{"response":{"docs":[{"id":"dlg_ggpd_y-ga-ba800-b-pr1-bv6-ba35-b1999-h2000","title":"Management report, Albany Technical Institute, Albany, Georgia, an organizational unit of the state of Georgia, year ended June 30, 2000","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts."],"dcterms_spatial":["United States, Georgia, 32.75042, -83.50018"],"dcterms_creator":["Georgia. Department of Audits and Accounts","Georgia. Education Audit Division"],"dc_date":["1999/2000"],"dcterms_description":["Year ended June 30, 1997-year ended June 30, 2000.","Title from cover."],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Department of Audits and Accounts"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Albany Technical Institute (Ga.)--Appropriations and expenditures--Periodicals.","Education, Higher--Georgia--Auditing--Periodicals.","Education, Higher--Georgia--Finance--Statistics--Periodicals.","Georgia Government Documents--Serial"],"dcterms_title":["Management report, Albany Technical Institute, Albany, Georgia, an organizational unit of the state of Georgia, year ended June 30, 2000"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-bv6-ba35-b1999-h2000"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-bv6-ba35-b1999-h2000"],"dcterms_temporal":null,"dcterms_rights_holder":null,"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["periodicals","audits","financial statements","financial records"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":" ALBANY TECHNICAL INSTITUTE MANAGEMENT REPORT - TABLE OF CONTENTS - \r\n \r\nLETTER OF TRANSMITTAL \r\n \r\nSECTION I \r\n \r\nSELECTED FINANCIAL INFORMATION \r\n \r\nEXHIBITS \r\n \r\nA ANALYSIS OF CHANGES IN FUND BALANCE \r\n \r\nBUDGET FUND \r\n \r\n1 \r\n \r\nSCHEDULES OF FUNDS AVAILABLE AND EXPENDITURES \r\n \r\nCOMPARED TO BUDGET \r\n \r\nBUDGET FUND \r\n \r\nB \r\n \r\n\"A\" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION \r\n \r\n2 \r\n \r\nC \r\n \r\n\"B\"LOTTERYFOREDUCATION \r\n \r\n3 \r\n \r\nD RECONCILIATION OF SALARIES AND TRAVEL \r\n \r\n4 \r\n \r\nSECTIONll AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\n ELL W. HINTON \r\n,TATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.w., Suite 214 Atlanta, Georgia 30334-8400 \r\nNovember 3, 2000 \r\n \r\nHonorable Roy E. Barnes, Governor Members of the General Assembly of Georgia Members of the State Board of Technical and Adult Education Members of the Local Board of Directors \r\nand Honorable Anthony Parker, President Albany Technical Institute \r\nLadies and Gentlemen: \r\nAs part ofour audit ofthe statutory basis financial statements ofthe State ofGeorgia presented in the State a/Georgia Report ofthe State Auditor, the general purpose financial statements ofthe State of Georgia presented in the State ofGeorgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 2000, we have performed certain audit procedures at Albany Technical Institute. Accordingly, the financial statements and compliance activities ofAlbany Technical Institute were examined to the extent considered necessary in order to express an opinion as to the fair presentation ofthe financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996. \r\nThis Management Report contains information pertinent to the financial and compliance activities of Albany Technical Institute as of and for the year ended June 30, 2000. The particular information provided is enumerated in the Table of Contents. \r\nThis report is intended solely for the information and use ofmanagement and members ofthe Local Board ofDirectors ofAlbany Technical Institute and is not intended to be and should not be used by anyone other than these specified parties. \r\nRespectfully submitted, \r\n~.4d~ \r\nR sell W. Hinton State Auditor \r\nRWH:jb \r\n \r\n SECTION I SELECTED FINANCIAL INFORMATION \r\n \r\n ALBANY TECHNICAL INSTITUTE ANALYSIS OF CHANGES IN FUND BALANCE \r\nBUDGET FUND YEAR ENDED JUNE 30. 2000 \r\n \r\nEXHIBIT \"A\" \r\n \r\nFUND BALANCE - JULY 1. 1999 \r\nReserved Surplus \r\nADDITIONS Adjustments to Prior Year's Accounts Payable Excess of Funds Available over Expenditures Exhibit \"B\" Exhibit\"C\" \r\nDEDUCTIONS \r\nUnreserved Fund Balance (Surplus) Returned to Georgia Department of Technical and Adult Education - Administrative Central Office Year Ended June 30,1999 \r\nRefunds to Grantors Federal Financial Assistance Georgia Department of Technical and Adult Education - Administrative Central Office \r\nReserved Fund Balance Carried Over from Prior Year as Funds Available \r\nFUND BALANCE - JUNE 30. 2000 \r\n \r\n\"An DEPARTMENT OF \r\nTECHNICAL AND ADULT EDUCATION \r\n \r\n\"B\" LOTTERY FOR \r\nEDUCATION \r\n \r\n$ \r\n \r\n497,099.75 \r\n \r\n1,165.48 $ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n498,265.23 $ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n4,038.94 $ \r\n \r\n183,214.61 \r\n \r\n$ \r\n \r\n187,253.55 $ \r\n \r\n203.56 \r\n-97.84 105.72 \r\n \r\n$ \r\n \r\n1,165.48 $ \r\n \r\n0.00 \r\n \r\n2,302.25 \r\n \r\n372,215.71 \r\n \r\n$ \r\n \r\n375.683.44 $ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n309,835.34 $ ====,,;,,10;;;;;5;,;,;.7,,;;;,2 \r\n \r\nSUMMARY OF FUND BALANCE Reserved Federal Financial Assistance For Continuation of Program For Refund to Grantor Agency Georgia Department of Technical and Adult Education - Administrative Central Office Inventories Live Work Projects Prior Year Local Funds \r\nSurplus \r\n- 1- \r\n \r\n$ \r\n \r\n5,042.48 \r\n \r\n4,174.53 119,684.57 \r\n53,813.77 108,328.97 \r\n \r\n$ \r\n \r\n291,044.32 \r\n \r\n18,791.02 $ \r\n \r\n105.72 \r\n \r\n$ \r\n \r\n309,835.34 $ =====1~0;,;;;.5;,;,.7~2 \r\n \r\n ALBANY TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES \r\nCOMPARED TO BUDGET BUDGET FUND \r\n\"A\" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30, 2000 \r\n \r\nEXHIBIT\"B\" \r\n \r\nBUDGET \r\n \r\nACTUAL \r\n \r\nVARIANCEFAVORABLE (UNFAVORABLE) \r\n \r\nFUNDS AVAILABLE \r\n \r\nREVENUES \r\n \r\nState Appropriation Federal Revenues Other Revenues Retained \r\n \r\n$ \r\n \r\n7.607,068.00 $ \r\n \r\n7,567,587.00 $ \r\n \r\n2,247,222.00 \r\n \r\n1,681,429.77 \r\n \r\n3,676,826.00 \r\n \r\n2,983,824.88 \r\n \r\n-39,481.00 -565,792.23 -693,001.12 \r\n \r\n$ 13,531.116.00 $ 12,232.841.65 $ \r\n \r\n-1,298.274.35 \r\n \r\nCARRY-OVER FROM PRIOR YEAR \r\n \r\nTransfer from Reserved Fund Balance \r\n \r\n0.00 \r\n \r\n372.215.71 \r\n \r\n372,215.71 \r\n \r\n$ 13,531,116.00 $ 12,605,057.36 $ \r\n \r\n-....;,92_6....:.,..0....;,5_8.....;..64_ \r\n \r\nEXPENDITURES \r\nPersonal Services-Institutions Operating Expenses-Institutions Capital Outlay Year 2000 Project Funding Adult Literacy Grants Job Training Partnership Act \r\n \r\n$ \r\n \r\n7,891,193.00 $ \r\n \r\n7,624,133.81 $ \r\n \r\n4,202,334.00 \r\n \r\n3.622.592.10 \r\n \r\n10.000.00 \r\n \r\n10,000.00 \r\n \r\n25.000.00 \r\n \r\n21.060.48 \r\n \r\n1,171,574.00 \r\n \r\n1.012,511.17 \r\n \r\n231,015.00 \r\n \r\n131,545.19 \r\n \r\n267.059.19 579,741.90 \r\n0.00 3,939.52 159,062.83 99,469.81 \r\n \r\n$ \r\n \r\n13,531,116.00 $ \r\n \r\n12,421.842.75 $ - - - -1'.-10-9'.2-7-3.-25- \r\n \r\nExcess of Funds Available over Expenditures \r\n \r\n$ \r\n \r\n183.214.61 $ =====18=3=,2=1=4.=6=1 \r\n \r\n-2- \r\n \r\n ALBANY TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES \r\nCOMPARED TO BUDGET BUDGET FUND \r\n\"B\" LOTTERY FOR EDUCATION YEAR ENDED JUNE 30, 2000 \r\n \r\nEXHIBIT\"C\" \r\n \r\nFUNDS AVAILABLE REVENUES \r\nState Appropriation \r\n \r\nBUDGET \r\n \r\nACTUAL \r\n \r\nVARIANCEFAVORABLE (UNFAVORABLE) \r\n \r\n$ \r\n \r\n363,572.00 $ \r\n \r\n363,572.00 $ \r\n \r\n---::0,;.::.0:.:::...0 \r\n \r\nEXPENDITURES Equipment-Technical Institutes \r\n \r\n$ \r\n \r\n363,572.00 $ \r\n \r\n363,669.84 $ \r\n \r\n. .:-9:. .:.7. :.;:.8:. :. 4 \r\n \r\nExcess of Funds Available over Expenditures \r\n \r\n$ \r\n \r\n-97.84 $ ====-~9,;,,;7.~84;. \r\n \r\n- 3- \r\n \r\n ALBANY TECHNICAL INSTITUTE RECONCILIATION OF SALARIES AND TRAVEL \r\nYEAR ENDED JUNE 30, 2000 \r\n \r\nEXHIBIT\"D\" \r\n \r\nTotals per Annual Supplement \r\nAccruals June 30, 1999 June 30, 2000 \r\n \r\nSALARIES \r\n \r\nTRAVEL \r\n \r\n$ \r\n \r\n6,797,463.65 $ \r\n \r\n77,859.40 \r\n \r\n-129,691.02 90,871.89 \r\n \r\n$ \r\n \r\n6,758,644,52 $ \r\n \r\n77,859.40 \r\n \r\n-4- \r\n \r\n SECTION II AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\n ALBANY TECHNICAL INSTITUTE AUDITEE'S RESPONSE \r\nSUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2000 \r\n \r\nPRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nFINDING CONTROL NUMBER AND STATUS \r\n \r\nFS-820-98-01 FS-820-99-01 \r\n \r\nPreviously Reported Corrective Action Implemented Previously Reported Corrective Action Implemented \r\n \r\n "},{"id":"dlg_ggpd_y-ga-ba800-b-pr1-bv6-ba35-b1997-h98","title":"Management report, Albany Technical Institute, Albany, Georgia, an organizational unit of the state of Georgia, year ended June 30, 1998","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts."],"dcterms_spatial":["United States, Georgia, 32.75042, -83.50018"],"dcterms_creator":["Georgia. Department of Audits and Accounts","Georgia. Education Audit Division"],"dc_date":["1998/1999"],"dcterms_description":["Year ended June 30, 1997-year ended June 30, 2000.","Title from cover."],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Department of Audits and Accounts"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Albany Technical Institute (Ga.)--Appropriations and expenditures--Periodicals.","Education, Higher--Georgia--Auditing--Periodicals.","Education, Higher--Georgia--Finance--Statistics--Periodicals.","Georgia Government Documents--Serial"],"dcterms_title":["Management report, Albany Technical Institute, Albany, Georgia, an organizational unit of the state of Georgia, year ended June 30, 1998"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-bv6-ba35-b1997-h98"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-bv6-ba35-b1997-h98"],"dcterms_temporal":null,"dcterms_rights_holder":null,"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["periodicals","audits","financial statements","financial records"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":"\"I' \r\nl~OO \r\nf\\l Ii\u003e \\36 'Q91-9% \r\n~NAGEMENTREPORT \r\nALBANY TECHNICAL INSTITUTE ALBANY, GEORGIA \r\nAN ORGANIZATIONAL UNIT OF THE STATE OF GEORGIA YEAR ENDED JUNE 30, 1998 \r\n\u003c.. \r\nSTATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 WASHINGTON STREET \r\nATLANTA, GEORGIA 30334-8400 \r\n \r\n ALBANY TECHNICAL INSTITUTE MANAGEMENT REPORT - TABLE OF CONTENTS - \r\n \r\nLETTER OF TRANSMITTAL \r\n \r\nSECTION I \r\n \r\nSELECTED FINANCIAL INFORMATION \r\n \r\nEXHIBITS \r\n \r\nA ANALYSIS OF CHANGES IN FUND BALANCE \r\n \r\nBUDGET FUND \r\n \r\n1 \r\n \r\nSCHEDULES OF FUNDS AVAILABLE AND EXPENDITURES \r\n \r\nCOMPARED TO BUDGET \r\n \r\nBUDGET FUND \r\n \r\nB \r\n \r\n\"A\" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION \r\n \r\n2 \r\n \r\nC \r\n \r\n\"B\" LOTTERY FOR EDUCATION \r\n \r\n3 \r\n \r\nD RECONCILIATION OF SALARIES AND TRAVEL \r\n \r\n4 \r\n \r\nSECTIONll AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\nSECTION ill 't __ \r\nCURRENT YEAR FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.w., Suite 214 Atlanta, Georgia 30334-8400 \r\nDecember 8, 1998 \r\n \r\nGovernor of the State of Georgia Members ofthe General Assembly of Georgia Members of the State Board of Technical and Adult Education Members of the Local Board of Directors \r\nand Honorable Anthony Parker, President Albany Technical Institute \r\n \r\nLadies and Gentlemen: \r\n \r\nAs part of our audit of the statutory basis fmancial statements of the State of Georgia presented in the Report ofthe State Auditor, the general purpose financial statements of the State of Georgia presented in the State ofGeorgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 1998, we have performed certain audit procedures at Albany Technical Institute. Accordingly, the fmancial statements and compliance activities of Albany Technical Institute were examined to the extent considered necessary in order to express an opinion as to the fair presentation of the financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996. \r\n \r\nThis Management Report contains information pertinent to the fmancial and compliance activities of Albany Technical Institute as of and for the year ended June 30, 1998. The particular information provided is enumerated in the Table of Contents. \r\n \r\nThis report is intended solely for the use of management of Albany Technical Institute. However, this report \r\n \r\n\"-:. \r\n \r\nis a matter of public record and its distribution is not limited. \r\n \r\nRespectfully submitted, \r\n \r\nCLV:ds \r\n \r\nClaude L. Vickers State Auditor \r\n \r\n SECTION I SELECTED FINANCIAL INFORMATION \r\nIf,., \r\n \r\n ALBANY TECHNICAL INSTITUTE ANALYSIS OF CHANGES IN FUND BALANCE \r\nBUDGET FUND YEAR ENDED JUNE 30,1998 \r\n \r\nEXHIBIT \"A\" \r\n \r\n ALBANY TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES \r\nCOMPARED TO BUDGET BUDGET FUND \r\n\"A\" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30, 1998 \r\n \r\nEXHIBIT\"B\" \r\n \r\nFUNDS AVAILABLE REVENUES \r\nState Appropriations Federal Revenues Other Revenues Retained \r\nCARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance \r\n \r\nBUDGET \r\n \r\nACTUAL \r\n \r\nVARIANCE FAVORABLE (UNFAVORABLE) \r\n \r\n$ 6,065,765.00 $ 6,063,647.00 $ \r\n \r\n1,075,804.00 \r\n \r\n961,306.17 \r\n \r\n4,096,198.00 \r\n \r\n3,228,551.65 \r\n \r\n$ 11,237,767.00 $ 10,253,504.82 $ \r\n \r\n-2,118.00 -114,497.83 -867,646.35 \r\n-984,262.18 \r\n \r\n0.00 \r\n \r\n423,668.59 \r\n \r\n423,668.59 \r\n \r\n$ 11,237,767.00 $ 10,677,173.41 $ \r\n \r\n-.: ;. 5.:. .:60: .!,.,5: . .: 9:. =:3.:. .:.5. :.-9 \r\n \r\nEXPENDITURES \r\nPersonal Services-I nstitutions Operating Expenses-Institutions Adult Literacy Grants Job Training Partnership Act \r\n \r\n$ 6,454,371.00 $ 6,258,400.03 $ \r\n \r\n4,006,588.00 \r\n \r\n3,190,164.14 \r\n \r\n697,558.00 \r\n \r\n696,354.68 \r\n \r\n79,250.00 \r\n \r\n81,333.93 \r\n \r\n195,970.97 816,423.86 \r\n1,203.32 -2,083.93 \r\n \r\n$ 11,237,767.00 $ 10,226,252.78 $_ _....:.1.:.,::,0....:...11..:.l,.:...:51:...;4:.;;:.2:=..2 \r\n \r\nExcess of Funds Available over Expenditures \r\n \r\n$ \r\n \r\n450,920.63 $.==~4~50;;,r,,~92;:;;0;.;,;;.6;;.3 \r\n \r\n\"- .. \r\n \r\n-2- \r\n \r\n ALBANY TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES \r\nCOMPARED TO BUDGET BUDGET FUND \r\n\"B\" LOTTERY FOR EDUCATION YEAR ENDED JUNE 30. 1998 \r\n \r\nEXHIBIT\"C\" \r\n \r\nFUNDS AVAILABLE REVENUES \r\nState Appropriations \r\n \r\nBUDGET \r\n \r\nACTUAL \r\n \r\nVARIANCE FAVORABLE (UNFAVORABLE) \r\n \r\n$ 45,000.00 $ 45,000.00 $ \r\n \r\n--:..0.:...:..0.=...0 \r\n \r\nEXPENDITURES Equipment-Technical Institutes \r\n \r\n$ 45,000.00 $ 45,000.00 $ \r\n \r\n--:. O.:. .:. O.=. .O \r\n \r\nExcess of Funds Available over Expenditures \r\n \r\n$ \r\n \r\n0.00 $====.,;0,;,;;.0,;;,0 \r\n \r\n-3- \r\n \r\n ALBANY TECHNICAL INSTITUTE RECONCILIATION OF SALARIES AND TRAVEL \r\nYEAR ENDED JUNE 30, 1998 \r\n \r\nEXHIBIT \"0\" \r\n \r\nTotals per Annual Supplement \r\nAccruals June 30, 1998 June 30, 1997 \r\n \r\nSALARIES \r\n \r\nTRAVEL \r\n \r\n$ 5,510,792.86 $ 49,612,20 \r\n \r\n142,742,82 -124,070.59 \r\n \r\n129,35 -402.23 \r\n \r\n$ 5,529,465,09 $ 49,339.32 \r\n \r\n~ .. \r\n-4- \r\n \r\n SECTION II AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\n ALBANY TECHNICAL INSTITUTE AUDITEE'S RESPONSE \r\nSUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 1998 \r\n \r\nPRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nFINDING CONTROL NUMBER AND STATUS \r\n \r\n820-96-01 820-96-02 FS-820-97-01 FS-820-97-02 FS-820-97-03 FS-820-97-04 FS-820-97-05 \r\n \r\nPreviously Reported Corrective Action Implemented Further Action Not Warranted Previously Reported Corrective Action Implemented Previously Reported Corrective Action Implemented Previously Reported Corrective Action Implemented Previously Reported Corrective Action Implemented Partially Resolved - See Corrective Action/Responses \r\n \r\nCORRECTIVE ACTIONIRESPONSES \r\n \r\nGENERAL FIXED ASSETSIPROPERTY MANAGEMENT Inadequacies in Operation of Property Management System Finding Control Number: FS-820-97-05 \r\n \r\nFrom January thru June of 1998, our PROP focus was to complete a full physical inventory of the campus and to ensure all current year purchases were accounted for in PROP. In July, 1998 we also placed a full-time employee to handle PROP reconciliation, maintenance and conducting the campus inventory reviews. Procedures are now in place to maintain current ledgers for PROP items. \r\n \r\nPRIOR YEAR FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\n \r\nFINDING CONTROL NUMBER AND STATUS \r\n \r\n820-96-02 820-96-03 FA-820-97-01 \r\n \r\nFurther Action Not Warranted Previously Reported Corrective Action Implemented Previously Reported Corrective Action Implemented \r\n \r\n SECTION ill CURRENT YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\n ALBANY TECHNICAL INSTITUTE SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30,1998 \r\nFINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\nGENERAL FIXED ASSETS Inadequacies in Operation of Property Management System Finding Control Number: FS-820-98-01 \r\nFor the year under review, an examination of the equipment inventory records for the Institute's general fixed assets revealed the following deficiencies: \r\n(1) Forty-six (46) equipment items were selected to test the accuracy of the Institute's general fixed asset records. These items contained a value of $867,405.99 and were selected for the purpose of locating the equipment as recorded in the inventory records. Five (5) items totaling $75,381.30 were not located. \r\n(2) Two (2) items physically on hand could not be traced back to the inventory records. \r\n(3) Equipment inventory records were not updated for deletions in a timely manner. \r\nThe discrepancies identified above were caused by the Institute's failure to follow guidelines for maintaining equipment inventories. The Institute should establish the necessary procedures to ensure that equipment inventories are maintained in accordance with provisions of the State Property System Manual. \r\n \r\n "},{"id":"dlg_ggpd_y-ga-ba800-b-pr1-bv6-ba35-b1998-h99","title":"Management report, Albany Technical Institute, Albany, Georgia, an organizational unit of the state of Georgia, year ended June 30, 1999","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts."],"dcterms_spatial":["United States, Georgia, 32.75042, -83.50018"],"dcterms_creator":["Georgia. Department of Audits and Accounts","Georgia. Education Audit Division"],"dc_date":["1998/1999"],"dcterms_description":["Year ended June 30, 1997-year ended June 30, 2000.","Title from cover."],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Department of Audits and Accounts"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Albany Technical Institute (Ga.)--Appropriations and expenditures--Periodicals.","Education, Higher--Georgia--Auditing--Periodicals.","Education, Higher--Georgia--Finance--Statistics--Periodicals.","Georgia Government Documents--Serial"],"dcterms_title":["Management report, Albany Technical Institute, Albany, Georgia, an organizational unit of the state of Georgia, year ended June 30, 1999"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-bv6-ba35-b1998-h99"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-bv6-ba35-b1998-h99"],"dcterms_temporal":null,"dcterms_rights_holder":null,"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["periodicals","audits","financial statements","financial records"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":"~f-\\ \r\nA1oo \r\n'(l..\\ \r\n\\J io A?i5 199~ -qq \r\nMANAGEMENT REPORT ALBANY TECHNICAL INSTITUTE \r\nALBANY, GEORGIA AN ORGANIZATIONAL UNIT OF THE STATE OF GEORGIA \r\nYEAR ENDED JUNE 30, 1999 \r\nSTATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 WASHINGTON STREET \r\nATLANTA, GEORGIA 30334-8400 \r\n \r\n ALBANY TECHNICAL INSTITUTE MANAGEMENT REPORT - TABLE OF CONTENTS - \r\n \r\nLEITER OF TRANSMITTAL \r\n \r\nSECTION I \r\n \r\nSELECTED FINANCIAL INFORMATION \r\n \r\nEXHIBITS \r\n \r\nA ANALYSIS OF CHANGES IN FUND BALANCE \r\n \r\nBUDGETFUND \r\n \r\n1 \r\n \r\nSCHEDULESOFFUNDSAVAILABLEANDEXPENDITURES \r\n \r\nCOMPARED TO BUDGET \r\n \r\nBUDGET FUND \r\n \r\nB \r\n \r\n\"A\" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION \r\n \r\n2 \r\n \r\nC \r\n \r\n\"B\" LOTTERY FOR EDUCATION \r\n \r\n3 \r\n \r\nD RECONCILIATION OF SALARIES AND TRAVEL \r\n \r\n4 \r\n \r\nE RECONCILIATION OF PER DIEM AND FEES \r\n \r\n5 \r\n \r\nSECTION II AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\nSECTION ill CURRENT YEAR FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\n \r\n w. RUSSELL HINTON \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nNovember 22, 1999 \r\n \r\nHonorable Roy E. Barnes, Governor Members ofthe General Assembly of Georgia Members ofthe State Board of Technical and Adult Education Members ofthe Local Board ofDirectors \r\nand Honorable Anthony Parker, President Albany Technical Institute \r\nLadies and Gentlemen: \r\nAs part of our audit of the statutory basis :financial statements of the State of Georgia presented in the State of Georgia Report ofthe State Auditor, the general purpose :financial statements of the State of Georgia presented in the State ofGeorgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 1999, we have performed certain audit procedures at Albany Technical Institute. Accordingly, the :financial statements and compliance activities of Albany Technical Institute were examined to the extent considered necessary in order to express an opinion as to the fair presentation of the :financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996. \r\nThis Management Report contains information pertinent to the :financial and compliance activities of Albany Technical Institute as of and for the year ended June 30, 1999. The particular information provided is enumerated in the Table of Contents. \r\nThis report is intended solely for the information and use of management and members of the Local Board of Directors ofAlbany Technical Institute and is not intended to be and should not be used by anyone other than these specified parties. \r\nRespectfully submitted, \r\n \r\nRWH:gp \r\n \r\n~UJ-~~ \r\nRussell W. Hinton \r\nState Auditor \r\n \r\n SECTION I SELECTED FINANCIAL INFORMATION \r\n \r\n ALBANY TECHNICAL INSTITUTE ANALYSIS OF CHANGES IN FUND BALANCE \r\nBUDGET FUND YEAR ENDED JUNE 30, 1999 \r\n \r\nEXHIBIT\"A\" \r\n \r\nFUND BALANCE - JULY 1, 1998 \r\nReserved Surplus \r\nADDITIONS \r\nAdjustments to Prior Year's Accounts Payable Excess of Funds Available over Expenditures \r\nExhibit \"B\" \r\nExhibit c \r\nDEDUCTIONS \r\nUnreserved Fund Balance (Surplus) Returned to Georgia Department of Technical and Adult Education - Administrative Central Office Year Ended June 30, 1998 \r\nAdjustments to Prior Year's Accounts Receivable Refunds to Grantors \r\nGeorgia Department of Technical and Adult Education - Administrative Central Office Federal Financial Assistance \r\nReserved Fund Balance Carried Over from Prior Year as Funds Available \r\nFUND BALANCE - JUNE 30, 1999 \r\n \r\n\"A\" DEPARTMENT OF \r\nTECHNICAL AND ADULT EDUCATION \r\n \r\n\"B\" LOTTERY FOR \r\nEDUCATION \r\n \r\nTOTAL \r\n \r\n$ \r\n \r\n553,655.75 \r\n \r\n26 004.77 $ \r\n \r\n$ \r\n \r\n579,660.52 $ \r\n \r\n$ 553,655.75 \r\n \r\n0.00 \r\n \r\n26,004.77 \r\n \r\n0.00 $ 579,660.52 \r\n \r\n$ \r\n \r\n3,379.53 \r\n \r\n377,269.38 \r\n$ \r\n \r\n$ \r\n \r\n380,648.91 $ \r\n \r\n$ 3,379.53 \r\n \r\n0.00 \r\n \r\n377,269.38 0.00 \r\n \r\n0.00 $ 380,648.91 \r\n \r\n$ \r\n \r\n26,004.77 $ \r\n \r\n4,582.85 \r\n \r\n0.00 $ 26,004.77 \r\n4,582.85 \r\n \r\n5,18~.25 \r\n \r\n426,267.33 \r\n \r\n$ \r\n \r\n462,044.20 $ \r\n \r\n5,189.25 426,267.33 \r\n0.00 $ 462,044.20 \r\n \r\n$ \r\n \r\n498,265.23 $ -========-=o=.o=o $ 498,265.23 \r\n \r\nSUMMARY OF FUND BALANCE \r\n \r\nReserved \r\n \r\nFederal Financial Assistance \r\n \r\nFor Refund to Georgia Department of Technical and \r\n \r\nAdult Education - Administrative Central Office \r\n \r\n$ \r\n \r\nFor Refund to Grantor \r\n \r\nFor Continuation of Program \r\n \r\nFlood Recovery Insurance Proceeds \r\n \r\nInventories \r\n \r\nLive Work Projects  \r\n \r\nPrior Year Local Funds \r\n \r\nSurplus \r\n \r\n$ - 1- \r\n \r\n2,302.25 885.35 \r\n17,788.88 136,046.05 121,696.44 102,613.10 115,767.68 \r\n1165.48 $ \r\n \r\n$ \r\n0.00 \r\n \r\n2,302.25 885.35 \r\n17,788.88 136,046.05 121,696.44 102,613.10 115,767.68 \r\n1,165.48 \r\n \r\n498,265.23 $ ==-=--o=.o=o $ 498,265.23 \r\n \r\n ALBANY TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES \r\nCOMPARED TO BUDGET BUDGET FUND \r\n\"A\" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30, 1999 \r\n \r\nEXHIBIT \"B\" \r\n \r\nFUNDS AVAILABLE REVENUES \r\nState Appropriations Federal Revenues Other Revenues Retained \r\nCARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance \r\n \r\nBUDGET \r\n \r\nACTUAL \r\n \r\nVARIANCEFAVORABLE (UNFAVORABLE) \r\n \r\n$ 6,755,313.00 $ 6,755,313.00 $ \r\n \r\n1,609,127.00 \r\n \r\n1,255,296.12 \r\n \r\n4,007,517.00 \r\n \r\n3,043,914.76 \r\n \r\n$ 12,371,957.00 $ 11,054,523.88 $ \r\n \r\n0.00 -353,830.88 -963,602.24 \r\n-1,317,433.12 \r\n \r\n0.00 \r\n \r\n426,267.33 \r\n \r\n426,267.33 \r\n \r\nEXPENDITURES \r\nPersonal Services-Institutions Operating Expenses-Institutions Adult Literacy Grants Job Training Partnership Act \r\n \r\n$ 12,371,957.00 $ 11,480,791.21 $ ====-89=1,=16=5.7=9 \r\n \r\n$ 6,778,747.00 $ 6,611,196.30 $ \r\n \r\n4,329,681.00 \r\n \r\n3,500,268.82 \r\n \r\n1,100,697.00 \r\n \r\n854,829.33 \r\n \r\n162,832.00 \r\n \r\n137,227.38 \r\n \r\n167,550.70 829,412.18 245,867.67 \r\n25,604.62 \r\n \r\nExcess of Funds Available over Expenditures \r\n \r\n$ 12,371,957.00 $ 11,103,521.83 $ \r\n \r\n1,268,435.17 \r\n \r\n---'---'--- \r\n \r\n$ \r\n \r\n377,269.38 $ ====37=7,=26=9.3=8 \r\n \r\n-2- \r\n \r\n ALBANY TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES \r\nCOMPARED TO BUDGET BUDGET FUND \r\n\"B\" LOTTERY FOR EDUCATION YEAR ENDED JUNE 30, 1999 \r\n \r\nEXHIBIT\"C\" \r\n \r\nFUNDS AVAILABLE REVENUES \r\nState Appropriations \r\n \r\nBUDGET \r\n \r\nACTUAL \r\n \r\nVARIANCEFAVORABLE (UNFAVORABLE) \r\n \r\n- - - - - - $ 492,454.00 $ 492,454.00 $ \r\n \r\n0.00 \r\n \r\nEXPENDITURES Equipment-Technical Institutes \r\n \r\n- - - - - - $ 492,454.00 $ 492,454.00 $ \r\n \r\n0.00 \r\n \r\nExcess of Funds Available over Expenditures \r\n \r\n$ \r\n \r\n0.00 $=====0.=0=0 \r\n \r\n-3- \r\n \r\n ALBANY TECHNICAL INSTITUTE RECONCILIATION OF SALARIES AND TRAVEL \r\nYEAR ENDED JUNE 30, 1999 \r\n \r\nEXHIBIT \"D\" \r\n \r\nTotals per Annual Supplement \r\nAccruals June 30, 1999 June 30, 1998 \r\nAdjustments (List on File) \r\n \r\nSALARIES \r\n \r\nTRAVEL \r\n \r\n$ 5,828,534.53 $ \r\n \r\n55,054.85 \r\n \r\n129,691.02 -142,742.82 \r\n \r\n-129.35 524.58 \r\n \r\n$ 5,815,482.73 $ ===5=5,4=50=.0=8 \r\n \r\n-4- \r\n \r\n ALBANY TECHNICAL INSTITUTE RECONCILIATION OF PER DIEM AND FEES \r\nYEAR ENDED JUNE 30, 1999 \r\n \r\nEXHIBIT\"E\" \r\n \r\nTotals per Annual Supplement \r\nAdjustments (List on file) \r\n \r\nTYPE PAYMENT Other Expense \r\n \r\nFEE AMOUNT \r\n \r\nEXPENSE AMOUNT \r\n \r\n$ \r\n \r\n88,662.55 $ \r\n \r\n2,259.97 $ \r\n \r\nTOTAL 90,922.52 \r\n \r\n-518.64 \r\n \r\n-518.64 \r\n \r\n$ \r\n \r\n88,662.55 $ \r\n \r\n1,741 .33 $ ======90=,4=0=3=.8=8 \r\n \r\n-5- \r\n \r\n SECTION II AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\n ALBANY TECHNICAL INSTITUTE \r\nAODITEE'S RESPONSE \r\nSUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 1999 \r\n \r\nPRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nFINDING CONTROL NUMBER AND STATUS \r\n \r\nFS-820-97-05 FS-820-98-01 \r\n \r\nPreviously Reported Corrective Action Implemented Partially Resolved - See Corrective Action/Responses \r\n \r\nCORRECTIVE ACTION/RESPONSES \r\n \r\nGENERAL FIXED ASSETS/PROPERTY MANAGEMENT Inadequacies in Operation ofProperty Management System Finding Control Number: FS-820-98-01 \r\n \r\nProcedures were implemented in FY 99 to conduct an annual physical inventory. All equipment items were placed on the property system. An INTERMEC scanner was purchased to aid us in this process. Reconciliation of the equipment inventory records to clean up missing and duplicated items is in process. \r\n \r\n SECTION ill CURRENT YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\n ALBANY TECHNICAL INSTITUTE SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 1999 \r\nFINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\nGENERAL FIXED ASSETS Inadequacies in Operation ofProperty Management System Finding Control Number: FS-820-99-01 \r\nFor the year under review, an examination ofthe equipment inventory records for the Institute's general fixed assets revealed the following deficiencies: \r\n(1) Fifty (50) equipment items were selected to test the accuracy of the Institute's general fixed asset records. These items contained a value of $1,460,109.91 and were selected for the purpose of locating the equipment as recorded in the inventory records. Of the items tested, two (2) items totaling $4,094.00 were not located. \r\n(2) One (1) item physically on hand could not be traced back to the inventory records. \r\nThe discrepancies identified above were caused by the Institute's failure to follow guidelines for maintaining equipment inventories. The Institute should establish the necessary procedures to ensure that equipment inventories are maintained in accordance with provisions of the State Property System Manual. \r\n \r\n "},{"id":"dlg_ggpd_y-ga-ba800-b-pr1-bv6-ba35-b1996-h97","title":"Management report, Albany Technical Institute, Albany, Georgia, an organizational unit of the state of Georgia, year ended June 30, 1997","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts."],"dcterms_spatial":["United States, Georgia, 32.75042, -83.50018"],"dcterms_creator":["Georgia. Department of Audits and Accounts","Georgia. Education Audit Division"],"dc_date":["1997/1998"],"dcterms_description":["Year ended June 30, 1997-year ended June 30, 2000.","Title from cover."],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Department of Audits and Accounts"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Albany Technical Institute (Ga.)--Appropriations and expenditures--Periodicals.","Education, Higher--Georgia--Auditing--Periodicals.","Education, Higher--Georgia--Finance--Statistics--Periodicals.","Georgia Government Documents--Serial"],"dcterms_title":["Management report, Albany Technical Institute, Albany, Georgia, an organizational unit of the state of Georgia, year ended June 30, 1997"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-bv6-ba35-b1996-h97"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-bv6-ba35-b1996-h97"],"dcterms_temporal":null,"dcterms_rights_holder":null,"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["periodicals","audits","financial statements","financial records"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":"GA \r\nAgoo \r\n.to \r\nVb \r\nA35 \r\njQQ6,?7 \r\nMANAGEMENT REPORT ALBANY TECHNICAL INSTITUTE \r\nALBANY, GEORGIA AN ORGANIZATIONAL UNIT OF THE STATE OF GEORGIA \r\nYEAR ENDED JUNE 30, 1997 \r\n- _.. _ .. ---- - - - - \r\nSTATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 WASHINGTON STREET \r\nATLANTA, GEORGIA 30334-8400 \r\n \r\n ALBANY TECHNICAL INSTITUTE MANAGEMENT REPORT - TABLE OF CONTENTS - \r\n \r\nLETTER OF TRANSMITTAL \r\n \r\nSECTION I \r\n \r\nSELECTED FINANCIAL INFORMATION \r\n \r\nEXlllBITS \r\n \r\nA ANALYSIS OF CHANGES IN FUND BALANCE \r\n \r\nBUDGET FUND \r\n \r\n2 \r\n \r\nSCHEDULES OF FUNDS AVAILABLE AND EXPENDITURES \r\n \r\nCOMPARED TO BUDGET \r\n \r\nBUDGET FUND \r\n \r\nB \r\n \r\n\"A\" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION \r\n \r\n3 \r\n \r\nC \r\n \r\n\"B\" LOTTERY FOR EDUCATION \r\n \r\n4 \r\n \r\nD ' RECONCILIATION OF SALARIES AND TRAVEL \r\n \r\n5 \r\n \r\nSECTION II AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\nSECTION III CURRENT YEAR FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR (404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.w., Suite 214 Atlanta, Georgia 30334-8400 \r\nDecember 5, 1997 \r\n \r\nHonorable Zell Miller, Governor Members of the General Assembly of Georgia Members of the State Board of Technical and Adult Education Members of the Local Board of Directors \r\nand Honorable Anthony Parker, President Albany Technical Institute \r\nLadies and Gentlemen: \r\nAs part of our audit of the statutory basis financial statements of the State of Georgia presented in the Report ofthe State Auditor, the general purpose financial statements of the State of Georgia presented in the State of Georgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 1997, we have performed certain audit procedures at Albany Technical Institute. Accordingly, the fmancial statements and compliance activities of Albany Technical Institute were examined to the extent considered necessary in order to express opinion as to the fair presentation of the financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996. \r\nThis Management Report contains information pertinent to the fmancial and compliance activities of Albany Technical Institute as of and for the year ended June 30, 1997. The particular information provided is enumerated in the Table of Contents. \r\nThis report is intended solely for the use of management of Albany Technical Institute. However, this report is a matter of public record and its distribution is not limited. \r\n \r\nCLV:jy \r\n \r\nClaude L. Vickers State Auditor \r\n \r\n SECTION I SELECTED FINANCIAL INFORMATION \r\n \r\n ALBANY TECHNICAL INSTITUTE ANALYSIS OF CHANGES IN FUND BALANCE \r\nBUDGET FUND YEAR ENDED JUNE 30, 1997 \r\n \r\nEXHIBIT \"A\" \r\n \r\nFUND BALANCE - JULY 1, 1996 \r\nReserved Surplus \r\nADDITIONS \r\nAdjustments to Prior Year's Accounts Payable Excess of Funds Available over Expenditures \r\nExhibit \"B\" Exhibit \"C\" Reimbursement of Prior Year Expenditures \r\nDEDUCTIONS \r\nUnreserved Fund Balance (Surplus) Returned to Georgia Department of Technical and Adult Education - Administrative Central Office Year Ended June 30, 1996 \r\nAdjustments to Prior Year's Accounts Receivable Refunds to Grantors \r\nGeorgia Department of Human Resources Child Care and Development Block Grant \r\nRandolph County Board of Education Tech Prep Education \r\nSouthwest Georgia Regional Development Center Job Training Partnership Act \r\nReserved Fund Balance Carried Over from Prior Year as Funds Available \r\nFUND BALANCE - JUNE 30. 1997 \r\n \r\nflAil \r\nDEPARTMENT OF TECHNICAL AND ADULT EDUCATION \r\n \r\n\"8 11 LOTIERYFOR \r\nEDUCATION \r\n \r\nTOTAL \r\n \r\n$ \r\n \r\n618,243.42 \r\n \r\n7,917,53 $ \r\n \r\n$ \r\n \r\n626,160,95 $ \r\n \r\n$ 0,00 \r\n0,00 $ \r\n \r\n618,243.42 7,917,53 \r\n626,160,95 \r\n \r\n$ \r\n \r\n24,615,52 $ \r\n \r\n6,905,57 $ \r\n \r\n31,521,09 \r\n \r\n426,502,77 641.90 \r\n \r\n10,517.35 \r\n \r\n426,502,77 10,517.35 641,90 \r\n \r\n$ \r\n \r\n451,760,19 $ \r\n \r\n17,422.92 $ \r\n \r\n469,183,11 \r\n \r\n$ \r\n \r\n7,917,53 $ \r\n \r\n514,00 \r\n \r\n208.03 \r\n \r\n472.59 \r\n \r\n226,94 \r\n \r\n495,506,74 \r\n \r\n$ \r\n \r\n504.845,83 $ \r\n \r\n0,00 $ \r\n \r\n7,917.53 514.00 \r\n \r\n0,00 $ \r\n \r\n208,03 472.59 226,94 495,506.74 504,845,83 \r\n \r\n$ \r\n \r\n573,075,31 $ \r\n \r\n17,422,92 $ ====5=90..,.4=9;,;;8=.2=3 \r\n \r\nSUMMARY OF FUND BALANCE \r\nReserved Federal Financial Assistance For Refund to Georgia Department of Technical and Adult Education - Administrative Central Office For Expired Grant Balances For Other Flood Recovery Insurance Proceeds Inventories Live Work Projects Prior Year Local Funds \r\nSurplus \r\n \r\n$ \r\n$ \r\n-2- \r\n \r\n2,744,61 513,64 \r\n1,512.06 214,34 \r\n121,696.44 31,920,53 \r\n390,021,66 24,452,03 $ \r\n \r\n$ 17,422,92 \r\n \r\n2,744,61 513,64 \r\n1,512.06 214,34 \r\n121,696.44 31,920,53 \r\n390.021,66 41,874.95 \r\n \r\n573,075,31 $ \r\n \r\n17,422,92 $ \r\n \r\n590,498,23 \r\n \r\n ALBANY TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES \r\nCOMPARED TO BUDGET BUDGET FUND \r\n\"A\" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30. 1997 \r\n \r\nEXHIBIT\"B\" \r\n \r\nEXPENDITURES Personal Services-Institutions Operating Expenses-Institutions Quick Start Program Adult Literacy Grants Job Training Partnership Act \r\nExcess of Funds Available over Expenditures \r\n \r\n$ 11,678,978.00 $ 11,127,562.26 $ - - - --55-1',4-15-.7-4 \r\n \r\n$ 6,281,595.00 $ 6,217,117.34 $ \r\n \r\n4,569,622.00 \r\n \r\n3,734,334.69 \r\n \r\n8,202.00 \r\n \r\n8,087.00 \r\n \r\n588,563.00 \r\n \r\n570,518.59 \r\n \r\n230,996.00 \r\n \r\n171,001.87 \r\n \r\n64,477.66 835,287.31 \r\n115.00 18,044.41 59,994.13 \r\n \r\n$ 11,678,978.00 $ 10,701,059.49 $ \r\n \r\n9_77-:.,_91_8_.5_1 \r\n \r\n$ 426,502.77 $ ===4=26=,5=0=2=.7==7 \r\n \r\n-3- \r\n \r\n ALBANY TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES \r\nCOMPARED TO BUDGET BUDGET FUND \r\n\"B\" LOTIERY FOR EDUCATION YEAR ENDED JUNE 30, 1997 \r\n \r\nEXHIBIT\"C\" \r\n \r\nFUNDS AVAILABLE REVENUES \r\nState Appropriations \r\n \r\nBUDGET \r\n \r\nACTUAL \r\n \r\nVARIANCE FAVORABLE (UNFAVORABLE) \r\n \r\n$ 154,180.00 $ 153,915.09 $ - - - --26-4.9-1 \r\n \r\nEXPENDITURES Equipment-Technical Institutes \r\n \r\n$ 154,180.00 $ 143,397.74 $ \r\n \r\n10-,-,7_8_2_.2_6 \r\n \r\nExcess of Funds Available over Expenditures \r\n \r\n$ \r\n \r\n10,517.35 $ ====10:::!::,5=1::::::7,=3=5 \r\n \r\n-4- \r\n \r\n ALBANY TECHNICAL INSTITUTE RECONCILIATION OF SALARIES AND TRAVEL \r\nYEAR ENDED JUNE 30, 1997 \r\n \r\nEXHIBIT\"D\" \r\n \r\nTotals per Annual Supplement \r\nAccruals June 30, 1997 June 30, 1996 \r\nAdjustments Seals, Louie C. Parker, Anthony \r\n \r\nSALARIES $ 5,401,415.04 $ \r\n \r\nTRAVEL 38,251.18 \r\n \r\n124,070.59 -56,366.91 \r\n \r\n402.23 -1,449.86 \r\n \r\n33.50 465.73 \r\n \r\n$ 5,469,118.72 $=====3d7,=70:.=2,;,,;,.7=8 \r\n \r\n-5- \r\n \r\n SECTIONll AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\n ALBANY TECHNICAL INSTITUTE AUDITEE'S RESPONSE \r\nSUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 1997 \r\n \r\nPRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nFINDING CONTROL NUMBER AND STATUS \r\n \r\n820-96-01 820-96-02 \r\n \r\nUnresolved - See Corrective Action/Responses Partially Resolved - See Corrective Action/Responses \r\n \r\nCORRECTIVE ACTIONIRESPONSES \r\n \r\nINVENTORIES Inadequate Resale Inventory Records Finding Control Number: 820-96-01 \r\n \r\nEffective Spring Quarter 1997, Albany Technical Institute has implemented an average costing method of resale inventory. At this time all current inventory prices were updated to reflect an average cost calculation for all existing inventory and a spreadsheet devised to calculate new costs when items are purchased. \r\n \r\nThe Bookstore Coordinator will be responsible for completing the updates on costs for the resale inventory. The Accounting Manager verifies the price updates quarterly. \r\n \r\nGENERAL FIXED ASSETSIPROPERTY MANAGEMENT Inadequate Equipment Inventory Records Finding Control Number: 820-96-02 \r\n \r\nSee our corrective action/response to fmding number 820-96-02 in the Prior Year Federal Awards Findings and Questioned Costs. \r\n \r\nPRIOR YEAR FEDERAL AWARDS FINDINGS AND OUESTIONED COSTS \r\n \r\nFINDING CONTROL NUMBER AND STATUS \r\n \r\n820-94-07 820-96-02 820-96-03 \r\n \r\nPreviously Reported Corrective Action Implemented Partially Resolved - See Correctiye Action/Responses Partially Resolved - See Corrective Action/Responses \r\n \r\n- 1- \r\n \r\n ALBANY TECHNICAL INSTITUTE AUDITEE'S RESPONSE \r\nSUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 1997 \r\nPRIOR YEAR FEDERAL AWARDS FINDINGS AND QUESTIONED COSTS \r\nCORRECTIVE ACTIONIRESPONSES \r\nEQUIPMENT AND REAL PROPERTY MANAGEMENT Inadequate Equipment Inventory Records Finding Control Number: 820-96-02 Additions are posted to the inventory records prior to each month's general accounting close and deletions are made on an as they occur basis. Capital leases are also now recorded in the equipment inventory records. REPORTING Federal Cash Transaction Report Not Reconciled Finding Control Number: 820-96-03 The corrective action plan was implemented to correct the \"cash on hand\" through an adjustment of$12,265.00 which was made to the Winter Quarter 1997 Pell drawdown to balance the Federal Cash Transactions Report. Voids ofpayments from prior fiscal years (FY 95) have caused the Federal Cash Transaction Report to again be out of balance. Albany Technical Institute will be soliciting assistance from both Department of Technical and Adult Education and our regional Department of Education office in Atlanta to resolve the prior year adjustments. \r\n-2- \r\n \r\n SECTIONlli CURRENT YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\n ALBANY TECHNICAL INSTITUTE SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 1997 \r\nFINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\nGENERAL LEDGER Inadequate Accounting Procedures Finding Control Number: FS-820-97-01 \r\nFor the year under review, accounting deficiencies were noted in the accounting records of Albany Technical Institute as described below: \r\n(1) Numerous posting errors in balance sheet, revenue and expenditure accounts were identified and corrected during the course of our field work. \r\n(2) The Institute failed to include a new bank account on the accounting records. The account was opened in January of 1997. \r\n(3) Accounts receivable and accounts payable subsidiary records as presented for review were not properly reconciled to the general ledger control accounts. Numerous adjustments were necessary to reconcile subsidiary records to the accounting records. \r\n(4) Numerous adjustments were necessary to reconcile salary payments made to employees as reported to the Georgia Department of Audits with the amounts recorded as salaries in the general ledger. \r\nThese deficiencies occurred because of management's failure to establish procedures to review and reconcile balances on the general ledger with supporting records and to ensure that all bank accounts were included on the Institute's accounting records. The Institute should establish appropriate procedures to ensure that the general ledger is posted, balanced and reviewed on a monthly basis and that detail records supporting the general ledger are complete, accurate and reliable. Corrective action should be taken to ensure that the accounting records include all bank accounts and transactions. \r\nGENERAL LEDGER Agency Fund Overpayments Finding Control Number: FS-820-97-02 \r\nAt June 30, 1997, Albany Technical Institute had a deficit balance of$15,983.10 in the Fiduciary Fund TypeAgency Funds - HOPE Scholarship Program. This deficit balance is the result of disbursing funds in excess of available funds. Payments should not be made in excess of collections for Agency Funds. \r\nAppropriate action should be taken by the Institute to secure reimbursement of this overpayment. \r\n- 1- \r\n \r\n ALBANY TECHNICAL INSTITUTE SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 1997 \r\nFINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\nCASH AND CASH EQUIVALENTS Inadequate Accounting Procedures Finding Control Number: FS-820-97-03 \r\nFor the year under review, it was noted that the Institute's accounting procedures did not provide adequate internal control over the bank reconciliation process. The accounting procedures related to cash were found to be deficient as follows: \r\n(l) Book errors disclosed through the bank reconciliation process were carried as reconciling items for extended periods of time. \r\n(2) Numerous adjustments were necessary to reconcile the accounting records with bank statements. \r\nThese conditions occurred because management did not implement appropriate procedures and controls to ensure that all bank statements were reconciled to the general ledger on a timely basis and that reconciling items were identified and corrected promptly. \r\nThe Institute should implement appropriate procedures and controls to ensure that all bank statements are reconciled to the general ledger on a timely basis and that reconciling items are identified and corrected promptly. The Institute should establish procedures which ensure that cash and cash 'equivalents are adequately safeguarded. \r\nINVENTORIES Inadequate Resale Inventory Records Finding Control Number: FS-820-97-04 \r\nA review ofthe Institute's procedures for costing ofresale inventories revealed that inventory was not properly updated for new costs when items were purchased. \r\nThis condition occurred because management failed to adequately monitor activity for the resale inventory records. The Institute should implement appropriate procedures to ensure that the resale inventory system is updated for new costs when items are purchased. \r\nGENERAL FIXED ASSETSIPROPERTY MANAGEMENT Inadequacies in Operation of Property Management System Finding Control Number: FS-820-97-05 \r\nA review of the equipment inventory records revealed that an unidentified variance of $230,719.49 existed between the equipment inventory records and the general ledger at June 30, 1997. Also, the equipment inventory records were not updated for all equipment purchases made in fiscal years 1996 and 1997. \r\n-2- \r\n \r\n ALBANY TECHNICAL INSTITUTE SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 1997 \r\n \r\nFINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nGENERAL FIXED ASSETSIPROPERTY MANAGEMENT Inadequacies in Operation of Property Management System Finding Control Number: FS-820-97-05 \r\n \r\nThese deficiencies occurred due to management's failure to ensure that equipment inventory records were properly updated and reconciled to the general ledger. The Institute should establish the necessary controls to ensure that equipment inventories are maintained in accordance with provisions of the State Property System Manual. \r\n \r\nFEDERAL AWARDS FINDINGS AND QUESTIONED COSTS \r\n \r\nREPORTING Federal Cash Transaction Report Not Reconciled Pell Grant Program (CFDA 84.063) Finding Control Number: FA-820-97-01 \r\n \r\nFor the year under review, \"cash on hand end of period\" reported on the Institute's final monthly fiscal year 1997 Federal Cash Transaction Report - Status of Federal Cash to the U. S. Department of Education could not be reconciled to the accounting records as indicated below: \r\n \r\nReport Date \r\n \r\nCash on Hand End of Period Reported on FormPMS 272 \r\n \r\nEnding Cash Per Accounting \r\nRecords \r\n \r\nDifference \r\n \r\nJune 30, 1997 \r\n \r\n$ \r\n \r\n562.00 $ 7,208.44 $ -6,646.44 \r\n \r\nThis difference occurred due to failure to reconcile records maintained by the Financial Aid Office, which are used to prepare the Federal Cash Transaction Report, with the formal accounting records maintained in the Business Office. \r\n \r\nProcedures should be established to ensure that all Federal Cash Transactions Reports are reconciled to the Institute's formal accounting records, and documentation should, be maintained reflecting this reconciliation. The Institute should contact its grantor agency regarding this unreconciled difference. \r\n \r\n-3- \r\n \r\n "}],"pages":{"current_page":1,"next_page":null,"prev_page":null,"total_pages":1,"limit_value":10,"offset_value":0,"total_count":4,"first_page?":true,"last_page?":true},"facets":[{"name":"type_facet","items":[{"value":"Text","hits":4}],"options":{"sort":"count","limit":16,"offset":0,"prefix":null}},{"name":"creator_facet","items":[{"value":"Georgia. Department of Audits and Accounts","hits":4},{"value":"Georgia. 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