 \r\n \r\n$ -313,496 \r\n \r\nAdd Funds Consolidated with General Fund: School Food Services Fund Proprietary Internal Service Fund School Activity Account - Governmental Activity \r\n \r\n302,428 13,184 74 989 \r\n \r\nGeneral Fund Balance July 1, 2002 (Restated) \r\n \r\n$====77~10~5 \r\n \r\n- 13 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2003 \r\n \r\nEXHIBIT\"H\" \r\n \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\nCHANGES IN ACCOUNTING PRINCIPLES \r\n \r\nThe Jenkins County Board of Education has implemented a new financial reporting model as required by provisions of Governmental Accounting Standards Board Statement No. 34, Basic Financial Statements - and Management's Discussion and Analysis - for State and Local Governments, as of June 30, 2003. \r\n \r\nThe provisions of GASB Statement No. 34 require the inclusion of a Statement ofNet Assets. The elements comprising Net Assets - Beginning include the following: \r\n \r\nGeneral Fund (Restated) July 1, 2002 Capital Projects Fund Debt Service Fund \r\n \r\n$ \r\n \r\n77,105 \r\n \r\n1,091,702 \r\n \r\n169,657 \r\n \r\nGovernmental Funds (Restated) July 1, 2002 Capital Assets Accumulated Depreciation Property Tax Revenue Timing Differences Bonds Payable \r\n \r\n$ 1,338,464 8,559,008 -1,533,132 -13,933 -765,000 \r\n \r\nNet Assets Beginning (See Exhibit \"B\") \r\n \r\n$ 7!585!407 \r\n \r\nCASH AND CASH EQUIVALENTS \r\n \r\nCOMPOSITION OF DEPOSITS Cash and cash equivalents consist of cash on hand, demand deposits and short-term investments with original maturities of three months or less from the date of acquisition in authorized financial institutions. Georgia Laws OCGA 45-8-14 authorize the Board to deposit its funds in one or more solvent banks or insured Federal savings and loan associations. \r\n \r\nRECEIVABLES \r\n \r\nReceivables consist of amounts due from property and sales taxes, grant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the basic financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. \r\n \r\nPROPERTY TAXES \r\n \r\nThe Jenkins County Board of Commissioners fixed the property tax levy for the 2002 tax digest year (calendar year) on August 20, 2002 (levy date). Taxes were due on December 20, 2002 (lien date). \r\n \r\n- 14 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2003 \r\n \r\nEXHIBIT\"H\" \r\n \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\nTaxes collected within the current fiscal year or within 60 days after year-end on the 2002 tax digest are reported as revenue in the governmental funds for fiscal year 2003. The Jenkins County Tax Commissioner bills and collects the property taxes for the School District. Property tax revenues, at the fund reporting level, during the fiscal year ended June 30, 2003, for maintenance and operations amounted to $1,525,253 and for school bonds amounted to $176,767. \r\n \r\nTax millage rates levied for the 2002 tax year (calendar year) for the Jenkins County Board of Education were as follows (a mill equals $1 per thousand dollars of assessed value): \r\n \r\nSchool Operations School Bonds \r\n \r\n12.46 mills 1.39 mills \r\n \r\n13.85 mills \r\n \r\nSALES TAXES \r\n \r\nSpecial Purpose Local Option Sales Tax, at the fund reporting level, during the year amounted to $569,962 and is to be used for capital outlay for educational purposes or debt service. This sales tax was authorized by local referendum and the sales tax must be re-authorized at least every five years. \r\n \r\nINVENTORIES \r\n \r\nFOOD INVENTORIES On the basic financial statements, inventories ofdonated food commodities used in the preparation ofmeals are reported at their Federally assigned value and purchased foods inventories are reported at cost (first-in, first-out). The School District uses the consumption method to account for inventories whereby donated food commodities are recorded as an asset and as revenue when received, and expenses/expenditures are recorded as the inventory items are used. Purchased foods are recorded as an asset when purchased and expenses/expenditures are recorded as the inventory items are used. \r\n \r\nCAPITAL ASSETS \r\n \r\nCapital assets purchased, including capital outlay costs, are recorded as expenditures in the fund financial statements at the time ofpurchase. On the District-wide financial statements, all purchased capital assets are valued at cost where historical records are available and at estimated historical cost based on appraisals or deflated current replacement cost where no historical records exist. Donated capital assets are recorded at fair market value on the date donated. Disposals are deleted at depreciated recorded cost. The cost ofnormal maintenance and repairs that do not add to the value of assets or materially extend the useful lives of the assets is not capitalized. Depreciation is computed using the straight-line method. The School District does not capitalize book collections or works of art. \r\n \r\n- 15 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2003 \r\n \r\nEXHIBIT\"H\" \r\n \r\nNote 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\nCapitalization thresholds and estimated useful lives of capital assets reported in the District-wide statements are as follows: \r\n \r\nCapitalization Policy \r\n \r\nEstimated Useful Life \r\n \r\nLand Land Improvements Buildings and Improvements Equipment \r\n \r\nAny amount \r\n \r\n$ \r\n \r\n5,000 \r\n \r\n$ \r\n \r\n5,000 \r\n \r\n$ \r\n \r\n5,000 \r\n \r\nNIA 20 to 90 years \r\n90 years 5 to 16 years \r\n \r\nDepreciation is used to allocate the actual or estimated historical cost of all capital assets over estimated useful lives. \r\n \r\nGENERAL OBLIGATION BONDS \r\n \r\nThe School District issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. Bond issuance costs are recognized in the financial statements during the fiscal year bonds are issued. General obligation bonds are direct obligations and pledge the full faith and credit of the government. The outstanding amount of these bonds is recorded in the Statement ofNet Assets. \r\n \r\nDEFICIT FUND BALANCES \r\n \r\nThe fund reporting a deficit fund balance at June 30, 2003, is as follows: \r\n \r\nFund Type/Fund Name \r\n \r\nDeficit Balance \r\n \r\nGeneral Fund \r\n \r\n$===58-,7==8\"=5 \r\n \r\nThe School District has decreased expenditures through elimination and consolidation of various positions as well as a reduction in the amount of funds expended for technology. \r\n \r\nNote 3: DEPOSITS \r\n \r\nCOLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum ofmoney which has not been secured by surety bond, by guarantee of insurance, or by collateral. The aggregate ofthe face value of such surety bond and the market value of securities pledged shall be equal to not less than 11 0 percent ofthe public funds being secured after the deduction ofthe amount ofdeposit insurance. Ifa depository elects the pooled method (OCGA 45-8-13 .1) the aggregate ofthe market value ofthe securities pledged to secure a pool ofpublic funds shall be not less than 110 percent ofthe daily pool \r\n \r\n- 16 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2003 \r\n \r\nEXHIBIT\"H\" \r\n \r\nNote 3: DEPOSITS \r\nbalance. OCGA Section 45-8-11 (b) provides an officer holding public funds may, in his discretion, waive the requirement for security in the case ofoperating funds placed in demand deposit checking accounts. \r\nAcceptable security for deposits consists of any one of or any combination of the following: \r\n(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, \r\n(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation, \r\n(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia, \r\n(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia, \r\n(5) Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use ofthe bonds for this purpose, \r\n(6) Industrial revenue bonds and bonds of development authorities created by the laws ofthe State of Georgia, and \r\n(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. \r\nCATEGORIZATION OF DEPOSITS At June 30, 2003, the bank balances were $2,391,091. The amounts of the total bank balances are classified into three categories of credit risk: \r\nCategory 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the School District or by the School District's agent in the School District's name. \r\nCategory 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the School District's name. \r\nCategory 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the School District's name.) \r\n \r\n- 17 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2003 \r\n \r\nEXHIBIT\"H\" \r\n \r\nNote 3: DEPOSITS \r\n \r\nThe School District's deposits are classified by risk category at June 30, 2003, as follows: \r\n \r\nRisk Category \r\n \r\nBank Balance \r\n \r\n1 \r\n \r\n$ 308,722 \r\n \r\n2 \r\n \r\n2,082,369 \r\n \r\n3 \r\n \r\n0 \r\n \r\nTotal \r\n \r\n$ 2,391.091 \r\n \r\nNote 4: NON-MONETARY TRANSACTIONS \r\n \r\nThe School District receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 2 - Inventories \r\n \r\nNote 5: CAPITAL ASSETS \r\n \r\nThe following is a summary of changes in the Capital Assets during the fiscal year: \r\n \r\nBalances July 1, 2002 \r\n \r\nIncreases \r\n \r\nDecreases \r\n \r\nBalances June 30, 2003 \r\n \r\nGovernmental Activities \r\n \r\nCapital Assets, Not Being Depreciated: \r\n \r\nLand \r\n \r\n$ \r\n \r\nConstruction in Progress \r\n \r\nTotal Capital Assets Not Being Depreciated $ \r\n \r\n65,929 0 $ \r\n65,929 $ \r\n \r\n$ 803,194 \r\n803,194 $ \r\n \r\n0 $ \r\n \r\n65,929 \r\n \r\n803,194 \r\n \r\n0 $ 869,123 \r\n \r\nCapital Assets Being Depreciated Buildings and Improvements Equipment \r\n \r\n$ 6,766,456 1,726,623 $ \r\n \r\n$ 20,674 \r\n \r\n0 $ 6,766,456 1,747,297 \r\n \r\nLess Accumulated Depreciation for: Buildings and Improvements Equipment \r\n \r\n1,025,773 507,359 \r\n \r\nTotal Capital Assets, Being Depreciated, Net $ 6,959,947 $ \r\n \r\nGovernmental Activity Capital Assets - Net $ 7,025.876 $ \r\n \r\n77,065 149,802 \r\n-206, 193 $ \r\n597.001 $ \r\n \r\n1,102,838 657,161 \r\n0 $ 6,753,754 \r\n0 $ 7,622.877 \r\n \r\nCurrent year depreciation expense by function is as follows: \r\n \r\n- 18 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2003 \r\n \r\nEXHIBIT \"H\" \r\n \r\nNote 5: CAPITAL ASSETS \r\n \r\nInstruction Support Services \r\nEducational Media Services Maintenance and Operation of Plant Student Transportation Services Food Services \r\n \r\n$ 135,541 \r\n \r\n$ \r\n \r\n4,534 \r\n \r\n1,386 \r\n \r\n69,563 \r\n \r\n75,483 15,843 \r\n \r\n$ 226~867 \r\n \r\nNote 6: RESTRICTED ASSETS \r\n \r\nSpecial Purpose Local Option Sales Tax (SPLOST) and property tax levied specifically for retirement of outstanding bond principal, interest and paying agent's fees (Debt Service Funds) are reported as restricted assets in the Statement ofNet Assets because their use is limited by applicable bond covenants or statutory provisions. Restricted assets at June 30, 2003, were as follows: \r\n \r\nDistrict-wide Capital Projects SPLOST \r\n \r\nDebt Service Funds \r\n \r\nRestricted Cash and Cash Equivalents: Debt Services Capital Acquisitions \r\n \r\n$ \r\n$ 1,035,635 \r\n \r\n176,390 \r\n \r\nNote 7: INTERFUND TRANSFERS \r\n \r\nInterfund transfers for the year ended June 30, 2003, consisted of the following: \r\n \r\nTransfer to \r\n \r\nTransfers From General Fund \r\n \r\nDistrict-wide Capital Projects \r\n \r\n$====='3'==15==6 \r\n \r\nTransfers are used to move property tax revenues collected by the General Fund to the District-wide Capital Projects Fund for capital construction projects. \r\n \r\nNote 8: RISK MANAGEMENT \r\n \r\nThe School District is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; acts of God and unemployment compensation. \r\n \r\n- 19 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2003 \r\n \r\nEXHIBIT\"H\" \r\n \r\nNote 8: RISK MANAGEMENT \r\n \r\nThe School District has obtained commercial insurance for risk ofloss associated with torts, assets and errors or omissions. The School District has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Board's insurance coverage in any ofthe past three years. \r\n \r\nThe School District has elected to self-insure for all losses related to acts of God. The School District has not experienced any losses related to this risk in the past three years. \r\n \r\nThe School District is self-insured with regard to unemployment compensation claims. A premium is charged when needed by the Unemployment Compensation Fund to each user fund on the basis of the percentage ofthat fund's payroll to total payroll in order to cover estimated claims budgeted by management based on known claims and prior experience. The School District accounts for claims with expenditure and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated. \r\n \r\nChanges in the unemployment compensation claims liability during the last two fiscal years are as follows: \r\n \r\n2002 2003 \r\n \r\nBeginning ofYear Liability \r\n \r\nClaims and Changes in Estimates \r\n \r\nClaims Paid \r\n \r\nEnd ofYear Liability \r\n \r\n$ \r\n \r\n1,224 $ \r\n \r\n1,288 $ \r\n \r\n2,016 $ \r\n \r\n496 \r\n \r\n$ \r\n \r\n496 $ \r\n \r\n1 984 $ \r\n \r\n2,480 $ \r\n \r\n0 \r\n \r\nThe School District participates in the Georgia Education Workers' Compensation Trust, a public entity risk pool organized on December 1, 1991, to develop, implement and administer a program of workers' compensation self-insurance for its member organizations. The School District pays an annual premium to the Trust for its general insurance coverage. Additional insurance coverage is provided through an agreement by the Trust with the Midwest Employers Casualty Company to provide coverage for potential losses sustained by the Trust in excess of $400,000 loss per occurrence, up to $2,000,000. \r\n \r\nThe School District has purchased a surety bond to provide additional insurance coverage as follows: \r\n \r\nPosition Covered \r\n \r\nAmount \r\n \r\nAll Employees \r\n \r\n$ 100,000 \r\n \r\nNote 9: LONG-TERM DEBT \r\n \r\nGENERAL OBLIGATION DEBT OUTSTANDING General Obligation Bonds currently outstanding are as follows: \r\n \r\n- 20- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2003 \r\n \r\nEXHIBIT\"H\" \r\n \r\nNote 9: LONG-TERM DEBT \r\n \r\nPurpose \r\n \r\nInterest Rates \r\n \r\nAmount \r\n \r\nGeneral Government - Series 1993 \r\n \r\n4.35% - 5.60% $ 655,000 \r\n \r\nThe changes in Long-Term Debt during the fiscal year ended June 30, 2003, were as follows: \r\n \r\nGovernmental Funds General \r\nObligation Bonds \r\n \r\nBalance July 1, 2002 \r\n \r\n$ 765,000 \r\n \r\nDeductions Debt Retired \r\n \r\n110,000 \r\n \r\nBalance June 30, 2003 \r\nPortion of Long-Term Debt Due within One Year \r\n \r\n$====6==55='=,o==o==o $_~11~5,~00~0 \r\n \r\nAt June 30, 2003, payments due by fiscal year which includes principal and interest for these items are as follows: \r\n \r\nFiscal Year Ended June 30 \r\n \r\nGeneral Obligation \r\n \r\nDebt \r\n \r\nPrincipal \r\n \r\nInterest \r\n \r\n2004 \r\n \r\n$ 115,000 $ \r\n \r\n32,455 \r\n \r\n2005 \r\n \r\n125,000 \r\n \r\n26,152 \r\n \r\n2006 \r\n \r\n130,000 \r\n \r\n19,330 \r\n \r\n2007 \r\n \r\n140,000 \r\n \r\n11,970 \r\n \r\n2008 \r\n \r\n145,000 \r\n \r\n4,060 \r\n \r\nTotal Principal and Interest \r\n \r\n$ 655.000 $ \r\n \r\n93,967 \r\n \r\nNote 10: ON-BEHALF PAYMENTS \r\n \r\nThe Board has recognized revenues and costs in the amount of $133,524 for health insurance and retirement contributions paid on the Board's behalf by the following State Agencies. \r\n \r\n- 21 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2003 \r\n \r\nEXHIBIT\"H\" \r\n \r\nNote 10: ON-BEHALF PAYMENTS \r\n \r\nGeorgia Department of Education Paid to the Georgia Department of Community Health For Health Insurance ofNon-Certified Personnel In the amount of $114,352 \r\n \r\nOffice of Treasury and Fiscal Services Paid to the Public School Employees Retirement System For Public School Employees Retirement (PSERS) Employer's Cost In the amount of$19,172 \r\n \r\nNote 11: SIGNIFICANT COMMITMENTS \r\n \r\nThe following is an analysis ofsignificant outstanding construction or renovation contracts executed by the School District as of June 30, 2003, together with funding available: \r\n \r\nProject \r\n \r\nUnearned Executed Contracts \r\n \r\nFunding Available From State \r\n \r\nSAO 1S-682-147 SA0lS-682-327 Jenkins County Elementary School Addition \r\n \r\n$ \r\n \r\n32,987 $ \r\n \r\n39,423 \r\n \r\n139,121 \r\n \r\n21,121 40,969 \r\n \r\n$ 211!531 $ \r\n \r\n62!090 \r\n \r\nThe amounts described in this note are not reflected in the basic financial statements. \r\n \r\nNote 12: SIGNIFICANT CONTINGENT LIABILITIES \r\n \r\nAmounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any costs which are disallowed under grant terms. The School District believes that such disallowances, if any, will be immaterial to its overall financial position. \r\n \r\nNote 13: RETIREMENT PLANS \r\n \r\nTEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) \r\n \r\nTRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and \r\n \r\n-22 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE BASIC FINANCIAL STATEMENTS \r\nJUNE 30, 2003 \r\n \r\nEXHIBIT\"H\" \r\n \r\nNote 13: RETIREMENT PLANS \r\n \r\nsurvivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts. \r\n \r\nTRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe School District who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The School District makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 9.24% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows: \r\n \r\nFiscal Year \r\n \r\nPercentage Contributed \r\n \r\nRequired Contribution \r\n \r\n2003 2002 2001 \r\n \r\n100% 100% 100% \r\n \r\n$ 706,715 $ 653,692 $ 735,243 \r\n \r\n- 23 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION GENERAL FUND \r\nSCHEDULE OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL \r\nYEAR ENDED JUNE 30. 2003 \r\n \r\nSCHEDULE \"1\" \r\n \r\nREVENUES \r\nProperty Taxes Sales Taxes State Funds Federal Funds Charges for Services Investment Earnings Miscellaneous \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Enterprise Operations Food Services Operation \r\nCapital Outlay \r\nTotal Expenditures \r\nExcess of Revenues over (under) Expenditures \r\nOTHER FINANCING SOURCES (USES) \r\nOther Sources Other Uses \r\nTotal Other Financing Sources (Uses) \r\nNet Change in Fund Balances \r\nFund Balances - Beginning \r\n \r\nNONAPPROPRIATED BUDGETS \r\n \r\nORIGINAL (1) \r\n \r\nFINAL (1) \r\n \r\nACTUAL AMOUNTS \r\n \r\n$ \r\n \r\n1,548,663 $ \r\n \r\n1,548,663 $ \r\n \r\n1,536,405 \r\n \r\n8,500 \r\n \r\n8,500 \r\n \r\n14,866 \r\n \r\n8,821,004 \r\n \r\n8,567,725 \r\n \r\n8,628,523 \r\n \r\n2,537,476 \r\n \r\n2,624,191 \r\n \r\n2,560,328 \r\n \r\n61,347 \r\n \r\n61,347 \r\n \r\n140,535 \r\n \r\n9,564 \r\n \r\n5,564 \r\n \r\n4,872 \r\n \r\n51 125 \r\n \r\n67 125 \r\n \r\n283,059 \r\n \r\n$ \r\n \r\n13,037,679 $ \r\n \r\n12,883,115 $ \r\n \r\n13,168,588 \r\n \r\n$ \r\n \r\n8,259,913 $ \r\n \r\n8,444,156 $ \r\n \r\n8,639,563 \r\n \r\n430,823 438,130 264,533 322,506 624,884 152,423 613,079 441,873 157,982 \r\n803,290 216 921 \r\n \r\n430,300 438,718 231,973 369,132 664,621 158,959 608,085 460,097 165,928 \r\n803,483 \r\n \r\n362,083 424,211 221,841 310,487 657,731 160,482 574,440 450,618 163,825 143,151 864,204 \r\n \r\n$ \r\n \r\n12,726,357 $ \r\n \r\n12775452 $ \r\n \r\n12,972,636 \r\n \r\n$ \r\n \r\n311 322 $ \r\n \r\n107 663 $ \r\n \r\n195 952 \r\n \r\n$ \r\n \r\n47,037 $ \r\n \r\n45,137 \r\n \r\n-42 776 \r\n \r\n-42 776 $ \r\n \r\n-3 156 \r\n \r\n$ \r\n \r\n4 261 $ \r\n \r\n2 361 $ \r\n \r\n-3 156 \r\n \r\n$ \r\n \r\n315,583 $ \r\n \r\n110,024 $ \r\n \r\n192,796 \r\n \r\n77 711 \r\n \r\n77 711 \r\n \r\n77,105 \r\n \r\nFund Balances - Ending \r\n \r\n$ \r\n \r\n393 294 $ \r\n \r\n187 735 $ ====26;;,,;9;,;;9=0=1 \r\n \r\nNotes to the Schedule of Revenues. Expenditures and Changes in Fund Balances Budget and Actual \r\n \r\n(1) Original and Final Budget amounts do not include budgeted revenues or expenditures of the various principal accounts. \r\n \r\nSee notes to the basic financial statements. \r\n \r\n- 25- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nYEAR ENDED JUNE 30. 2003 \r\n \r\nSCHEDULE \"2\" \r\n \r\nFUNDING AGENCY PROGRAM/GRANT \r\nAgriculture. U. S. Department of Child Nutrition Cluster Pass-Through From Georgia Department of Education Food and Nutrition Program Food Services School Breakfast Program National School Lunch Program \r\nTotal Child Nutrition Cluster \r\nOther Programs Pass-Through From Georgia Department of Education Food and Nutrition Program Food Distribution Program (1) Pass-Through From Office of School Readiness Food and Nutrition Program Child and Adult Care Food Program \r\nTotal U. S. Department of Agriculture \r\nEducation, U. S. Department of Special Education Cluster Pass-Through From Georgia Department of Education Individuals with Disabilities Education Act Part B - Special Education Flow Through Preschool Capacity Building Improvement \r\nTotal Special Education Cluster \r\nOther Programs Pass-Through From Georgia Department of Education Elementary and Secondary Education Act Title I Grants to Local Educational Agencies School Improvement Title II Enhancing Education Through Technology Improving Teacher Quality TitleV Innovative Education Program Strategies Title VI Rural and Low Income Schools Reading Excellence - Local Reading Improvement Safe and Drug-Free Schools and Communities Vocational Education - Basic Grants to States High School Program Basic Grant \r\n \r\nCFDA NUMBER \r\n \r\nPASSTHROUGH \r\nENTITY ID \r\nNUMBER \r\n \r\nEXPENDITURES IN PERIOD \r\n \r\n10.553 10.555 \r\n \r\nN/A N/A $ \r\n$ \r\n \r\n(2) 770 863 \r\n770.863 \r\n \r\n10.550 10.558 \r\n \r\nN/A \r\nN/A $ \r\n \r\n45,872 \r\n(2) 816 735 \r\n \r\n* 84.027 * 84.173 * 84.027 \r\n \r\nNIA $ NIA N/A \r\n$ \r\n \r\n302,810 30,212 7904 \r\n340,926 \r\n \r\n* 84.010 \r\n \r\nN/A \r\n \r\n* 84.010 \r\n \r\nN/A \r\n \r\n84.318 \r\n \r\nN/A \r\n \r\n84.367 \r\n \r\nN/A \r\n \r\n84.298 \r\n \r\nN/A \r\n \r\n84.358 \r\n \r\nN/A \r\n \r\n* 84.338 \r\n \r\nN/A \r\n \r\n84.186 \r\n \r\nN/A \r\n \r\n84.048 \r\n \r\nN/A \r\n \r\n679,725 7,489 \r\n69,160 136,134 \r\n14,837 \r\n35,876 440,530 \r\n19,988 \r\n42,292 \r\n \r\n-26- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nYEAR ENDED JUNE 30. 2003 \r\n \r\nSCHEDULE \"2\" \r\n \r\nFUNDING AGENCY PROGRAM/GRANT \r\nEducation, U. S. Department of Other Programs Pass-Through From First District Regional Educational Service Agency d/b/a Live Oak Migrant Education Agency Elementary and Secondary Education Act Title I Migrant Education \r\nTotal U.S. Department of Education \r\nHealth and Human Services, U. S. Department of Pass-Through From Georgia Department of Human Resources Block Grants for Prevention and Treatment of Substance Abuse Grant-in-Aid \r\n \r\nCFDA NUMBER \r\n \r\nPASSTHROUGH \r\nENTITY ID \r\nNUMBER \r\n \r\nEXPENDITURES IN PERIOD \r\n \r\n84.011 \r\n \r\nN/A \r\n \r\n$ \r\n \r\n$ \r\n \r\n20 719 1807676 \r\n \r\n93.959 \r\n \r\nN/A \r\n \r\n$ \r\n \r\n45 060 \r\n \r\nTotal Federal Financial Assistance N/A = Not Available \r\n \r\n$ ===2=6=6=9=4=71= \r\n \r\nNotes to the Schedule of Expenditures of Federal Awards \r\n \r\n(1) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the School District during the current fiscal year. \r\n(2) Expenditures for the funds earned on Child and Adult Care Food Program ($5,592) and the School Breakfast Program ($156,957) were not maintained separately and are included in the 2003 National School Lunch Program. \r\n \r\nMajor Programs are identified by an asterisk (*) in front of the CFDA number. \r\n \r\nThe School District did not provide Federal Assistance to any Subrecipient. \r\n \r\nThe accompanying schedule of expenditures of Federal awards includes the Federal grant activity of the Jenkins County Board of Education and is presented on the modified accrual basis of accounting which is the basis of accounting used in the presentation of the basic financial statements. \r\n \r\nSee notes to the basic financial statements. \r\n \r\n- 27 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30, 2003 \r\n \r\nSCHEDULE \"3\" \r\n \r\nAGENCY/FUNDING \r\nGRANTS Education, Georgia Department of Quality Basic Education Direct Instructional Cost Kindergarten Program Kindergarten Program - Early Intervention Program Primary Grades (1-3) Program Primary Grades - Early Intervention (1-3) Program Upper Elementary Grades (4-5) Program Upper Elementary Grades - Early Intervention (4-5) Program Middle School (6-8) Program High School General Education (9-12) Program Vocational Laboratory (9-12) Program Students with Disabilities Category I Category II Category Ill Category IV Gifted Student - Category VI Remedial Education Program Alternative Education Program Media Center Program 20 Days Additional Instruction Staff and Professional Development Indirect Cost Central Administration School Administration Facility Maintenance and Operations Categorical Grants Pupil Transportation Regular Bus Replacement Sparsity Nursing Services Principal Supplements Vocational Supervisors Mid-term Adjustment Hold-Harmless Education Equalization Funding Grant Food Services Vocational Education Austerity Reduction Other State Programs 4-8 Statewide After School Program K-3 Statewide Reading Program Health Insurance Preschool Handicapped Program Lottery Program Assistive Technology \r\nGeorgia State Financing and Investment Commission Reimbursement on Construction Projects \r\nOffice of School Readiness Pre-Kindergarten Program \r\nOffice of Treasury and Fiscal Services Public School Employees Retirement \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nCAPITAL \r\n \r\nGENERAL \r\n \r\nPROJECTS \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ \r\n \r\n414,685 \r\n \r\n89,712 \r\n \r\n963,175 \r\n \r\n250,632 \r\n \r\n574,215 \r\n \r\n129,629 \r\n \r\n1,160,302 \r\n \r\n784,870 \r\n \r\n210,705 \r\n \r\n7,363 290,162 362,636 \r\n59,814 44,891 19,699 76,823 155,790 53,402 30,841 \r\n \r\n318,335 356,861 458,519 \r\n \r\n262,176 65,461 19,000 50,772 6,383 12,017 136,218 \r\n789,363 56,324 21,086 \r\n-189,136 \r\n16,864 21,083 114,352 32,378 \r\n4,461 \r\n \r\n$ \r\n \r\n414,685 \r\n \r\n89,712 \r\n \r\n963,175 \r\n \r\n250,632 \r\n \r\n574,215 \r\n \r\n129,629 \r\n \r\n1,160,302 \r\n \r\n784,870 \r\n \r\n210,705 \r\n \r\n7,363 290,162 362,636 \r\n59,814 44,891 19,699 76,823 155,790 53,402 30,841 \r\n \r\n318,335 356,861 458,519 \r\n \r\n262,176 65,461 19,000 50,772 6,383 12,017 136,218 \r\n789,363 56,324 21,086 \r\n-189,136 \r\n16,864 21,083 114,352 32,378 \r\n4,461 \r\n \r\n$ 377,488 \r\n19 172 \r\n \r\n160,825 \r\n \r\n160,825 377,488 \r\n19172 \r\n \r\nSee notes to the basic financial statements. \r\n \r\n$ 8,628,523 $ \r\n \r\n160,825 $ 8,789,348 \r\n \r\n- 28 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS \r\nYEAR ENDED JUNE 30. 2003 \r\n \r\nSCHEDULE \"4\" \r\n \r\nPROJECT \r\nConstruct approximately twelve (12) classrooms at Jenkins County Elementary School; construct approximately ten (10) classrooms at Jenkins County High School; construct approximately two (2) classrooms at Jenkins County Middle School; and complete improvements and an expansion of the kitchen at Jenkins County High School; construct or provide new bleachers and a press box at the Jenkins County High School football stadium; and construct an allweather track facility and new tennis courts at Jenkins County High School \r\n \r\nORIGINAL ESTIMATED \r\nCOST (1) \r\n \r\nCURRENT ESTIMATED COSTS (2) \r\n \r\nAMOUNT EXPENDED IN CURRENT YEAR (3) \r\n \r\nAMOUNT EXPENDED \r\nIN PRIOR YEARS (3) \r\n \r\nPROJECT STATUS \r\n \r\n$ 2,711,000 $ 2,711,000 $ \r\n \r\n708 777 $ \r\n \r\n138,363 Ongoing \r\n \r\n(1) The School District's original cost estimate as specified in the resolution calling for the imposition of the Local Option Sales Tax. \r\n(2) The School District's current estimate of total cost for the project. Includes all cost from project inception to completion. \r\n(3) The voters of Jenkins County approved the imposition of a 1% sales tax to fund the above project. Amounts expended for this project may include sales tax proceeds, state, local property taxes and/or other funds over the life of the project. \r\n \r\nSee notes to the basic financial statements. \r\n \r\n- 29 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION GENERAL FUND- QUALITY BASIC EDUCATION PROGRAM (QBE) \r\nALLOTMENTS AND EXPENDITURES - BY PROGRAM YEAR ENDED JUNE 30, 2003 \r\n \r\nSCHEDULE \"5\" \r\n \r\nDESCRIPTION \r\nDirect Instructional Programs Kindergarten Program Kindergarten Program-Early Intervention Program Primary Grades (1-3) Program Primary Grades-Early Intervention (1-3) Program Upper Elementary Grades (4-5) Program Upper Elementary Grades-Early Intervention (4-5) Program Middle School (6-8) Program High School General Education (9-12) Program Vocational Laboratory (9-12) Program Students with Disabilities Category II Category Ill Category IV Gifted Student - Category VI Remedial Education Program Alternative Education Program \r\nTOTAL DIRECT INSTRUCTIONAL PROGRAMS \r\nMedia Center Program Staff and Professional Development \r\n \r\nALLOTMENTS FROM GEORGIA DEPARTMENT OF \r\nEDUCATION (1) (2) \r\n \r\nELIGIBLE QBE PROGRAM COSTS \r\n \r\nSALARIES \r\n \r\nOPERATIONS \r\n \r\nTOTAL \r\n \r\n$ \r\n \r\n439,571 $ \r\n \r\n415,462 $ \r\n \r\n3,004 $ \r\n \r\n418,466 \r\n \r\n102,046 \r\n \r\n59,649 \r\n \r\n59,649 \r\n \r\n1,035,164 \r\n \r\n1,022,569 \r\n \r\n20,717 \r\n \r\n1,043,286 \r\n \r\n263,120 \r\n \r\n150,013 \r\n \r\n150,013 \r\n \r\n615,289 \r\n \r\n774,480 \r\n \r\n25,861 \r\n \r\n800,341 \r\n \r\n144,025 1,227,631 \r\n839,867 243,186 790,255 \r\n49,619 25,142 82,558 \r\n \r\n59,766 1,163,555 1,249,151 \r\n245,658 \r\n288,271 372,794 \r\n98,401 63,470 33,329 129,119 \r\n \r\n35,997 61,195 14,174 \r\n6,873 4,655 2,000 \r\n291 212 297 \r\n \r\n59,766 1,199,552 1,310,346 \r\n259,832 \r\n295,144 377,449 100,401 \r\n63,761 33,541 129,416 \r\n \r\n$ \r\n \r\n5,857,473 $ 6,125,687 $ \r\n \r\n175,276 $ \r\n \r\n6,300,963 \r\n \r\n167,282 33,373 \r\n \r\n149,336 7,599 \r\n \r\n50,523 30,154 \r\n \r\n199,859 37,753 \r\n \r\nTOTAL QBE FORMULA FUNDS \r\n \r\n$ \r\n \r\n6,058,128 $ 6,282,622 $ \r\n \r\n255,953 $ ===6'=53=8=,5=7=5 \r\n \r\n(1) Comprised of State Funds plus Local Five Mill Share. (2) Allotments do not include the impact of the State budget austerity reduction. \r\n \r\nSee notes to the basic financial statements. \r\n \r\n- 31 - \r\n \r\n SECTION II COMPLIANCE AND INTERNAL CONTROL REPORTS \r\n \r\n RUSSELL W. HINTON \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.W. Suite 214 Atlanta, Georgia 30334-8400 \r\nJune 1, 2004 \r\n \r\nHonorable Sonny Perdue, Governor Members ofthe General Assembly Members ofthe State Board of Education \r\nand Superintendent and Members of the Jenkins County Board of Education \r\nREPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nLadies and Gentlemen: \r\nWe have audited the financial statements of the governmental activities, each major fund, and the aggregate remaining fund information of Jenkins County Board of Education as of and for the year ended June 30, 2003, which collectively comprise Jenkins County Board of Education's basic financial statements and have issued our report thereon dated June 1, 2004. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. \r\nCompliance \r\nAs part of obtaining reasonable assurance about whether Jenkins County Board of Education's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions oflaws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination offinancial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results ofour tests disclosed no instances ofnoncompliance that are required to be reported under Government Auditing Standards. \r\nInternal Control Over Financial Reporting \r\nIn planning and performing our audit, we considered Jenkins County Board of Education's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal \r\n2003-34YB-30 \r\n \r\n control over financial reporting. However, we noted certain matters involving the internal control over financial reporting and its operation that we consider to be reportable conditions. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control over financial reporting that, in ourjudgment, could adversely affect Jenkins County Board ofEducation's ability to record, process, summarize and report financial data consistent with assertions ofmanagement in the financial statements. The reportable conditions are described in the accompanying Schedule ofFindings and Questioned Costs as items FS-6821-03-01 and FS-6821-03-03. \r\nA material weakness is a condition in which the design or operation of one or more ofthe internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, we believe none of the reportable conditions described above is a material weakness. \r\nThis report is intended solely for the information and use of the management, members of the Jenkins County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. \r\nRespectfully submitted, \r\n~~ \r\nsell W. Hinton State Auditor \r\nRWH:gp 2003-34YB-30 \r\n \r\n RUSSELL W. HINTON \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.W. Suite 214 Atlanta, Georgia 30334-8400 \r\nJune 1, 2004 \r\n \r\nHonorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the Jenkins County Board of Education \r\nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133 \r\nLadies and Gentlemen: \r\nCompliance \r\nWe have audited the compliance ofJenkins County Board ofEducation with the types ofcompliance requirements described in the U.S. Office of Management and Budget (0MB) Circular A-133 Compliance Supplement that are applicable to each of its major Federal programs for the year ended June 30, 2003. Jenkins County Board of Education's major Federal programs are identified in the Summary of Auditor's Results Section ofthe accompanying Schedule of Findings and Questioned Costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major Federal programs is the responsibility of Jenkins County Board of Education's management. Our responsibility is to express an opinion on Jenkins County Board of Education's compliance based on our audit. \r\nWe conducted our audit ofcompliance in accordance with auditing standards generally accepted in the United States ofAmerica; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General ofthe United States; and 0MB Circular A133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and 0MB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types ofcompliance requirements referred to above that could have a direct and material effect on a major Federal program occurred. An audit includes examining, on a test basis, evidence about the Jenkins County Board of Education's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on Jenkins County Board of Education's compliance with those requirements. \r\n2003SA-10 \r\n \r\n In our opinion, the Jenkins County Board of Education complied, in all material respects, with the requirements referred to above that are applicable to each of its major Federal programs for the year ended June 30, 2003. \r\nInternal Control Over Compliance \r\nThe management of Jenkins County Board of Education is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to Federal programs. In planning and performing our audit, we considered Jenkins County Board ofEducation's internal control over compliance with requirements that could have a direct and material effect on a major Federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with 0MB Circular A-133. \r\nOur consideration ofthe internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more ofthe internal control components does not reduce to a relatively low level of risk that noncompliance with applicable requirements of laws, regulations, contracts and grants that would be material in relation to a major Federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses. \r\nThis report is intended solely for the information and use of the management, members of the Jenkins County Board of Education, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. \r\n~--- w~~ Respectfully submitted, \r\n \r\nRWH:gp 2003SA-10 \r\n \r\nState Auditor \r\n \r\n SECTION III AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE \r\nSUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2003 \r\n \r\nPRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nFINDING CONTROL NUMBER AND STATUS \r\n \r\nFS-6821-01-01 FS-6821-01-02 FS-6821-02-01 FS-6821-02-02 \r\n \r\nFurther Action Not Warranted Further Action Not Warranted Previously Reported Corrective Action Implemented Previously Reported Corrective Action Implemented \r\n \r\n SECTION IV FINDINGS AND QUESTIONED COSTS \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2003 \r\n \r\nI SUMMARY OF AUDITOR'S RESULTS \r\n \r\n1. Type of Report Issued on the Financial Statements The auditor's opinion on the Jenkins County Board of Education's financial statements was unqualified. \r\n \r\n2. Reportable Conditions in Internal Control Disclosed by the Audit of the Financial Statements The audit report for the Jenkins County Board of Education disclosed financial statement reportable conditions related to the following control categories. \r\n \r\nCash and Cash Equivalents Revenues/Receivables/Receipts \r\n \r\nExpenditures/Liabilities/Disbursements Budget Preparation/Execution \r\n \r\nThe reportable conditions described above are not considered to be material weaknesses. \r\n \r\n3. Noncompliance Material to the Financial Statements The audit of the Jenkins County Board of Education disclosed no instances of noncompliance that were deemed to be material to the financial statements. \r\n \r\n4. Reportable Conditions in Internal Control Over Major Programs The audit report for the Jenkins County Board of Education did not disclose any reportable conditions in internal control over major programs. \r\n \r\n5. Type of Report Issued on Compliance for Major Programs The auditor's opinion on the Jenkins County Board ofEducation's report on compliance with requirements applicable to major programs was unqualified. \r\n \r\n6. Audit Findings Required to be Reported by Section .510(a) of 0MB Circular A-133 The Jenkins County Board ofEducation's audit did not disclose audit findings required to be reported by section .510(a) of 0MB Circular A-133. \r\n \r\n7. Major Programs Federal awards audited as major programs are as follows: 84.010 Elementary and Secondary Education Act - Title I - Grants to Local Educational Agencies 84.010 Elementary and Secondary Education Act - Title I - School Improvement 84.027 Individuals with Disabilities Education Act - Part B - Special Education Flow Through 84.027 Individuals with Disabilities Education Act - Part B - Special Education Capacity Building Improvement 84.173 Individuals with Disabilities Education Act - Part B - Special Education Preschool 84.338 Reading Excellence - Local Reading Improvement \r\n \r\n- 1- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2003 \r\nI SUMMARY OF AUDITOR'S RESULTS \r\n8. Type \"A\" Program Dollar Threshold The dollar threshold for type \"A\" programs was $300,000. \r\n9. Low Risk Auditee The Jenkins County Board of Education did not qualify as a low risk auditee as defined by Section .530 ofOMB Circular A-133. \r\nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\nCASH AND CASH EQUIVALENTS REVENUES/RECEIVABLES/RECEIPTS EXPENDITURES/LIABILITIES/DISBURSEMENTS Inadequate Internal Control Procedures Reportable Condition Finding Control Number: FS-6821-03-01 \r\nOur examination ofthe principal's accounts disclosed weaknesses in internal controls as discussed below: \r\nCash and Cash Equivalents  The bank reconciliation was not reviewed by an administrator not directly connected with cash operations. \r\nRevenues/Receivables/Receipts  Deposit preparation was not separated from the record keeping and cash custody functions.  Cash receipts for some Athletic events were not reconciled to pre-numbered tickets sold.  Based on a sample of 26 items, two receipts did not contain supporting documentation; one receipt was not deposited in a timely manner; and documentation for six receipts did not have dates, signatures and/or activity codes. \r\nExpenditures/Liabilities/Disbursements  Based on a sample of 25 items, eight vouchers lacked adequate supporting documentation and two purchase orders were dated after the invoice was received. \r\nThese deficiencies were a result ofmanagement's decision to limit the number ofadministrative staff made responsible, at the various principal account sites, for the accounting functions and their failure to ensure established controls were functioning as designed. Management should implement additional procedures to ensure that the key accounting functions of custody, record keeping and authorization are segregated. \r\n-2- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2003 \r\nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS GENERAL LEDGER Detailed Listing of Salaries Differed from General Ledger Nonmaterial Noncompliance Finding Control Number: FS-6821-03-02 The detailed listing of salary payments submitted to the Georgia Department ofAudits and Accounts as required by O.C.G.A. 50-6-27 differed from salaries reported on the general ledger. The detailed listing of salaries had a net variance of $8,293. This condition occurred because management did not reconcile amounts submitted to the Georgia Department of Audits and Accounts to the School District's general ledger. Procedures should be established by the school district to ensure that the detailed listing ofsalary agrees to the accounting records prior to submission to the Georgia Department of Audits and Accounts. BUDGET PREPARATION/EXECUTION Deficit Fund Balance Reportable Condition Finding Control Number: FS-6821-03-03 At June 30, 2003, the General Fund ofthe Jenkins County Board ofEducation reported a deficit fund balance in the amount of $58,785 which is considered to be an irregularity in accordance with O.C.G.A. 20-2-67. This condition occurred because management approved expenditures in excess offunds available in the General Fund. The School District should establish appropriate policies and procedures designed to ensure that in future periods the School District does not report a deficit. III FEDERAL AWARD FINDINGS AND QUESTIONED COSTS No matters were reported. \r\n-3- \r\n \r\n "},{"id":"dlg_ggpd_y-ga-ba800-b-pr1-be26-bj5-b2001-h2002","title":"Jenkins County Board of Education, Millen, Georgia, report on audit of the financial statements, year ended June 30, 2002","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts."],"dcterms_spatial":["United States, Georgia, 32.75042, -83.50018"],"dcterms_creator":["Georgia. Department of Audits and Accounts"],"dc_date":["2002-06-30"],"dcterms_description":["Fiscal year ended June 30, 2000-","Ceased with: Fiscal year ended June 30, 2008.","Title from cover.","Report year covers fiscal year.","Has supplements: Jenkins County Board of Education, Millen, Georgia, schedule of salaries and travel, fiscal year ended June 30, 2000-fiscal year ended June 30, 2002; Report on salary and travel for the fiscal year ended ... (Jenkins County Board of Education, Ga.), fiscal year ended June 30, 2003-fiscal year ended June 30, 2007; Salaries and travel reimbursement (Jenkins County Board of Education, Ga.), fiscal year ended June 30, 2008.","Fiscal year ended June 30, 2008, released in 2009? (online surrogate); (Georgia Government Publications database, viewed April 24, 2023)."],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Georgia. Department of Audits and Accounts"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Jenkins County Board of Education (Ga.)--Appropriations and expenditures--Periodicals.","Education--Georgia--Jenkins County--Auditing--Periodicals.","Education--Georgia--Jenkins County--Finance--Statistics--Periodicals.","School employees--Salaries, etc.--Georgia--Jenkins County--Statistics--Periodicals.","Education--Auditing","Education--Finance","Expenditures, Public","Georgia--Jenkins County","Georgia Government Documents--Serial"],"dcterms_title":["Jenkins County Board of Education, Millen, Georgia, report on audit of the financial statements, year ended June 30, 2002"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-be26-bj5-b2001-h2002"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-be26-bj5-b2001-h2002"],"dcterms_temporal":null,"dcterms_rights_holder":["\u0026copy; Georgia Department of Audits"],"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["periodicals","state government records","audits","financial records","financial statements"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":"GA \r\nA8bcf , .. - ,. . \r\n.Ri. , .'- .;: \r\neJ5~_ .,,., \r\n~12-, , .._ r, ... ; 1,,' \r\n... 'r \\, \r\n \r\n' .. \r\nI , '  ' ,~ \r\n,. \r\n \r\n,, \r\n.. , \r\n \r\n..' l  \r\n: 1 ' .. \r\n \r\n-1 .... \r\n \r\n,. \r\n'' \r\n. ,.-' \r\n \r\n.,_.,.' \r\n \r\n.._ Jr \r\n \r\n,'', \r\n \r\n., ,, \r\n \r\n,, ' \r\n \r\n... \r\n \r\n,... \r\n \r\n ~ ';I,   _. ' \u003c. ' ;, ' \r\n \r\n~ :.\"' \r\n \r\n\" \r\n \r\n~I  \r\n \r\n'' \r\n \r\n~ t  ... \r\n, .. , -, \r\n \r\n', -... \r\n \r\n1 '1 .: ~1,  \r\n \r\n1l - \r\n:.~ ,' ( ,- \r\n \r\n~ .. \\ \r\n \r\nI \r\n \r\n.', ' \r\n \r\n:,,' . \r\n \r\nI,' \r\n \r\n, . \r\n \r\n~ T '-  \r\n \r\n./..ii.,~: \r\n \r\n,., \r\n \r\n,. \r\n \r\n' ' 1 \r\n/' \r\n \r\n,, ,, .. , \r\n \r\n, .. \r\nr./ \r\n., ,J.,,i \r\n \r\n- _... \\ \r\n \r\n''. \r\n', .. :~.: . , J .,-.{ \r\n \r\n,, \r\n \r\n....' ' /\\. \r\n \r\n, ' \r\n \r\n:-- _.,. - \r\n \r\n'I \r\n \r\n..\".1 \r\n \r\n' \r\n,_'., \r\n \r\n.. ,. \r\n.. .,  ' ( . , \r\n \r\n.: i'' \r\n,.,' : \r\n'l'\",, \r\n \r\nJ'.; \r\n \r\n., '. t'''' \r\n \r\n\u003c-:::- ~\u003c-~,-\u003e--;iNKtNs coLJNtfso~Rti.6;.ib.uc:Ar1oN: ,..-: \r\n \r\n,. \r\n \r\n:_,,._,'. \u003e,_; . -..\u003c .MILLEN,.GEqRGIA :'-- \r\n \r\n.: .. ,, ,.;.:.. \r\n \r\n: I \r\n \r\n\u003e ', \r\n \r\n'I \r\n \r\n\u003c \r\n \r\nI \r\n \r\n~, .. ,. \r\n \r\n... ! \r\n \r\nJ' \r\n \r\n'. ,,  ...\u003e..... \r\n \r\n.. ,, \r\n \r\n- ',, \r\n \r\n,' I  \r\n,: \r\n \r\n._/ I \r\n \r\n'.. . \r\n \r\n. ~ \r\n._ I ' ., \r\n \r\n. '' \r\n \r\n-, . I \u003c,' \r\n,, \r\n \r\n. ,,,- \r\n \r\n: \r\n;, \r\n \r\nr \r\n \r\n, ! , \r\n \r\n'. J \r\n \r\n., J: \r\n....,,':p-f \r\n \r\nr I ,  . \r\n. : :;' '. / ~' \r\n ,,J \r\n \r\n._.. \r\n \r\n,. . \r\n-, ',: '. \r\n' \r\n \r\nRussen .w/Htnton:_,.,. \r\n.--state-Auditor . \r\n \r\n... ,' \r\n \r\n,.. \r\n \r\n\"I \r\n \r\n I \r\n \r\n  \r\n \r\n,\\ ',  \r\n \r\nI ' \r\n \r\n' .. . \r\n \r\n;,, \r\n \r\n. ., ' \r\n \r\n...f.,''\\., \r\n \r\n: l ' t \r\n \r\n,_. \r\n \r\n..,.,.,._.' J- ., ' \r\n \r\n', ., \r\n \r\n': .''...' \r\n \r\n' \r\n \r\n' . \r\n \r\n\",' t \r\n \r\n-,, \r\n \r\n......... \r\n \r\n-.,,. \r\n \r\n,.,.. .. f, \r\n \r\n. .. ;, \r\n. , -,: \r\n \r\n\",' ' \r\n \r\nt' \r\n \r\nI., \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\n \r\nEXHIBITS \r\n \r\nGENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nCOMBINED STATEMENTS -OVERVIEW \r\n \r\nA \r\n \r\nCOMBINED BALANCE SHEET \r\n \r\nALL FUND TYPES AND ACCOUNT GROUP \r\n \r\n2 \r\n \r\nB \r\n \r\nCOMBINED STATEMENT OF REVENUES, EXPENDITURES AND \r\n \r\nCHANGES IN FUND BALANCES \r\n \r\nALL GOVERNMENTAL FUND TYPES \r\n \r\n4 \r\n \r\nC \r\n \r\nCOMBINED STATEMENT OF REVENUES, EXPENDITURES AND \r\n \r\nCHANGES IN FUND BALANCES - BUDGET AND ACTUAL \r\n \r\n(NON-GAAP BASIS) \r\n \r\nGENERAL AND SPECIAL REVENUE FUNDS \r\n \r\n7 \r\n \r\nD \r\n \r\nSTATEMENT OF REVENUES, EXPENSES AND \r\n \r\nCHANGES IN RETAINED EARNINGS \r\n \r\nPROPRIETARY FUND TYPE- INTERNAL SERVICE FUND \r\n \r\n8 \r\n \r\nE \r\n \r\nSTATEMENT OF CASH FLOWS \r\n \r\nPROPRIETARY FUND TYPE- INTERNAL SERVICE FUND \r\n \r\n9 \r\n \r\nF NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\n11 \r\n \r\nADDITIONAL FINANCIAL INFORMATION \r\n \r\nCOMBINING AND INDIVIDUAL FUND STATEMENTS \r\n \r\nSPECIAL REVENUE FUND \r\n \r\nG \r\n \r\nCOMBINING BALANCE SHEET \r\n \r\n22 \r\n \r\nH \r\n \r\nCOMBINING STATEMENT OF REVENUES, EXPENDITURES \r\n \r\nAND CHANGES IN FUND BALANCES \r\n \r\n24 \r\n \r\nCAPITAL PROJECTS FUND \r\n \r\nCOMBINING BALANCE SHEET \r\n \r\n26 \r\n \r\nJ \r\n \r\nCOMBINING STATEMENT OF REVENUES, EXPENDITURES \r\n \r\nAND CHANGES IN FUND BALANCES \r\n \r\n28 \r\n \r\nK \r\n \r\nFIDUCIARY FUND TYPE \r\n \r\nSTATEMENT OF CHANGES IN ASSETS AND LIABILITIES \r\n \r\nAGENCY FUND \r\n \r\n30 \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nADDITIONAL FINANCIAL INFORMATION \r\n \r\nSCHEDULES \r\n \r\nI SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\n \r\n31 \r\n \r\n2 SCHEDULE OF STATE REVENUE \r\n \r\n33 \r\n \r\n3 SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS \r\n \r\n35 \r\n \r\nALLOTMENTS AND EXPENDITURES \r\n \r\nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS (QBE) \r\n \r\n4 \r\n \r\nBY PROGRAM \r\n \r\n36 \r\n \r\n5 \r\n \r\nBY SITE \r\n \r\n37 \r\n \r\nSECTION II \r\nCOMPLIANCE AND INTERNAL CONTROL REPORTS \r\nREPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133 \r\n \r\nSECTION Ill AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\nSECTION IV FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\n \r\n SECTION I FINANCIAL \r\n \r\n {USSELL W. HINTON \r\nSTATE AUDITOR (404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 W.ishmgton Street. S.W. Suite 214 Atlanta, Georgia 30334-8400 \r\nJuly 24, 2003 \r\n \r\nHonorable Sonny Perdue. Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the Jenkins County Board of Education \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nLadies and Gentlemen: \r\nWe have audited the accompanying general-purpose financial statements of the Jenkins County Board of Education, as of and for the year ended June 30, 2002, as listed in the table of contents. These general-purpose financial statements are the responsibility of the Jenkins County Board of Education's management. Our responsibility is to express an opinion on these general-purpose financial statements based on our audit. \r\nWe conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. \r\nAs described in the notes to the general-purpose financial statements, the Board of Education's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows: \r\n \r\n2002ARL-13 \r\n \r\n * The general-purpose financial statements of the Board of Education did not contain a General Fixed Assets Account Group to account for property and equipment owned by the Board of Education which should be included to conform to generally accepted accounting principles. \r\n* School activity accounts maintained at the individual schools are not included in the general-purpose financial statements. To conform to generally accepted accounting principles, these accounts should be included in the general-purpose financial statements. \r\n* For fiscal year 2002, the School District changed its method of accounting for the final \r\ntwo payments on one hundred and ninety day employment contracts and the related revenue due from the State to fund these contracts. Adjustments have been made in the fiscal year 2002 financial statements to record expenditures for salaries and fringe benefits earned by employees through June 30, 2002, (even though paid in July and August 2002) and the related revenue due from the State to fund these contracts. No adjustment was made for the similar salaries and benefits earned in fiscal year 2001 but recorded in fiscal year 2002 as this information was not readily available. The net effect of the above accounting treatment resulted in the accompanying financial statements reflecting fourteen months of expenditures for a majority of General Fund salaries and fringe benefits and fourteen months of revenue from the State to fund these contracts. Generally accepted accounting principles require that expenditures be recorded when incurred, rather than when funds are received or disbursed. \r\nThe aggregate effects on the general-purpose financial statements of these variances or omissions have not been determined, but are believed to be material. \r\nIn our opinion, except for the effects on the general-purpose financial statements of the matters referred to in the preceding paragraph, the general-purpose financial statements referred to above present fairly, in all material respects, the financial position of the Jenkins County Board of Education as of June 30, 2002, and the results of its operations and the cash flows of its proprietary fund for the year then ended, in conformity with accounting principles generally accepted in the United States of America. \r\nIn accordance with Government Auditing Standards, we have also issued our report dated July 24, 2003, on our consideration ofthe Jenkins County Board ofEducation's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grants. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. \r\nOur audit was performed for the purpose of forming an opinion on the general-purpose financial statements of the Jenkins County Board of Education taken as a whole. The accompanying combining and individual fund statements (Exhibits G through K) and the financial schedules (Schedules 1 through 5), which includes the Schedule ofExpenditures ofFederal Awards as required \r\n2002ARL-13 \r\n \r\n by U.S. Office of Management and Budget Circular A-133, Audits ofStates, Local Governments, and Non-Profit Organizations, are presented for purposes of additional analysis and are not a required part of the general-purpose financial statements. Such information has been subjected to the auditing procedures applied in the audit of the general-purpose financial statements and in our opinion, except for the effects of the matters referred to in the third paragraph, such information is fairly stated, in all material respects, in relation to the general-purpose financial statements taken as a whole. \r\nA copy of this report has been filed as a permanent record in the office of the State Auditor and made available to the press ofthe State, as provided for by Official Code ofGeorgia Annotated Section 506-24. \r\nRespectfully submitted, \r\n \r\n~.~ \r\n. on State Auditor \r\nRWH:gp 2002ARL-13 \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION COMBINED BALANCE SHEET \r\nALL FUND TYPES AND ACCOUNT GROUP JUNE 30. 2002 \r\n \r\nASSETS \r\nCash and Cash Equivalents \r\nAccounts Receivable \r\nDue from Other Funds \r\nlnventones Food Donated Commodities Purchased Food \r\nAmount Available In Debt Service Fund \r\nAmount to be Provtded in Future Years For Payment of Bond Debt \r\n \r\nGENERAL FUND \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nSPECIAL \r\n \r\nCAPITAL \r\n \r\nREVENUE \r\n \r\nPROJECTS \r\n \r\nFUND \r\n \r\nFUND \r\n \r\n$ \r\n \r\n423,512 30 $ 1,096,773 84 \r\n \r\n$ 1,024,317 60 \r\n \r\n103,286 04 \r\n \r\n128,848 60 \r\n \r\n6,841 35 5,661 95 \r\n \r\nTotal Assets \r\n \r\n$ 1,024,317 60 $ \r\n \r\n539,301 64 $ 1,225,622 44 \r\n \r\nLIABILITIES AND FUND EQUITY \r\nLIABILITIES \r\nCash Overdraft Accounts Payable Salanes Payable Expired Grant Balances Payable Contracts Payable Reta1nages Payable Due to Other Funds Deferred Revenue General Obhgat1on Bonds Payable \r\nTotal L1ab1ht1es \r\nFUND EQUITY \r\nRetained Earnings Unreserved \r\nFund Balances Reserved For Debt Service For lnventones Food Donated Commodities Purchased Food For SPLOST ProJecls Unreserved Defiat Undesignated \r\nTotal Fund Equity \r\n \r\n$ \r\n \r\n122,305 68 \r\n \r\n290,822 65 $ \r\n \r\n81,027 52 $ \r\n \r\n924,145.34 \r\n \r\n153,937 17 \r\n \r\n54000 \r\n \r\n1,909 31 \r\n \r\n$ 1,337,813 67 $ \r\n \r\n236,874 00 $ \r\n \r\n1,233 75 119,677 00 \r\n13,010 00 \r\n133 920 75 \r\n \r\n$ \r\n \r\n6,841 35 \r\n \r\n5,661 95 \r\n \r\n$ 1,101,445 98 \r\n \r\n$ \r\n \r\n-313,496 07 \r\n \r\n0 00 \r\n \r\n289,924 34 \r\n \r\n-9,744 29 000 \r\n \r\n$ \r\n \r\n-313 496 07 $ \r\n \r\n302 427 64 $ 1,091,701 69 \r\n \r\nTotal Llab1ht1es and Fund Equity \r\n \r\n$ 1,024,317 60 $ \r\n \r\n539,301 64 $ 1,225,622 44 \r\n \r\nThe notes to the general-purpose finanaal statements are an integral part of this statement -2- \r\n \r\n EXHIBIT\"A\" \r\n \r\nDEBT SERVICE \r\nFUND \r\n \r\nPROPRIETARY FUND TYPE INTERNAL \r\nSERVICE FUND \r\n \r\nFIDUCIARY FUND TYPE AGENCY FUND \r\n \r\n$ \r\n \r\n159,856 83 $ \r\n \r\n13,679 77 \r\n \r\n9,799 63 \r\n \r\n$ \r\n \r\n12,500 00 \r\n \r\nACCOUNT GROUP \r\nGENERAL LONG-TERM \r\nDEBT \r\n \r\nTOTALS \r\n \r\n(Memorandum Only) \r\n \r\nJUNE 301 2002 \r\n \r\nJUNE 30, 2001 \r\n \r\n$ 1,693,822 74 $ 1,325,022 44 \r\n \r\n1,278,751 87 \r\n \r\n487,359 81 \r\n \r\n104 85 \r\n \r\n$ \r\n \r\n169,656 46 \r\n \r\n595,343 54 \r\n \r\n6,841 35 5,661 95 169,656 46 \r\n595,343 54 \r\n \r\n11,006 50 3,266 61 \r\n145,452 62 \r\n724,547 38 \r\n \r\n$ \r\n \r\n169 656 46 $ \r\n \r\n13 679 77 $ \r\n \r\n12,500 00 $ \r\n \r\n765,000 00 $ 3 750 077 91 $ 2,696,760 21 \r\n \r\n$ \r\n \r\n12,500 00 \r\n \r\n$ \r\n \r\n134,805 68 $ \r\n \r\n80,000 00 \r\n \r\n$ \r\n \r\n496 00 \r\n \r\n373,579 92 \r\n \r\n40,962 83 \r\n \r\n1,078,082 51 \r\n \r\n130,333 56 \r\n \r\n56,46590 \r\n \r\n119,677 00 \r\n \r\n13,010 00 \r\n \r\n104 85 \r\n \r\n2,449 31 \r\n \r\n1,401 60 \r\n \r\n$ \r\n \r\n765,000 00 \r\n \r\n765 000 00 \r\n \r\n870,000 00 \r\n \r\n$ \r\n \r\n496 00 $ \r\n \r\n12,500 00 $ \r\n \r\n765,000 00 $ 2,486,604 42 $ 1179 268 74 \r\n \r\n$ \r\n \r\n$ \r\n \r\n169,656 46 \r\n \r\n13,18377 \r\n \r\n0 00 \r\n \r\n0 00 $ \r\n \r\n0 00 \r\n \r\n$ \r\n \r\ns 169,656 46 \r\n \r\n13 183 77 $ \r\n \r\n0 00 \r\n \r\n$ \r\n \r\n13,18377 $ \r\n \r\n14,471 77 \r\n \r\n169,65646 \r\n \r\n145,452 62 \r\n \r\n6,841 35 5,661 95 1,101,445 98 \r\n \r\n11,006 50 3,266 61 \r\n669,742 46 \r\n \r\n-323,240 36 289,924 34 \r\n \r\n673 551 51 \r\n \r\n$ 1,263,473 49 $ 1 517 491 47 \r\n \r\n$ \r\n \r\n169,656 46 $ \r\n \r\n13 679 77 $ \r\n \r\n12,500 00 $ \r\n \r\n765,000 00 $ 3,750,077 91 $ 2,696,760 21 \r\n \r\n-3- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES \r\nALL GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30. 2002 \r\n \r\nREVENUES \r\nState Funds Federal Funds Taxes Other Funds \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Admin1strat1on Business Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Food Services Operation \r\nCapital Outlay Debt Service \r\nPrincipal Interest Paying Agent Fees \r\nTotal Expenditures \r\nExcess of Revenues over (under) Expenditures \r\nOTHER FINANCING SOURCES (USES) \r\nOperating Transfers In Operating Transfers Out \r\nTotal Other Financing Sources (Uses) \r\nExcess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses \r\nFUND BALANCE JULY 1 \r\nFood Inventory - Net Change in Period Donated Commod1t1es Purchased Food \r\n \r\nGENERAL FUND \r\n \r\nSPECIAL REVENUE \r\nFUND \r\n \r\n$ 8,991,337 11 $ \r\n1,079,309 65 18,789 29 \r\n$ 10,089,436 05 $ \r\n \r\n425,478 76 1,770,41066 \r\n69,340 28 \r\n2,265,229 70 \r\n \r\n$ 7,595,621 52 $ 1,196,545 32 \r\n \r\n295,629.29 318,387 10 272,660 31 211,266 66 684,867 85 138,733 51 607,747 70 538,059 56 \r\n54,850 00 \r\n \r\n103,364 60 88,388 39 \r\n55,654 14 \r\n368 70 3,614 17 20,32569 864,25248 \r\n \r\n$ 10,717,823 50 $ \r\n \r\n$ \r\n \r\n-628,387 45 $ \r\n \r\n2,332,513 49 -67,283 79 \r\n \r\n$ \r\n \r\n1 96 \r\n \r\n$ \r\n \r\n-145396 \r\n \r\n$ \r\n \r\n-145396 $ \r\n \r\n1 96 \r\n \r\n$ \r\n \r\n-629,841 41 $ \r\n \r\n316,345 34 \r\n \r\n-67,281 83 371,479 28 \r\n \r\n-4,16515 2 395 34 \r\n \r\nFUND BALANCE JUNE 30 \r\n \r\n$ \r\n \r\n-313,496 07 $==3=0=2\"'=,4=2=7=64= \r\n \r\nThe notes to the general-purpose financial statements are an integral part of this statement -4 - \r\n \r\n EXHIBIT\"B\" \r\n \r\nCAPITAL PROJECTS \r\nFUND \r\n \r\nDEBT SERVICE \r\nFUND \r\n \r\nTOTALS \r\n \r\n(Memorandum Only) \r\n \r\nYEAR ENDED \r\n \r\nJUNE 30, 2002 \r\n \r\nJUNE 30, 2001 \r\n \r\n$ \r\n \r\n30,084 00 \r\n \r\n$ 9,446,899 87 $ 8,217,935 26 \r\n \r\n1,770,410 66 \r\n \r\n1,614,895 21 \r\n \r\n556,754 65 $ \r\n \r\n171,660 50 \r\n \r\n1,807,724 80 \r\n \r\n1,830,436 04 \r\n \r\n13311.62 \r\n \r\n192924 \r\n \r\n103,370 43 \r\n \r\n14351170 \r\n \r\n$ \r\n \r\n600,150 27 $ \r\n \r\n173 589 74 $ 13, 128,405 76 $ 11,806,778 21 \r\n \r\n$ 8,792,166 84 $ 7,441,86954 \r\n \r\n$ \r\n \r\n179,643 04 \r\n \r\n398,993 89 406,775 49 272,660 31 266,920 80 684,867 85 138,733 51 608,116 40 541,673 73 \r\n75,175 69 864,252 48 179,643 04 \r\n \r\n352,623 73 372,102 06 254,135 21 287,84092 586,930 94 149,599 14 647,456 72 573,398 96 \r\n27,452 62 721,961 22 \r\n \r\n$ \r\n \r\n105,000 00 \r\n \r\n43,680 00 \r\n \r\n705 90 \r\n \r\n105,000 00 43,680 00 70590 \r\n \r\n100,000 00 48,705 00 721 90 \r\n \r\n$ \r\n \r\n179 643 04 $ \r\n \r\n149,385 90 $ 13,379,365 93 $ 11,564,797 96 \r\n \r\n$ \r\n \r\n420,507 23 $ \r\n \r\n24,203 84 $ \r\n \r\n-250 960 17 $ \r\n \r\n241,980 25 \r\n \r\n$ \r\n \r\n1,452 00 \r\n \r\n$ \r\n \r\n145200 \r\n \r\n$ \r\n \r\n1,453 96 \r\n \r\n-145396 \r\n \r\n$ \r\n \r\n0 00 \r\n \r\n$ \r\n \r\n421,959 23 $ \r\n \r\n24,203 84 $ \r\n \r\n-250,960 17 $ \r\n \r\n241,980 25 \r\n \r\n669,742 46 \r\n \r\n145,452 62 \r\n \r\n1,503,019 70 \r\n \r\n1,264,363 96 \r\n \r\n-4,16515 2 395 34 \r\n \r\n-3,472 78 148 27 \r\n \r\n$ 1,091,701 69 $ \r\n \r\n169,656 46 $ 1,250,289 72 $ 1,503,019 70 \r\n \r\n-5- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES \r\nBUDGET AND ACTUAL - (NON-GAAP BASIS) GENERAL AND SPECIAL REVENUE FUNDS \r\nYEAR ENDED JUNE 30 2002 \r\n \r\nEXHIBIT\"C\" \r\n \r\nGENERAL FUND \r\n \r\nBUDGET \r\n \r\nACTUAL \r\n \r\nREVENUES \r\n \r\nState Funds Federal Funds Taxes Other Funds \r\n \r\n$ 9,253,658 46 $ 8,991,337 11 \r\n \r\n1,062,928 00 11 400 00 \r\n \r\n1,079,309 65 18 789 29 \r\n \r\nTotal Revenues \r\n \r\n$ 10,327,986 46 $ 10,089,436 05 \r\n \r\nEXPENDITURES \r\n \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Admin1strat1on School Admin1strat1on Business Adm1mstra1Jon Maintenance and Operation of Plant Student Transportation Services Other Support Services Food Services Operation \r\nCapital Outlay \r\n \r\n$ 7. 193,867 41 $ 7,595,621 52 \r\n \r\n284,532 10 265,957 50 242,081 34 269,755 21 574,399 91 109,959 49 625,303 81 574,997 06 \r\n56,025 00 \r\n \r\n295,629 29 318,387 10 272,660 31 211,266 66 684,867 85 138,733 51 607,747 70 538,059 56 \r\n54,850 00 \r\n \r\n200 000 00 \r\n \r\nTotal Expenditures \r\n \r\n$ 10,396,878 83 $ 10 717 823 50 \r\n \r\nExcess of Revenues over (under) Expenditures \r\n \r\n$ \r\n \r\n-68 892 37 $ -628 387 45 \r\n \r\nOTHER FINANCING SOURCES (USES) \r\n \r\nOther Sources Other Uses \r\n \r\n$ \r\n \r\n115,655 00 \r\n \r\n$ \r\n \r\n-1 453 96 \r\n \r\nTotal Other Financing Sources (Uses) \r\n \r\n$ \r\n \r\n115 655 00 $ \r\n \r\n-1 453 96 \r\n \r\nExcess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses $ \r\n \r\n46,762 63 $ -629,841 41 \r\n \r\nFUND BALANCE JULY 1 2001 \r\n \r\n247,449 30 \r\n \r\n316,345 34 \r\n \r\nAd1ustments Food Inventory - Net Change in Penod \r\nDonated Commod11Jes Purchased Food \r\n \r\n-250 44 \r\n \r\nFUND BALANCE JUNE 30 2002 \r\n \r\n$ \r\n \r\n-313 496 07 \r\n \r\nSPECIAL REVENUE FUND \r\n \r\nBUDGET \r\n \r\nACTUAL \r\n \r\n$ 399,949 00 $ 425,478 76 \r\n \r\n1,681,89500 \r\n \r\n1,770,410 66 \r\n \r\n76 300 00 \r\n \r\n69 340 28 \r\n \r\n$ 2,158,144 00 $ 2,265,229 70 \r\n \r\n$ 1,049,078 00 $ 1,196,545 32 \r\n \r\n130,317 00 133,447 00 \r\n12,960 00 52,735 00 12,774 00 \r\n \r\n103,364 60 88,388 39 \r\n55,654 14 \r\n \r\n10000 5,036 00 17,035 00 746,600 00 \r\n \r\n368 70 3,614 17 20,325 69 864,252 48 \r\n \r\n$ 2,160,082 00 $ 2,332,513 49 \r\n \r\n$ \r\n \r\n-1 938 00 $ -67 283 79 \r\n \r\n$ 40,000 00 $ \r\n \r\n1 96 \r\n \r\n-40 000 00 \r\n \r\n$ \r\n \r\n0 00 $ \r\n \r\n1 96 \r\n \r\n$ \r\n \r\n-1,938 00 $ -67,281 83 \r\n \r\n380,228 69 \r\n \r\n371,479 28 \r\n \r\n18,329 03 \r\n \r\n-4,16515 2 395 34 \r\n \r\n$ 396 619 72 $ 302 427 64 \r\n \r\nThe notes to the general-purpose financial statements are an integral part of this statement -7- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION STATEMENT OF REVENUES. EXPENSES AND CHANGES IN RETAINED EARNINGS \r\nPROPRIETARY FUND TYPE - INTERNAL SERVICE FUND YEAR ENDED JUNE 30. 2002 \r\n \r\nEXHIBIT \"D\" \r\n \r\nOPERATING REVENUES None Recorded \r\nOPERATING EXPENSES Current Enterpnse Operations Operating Income (Loss) \r\nNONOPERATING REVENUES None Recorded Net Income (Loss) \r\nRETAINED EARNINGS JULY 1 \r\nRETAINED EARNINGS JUNE 30 \r\n \r\nUNEMPLOYMENT COMPENSATION \r\n \r\nTOTALS (Memorandum Onl:r:} \r\nYEAR ENDED JUNE 30, 2002 JUNE 30, 2001 \r\n \r\n$ \r\n \r\n000 $ \r\n \r\n000 $ \r\n \r\n000 \r\n \r\n$ \r\n \r\n128800 $ \r\n \r\n1,288 00 $ \r\n \r\n1,224 00 \r\n \r\n$ \r\n \r\n-1,288 00 $ \r\n \r\n-1,288 00 $ \r\n \r\n-1,224 00 \r\n \r\n000 \r\n \r\n000 \r\n \r\n000 \r\n \r\n$ \r\n \r\n-1,288 00 $ \r\n \r\n-1,288 00 $ \r\n \r\n-1,224 00 \r\n \r\n14 471 77 \r\n \r\n14 471 77 \r\n \r\n15 695 77 \r\n \r\n$ \r\n \r\n13 183 77 $ \r\n \r\n13 183 77 $ ===1=4=47=1 =77= \r\n \r\nThe notes to the general-purpose financial statements are an integral part of this statement -8- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION STATEMENT OF CASH FLOWS \r\nPROPRIETARY FUND TYPE - INTERNAL SERVICE FUND YEAR ENDED JUNE 30. 2002 \r\n \r\nEXHIBIT\"E\" \r\n \r\nCash Flows from Operating Activ1t1es: Cash Paid for Claims Net Cash Provided (Used) by Operating Activities \r\nCash and Cash Equivalents - July 1 \r\nCash and Cash Equivalents - June 30 \r\nReconcihabon of Operating Income to Net Cash Provided (Used) by Operating Act1v1t1es: Operating Income (Loss) Change in Claims Payable \r\nNet Cash Provided (Used) by Operating Activities \r\n \r\nUNEMPLOYMENT COMPENSATION \r\n \r\nTOTALS {Memorandum Onl~} \r\nYEAR ENDED JUNE 301 2002 JUNE 30, 2001 \r\n \r\n$ \r\n \r\n-2 016 00 $ \r\n \r\n-2,016 00 $ \r\n \r\n000 \r\n \r\n$ \r\n \r\n-2,016 00 $ \r\n \r\n-2,016.00 $ \r\n \r\n0.00 \r\n \r\n15 695 77 \r\n \r\n15,695 77 \r\n \r\n15,695.77 \r\n \r\n$ \r\n \r\n13 679.77 $ \r\n \r\n13 679 77 $ ====1=5=,6=95=====77= \r\n \r\n$ \r\n \r\n-1,288 00 $ \r\n \r\n-1,288.00 $ \r\n \r\n-1,224.00 \r\n \r\n-728 00 \r\n \r\n-728 00 \r\n \r\n1,224.00 \r\n \r\n$ \r\n \r\n-2 016 00 $ \r\n \r\n-2,016 00 $====0=====00= \r\n \r\nThe notes to the general-purpose financial statements are an integral part of this statement. -9- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"F\" \r\n \r\nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 2002 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nREPORTING ENTITY \r\nThe Jenkins County Board of Education (School District) was established under the laws ofthe State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. The School District is organized as a separate legal entity and has the power to levy taxes and issue bonds. Its budget is not subject to approval by any other entity. Accordingly, the School District is a primary government and consists of all the organizations that compose its legal entity. \r\nFUND ACCOUNTING \r\nThe School District uses funds and an account group to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources. \r\nGeneral Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the School District. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types. \r\nAlthough \"school activity accounts\" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the general-purpose financial statements. \r\nThe general-purpose financial statements account for all State, Federal, Taxes and Other funds under control of the School District, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows: \r\nGOVERNMENTAL FUND TYPES - are used to account for all or most of the School District's educational activities. Governmental Fund Types include: \r\nGENERAL FUND - the fund used to account for all financial resources of the School District except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a board of education. \r\n \r\n- 11 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"F\" \r\n \r\nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 2002 \r\n \r\nNote I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nSPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are received primarily from the Georgia Department of Education and from the Federal government to accomplish specific educational objectives. \r\nCAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities. \r\nDEBT SERVICE FUND - the fund used to account for the accumulation ofresources for, and the payment of, general long-term principal, interest and paying agent fees. \r\nPROPRIETARY FUND TYPE - the fund used to account for activities of the School District similar to those found in the private sector, where cost recovery and the determination ofnet income is useful or necessary for sound fiscal management. Internal service funds are a type of proprietary fund and are used to account for operations on a cost reimbursement basis that provide services to other funds or programs of the School District. \r\nUNEMPLOYMENT COMPENSATION - the internal service fund used to account for the School District's risk financing and insurance related activities for all risk related to unemployment compensation. \r\nFIDUCIARY FUND TYPE - the fund used to account for assets held by a government unit in a trustee capacity or as an agent for individuals, private organizations, other government units and/or other funds. This fund includes: \r\nAGENCY FUND - the fund used to account for assets held in a fiduciary capacity for other funds, governments, or individuals. \r\nACCOUNT GROUP \r\nGENERAL LONG-TERM DEBT ACCOUNT GROUP - A financial reporting device used to account for general obligation debt outstanding. \r\nBASIS OF ACCOUNTING \r\nThe accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements ofthese funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources. \r\n \r\n- 12 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"F\" \r\n \r\nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 2002 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nLiabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable resources, are reported in the General Long-Term Debt Account Group. \r\nAll proprietary funds are accounted for on a flow of economic resources measurement focus. With this measurement focus, all assets and liabilities associated with the operation of these funds are included on the balance sheet. Operating statements present increases (e.g., revenues) and decreases (e.g., expenses) in net total assets. \r\nAgency funds are purely custodial in nature and do not involve measurement ofresults ofoperations. \r\nGovernmental funds are accounted for using the modified accrual basis of accounting under which: \r\nRevenues are recognized when susceptible to accrual (i.e.. when they become both measurable and available). \"Measurable\" means the amount of the transaction can be determined and \"available\" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. The School District considers receivables collected within sixty days after yearend to be available. Property taxes, sales taxes and interest are considered to be susceptible to accrual. Nonexchange transactions, in which the School District gives (or receives) value without directly receiving (or giving) equal value in exchange, include property taxes, local option sales taxes, intergovernmental grants and donations. Revenue for property taxes is recognized in the fiscal year for which the taxes are levied. Revenue from sales taxes is recognized in the fiscal year the resources are received or susceptible to accrual. Revenue from grants and donations is recognized in the fiscal year in which all eligibility requirements have been satisfied. \r\nExpenditures are generally recognized when the related fund liability is incurred. \r\nFor fiscal year 2002, the School District changed its method of accounting for the final two payments on one hundred and ninety day contracts and for the related revenue due from the State to fund these contracts. Adjustments have been made in the fiscal year 2002 financial statements to record expenditures for salaries and fringe benefits earned by employees through June 30, 2002, (even though paid in July and August 2002) and the related revenue due from the State to fund these contracts. This change is in accordance with generally accepted accounting principles. No adjustment was made for the similar salaries and benefits earned in fiscal year 2001 but recorded in fiscal year 2002 as this information was not readily available. \r\nThe net effect of the above accounting treatment resulted in the accompanying financial statements reflecting fourteen months of expenditures for a majority of General Fund salaries and fringe benefits and the related revenue due from the State to fund these contracts. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed. \r\n \r\n- 13 - \r\n \r\n JENKlNS COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"F\" \r\n \r\nNOTES TO THE GENERAL-PURPOSE FlNANCIAL STATEMENTS \r\n \r\nJUNE 30, 2002 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nThe accrual basis of accounting, as required by generally accepted accounting principles, is utilized by proprietary funds. Under the accrual basis ofaccounting, revenues are recorded when earned and expenses are recorded at the time liabilities are incurred. \r\nAgency funds are accounted for using the modified accrual basis ofaccounting in recognizing assets and liabilities. \r\nBUDGET \r\nThe Jenkins County Board of Education's budget is a complete financial plan for the School District's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure ofthe budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level of budget control was established by the Board at the aggregate level. The proprietary fund budget was prepared and utilized as a management tool to assess the operations of the internal service funds. The budget for governmental funds was prepared on a basis other than generally accepted accounting principles. \r\nThe budget process begins when the School District's administration prepares a tentative budget for the Board's approval. After approval ofthis tentative budget by the Board, such budget is advertised at least once in a newspaper of general circulation in the locality. At the next regular meeting of the Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167(c), to the Georgia Department of Education. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year-end. \r\nCASH AND CASH EQUIVALENTS \r\nCOMPOSITION OF DEPOSITS Cash and cash equivalents consist of cash on hand, demand deposits and short-term investments with original maturities of three months or less from the date of acquisition in authorized financial institutions. Georgia Laws OCGA 45-8-14 authorize the School District to deposit its funds in one or more solvent banks or insured Federal savings and loan associations. \r\nRECEIVABLES \r\nReceivables consist of grant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general-purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. \r\n \r\n- 14 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"F\" \r\n \r\nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 2002 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\nPROPERTY TAXES \r\n \r\nThe Jenkins County Board ofCommissioners fixed the property tax levy for the 2001 tax digest year (calendar year) on October 15, 2001 (levy date). Taxes were due on December 20, 2001 (lien date). Taxes collected within the current fiscal year or within 60 days after year-end on the 2001 tax digest are reported as revenue in fiscal year 2002. The Jenkins County Tax Commissioner bills and collects the property taxes for the School District. Property tax revenues during the fiscal year ended June 30, 2002 for maintenance and operations amounted to $1,056,531.33 and for school bonds amounted to $170,169.97. \r\n \r\nTax millage rates levied for the 2001 tax year (calendar year) for the Jenkins County Board of Education were as follows (a mill equals $1 per thousand dollars of assessed value): \r\n \r\nSchool Operations School Bonds \r\n \r\n8.63 mills 1.39 mills \r\n \r\n.lili12 mills \r\n \r\nSALES TAXES \r\n \r\nSpecial Purpose Local Option Sales Tax revenue during the year amounted to $556,754.65 and is to be used for capital outlay for educational purposes or debt service. This sales tax was authorized by local referendum and the sales tax must be re-authorized at least every five years. \r\n \r\nINVENTORIES \r\n \r\nFOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost (first-in, first-out). Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Purchased foods inventories are recorded as expenditures at the time of purchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute \"available spendable resources\" even though they are a component of net current assets. \r\n \r\nGENERAL OBLIGATION BONDS \r\n \r\nThe School District issues general obligation bonds to provide funds for the acquisition and construction ofmajor capital facilities. Bond premiums and discounts, as well as issuance costs, are recognized in the financial statements during the year bonds are issued. General obligation bonds are direct obligations and pledge the full faith and credit ofthe government. The outstanding amount of these bonds is recorded in the General Long-Term Debt Account Group. \r\n \r\n- 15 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"F\" \r\n \r\nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 2002 \r\n \r\nNote I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\nINTERFUND TRANSACTIONS \r\n \r\nThe School District has the following types of interfund transactions: \r\n \r\nReimbursements of expenditures/expenses initially made from a fund that are properly applicable to another fund are recorded as expenditures/expenses in the reimbursing fund and as reductions of expenditures/expenses in the fund that is reimbursed. \r\n \r\nOperating transfers are recorded for all interfund transactions other than reimbursements. \r\n \r\nMEMORANDUM ONLY - TOTAL COLUMNS \r\n \r\nTotal columns on the general-purpose financial statements are captioned \"Memorandum Only\" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results ofoperations or cash flows in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. lnterfund eliminations have not been made in the aggregation of this data. \r\n \r\nDEFICIT FUND BALANCES \r\n \r\nFunds reporting a deficit fund balance position at June 30, 2002, are as follows: \r\n \r\nFund Type/Fund Name \r\n \r\nDeficit Balances \r\n \r\nGovernmental Fund Type General Fund Capital Projects Fund Georgia State Financing and Investment Commission \r\n \r\n$ 313,496.07 $ 9,744.29 \r\n \r\nIn the subsequent period, the School District increased the millage rate to eliminate the deficit in the General Fund. The School district anticipates using local funds to eliminate the deficit in the Capital Projects Fund. \r\n \r\nNote 2: DEPOSITS \r\n \r\nCOLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee of insurance, or by collateral. The aggregate of the face value of such surety bond and the market value of securities pledged shall be equal to not less than 110 percent ofthe public funds being secured after the deduction ofthe amount ofdeposit insurance. Ifa depository elects the pooled method (OCGA 45-8-13.1) the aggregate ofthe market value ofthe \r\n \r\n- 16 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"F\" \r\n \r\nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 2002 \r\n \r\nNote 2: DEPOSITS \r\nsecurities pledged to secure a pool of public funds shall be not less than 110 percent ofthe daily pool balance. OCGA Section 45-8-11 (b) provides an officer holding public funds may, in his discretion, waive the requirement for security in the case ofoperating funds placed in demand deposit checking accounts. \r\nAcceptable security for deposits consists of any one of or any combination of the following: \r\n(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, \r\n(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation, \r\n(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia, \r\n(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia, \r\n(5) Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose, \r\n(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and \r\n(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. \r\nCATEGORIZATION OF DEPOSITS At June 30, 2002, the bank balances were $2,202,355.79. The amounts ofthe total bank balances are classified into three categories of credit risk: \r\nCategory 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the School District or by the School District's agent in the School District's name. \r\nCategory 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the School District's name. \r\nCategory 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the School District's name.) \r\n- 17 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"F\" \r\n \r\nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 2002 \r\n \r\nNote 2: DEPOSITS \r\n \r\nThe School District's deposits are classified by risk category at June 30, 2002, as follows: \r\n \r\nRisk Category \r\n \r\nBank Balance \r\n \r\nI \r\n \r\n$ 259,856.83 \r\n \r\n2 \r\n \r\n1,942,498.96 \r\n \r\n3 \r\n \r\n0.00 \r\n \r\nTotal \r\n \r\n$ 2,202,355.79 \r\n \r\nNote 3: NON-MONETARY TRANSACTIONS \r\n \r\nThe School District receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories \r\n \r\nNote 4: RISK MANAGEMENT \r\n \r\nThe School District is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; acts of God and unemployment compensation. \r\n \r\nThe School District has obtained commercial insurance for risk of loss associated with torts, assets and errors or omissions. The School District has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the School District's insurance coverage in any of the past three years. \r\n \r\nThe School District has elected to self-insure for all losses related to acts of God. The School District has not experienced any losses related to this risk in the past three years. \r\n \r\nThe School District is self-insured with regard to unemployment compensation claims. A premium is charged when needed by the Unemployment Compensation Fund to each user fund on the basis of the percentage of that fund's payroll to total payroll in order to cover estimated claims budgeted by management based on known claims and prior experience. The School District accounts for claims with expenditure and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonable estimated. \r\n \r\nChanges in the unemployment compensation claims liability during the last two fiscal years are as follows: \r\n \r\n- 18 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"F\" \r\n \r\nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 2002 \r\n \r\nNote 4: RISK MANAGEMENT \r\n \r\n2001 2002 \r\n \r\nBeginning of Year Liability \r\n \r\nClaims and Changes in Estimates \r\n \r\nClaims Paid \r\n \r\nEnd of Year Liability \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n1,224.00 $ \r\n \r\n0.00 $ \r\n \r\n1,224.00 \r\n \r\n$ \r\n \r\n1,224.00 $ \r\n \r\n1,288.00 $ \r\n \r\n2,016.00 $ \r\n \r\n496.00 \r\n \r\nThe School District participates in the Georgia Education Workers' Compensation Trust, a public entity risk pool organized on December 1, 1991, to develop, implement and administer a program of workers' compensation self-insurance for its member organizations. The School District pays an annual premium to the Trust for its general insurance coverage. Additional insurance coverage is provided through an agreement by the Trust with the United States Fidelity and Guaranty Company to provide coverage for potential losses sustained by the Trust in excess of $350,000.00 loss per occurrence, up to $2,000,000.00. \r\n \r\nThe School District has purchased a surety bond to provide additional insurance coverage as follows: \r\n \r\nPosition Covered \r\n \r\nAmount \r\n \r\nAll Employees \r\n \r\n$ 100,000.00 \r\n \r\nNote 5: GENERAL LONG-TERM DEBT \r\n \r\nGENERAL OBLIGATION DEBT OUTSTANDING General Obligation Bonds currently outstanding are as follows: \r\n \r\nPurpose \r\n \r\nInterest Rates \r\n \r\nAmount \r\n \r\nGeneral Government - Series 1993 \r\n \r\n4.35% - 5.60% $ 765.000.00 \r\n \r\nThe changes in General Long-Term Debt during the fiscal year ended June 30, 2002, were as follows: \r\n \r\nGeneral Obligation \r\nBonds \r\n \r\nBalance July L 2001 \r\n \r\n$ 870,000.00 \r\n \r\nDeductions Debt Retired \r\n \r\n105,000.00 \r\n \r\nBalance June 30, 2002 \r\n \r\n$ 765,000.00 \r\n \r\n- 19 - \r\n \r\n -------------------------------------- -- ------ -------- \r\n \r\nJENKINS COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"F\" \r\n \r\nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 2002 \r\n \r\nNote 5: GENERAL LONG-TERM DEBT \r\n \r\nAt June 30, 2002, payments due by fiscal year which includes principal and interest for these items are as follows: \r\n \r\nFiscal Year Ended June 30 \r\n \r\nGeneral Obligation \r\nBonds \r\n \r\n2003 2004 2005 2006 2007 2008 \r\n \r\n$ 148,250.00 147,455.00 151,152.00 149,330.00 151,970.00 149,060.00 \r\n \r\nTotal Principal and Interest \r\n \r\n$ 897,217.00 \r\n \r\nNote 6: ON-BEHALF PAYMENTS \r\n \r\nThe School District has recognized revenues and expenditures in the amount of $132,442.65 for health insurance and retirement contributions paid on the School District's behalf by the following State Agencies. \r\n \r\nGeorgia Department of Education Paid to the Georgia Department of Community Health For Health Insurance of Non-Certified Personnel In the amount of $116,075.65 \r\n \r\nOffice of Treasury and Fiscal Services Paid to the Public School Employees Retirement System For Public School Employees Retirement (PSERS) Employer's Cost In the amount of $16,367.00 \r\n \r\nNote 7: SIGNIFICANT COMMITMENTS \r\n \r\nThe following is an analysis ofsignificant outstanding construction or renovation contracts executed by the School District as of June 30, 2002, together with funding available: \r\n \r\n- 20- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"F\" \r\n \r\nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 2002 \r\n \r\nNote 7: SIGNIFICANT COMMITMENTS \r\n \r\nProject \r\n \r\nUnearned Executed Contracts \r\n \r\nFunding Available From State \r\n \r\nSA 0IS-682-147 Jenkins County Elementary School Additions \r\n \r\n$ 191,269.71 $ 182,037.00 633,044.00 \r\n \r\n$ 8241313.Zl $ 1821037.00 \r\nThe amounts described in this note are not reflected in the general-purpose financial statements. \r\n \r\nNote 8: CONTINGENT LIABILITIES \r\n \r\nAmounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The School District believes that such disallowances, if any, will be immaterial to its overall financial position. \r\n \r\nNote 9: RETIREMENT PLANS \r\n \r\nTEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) \r\n \r\nTRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school districts are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts. \r\n \r\nTRS CONTRIBUTIONS REQUIRED AND MADE Employees of the School District who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The School District makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 9.24% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows: \r\n \r\nFiscal Year \r\n \r\nPercentage Contributed \r\n \r\nRequired Contribution \r\n \r\n2002 2001 2000 \r\n \r\n100% 100% 100% \r\n \r\n$ 653,691.59 $ 735,243.24 $ 703,671.66 \r\n \r\n- 2I - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30. 2002 \r\n \r\nASSETS \r\nCash and Cash Equivalents \r\nAccounts Receivable \r\nInventories Food Donated Commodrties Purchased Food \r\n \r\nSCHOOL FOOD \r\nSERVICES FUND \r\n \r\nLOTTERY PROGRAMS \r\n \r\n$ \r\n \r\n332,852.10 $ \r\n \r\n39,375 52 \r\n \r\n22,480.93 \r\n \r\n2,000 00 \r\n \r\n6,841.35 5,661 95 \r\n \r\nTotal Assets \r\nLIABILITIES AND FUND EQUITY \r\nLIABILITIES \r\nCash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable Deferred Revenue \r\nTotal Liabilities \r\nFUND EQUITY \r\nFund Balances Reserved For Inventories Food Donated Commodities Purchased Food Unreserved Undes1gnated \r\nTotal Fund Equity \r\n \r\n$ \r\n \r\n367,836.33 $ ===4=1=,3=75===52== \r\n \r\n$ \r\n \r\n36,434 03 $ \r\n \r\n9,763.87 \r\n \r\n28,974 66 \r\n \r\n30,879.62 \r\n \r\n732 03 \r\n \r\n$ \r\n \r\n65,408 69 $ \r\n \r\n4137552 \r\n \r\n$ \r\n \r\n6,841.35 \r\n \r\n5,661.95 \r\n \r\n269,924.34 $ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n302,427 64 $ \r\n \r\n000 \r\n \r\nTotal Liab1lit1es and Fund Equity \r\nSee notes to the general-purpose financial statements. - 22 - \r\n \r\n$ \r\n \r\n367,636 33 $ ===4=1='3=75=5=2= \r\n \r\n EXHIBIT\"G\" \r\n \r\nFEDERAL PROGRAMS \r\n \r\nTOTALS \r\n \r\nJUNE 30, 2002 \r\n \r\nJUNE 30, 2001 \r\n \r\n$ \r\n \r\n51,284.68 $ \r\n \r\n423,512.30 $ \r\n \r\n414,744.84 \r\n \r\n78,805.11 \r\n \r\n103,286 04 \r\n \r\n205,902.15 \r\n \r\n6,841.35 5,661.95 \r\n \r\n11,006 50 3,266 61 \r\n \r\n$ \r\n \r\n130,089 79 $ \r\n \r\n539,301 64 $ ==6=34='=9=20=.1=0= \r\n \r\n$ \r\n \r\n47,395.49 \r\n \r\n$ \r\n \r\n34,829.62 $ \r\n \r\n81,027 52 \r\n \r\n32,193.09 \r\n \r\n94,082 89 \r\n \r\n153,937.17 \r\n \r\n126,638.16 \r\n \r\n55,812.48 \r\n \r\n1 177 28 \r\n \r\n1 909 31 \r\n \r\n1 401.60 \r\n \r\n$ \r\n \r\n130,089 79 $ \r\n \r\n236,874 00 $ \r\n \r\n263,440.82 \r\n \r\n$ \r\n \r\n$ _ _ _ _o_.o_o_ \r\n \r\n$ \r\n \r\n000 $ \r\n \r\n6,841.35 $ 5,661.95 \r\n \r\n11,006 50 3,266.61 \r\n \r\n289,924.34 \r\n \r\n357,206.17 \r\n \r\n302,427 64 $ _ _3_7_1,~4_79_2_8_ \r\n \r\n$ \r\n \r\n130,089 79 $ \r\n \r\n539,301.64 $ ==6=34='=92=0=.1=0= \r\n \r\n- 23 - \r\n \r\n --------------------------------------------- \r\nJENKINS COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES \r\nSPECIAL REVENUE FUND YEAR ENDED JUNE 30. 2002 \r\n \r\nREVENUES \r\nState Funds Federal Funds Other Funds \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Food Services Operation \r\nTotal Expenditures \r\nExcess of Revenues over (under) Expenditures \r\nOTHER FINANCING SOURCES \r\nOperating Transfers In \r\nExcess of Revenues and Other Financing Sources over (under) Expenditures \r\nFUND BALANCE JULY 1 \r\nFood Inventory - Net Change in Period Donated Commodities Purchased Food \r\n \r\nSCHOOL FOOD \r\nSERVICES FUND \r\n \r\nLOTTERY PROGRAMS \r\n \r\n$ \r\n \r\n55,486.00 $ \r\n \r\n369,992 76 \r\n \r\n672,109.66 \r\n \r\n69,340.28 \r\n \r\n$ \r\n \r\n796,935 94 $ \r\n \r\n369,992.76 \r\n \r\n$ \r\n \r\n293,820.50 \r\n \r\n59,196 85 26.80 \r\n \r\n15,475.00 \r\n \r\n$ \r\n \r\n864,217.77 \r\n \r\n21 91 40900 1,007 99 \r\n34 71 \r\n \r\n$ \r\n \r\n864,217 77 $ \r\n \r\n369,992 76 \r\n \r\n$ \r\n \r\n-67,281 83 $ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n-67,281 83 $ \r\n \r\n371,479.28 \r\n \r\n-4,165.15 2,395.34 \r\n \r\n000 000 \r\n \r\nFUND BALANCE JUNE 30 \r\n \r\n$ \r\n \r\n302,427.64 $====0==00== \r\n \r\nSee notes to the general-purpose financial statements. - 24- \r\n \r\n EXHIBIT\"H\" \r\n \r\nFEDERAL PROGRAMS \r\n \r\nTOTALS \r\n \r\nYEAR ENDED \r\n \r\nJUNE 30, 2002 \r\n \r\nJUNE 30, 2001 \r\n \r\n$ \r\n \r\n425,478.76 $ \r\n \r\n378,154.43 \r\n \r\n$ 1,098,301 00 \r\n \r\n1,770,410.66 \r\n \r\n1,614,895.21 \r\n \r\n69,340.28 \r\n \r\n67,186.62 \r\n \r\n$ 1,098,301 00 $ 2,265,229.70 $ 2,060,236.26 \r\n \r\n$ \r\n \r\n902,724 82 $ 1, 196,545.32 $ \r\n \r\n986,165.22 \r\n \r\n44,167 75 88,361 59 \r\n40,17914 \r\n346 79 3,20517 19,317 70 \r\n \r\n103,364 60 88,388 39 \r\n55,654 14 \r\n368.70 3,614 17 20,325 69 864,252 48 \r\n \r\n86,497.91 179,538.82 \r\n6,420.32 60,170.93 \r\n4,65417 17,523.23 \r\n5,174.09 10,343 31 721,841 02 \r\n \r\n$ 1,098,302 96 $ 2,332,513 49 $ 2,078,329 02 \r\n \r\n$ \r\n \r\n-1 96 $ \r\n \r\n-67,283 79 $ \r\n \r\n-18,092 76 \r\n \r\n1 96 \r\n \r\n1.96 \r\n \r\n$ \r\n \r\n000 $ \r\n \r\n-67,281 83 $ \r\n \r\n-18,092 76 \r\n \r\n0.00 \r\n \r\n371,479.28 \r\n \r\n392,896.55 \r\n \r\n-4,16515 2,395.34 \r\n \r\n-3,472 78 148 27 \r\n \r\n$ \r\n \r\n000 $ \r\n \r\n302,427 64 $==3=7=1=4=79=28= \r\n \r\n- 25 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET CAPITAL PROJECTS FUND JUNE 30, 2002 \r\n \r\nASSETS Cash and Cash Equivalents Accounts Receivable \r\nTotal Assets \r\nLIABILITIES AND FUND EQUITY LIABILITIES \r\nCash Overdraft Accounts Payable Contracts Payable Retainages Payable \r\nTotal Liabilities FUND EQUITY \r\nFund Balances Reserved For SPLOST ProJects Unreserved Deficit Undes1gnated Total Fund Equity \r\n \r\nREGULAR \r\n \r\nGEORGIA STATE FINANCING AND \r\nINVESTMENT COMMISSION \r\n \r\n$ \r\n \r\n1,164 00 \r\n \r\n- - - - - - $ _ _____;;3.;:;.0,t.:.0.=.84.:..=.:00=-- \r\n \r\n$ \r\n \r\n1 164 oo $ ======3=01.o..=.a4=.oo==== \r\n \r\n$ \r\n \r\n16,508 29 \r\n \r\n$ \r\n \r\n1,048.00 \r\n \r\n116 00 \r\n \r\n21,035.00 2,285 00 \r\n \r\n$ \r\n \r\n1 164 00 $ \r\n \r\n39,828.29 \r\n \r\n$ \r\n \r\n-9,744.29 \r\n \r\n$ \r\n \r\n0 00 \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n000 $ \r\n \r\n-9 744.29 \r\n \r\nTotal Llab1ht1es and Fund Equity \r\n \r\n$ \r\n \r\n1 164 00 $ ====30:!:,0=8=4=0==0 \r\n \r\nSee notes to the general-purpose financial statements. - 26 - \r\n \r\n EXHIBIT\"!\" \r\n \r\nSPECIAL PURPOSE LOCAL OPTION SALES TAX \r\n \r\nTOTALS \r\n \r\nJUNE 30, 2002 \r\n \r\nJUNE 30, 2001 \r\n \r\n$ 1,112,11813 $ 1, 113,282 13 $ \r\n \r\n572,341.80 \r\n \r\n98,764.60 \r\n \r\n128,848 60 \r\n \r\n97 40066 \r\n \r\n$ 1,210,882 73 $ 1,242,130 73 $ ==6=6=9=7'=42====46= \r\n \r\n$ \r\n \r\n16,508 29 \r\n \r\n$ \r\n \r\n1,233 75 \r\n \r\n1,233 75 \r\n \r\n97,594 00 \r\n \r\n119,677 00 \r\n \r\n10,609 00 \r\n \r\n13 010 00 \r\n \r\n$ \r\n \r\n109436.75 $ \r\n \r\n150,429 04 \r\n \r\n$ 1,101,445.98 $ 1,101,445 98 $ \r\n \r\n669,742 46 \r\n \r\n0 00 \r\n \r\n-9,744.29 0 00 \r\n \r\n0.00 \r\n \r\n$ 1,101,445 98 $ 1,091,701.69 $ _ _6_6_9~,7_42_46_ \r\n \r\n$ 1,210,882 73 $ 1,242, 130 73 $ ===-66=9=7,=42==46= \r\n \r\n- 27 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES \r\nCAPITAL PROJECTS FUND YEAR ENDED JUNE 30, 2002 \r\n \r\nREVENUES \r\nState Funds Taxes Other Funds \r\nTotal Revenues EXPENDITURES \r\nCapital Outlay Land and Land Improvements Building and Building Improvements \r\nTotal Expenditures \r\nExcess of Revenues over (under} Expenditures \r\nOTHER FINANCING SOURCES \r\nOperating Transfers In \r\nExcess of Revenues and Other Fmancmg Sources over (under) Expenditures \r\nFUND BALANCE JULY 1 \r\n \r\nREGULAR \r\n \r\nGEORGIA STATE FINANCING AND \r\nINVESTMENT COMMISSION \r\n \r\n$ \r\n \r\n30,084 00 \r\n \r\n$ \r\n \r\n000 \r\n \r\n$ \r\n \r\n000 $ \r\n \r\n30,084 00 \r\n \r\n$ \r\n \r\n6,250.00 \r\n \r\n$ \r\n \r\n145200 \r\n \r\n33,578.29 \r\n \r\n$ \r\n \r\n145200 $ \r\n \r\n39,828 29 \r\n \r\n$ \r\n \r\n-1,452.00 $ \r\n \r\n-9,744.29 \r\n \r\n145200 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n-9,744.29 \r\n \r\n0 00 \r\n \r\n0.00 \r\n \r\nFUND BALANCE JUNE 30 \r\n \r\n$ \r\n \r\n000 $===-~9=744=2=9= \r\n \r\nSee notes to the general-purpose financial statements - 28 - \r\n \r\n EXHIBIT\"J\" \r\n \r\nSPECIAL PURPOSE LOCAL OPTION SALES TAX \r\n \r\nTOTALS \r\n \r\nYEAR ENDED \r\n \r\nJUNE 30, 2002 \r\n \r\nJUNE 30, 2001 \r\n \r\n$ \r\n \r\n30,084 OD \r\n \r\n$ \r\n \r\n556,754.65 \r\n \r\n556,754 65 $ \r\n \r\n545,067 64 \r\n \r\n13,31162 \r\n \r\n13,311 62 \r\n \r\n13,691 16 \r\n \r\n$ \r\n \r\n570,066 27 $ \r\n \r\n600,150 27 $_-----'5;;..a5..;;;.8\"\"-,7=58:;_8;;..:0;_ \r\n \r\n$ \r\n \r\n1,233.75 $ \r\n \r\n7,483 75 $ \r\n \r\n137,129.00 \r\n \r\n172,159 29 \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n138,362.75 $ \r\n \r\n179,643 04 $ _ _ _ _o_oo_ \r\n \r\n$ \r\n \r\n431,703.52 $ \r\n \r\n420,507.23 $ \r\n \r\n558,758 80 \r\n \r\n1 452.00 \r\n \r\n$ \r\n \r\n431,703 52 $ \r\n \r\n421,959 23 $ \r\n \r\n558,758 80 \r\n \r\n669,742 46 \r\n \r\n669,742.46 \r\n \r\n110,983 66 \r\n \r\n$ 1,101,445 98 $ 1,091,701 69 $==6=6=9=,7=42==46= \r\n \r\n- 29- \r\n \r\n -- - - --------- \r\nJENKINS COUNTY BOARD OF EDUCATION STATEMENT OF CHANGES IN ASSETS AND LIABILITIES \r\nFIDUCIARY FUND TYPE - AGENCY FUND YEAR ENDED JUNE 30, 2002 \r\n \r\nEXHIBIT\"K\" \r\n \r\nFAMILY CONNECTION ASSETS \r\nAccounts Receivable \r\nLIABILITIES Cash Overdraft \r\n \r\nBALANCE JULY 1, 2001 \r\n \r\nADDITIONS \r\n \r\nDEDUCTIONS \r\n \r\nBALANCE JUNE 30, 2002 \r\n \r\n$ 801000.00 $ 12,500.00 $ \r\n \r\n80,000 00 $ \r\n \r\n12,500.00 \r\n \r\n$ 80,000.00 $ 12,500.00 $ \r\n \r\n80,000 00 $==1=2=,5=00==00== \r\n \r\nSee notes to the general-purpose financial statements - 30 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nYEAR ENDED JUNE 30 2002 \r\n \r\nSCHEDULE \"1\" \r\n \r\nFUNDING AGENCY PROGRAM/GRANT \r\n \r\nCFDA NUMBER \r\n \r\nAgnculture, U S Department of Child NutntIon Cluster Pass-Through From Georgia Department of Education Food and Nutnt1on Program Food Services School Breakfast Program National School Lunch Program Pass-Through From Office of School Readiness Food and Nutnlion Program Summer Food Service Program for Children \r\n \r\n10 553 10 555 \r\n10 559 \r\n \r\nTotal Child Nutnt1on Cluster \r\n \r\nOther Programs Pass-Through From Georgia Department of Education Food and Nutrition Program Food D1stnbut1on Program (1) Pass-Through From Office of School Readiness Food and NutntIon Program Child and Adult Care Food Program \r\n \r\n10 550 10 558 \r\n \r\nTotal U S Department of Agnculture \r\n \r\nEducation, U S Department of Speaal Education Cluster Pass-Through From Georgia Department of Education lnd1v1duals with D1sab1hties Education Act Part B - Special Education Flow Through Capaaty Bu11d1ng Improvement Preschool \r\n \r\n84 027 84 027 84173 \r\n \r\nTotal Speaal Education Cluster \r\n \r\nOther Programs Pass-Through From Georgia Department of Education Elementary and Secondary Education Act TIiie I Grants to Local Educational Agencies Tltlell Eisenhower Professional Development TIiie Vi Innovative Education Program Strategies Class Size Reduction Goals 2000 State and Local Education Systemic Improvement Grants Safe and Drug-Free Schools and Communities Vocational Education - Basic Grants to States High School Program Basic Grant Pass-Through From First D1stnct Regional Educational Service Agency d/bla Live Oak M,grant Education Agency Elementary and Secondary Education Act TiUe I M,grant Education \r\n \r\n. 84 010 \r\n84 281 84 298 84 340 84 276 84186 84 048 \r\n84 011 \r\n \r\nTotal U S Department of Education \r\n \r\nPASSTHROUGH \r\nENTITY ID \r\nNUMBER \r\n \r\nFEDERAL REVENUE IN PERIOD \r\n \r\nEXPENDITURES IN PERIOD \r\n \r\nNIA \r\n \r\n$ 131,636 73 \r\n \r\nNIA \r\n \r\n488,336 82 $ \r\n \r\nNIA \r\n \r\n4,774 94 \r\n \r\n$ 624,748 49 $ \r\n \r\n(2) 820,848 93 (3) \r\n!2l 820,848 93 \r\n \r\nNIA \r\n \r\n43,368 84 \r\n \r\nNIA \r\n \r\n3,992 33 \r\n \r\n$ 672,109 66 $ \r\n \r\n43,368 84 \r\n121 864,217 77 \r\n \r\nNIA \r\n \r\n$ 239,422 07 $ \r\n \r\nNIA \r\n \r\n4,270 00 \r\n \r\nNIA \r\n \r\n30,239 50 \r\n \r\n$ 273,931 57 $ \r\n \r\n239,422 07 4,270 00 \r\n30,239 50 \r\n273,931 57 \r\n \r\nNIA \r\n \r\n528,835 27 \r\n \r\n528,835 27 \r\n \r\nNIA \r\n \r\n17,500 00 \r\n \r\n17,500 00 \r\n \r\nNIA \r\n \r\n16,180 00 \r\n \r\n16,180 00 \r\n \r\nNIA \r\n \r\n79,172 00 \r\n \r\n79,173 96 (4) \r\n \r\nNIA \r\n \r\n50,000 00 \r\n \r\n50,000 00 \r\n \r\nNIA \r\n \r\n28,709 59 \r\n \r\n28,709 59 \r\n \r\nNIA \r\n \r\n39,265 00 \r\n \r\n39,265 00 \r\n \r\nNIA \r\n \r\n19,707 57 \r\n \r\n19,707 57 \r\n \r\n$ 1,053,301 00 $ \r\n \r\n1,053,302 96 \r\n \r\n- 31 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nYEAR ENDED JUNE 30 2002 \r\n \r\nSCHEDULE \"1\" \r\n \r\nFUNDING AGENCY PROGRAM/GRANT \r\nHealth and Human Services, U S Department of Pass-Through From Georgia Department of Human Resources Block Grants for Prevention and Treatment of Substance Abuse Grant-in-Aid \r\n \r\nCFDA NUMBER \r\n \r\nPASSTHROUGH \r\nENTITY ID \r\nNUMBER \r\n \r\nFEDERAL REVENUE IN PERIOD \r\n \r\nEXPENDITURES IN PERIOD \r\n \r\n93 959 \r\n \r\nNIA \r\n \r\n$ 45,000 00 $ \r\n \r\n45,000 00 \r\n \r\nTotal Federal Finanaal Assistance \r\nNIA = Not Available \r\n \r\n$ 1,770,410 66 $ ==1,=96=2=,5=2=0=7=3 \r\n \r\nNotes to the Schedule of Expenditures of Federal Awards \r\n \r\n(1) The amounts shown for the Food D1stnbut1on Program represents the Federally assigned value of nonmonetary assistance for donated commod1t1es received and/or consumed by the system dunng the current fiscal year \r\n(2) Expenditures for the Summer Food Service Program for Children, Child and Adult Care Food Program and the School Breakfast Program were not maintained separately and are included in the 2002 National School Lunch Program \r\n(3) Expenditures on this program/proiect were not maintained on a program/proJect basis (4) Expenditures for this program Indude State, and/or Other Funds \r\nExpenditures are not maintained by fund source \r\n \r\nMa1or Programs are IdentIfied by an asterisk (*) in front of the CFDA number \r\n \r\nThe School Dlstnct did not provide Federal Assistance to any Subreap1ent \r\n \r\nThe accompanying schedule of expenditures of Federal awards includes the Federal grant actIvIty of the Jenkins County Board of Education and Is presented on the modified accrual basis of accounting which Is the basis of accounting used in the presentation of the general-purpose finanaal statements \r\n \r\nSee notes to the general-purpose financial statements \r\n \r\n- 32 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30. 2002 \r\n \r\nSCHEDULE \"2\" \r\n \r\nAGENCY/FUNDING \r\nGRANTS Educabon, Georgia Department of Quality Basic Education Direct lnstructlonal Cost Kindergarten Program Kindergarten Program - Early lntervenbon Program Primary Grades (1-3) Program Primary Grades - Early lntervenbon (1-3) Program Upper Elementary Grades (4-5) Program Upper Elementary Grades - Earty Intervention (4-5) Program Middle School (6-8) Program High School General Educabon (9-12) Program Vocational Laboratory (9-12) Program Students wrth D1sab11ibes Category II Category Ill Category IV Gifted Student - Category VI Remedial Educabon Program Altemabve Educabon Program 20 Days AddIbonal Instruction Media Center Program Staff and Professional Development Indirect Cost Categoncal Grants Pupil Transportabon Regular Bus Replacement Sparsity Grant Nursing Services Pnncipal Supplements Vocabonal Supervisors Mid-term AdJustment Hold-Harmless Deferred Summer Salanes (Current Year) Education Equahzallon Funding Grant Food Services Vocational Educabon Other State Programs Health Insurance Mentor Teachers Preschool Handicapped Program Statewide After School (4-8) Program Statewide Reading (K-3) Program Lottery Programs Ass1st1ve Technology Computers in the Classroom \r\nGeorgia State Financing and Investment Comm1ss1on Reimbursement on Construction ProJects \r\nOffice of School Readiness Pre-Kindergarten Program \r\nOffice of Treasury and Fiscal Services Public School Employees Rebrement \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nSPECIAL \r\n \r\nCAPITAL \r\n \r\nGENERAL \r\n \r\nREVENUE \r\n \r\nPROJECTS \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ 355,626 00 121,764 00 917,967 00 198,440 00 535,311 00 \r\n153,842 00 980,611 00 721,781 00 317,284 00 \r\n339,422 00 345,950 00 106,506 00 \r\n51,700 00 44,315 00 73,108 00 50,179 00 162,680 00 30,721 00 1,162,591 00 \r\n \r\n271,528 00 85,556 00 20,000 00 50,772 00 7,034 00 12,017 00 65,450 00 \r\n939,426 00 635,077 00 \r\n$ 29,352 00 \r\n \r\n55,486 00 \r\n \r\n116,075 65 1,071 00 \r\n30,974 00 17,397 00 23,442 46 \r\n \r\n6,997 19 78,652 00 \r\n \r\n$ 355,626 00 121,76400 917,96700 198,440 00 535,311 00 \r\n153,842 00 980,611 00 721,781 00 317,284 00 \r\n339,422 00 345,950 00 106,506 00 \r\n51,70000 44,315 00 73,108.00 50,17900 162,680 00 30,721 00 1,162,591 00 \r\n271,528 00 85,556 00 20,000 00 50,772 00 7,034 00 12,017 00 65,450 00 \r\n939,426 00 635,077 00 \r\n55,486 00 29,352 00 \r\n116,075 65 1,071 00 \r\n30,974 00 17,397 00 23,442 46 \r\n6,99719 78,652 00 \r\n \r\n$ 30,084 00 284,343 57 16,367 00 \r\n \r\n30,084.00 284,343 57 \r\n16,367 00 \r\n \r\n$ 8,991,337 11 $ 425,478 76 $ 30,084 00 $ 9,446,899 87 \r\n \r\nSee notes to the general-purpose fina11C1al statements \r\n \r\n- 33 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS \r\nYEAR ENDED JUNE 30. 2002 \r\n \r\nSCHEDULE \"3\" \r\n \r\nPROJECT \r\nConstruct approximately twelve (12) classrooms at Jenkins County Elementary School, construct approximately ten (10) classrooms at Jenkins County H,gh School, construct approximately two (2) classrooms at Jenkins County Middle School and complete improvements and an expansion of the kitchen at Jenkins County High School, construct or provide new bleachers and a press box at the Jenkins County High School football stadium and construct an allweather track facility and new tenms courts at Jenkins County High School \r\n \r\nORIGINAL ESTIMATED \r\nCOST (1) \r\n \r\nCURRENT ESTIMATED COSTS(2) \r\n \r\nAMOUNT EXPENDED IN CURRENT \r\nYEAR(3) \r\n \r\nAMOUNT EXPENDED \r\nIN PRIOR YEARS(3) \r\n \r\nPROJECT STATUS \r\n \r\n$ 2i711,ooo oo $ 2,711,00000 $ 138,362 75 $ \r\n \r\n0 00 Ongoing \r\n \r\n(1) The School D1stnct's onginal cost estimate as speafied in the resolution calling for the ImposrtIon of the Local Option Sales Tax \r\n(2) The School D1stnct's current estimate of total cost for the proiect Includes all cost from proJect InceptIon to completion \r\n(3) The voters of Jenkins County approved the Impos1tion of a 1% sales tax to fund the above proJect Amounts expended for this proJect may include sales tax proceeds, state, local property taxes and/or other funds over the hfe of the proJect \r\n \r\nSee notes to the general-purpose financial statements \r\n \r\n- 35 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION GENERAL FUND- QUALITY BASIC EDUCATION PROGRAM (QBE} \r\nALLOTMENTS AND EXPENDITURES - BY PROGRAM YEAR ENDED JUNE 30. 2002 \r\n \r\nSCHEDULE \"4\" \r\n \r\nDESCRIPTION \r\nDirect Instructional Programs Kindergarten Program Kindergarten Program-Early Intervention Program Primary Grades (1-3) Program Pnmary Grades-Early Intervention (1-3) Program Upper Elementary Grades (4-5) Program Upper Elementary Grades-Early lntervenllon (4-5) Program Middle Grades (6-8) Program Middle School (6-8) Program High School General Education (9-12) Program Vocational Laboratory (9-12) Program Students with D1sab1hlies Category 11 Category Ill Category IV Gifted Student - Category VI Remedial Education Program Alternative Education Program \r\nTOTAL DIRECT INSTRUCTIONAL PROGRAMS \r\nMedia Center Program Staff and Professional Development \r\n \r\nALLOTMENTS FROM GEORGIA DEPARTMENT OF EDUCATION (1) \r\n \r\nELIGIBLE QBE PROGRAM COSTS \r\n \r\nSALARIES \r\n \r\nOPERATIONS \r\n \r\nTOTAL \r\n \r\n$ \r\n \r\n365,496 00 $ 433,957 22 $ \r\n \r\n-9,460 92 $ \r\n \r\n424,496 30 \r\n \r\n131,991 00 \r\n \r\n141,399 66 \r\n \r\n141,399 66 \r\n \r\n995,069 00 1,114,506 65 \r\n \r\n37,663 25 \r\n \r\n1,152,169 90 \r\n \r\n215,106 00 \r\n \r\n299,528 55 \r\n \r\n299,526 55 \r\n \r\n580,273 00 \r\n \r\n664,995 21 \r\n \r\n22,124 43 \r\n \r\n667,119 64 \r\n \r\n166,764 00 \r\n1,062,975 00 782,405 00 343,933 00 858,390 00 \r\n56,042 00 48,037 00 79,249 00 \r\n \r\n144,589 38 140,622 41 1,084,335 64 1,367,738 93 311,648 54 \r\n315,346 74 437,126 71 \r\n82,552 23 60,106.23 64,170 67 113,251 35 \r\n \r\n57,425 25 30,612 53 18,766 50 \r\n7,074 39 8,204 88 \r\n42 50 66 00 \r\n437 38 \r\n \r\n144,589 36 140,622 41 1,141,760 89 1,398,551 46 330,417 04 \r\n322,423 13 445,331 59 \r\n82,594 73 60,172 23 64,170 67 113,688 73 \r\n \r\n$ \r\n \r\n5,705,732 00 $ 6,775,878 14 $ 173,15819 $ 6,949,036.33 \r\n \r\n176,344 00 33,301 00 \r\n \r\n193,231 28 7,508 03 \r\n \r\n59,148 33 25,792 97 \r\n \r\n252,379 61 33,301 00 \r\n \r\nTOTAL QBE FORMULA FUNDS \r\n \r\ns \r\n \r\n5,915,377 00 $ 6,976,617 45 $ 258,099 49 S 7,234,716 94 \r\n \r\n(1) Composed of State Funds plus Local Five Mill Share \r\n \r\nSee notes to the general-purpose financial statements \r\n \r\n- 36 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION GENERAL FUND - QUALITY BASIC EDUCATION PROGRAM (QBE) \r\nALLOTMENTS AND EXPENDiTURES - BY SITE YEAR ENDED JUNE 30. 2002 \r\n \r\nSCHEDULE \"5\" \r\n \r\nJenkins County Middle School Jenkins County High School Jenkins County Elementary School Alternative School Central Office (Alternative Education Program) \r\nTOTAL \r\n(1) Compnsed of State Funds plus Local Five Mill Share. \r\n \r\nALLOTMENTS FROM GEORGIA DEPARTMENT OF EDUCATION (1) \r\n \r\nELIGIBLE QBE PROGRAM COSTS \r\n \r\n$ \r\n \r\n1,327,925 00 $ \r\n \r\n1,515,234.53 \r\n \r\n1,415,979 00 \r\n \r\n1,868,008 45 \r\n \r\n2,882,579.00 \r\n \r\n3,452,104 62 \r\n \r\n113,688 73 \r\n \r\n79,24900 \r\n \r\n$ \r\n \r\n5,705,732.00 $ ======6=,94=9='=036==3=3 \r\n \r\nSee notes to the general-purpose financtal statements - 37 - \r\n \r\n SECTION II COMPLIANCE AND INTERNAL CONTROL REPORTS \r\n \r\n {USSELI. W. HINTON \r\nSTATE AUDITOR (404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Wm,hmgton Street, S W Suite 214 Atlanta, Georgia 30334-8400 \r\nJuly 24, 2003 \r\n \r\nHonorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the Jenkins County Board of Education \r\nREPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED TN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nLadies and Gentlemen: \r\nWe have audited the financial statements of Jenkins County Board of Education as of and for the year ended June 30, 2002, and have issued our report thereon dated July 24, 2003. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general-purpose financial statements. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. \r\nCompliance \r\nAs part of obtaining reasonable assurance about whether Jenkins County Board of Education's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions oflaws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances ofnoncompliance that are required to be reported under Government Auditing Standards. \r\nInternal Control Over Financial Reporting \r\nIn planning and performing our audit, we considered Jenkins County Board of Education's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal \r\n2002YB-40 \r\n \r\n control over financial reporting. However, we noted certain matters involving the internal control over financial reporting and its operation that we consider to be reportable conditions. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control over financial reporting that, in our judgment, could adversely affect Jenkins County Board of Education's ability to record, process, summarize and report financial data consistent with assertions of management in the financial statements. Reportable conditions are described in the accompanying Schedule of Findings and Questioned Costs as items FS-6821-02-01 and FS-6821-02-02. \r\nA material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, of the reportable conditions described above, we consider item FS-6821-0202 to be a material weakness. \r\nThis report is intended solely for the information and use of the management, members of the Jenkins County Board of Education, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. \r\nRespectfully submitted, \r\n \r\nRWH:gp 2002YB-40 \r\n \r\nState Auditor \r\n \r\n lussEI.L W. HINTON \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.W. Suite 214 Atlanta, Georgia 30334-8400 \r\nJuly 24, 2003 \r\n \r\nHonorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the Jenkins County Board of Education \r\nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A- I 33 \r\nLadies and Gentlemen: \r\nCompliance \r\nWe have audited the compliance ofJenkins County Board of Education with the types ofcompliance requirements described in the U.S. Office of Management and Budget (0MB) Circular A-133 Compliance Supplement that are applicable to each of its major Federal programs for the year ended June 30, 2002. Jenkins County Board of Education's major Federal programs are identified in the Summary of Auditor's Results Section of the accompanying Schedule of Findings and Questioned Costs. Compliance with the requirements of laws. regulations, contracts and grants applicable to each of its major Federal programs is the responsibility of Jenkins County Board of Education's management. Our responsibility is to express an opinion on Jenkins County Board of Education's compliance based on our audit. \r\nWe conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and 0MB Circular A133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and 0MB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types ofcompliance requirements referred to above that could have a direct and material effect on a major Federal program occurred. An audit includes examining, on a test basis, evidence about the Jenkins County Board of Education's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on Jenkins County Board of Education's compliance with those requirements. \r\n2002SA-10 \r\n \r\n In our opinion, the Jenkins County Board of Education complied, in all material respects, with the requirements referred to above that are applicable to each of its major Federal programs for the year ended June 30, 2002. \r\nInternal Control Over Compliance \r\nThe management of Jenkins County Board of Education is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to Federal programs. In planning and performing our audit, we considered Jenkins County Board ofEducation's internal control over compliance with requirements that could have a direct and material effect on a major Federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with 0MB Circular A-133. \r\nOur consideration ofthe internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a condition in which the design or operation ofone or more ofthe internal control components does not reduce to a relatively low level of risk that noncompliance with applicable requirements of laws, regulations, contracts and grants that would be material in relation to a major Federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses. \r\nThis report is intended solely for the information and use of the management, members of the Jenkins County Board of Education, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. \r\nRespectfully submitted, \r\n~~ \r\n \r\nRWH:gp 2002SA-10 \r\n \r\nState Auditor \r\n \r\n SECTION Ill AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE \r\nSUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2002 \r\n \r\nPRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nFINDING CONTROL NUMBER AND STATUS \r\n \r\nFS-6821-00-02 FS-6821-00-03 FS-6821-01-01 FS-6821-01-02 \r\n \r\nFurther Action Not Warranted Further Action Not Warranted Partially Resolved - See Corrective Action/Responses Unresolved - See Corrective Action/Responses \r\n \r\nCORRECTIVE ACTION/RESPONSES \r\n \r\nGENERAL LEDGER Inadequate Internal Control Procedures Finding Control Number: FS-6821-01-01 \r\n \r\nIn December 2001, Janet Fields was hired as Business Manager and immediately assumed responsibility for preparing all general journal entries with the exception of School Food Service. The superintendent reviews and approves all journal entries prepared by the business manager. School Food Service journal entries are prepared by Patricia McLeod, Bookkeeper for SFS, but were not reviewed or approved in Fiscal Year 2002. Janet Fields has currently assumed responsibility for approving all SFS journal entries. \r\n \r\nGENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Finding Control Number: FS-6821-01-02 \r\n \r\nThe School District is participating in a fixed assets consortium through CSRA RESA. Bar coding and cataloging of the fixed assets was completed in 2003. \r\n \r\n SECTION IV FINDINGS AND QUESTIONED COSTS \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2002 \r\n \r\nI SUMMARY OF AUDITOR'S RESULTS \r\n \r\n1. Type of Report Issued on the Financial Statements The auditor's opinion on the Jenkins County Board of Education's financial statements was qualified for various departures from generally accepted accounting principles. \r\n \r\n2. Reportable Conditions in Internal Control Disclosed by the Audit of the Financial Statements The audit report for the Jenkins County Board of Education disclosed financial statement reportable conditions related to the following control categories. \r\n \r\nGeneral Ledger \r\n \r\nGeneral Fixed Assets \r\n \r\nOf the reportable conditions described above, General Fixed Assets is considered to be a material weakness. \r\n \r\n3. Noncompliance Material to the Financial Statements The audit of the Jenkins County Board of Education disclosed no instances of noncompliance that were deemed to be material to the financial statements. \r\n \r\n4. Reportable Conditions in Internal Control Over Major Programs The audit report for the Jenkins County Board of Education did not disclose any reportable conditions in internal control over major programs. \r\n \r\n5. Type of Report Issued on Compliance for Major Programs The auditor's opinion on the Jenkins County Board ofEducation's report on compliance with requirements applicable to major programs was unqualified. \r\n \r\n6. Audit Findings Required to be Reported by Section .51 0(a) of 0MB Circular A-133 The Jenkins County Board of Education's audit did not disclose audit findings required to be reported by section .510(a) of 0MB Circular A-133. \r\n \r\n7. Major Programs Federal awards audited as major programs are as follows: 10.553 Food and Nutrition Program - Food Services - School Breakfast Program 10.555 Food and Nutrition Program - Food Services - National School Lunch Program 10.559 Food and Nutrition Program - Summer Food Service Program for Children 84.010 Elementary and Secondary Education Act - Title I - Grants to Local Educational Agencies \r\n \r\n8. Type \"A\" Program Dollar Threshold The dollar threshold for type \"A\" programs was $300,000.00. \r\n \r\n- 1- \r\n \r\n ----- ---------------------- \r\nJENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2002 \r\nI SUMMARY OF AUDITOR'S RESULTS \r\n9. Low Risk Auditee The Jenkins County Board of Education did not qualify as a low risk auditee as defined by Section .530 of 0MB Circular A-133. \r\nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\nGENERAL LEDGER Inadequate Internal Control Procedures Reportable Condition Repeated From Prior Year Finding Control Number: FS-6821-02-0 I \r\nA review of the School District's internal control policies and procedures noted deficiencies in providing for adequate internal control in the separation of duties over the journal entry process. School Food Service Fund journal entries were not reviewed and approved by someone independent ofthe general ledger journal entry function. This condition was a result ofmanagement's decision to limit the number of administrative staff made responsible for accounting functions and their failure to institute proper compensating internal controls over this area. The School District should review the accounting procedures in place, design procedures that would enhance segregation ofduties and proper internal controls relative to the above control category and implement those procedures to strengthen the internal control over accounting functions. \r\nGENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Reportable Condition - Material Weakness Repeated From Prior Year Finding Control Number: FS-6821-02-02 \r\nThe Jenkins County Board of Education did not maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. This condition results in the general-purpose financial statements ofthe School District being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the School District to establish accounting controls and procedures to provide for maintenance ofa General Fixed Assets Account Group. These subsidiary records should include an inventory of land, buildings and equipment owned by the School District and should include, but may not be limited to, date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group. \r\nIII FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\nNo matters were reported. \r\n-2- \r\n \r\n "},{"id":"dlg_ggpd_y-ga-ba800-b-pr1-be26-bj5-b2000-h2001","title":"Jenkins County Board of Education, Millen, Georgia, report on audit of the financial statements, year ended June 30, 2001","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts."],"dcterms_spatial":["United States, Georgia, 32.75042, -83.50018"],"dcterms_creator":["Georgia. Department of Audits and Accounts"],"dc_date":["2001-06-30"],"dcterms_description":["Fiscal year ended June 30, 2000-","Ceased with: Fiscal year ended June 30, 2008.","Title from cover.","Report year covers fiscal year.","Has supplements: Jenkins County Board of Education, Millen, Georgia, schedule of salaries and travel, fiscal year ended June 30, 2000-fiscal year ended June 30, 2002; Report on salary and travel for the fiscal year ended ... (Jenkins County Board of Education, Ga.), fiscal year ended June 30, 2003-fiscal year ended June 30, 2007; Salaries and travel reimbursement (Jenkins County Board of Education, Ga.), fiscal year ended June 30, 2008.","Fiscal year ended June 30, 2008, released in 2009? (online surrogate); (Georgia Government Publications database, viewed April 24, 2023)."],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Georgia. Department of Audits and Accounts"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Jenkins County Board of Education (Ga.)--Appropriations and expenditures--Periodicals.","Education--Georgia--Jenkins County--Auditing--Periodicals.","Education--Georgia--Jenkins County--Finance--Statistics--Periodicals.","School employees--Salaries, etc.--Georgia--Jenkins County--Statistics--Periodicals.","Education--Auditing","Education--Finance","Expenditures, Public","Georgia--Jenkins County","Georgia Government Documents--Serial"],"dcterms_title":["Jenkins County Board of Education, Millen, Georgia, report on audit of the financial statements, year ended June 30, 2001"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-be26-bj5-b2000-h2001"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-be26-bj5-b2000-h2001"],"dcterms_temporal":null,"dcterms_rights_holder":["\u0026copy; Georgia Department of Audits"],"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["periodicals","state government records","audits","financial records","financial statements"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":".~' . . \r\n \r\n~-f ... \r\n \r\n)-,  \\.  ' \r\n'' ' \r\n \r\n' \r\n,.:' \r\n \r\n.., .,' \r\n \r\n-:... , - \r\n. i \r\n \r\n.,  ~ I \r\n \r\nI\u003c  \r\n' . \r\n'l'' I \r\n \r\n, _ _, \r\n \r\n','' \r\n, ' \r\n \r\n.... , \r\n,,, \\ \r\n.'.. '-, \r\n \r\n'I' \r\n \r\n.1,-' \r\n. ,, .. \r\n,. \r\n \r\n.. , i \r\n'' \r\n \r\n .: . \r\n \r\n, l, \r\n \r\n. . -,'' \r\n.!:..  ~ ' \r\n \r\n. ,_ , \r\n \r\n, ',,' \r\n \r\n,~ ' ,. ,' ~ 1,. , \r\n' f  ,:, \r\n \r\n~ \":':. .. \r\n \r\nI /' \r\n.' , ' \r\n'-,' \r\n \r\n''' ' \r\n,.,. ' .  ,.r \r\n \r\n, r ;. \r\n \r\n,  .I\"... \r\n \r\nJ ~ ....,, \r\n \r\n: ., ' \r\n \r\n..,, ' \r\n \r\nIt  .i: , ;, \r\n \r\nJ   , \r\n \r\n',. \r\n \r\n_i, \r\n \r\n.. -1 -.'- \r\n \r\n0 \r\n \r\n, ... \r\n \r\n~  : \\f ~ \r\n \r\n , F \r\n \r\n' '1 t' ;\" \r\n \r\n, : :  ' -1 .... ' \r\n \r\n~ ,' .. \r\n \r\n\".'.- \r\n \r\n~- ,, \r\n \r\n '\": \r\n \r\n,,~ \r\n \r\n~1-:,. \r\n \r\nI \r\n \r\n  ' ;, \r\n \r\n, /,. ;, - , \r\n \r\n ,: . :,i~NK,tJ{i$u~fisPA~0,ot~P,o~~t,b~ \r\n \r\n.. \r\n l \r\n,. \r\n \r\n  ,   .,. .; ,.,, :~MILLEN~ GEORGIA , . \r\n \r\n t., .1,1. \r\n \r\n,-,,.(_,.,.\\_,_. ; ..._ :, f ~-:' \r\n \r\n';  -.  \r\n \r\n.-.:.~ ., ; ,,;J ,, ;' ,. : ._:.. '.'. \r\n \r\n;: ... ' \r\n \r\n--RE.PC)RT oN  -~ _. r .. ;,,: \\:/'./, \r\n \r\nAUDIT~' \u003c,i ':,:'. '. I  r';i'. ',  \r\n \r\n,, ' \r\n.- . '' ' \r\n \r\n,:; . _,_;;_ OF1THE.FINiNCIA1STATEMi:NTS''', '~- \r\n \r\n30, ,,: \r\n \r\nf..o' R.,:,.._r.i-.le.i:,.s.c\\~ia..'L'..YE.,A, .R, :.EN.- D, E~D. \r\n \r\nJUNE \r\n. --\"~- : \r\n \r\n,,,. \r\n \r\n.,_. \r\n \r\n:2ocJ1. ~ \\' . \r\n', ',__-, . ,. .,, .., \r\n \r\n. ' \r\n \r\n' ' \r\n \r\n\") ,, \r\n \r\nl ,'' \r\n \r\n.... '1, \r\n \r\n~~- \r\nA \r\n.'..'. ,.. \r\n \r\n. \r\n \r\n. \r\n \r\n.. ..,, . \r\n, . ,. \r\n' .' , \r\n \r\n. - ._ ' :- \r\n \r\n... ,.,, - \r\n \r\n,.; ,., \r\n \r\n. ,, \r\n' ., \r\n:-.., I \r\n \r\n':~ _. -. R~ssell'W..Hinton \r\n \r\n.\\ \".-:..Stat~:Au'ditor._' ', . \r\n \r\n' . \r\n \r\n{ ~ \r\n \r\nJ \r\n \r\n.. '. \r\n \r\n-, \r\n \r\n.. ,,. \r\n \r\n,.._ .. \r\n, \r\n \r\n..f', . \r\n \r\n, ... \r\n ,.1 ,, ' ' \r\n \r\n'' \r\nI \"-~' \r\n',' \r\n....... ' - \r\n. \\. \r\n \r\nI \r\n \r\n I1 \r\n \r\n., '1 ., \r\n.... ,. . \r\n..., . ,: \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\n \r\nEXHIBITS \r\n \r\nGENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nCOMBINED STATEMENTS -OVERVIEW \r\n \r\nA \r\n \r\nCOMBINED BALANCE SHEET \r\n \r\nALL FUND TYPES AND ACCOUNT GROUP \r\n \r\n2 \r\n \r\nB \r\n \r\nCOMBINED STATEMENT OF REVENUES, EXPENDITURES AND \r\n \r\nCHANGES IN FUND BALANCES \r\n \r\nALL GOVERNMENTAL FUND TYPES \r\n \r\n4 \r\n \r\nC \r\n \r\nCOMBINED STATEMENT OF REVENUES, EXPENDITURES AND \r\n \r\nCHANGES IN FUND BALANCES - BUDGET AND ACTUAL \r\n \r\n(NON-GAAP BASIS) \r\n \r\nGENERAL AND SPECIAL REVENUE FUNDS \r\n \r\n7 \r\n \r\nD \r\n \r\nSTATEMENT OF REVENUES, EXPENSES AND \r\n \r\nCHANGES IN RETAINED EARNINGS \r\n \r\nPROPRIETARY FUND TYPE-INTERNAL SERVICE FUND \r\n \r\n8 \r\n \r\nE \r\n \r\nSTATEMENT OF CASH FLOWS \r\n \r\nPROPRIETARY FUND TYPE- INTERNAL SERVICE FUND \r\n \r\n9 \r\n \r\nF NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\n11 \r\n \r\nADDIDONAL FINANCIAL INFORMATION \r\n \r\nCOMBINING AND INDIVIDUAL FUND STATEMENTS \r\n \r\nSPECIAL REVENUE FUND \r\n \r\nG \r\n \r\nCOMBINING BALANCE SHEET \r\n \r\n22 \r\n \r\nH \r\n \r\nCOMBINING STATEMENT OF REVENUES, EXPENDITURES \r\n \r\nAND CHANGES IN FUND BALANCES \r\n \r\n24 \r\n \r\nFIDUCIARY FUND TYPE \r\n \r\nSTATEMENT OF CHANGES IN ASSETS AND LIABILITIES \r\n \r\nAGENCY FUND \r\n \r\n26 \r\n \r\nSCHEDULES \r\n \r\nl SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\n \r\n27 \r\n \r\n2 SCHEDULE OF STATE REVENUE \r\n \r\n29 \r\n \r\n3 SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS \r\n \r\n31 \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nADDITIONAL FINANCIAL INFORMATION \r\n \r\nSCHEDULES \r\n \r\nALLOTMENTS AND EXPENDITURES \r\n \r\nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS (QBE) \r\n \r\n4 \r\n \r\nBY PROGRAM \r\n \r\n32 \r\n \r\n5 \r\n \r\nBY SITE \r\n \r\n33 \r\n \r\nSECTION II \r\nCOMPLIANCE AND INTERNAL CONTROL REPORTS \r\nREPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133 \r\n \r\nSECTION ill AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\nSECTION IV FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\n \r\n SECTION I FINANCIAL \r\n \r\n {1,,111 \\\\. l-11'\\IO'\\ \r\nSl I\\TE AUDITOR 1.:0~; E56 2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n2.'\u003e4 \\\\',1,li1111un \\iIL'L'I. '-, \\\\ C..,u11c 214 A1l.rnt.1 C,clll):!1.1 ,()~ 14-X41Hl \r\nApril 9, 2002 \r\n \r\nHonorable Roy E. Barnes, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the Jen.kins County Board of Education \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPEJ\\i'DITURES OF FEDERAL AWARDS \r\nLadies and Gentlemen: \r\nWe have audited the accompanying general-purpose financial statements of the Jenkins County Board of Education, as of and for the year ended June 30, 2001, as listed in the table of contents. These general-purpose financial statements are the responsibility of the Jenkins County Board of Education's management. Our responsibility is to express an opinion on these general-purpose financial statements based on our audit. \r\nWe conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General ofthe United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free ofmaterial misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting pnnciples used and significant estimates made by management, as well as evaluatmg the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opmion. \r\nAs described in the notes to the general-purpose financial statements, the Board of Education's financial statements have been prepared using certain accounting practices and policies which, in our opimon, vary in some respects from generally accepted accounting principles. These variances are described as follows: \r\n \r\n2001ARL-13 \r\n \r\n * The general-purpose financial statements of the Board of Education did not contain a General Fixed Assets Account Group to account for property and equipment owned by the Board of Education which should be included to conform to generally accepted accounting principles. \r\n* School activity accounts maintained at the individual schools are not included in the \r\ngeneral-purpose financial statements. To conform to generally accepted accounting principles, these accounts should be included in the general-purpose financial statements. \r\n* The Board of Education did not recognize as expenditures, in the year ended June 30, 2001, a portion of salaries and the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 2001. Also funds received, subsequent to June 30, 2001, from the Georgia Department of Education for the State's share of these unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 2000, were improperly recorded in the year ended June 30, 2001. To conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed. \r\nThe aggregate effects on the general-purpose financial statements of these variances or omissions have not been determined, but are believed to be material. \r\nIn our opinion, except for the effects on the general-purpose financial statements of the matters referred to in the preceding paragraph, the general-purpose financial statements referred to above present fairly, in all material respects, the financial position of the Jenkins County Board of Education as of June 30, 2001, and the results of its operations and the cash flows of its proprietary fund for the year then ended, in conformity with accounting principles generally accepted in the United States of America. \r\nIn accordance with Government Auditing Standards, we have also issued our report dated April 9, 2002, on our consideration ofthe Jenkins County Board ofEducation's internal control over financial reporting and our tests of its compliance with certain provisions oflaws, regulations, contracts and grants. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. \r\nOur audit was performed for the purpose of forming an opinion on the general-purpose financial statements of the Jenkins County Board of Education taken as a whole. The accompanying combming and individual fund statements (Exhibits G through I) and the financial schedules (Schedules 1 through 5), which includes the Schedule ofExpenditures ofFederal Awards as required by U. S. Office of Management and Budget Circular A-133, Audits ofStates, Local Governments, and Non-Profit Organizations, are presented for purposes of additional analysis and are not a required part of the general-purpose financial statements. Such information has been subjected to the \r\n2001ARL-13 \r\n \r\n auditing procedures applied in the audit of the general-purpose financial statements and in our opinion, except for the effects of the matters referred to in the third paragraph, such information is fairly stated, in all material respects, in relation to the general-purpose financial statements taken as a whole. \r\nA copy of this report has been filed as a permanent record in the office ofthe State Auditor and made available to the press ofthe State, as provided for by Official Code ofGeorgia Annotated Section 506-24. \r\nRespectfully submitted, \r\nr::;),..,.(D ~. ~ \r\n~sell W. Hinton State Auditor \r\nRWH:as 2001ARL-13 \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION \r\n \r\n ----------------------- ----- - - ------- - ------ -------- \r\n \r\nJENKINS COUNTY BOARD OF EDUCATION COMBINED BALANCE SHEET \r\nALL l=UND TYPES AND ACCOUNT GROUP JUNE 30. 2001 \r\n \r\nASSETS \r\nCash and Cash Equivalents \r\nAccounts Receivable \r\nDue from Other Funds \r\nInventories Food Donated Commod1t1es Purchased Food \r\nAmount Available m Debt Service Fund \r\nAmount to be Provided m Future Years For Payment of Bond Debt \r\n \r\nGENERAL FUND \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nSPECIAL \r\n \r\nCAPITAL \r\n \r\nREVENUE \r\n \r\nPROJECTS \r\n \r\nFUND \r\n \r\nFUND \r\n \r\ns \r\n \r\n237,904 95 $ \r\n \r\n367,349 35 $ \r\n \r\n572,341 80 \r\n \r\n90,439 80 \r\n \r\n205,902 15 \r\n \r\n97,400 66 \r\n \r\n11,006 50 3,266.61 \r\n \r\nTotal Assets \r\n \r\n$ \r\n \r\n328,344 75 S \r\n \r\n587,524 61 $==,;;6=-69==74=2=4=6= \r\n \r\nLIABILITIES AND FUND EQUITY \r\nLIABILITIES \r\nCash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable Due to Other Funds Deferred Revenue General Obligation Bonds Payable \r\nTotal Llab1hlles \r\nFUND EQUITY \r\nRetained Earnings Unreserved \r\nFund Balances Reserved For Continuation of Federal Programs For Debt Service For Expired Grant Balances/Questioned Costs For lnventones Food Donated CommodItIes Purchased Food For SPLOST ProJects Unreserved Undes1gnated \r\nTotal Fund Equity \r\n \r\n$ \r\n \r\n7,545 74 $ \r\n \r\n32,19309 \r\n \r\n3,695 40 \r\n \r\n126,638 16 \r\n \r\n653 42 \r\n \r\n55,812 48 \r\n \r\n104 85 \r\n \r\n1,401 60 \r\n \r\n$ \r\n \r\n11 999 41 $ \r\n \r\n216,045 33 \r\n \r\n$ \r\n \r\n11,006 50 \r\n \r\n3,266 61 \r\n \r\n$ \r\n \r\n669,742 46 \r\n \r\n$ \r\n \r\n316,345 34 \r\n \r\n357,20617 \r\n \r\n0 00 \r\n \r\n$ \r\n \r\n316,345 34 $ \r\n \r\n371 479 28 $ \r\n \r\n669 742 46 \r\n \r\nTotal L1ab1lllles and Fund Equity \r\n \r\n$ \r\n \r\n328,344 75 $ \r\n \r\nThe notes to the general-purpose financial statements are an integral part of this statement -2- \r\n \r\n5871524 61 $===6,;;;69;;,;,,;,.74,;.;2;.,4.;,;6;.. \r\n \r\n EXHIBIT \"A\" \r\n \r\nDEBT SERVICE \r\nFUND \r\n \r\nPROPRIETARY FUND TYPE INTERNAL \r\nSERVICE FUND \r\n \r\nFIDUCIARY FUND TYPE AGENCY FUND \r\n \r\n$ \r\n \r\n131,730 57 $ \r\n \r\n15,695 77 \r\n \r\n13,61720 \r\n \r\n$ \r\n \r\n80,000 00 \r\n \r\n104 85 \r\n \r\nACCOUNT GROUP \r\nGENERAL LONG-TERM \r\nDEBT \r\n \r\nTOTALS \r\n \r\n(Memorandum Only) \r\n \r\nJUNE 30, 2001 \r\n \r\nJUNE 30, 2000 \r\n \r\n$ 1,325.022 44 $ \r\n \r\n964,704 61 \r\n \r\n487,359 81 \r\n \r\n505,622 85 \r\n \r\n104 85 \r\n \r\n$ \r\n \r\n145,452 62 \r\n \r\n724 547 38 \r\n \r\n11,006 50 3,266 61 \r\n145.452 62 \r\n724 547 38 \r\n \r\n14,479 28 3,11834 \r\n103,030 73 \r\n866,969 27 \r\n \r\n$ \r\n \r\n145,452 62 $ \r\n \r\n15,695 77 $ \r\n \r\n80.000 DO S \r\n \r\n870,000 00 $ 2,696,760 21 $ 2,457,925 08 \r\n \r\n$ \r\n \r\n80,000 00 \r\n \r\n$ \r\n \r\n80,000 00 \r\n \r\n$ \r\n \r\n1,224 00 \r\n \r\n40,962 83 $ \r\n \r\n45,790 79 \r\n \r\n130,333 56 \r\n \r\n126,810.38 \r\n \r\n56,465 90 \r\n \r\n35,264 18 \r\n \r\n104 85 \r\n \r\n1,401 60 \r\n \r\n$ \r\n \r\n870,000.00 \r\n \r\n870,000 00 \r\n \r\n970,000 00 \r\n \r\n$ \r\n \r\n1 224 00 $ \r\n \r\n80,000 00 $ \r\n \r\n870,000 00 $ 1,179,268 74 $ 1,177,865 35 \r\n \r\n$ \r\n \r\n14,471 77 \r\n \r\n$ \r\n \r\n145,452 62 \r\n \r\n0 00 \r\n \r\n$ \r\n \r\n145 452 62 $ \r\n \r\n0 00 $ 14 471 77 $ \r\n \r\n000 000 \r\n \r\n$ \r\n \r\n14,471 77 $ \r\n \r\n15,695 77 \r\n \r\n145,452 62 \r\n \r\n16,029 49 103,030 73 \r\n394 56 \r\n \r\n11,006 50 3,266 61 \r\n669,742 46 \r\n \r\n14,479 28 3,11834 \r\n110,983 66 \r\n \r\n673 551 51 \r\n \r\n1,016,327 90 \r\n \r\n$ 1 517 491 47 $ 1,280,059 73 \r\n \r\n$ \r\n \r\n145 452 62 $ \r\n \r\n1569577 $ \r\n \r\n80,000 00 $ \r\n \r\n010,000 00 $ 2,696,760 21 $ 2 457,925 08 \r\n \r\n-3- \r\n \r\n -------------------- ----------- \r\nJENKINS COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES \r\nALL GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30. 2001 \r\n \r\nREVENUES \r\nState Funds Federal Funds Taxes Other Funds \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General AdmImstratIon School AdmmIstratIon Business AdmmIstratIon Maintenance and Operation of Plant Student Transportation Services Other Support Services Food Services Operation \r\nCapital Outlay Debt Service \r\nPrincipal Interest Paying Agent Fees \r\nTotal Expenditures \r\nExcess of Revenues over (under) Expenditures \r\nFUND BALANCE JULY 1 \r\nFood Inventory - Net Change in Period Donated Commod1t1es Purchased Food \r\nFUND BALANCE JUNE 30 \r\n \r\nGENERAL FUND \r\n \r\nSPECIAL REVENUE \r\nFUND \r\n \r\n$ 7,839,780 83 $ \r\n \r\n378,154 43 \r\n \r\n1,614,895 21 \r\n \r\n1,097,652 50 \r\n \r\n58,501 03 \r\n \r\n67 186 62 \r\n \r\n$ 8,995,934 36 $ 2,060,236.26 \r\n \r\n$ 6,455,704.32 $ \r\n266,125 82 192,563.24 247,714 89 227,669 99 582,276 77 149,599 14 629,933 49 568.224 87 \r\n17,109 31 120 20 \r\n \r\n986,165 22 \r\n86,497 91 179,538 82 \r\n6,420 32 60,170 93 \r\n4,654 17 \r\n17,523.23 5,17409 \r\n10,343 31 721,841 02 \r\n \r\n$ 9,337,042 04 $ 2,078,329 02 \r\n \r\n$ \r\n \r\n-341,107 68 $ \r\n \r\n-18,092 76 \r\n \r\n657,453 02 \r\n \r\n392,896 55 \r\n \r\n-3,472 78 148 27 \r\n \r\n$ \r\n \r\n316 345 34 $.,.,,,=3;;;,,;7~1\"\"4;,;,7~9=28;;;,,, \r\n \r\nThe notes to the general-purpose financial statements are an integral part of this statement -4- \r\n \r\n EXHIBIT \"B\" \r\n \r\nCAPITAL PROJECTS \r\nFUND \r\n \r\nDEBT SERVICE \r\nFUND \r\n \r\nTOTALS \r\n \r\n(Memorandum Only) \r\n \r\nYEAR ENDED \r\n \r\nJUNE 30, 2001 \r\n \r\nJUNE 30, 2000 \r\n \r\n$ 8,217,935 26 $ 7,777,227 37 \r\n \r\n1,614,895 21 \r\n \r\n1,501,430 78 \r\n \r\n$ \r\n \r\n545,067 64 $ \r\n \r\n187,715 90 \r\n \r\n1,830,436 04 \r\n \r\n1,433,672 64 \r\n \r\n1369116 \r\n \r\n4 132 89 \r\n \r\n14351170 \r\n \r\n231 516 40 \r\n \r\n$ \r\n \r\n558?58 80 $ \r\n \r\n191 848 79 $ 11,806?78 21 $ 10,943,847 19 \r\n \r\n$ \r\n \r\n0 00 \r\n \r\n$ 7,441,869 54 $ 6,985,166 55 \r\n \r\n352,623 73 372,102 06 254,135 21 287,840 92 586,930 94 149,599 14 647,456 72 573,398 96 \r\n27,452 62 721,961.22 \r\n \r\n577,664 00 368,932.90 263,981.30 256,850 31 532,084 00 \r\n99,699 99 575,181 23 533,702.28 \r\n18,641 85 671,185 64 \r\n22,650 00 \r\n \r\n$ \r\n \r\n100,000 00 \r\n \r\n48,705 00 \r\n \r\n721.90 \r\n \r\n100,000 00 48,705 00 721 90 \r\n \r\n95,000 00 53,290 00 \r\n674 90 \r\n \r\n$ \r\n \r\n0 00 $ \r\n \r\n149,426 90 $ 11,564?97 96 $ 11,054?04 95 \r\n \r\n$ \r\n \r\n558,758 80 $ \r\n \r\n42,421 89 $ \r\n \r\n241,980.25 $ \r\n \r\n-110,85776 \r\n \r\n110,983 66 \r\n \r\n103,030 73 \r\n \r\n1,264,363.96 \r\n \r\n1,380,151.67 \r\n \r\n-3,472 78 148 27 \r\n \r\n-3,487 28 -144267 \r\n \r\n$ \r\n \r\n669 742 46 $ \r\n \r\n145 452 62 $ \r\n \r\n-5- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES \r\nBUDGET AND ACTUAL - (NON-GAAP BASIS} GENERAL AND SPECIAL REVENUE FUNDS \r\nYEAR ENDED JUNE 30 2001 \r\n \r\nEXHIBIT\"C\" \r\n \r\nGENERAL FUND \r\n \r\nACTUAL \r\n \r\n(BUDGET \r\n \r\nBUDGET \r\n \r\nBASIS) \r\n \r\nREVENUES \r\n \r\nState Funds Federal Funds Taxes Other Funds \r\n \r\n$ 7,673,032 44 $ 7,839,780 83 \r\n \r\n1,069,328 00 7 400 00 \r\n \r\n1,097,652 50 58 501 03 \r\n \r\nTotal Revenues \r\n \r\n$ 8 749 760 44 $ 8,995,934 36 \r\n \r\nEXPENDITURES \r\n \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Adm1mstrat1on School Adm1mstrat1on Business Admin1strat1on Maintenance and Operation of Plant Student Transportation Servir.es Other Support Services Food Services Operation \r\n \r\n$ 6,493,257 34 $ 6,455,704 32 \r\n \r\n214,791 00 204,521 00 269,364 00 196,763 00 618,665 00 118,886 00 544,476 00 482,198 00 \r\n18,267 00 \r\n \r\n266,125 82 192,563 24 247,714 89 227,669 99 582,276 77 149,599 14 629,933 49 568,224 87 \r\n17,109 31 120 20 \r\n \r\nTotal Expenditures \r\n \r\n$ 9 161 188 34 $ 9,337,042 04 \r\n \r\nExcess of Revenues over (under) Expenditures \r\n \r\n$ -411 427 90 $ -341 107 68 \r\n \r\nOTHER FINANCING SOURC!;S (USES} \r\n \r\nOther Sources Other Uses \r\n \r\n$ \r\n \r\n4,200 00 \r\n \r\nTotal Other Financing Sources (Uses) \r\n \r\n$ \r\n \r\n4 200 00 \r\n \r\nExcess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses $ -407,227 90 $ -341,107 68 \r\n \r\nFUND BALANCE JULY 1 2000 \r\n \r\n649,252 42 \r\n \r\n657,453 02 \r\n \r\nAdiustments Food Inventory  Net Change in Penod \r\nDonated Commod1t1es Purchased Food \r\n \r\n-66,330 91 \r\n \r\nFUND BALANCE JUNE 30 2001 \r\n \r\n$ 175 693 61 $ 316 345 34 \r\n \r\nSPECIAL REVENUE FUND \r\n \r\nACTUAL \r\n \r\n(BUDGET \r\n \r\nBUDGET \r\n \r\nBASIS) \r\n \r\n$ 412 356 10 $ 378,154 43 \r\n \r\n1,828,598 00 \r\n \r\n1,614,895 21 \r\n \r\n61 850 00 \r\n \r\n67 186 62 \r\n \r\n$ 2,302,804 10 $ 2,060,236 26 \r\n \r\n$ 1,226,469 80 $ 986,165 22 \r\n \r\n211,337 00 163,509 96 \r\n1,880 00 82,332 00 \r\n5,192 00 \r\n \r\n86,497 91 179,538 82 \r\n6,420 32 60,170 93 \r\n4,654 17 \r\n \r\n53,529 24 5,284 00 1,000 00 \r\n757 785 50 \r\n \r\n17,523 23 5,174 09 \r\n10,343 31 721 841 02 \r\n \r\n$ 2,508,319 50 $ 2,078,329 02 \r\n \r\n$ -205 515 40 $ -18 092 76 \r\n \r\n$ \r\n \r\n40,500 00 \r\n \r\n-40 500 00 \r\n \r\n$ \r\n \r\n0 00 \r\n \r\n$ -205,515 40 $ 417,077 70 -10, 157 30 \r\n \r\n-18,092 76 392,896 55 \r\n-3 472 78 148 27 \r\n \r\n$ 201,405 00 $ 371 479 28 \r\n \r\nThe notes to the general purpose financial statements are an integral part of this statement . 7- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nSTATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS \r\n \r\nPROPRIETARY FUND TYPE - INTERNAL SERVICE FUND \r\n \r\nYEAR ENDED JUNE 30, 2001 \r\n \r\nOPERATING REVENUES None Recorded \r\nOPERATING EXPENSES Current Enterprise Operations Operating Income (Loss) \r\nNONOPERATING REVENUES None Recorded Net Income (Loss) \r\nRETAINED EARNINGS JULY 1 \r\nRETAINED EARNINGS JUNE 30 \r\n \r\nUNEMPLOYMENT COMPENSATION \r\n \r\nTOTALS \r\n \r\n{Memorandum Onl~l YEAR ENDED \r\n \r\nJUNE 30 1 2001 \r\n \r\nJUNE 30, 2000 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n0 00 $ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n1 224.00 $ \r\n \r\n1 224.00 $ \r\n \r\n169600 \r\n \r\n$ \r\n \r\n-1,224.00 $ \r\n \r\n-1,224.00 $ \r\n \r\n-1,696 00 \r\n \r\n000 \r\n \r\n0.00 \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n-1,224.00 $ \r\n \r\n-1,22400 $ \r\n \r\n-1,696.00 \r\n \r\n15 695 77 \r\n \r\n15 695.77 \r\n \r\n17 391.77 \r\n \r\n$ \r\n \r\n14 471 77 $ \r\n \r\n14 471.77 $ ===1=5=6=95==77= \r\n \r\nThe notes to the general-purpose financial statements are an integral part of this statement. -8- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION STATEMENT OF CASH FLOWS \r\nPROPRIETARY FUND TYPE - INTERNAL SERVICE FUND \r\nYEAR ENDED JUNE 30, 2001 \r\n \r\nEXHIBIT \"E\" \r\n \r\nCash Flows from Operating Act1v1t1es: Cash Paid for Claims \r\nNet Cash Provided (Used) by Operating Act1vit1es \r\nCash and Cash Equivalents - July 1 \r\n \r\nUNEMPLOYMENT , COMPENSATION \r\n \r\nTOTALS \r\n \r\n(Memorandum Only) \r\n \r\nYEAR ENDED \r\n \r\nJUNE 30, 2001 \r\n \r\nJUNE 30, 2000 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\no.oo $ _ _ _-1~6_9_6_.o_o_ \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n-1,696.00 \r\n \r\n15 695.77 \r\n \r\n15 695.77 \r\n \r\n17391.77 \r\n \r\nCash and Cash Equivalents - June 30 \r\n \r\n$ \r\n \r\nReconc1hat1on of Operating Income to Net \r\n \r\nCash Provided (Used) by Operating \r\n \r\nAct1vit1es. \r\n \r\nOperating Income (Loss) \r\n \r\n$ \r\n \r\nIncrease 1n Claims Payable \r\n \r\n15,695.77 $ \r\n \r\n15 695.77 $ ===1=5=6=95==77= \r\n \r\n-1,224.00 $ \r\n \r\n-1,224.00 $ \r\n \r\n0.00 \r\n \r\n1 224.00 \r\n \r\n1,224.00 \r\n \r\n0.00 \r\n \r\nNet Cash Provided (Used) by Operating \r\n \r\nAct1vit1es \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n000 $====0==00= \r\n \r\nThe notes to the general-purpose financial statements are an integral part of this statement. -9- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"F\" \r\n \r\nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 2001 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nREPORTING ENTITY \r\nThe Jenkins County Board of Education (School District) was established under the laws ofthe State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. The School District is organized as a separate legal entity and has the power to levy taxes and issue bonds. Its budget is not subject to approval by any other entity. Accordingly, the School District is a primary government and consists of all the organizations that compose its legal entity. \r\nFUND ACCOUNTING \r\nThe School District uses funds and an account group to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources. \r\nGeneral Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the School District. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types. \r\nAlthough \"school activity accounts\" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the gene:i;al-purpose financial statements. \r\nThe general-purpose financial statements account for all State, Federal, Taxes and Other funds under control of the School District, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows: \r\nGOVERNMENTAL FUND TYPES - are used to account for all or most of a School District's educational activities. Governmental Fund Types include: \r\nGENERAL FUND - the fund used to account for all financial resources of the School District except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a board of education. \r\n \r\n- 11 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"F\" \r\n \r\nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 2001 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nSPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are received primarily from the Georgia Department of Education and from the Federal government to accomplish specific educational objectives. \r\nCAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities. \r\nDEBT SERVICE FUND - the fund used to account for the accumulation ofresources for, and the payment of, general long-term principal, interest and paying agent fees. \r\nPROPRIETARY FUND TYPE - the fund used to account for activities of the School District similar to those found in the private sector, where cost recovery and the determination ofnet income is useful or necessary for sound fiscal management. Internal service funds are a type ofproprietary fund and are used to account for operations on a cost reimbursement basis that provide services to other funds or programs of the School District. \r\nUNEMPLOYMENT COMPENSATION - the internal service fund used to account for the School District's risk financing and insurance related activities for all risk related to unemployment compensation. \r\nFIDUCIARY FUND TYPE - the fund used to account for assets held by a government unit in a trustee capacity or as an agent for individuals, private organizations, other government units and/or other funds. This fund includes: \r\nAGENCY FUND - the fund used to account for assets held in a fiduciary capacity for other funds, governments, or individuals. \r\nACCOUNT GROUP \r\nGENERAL LONG-TERM DEBT ACCOUNT GROUP - A financial reporting device used to account for general obligation debt outstanding. \r\nBASIS OF ACCOUNTING \r\nThe accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources. \r\n \r\n- 12 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"F\" \r\n \r\nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 2001 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nLiabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable resources, are reported in the General Long-Term Debt Account Group. \r\nAll proprietary funds are accounted for on a flow of economic resources measurement focus. With this measurement focus, all assets and liabilities associated with the operation of these funds are included on the balance sheet. Operating statements present increases (e.g., revenues) and decreases (e.g., expenses) in net total assets. \r\nAgency funds are purely custodial in nature and do not involve measurement ofresults ofoperations. \r\nGovernmental funds are accounted for using the modified accrual basis of accounting under which: \r\nRevenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). \"Measurable\" means the amount of the transaction can be determined and \"available\" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. The School District considers receivables collected within sixty days after yearend to be available and therefore susceptible to accrual. Nonexchange transactions, in which the School District gives (or receives) value without directly receiving (or giving) equal value in exchange, include property taxes, local option sales taxes, intergovernmental grants and donations. Revenue for property taxes is recognized in the fiscal year for which the taxes are levied. Revenue from sales taxes is recognized in the fiscal year the resources are received or susceptible to accrual. Revenue from grants and donations is recognized in the fiscal year in which all eligibility requirements have been satisfied. \r\nExpenditures are generally recognized when the related fund liability is incurred. \r\nA departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share of these contracts. During fiscal year 2001, a substantial number of personnel of the School District were employed for a one hundred and ninety day period beginning in August 2000 and ending in early June 2001. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 2000 and ending in August 2001. State grants to fund the State's share of these contracts were disbursed from the Georgia Department of Education to the School District in the same twelve months. As of June 30, 2001, compensation under these employment contracts had been earned, but two of the twelve monthly payinents, due for July and August 2001, had not been made. Payments for these two months were made and recorded as expenditures by the School District subsequent to June 30, 2001. Also, the State's portion ofthe compensation paid in July and August 2001 was received and recorded as revenue in the fiscal year subsequent to June 30, 2001. \r\n \r\n- 13 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"F\" \r\n \r\nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 2001 \r\n \r\nNote I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nConversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 2000, were recorded in the year ended June 30, 2001. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed. \r\nThe accrual basis of accounting, as required by generally accepted accounting principles, is utilized by proprietary funds. Under the accrual basis of accounting, revenues are recorded when earned and expenses are recorded at the time liabilities are incurred. \r\nAgency funds are accounted for using the modified accrual basis ofaccounting in recognizing assets and liabilities. \r\nBUDGET \r\nThe Jenkins County Board of Education's budget is a complete financial plan for the School District's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure ofthe budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level of budget control was established by the Board at the aggregate level. The proprietary fund budget was prepared and utilized as a management tool to assess the operations of the internal service funds. The budget for governmental funds was prepared on a basis other than generally accepted accounting principles. \r\nThe budget process begins when the School District's administration prepares a tentative budget for the Board's approval. After approval ofthis tentative budget by the Board, such budget is advertised at least once in a newspaper of general circulation in the locality. At the next regular meeting of the Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167(c), to the Georgia Department of Education. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year-end. \r\nCASH AND CASH EQUIVALENTS \r\nCOMPOSITION OF DEPOSITS Cash and cash equivalents consist ofcash on hand, demand deposits and short-term investments with original maturities of three months or less from the date of acquisition in authorized financial institutions. Georgia Laws OCGA 45-8-14 authorize the School District to deposit its funds in one or more solvent banks or insured Federal savings and loan associations. \r\n \r\n- 14 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"F\" \r\n \r\nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 200 I \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\nRECEIVABLES \r\n \r\nReceivables consist of grant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general-purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. \r\n \r\nPROPERTY TAXES \r\n \r\nThe Jenkins County Board of Commissioners fixed the property tax levy for the 2000 tax year (calendar year) on October 15, 2000 (levy date). Taxes were due on December 20, 2000 (lien date). Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 2001. The Jenkins County Tax Commissioner bills and collects the property taxes for the School District. Property tax revenues during the fiscal year ended June 30, 2001 for maintenance and operations amounted to $1,085,766.66 and for school bonds amounted to $187,715.90. \r\n \r\nTax millage rates levied for the 2000 tax year (calendar year) for the Jenkins County Board of Education were as follows (a mill equals $1 per thousand dollars of assessed value): \r\n \r\nSchool Operations School Bonds \r\n \r\n8.66 mills 1.40 mills \r\n \r\n10.06 mills \r\n \r\nSALES TAXES \r\n \r\nSpecial Purpose Local Option Sales Tax is to be used for capital outlay for educational purposes. Special Purpose Local Option Sales Tax revenue during the fiscal year amounted to $545,067.64 and was recorded in the Capital Projects Fund. The State will terminate collection of this tax once an additional $2,054,948.70 has been collected or on March 31, 2005, whichever occurs first. \r\n \r\nINVENTORIES \r\n \r\nFOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost (first-in, first-out). Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Purchased foods inventories \r\n \r\n- I5 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"F\" \r\n \r\nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 2001 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nare recorded as expenditures at the time of purchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute \"available spendable resources\" even though they are a component of net current assets. \r\nGENERAL OBLIGATION BONDS \r\nThe School District issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. Bond premiums and discounts, as well as issuance costs, are recognized in the financial statements during the year bonds are issued. General obligation bonds are direct obligations and pledge the full faith and credit ofthe government. The outstanding amount of these bonds is recorded m the General Long-Term Debt Account Group. \r\nINTERFUND TRANSACTIONS \r\nThe School District has the following type of interfund transactions: \r\nReimbursements of expenditures/expenses initially made from a fund that are properly applicable to another fund are recorded as expenditures/expenses in the reimbursing fund and as reductions of expenditures/expenses in the fund that is reimbursed. \r\nMEMORANDUM ONLY - TOTAL COLUMNS \r\nTotal columns on the general-purpose financial statements are captioned \"Memorandum Only\" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results of operations or cash flows in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. \r\nNote 2: DEPOSITS \r\nCOLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee of insurance, or by collateral. The aggregate ofthe face value of such surety bond and the market value of securities pledged shall be equal to not less than 11 Opercent of the public funds being secured after the deduction ofthe amount ofdeposit insurance. If a depository elects the pooled method (OCGA 45-8-13.1) the aggregate of the market value ofthe securities pledged to secure a pool ofpublic funds shall be not less than 110 percent ofthe daily pool balance. OCGA Section 45-8-11 (b) provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts. \r\n- 16 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"F\" \r\n \r\nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 2001 \r\n \r\nNote 2: DEPOSITS \r\nAcceptable security for deposits consists of any one of or any combination of the following: \r\n(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, \r\n(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation, \r\n(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia, \r\n(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia, \r\n(5) Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose, \r\n(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and \r\n(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. \r\nCATEGORIZATION OF DEPOSITS At June 30, 2001, the bank balances were $1,898,582.84. The amounts ofthe total bank balances are classified into three categories of credit risk: \r\nCategory 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the School District or by the School District's agent in the School District's name. \r\nCategory 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the School District's name. \r\nCategory 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the School District's name.) \r\nThe School District's deposits are classified by risk category at June 30, 2001, as follows: \r\n \r\n- 17 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\nJUNE 30, 200 I \r\n \r\nEXHIBIT \"F\" \r\n \r\nNote 2: DEPOSITS \r\n \r\nRisk Category \r\n \r\nBank Balance \r\n \r\n1 \r\n \r\nS 231,718.57 \r\n \r\n2 \r\n \r\n1,666,864.27 \r\n \r\n3 \r\n \r\n0.00 \r\n \r\nTotal \r\n \r\n$ 1.898.582.84 \r\n \r\nNote 3: NON-MONETARY TRANSACTIONS \r\n \r\nThe School District receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories \r\n \r\nNote 4: RISK MANAGEMENT \r\n \r\nThe School District is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; natural disaster and unemployment compensation. \r\n \r\nThe School District has obtained commercial insurance for risk of loss associated with torts and assets. The Scho~l District has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the School District's insurance coverage in any ofthe past three years. \r\n \r\nThe School District has elected to self-insure for all losses related to natural disaster. In addition, the School District has elected to self-insure for errors or omissions, which includes, among other risks, risks for sexual harassment and discrimination. The School District has not experienced any losses related to these risks in the past three years. \r\n \r\nThe School District is self-insured with regard to unemployment compensation claims. A premium is charged when needed by the Unemployment Compensation Fund to each user fund on the basis of the percentage of that fund's payroll to total payroll in order to cover estimated claims budgeted by management based on known claims and prior experience. The School District accounts for claims with expenditure and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated. \r\n \r\nChanges in the unemployment compensation claims liability during the last two fiscal years are as follows: \r\n \r\n- 18 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\nJUNE 30, 2001 \r\n \r\nEXHIBIT \"F\" \r\n \r\nNote 4: RISK MANAGEMENT \r\n \r\n2000 2001 \r\n \r\nBegmnmg of Year Ltabthty \r\n \r\nClaims and Changes in Estimates \r\n \r\n$ \r\n \r\nI 696.00 $ \r\n \r\n0.00 s \r\n \r\ns \r\n \r\n0.00 $ \r\n \r\ns 1,224.00 \r\n \r\nClaims Paid \r\n \r\nEnd of Year Ltabthty \r\n \r\n1,696.00 $ 0.00 $ \r\n \r\n0.00 I 224.00 \r\n \r\nThe School District participates in the Georgia Education Workers' Compensation Trust, a public entity risk pool organized on December 1, 1991, to develop, implement and administer a program of workers' compensation self-insurance for its member organizations. The School District pays an annual premium to the Trust for its general insurance coverage. Additional insurance coverage is provided through an agreement by the Trust with the United States Fidelity and Guaranty Company to provide coverage for potential losses sustained by the Trust in excess of $250,000.00 loss per occurrence, up to $2,000,000.00. \r\n \r\nThe School District has purchased a surety bond to provide additional insurance coverage as follows: \r\n \r\nPosition Covered \r\n \r\nAmount \r\n \r\nAll Employees \r\n \r\n$ 100,000.00 \r\n \r\nNote 5: GENERAL LONG-TERM DEBT \r\n \r\nGENERAL OBLIGATION DEBT OUTSTANDING General Obligation Bonds currently outstanding are as follows: \r\n \r\nPurpose \r\n \r\nInterest Rates \r\n \r\nAmount \r\n \r\nGeneral Government - Series 1993 \r\n \r\n4.35 % - 5.60% $ 870,000.00 \r\n \r\nThe changes in General Long-Term Debt during the fiscal year ended June 30, 2001, were as follows: \r\n \r\nGeneral Obligation \r\nBonds \r\n \r\nBalance July I, 2000 \r\n \r\n$ 970,000.00 \r\n \r\nDeductions Debt Retired \r\n \r\n100,000.00 \r\n \r\nBalance June 30, 2001 \r\n \r\n$ 870,000.00 \r\n \r\n- 19 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"F\" \r\n \r\nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 2001 \r\n \r\nNote 5: GENERAL LONG-TERM DEBT \r\n \r\nAt June 30, 2001, payments due by fiscal year which includes principal and interest for these items are as follows: \r\n \r\nFiscal Year Ended June 30 \r\n \r\nGeneral Obligation \r\nBonds \r\n \r\n2002 2003 2004 2005 2006 2007 - 2008 \r\n \r\n$ 148,680.00 148,250.00 147,455.00 151,152.00 149,330.00 301,030.00 \r\n \r\nTotal Principal and Interest \r\n \r\n$ 1,045,897.00 \r\n \r\nNote 6: ON-BEHALF PAYMENTS \r\n \r\nThe School District has recognized revenues and expenditures in the amount of $147,725.81 for health insurance and retirement contributions paid on the School District's behalf by the following State Agencies. \r\n \r\nGeorgia Department of Education Paid to the Georgia Department of Community Health For Health Insurance ofNon-Certified Personnel In the amount of $120,239.16 \r\n \r\nPaid to the Teachers Retirement System of Georgia For Teachers Retirement System (TRS) Employer's Cost In the amount of $4,963.65 \r\n \r\nOffice of Treasury and Fiscal Services Paid to the Public School Employees Retirement System For Public School Employees Retirement (PSERS) Employer's Cost In the amount of $22,523.00 \r\n \r\nNote 7: CONTINGENT LIABILITIES \r\n \r\nAmounts received or receivable principally from the Federal government are subject to audit and review by granter agencies. This could result in requests for reimbursement to the granter agency for any expenditures which are disallowed under grant terms. The School District believes that such disallowances, if any, will be immaterial to its overall financial position. \r\n \r\n- 20 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"F\" \r\n \r\nNOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 2001 \r\n \r\nNote 8: RETIREMENT PLANS \r\n \r\nTEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) \r\n \r\nTRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school districts are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts. \r\n \r\nTRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe School District who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The School District makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 11.29% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows: \r\n \r\nFiscal Year \r\n \r\nPercentage Contributed \r\n \r\nRequired Contribution \r\n \r\n2001 2000 1999 \r\n \r\n100% 100% 100% \r\n \r\n$ 735,243.24 $ 703,671.66 $ 699,999.16 \r\n \r\n- 21 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30, 2001 \r\n \r\nASSETS \r\nCash and Cash Equivalents \r\nAccounts Receivable \r\nInventories Food Donated Commodities Purchased Food \r\n \r\nSCHOOL FOOD \r\nSERVICES FUND \r\n \r\nLOTTERY PROGRAMS \r\n \r\n$ \r\n \r\n378,051 70 $ \r\n \r\n36,693.14 \r\n \r\n10,187.23 \r\n \r\n11,006.50 31266 61 \r\n \r\nTotal Assets \r\n \r\n$ \r\n \r\n402,512.04 $===3=6=16=93=14= \r\n \r\nLIABILITIES AND FUND EQUITY \r\nLIABILITIES \r\nCash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable Deferred Revenue \r\nTotal Liabilities \r\nFUND EQUITY \r\nFund Balances Reserved For Continuation of Federal Programs For Expired Grant Balances/Questioned Costs For Inventories Food Donated Commodities Purchased Food Unreserved Undesignated \r\nTotal Fund Equity \r\n \r\n/ \r\n \r\n$ \r\n \r\n6,324 67 $ \r\n \r\n7,564.68 \r\n \r\n24,708.09 \r\n \r\n29,128.46 \r\n \r\n$ \r\n \r\n31,032.76 $ \r\n \r\n361693.14 \r\n \r\n$ \r\n \r\n11,006.50 \r\n \r\n3,266 61 \r\n \r\n357,206.17 $ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n371,479.28 $ \r\n \r\n0.00 \r\n \r\nTotal Llab1ht1es and Fund Equity See notes to the general-purpose financial statements. \r\n- 22 - \r\n \r\n$ \r\n \r\n4021512.04 $===3=6=,6=93==14= \r\n \r\n EXHIBIT\"G\" \r\n \r\nFEDERAL PROGRAMS \r\n \r\nTOTALS \r\n \r\nJUNE 30, 2001 \r\n \r\nJUNE 30, 2000 \r\n \r\n$ \r\n \r\n414,744.84 $ \r\n \r\n411,29346 \r\n \r\n$ \r\n \r\n195,714.92 \r\n \r\n205,902.15 \r\n \r\n336,866.64 \r\n \r\n11,006.50 3 266 61 \r\n \r\n14,479.28 3 118 34 \r\n \r\n$ \r\n \r\n195,714 92 $ \r\n \r\n634,920 10 $ ====76=5,=75=7.=72= \r\n \r\n$ \r\n \r\n47,395 49 $ \r\n \r\n47,395 49 $ \r\n \r\n179,851.53 \r\n \r\n18,303 74 \r\n \r\n32,193 09 \r\n \r\n34,742 25 \r\n \r\n72,801.61 \r\n \r\n126,638.16 \r\n \r\n123,010.28 \r\n \r\n55,812.48 \r\n \r\n55,812 48 \r\n \r\n35,257.11 \r\n \r\n1 401 60 \r\n \r\n1 401 60 \r\n \r\n$ \r\n \r\n195 714 92 $ \r\n \r\n263,440 82 $ \r\n \r\n372861.17 \r\n \r\n$ \r\n \r\n16,029.49 \r\n \r\n394.56 \r\n \r\n$ \r\n \r\n11,006.50 \r\n \r\n3,266.61 \r\n \r\n14,479.28 3,118.34 \r\n \r\n$ \r\n \r\n0 00 \r\n \r\n357,206 17 \r\n \r\n358,874.88 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n371 479.28 $ \r\n \r\n392,896.55 \r\n \r\n$ \r\n \r\n195,714 92 $ \r\n \r\n634,920 10 $ ==-7_6:z::5-=7=57=7=2= \r\n \r\n- 23 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES \r\nSPECIAL REVENUE FUND YEAR ENDED JUNE 30, 2001 \r\n \r\nREVENUES \r\nState Funds Federal Funds Other Funds \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Admin1strat1on School Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Food Services Operation \r\nTotal Expenditures \r\nExcess of Revenues over (under) Expenditures \r\nFUND BALANCE JULY 1 \r\nFood Inventory - Net Change in Period Donated Commodities Purchased Food \r\nFUND BALANCE JUNE 30 \r\n \r\nSCHOOL FOOD \r\nSERVICES FUND \r\n \r\nLOTTERY PROGRAMS \r\n \r\n$ \r\n \r\n53,616 00 $ \r\n \r\n299,198 43 \r\n \r\n599,369 69 \r\n \r\n67,186 62 \r\n \r\n$ \r\n \r\n720,172 31 $ \r\n \r\n299,198.43 \r\n \r\n$ \r\n \r\n219,067.78 \r\n \r\n55,580.17 93.55 \r\n \r\n6,415.45 \r\n \r\n$ \r\n \r\n721,841.02 \r\n \r\n17,523.23 1.00 \r\n517.25 \r\n \r\n$ \r\n \r\n721,841 02 $ \r\n \r\n299,198.43 \r\n \r\n$ \r\n \r\n-1,668.71 $ \r\n \r\n000 \r\n \r\n376,472.50 \r\n \r\n0.00 \r\n \r\n-3,472.78 148.27 \r\n \r\n$ 371,479 28 $ =====o=.o=o= \r\n \r\nSee notes to the general-purpose financial statements - 24 - \r\n \r\n EXHIBIT \"H\" \r\n \r\nFEDERAL PROGRAMS \r\n \r\nTOTALS \r\n \r\nYEAR ENDED \r\n \r\nJUNE 30, 2001 \r\n \r\nJUNE 30, 2000 \r\n \r\n$ \r\n \r\n25,340 00 $ \r\n \r\n378,154 43 $ \r\n \r\n420,177.76 \r\n \r\n1,015,525 52 \r\n \r\n1,614,895.21 \r\n \r\n1,501,430 78 \r\n \r\n67 186 62 \r\n \r\n125,210 86 \r\n \r\n$ \r\n \r\n2,060,236.26 $ 2,046,819 40 \r\n \r\n$ \r\n \r\n767,097 44 $ \r\n \r\n986,165.22 $ \r\n \r\n934,204.54 \r\n \r\n30,917 74 179,445 27 \r\n6,420.32 53,755 48 \r\n4,654 17 \r\n5,173 09 9,826.06 \r\n \r\n86,497.91  179,538 82 \r\n6,420 32 60,170 93 \r\n4,654.17 17,523.23 \r\n5,174.09 10,343.31 721,841 02 \r\n \r\n201,372.24 68,976.34 \r\n48,183.08 5,368.00 643.53 \r\n10,754.87 2,375 95 \r\n667,992.71 \r\n \r\n$ 1,057,289 57 $ 2,078,329 02 $ 1,939,871.26 \r\n \r\n$ \r\n \r\n-16,424 05 $ \r\n \r\n-18,092 76 $ \r\n \r\n106,948 14 \r\n \r\n16,424 05 \r\n \r\n392,896.55 \r\n \r\n290,878.36 \r\n \r\n-3,472 78 148.27 \r\n \r\n-3,487 28 -144267 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n371 479.28 $ ====39=2,=89=6 =55= \r\n \r\n- 25 - \r\n \r\n ------------- --------------- ------------- ----------------- \r\nJENKINS COUNTY BOARD OF EDUCATION STATEMENT OF CHANGES IN ASSETS AND LIABILITIES \r\nFIDUCIARY FUND TYPE - AGENCY FUND YEAR ENDED JUNE 30, 2001 \r\n \r\nEXHIBIT\"!\" \r\n \r\nFAMILY CONNECTION ASSETS \r\nAccounts Receivable \r\nLIABILITIES Cash Overdraft \r\n \r\nBALANCE JULY 1, 2000 \r\n \r\nADDITIONS \r\n \r\nDEDUCTIONS \r\n \r\nBALANCE JUNE 30, 2001 \r\n \r\n$ \r\n \r\n0 00 $ \r\n \r\n80,000.00 $ \r\n \r\n0.00 $ ====8=0,=0=00=.0=0= \r\n \r\n$ \r\n \r\n0 00 $ 105,000.00 $ \r\n \r\n25,000 00 $ ==8=0==,0=00==00= \r\n \r\nSee notes to the general-purpose financial statements. - 26 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nYEAR ENDED JUNE 30 2001 \r\n \r\nSCHEDULE \"1\" \r\n \r\nFUNDING AGENCY PROGRAM/GRANT \r\nAgnculture. U S Department of Child Nutnt1on Cluster Pass-Through From Georgia Department of Education Food and Nutnt1on Program Food Services School Breakfast Program National School Lunch Program Pass-Through From Office of School Readiness Food and Nutnt1on Program Summer Food Service Program for Children \r\nTotal Child Nutntlon Cluster \r\nOther Programs Pass-Through From Georgia Department of Education Food and Nutntlon Program Food D1stnbut1on Program ( 1) Pass-Through From Office of School Readiness Food and Nutntlon Program Child and Adult Care Food Program \r\nTotal U S Department of Agnculture \r\nEducation U S Department of Special Education Cluster Pass-Through From Georgia Department of Education lnd1v1duals with Disab1ht1es Education Act Part B - Special Education Flow Through Preschool Capacity Bu1ld1n9 Improvement Grant \r\nTotal Special Educallon Cluster \r\nOther Programs Pass-Through From Georgia Department of Education Elementary and Secondary Educallon Act Title I Grants to Local Educational Agencies Title II Eisenhower Professional Development Title Ill Technology Literacy Challenge Fund Grants Title VI Innovative Education Program Strategies Class Size Reduction Goals 2000 State and Local Education Systemic Improvement Grants Safe and Drug-Free Schools and Communities Vocational Education - Basic Grants to States High School Program Basic Grant Pass-Through from First District Regional Educational Service Agency dlbla Live Oak Migrant Education Agency Elementary and Secondary Educahon Act Tltlel Migrant Education \r\nTotal U S Department of Education \r\n \r\nCFDA NUMBER \r\n \r\nPASSTHROUGH \r\nENTITY ID \r\nNUMBER \r\n \r\nFEDERAL REVENUE IN PERIOD \r\n \r\nEXPENDITURES IN PERIOD \r\n \r\n10 553 10 555 \r\n10 559 \r\n \r\nNIA \r\n \r\n$ 117,127 49 \r\n \r\nNIA \r\n \r\n432,594 73 $ \r\n \r\n(2) 683,233 59 (3) \r\n \r\nNIA \r\n \r\n6,989 70 \r\n \r\n$ 556,711 92 $ \r\n \r\n!2) 683,233 59 \r\n \r\n10 550 10 558 \r\n \r\nNIA \r\n \r\n38,607 43 \r\n \r\n38,607 43 \r\n \r\nNIA \r\n \r\n4,050 34 \r\n \r\ns 599,369 69 $ \r\n \r\n!2) 721,841 02 \r\n \r\n84 027 84 173 84 173 \r\n \r\nNIA \r\n \r\n$ \r\n \r\n92,729 67 $ \r\n \r\nNIA \r\n \r\n20,131 56 \r\n \r\nNIA \r\n \r\n3,768 00 \r\n \r\n$ 116,629 23 $ \r\n \r\n92,729 67 20,131 56 \r\n3,766 00 \r\n116,629 23 \r\n \r\n64 010 \r\n \r\nNIA \r\n \r\n84.261 \r\n \r\nNIA \r\n \r\n84 316 \r\n \r\nNIA \r\n \r\n84 298 \r\n \r\nNIA \r\n \r\n84 340 \r\n \r\nNIA \r\n \r\n64 276 \r\n \r\nNIA \r\n \r\n84 186 \r\n \r\nNIA \r\n \r\n84048 \r\n \r\nNIA \r\n \r\n464,977 24 14,954 40 \r\n107,568 91 15,399 68 63,305 00 \r\n149,961 70 7,436 68 \r\n17,340 25 \r\n \r\n464,977 24 14,954 40 \r\n123,598 40 15,399 68 63,305 00 \r\n149,961 70 7,436 68 \r\n17,340.25 \r\n \r\n84 011 \r\n \r\nNIA \r\n \r\n19,18398 \r\n \r\n$ 976,779 07 $ \r\n \r\n19,18398 992,806 56 \r\n \r\n- 27  \r\n \r\n ----------------------------------- \r\n \r\nJENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nYEAR ENDED JUNE 30 2001 \r\n \r\nSCHEDULE \"1\" \r\n \r\nFUNDING AGENCY PROGRAM/GRANT \r\nHealth and Human Services, U S Department of Pass-Through From Georgia Department of Human Resources Block Grants for Prevention and Treatment of Substance Abuse Grant-in-Aid \r\n \r\nCFDA NUMBER \r\n \r\nPASSTHROUGH \r\nENTITY ID \r\nNUMBER \r\n \r\nFEDERAL REVENUE IN PERIOD \r\n \r\nEXPENDITURES IN PERIOD \r\n \r\n93 959 \r\n \r\nN/A \r\n \r\n$ \r\n \r\n38,746 45 $ \r\n \r\n39,141 01 \r\n \r\nTotal Federal Financial Assistance \r\n \r\ns 1,614.895 21 s ___1_1_5_3_.7_9o.....,59_ \r\n \r\nNIA = Not Available \r\n \r\nNotes to the Schedule of Expenditures of Federal Awards \r\n \r\n(1) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonmonetary assistance for donated commod1t1es received and/or consumed by the system dunng the current fiscal year \r\n(2) Expenditures for the Summer Food Sel'Vlce Program for Children, Child and Adult Care Food Program and the School Breakfast Program were not ma1nta1ned separately and are included 1n the 2001 National School Lunch Program \r\n(3) Expenditures on this program/prOject were not maintained on a program/proJect basis \r\n \r\nMaJor Programs are 1dent1fied by an astensk (\") in front of the CFDA number \r\n \r\nThe School D1stnct did not provide Federal Assistance to any Subrec1p1ent \r\nThe accompanying schedu1e of expenditures of Federal awards includes the Federal grant activity of the Jenkins County Board of Education and 1s presented on the modified accrual basis of accounting which ,s the basis of accounting used in the presentation of the general-purpose financial statements \r\n \r\nSee notes to the general-purpose financial statements \r\n \r\n- 28 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30. 2001 \r\n \r\nSCHEDULE \"2\" \r\n \r\nAGENCY/FUNDING \r\nGRANTS Education, Georgia Department of Quality Basic Education Direct lnstruc:tional Cost Kindergarten Program Kindergarten Program - Early Intervention Program Primary Grades (1-3) Program Primary Grades - Early Intervention (1-3) Program Upper Elementary Grades (4-5) Program Middle School (6-8) Program High School General Educabon (9-12) Program Vocational Laboratory (9-12) Program Students with D1sab1hhes Category I Category II Category Ill Category IV Gifted Student - Category VI Remedial Education Program Alternative Education Program Media Center Program Staff and Professional Development Indirect Cost Categorical Grants Pupil Transportation Regular Bus Replacement Nursing Services Principal Supplements Vocational Supervisors Mid-term AdJustment Hold-Harmless Education Equalization Funding Grant Food Services Vocational Education Other State Programs At-Risk Summer School Program Health Insurance Mentoring Program Mentor Teachers Preschool Handicapped Program Remedial Summer School Teachers' Retirement Lottery Programs Computers in the Classroom \r\nOffice of School Readiness Pre-Kindergarten Program \r\nOffice of Treasury and Fiscal Services Public School Employees Retirement \r\nCONTRACTS Education, Georgia Department of Georgia's Reading Challenge Reading First Program \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nSPECIAL \r\n \r\nGENERAL \r\n \r\nREVENUE \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ \r\n \r\n290.469 00 \r\n \r\n87,744 00 \r\n \r\n1,008,586 00 \r\n \r\n185,382 00 \r\n \r\n529,208 00 \r\n \r\n928,864 00 \r\n \r\n846,957 00 \r\n \r\n248,012 00 \r\n \r\n5,700 00 329,861 00 397,301 00 \r\n59,614 00 46,051.00 143,781 00 72,335 00 162,467 00 44,765 00 1,137,89100 \r\n \r\n$ \r\n \r\n290,469 00 \r\n \r\n87,744 00 \r\n \r\n1,008,586 00 \r\n \r\n185,382 00 \r\n \r\n529,208 00 \r\n \r\n928,864 00 \r\n \r\n846,957 00 \r\n \r\n248,012 00 \r\n \r\n5,700 00 329,861 00 397,301 00 \r\n59,614 00 46,051.00 143,781 00 72,335 00 162,467 00 44,765 00 1,137,89100 \r\n \r\n259,849 00 81,614 00 51,994 00 7,241.00 9,098 00 35,741 00 \r\n625,432.00 $ \r\n21,260 58 \r\n2,056 75 120,239 16 \r\nB.00000 1,304 00 19,551.00 3,498 69 4,96365 \r\n \r\n53,616 00 36,574 00 \r\n \r\n259,849 00 81,614.00 51,994 00 7,241 00 9,098 00 35,741 00 \r\n625,432 00 53,616 00 21,260 58 \r\n2,056 75 120,239 16 \r\nB.00000 1,304.00 19,551 00 3,49869 4,963 65 \r\n36,574 00 \r\n \r\n262,624 43 \r\n \r\n262,624 43 \r\n \r\n22,52300 \r\n \r\n22,52300 \r\n \r\n40,427.00 \r\n \r\n25,340 00 \r\n \r\n40,427.00 25,340 00 \r\n \r\nSee notes to the general-purpose financial statements \r\n \r\n$ 7,839,780 83 $ \r\n \r\n378,154 43 $ 8,217,935 26 \r\n \r\n- 29- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS \r\nYEAR ENDED JUNE 30, 2001 \r\n \r\nSCHEDULE \"3\" \r\n \r\nPROJECT \r\nConstruct approximately twelve (12) classrooms at Jenkins County Elementary School, Construct approximately ten (10) classrooms at Jenkins County High School, construct approximately two (2) classrooms at Jenkins County Middle School, and complete improvements and an expansion of the kitchen at Jenkins County High School, Construct or provide new bleachers and a press box at the Jenkins County High School football stadium, and Construct an allweather track facility and new tennis courts at Jenkins County High School \r\n \r\nORIGINAL ESTIMATED \r\nCOST (1) \r\n \r\nCURRENT ESTIMATED COSTS (2) \r\n \r\nAMOUNT EXPENDED IN CURRENT \r\nYEAR \r\n \r\nAMOUNT EXPENDED \r\nIN PRIOR YEARS \r\n \r\nPROJECT STATUS \r\n \r\n$ 2,711,00000 $ 2,711,00000 $ \r\n \r\n0 00 $ = = = =0 0=0 Ongoing \r\n \r\n(1) The School D1stnct's original cost estimate as specified in the resolution calling for the ImposItIon of the Local Option Sales Tax \r\n(2) The School D1stnct's current estimate of total cost for the proJect Includes all cost from proiect inception to completion \r\n \r\nSee notes to the general-purpose financial statements \r\n \r\n- 31 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION GENERAL FUND- QUALITY BASIC EDUCATION PROGRAM (QBE) \r\nALLOTMENTS AND EXPENDITURES - BY PROGRAM YEAR ENDED JUNE 30, 2001 \r\n \r\nSCHEDULE \"4\" \r\n \r\nDESCRIPTION \r\nDirect Instructional Programs Kindergarten Program Kindergarten Program-Early Intervention Program Primary Grades (1-3) Program Primary Grades-Early Intervention (1-3) Program Upper Elementary Grades (4-5) Program Middle School (6-8) Program High School General Education (9-12) Program Vocallonal Laboratory (9-12) Program Students with D1sab1ht1es Category II Category Ill Category IV Gifted Student - Category VI Remedial Education Program Alternallve Education Program \r\nTOTAL DIRECT INSTRUCTIONAL PROGRAMS \r\nMedia Center Program Staff and Professional Development \r\n \r\nALLOTMENTS FROM GEORGIA DEPARTMENT OF EDUCATION (1) \r\n \r\nELIGIBLE QBE PROGRAM COSTS \r\n \r\nSALARIES \r\n \r\nOPERATIONS \r\n \r\nTOTAL \r\n \r\n$ \r\n \r\n314,547 00 $ 371,665 08 $ \r\n \r\ns 14,438 69 \r\n \r\n386,103 77 \r\n \r\n95,017 00 \r\n \r\n72,130 86 \r\n \r\n72,13086 \r\n \r\n1,092,192 00 1,051,656 89 \r\n \r\n57,177 59 \r\n \r\n1,108,834 48 \r\n \r\n200,749 00 \r\n \r\n183,877 83 \r\n \r\n183,877 83 \r\n \r\n573,076 00 \r\n \r\n471,791 61 \r\n \r\n9,985 35 \r\n \r\n481,776 96 \r\n \r\n1,005,861 00 \r\n \r\n940,599 87 \r\n \r\n42,715 06 \r\n \r\n983,314 93 \r\n \r\n917,165 00 \r\n \r\n957,498 58 \r\n \r\n65,984 36 \r\n \r\n1,023,482 94 \r\n \r\n268,571 00 \r\n \r\n285,530 51 \r\n \r\n51,659 91 \r\n \r\n337,190 42 \r\n \r\n858,167 00 \r\n \r\n312.750 83 \r\n \r\n17,273 52 \r\n \r\n330,024 35 \r\n \r\n426,389 53 \r\n \r\n558 33 \r\n \r\n426.947 86 \r\n \r\n1,095 42 \r\n \r\n4,059 09 \r\n \r\n5,154 51 \r\n \r\n49,869 00 \r\n \r\n40,262 21 \r\n \r\n988 75 \r\n \r\n41,250 96 \r\n \r\n155,700 00 \r\n \r\n201,690 38 \r\n \r\n201,690 38 \r\n \r\n78,331 00 \r\n \r\n107,194 27 \r\n \r\n484 99 \r\n \r\n107,679 26 \r\n \r\n$ \r\n \r\ns 5,609,245 00 $ 5,424,133 87 \r\n \r\n265,325 64 $ 5,689,459 51 \r\n \r\n175,936 00 48.476 00 \r\n \r\n169,478 28 10.425 96 \r\n \r\n59,377 40 38,330 78 \r\n \r\n228,855 68 48,756 74 \r\n \r\nTOTAL QBE FORMULA FUNDS \r\n \r\n$ \r\n \r\n5,833,657 00 S 5,604,038 11 $ 363,033 82 $ 5,967,071 93 \r\n \r\n(1) Comprised of State Funds plus Local Five Mill Share \r\n \r\nSee notes to the general-purpose financial statements \r\n \r\n- 32 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION GENERAL FUND - QUALITY BASIC EDUCATION PROGRAM (QBE) \r\nALLOTMENTS AND EXPENDITURES - BY SITE YEAR ENDED JUNE 30, 2001 \r\n \r\nSCHEDULE \"5\" \r\n \r\nSITE Jenkins County Middle School Jenkins County High School Jenkins County Elementary School Alternative School Central Office (Alternative Education Program) \r\nTOTAL \r\n(1) Comprised of State Funds plus Local Five Mill Share. \r\n \r\nALLOTMENTS FROM GEORGIA DEPARTMENT OF EDUCATION (1) \r\n \r\nELIGIBLE QBE PROGRAM COSTS \r\n \r\n$ \r\n \r\n1,246,009.00 $ \r\n \r\n1,432,787.53 \r\n \r\n1,420,080.00 \r\n \r\n1,299,756.15 \r\n \r\n2,864,825.00 \r\n \r\n2,849,236.57 \r\n \r\n107,679.26 \r\n \r\n78,331 00 \r\n \r\n$ \r\n \r\n5,609,245.00 $ =====5=,6=8=9=,4=5=9=.5=1 \r\n \r\nSee notes to the general-purpose financial statements. - 33 - \r\n \r\n SECTION II COMPLIANCE AND INTERNAL CONTROL REPORTS \r\n \r\n l'~SlI I \\\\'. H1,TO~ \r\nSTATE AUDITOR (4041 56-2174 \r\n \r\nDEPARTI\\1ENT OF AUDITS AND ACCOUNTS \r\n2:'i-1 W.1,li111,l-'l1111 \\t1L1.:1. \\ \\\\ \\u1IL' 21-1 -\\11.1111.1 (1L'lll,l-'I.I \"\\()\"\\ \u003e-I-S-11)1) \r\nApril 9, 2002 \r\n \r\nHonorable Roy E. Barnes, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the Jenkins County Board of Education \r\nREPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nLadies and Gentlemen: \r\nWe have audited the financial statements of Jenkins County Board of Education as of and for the year ended June 30, 2001, and have issued our report thereon dated April 9, 2002. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general-purpose financial statements. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. \r\nCompliance \r\nAs part of obtaining reasonable assurance about whether Jenkins County Board of Education's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions oflaws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances ofnoncompliance that are required to be reported under Government Auditing Standards. \r\nInternal Control Over Fmancial Reporting \r\nIn planning and performing our audit, we considered Jenkins County Board of Education's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal \r\n2001YB-40 \r\n \r\n control over financial reporting. However, we noted certain matters involving the internal control over financial reporting and its operation that we consider to be reportable conditions. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control over financial reporting that, in ourjudgment, could adversely affect Jenkins County Board ofEducation's ability to record, process, summarize and report financial data consistent with assertions of management in the financial statements. Reportable conditions are described in the accompanying Schedule ofFindings and Questioned Costs as items FS-6821-01-01 and FS-6821-01-02. \r\nA material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, ofthe reportable conditions described above, we consider item FS-6821-0102 to be a material weakness. \r\nThis report is intended solely for the information and use of the management, members of the Jenkins County Board of Education, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. \r\nRespectfully submitted, \r\n~~ \r\nRWH:as 2001 YB-40 \r\n \r\n ?u,,u 1 \\\\\". H1:-.10\" \r\nSTATE AUDITOR (404; 656 2174 \r\n \r\nDEPART!\\1ENT OF AUDITS AND ACCOUNTS \r\n2:'i4 \\\\',1~11111glllll ~lll'.l'.I ~ \\V. '\u003elllll ~14 i\\11.1111.1. (,eurg1.1 ,(J\"\"\\ \u003c4-:-,4()(1 \r\nApril 9, 2002 \r\n \r\nHonorable Roy E. Barnes, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the Jenkins County Board of Education \r\nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133 \r\nLadies and Gentlemen: \r\nCompliance \r\nWe have audited the compliance ofJenkins County Board ofEducation with the types ofcompliance requirements described in the U.S. Office of Management and Budget (0MB) Circular A-133 Comphance Supplement that are applicable to each of its major Federal programs for the year ended June 30, 2001. Jenkins County Board of Education's major Federal programs are identified in the Summary of Auditor's Results Section of the accompanying Schedule of Findings and Questioned Costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major Federal programs is the responsibility of Jenkins County Board of Education's management. Our responsibility is to express an opinion on Jenkins County Board of Education's compliance based on our audit. \r\nWe conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and 0MB Circular Al 33, Audas of States, Local Governments, and Non-Profit Organizations. Those standards and 0MB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types ofcompliance requirements referred to above that could have a direct and material effect on a major Federal program occurred. An audit includes examining, on a test basis, evidence about the Jenkins County Board of Education's compliance with those reqmrements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on Jenkins County Board of Education's compliance with those requirements. \r\n2001SA-10 \r\n \r\n In our opinion, the Jenkins County Board of Education complied, in all material respects, with the requirements referred to above that are applicable to each of its major Federal programs for the year ended June 30, 2001. \r\nInternal Control Over Compliance \r\nThe management of Jenkins County Board of Education is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to Federal programs. In planning and performing our audit, we considered Jenkins County Board ofEducation's internal control over compliance with requirements that could have a direct and material effect on a major Federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with 0MB Circular A-133. \r\nOur consideration of the internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level of risk that noncompliance with applicable requirements of laws, regulations, contracts and grants that would be material in relation to a major Federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses. \r\nThis report is intended solely for the information and use of the management, members of the Jenkins County Board of Education, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. \r\nRespectfully submitted, \r\n \r\nRWH:as 2001SA-10 \r\n \r\nState Auditor \r\n \r\n SECTION ill AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE \r\nSUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2001 \r\n \r\nPRIOR YEAR FINANCIAL STATEMENT FINDINGS'AND QUESTIONED COSTS \r\n \r\nFINDING CONTROL NUMBER AND STATUS \r\n \r\nFS-6821-99-0 l FS-6821-99-02 FS-6821-99-03 FS-6821-00-01 FS-6821-00-02 FS-6821-00-03 \r\n \r\nFurther Action Not Warranted Previously Reported Corrective Action Implemented Further Action Not Warranted Previously Reported Corrective Action Implemented Partially Resolved-See Corrective Action/Responses Unresolved-See Corrective Action/Responses \r\n \r\nCORRECTIVE ACTION/RESPONSES \r\n \r\nGENERAL LEDGER Inadequate Internal Control Procedures Finding Control Number: FS-6821-00-02 \r\n \r\nThe School District will implement procedures to provide adequate documentation for all journal entries as well as adequate review and approval of all entries. \r\n \r\nGENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Finding Control Number: FS-6821-00-03 \r\n \r\nThe Jenkins County Board of Education has met several times with other area superintendents in order to obtain a General Fixed Assets Accounts Group management system. \r\n \r\nCentral Savannah River Area Regional Educational Service Agency is finalizing negotiations with a service provider for fixed assets management through a consortium thus making it affordable for all systems. \r\n \r\nPRIOR YEAR FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\n \r\nFINDING CONTROL NUMBER AND STATUS \r\n \r\nFA-6821-00-01 F A-6821-00-02 F A-6821-00-03 \r\n \r\nPreviously Reported Corrective Action Implemented Previously Reported Corrective Action Implemented Previously Reported Corrective Action Implemented \r\n \r\n SECTION IV FINDINGS AND QUESTIONED COSTS \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2001 \r\n \r\nI SUMMARY OF AUDITOR'S RESULTS \r\n \r\n1. Type of Report Issued on the Financial Statements The auditor's opmion on the Jenkins County Board of Education's financial statements was qualified for various departures from generally accepted accounting principles. \r\n \r\n2. Reportable Conditions in Internal Control Disclosed by the Audit of the Financial Statements The audit report for the Jenkins County Board of Education disclosed financial statement reportable conditions related to the following control categories. \r\n \r\nGeneral Ledger \r\n \r\nGeneral Fixed Assets \r\n \r\nOf the reportable conditions described above, General Fixed Assets is considered to be a material weakness. \r\n \r\n3. Noncompliance Material to the Financial Statements The audit of the Jenkins County Board of Education disclosed no instances of noncompliance that were deemed to be material to the financial statements. \r\n \r\n4. Reportable Conditions in Internal Control Over Major Programs The audit report for the Jenkins County Board of Education did not disclose any reportable conditions in internal control over major programs. \r\n \r\n5. Type of Report Issued on Compliance for Major Programs The auditor's opinion on the Jenkins County Board ofEducation's report on compliance with requirements applicable to major programs was unqualified. \r\n \r\n6. Audit Findings Required to be Reported by Section .51 O(a) of 0MB Circular A-133 The Jenkins County Board ofEducation's audit did not disclose audit findings required to be reported by section .510(a) of 0MB Circular A-133. \r\n \r\n7. Major Programs Federal awards audited as major programs are as follows: 10.553 Food and Nutrition Program - Food Services - School Breakfast Program 10.555 Food and Nutrition Program - Food Services-National School Lunch Program 10.559 Food and Nutrition Program - Summer Food Service Program for Children 84.010 Elementary and Secondary Education Act - Title I - Grants to Local Educational Agencies \r\n \r\n8. Type \"A\" Program Dollar Threshold The dollar threshold for type \"A\" programs was $300,000.00. \r\n \r\n-l - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF FfNDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2001 \r\nI SU1\\1MARY OF AUDITOR'S RESULTS \r\n9. Low Risk Auditee The Jenkins County Board of Education did not qualify as a low risk auditee as defined by Section .530 ofOMB Circular A-133. \r\nII FINANCIAL STATEMENT FfNDINGS AND OUESTIOI\\7ED COSTS \r\nGENERAL LEDGER Inadequate Internal Control Procedures Reportable Condition Repeated From Prior Year Finding Control Number: FS-6821-01-0 I \r\nA review of the School District's internal control policies and procedures noted deficiencies in providing for adequate internal control categories in the separation of duties over the journal entry process. Journal entries were not reviewed and approved by someone independent of the general ledger journal entry function. This condition was a result of management's decision to limit the numher of administrative staff made responsible for accounting functions and their failure to institute proper mternal control over this area. The School District should review the accounting procedures in place, design procedures which would enhance segregation of duties and proper internal controls relative to the above control category and implement those procedures to strengthen the internal control over accounting functions. \r\nGENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Reportable Cond1t1on - Material Weakness Repeated From Prior Year Finding Control Number FS: -6821-01-02 \r\nThe Jenkms County Board of Education did not maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting pnnciples. This cond1t1on results in the general-purpose financial statements of the School District being mcomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the School District to establish accounting controls and procedures to provide for the maintenance of a General Fixed Assets Account Group. These subsidiary records should include an inventory of land, buildings and equipment owned by the School District and should include, but may not be limited to, date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group. \r\n-2- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 200 l ill FEDERAL AWARD FTNDINGS AND QUESTIONED COSTS No matters were reported. \r\n-3- \r\n \r\n "},{"id":"dlg_ggpd_y-ga-ba800-b-pr1-be26-bj5-b1999-h2000","title":"Jenkins County Board of Education, Millen, Georgia, report on audit of the financial statements, year ended June 30, 2000","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts."],"dcterms_spatial":["United States, Georgia, 32.75042, -83.50018"],"dcterms_creator":["Georgia. Department of Audits and Accounts"],"dc_date":["2000-06-30"],"dcterms_description":["Fiscal year ended June 30, 2000-","Ceased with: Fiscal year ended June 30, 2008.","Title from cover.","Report year covers fiscal year.","Has supplements: Jenkins County Board of Education, Millen, Georgia, schedule of salaries and travel, fiscal year ended June 30, 2000-fiscal year ended June 30, 2002; Report on salary and travel for the fiscal year ended ... (Jenkins County Board of Education, Ga.), fiscal year ended June 30, 2003-fiscal year ended June 30, 2007; Salaries and travel reimbursement (Jenkins County Board of Education, Ga.), fiscal year ended June 30, 2008.","Fiscal year ended June 30, 2008, released in 2009? (online surrogate); (Georgia Government Publications database, viewed April 24, 2023)."],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Georgia. Department of Audits and Accounts"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Jenkins County Board of Education (Ga.)--Appropriations and expenditures--Periodicals.","Education--Georgia--Jenkins County--Auditing--Periodicals.","Education--Georgia--Jenkins County--Finance--Statistics--Periodicals.","School employees--Salaries, etc.--Georgia--Jenkins County--Statistics--Periodicals.","Education--Auditing","Education--Finance","Expenditures, Public","Georgia--Jenkins County","Georgia Government Documents--Serial"],"dcterms_title":["Jenkins County Board of Education, Millen, Georgia, report on audit of the financial statements, year ended June 30, 2000"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-be26-bj5-b1999-h2000"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-be26-bj5-b1999-h2000"],"dcterms_temporal":null,"dcterms_rights_holder":["\u0026copy; Georgia Department of Audits"],"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["periodicals","state government records","audits","financial records","financial statements"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":"., .. ,:.~,.\\:::/::.,,/:~~;;??/\\///:::_,r~:;/::?d:f}\u003e \r\n,~~-re:, t\\~~~~.:.:. :. -::.~~:~ :1 '\\ \r\n......;. ~,..;..,--:....,.,.;,~...;...;...,~~~-....;.~~..;..~~.;...,,~~-,.:...;..~ ;...;_...;;.:;,..;.;.~~~~~....;.---~~-\",:-,~~ \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION -,TABLE OF CONTENTS - \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\n \r\nEXHIBITS \r\n \r\nGENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nCOMBINED STATEMENTS - OVERVIEW \r\n \r\nA \r\n \r\nCO~INED BALANCE SHEET \r\n \r\nALL FUND TYPES AND ACCOUNT GROUP \r\n \r\n2 \r\n \r\nB \r\n \r\nCOMBINED STATEMENT OF REVENUES, EXPENDITURES AND \r\n \r\nCHANGES IN FUND BALANCES \r\n \r\nALL GOVERNMENTAL FUND TYPES \r\n \r\n4 \r\n \r\nC \r\n \r\nCOMBINED STATEMENT OF REVENUES, EXPENDITURES AND \r\n \r\nCHANGES IN FUND BALANCES - BUDGET AND ACTUAL \r\n \r\n(NON-GAAP BASIS) \r\n \r\nGENERAL AND SPECIAL REVENUE FUNDS \r\n \r\n7 \r\n \r\nD \r\n \r\nSTATEMENT OF REVENUES, EXPENSES AND \r\n \r\nCHANGES IN RETAINED EARNINGS \r\n \r\nPROPRIETARY FUND TYPE - INTERNAL SERVICE FUND \r\n \r\n8 \r\n \r\nE \r\n \r\nSTATEMENT OF CASH FLOWS \r\n \r\nPROPRIETARY FUND TYPE -INTERNAL SERVICE FUND \r\n \r\n9 \r\n \r\nF NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\n10 \r\n \r\nADDIDONAL FINANCIAL INFORMATION \r\n \r\nCOMBINING STATEMENTS \r\n \r\nSPECIAL REVENUE FUND \r\n \r\nG \r\n \r\nCOMBINING BALANCE SHEET \r\n \r\n20 \r\n \r\nH \r\n \r\nCOMBINING STATEMENT OF REVENUES, EXPENDITURES \r\n \r\nAND CHANGES IN FUND BALANCES \r\n \r\n22 \r\n \r\nSCHEDULES \r\n \r\n1 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\n \r\n24 \r\n \r\n2 SCHEDULE OF STATE REVENUE \r\n \r\n26 \r\n \r\nANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS \r\n \r\nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS \r\n \r\n3 \r\n \r\nOVERALL \r\n \r\n27 \r\n \r\n4 \r\n \r\nBYPROGRAM \r\n \r\n28 \r\n \r\n JE1'\\TKINS COUNTY BOARD OF EDUCATTON - TABLE OF CONTENTS - \r\nSECTION II COMPLIANCE AND INTERNAL CONTROL REPORTS REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCEWITHGOVERNMENTAUDITINGSTANDARDS REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE. WITH 0MB CIRCULAR A-133 \r\nSECTION ill AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\nSECTION JV \r\nFINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIQNED COSTS \r\n \r\n SECTION I FINANCIAL \r\n \r\n RussELL W. H1NTON \r\nSTATE AUDITOR \r\n(404) 6562174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.W.. Suite 214 Atl:mla, Georgia 30334-8400 \r\nMay 17, 2001 \r\n \r\nHonorable Roy E. Barnes, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the Jenkins County Board of Education \r\n \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION~ SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\n \r\nLadies and Gentlemen: \r\n \r\nWe have audited the accompanying general purpose financial statements of the Jenkins County \r\n \r\nBoard of Education, as of and for the year ended June 30, 2000, as listed in the table of contents. \r\n \r\nThese general purpose financial statements are the responsibility of the Jenkins County Board of \r\n \r\nEducation's management. Our responsibility is to express an opinion on these general purpose \r\n \r\nfinancial statements based on our audit. \r\n \r\n \r\n \r\nWe conducted our audit in accordance with auditing standards generally accepted in the United States ofAmerica and the standards applicable to financial audits contained in Government Auditing Standards, issued by the \u003c:;:omptroller General ofthe United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free ofmaterial misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used. and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our op1mon. \r\n \r\nAs described in the notes to the general purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows: \r\n \r\n2000ARL-13A \r\n \r\n * The general purpose financial statements of the Board did not contain a General Fixed \r\nAssets Account Group to account for property and equipment owned by the Board which should be included to conform to generally accepted accounting principles. \r\n* School activity accounts maintained at the individual schools are not included in the \r\ngeneral purpose financial statements. To conform to generally accepted accounting principles, these accounts should be included in the general purpose financial statements. \r\n* The Board did not recognize as expenditures, in the year ended June 30, 2000, a portion \r\nof salaries and the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 2000. Also funds received, subsequent to June 30, 2000, from the Georgia Department of Education for the State's share of these unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1999, were improperly recorded in the year ended June 30, 2000. To conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed. \r\nThe aggregate effects on the general purpose financial statements of these variances or omissions have not been determined, but are believed to be material. \r\nIn our opinion, except for the effects on the general purpose financial statements of the matters \r\nreferred to in the preceding paragraph, the general purpose financial statements referred to above present fairly, in all material respects, the financial position of the Jenkins County Board of Education as ofJune 30, 2000, and the results ofits operations and the cash flows ofits proprietary fund for the year then ended, in conformity with_ accounting principles generally accepted in the United States of America. \r\nIn accordance with Government Auditing Standards, we have also issued our report dated May 17, 2001, on our consideration ofthe Jenkins County Board ofEducation's internal controlover financial reporting and our tests of its compliance with certain provisions oflaws, regulations, contracts and grants. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. \r\nOur audit was performed for the purpose of forming an opinion on the general purpose financial statements of the Jenkins County Board of Education taken as a whole. The accompanying .combining statements (Exhibits G and H) and the financial schedules (Schedules 1 through 4), which includes the Schedule ofExpenditures ofFederal Awards as required by U. S. Office ofManagement and Budget Circular A-133, Audits ofStates, Local Governments, and Non-Pro.fit Organizations, are presented for purposes of additional analysis and are not a required part of the general purpose financial statements. Such information has been subjected to the auditing procedures applied in the \r\n2000ARL-13A \r\n \r\n audit of the general purpose financial statements and in our opinion, except for the effects of the matters referred to in the third paragraph, such information is fairly stated, in all material respects, in relation to the general purpose financial statements taken as a whole. \r\nA copy ofthis report has been filed as a permanent record in the ofiice ofthe State Auditor .id made available to the press ofthe State, as provided for by Official Code ofGeorgia Annotated Section 506-24. \r\nRespectfully submitted, \r\n \r\nRWH:jb 2000ARL-13J\\ \r\n \r\n~.~;~i~n-\u003c8.- \r\nState Auditor \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION COMBINED BALANCE SHEET \r\nALL FUND TYPES AND ACCOUNT GROUP JUNE 30, 2000 \r\n \r\nASSETS \r\nCash and Cash Equivalents \r\nAccounts Receivable \r\nInventories Food Donated Commodities Purchased Food \r\nAmount Available in Debt Service Fund \r\nAmount to be Provided in Future Years For Payment of Bond Debt \r\n \r\n./ \r\n \r\nGENERAL FUND \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nSPECIAL \r\n \r\nCAPITAL \r\n \r\nREVENUE \r\n \r\nPROJECTS \r\n \r\nFUND \r\n \r\nFUND \r\n \r\n$ \r\n \r\n594,072.22 $ 231,441.93 $ \r\n \r\n32,103.70 \r\n \r\n78,236.51 \r\n \r\n336,866.64 \r\n \r\n78,879.96 \r\n \r\n14,479.28 3,118.34 \r\n \r\nTotal Assets \r\n \r\n$ \r\n \r\n672,308.73 $ \r\n \r\n585,906.19 $ ==1=1=0'=9=83=.6=6= \r\n \r\nLIABILITIES AND FUND EQUITY \r\n \r\nLIABILITIES \r\n \r\nAccounts Payable \r\n \r\n$ \r\n \r\nSalaries Payable \r\n \r\nExpired Grant Balances Payable \r\n \r\nGeneral Obligation Bonds Payable \r\n \r\nTotal Liabilities \r\n \r\n$ \r\n \r\nFUND EQUITY \r\n \r\nRetained Earnings \r\n \r\nUnreserved \r\n \r\nFund Balances \r\n \r\nReserved \r\n \r\nFor Continuation of Federal Programs \r\n \r\nFor Debt Service \r\n \r\nFor Expired Grant Balances/Questioned Costs \r\n \r\nFor Inventories \r\n \r\nFood \r\n \r\nDonated Commodities \r\n \r\nPurchased Food \r\n \r\nFor SPLOST Projects \r\n \r\nUnreserved \r\n \r\nUndesignated \r\n \r\n$ \r\n \r\nTotal Fund Equity \r\n \r\n$ \r\n \r\n11,048.54 $ 3,800.10 \r\n7.07 \r\n \r\n34,742.25 123,010.28 35,257.11 \r\n \r\n14,855.71 $ 193,009.64 \r\n \r\n$ \r\n \r\n16,029.49 \r\n \r\n394.56 \r\n \r\n657,453.02 657,453.02 $ \r\n \r\n14,479.28 3,118.34 $ \r\n358,874.88 \r\n392,896.55 $ \r\n \r\n110,983.66 0.00 \r\n110,983.66 \r\n \r\nTotal Liabilities and Fund Equity \r\n \r\n$ \r\n \r\n672,308.73 $ \r\n \r\n585,906.19 $ ===11...0=,9=8=3=.6=6= \r\n \r\nThe notes to the general purpose financial statements are an integral part of this statement. -2- \r\n \r\n EXHIBIT\"A\" \r\n \r\nDEBT \r\nSERVICE FUND. \r\n \r\nPROPRIETARY FUND TYPE INTERNAL \r\nSERVICE FUND \r\n \r\n$ \r\n \r\n91,390.99 $ . 15,695.77 \r\n \r\n11,639.74 \r\n \r\nACCOUNT GROUP \r\nGENERAL LONG-TERM \r\nDEBT \r\n \r\nTOTALS \r\n \r\n(Memorandum Only) \r\n \r\nJUNE 30, 2000 \r\n \r\nJUNE 30, 1999 \r\n \r\n964,704.61 $ 1,436,530.94 \r\n \r\n505,622.85 \r\n \r\n160,959.40 \r\n \r\n$ \r\n \r\n103,030.73 \r\n \r\n866,969.27 \r\n \r\n14,479.28 3,118.34 103,030.73 \r\n866,969.27 \r\n \r\n17,966.56 4,561.01 66,442.19 \r\n998,557.81 \r\n \r\n$ \r\n \r\n103,030.73 $ \r\n \r\n15,695.77 $ \r\n \r\n970,000.00 $ 2,457,925.08 $ 2,685,017.91 \r\n \r\n$ \r\n \r\n45,790.79 $ \r\n \r\n59!685.79 \r\n \r\n126,810.38 \r\n \r\n126,982.73 \r\n \r\n35,264.18  \r\n \r\n35,805.95 \r\n \r\n$ \r\n \r\n9701000.00 \r\n \r\n 970,000.00 \r\n \r\n1,0651000.00 \r\n \r\n$ \r\n \r\n970,000.00 $ 1I1771865.35 $ 1,2871474.47 \r\n \r\n$ \r\n \r\n15,695.77 \r\n \r\n$ \r\n \r\n103,030.73 \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n103,030.73 $ \r\n \r\n0.00 151695.77 \r\n \r\n$ \r\n \r\n15,695.77 $ \r\n \r\n17,391.77 \r\n \r\n16,029.49 103,030._73 \r\n394.56 \r\n \r\n4,251.06 66,442.19 \r\n1,044.21 \r\n \r\n14,479.28 3,118.34 110,983.66 \r\n \r\n17,966.56 4,561.01 \r\n \r\n11016,327 .90 \r\n \r\n11285,886.64 \r\n \r\n$ 1,2801059.73 $ 1,397.543.44 \r\n \r\n$ \r\n \r\n103,030.73 $ \r\n \r\n15,695.77 $ \r\n \r\n970,000.00 $ 2,457,925.08 $ 2,685,017.91 \r\n \r\n.-3- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES \r\nALL GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30, 2000 \r\n \r\nREVENUES \r\nState Funds Federal Funds Taxes Other Funds \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Instruction . Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration , Maintenance and Operation of Plant Student Transportation Services Other Support Services Food Services Operation . \r\nCapital Outlay Debt Service \r\nPrincipal Interest Paying Agent Fees \r\n. Total Expenditures . \r\nExcess of Revenues over (under) Expenditures \r\nFUND BALANCE JULY 1 \r\n Food Inventory - Net Change in Period Donated Commodities Purchased Food \r\n \r\nGENERAL FUND \r\n \r\nSPECIAL REVENUE \r\nFUND \r\n \r\n$ 7,357,049.61 $ \r\n \r\n420,177.76 \r\n \r\n1,501,430.78 \r\n \r\n1,140,259.17 \r\n \r\n103,181.91 \r\n \r\n125,210.86 \r\n \r\n$ 8,600,490.69 $ 2,046,819.40 \r\n \r\n$ 6,050,962.01 $ \r\n376,291.76 299,956.56 263,981.30 208,667.23 526,716.00 \r\n99,699.99 574,537.70 522,947.41 \r\n16,265.90 3,192.93 \r\n22,650.00 \r\n \r\n934,204.54 \r\n201,372.24 68,976.34 \r\n48,183.08 5,368.00 \r\n643.53 10,754.87 \r\n2,375.95 667,992.71 \r\n \r\n$ 8,965,868.79 $ 1,939,871.26 \r\n \r\n$ -365,378.10 $ \r\n \r\n106,948.14 \r\n \r\n1,022,831.12 \r\n \r\n290,878.36 \r\n \r\n-3,487.28 -1,442.67 \r\n \r\nFUND BALANCE JUNE 30 \r\n \r\n$ \r\n \r\n657,453.02 \r\n \r\n$ \r\n \r\n392,896.55 \r\n=================== \r\n \r\nThe notes to the general purpose financial statements are an integral part of this statement. \r\n \r\n-4- \r\n \r\n EXHIBIT \"B\" \r\n \r\nCAPITAL PROJECTS \r\nFUND \r\n \r\nDEBT SERVICE \r\nFUND \r\n \r\nTOTALS (Memorandum Only) \r\nYEAR ENDED JUNE 30, 2000. JUNE 30, 1999 \r\n \r\n$ 7,777,227.37 $ 7,375,447.00 \r\n \r\n1,501,430.78 \r\n \r\n1,305,012.65 \r\n \r\n$ \r\n \r\n110,983.66 $ \r\n \r\n182,429.81 \r\n \r\n1,433,672.64 \r\n \r\n1,212,857.06 \r\n \r\n3,123.63 \r\n \r\n231,516.40 \r\n \r\n191,489.74 \r\n \r\n$ \r\n \r\n110,983.66 $ \r\n \r\n185,553.44 $ 10,943,847.19 $ 10,084,806.45 \r\n \r\n$ \r\n \r\n0.00 \r\n \r\n$ 6,985,166.55 $ 6,333,606.25 \r\n \r\n577,664.00 368,932.90 263,981.30 256,850.31 532,084.00 \r\n99,699.99 575,181.23 533,702.28 \r\n18,641.85 671,185.64 - 22,6~0.00 \r\n \r\n494,037.64 368,990.22 244,242.76 222,682.89 516,940.26 \r\n75,174.70 530,229.59 466,571.12 \r\n33,210.33 613,621.81 \r\n25,000.00 \r\n \r\n$ \r\n \r\n95,000.00 \r\n \r\n53,290.00 \r\n \r\n674.90 \r\n \r\n95,000.00 53,290.00 \r\n674.90 \r\n \r\n90,000.00 57,477.50 \r\n679.81 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n148,964.90 $ 11,054,704.95 $ 10,072,464.88 \r\n \r\n$ \r\n \r\n110,983.66 $ \r\n \r\n36,588.54 $ -110,857.76 $ \r\n \r\n12,341.57 \r\n \r\n0.00 \r\n \r\n66,442.19 \r\n \r\n1,380,151.67 \r\n \r\n1,369,111.76 \r\n \r\n-3,487.28 -1 442.67 \r\n \r\n2,419.25 -3,720.91 \r\n \r\n$ \r\n \r\n110,983.66 $ \r\n \r\n103,030.73 $ 1,264,363.96 $ 1,380,151.67 \r\n \r\n-5- \r\n \r\n  JENKIN COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES !;;XPENDITURES AND CHANGES IN FUND BALANCES \r\nBUDGET AND ACTUAL - {NON-GAAP BASIS! GENERAL AND SPECIAL REVENUE FUNDS \r\nYEAR ENDED JUNE 30. 2000 \r\nI \r\n \r\nEXHIBIT \"C\" \r\n \r\nGENERAL FUND \r\n \r\nACTUAL \r\n \r\n(BUDGET \r\n \r\nBUDGET \r\n \r\nBASIS} \r\n \r\nREVENUES \r\n \r\nState Funds Federal Funds Taxes Other Funds \r\n \r\n$ 7.109,050.89 $ 7,357,049.61 \r\n \r\n90.000.00 \r\n \r\n1,070,328.00 \r\n \r\n1,140,259.17 \r\n \r\n4,200.00 \r\n \r\n103,181.91 \r\n \r\nTotal Revenues \r\n \r\n$. 8,273,578.89 $ 8,600,490.69 \r\n \r\nEXPENDITURES \r\n \r\nCurrent Instruction Support Services Pupil Services. Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Food Services Operation \r\nCapital Outlay \r\n \r\n$ 6,044,811.56 $ 6,050,962.01 \r\n \r\n355,692.00 299.866.00 257,049.00 192,913.00 523,882.00 \r\n84,142.00 548,445.00 477,375.00 \r\n16.879.00 7.100.00 16,479.00 \r\n \r\n376,291.76 299,956.56 263,981.30 208,667.23 526,716.00 \r\n99,699.99 574,537.70 522,947.41 \r\n16,265.90 3,192.93 22,650.00 \r\n \r\nTotal Expenditures \r\n \r\n$ 8,824,633.56 $ 8,965,868.79 \r\n \r\nExcess of Revenues over (under) Expenditures \r\n \r\n$ -551,054.67 $ -365,378.10 \r\n \r\nOTHER FINANCING SOURCE {!,!S!;S} \r\n \r\nOther Sources Other Uses \r\n \r\nTotal Other Financing Sources (Uses) \r\n \r\nExcess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses $ -551,054.67 $. -365,378.10 \r\n \r\nEUND B8LAN~E JUbY 1, 1999 \r\n \r\n1,015,803.24 \r\n \r\n1,022,831.12 . \r\n \r\nAdjustments Food Inventory - Net Change in Period \r\nDonated Commodities Purchased Food \r\n \r\nSPECIAL REVENUE FUND \r\n \r\nACTUAL \r\n \r\n(BUDGET \r\n \r\nBUDGET \r\n \r\nBASIS} \r\n \r\n$ 284,903.37 $ 420,177.76 \r\n \r\n1,520,349.00 \r\n \r\n1,501,430.78 \r\n \r\n227,100.00 \r\n \r\n125,210.86 \r\n \r\n$ 2,032,352.37 $ 2,046,819.40 \r\n \r\n$ 1,053.038.27 $ \r\n145.003.00 87,531.49 \r\n22,929.00 30,571.00 \r\n3,971.00 23,562.07 717,102.86 \r\n \r\n934,204.54 \r\n201,372.24 68,976.34 \r\n48,183.08 5,368.00 \r\n643.53 10,754.87 2.375.95 667,992.71 \r\n \r\n$ 2,083,708.69 $ 1,939,871.26 $ -51,356.32 $ 106,948.14 \r\n \r\n$ 55,479.00 -39,000.00 \r\n$ 16,479.00 \r\n \r\n$ -34.877.32 $ 106,948.14 \r\n \r\n272,817.44 \r\n \r\n290,878.36 \r\n \r\n-22,445.61 \r\n \r\n-3,487.28 -1 442.67 \r\n \r\nFUND f!ALANC!; J!,!N!;; ~Q, iQQQ \r\n \r\n$ 464,748.57 $ 6571453.02 \r\n \r\n$ 215,494.51 $ 392,896.55 \r\n \r\nThe notes to the general purpose financial statements are an integral part of this statement. -7- \r\n \r\n JENKINS;COL:JN'il:Y:BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nSTATEMENT OF REVENUES, 6XPEKJSES AND CHANGES IN RETAINED EARNINGS ( \r\n \r\nPROPRIETARY FlJND 0TYPE - INTERNAL SERVICE FUND \r\n \r\nYEAR.ENDE.D JUNE 30, 2000 \r\n \r\nOPERATING REVENUES None Recorded \r\n..,, ~ ., \r\nOPERATING EXPENSES \" \r\nCurrent Enterprise Operations Operating Income (Loss) \r\nNONOPERATING REVENUES .None Recorded Net Income (Loss) \r\n.' i RETAINEn' 'EARNINGS JULY 1 \r\nRETAINED EARNINGS JUNE 30 \r\n \r\nUNEMPLOYMENT COMPENSATION \r\n \r\nTOTALS \r\n \r\n{Memorandum Onl~l \r\n \r\nYEAR ENDED \r\n \r\nJUNE 30, 2000 \r\n \r\nJUNE 30, 1999 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n1,696.00 $ \r\n \r\n1,696.00 $ \r\n \r\n0.00 \r\n \r\n,~ \r\n \r\n$ \r\n \r\n -1,696.00 $ \r\n \r\n-1,696.00 $ \r\n \r\n0.00 \r\n \r\nr \r\n$ : -~ - \r\n \r\n0.00 -1,696.00 $ 17 391.77 \r\n \r\n0.00 -1,696.00' $ 17 391.77 \r\n \r\n0.00 0.00 17 391.77 \r\n \r\n$ \r\n \r\n15 695.77 $ \r\n \r\n15,695.77 $ =====17=3=9=1=7...,7= \r\n \r\nThe notes to the gefleral purpose financial statemen_ts are an integral part of this statement. -8- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION STATEMENT OF CASH FLOWS \r\nPROPRIETARY FUND TYPE - INTERNAL SERVICE FUND YEAR ENDED JUNE 30, 2000 \r\n \r\nEXHIBIT \"E\" \r\n \r\nUNEMPLOYMENT COMPENSATION \r\n \r\nTOTALS (Memorandum Only) I \r\n \r\nYEAR ENDED \r\n \r\nJUNE 30, 2000 \r\n \r\nJUNE 30, 1999 \r\n \r\nCash Flows from Operating Activities:, \r\n \r\nCash Paid for Claims \r\n \r\n$ \r\n \r\n-1,696.00 $ \r\n \r\n-1,696.00 $ \r\n \r\n0.00 \r\n \r\nCash and Cash Equivalents - July 1 \r\n \r\n17 391.77 \r\n \r\n17 391.77 \r\n \r\n17,391.77 \r\n \r\nCash and Cash Equivalents - June 30 $ \r\n \r\n15,695.77 $ \r\n \r\n15,695.77 $ ===1=7::l:::,3=9=1.=77=== \r\n \r\nThe notes to the general purpose financial statements are an integral part of this statement. -9- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"F\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30. 2000 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\nREPORTING ENTITY \r\n \r\nThe Jenkins County Board ofEducation (Board) was established under the laws of the State of \r\n \r\nGeorgia and operates under the guidance of a school board elected by,. the voter~ and a \r\n \r\nSuperintendent appointed by the Boc;ird. The Board is organized as a separate _legal entity and has \r\n \r\nthe power to levy taxes and issue 'bonds. Its budget is not subject to approval by any ot.her entity. \r\n \r\nAccordingly, the Board is a primary government and consists of all the organizations that compose \r\n \r\nits legal entity.   \r\n \r\n   \r\n \r\n-- \r\n \r\nFUND ACCOUNTING \r\n \r\nThe Board uses funds and an account group to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources. \r\n \r\nGeneral Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Board. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting_ the cost of assets acquired by governmental fund types. \r\n \r\nAlthough \"school activity accounts\"- are maintained at the individual schools, neither the. assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the general purpose financial statements. \r\n \r\n The general purpose financial statements account for all State, Federal, Taxes and Other-funds under_ control of the Board, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows: \r\nGOVERNMENTAL FUND TYPES - are used to account for all or most of a Board's educational activities. Governmental Fund Types include: \r\nGENERAL FUND - the fund used to account for all financial resources ofthe Board except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a board of education. \r\n \r\n- 10 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"F\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 2000 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\nSPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are received primarily from the Georgia Department of Education and from the Federal government to accomplish specific educational objectives. \r\n \r\nCAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities. \r\n \r\nDEBT SERVICE FUND - the fund used to account for the accumulation ofresources for, and the \r\n \r\npayment of, general long-term principal, interest and paying agent fees. \r\n \r\n. \r\n \r\n( \r\n \r\nPROPRIETARY FUND TYPE - the fund used to account for activities of the Board similar to those found in the private sector, where cost recovery and the determination ofnet income is useful or necessary for sound fiscal management. Internal service funds are a type ofproprietary fund and are used to account for operations on a cost reimbursement basis that provide services to other funds or programs of the Board. \r\n \r\nUNEMPLOYMENT COMPENSATION - the fund used to account for the Board's risk financing and insurance related activities for all risk related to unemployment compensation. \r\n \r\nACCOUNT GROUP \r\n \r\nGENERAL LONG-TERM DEBT ACCOUNT GROUP - A financial reporting device used to account for general obligation debt outstanding. \r\n \r\nBASIS OF ACCOUNTING \r\n, \r\nThe accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this' measurement focus, only current assets and current liabilities generally are . included on the balance sheet. Operating statements ofthese funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources. \r\n \r\nLfabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from - available spendable resources, are reported in the General Long-Term Debt Account Group. \r\n. \r\nAll proprietary funds are accounted for on a flow of economic resources measurement focus. With this measurement focus, all assets and liabilities associated with the operation of these funds are included on the balance sheet. Operating statements present increases (e.g., revenues) and decreases (e.g., expenses) in net total assets. \r\n \r\n- 11 - \r\n \r\n JENKINS COUNTY BOARD OP-EDUCATION \r\n \r\nEXHIBIT \"F\" \r\n \r\n NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 2000 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\nGovernmental funds are accounted for using the modified accrual basis. of acc~unting under which: \r\n \r\n. \r\n \r\n. \r\n \r\n. \r\n \r\n- \r\n \r\nRevenues are recognized when susceptible to accrual (i.e., when th~y b~come both measurable and \r\n \r\navailable). \"Measurable\" means the amount of the transaction can be determined and \"available\" \r\n \r\nmeans collectible within the current period or soon enough thereafter to be used to pay liabilities of \r\n \r\n.the curren~ period: Those _revenues considered susceptible to accrual are property taxes, local option \r\n \r\nsales taxes, intergovernmental grants and investment i~come. \r\n \r\n Expenditurfs are generally recowi:ized when the related fund liability is incurred. \r\n \r\nA departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers~ and bus drivers' contracts; and the resources available from the Georgia Department of Education for the State's share of these contracts. During fiscal year 2000, a substantial number of personnel of the Board were employed for a one hundred and nine~y day .period beginning in late August 1999 and ending in early June 2000. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 1999 and ending in August 2000. State grants to fund the State's share of these contracts were disbursed fro,m the Georgia Department ofEducation to the Board in the same twelve months. As ofJune 30, 2000, compensation under these employment contracts had been earned, but two ofthe twelve monthly payments, due for July and August 2000, had not been made. Payments for these two months were made and recorded as expenditures by the Board subsequent to June 30, 2000. Also, the State's portion ofthe compensation p_aid in July and August 2000 was received and . recorded as revenue in the fiscal year subseq~ent to June 30, 2000. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1999, were recorded in the year ended June 30, 2000. Generally accepted accounting principles require that revenues be recorded when available and measl!rable and that expenditures be recorded when incurred, rather than when funds are received or disbursed. \r\n \r\nThe accrual basis of accounting, as required by generally accepted accounting principles, isutilized by proprietary funds. Under the accrual basis of accounting, revenues are r~corded when earned and expenses are rec~rded at th~ 'time liabilities are ~ncurred. \r\n \r\nBUDGET \r\n \r\nThe Jenkins County Board ofEducation's budget is a complete financial plan for the Board's fiscal year and is based upon es,timates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level ofbudget control was established by the Board at the.aggregate level. The proprietary.fund budget was prepared and .utilized as a management tool to assess the operations ofth~ internal service funds. The budget for governm~n~al funds was prep~ed on a basis other than generally accepted accounting principles. \r\n \r\n- 12 - \r\n \r\n . \r\nJENKINS COUNTY BOARD OF EDUCATION NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\nJUNE 30. 2000 \r\n \r\nEXHIBIT \"F\" \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\nThe budget process begins when the Board's administration prepares a tentative budget for the Board's approval. After approval ofthis tentative budget by the Board, such budget is advertised at least once in a newspaper of general circulation in the locality. At the next regular meeting of the Board after '1-dvertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167(c), to the Georgia Department of Education. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year-end. \r\n \r\nCASH AND CASH EQUIVALENTS \r\n \r\nCO:MPOSITION OF DEPOSITS Cash and cash equivalents consist of deposits in authorized financial institutions. Georgia Laws OCGA 45-8-14 authorize the Board to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations. \r\n \r\nRECEIVABLES \r\n \r\nReceivables consist ofgrant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. \r\n \r\nPROPERTY TAXES \r\n \r\nThe Jenkins County Board of Commissioners fixed the property tax levy for the 1999 tax year (calendar year) on September 30, 1999 (levy date). Taxes were due on December 20, 1999. The lien date for property taxes was January 1, 1999. Taxes collected within the current fiscal year or within 60 days- after year-end are reported as revenue in fiscal year 2000. The Jenkins County Tax Commissioner bills and collects the property taxes for the Board of Education. \r\n \r\nTax millage rates levied for the 1999 tax year (calendar year) for the Jenkins County Board of Education were as follows (a mill equals $1 per thousand dollars of assessed value): \r\n \r\nSchool Operations School Bonds \r\n \r\n9.31 mills 1.50 mills \r\n \r\n10.81 mills \r\n \r\n- 13 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"F\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30. 2000 \r\n \r\nNote 1:. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\nSALES TAXES \r\n \r\nSpecial Purpose Local Option Sales Tax is to be used for capital outlay for educational purposes and debt service. Special Purpose Local Option Sales Tax revenue during the fiscal year amounted to $110,983;66 and was recorded in the Capital Projects Funds. The State will terminate collection of this tax once an additional $2,600,016.34 has been.collected or on March 31, 2005, whichever occurs first. \r\n \r\nINVENTORIES \r\n \r\nFOOD INVENTORIES \r\n \r\nInventories of donated food commodities used in the preparation of meals are reported on the \r\n \r\nCombined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported \r\n \r\non the Combined Balance Sheet at cost (first-in, first-out). Donated food commodities are recorded \r\nas revenues and expenditures at the time commodity items are received. Purchased foods inventories \r\n \r\nare recorded as expenditures at the time ofpurchase. The inventories reported on the balance sheet \r\n \r\nfor donated food commodities and for purchased foods are equally offset by reservations of fund \r\n \r\nbalance which indicates that these amounts do not constitute \"available spendable resources\" even \r\n \r\nthough they are a component of net current assets.  \r\n \r\n \r\n \r\nGENERAL OBLIGATION BONDS '' . \r\n \r\nThe Board issues general obligation bonds to provide funds for the acquisition and construction of \r\n \r\nmajor capital facilities. Bond premiums and discounts, as w_ell as issuance costs, are recognized in \r\n \r\nthe financial statements during the year bonds are issued. General obligation bonds are direct \r\n \r\nobligations and pledge the full faith and credit ofthe government. The outstanding amount ofthese \r\n \r\nbonds is recorded in the General Long-Term Debt Account Group. \r\n \r\n \r\n \r\nINTERFUND TRANSACTIONS \r\n \r\nThe Board has the following types of interfund transactions: \r\n \r\n. Reimbursements ofexpenditures/expenses initially made from a fund that are properly applicable to another fund.are recorded as expenditures/expenses in the reimbursing fund and as reductions of expenditures/expenses in the fund that is reimbursed. \r\n \r\nMEMORANDUM ONLY -TOTAL COLUMNS \r\n \r\nTotal columns on the general purpose financial statements are captioned \"Memorandum Only\" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results ofoperations or cash flows in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. \r\n \r\n- 14 - \r\n \r\n , \r\n \r\nJENKINS COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"F\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30. 2000 \r\n \r\nNote 2: DEPOSITS \r\n \r\nCOLLATERALIZATION OF DEPOSITS Official Code o(,Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on . deposit at any time in any depository for a time longer than ten days a sum ofmoney which has not been secured by surety bond, by guarantee ofinsurance, or by collateral. The aggregate of the face value of such surety bond and the market value of securities pledged shall be equal to not less than 110 percent ofthe public funds being secured after the deduction ofthe amount ofdeposit insurance. If a depository elects the pooled method (OCGA 45-8-13.1) the aggregate ofthe market value ofthe securities pledged to secure a pool ofpublic funds shall be not less than 110 percent ofthe daily pool balance. OCGA Section 45-8-11 (b) provides an officer holding public funds may, in his discretion, waive the requirement for security in the case ofoperating funds placed in demand deposit checking accounts. \r\n \r\nAcceptable security for deposits consists of any one of or any combination of the following: \r\n \r\n(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, \r\n \r\n(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation, \r\n \r\n(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia, \r\n \r\n(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georg~a. \r\n \r\n(5) Bonds of any public authority created by _the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose, \r\n \r\n(6)  Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and \r\n \r\n(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank,, the Central Bank for Cooperatives, the Farm Credit Banks; the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. \r\n \r\nCATEGORIZATION OF DEPOSITS \r\n \r\n_ \r\n \r\nAt June 30, 2000, the bank balances were $1,684,342.30. The amounts ofthe total bank balances are \r\n \r\nclassified into three categories of credit risk: \r\n \r\n- 15 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"F\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 2000 \r\n \r\nNote 2: DEPOSITS \r\n \r\n. Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized_with  securities held by-the Board or by the Board's agent in the Board's name. \r\nCategory 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name. \r\nCategory 3 :- Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Board's name.) \r\n \r\nThe Board's deposits are classified by risk category at June 30, 2000, as follows: \r\n \r\nRisk Category \r\n \r\nBank Balance \r\n \r\n1 \r\n \r\n$ 168,936.43 \r\n \r\n2 \r\n \r\n1,515,405.87 \r\n \r\n3 \r\n \r\n. 0.00 \r\n \r\nTotal \r\n \r\n$ 1,684,342.30 \r\n \r\nNote 3: NON-MONETARY TRANSACTIONS \r\n \r\nThe Board receives food commodities from the United States Department ofAgriculture,(USDA) for school breakfastand lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories \r\n \r\nNote 4: RISK MANAGEMENT \r\n \r\nThe Board is exposed to various risks ofloss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; natural disaster and unemployment compensation. \r\n \r\nThe Board has obtained commercial insurance for risk ofloss associated with torts and assets. The Board has neither. significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Board's insurance coverage in any of the past three years. \r\n \r\n. \r\n \r\n. \r\n \r\nThe Board has-~lected toself-insure for all losses related to natural disaster. In addition, the Board \r\n \r\nhas elected to self-insure for errors or omissions, which includes, among other risks, risks for sexual \r\n \r\nharassment and discrimination. Th,e Board has not experienced any losses related to these risks in \r\n \r\nthe past three years. \r\n \r\n \r\n \r\nThe Board is self-insured with regard to unemployment compensation claims. A premium is charged when needed by the Unemployment Compensation Fund to each user fund on the basis of .the percentage or'that fund's payroll to total payroll in order to cover estimated claims budgeted by \r\n \r\n,-16- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"F\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEME1'rrs \r\n \r\nJUNE 30, 2000 \r\n \r\nNote 4: RISK MANAGEMENT \r\n \r\nmanagement based on known claims and prior experience. The Board accounts for claims with expenditure and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated. \r\n \r\nChanges in the unemployment compensation claims liability during the last two fiscal years are as follows: \r\n \r\n1999 2000 \r\n \r\nBeginning of Year Liability \r\n \r\n(Claims and Changes in Estimates \r\n \r\nClaims Paid \r\n \r\nEnd of Year Liability \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n1,696.00 $ \r\n \r\n0.00 $ \r\n \r\n1,696.00 \r\n \r\n$ \r\n \r\n1,696.00 $ \r\n \r\n0.00 $ \r\n \r\n1,696.00 $ \r\n \r\n0.00 \r\n \r\nThe Board participates in the Georgia Education Workers' Compensation Trust, a public entity risk pool organized on December 1, 1991, to develop, implement and administer a program ofworkers' compensation self-insurance for its member organizations. The Board pays an annual premium to the Trust for its general insurance coverage. Additional insurance coverage is provided through an agreement by the Trust with the United States Fidelity and Guaranty Company to provide coverage for potential losses sustained by the Trust in excess of $250,000.00 loss per occurrence, up to $2,000,000.00. \r\n \r\nThe Board has purchased surety bonds to provide a~ditional insurance coverage as follows: \r\n \r\nPosition Covered \r\n \r\nAmount \r\n \r\nAll Employe~s \r\n \r\n$ 100,000.00 \r\n \r\nNote 5: GENERAL LONG-TERM DEBT \r\n \r\nGENERAL OBLIGATION DEBT OUTSTANDING General Obligation Bonds currently outstanding are as follows: \r\n \r\nPurpose \r\n \r\nInterest Rates \r\n \r\nAmount \r\n \r\nGeneral Government - Series 1993 \r\n \r\n4.35% - 5.60% $ 970.000,00 \r\n \r\nThe changes in General Long-Term Debt during the fiscal year ended June 30, 2000, were as \r\n \r\nfollows: \r\n \r\n- \r\n \r\n- 17 - \r\n \r\n . JENKINS COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"F\" \r\n \r\nNOTES TO THE GENERA.L PURPOSE FINANCIAL STATEMENTS \r\n \r\nhJNE 30. 2000 \r\n \r\nNote 5: GENERAL LONG-TERM DEBT \r\n \r\nGeneral  Obligation \r\nBonds \r\n \r\nBalance July 1, 1999 i \r\n \r\n$ 1,065,000.00 \r\n \r\nDeductions Debt Retired \r\n \r\n95,000.00 \r\n \r\nBalance June 30, 2000 \r\n \r\n$ 970,000.00 \r\n \r\nAt June 30, 2000, payments due by fiscai year which includes principal and interest for these items are as follows: \r\n \r\n  Fiscal Year Ended June 30 \r\n.J \r\nI \r\n2001 2002 2003 2004 2005 2006- 2010 \r\n \r\nGeneral ObligatiQn \r\nBonds \r\n \r\n$ 148,705.00 \r\n \r\n\\ \r\n \r\n148,680.00  \r\n \r\n148,250.00 \r\n \r\n. _'147,455.00 \r\n \r\n, 151,152.00 \r\n \r\n450,360.00 \r\n \r\nTotal Principal and Interest \r\n \r\n$ 1,194,602.00 \r\n \r\nNote 6: ON-BEHALF PAYMENTS \r\n \r\nThe Board has recognized revenues and expenditures in the amount of $146,115.79 for health i'nsurance and retirement contributions paid on the Board's behalfby the following State Agencies. \r\n \r\nGeorgia Departmei:i,t of Education Paid to the Georgia Department of Community Health For Health Insurance_ ofNon-Certified P~onnel \r\nof In the amount $121,821.42 \r\n \r\nt \r\n \r\n. \r\n \r\nPaid io the Teachers Retirement System of Georgia \r\n \r\nFor Teachers Retirement System (TRS) Employer's Cost \r\n \r\nIn the amount of $4,561.37 \r\n \r\n- 18 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"F\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\n- \r\n \r\nJUNE 30, 2000 \r\n \r\nNote 6: ON-BEHALF PAYMENTS \r\n \r\nOffice of Treasury and Fiscal Services Paid to the Public School Employees Retirement System For Public School Employees Retirement (PSERS) Employer's Cost In the amount of $19,733.00 \r\n \r\nNote 7: CONTINGENT LIABILITIES \r\n \r\nAmounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Board believes that such disallowances, if any, will be immaterial to its overall financial position. \r\n \r\nNote 8: RETIREMENT PLANS \r\n \r\nTEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) \r\n \r\nTRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone final)cial audit report and a copycan be obtained from the Georgia Departm.ent of Audits and Accounts. \r\n \r\nTRS CONTRIBUTIONS REQUIRED AND MADE Employees of the Board who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The Board makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 11.29% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows: \r\n \r\nFiscal Year \r\n \r\nPercentage Contributed \r\n \r\nRequired Contribution \r\n \r\n2000 \r\n \r\n1999 \r\n \r\n'\\ \r\n \r\n1998 \r\n \r\n100% 100% 100% \r\n \r\n$ 703,671.66 $ 699,999.16 $ 641,836.88  \r\n \r\n- 19 - \r\n \r\n JENKINS COUNTYBOARD OF EDUCATION COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30. 2000 \r\n \r\nASSETS \r\nCash and Cash Equivalents \r\nAccounts Receivable \r\nInventories Food Donated Commodities Purchased Food \r\n \r\nSCHOOL fOOD \r\nSERVICES FUND \r\n \r\nLOTTERY PROGRAMS \r\n \r\n$ \r\n \r\n384,704.21 $ \r\n \r\n26,589.25 \r\n \r\n8,406.63 \r\n \r\n5,686,37 \r\n \r\n14,479.28 3,118.34 \r\n \r\nTotal Assets \r\n \r\n$ \r\n \r\n410,708.46 $ ===3=2::!::,2:::::::7=5.=62= \r\n \r\nLIABILITIES AND FUND EQUITY \r\n \r\nLIABILITIES \r\n \r\nj \r\n \r\nCasl':I Overdraft \r\n \r\n,. 'r \r\n \r\nI \r\n \r\nAccounts payable \r\n \r\nSalaries Payable - \r\n \r\nExpired Grant Balances Payable \r\n \r\nTotal Liabilities \r\n \r\nFUND EQUITY \r\n \r\nFund Balances \r\nReserved For Continuation of 1Federal Programs \r\nFor Expired Grant Balances/Ques~ioned Costs \r\nFor'lnventories \r\nFood Donated Commodities \r\nPurchased Food : :1 \r\nUnreserved Undesignated \r\n \r\nTotal Fund Equity \r\n \r\n$ \r\n \r\n7,466.70 $ \r\n \r\n7,745.26 \r\n \r\n26,769.26 \r\n \r\n23,931.46 \r\n \r\n598.90 \r\n \r\n$ \r\n \r\n34,235.96 $ ____....,........;3=2=,2:;.;.7.=.;5.=62=- \r\n \r\n$ \r\n \r\n14,479.28 \r\n \r\n3,118.34 \r\n \r\n358,874.88 $ _ _ _ _..;:o:.:.;.o:::.;:o'- \r\n \r\n$ \r\n \r\n375,412.so $ _ _ _ _...;:o::.:;.o::.::o~ \r\n \r\nTotal Liabilities and Fund Equity See notes to the general purpose financial statements. \r\n- 20 - \r\n \r\n$ \r\n \r\n410,708.46 $ ===3=2::!::,2:::::::7=5.=62= \r\n \r\n EXHIBIT\"G\" \r\n \r\nFEDERAL PROGRAMS \r\n \r\nOTHER PROGRAMS \r\n \r\nTOTALS \r\n \r\nJUNE 30, 2000 \r\n \r\nJUNE 30, 1999 \r\n \r\n$ \r\n \r\n411,293.46 $ \r\n \r\n395,515.64 \r\n \r\n$ \r\n \r\n306,247.15 $ \r\n \r\n16,526.49 \r\n \r\n336,866.64 \r\n \r\n115,034.26 \r\n \r\n14,479.28 3,118.34 \r\n \r\nI \r\n' \r\n17,966.56 4,561.01 \r\n \r\n$ \r\n \r\n306,247.15 $ \r\n \r\n16,526.49 $ \r\n \r\n765,757.72 $ ====5=33=,0=7=7.=47= \r\n \r\n$ \r\n \r\n163,325.04 $ \r\n \r\n19,530.29 \r\n \r\n72,309.56 \r\n \r\n34,658.21 \r\n \r\n16,526.49 $ \r\n \r\n179,851.53 $ 34,742.25 123,010.28 35,257.11 \r\n \r\n22,272.26 59,475.49 125,118.77 35,332.59 \r\n \r\n$ \r\n \r\n289,823.10 $ \r\n \r\n16,526.49 $ \r\n \r\n372,861.17 $ \r\n \r\n242,199.11 \r\n \r\n \r\n \r\n$ \r\n \r\n16,029.49 \r\n \r\n394.56 \r\n \r\n0.00 $ \r\n \r\n'$ \r\n \r\n16,424.05 $ \r\n \r\n$ \r\n0.00 - 0.00 $ \r\n \r\n16,029.49 $ 394.56 \r\n14,479.28 3,118.34 358,874.88 392,896.55 $ \r\n \r\n4,251.06 \r\n17,966.56 4,561.01 264,099.73 290,878.36 \r\n \r\n$ \r\n \r\n306,247.15 $ \r\n \r\n16,526.49 $ \r\n \r\n765,757.72 $ ====5=33=,0=7=7.=47= \r\n \r\n- 21 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES \r\nSPECIAL REVENUE FUND YEAR ENDED JUNE 30, 2000 \r\n \r\nREVENUES \r\n \r\nState Funds Federal Funds Other Funds \r\n \r\nTotal R'evenues \r\n \r\nEXPENDITURES \r\n \r\nCurrent \r\n \r\nI \r\n \r\nInstruction \r\n \r\nSupport Services \r\n \r\nPupil Services \r\n \r\nImprovement of Instructional Services \r\n \r\nGeneral Administration \r\n \r\nSchool Administration \r\n \r\nMaintenance and Operation of Plant \r\n \r\nStudent Transportation Services \r\n \r\nOther Support Services \r\n \r\nFood Services Operation ,. \r\nCapital Outlay \r\n \r\nTotal Expenditures \r\n \r\nExcess of Revenues over (under) Expenditures \r\n \r\nFUND BALANCE JULY 1 \r\n \r\nFood Inventory - Net Change in Period Donated Commodities Purchased Food \r\n\\ \r\n \r\nFUND BALANCE JUNE 30 \r\n \r\n. ,.., . \r\n \r\nSCHOOL FOOD \r\nSERVICES '  FUND \r\n \r\nLOTTERY PROGRAMS \r\n \r\n$ .. \r\n \r\n52,116.00 $ \r\n \r\n582,631.01 \r\n \r\n125,210.86 \r\n \r\n$ \r\n \r\n759,957.87 $ \r\n \r\n318,126.58 318,126.58 \r\n \r\n$ \r\n \r\n237,507.25 \r\n \r\n54,124.40 255.32 \r\n14,472.07 \r\n \r\n$ \r\n \r\n665,182.72 \r\n \r\n643.53 6,875.49 1,803.15 2,445.37 \r\n \r\n$ \r\n \r\n665,182.72 '$ \r\n \r\n318,126.58 \r\n \r\n$ \r\n \r\n94,775.15 $ \r\n \r\n0.00 \r\n \r\n286,627.30 \r\n \r\n0.00 \r\n \r\n-3,487.28 -1 442.67 \r\n \r\n$ \r\n \r\n376,472.50 $ \r\n \r\n0.00 \r\n \r\nSee notes to the general purpose financial statements. - 22 - \r\n \r\n EXHIBIT \"H\" . \r\n \r\n.J \r\n \r\nFEDERAL PROGRAMS \r\n \r\nOTHER PROGRAMS \r\n \r\nTOTALS \r\n \r\nYEAR ENDED \r\n \r\nJUNE 30, 2000 \r\n \r\nJUNE 30, 1999 \r\n \r\n$ \r\n \r\n$ \r\n \r\n918,799.77 \r\n \r\n$ \r\n \r\n918,799.77 $ \r\n \r\n49,935.18 $ 49,935.18 $ \r\n \r\n420,177.76 $ 1,501,430.78 \r\n125,210.86 \r\n2,046,819.40 $ \r\n \r\n411,564.25 1,305,012.65 \r\n125,660.78 \r\n1,842,237.68 \r\n \r\n$ \r\n \r\n696,697.29 \r\n \r\n97,312.66 $ 68,721.02 33,711.01 \r\n5,368.00 \r\n \r\n3,879.38 572.80 364.62 \r\n \r\n$ \r\n \r\n906,626.78' $ \r\n \r\n$ \r\n \r\n12,172.99 $ \r\n \r\n4,251.06 \r\n \r\n$ \r\n49,935.18 \r\n49,935.18 $ 0.00 $ 0.00 \r\n \r\n934,204.54 $ \r\n201,372.24 68,976.34 48,183.08 5,368.00 643.53 10,754.87 2,375.95 \r\n667,992.71 \r\n1,939,871.26 $ \r\n106,948.14 $ \r\n290,878.36 \r\n \r\n788,363.85 \r\n186,907.11 86,892.04 48,810.83 \r\n9,900.00 13,501.84 16,731.33 612,448.57 25,000.00 \r\n1,788,555.57 \r\n53,682.11 \r\n238,497.91 \r\n \r\n-3,487.28 -1,442.67 \r\n \r\n2;419.25 -3,720.91 \r\n \r\n$ \r\n \r\n16,424.05 $ \r\n \r\n0.00 $ \r\n \r\n392,896.55 $ ===29=0,8=78=.3=6 \r\n \r\n- 23 - \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION \r\n \r\nSCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\n \r\n/' \r\n \r\nYEAR ENDED JUNE 30 2000 \r\n \r\nSCHEDULE \"1\" \r\n \r\nFUNDING AGENCY PROGRAM/GRANT \r\n \r\nCFDA . NUMBER \r\n \r\nPASSTHROUGH \r\nENTITY ID \r\nNUMBER \r\n \r\nFEDERAL REVENUE IN PERIOD \r\n \r\nEXPENDITURES IN PERIOD \r\n \r\nAgriculture, U. S. Department of  Child Nutrition Cluster Pass-Through From Georgia Department cif Education Food and Nutrition Program Food Services School Breakfast Program National School Lunch Program Pass-Through From Office of School Readiness Food and Nutrition Program Summer Food Service Program for Children \r\nTotal Child Nutrition Cluster \r\n \r\n. 10.553 . 10.555 . 10.559 \r\n \r\nN/A \r\n \r\n$ 109,845.33 \r\n \r\nN/A \r\n \r\n413,016.97 $ \r\n \r\nN/A \r\n \r\n21,488.20 \r\n \r\n$ 544,350.50 $ \r\n \r\n(2) 624,633.21 (3) \r\n(2l 624,633.21 \r\n \r\nOther Programs Pass-Through From Georgia Department of Education Food and Nutrition Program Food Distribution Program (1) Pass-Through From Office of School Readiness Food and Nutrition Program Child and Adult care Food Program \r\nTotal U. S. Department of Agriculture \r\n \r\n10.550 10.558 \r\n \r\nN/A \r\n \r\n36,209.59 \r\n \r\nN/A \r\n \r\n2,070.92 \r\n \r\n$ 582,631.01 $ \r\n \r\n36,209.59 \r\n(2! 660,842.80 \r\n \r\nEducation, U. S. Department of Special Education Clusier Pass-Through From Georgia Department of Education Individuals with Disabilities Education Act Part B - Special Education Flow Through Preschool Special Education Capacity Building Improvement Grant \r\n \r\n84.027 84.173 84.173 \r\n \r\nN/A \r\n \r\n$ 97,086.64 $ \r\n \r\nN/A \r\n \r\n19,438.51 \r\n \r\nN/A \r\n \r\n4,220.00 \r\n \r\n97,086.64 19,438.51 4,220.00 \r\n \r\nTotal Special Education Cluster \r\n \r\n$ 120,745.15_ $ \r\n \r\n120,745.15 \r\n \r\nOther Programs \r\n \r\nPass-Through From Georgia Department of Education \r\n \r\nElementary and Secondary Education Act Title I Grants to Local Edu9Stional Agencies . \r\n \r\n. 84.010 \r\n \r\nTitle II \r\n \r\nEisenhower Professional Development \r\n \r\n84.281 \r\n \r\nTitle Ill \r\n \r\nTechnology Literacy Challenge Fund Grants \r\n \r\n84.318 \r\n \r\nTitle VI \r\n \r\nInnovative Education program Strategies \r\n \r\n84.298 \r\n \r\nClass Size Reduction \r\n \r\n84.340 \r\n \r\nGoals2000 \r\n \r\nState and Local Education Systemic Improvement Grants \r\n \r\n84.276 \r\n \r\nSafe and Drug-Free Schools \r\n \r\n84.186 \r\n \r\nVocational Education - Basic Grants to States \r\n \r\n.High School Program \r\n \r\nBasic Grant \r\n \r\n84.048 \r\n \r\nPass-Through From Georgia Department of Human Resources \r\n \r\nSafe and Drug Free Schools \r\n \r\n84.186 \r\n \r\nPass-Through From First District Regional Educational Service Agency \r\n \r\nd/b/a Live Oak Migrant Education Agency \r\n \r\nElementary and Secondary Education Act \r\n \r\nTitle I \r\n \r\nMigrant Education \r\n \r\n84.011 \r\n \r\nTotal U. S. Department of Education \r\n \r\nN/A \r\n \r\n438,135.37 \r\n \r\n438,135.37 \r\n \r\nNIA \r\n \r\n15,960.95. \r\n \r\n15,960.95 \r\n \r\nN/A \r\n \r\n120,000.00 \r\n \r\n108,221.57 \r\n \r\nNIA \r\n \r\n15,982.00 \r\n \r\nN/A \r\n \r\n58,694.00 \r\n \r\n15,982.00 58,694.00 \r\n \r\nN/A \r\n \r\n49,460.00 \r\n \r\nNIA \r\n \r\n5,413.26 \r\n \r\n49,460.00 5,413.26 \r\n \r\nN/A \r\n \r\n29,035.56 \r\n \r\n29,035.56 \r\n \r\nN/A \r\n \r\n46,602.98 \r\n \r\n46,208.42 \r\n \r\nN/A \r\n \r\n181TT0.50 \r\n \r\n$ 918,799.TT $ \r\n \r\n18 no.so \r\n906,626.78 \r\n \r\nTotal Federal Financial Assistance \r\nN/A = Not Available \r\n( \r\n \r\n-24- \r\n \r\n$ 1,501,430.78 $ \r\n \r\n1,567,469.58 \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nYEAR ENDED JUNE 30, 2000 \r\nNotes to the Schedule of Expenditures of Federal Awards \r\n(1) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the system during the current fiscal year. \r\n(2) Expenditures for the Summer Food. Service Program. Child and Aduit Care Food Program and the. School Breakfast Program were not maintained separately and are included in the 2000 National School Lunch Program. \r\n(3) Expenditures on this program/project were not maintained on a program/project basis. \r\nMajor Programs are identified by an asterisk () in front of the CFDA number. \r\nThe Board did not provide Federal Assistance to any Subrecipient. \r\nThe accompanying schedule of expenditures of Federal awards includes the Federal grant activity of the Jenkins County Board of Education and is presented on the modified accrual basis of accounting which is the basis of accounting used in the presentation of the general purpose financial statements. \r\nI. \r\n \r\nSCHEDULE \"1\" \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n-25- \r\n \r\n ,---------------------------~-~~~---- --- \r\nJENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30. 2000 \r\n \r\nSCHEDULE \"2\" \r\n \r\nAGENCY/FUNDING \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nSPECIAL \r\n \r\nGENERAL' \r\n \r\nREVENUE. \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nGRANTS Education, Georgia Department of Quality Basic Education General and Career Education Programs Special Education Programs Remedial Education Program Media Center Programs Staff Development Programs Indirect Cost Pupil Transportation Regular Bus Replacement Middle School Incentive Program Special Instructional Assistance In-School Suspension Counselors Technology Specialist Local Five Mill Share Educational Equalization Formula Food Services Vocational Education Other State Programs Alternative Program At-Risk Summer School Program Health Insurance Innovative Programs Mentoring Program Mentor Teachers Payforpenormance Preschool Handicapped Program Remedial Summer School Teachers' Retirement Lottery Programs Assistive Technology Computers in the Classroom \r\n \r\n$ 3,861,734.00 814,447.00 216,250.00 166,748.00 47,030.00 \r\n1,087,561.00 \r\n239,600.00 59,832.00 132,096.00 22,444.00 67,577.00 15,377.00 28,842.00 -514,565.00 694,095.00 \r\n$ 6,749.00 \r\n38,450.00 6,205.25 121,821.42 5,000.00 8,600.00 \r\n810.00 68,000.00 18,020.00 \r\n4,698.64 4,561.37 \r\n \r\n$ \r\n52,116.00 \r\n10,773.47 53,000.00 \r\n \r\nOffice of School Readiness Pre-Kindergarten Program \r\n \r\n254,353.11 \r\n \r\n, Office of Treasury and Fiscal Services Public School Employees Retirement \r\n \r\n19,733.00 \r\n \r\nCONTRACTS Education, Georgia Department of Developing and Implementing the Reading First Program \r\nfor All Students in K-3 Implementation and Operation of Quality After School Programs \r\nfor Students in Grades 4-8 \r\n \r\n25,340.00 89,992.93 \r\n \r\nHuman Resources, Georgia Department of Family Connection Program \r\n \r\n49,935.18 \r\n \r\nTOTAL \r\n3,861,734.00 814,447.00 216,250.00 166,748.00 47,030.00 \r\n1,087,561.00 \r\n239,600.00 59,832.00 \r\n132,096.00 22,444.00 67,577.00 15,377.00 28,842.00 -514,565.00 694,095.00 52,116.00 \r\n6,749.00 \r\n38,450.00 6,205.25 121,821.42 5,000.00 8,600.00 \r\n810.00 68,000.00 18,020.00 \r\n4,698.64 4,561.37 \r\n10,773.47 53,000.00 \r\n254,353.11 \r\n19,733.00 \r\n25,340.00. \r\n89,992.93 \r\n49,?35.18 \r\n \r\n$ 7,3571049.61 $ \r\n \r\n420 177.76 $ 7,777,227.37 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n-26- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL \r\nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30, 2000 \r\n \r\nSCHEDULE \"3\" \r\n \r\nMinimum Expenditure Requirements (Total Allotment) Expenditures on Combined Program Basis \r\nSalaries Operations \r\nLess:  Expenditures for Media Center Programs \r\nin Excess of Total Media Allotment Expenditures per Audit \r\nAmount of Underexpenditure for Total Allotment \r\n \r\nFOURTEEN WEIGHTED AND MEDIA CENTER \r\nPROGRAMS \r\n \r\n100% TEST FOR OPERATIONS PORTION OF FOURTEEN WEIGHTED PROGRAMS \r\n \r\n$ \r\n \r\n5,059,179.00 $ \r\n \r\n150,915.00 \r\n \r\n$ \r\n \r\n5,446,685.00 \r\n \r\n544,574.00 $ _ _ _4..;_;6:;.::2:.!,;,7....:4..:;.:9.:.:;,00~ \r\n \r\n$ \r\n \r\n5,991,259.00 \r\n \r\n-75,651.00 $ _ ___,.;5;_:,;,9;;...;1~5\"\"\",6..;..oa=..;..oo.;... \r\n \r\n$ \r\n \r\n0.00 $ =======0.=00= \r\n \r\nSee notes to the-general purpose financial statements. \r\n- 27 - \r\n \r\n  JENKINS COUNTY BOARD OF EDUCATION. \r\n \r\nANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS. BY PROGRAM \r\n \r\nGENERAL FUND QUALITY BASIC EDUCATION PROGRAMS \r\n \r\n. \r\n \r\nYEAR ENDED JUNE 30. 2000 \r\n \r\nGENERAL AND CAREER EDUCATIQN PROGRAMS Kindergarten (~) \r\n\" \r\nGrades 1  3 (*) Sub-Total K-3 \r\nGrades 4  5 (*) Grades 6 - 8 (*) Grades 9 - 12 (*) High School Laboratories (*) Vocational.Education Laboratories (*) \r\nTotal General and Career Education Programs \r\nSPECIAL ED!.!Q~TIQN PBOGRAMS Regular Programs Category II (*) Category Ill (*) Category IV(*) Sub-Total Regular Category VI (Gifted) (*) Total Special Education Programs \r\nREMEQl~L EQUCATIQN PROGRAM(*} Total Fourteen Weighted Programs \r\nMEcllA CENTEB PBOGRAMS Salaries Operations Total Media Center Programs \r\n \r\nALLOTMENTS FROM GEORGIA DEPARTMENT OF \r\n \r\nREQUIRED \r\n \r\nORIGINAL _!!_ \r\n \r\nORIGINAL \r\n \r\nMID-TERM \r\n \r\n$ \r\n \r\n435,492.00 \r\n \r\n$ \r\n \r\n391,942.80 $ \r\n \r\n0.00 \r\n \r\n1,067,722.00 \r\n \r\n960,949.80 \r\n \r\n$ 1,503,214.00 90 $ 1,352,892.60 $ \r\n \r\n0.00 \r\n \r\n458,967.00 90 \r\n \r\n413,070.30 \r\n \r\n793,527.00 90 \r\n \r\n714,174.30 \r\n \r\n588,961.00 90 \r\n \r\n530,064.90 \r\n \r\n248,660.00 90 \r\n \r\n223,794.00 \r\n \r\n268,405.00 90 \r\n \r\n241,564.50 \r\n \r\n$ 3,861,734.00 \r\n \r\n$ 3,475,560.60 $ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n772,180.00 \r\n \r\n$ \r\n \r\n694,962.00 $ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n772,180.00 90 $ \r\n \r\n694,962.00 $ \r\n \r\n42,267.00 90 \r\n \r\n38,040.30 \r\n \r\n$ \r\n \r\n814,447.00 \r\n \r\n$ \r\n \r\n733,002.30 $ \r\n \r\n$  216,250.00 90 $ \r\n \r\n194,625.00 $ \r\n \r\n$ 4,892,431.00 \r\n \r\n$ 4,403,187.90 $ \r\n \r\n$ \r\n \r\n132,905.00 90 $ \r\n \r\n119,614.50 $ \r\n \r\n33,843.00 100 \r\n \r\n33,843.00 \r\n \r\n$ \r\n \r\n166,748.00 \r\n \r\n$ \r\n \r\n153,457.50 $ \r\n \r\n0.00 \r\n0.00 0.00 0.00 \r\n0.00 0.00 \r\n \r\nTotal Fourteen Weighted and Media Center Programs $ 5,059,179.00 \r\n \r\n$ 4,556,645.40 $ \r\n \r\n0.00 \r\n \r\nSTAFE QEVEbQPME~I PBQ~B~MS Cost of Instruction Professional Development \r\nTotal Staff Development Programs (*) Identifies Fourteen Weighted Programs. \r\n \r\n$ \r\n \r\n15,262.00 1 \r\n \r\n$ \r\n \r\n15,262.00 $ \r\n \r\n31,768.00 \r\n \r\n31,768.00 \r\n \r\n$ \r\n \r\n47,030.00 100 $ \r\n \r\n47,030.00 $ \r\n \r\n0.00 0.00 \r\n0.00 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n 28 . \r\n \r\n SCHEDULE 4 \r\n \r\nEDUCATION TOTAL \r\nREQUIRED \r\n \r\nACTUAL EXPENDITURES \r\n \r\nSALARIES \r\n \r\nOPERATIONS \r\n \r\nTOTAL \r\n \r\nAMOUNT OF UNDEREXPENDITURE \r\nFOR REQUIRED ALLOTMENT \r\n \r\n$ \r\n \r\n391,942.80 $ \r\n \r\n391,432.00 $ \r\n \r\n57,095.00 $ \r\n \r\n448,527.00 \r\n \r\n960,949.80 \r\n \r\n992,925.00 \r\n \r\n109,525.00 \r\n \r\n1,102,450.00 \r\n \r\n$ 1,352,892.60 $ 1,384,357.00 $ \r\n \r\n166,620.00 $ 1,550,977.00 $ \r\n \r\n0.00 \r\n \r\n413,070.30 \r\n \r\n604,783.00 \r\n \r\n28,125.00 \r\n \r\n632,908.00 \r\n \r\n0.00 \r\n \r\n714,174.30 \r\n \r\n936,290.00 \r\n \r\n39,675.00 \r\n \r\n975,965.00 \r\n \r\n0.00 \r\n \r\n530,064.90 \r\n \r\n693,183.00 \r\n \r\n36,025.00 \r\n \r\n729,208.00 \r\n \r\n0.00 \r\n \r\n223,794.00 \r\n \r\n340,588.00 \r\n \r\n80,600.00 \r\n \r\n421,188.00 \r\n \r\n0.00 \r\n \r\n241,564.50 \r\n \r\n316,229.00 \r\n \r\n81,265.00 \r\n \r\n397,494.00 \r\n \r\n0.00 \r\n \r\n$ 3,475,560.60 $ 4,275,430.00 $ \r\n \r\n432,310.00 $ 4,707,740.00 \r\n \r\n$ \r\n \r\n694,962.00 \r\n \r\n$ \r\n \r\n324,650.00 $ 418,642.00 \r\n20,359.00 \r\n \r\n13,300.00 $ 13,350.00 \r\n1,500.00 \r\n \r\n337,950.00 431,992.00 \r\n21,859.00 \r\n \r\n$ \r\n \r\n694,962.00 $ \r\n \r\n763,651.00 $ \r\n \r\n28,150.00 $ \r\n \r\n791,801.00 \r\n \r\n0.00 \r\n \r\n38,040.30 \r\n \r\n40,746.00 \r\n \r\n2,289.00 \r\n \r\n43,035.00 \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n733,002.30 $ \r\n \r\n804,397.00 $ \r\n \r\n30,439.00 $ \r\n \r\n834,836.00 \r\n \r\n$ \r\n \r\n194,625.00 $ \r\n \r\n206,284.00 $ \r\n \r\n0.00 $ \r\n \r\n206,284.00 \r\n \r\n0.00 \r\n \r\n$ 4,403,187.90 $ 5,286,111.00 $ \r\n \r\n462,749.00 $ 5,748,860.00 \r\n \r\n$ \r\n \r\n119,614.50 $ \r\n \r\n160,574.00 \r\n \r\n$ \r\n \r\n160,574.00 \r\n \r\n0.00 \r\n \r\n33,843.00 \r\n \r\n$ \r\n \r\n81,825.00 \r\n \r\n81,825.00 \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n153,457.50 $ \r\n \r\n160,574.00 $ \r\n \r\n81,825.00 $ \r\n \r\n242,399.00 \r\n \r\n$ 4,556,645.40 $ 5,446,685.00 $ \r\n \r\n544,574.00 $ 5,991,259.00 $ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n15,262.00 \r\n \r\n31,768.00 \r\n \r\ns ===4=7=03=0=.o=o \r\n \r\n$ \r\n \r\n31,626.00 $ \r\n \r\n31,626.00 \r\n \r\n15,404.00 \r\n \r\n15,404.00 \r\n \r\n$ \r\n \r\n47,030.00 $ \r\n \r\n47,030.00 s=======o=.o=o \r\n \r\n 29  \r\n \r\n SECTION II COMPLIANCE AND INTERNAL CONTROL REPORTS \r\n \r\n RussELL W. HINTON \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street. S.W.. Suite 214 Atlanta. Georgia 30334-8400 \r\nMay 17, 2001 \r\n \r\nHonorable Roy E. Barnes, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the Jenkins County Board of Education \r\nREPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nLadies and Gentlemen: \r\nWe have audited the financial statements of Jenkins County Board of Education as of and for the year ended June 30, 2000, and have issued our report thereon dated May 17, 2001. This report was qualified for various departures from generally accepted accounting principles, a\u0026 identified in the auditor's report on the general purpose financial statements. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards ' applicable to financial audits contained m Government Auditing Standards, issued by the Comptroller General of the United States~ \r\nCompliance \r\nAs part of obtaining reasonable assurance about whether Jenkins County Board of Education's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions oflaws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination offinancial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results ofour tests disclosed no instances ofnoncompliance that are required to be reported under Government Auditing Standards. \r\nInternal Control Over Financial Reporting \r\nIn planning and performing our audit, we considered Jenkins County Board of Education's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal \r\n2000YB-40A \r\n \r\n control over financial reporting. However, we noted certain matters involving the internal control over financial reporting and its operation that we consider to be reportable conditions. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control over financial reporting that, in ourjudgment, could adversely affect Jenkins County Board ofEducation's ability to record, process, summarize and report financial data consistent with assertions of management in the financial statements. Reportable conditions are described in the accompanying Schedule ofFindings and Questioned Costs as items FS-6821-00-0 I and FS-6821-00-02 and FS-6821-00-03. \r\nA material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions, and accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, ofthe reportable conditions described above we consider item FS-6821-0003 to be a material weakness. \r\nThis report is intended solely for the information and use of management, members .of the Jenkins County Board ofEdu.cation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. \r\nRespectfully submitted, \r\n~~~~ State Auditor \r\nRWH:jb 2000YB-'40A. \r\n \r\n RussELL W. H1NTON \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street. S. W.. Suite 2 I4 A1lanta. Georgia 30334-8400 \r\nMay 17, 2001 \r\n \r\nHonorable Roy E. Barnes, Governor Members of the General Assembly Members of the State Board of Education \r\nand \r\n( \r\nSuperintendent and Members of the Jenkins County Board of Education \r\nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133 \r\nLadies and Gentlemen: \r\nCompliance \r\nWe have audited the compliance ofJenkins County Board ofEducation with the types ofcompliance requirements described in the U.S. Office of Management and Budget (0MB) Circular A-133 Compliance Supplement that are applicable to each ofits major Federal programs for the year ended June 30, 2000. Jenkins County Board of Education's major Federal programs are identified in the accompanying Schedule ofFindings and Questioned Costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major Federal programs is the responsibility ofJenkins County Board ofEducation's management. Our responsibility is to express an opinion on Jenkins County Board of Education's compliance based on our audit. \r\nWe conducted our audit ofcompliance in accordance with auditing standards generally accepted in the United States ofAmerica; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General ofthe United States; and 0MB Circular A133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and 0MB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types ofcompliance requirements referred to above that could have a direct and material effect on a major Federal program occurred. An audit includes examining, on a test basis, evidence about the Jenkins County Board of Education's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on Jenkins County Board of Education's compliance with those requirements. \r\n2000SA-30A \r\n \r\n In our opinion, the Jenkins County Board of Education complied, in all material respects, with the \r\n \r\nrequirements referred to above that are applicable to each of its major Federal programs for the year \r\n \r\nended June 30, 2000. \r\n \r\n' \r\n \r\nInternal Control Over Compliance \r\n \r\nThe management of Jenkins County Board of Education is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to Federal programs. In planning and performing our audit, we considered Jenkins County Board ofEducation's internal control over compliance with requirements that could have a direct and materialteffect on a major Federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with 0MB Circular A-133. \r\n \r\nWe noted certain matters involving the internal control over compliance and its operation that we consider to be reportable conditions. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control over compliance that, in our judgment, could adversely affect the Jenkins County Board of Education's ability to administer a major Federal program in accordance with applicable requirements oflaws, regulations, contracts and grants. Reportable conditions are described in the accompanying Schedule ofFindings and Questioned Costs as items FA-6821-00-01, FA-6821-00-02 and FA-6821-00-03. \r\n \r\nA material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level of risk that noncompliance with the applicable requirements oflaws, regulations, contracts and grants that would be material in relation to a major Federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control over compliance would not necessarily disclose all matters in the internal control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, we believe none of the reportable conditions described above is a material weakness. \r\n \r\nThis report is intended solely for the information and use of management, members of the Jenkins County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended . to be and should not be used by anyone other than these specified parties. \r\n \r\nRespectfully submitted, \r\n \r\n~-!.HID~~ State Auditor \r\n \r\nRWH:jb 2000SA-30A \r\n \r\n SECTION ID AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE \r\nSUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2000 \r\n \r\nPRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nFINDING CONTROL NUMBER AND STATUS \r\n \r\nFS-6821-97-01 FS-6821-98-01 FS-6821-98-02 FS-6821-99-01 FS-6821-99-02 FS-6821-99-03 \r\nI. \r\n \r\nPreviously Reported Corrective Action Implemented  Previously Reported Corrective Action Implemented Further Action Not Warranted Partially Resolved-See Corrective Action/Responses Unresolved-See Corrective Action/Responses Unresolved-See Corrective Action/Responses \r\n \r\nCORRECTIVE ACTION/RESPONSES \r\n \r\nEXPENDITURES/LIABILITES/DISBURSEMENTS EMPLOYEE COMPENSATION GENERAL LEDGER Inadequate Internal Control Procedures Finding Control Number: FS-6821-99-01 \r\n \r\nThe Board will implement procedures to provide adequate documentation for all journal entries as well as adequate review and approval of all entries. \r\n \r\nEXPENDITURES/LIABILITIES/DISBURSEMENTS Unlocated Equipment Amount: $37,031.43 Finding Control Number: FS-6821-99-02 \r\n \r\nThe Board has implemented procedures to identify all equipment purchased with lottery funds and maintain adequate inventory records of such equipment. \r\n \r\nGENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Finding Control Number: FS-6821-99-03 \r\n \r\nThe Board is taldng measures to determine the value of all General Fixed Assets and \r\n \r\nestablish a General Fixed Assets Account Group in the formal accounting records. We are \r\n \r\nalso attending meetings with CSRA RESA to get someone to do this and several counties \r\n \r\nshare the expense of hiring someone to determine the value of all General Fixed Assets. \r\n \r\n. \r\n \r\n- \r\n \r\n ,================--~--~--=--~===~=--------------- \r\nJENKINS COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE \r\nSUMMARY SCHEDU~E OF PRIORYEAR FINDINGS AND QUESTIONED COSTS  YEAR ENDED JUNE 30; 2000 \r\n \r\nPRIOR YEARF~DER.AL AWARD FINDIN'GS AND QUESTIONED COSTS \r\n \r\nFINDING CONTROL NUMBER AND'. STATUS \r\n \r\nFA-6821-99-01 \r\n \r\nPreviously Reported Corrections,Action Implemented \r\n \r\n-2 - \r\n \r\n SECTION IV FINDINGS AND QUESTIONED COSTS \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF FINTilNGS AND OUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2000 \r\n \r\nI SUMMARY OF AUDITOR'S RESULTS \r\n \r\n1. Type of Report Issued on the Financial Statements The auditor's opinion on the Jenkins County Board ofEducation's financial statements was qualified for various departures from generally accepted accounting principles. \r\n \r\n2. Reportable Conditions in Internal Control Disclosed by the Audit of the Financial Statements The audit report for the Jenkins County Board of Education disclosed financial statement reportable conditions related to the following control categories. \r\n \r\nExpenditures/Liabilities1/Disbursements General Fixed Assets \r\n \r\nGeneral Ledger \r\n \r\nOf the reportable conditions described above, General Fixed Assets is considered to be a material weakness. \r\n \r\n3. Noncompliance Material to the Financial Statements The audit of the Jenkins County Board of Education disclosed no instances of noncompliance that were deeme4 to be material to the financial statements. \r\n \r\n4. Reportable Conditions in Internal Control Over Major Programs The audit report for the Jenkins County Board ofEducation disclosed reportable conditions in internal control over major programs for the following compliance requirements. \r\n \r\nActivities Allowed or Unallowed Reporting \r\n \r\nCash Management \r\n \r\nNone ofthe reportable conditions described above are considered to be material weaknesses. \r\n \r\n5. Type of Report Issued on Compliance for Major Programs The auditor's opinion on the Jenkins County Board ofEducation's report on compliance with requirements applicable to major programs was unqualified. \r\n \r\n6. Audit Findings Required to be Reported by Section .510(a) ofOMB Circular A-133 The Jenkins County Board of Education's audit disclosed audit findings required to be reported by section .510(a) ofOMB Circular A-133. These audit findings are included in section IV of this report. \r\n \r\n7. Major Programs Federal awards audited as major programs are as follows: 10.553 Food and Nutrition Program~ Food Services - School Breakfast Program 10.555 Food and Nutrition Program - Food Services - National School Lunch Program 10.559 Food and Nutrition Program - Summer Food Service Program for Children \r\n \r\n- 1- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF FI1'..1IHNGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2000 \r\n \r\nI SUMMARY OF AUDITOR'S RESULTS \r\n \r\n7.  Major Programs \r\n \r\n84.010 Elementary and Secondary Education Act - Title I - Grants to Local Educational Agencies \r\n \r\n8.. Type \"N' Program Dollar Threshold The dollar threshold for type \"A\" programs was $300,000.00. \r\n \r\n9. Low Risk Auditee The Jenkins County Board of Education did not qualify as a low risk auditee as defined by Section .530 of 0MB Circular A-133. \r\n \r\nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nEXPENDITURES/LIABILITIES/DISBURSEMENTS Unlocated Equipment Reportable Cqndition Amount: $10,621.10 Finding Control Number: FS-6821-00-01 \r\n \r\nA review of equipment purchased with lottery funds during the year under review revealed that the \r\n \r\nJenkins County Board of Education was not properly identifying all equipment purchased with \r\n \r\nlottery funds. The Georgia Department of Education requires that all software and equipment \r\n \r\npurchased with lottery funds be installed, in operation and properly identified. This condition \r\n \r\noccurred because journal entries used to post $10,621.10 of equipment expenditures to the Lottery \r\n \r\nFund did not contain sufficient documentation ~o identify the specific equipment purchased or \r\n \r\nsoftware purchased. The Board should implement procedures to ensure that all lottery equipment is . \r\n \r\nproperly accounted for, identified and installed. The Georgia Department of Education should \r\n \r\nreview this matter and determine if a reclaim of funds is required. \r\n \r\n \r\n \r\nManagement's Response: \r\n \r\nThe previous administration had utilized monies from various sources to purchase equipment. When lottery funds. were not sufficient, equipment costs were split funded without the equipment being properly labeled as being purchased with lottery funds. As ofJuly 31, 2000, equipment is no longer split funded utilizing lottery funds. In addition, equipment purchased with lottery funds have since been located and properly labeled. \r\n \r\n. -2- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2000 \r\n \r\nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nGENERAL LEDGER Inadequate Internal Control Procedures Reportable Condition Finding Control Number: FS-6821-00-02 \r\n \r\nA review ofthe Board's internal control policies and procedures noted deficiencies in providing for adequate internal control in the separation of duties over the journal entry process. Journal entries were not reviewed and approved by someone independent of the general ledger journal entry function. In addition, journal entries were not consistently supported by adequate documentation and explanations. This condition was a result of management's decision to limit the number of administrative staffmade responsible for accounting functions and their failure to institute proper control over this area. The Board should review the accounting procedures in place, design procedures which would enhance segregation of duties and proper internal controls relative to the above control category and implement those procedures to strengthen the internal control over the accounting functions. \r\n \r\nManagement's Response: \r\n \r\nAn accounts payable clerk was hired in the bookkeeping department in April 2000. This eliminated having the person writing checks being the same person who managed the general ledger journal entry section. The new administration has more clearly defined duties for bookkeeping personnel and has required that the bookkeeper for school food service and the general funds bookkeeper cross check each other. \r\n \r\nGENERAL FIXED ASSETS \r\n \r\nFailure to Maintain General Fixed Assets Account Group \r\n \r\nReportable Condition - Material Weakness \r\n \r\nRepeated From Prior Year \r\n \r\n \r\n \r\nFinding Control Number FS-6821-00-03 \r\n \r\nThe Jenkins County Board of Education did not maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. This condition results in the general pwpose financial statements of the Board being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Board to establish accounting controls an~ procedures to provide for the maintenance ofa General Fixed Assets Account Group. These subsidiary records should include an inventory of land, buildings and equipment owned by the Board and should include, but may not be limited to, date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets  Account Group. \r\n \r\n-3- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF FI1\\1DINGS Al\\'D QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2000 \r\nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\nGENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Reportable Condition - Material Weakness Repeated From Prior Year Finding Control Number FS-6821-00-03 \r\nManagement's Response: \r\n The Jenkins County Board of Education has met several times with other area superintendents in order to ob_tain a General Fixed Assets Account Group management system. CSRA RESA is finalizing negotiations with a service provider for fixed assets management through a consortium, thus making it affordable for all systems. \r\nIII FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\nACTIVITIES ALLOWED OR UNALLOWED 1 \r\nClaim for Reimbursement Not Supported by Accounting Records  Reportable Condition U.S. Department of Education Through Office of School Readiness Finding Control Number: FA-6821-00-01 \r\nThe expenditures reported on the June 2000 Summer Food Setvice Program (CFDA 10.559) Claim for Reimbursement form could not be reconciled to the accounting records. This condition was a result of management's failure to implement internal controls for monitoring co111pliance with Federal Guidelines'. The Board should review the Federal compliance procedures in place, design procedures which would enhance monitoring compliance with Federal Guidelines and proper internal controls relative to the above Federal compliance requirement and implement those procedures to strengthen the internal control over Federal Programs. \r\nManagerrienfs Response: \r\nSchool Food Service has provided inservice training to all employees responsible for recordkeeping. Safeguards have been put in place to insure that guidelines are followed. The School Food Service is closely monitoring the situation.  \r\n-4- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS A?\\TD QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2000 \r\n \r\nIII FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\n \r\nCASH MANAGEMENT Excessive Cash Balances Reportable Condition U.S. Department of Education Through Georgia Department of Education Finding Control Number: FA-6821-00-02 \r\n \r\nA review ofcash management procedures for the Elementary and Secondary Education Act - Title I Grants to Local Educational Agencies Program (CFDA 84.010) disclosed that the cash draws were made in advance ofimmediate cash needs, resulting in the accumulation ofexcessive cash balances. During fiscal year 2000, the program had an average cash balance of $23,480.91 with excessive ending monthly cash balances in seven months. Procedures should be implemented to minimize the time elapsing between the transfer of funds from the Georgia Department of Education and disbursement of such funds by t~e Board. \r\n \r\nManagement's Response: \r\n \r\nThe system changed bookkeepers near the end offiscal year 2000 due to failure to requisition funds as required by guidelines. Funds for the Title I Program had not b.e requisitioned monthly as required. This was detected. by the new bookkeeper who found that our general fund had been carrying expenses for Title I disbursements due to the monies not being requisitioned. Funds were .requisitioned in lump sum at the end of the fiscal year when this problem was detected. \r\n \r\nREPORTING \r\n \r\nExpenditure/Obligation not Liquidated \r\n \r\nReportable Condition \r\n \r\nU. S. Department of Education \r\n \r\nThrough Georgia Department ofHuman Resources \r\n \r\nAmount: $394.56 \r\n \r\n \r\n \r\nFinding Control Number: FA-6821-00-03 \r\n \r\nThe project completion report for the Safe and Drug-Free Schools Program (CFDA 84.186) 2000 project submitted by the Board included obligations which were cancelled in the subsequent fiscal year. As a result, an unexpended grant balance in the amount of $394.56 remained on hand at June 30, 2000. This condition was a result ofmanagement's failure to properly monitor and report program expenditures as required by Federal guidelines. This amount should be refunded to the Georgia Department ofHuman Resources. \r\n \r\n-5- \r\n \r\n JENKINS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 2000 ID FEDERAL AWARD FINDINGS. AND QUESTIONED COSTS REPORTING Expenditure/Obligation not Liquidated Reportable Condition U. S. Department of Education Through Georgia Department ofHuman Resources Amount: $394.56 Finding Control Number: FA-6821-00-03 Management's Response: Due to changes in the bookkeeping department, account balances at the end offiscal year 2000 were not available or.not accurate. Having had three bookkeepers in two years, made it impossible to get  accurate completion reports in a timely manner. This problem has since been corrected. \r\n-6- \r\n \r\n "}],"pages":{"current_page":1,"next_page":null,"prev_page":null,"total_pages":1,"limit_value":10,"offset_value":0,"total_count":9,"first_page?":true,"last_page?":true},"facets":[{"name":"type_facet","items":[{"value":"Text","hits":9}],"options":{"sort":"count","limit":16,"offset":0,"prefix":null}},{"name":"creator_facet","items":[{"value":"Georgia. Department of Audits and Accounts","hits":9}],"options":{"sort":"count","limit":11,"offset":0,"prefix":null}},{"name":"subject_facet","items":[{"value":"Education--Auditing","hits":9},{"value":"Education--Finance","hits":9},{"value":"Education--Georgia--Jenkins County--Auditing--Periodicals.","hits":9},{"value":"Education--Georgia--Jenkins County--Finance--Statistics--Periodicals.","hits":9},{"value":"Expenditures, Public","hits":9},{"value":"Georgia Government Documents--Serial","hits":9},{"value":"Georgia--Jenkins County","hits":9},{"value":"Jenkins County Board of Education (Ga.)--Appropriations and expenditures--Periodicals.","hits":9},{"value":"School employees--Salaries, etc.--Georgia--Jenkins County--Statistics--Periodicals.","hits":9}],"options":{"sort":"count","limit":11,"offset":0,"prefix":null}},{"name":"location_facet","items":[{"value":"United States, Georgia, 32.75042, -83.50018","hits":9}],"options":{"sort":"count","limit":11,"offset":0,"prefix":null}},{"name":"year_facet","items":[{"value":"2000","hits":1},{"value":"2001","hits":1},{"value":"2002","hits":1},{"value":"2003","hits":1},{"value":"2004","hits":1},{"value":"2005","hits":1},{"value":"2006","hits":1},{"value":"2007","hits":1},{"value":"2008","hits":1}],"options":{"sort":"count","limit":100,"offset":0,"prefix":null},"min":"2000","max":"2008","count":9,"missing":0},{"name":"medium_facet","items":[{"value":"audits","hits":9},{"value":"financial records","hits":9},{"value":"financial statements","hits":9},{"value":"periodicals","hits":9},{"value":"state government records","hits":9}],"options":{"sort":"count","limit":11,"offset":0,"prefix":null}},{"name":"fulltext_present_b","items":[{"value":"true","hits":8},{"value":"false","hits":1}],"options":{"sort":"count","limit":100,"offset":0,"prefix":null}},{"name":"rights_facet","items":[{"value":"http://rightsstatements.org/vocab/InC/1.0/","hits":9}],"options":{"sort":"count","limit":11,"offset":0,"prefix":null}},{"name":"collection_titles_sms","items":[{"value":"Georgia Government Publications","hits":9}],"options":{"sort":"count","limit":11,"offset":0,"prefix":null}},{"name":"serial_titles_sms","items":[{"value":"Jenkins County Board of Education, Millen, Georgia, report on audit of the financial statements for the fiscal year ended ...","hits":9}],"options":{"sort":"count","limit":11,"offset":0,"prefix":null}},{"name":"provenance_facet","items":[{"value":"University of Georgia. Map and Government Information Library","hits":9}],"options":{"sort":"count","limit":11,"offset":0,"prefix":null}},{"name":"call_numbers_sms","items":[{"value":"A800 .R1 E26 J5/","hits":9},{"value":"A800 .R1 E26 J5 1999-2000","hits":1},{"value":"A800 .R1 E26 J5 2000-2001","hits":1},{"value":"A800 .R1 E26 J5 2001-2002","hits":1},{"value":"A800 .R1 E26 J5 2002-2003","hits":1},{"value":"A800 .R1 E26 J5 2003-2004","hits":1},{"value":"A800 .R1 E26 J5 2004-2005","hits":1},{"value":"A800 .R1 E26 J5 2005-2006","hits":1},{"value":"A800 .R1 E26 J5 2006-2007","hits":1},{"value":"A800 .R1 E26 J5 2007-2008","hits":1}],"options":{"sort":"count","limit":100,"offset":0,"prefix":null}},{"name":"class_name","items":[{"value":"Item","hits":9}],"options":{"sort":"count","limit":100,"offset":0,"prefix":null}},{"name":"geojson","items":[{"value":"{\"type\":\"Feature\",\"geometry\":{\"type\":\"Point\",\"coordinates\":[-83.50018, 32.75042]},\"properties\":{\"placename\":\"United States, Georgia\"}}","hits":9}],"options":{"sort":"index","limit":-2,"offset":0,"prefix":null}},{"name":"placename","items":[{"value":"United States, Georgia","hits":9}],"options":{"sort":"count","limit":100,"offset":0,"prefix":null}}]}}