{"response":{"docs":[{"id":"dlg_ggpd_y-ga-ba800-b-pr1-be26-ba6-b1998-h99","title":"Audit report, Appling County Board of Education, Baxley, Georgia, year ended June 30, 1999, June 30, 1999","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts, issuing body."],"dcterms_spatial":["United States, Georgia, 32.75042, -83.50018"],"dcterms_creator":["Georgia. Department of Audits"],"dc_date":["1999-06-30"],"dcterms_description":["Began with fiscal Year: 2008.","May contain information also found in the CD-ROM resource Salary and travel compilation reports.","May contain information also found in Local boards of education report on salary and travel for the fiscal year ended ...","Fiscal Year: 2014; (Received via FTP from the Georgia Department of Audits and Accounts); title from PDF caption (Georgia Government Publications database, viewed September 2, 2015).","Fiscal Year: 2014 (Georgia Government Publications database, viewed September 2, 2015)."],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Dept. of Audits, 1999-06-30"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Appling County Board of Education (Appling County, Ga.)--Appropriations and expenditures--Periodicals.","Education--Georgia--Appling County--Auditing--Periodicals.","Education--Georgia--Appling County--Finance--Statistics--Periodicals.","Georgia Government Documents--Serial"],"dcterms_title":["Audit report, Appling County Board of Education, Baxley, Georgia, year ended June 30, 1999, June 30, 1999"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-be26-ba6-b1998-h99"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-be26-ba6-b1998-h99"],"dcterms_temporal":null,"dcterms_rights_holder":["\u0026copy; Georgia Department of Audits"],"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["state government records"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":"l:n /1 \r\nA 800 . R) E2b \r\nACo \r\n\\\u003c1q8-q~ \r\nAUDIT REPORT APPLING COUNTY BOARD OF EDUCATION \r\nBAXLEY, GEORGIA YEAR ENDED JUNE 30, 1999 \r\nSTATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 WASHINGTON STREET \r\nATLANTA, GEORGIA 30334-8400 \r\n \r\n APPLING COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nI \r\nEXHIBITS \r\n \r\nGENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nCOMBINED STATEMENTS- OVERVIEW \r\n \r\nA \r\n \r\nCOMBINED BALANCE SHEET \r\n \r\nALL FUND TYPES \r\n \r\n2 \r\n \r\nB \r\n \r\nCOMBINED STATEMENT OF REVENUES, EXPENDITURES AND \r\n \r\nCHANGES IN FUND BALANCES \r\n \r\nALL GOVERNMENTAL FUND TYPES \r\n \r\n4 \r\n \r\nC \r\n \r\nCOMBINED STATEMENT OF REVENUES, EXPENDmJRES AND \r\n \r\nCHANGES IN FUND BALANCES - BUDGET AND ACTUAL \r\n \r\n(NON-GAAP BASIS) \r\n \r\nGENERAL AND SPECIAL REVENUE FUNDS \r\n \r\n7 \r\n \r\nD NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\n8 \r\n \r\nADDITIONAL FINANCIAL INFORMATION \r\n \r\nCOMBINING STATEMENTS \r\n \r\nSPECIAL REVENUE FUND \r\n \r\nE \r\n \r\nCOMBINING BALANCE SHEET \r\n \r\n18 \r\n \r\nF \r\n \r\nCOMBINING STATEMENT OF REVENUES, EXPENDmJRES \r\n \r\nAND CHANGES IN FUND BALANCES \r\n \r\n20 \r\n \r\nSCHEDULES \r\n \r\n1 SCHEDULE OF EXPENDmJRES OF FEDERAL AWARDS \r\n \r\n22 \r\n \r\n2 SCHEDULE OF STATE REVENUE \r\n \r\n24 \r\n \r\n3 SCHEDULE OF EXPENDmJRES \r\n \r\nLOTTERY PROGRAMS \r\n \r\n25 \r\n \r\nANALYSIS OF MINIMUM EXPENDmJRE REQUIREMENTS \r\n \r\nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS \r\n \r\n4 \r\n \r\nOVERALL \r\n \r\n27 \r\n \r\n5 \r\n \r\nBY PROGRAM \r\n \r\n28 \r\n \r\n APPLING COUNTY BOARD OF EDUCATION -TABLEOFCONTENTS- \r\nSECTIONll COMPLIANCE AND INTERNAL CONTROL REPORTS REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-I33 \r\nSECTIONID AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\nSECTION IV FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\n \r\n SECTION I FINANCIAL \r\n \r\n RUSSELL W. HINTON \r\nSTATE AUDITOR (404) 6562174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street. S.W.. Suite 214 Atlanta. Georgia 30334-R400 \r\nJune 19,2000 \r\n \r\nHonorable Roy E. Barnes, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the Appling County Board of Education \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATIONSCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nLadies and Gentlemen: \r\nWe have audited the accompanying general purpose financial statements of the Appling County Board of Education, as of and for the year ended June 30, 1999, as listed in the table of contents. These general purpose financial statements are the responsibility of the Appling County Board of Education's management. Our responsibility is to express an opinion on these general purpose financial statements based on our audit. \r\nExcept as discussed in the following paragraph, we conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General ofthe United States. Those standards require that we plan and perfonn the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. \r\nWe did not observe the taking of either the Federal donated commodities inventory or purchased foods inventory at June 30, 1999, nor could we satisfy ourselves as to the accuracy of the amounts stated as inventories through alternative procedures. \r\nAs described in the notes to the general purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows: \r\n \r\n99ARL-13 \r\n \r\n * The general purpose financial statements of the Board did not contain a General Fixed Assets \r\nAccount Group to account for property and equipment owned by the Board which should be included to conform to generally accepted accounting principles. \r\n* School activity accounts maintained at the individual schools are not included in the general purpose \r\nfinancial statements. To conform to generally accepted accounting principles, these accounts should be included in the general purpose financial statements. \r\n* The Board did not recognize as expenditures, in the year ended June 30, 1999, a portion of salaries \r\nand the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 1999. Also funds received, subsequent to June 30, 1999, from the Georgia Department of Education for the State's share of these unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1998, were improperly recorded in the year ended June 30, 1999. To conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed. \r\nThe aggregate effects on the general purpose financial statements ofthese variances or omissions have not been determined, but are believed to be material. \r\nIn our opinion, except for the effects of such adjustments, if any, on the Special Revenue Fund, as might have been determined to be necessary had we been able to satisfy ourselves as to the accuracy of the food service inventories as discussed in the third paragraph, and except for the effects on the general purpose financial statements of the matters referred to in the preceding paragraph, the general purpose financial statements referred to above present fairly, in all material respects, the financial position of the Appling County Board of Education as of June 30, 1999, and the results of its operations for the year then ended, in conformity with generally accepted accounting principles. \r\nIn accordance with Government Auditing Standards, we have also issued our report dated June 19,2000, on our consideration ofthe Appling County Board of Education's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grants. \r\nOur audit was performed for the purpose of forming an opinion on the general purpose financial statements of the Appling County Board of Education taken as a whole. The accompanying combining statements (Exhibits E and F) and the financial schedules (Schedules 1 through 5), which includes the Schedule of Expenditures of Federal Awards as required by U. S. Office of Management and Budget Circular A-133, Audits ofStates, Local Governments, and Non-Profit Organizations, are presented for purposes of additional analysis and are not a required part of the general purpose financial statements. Such information has been subjected to the auditing procedures applied in the audit of the general purpose financial statements and in our opinion, except for the effect of adjustments, if any, on the Special Revenue Fund, as might have been determined to be necessary had we been able to satisfy ourselves as to the accuracy of the food service inventories as discussed in the third paragraph, and except for the effects of the matters referred to in the fourth paragraph, such information is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole. \r\n99ARL-13 \r\n \r\n A copy of this report has been filed as a permanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated Section 50-6-24. \r\nRespectfully submitted, \r\n \r\nRWH:jb 99ARL-13 \r\n \r\nR sell W. Hinton State Auditor \r\n \r\n APPLING COUNTY BOARD OF EDUCAnON \r\n \r\n APPLING COUNTY BOARD OF EDUCATION COMBINED BALANCE SHEET ALL FUND TYPES JUNE 30, 1999 \r\n \r\nASSETS Cash and Cash Equivalents Investments Accounts Receivable Inventories \r\nFood Donated Commodities Purchased Food \r\nTotal Assets \r\n \r\nGENERAL FUND \r\n \r\nGOVERNMENTAL SPECIAL REVENUE FUND \r\n \r\n$ \r\n \r\n3,023,639.67 $ \r\n \r\n396.665.07 \r\n \r\n277,753.67 \r\n \r\n288,473.02 \r\n \r\n175.154.37 \r\n \r\n169.502.50 \r\n \r\n38,422.03 18.099.98 \r\n \r\n$ \r\n \r\n3,476,547.71 $ ===9=11=,1=6=2.=60,,= \r\n \r\nLIABILITIES AND FUND EQUITY \r\nLIABILITIES \r\nAccounts Payable Salaries Payable Expired Grant Balances Payable Deferred Revenue \r\nTotal Liabilities \r\nFUND EQUITY \r\nFund Balances Reserved For Bus Replacement Funds For Continuation of Federal Programs For Expired Grant Balances/Questioned Costs For Inventories Food Donated Commodities Purchased Food Unreserved Designated for Self-Insurance Undesignated \r\nTotal Fund Equity \r\n \r\n$ \r\n \r\n27,515.43 $ \r\n \r\n59,055.90 \r\n \r\n600.00 \r\n \r\n249.192.03 \r\n \r\n29.903.70 \r\n \r\n12,500.00 \r\n \r\n$ \r\n \r\n28,115.43 $ \r\n \r\n350,651.63 \r\n \r\n$ \r\n \r\n57,546.88 \r\n \r\n$ \r\n \r\n72.50 \r\n \r\n38,422.03 18,099.98 \r\n \r\n70,239.02 3.378,120.76 \r\n \r\n. 446,442.08 \r\n \r\n$ \r\n \r\n3,448,432.28 $ \r\n \r\n560.510.97 \r\n \r\nTotal Liabilities and Fund Equity \r\n \r\n$ \r\n \r\n3,476.547.71 $ ====91:::1=.1:=6:=2.=60,= \r\n \r\nThe notes to the general purpose financial statements are an integral part of this statement. -2- \r\n \r\n EXHIBIT \"A\" \r\n \r\nFUND TYPES CAPITAL \r\nPROJECTS FUND \r\n \r\n$ \r\n \r\n713,808.42 $ \r\n \r\n286,656.86 \r\n \r\nDEBT SERVICE \r\nFUND \r\n \r\nTOTALS \r\n \r\n(Memorandum Only) \r\n \r\nJUNE 30,1999 \r\n \r\nJUNE 30,1998 \r\n \r\n0.00 $ \r\n \r\n4,134,113.16 $ \r\n \r\n3,940,833.98 \r\n \r\n852,883.55 \r\n \r\n846,911.36 \r\n \r\n344,656.87 \r\n \r\n321,311.10 \r\n \r\n$ \r\n \r\n1,000,465.28 $ \r\n \r\n38,422.03 18,099.98 \r\n \r\n33,360.82 14,825.38 \r\n \r\n0.00 $ \r\n \r\n5,388,175.59 $ \r\n \r\n5,157,242.64 \r\n \r\n$ \r\n \r\n86,571.33 $ \r\n \r\n49,150.11 \r\n \r\n249,792.03 \r\n \r\n231,186.87 \r\n \r\n29,903.70 \r\n \r\n54,581.04 \r\n \r\n12,500.00 \r\n \r\n25,000.00 \r\n \r\n$ \r\n \r\n378,767.06 $ \r\n \r\n359,918.02 \r\n \r\n$ \r\n \r\n1,000,465.28 $ \r\n \r\n$ \r\n \r\n1,000,465.28 $ \r\n \r\n$ \r\n \r\n1,000,465.28 $ \r\n \r\n$ \r\n \r\n30,964.72 \r\n \r\n$ \r\n \r\n57,546.88 \r\n \r\n112,699.80 \r\n \r\n72.50 \r\n \r\n72.50 \r\n \r\n0.00 0.00 $ \r\n \r\n38,422.03 18,099.98 \r\n70,239.02 4,825,028.12 \r\n5,009,408.53 $ \r\n \r\n33,360.82 14,825.38 \r\n70,985.27 4,534,416.13 \r\n4,797,324.62 \r\n \r\n0.00 $ \r\n \r\n5,388,175.59 $ \r\n \r\n5,157,242.64 \r\n \r\n-3- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES \r\nALL GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30, 1999 \r\n \r\nREVENUES \r\nState Funds Federal Funds Taxes Other Funds \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Food Services Operation Community Services Operations \r\nCapital Outlay \r\nTotal Expenditures \r\nExcess of Revenues over (under) Expenditures \r\nOTHER FINANCING SOURCES (USES) \r\nOperating Transfers In Operating Transfers Out \r\nTotal Other Financing Sources (Uses) \r\nExcess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses \r\nFUND BALANCE JULY 1 \r\nFood Inventory - Net Change in Period Donated Commodities Purchased Food \r\nResidual Equity Transfer \r\n \r\nGENERAL FUND \r\n \r\nSPECIAL REVENUE \r\nFUND \r\n \r\n$ 11,176,049.38 $ 24,115.13 \r\n8,488,211.85 199,652.31 \r\n$ 19,888,028.67 $ \r\n \r\n806,224.13 2,282,397.73 \r\n340,553.19 \r\n3,429,175.05 \r\n \r\n$ 12,847,858.96 $ \r\n867,243.77 605,412.86 598,103.30 329,448.55 1,159,314.53 127,255.68 1,669,504.07 1,071,076.34 \r\n22,558.50 \r\n \r\n142,943.01 \r\n \r\n$ 19,440,719.57 $ \r\n \r\n$ \r\n \r\n447,309.10 $ \r\n \r\n1,669,543.33 \r\n130,444.13 280,822.98 \r\n7,402.26 62,108.08 \r\n22,672.93 41,842.66 36,708.51 1,227,155.60 \r\n19.22 \r\n3,478,719.70 \r\n-49,544.65 \r\n \r\n$ \r\n \r\n-250,000.00 \r\n \r\n$ \r\n \r\n-250,000.00 \r\n \r\n$ \r\n \r\n197,309.10 $ \r\n \r\n3,211,726.31 \r\n \r\n39,396.87 \r\n \r\n-49,544.65 \r\n605,817.48 \r\n5,061.21 3,274.60 -4,097.67 \r\n \r\nFUND BALANCE JUNE 30 \r\n \r\n$ 3,448,432.28 $ ===5;;,;;6=O.o;;;,5~10=.9=7= \r\n \r\nThe notes to the general purpose financial statements are an integral part of this statement. -4- \r\n \r\n EXHIBIT\"B\" \r\n \r\nCAPITAL PROJECTS \r\nFUND \r\n \r\nDEBT SERVICE \r\nFUND \r\n \r\nTOTALS \r\n \r\n(Memorandum Only) \r\n \r\nYEAR ENDED \r\n \r\nJUNE 30,1999 \r\n \r\nJUNE 30,1998 \r\n \r\n$ \r\n \r\n25,000.00 \r\n \r\n$ 37,659.98 \r\n \r\n$ \r\n \r\n62,659.98 $ \r\n \r\n$ \r\n79.29 1,669.13 \r\n \r\n12,007,273.51 $ 2,306,512.86 8,488,291.14 \r\n579,534.61 \r\n \r\n11,086,425.40 2,143,924.28 7,994,874.56 \r\n685,077.68 \r\n \r\n1,748.42 $ 23,381,612.12 $ 21,910,301.92 \r\n \r\n$ \r\n \r\n$ \r\n \r\n258,424.75 \r\n \r\n$ \r\n \r\n258,424.75 $ \r\n \r\n$ \r\n \r\n-195,764.77 $ \r\n \r\n0.00 $ 14,517,402.29 $ 13,328,656.85 \r\n \r\n997,687.90 886,235.84 605,505.56 391,556.63 1,159,314.53 127,255.68 1,692,177.00 1,112,919.00 \r\n59,267.01 1,227,155.60 \r\n19.22 401,367.76 \r\n \r\n888,046.91 794,175.26 549,733.28 346,182.56 1,113,154.48 108,068.52 1,630,303.25 1,001,191.75 \r\n27,072.76 1,250,118.27 \r\n11,127.60 40,490.44 \r\n \r\n0.00 $ 23,177,864.02 $ 21,088,321.93 \r\n \r\n1,748.42 $ \r\n \r\n203,748.10 $ \r\n \r\n821,979.99 \r\n \r\n$ \r\n \r\n250,000.00 \r\n \r\n$ \r\n \r\n250,000.00 \r\n \r\n$ \r\n \r\n54,235.23 $ \r\n \r\n946,230.05 \r\n \r\n$ \r\n \r\n250,000.00 $ \r\n \r\n241,723.58 \r\n \r\n-250,000.00 \r\n \r\n-241,723.58 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n0.00 \r\n \r\n1,748.42 $ 33,550.78 \r\n \r\n203,748.10 $ 4,797,324.62 \r\n \r\n821,979.99 3,961,707.58 \r\n \r\n-35,299.20 \r\n \r\n5,061.21 3,274.60 \r\n0.00 \r\n \r\n12,648.31 988.74 \r\n \r\n$ 1,000,465.28 $ \r\n \r\n0.00 $ 5,009,408.53 $ 4,797,324.62 - 5- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES \r\nBUDGET AND ACTUAL - (NON-GAAP BASIS) GENERAL AND SPECIAL REVENUE FUNDS \r\nYEAR ENDED JUNE 30, 1999 \r\n \r\nEXHIBIT\"C\" \r\n \r\nThe notes to the general purpose financial statements are an integral part of this statement. -7- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30. 1999 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nREPORTING ENTITY \r\nThe Appling County Board of Education (Board) was established under the laws of the State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. The Board is organized as a separate legal entity and has the power to levy taxes and issue bonds. Its budget is not subject to approval by any other entity. Accordingly, the Board is a primary government and consists of all the organizations that compose its legal entity. \r\nFUND ACCOUNTING \r\nThe Board uses funds to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. \r\nGeneral Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Board. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types. \r\nAlthough \"school activity accounts\" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the general purpose financial statements. \r\nThe general purpose financial statements account for all State, Federal, Taxes and Other funds under control of the Board, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds presented in this report are as follows: \r\nGOVERNMENTAL FUND TYPES - are used to account for all or most of a Board's educational activities. Governmental Fund Types include: \r\nGENERAL FUND - the fund used to account for all financial resources ofthe Board except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a board of education. \r\nSPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are received primarily from the Georgia Department ofEducation and from the Federal government to accomplish specific educational objectives. \r\n \r\n-8- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1999 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nCAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities. \r\nDEBT SERVICE FUND - the fund used to account for the accumulation ofresources for, and the payment of, general long-term principal, interest and paying agent fees. \r\nBASIS OF ACCOUNTING \r\nThe accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources. \r\nLiabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. \r\nGovernmental funds are accounted for using the modified accrual basis of accounting under which: \r\nRevenues are recognized when susceptible to accrual (i.e\" when they become both measurable and available). \"Measurable\" means the amount ofthe transaction can be determined and \"available\" means collectible within the current period or soon enough thereafter to be used to pay liabilities ofthe current period. Those revenues considered susceptible to accrual are property taxes, intergovernmental grants and investment income. \r\nExpenditures are generally recognized when the related fund liability is incurred. \r\nA departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share of these contracts. During fiscal year 1999, a substantial number of personnel ofthe Board were employed for a one hundred and ninety day period beginning in late August 1998 and ending in early June 1999. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 1998 and ending in August 1999. State grants to fund the State's share ofthese contracts were disbursed from the Georgia Department of Education to the Board in the same twelve months. As of June 30, 1999, compensation under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 1999, had not been made. Payments for these two months were made and recorded as expenditures by the Board subsequent to June 30, 1999. Also, the State's portion of the compensation paid in July and August 1999 was received and recorded as revenue in the fiscal year subsequent to June 30, 1999. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1998, were recorded in the year \r\n \r\n- 9- \r\n \r\n APPLING COUNTY BOARD OF EDUCAnON \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30. 1999 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nended June 30, 1999. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed. \r\nBUDGET \r\nThe Appling County Board of Education's budget is a complete financial plan for the Board's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level of budget control was established by the Board at the aggregate level. The budget for governmental funds was prepared on a basis other than generally accepted accounting principles. \r\nThe budget process begins when the Board's administration prepares a tentative budget for the Board's approval. After approval of this tentative budget by the Board, such budget is advertised at least once in a newspaper of general circulation in the locality. At the next regular meeting of the Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167, to the Georgia Department ofEducation. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year-end. \r\nCASH AND CASH EQUIVALENTS \r\nCOMPOSITION OF DEPOSITS Cash and cash equivalents consist of deposits in authorized financial institutions. Georgia Laws authorize the Board to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations. \r\nINVESTMENTS \r\nCOMPOSITION OF INVESTMENTS Investments made by the Board in nonparticipating interest-earning contracts (such as certificates of deposit) and repurchase agreements are reported at cost. Participating interest-earning contracts and money market investments with a maturity at purchase of one year or less are reported at amortized cost. Both participating interest-earning contracts and money market investments with a maturity at purchase greater than one year are reported at fair value. The Official Code of Georgia Annotated Section 36-83-4 authorizes the Board to invest its funds. In selecting among options for investment or among institutional bids for deposits, the highest rate of return shall be the objective, given equivalent conditions of safety and liquidity. Funds may be invested in the following: \r\n(1) Obligations issued by the State of Georgia or by other states, \r\n-10 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1999 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\n(2) Obligations issued by the United States government, \r\n \r\n(3) Obligations fully insured or guaranteed by the United States government or a United States government agency, \r\n \r\n(4) Obligations of any corporation of the United States government, \r\n \r\n(5) Prime banker's acceptances, \r\n \r\n(6) The Local Government Investment Pool administered by the State of Georgia, Office of Treasury and Fiscal Services, \r\n \r\n(7) Repurchase agreements, and \r\n \r\n(8) Obligations of other political subdivisions of the State of Georgia. \r\n \r\nRECEIVABLES \r\n \r\nReceivables consist of grant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. \r\n \r\nPROPERTY TAXES \r\n \r\nThe Appling County Board of Commissioners fixed the property tax levy for the 1998 tax year (calendar year) on September 21, 1998 (levy date). Taxes were due on December 20, 1998. The lien date for property taxes was January 1, 1998. Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 1999. The Appling County Tax Commissioner bills and collects the property taxes for the Board ofEducation. \r\n \r\nThe tax millage rate levied for the 1998 tax year (calendar year) for the Appling County Board of Education was as follows (a mill equals $1 per thousand dollars of assessed value): \r\n \r\nSchool Operations \r\n \r\n14.00 mills \r\n \r\nINVENTORIES \r\n \r\nFOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined \r\n \r\n- 11 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30.1999 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nBalance Sheet at cost (first-in, first-out). Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Purchased foods inventories are recorded as expenditures at the time of purchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute \"available spendable resources\" even though they are a component of net current assets. \r\nCOMPENSATED ABSENCES \r\nCompensated absences represent obligations of the Board relating to employees' rights to receive compensation for future absences based upon service already rendered. This obligation relates only to vesting accumulating leave in which payment is probable and can be reasonably estimated. No liability has been recorded in the individual funds for the current portion of this obligation as this amount is deemed immaterial to the general purpose financial statements. \r\nAdditionally, the dollar value of accumulated compensated absences at June 30, which will be payable from future resources has not been recorded in the General Long-Term Debt Account Group as this liability is also deemed to be immaterial to the fair presentation of these financial statements. \r\nINTERFUND TRANSACTIONS \r\nThe Board has the following types of interfund transactions: \r\nReimbursements of expenditures initially made from a fund that are properly applicable to another fund, are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed. \r\nResidual equity transfers are recorded for nomecurring or nomoutine permanent transfers of equity. \r\nOperating transfers are recorded for all interfund transactions other than residual equity transfers and reimbursements. \r\nMEMORANDUM ONLY - TOTAL COLUMNS \r\nTotal columns on the general purpose financial statements are captioned \"Memorandum Only\" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position or results of operations in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. \r\n \r\n- 12 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1999 \r\n \r\nNote 2: DEPOSITS AND INVESTMENTS \r\nCOLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee of insurance, or by collateral. The aggregate of the face value of such surety bond and the market value of securities pledged shall be equal to not less than 110 percent ofthe public funds being secured after the deduction ofthe amount of deposit insurance. OCGA Section 45-8-11 (b) provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts. \r\nAcceptable security for deposits consists of anyone of or any combination of the following: \r\n(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, \r\n(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation, \r\n(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations ofthe United States or of the State of Georgia, \r\n(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia, \r\n(5) Bonds of any public authority created by the laws ofthe State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose, \r\n(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and \r\n(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. \r\nCATEGORIZATION OF DEPOSITS At June 30, 1999, the bank balances were $5,862,702.93. The amounts of the total bank balances are classified into three categories of credit risk: \r\nCategory 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name. \r\n- 13 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30,1999 \r\n \r\nNote 2: DEPOSITS AND INVESTMENTS \r\n \r\nCategory 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name. \r\nCategory 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Board's name.) \r\n \r\nThe Board's deposits are classified by risk category at June 30, 1999, as follows: \r\n \r\nRisk Category \r\n \r\nBank Balance \r\n \r\n1 \r\n \r\n$ 625,437.37 \r\n \r\n2 \r\n \r\n0.00 \r\n \r\n3 \r\n \r\n5,237.265.56 \r\n \r\nTotal \r\n \r\n$ 5,862,702.93 \r\n \r\nCATEGORIZAnON OF INVESTMENTS At June 30, 1999, the carrying value of the Board's total investments was $463,661.23 which is materially the same as fair value. This investment consisted entirely of funds invested in the Local Government Investment Pool administered by the State of Georgia, Office of Treasury and Fiscal Services which are not required to be categorized since the Board did not own any specific identifiable securities in the pool. The investment policy of the State of Georgia, Office of Treasury and Fiscal Services for the Local Government Investment Pool (Primary Liquidity Portfolio) does not provide for investment in derivatives or similar investments. A description of the Primary Liquidity Portfolio is as follows: \r\n \r\nThe Primary Liquidity Portfolio consists of Georgia Fund 1, which is a combination local and state government investment pool, and Fund 6. Georgia Fund 1 is a stable net asset value investment pool which follows Standard and Poor's criteria for AAAm rated money market funds, However, Georgia Fund 1 operates in a manner consistent with Rule 2a-7 ofthe Investment Company Act of 1940 and is considered to be a 2a-7 like pool. The pool is not registered with the SEC as an investment company. The pool's primary objectives are safety of capital, investment income, liquidity and diversification while maintaining principal ($1.00 per share value), Net asset value is calculated weekly to ensure stability. The pool distributes earnings (net of management fees) on a monthly basis and determines participant's shares sold and redeemed based on $1,00 per share. Pooled cash and cash equivalents and investments are reported at cost which approximates fair value. The pool does not issue any legally binding guarantees to support the value ofthe shares. Participation in the pool is voluntary and deposits consist of funds from local governments; operating and trust funds of Georgia's state agencies, colleges and universities; and current operating funds of the State of Georgia's General Fund. \r\n \r\nInvestments in Georgia Fund 1 and Fund 6 are directed toward short-term instruments such as U. S. Treasury obligations, securities issued or guaranteed as to principal and interest by the U. S. Government or any of its agencies or instrumentalities, banker's acceptances and repurchase agreements. The weighted average \r\n \r\n- 14- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1999 \r\n \r\nNote 2: DEPOSITS AND INVESTMENTS \r\nmaturity of Georgia Fund 1 may not exceed 60 days. Fund 6 maintains a duration of approximately one year. The weighted average maturity for Georgia Fund 1 on June 30, 1999 was 27 days. The average investment duration for Fund 6 on June 30, 1999 was 1.03 years. \r\nNote 3: NON-MONETARY TRANSACTIONS \r\nThe Board receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories \r\nNote 4: RISK MANAGEMENT \r\nThe Board is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; natural disaster and unemployment compensation. \r\nThe Board has obtained commercial insurance for risk of loss associated with torts, assets and errors or omissions. The Board has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Board's insurance coverage in any of the past three years. \r\nThe Board has elected to self-insure for all losses related to natural disaster. The Board has not experienced any lossesrelated to this risk in the past three years. \r\nThe Board is self-insured with regard to unemployment compensation claims. fu connection with this program, a self-insurance reserve has been established within the General Fund by the Board. The Board accounts for claims within the General Fund with expenditure and liability being reported when it is probable that a loss has occurred, and the amount ofthat loss can be reasonably estimated. The Appling County Board of Education has not incurred any liabilities for unemployment compensation during the past two years. \r\nThe Board participates in the Georgia Education Workers' Compensation Trust, a public entity risk pool organized on December 1, 1991 to develop, implement and administer a program of workers' compensation self-insurance for its member organizations. The Board pays an annual premium to the Trust for its general insurance coverage. Additional insurance coverage is provided through an agreement by the Trust with the United States Fidelity and Guaranty Company to provide coverage for potentia] losses sustained by the Trust in excess of $250,000.00 loss per occurrence, up to $2,000,000.00. \r\nThe Board has purchased surety bonds to provide additional insurance coverage as follows: \r\n \r\n- 15 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30. 1999 \r\n \r\nNote 4: RISK MANAGEMENT \r\n \r\nPosition Covered \r\n \r\nAmount \r\n \r\nSuperintendent Each Employee \r\n \r\n$ 100,000.00 $ 10,000.00 \r\n \r\nNote 5: ON-BEHALF PAYMENTS \r\n \r\nThe Board has recognized revenues and expenditures in the amount of$342,893.74 for health insurance and retirement contributions paid on the Board's behalf by the following State Agencies. \r\n \r\nGeorgia Department of Education Paid to the State Merit System of Personnel Administration For Health Insurance of Non-Certified Personnel In the amount of$259,688.80 \r\n \r\nPaid to the Teachers Retirement System of Georgia For Teachers Retirement System (TRS) Employer's Cost In the amount of $33,950.94 \r\n \r\nOffice of Treasury and Fiscal Services Paid to the Public School Employees Retirement System For Public School Employees Retirement (PSERS) Employer's Cost In the amount of $49,254.00 \r\n \r\nNote 6: CONTINGENT LIABILITIES \r\n \r\nAmounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant tenns. The Board believes that such disallowances, if any, will be immaterial to its overall financial position. \r\n \r\nNote 7: SUBSEQUENT EVENTS \r\n \r\nOn March 7, 2000, the voters ofAppling County voted in favor of a Special Purpose Local Option Sales Tax referendum for education purposes. The imposition ofthe tax approved by the voters, as stated on the Official Ballot of Appling County, is as follows: \r\n \r\n\"Shall a special one percent sales and use tax for educational purposes be imposed in Appling County for a period not to exceed five (5) years (20 calendar quarters), beginning July 1,2000, and .for the purpose of raising not more that $10,000,000 of net proceeds by said tax, to be used to finance acquiring, constructing and equipping a new high school, including parking areas and grounds; construction of additional classrooms, as well as remodeling, renovating and improving \r\n \r\n- 16- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1999 \r\n \r\nNote 7: SUBSEQUENT EVENTS \r\n \r\nsuch spaces, all at existing school district facilities; purchase of any necessary real property; acquiring furnishings, equipment and fixtures, and paying expenses incident thereto, at a maximum cost to be funded from sales tax proceeds not to exceed $1 O,OOO,OOO?\" \r\n \r\nNote 8: ACCUMULATED EMPLOYEES' LEAVE \r\n \r\nNoncertified employees earn annual leave ranging from five to fifteen days each year depending upon the employee's length of continuous service with a maximum of fifteen days. Employees are paid, at the current rate of pay, for unused accumulated leave upon retirement or termination of employment. See Note 1 Compensated Absences \r\n \r\nNote 9: RETIREMENT PLANS \r\n \r\nTEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) \r\n \r\nTRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts. \r\n \r\nTRS CONTRIBUTIONS REQUIRED AND MADE Employees of the Board who are covered by TRS are required by State statute to contribute 5% oftheir gross earnings to TRS. The Board makes monthly employer contributions to TRS at rates adopted by the TRS Board ofTmstees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 11.95% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows: \r\n \r\nFiscal Year \r\n1999 1998 1997 \r\n \r\nPercentage Contributed \r\n100% 100% 100% \r\n \r\nRequired Contribution \r\n$ 1,609,270.04 $ 1,496,025.41 $ 1,428,764.85 \r\n \r\n- 17 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30,1999 \r\n \r\nASSETS \r\nCash and Cash Equivalents \r\nInvestments \r\nAccounts Receivable \r\nInventories Food Donated Commodities Purchased Food \r\n \r\nSCHOOL FOOD \r\nSERVICES FUND \r\n \r\nLOTTERY PROGRAMS \r\n \r\n$ 218,280.22 $ \r\n \r\n82,147.82 \r\n \r\n288,473.02 \r\n \r\n12,774.03 \r\n \r\n38,422.03 18,099.98 \r\n \r\nTotal Assets \r\n \r\n$ \r\n \r\n576,049.28 $ ==8=2=,1=4,;,,;7..8..2= \r\n \r\nLIABILITIES AND FUND EQUITY \r\nLIABILITIES \r\nCash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable Deferred Revenue \r\nTotal Liabilities \r\nFUND EQUITY \r\nFund Balances Reserved For Continuation of Federal Programs For Inventories Food Donated Commodities Purchased Food Unreserved Undesignated \r\nTotal Fund Equity \r\nTotal Liabilities and Fund Equity \r\n \r\n$ \r\n \r\n15,603.57 $ \r\n \r\n14,722.14 \r\n \r\n57,481.62 \r\n \r\n67,421.54 \r\n \r\n4.14 \r\n \r\n$ \r\n \r\n73,085.19 $ \r\n \r\n82,147.82 \r\n \r\n$ \r\n \r\n38,422.03 \r\n \r\n18,099.98 \r\n \r\n446,442.08 $ \r\n \r\n$ 502,964.09 $ \r\n \r\n0.00 0.00 \r\n \r\n$ \r\n \r\n576,049.28 $ =~8=2=,1;\",;4,;,,;7.=82;;., \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 18- \r\n \r\n EXHIBIT \"E\" \r\n \r\nFEDERAL PROGRAMS \r\n \r\nOTHER PROGRAMS \r\n \r\nTOTALS JUNE 30,1999 JUNE 30,1998 \r\n \r\n$ \r\n \r\n96,337.52 \r\n \r\n$ 396,765.56 $ 463,099.96 \r\n \r\n288,473.02 \r\n \r\n311,000.00 \r\n \r\n156,627.98 $ \r\n \r\n100.49 \r\n \r\n169,502.50 \r\n \r\n143,449.34 \r\n \r\n38,422.03 18,099.98 \r\n \r\n33,360.82 14,825.38 \r\n \r\n$ 252,965.50 $ \r\n \r\n100.49 $ 911,263.09 $ 965,735.50 \r\n \r\n$ \r\n \r\n$ \r\n \r\n28,730.19 \r\n \r\n124,288.87 \r\n \r\n29,899.56 \r\n \r\n12,500.00 \r\n \r\n$ 195,418.62 $ \r\n \r\n100.49$ 100.49 $ \r\n \r\n100.49 59,055.90 $ 249,192.03 29,903.70 12,500.00 \r\n350,752.12 $ \r\n \r\n49,150.11 231,186.87 \r\n54,581.04 25,000.00 \r\n359,918.02 \r\n \r\n$ \r\n \r\n57,546.88 \r\n \r\n0.00 $ \r\n \r\n$ \r\n \r\n57,546.88 $ \r\n \r\n$ 252,965.50 $ \r\n \r\n$ \r\n \r\n57,546.88 $ 112,699.80 \r\n \r\n0.00 0.00 $ \r\n \r\n38,422.03 18,099.98 \r\n446,442.08 \r\n560,510.97 $ \r\n \r\n33,360.82 14,825.38 \r\n444,931.48 \r\n605,817.48 \r\n \r\n100.49 $ 911,263.09 $ 965,735.50 \r\n \r\n- 19- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES \r\nSPECIAL REVENUE FUND YEAR ENDED JUNE 30, 1999 \r\n \r\nREVENUES \r\nState Funds Federal Funds Other Funds \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Food Services Operation Community Services Operations \r\nTotal Expenditures \r\nExcess of Revenues over (under) Expenditures \r\nOTHER FINANCING SOURCES \r\nOperating Transfers In \r\nExcess of Revenues and Other Financing Sources over (under) Expenditures \r\nFUND BALANCE JULY 1 \r\nFood Inventory - Net Change in Period Donated Commodities Purchased Food \r\nResidual Equity Transfer \r\nFUND BALANCE JUNE 30 \r\n \r\nSCHOOL FOOD \r\nSERVICES FUND \r\n \r\nLOTTERY PROGRAMS \r\n \r\n$ 103,317.00 $ 786,162.90 340,553.19 \r\n$ 1,230,033.09 $ \r\n \r\n668,314.13 668,314.13 \r\n \r\n$ $ 1,224,405.60 \r\n \r\n533,553.74 \r\n87,573.86 2,691.49 \r\n398.12 21,772.93 21,772.93 \r\n551.06 \r\n \r\n$ 1,224,405.60 $ \r\n \r\n$ \r\n \r\n5,627.49 $ \r\n \r\n668,314.13 0.00 \r\n \r\n$ \r\n \r\n5,627.49 $ \r\n \r\n0.00 \r\n \r\n489,000.79 \r\n \r\n0.00 \r\n \r\n5,061.21 3,274.60 \r\n \r\n$ 502,964.09 $ ======0.=00== \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 20- \r\n \r\n EXHIBIT\"F\" \r\n \r\nFEDERAL PROGRAMS \r\n \r\nOTHER PROGRAMS \r\n \r\nTOTALS YEAR ENDED \r\nJUNE 30, 1999 JUNE 30,1998 \r\n \r\n$ \r\n \r\n12,500.00 $ \r\n \r\n1,496,234.83 \r\n \r\n$ 1,508,734.83 $ \r\n \r\n22,093.00 $ \r\n \r\n806,224.13 $ 2,282,397.73 \r\n340,553.19 \r\n \r\n736,332.43 2,117,780.08 \r\n371,997.34 \r\n \r\n22,093.00 $ 3,429,175.05 $ 3,226,109.85 \r\n \r\n$ 1,117,743.38 $ \r\n42,870.27 274,284.70 \r\n7,402.26 61,709.96 \r\n900.00 20,069.73 36,157.45 \r\n2,750.00 \r\n$ 1,563,887.75 $ \r\n$ -55,152.92 $ \r\n \r\n18,246.21 $ 1,669,543.33 $ 1,446,353.10 \r\n \r\n3,846.79 19.22 \r\n \r\n130,444.13 280,822.98 \r\n7,402.26 62,108.08 22,672.93 41,842.66 36,708.51 1,227,155.60 \r\n19.22 \r\n \r\n107,537.49 194,298.69 \r\n4,979.84 54,252.67 \r\n6,064.55 39,334.04 \r\n5,392.26 1,250,118.27 \r\n1,457.31 \r\n \r\n22,112.22 $ 3,478,719.70 $ 3,109,788.22 \r\n \r\n-19.22 $ -49,544.65 $ 116,321.63 \r\n \r\n$ -55,152.92 $ 112,699.80 \r\n \r\n8,597.58 \r\n \r\n-19.22 $ 4,116.89 \r\n \r\n-49,544.65 $ 605,817.48 \r\n \r\n124,919.21 467,261.22 \r\n \r\n-4,097.67 \r\n \r\n5,061.21 3,274.60 -4,097.67 \r\n \r\n12,648.31 988.74 \r\n \r\n$ \r\n \r\n57,546.88 $====0....=00,= $ 560,510.97 $ 605,817.48 \r\n \r\n21 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nYEAR ENDED JUNE 30.1999 \r\n \r\nSCHEDULE \"1\" \r\n \r\nFUNDING AGENCY PROGRAM/GRANT \r\n \r\nCFDA NUMBER \r\n \r\nAgriculture, U. S. Department of Child Nutrition Cluster Pass-Through From Georgia Department of Education Food and Nutrition Program Food Services School Breakfast Program 1999 Grant National School Lunch Program 1999 Grant \r\n \r\n10.553 10.555 \r\n \r\nTotal Child Nutrition Cluster \r\n \r\nOther Programs Pass-Through From Georgia Department of Education Food and Nutrition Program Food Distribution Program (1) Pass-Through From Office of School Readiness Food and Nutrition Program Child and Adult Care Food Program. 1999 Contract \r\n \r\n10.550 10.558 \r\n \r\nTotal U. S. Department of Agriculture \r\n \r\nEducation, U. S. Department of Special Education Cluster Pass-Through From Georgia Department of Education Individuals with Disabilities Education Act Part B - Special Education Flow Through 1999 Grant Preschool 1999 Grant \r\nTotal Special Education Cluster \r\n \r\n 84.027  84.173 \r\n \r\nOther Programs \r\n \r\nPass-Through From Georgia Department of Education \r\n \r\nElementary and Secondary Education Act \r\n \r\nTitle I \r\n \r\nGrants to Local Educational Agencies 1999 Grant \r\nTitle II \r\n \r\n 84.010 \r\n \r\nEisenhower Professional Development \r\n \r\n1998 Grant \r\n \r\n84.281 \r\n \r\n1999 Grant \r\n \r\n84.281 \r\n \r\nTitle III \r\n \r\nTechnology Literacy Challenge Fund Grants \r\n \r\n1999 Grant \r\n \r\n84.318 \r\n \r\nTitle VI \r\n \r\nInnovative Education Program Strategies \r\n \r\n1999 Grant \r\n \r\n84.298 \r\n \r\nGoals 2000 State and Local Education Systemic Improvement Grants \r\n \r\n1998 Grant 1999 Grant \r\n \r\n84.276 84.276 \r\n \r\nVocational Education - Basic Grants to States \r\n \r\nHigh School Program \r\n \r\nBasic Grant 1999 Grant \r\n \r\n84.048 \r\n \r\nTech-Prep Education 1999 Grant \r\n \r\n84.243 \r\n \r\nPASSTHROUGH \r\nENTITY 10 \r\nNUMBER \r\nN/A $ N/A \r\n$ \r\nN/A \r\nN/A $ \r\nN/A $ N/A \r\n$ \r\nN/A N/A NlA N/A N/A N/A N/A \r\nN/A N/A \r\n \r\nFEDERAL REVENUE IN PERIOD \r\n \r\nEXPENDITURES IN PERIOD \r\n \r\n160,562.26 546,442.20 $ 707,004.46 $ \r\n \r\n(2) 1,145,247.16 (3) 1,145,247.16 \r\n \r\n76,314.36 \r\n \r\n76,314.36 \r\n \r\n2,844.08 786,162.90 $ \r\n \r\n2,844.08 1,224,405.60 \r\n \r\n287,636.97 $ 49,639.80 \r\n337,276.77 $ \r\n \r\n287,636.97 49,639.80 \r\n337,276.77 \r\n \r\n695,139.34 19,799.00 \r\n112,500.00 23,713.00 97,125.00 \r\n30,912.26 4.800.00 \r\n \r\n695,139.34 \r\n4,173.60 9,249.43 \r\n91,087.52 \r\n23,713.00 \r\n108,526.20 76,572.53 \r\n30,912.26 4,800.00 \r\n \r\n- 22- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nYEAR ENDED JUNE 30,1999 \r\n \r\nSCHEDULE \"1\" \r\n \r\nFUNDING AGENCY PROGRAM/GRANT \r\nEducation, U. S. Department of Other Programs Pass-Through From First District Regional Educational Service Agency d/b/a Live Oak Migrant Education Agency Elementary and Secondary Education Act Title I Migrant Education 1998 Summer 1999 Regular \r\nTotal U. S. Department of Education \r\nDefense, U. S. Department of Direct Department of the Air Force R.O.T,C. Program \r\nHealth and Human Services, U. S. Department of Pass-Through From Georgia Department of Human Resources Family Connection 1999 Grant \r\n \r\nCFDA NUMBER \r\n \r\nPASSTHROUGH \r\nENTITY ID \r\nNUMBER \r\n \r\nFEDERAL REVENUE IN PERIOD \r\n \r\nEXPENDITURES IN PERIOD \r\n \r\n84.011 84,011 \r\n \r\nN/A $ \r\nN/A \r\n$ \r\n \r\n98,161.46 $ 64,308,00 \r\n \r\n98,161.46 59,275.64 \r\n \r\n1,483,734,83 $ _--,-,1,.:;;53::..:8:.l.:,8::.::8\"-7~.7,,,-5 \r\n \r\n$ \r\n \r\n24,115.13 $ \r\n \r\n65,808.69 (3) \r\n \r\n93.778 \r\n \r\nN/A $ \r\n \r\n12,500.00 $ \r\n \r\n25,000.00 (3) \r\n \r\nTotal Federal Financial Assistance \r\n \r\n$ \r\n \r\n2,306,512.86 $ \r\n \r\nN/A = Not Available \r\n \r\nNotes to the Schedule of Expenditures of Federal Awards \r\n \r\n(1) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the system during the current fiscal year. \r\n(2) Expenditures for the School Breakfast Program were not maintained separately and are induded in the 1999 National School Lunch Program. \r\n(3) Expenditures for this program include State, and/or Other Funds. Expenditures are not maintained by fund source. \r\n \r\nMajor Programs are identified by an asterisk (0) in front of the CFDA number. \r\n \r\nThe Board did not provide Federal Assistance to any Subrecipient. \r\n \r\nThe accompanying schedule of expenditures of Federal awards indudes the Federal grant activity of the Appling County Board of Education and is presented on the modified accrual basis of accounting which is the basis of accounting used in the presentation of the general purpose financial statements. \r\n \r\n2,854,102.04 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n-23 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30,1999 \r\n \r\nSCHEDULE -2- \r\n \r\nAGENCY/FUNDING \r\nGRANTS Community Affairs, Georgia Department of Governor's Emergency Funds (1) Local Assistance Grant \r\nEducation, Georgia Department of Quality Basic Education General and Career Education Programs Special Education Programs Remedial Education Program Media Center Programs Staff Development Programs Indirect Cost Pupil Transportation Regular Bus Replacement Middle School Incentive Program In-School Suspension Mid-term Adjustment Migrant Education Counselors Grades 4 and 5 Technology Specialist Local Five Mill Share Food Services Vocational Education Other State Programs At-Risk Summer School Program Health Insurance Mentor Teacher Program Preschool Handicapped Program Remedial Summer School Program Student Record Teachers' Retirement Year 2000 Project Lottery Programs Assistive Technology Computers in the Classroom \r\nHuman Resources, Georgia Department of Family Connections \r\nMedical Assistance, Georgia Department of Georgia Medicaid Program \r\nOffice of School Readiness Pre-Kindergarten Program \r\nOffice of Treasury and Fiscal Services Public School Employees Retirement \r\nCONTRACT Education, Georgia Department of Reading First Program \r\nOTHER Education, Georgia Department of Office Rental \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nSPECIAL \r\n \r\nCAPITAL \r\n \r\nGENERAL \r\n \r\nREVENUE \r\n \r\nPROJECTS \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ \r\n \r\n15,000.00 \r\n \r\n$ \r\n \r\n15,000.00 \r\n \r\n$ \r\n \r\n25,000.00 \r\n \r\n25,000.00 \r\n \r\n7,606,109.00 1,988,262.00 \r\n276,521.00 322,374.00 89,328.00 2,055,041.00 \r\n572,589.00 158,321.00 270,747.00 94,216.00 \r\n91,719.00 7,417.00 30,275.00 57,685.00 -3,043,500.00 \r\n$ 81,766.92 \r\n8,954.15 259,688.80 \r\n1,944.00 42,256.00 \r\n6,419.78 2,494.50 33,950.94 10,232.00 \r\n \r\n103,317.00 \r\n8,175.65 65,948.00 \r\n \r\n12,500.00 \r\n \r\n81,984.25 \r\n \r\n594,190.48 \r\n \r\n49,254.00 \r\n \r\n7,606,109.00 1,988,262.00 \r\n276,521.00 322,374.00 \r\n89,328.00 2,055,041.00 \r\n572,589.00 158,321.00 270,747.00 94,216.00 91,719.00 \r\n7,417.00 30,275.00 57,685.00 -3,043,500.00 103,317.00 81,766.92 \r\n8,954.15 259,688.80 \r\n1,944.00 42,256.00 6,419.78 \r\n2,494.50 33,950.94 10,232.00 \r\n8,175.65 65,948.00 \r\n12,500.00 \r\n81,984.25 \r\n594,190.48 \r\n49,254.00 \r\n \r\n22,093.00 \r\n \r\n22,093.00 \r\n \r\n5,000.04 \r\n \r\n5,000.04 \r\n \r\n$ 11,176,049.38 $ \r\n \r\n806,224.13 $ \r\n \r\n(1 ) The purpose of these funds is to purchase equipment for the Appling County High School Show Choir. \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 24- \r\n \r\n25,000.00 $ 12,007,273.51 \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES LOTIERY PROGRAMS YEAR ENDED JUNE 30, 1999 \r\n \r\nSCHEDULE \"3\" \r\n \r\nEXPENDITURES \r\n \r\nASSISTIVE TECHNOLOGY \r\n \r\nCOMPUTERS IN THE \r\nCLASSROOM \r\n \r\nPRE-KINDERGARTEN PROGRAM \r\n \r\nCurrent \r\n \r\nInstruction \r\n \r\n$ \r\n \r\nSupport Services \r\n \r\nPupil Services \r\n \r\nImprovement of Instructional Services \r\n \r\nGeneral Administration \r\n \r\nMaintenance and Operation of Plant \r\n \r\nStudent Transportation Services \r\n \r\nOther Support Services \r\n \r\n8,175.65 $ \r\n \r\n65,948,00 $ \r\n \r\n459,430,09 $ \r\n87,573,86 2,691.49 398,12 \r\n21,772,93 21,772,93 \r\n551,06 \r\n \r\nTOTAL \r\n533,553,74 \r\n87,573.86 2,691.49 398,12 \r\n21,772.93 21,772.93 \r\n551.06 \r\n \r\nTotal Expenditures \r\n \r\n$ \r\n \r\n8,175.65 $ \r\n \r\n65,948.00 $ \r\n \r\n594,190.48 $ ===6=68=,3=.1=4=.1=3 \r\n \r\nRECAP: Salaries and Benefits Pre-Kindergarten Program Other Expenditures Assistive Technology Computers in the Classroom Pre-Kindergarten Program \r\n \r\n$ \r\n \r\n517,485.28 \r\n \r\n8,175.65 65,948.00 76,705.20 \r\n \r\n$ \r\n \r\n668,314.13 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 25- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL \r\nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30, 1999 \r\n \r\nSCHEDULE \"4\" \r\n \r\nMinimum Expenditure Requirements (Total Allotment) Expenditures on Combined Program Basis \r\nSalaries Operations \r\nLess: Expenditures for Media Center Programs in Excess of Total Media Allotment \r\nExpenditures per Audit \r\nAmount of Underexpenditure for Total Allotment \r\n \r\nFOURTEEN WEIGHTED AND MEDIA CENTER \r\nPROGRAMS \r\n \r\n100% TEST FOR OPERATIONS PORTION OF FOURTEEN WEIGHTED PROGRAMS \r\n \r\n$ \r\n \r\n10,284,985.00 $ _ _--::.3..:..;8'-'-,4..;...;8....;;.-.- \r\n \r\n$ \r\n \r\n11,587,918.29 \r\n \r\n881,997.20 $ _ _--=-74..:..;5'-'-,5::..;;5....;;.8.;...;.1-5 \r\n \r\n$ \r\n \r\n12,469,915.49 \r\n \r\n-245,707.72 $ _----:1~2!.=,2=-24~,2::.::0~7.:.:..77.:.... \r\n \r\n$ \r\n \r\n0.00 $=====0.:=00= \r\n \r\nSee notes to the general purpose financial statements. - 27 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - BY PROGRAM \r\nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30,1999 \r\n \r\nSTAFF DEVELOPMENT PROGRAMS Cost of Instruction Professional Development \r\nTotal Staff Development Programs (*) Identifies Fourteen Weighted Programs. See notes to the general purpose financial statements. \r\n \r\n$ \r\n \r\n28,150.00 \r\n \r\n$ \r\n \r\n28,150.00 $ \r\n \r\n0.00 \r\n \r\n61,178.00 \r\n \r\n61,178.00 \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n89,328.00 100 $ \r\n \r\n89,328.00 $ =======0=:.0=0 \r\n \r\n- 28  \r\n \r\n SCHEDULE \"5\" \r\n \r\nEDUCATION TOTAL \r\nREQUIRED \r\n \r\nACTUAL EXPENDITURES \r\n \r\nSALARIES \r\n \r\nOPERATIONS \r\n \r\nTOTAL \r\n \r\nAMOUNT OF UNDEREXPENDITURE \r\nFOR REQUIRED ALLOTMENT \r\n \r\n$ \r\n \r\n716.996.70 $ \r\n \r\n806.142.43 $ \r\n \r\n30.542.61 $ \r\n \r\n836,685.04 \r\n \r\n1.785,551.86 \r\n \r\n2,119,034.72 \r\n \r\n81,401.94 \r\n \r\n2.200,436.66 \r\n \r\n$ 2.502,548.56 $ 2,925,177.15 $ \r\n \r\n111,944.55 $ 3,037.121.70 $ \r\n \r\n0.00 \r\n \r\n811,338.30 \r\n \r\n1.365,128.70 \r\n \r\n48,848.67 \r\n \r\n1,413.977.37 \r\n \r\n0.00 \r\n \r\n1,481,493.60 \r\n \r\n2,154,779.57 \r\n \r\n107.265.32 \r\n \r\n2.262,044.89 \r\n \r\n0.00 \r\n \r\n1,274.270.40 \r\n \r\n1.440.274.10 \r\n \r\n178.124.94 \r\n \r\n1.618,399.04 \r\n \r\n0.00 \r\n \r\n461,826.90 \r\n \r\n573.518.50 \r\n \r\n16,305.26 \r\n \r\n589,823.76 \r\n \r\n0.00 \r\n \r\n405,739.34 \r\n \r\n622,024.43 \r\n \r\n145,951.79 \r\n \r\n767,976.22 \r\n \r\n0.00 \r\n \r\n$ 6.937.217.10 $ 9.080,902.45 $ \r\n \r\n608,440.53 $ 9.689,342.98 \r\n \r\n$ 1.771,398.00 $ \r\n \r\n8.341.69 505,904.08 $ 991.321.57 188.805.93 \r\n11,923.60 \r\n \r\n$ 8.046.38 106,941.59 10.909.28 \r\n765.00 \r\n \r\n8.341.69 513,950.46 1,098.263.16 199,715.21 \r\n12,688.60 \r\n \r\n$ 1,771.398.00 $ 1.706,296.87 $ \r\n \r\n126.662.25 $ 1.832,959.12 \r\n \r\n0.00 \r\n \r\n18.037.80 \r\n \r\n84.824.32 \r\n \r\n7.145.97 \r\n \r\n91.970.29 \r\n \r\n0.00 \r\n \r\n$ 1.789,435.80 $ 1.791.121.19 $ \r\n \r\n133.808.22 $ 1.924,929.41 \r\n \r\n$ \r\n \r\n248,868.90 $ \r\n \r\n284.251.98 $ \r\n \r\n3.309.40 $ \r\n \r\n287.561.38 \r\n \r\n0.00 \r\n \r\n$ 8,975.521.80 $ 11.156.275.62 $ \r\n \r\n745.558.15 $ 11.901.833.77 \r\n \r\n$ \r\n \r\n232.518.60 $ \r\n \r\n431.642.67 \r\n \r\n$ \r\n \r\n431.642.67 \r\n \r\n0.00 \r\n \r\n64,020.00 \r\n \r\n$ \r\n \r\n136.439.05 \r\n \r\n136,439.05 \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n296.538.60 $ \r\n \r\n431.642.67 $ \r\n \r\n136,439.05 $ \r\n \r\n568.081.72 \r\n \r\n$ 9.272,060.40 $ 11.587.918.29 $ \r\n \r\n881.997.20 $ 12,469.915.49 $ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n28,150.00 \r\n \r\n61,178.00 \r\n \r\n$===89;;,;.3=2=:;8;,;;.0,;:0 \r\n \r\n$ \r\n \r\n21.647.51 $ \r\n \r\n21,647.51 \r\n \r\n67.680.49 \r\n \r\n67.680.49 \r\n \r\n$ \r\n \r\n89,328.00 $ \r\n \r\n89.328.00 $=======0;,;;.0,;:0 \r\n \r\n- .29 - \r\n \r\n SECTIONll COMPLIANCE AND INTERNAL CONTROL REPORTS \r\n \r\n RUSSELL W. HINTON \r\nSTATE AUDITOR (404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.w., Suite 214 Atlanta, Georgia 30334-g400 \r\nJune 19,2000 \r\n \r\nHonorable Roy E. Barnes, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the Appling County Board of Education \r\nREPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nLadies and Gentlemen: \r\nWe have audited the financial statements of Appling County Board of Education as of and for the year ended June 30, 1999, and have issued our report thereon dated June 19,2000. This report was qualified for a scope limitation and for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. Except as discussed in the following paragraph, we conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General ofthe United States. \r\nWe did not observe the taking of either the Federal donated commodities inventory or the purchased foods inventory at June 30, 1999, nor could we satisfy ourselves as to the accuracy of the amounts stated as inventories through alternative procedures. \r\nCompliance \r\nAs part of obtaining reasonable assurance about whether Appling County Board of Education's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. \r\n \r\n99YB-40 \r\n \r\n Internal Control Over Financial Reporting \r\n \r\nIn planning and perfonning our audit, we considered Appling County Board of Education's internal control over financial reporting in order to detennine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. However, we noted a certain matter involving the internal control over financial reporting and its operation that we consider to be a reportable condition. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control over financial reporting that, in our judgement, could adversely affect Appling County Board ofEducation's ability to record, process, summarize and report financial data consistent with assertions of management in the financial statements. The reportable condition is described in the accompanying Schedule of Findings and Questioned Costs as item FS-6011-99-01. \r\n \r\nA material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the nonnal course ofperfonning their assigned functions. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions and accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, the reportable condition described above, is considered to be a material weakness. \r\n \r\nThis report is intended solely for the infonnation and use of management, members of the Appling County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. \r\n \r\nRespectfully submitted, \r\n \r\n~ \r\n \r\nW.. Al~ ~ \r\n \r\nR sell W. Hinton State Auditor \r\n \r\nRWH:jb 99YB-40 \r\n \r\n RUSSELL W. HINTON \r\nSTATE AUDITOR \r\n(404) 6562174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.w.. Suite 214 Atlanta, Georgia 30334-X400 \r\nJune 19,2000 \r\n \r\nHonorable Roy E. Barnes, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the Appling County Board of Education \r\nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-I 33 \r\nLadies and Gentlemen: \r\nCompliance \r\nWe have audited the compliance of Appling County Board of Education with the types of compliance \r\nu.s. requirements described in the Office ofManagement and Budget (OMB) Circular A-i33 Compliance \r\nSupplement that are applicable to each of its major Federal programs for the year ended June 30, 1999. Appling County Board of Education's major Federal programs are identified in the accompanying Schedule of Findings and Questioned Costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major Federal programs is the responsibility of Appling County Board of Education's management. Our responsibility is to express an opinion on Appling County Board of Education's compliance based on our audit. \r\nWe conducted our audit of compliance in accordance with generally accepted auditing standards; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General ofthe United States; and OMB Circular A-B3, Audits ofStates, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-B3 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major Federal program occurred. An audit includes examining, on a test basis, evidence about the Appling County Board of Education's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. OUf audit does not provide a legal determination on Appling County Board of Education's compliance with those requirements. \r\n \r\n99SA-30 \r\n \r\n In our opinion, the Appling County Board of Education complied, in all material respects, with the requirements referred to above that are applicable to each of its major Federal programs for the year ended June 30, 1999. \r\nInternal Control Over Compliance \r\nThe management of Appling County Board of Education is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to Federal programs. In planning and performing our audit, we considered Appling County Board of Education's internal control over compliance with requirements that could have a direct and material effect on a major Federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A-l33. \r\nWe noted a certain matter involving the internal control over compliance and its operation that we consider to be a reportable condition. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control over compliance that, in our judgement, could adversely affect the Appling County Board of Education's ability to administer a major Federal program in accordance with applicable requirements oflaws, regulations, contracts and grants. The reportable condition is described in the accompanying Schedule of Findings and Questioned Costs as item FA-6011-99-0l. \r\nA material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level ofrisk that noncompliance with applicable requirements oflaws, regulations, contracts and grants that would be material in relation to a major Federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control over compliance would not necessarily disclose all matters in the internal control that might be reportable conditions and accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, we believe the reportable condition described above is not a material weakness. \r\nThis report is intended solely for the information and use of management, members of the Appling County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. \r\nRespectfully submitted, \r\n \r\nRWH:jb 99SA-30 \r\n \r\nR sell W. Hinton State Auditor \r\n \r\n SECTION ill AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\n APPLING COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE \r\nSUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30. 1999 \r\n \r\nPRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nFINDING CONTROL NUMBER AND STATUS \r\n \r\nFS-6011-97-01 FS-60 11-98-01 FS-60 11-98-02 FS-60 11-98-03 FS-60 11-98-04 \r\n \r\nFurther Action Not Warranted Previously Reported Corrective Action Implemented Unresolved - See Corrective ActionJResponses Previously Reported Corrective Action Implemented Unresolved - See Corrective ActionJResponses \r\n \r\nCORRECTIVE ACTIONIRESPONSES \r\n \r\nEXPENDlTURESILIABILITIESIDISBURSEMENTS Failure to Meet Expenditure Requirements Nonmaterial Noncompliance Amount: $72.50 Finding Control Number: FS-6011-98-02 \r\n \r\nThe under expenditure of $72.50 will be repaid through an increase in the Board's Local Five Mill Share for QBE Programs in a subsequent fiscal period. \r\n \r\nGENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Reportable Condition - Material Weakness Finding Control Number: FS-6011-98-04 \r\n \r\nThe Appling County Board of Education does not maintain an account of General Fixed Assets. At the present time, there are no plans to start an account of General Fixed Assets. \r\n \r\nPRIOR YEAR FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\n \r\nFINDING CONTROL NUMBER AND STATUS \r\n \r\nFA-6011-98-01 \r\n \r\nPreviously Reported Corrective Action Implemented \r\n \r\n SECTIONN FINDINGS AND QUESTIONED COSTS \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30. 1999 \r\nI SUMMARY OF AUDITOR'S RESULTS \r\n1. Type of Report Issued on the Financial Statements The auditor's opinion on the Appling County Board of Education's financial statements was qualified for a scope limitation and for various departures from generally accepted accounting principles. \r\n2. Reportable Conditions in Internal Control Disclosed by the Audit of the Financial Statements The audit report for the Appling County Board ofEducation disclosed a financial statement reportable condition related to the following control category. \r\nGeneral Fixed Assets \r\nThe reportable condition described above is considered to be a material weakness. \r\n3. Noncompliance Material to the Financial Statements The audit of the Appling County Board of Education disclosed no instances of noncompliance that were deemed to be material to the financial statements. \r\n4. Reportable Conditions in Internal Control Over Major Programs The audit report for the Appling County Board of Education disclosed a reportable condition in internal control over major programs for the following compliance requirement. \r\nCash Management \r\nThe reportable condition described above is not considered to be a material weakness. \r\n5. Type of Report Issued on Compliance for Major Programs The auditor's opinion on the Appling County Board of Education's report on compliance with requirements applicable to major programs was unqualified. \r\n6. Audit Findings Required to be R~ortedby Section .510(a) ofOMB Circular A-133 The Appling County Board of Education's audit disclosed an audit finding required to be reported by section .51O(a) ofOMB Circular A-133. This audit findings is included in section IV of this report. \r\n7. Major Programs Federal awards audited as major programs are as follows: 10.553 Food and Nutrition Program - Food Services - School Breakfast Program 10.555 Food and Nutrition Program - Food Services - National School Lunch Program 84.010 Elementary and Secondary Education Act - Title I - Grants to Local Education Agencies 84.027 Individuals with Disabilities Education Act - Part B - Special Education - Flow Through 84.173 Individuals with Disabilities Education Act - Part B - Special Education - Preschool \r\n8. Type \"A\" Program Dollar Threshold The dollar threshold for type \"A\" programs was $300,000.00. \r\n- 1- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEARENDED JUNE 30.1999 \r\nI SUMMARY OF AUDITOR'S RESULTS \r\n9. Low Risk Auditee The Appling County Board of Education did not qualify as a low risk auditee as defined by Section .530 ofOMB Circular A-133. \r\nIT FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\nGENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Reportable Condition - Material Weakness Repeated From Prior Year Finding Control Number: FS-6011-99-01 \r\nThe Appling County Board of Education did not maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. This condition results in the general purpose financial statements of the Board being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Board to establish accounting controls and procedures to provide for maintenance ofa General Fixed Assets Account Group. These subsidiary records should include an inventory ofland, buildings and equipment owned by the Board and should include, but may not be limited to, date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group. \r\nIII FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\nCASH MANAGEMENT Excessive Cash Balances Reportable Condition U. S. Department of Education Through Georgia Department of Education Finding Control Number: FA-6011-99-0l \r\nA review of cash management procedures for the Special Education Cluster (CFDA 84.027 and 84.173) disclosed that cash draws utilizing DE form 0147, \"Quarterly Report of Expenditures and Estimated Requirement for Grant Funds\", were made in advance ofimmediate cash needs, resulting in the accumulation of excessive cash balances. During fiscal year 1999, the program had excessive ending balances in ten (10) months. Procedures should be implemented to minimize the time elapsing between the transfer of funds from the Georgia Department of Education and disbursement of such funds by the Board. \r\n-2- \r\n \r\n "},{"id":"dlg_ggpd_y-ga-ba800-b-pr1-be26-ba6-b1997-h98","title":"Audit report, Appling County Board of Education, Baxley, Georgia, year ended June 30, 1998, June 30, 1998","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts, issuing body."],"dcterms_spatial":["United States, Georgia, 32.75042, -83.50018"],"dcterms_creator":["Georgia. Department of Audits"],"dc_date":["1998-06-30"],"dcterms_description":["Began with fiscal Year: 2008.","May contain information also found in the CD-ROM resource Salary and travel compilation reports.","May contain information also found in Local boards of education report on salary and travel for the fiscal year ended ...","Fiscal Year: 2014; (Received via FTP from the Georgia Department of Audits and Accounts); title from PDF caption (Georgia Government Publications database, viewed September 2, 2015).","Fiscal Year: 2014 (Georgia Government Publications database, viewed September 2, 2015)."],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Dept. of Audits, 1998-06-30"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Appling County Board of Education (Appling County, Ga.)--Appropriations and expenditures--Periodicals.","Education--Georgia--Appling County--Auditing--Periodicals.","Education--Georgia--Appling County--Finance--Statistics--Periodicals.","Georgia Government Documents--Serial"],"dcterms_title":["Audit report, Appling County Board of Education, Baxley, Georgia, year ended June 30, 1998, June 30, 1998"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-be26-ba6-b1997-h98"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-be26-ba6-b1997-h98"],"dcterms_temporal":null,"dcterms_rights_holder":["\u0026copy; Georgia Department of Audits"],"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["state government records"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":"AUDIT REPORT APPLING COUNTY BOARD OF EDUCATION \r\nBAXLEY, GEORGIA YEAR ENDED JUNE 30, 1998 \r\n',,-~--------------------- \r\nSTATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 WASHINGTON STREET \r\nATLANTA, GEORGIA 30334-8400 \r\n \r\n APPLING COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\n \r\nEXHIBITS \r\n \r\nGENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nCOMBINED STATEMENTS - OVERVIEW \r\n \r\nA \r\n \r\nCOMBINED BALANCE SHEET \r\n \r\nALL FUND TYPES \r\n \r\n2 \r\n \r\nB \r\n \r\nCOMBINED STATEMENT OF REVENUES, EXPENDITURES AND \r\n \r\nCHANGES IN FUND BALANCES \r\n \r\nALL GOVERNMENTAL FUND TYPES \r\n \r\n4 \r\n \r\nC \r\n \r\nCOMBINED STATEMENT OF REVENUES, EXPENDITURES AND \r\n \r\nCHANGES IN FUND BALANCES - BUDGET AND ACTUAL \r\n \r\n(NON-GAAP BASIS) \r\n \r\nGENERAL AND SPECIAL REVENUE FUNDS \r\n \r\n7 \r\n \r\nD NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\n8 \r\n \r\nADDmONAL FINANCIAL INFORMATION \r\n \r\nCOMBINING AND INDIVIDUAL FUND STATEMENTS \r\n \r\nSPECIAL REVENUE FUND \r\n \r\nE \r\n \r\nCOMBINING BALANCE SHEET \r\n \r\n18 \r\n \r\nF \r\n \r\nCOMBINING ,STATEMENT OF REVENUES, EXPENDITURES \r\n \r\nAND CHANGES IN FUND BALANCES \r\n \r\n20 \r\n \r\nG \r\n \r\nFIDUCIARY FUND TYPE \r\n \r\nSTATEMENT OF CHANGES IN ASSETS AND LIABILITIES \r\n \r\nAGENCY FUNDS \r\n \r\n22 \r\n \r\nSCHEDULES \r\n \r\n1 SCHEDULE OF REQUIRED SUPPLEMENTARY INFORMATION \r\n \r\n23 \r\n \r\n2 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\n \r\n24 \r\n \r\n3 SCHEDULE OF STATE REVENUE \r\n \r\n26 \r\n \r\n4 SCHEDULE OF EXPENDITURES \r\n \r\nLOTTERY PROGRAMS \r\n \r\n27 \r\n \r\nANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS \r\n \r\nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS \r\n \r\n5 \r\n \r\nOVERALL \r\n \r\n- \r\n \r\n29 \r\n \r\n6 \r\n \r\nBY PROGRAM \r\n \r\n30 \r\n \r\n APPLING COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\nSECTIONll COMPLIANCE AND INTERNAL CONTROL REPORTS REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-I33 \r\nSECTION ill AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\nSECTION IV FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\n \r\n SECTION I FINANCIAL \r\n \r\n RUSSELL W. HINTON \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.w., Suite 214 Atlanta, Georgia 30334-8400 \r\nMay 4, 1999 \r\n \r\nHonorable Roy E. Barnes, Governor Members ofthe General Assembly Members ofthe State Board of Education \r\nand Superintendent and Members ofthe Appling County Board ofEducation \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nLadies and Gentlemen: \r\nWe have audited the accompanying general purpose fmancial statements of the Appling County Board of Education, as of and for the year ended June 30, 1998, as listed in the table of contents. These general purpose financial statements are the responsibility ofthe Appling County Board of Education's management. Our responsibility is to express an opinion on these general purpose financial statements based on our audit. \r\nExcept as discussed in the following paragraph, we conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General ofthe United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overallfinancial statement presentation. We believe that our audit provides a reasonable basis for our opinion. \r\nWe did not observe the taking of either the Federal donated commodities inventory or purchased foods inventory at June 30, 1998, nor could we satisfy ourselves as to the accuracy of the amounts stated as inventories through alternative procedures. \r\nAs described in the notes to the general purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows: \r\n \r\n98ARL-13B \r\n \r\n * The general purpose fmancial statements of the Board did not contain a General Fixed Assets \r\nAccount Group to account for property and equipment owned by the Board which should be included to conform to generally accepted accounting principles. \r\n* School activity accounts maintained at the individual schools are not included in the general purpose \r\nfinancial statements. To conform to generally accepted accounting principles, these accounts should be included in the general purpose fmancial statements~ \r\n* The Board did not recognize as expenditures, in the year ended June 30, 1998, a portion of salaries \r\nand the corresponding employer's cost ofrelated benefits earned for contractual services completed prior to June 30, 1998. Also funds received, subsequent to June 30, 1998, from the Georgia Department of Education for the State's share ofthese unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1997, were improperly recorded in the year ended June 30, 1998. To conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed. \r\nThe aggregate effects on the general purpose financial statements of these variances or omissions have not been determined, but are believed to be material. \r\nIn our opinion, except for the effects of such adjustments, if any, on the Special Revenue Fund, as might have \r\nbeen determined to be necessary had we been able to satisfy ourselves as to the accuracyof the food service inventories as discussed in the third paragraph and except for the effects on the general purpose fmancial statements of the matters referred to in the preceding paragraph, the general purpose financial statements referred to above present fairly, in all material respects, the financial position of the Appling County Board of Education as of June 30, 1998, and the results of its operations for the year then ended, in conformity with generally accepted accounting principles. \r\nIn accordancewith Government Auditing Standards, we have also issued our report dated May 4, 1999, on \r\nour consideration ofthe Appling County Board ofEducation's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grants. \r\nThe year 2000 supplementary information on Schedule \"1\" is not a required part of the basic financial statements but is supplementary information required by the Governmental Accounting Standards Board. We have applied certain limited procedures, which consisted principally of inquiries ofmanagement regarding the methods ofmeasurement and presentation ofthe supplementary information. However we did not audit \r\nthe information and do not express an opinion on it. In addition, we do not provide assurance that Appling \r\nCounty Board ofEducation is or will become year 2000 compliant, that the Board's year 2000 remediation efforts will be successful in whole or in part, or that parties with which Appling County Board ofEducation does business are or will become year 2000 compliant. \r\nOur audit was performed for the purpose of forming an opinion on the general purpose financial statements ofthe Appling County Board of Education taken as a whole. The accompanying combining and individual fund statements (Exhibits E through G) and the financial schedules (Schedules 2 through 6), which includes the Schedule of Expenditures of Federal Awards as required by U. S. Office of Management and Budget \r\n98ARL-13B \r\n \r\n Circular A-133, Audits of States, Local Governments, and Non';'Profit Organizations, are presented for purposes of additional analysis and are not a required part of the general purpose financial statements. Such information has been subjected to the auditing procedures applied in the audit ofthe general purpose financial statements and in our opinion, except for the effect of adjustments, ifany, on the Special Revenue Fund, as might have been determined to be necessary had we been able to satisfy ourselves as to the accuracy of the food service inventories as discussed in the third paragraph and except for the effects of the matters referred to in the fourth paragraph, such information is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole. \r\nA copy of this report has been filed as a permanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated Section 50-6-24. \r\nRespectfully submitted, \r\n~ut.~ Russell W. Hinton State Auditor \r\nRWH:gp 98ARL-13B \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\n ASSETS Cash and Cash Equivalents Investments Accounts Receivable Inventories \r\nFood Donated Commodities Purchased Food \r\nTotal Assets \r\n \r\nAPPLING COUNTY BOARD OF EDUCATION COMBINED BALANCE SHEET ALL FUND TYPES JUNE 30.1998 \r\n \r\nGENERAL FUND \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nSPECIAL \r\n \r\nCAPITAL \r\n \r\nREVENUE \r\n \r\nPROJECTS \r\n \r\nFUND \r\n \r\nFUND \r\n \r\n$ 2,798,671.46 $ \r\n \r\n463,099.96 $ \r\n \r\n674,229.78 \r\n \r\n235,206.55 \r\n \r\n311,000.00 \r\n \r\n272,000.27 \r\n \r\n177,848.30 \r\n \r\n143,449.34 \r\n \r\n33,360.82 14,825.38 \r\n \r\n$ 3,211,726.31 $ \r\n \r\n965.735.50 $ ....._ ..9..4..6.0!:,2;;,;;3=0.0..5... \r\n \r\nTotal Liabilities and Fund Equity \r\n \r\n$ \r\n \r\nThe notes to the general purpose financial statements are an integral part of this statement. \r\n \r\n-2- \r\n \r\n965,735.50 $ \r\n \r\n94..6,.,2.3,.0.0..5.. \r\n \r\n EXHIBIT \"A\" \r\n \r\nDEBT SERVICE \r\nFUND \r\n \r\nFIDUCIARY FUND TYPES TRUST AND AGENCY FUNDS \r\n \r\nTOTALS \r\n \r\n(Memorandum Only) \r\n \r\nJUNE 30,1998 \r\n \r\nJUNE 30,1997 \r\n \r\n$ \r\n \r\n4,832.78 $ \r\n \r\n0.00 $ 3,940,833.98 $ 3,409,923.29 \r\n \r\n28,704.54 \r\n \r\n846,911.36 \r\n \r\n416,888.58 \r\n \r\n13.46 \r\n \r\n321,311.10 \r\n \r\n390,229.91 \r\n \r\n33,360.82 14,825.38 \r\n \r\n20,712.51 13,836.64 \r\n \r\n$ \r\n \r\n33,550.78 $ \r\n \r\n0.00 $ 5,157,242.64 $ 4,251,590.93 \r\n \r\n$ \r\n \r\n49,150.11 $ \r\n \r\n45,856.35 \r\n \r\n231,186.87 \r\n \r\n205,760.60 \r\n \r\n54,581.04 \r\n \r\n21,108.07 \r\n \r\n25,000.00 \r\n \r\n17,158.33 \r\n \r\n$ \r\n \r\n359,918.02 $ \r\n \r\n289,883.35 \r\n \r\n$ \r\n \r\n33,550.78 \r\n \r\n$ \r\n \r\n33,550.78 \r\n \r\n$ \r\n \r\n33,550.78 $ \r\n \r\n$ \r\n \r\n30,964.72 \r\n \r\n112,699.80 $ \r\n \r\n72.50 \r\n \r\n13,096.84 \r\n \r\n33,360.82 14,825.38 \r\n \r\n20,712.51 13,836.64 \r\n \r\n70,985.27 4,534,416.13 \r\n \r\n71,779.02 3,842,282.57 \r\n \r\n$ 4,797,324.62 $ 3,961.707.58 \r\n \r\n0.00 $ 5,157,242.64 $ 4,251,590.93 \r\n \r\n-3- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES \r\nALL GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30,1998 \r\n \r\nREVENUES \r\nState Funds Federal Funds Taxes Other Funds \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Food Services Operation Community Services Operations \r\nCapital Outlay \r\nTotal Expenditures \r\nExcess of Revenues over (under) Expenditures \r\nOTHER FINANCING SOURCES (USES) \r\nOperating Transfers In .... Operating Transfers Out \r\nTotal Other Financing Sources (Uses) \r\nExcess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses \r\nFUND BALANCE JULY 1 \r\nFood Inventory - Net Change in Period Donated Commodities Purchased Food \r\n \r\nGENERAL FUND \r\n \r\nSPECIAL REVENUE \r\nFUND \r\n \r\n$ 10,275,092.97 $ 26,144,20 \r\n7,994,730.00 279,617,61 \r\n$ 18,575,584,78 $ \r\n \r\n736,332.43 2,117,780.08 \r\n371,997,34 \r\n3,226,109,85 \r\n \r\n$ 11,882,303.75 $ \r\n \r\n780,509.42 599,876.57 544,753,44 291,929.89 1,113,154,48 108,068.52 1,624,238,70 961,857.71 \r\n21,680.50 \r\n \r\n9,670.29 30,918,00 \r\n \r\n$ 17,968,961.27 $ \r\n \r\n$ \r\n \r\n606,623.51 $ \r\n \r\n1,446,353,10 \r\n107,537.49 194,298,69 \r\n4,979.84 54,252,67 \r\n6,064.55 39,334,04 \r\n5,392,26 1,250,118,27 \r\n1,457.31 \r\n3,109,788,22 \r\n116,321,63 \r\n \r\n$ \r\n \r\n$ \r\n \r\n-241,723.58 \r\n \r\n$ \r\n \r\n-241,723.58 $ \r\n \r\n$ \r\n \r\n364,899:93 $ \r\n \r\n2,846,826.38 \r\n \r\n8,597.58 \r\n8,597,58 \r\n124,919.21 467,261.22 \r\n12,648,31 988.74 \r\n \r\nFUND BALANCE JUNE 30 \r\n \r\n$ 3,211,726.31 $===6=05=:,8=1=7=.4=8 \r\n \r\nThe notes to the general purpose financial statements are an integral part of this statement. -4- \r\n \r\n EXHIBIT\"B\" \r\n \r\nCAPITAL PROJECTS \r\nFUND \r\n \r\nDEBT SERVICE \r\nFUND \r\n \r\nTOTALS \r\n \r\n(Memorandum Only) \r\n \r\nYEAR ENDED \r\n \r\nJUNE 30,1998 \r\n \r\nJUNE 30,1997 \r\n \r\n$ \r\n \r\n75,000.00 \r\n \r\n$ 31,734.94 \r\n \r\n$ \r\n \r\n106l34.94 $ \r\n \r\n$ \r\n144.56 1,727.79 \r\n \r\n11,086,425.40 $ 2,143,924.28 7,994,874.56 \r\n685,077.68 \r\n \r\n10,130,851.15 1,819,297.22 8,194,563.47 605,054.48 \r\n \r\n1,872.35 $ 21,910,301.92 $ 20,749,766.32 \r\n \r\n$ \r\n \r\n$ \r\n \r\n9,572.44 \r\n \r\n$ \r\n \r\n9,572.44 $ \r\n \r\n$ \r\n \r\n97,162.50 $ \r\n \r\n0.00 $ 13,328,656.85 $ 12,856,076.95 \r\n \r\n888,046.91 794,175.26 549,733.28 346,182.56 1,113,154.48 108,068.52 1,630,303.25 1,001,191.75 \r\n27,072.76 1,250,118.27 \r\n11,127.60 40,490.44 \r\n \r\n885,744.28 579,292.47 502,723.21 356,831.57 1,068,196.98 168,908.16 1,468,607.41 986,060.90 \r\n29,708.70 1,170,872.07 \r\n44,281.94 59,517.66 \r\n \r\n0.00 $ 21 ,088,321.93 $ 20,176,822.30 \r\n \r\n1,872.35 $ \r\n \r\n821,979.99 $ \r\n \r\n572,944.02 \r\n \r\n$ \r\n \r\n233,126.00 \r\n \r\n$ \r\n \r\n233,126.00 \r\n \r\n$ \r\n \r\n330,288.50 $ \r\n \r\n615,941.55 \r\n \r\n$ \r\n \r\n241,723.58 $ \r\n \r\n-241 ,723.58 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n29.64 -29.64 \r\n0.00 \r\n \r\n1,872.35 $ 31,678.43 \r\n \r\n821,979.99 $ 3,961,707.58 \r\n \r\n572,944.02 3,395,004.76 \r\n \r\n12,648.31 988.74 \r\n \r\n-5,997.81 -243.39 \r\n \r\n$ \r\n \r\n946,230.05 $ \r\n \r\n33,550.78 $ 4,797,324.62 $ 3,961,707.58 \r\n \r\n-5- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES \r\nBUDGET AND ACTUAL - (NON-GAAP BASIS) GENERAL AND SPECIAL REVENUE FUNDS \r\nYEAR ENDED JUNE 30,1998 \r\n \r\nEXHIBIT\"C\" \r\n \r\nFUND BALANCE JUNE 30,1998 \r\n \r\n$ 2,271,301.72 $ 3,211,726.31 \r\n \r\n$ \r\n \r\n382,544.07 $ \r\n \r\n6,;,;05;;,:,:,8:;.,;1.;,;7.;,;;.48;;, \r\n \r\nThe notes to the general purpose financial statements are an integral part of this statement. -7- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1998 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nREPORTING ENTITY \r\nThe Appling County Board ofEducation (Board) was established under the laws of the State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. The Board is organized as a separate legal entity and has the power to levy taxes and issue bonds. Its budget is not subject to approval by any other entity. Accordingly, the Board is a primary government and consists of all the organizations that compose its legal entity. \r\nFUND ACCOUNTING \r\nThe Board uses funds to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. \r\nGeneral Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Board. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types. \r\nAlthough \"school activity accounts\" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the general purpose financial statements. \r\nThe general purpose financial statements account for all State, Federal, Taxes and Other funds under control ofthe Board, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds presented in this report are as follows: \r\nGOVERNMENTAL FUND TYPES - are used to account for all or most ofa Board's educational activities. Governmental Fund Types include: \r\nGENERAL FUND - the fund used to account for all financial resources ofthe Board except those required to be accounted for in another fund. These transactions relate to resources .obtained and used for services provided by a board of education. \r\nSPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are received primarily from the Georgia Department ofEducation and from the Federal government to accomplish specific educational objectives. \r\n \r\n-8- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 3D. 1998 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nCAPITAL PROJECTS FUND - the fund used to account for fmancial resources to be used for the acquisition or construction of major capital facilities. \r\nDEBT SERVICE FUND - the fund used to account for the accumulation ofresources for, and the payment of, general long-term principal, interest and paying agent fees. \r\nFIDUCIARY FUND TYPE - the fund used to account for assets held by a government unit in a trustee capacity or as an agent for individuals, private organizations, other government units and/or other funds. This fund includes: \r\nAGENCY FUNDS - the funds used to account for assets held in a fiduciary capacity for other funds, governments, or individuals. \r\nBASIS OF ACCOUNTING \r\nThe accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted\"for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (Le., expenditures and other fmancing uses) in net current assets. Their reported fund balance is considered a measureof available spendable resources. \r\nLiabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. \r\nAgency funds are purely custodial in nature and do not involve measurement of results of operations. \r\nGovernmental funds are accounted for using the modified accrual basis ofaccounting under which: \r\nRevenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). \"Measurable\" means the amount ofthe transaction can be determined and \"available\" means collectible within the current period or soon enough thereafter to be used to pay liabilities ofthe current period. Those revenues considered susceptible to accrual are property taxes, intergovernmental grants and investment income. \r\nExpenditures are generally recognized when the related fund liability is incurred. \r\nA departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share of these contracts. During fiscal year 1998, a substantial number of personnel ofthe Board were employed for a one hundred and ninety day period beginning in late August 1997 and ending in early June 1998. Personnel contracts for this employment period specify that compensation \r\n-9- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30. 1998 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nbe paid in twelve equal monthly payments beginning in September 1997 and ending in August 1998. State grants to fund the State's share ofthese contracts were disbursed from the Georgia Department of Education to the Board in the same twelve months. As of June 30, 1998, compensation under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 1998, had not been made. Payments for these two months were made and recorded as expenditures by the Board subsequent to June 30, 1998. Also, the State's portion ofthe compensation paid in July and August 1998 was received and recorded as revenue in the fiscal year subsequent to June 30, 1998. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1997, were recorded in the year ended June 30, 1998. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed. \r\nAgency funds are accounted for using the modified accrual basis of accounting in recognizing assets and liabilities. \r\nBUDGET \r\nThe Appling County Board of Education's budget is a complete financial plan for the Board's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level ofbudget control was established by the Board at the aggregate level. The budget for governmental funds was prepared on a basis other than generally accepted accounting principles. \r\nThe budget process begins when the Board's administration prepares a tentative budget for the Board's approval. After approval of this tentative budget by the Board, such budget is advertised at least once in a newspaper ofgeneral circulation in the locality. At the next regular meeting ofthe Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167, to the Georgia Department ofEducation. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year-end. \r\nCASH AND CASH EQUIVALENTS \r\nCOMPOSITION OF DEPOSITS Cash and cash equivalents consist of deposits in authorized financial institutions. Georgia Laws authorize the Board to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations. \r\n \r\n- 10- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT liD\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1998 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nINVESTMENTS \r\nCOMPOSITION OF INVESTMENTS Investments made by the Board in nonparticipating interest-earning contracts (such as certificates of deposit) and repurchase agreements are reported at cost. Participating interest-earning contracts and money market investments with a maturity at purchase of one year or less are reported at amortized cost. Both participating interest-earning contracts and money market investments with a maturity at purchase greater than one year are reported at fair value. The Official Code of Georgia Annotated Section 36-83-4 authorizes the Board to invest its funds. In selecting among options for investment or among institutional bids for deposits, the highest rate ofreturn shall be the objective, given equivalent conditions of safety and liquidity. Funds may be invested in the following: \r\n(1) Obligations issued by the State of Georgia or by other states, \r\n(2) Obligations issued by the United States government, \r\n(3) Obligations fully insured or guaranteed by the United States government or a United States government agency, \r\n(4) Obligations of any corporation ofthe United States government, \r\n(5) Prime banker's acceptances, \r\n(6) The Local Government Investment Pool administered by the State of Georgia, Office of Treasury and Fiscal Services, \r\n(7) Repurchase agreements, and \r\n(8) Obligations of other political subdivisions ofthe State of Georgia. \r\nRECEIVABLES \r\nReceivables consist of grant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. \r\n \r\n- 11 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1998 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\nPROPERTY TAXES \r\n \r\nThe Appling County Board ofCommissioners fixed the property tax levy for the 1997 tax year (calendar year) on September 17, 1997 (levy date). Taxes were due on December 20, 1997. The lien date for property taxes was January 1, 1997. Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 1998. The Appling County Tax Commissioner bills and collects the property taxes for the Board of Education. \r\n \r\nThe tax millage rate levied for the 1997 tax year (calendar year) for the Appling County Board of Education was as follows (a mill equals $1 per thousand dollars of assessed value): \r\n \r\nSchool Operations \r\n \r\n13.22 mills \r\n \r\nINVENTORIES \r\n \r\nFOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost (first-in, first-out). Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Purchased foods inventories are recorded as expenditures at the time of purchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute \"available spendable resources\" even though they are a component of net current assets. \r\n \r\nCOMPENSATED ABSENCES \r\n \r\nCompensated absences represent obligations of the Board relating to employees' rights to receive compensation for future absences based upon service already rendered. This obligation relates only to vesting accumulating leave in which payment is probable and can be reasonably estimated. No liability has been recorded in the individual funds for the current poqion ofthis obligation as this amount is deemed immaterial to the general purpose financial statements. \r\n \r\nAdditionally, the dollar value ofaccumulated compensated absences at June 30, which will be payable from future resources has not been recorded in the General Long-Term Debt Account Group as this liability is also deemed to be immaterial to the fair presentation ofthese financial statements. \r\n \r\nINTERFUND TRANSACTIONS \r\n \r\nThe Board has the following types of interfund transactions: \r\n \r\n- 12- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30. 1998 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nReimbursements of expenditures initially made from a fund that are properly applicable to another fund, are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed. \r\nOperating transfers are recorded for all interfund transactions other than reimbursements. \r\nMEMORANDUM ONLY - TOTAL COLUMNS \r\nTotal columns on the general purpose financial statements are captioned \"Memorandum Only\" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position or results of operations in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. \r\nNote 2: DEPOSITS AND INVESTMENTS \r\nCOLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee of insurance, or by collateral. The aggregate of the face value of such surety bond and the market value ofsecurities pledged shall be equal to not less than 110 percent ofthe public funds being secured after the deduction ofthe amount of deposit insurance. OCGA Section 45-8-11 provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts. \r\nAcceptable security for deposits consists of anyone of or any combination of the following: \r\n(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, \r\n(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation, \r\n(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia, \r\n(4) Bonds, bills, notes, certificates of indebtedness or other obligations ofthe counties or municipalities of the State of Georgia, \r\n(5) Bonds of any public authority created by the laws ofthe State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose, \r\n(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and \r\n- 13- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXlllBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1998 \r\n \r\nNote 2: DEPOSITS AND INVESTMENTS \r\n \r\n(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. \r\n \r\nCATEGORIZATION OF DEPOSITS At June 30, 1998, the bank balances were $1,400,278.03. The amounts of the total bank balances are classified into three categories of credit risk: \r\n \r\nCategory 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name. \r\nCategory 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name. \r\nCategory 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Board's name.) \r\n \r\nThe Board's deposits are classified by risk category at June 30, 1998, as follows: \r\n \r\nRisk Category \r\n \r\nBank Balance \r\n \r\n1 \r\n \r\n$ 407,784.38 \r\n \r\n2 \r\n \r\n869,144.97 \r\n \r\n3 \r\n \r\n123,348.68 \r\n \r\nTotal \r\n \r\n$ 1.400.278.03 \r\n \r\nCATEGORIZATION OF INVESTMENTS At June 30, 1998, the carrying value ofthe Board's total investments was $440,591.27 which is materially the same as fair value. This investment consisted entirely of funds invested in the Local Government Investment Pool administered by the State of Georgia, Office of Treasury and Fiscal Services which are not required to be categorized since the Board did not own any specific identifiable securities in the pool. The investment policy ofthe State of Georgia, Office ofTreasury and Fiscal Services for the Local Government Investment Pool (primary Liquidity Portfolio) does not provide for investment in derivatives or similar investments. A description of the Primary Liquidity Portfolio is as follows: \r\n \r\nThe Primary Liquidity Portfolio consists of Georgia Fund 1, which is a combination local and state . government investment pool, and Fund 6. Georgia Fund 1 is a stable net asset value investment pool which \r\nfollows Standard and Poor's criteria for AAAm rated money market funds. However, Georgia Fund 1 operates in a manner consistent with Rule 2a-7 ofthe Investment Company Act of 1940 and is considered to \r\n \r\n- 14- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30. 1998 \r\n \r\nNote 2: DEPOSITS AND INVESTMENTS \r\nbe a 2a-7 like pool. The pool is not registered with the SEC as an investment company. The pool's primary objectives are safety of capital, investment income, liquidity and diversification while maintaining principal ($1.00 per share value). Net asset value is calculated weekly to ensure stability. The pool distributes earnings (net of management fees) on a monthly basis and determines participant's shares sold and redeemed based on $1.00 per share. Pooled cash and cash equivalents and investments are reported at cost which approximates fair value. The pool does not issue any legally binding guarantees to support the value of the shares. Participation in the pool is voluntary and deposits consist offunds from local governments; operating and trust funds of Georgia's state agencies, colleges and universities; and current operating funds of the State of Georgia's General Fund. \r\nInvestments in Georgia Fund 1 and Fund 6 are directed toward short-tenn instruments such as U. S. Treasury obligations, securities issued or guaranteed as to principal and interest by the U. S. Government or any of its agencies or instrumentalities, banker's acceptances and repurchase agreements. The weighted average maturity ofGeorgia Fund 1 may not exceed 60 days. Fund 6 maintains a duration of approximately one year. The weighted average maturity for Georgia Fund 1 on June 30, 1998 was 29 days. The average investment duration for Fund 6 on June 30, 1998 was .96 years. \r\nNote 3: NON-MONETARY TRANSACTIONS \r\nThe Board receives food commodities from the United States Department ofAgriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories \r\nNote 4: RISK MANAGEMENT \r\nThe Board is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; natural disaster and unemployment compensation. \r\nThe Board has obtained commercial insurance for risk of loss associated with torts, assets and errors or omissions. The Board has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Board's insurance coverage in any of the past three years. \r\nThe Board has elected to self-insure for all losses related to natural disaster. The Board has not experienced any losses related to this risk in the past three years. \r\nThe Board is self-insured with regard to unemployment compensation claims. In connection with this program, a self-insurance reserve has been established within the General Fund by the Board. The Board accounts for claims within the General Fund with expenditure and liability being reported when it is probable that a loss has occurred, and the amount ofthat loss can be reasonably estimated. \r\n \r\n- 15 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1998 \r\n \r\nNote 4: RISK MANAGEMENT \r\n \r\nThe Appling County Board ofEducation has not incurred any liabilities for unemployment compensation during the past two years. \r\n \r\nThe Board participates in the Georgia Education Workers' Compensation Trust, a public entity risk pool organized on December 1, 1991 to develop, implement and administer a program of workers' compensation self-insurance for its member organizations. The Board pays an annual premium to the Trust for its general insurance coverage. Additional insurance coverage is provided through an agreement by the Trust with the United States Fidelity and Guaranty Company to provide coverage for potential losses sustained by the Trust in excess of $250,000.00 loss per occurrence, up to $2,000,000.00. \r\n \r\nThe Board has purchased surety bonds to provide additional insurance coverage as follows: \r\n \r\nPosition Covered \r\n \r\nAmount \r\n \r\nSuperintendent Each Employee \r\n \r\n$ 100,000.00 $ 10,000.00 \r\n \r\nNote 5: ON-BEHALF PAYMENTS \r\n \r\nThe Board has recognized revenues and expenditures in the amount of $367,895.49 for health insurance and retirement contributions paid on the Board's behalf by the following State Agencies. \r\n \r\nGeorgia Department ofEducation Paid to the State Merit System ofPersonnelAdministration For Health Insurance ofNon-Certified Personnel \r\nIn the amount of$293,818.20 \r\n \r\nPaid to the Teachers Retirement System of Georgia . For Teachers Retirement System (TRS) Employer's Cost \r\nIn the amount of$31,912.29 \r\n \r\nOffice of Treasury and Fiscal Services Paid to the Public School Employees Retirement System For Public School Employees Retirement (PSERS) Employer's Cost \r\nIn the amount of$42,165.00 \r\n \r\nNote 6: CONTINGENT LIABILITIES \r\n \r\nAmounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Board believes that such disallowances, if any, will be immaterial to its overall fmancial position. \r\n \r\n- 16- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30,1998 \r\n \r\nNote 6: CONTINGENT LIABILITIES \r\n \r\nThe Board is a defendant in various legal proceedings pertaining to matters incidental to the performance of routine Board operations. The ultimate disposition ofthese proceedings is not presently determinable, but is not believed to be material to the general purpose financial statements. \r\n \r\nNote 7: ACCUMULATED EMPLOYEES' LEAVB \r\n \r\nNoncertified employees earn annual leave ranging from five to fifteen days each year depending upon the employee's length of continuous service with a maximum accumulation of fifteen days. Employees are paid, at the current rate ofpay, for unused accumulated leave upon retirement or termination of employment. See Note 1- Compensated Absences \r\n \r\nNote 8: RETIREMENT PLANS \r\n \r\nTEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) \r\n \r\nTRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Oeorgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts. \r\n \r\nTRS CONTRIBUTIONS REQUIRED AND MADE \r\nEmployees ofthe Board who are covered by TRS are required by State statute to contribute 5% oftheir gross \r\nearnings to TRS. The Board makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 11.81% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows: \r\n \r\nFiscal Year \r\n \r\nPercentage Contributed \r\n \r\nRequired Contribution \r\n \r\n1998 1997 1996 \r\n \r\n100% 100% 100% \r\n \r\n$ 1,496,025.41 $ 1,428,764.85 $ 1,347,361.19 \r\n \r\n- 17 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET .SPECIAL REVENUE FUND JUNE 30.1998 \r\n \r\nASSETS \r\nCash and Cash Equivalents \r\nInvestments \r\nAccounts Receivable \r\nInventories Food Donated Commodities Purchased Food \r\n \r\nSCHOOL FOOD \r\nSERVICES FUND \r\n \r\nLOTTERY PROGRAMS \r\n \r\n$ \r\n \r\n177,161.46 $ \r\n \r\n68,206.95 \r\n \r\n311,000.00 \r\n \r\n22,160.39 \r\n \r\n8,208.00 \r\n \r\n33,360.82 14,825.38 \r\n \r\nTotal Assets \r\n \r\n$ \r\n \r\n558,508.05 $ ======7..6.'.6.Oc41,;,,;4,;,;;;.9oi:5 \r\n \r\nLIABILITIES AND FUND EQUITY \r\nLIABILITIES \r\nCash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable Deferred Revenue \r\nTotal Liabilities \r\nFUND EQUITY \r\nFund Balances Reserved For Continuation of Federal Programs For Expired Grant Balances/Questioned Costs For Inventories Food Donated Commodities Purchased Food Unreserved Undesignated \r\nTotal Fund Equity \r\nTotal Liabilities and Fund Equity \r\nSee notes to the general purpose financial statements. - 18- \r\n \r\n$ \r\n \r\n11,493.61 $ \r\n \r\n13,555.40 \r\n \r\n58,013.65 \r\n \r\n62,735.54 \r\n \r\n124.01 \r\n \r\n$ \r\n \r\n69,507.26 $ \r\n \r\n76,414.95 \r\n \r\n$ \r\n \r\n33,360.82 \r\n \r\n14,825.38 \r\n \r\n440,814.59 $ \r\n \r\n0.00 \r\n \r\n$ 489,000.79 $ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n558,508.05 $ \r\n \r\n76;;,:\".4..1;,,,;4..9.-.5 \r\n \r\n EXHIBIT\"E\" \r\n \r\nFEDERAL PROGRAMS \r\n \r\nOTHER PROGRAMS \r\n \r\nTOTALS \r\nJUNE 30, 1998 JUNE 30, 1997 \r\n \r\n$ \r\n \r\n213,614.66 $ \r\n \r\n4,116.89 $ 463,099.96 $ 526,131.68 \r\n \r\n311,000.00 \r\n \r\n113,080.95 \r\n \r\n143,449.34 \r\n \r\n196,109.27 \r\n \r\n33,360.82 14,825.38 \r\n \r\n20,712.51 13,836.64 \r\n \r\n$ \r\n \r\n326,695.61 $ \r\n \r\n4,116.89 $ \r\n \r\n965,735.50 $ \r\n \r\n756,790.10 \r\n \r\n$ \r\n \r\n24,101.10 \r\n \r\n110,437.68 \r\n \r\n54,457.03 \r\n \r\n25,000.00 \r\n \r\n$ \r\n \r\n213,995.81 \r\n \r\n$ \r\n \r\n19,926.36 \r\n \r\n$ \r\n \r\n49,150.11 \r\n \r\n42,733.85 \r\n \r\n231,186.87 \r\n \r\n205,760.60 \r\n \r\n54,581.04 \r\n \r\n21,108.07 \r\n \r\n25,000.00 \r\n \r\n$ \r\n \r\n359,918.02 $ \r\n \r\n289,528.88 \r\n \r\n$ \r\n \r\n112,699.80 \r\n \r\n$ \r\n \r\n112,699.80 $ \r\n \r\n13,096.84 \r\n \r\n0.00 $ \r\n \r\n$ \r\n \r\n112,699.80 $ \r\n \r\n4~,..:..;11;.;:;.6.;.;;:.8..;:..9 \r\n4,116.89 $ \r\n \r\n33,360.82 14,825.38 \r\n444,931.48 \r\n605,817.48 $ \r\n \r\n20,712.51 13,836.64 \r\n419,615.23 \r\n467,261.22 \r\n \r\n$ \r\n \r\n326,695.61 $ \r\n \r\n4,116.89 $ \r\n \r\n965,735.50 $ \r\n \r\n756,790.10 \r\n \r\n- 19- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES \r\nSPECIAL REVENUE FUND YEAR ENDED JUNE 30, 1998 \r\n \r\nFUND BALANCE JUNE 30 See notes to the general purpose financial statements. \r\n- 20- \r\n \r\n$ \r\n \r\n489,000,79 $ ======,,=0=,0.=0 \r\n \r\n EXHIBIT\"F\" \r\n \r\nFEDERAL \r\nPROGRAMS \r\n \r\nOTHER \r\nPROGRAMS \r\n \r\nTOTALS YEAR ENDED JUNE 30, 1998 JUNE 30, 1997 \r\n \r\n$ 1,294,368.68 -----$ \r\n$ 1,294,368.68 $ \r\n \r\n$ 13,467.50 \r\n \r\n736,332.43 $ 2,117,780.08 \r\n371,997.34 \r\n \r\n714,240.19 1,796,180.31 \r\n364,828.84 \r\n \r\n13,467.50 $ 3,226,109.85 $ 2,875,249.34 \r\n \r\n$ 887,783.85 $ \r\n35,613.67 193,083.44 \r\n4,979.84 54,252.67 \r\n1,080.00 19,334.04 4,299.77 2,936.02 \r\n \r\n$ 1,203,363.30 $ \r\n \r\n$ \r\n \r\n91,005.38 $ \r\n \r\n11,172.93 $ 1,446,353.10 $ 1,334,833.71 \r\n \r\n1,457.31 \r\n \r\n107,537.49 194,298.69 \r\n4,979.84 54,252.67 \r\n6,064.55 39,334.04 \r\n5,392.26 1,250,118.27 \r\n1,457.31 \r\n \r\n132,733.52 88,463.94 3,382.53 60,225.86 \r\n30.00 4,431.53 39,007.43 8,031.70 1,170,872.07 1,821.95 \r\n \r\n12,630.24 $ 3,109,788.22 $ 2,843,834.24 \r\n \r\n837.26 $ 116,321.63 $ \r\n \r\n31,415.10 \r\n \r\n8,597.58 \r\n \r\n$ \r\n \r\n99,602.96 $ \r\n \r\n13,096.84 \r\n \r\n8,597.58 \r\n \r\n29.64 \r\n \r\n837.26 $ 3,279.63 \r\n \r\n1'24,919.21 $ 467,261.22 \r\n \r\n31,444.74 442,057.68 \r\n \r\n12,648.31 988.74 \r\n \r\n-5,997.81 -243.39 \r\n \r\n$ 112,699.80 $ \r\n \r\n4,116.89 $ 605,817.48 $ 467,261.22 \r\n \r\n- 21 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION STATEMENT OF CHANGES IN ASSETS AND LIABILITIES \r\nFIDUCIARY FUND TYPE - AGENCY FUND YEAR ENDED JUNE 30,1998 \r\n \r\nEXHIBIT\"G\" \r\n \r\nSCHOOL FOOD SERVICE SPECIAL ACCOUNT \r\nASSETS Cash and Cash Equivalents \r\n \r\nBALANCE JULY 1,1997 \r\n \r\nADDITIONS \r\n \r\nDEDUCTIONS \r\n \r\nBALANCE JUNE 30,1998 \r\n \r\n$ \r\n \r\n17,158.33 $ \r\n \r\n0.00 $ \r\n \r\n17,158,33 $=====0:;;;.0=0 \r\n \r\nLIABILITIES Funds Held for Others \r\n \r\n$ \r\n \r\n17,158.33 $ \r\n \r\n0.00 $ \r\n \r\n17,158.33 $=====0:;;;.0=0 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 22- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nSCHEDULE \"1\" \r\n \r\nSCHEDULE OF REOUIRED SUPPLEMENTARY INFORMATION \r\n \r\nYEAR 2000 DISCLOSURES \r\n \r\nYEAR ENDED JUNE 30, 1998 \r\n \r\nAt June 30, 1998, the Appling County Board of Education had no outstanding contractual commitments for the purpose ofmaking computer systems and other electronic equipment year 2000 compliant. The year 2000 issue is the result ofshortcomings in many electronic data processing systems and other equipment that make operations beyond year 1999 troublesome. The year 2000 issue is ofprimary concern for the Board's financial accounting, student information and heating and air conditioning control systems and instructional computer equipment. The following stages have been identified as necessary to implement a year 2000 compliant systems. \r\nAwareness Stage - Encompasses establishing a budget and project plan for dealing with the year 2000 issue. \r\nAssessment Stage - The actual process of identifying all of its systems and individual components of the systems to check for compliance. \r\nRemediation Stage - When changes are made to systems and equipment. \r\nValidation/Testing Stage - The process of ensuring that the changes made to systems and equipment will produce a year 2000 compliant system. \r\nIt will be necessary for the Board to progress through all four of these stages for each computer and/or electronic system, not already year 2000 compliant, in order to assure that these systems will not be adversely affected. As ofJune 30, 1998, the financial accounting system was determined to be at the Awareness Stage; the student information and heating and air conditioning control systems were determined to be in the Assessment Stage; the instructional computer equipment was determined to be in the Remediation Stage. \r\nThe Board's financial accounting software (GENESIS) and hardware (Wang VS) is owned by the State (Georgia Department ofEducation). These systems have been determined to be critical to the Board's ability to successfully conduct operations. As ofJune 30, 1998, the State had not contracted for the remediation of \r\neither the Wang VS operating system or the GENESIS accounting software. In the subsequent period, the \r\nGeorgia Department of Education remediated the Wang VS operating system and the updated operating system was installed at all GENESIS sites as of December 9, 1998. The Georgia Department of Education has remediated the GENESIS software and cond~cted tests at nine pilot sites. The remediated GENESIS software has been provided to all boards ofeducation currently utilizing the GENESIS accounting software. \r\n \r\nSee notes to the general purpose fmancial statements. - 23- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nYEAR ENDED JUNE 30, 1998 \r\n \r\nSCHEDULE \"2\" \r\n \r\nFUNDING AGENCY PROGRAM/GRANT \r\nAgriculture, U, S. Department of Pass-Through From Georgia Department of Education Food and Nutrition Program Food Services School Breakfast Program 1998 Grant National School Lunch Program 1998 Grant Food Distribution Program (1) \r\nTotal U. S. Department of Agriculture \r\nEducation, U. S, Department of Pass-Through From First District Regional Educational Service Agency d/b/a Live Oak Migrant Education Agency Elementary and Secondary Education Act Title I Migrant Education 1997 Summer 1998 Regular Pass-Through From Georgia Department of Education Elementary and Secondary Education Act Title I Grants to Local Educational Agencies 1998 Grant Title II Eisenhower Professional Development 1997 Grant 1998 Grant Title VI Innovative Educational Program Strategies 1998 Grant Goals 2000 State and Local Education Systemic Improvement Gran~ 1997 Regular 1998 Regular Individuals with Disabilities Education Act Part B - Special Education Flow Through 1998 Grant Preschool 1998 Grant Vocational Education - Basic Grants to States High School Program Basic Grant 1998 Grant Tech-Prep Education 1998 Grant \r\nTotal U. S. Department of Education \r\n \r\nCFDA NUMBER \r\n \r\nPASSTHROUGH \r\nENTITY ID \r\nNUMBER \r\n \r\nFEDERAL REVENUE IN PERIOD \r\n \r\nEXPENDITURES IN PERIOD \r\n \r\n* 10,553 \r\n* 10.555 10,550 \r\n \r\nN/A $ 160,428.70 \r\n \r\n(2) \r\n \r\nN/A \r\n \r\n577,526.69 $ 1,161,726,24 (3) \r\n \r\nN/A \r\n \r\n85,456.01 \r\n \r\n85,456.01 \r\n \r\n$ 823,411.40 $ 1,247,182.25 \r\n \r\n84.011 84,011 \r\n \r\nN/A $ 69,966.87 $ \r\n \r\nN/A \r\n \r\n58,481.72 \r\n \r\n69,966.87 58,481.72 \r\n \r\n84,010 \r\n \r\nN/A \r\n \r\n84,281 \r\n \r\nN/A \r\n \r\n84.281 \r\n \r\nN/A \r\n \r\n84.298 \r\n \r\nN/A \r\n \r\n657,383.93 18,875,49 19,156,00 \r\n \r\n665,981.51 (3) \r\n13,096.84 14,701,89 \r\n19,156.00 \r\n \r\n84.276 \r\n \r\nN/A \r\n \r\n84.276 \r\n \r\nNlA \r\n \r\n45,357.68 146,516.00 \r\n \r\n45,357.68 37,989.80 \r\n \r\n84.027 \r\n \r\nN/A \r\n \r\n84,173 \r\n \r\nN/A \r\n \r\n220,089.13 20,116.96 \r\n \r\n220,089,13 20,116.96 \r\n \r\n84.048 84,243 \r\n \r\nN/A \r\n \r\n33,609.58 \r\n \r\n33,609.58 \r\n \r\nN/A \r\n \r\n4,815.32 \r\n \r\n4,815.32 \r\n \r\n$ 1,294,368.68 $ 1,203,363.30 \r\n \r\n-24 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nYEAR ENDED JUNE 30.1998 \r\n \r\nSCHEDULE \"2\" \r\n \r\nFUNDING AGENCY PROGRAM/GRANT \r\nOTHER FEDERAL ASSISTANCE \r\nDefense, U. S. Department Direct Department of the Air Force R.O.T.C. Program \r\n \r\nCFDA NUMBER \r\n \r\nPASSTHROUGH \r\nENTITY 10 \r\nNUMBER \r\n \r\nFEDERAL REVENUE IN PERIOD \r\n \r\nEXPENDITURES IN PERIOD \r\n \r\n$ 26,144.20 $ \r\n \r\n61,228.17 (3) \r\n \r\nTotal Federal Financial Assistance \r\n= N/A Not Available \r\n \r\n$ 2,143,924.28 $ 2,511,773.72 \r\n \r\nNotes to the Schedule of Expenditures of Federal Awards \r\n \r\n(1) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the system during the current fiscal year. \r\n(2) Expenditures for the School Breakfast Program were not maintained separately and are included in the 1998 National School Lunch Program. \r\n,(3) Expenditures for this program include State and/or Other Funds. Expenditures are not maintained by fund source. \r\n \r\nMajor programs are identified by an asterisk (*) in front of the CFDA number. \r\n \r\nThe Board did not provide ~ederal Assistance to any Subrecipient. \r\n \r\nThe accompanying schedule of expenditures of Federal awards includes the Federal grant activity of the Appling County Board of Education and is presented on the modified accrual basis of accounting which is the same basis of accounting used in the presentation of the general'purpose financial statements. \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n-25 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE \r\nYEAR ENDED JUNE 30, 1998 \r\n \r\nSCHEDULE \"3\" \r\n \r\nAGENCY/FUNDING \r\nGRANTS Community Affairs, Georgia Department of Local Assistance Grant \r\nEducation, Georgia Department of Quality Basic Education General and Career Education Programs Special Education Programs Remedial Education Program Media Center Programs Staff Development Programs Indirect Cost Pupil Transportation Regular Bus Replacement Middle School Incentive Program In-School Suspension Migrant Mid-term Adjustment Counselors Grades 4 and 5 Technology Training Local Fair Share Food Services Vocational Education Other State Programs Ad Valorem Tax Adjustment At-Risk Summer School Program Experimental Science Program Health Insurance Innovative Programs Mentor Teacher Program Preschool Handicapped Program Remedial Summer School Program Teachers' Retirement Lottery Programs Instructional Technology Assistive Techn~logy Classroom Technology \r\nOffice of School Readiness Pre-Kindergarten Program \r\nOffice of Treasury and Fiscal Services Public School Employees Retirement \r\nOTHER Education, Georgia Department of Office Rental Reimbursement for Substitute Teachers \r\nSee notes to the general purpose financial statements. \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nSPECIAL \r\n \r\nCAPITAL \r\n \r\nGENERAL \r\n \r\nREVENUE PROJECTS \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ 75,000.00 $ 75,000,00 \r\n \r\n$ 7,093,425,00 1,751,339.00 284,694.00 296,308.00 92,227,00 1,987,740,00 \r\n \r\n554,757.00 166,845,00 256,427,00 86,953,00 \r\n7,206,00 28,626.00 43,263.00 -2,981,198.00 \r\n$ 76,069.00 \r\n \r\n89,720.00 \r\n \r\n85,840.00 14,973.64 \r\n500.00 293,818.20 \r\n5,000.00 752.00 \r\n44,002.00 6,383.80 31,912.29 \r\n \r\n8,208.00 91,415,00 \r\n \r\n546,989,43 \r\n \r\n42,165.00 \r\n \r\n7,093,425,00 1,751,339,00 \r\n284,694,00 296,308,00 \r\n92,227.00 1,987,740.00 \r\n554,757.00 166,845.00 256,427.00 86,953.00 \r\n7,206.00 28,626.00 43,263.00 -2,981,198,00 89,720.00 76,069.00 \r\n85,840.00 14,973.64 \r\n500.00 293,818.20 \r\n5,000.00 752.00 \r\n44,002.00 6,383.80 31,912.29 \r\n8,208.00 91,415,00 \r\n546,989.43 \r\n42,165.00 \r\n \r\n5,000.04 65.00 \r\n \r\n5,000.04 65.00 \r\n \r\n$ 10,275,092.97 $ 736,332.43 $ 75,000.00 $ 11,086,425.40 \r\n \r\n-26- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES LOTTERY PROGRAMS YEAR ENDED JUNE 30, 1998 \r\n \r\nSCHEDULE \"4\" \r\n \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Maintenance and Operation of Plant Student Transportation Services Other Support Services \r\n \r\nINSTRUCTIONAL TECHNOLOGY \r\n \r\nCLASSROOM \r\n \r\nASSISTIVE \r\n \r\nTECHNOLOGY TECHNOLOGY \r\n \r\nPRE-KINDERGARTEN PROGRAM \r\n \r\nTOTAL \r\n \r\n$ \r\n \r\n91,415,00 $ \r\n \r\n8,208.00 $ \r\n \r\n447,773.32 $ 547,396.32 \r\n \r\n71,923.82 1,215,25 4,984,55 \r\n.20,000.00 1,092.49 \r\n \r\n71,923.82 1,215.25 4,984.55 \r\n20,000.00 1,092.49 \r\n \r\nTotal Expenditures \r\n \r\n$ \r\n \r\n91,415.00 $ \r\n \r\n8,208.00 $ \r\n \r\n546,989.43 $ 646,612.43' \r\n \r\nRECAP: Salaries and Benefits Pre-Kindergarten Program Other Expenditures Instructional Technology Assistive Technology Classroom Technology Pre-Kindergarten Program \"'\" \r\n \r\n$ 466,703.18 \r\n8,208.00 91,415.00 80,286.25 \r\n$ 646,612.43 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 27- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL \r\nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30, 1998 \r\n \r\nSCHEDULE \"5\" \r\n \r\nMinimum Expenditure Requirements (Total Allotment) Expenditures on Combined Program Basis \r\nSalaries Operations \r\nLess: Expenditures for Media Center Programs in Excess of Total Media Allotment \r\nExpenditures per Audit \r\nAmount of Underexpenditure for Total Allotment \r\n \r\nFOURTEEN WEIGHTED AND MEDIA CENTER \r\nPROGRAMS \r\n \r\n100% TEST FOR OPERATIONS PORTION OF FOURTEEN WEIGHTED PROGRAMS \r\n \r\n$ \r\n \r\n9,425,766.00 $ _ _..;;2;.;.4.;.19,\"\"\"-00;.;.1..;;.0_0_ \r\n \r\n$ \r\n \r\n10,849,641.44 \r\n \r\n654,524.40 $ _ _-=5:.::.36;:;.z,,44...:..=2:..;..4.;;..3 \r\n \r\n$ \r\n \r\n11,504,165.84 \r\n \r\n-222,454.37 $ _---'1;..:,1~,2~81.:.L,7;..,;1;..:,1.;..;.4~7 \r\n \r\n$ \r\n \r\n0,00 $=====0='0=0 \r\n \r\nSee notes to the general purpose financial statements. - 29 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS BY PROGRAM \r\nGENERAL FUND QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30, 1998 \r\n \r\nGENERAL AND CAREER EDUCATION PROGRAMS Kindergarten (*) Grades 1  3 (*) Sub-Total K3 Grades 4  5 (*) Grades 6  8 (*) Grades 9  12 (*) High School Laboratories (*) Vocational Education Laboratories (*) Total General and Career Education Programs \r\nSPECIAL EDUCATION PROGRAMS Regular Programs Category I (*) Category \" (*) Category III (0) Category IV (0) Category V (*) Sub-Total Regular Category VI (Gifted) (0) Total Special Education Programs \r\nREMEDIAL EDUCATION PROGRAM (*) Total Fourteen Weighted Programs \r\nMEDIA CENTER PROGRAMS Salaries Operations Total Media Center Programs \r\nTotal Fourteen Weighted and Media Center Programs \r\n \r\nALLOTMENTS FROM DEPARTMENT OF EDUCATION \r\n \r\nREQUIRED \r\n \r\nORIGINAL ~ \r\n \r\nORIGINAL \r\n \r\nMID-TERM \r\n \r\n$ \r\n \r\n738,292.00 \r\n \r\n$ \r\n \r\n664,462.80 $ \r\n \r\n0.00 \r\n \r\n1,755,482.00 \r\n \r\n1,579,933.80 \r\n \r\n$ 2,493,774.00 90 $ 2,244,396.60 $ \r\n \r\n0.00 \r\n \r\n852,452.00 90 \r\n \r\n767,206.80 \r\n \r\n1,623,489.00 90 \r\n \r\n1,461,140.10 \r\n \r\n1,290,716.00 90 \r\n \r\n1,161,644.40 \r\n \r\n506,834.00 90 \r\n \r\n456,150.60 \r\n \r\n326,160.00 90 \r\n \r\n293,544.00 \r\n \r\n$ 7,093,425.00 \r\n \r\n$ 6,384,082.50 $ \r\n \r\n0.00 \r\n \r\n$ 1,729,145.00 \r\n \r\n$ 1,556,230.50 $ \r\n \r\n0.00 \r\n \r\n$ 1,729,145.00 90 $ 1,556,230.50 $ \r\n \r\n22,194.00 90 \r\n \r\n19,974.60 \r\n \r\n$ 1,751,339.00 \r\n \r\n$ 1,576,205.10 $ \r\n \r\n$ \r\n \r\n284,694.00 90 $ \r\n \r\n256,224.60 $ \r\n \r\n$ 9,129,458.00 \r\n \r\n$ 8,216,512.20 $ \r\n \r\n$ \r\n \r\n242,161.00 90 $ \r\n \r\n217,944.90 $ \r\n \r\n54,147.00 90 \r\n \r\n48,732.30 \r\n \r\n$ \r\n \r\n296,308.00 \r\n \r\n$ \r\n \r\n266,677.20 $ \r\n \r\n$ 9,425,766.00 \r\n \r\n$ 8,483,189.40 $ \r\n \r\n0.00 \r\n0.00 0.00 0.00 \r\n0.00 0.00 \r\n0.00 \r\n \r\nSTAFF DEVELOPMENT PROGRAMS Cost of Instruction Professional Development \r\nTotal Staff Development Programs (0) Identifies Fourteen Weighted Programs. See notes to the general purpose financial statements. \r\n \r\n$ \r\n \r\n26,735.00 \r\n \r\n$ \r\n \r\n26,735.00 $ \r\n \r\n0.00 \r\n \r\n65,492.00 \r\n \r\n65,492.00 \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n92,227.00 100 $ \r\n \r\n92,227.00 $ \r\n \r\n0.00 \r\n \r\n30  \r\n \r\n SCHEDULE \"6\" \r\n \r\nTOTAL REQUIRED \r\n \r\nACTUAL EXPENDITURES \r\n \r\nSALARIES \r\n \r\nOPERATIONS. \r\n \r\nTOTAL \r\n \r\nAMOUNT OF UNDEREXPENDITURE \r\nFOR REQUIRED ALLOTMENT \r\n \r\n$ \r\n \r\n664,462.80 $ \r\n \r\n768,440.51 $ \r\n \r\n25,743.46 $ \r\n \r\n794,183.97 \r\n \r\n1,579,933.80 \r\n \r\n1,938,348.58 \r\n \r\n121,176.48 \r\n \r\n2,059,525.06 \r\n \r\n$ 2,244,396.60 $ 2,706,789.09 $ \r\n \r\n146,919.94 $ 2,853,709.03 $ \r\n \r\n0.00 \r\n \r\n767,206.80 \r\n \r\n1,291,741.90 \r\n \r\n75,810.79 \r\n \r\n1,367,552.69 \r\n \r\n0.00 \r\n \r\n1,461,140.10 \r\n \r\n1,983,614.29 \r\n \r\n103,289.51 \r\n \r\n2,086,903.80 \r\n \r\n0.00 \r\n \r\n1,161,644.40 \r\n \r\n1,408,884.80 \r\n \r\n64,022.30 \r\n \r\n1,472,907.10 \r\n \r\n0.00 \r\n \r\n456,150.60 \r\n \r\n514,240.07 \r\n \r\n14,514.02 \r\n \r\n528,754.09 \r\n \r\n0.00 \r\n \r\n293,544.00 \r\n \r\n598,571.46 \r\n \r\n82,666.48 \r\n \r\n681,237.94 \r\n \r\n0.00 \r\n \r\n$ 6,384,082.50 $ 8,503,841.61 $ \r\n \r\n487,223.04 $ 8,991,064.65 \r\n \r\n$ 1,556,230.50 $ \r\n \r\n17,084.89 $ 506,250.53 867,668.20 193,203.54 \r\n25,482.19 \r\n \r\n1,517.48 $ 8,883.52 23,539.94 4,104.94 \r\n593.06 \r\n \r\n18,602.37 515,134.05 891,208.14 197,308.48 \r\n26,075.25 \r\n \r\n$ 1,556,230.50 $ 1,609,689.35 $ \r\n \r\n38,638.94 $ 1,648,328.29 \r\n \r\n0.00 \r\n \r\n19,974.60 \r\n \r\n79,555.05 \r\n \r\n7,515.62 \r\n \r\n87,070.67 \r\n \r\n0.00 \r\n \r\n$ 1,576,205.10 $ 1,689,244.40 $ \r\n \r\n46,154.56 $ 1,735,398.96 \r\n \r\n$ \r\n \r\n256,224.60 $ \r\n \r\n255,875.03 $ \r\n \r\n3,064.83 $ \r\n \r\n258,939.86 \r\n \r\n0.00 \r\n \r\n$ 8,216,512.20 $ 10,448,961.04 $ \r\n \r\n536,442.43 $ 10,985.403.47 \r\n \r\n$ \r\n \r\n217,944.90 $ \r\n \r\n400,680.40 \r\n \r\n$ \r\n \r\n400,680.40 \r\n \r\n0.00 \r\n \r\n48,732.30 \r\n \r\n$ \r\n \r\n118,081.97 \r\n \r\n118,081.97 \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n266,677.20 $ \r\n \r\n400,680.40 $ \r\n \r\n118,081.97 $ \r\n \r\n518,762.37 \r\n \r\n$ 8,483,189.40 $ 10,849,641.44 $ \r\n \r\n654,524.40 $ 11,504,165.84 $ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n26,735.00 \r\n \r\n65,492.00 \r\n \r\n$ _ _,;;,92.,22_70.;;;.0 \r\n \r\n$ \r\n \r\n92,154.50 $ \r\n \r\n92,154.50 \r\n \r\n0.00 \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n92,154.50 $ \r\n \r\n92,154.50 $ ...... \r\n \r\n72.5.0. \r\n \r\n- 31 - \r\n \r\n SECTIONll COMPLIANCE AND INTERNAL CONTROL REPORTS \r\n \r\n RUSSELL W. HINTON \r\nSTATE AUDITOR \r\n(404) 6562174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, Sow., Suite 214 Atlanta, Georgia 30334-8400 \r\nMay 4, 1999 \r\n \r\nHonorable Roy E. Barnes, Governor Members ofthe General Assembly Members ofthe State Board ofEducation \r\nand Superintendent and Members ofthe Appling County Board of Education \r\nREPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nLadies and Gentlemen: \r\nWe have audited the financial statements ofAppling County Board of Education as of and for the year ended June 30, 1998, and have issued our report thereon dated May 4, 1999. This report was qualified for a scope limitation and for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. Except as discussed in the following paragraph, we conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General ofthe United States. \r\nWe did not observe the taking of either the Federal donated commodities inventory or the purchased foods inventory at June 30, 1998, nor could we satisfy ourselves as to the accuracy of the amounts stated as inventories through alternative procedures. \r\nCompliance \r\nAs part of obtaining reasonable assurance about whether Appling County Board of Education's financial statements are free ofmaterial misstatement, we performed tests ofits compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination offinancial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. \r\n \r\n98YB-40 \r\n \r\n Internal Control Over Financial Reporting \r\nIn planning and performing our audit, we considered Appling County Board of Education's internal control over fmancial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the fmancial statements and not to provide assurance on the internal control over financial reporting. However, we noted certain matters involving the internal control over fmancial reporting and its operation that we consider to be reportable conditions. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control over financial reporting that, in ourjudgement, could adversely affect Appling County Board ofEducation's ability to record, process, summarize and report fmancial data consistent with assertions of management in the fmancial statements. Reportable conditions are described in the accompanying Schedule of Findings and Questioned Costs as items FS-6011-98-01, FS-6011-98-03 and FS-9011-98-04. \r\nA material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the fmancial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions and accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, of the reportable conditions described above, we consider item FS-9011-98-04 to be a material weakness. \r\nThis report is intended for the information of management, the Federal cognizant agency, Federal awarding agencies and pass through entities. This restriction is not intended to limit the distribution ofthis report which is a matter ofpublic record. \r\nRespectfully submitted, \r\n~W.~ Russell W. Hinton State Auditor \r\nRWH:gp 98YB-40 \r\n \r\n RUSSELL W. HINTON \r\nSTATE AUDITOR \r\n(404) 6562174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.w., Suite 214 Atlanta, Georgia 30334-8400 \r\nMay 4, 1999 \r\n \r\nHonorable Roy E. Barnes, Governor Members of the General Assembly Members ofthe State Board of Education \r\nand Superintendent and Members ofthe Appling County Board of Education \r\nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULARA-133 \r\nLadies and Gentlemen: \r\nCompliance \r\nWe have audited the compliance of Appling County Board of Education with the types of cQmpliance \r\nu.s. requirements described in the Office ofManagement and Budget (OMB) Circular A-133 Compliance \r\nSupplement that are applicable to each of its major Federal programs for the year ended June 30, 1998. Appling County Board of Education's major Federal programs are identified in the accompanying Schedule of Findings and Questioned Costs. Compliance with the require~ents of laws, regulations, contracts and grants applicable to each of its major Federal programs is the responsibility of Appling County Board of Education's management. Our responsibility is to express an opinion on Appling County Board of Education's compliance based on our audit. \r\nWe conducted our audit of compliance in accordance with generally accepted auditing standards; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits ofStates, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major Federal program occurred. An audit includes examining, on a test basis, evidence about the Appling County Board of Education's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on Appling County Board of Education's compliance with those requirements. \r\n \r\n98SA-45 \r\n \r\n In our opinion, the Appling County Board of Education complied, in all material respects, with the requirements referred to above that are applicable to each of its major Federal programs for the year ended June 30, 1998. \r\nInternal Control Over Compliance \r\nThe management of Appling County Board of Education is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants \r\napplicable to Federal programs. In planning and performing our audit, we considered Appling County Board \r\nofEducation's internal control over compliance with requirements that could have a direct and material effect on a major Federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A-133. \r\nWe noted a certain matter involving the internal control over compliance and its operation that we consider to be a reportable condition. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control over compliance that, in our judgement, could adversely affect the Appling County Board of Education's ability to administer a major Federal program in accordance with applicable requirements of laws, regulations, contracts and grants. The reportable condition is described in the accompanying Schedule of Findings and Questioned Costs as item FA-6011-98-01. \r\nA material weakness is a condition in which the design or operation of one or more ofthe internal control \r\na components does not reduce to relatively low level ofrisk that noncompliance with applicable requirements \r\nof laws, regulations, contracts and grants that would be material in relation to a major Federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control over compliance would not necessarily disclose all matters in the internal control that might be reportable conditions and accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, the reportable condition noted above is also considered to be a material weakness. \r\nThis report is intended for the information ofmanagement, the Federal cognizant agency, Federal awarding agencies and pass through entities. This restriction is not intended to limit the distribution ofthis report which is a matter of public record. \r\nRespectfully submitted, \r\n\u003cP. . Q1w.4~ Russell W. Hinton State Auditor \r\nRWH:gp 98SA-45 \r\n \r\n SECTION ill AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\n APPLING COUNTYBOARD OF EDUCATION AUDITEE'S RESPONSE \r\nSUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 1998 \r\n \r\nPRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nFINDING CONTROL NUMBER AND STATUS \r\n \r\n6011-93-02 FS-60 11-97-01 \r\n \r\nFurther Action Not Warranted Unresolved - See Corrective ActionlResponses \r\n \r\nCORRECTIVE ACTIONIRESPONSES \r\n \r\nGENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Reportable Condition - Material Weakness Audit Control Number: FS-6011-97-01 \r\n \r\nAppling County Board ofEducation does not maintain an account of General Fixed Assets. At the present time, there are no plans to start an account of General Fixed Assets. \r\n \r\n SECTIONN FINDINGS AND QUESTIONED COSTS \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 1998 \r\n \r\nI SUMMARY OF AUDITOR'S RESULTS \r\n \r\n1. Type of Report Issued on the Financial Statements \r\nThe auditor's opinion on the Appling County Board ofEducation's financial statements was qualified \r\nfor a scope limitation and for various departures from generally accepted accounting principles. \r\n \r\n2. Reportable Conditions in Internal Control Disclosed by the Audit of the Financial Statements The audit report for the Appling County Board ofEducation disclosed financial statement reportable conditions related to the following control categories. \r\n \r\nCash and Cash Equivalents Revenues/Receivables/Receipts General Fixed Assets \r\n \r\nExpenditures/Liabilities/Disbursements General Ledger \r\n \r\nOf the reportable conditions described above, General Fixed Assets is considered to be a material weakness. \r\n \r\n3. Noncompliance Material to the Financial Statements The audit of the Appling County Board of Education disclosed no instances ofnoncompliance that were deemed to be material to the financial statements. \r\n \r\n4. Reportable Conditions in Internal Control Over Major Programs The audit report for the Appling County Board of Education disclosed a reportable condition in internal control over major programs for the following compliance requirements. \r\n \r\nEligibility \r\n \r\nThe reportable condition described above is considered to be a material weakness. \r\n \r\n5. Type of Report Issued on Compliance for Major Programs The auditor's opinion on the Appling County Board of Education's report on compliance with requirements applicable to major programs was unqualified. \r\n \r\n6. Audit Findings ReqUired to be Reported by Section .510(a) ofOMB Circular A-133 The Appling County Board ofEducation's audit disclosed an audit finding required to be reported by section .5lO(a) ofOMB Circular A-133. This audit finding is included in section N ofthis report. \r\n \r\n7. Major Programs Federal awards audited as major programs are as follows: 10.553 Food and Nutrition Program - Food Services - School Breakfast Program 10.555 Food and Nutrition Program - Food Services - National School Lunch Program \r\n \r\n- 1- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30. 1998 \r\nI SUMMARY OF AUDITOR'S RESULTS \r\n8. Type \"A\" Program Dollar Threshold The dollar threshold for type \"A\" programs was $300,000.00. \r\n9. Low Risk Auditee The Appling County Board of Education was audited as a low risk auditee based on a waiver granted by the U. S. Department of Education. \r\nIT FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\nC4SH AND CASH EQUIVALENTS REVENUESIRECEIVABLESIRECEIPTS EXPENDITURESILIABILITIESIDISBURSEMENTS GENERAL LEDGER Inadequate Accounting Procedures Reportable Condition Finding Control Number: FS-6011-98-01 \r\nThe Appling County Board ofEducation maintained a banquet account and a continuing education account did not record the fmancial activity associated with these accounts in the formal accounting records of the Board. At June 30, 1998, checking accounts, savings accounts, and certificate of deposits for these activities totaled $39,614.87. This condition is a result of management's failure to properly account for all financial activity ofthe Board ofEducation. Appropriate action should be taken by the Board to record these accounts in the formal accounting records. \r\nEXPENDITURESILIABILITIESIDISBURSEMENTS Failure to MeetExpenditure Requirements Nonmaterial Noncompliance Amount: $72.50 Finding Control Number: FS-6011-98-02 \r\nThe Appling County Board ofEducation reported to the Georgia Department ofEducation on DE form 0420 . \"General Fund QBE Program Expenditure Summary\" expenditure totaling $92,227.00 for the Staff Development Programs. A review of underlying documentation for the Quality Basic Education (QBE) program disclosed that the Board had an underexpenditure of $72.50. \r\nThe underexpenditure ofthe above listed QBE program occurred.because the Board expended less than the minimum expenditure requirement for the QBE program. These funds should be returned to the Georgia Department of Education through an increase in the Board's local fair share for the QBE programs in a subsequent fiscal period. \r\n-2- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 1998 \r\nIT FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\nGENERAL LEDGER Inadequate Documentation of Journal Entries Reportable Condition Finding Control Number: FS-6011-98-03 \r\nAn examination ofthirty ofthe Board's journal entries was performed to test for the validity and accuracy of the journal entries. The journal entries examined revealed that twenty-eight of the journal entries did not provide adequate supporting documentation. Procedures should be implemented to ensure that all journal entries are supported by adequate documentation \r\nGENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Reportable Condition - Material Weakness Repeated From Prior Year Finding Control Number: FS-6011-98-04 \r\nThe Appling County Board of Education did not maintain a General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. This condition results in the general purpose financial statements of the Board being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Board to establish accounting controls and procedures to provide for maintenance of a General Fixed Assets Account Group. These subsidiary records should include an inventory of land, buildings and equipment owned by the Board and should include, but may not be limited to, date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Qroup. \r\nill FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\nELIGffiILITY Record Retention Reportable Condition - Material Weakness Nonmaterial Noncompliance U. S. Department of Agriculture Through Georgia Department ofEducation Finding Control Number: FA-6011-98-0l \r\nThe Appling County Board of Education failed to maintain a Master List of Free and Reduced Price Meal Applications for the High School for the National School Lunch Program (CFDA 10.555) in accordance with the Guidance for School Officials on Free and Reduced Priced Meals and Verification Regulations. This condition is a result of management not being aware of the requirements set forth by federal regulations. \r\n-3- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 1998 ill FEDERAL AWARD FINDINGS AND QUESTIONED COSTS ELIGffiILITY Record Retention Reportable Condition - Material Weakness Nonmaterial Noncompliance U. S. Department of Agriculture Through Georgia Department of Education Finding Control Number: FA-6011-98-01 A review of subsequent year records revealed that the Board has implemented procedures to maintain a Master List ofFree and Reduced Price Meal Applications as required. \r\n-4- \r\n \r\n "},{"id":"dlg_ggpd_y-ga-ba800-b-pr1-be26-ba6-b1996-h97","title":"Audit report, Appling County Board of Education, Baxley, Georgia, year ended June 30, 1997","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts, issuing body."],"dcterms_spatial":["United States, Georgia, 32.75042, -83.50018"],"dcterms_creator":["Georgia. 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Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-be26-ba6-b1996-h97"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-be26-ba6-b1996-h97"],"dcterms_temporal":null,"dcterms_rights_holder":["\u0026copy; Georgia Department of Audits"],"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["state government records"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":"b\"K A~oa \r\nlRI t.Zb \r\nAb \r\n199b~91 \r\nAUDIT REPORT APPLING COUNTY BOARD OF EDUCAnON \r\nBAXLEY, GEORGIA YEAR ENDED JUNE 30,1997 \r\nSTATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 WASH I NGTON STREET \r\nATLANTA, GEORGIA 30334-8400 \r\n \r\n APPLING COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\n \r\nEXIDBITS \r\n \r\nGENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nCOMBINED STATEMENTS - OVERVIEW \r\n \r\nA \r\n \r\nCOMBINED BALANCE SHEET \r\n \r\nALL FUND TYPES \r\n \r\n2 \r\n \r\nB \r\n \r\nCOMBINED STATEMENT OF REVENUES, EXPENDITURES AND \r\n \r\nCHANGES IN FUND BALANCES \r\n \r\nALL GOVERNMENTAL FUND TYPES \r\n \r\n4 \r\n \r\nC \r\n \r\nCOMBINED STATEMENT OF REVENUES, EXPENDITURES AND \r\n \r\nCHANGES IN FUND BALANCES BUDGET AND ACTUAL \r\n \r\n(NON-GAAP BASIS) \r\n \r\nGENERAL AND SPECIAL REVENUE FUNDS \r\n \r\n7 \r\n \r\nD NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\n8 \r\n \r\nADDITIONAL FINANCIAL INFORMATION \r\n \r\nCOMBINING AND INDIVIDUAL FUND STATEMENTS \r\n \r\nSPECIAL REVENUE FUND \r\n \r\nE \r\n \r\nCOMBINING BALANCE SHEET \r\n \r\n18 \r\n \r\nF \r\n \r\nCOMBINING STATEMENT OF REVENUES, EXPENDITURES \r\n \r\nAND CHANGES IN FUND BALANCES \r\n \r\n20 \r\n \r\nCAPITAL PROJECTS FUND \r\n \r\nG \r\n \r\nCOMBINING BALANCE SHEET \r\n \r\n22 \r\n \r\nH \r\n \r\nCOMBINING STATEMENT OF REVENUES, EXPENDITURES \r\n \r\nAND CHANGES IN FUND BALANCES \r\n \r\n23 \r\n \r\nI \r\n \r\nFIDUCIARY FUND TYPE \r\n \r\nSTATEMENT OF CHANGES IN ASSETS AND LIABILITIES \r\n \r\nAGENCY FUND \r\n \r\n24 \r\n \r\nSCHEDULES \r\n \r\n1 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\n \r\n25 \r\n \r\n2 SCHEDULE OF STATE REVENUE \r\n \r\n27 \r\n \r\n3 SCHEDULE OF EXPENDITURES \r\n \r\nLOTTERY PROGRAMS \r\n \r\n28 \r\n \r\n APPLING COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nADDITIONAL FINANCIAL INFORMATION \r\n \r\nSCHEDULES \r\n \r\nANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS \r\n \r\nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS \r\n \r\n4 \r\n \r\nOVERALL \r\n \r\n29 \r\n \r\n5 \r\n \r\nBY PROGRAM \r\n \r\n30 \r\n \r\nSECTIONll \r\nCOMPLIANCE AND INTERNAL CONTROL REPORTS \r\nREPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nREPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133 \r\n \r\nSECTION III AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\nSECTION IV FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\n \r\n SECTION I FINANCIAL \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR (404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.w., Suite 214 Atlanta, Georgia 30334-8400 \r\nApril 23, 1998 \r\n \r\nHonorable Zell Miller, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the Appling County Board of Education \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nLadies and Gentlemen: \r\nWe have audited the accompanying general-purpose financial statements of the Appling County Board of Education, as of and for the year ended June 30, 1997, as listed in the table of contents. These generalpurpose fmancial statements are the responsibility of the Appling County Board of Education's management. Our responsibility is to express an opinion on these general-purpose financial statements based on our audit. \r\nWe conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. \r\nAs described in the notes to the general-purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows: \r\n* The general-purpose financial statements of the Board did not contain a General Fixed Assets \r\nAccount Group to account for property and equipment owned by the Board which should be included to conform to generally accepted accounting principles. \r\n \r\n97ARL-13 \r\n \r\n * School activity accounts maintained at the individual schools are not included in the general-purpose \r\nfinancial statements. To conform to generally accepted accounting principles, these accounts should be included in the general-purpose financial statements. \r\n* The Board did not recognize as expenditures, in the year ended June 30, 1997, a portion of salaries \r\nand the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 1997. Also funds received, subsequent to June 30, 1997, from the Georgia Department of Education for the State's share of these unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1996, were improperly recorded in the year ended June 30, 1997. To conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed. \r\nThe aggregate effects on the general-purpose financial statements of these variances or omissions have not been determined, but are believed to be material. \r\nIn our opinion, except for the effects on the general-purpose financial statements of the matters referred to in the preceding paragraph, the general-purpose financial statements referred to above present fairly, in all material respects, the fmancial position of the Appling County Board of Education as of June 30, 1997, and the results of its operations for the year then ended, in conformity with generally accepted accounting principles. \r\nIn accordance with Government Auditing Standards, we have also issued our report dated April 23, 1998, on our consideration of the Appling County Board of Education's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grants. \r\nOur audit was performed for the purpose offorming an opinion on the general-purpo~~ financial statements of the Appling County Board of Education taken as a whole. The accompanying combining and individual fund statements (Exhibits E through I) and the financial schedules (Schedules 1 through 5), which includes the Schedule of Expenditures of Federal Awards as required by U. S. Office of Management and Budget Circular A-l33, Audits of States, Local Governments, and Non-Profit Organizations, are presented for purposes of additional analysis and are not a required part of the general-purpose financial statements. Such information has been subjected to the auditing procedures applied in the audit ofthe general-purpose financial statements and in our opinion, except for the effects of the matters referred to in the third paragraph, such information is fairly presented in all material respects in relation to the general-purpose financial statements taken as a whole. \r\n97ARL-13 \r\n \r\n A copy of this report has been filed as a permanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated Section 50-6-24. \r\nRespectfully submitted, \r\n~~ \r\nClaude L. Vickers State Auditor \r\nCLV:gp 97ARL-13 \r\n \r\n APPLING COUNTY BOARD OF EDUCAnON \r\n \r\n ASSETS Cash and Cash Equivalents Investments Accounts Receivable Inventories \r\nFood Donated Commodities Purchased Food \r\nTotal Assets \r\n \r\nAPPLING COUNTY BOARD OF EDUCATION COMBINED BALANCE SHEET ALL FUND TYPES JUNE 30, 1997 \r\n \r\nGENERAL FUND \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nSPECIAL \r\n \r\nCAPITAL \r\n \r\nREVENUE \r\n \r\nPROJECTS \r\n \r\nFUND \r\n \r\nFUND \r\n \r\n$ \r\n \r\n2,483,301.86 $ \r\n \r\n506,205.32 $ \r\n \r\n398,818,72 \r\n \r\n208,609.88 \r\n \r\n181,122.83 \r\n \r\n158,037.14 \r\n \r\n196,109.27 \r\n \r\n36,000,00 \r\n \r\n20,712.51 13,836.64 \r\n \r\n$ 2,849,948.88 $ \r\n \r\n736,863.74 $ ===6=15::!:,9==4i:::i:1,;,;;.5==5 \r\n \r\nTotal Liabilities and Fund Equity \r\n \r\n$ \r\n \r\n2,849,948.88 $ \r\n \r\n736,863.74 $====6=15=,=94=1=.5:=5 \r\n \r\nThe notes to the general purpose financial statements are an integral part of this statement. - 2- \r\n \r\n EXHIBIT\"A\" \r\n \r\nDEBT SERVICE \r\nFUND \r\n \r\nFIDUCIARY FUND TYPE AGENCY FUND \r\n \r\nTOTALS \r\n \r\n(Memorandum Only) \r\n \r\nJUNE 30, 1997 \r\n \r\nJUNE 30, 1996 \r\n \r\n$ \r\n \r\n4,439.06 $ \r\n \r\n17,158.33 $ \r\n \r\n3,409,923.29 $ \r\n \r\n2,523,075.31 \r\n \r\n27,155.87 \r\n \r\n416,888.58 \r\n \r\n618,398.66 \r\n \r\n83.50 \r\n \r\n390,229.91 \r\n \r\n506,120.81 \r\n \r\n20,712.51 13,836.64 \r\n \r\n26,710.32 14,080.03 \r\n \r\n$ \r\n \r\n31,678.43 $ \r\n \r\n17,158.33 $ \r\n \r\n4,251,590.93 $ \r\n \r\n$ \r\n \r\n45,856.35 $ \r\n \r\n44,836.04 \r\n \r\n205,760.60 \r\n \r\n210,638.18 \r\n \r\n21,108.07 \r\n \r\n20,164.51 \r\n \r\n$ \r\n \r\n17,158.33 \r\n \r\n17,158.33 \r\n \r\n17,741.64 \r\n \r\n$ \r\n \r\n17,158.33 $ \r\n \r\n289,883.35 $ \r\n \r\n293,380.37 \r\n \r\n$ \r\n \r\n31,678.43 \r\n \r\n$ \r\n \r\n31,678.43 \r\n \r\n$ \r\n \r\n13,183.68 \r\n \r\n$ \r\n \r\n13,096.84 \r\n \r\n15,913.60 \r\n \r\n54,900.65 \r\n \r\n20,712.51 13,836.64 \r\n \r\n26,710.32 14,080.03 \r\n \r\n71,779.02 3,842,282.57 \r\n \r\n71,779.02 3,198,437.46 \r\n \r\n$ \r\n \r\n3,961,707.58 $ \r\n \r\n3,395,004.76 \r\n \r\n$ \r\n \r\n31,678.43 $ \r\n \r\n17,158.33 $ \r\n \r\n4,251,590.93 $ \r\n \r\n3,688,385.13 \r\n \r\n- 3- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES \r\nALL GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30,1997 \r\n \r\nREVENUES \r\nState Funds Federal Funds Taxes Other Funds \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Community Services Operations \r\nCapital Outlay Debt Service \r\nPrincipal Interest Paying Agent Fees \r\nTotal Expenditures \r\nExcess of Revenues over (under) Expenditures \r\nOTHER FINANCING SOURCES (USES) \r\nOperating Transfers In Operating Transfers Out \r\nTotal Other Financing Sources (Uses) \r\nExcess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses \r\nFUND BALANCE JULY 1 \r\nFood Inventory - Net Change in Period Donated Commodities Purchased Food \r\nFUND BALANCE JUNE 30 \r\n \r\nGENERAL FUND \r\n \r\nSPECIAL REVENUE \r\nFUND \r\n \r\n$ 9,416,610,96 $ 23,116,91 \r\n8,194,091,63 210,211.51 \r\n$ 17,844,031.01 $ \r\n \r\n714,240,19 1,796,180,31 \r\n364,828,84 \r\n2,875,249,34 \r\n \r\n$ 11,521,243.24 $ \r\n753,010.76 490,828,53 499,340,68 296,605.71 1,068,166.98 168,908.16 1,464,175.88 947,053.47 \r\n21,677.00 \r\n42,459.99 \r\n \r\n1,334,833.71 \r\n132,733.52 88,463,94 \r\n3,382,53 60,225.86 \r\n30.00 \r\n4,431,53 39,007.43 \r\n8,031.70 1,170,872.07 \r\n1,821.95 \r\n \r\n$ 17,273,470.40 $ \r\n \r\n$ \r\n \r\n570,560.61 $ \r\n \r\n2,843,834,24 31,415.10 \r\n \r\n$ \r\n \r\n$ \r\n \r\n-29.64 \r\n \r\n$ \r\n \r\n-29,64 $ \r\n \r\n$ \r\n \r\n570,530,97 $ \r\n \r\n2,276,295.41 \r\n \r\n29,64 \r\n29.64 \r\n31,444.74 442,057.68 \r\n-5,997.81 -243.39 \r\n \r\n$ 2,846,826.38 $ ===4=67==,=26=1=,2=:=2 \r\n \r\nThe notes to the general purpose financial statements are an integral part of this statement. -4- \r\n \r\n EXHIBIT\"B\" \r\n \r\nCAPITAL PROJECTS \r\nFUND \r\n \r\nDEBT SERVICE \r\nFUND \r\n \r\nTOTALS \r\n \r\n(Memorandum Only) \r\n \r\nYEAR ENDED \r\n \r\nJUNE 30,1997 \r\n \r\nJUNE 30, 1996 \r\n \r\n$ \r\n \r\n$ \r\n \r\n28,419.20 \r\n \r\n$ \r\n \r\n28,419.20 $ \r\n \r\n$ \r\n471.84 1,594.93 \r\n2,066.77 $ \r\n \r\n10,130,851.15 $ \r\n1,819,297.22 8,194,563.47 \r\n605,054.48 \r\n20,749,766.32 $ \r\n \r\n9,790,117.10 1,924,001.95 6,736,968.11 \r\n597,016.63 \r\n19,048,103.79 \r\n \r\n$ \r\n \r\n$ \r\n \r\n59,517.66 \r\n \r\n$ \r\n \r\n59,517.66 $ \r\n \r\n$ \r\n \r\n-31,098.46 $ \r\n \r\n0.00 $ \r\n0.00 $ 2,066.77 $ \r\n \r\n12,856,076.95 $ \r\n885,744.28 579,292.47 502,723.21 356,831.57 1,068,196.98 168,908.16 1,468,607.41 986,060.90 \r\n29,708.70 1,170,872.07 \r\n44,281.94 59,517.66 \r\n20,176,822.30 $ \r\n572,944.02 $ \r\n \r\n12,516,709.92 \r\n808,209.74 542,196.18 473,602.50 355,561.73 1,042,311.09 123,397.46 1,459,824.33 992,539.56 \r\n17,295.20 23,664.00 1,174,298.16 29,834.47 661,283.63 \r\n100,000.00 3,187.50 382.13 \r\n20,324,297.60 \r\n-1,276,193.81 \r\n \r\n$ \r\n \r\n-31,098.46 $ \r\n \r\n647,040.01 \r\n \r\n$ \r\n \r\n29.64 $ \r\n \r\n241,878.79 \r\n \r\n-29.64 \r\n \r\n-241,878.79 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n0.00 \r\n \r\n2,066.77 $ 29,611.66 \r\n \r\n572,944.02 $ 3,395,004.76 \r\n \r\n-1,276,193.81 4,666,640.69 \r\n \r\n-5,997.81 -243.39 \r\n \r\n2,572.55 1,985.33 \r\n \r\n$ \r\n \r\n615,941.55 $ \r\n \r\n31,678.43 $ \r\n \r\n3,961.77.58 $ \r\n \r\n3,395,004.76 \r\n \r\n-5- \r\n \r\n THIS PAGE LEFT BLAHK \r\n \r\n APPLING COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES \r\nBUDGET AND ACTUAL - (NON-GAAP BASIS) GENERAL AND SPECIAL REVENUE FUNDS \r\nYEAR ENDED JUNE 30.1997 \r\n \r\nEXHIBIT\"C\" \r\n \r\nFUND BALANCE JUNE 3D. 1997 \r\n \r\n$ 1,637,145.70 $ 2,846,826.38 \r\n \r\n$ 419,558.98 $ 467,261.22 \r\n \r\nThe notes to the general purpose financial statements are an integral part of this statement. -7- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1997 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nREPORTING ENTITY \r\nThe Appling County Board of Education (Board) was established under the laws of the State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. The Board is organized as a separate legal entity and has the power to levy taxes and issue bonds. Its budget is not subject to approval by any other entity. Accordingly, the Board is a primary government and consists of all the organizations that compose its legal entity. \r\nFUND ACCOUNTING \r\nThe Board uses funds to report on its fmancial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid fmancial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. \r\nGeneral Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Board. To confonn to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types. \r\nAlthough \"school activity accounts\" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To confonn to generally accepted accounting principles, these accounts should be recorded in the general purpose financial statements. \r\nThe general purpose financial statements account for all State, Federal, Taxes and Other funds under control of the Board, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds presented in this report are as follows: \r\nGOVERNMENTAL FUND TYPES - are used to account for all or most of a Board's educational activities. \r\nGovernmental Fund Types include: \r\nGENERAL FUND - the fund used to account for all fmancial resources ofthe Board except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a board of education. \r\nSPECIAL REVENUE FUND - the fund used to account for the proceeds ofspecific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are received primarily from the Georgia Department of Education and from the Federal government to accomplish specific educational objectives. \r\n \r\n-8- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1997 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\nCAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities. \r\n \r\nDEBT SERVICE FUND - the fund used to account for the accumulation ofresources for, and the payment of, general long-term principal, interest and paying agent fees. \r\n \r\nFIDUCIARY FUND TYPE - the fund used to account for assets held by a government unit in a trustee \r\n \r\ncapacity or as an agent for individuals, private organizations, other government units and/or other funds. This \r\n \r\nfund includes: \r\n \r\n.' \r\n \r\nAGENCY FUND - the fund used to account for assets held in a fiduciary capacity for other funds, governments, or individuals. \r\n \r\nBASIS OF ACCOUNTING \r\n \r\nThe accounting and fmandal reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources. \r\n \r\nLiabilities which are expected to be financed from available spendable resources are\"reported as liabilities in the governmental funds. \r\n \r\nAgency funds are purely custodial in nature and do not involve measurement of results of operations. \r\n \r\nGovernmental funds are accounted for using the modified accrual basis of accounting under which: \r\n \r\nRevenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). \"Measurable\" means the amount ofthe transaction can be determined and \"available\" means collectible within the current period or soon enough thereafter to be used to pay liabilities ofthe current period. Those revenues considered susceptible to accrual are property taxes, intergovernmental grants and investment income. Property taxes are considered available if they are collected and remitted by the collecting agent to the Board within 60 days after fiscal year-end. \r\n \r\nExpenditures are generally recognized when the related fund liability is incurred. \r\n \r\nA departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share of these contracts. During fiscal year 1997, a substantial number of personnel ofthe Board were employed for a one hundred and ninety day period beginning in late August 1996 \r\n- 9- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1997 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nand ending in early June 1997. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 1996 and ending in August 1997. State grants to fund the State's share of these contracts were disbursed from the Georgia Department of Education to the Board in the same twelve months. As of June 30, 1997, compensation under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 1997, had not been made. Payments for these two months were made and recorded as expenditures by the Board subsequent to June 30, 1997. Also, the State's portion of the compensation paid in July and August 1997 was received and recorded as revenue in the fiscal year subsequent to June 30, 1997. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1996, were recorded in the year ended June 30, 1997. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed. \r\nAgency funds are accounted for using the modified accrual basis of accounting in recognizing assets and liabilities. \r\nBUDGET \r\nThe Appling County Board of Education's budget is a complete fmancial plan for the Board's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level of budget control was established by the Board at the aggregate level. The budget for governmental funds was prepared on a basis other than generally accepted accounting principles. \r\nThe budget process begins when the Board's administration prepares a tentative budget for the Board's approval. After approval of this tentative budget by the Board, such budget is advertised at least once in a newspaper of general circulation in the locality. At the next regular meeting ofthe Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167, to the Georgia Department of Education. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year-end. \r\nThe Statement ofRevenues, Expenditures and Changes in Fund Balances - Budget and Actual presents actual and budgeted data for the General Fund and Special Revenue Fund. \r\nCASH AND CASH EQUIVALENTS \r\nCOMPOSITION OF DEPOSITS Cash and cash equivalents consist of deposits in authorized financial institutions. Georgia Laws authorize the Board to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, \r\n- 10- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1997 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nor insured State chartered building and loan associations. The placement of proceeds from bond issues in certificates of deposit is limited to financial institutions located within this State. \r\nINVESTMENTS \r\nCOMPOSITION OF INVESTMENTS Investments made by the Board are stated at cost. The Official Code of Georgia Annotated Section 36-83-4 authorizes the Board to invest its funds. In selecting among options for investment or among institutional bids for deposits, the highest rate of return shall be the objective, given equivalent conditions of safety and liquidity. Funds may be invested in the following: \r\n(l) Obligations issued by the State of Georgia or by other states, \r\n(2) Obligations issued by the United States government, \r\n(3) Obligations fully insured or guaranteed by the United States government or a United States government agency, \r\n(4) Obligations of any corporation of the United States government, \r\n(5) Prime banker's acceptances, \r\n(6) The Local Government Investment Pool administered by the State of Georgia, Office of Treasury and Fiscal Services, \r\n(7) .Repurchase agreements, and \r\n(8) Obligations of other political subdivisions of the State of Georgia. \r\nRECEIVABLES \r\nReceivables consist of grant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. \r\nPROPERTY TAXES \r\nThe Appling County Board of Commissioners fixed the property tax levy for the 1996 tax year (calendar year) on September 17, 1996 (levy date). Taxes were due on December 21, 1996. The lien date for property taxes was January 1, 1996. Taxes collected within the current fiscal year or within 60 days after year-end are \r\n- 11 - \r\n \r\n APPLING COUNTY BOARD OF EDUCAnON \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1997 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\nreported as revenue in fiscal year 1997 since their collection meets the criteria of GASB codification section P70.l03. The Appling County Tax Commissioner bills and collects the property taxes for the Board of Education. \r\n \r\nThe tax millage rate levied for the 1996 tax year (calendar year) for the Appling County Board of Education was as follows (a mill equals $1 per thousand dollars of assessed value): \r\n \r\nSchool Operations \r\n \r\n13.22 mills \r\n \r\nINVENTORIES \r\n \r\nFOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost (first-in, first-out). Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Purchased foods inventories are recorded as expenditures at the time of purchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute \"available spendable resources\" even though they are a component of net current assets. \r\n \r\nCOMPENSATED ABSENCES \r\n \r\nCompensated absences represent obligations of the Board relating to employees' rights to receive compensation for future absences based upon service already rendered. This obligation relates only to vesting accumulating leave in which payment is probable and can be reasonably estimated. No liability has been recorded in the individual funds for the current portion ofthis obligation as this amount is deemed immaterial to the general purpose financial statements. \r\n \r\nAdditionally, the dollar value of accumulated compensated absences at June 30, which will be payable from future resources has not been recorded in the General Long-Term Debt Account Group as this liability is also deemed to be immaterial to the fair presentation of these financial statements. \r\n \r\nINTERFUND TRANSACTIONS \r\n \r\nThe Board has the following types ofinterfund transactions: \r\n \r\nReimbursements of expenditures initially made from a fund that are properly applicable to another fund, are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed. \r\n \r\n- 12 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1997 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nOperating transfers are recorded for all interfund transactions other than reimbursements. \r\nMEMORANDUM ONLY - TOTAL COLUMNS \r\nTotal columns on the general purpose financial statements are captioned \"Memorandum Only\" to indicate that they are presented only to facilitate fmancial analysis. Data in these columns do not present fmancial position or results of operations in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not .been made in the aggregation of this data. Certain reclassifications have been made to the comparative data to conform to the current year classifications. \r\nNote 2: DEPOSITS AND INVESTMENTS \r\nCOLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee of insurance, or by collateral. The aggregate of the face value of such surety bond and the market value ofsecurities shall be equal to not less than 110 percent ofthe public funds being secured after the deduction ofthe amount of deposit insurance. OCGA Section 45-8-11 provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts. \r\nAcceptable security for deposits consists of anyone of or any combination of the following: \r\n(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, \r\n(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation, \r\n(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia, \r\n(4) Bonds, bills, notes, certificates of indebtedness or other obligations ofthe counties or municipalities of the State of Georgia, \r\n(5) Bonds of any public authority created by the laws ofthe State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose, \r\n(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and \r\n \r\n- 13 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1997 \r\n \r\nNote 2: DEPOSITS AND INVESTMENTS \r\n \r\n(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intennediate Credit Bank, the Central Bank for Cooperatives, the Fann Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. \r\n \r\nCATEGORIZATION OF DEPOSITS At June 30, 1997, the bank balances were $1,443,125.46. The amounts of the total bank balances are classified into three categories of credit risk: \r\n \r\nCategory 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name. \r\nCategory 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name. \r\nCategory 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging fmancial institution, or by its trust department or agent but not in the Board's name.) \r\n \r\nThe Board's deposits are classified by risk category at June 30, 1997, as follows: \r\n \r\nRisk Category \r\n \r\nBank Balance \r\n \r\nI \r\n \r\n$ 300,000.00 \r\n \r\n2 \r\n \r\n1,143,125.46 \r\n \r\n3 \r\n \r\n0.00 \r\n \r\nTotal \r\n \r\n$ 1.443,125.46 \r\n \r\nCATEGORIZATION OF INVESTMENTS At June 30, 1997, the carrying amount of the \"Board's total investments was $416,888.58 and consisted entirely of funds invested in the Local Government Investment Pool administered by the State of Georgia, Office of Treasury and Fiscal Services which are not required to be categorized since the Board did not own any specific identifiable securities in the pool. The investment policy of the State of Georgia, Office of Treasury and Fiscal Services for the Local Government Investment Pool does not provide for investment in derivatives or similar investments. \r\n \r\nNote 3: NON-MONETARY TRANSACTIONS \r\n \r\nThe Board receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories \r\n \r\n- 14- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1997 \r\n \r\nNote 4: RISK MANAGEMENT \r\n \r\nThe Board is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; natural disaster and unemployment compensation. \r\n \r\nThe Board has obtained commercial insurance for risk of loss associated with torts, assets and errors or omissions. The Board has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Board's insurance coverage in any of the past three years. \r\n \r\nThe Board has elected to self-insure for all losses related to naturai disaster. The Board has not experienced any losses related to this risk in the past three years. \r\n \r\nThe Board is self-insured with regard to unemployment compensation claims. In connection with this program, a self-insurance reserve has been established within the General Fund by the Board. The Board accounts for claims within the General Fund with expenditure and liability being reported when it is probable that a loss has occurred, and the amount ofthat loss can be reasonably estimated. \r\n \r\nChanges in the unemployment compensation claims liability during the last two fiscal years are as follows: \r\n \r\n1996 1997 \r\n \r\nBeginning of Year Liability \r\n \r\nClaims and \r\nChanges in \r\nEstimates \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n806.25 $ \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\nClaims Paid \r\n \r\nEnd ofYear Liability \r\n \r\n806.25 $ \r\n \r\n0.00 \r\n \r\n0.00 $ \r\n \r\n0.00 \r\n \r\nThe Board participates in the Georgia Education Workers' Compensation Trust, a public entity risk pool organized on December 1, 1991 to develop, implement and administer a program of workers' compensation self-insurance for its member organizations. The Board pays an annual premium to the Trust for its general insurance coverage. Additional insurance coverage is provided through an agreement by the Trust with the United States Fidelity and Guaranty Company to provide coverage for potential losses sustained by the Trust in excess of $250,000.00 loss per occurrence, up to $2,000,000.00. \r\n \r\nThe Board has purchased surety bonds to provide additional insurance coverage as follows: \r\n \r\nPosition Covered \r\n \r\nAmount \r\n \r\nSuperintendent Each Employee \r\n \r\n$ 100,000.00 $ 10,000.00 \r\n \r\n- 15 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1997 \r\n \r\nNote 5: ON-BEHALF PAYMENTS \r\nThe Board has recognized revenues and expenditures in the amount of$381,624.38 for health insurance and retirement contributions paid on the Board's behalf by the following State Agencies. \r\nGeorgia Department of Education Paid to the State Merit System of Personnel Administration For Health Insurance ofNon-Certified Personnel In the amount of$307,209.71 \r\nPaid to the Teachers Retirement System of Georgia For Teachers Retirement System (TRS) Employer's Cost In the amount of $28,582.67 \r\nOffice of Treasury and Fiscal Services Paid to the Public School Employees Retirement System For Public School Employees Retirement (PSERS) Employer's Cost In the amount of $45,832.00 \r\nNote 6: CONTINGENT LIABILITIES \r\nAmounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Board believes that such disallowances, if any, will be immaterial to its overall financial position. \r\nThe Board is a defendant in various legal proceedings pertaining to matters incidental to the performance of routine Board operations. The ultimate disposition of these proceedings is not presently determinable, but is not believed to be material to the general purpose financial statements. \r\nNote 7: RELATED PARTY TRANSACTION \r\nDuring the fiscal year ended June 30,1997, the Board made purchases from Jay's T.V. and Appliance totaling $1,664.11. The owner of Jay's T.V. and Appliance is Jay Taylor, the spouse of Board member Shirley C. Taylor. Due to the nature ofthis relationship, the business transactions disclosed above are considered related party transactions and as such are specifically disclosed as required by generally accepted accounting principles. \r\nNote 8: ACCUMULATED EMPLOYEES' LEAVE \r\nNoncertified employees earn annual leave ranging from five to fifteen days each year depending upon the employee's length of continuous service with a maximum of fifteen days. Employees are paid, at the current rate of pay, for unused accumulated leave upon retirement or termination of employment. See Note 1 Compensated Absences \r\n- 16- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30,1997 \r\n \r\nNote 9: RETIREMENT PLANS \r\n \r\nTEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) \r\n \r\nTRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts. \r\n \r\nTRS CONTRIBUTIONS REQUIRED AND MADE Employees of the Board who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The Board makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 11.81% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows: \r\n \r\nFiscal Year \r\n \r\nPercentage Contributed \r\n \r\nRequired Contribution \r\n \r\n,1997 1996 1995 \r\n \r\n100% 100% 100% \r\n \r\n$ 1,428,764.85 $ 1,347,361.19 .. $ 1,243,594.91 \r\n \r\n- 17 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30,1997 \r\n \r\nASSETS \r\nCash and Cash Equivalents \r\nAccounts Receivable \r\nInventories Food Donated Commodities Purchased Food \r\n \r\nSCHOOL FOOD \r\nSERVICES FUND \r\n \r\nLOTIERY PROGRAMS \r\n \r\n$ \r\n \r\n453,159.17 $ \r\n \r\n72,972.51 \r\n \r\n24,754.48 \r\n \r\n1,000.00 \r\n \r\n20,712.51 13,836.64 \r\n \r\nTotal Assets \r\n \r\n$ \r\n \r\n512,462.80 $ ===73=,9..7.,;;,2..5..=1 \r\n \r\nLIABILITIES AND FUND EQUITY \r\nLIABILITIES \r\nCash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable \r\nTotal Liabilities \r\nFUND EQUITY \r\nFund Balances Reserved For Continuation of Federal Programs For Inventories Food Donated Commodities Purchased Food Unreserved Undesignated \r\nTotal Fund Equity \r\nTotal Liabilities and Fund Equity \r\n \r\n$ \r\n \r\n9,143.43 $ \r\n \r\n13,272.05 \r\n \r\n52,434.62 \r\n \r\n60,383.26 \r\n \r\n317.20 \r\n \r\n$ \r\n \r\n61,578.05 $ \r\n \r\n73,972.51 \r\n \r\n$ \r\n \r\n20,712.51 \r\n \r\n13,836.64 \r\n \r\n416,335.60 $ \r\n \r\n$ \r\n \r\n450,884.75 $ \r\n \r\n0.00 0.00 \r\n \r\n$ \r\n \r\n512,462.80 $ ===73=,9..7.,;;,2..5..=1 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 18- \r\n \r\n EXHIBIT\"E\" \r\n \r\nFEDERAL PROGRAMS \r\n \r\nOTHER \r\n \r\nTOTALS \r\n \r\nPROGRAMS JUNE 30,1997 JUNE 30,1996 \r\n \r\n$ 526,131.68 $ 473,947.56 \r\n \r\n$ 161,378.79 $ \r\n \r\n8,976.00 \r\n \r\n196,109.27 \r\n \r\n421,835.19 \r\n \r\n20,712.51 13,836.64 \r\n \r\n26,710.32 14,080.03 \r\n \r\n$ 161,378.79 $ \r\n \r\n8,976.00 $ 756,790.10 $ 936,573.10 \r\n \r\n$ \r\n \r\n14,229.99 $ \r\n \r\n20,318.37 \r\n \r\n92,942.72 \r\n \r\n20,790.87 \r\n \r\n$ 148,281.95 $ \r\n \r\n5,696.37 $ 5,696.37 $ \r\n \r\n19,926.36 $ 42,733.85 205,760.60 21,108.07 \r\n289,528.88 $ \r\n \r\n219,979.90 44,107.30 210,638.18 19,790.04 \r\n494,515.42 \r\n \r\n$ \r\n \r\n13,096.84 \r\n \r\n$ \r\n \r\n13,096.84 $ \r\n \r\n6,471.94 \r\n \r\n_ _ _--=o.:.;:.o~o$ _ _...3..,;2;;.7\".9;=.6.;;3;,~ \r\n \r\n$ \r\n \r\n13,096.84 $ _ _...3..,;2;;.7\".9;=..6.;3;;,~$ \r\n \r\n20,712.51 13,836.64 \r\n419,615.23 \r\n467,261.22 $ \r\n \r\n26,710.32 14,080.03 \r\n394,795.39 \r\n442,057.68 \r\n \r\n$ 161,378.79 $ \r\n \r\n8,976.00 $ 756,790.10 $ 936,573.10 \r\n \r\n- 19- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES \r\nSPECIAL REVENUE FUND YEAR ENDED JUNE 30,1997 \r\n \r\nFUND BALANCE JUNE 30 \r\n \r\n$ 450,884.75 $ ......====.......0.....0..==0 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 20- \r\n \r\n EXHIBIT\"F\" \r\n \r\nFEDERAL PROGRAMS \r\n \r\nOTHER PROGRAMS \r\n \r\nTOTALS YEAR ENDED JUNE 30,1997 JUNE 30,1996 \r\n \r\n$ $ 1,015,055.60 \r\n$ 1,015,055.60 $ \r\n \r\n41,176.00 $ \r\n40,125.36 \r\n81,301.36 $ \r\n \r\n714,240.19 $ \r\n1,796,180.31 364,828.84 \r\n2,875,249.34 $ \r\n \r\n818,002.62 1,889,745.72 \r\n335,850.78 \r\n3,043,599.12 \r\n \r\n$ \r\n \r\n796,899.73 $ \r\n \r\n29,441.79 88,348.94 \r\n3,382.53 56,719.84 \r\n \r\n4,200.97 18,960.70 \r\n7,584.35 2,902.09 \r\n \r\n$ 1,008,440.94 $ \r\n \r\n$ \r\n \r\n6,614.66 $ \r\n \r\n53,308.17 $ 1,334,833.71 $ 1,535,110.06 \r\n \r\n22,891.61 1,821.95 \r\n \r\n132,733.52 88,463.94 3,382.53 60,225.86 30.00 4,431.53 39,007.43 8,031.70 \r\n1,170,872.07 1,821.95 \r\n \r\n121,868.88 93,005.14 \r\n61,355.51 \r\n33,056.73 9,683.50 \r\n1,174,298.16 \r\n \r\n78,021.73 $ 2,843,834.24 $ 3,028,377.98 \r\n \r\n3,279.63 $ \r\n \r\n31,415.10 $ \r\n \r\n15,221.14 \r\n \r\n10.24 \r\n \r\n29.64 \r\n \r\n7,760.79 \r\n \r\n$ \r\n \r\n6,624.90 $ \r\n \r\n3,279.63 $ \r\n \r\n31,444.74 $ \r\n \r\n22,981.93 \r\n \r\n6,471.94 \r\n \r\n0.00 \r\n \r\n442,057.68 \r\n \r\n414,517.87 \r\n \r\n-5,997.81 -243.39 \r\n \r\n2,572.55 1,985.33 \r\n \r\n$ \r\n \r\n13,096.84 $ \r\n \r\n3,279.63 $ \r\n \r\n467,261.22 $ \r\n \r\n442,057.68 \r\n \r\n- 21 - \r\n \r\n ASSETS Cash and Cash Equivalents Investments Accounts Receivable \r\nTotal Assets \r\n \r\nAPPLING COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET CAPITAL PROJECTS FUND JUNE 30, 1997 \r\n \r\nEXHIBIT\"G\" \r\n \r\nREGULAR \r\n \r\nGEORGIA STATE FINANCING AND \r\nINVESTMENT COMMISSION \r\n \r\nTOTALS JUNE 30, 1997 JUNE 30, 1996 \r\n \r\n$ \r\n \r\n434,818.72 \r\n \r\n$ \r\n \r\n434,818.72 $ \r\n \r\n475,454.44 \r\n \r\n181,122.83 \r\n \r\n181,122.83 \r\n \r\n171,585.57 \r\n \r\n$ \r\n \r\n36,000.00 \r\n \r\n36,000.00 \r\n \r\n36,000.00 \r\n \r\n$ \r\n \r\n615,941.55 $ \r\n \r\n36pOO.00 $ \r\n \r\n651,941.55 $ \r\n \r\n683,040.01 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 22- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES \r\nCAPITAL PROJECTS FUND YEAR ENDED JUNE 30,1997 \r\n \r\nEXHIBIT\"H\" \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 23- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION STATEMENT OF CHANGES IN ASSETS AND LIABILITIES \r\nFIDUCIARY FUND TYPE - AGENCY FUND YEAR ENDED JUNE 30,1997 \r\n \r\nEXHIBIT \"I\" \r\n \r\nSCHOOL FOOD SERVICES SPECIAL ACCOUNT \r\nASSETS Cash and Cash Equivalents \r\n \r\nBALANCE JULY 1,1996 ADDITIONS DEDUCTIONS \r\n \r\nBALANCE JUNE 30, 1997 \r\n \r\n$ \r\n \r\n17,741.64 $ 11,227.94 $ \r\n \r\n11,811.25 $ \r\n \r\n17,158.33 \r\n \r\nLIABILITIES Funds Held for Others \r\n \r\n$ \r\n \r\n17,741.64 $ 11,227.94 $ \r\n \r\n11,811.25 $ ==1..7. =,1;,;;5=8=.3=3 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 24- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nYEAR ENDED JUNE 30,1997 \r\n \r\nSCHEDULE \"1\" \r\n \r\nFUNDING AGENCY PROGRAM/GRANT \r\nAgriculture, U, S, Department of Pass-Through From Georgia Department of Education Food and Nutrition Program Food Services School Breakfast Program 1997 Grant National School Lunch Program 1997 Grant Food Distribution Program (1) \r\nTotal U, S, Department of Agriculture \r\nEducation, U, S, Department of Pass-Through From First District Regional Educational Service Agency d/b/a Live Oak Migrant Education Agency Elementary and Secondary Education Act Title I Migrant Education 1996 Summer 1997 Regular Pass-Through From Georgia Department of Education Elementary and Secondary Education Act Title I Grants to Local Educational Agencies 1997 Grant Title II Eisenhower Professional Development 1996 Grant 1997 Grant Title VI Innovative Education Program Strategies 1997 Grant Individuals with Disabilities Education Act Part B - Special Education Flow Through 1997 Grant Preschool 1997 Grant Safe and Drug-Free Schools 1997 Grant Vocational Education - Basic Grants to States High School Program Basic Grant 1997 Grant \r\nTotal U. S. Department of Education \r\nOTHER FEDERAL ASSISTANCE \r\nDefense, U. S. Department of Direct Department of the Air Force R.O.T,C, Program \r\n \r\nCFDA NUMBER \r\n \r\nPASSTHROUGH \r\nENTITY ID \r\nNUMBER \r\n \r\nFEDERAL REVENUE IN PERIOD \r\n \r\nEXPENDITURES IN PERIOD \r\n \r\n.. 10,553 10,555 10,550 \r\n \r\nN/A $ \r\nN/A N/A \r\n$ \r\n \r\n160,059,08 \r\n547,472,06 $ 73,593,57 \r\n781,124,71 $ \r\n \r\n(2) \r\n1,094,376,41 (3) 73,593,57 \r\n1,167,969,98 \r\n \r\n84,011 84,011 \r\n \r\n960472 $ 970218 \r\n \r\n58,526,94 $ 45,737,07 \r\n \r\n58,526,94 45,737,07 \r\n \r\n* 84,010 \r\n \r\nN/A \r\n \r\n84,281 \r\n \r\nN/A \r\n \r\n84.281 \r\n \r\nN/A \r\n \r\n84,298 \r\n \r\nN/A \r\n \r\n624,920,87 \r\n17,369,00 \r\n.. \r\n17,922.00 \r\n \r\n624,931,11 \r\n4,272,16 6,471,94 \r\n17,922,00 \r\n \r\n84.027 \r\n \r\nN/A \r\n \r\n84,173 \r\n \r\nN/A \r\n \r\n84.186 \r\n \r\nN/A \r\n \r\n156,710,63 37,498,70 25,106.00 \r\n \r\n156,710.63 37,498.70 25,106,00 \r\n \r\n84,048 \r\n \r\nN/A $ \r\n \r\n31,264,39 1,015,055.60 $ \r\n \r\n31,264,39 1,008,440.94 \r\n \r\n$ \r\n \r\n23,116,91 \r\n \r\n(4) \r\n \r\nTotal Federal Financial Assistance \r\nN/A = Not Available \r\n \r\n- 25- \r\n \r\n$ \r\n \r\n1,819,297.22 $ \r\n \r\n2,176,410.92 \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS \r\nYEAR ENDED JUNE 30, 1997 \r\n \r\nSCHEDULE \"1\" \r\n \r\nNotes to the Schedule of Expenditures of Federal Awards \r\n(1) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the system during the current fiscal year. \r\n(2) Expenditures for the School Breakfast Program were not maintained separately and are included in the 1997 National School Lunch Program. \r\n(3) Expenditures for this program include State. and/or Other Funds. Expenditures are not maintained by fund source. \r\n(4) Expenditures on this program were not maintained by fund source. \r\nMajor Programs are identified by an asterisk (*) in front of the CFDA number. \r\nThe Board did not provide Federal Assistance to any Subrecipient. \r\nThe accompanying schedule of expenditures of Federal awards includes the Federal grant activity of the Appling County Board of Education and is presented on the modified accrual basis of accounting which is the same basis of accounting used in the presentation of the general purpose finan,cial statements. \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 26- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30, 1997 \r\n \r\nSCHEDULE \"2\" \r\n \r\nAGENCY/FUNDING \r\nGRANTS Education, Georgia Department of Quality Basic Education General and Career Education Programs Special Education Programs Remedial Education Program Media Center Programs Staff Development Programs Indirect Cost Pupil Transportation Regular Bus Replacement Middle School Incentive Program In-School Suspension Mid-term Adjustment Migrant Mid-term Adjustment Counselors Grades 4 and 5 Technology Training Local Fair Share Food Services Vocational Education Other State Programs Advanced Placement Exams Health Insurance Mentor Teacher Program Preschool Handicapped Program Remedial Summer School Program Teachers'Retirement Lottery Program Instructional Technology \r\nOffice of School Readiness Pre-Kindergarten Program \r\nOffice of Treasury and Fiscal Services Public School Employees Retirement \r\nHighway Safety, Governor's Office of Youth Alcohol Grant Program \r\nCONTRACT Education, Georgia Department of Leadership Development Program \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nSPECIAL \r\n \r\nGENERAL \r\n \r\nREVENUE \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ 6,693,108,00 1,483,893.00 261,887.00 280,745.00 89,228,00 1,928,499.00 \r\n525,835.00 171,473.00 264,050.00 \r\n81,607.00 104,736.00 \r\n13,860.00 18,148.00 54,313.00 -3,023,040.00 \r\n$ 75,021.00 \r\n45.11 307,209.71 \r\n1,176.00 \r\n5,462.47 28,582.67 \r\n45,832.00 \r\n1,940.00 \r\n \r\n$ \r\n83,682.00 41,176.00 66,440.00 \r\n \r\n6,693,108.00 1,483,893.00 \r\n261,887,00 280,745.00 \r\n89,228,00 1,928,499,00 \r\n525,835.00 171,473.00 264,050.00 \r\n81,607.00 104,736.00 \r\n13,860.00 18,148.00 54,313.00 -3,023,040.00 83,682.00 75,021.00 \r\n45.11 307,209.71 \r\n1,176.00 41,176,00 \r\n5,462.47 28,582.67 \r\n66,440.00 \r\n \r\n522,942.19 \r\n \r\n522,942.19 \r\n \r\n45,832.00 \r\n \r\n1,940.00 \r\n \r\n3,000.00 \r\n \r\n3,000.00 \r\n \r\n$ 9,416,610.96 $ \r\n \r\n714,240.19 $ 10,130,851.15 \r\n \r\nSee notes to the general purpose financial statements, \r\n \r\n- 27- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES LOTTERY PROGRAMS YEAR ENDED JUNE 30.1997 \r\n \r\nSCHEDULE \"3\" \r\n \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services General Administration School Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services \r\n \r\nINSTRUCTIONAL TECHNOLOGY \r\n \r\nPRE-KINDERGARTEN PROGRAM \r\n \r\nTOTAL \r\n \r\n$ \r\n \r\n66,440.00 $ \r\n \r\n19.40 \r\n \r\n418,185.81 $ \r\n80.380.72 115.00 \r\n3,506.02 30.00 \r\n230.56 20.046.73 \r\n447.35 \r\n \r\n484,625.81 \r\n80,400.12 115.00 \r\n3,506.02 30.00 \r\n230.56 20,046.73 \r\n447.35 \r\n \r\nTotal Expenditures \r\n \r\n$ \r\n \r\n66,459.40 $ \r\n \r\n522,942.19 $ ====58=:9=,4=0=1.=5.9.. \r\n \r\nRECAP: Salaries and Benefits Pre-Kindergarten Program Other Expenditures Instructional Technology Pre-Kindergarten Program \r\n \r\n$ \r\n \r\n460,862.73 \r\n \r\n66,459.40 62,079.46 \r\n \r\n$ \r\n \r\n589,401.59 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 28- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL \r\nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30, 1997 \r\n \r\nSCHEDULE \"4\" \r\n \r\nMinimum Expenditure Requirements (Total Allotment) Expenditures on Combined Program Basis \r\nSalaries Operations \r\nLess: Expenditures for Media Center Programs in Excess of Total Media Allotment \r\nExpenditures per Audit \r\nAmount of Underexpenditure for Total Allotment \r\n \r\nFOURTEEN WEIGHTED AND MEDIA CENTER \r\nPROGRAMS \r\n \r\n100% TEST FOR OPERATIONS PORTION OF FOURTEEN WEIGHTED PROGRAMS \r\n \r\n$ 8,824,369.00 $ _ _..;2;.;.4\"-'7,.:;.;87..;8.:.:;.0..:;.,.0 \r\n \r\n$ 10,411,995.15 651 ,621.13 $ _ _..:5:.:.57.:..!.,.:,.744.:..:.:.:.4.=.8 \r\n$ 11,063,616.28 \r\n \r\n-201,411.54 $ 10,862,204.74 \r\n \r\n$ \r\n \r\n0.00 $=====0=.0::::0 \r\n \r\nSee notes to the general purpose financial statements. - 29 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - BY PROGRAM \r\nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30,1997 \r\n \r\nGENERAL AND CAREER EDUCATION PROGRAMS Kindergarten (*) Grades 1 - 3 (*) Sub-Total- K-3 Grades 4  5 (*) Grades 6 - 8 (*) Grades 9  12 (*) High School Laboratories (*) Vocational Education Laboratories (*) Total General and Career Education Programs \r\nSPECIAL EDUCATION PROGRAMS RegUlar Programs Category I (*) Category II (*) Category III (*) Category IV (*) Category V (*) Sub-Total Regular Category VI (Gifted) (*) Total Special Education Programs \r\nREMEDIAL EDUCATION PROGRAM (*) Total Fourteen Weighted Programs \r\nMEDIA CENTER PROGRAMS Salaries Operations Total Media Center Programs \r\nTotal Fourteen Weighted and Media Center Programs \r\n \r\nALLOTMENTS FROM DEPARTMENT OF EDUCATION \r\n \r\nREQUIRED \r\n \r\nORIGINAL \r\n \r\n~ \r\n \r\nORIGINAL \r\n \r\nMID-TERM \r\n \r\n$ \r\n \r\n624,342.00 \r\n \r\n$ \r\n \r\n561,907.80 $ \r\n \r\n1,652,464.00 \r\n \r\n1,487,217.60 \r\n \r\n$ 2,276,806.00 90 $ 2,049,125.40 $ \r\n \r\n808,980.00 90 \r\n \r\n728,082.00 \r\n \r\n1,624,069.00 90 \r\n \r\n1,461,662.10 \r\n \r\n1;203,969.00 90 \r\n \r\n1,083,572.10 \r\n \r\n429,093.00 90 \r\n \r\n386,183.70 \r\n \r\n350,191.00 90 \r\n \r\n315,171.90 \r\n \r\n$ 6,693,108.00 \r\n \r\n$ 6,023,797.20 $ \r\n \r\n65,915.00 65,915.00 \r\n65,915.00 \r\n \r\n$ 1,452,607.00 \r\n \r\n$ 1,307,346.30 $ \r\n \r\n38,821.00 \r\n \r\n$ 1,452,607.00 90 $ 1,307,346.30 $ \r\n \r\n31,286.00 90 \r\n \r\n28,157.40 \r\n \r\n$ 1,483,893.00 \r\n \r\n$ 1,335,503.70 $ \r\n \r\n$ \r\n \r\n261,887.00 90 $ \r\n \r\n235,698.30 $ \r\n \r\n$ 8,438,888.00 \r\n \r\n$ 7,594,999.20 $ \r\n \r\n38,821.00 \r\n38,821.00 0.00 \r\n104,736.00 \r\n \r\n$ \r\n \r\n226,663.00 90 $ \r\n \r\n203,996.70 $ \r\n \r\n54,082.00 90 \r\n \r\n48,673.80 \r\n \r\n$ \r\n \r\n280,745.00 \r\n \r\n$ \r\n \r\n252,670.50 $ \r\n \r\n0.00 0.00 \r\n \r\n$ 8,719,633.00 \r\n \r\n$ 7,847,669.70 $ \r\n \r\n104,736.00 \r\n \r\nSTAFF DEVELOPMENT PROGRAMS Cost of Instruction Professional Development \r\nTotal Staff Development Programs (*) Identifies Fourteen Weighted Programs. See notes to the general purpose financial statements. \r\n \r\n$ \r\n \r\n87,710.62 \r\n \r\n1,517.38 \r\n \r\n$ \r\n \r\n87,710.62 $ \r\n \r\n1,517.38 \r\n \r\n0.00 0.00 \r\n \r\n$ \r\n \r\n89,228.00 100 $ \r\n \r\n89,228.00 $ =====0..0..,,=0 \r\n \r\n- 30 - \r\n \r\n SCHEDULE \"5\" \r\n \r\nTOTAL REQUIRED \r\n \r\nACTUAL EXPENDITURES \r\n \r\nSALARIES \r\n \r\nOPERATIONS \r\n \r\nTOTAL \r\n \r\nAMOUNT OF UNDEREXPENDITURE \r\nFOR REQUIRED ALLOTMENT \r\n \r\n$ \r\n \r\n627,822.80 $ \r\n \r\n826,864.35 $ \r\n \r\n22,707.36 $ \r\n \r\n849,571.71 \r\n \r\n1,487,217.60 \r\n \r\n1,798,112.32 \r\n \r\n87,170.92 \r\n \r\n1,885,283.24 \r\n \r\n$ 2,115,040.40 $ 2,624,976.67 $ \r\n \r\n109,878.28 $ 2,734,854.95 $ \r\n \r\n0.00 \r\n \r\n728,082.00 \r\n \r\n1,238,744.80 \r\n \r\n53,127.74 \r\n \r\n1,291,872.54 \r\n \r\n0.00 \r\n \r\n1,461,662.10 \r\n \r\n1,789,239.93 \r\n \r\n112,308.04 \r\n \r\n1,901,547.97 \r\n \r\n0.00 \r\n \r\n1,083,572.10 \r\n \r\n1,471,101.41 \r\n \r\n131,816.80 \r\n \r\n1,602,918.21 \r\n \r\n0.00 \r\n \r\n386,183.70 \r\n \r\n425,611.19 \r\n \r\n19,127.47 \r\n \r\n444,738.66 \r\n \r\n0.00 \r\n \r\n315,171.90 \r\n \r\n686,911.21 \r\n \r\n76,350.07 \r\n \r\n763,261.28 \r\n \r\n0.00 \r\n \r\n$ 6,089,712.20 $ 8,236,585.21 $ \r\n \r\n502,608.40 $ 8,739,193.61 \r\n \r\n$ 1,346,167.30 $ \r\n \r\n5,274.16 $ 430,334.05 826,975.14 168,064.95 \r\n19,972.37 \r\n \r\n182.34 $ 6,680.82 32,315.24 7,241.00 \r\n \r\n5,456.50 437,014.87 859,290.38 175,305.95 \r\n19,972.37 \r\n \r\n$ 1,346,167.30 $ 1,450,620.67 $ \r\n \r\n46,419.40 $ 1,497,040.07 \r\n \r\n0.00 \r\n \r\n28,157.40 \r\n \r\n74,143.77 \r\n \r\n5,690.81 \r\n \r\n79,834.58 \r\n \r\n0.00 \r\n \r\n$ 1,374,324.70 $ 1,524,764.44 $ \r\n \r\n52,110.21 $ 1,576,874.65 \r\n \r\n$ \r\n \r\n235,698.30 $ \r\n \r\n262,365.61 $ \r\n \r\n3,025.87 $ \r\n \r\n265,391.48 \r\n \r\n0.00 \r\n \r\n$ 7,699,735.20 $ 10,023,715.26 $ \r\n \r\n557,744.48 $ 10,581,459.74 \r\n \r\n$ \r\n \r\n203,996.70 $ \r\n \r\n388,279.89 \r\n \r\n$ \r\n \r\n388,279.89 \r\n \r\n0.00 \r\n \r\n48,673.80 \r\n \r\n$ \r\n \r\n93,876.65 \r\n \r\n93,876.65 \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n252,670.50 $ \r\n \r\n388,279.89 $ \r\n \r\n93,876.65 $ \r\n \r\n482,156.54 \r\n \r\n$ 7,952,405.70 $ 10,411,995.15 $ \r\n \r\n651,621.13 $ 11,063,616.28 $ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n87,710.62 \r\n \r\n1,517.38 \r\n \r\n$ ==~89;;;,,2~2;;;;8;;;;.0.;;;.0 \r\n \r\n$ \r\n \r\n87,710.62 $ \r\n \r\n87,710.62 \r\n \r\n1,517.38 \r\n \r\n1,517.38 \r\n \r\n$ \r\n \r\n89,228.00 $ \r\n \r\n89,228.00 $ ========0.=00= \r\n \r\n- 31 - \r\n \r\n SECTION II COMPLIANCE AND INTERNAL CONTROL REPORTS \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR \r\n(404) 6562174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.w., Suite 214 Atlanta, Georgia 30334-8400 \r\nApril 23, 1998 \r\n \r\nHonorable Zell Miller, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the Appling County Board of Education \r\n \r\nREPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\n \r\nLadies and Gentlemen: \r\n \r\nWe have audited the [mancial statements of Appling County Board of Education as of and for the year ended \r\n \r\nJune 30, 1997, and have issued our report thereon dated April 23, 1998. This report was qualified for various \r\n \r\ndepartures from generally accepted accounting principles, as identified in the auditor's report on the general- \r\n \r\npurpose financial statements. We conducted our audit in accordance with generally accepted auditing \r\n \r\nstandards and the standards applicable to [mancial audits contained in Government Auditing Standards, issued \r\n \r\nby the Comptroller General of the United States. \r\n \r\n' \r\n \r\nCompliance \r\n \r\nAs part of obtaining reasonable assurance about whether Appling County Board of Education's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. \r\n \r\nInternal Control Over Financial Reporting \r\n \r\nIn planning and performing our audit, we considered Appling County Board of Education's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. However, we noted a certain matter involving the internal control over financial reporting and its \r\n \r\n97YB-40 \r\n \r\n operation that we consider to be a reportable condition. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control over financial reporting that, in ourjudgement, could adversely affect Appling County Board ofEducation's ability to record, process, summarize and report financial data consistent with assertions of management in the financial statements. The reportable condition is described in the accompanying Schedule of Findings and Questioned Costs as item FS-6011-97-01. \r\nA material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control over fmancial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions and accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, the reportable condition described above is considered to be a material weakness. \r\nThis report is intended for the information of management, the Federal cognizant agency, Federal awarding agencies and pass through entities. This restriction is not intended to limit the distribution ofthis report which is a matter of public record. \r\nRespectfully submitted, \r\n~~ \r\nClaude 1. Vickers State Auditor \r\nCLV:gp 97YB-40 \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.w., Suite 214 Atlanta, Georgia 30334-8400 \r\nApril 23, 1998 \r\n \r\nHonorable Zell Miller, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the Appling County Board of Education \r\nREPORT ON COMPLIANCE WITH REOUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-I 33 \r\nLadies and Gentlemen: \r\nCompliance \r\nWe have audited the compliance of Appling County Board of Education with the types of compliance requirements described in the US. Office ofManagement and Budget (OMB) Circular A-133 Compliance Supplement that are applicable to each of its major Federal programs for the year ended June 30, 1997. Appling County Board of Education's major Federal programs are identified in the accompanying Schedule of Findings and Questioned Costs. Compliance with the requirements of laws, reguiations, contracts and grants applicable to each of its major Federal programs is the responsibility of Appling County Board of Education's management. Our responsibility is to express an opinion on Appling County Board of Education's compliance based on our audit. \r\nWe conducted our audit of compliance in accordance with generally accepted auditing standards; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits ofStates, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major Federal program occurred. An audit includes examining, on a test basis, evidence about the Appling County Board of Education's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on Appling County Board of Education's compliance with those requirements. \r\n \r\n97SA-1O \r\n \r\n In our opinion, the Appling County Board of Education complied, in all material respects, with the requirements referred to above that are applicable to each of its major Federal programs for the year ended June 30, 1997. \r\nInternal Control Over Compliance \r\nThe management of Appling County Board of Education is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to Federal programs. In planning and performing our audit, we considered Appling County Board of Education's internal control over compliance with requirements that could have a direct and material effect on a major Federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A-B3. \r\nOur consideration of the internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more ofthe internal control components does not reduce to a relatively low level of risk that noncompliance with applicable requirements of laws, regulations, contracts and grants that would be material in relation to a major Federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses. \r\nThis report is intended for the information of management, the Federal cognizant agency, Federal awarding agencies and pass through entities. This restriction is not intended to limit the distribution ofthis report which is a matter of public record. \r\n \r\nCLV:gp 97SA-I0 \r\n \r\nClaude 1. Vickers State Auditor \r\n \r\n SECTION ill AUDlTEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS \r\n \r\n APPLING COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE \r\nSUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 1997 \r\n \r\nPRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS \r\n \r\nFINDING CONTROL NUMBER AND STATUS \r\n \r\n6011-93-01 6011-93-02 6011-94-01 6011-95-01 6011-96-01 \r\n \r\nPreviously Reported Corrective Action Implemented Unresolved - See Corrective Action/Response Previously Reported Corrective Action Implemented Previously Reported Corrective Action Implemented Previously Reported Corrective Action Implemented \r\n \r\nCORRECTIVE ACTIONIRESPONSES \r\n \r\nGENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Finding Control Number 6011-93-02 \r\n \r\nThe Appling County Board of Education has not established a General Fixed Assets Account Group. \r\n \r\nPRIOR YEAR FEDERAL AWARD FINDINGS AND QUESTIONED COSTS \r\n \r\nFINDING CONTROL NUMBER AND STATUS \r\n \r\n6011-95-04 6011-95-05 6011-96-02 6011-96-03 \r\n \r\nPreviously Reported Corrective Action Implemented Previously Reported Corrective Action Implemented Previously Reported Corrective Action Implemented Previously Reported Corrective Action Implemented \r\n \r\n SECTION IV FINDINGS AND QUESTIONED COSTS \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 1997 \r\nI SUMMARY OF AUDITOR'S RESULTS \r\n1. Type of Report Issued on the Financial Statements The auditor's opinion on the Appling County Board of Education's financial statements was qualified for various departures from generally accepted accounting principles. \r\n2. Reportable Conditions in Internal Control Disclosed by the Audit of the Financial Statements The audit report for the Appling County Board ofEducation disclosed a fmancial statement reportable condition related to the following control category. \r\nGeneral Fixed Assets \r\nThe reportable condition described above is considered to be a material weakness. \r\n3. Noncompliance Material to the Financial Statements The audit of the Appling County Board of Education disclosed no instances of noncompliance that were deemed to be material to the financial statements. \r\n4. Reportable Conditions in Internal Control Over Major Programs The audit report for the Appling County Board of Education did not disclose any reportable conditions in internal control over major programs. \r\n5. Type of Report Issued on Compliance for Major Programs The auditor's opinion on the Appling County Board of Education's report on compliance with requirements applicable to major programs was unqualified. \r\n6. Audit Findings Required to be Reported by Section .5IO(a) ofOMB Circular A-133 The Appling County Board ofEducation's audit did not disclose audit fmdings required to be reported by section .5IO(a) ofOMB Circular A-133. \r\n7. Major Programs Federal awards audited as major programs are as follows: 10.553 Food and Nutrition Program - Food Services - School Breakfast Program 10.555 Food and Nutrition Program - Food Services - National School Lunch Program 84.010 Elementary and Secondary Education Act - Title I - Grants to Local Educational Agencies \r\n8. Type \"A\" Program Dollar Threshold The dollar threshold for type \"A\" programs was $300,000.00. \r\n9. Low Risk Auditee The Appling County Board of Education did not qualify as a low risk auditee. \r\n- 1- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 1997 \r\nII FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Reportable Condition - Material Weakness Repeated From Prior Year Finding Control Number: FS-6011-97-01 The Appling County Board of Education did not maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. This condition results in the general purpose financial statements of the Board being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Board to establish accounting controls and procedures to provide for maintenance ofa General Fixed Assets Account Group. These subsidiary records should include an inventory of land, buildings and equipment owned by the Board and should include, but may not be limited to, date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group. ill FEDERAL AWARD FINDINGS AND QUESTIONED COSTS No matters were reported. \r\n-2- \r\n \r\n "},{"id":"dlg_ggpd_y-ga-ba800-b-pr1-be26-ba6-b1995-h96","title":"Audit report, Appling County Board of Education, Baxley, Georgia, year ended June 30, 1996","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts, issuing body."],"dcterms_spatial":["United States, Georgia, 32.75042, -83.50018"],"dcterms_creator":["Georgia. Department of Audits"],"dc_date":["1996-06-30"],"dcterms_description":["Began with fiscal Year: 2008.","May contain information also found in the CD-ROM resource Salary and travel compilation reports.","May contain information also found in Local boards of education report on salary and travel for the fiscal year ended ...","Fiscal Year: 2014; (Received via FTP from the Georgia Department of Audits and Accounts); title from PDF caption (Georgia Government Publications database, viewed September 2, 2015).","Fiscal Year: 2014 (Georgia Government Publications database, viewed September 2, 2015)."],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Dept. of Audits, 1996-06-30"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Appling County Board of Education (Appling County, Ga.)--Appropriations and expenditures--Periodicals.","Education--Georgia--Appling County--Auditing--Periodicals.","Education--Georgia--Appling County--Finance--Statistics--Periodicals.","Georgia Government Documents--Serial"],"dcterms_title":["Audit report, Appling County Board of Education, Baxley, Georgia, year ended June 30, 1996"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-be26-ba6-b1995-h96"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-be26-ba6-b1995-h96"],"dcterms_temporal":null,"dcterms_rights_holder":["\u0026copy; Georgia Department of Audits"],"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["state government records"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":"GA \r\nAioo \r\n. RI \r\nEd-G \r\nA~ \r\n1995-9~ \r\n \r\nAUDIT REPORT APPLING COUNTY BOARD OF EDUCATION \r\nBAXLEY, GEORGIA YEAR ENDED JUNE 30, 1996 \r\n \r\nSTATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 WASHINGTON STREET \r\nATLANTA, GEORGIA 30334-8400 \r\n \r\n APPLING COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE \r\n \r\nEXHIBITS \r\n \r\nGENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nCOMBINED STATEMENTS - OVERVIEW \r\n \r\nA \r\n \r\nCOMBINED BALANCE SHEET \r\n \r\nALL FUND TYPES \r\n \r\n2 \r\n \r\nB \r\n \r\nCOMBINED STATEMENT OF REVENUES, EXPENDITURES AND \r\n \r\nCHANGES IN FUND BALANCES \r\n \r\nALL GOVERNMENTAL FUND TYPES \r\n \r\n4 \r\n \r\nC \r\n \r\nSTATEMENT OF REVENUES, EXPENDITURES AND \r\n \r\nCHANGES IN FUND BALANCES - BUDGET AND ACTUAL \r\n \r\n(NON-GAAP BASIS) \r\n \r\nGENERAL AND SPECIAL REVENUE FUNDS \r\n \r\n6 \r\n \r\nD NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\n7 \r\n \r\nADDITIONAL FINANCIAL INFORMATION \r\n \r\nCOMBINING AND INDIVIDUAL FUND STATEMENTS \r\n \r\nSPECIAL REVENUE FUND \r\n \r\nE \r\n \r\nCOMBINING BALANCE SHEET \r\n \r\n20 \r\n \r\nF \r\n \r\nCOMBINING STATEMENT OF REVENUES, EXPENDITURES \r\n \r\nAND CHANGES IN FUND BALANCES \r\n \r\n22 \r\n \r\nCAPITAL PROJECTS FUND \r\n \r\nG \r\n \r\nCOMBINING BALANCE SHEET \r\n \r\n24 \r\n \r\nH \r\n \r\nCOMBINING STATEMENT OF REVENUES, EXPENDITURES \r\n \r\nAND CHANGES IN FUND BALANCES \r\n \r\n26 \r\n \r\nI \r\n \r\nFIDUCIARY FUND TYPE \r\n \r\nSTATEMENT OF CHANGES IN ASSETS AND LIABILITIES \r\n \r\nAGENCY FUND \r\n \r\n28 \r\n \r\nSCHEDULES \r\n \r\nI SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE \r\n \r\n29 \r\n \r\n2 CASH AND CASH EQUIVALENTS \r\n \r\n31 \r\n \r\n3 INVESTMENTS \r\n \r\n32 \r\n \r\n4 ACCOUNTS RECEIVABLE \r\n \r\n33 \r\n \r\n APPLING COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nADDmONAL FINANCIAL INFORMATION \r\n \r\nSCHEDULES \r\n \r\nSCHEDULE OF REVENUE \r\n \r\n5 \r\n \r\nSTATE \r\n \r\n34 \r\n \r\n6 \r\n \r\nTAXES AND OTHER \r\n \r\n35 \r\n \r\nSCHEDULE OF EXPENDITURES BY OBJECT \r\n \r\n7 \r\n \r\nGENERAL AND SPECIAL REVENUE FUNDS \r\n \r\n36 \r\n \r\n8 \r\n \r\nLOTTERY PROGRAMS \r\n \r\n37 \r\n \r\nANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS \r\n \r\nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS \r\n \r\n9 \r\n \r\nOVERALL \r\n \r\n39 \r\n \r\n10 \r\n \r\nBY PROGRAM \r\n \r\n40 \r\n \r\n11 SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS \r\n \r\n42 \r\n \r\nSECTION II \r\nCOMPLIANCE \r\nCOMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nSINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS \r\nSINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS \r\nSINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS \r\n \r\nSECTION ID \r\nINTERNAL CONTROL \r\nREPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\n \r\n APPLING COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\nSECTION ill INTERNAL CONTROL SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS \r\nSECTIONN FINDINGS AND IMPROPER OR QUESTIONED COSTS SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\n \r\n SECTION I FINANCIAL \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nAugust 1, 1997 \r\n \r\nHonorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board of Education \r\nand Superintendent and Members of the Appling County Board of Education \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE \r\nLadies and Gentlemen: \r\nWe have audited the general purpose financial statements (Exhibits A through D) of the Appling County Board of Education, as of and for the year ended June 30, 1996, as listed in the table of contents. These financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these financial statements based on our audit. \r\nWe conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and the provisions of the Office of Management and Budget Circular A-128, \"Audits of State and Local Governments\". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. \r\nAs described in the notes to the general purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows: \r\n* The general purpose financial statements of the Board did not contain a General Fixed Assets Account Group to account for property and equipment owned by the Board which should be included to conform to generally accepted accounting principles. \r\n96ARL-13 \r\n \r\n * School activity accounts maintained at the individual schools are not included in the general purpose financial statements. To conform to generally accepted accounting principles, these accounts should be included in the general purpose financial statements. \r\n* The Board did not recognize as expenditures, in the year ended June 30, 1996, a portion of salaries and the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 1996. Also funds received, subsequent to June 30, 1996, from the Georgia Department ofEducation for the State's share ofthese unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1995, were improperly recorded in the year ended June 30, 1996. To conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed. \r\nThe aggregate effects on the general purpose financial statements of these variances or omissions have not been determined, but are believed to be material. \r\nIn our opinion, except for the effects on the general purpose financial statements of the matters referred to in the preceding paragraph, the general purpose financial statements present fairly, in all material respects, the financial position of the Appling County Board of Education as of June 30, 1996, and the results of its operations for the year then ended, in conformity with generally accepted accounting principles. In accordance with Government Auditing Standards, we have also issued a report dated August 1, 1997, on our consideration of the Board's internal control structure and a report dated August 1, 1997, on its compliance with laws and regulations. \r\nOur audit was conducted for the purpose of forming an opinion on the general purpose financial statements of the Appling County Board ofEducation taken as a whole. The combining and individual fund statements (Exhibits E through I) and the financial schedules (Schedules 1 through 11 which includes the Schedule of Federal Financial Assistance) are presented for purposes of additional analysis and are not a required part of the general purpose financial statements of the Appling County Board of Education. Such information has been subjected to the auditing procedures applied in the audit ofthe general purpose financial statements and, in our opinion, except for the effects of the matters referred to in the third paragraph, such information is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole. \r\nA copy of this report has been filed as a permanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated Section 50-6-24. \r\nRespectfully submitted, \r\n~~~ \r\nClaude L. Vickers State Auditor \r\nCLV:cm 96ARL-13 \r\n \r\n APPLING COUNTY BOARD OF EDUCATION -I- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION COMBINED BALANCE SHEET ALL FUND TYPES JUNE 30, 1996 \r\n \r\nASSETS Cash and Cash Equivalents Investments Accounts Receivable Inventories \r\nFood Donated Commodities Purchased Food \r\nAmount Available in Debt Service Fund \r\nTotal Assets \r\n \r\nGENERAL FUND \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nSPECIAL \r\n \r\nCAPITAL \r\n \r\nREVENUE \r\n \r\nPROJECTS \r\n \r\nFUND \r\n \r\nFUND \r\n \r\n$ 1,808,086.70 $ \r\n \r\n253,967.66 $ \r\n \r\n439,454.44 \r\n \r\n421,085.71 \r\n \r\n171,585.57 \r\n \r\n48,226.21 \r\n \r\n421,835.19 \r\n \r\n36,000.00 \r\n \r\n26,710.32 14,080.03 \r\n \r\n$ 2,277,398.62 $ \r\n \r\n716,593.20 $ \r\n \r\n647 040.01 \r\n \r\nLIABILITIES AND FUND EQUITY \r\nLIABILITIES \r\nAccounts Payable Salaries Payable Expired Grant Balances Payable Retainages Payable Funds Held for Others General Obligation Bonds Payable \r\nTotal Liabilities \r\nFUND EQUITY \r\nFund Balances Reserved For Bus Replacement Funds For Continuation of Federal Programs For Debt Service For Expired Grant Balances/Questioned Costs For Inventories Food Donated Commodities Purchased Food For State Capital Outlay Projects \r\nUnreserved Designated For Security Fence For Self-Insurance Program Undesignated \r\nTotal Fund Equity \r\n \r\n$ \r\n \r\n728.74 $ \r\n \r\n44,107.30 \r\n \r\n210,638.18 \r\n \r\n374.47 \r\n \r\n19,790.04 \r\n \r\n$ \r\n \r\n1,103.21 $ \r\n \r\n274,535.52 \r\n \r\n$ \r\n \r\n13,183.68 \r\n \r\n9,441.66 $ \r\n \r\n54,900.65 \r\n \r\n6,471.94 \r\n \r\n26,710.32 14,080.03 \r\n \r\n$ \r\n \r\n77,525.99 $ \r\n \r\n47,262.29 \r\n \r\n71,779.02 2,126,990.40 \r\n$ 2,276,295.41 $ \r\n \r\n394,795.39 $ \r\n \r\n647,040.01 \r\n \r\n442,057.68 $ _ _64_7~,04_0_.0_1 \r\n \r\nTotal Liabilities and Fund Equity \r\n \r\n$ 2,277,398.62 $ \r\n \r\n716,593.20 $ ==64=7==,0=4==0=.0=1 \r\n \r\nThe notes to the general purpose financial statements are an integral part of this statement. -2 - \r\n \r\n EXHIBIT\"A\" \r\n \r\nDEBT SERVICE \r\nFUND \r\n \r\nFIDUCIARY FUND TYPE AGENCY FUNDS \r\n \r\nTOTALS {Memorandum Onl:t} JUNE 3011996 JUNE 30, 1995 \r\n \r\n$ \r\n \r\n3,824.87 $ \r\n \r\n17,741.64 $ 2,523,075.31 $ 3,154,777.64 \r\n \r\n25,727.38 \r\n \r\n618,398.66 \r\n \r\n1,314,123.83 \r\n \r\n59.41 \r\n \r\n506,120.81 \r\n \r\n412,101.85 \r\n \r\n$ \r\n \r\n29,611.66 $ \r\n \r\n26,710.32 14,080.03 \r\n \r\n24,137.77 12,094.70 \r\n1001000.00 \r\n \r\n17 741.64 $ 316881385.13 $ 510171235.79 \r\n \r\n$ \r\n \r\n44,836.04 $ \r\n \r\n31,917.86 \r\n \r\n210,638.18 \r\n \r\n168,583.28 \r\n \r\n20,164.51 \r\n \r\n18,810.50 \r\n \r\n15,902.78 \r\n \r\n$ \r\n \r\n17,741.64 \r\n \r\n17,741.64 \r\n \r\n15,380.68 \r\n \r\n100,000.00 \r\n \r\n$ \r\n \r\n17,741.64 $ \r\n \r\n293,380.37 $ \r\n \r\n350,595.10 \r\n \r\n$ \r\n \r\n29,611.66 \r\n \r\n$ \r\n \r\n29,611.66 \r\n \r\n$ \r\n \r\n29,611.66 $ \r\n \r\n$ \r\n \r\n13,183.68 $ \r\n \r\n53,550.28 \r\n \r\n15,913.60 \r\n \r\n5,361.03 \r\n \r\n103,187.40 \r\n \r\n54,900.65 \r\n \r\n88,669.45 \r\n \r\n26,710.32 14,080.03 \r\n \r\n24,137.77 12,094.70 91,345.00 \r\n \r\n$ \r\n \r\n124,788.28 $ \r\n \r\n378,345.63 \r\n \r\n71,779.02 3, 1981437.46 \r\n \r\n20,000.00 72,658.79 4,195,636.27 \r\n \r\n$ 3,395,004.76 $ 4,666,640.69 \r\n \r\n17,741.64 $ 31688,385.13 $ 5,017,235.79 \r\n \r\n-3- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES \r\nALL GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30, 1996 \r\n \r\nREVENUES \r\nState Funds Federal Funds Taxes and Other Funds \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Community Service Operations Other Operations of Non-Instructional Services \r\nCapital Outlay Debt Service \r\nPrincipal Interest Paying Agent Fees \r\nTotal Expenditures \r\nExcess of Revenues over (under) Expenditures \r\nOTHER FINANCING SOURCES (USES) \r\nOperating Transfers In Operating Transfers Out \r\nTotal Other Financing Sources (Uses) \r\nExcess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses \r\nFUND BALANCE JULY 1 \r\nFood Inventory - Net Change in Period Donated Commodities Purchased Food \r\n \r\nGENERAL FUND \r\n \r\nSPECIAL REVENUE \r\nFUND \r\n \r\nCAPITAL PROJECTS \r\nFUND \r\n \r\n$ 8,774,262.48 $ 818,002.62 $ \r\n \r\n34,256.23 \r\n \r\n1,889,745.72 \r\n \r\n619651872.43 \r\n \r\n3351850.78 \r\n \r\n$ 15z774,391.14 $ 3,043,599.12 $ \r\n \r\n197,852.00 25,327.87 223,179.87 \r\n \r\n$ 10,981,599.86 $ 1,535,110.06 \r\n \r\n574,269.73 449,191.04 473,602.50 294,206.22 1,042,311.09 123,397.46 1,459,824.33 959,482.83 \r\n17,295.20 13,980.50 \r\n29,834.47 112,071.13 \r\n15,882.00 \r\n \r\n121,868.88 93,005.14 61,355.51 \r\n33,056.73 9,683.50 \r\n1,174,298.16 \r\n$ \r\n \r\n645,401.63 \r\n \r\n$ 16,546,948.36 $ 3,028,377.98 $ \r\n \r\n$ -772,557.22 $ \r\n \r\n15,221.14 $ \r\n \r\n645,401.63 -422,221. 76 \r\n \r\n$ $ -241,878.79 \r\n$ -241,878.79 $ \r\n \r\n7,760.79 $ 234,118.00 7 760.79 $ 234,118.00 \r\n \r\n$ -1,014,436.01 $ 3,290,731.42 \r\n \r\n22,981.93 $ 414,517.87 \r\n \r\n-188,103.76 835,143.77 \r\n \r\n2,572.55 1,985.33 \r\n \r\nFUND BALANCE JUNE 30 \r\n \r\n$ 2,276,295.41 $ \r\n \r\nThe notes to the general purpose financial statements are an integral part of this statement. \r\n \r\n-4- \r\n \r\n442,057.68 $==64=7=,0=4=0=.0=1 \r\n \r\n EXHIBIT\"B\" \r\n \r\nDEBT SERVICE \r\nFUND \r\n \r\nTOTALS (Memorandum Only) \r\nYEAR ENDED JUNE 30, 1996 JUNE 30, 1995 \r\n \r\n$ 9,790,117.10 $ 8,558,365.42 \r\n \r\n1,924,001.95 \r\n \r\n1,915,073.41 \r\n \r\n$ \r\n \r\n6,933.66 \r\n \r\n7,333,984.74 \r\n \r\n7,551,032.46 \r\n \r\n$ \r\n \r\n6,933.66 $ 19,048,103.79 $ 18,024,471.29 \r\n \r\n$ 12,516,709.92 $ 11,601,147.06 \r\n \r\n696,138.61 542,196.18 473,602.50 355,561.73 1,042,311.09 123,397.46 1,459,824.33 992,539.56 \r\n17,295.20 23,664.00 1,174,298.16 29,834.47 112,071.13 661,283.63 \r\n \r\n599,127.00 438,243.64 577,720.11 330,319.53 920,194.33 110,630.59 1,405,759.47 931,103.97 \r\n22,245.05 1,061,511.90 \r\n28,089.70 93,960.99 684,973.76 \r\n \r\n$ 100,000.00 3,187.50 382.13 \r\n \r\n100,000.00 3,187.50 382.13 \r\n \r\n126,852.12 10,718.50 545.25 \r\n \r\n$ 103,569.63 $ 20,324,297.60 $ 18,943,142.97 \r\n \r\n$ -96,635.97 $ -1,276,193.81 $ -918,671.68 \r\n \r\n$ \r\n \r\n241,878.79 $ \r\n \r\n250,944.37 \r\n \r\n-241,878.79 \r\n \r\n-250,944.37 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n0.00 \r\n \r\n$ -96,635.97 $ -1,276,193.81 $ -918,671.68 \r\n \r\n126,247.63 \r\n \r\n4,666,640.69 \r\n \r\n5,576,065.58 \r\n \r\n2,572.55 1 985.33 \r\n \r\n5,719.52 3,527.27 \r\n \r\n$ \r\n \r\n29,611.66 $ 3,395,004.76 $ 4,666,640.69 \r\n \r\n-5- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES \r\nBUDGET AND ACTUAL - INON-GAAP BASIS) GENERAL AND SPECIAL REVENUE FUNDS \r\nYEAR ENDED JUNE 30. 1996 \r\n \r\nEXHIBIT\"C\" \r\n \r\nGENERAL FUND \r\n \r\nACTUAL \r\n \r\n(BUDGET \r\n \r\nBUDGET \r\n \r\nBASIS! \r\n \r\nREVENUES \r\n \r\nState Funds Federal Funds Taxes and Other Funds \r\n \r\n$ 8,842,089.00 $ 8,774,262.48 \r\n \r\n24,800.00 \r\n \r\n34,256.23 \r\n \r\n6,778,376.38 6,965,872.43 \r\n \r\nTotal Revenues \r\n \r\n$ 15,645,265.38 $ 15,774,391.14 \r\n \r\nEXPENDITURES \r\n \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Community Service Operations Other Operations of Non-Instructional Services \r\nCapital Outlay \r\n \r\n$ 11,223,686.61 $ 10,981,599.86 \r\n \r\n644,676.05 511,456.64 494,081.39 298,250.31 1,077,426.48 134,126.48 1,510,008.00 1,024,099.91 \r\n33,657.00 5,397.00 \r\n33,080.18 103,500.00 250,000.00 \r\n \r\n574,269.73 449,191.04 473,602.50 294,206.22 1,042,311.09 123,397.46 1,459,824.33 959,482.83 \r\n17,295.20 13,980.50 \r\n29,834.47 112,071.13 \r\n15,882.00 \r\n \r\nTotal Expenditures \r\n \r\n$ 17,343,446.05 $ 16,546,948.36 \r\n \r\nExcess of Revenues over (under) Expenditures \r\n \r\n$ -1,698,180.67 $ -772,557.22 \r\n \r\nOTHER FINANCING SOURCES {USES) \r\n \r\nOther Sources Other Uses \r\n \r\n$ -241,878.79 \r\n \r\nTotal Other Financing Sources (Uses) \r\n \r\n$ -241,878.79 \r\n \r\nExcess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses $ -1,698, 180.67 $ -1,014,436.01 \r\n \r\nFUND BALANCE JULY 1, 1995 \r\n \r\n3,147,299.73 3,290,731.42 \r\n \r\nAdjustments Food Inventory - Net Change in Period \r\nDonated Commodities Purchased Foods \r\n \r\n554.31 \r\n \r\nFUND BALANCE JUNE 30, 1996 \r\n \r\n$ 1,449,673.37 $ 2,276,295.41 \r\n \r\nSPECIAL REVENUE FUND \r\n \r\nACTUAL \r\n \r\n(BUDGET \r\n \r\nBUDGET \r\n \r\nBASIS! \r\n \r\n$ 234,627.83 $ 818,002.62 \r\n \r\n1,691,086.54 1,889,745.72 \r\n \r\n310,269.19 \r\n \r\n335,850.78 \r\n \r\n$ 2,235,983.56 $ 3,043,599.12 \r\n \r\n$ 921,255.69 $ 1,535,110.06 \r\n \r\n60,917.00 88,173.00 \r\n \r\n121,868.88 93,005.14 \r\n \r\n62,081.00 \r\n \r\n61,355.51 \r\n \r\n10,375.00 1,089,646.43 \r\n \r\n33,056.73 \r\n9,683.50 1,174,298.16 \r\n \r\n$ 2,232,448.12 $ 3,028,377.98 \r\n \r\n$ \r\n \r\n3,535.44 $ 15,221.14 \r\n \r\n$ \r\n \r\n7,760.79 \r\n \r\n$ \r\n \r\n7,760.79 \r\n \r\n$ \r\n \r\n3,535.44 $ 22,981.93 \r\n \r\n431,222.02 \r\n \r\n414,517.87 \r\n \r\n-78.43 \r\n \r\n2,572.55 1,985.33 \r\n \r\n$ 434,679.03 $ 442,057.68 \r\n \r\nThe notes to the general purpose financial statements are an integral part of this statement. -6- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1996 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nThe Appling County Board of Education (Board) was established under the laws of the State of Georgia and operates under the guidance of a school board and Superintendent, both elected by the voters. With the exception of the departures from generally accepted accounting principles disclosed in these notes, the financial statements of the Board have been prepared in conformity with generally accepted accounting principles as applied to governmental units and unless otherwise disclosed in these notes, the financial statements present all of the fund types and account groups of the Board. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting standards. \r\nThe more significant of the Board's accounting policies are described below. \r\nREPORTING ENTITY \r\nIn evaluating how to define the governmental unit for financial reporting purposes, management has considered the criteria set forth in GASB Codification of Governmental Accounting and Financial Reporting Standards, Section 2100, \"Defining the Financial Reporting Entity\". The primary government consists of all the organizations that compose the legal entity of the Appling County Board of Education. \r\nBased upon the application of the above criteria, the Appling County Board of Education is determined to be the lowest level of government exercising oversight responsibility and control over all activities related to public education in Appling County, Georgia. The Board is not included in any other governmental \"reporting entity\" as defined by GASB Codification of Governmental Accounting and Financial Reporting Standards. \r\nBoard members were elected by the public and have decision making authority, the power to designate management, except for the Superintendent who was also elected, the ability to significantly influence operations, and primary accountability for fiscal matters. The Board determines the millage rate at which school taxes are levied and may incur bonded indebtedness with voter approval. \r\nFUND ACCOUNTING \r\nThe Board uses funds to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. \r\nA fund is a separate accounting entity with a self-balancing set of accounts. \r\n \r\n-7- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1996 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nGeneral Fixed Assets are recorded as expenditures in the various funds at the time ofpurchase. A General Fixed Assets Account Group is not presently maintained by the Board. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types. \r\nAlthough \"school activity accounts\" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances ofthese accounts are reflected in these fmancial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the general purpose financial statements. \r\nThe general purpose financial statements account for all State, Federal, Taxes and Other funds under control of the Board, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds presented in this report are as follows: \r\nGOVERNMENTAL FUND TYPES - are used to account for all or most of a Board's educational activities. \r\nGovernmental Fund Types include: \r\nGENERAL FUND - the fund used to account for all fmancial resources ofthe Board except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a board of education. \r\nSPECIAL REVENUE FUND - the fund used to account for the proceeds ofspecific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are primarily received from the Georgia Department ofEducation and from the Federal government to accomplish specific objectives and are required to be accounted for separately. \r\nCAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities. \r\nDEBT SERVICE FUND - the fund used to account for the accumulation ofresources for, and the payment of, general long-term principal, interest and paying agent fees. \r\nFIDUCIARY FUND TYPE - the agency fund used to account for assets held by a government unit in a trustee capacity or as an agent for individuals, private organizations, other government units and/or other funds. This fund includes: \r\nAGENCY FUNDS - the funds used to account for assets held for other funds, governments, or individuals. \r\n \r\n- 8- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1996 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nBASIS OF ACCOUNTING \r\nThe accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current fmancial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other fmancing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources. \r\nLiabilities which are expected to be fmanced from available spendable resources are reported as liabilities in the governmental funds. \r\nAgency funds are purely custodial in nature and do not involve measurement of results of operations. \r\nGovernmental funds are accounted for using the modified accrual basis of accounting under which: \r\nRevenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). \"Measurable\" means the amount ofthe transaction can be determined and \"available\" means collectible within the current period or soon enough thereafter to be used to pay liabilities ofthe current period. Those revenues considered susceptible to accrual are property taxes, intergovernmental grants and investment income. Property taxes are considered available if they are collected and remitted by the collecting agent to the Board within 60 days after fiscal year-end. \r\nExpenditures are generally recognized when the related fund liability is incurred. \r\nA departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share of these contracts. During fiscal year 1996, a substantial number of personnel ofthe Board were employed for a one hundred and ninety day period beginning in late August 1995 and ending in early June 1996. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 1995 and ending in August 1996. State grants to fund the State's share of these contracts were disbursed from the Georgia Department of Education to the Board in the same twelve months. As of June 30, 1996, compensation under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 1996, had not been made. Payments for these two months were made and recorded as expenditures by the Board subsequent to June 30, 1996. Also, the State's portion of the compensation paid in July and August 1996 was received and recorded as revenue in the fiscal year subsequent to June 30, 1996. Conversely, the,similar expenditures and related revenues for contractual services completed prior to June 30, 1995, were recorded in the year ended June 30, 1996. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed. \r\n-9- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1996 \r\n \r\nNote I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nAgency funds are accounted for using the modified accrual basis of accounting in recognizing assets and liabilities. \r\nBUDGET \r\nThe Appling County Board of Education's budget is a complete financial plan for the Board's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level of budget control was established by the Board at the aggregate level. The budget for governmental funds was prepared on a basis other than generally accepted accounting principles. \r\nThe budget process begins when the Board's administration prepares a tentative budget for the Board's approval. After approval ofthis tentative budget by the Board, such budget is advertised at least once in a newspaper of general circulation in the locality. At the next regular meeting ofthe Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167, to the Georgia Department of Education. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year-end. \r\nCASH AND CASH EQUIVALENTS \r\nCOMPOSITION OF DEPOSITS Cash and cash equivalents consist of deposits (including certificates of deposit, savings accounts and N.O.W. accounts) in authorized financial institutions. Georgia Laws authorize the Board to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations. The placement ofproceeds from bond issues in certificates of deposit is limited to financial institutions located within this State. \r\nINVESTMENTS \r\nCOMPOSITION OF INVESTMENTS Investments made by the Board are stated at cost. The Official Code of Georgia Annotated Section 36-83-4 authorizes the Board to invest its funds. In selecting among avenues ofinvestment or among institutional bids for deposits, the highest rate of return shall be the objective, given equivalent conditions of safety and liquidity. Funds may be invested in the following: \r\n(1) Obligations issued by the State of Georgia or by other states, \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1996 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\n(2) Obligations issued by the United States government, \r\n \r\n(3) Obligations fully insured or guaranteed by the United States government or a United States government agency, \r\n \r\n(4) Obligations of any corporation of the United States government, \r\n \r\n(5) Prime banker's acceptances, \r\n \r\n(6) The Local Government Investment Pool administered by the State of Georgia, Office of Treasury and Fiscal Services, \r\n \r\n(7) Repurchase agreements, and \r\n \r\n(8) Obligations of other political subdivisions of the State of Georgia. \r\n \r\nRECEIVABLES \r\n \r\nReceivables consist of grant reimbursements due from State or other grantors for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. \r\n \r\nPROPERTY TAXES \r\n \r\nThe Appling County Board of Commissioners fixed the property tax levy for the 1995 tax year (calendar year) on September 17, 1995 (levy date). Taxes were due on December 29, 1995. The lien date for property taxes was January 1, 1995. Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 1996 since their collection meets the criteria of GASB codification section P70.103. The Appling County Tax Commissioner bills and collects the property taxes for the Board of Education. \r\n \r\nThe tax millage rate levied for the 1995 tax year (calendar year) for the Appling County Board of Education was as follows (a mill equals $1 per thousand dollars of assessed value): \r\n \r\nSchool Operations \r\n \r\n10.98 mills \r\n \r\n- 11 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1996 \r\n \r\nNote I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nINVENTORIES \r\nFOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost (first-in, first-out). Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Purchased foods inventories are recorded as expenditures at the time of purchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute \"available spendable resources\" even though they are a component of net current assets. \r\nCOMPENSATED ABSENCES \r\nCompensated absences represent obligations of the Board relating to employees' rights to receive compensation for future absences based upon service already rendered. This obligation relates only to vesting accumulating leave in which payment is probable and can be reasonably estimated. No liability has been recorded in the individual funds for the current portion of this obligation as this amount is deemed immaterial to the general purpose financial statements. \r\nAdditionally, the dollar value ofaccumulated compensated absences at June 30, which will be payable from future resources has not been recorded in the General Long-Term Debt Account Group as this liability is also deemed to be immaterial to the fair presentation ofthese financial statements. \r\nINTERFUND TRANSACTIONS \r\nThe Board has the following types of interfund transactions: \r\nReimbursements of expenditures initially made from a fund that are properly applicable to another fund, are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed. \r\nOperating transfers are recorded for all interfund transactions other than reimbursements. \r\nMEMORANDUM ONLY - TOTAL COLUMNS \r\nTotal columns on the general purpose financial statements are captioned \"Memorandum Only\" to indicate that they are presented only to facilitate financial analysis; Data in these columns do not present financial position or results of operations in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. \r\n \r\n- 12 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1996 \r\n \r\nNote 2: DEPOSITS AND INVESTMENTS \r\nCOLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee of insurance, or by collateral. The aggregate of the face value of such surety bond and the market value ofsecurities shall be equal to not less than 110 percent ofthe public funds being secured after the deduction ofthe amount of deposit insurance. OCGA Section 45-8-11 provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts. \r\nAcceptable security for deposits consists of any one of or any combination of the following: \r\n(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, \r\n(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation, \r\n(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia, \r\n(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia, \r\n(5) Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose, \r\n(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and \r\n(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. \r\nCATEGORIZATION OF DEPOSITS At June 30, 1996, the bank balances were $1,463,367.89. The amounts of the total bank balances are classified into three categories of credit risk: \r\nCategory 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name. \r\n- 13 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1996 \r\n \r\nNote 2: DEPOSITS AND INVESTMENTS \r\n \r\nCategory 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name. \r\nCategory 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Board's name.) \r\n \r\nThe Board's deposits are classified by risk category at June 30, 1996, as follows: \r\n \r\nRisk Category \r\n1 2 3 \r\nTotal \r\n \r\nBank Balance \r\n$ 300,000.00 1,163,367.89 0.00 \r\n$ 1,463,367.89 \r\n \r\nCATEGORIZATION OF INVESTMENTS At June 30, 1996, the carrying amount of the Board's total investments was $618,398.66 and consisted entirely of funds in the Local Government Investment Pool administered by the State of Georgia, Office of Treasury and Fiscal Services which are not required to be categorized since the Board did not own any specific identifiable securities in the pool. The investment policy ofthe State of Georgia, Office of Treasury and Fiscal Services for the Local Government Investment Pool does not provide for investment in derivatives or similar investments. \r\n \r\nNote 3: NON-MONETARY TRANSACTIONS \r\n \r\nThe Board receives food commodities from the United States Department ofAgriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories \r\n \r\nNote 4: RISK MANAGEMENT \r\n \r\nThe Board is exposed to various risks ofloss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or iajuries to employees; natural disaster and unemployment compensation. \r\n \r\nThe Board has obtained commercial insurance for risk ofloss associated with torts and assets. The Board has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Board's insurance coverage in any of the past three years. \r\n \r\nThe Board has elected to self-insure for all losses related to natural disaster. In addition, the Board has elected to self-insure for errors or omissions, which includes, among other risks, risks for sexual harassment and discrimination. The Board has not experienced any losses related to these risks in the past three years. \r\n \r\n- 14 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30. 1996 \r\n \r\nNote 4: RISK MANAGEMENT \r\n \r\nThe Board is self-insured with regard to unemployment compensation claims. The Board accounts for claims within the General Fund with expenditure and liability being reported when it is probable that a loss has occurred, and the amount ofthat loss can be reasonably estimated. \r\n \r\nChanges in the unemployment compensation claims liability during the last two fiscal years are as follows: \r\n \r\n1995 1996 \r\n \r\nBeginning of Year Liability \r\n \r\nClaims and Changes in Estimates \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n446.00 $ \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n806.25 $ \r\n \r\nClaims Paid \r\n \r\nEnd ofYear Liability \r\n \r\n446.00 $ \r\n \r\n0.00 \r\n \r\n806.25 $ \r\n \r\n0.00 \r\n \r\nThe Board participates in the Georgia Education and Government Workers' Compensation Trust, a public entity risk pool organized on December 1, 1991 to develop, implement and administer a program of workers' compensation self-insurance for its member organizations. The Board pays an annual premium to the Trust for its general insurance coverage. Additional insurance coverage is provided through an agreement by the Trust with the Continental Insurance Company to provide coverage for potential losses sustained by the Trust in excess of $250,000.00 loss per occurrence, up to $1,000,000.00. \r\n \r\nNote 5: GENERAL LONG-TERM DEBT \r\n \r\nThe changes in General Long-Term Debt during the fiscal year ended June 30, 1996, were as follows: \r\n \r\nBalance July 1, 1995 Deductions Balance June 30, 1996 Note 6: ON-BEHALF PAYMENTS \r\n \r\nGeneral Obligation  Bonds \r\n \r\n$ 100,000.00 \r\n \r\n100.000.00 \r\n \r\n$ \r\n \r\nO.QO \r\n \r\nThe Board has recognized revenues and expenditures in the amount of$397,224.96 for health insurance and retirement contributions paid on the Board's behalf by the following State Agencies. \r\n \r\nGeorgia Department of Education Paid to the State Merit System of Personnel Administration For Health Insurance ofNon-Certified Personnel In the amount of $321,785.98 \r\n \r\n- 15 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1996 \r\n \r\nNote 6: ON-BEHALF PAYMENTS \r\nPaid to the Teachers Retirement System of Georgia For Teachers Retirement System (TRS) Employer's Cost \r\nIn the amount of$28,354.98 \r\nOffice of Treasury and Fiscal Services Paid to the Public School Employees Retirement System For Public School Employees Retirement (PSERS) Employer's Cost \r\nIn the amount of$47,084.00 \r\nNote 7: CONTINGENT LIABILITIES \r\nAmounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Board believes that such disallowances, if any, will be immaterial to its overall fmancial position. \r\nThe Board is a defendant in various legal proceedings pertaining to matters incidental to the performance of routine Board operations. The ultimate disposition of these proceedings is not presently determinable, but is not believed to be material to the general purpose financial statements. \r\nNote 8: RELATED PARTY TRANSACTION \r\nDuring the fiscal year ended June 30, 1996, the Board made purchases from Jay's T.V. and Appliance totaling $1,530.64. The owner of Jay's T.V. and Appliance is Jay Taylor, the spouse of Board member Shirley C. Taylor. Due to the nature ofthis relationship, the business transactions disclosed above are considered related party transactions and as such are specifically disclosed as required by generally accepted accounting principles. \r\nNote 9: ACCUMULATED EMPLOYEES' LEAVE \r\nNoncertified employees earn annual leave ranging from five to fifteen days each year depending upon the employee's length of continuous service with a maximum of fifteen days. Employees are paid for unused accumulated leave at their current rate of pay upon retirement or termination of employment. Certified employees earn one and one-quarter days of sick leave each month with a maximum of forty-five days accumulation. Unused accumulated sick leave does not vest with the employee and is forfeited upon retirement or termination of employment. See Note 1 - Basis of Accounting (Compensated Absences) \r\n \r\n- 16 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1996 \r\n \r\nNote 10: RETIREMENT PLANS \r\nTEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) \r\nTRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer public employee retirement system (PERS). \r\nTRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. A member is eligible for service retirement after 30 years of creditable service, regardless of age, or after 10 years of service and attainment of age 60. A member is eligible for early retirement after 25 years of creditable service and attainment of age 55, at a reduced benefit. Retirement benefits paid to members are equal to 2% of the average of the member's two consecutive highest paid years of service multiplied by the number of years of creditable service up to 40 years. The normal retirement pension is payable monthly for life. Options are available for distribution ofthe member's monthly pension at a reduced rate to a designated beneficiary on the member's death. \r\nRetirement benefits also include death and disability benefits. A disabled member or surviving spouse is entitled to receive annually an amount equal to the member's service retirement benefit or disability retirement, whichever is greater. The death benefit is the amount that would be payable to the member's beneficiary had the member retired on the date ofdeath on either a service retirement allowance or a disability retirement allowance, whichever is larger. The benefit is based on the member's creditable service (minimum of 10 years of service) and compensation up to the time of disability or death. \r\nMembers become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting of employer contributions occurs, but the member's contributions are refunded with interest. \r\nThe Board's payroll for employees covered by TRS for the year ended June 30, 1996, was $11,407,769.48; total payroll was $13,157,400.78. \r\nTRS CONTRIBUTIONS REQUIRED AND MADE Employees of the Board who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The Board makes monthly employer contributions to 'fRS at rates adopted by the TRS Board ofTrustees in accordance with State statute and as advised by their independent actuary. For fiscal year 1996 that rate for employer contributions was 11.81 %. The interest rate assumption (rate of return on investments) was 7.50%. \r\nTotal contributions made during fiscal year 1996 amounted to $1,917,260.41 of which $1,347,361.19 was made by the Board and $569,899.22 was made by employees. These contributions represented 11.81 % (Board) and 5% (employees) of covered payroll. \r\n \r\n- 17 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1996 \r\n \r\nNote 10: RETIREMENT PLANS \r\n \r\nTRS FUNDING STATUS AND PROGRESS The amount of the total pension benefit obligation is based on a standardized measurement established by Statement No. 5 ofthe Governmental Accounting Standards Board (GASB) that, with some exceptions, must be used by a PERS. The standardized measurement is the actuarial present value of credited projected benefits. This valuation .method reflects the present value of estimated pension benefits that will be paid in future years as a result of employee services performed to date, and is adjusted for the effects of projected salary increases. A standardized measure of the pension benefit obligation was adopted by the GASB to enable readers of PERS financial statements to assess that PERS funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among other PERS and among other employers. \r\n \r\nTotal unfunded pension benefit obligation ofTRS as of June 30, 1995, was as follows: \r\n \r\nTotal pension benefit obligation \r\n \r\n$17,442,607,000.00 \r\n \r\nNet assets available for benefits, at cost \r\n \r\n15,857,066,000.00 \r\n \r\nUnfunded pension benefit obligation \r\n \r\n$ 1,585,541,000.00 \r\n \r\nThe measurement ofthe total pension benefit obligation is based on an actuarial valuation as ofJune 30, 1995. Net assets available to pay pension benefits were valued as of the same date. TRS does not make separate measurements of assets and pension benefit obligation for individual employers. \r\n \r\nTotal contributions from all employers to TRS for fiscal year ended June 30, 1996 were $607,275,000.00. The Board's contribution for the year ended June 30, 1996 of$1,347,361.19 was actuarially determined and represented .2218 of total contributions made by all participating employers. \r\n \r\nTen year historical trend information is presented in the 1996 TRS Component Unit Financial Report. This information is useful in assessing TRS's accumulation of sufficient assets to pay pension benefits as they become due. \r\n \r\nPUBLIC SCHOOL EMPLOYEES RETIREMENT SYSTEM OF GEORGIA (PSERS) \r\n \r\nPSERS PLAN DESCRIPTION Substantially all bus drivers, maintenance, custodial, and lunchroom personnel employed by local school systems are covered by the Public School Employees Retirement System of Georgia (PSERS). All employer's contributions are made by the State of Georgia in accordance with State statute. \r\n \r\n- 18 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1996 \r\n \r\nNote 10: RETIREMENT PLANS \r\nPSERS provides, in accordance with State statute, service retirement, disability retirement and survivors benefits for its members. A member is eligible for normal service retirement after 10 years of service and attainment of age 65. A member applying for service retirement with 10 years of service and retires between the ages of 60 and 65 receives a reduced benefit. Monthly retirement benefits paid to members are equal to $8.00 per month multiplied by the number ofyears ofcreditable service. Options are available for distribution of the member's monthly pension at a reduced rate to a designated beneficiary on the member's death. \r\nRetirement provisions include death and disability benefits. Disability benefits are the same as if the employee had retired at age 65 as long as the employee has 15 or more years of creditable service. Death benefits are dependent upon the number ofyears of service. Ifthere are less than ten years of service, a lump sum refund of the employee's contributions and interest are made to the beneficiary. Ifthere are more than ten years of service, the beneficiary shall receive for life halfofwhat the employee would have received upon retirement. \r\nMembers become fully vested after ten years of service. Ifa member terminates with less than ten years of service, no vesting of employer contributions occurs, but the member's contributions are refunded with interest. \r\nThere were 105 employees covered under PSERS for the year ended June 30, 1996. \r\nPSERS CONTRIBUTIONS REQUIRED AND MADE Covered employees are required by State statute to contribute $4.00 a month for the nine month school year. Unlike TRS, the Board makes no contribution to PSERS. The State of Georgia is required by statute to make employer contributions actuarially determined and approved and certified by the PSERS' Board of Trustees. Total contributions from employees ofthe Board made during fiscal year 1996 amounted to $3,648.00. Total contribution for all school systems made by the State of Georgia to PSERS for fiscal year ended June 30, 1996, was $9,817,769.80. \r\nNote 11: SURETY BONDS \r\nMr. Ray Sellers, School Superintendent through July 15, 1996, was bonded in the amount of $100,000.00 with the Western Surety Company, Sioux Falls, South Dakota, their Bond No. 58551883. \r\nThe School Superintendent, Ms. Sheila B. Tillman, effective July 16, 1996, is bonded in the amount of $100,000.00 with the Western Surety Company, Sioux Falls, South Dakota, their Bond No. 68517787, on which premium is paid through December 31, 1997. \r\n \r\n- 19 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30. 1996 \r\n \r\nASSETS \r\ncash and Cash Equivalents \r\nAccounts Receivable \r\nInventories \r\nFood \r\nDonated Commodities Purchased Food \r\n \r\nSCHOOL FOOD \r\nSERVICES FUND \r\n \r\nLOTTERY PROGRAMS \r\n \r\nSTATE PRESCHOOL HANDICAPPED \r\nPROGRAM \r\n \r\nELEMENTARY AND SECONDARY \r\n \r\nTITLEI \r\n \r\nGRANTS TO \r\n \r\nLOCAL \r\n \r\nSTATE \r\n \r\nEDUCATIONAL \r\n \r\nSCHOOL \r\n \r\nMIGRANT \r\n \r\nAGENCIES IMPROVEMENT EDUCATION \r\n \r\n$ 443,781.69 \r\n \r\n$ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n0.00 \r\n \r\n12,240.26 $ 231,473.77 \r\n \r\n$ 121,570.42 \r\n \r\n$ 8,870.74 \r\n \r\n26,710.32 14,080.03 \r\n \r\nTotal Assets \r\n \r\n$ 496,812.30 $ 231,473.77 $ \r\n \r\n0.00 $ 121,570.42 $ \r\n \r\n0.00 $ 8,870.74 \r\n \r\nLIABILITIES AND FUND EQUITY \r\n \r\nLIABILITIES \r\n \r\nCash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable \r\n \r\n$ $ 9,735.74 \r\n51,490.82 \r\n \r\n163,150.23 12,390.50 55,933.04 \r\n \r\nTotal Liabilities \r\n \r\n$ 61,226.56 $ 231,473.77 \r\n \r\nFUND EQUITY \r\n \r\nFund Balances Reserved For Continuation of Federal Program For Inventories Food Donated Commodities Purchased Food \r\n \r\n$ 26,710.32 14,080.03 \r\n \r\nUnreserved Undesignated \r\n \r\n$ 40,790.35 394,795.39 $ \r\n \r\n0.00 $ \r\n \r\nTotal Fund Equity \r\n \r\n$ 435,585.74 $ \r\n \r\n0.00 $ \r\n \r\nTotal Liabilities and Fund Equity $ 496,812.30 $ 231,473.77 $ \r\n \r\n$ \r\n \r\n13,763.59 \r\n \r\n17,889.35 \r\n \r\n85,584.48 \r\n \r\n4,333.00 \r\n \r\n$ 121,570.42 \r\n \r\n0.00 $ 0.00 $ \r\n \r\n0.00 $ 0.00 $ \r\n \r\n0.00 $ 121,570.42 $ \r\n \r\n$ \r\n \r\n583.89 \r\n \r\n1,732.10 \r\n \r\n6,551.92 \r\n \r\n2.83 \r\n \r\n$ 8,870.74 \r\n \r\n0.00 $ \r\n \r\n0.00 \r\n \r\n0.00 $ \r\n \r\n0.00 \r\n \r\n0.00 $ 8,870.74 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 20- \r\n \r\n EXHIBIT\"E\" \r\n \r\nEDUCATION ACT \r\nTITLEII EISENHOWER PROFESSIONAL DEVELOPMENT \r\n \r\nTITLE VI INNOVATIVE EDUCATION PROGRAM STRATEGIES \r\n \r\nINDIVIDUALS WITH DISABILITIES EDUCATION ACT \r\nPARTB SPECIAL EDUCATION FLOW THROUGH PRESCHOOL \r\n \r\nSAFE AND DRUG-FREE SCHOOLS \r\n \r\nVOCATIONAL EDUCATION \r\nFEDERAL \r\n \r\nTOTALS JUNE 30, 1996 JUNE 30, 1995 \r\n \r\n$ \r\n \r\n6,471.94 $ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n10,071.34 $ 10,684.28 $ 2,938.31 $ 473,947.56 $ 442,574.42 \r\n \r\n$ 47,680.00 \r\n \r\n421,835.19 \r\n \r\n200,735.50 \r\n \r\n26,710.32 14,080.03 \r\n \r\n24,137.77 12,094.70 \r\n \r\n$ \r\n \r\n6,471.94 $ \r\n \r\n0.00 $ 47,680.00 $ \r\n \r\n10,071.34 $ 10,684.28 $ 2,938.31 $ 936,573.10 $ 679,542.39 \r\n \r\n$ 42,482.19 660.19 $ \r\n2,707.56 1,830.06 \r\n$ 47,680.00 $ \r\n \r\n1,699.42 8,370.36 \r\n1.56 $ \r\n10,071.34 $ \r\n \r\n10,684.28 $ 10,684.28 $ \r\n \r\n$ \r\n2,938.31 2,938.31 $ \r\n \r\n219,979.90 $ 44,107.30 210,638.18 19,790.04 \r\n494,515.42 $ \r\n \r\n61,839.45 30,491.29 153,883.28 18,810.50 \r\n265,024.52 \r\n \r\n$ \r\n \r\n6,471.94 \r\n \r\n$ \r\n \r\n6,471.94 \r\n \r\n0.00 $ \r\n \r\n$ \r\n \r\n6,471.94 $ \r\n \r\n$ \r\n \r\n6,471.94 $ \r\n \r\n0.00 $ 0.00 $ \r\n \r\n0.00 $ 0.00 $ \r\n \r\n0.00 $ 0.00 $ \r\n \r\n0.00 $ 0.00 $ \r\n \r\n$ \r\n \r\n6,471.94 $ \r\n \r\n5,361.03 \r\n \r\n$ 0.00 0.00 $ \r\n \r\n26,710.32 14,080.03 \r\n47,262.29 $ 394,795.39 \r\n442,057.68 $ \r\n \r\n24,137.77 12,094.70 \r\n41,593.50 \r\n372,924.37 \r\n414,517.87 \r\n \r\n0.00 $ 47,680.00 $ \r\n \r\n10,071.34 $ 10,684.28 $ 2,938.31 $ 936,573.10 $ 679,542.39 \r\n \r\n- 21 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES \r\nSPECIAL REVENUE FUND YEAR ENDED JUNE 30. 1996 \r\n \r\nSCHOOL FOOD \r\nSERVICES FUND \r\n \r\nLOTTERY PROGRAMS \r\n \r\nSTATE PRESCHOOL HANDICAPPED \r\nPROGRAM \r\n \r\nELEMENTARY AND SECONDARY \r\n \r\nTITLE I \r\n \r\nGRANTS TO \r\n \r\nLOCAL \r\n \r\nSTATE \r\n \r\nEDUCATIONAL \r\n \r\nSCHOOL \r\n \r\nMIGRANT \r\n \r\nAGENCIES IMPROVEMENT EDUCATION \r\n \r\nREVENUES \r\n \r\nState Funds Federal Funds Taxes and Other Funds \r\n \r\n$ 79,046.00 $ 703,104.62 $ 7TT,362.87 335,850.78 \r\n \r\n35,852.00 $ 756, 191.60 $ \r\n \r\n5,000.00 $ 76,715.81 \r\n \r\nTotal Revenues \r\n \r\n$ 1,192,259.65 $ 703,104.62 $ \r\n \r\n35,852.00 $ 756,191.60 $ \r\n \r\n5,000.00 $ 76,715.81 \r\n \r\nEXPENDITURES \r\n \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Food Services Operation \r\n \r\n$ 579,034.62 $ 89,672.62 6,822.84 140.00 \r\n \r\n$ 1,170,388.63 \r\n \r\n26,742.03 1,112.33 709.53 \r\n \r\n35,852.0ci $ 693,842.91 $ \r\n1,982.66 60,638.39 \r\n6,205.54 \r\n \r\n4,273.22 $ 67,201.11 350.00 \r\n \r\n376.78 \r\n \r\n6,314.70 3,200.00 \r\n \r\nTotal Expenditures \r\n \r\n$ 1,170,388.63 $ 704,233.97 $ \r\n \r\n35,852.00 $ 762,669.50 $ \r\n \r\n5,000.00 $ 76,715.81 \r\n \r\nExcess of Revenues over (under) Expenditures \r\n \r\n$ 21,871.02 $ -1,129.35 $ \r\n \r\n0.00 $ \r\n \r\n-6.477.90 $ \r\n \r\n0.00 $ \r\n \r\n0.00 \r\n \r\nOTHER FINANCING SOURCES \r\n \r\nOperating Transfers In \r\n \r\n1,129.35 \r\n \r\n6,477.90 \r\n \r\nExcess of Revenues and Other Financing \r\n \r\nSources over (under) Expenditures \r\n \r\n$ \r\n \r\n21,871.02 $ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n0.00 \r\n \r\nFUND BALANCE JULY 1 \r\n \r\n409,156.84 \r\n \r\n0.00 \r\n \r\n0.00 \r\n \r\n0.00 \r\n \r\n0.00 \r\n \r\n0.00 \r\n \r\nFood Inventory - Net Change in Period Donated Commodities Purchased Food \r\n \r\n2,572.55 1,985.33 \r\n \r\nFUND BALANCE JUNE 30 \r\n \r\n$ 435,585.74 $ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n0.00 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n-22- \r\n \r\n EXHIBIT\"F\" \r\n \r\nEDUCATION ACT \r\nTITLE II EISENHOWER PROFESSIONAL DEVELOPMENT \r\n \r\nTITLEVI INNOVATIVE EDUCATION PROGRAM STRATEGIES \r\n \r\nINDIVIDUALS WITH \r\n \r\nDISABILITIES EDUCATION ACT \r\n \r\nPARTB \r\n \r\nSPECIAL EDUCATION \r\n \r\nFLOW \r\n \r\nTHROUGH \r\n \r\nPRESCHOOL \r\n \r\nSAFE AND DRUG-FREE SCHOOLS \r\n \r\nVOCATIONAL EDUCATION \r\nFEDERAL \r\n \r\nTOTALS YEAR ENDED JUNE 30, 1996 JUNE 30, 1995 \r\n \r\n$ \r\n \r\n17,369.00 $ 21,787.00 $ \r\n \r\n$ \r\n \r\n17,369.00 $ 21,787.00 $ \r\n \r\n133,849.94 $ 38,806.44 $ 13,860.72 $ 133,849.94 $ 38,806.44 $ 13,860.72 $ \r\n \r\n$ 48,802.34 \r\n \r\n818,002.62 $ 1,889,745.72 \r\n335,850.78 \r\n \r\n671,731.06 1,810,066.51 \r\n326,343.80 \r\n \r\n48,802.34 $ 3,043,599.12 $ 2,808,141.37 \r\n \r\n$ \r\n \r\n12,085.79 \r\n \r\n$ \r\n \r\n4,172.30 $ 21,787.00 \r\n \r\n$ \r\n \r\n16,258.09 $ 21,787.00 $ \r\n \r\n$ \r\n \r\n1,110.91 $ \r\n \r\n0.00 $ \r\n \r\n72,019.63 $ 18,386.79 40,928.80 \r\n525.87 \r\n \r\n24,718.60 $ \r\n14,087.84 \r\n \r\n$ 13,809.47 \r\n51.25 \r\n \r\n1,988.85 133,849.94 $ 38,806.44 $ 13,860.72 $ \r\n \r\n46,082.18 $ 1,535,110.06 $ 1,264,158.50 \r\n \r\n121,868.88 \r\n \r\n80,206.08 \r\n \r\n2,873.70 \r\n \r\n93,005.14 61,355.51 \r\n \r\n75,145.95 106,082.18 \r\n59,380.97 \r\n \r\n33,056.73 9,683.50 \r\n1,174,298.16 \r\n \r\n111,922.06 3,224.14 1,415.05 \r\n1,061,511.90 \r\n \r\n48,955.88 $ 3,028,377.98 $ 2,763,046.83 \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n-153.54 $ \r\n \r\n15,221.14 $ \r\n \r\n45,094.54 \r\n \r\n$ \r\n \r\n1,110.91 $ \r\n \r\n5,361.03 \r\n \r\n0.00 $ 0.00 \r\n \r\n0.00 $ 0.00 \r\n \r\n0.00 $ 0.00 \r\n \r\n0.00 $ 0.00 \r\n \r\n153.54 \r\n \r\n7,760.79 \r\n \r\n944.37 \r\n \r\n0.00 $ 0.00 \r\n \r\n22,981.93 $ 414,517.87 \r\n \r\n46,038.91 359,232.17 \r\n \r\n2,572.55 1,985.33 \r\n \r\n5,719.52 3,527.27 \r\n \r\n$ \r\n \r\n6,471.94 $ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n0.00 $ 442,057.68 $ 414,517.87 \r\n \r\n- 23- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET CAPITAL PROJECTS FUND JUNE 30, 1996 \r\n \r\nASSETS Cash and Cash Equivalents Investments Accounts Receivable \r\nTotal Assets \r\nLIABILITIES AND FUND EQUITY LIABILITIES \r\nCash Overdraft Retainages Payable \r\nTotal Liabilities FUND EQUITY \r\nFund Balances Reserved For State Capital Outlay Projects Unreserved Undesignated Total Fund Equity \r\nTotal Liabilities and Fund Equity \r\n \r\nREGULAR \r\n \r\nLOCAL PROJECT MEDIA CENTER \r\nROOF \r\n \r\n$ 475,454.44 $ \r\n \r\n0.00 \r\n \r\n171,585.57 \r\n \r\n$ 647,040.01 $========0=.0=0 \r\n \r\n$ 647,040.01 $ _ _ _ _ _..;.;o..;;.oo-'-- \r\n$ 647,040.01 $ - - - - - -0.0-0 \r\n \r\n$ 647,040.01 $ \r\n \r\n0.00 \r\n \r\n======= \r\n \r\nSee notes to the general purpose financial statements. -24 - \r\n \r\n EXHIBIT\"G\" \r\n \r\nGEORGIA STATE FINANCING \r\n \r\nAND INVESTMENT COMMISSION \r\n \r\nPROJECT \r\n \r\nPROJECT \r\n \r\n92/92S-601-001 \r\n \r\n93/94-601-001 \r\n \r\nTOTALS JUNE 30, 1996 JUNE 30, 1995 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n475,454.44 $ \r\n \r\n583,303.60 \r\n \r\n171,585.57 \r\n \r\n162,161.07 \r\n \r\n$ \r\n \r\n36,000.00 \r\n \r\n36,000.00 \r\n \r\n135,208.28 \r\n \r\n$ \r\n \r\n36,000.00 $ \r\n \r\n0.00 $ \r\n \r\n683,040.01 $ \r\n \r\n880,672.95 \r\n \r\n$ \r\n \r\n36,000.00 \r\n \r\n$ _ _ _36....,_,o_o_o_.o__o \r\n \r\n$ \r\n \r\n36,000.00 $ \r\n \r\n29,626.40 \r\n \r\n15,902.78 \r\n \r\n$ \r\n \r\n36,000.00 $ _ _4'-\"-'5,=52;;..;.9_.1..;;..8 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n$ \r\n \r\n36,000.00 $ \r\n \r\n$ \r\n \r\n0.00 $ _ _64c..;..;.,71.;._04-'\"\"0-'\"\".0-'-1 \r\n \r\n0.00 $ \r\n \r\n647,040.01 $ \r\n \r\n91,345.00 743,798.77 835,143.77 \r\n \r\n0.00 $ \r\n \r\n683,040.01 $ \r\n \r\n880,672.95 \r\n \r\n- 25- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES \r\nCAPITAL PROJECTS FUND YEAR ENDED JUNE 30, 1996 \r\n \r\nREVENUES \r\nState Funds Taxes and Other Funds \r\nTotal Revenues \r\nEXPENDITURES \r\nCapital Outlay Salaries Employee Benefits Land and Land Improvements Building and Building Improvements Equipment \r\nTotal Expenditures \r\nExcess of Revenues over (under) Expenditures \r\nOTHER FINANCING SOURCES (USES} \r\nOperating Transfers In Operating Transfers Out \r\nTotal Other Financing Sources (Uses) \r\nExcess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses \r\nFUND BALANCE JULY 1 \r\nFUND BALANCE JUNE 30 \r\n \r\nREGULAR \r\n \r\nLOCAL PROJECT MEDIA CENTER \r\nROOF \r\n \r\n$ \r\n \r\n0.00 \r\n \r\n$ 25,327.87 \r\n \r\n$ 25,327.87 $ \r\n \r\n0.00 \r\n \r\n$ 10,036.12 543.36 \r\n102,917.00 $ \r\n$ 113,496.48 $ $ -88, 168.61 $ \r\n \r\n5,697.00 \r\n5,697.00 -5,697.00 \r\n \r\n$ $ -8,590.15 $ -8,590.15 $ \r\n$ -96,758.76 $ 743,798.77 \r\n \r\n5,697.00 5,697.00 \r\n0.00 0.00 \r\n \r\n$ 647,040.01 $ \r\n \r\n0.00 \r\n \r\n======= \r\n \r\nSee notes to the general purpose financial statements. -26- \r\n \r\n EXHIBIT\"H\" \r\n \r\nGEORGIA STATE FINANCING \r\n \r\nAND INVESTMENT COMMISSION \r\n \r\nPROJECT \r\n \r\nPROJECT \r\n \r\n92/92S-601-001 \r\n \r\n93/94-601-001 \r\n \r\nTOTALS \r\n \r\nYEAR ENDED \r\n \r\nJUNE 30, 1996 \r\n \r\nJUNE 30, 1995 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n197,852.00 $ \r\n \r\n197,852.00 $ \r\n \r\n209,515.78 \r\n \r\n25,327.87 \r\n \r\n29,664.45 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n197,852.00 $ \r\n \r\n223,179.87 $ _ _2_3_9,._18_0_.2_3 \r\n \r\n$ \r\n \r\n10,036.12 \r\n \r\n543.36 \r\n \r\n$ \r\n \r\n2,175.75 \r\n \r\n2,175.75 $ \r\n \r\n266,319.49 \r\n \r\n7,812.40 $ \r\n \r\n516,220.00 \r\n \r\n632,646.40 \r\n \r\n165,354.25 \r\n \r\n116,505.00 \r\n \r\n$ \r\n \r\n9,988.15 $ \r\n \r\n516,220.00 $ \r\n \r\n645,401.63 $ \r\n \r\n548,178.74 \r\n \r\n$ \r\n \r\n-9,988.15 $ \r\n \r\n-318,368.00 $ \r\n \r\n-422,221.76 $ \r\n \r\n-308,998.51 \r\n \r\n$ \r\n \r\n9,988.15 $ \r\n \r\n227,023.00 $ \r\n \r\n242,708.15 $ \r\n \r\n395,720.65 \r\n \r\n-8,590.15 \r\n \r\n-145,720.65 \r\n \r\n$ \r\n \r\n9,988.15 $ \r\n \r\n227,023.00 $ \r\n \r\n234,118.00 $ \r\n \r\n250,000.00 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n-91,345.00 $ \r\n \r\n-188,103.76 $ \r\n \r\n-58,998.51 \r\n \r\n0.00 \r\n \r\n91,345.00 \r\n \r\n835,143.77 \r\n \r\n894,142.28 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n647,040.01 $ ====83=5=,14=3=.7=7 \r\n \r\n- 27 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION STATEMENT OF CHANGES IN ASSETS AND LIABILITIES \r\nFIDUCIARY FUND TYPE - AGENCY FUND YEAR ENDED JUNE 30, 1996 \r\n \r\nEXHIBIT\"!\" \r\n \r\nBALANCE JULY 1, 1995 \r\n \r\nADDITIONS \r\n \r\nDEDUCTIONS \r\n \r\nBALANCE JUNE 30, 1996 \r\n \r\nSCHOOL FOOD SERVICES SPECIAL ACCOUNT \r\n \r\nASSETS Cash and Cash Equivalents \r\n \r\n$ \r\n \r\n15,380.68 $ \r\n \r\n13,591.51 $ \r\n \r\n11,230.55 $ _ _1_7..,,7..,4_1_.64_ \r\n \r\nLIABILITIES Funds Held for Others \r\n \r\n$ \r\n \r\n15,380.68 $ \r\n \r\n13,591.51 $ \r\n \r\n11,230.55 $_=1=7..,,7..4.,..1..,6.4.. \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n-28- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE \r\nYEAR ENDED JUNE 30. 1996 \r\n \r\nSCHEDULE \"1\" \r\n \r\nFUNDING AGENCY PROGRAM/GRANT \r\nAgriculture, U. S. Department of Through Georgia Department of Education Food and Nutrition Program Child and Adult Care Food Program 1996 Grant Food Services School Breakfast Program 1996 Grant National School Lunch Program 1996 Grant Food Distribution Program (1) \r\nTotal U.S. Department of Agriculture \r\nEducation, U.S. Department of Through First District Regional Educational Service Agency Elementary and Secondary Education Act Title I Migrant Education 1995 Summer 1996 Grant Through Georgia Department of Education Elementary and Secondary Education Act Title I Grants to Local Educational Agencies 1995 Regular 1996 Grant State School Improvement 1996 Grant Title II Eisenhower Professional Development 1995 Regular 1996 Grant Title VI Innovative Education Program Strategies 1996 Grant Goals 2000 State and Local Education Systemic Improvement Grants 1996 Grant Individuals with Disabilities Education Act Part B - Special Education Flow Through 1996 Grant Preschool 1996 Grant Safe and Drug-Free Schools 1996 Grant Vocational Education - Basic Grants to States High School Program Basic Grant 1996 Grant Tech-Prep Education 1996 Grant \r\nTotal U.S. Department of Education \r\n \r\nCFDA NUMBER \r\n \r\nFEDERAL REVENUE IN PERIOD \r\n \r\nEXPENDITURES IN PERIOD \r\n \r\n10.558 $ 15,342.90 \r\n \r\n(2) \r\n \r\n10.553 \r\n* 10.555 10.550 \r\n$ \r\n \r\n142,275.00 \r\n532,087.81 $ 87,657.16 \r\n777,362.87 $ \r\n \r\n(2) \r\n1,082,731.47 (3) 87,657.16 \r\n1,170,388.63 \r\n \r\n84.011 $ 84.011 \r\n \r\n33,701.90 $ 43,013.91 \r\n \r\n33,701.90 43,013.91 \r\n \r\n* 84.010 * 84.010 \r\n84.218 \r\n84.281 84.281 \r\n84.298 \r\n84.276 \r\n \r\n-746.75 756,938.35 \r\n5,000.00 \r\n17,369.00 21,787.00 \r\n9,600.00 \r\n \r\n-746.75 763,416.25 (3) \r\n5,000.00 \r\n5,361.03 10,897.06 \r\n21,787.00 \r\n158.34 \r\n \r\n84.027 84.173 84.186 \r\n \r\n133,849.94 38,806.44 13,860.72 \r\n \r\n133,849.94 38,806.44 13,860.72 \r\n \r\n84.048 \r\n \r\n41,802.34 \r\n \r\n84.243 \r\n \r\n7,000.00 \r\n \r\n$ 1,121,982.85 $ \r\n \r\n41,955.88 (3) 7,000.00 \r\n1,118,061.72 \r\n \r\n- 29 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE \r\nYEAR ENDED JUNE 30, 1996 \r\n \r\nSCHEDULE \"1\" \r\n \r\nFUNDING AGENCY PROGRAM/GRANT \r\nOTHER FEDERAL ASSISTANCE \r\nDefense, U.S. Department of Direct Department of the Air Force R.O.T.C. Program 1996 Grant \r\n \r\nCFDA NUMBER \r\n \r\nFEDERAL REVENUE IN PERIOD \r\n \r\nEXPENDITURES IN PERIOD \r\n \r\n$ _ _24....,,6_5_6_.2_3 \r\n \r\n(4) \r\n \r\nTotal Federal Financial Assistance \r\n \r\n$ 1,924,001.95 $ 2,288,450.35 \r\n \r\nMajor Programs are identified by an asterisk (*) in front of the CFDA number. \r\n \r\n(1) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the system during the current fiscal year. \r\n(2) Expenditures for the Child and Adult Care Food Program and the School Breakfast Program were not maintained separately and are included in the 1996 National School Lunch Program. \r\n(3) Expenditures for this program include State and/or Other Funds. Expenditures are not maintained by fund source. \r\n(4) Expenditures on this program were not maintained by fund source. \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 30 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION CASH AND CASH EQUIVALENTS JUNE 30, 1996 \r\nINTEREST BEARING ACCOUNTS \r\nBaxley Federal Savings Bank, Baxley, Georgia \r\nCertificates of Deposit No. 4820801 (5.10%) No. 4835056 (5.10%) No. 4857647 (5.10%) \r\nN.O.W. Account (2.50%) Passbook Savings Accounts (3.35%) \r\nPeople's State Bank and Trust, Baxley, Georgia \r\nCertificate of Deposit No. 8011 (6.50%) N.O.W. Account (2.53%) \r\nSunTrust Bank, Brunswick, Georgia \r\nN.O.W. Account (Various) \r\n \r\nSCHEDULE \"2\" \r\n$ 70,000.00 10,000.00 40,000.00 6,249.69 \r\n177,695.30 \r\n72,568.08 157,578.34 \r\n1,988,983.90 \r\n$ 2,523,075.31 \r\n \r\nSee notes to the general purpose financial statements. - 31 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION INVESTMENTS JUNE 30, 1996 \r\nINVESTMENT POOL State of Georgia, Office of Treasury and Fiscal Services Local Government Investment Pool (5.361%) \r\n \r\nSCHEDULE \"3\" $ 618,398.66 \r\n \r\nSee notes to the general purpose financial statements. \r\n- 32 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION ACCOUNTS RECEIVABLE JUNE 30. 1996 \r\n \r\nSCHEDULE \"4\" \r\n \r\nGENERAL FUND \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nSPECIAL \r\n \r\nCAPITAL \r\n \r\nREVENUE PROJECTS \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nDEBT SERVICE \r\nFUND \r\n \r\nTOTAL \r\n \r\nAppling County Tax Commissioner County Wide Bond Tax County Wide School Tax \r\n \r\n$ 48,226.21 \r\n \r\n$ \r\n \r\n59.41 $ \r\n \r\n59.41 \r\n \r\n48,226.21 \r\n \r\nEducation, Georgia Department of Food Services School Breakfast Program National School Lunch Program Federal Programs Elementary and Secondary Education Act Title I Grants to Local Educational Agencies Individuals with Disabilities Education Act Part B - Special Education Flow Through \r\n \r\n$ 7,250.75 4,930.51 \r\n121,570.42 47,680.00 \r\n \r\n7,250.75 4,930.51 \r\n121,570.42 47,680.00 \r\n \r\nFirst District Regional Educational Service Agency Elementary and Secondary Education Act Migrant Education \r\n \r\n8,870.74 \r\n \r\n8,870.74 \r\n \r\nGeorgia State Financing and Investment Commission Reimbursement of Construction Projects \r\n \r\n$ 36,000.00 \r\n \r\n36,000.00 \r\n \r\nOffice of School Readiness Pre-Kindergarten Program \r\n \r\n231,473.77 \r\n \r\n231,473.77 \r\n \r\nUnicoi State Park Vendor Overpayment \r\n \r\n59.00 \r\n \r\n59.00 \r\n \r\n$ 48,226.21 $ 421,835.19 $ 36,000.00 $===5=9.=4=1 $ 506,120.81 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 33 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30. 1996 \r\n \r\nSCHEDULE \"5\" \r\n \r\nAGENCY/FUNDING \r\nGRANTS Education, Georgia Department of Quality Basic Education General and Career Education Programs Special Education Programs (1) Remedial Education Program Media Center Programs Staff Development Programs Indirect Cost Pupil Transportation Regular Bus Replacement Middle School Incentive Program In-School Suspension Counselors Grades 4 and 5 Migrant Mid-term Adjustment Local Fair Share Food Services Vocational Education Other State Programs Environmental Science Program Health Insurance Innovative Programs Mentor Teacher Program Preschool Handicapped Program Remedial Summer School Program Special Education Low Incidence Grant Teachers' Retirement Technology Grant Lottery Programs Instructional Technology Pre-Kindergarten Program Technology Installation \r\nGeorgia State Financing and Investment Commission Reimbursement on Construction Projects \r\nOffice of School Readiness Pre-Kindergarten Program \r\nOffice of Treasury and Fiscal Services Public School Employees Retirement \r\nCONTRACT Education, Georgia Department of Operations Fee for Student Information System \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nSPECIAL \r\n \r\nCAPITAL \r\n \r\nGENERAL \r\n \r\nREVENUE \r\n \r\nPROJECTS \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ 6,369,344.00 \r\n1,308,563.08 298,381.00 272,835.00 89,789.00 \r\n1,825,727.00 \r\n \r\n519,979.00 168,2TT.00 262,459.00 77,334.00 \r\n17,398.00 1,876.00 \r\n-3,012,544.00 \r\n$ \r\n90,146.94 \r\n \r\n79,046.00 \r\n \r\n500.00 321,785.98 \r\n5,000.00 4,290.00 \r\n9,880.36 15,272.14 28,354.98 51,530.00 \r\n \r\n35,852.00 \r\n \r\n90,000.00 321,630.85 60,000.00 \r\n \r\n$ 6,369,344.00 \r\n1,308,563.08 298,381.00 272,835.00 89,789.00 \r\n1,825,727.00 \r\n519,979.00 168,277.00 262,459.00 \r\n77,334.00 17,398.00 \r\n1,876.00 -3,012,544.00 \r\n79,046.00 90,146.94 \r\n500.00 321,785.98 \r\n5,000.00 4,290.00 35,852.00 9,880.36 15,272.14 28,354.98 51,530.00 \r\n90,000.00 321,630.85 \r\n60,000.00 \r\n \r\n$ 197,852.00 231,473.77 47,084.00 \r\n \r\n197,852.00 231,473.77 \r\n47,084.00 \r\n \r\n1,000.00 \r\n \r\n1 000.00 \r\n \r\n$ 8,774,262.48 $ 818,002.62 $ 197,852.00 $ 9,790,117.10 \r\n(1) During the year under review, the Board refunded $4,317.92 for Fiscal Year 1995 underexpended Special Education Program funds. \r\nSee notes to the general purpose financial statements. - 34 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF TAXES AND OTHER REVENUE \r\nYEAR ENDED JUNE 30, 1996 \r\n \r\nSCHEDULE 611 11 \r\n \r\nGENERAL FUND \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nSPECIAL \r\n \r\nCAPITAL \r\n \r\nREVENUE PROJECTS \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nDEBT SERVICE \r\nFUND \r\n \r\nTOTAL \r\n \r\nTaxes County Wide Bond Tax County Wide School Tax Railroad Car Tax Real Estate Transfer Tax \r\n \r\n$ 6,725,151.93 3,660.53 4,958.93 \r\n \r\n$ 3,196.72 $ \r\n \r\n3,196.72 \r\n \r\n6,725,151.93 \r\n \r\n3,660.53 \r\n \r\n4,958.93 \r\n \r\nOther Sources Adult Education Altamaha Technical Institute Human Resources, Georgia Department of Donations Indirect Cost Special Revenue Fund Interest Earned Jury Duty Fees Rents Sales Lunches and Breakfast School Assets Tuition Other \r\n \r\n10,332.05 11,728.25 \r\n3,250.00 \r\n \r\n8,421.46 159,300.76 $ \r\n1,677.50 4,040.75 \r\n \r\n15,296.99 $ 175.00 \r\n \r\n25,327.87 \r\n \r\n24,482.88 4,500.00 4,367.39 \r\n \r\n317,178.79 3,200.00 \r\n \r\n3,736.94 \r\n \r\n10,332.05 11,728.25 \r\n3,250.00 \r\n8,421.46 203,662.56 \r\n1,852.50 4,040.75 \r\n317,178.79 24,482.88 4,500.00 7,567.39 \r\n \r\n$ 6,965,872.43 $ 335,850.78 $ 25,327.87 $ 6,933.66 $ 7,333,984.74 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 35 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT GENERAL AND SPECIAL REVENUE FUNDS \r\nYEAR ENDED JUNE 30, 1996 \r\n \r\nSCHEDULE '7\" \r\n \r\nEXPENDITURES \r\nOperating Costs Salaries Employee Benefits Travel of Employees Professional and Technical Services Compensation and Travel of Board Members Water, Sewer and Cleaning Services Repair and Maintenance Services Insurance Communications Commodity Hauling Shared Services Other Purchased Services Supplies Energy Food Usage Books, Textbooks and Periodicals Dues and Fees Federal Indirect Costs Other Expenditures \r\nNonoperating Costs Building and Building Improvements Equipment \r\nTotal Expenditures \r\n \r\nGENERAL FUND \r\n \r\nSPECIAL REVENUE \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ 11,564,029.08 $ 1,583,335.58 $ 13,147,364.66 \r\n \r\n2,740,047.65 \r\n \r\n287,309.32 \r\n \r\n3,027,356.97 \r\n \r\n53,824.56 \r\n \r\n18,412.66 \r\n \r\n72,237.22 \r\n \r\n57,160.96 \r\n \r\n15,688.05 \r\n \r\n72,849.01 \r\n \r\n30,492.08 \r\n \r\n30,492.08 \r\n \r\n24,613.25 \r\n \r\n3,335.00 \r\n \r\n27,948.25 \r\n \r\n335,086.00 \r\n \r\n28,378.09 \r\n \r\n363,464.09 \r\n \r\n48,142.45 \r\n \r\n48,142.45 \r\n \r\n45,280.00 \r\n \r\n303.69 \r\n \r\n45,583.69 \r\n \r\n867.60 \r\n \r\n867.60 \r\n \r\n28,650.70 \r\n \r\n28,650.70 \r\n \r\n8,781.07 \r\n \r\n4,795.37 \r\n \r\n13,576.44 \r\n \r\n398,189.08 \r\n \r\n175,318.18 \r\n \r\n573,507.26 \r\n \r\n578,200.32 \r\n \r\n10,486.25 \r\n \r\n588,686.57 \r\n \r\n549,804.26 \r\n \r\n549,804.26 \r\n \r\n218,623.17 \r\n \r\n12,804.10 \r\n \r\n231,427.27 \r\n \r\n25,555.30 \r\n \r\n10,024.25 \r\n \r\n35,579.55 \r\n \r\n8,421.46 \r\n \r\n8,421.46 \r\n \r\n5,774.89 \r\n \r\n6,614.32 \r\n \r\n12,389.21 \r\n \r\n15,882.00 368,615.80 \r\n \r\n312,479.80 \r\n \r\n15,882.00 681,095.60 \r\n \r\n$ 16,546,948.36 $ 3,028,377.98 $ 19,575,326.34 \r\n \r\nSee notes to the general purpose financial statements. - 36 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT \r\nLOTTERY PROGRAMS YEAR ENDED JUNE 30, 1996 \r\n \r\nSCHEDULE \"8\" \r\n \r\nEXPENDITURES \r\nOperating Costs Salaries Employee Benefits Travel of Employees Professional and Technical Services Communications Other Purchased Services Supplies Energy Food Usage Dues and Fees Other Expenditures \r\nNonoperating Costs Equipment \r\n \r\nINSTRUCTIONAL PRE-KINDERGARTEN TECHNOLOGY \r\n \r\nTECHNOLOGY \r\n \r\nPROGRAM \r\n \r\nINSTALLATION \r\n \r\nTOTAL \r\n \r\n$ \r\n \r\n$ \r\n \r\n1,085.30 \r\n \r\n881914.70 \r\n \r\n388,365.82 79,693.25 1,848.79 1,440.00 303.69 1,112.33 50,114.20 4,171.55 709.53 50.00 1,800.81 \r\n \r\n$ \r\n \r\n388,365.82 \r\n \r\n79,693.25 \r\n \r\n1,848.79 \r\n \r\n1,440.00 \r\n \r\n303.69 \r\n \r\n1,112.33 \r\n \r\n51,199.50 \r\n \r\n4,171.55 \r\n \r\n709.53 \r\n \r\n50.00 \r\n \r\n1,800.81 \r\n \r\n241624.00 $ \r\n \r\n601000.00 \r\n \r\n1731538.70 \r\n \r\nTotal Expenditures \r\n \r\n$ \r\n \r\n90,000.00 $ \r\n \r\n554,233.97 $ \r\n \r\n60,000.00 $ \r\n \r\n704,233.97 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 37 - \r\n \r\n THIS PAGE LEFT BLANK \r\n \r\n APPLING COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL \r\nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30. 1996 \r\n \r\nSCHEDULE \"9\" \r\n \r\nMinimum Expenditure Requirements (Total Allotment) Expenditures on Combined Program Basis \r\nSalaries Operations \r\nLess: Expenditures for Media Center Programs in Excess of Total Media Allotment \r\nExpenditures per Audit \r\nAmount of Underexpenditure for Total Allotment \r\n \r\nTHIRTEEN WEIGHTED AND MEDIA CENTER \r\nPROGRAMS \r\n \r\n100% TEST FOR OPERATIONS PORTION OF THIRTEEN WEIGHTED PROGRAMS \r\n \r\n$ 8,253,441.00 $ \r\n \r\n254,349.00 \r\n \r\n$ 9,812,428.38 665,227.97 $ _ _ _564___._,6_7_3_.4_6 \r\n$ 10,477,656.35 \r\n \r\n-195,256.35 $ 10,282,400.00 \r\n \r\n$ \r\n \r\n0.00 $=====0=.0=0 \r\n \r\nSee notes to the general purpose financial statements. - 39 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - BY PROGRAM \r\nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30. 1996 \r\n \r\nGENERAL AND CAREER EDUCATION PROGRAMS Kindergarten (*) Grades 1 - 3 (*) Sub-Total - K-3 Grades 4 - 5 (*) Grades 6 - 8 (*) Grades 9 - 12 (*) High School Laboratories (*) Vocational Education Laboratories (*) Total General and Career Education Programs \r\nSPECIAL EDUCATION PROGRAMS Regular Programs Category I (*) Category II (*) Category Ill (*) Category IV (*) Sub-Total - Regular Category V (Gifted) (*) Total Special Education Programs \r\nREMEDIAL EDUCATION PROGRAM{*) Total Thirteen Weighted Programs \r\nMEDIA CENTER PROGRAMS Salaries Operations Total Media Center Programs \r\nTotal Thirteen Weighted and Media Center Programs \r\n \r\nALLOTMENTS FROM DEPARTMENT OF EDUCATION \r\n \r\nREQUIRED \r\n \r\nORIGINAL ~ \r\n \r\nORIGINAL \r\n \r\nMID-TERM \r\n \r\n$ \r\n \r\n559,682.00 \r\n \r\n$ \r\n \r\n503,713.80 $ \r\n \r\n0.00 \r\n \r\n1,436,032.00 \r\n \r\n1,292,428.80 \r\n \r\n$ 1,995,714.00 90 $ 1,796,142.60 $ \r\n \r\n0.00 \r\n \r\n797,461.00 90 \r\n \r\n717,714.90 \r\n \r\n1,622,629.00 90 \r\n \r\n1,460,366.10 \r\n \r\n1,124,255.00 90 \r\n \r\n1,011,829.50 \r\n \r\n400,663.00 90 \r\n \r\n360,596.70 \r\n \r\n428,622.00 90 \r\n \r\n385,759.80 \r\n \r\n$ 6,369,344.00 \r\n \r\n$ 5,732,409.60 $ \r\n \r\n0.00 \r\n \r\n$ 1,299,688.00 \r\n \r\n$ 1,169,719.20 $ \r\n \r\n0.00 \r\n \r\n$ 1,299,688.00 90 $ 1,169,719.20 $ \r\n \r\n0.00 \r\n \r\n13,193.00 90 \r\n \r\n11,873.70 \r\n \r\n$ 1,312,881.00 \r\n \r\n$ 1,181,592.90 $ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n298,381.00 90 $ \r\n \r\n268,542.90 $ \r\n \r\n0.00 \r\n \r\n$ 7,980,606.00 \r\n \r\n$ 7,182,545.40 $ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n217,972.00 90 $ \r\n \r\n196,174.80 $ \r\n \r\n0.00 \r\n \r\n54,863.00 90 \r\n \r\n49,376.70 \r\n \r\n$ \r\n \r\n272,835.00 \r\n \r\n$ \r\n \r\n245,551.50 $ \r\n \r\n0.00 \r\n \r\n$ 8,253,441.00 \r\n \r\n$ 7,428,096.90 $ \r\n \r\n0.00 \r\n \r\nSTAFF DEVELOPMENT PROGRAMS Cost of Instruction Professional Development \r\nTotal Staff Development Programs (*) Identifies Thirteen Weighted Programs. See notes to the general purpose financial statements. \r\n \r\n$ \r\n \r\n22,130.00 \r\n \r\n$ \r\n \r\n22,130.00 $ \r\n \r\n0.00 \r\n \r\n67,659.00 \r\n \r\n67,659.00 \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n89,789.00 100 $ \r\n \r\n89,789.00 $ \r\n \r\n0.00 \r\n \r\n- 40 - \r\n \r\n SCHEDULE \"1 O\" \r\n \r\nTOTAL REQUIRED \r\n \r\nACTUAL EXPENDITURES \r\n \r\nSALARIES \r\n \r\nOPERATIONS \r\n \r\nTOTAL \r\n \r\nAMOUNT OF UNDEREXPENDITURE \r\nFOR REQUIRED ALLOTMENT \r\n \r\n$ \r\n \r\n503,713.80 $ \r\n \r\n782,985.27 $ \r\n \r\n20,227.22 $ \r\n \r\n803,212.49 \r\n \r\n1,292,428.80 \r\n \r\n1,7TT,739.23 \r\n \r\n63,158.21 \r\n \r\n1,840,897.44 \r\n \r\n$ 1,796,142.60 $ 2,560,724.50 $ \r\n \r\n83,385.43 $ 2,644,109.93 $ \r\n \r\n0.00 \r\n \r\n717,714.90 \r\n \r\n1,205,033.69 \r\n \r\n41,106.91 \r\n \r\n1,246,140.60 \r\n \r\n0.00 \r\n \r\n1,460,366.10 \r\n \r\n1,546,930.69 \r\n \r\n115,033.83 \r\n \r\n1,661,964.52 \r\n \r\n0.00 \r\n \r\n1,011,829.50 \r\n \r\n1,404,421.36 \r\n \r\n122,068.30 \r\n \r\n1,526,489.66 \r\n \r\n0.00 \r\n \r\n360,596.70 \r\n \r\n352,825.89 \r\n \r\n19,214.49 \r\n \r\n372,040.38 \r\n \r\n0.00 \r\n \r\n385,759.80 \r\n \r\n686,933.38 \r\n \r\n130,551.47 \r\n \r\n817,484.85 \r\n \r\n0.00 \r\n \r\n$ 5,732,409.60 $ 7,756,869.51 $ \r\n \r\n511,360.43 $ 8,268,229.94 \r\n \r\n$ 1,169,719.20 $ \r\n \r\n4,902.46 $ 351,071.90 773,041.50 196,654.82 \r\n \r\n204.18 $ 5,956.21 19,356.06 17,144.34 \r\n \r\n5,106.64 357,028.11 792,397.56 213,799.16 \r\n \r\n$ 1,169,719.20 $ 1,325,670.68 $ \r\n \r\n42,660.79 $ 1,368,331.47 \r\n \r\n0.00 \r\n \r\n11,873.70 \r\n \r\n69,298.41 \r\n \r\n6,336.68 \r\n \r\n75,635.09 \r\n \r\n0.00 \r\n \r\n$ 1,181,592.90 $ 1,394,969.09 $ \r\n \r\n48,997.47 $ 1,443,966.56 \r\n \r\n$ \r\n \r\n268,542.90 $ \r\n \r\n293,052.94 $ \r\n \r\n4,315.56 $ \r\n \r\n297,368.50 \r\n \r\n0.00 \r\n \r\n$ 7,182,545.40 $ 9,444,891.54 $ \r\n \r\n564,673.46 $ 10,009,565.00 \r\n \r\n$ \r\n \r\n196,174.80 $ \r\n \r\n367,536.84 \r\n \r\n$ \r\n \r\n367,536.84 \r\n \r\n0.00 \r\n \r\n49,376.70 \r\n \r\n$ \r\n \r\n100,554.51 \r\n \r\n100,554.51 \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n245,551.50 $ \r\n \r\n367,536.84 $ \r\n \r\n100,554.51 $ \r\n \r\n468,091.35 \r\n \r\n$ 7,428,096.90 $ 9,812,428.38 $ \r\n \r\n665,227.97 $ 10,477,656.35 $ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n22,130.00 \r\n \r\n67,659.00 \r\n \r\n$ ===8=9,=78.,.9..0..=0 \r\n \r\n$ \r\n \r\n75,599.68 $ \r\n \r\n75,599.68 \r\n \r\n14,189.32 \r\n \r\n14,189.32 \r\n \r\n$ \r\n \r\n89,789.00 $ \r\n \r\n89,789.00 s =========o=.o=o \r\n \r\n- 41 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS \r\nYEAR ENDED JUNE 30, 1996 \r\n \r\nSCHEDULE \"11\" \r\n \r\nBOARD MEMBER \r\nADDRESS \r\nMr. Deraimus Walker, Chairman (*) 708 Hopps Street Baxley, Georgia 31513 \r\nMr. H. Virgil Carter(*) 8746 Poor Robin Road Baxley, Georgia 31513 \r\nMr. Johnnie Copeland (*) 2022 Davis Landing Road Baxley, Georgia 31513 \r\nMr. S. Douglas Harris (*) 355 Johns Lane Baxley, Georgia 31513 \r\nMs. Shirley Taylor(*) P. 0. Box620 Baxley, Georgia 31513 \r\n(*) Denotes Board Members Serving as of June 30, 1996 \r\n \r\nCOMPENSATION \r\n \r\nTRAVEL \r\n \r\n$ \r\n \r\n5,400.00 $ \r\n \r\n629.03 \r\n \r\n4,900.00 \r\n \r\n768.80 \r\n \r\n5,200.00 \r\n \r\n1,276.95 \r\n \r\n5,200.00 \r\n \r\n2,056.38 \r\n \r\n4,600.00 \r\n \r\n460.92 \r\n \r\n$ \r\n \r\n25,300.00 $ ===5==,1=9=2.=0=8 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 42 - \r\n \r\n SECTION II COMPLIANCE \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nAugust 1, 1997 \r\n \r\nHonorable Zell Miller, Governor Members of the General Assembly Members of the State Board of Education \r\nand Superintendent and Members of the Appling County Board of Education \r\nCOMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nLadies and Gentlemen: \r\nWe have audited the general purpose financial statements of the Appling County Board of Education as of and for the year ended June 30, 1996, and have issued our report thereon dated August 1, 1997. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. \r\nWe conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General ofthe United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. \r\nCompliance with laws, regulations, contracts, and grants applicable to the Appling County Board of Education is the responsibility of the Board's management. As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatement, we performed tests of the Board's compliance with certain provisions oflaws, regulations, contracts, and grants. However, the objective of our audit of the financial statements was not to provide an opinion on overall compliance with such provisions. Accordingly, we do not express such an opinion. \r\nThe results of our tests disclosed no instances of noncompliance that are required to be reported herein under Government Auditing Standards. \r\n \r\n96CRL-10 \r\n \r\n This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. \r\nRespectfully submitted, \r\n~~ \r\nClaude L. Vickers State Auditor \r\nCLV:cm 96CRL-10 \r\n \r\n This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. \r\nRespectfully submitted, \r\n \r\nCLV:cm 96CRL-10 \r\n \r\nClaude L. Vickers State Auditor \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nAugust 1, 1997 \r\n \r\nHonorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board of Education \r\nand Superintendent and Members of the Appling County Board of Education \r\n \r\nSINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS \r\n \r\nLadies and Gentlemen: \r\n \r\nWe have audited the general purpose financial statements of the Appling County Board of Education as of and for the year ended June 30, 1996, and have issued our report thereon dated August 1, 1997. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. \r\n \r\nWe have applied procedures to test the Appling County Board of Education's compliance with the following requirements applicable to each of its Federal financial assistance programs, which are listed in the Schedule of Federal Financial Assistance, for the year ended June 30, 1996: \r\n \r\n(1) Political Activity \r\n \r\n(5) Allowable Costs/Cost Principles \r\n \r\n(2) Civil Rights \r\n \r\n(6) Drug-Free Workplace Act \r\n \r\n(3) Cash Management \r\n \r\n(7) Audit Follow-Up/Resolution \r\n \r\n(4) Federal Financial Reports \r\n \r\n(8) Administrative Requirements \r\n \r\nOur procedures were limited to the applicable procedures described in the Office of Management and Budget's \"Compliance Supplement for Single Audits of State and Local Governments\" and other additional procedures as deemed necessary. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Appling County Board of Education's compliance with the requirements listed in the preceding paragraph. Accordingly, we do not express such an opinion. \r\n \r\n96CRL-50 \r\n \r\n With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph ofthis report. With respect to items not tested, nothing came to our attention that caused us to believe that the Appling County Board of Education had not complied, in all material respects, with those requirements. However, the results of our procedures disclosed immaterial instances of noncompliance with those requirements, which are described in the Schedule of Findings and Improper or Questioned Costs. \r\nThis report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. \r\nRespectfully submitted, \r\n~~ \r\nClaude L. Vickers State Auditor \r\nCLV:cm 96CRL-50 \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nAugust 1, 1997 \r\n \r\nHonorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board of Education \r\nand Superintendent and Members ofthe Appling County Board of Education \r\n \r\nSINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS \r\n \r\nLadies and Gentlemen: \r\n \r\nWe have audited the general purpose financial statements of the Appling County Board of Education as of and for the year ended June 30, 1996, and have issued our report thereon dated August 1, 1997. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. \r\n \r\nWe have also audited the Appling County Board of Education's compliance with the requirements governing: \r\n \r\n(1) Types of Services Allowed or Unallowed \r\n \r\n(5) Applicable Special Tests and Provisions \r\n \r\n(2) Eligibility \r\n(3) Matching, Level of Effort, and/or Earmarking \r\n \r\n(6) Other Requirement Claims for Advances and Reimbursements \r\n \r\n(4) Reporting \r\n \r\nThese requirements are applicable to the major Federal financial assistance programs, which are identified in the Schedule of Federal Financial Assistance, for the year ended June 30, 1996. The management of the Appling County Board of Education is responsible for the Board's compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit. \r\n \r\n96CRL-80 \r\n \r\n We conducted our audit ofcompliance in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General ofthe United States; and Office of Management and Budget (0MB) Circular A-128, \"Audits of State and Local Governments\". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above occurred. An audit includes examining, on a test basis, evidence about the Board's compliance with those requirements. We believe that our audit provides a reasonable basis for our opinion. \r\nIn our opinion, the Appling County Board of Education complied, in all material respects, with the requirements as disclosed in the second paragraph that are applicable to its major Federal financial assistance programs for the year ended June 30, 1996. \r\nThis report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. \r\nRespectfully submitted, \r\nL~ \r\nClaude L. Vickers State Auditor \r\nCLV:cm 96CRL-80 \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nAugust 1, 1997 \r\n \r\nHonorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board of Education \r\nand Superintendent and Members of the Appling County Board of Education \r\n \r\nSINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS \r\n \r\nLadies and Gentlemen: \r\n \r\nWe have audited the general purpose financial statements of the Appling County Board of Education as of and for the year ended June 30, 1996, and have issued our report thereon dated August 1, 1997. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. \r\n \r\nIn connection with our audit of the fiscal year 1996 general purpose financial statements of the Appling County Board of Education and with our consideration of the Board's control structure used to administer Federal financial assistance programs, as required by Office of Management and Budget (0MB) Circular A128, \"Audits of State and Local Governments\", we selected certain transactions applicable to certain nonmajor Federal financial assistance programs for the year ended June 30, 1996. As required by 0MB Circular A-128, we have performed auditing procedures on the selected transactions to test compliance with the requirements governmg: \r\n \r\n(1) Types of Services Allowed or Unallowed \r\n \r\n(2) Eligibility \r\n \r\nOur procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Appling County Board of Education's compliance with these requirements. Accordingly, we do not express such an opinion. \r\n \r\nWith respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the Appling County Board of Education had not complied, in all material respects, with those requirements. \r\n \r\n96CRL-120 \r\n \r\n This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. \r\nRespectfully submitted, \r\n~ \r\nClaude L. Vickers State Auditor \r\nCLV:cm 96CRL-120 \r\n \r\n SECTION ill INTERNAL CONTROL \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nAugust 1, 1997 \r\n \r\nHonorable Zell Miller, Governor Members ofthe General Assembly Members of the State Board of Education \r\nand Superintendent and Members ofthe Appling County Board of Education \r\nREPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nLadies and Gentlemen: \r\nWe have audited the general purpose financial statements of the Appling County Board of Education as of and for the year ended June 30, 1996, and have issued our report thereon dated August 1, 1997. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. \r\nWe conducted our audit in accordance with generally accepted auditing standards, and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. \r\nThe management of the Appling County Board of Education is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles. Because of inherent limitations in any internal control structure, errors or irregularities may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate. \r\nIn planning and performing our audit ofthe general purpose financial statements ofthe Appling County Board of Education for the year ended June 30, 1996, we obtained an understanding of the internal control structure. \r\n96ICL-4 \r\n \r\n With respect to the internal control structure, we obtained an understanding ofthe design ofrelevant policies and procedures and whether they have been placed in operation, and we assessed control risk in order to determine our auditing procedure for the purpose of expressing our opinion on the general purpose financial statements and not to provide an opinion on the internal control structure. Accordingly, we do not express such an opinion. \r\nWe noted certain matters involving the internal control structure and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control structure that, in our judgment, could adversely affect the entity's ability to record, process, summarize, and report financial data consistent with the assertions of management in the general purpose financial statements. \r\nAs described in the Schedule ofFindings and Improper or Questioned Costs, reportable conditions were noted in the following control categories: \r\n(I) Accounting Controls (Overall) \r\n(2) General Fixed Assets \r\n(3) Expenditure/Liabilities/Disbursements \r\nA material weakness is a reportable condition in which the design or operation of one or more of the specific internal control structure elements does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. \r\nOur consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, as described in the Schedule of Findings and Improper or Questioned Costs, the following control categories include reportable conditions that are also considered to be material weaknesses: \r\n(I) Accounting Controls (Overall) \r\n(2) General Fixed Assets \r\nThese conditions were considered in determining the nature, timing, and extent of the procedures to be performed in our audit of the Appling County Board of Education's financial statements and this report does not affect our report thereon dated August I, 1997. \r\n96ICL-4 \r\n \r\n This report is intended for the infonnation of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. \r\nRespectfully submitted, \r\n \r\nCLV:cm 96ICL-4 \r\n \r\nClaude L. Vickers State Auditor \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nAugust 1, 1997 \r\n \r\nHonorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board of Education \r\nand Superintendent and Members ofthe Appling County Board of Education \r\nSINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS \r\nLadies and Gentlemen: \r\nWe have audited the general purpose financial statements of the Appling County Board of Education as of and for the year ended June 30, 1996, and have issued our report thereon dated August 1, 1997. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. We have also audited the Board's compliance with requirements applicable to major Federal financial assistance programs and have issued our opinion thereon dated August 1, 1997. \r\nWe conducted our audit in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and the provisions of Office of Management and Budget (0MB) Circular A-128, \"Audits of State and Local Governments\". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement and about whether the Appling County Board of Education complied with laws and regulations, noncompliance with which would be material to a major Federal financial assistance program. \r\nIn planning and performing our audit for the year ended June 30, 1996, we considered the Board's internal control structure in order to determine our auditing procedures for the purpose of expressing our opinions on the Board's general purpose financial statements and on its compliance with requirements applicable to major Federal financial assistance programs and to report on the internal control structure in accordance with 0MB Circular A-128. This report addresses our consideration of internal control structure policies and procedures relevant to compliance with requirements applicable to Federal financial assistance programs. We have addressed internal control structure policies and procedures relevant to our audit of the general purpose financial statements in a separate report dated August 1, 1997. \r\n96ICL-7 \r\n \r\n The management ofthe Appling County Board of Education is responsible for establishing and maintaining \r\nan internal control structure. In fulfilling this responsibility, estimates and judgments by management are \r\nrequired to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that, assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles, and that Federal financial assistance programs are managed in compliance with applicable laws and regulations. Because of inherent limitations in any internal control structure, errors, irregularities, or instances of noncompliance may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness ofthe design and operation ofpolicies and procedures may deteriorate. \r\n \r\nFor the purpose of this report, we have classified the significant internal control structure policies and procedures used in administering Federal financial assistance programs in the following control categories: \r\n \r\nGENERAL REQUIREMENTS \r\n \r\nSPECIFIC REQUIREMENTS \r\n \r\n(1) Political Activity (2) Civil Rights (3) Cash Management (4) Federal Financial Reports \r\n \r\n(1) Types of Services Allowed or Unallowed \r\n(2) Eligibility \r\n(3) Matching, Level of Effort, and/or Earmarking \r\n \r\n(5) Allowable Costs/Cost Principles \r\n \r\n(4) Reporting \r\n \r\n(6) Drug-Free Workplace Act (7) Audit Follow-Up/Resolution (8) Administrative Requirements \r\n \r\n(5) Applicable Special Tests and Provisions \r\n(6) Other Requirement Claims for Advances and Reimbursements \r\n \r\nFor all of the internal control structure categories listed above, we obtained an understanding of the design of relevant policies and procedures and determined whether they have been placed in operation, and we assessed control risk. \r\n \r\nDuring the year ended June 30, 1996, the Appling County Board of Education expended 67% of its total Federal financial assistance under major Federal financial assistance programs. \r\n \r\nWe performed tests of controls, as required by 0MB Circular A-128, to evaluate the effectiveness of the design and operation of internal control structure policies and procedures that we considered relevant to preventing or detecting material noncompliance with general requirements and specific requirements as described above that are applicable to each of the Board's major Federal financial assistance programs, which \r\n \r\n96ICL-7 \r\n \r\n are identified in the Schedule ofFederal Financial Assistance. Our procedures were less in scope than would be necessary to render an opinion on these internal control structure policies and procedures. Accordingly, we do not express such an opinion. \r\nWe noted certain matters involving the internal control structure and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve Il\"atters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control structure that, in our judgment, could adversely affect the Board's ability to administer Federal financial assistance programs in accordance with applicable laws and regulations. \r\nAs described in the Schedule ofFindings and Improper or Questioned Costs, reportable conditions were noted in the following control categories: \r\n(1) Allowable Costs/Cost Principles \r\n(2) Administrative Requirements \r\nA material weakness is a reportable condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that noncompliance with laws and regulations that would be material to a Federal financial assistance program may occur and not be detected within a timely period by employees in the normal course ofperforming their assigned functions. \r\nOur consideration of the internal control structure policies and procedures used in administering Federal financial assistance would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe that the reportable conditions described above are also considered to be material weaknesses. \r\nThese conditions were considered in determining the nature, timing, and extent of the procedures to be performed in our audit ofthe Appling County Board of Education's compliance with requirements applicable to its major Federal financial assistance programs for the year ended June 30, 1996, and this report does not affect our report thereon dated August 1, 1997. \r\nThis report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies and should not be used for any other purpose. This restriction is not intended to limit the distribution of this report which is a matter of public record. \r\nRespectfully submitted, \r\n~~ \r\nClaude L. Vickers State Auditor \r\nCLV:cm 96ICL-7 \r\n \r\n SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 1996 \r\n \r\nPRIOR YEAR \r\n \r\nAUDIT FOLLOW-UP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Finding Resolved Audit Control Number 6011-93-03 \r\n \r\nThe audit report for the year ended June 30, 1993, reported that the Board had an underexpenditure of Quality Basic Education (QBE) funds of$33,768.80 for the StaffDevelopment- Professional Development Program. For the year under review, adjustment was made to the Board's local fair share by the Georgia Department of Education to refund this underexpenditure as required. \r\n \r\nAUDIT FOLLOW-UP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Amount: $54,900.65 Audit Control Number 6011-94-01 \r\n \r\nThe audit report for the year ended June 30, 1994, reported that the Board had an underexpenditure of Quality Basic Education (QBE) funds of$54,900.65 for the Staff Development - Professional Development Stipends Program. For the year under review, no adjustment was made to the Board's local fair share by the Georgia Department of Education to refund this underexpenditure as required. The underexpenditure of $54,900.65 should be returned to the Georgia Department of Education through an increase in the Board's local fair share for the QBE programs in a subsequent fiscal period. \r\n \r\nAUDIT FOLLOW-UP/RESOLUTION Improper Expenditure Financial Statements Amount $200.00 Audit Control Number 6011-95-01 \r\n \r\nThe audit report for the year ended June 30, 1995, stated that payments of $100.00 for donations and$ 100.00 for graduation fireworks were made from the Board's General Fund. The Official Code of Georgia Annotated Section 20-2-411 provides, in part, as follows: \r\n \r\n11 school funds shall be used for educational purposes and may be used to pay the salaries of \r\n \r\npersonnel and for the utilization of school facilities, including school buses; or extracurricular \r\n \r\nand interscholastic activities, including literary events, music, and athletic programs within \r\n \r\nindividual schools and between schools in the same or different school systems when such \r\n \r\nactivities are sponsored by local boards of education as an integral part of the total school \r\n \r\nprogram; \r\n \r\nand \r\n \r\nfor \r\n \r\nno \r\n \r\nother \r\n \r\npurpose \r\n \r\n... \r\n \r\n11  \r\n \r\n- 1- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 1996 \r\nPRIOR YEAR \r\nAUDIT FOLLOW-UP/RESOLUTION Improper Expenditure Financial Statements Amount $200.00 Audit Control Number 6011-95-01 \r\nA payment of the above nature is considered to be beyond the customary educational scope, and reimbursement of$200.00 should be secured for deposit to the Board's General Fund. \r\nAUDIT FOLLOW-UP/RESOLUTION Failure to Submit Completion Reports Financial Statements/Federal Financial Assistance Finding Resolved Audit Control Number 6011-95-02 \r\nThe audit report for the year ended June 30, 1995, noted that the Board failed to file a completion report for the following programs: \r\nLottery Pre-Kindergarten Program State Preschool Program Safe and Drug Free Schools (CFDA 84.186) \r\nIn the year under review, the Board submitted to the Georgia Department of Education the completion reports for these programs as required. \r\nAUDIT FOLLOW-UP/RESOLUTION Failure to Submit Completion Reports by Due Dates Federal Financial Assistance Finding Resolved Audit Control Number 6011-95-03 \r\nThe audit report for the year ended June 30, 1995, noted that the Board failed to file a completion report by the required date for the Elementary and Secondary Education Act, Chapter 2 (CFDA 84.151) and the Safe and Drug Free Schools (CFDA 84.186) programs. In the year under review, the completion reports were filed as required. \r\n-2- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 1996 \r\nPRIOR YEAR/CURRENT YEAR \r\nACCOUNTING CONTROLS (OVERALL) - Financial Statements ADMINISTRATIVE REQUIREMENTS - Federal Financial Assistance Inadequate Separation of Duties Reportable Condition - Material Weakness Audit Control Number 6011-93-01 \r\nThe audit report for the year ended June 30, 1995, stated that the Board did not provide for adequate separation of employee duties in the performance ofaccounting functions and related procedures for all funds. For the year under review, the Board made no improvements regarding the separation of employee duties. This condition was a result of management's decision to limit the number of administrative staff made responsible for accounting functions. Management should periodically review this decision to determine if employee duties can be reassigned to achieve a higher degree of internal control with existing staff. \r\n(Note: All Federal financial assistance programs listed in the Schedule of Federal Financial Assistance, Schedule \"l\" of this report are affected by this fmding.) \r\nGENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Financial Statements Reportable Condition - Material Weakness Audit Control Number 6011-93-02 \r\nThe audit report for the year ended June 30, 1995, noted that the management of the Appling County Board of Education had chosen not to maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. In the year under review, the Board did not establish a General Fixed Assets Account Group within the formal accounting records. This condition results in the general purpose fmancial statements of the Board being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Board to establish accounting controls and procedures to provide for maintenance ofa General Fixed Assets Account Group. These subsidiary records should include an inventory of land, buildings and equipment owned by the Board and should include, but may not be limited to, date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group. \r\n-3- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 1996 \r\nPRIOR YEAR/CURRENT YEAR \r\nADMINISTRATNE REQUIREMENTS Failure to Perform Physical lnvl.!ntory Federal Financial Assistance Reportable Condition - Material Weakness Nonmaterial Noncompliance Audit Control Number 6011-95-04 \r\nThe audit report for the year ended June 30, 1995, reported that the Board had not performed a physical inventory of property used in the National School Lunch Program (CFDA 10.555). During the year under review, the Board again failed to perform a physical inventory ofthe property equipment inventory. Chapter 41 ofthe Financial Management for Georgia Local Units of Administration requires that an annual physical inventory of equipment be taken at all schools and other locations to verify the accuracy of the equipment inventory list. Periodic physical inventory counts should be performed and reconciled to the property records to ensure the accuracy of the inventory records. \r\nADMINISTRATNE REQUIREMENTS Inadequate Inventory Records Federal Financial Assistance Reportable Condition - Material Weakness Nonmaterial Noncompliance Audit Control Number 6011-95-05 \r\nThe audit report for the year ended June 30, 1995, stated that the Board's property management records maintained for the National School Lunch Program (CFDA 10.555) were incomplete and failed to meet property management standards as set forth in Chapter 41, of the Financial Management for Georgia Local Units of Administration (FMGLUA). In the year under review, the Board again failed to maintain complete records as outlined in Chapter 41, of the FMGLUA. This condition occurred because management did not ensure that all additions and/or deletions were included in property management records. An inventory system should be implemented that provides for the identification of all equipment purchased as outlined in Chapter 41, of the FMGLUA. Perpetual records should include historical information regarding additions and deletions made to the equipment inventory during each fiscal year (when applicable). Periodic physical inventory counts should be performed and reconciled to the property records to ensure the accuracy of inventory records. \r\n- 4- . \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 1996 \r\nCURRENT YEAR EXPENDITURE/LIABILITIES/DISBURSEMENT Financial Statements Voucher Sample Exceptions Reportable Condition Audit Control Number 6011-96-01 For the year under review, an examination of 81 expenditure vouchers was performed to test the validity and accuracy ofthe expenditure transactions. The vouchers examined revealed the following deficiencies: \r\n(I) Eight vouchers were found to not have an original invoice attached. (2) Fifteen vouchers were found not to have an approved purchase order attached. Internal controls should be implemented by the Board to ensure that all expenditure vouchers are reviewed for accuracy, proper documentation and correctness of classification prior to payment and recording of such expenditures in the financial records. CASH MANAGEMENT Excessive Cash Balances Federal Financial Assistance Nonmaterial Noncompliance Audit Control Number 6011-96-02 A review of cash management procedures for the Elementary and Secondary Education Act, Title I, Grants to Local Educational Agencies program (CFDA 84.010) disclosed that cash draws utilizing DE form 0147, \"Quarterly Report of Expenditures and Estimated Requirement for Grant Funds\", were made in advance of immediate cash needs, resulting in the accumulation of excessive cash balances. During fiscal year 1996, the program had excessive ending balances in eight (8) months. Procedures should be implemented to minimize the time elapsing between the transfer of funds from the Georgia Department of Education and disbursement of such funds by the Board. \r\n-5- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 1996 \r\nCURRENT YEAR ALLOWABLE COST/COST PRINCIPLES Time and Attendance Records Not Utilized Federal Financial Assistance Reportable Condition - Material Weakness Nonmaterial Noncompliance Amount: $9,591.92 Audit Control Number 6011-96-03 A review of salaries charged to the Elementary and Secondary Education Act, Title I, Grants to Local Educational Agencies program (CFDA 84.010) revealed that expenditures for split funded employees, were not supported by time and attendance records as required by Chapter 41, of the Financial Management For Georgia Local Units of Administration Manual (FMGLUA) as published by the Georgia Department of Education. This manual incorporates the requirements of Office of Management and Budget Circular A-87 for allowable costs. Salary charges to Federal programs should be based on actual time worked by employees. Appropriate internal controls should be established by the Board to ensure that all salary charges ofemployees involved in Federal and/or State projects be based on actual hours worked. The Georgia Department of Education should review this matter to determine if a reclaim of funds is appropriate. \r\nNote: The Appling County Board of Education was provided an opportunity to include pertinent comments from the Board's management concerning these audit findings, conclusions and recommendations. The Board has elected not to provide comments for inclusion in this report. \r\n- 6- \r\n \r\n "},{"id":"dlg_ggpd_y-ga-ba800-b-pr1-be26-ba6-b1994-h95","title":"Audit report, Appling County Board of Education, Baxley, Georgia, year ended June 30, 1995","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts, issuing body."],"dcterms_spatial":["United States, Georgia, 32.75042, -83.50018"],"dcterms_creator":["Georgia. Department of Audits"],"dc_date":["1995-06-30"],"dcterms_description":["Began with fiscal Year: 2008.","May contain information also found in the CD-ROM resource Salary and travel compilation reports.","May contain information also found in Local boards of education report on salary and travel for the fiscal year ended ...","Fiscal Year: 2014; (Received via FTP from the Georgia Department of Audits and Accounts); title from PDF caption (Georgia Government Publications database, viewed September 2, 2015).","Fiscal Year: 2014 (Georgia Government Publications database, viewed September 2, 2015)."],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Dept. of Audits, 1995-06-30"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Appling County Board of Education (Appling County, Ga.)--Appropriations and expenditures--Periodicals.","Education--Georgia--Appling County--Auditing--Periodicals.","Education--Georgia--Appling County--Finance--Statistics--Periodicals.","Georgia Government Documents--Serial"],"dcterms_title":["Audit report, Appling County Board of Education, Baxley, Georgia, year ended June 30, 1995"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-be26-ba6-b1994-h95"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-be26-ba6-b1994-h95"],"dcterms_temporal":null,"dcterms_rights_holder":["\u0026copy; Georgia Department of Audits"],"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["state government records"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":"GA A?,oo .RI \r\nE.;J.f\u003e \r\nAh \r\n19qz+-95 \r\n- ~ - - ~ - - ~ - ~ ~ - - . --------- \" ~. --------- / \r\n \r\nSTATE OF GEORGIA DEPARTMENT OF AUDITS \r\n254 WASHINGTON STREET \r\nATLANTA. GEORGIA 30334 \r\n \r\nRECEIVEil NOV 151996 \r\nDOCUMENTS UGA.UBRARIES \r\n \r\n AUDIT REPORT APPLING COUNTY BOARD OF EDUCATION \r\nBAXLEY, GEORGIA YEAR ENDED JUNE 30, 1995 \r\n \r\n APPLING COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\n \r\nPage \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE \r\n \r\nEXHIBITS \r\n \r\nGENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nCOMBINED STATEMENTS - OVERVIEW \r\n \r\nA \r\n \r\nCOMBINED BALANCE SHEET \r\n \r\nALL FUND TYPES AND ACCOUNT GROUP \r\n \r\n2 \r\n \r\nB \r\n \r\nCOMBINED STATEMENT OF REVENUES, EXPENDITURES AND \r\n \r\nCHANGES IN FUND BALANCES \r\n \r\nALL GOVERNMENTAL FUND TYPES \r\n \r\n4 \r\n \r\nC \r\n \r\nSTATEMENT OF REVENUES, EXPENDITURES AND \r\n \r\nCHANGES IN FUND BALANCES - BUDGET AND ACTUAL \r\n \r\n(NON-GAAP BASIS) \r\n \r\nGENERAL AND SPECIAL REVENUE FUNDS \r\n \r\n7 \r\n \r\nD NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\n8 \r\n \r\nADDITIONAL FINANCIAL INFORMATION \r\n \r\nCOMBINING AND INDIVIDUAL FUND STATEMENTS \r\n \r\nSPECIAL REVENUE FUND \r\n \r\nE \r\n \r\nCOMBINING BALANCE SHEET \r\n \r\n22 \r\n \r\nF \r\n \r\nCOMBINING STATEMENT OF REVENUES, EXPENDITURES \r\n \r\nAND CHANGES IN FUND BALANCES \r\n \r\n24 \r\n \r\nCAPITAL PROJECTS FUND \r\n \r\nG \r\n \r\nCOMBINING BALANCE SHEET \r\n \r\n26 \r\n \r\nH \r\n \r\nCOMBINING STATEMENT OF REVENUES, EXPENDITURES AND \r\n \r\nCHANGES IN FUND BALANCES \r\n \r\n28 \r\n \r\nFIDUCIARY FUND TYPE \r\n \r\nI \r\n \r\nSTATEMENT OF CHANGES IN ASSETS AND LIABILITIES \r\n \r\nAGENCY FUND \r\n \r\n31 \r\n \r\nSCHEDULES \r\n \r\nI SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE \r\n \r\n32 \r\n \r\n2 CASH AND CASH EQUIVALENTS \r\n \r\n34 \r\n \r\n3 INVESTMENTS \r\n \r\n35 \r\n \r\n4 ACCOUNTS RECEIVABLE \r\n \r\n36 \r\n \r\n APPLING COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nADDITIONAL FINANCIAL INFORMATION \r\n \r\nSCHEDULES \r\n \r\n5 DEBT SERVICE REQUIREMENTS TO MATURITY \r\n \r\n37 \r\n \r\nSCHEDULE OF REVENUE \r\n \r\n6 \r\n \r\nSTATE \r\n \r\n38 \r\n \r\n7 \r\n \r\nLOCAL AND OTHER \r\n \r\n39 \r\n \r\nSCHEDULE OF EXPENDITURES BY OBJECT \r\n \r\n8 \r\n \r\nGENERAL AND SPECIAL REVENUE FUNDS \r\n \r\n41 \r\n \r\n9 \r\n \r\nLOTTERY PROGRAMS \r\n \r\n42 \r\n \r\nANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS \r\n \r\nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS \r\n \r\n10 \r\n \r\nOVERALL \r\n \r\n45 \r\n \r\n11 \r\n \r\nBY PROGRAM \r\n \r\n46 \r\n \r\n12 SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS \r\n \r\n48 \r\n \r\nSECTION IT \r\nCOMPLIANCE \r\nCOMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nSINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS \r\nSINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS \r\nSINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS \r\n \r\n APPLING COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\nSECTION III INTERNAL CONTROL REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS \r\nSECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\n \r\n SECTION I FINANCIAL \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nJuly 22, 1996 \r\n \r\nHonorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation \r\nand Superintendent and Members ofthe Appling County Board ofEducation \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE \r\nLadies and Gentlemen: \r\nWe have audited the general purpose financial statements (Exhibits A through D) of the Appling County Board ofEducation, as of and for the year ended June 30, 1995, as listed in the table of contents. These financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these financial statements based on our audit. \r\nWe conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and the provisions of the Office of Management and Budget Circular A-128, \"Audits of State and Local Governments\". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. \r\nAs described in the notes to the general purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows: \r\n The general purpose financial statements of the Board did not contain a General Fixed Assets Account Group to account for property and equipment owned by the Board which should be included to conform to generally accepted accounting principles. \r\n95ARL-13* \r\n \r\n * School activity accounts maintained at the individual schools are not included in the general purpose :financial statements. To conform to generally accepted accounting principles, these accounts should be included in the general purpose financial statements. \r\n* The Board did not recognize as expenditures, in the year ended June 30, 1995, a portion of salaries and the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 1995. Also funds received, subsequent to June 30, 1995, from the Georgia Department ofEducation for the State's share of these unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1994, were improperly recorded in the year ended June 30, 1995. To conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed. \r\nThe aggregate effects on the general purpose financial statements of these variances or omissions have not been determined, but are believed to be material. \r\nIn our opinion, except for the effects on the general purpose financial statements of the matters referred to in \r\nthe preceding paragraph, the general purpose financial statements present fairly, in all material respects, the financial position of the Appling County Board of Education as of June 30, 1995, and the results of its \r\noperations for the year then ended, in conformity with generally accepted accounting principles. In accordance \r\nwith Government Auditing Standards, we have also issued a report dated July 22, 1996, on our consideration of the Board's internal control structure and a report dated July 22, 1996, on its compliance with laws and regulations. \r\nOur audit was conducted for the purpose of forming an opinion on the general purpose financial statements ofthe Appling County Board ofEducation taken as a whole. The combining and individual fund statements (Exhibits E through I) and the financial schedules (Schedules I through 12 which includes the Schedule of Federal Financial Assistance) are presented for purposes of additional analysis and are not a required part of the general purpose financial statements ofthe Appling County Board ofEducation. Such information has been subjected to the auditing procedures applied in the audit of the general purpose financial statements and, in our opinion, except for the effects of the matters referred to in the third paragraph, such information is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole. \r\nA copy ofthis report has been filed as a permanent record in the office of the State Auditor and made available to the press ofthe State, as provided for by Official Code of Georgia Annotated Section 50-6-24. \r\nRespectfully submitted, \r\n \r\nCLV:dt 95ARL-13* \r\n \r\nClaude L. Vickers State Auditor \r\n \r\n APPLING COUNTY BOARD OF EDUCATION - 1- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION COMBINED BALANCE SHEET \r\nALL FUND TYPES AND ACCOUNT GROUP JUNE 30 1995 \r\n \r\n~ Cash and Cash Equivalents \r\nInvestments \r\nAccounts Receivable \r\nInventories \r\nFood \r\nDonated Commodities Purchased Food \r\nAmount Available in Debt Service Fund \r\nAmount to be Provided in Future Years For Payment of: Bond Debt Capital Lease Agreements \r\nTotal Assets \r\n \r\nGENERAL FUND \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nSPECIAL \r\n \r\nCAPITAL \r\n \r\nREVENUE \r\n \r\nPROJECTS \r\n \r\nFUND \r\n \r\nFUND \r\n \r\n$ 2,148,449.34 $ \r\n \r\n380,734.97 $ \r\n \r\n553,677.20 \r\n \r\n1,082,746.69 \r\n \r\n162,161.07 \r\n \r\n75,661.96 \r\n \r\n200,735.50 \r\n \r\n135,208.28 \r\n \r\n24,137.77 12,094.70 \r\n \r\n$ 3,306,857.99 $ \r\n \r\n617,702.94 $ \r\n \r\n851,046.55 \r\n \r\nLIABILITIES AND FUND EQUITY \r\nLIABILITIES \r\nCash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable Contracts Payable Retainages Payable Funds Held for Others Capital Lease Agreements General Obligation Bonds Payable \r\nTotal Liabilities \r\nFUND EQUITY \r\nFund Balances Reserved For Bus Replacement Funds For Continuation of Federal Program For Debt Service For Expired Grant Balances/Questioned Costs For Inventories \r\nFood \r\nDonated Commodities Purchased Food For State Capital Outlay Projects \r\nUnreserved Designated For Security Fence For Unemployment Self-Insurance Undesignated \r\nTotal Fund Equity \r\nTotal Liabilities and Fund Equity \r\n \r\n$ \r\n \r\n1,426.57 $ \r\n \r\n30,491.29 \r\n \r\n14,700.00 \r\n \r\n153,883.28 \r\n \r\n18,810.50 \r\n \r\n$ \r\n \r\n15,902.78 \r\n \r\n$ \r\n \r\n16,126.57 $ \r\n \r\n203,185.07 $ _ _ _15~,90_2._78_ \r\n \r\n$ \r\n \r\n53,550.28 \r\n \r\n$ \r\n \r\n88,669.45 \r\n \r\n5,361.03 \r\n \r\n$ \r\n \r\n142,219.73 $ \r\n \r\n24,137.77 12,094.70 \r\n$ \r\n41,593.50 $ \r\n \r\n91,345.00 91,345.00 \r\n \r\n20,000.00 72,658.79 3,055,852.90 \r\n$ 3.290,731.42 $ \r\n \r\n372,924.37 414,517.87 $ \r\n \r\n743,798.77 835,143.77 \r\n \r\n$ 3,306,857.99 $ \r\n \r\n617,702.94 $ \r\n \r\n851,046.55 \r\n \r\nThe notes to the general purpose financial statements are an integral part of this statement.  2  \r\n \r\n EXHIBIT \"A\" \r\n \r\nDEBT SERVICE \r\nFUND \r\n \r\nFIDUCIARY FUND TYPE AGENCY FUND \r\n \r\nACCOUNT GROUP GENERAL \r\nLONG-TERM DEBT \r\n \r\nTOTALS {Memorandum Onl~ JUNE 30, 1995 JUNE 30, 1994 \r\n \r\n$ \r\n \r\n56,535.45 $ \r\n \r\n15,380.68 \r\n \r\n$ 3,154,777.64 $ \r\n \r\n948,944.17 \r\n \r\n69,216.07 \r\n \r\n1,314,123.83 \r\n \r\n4,381,964.77 \r\n \r\n496.11 \r\n \r\n412,101.85 \r\n \r\n596,926.09 \r\n \r\n24,137.77 12,094.70 \r\n \r\n18,418.25 8,567.43 \r\n \r\n$ \r\n \r\n100,000.00 \r\n \r\n100,000.00 \r\n \r\n196,072.94 \r\n \r\n23,927.06 6,852.12 \r\n \r\n$ \r\n \r\n126,247.63 $ \r\n \r\n15,380.68 $ \r\n \r\n100,000.00 $ 5,017,235.79 $ 6,181,672.83 \r\n \r\n$ \r\n \r\n15,380.68 \r\n \r\n$ \r\n \r\n$ \r\n \r\n15,380.68 $ \r\n \r\n$ \r\n100,000.00 100,000.00 $ \r\n \r\n$ 31,917.86 168,583.28 18,810.50 \r\n15,902.78 15,380.68 \r\n100,000.00 \r\n350,595.10 $ \r\n \r\n69,516.43 39,300.92 126,438.70 21,181.07 \r\n883.00 106,486.88 \r\n14,948.13 6,852.12 \r\n220,000.00 \r\n605,607.25 \r\n \r\n$ \r\n \r\n103,187.40 \r\n \r\n$ \r\n \r\n103,187.40 \r\n \r\n23.060.23 \r\n \r\n$ \r\n \r\n126.247.63 \r\n \r\n$ \r\n \r\n126,247.63 $ \r\n \r\n15,380.68 $ \r\n \r\n$ \r\n \r\n53,550.28 $ \r\n \r\n44,265.87 \r\n \r\n5,361.03 \r\n \r\n103,187.40 \r\n \r\n196,072.94 \r\n \r\n88,669.45 \r\n \r\n88,669.45 \r\n \r\n24,137.77 12,094.70 91,345.00 \r\n \r\n18,418.25 8,567.00 9,669.00 \r\n \r\n$ \r\n \r\n378,345.63 $ \r\n \r\n365,662.51 \r\n \r\n20,000.00 72,658.79 4,195,636.27 \r\n \r\n73,807.29 5,136,595.78 \r\n \r\n$ 4,666,640.69 $ 5,576,065.58 \r\n \r\n100,000.00 $ 5,017,235.79 $ 6,181,672.83 \r\n \r\n-3- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES \r\nALL GOVERNMENTAL FUND TYPES \r\nYEAR ENDED JUNE 30 1995 \r\n \r\nREVENUES \r\nState Funds Federal Funds Local and other Funds \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Community Services Operations other Operations of Non-Instructional Services \r\nCapital Outlay Debt Service \r\nPrincipal Interest Paying Agent Fees \r\nTotal Expenditures \r\nExcess of Revenues over (under) Expenditures \r\nOTHER FINANCIN!:a SOURCI;S (USES) \r\nOperating Transfers In Operating Transfers Out \r\nTotal Other Financing Sources (Uses) \r\nExcess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses \r\nFUND BALANCE JULY 1 (Restated - See Note 1) \r\nFood Inventory - Net Change in Period Donated Commodities Purchased Food \r\nFUND BALANCE JUNE 30 \r\n \r\nGENERAL FUND \r\n \r\nSPECIAL REVENUE \r\nFUND \r\n \r\nCAPITAL PROJECTS \r\nFUND \r\n \r\n$ 7,677,118.58 $ 671,731.06 $ \r\n \r\n105,006.90 \r\n \r\n1,810,066.51 \r\n \r\n711341104.15 \r\n \r\n3261343.80 \r\n \r\n$ 1419161229.63 $ 218081141.37 $ \r\n \r\n209,515.78 291664.45 \r\n2391180.23 \r\n \r\n$ 10,336,988.56 $ 1,264,158.50 \r\n \r\n518,920.92 363,097.69 471,637.93 270,938.56 920,194.33 110,630.59 1,293,837.41 927,879.83 \r\n \r\n80,206.08 75,145.95 106,082.18 59,380.97 \r\n111,922.06 3,224.14 \r\n \r\n20,830.00 \r\n28,089.70 93,960.99 136,795.02 \r\n \r\n1,415.05 1,061,511.90 \r\n$ \r\n \r\n6,852.12 518.38 \r\n \r\n548,178.74 \r\n \r\n$ 15,501 I172.03 $ 2z7631046.83 $ \r\n \r\n$ -584,942.40 $ \r\n \r\n451094.54 $ \r\n \r\n5481178.74 -3081998.51 \r\n \r\n$ $ -2501944.37 \r\n$ -250,944.37 $ \r\n \r\n944.37 $ 250,000.00 944.37 $ 250,000.00 \r\n \r\n$ -835,886.77 $ 4,126,618.19 \r\n \r\n46,038.91 $ 359,232.17 \r\n \r\n-58,998.51 894,142.28 \r\n \r\n5,719.52 3,527.27 \r\n \r\n414517.87 $ \r\n \r\nThe notes to the general purpose financial statements are an integral part of this statement. -4- \r\n \r\n EXHIBtTs \r\n \r\nDEBT SERVICE \r\nFUND \r\n \r\nTOTALS \r\n(Memorandum Only) YEAR ENDED \r\nJUNE 301 1995 JUNE 301 1994 \r\n \r\n$ 8,558,365.42 $ 8,301,112.42 \r\n \r\n1,915,073.41 \r\n \r\n1,704,675.64 \r\n \r\n$ \r\n \r\n60,920.06 \r\n \r\n7,551,032.46 \r\n \r\n6,119,194.92 \r\n \r\n$ \r\n \r\n60,920.06 $ 18,024,471.29 $ 16,124,982.98 \r\n \r\n$ 11,601,147.06 $ 10,610,193.20 \r\n \r\n599,127.00 438,243.64 577,720.11 330,319.53 920,194.33 110,630.59 1,405,759.47 931,103.97 \r\n22,245.05 1,061,511.90 \r\n28,089.70 93,960.99 684,973.76 \r\n \r\n601,028.01 399,124:64 435,899.08 298,744.52 953,376.62 103,185.96 1,281,959.30 995,509.67 \r\n3,826.25 51,617.70 1,041,256.23 26,260.41 105,428.41 2,406,282.95 \r\n \r\n$ 120,000.00 10,200.12 545.25 \r\n \r\n126,852.12 10,718.50 545.25 \r\n \r\n119,549.75 18,668.79 545.75 \r\n \r\n$ 130,745.37 $ 18,943,142.97 $ 19,4521457.24 \r\n \r\n$ -69,825.31 $ -91M71.68 $ -3,327,474.26 \r\n \r\n$ \r\n \r\n250,944.37 $ \r\n \r\n250,349.71 \r\n \r\n-250,944.37 \r\n \r\n-250,349.71 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n0.00 \r\n \r\n$ -69,825.31 $ -918,671.68 $ -3,327,474.26 \r\n \r\n196,072.94 \r\n \r\n5,576,065.58 \r\n \r\n8,909,306.22 \r\n \r\n5,719.52 3,527.27 \r\n \r\n-6,410.06 643.68 \r\n \r\n$ 1261247.63 $ 416661640.69 $ 515761065.58 \r\n \r\n-5- \r\n \r\n  AffLIN~ ~QUNTY EIQABD QE ED!.!CATIQN llAIEME;.HI QE B~Nl.!E~. ~PENQII!.!BES AND ~1:!AN~ES IN EUND EIALAN~ES \r\nB!.!DS:ZEI AND A~I!.!AL - (NQN-GAAf EIASIS) \r\nS:ZENEBAL AND SfE~IAL BE~EN!.!E E!.!NDS XEAB ENDED JUNE 30, 1995 \r\n \r\nEXHIBITc \r\n \r\nREVENUES \r\nState Funds Federal Funds Local and Other Funds \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Food Services Operation Community Services Operations Other Operations of Non-Instructional Services \r\ncapital Outlay Debt Service \r\nTotal Expenditures \r\nExcess of Revenues over (under) Expenditures \r\nQI!:IEB flNAN~IN~ SO!.!B~ES (!.!SES) \r\nOther Sources Other Uses \r\nTotal Other Financing Sources (Uses) \r\nExcess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses \r\nE!.!ND BALAN~E JULY 1, 1~ \r\nAdjustments \r\n \r\nGENERAL FUND \r\n \r\nACTUAL \r\n \r\n(BUDGET \r\n \r\nBUDGET \r\n \r\nBASIS} \r\n \r\n$ 7,645,327.00 $ 7,677,118.58 \r\n \r\n106,409.00 \r\n \r\n105,006.90 \r\n \r\n61684,568.03 \r\n \r\n7,134,104.15 \r\n \r\n$ 1414361304.03 $ 141916,229.63 \r\n \r\n$ 10,732,328.45 $ 10,336,988.56 \r\n \r\n673,677.32 407,441.05 474,158.46 272,409.13 1,000,289.97 129,296.91 1,303,960.00 913,495.61 20,600.00 \r\n \r\n518,920.92 363,097.69 471,637.93 . 270,938.56 920,194.33 110,630.59 1,293,837.41 927,879.83 \r\n20,830.00 \r\n \r\n32,092.06 141,000.00 386,440.00 \r\n \r\n28,089.70 93,960.99 136,795.02 71370.50 \r\n \r\n$ 16,487,188.96 $ 15,501,172.03 \r\n \r\n$ -2,050,884.93 $ -584,942.40 \r\n \r\n$ \r\n \r\n500.00 \r\n \r\n$ -250,944.37 \r\n \r\n$ \r\n \r\n500.00 $ -250,944.37 \r\n \r\n$ -2,050,384.93 $ -835,886.n \r\n \r\n4,042,534.70 \r\n \r\n4,126,618.19 \r\n \r\n-8,732.29 \r\n \r\nSPECIAL REVENUE FUND \r\n \r\nACTUAL \r\n \r\n(BUDGET \r\n \r\nBUDGET \r\n \r\nBASIS} \r\n \r\ns $ n,430.oo \r\n \r\n671,731.06 \r\n \r\n1,824,464.34 1,810,066.51 \r\n \r\n307,207.20 \r\n \r\n326,343.80 \r\n \r\n$ 2,2091101.54 $ 2,808,141.37 \r\n \r\n$ 1,100,314.52 $ 1,264,158.50 \r\n \r\n30,917.00 85,121.00 105,000.00 58,340.00 \r\n \r\n80,206.08 75,145.95 106,082.18 59,380.97 \r\n \r\n112,613.00 \r\n46,982.00 1,051,561.30 \r\n \r\n111,922.06 3,224.14 1,415.05 \r\n1,061,511.90 \r\n \r\n$ 2,590,848.82 $ 2,763,046.83 $ -381,747.28 $ 45,094.54 \r\n \r\n$ \r\n \r\n944.37 \r\n \r\n$ \r\n \r\n944.37 \r\n \r\n$ -381,747.28 $ 46,038.91 679,572.73 . 332,246.49 -5,601.16 \r\n \r\nEUND E!ALAN~E JUNE 30, 1995 \r\n \r\n$ 1,983,417.48 $ 3,290,731.42 \r\n \r\n$ 292,224.29 $ 378,285.40 \r\n \r\nThe notes to the general purpose financial statements are an integral part of this statement. -7- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1995 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nThe Appling County Board ofEducation (Board) was established under the laws ofthe State of Georgia and operates under the guidance of a school board and Superintendent, both elected by the voters. With the exception ofthe departures from generally accepted accounting principles disclosed in these notes, the financial statements of the Board have been prepared in conformity with generally accepted accounting principles as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting standards. \r\nThe more significant ofthe Board's accounting policies are described below. \r\nREPORTING ENTITY \r\nIn evaluating how to define the government unit for financial reporting purposes, management has considered the criteria set forth in GASB Codification of Governmental Accounting and Financial Reporting Standards, Section 2100, \"Defining the Financial Reporting Entity\". The primary government consists of all the organizations that compose the legal entity of the Appling County Board ofEducation. \r\nBased upon the application ofthe above criteria, the Appling County Board ofEducation is determined to be the lowest level of government exercising oversight responsibility and control over all activities related to public education in Appling County, Georgia. The Board is not included in any other governmental \"reporting entity\" as defined by GASB Codification of Governmental Accounting and Financial Reporting Standards. \r\nBoard members were elected by the public and have decision making authority, the power to designate management, except for the Superintendent who was also elected, the ability to significantly influence operations, and primary accountability for fiscal matters. The Board determines the millage rate at which school taxes are levied and may incur bonded indebtedness with voter approval. \r\nFUND ACCOUNTING \r\nThe Board uses funds and an account group to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. \r\nA fund is a separate accounting entity with a self-balancing set ofaccounts. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources. \r\nGeneral Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Board. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types. \r\n \r\n- 8- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATE1\\.1ENTS \r\n \r\nJUNE 30, 1995 \r\n \r\nNote I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nAlthough \"school activity accounts\" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances ofthese accounts are reflected in these financial statements. To confonn to generally accepted accounting principles, these accounts should be recorded in the general purpose financial statements. \r\nThe general purpose financial statements account for all State, Federal, Local and Other Funds under control ofthe Board, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows: \r\nGOVERNMENTAL FUND TYPES - are used to account for all or most of a Board's general activities. Governmental Fund Types include: \r\nGENERAL FUND - the fund used to account for all financial resources ofthe Board except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a board of education. \r\nSPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are primarily received from the Georgia Department of Education and from the Federal government to accomplish specific objectives and are required to be accounted for separately. Also included are proceeds received from State, Federal, Local and Other sources for operations of the school food. services fund. This fund could be accounted for as an enterprise fund; however, the Board chooses not to provide for depreciation, but to maintain the fund on a modified accrual basis and to report the fund as a special revenue fund under governmental fund types, which is acceptable under generally accepted accounting principles for governmental entities. \r\nCAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities. \r\nDEBT SERVICE FUND - the fund used to account for the accumulation ofresources for, and the payment of, general long-tenn principal, interest and paying agent fees. \r\nFIDUCIARY FUND TYPE - the agency fund used to account for assets held by a government unit in a trustee capacity or as an agent for individuals, private organizations, other government units. This fund includes: \r\nAGENCY FUND - the fund used to account for assets held for other funds, governments, or individuals. \r\nACCOUNT GROUP \r\nGENERAL LONG-TERM DEBT ACCOUNT GROUP - used to account for general obligation bonds outstanding. \r\n- 9- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1995 \r\n \r\nNote I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nBASIS OF ACCOUNTING \r\nThe accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources. \r\nLiabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable resources, are reported in the General Long-Term Debt Account Group. \r\nAgency funds are purely custodial in nature and does not involve measurement of re~ults of operations. \r\nGovernmental funds are accounted for using the modified accrual basis of accounting under which: \r\nRevenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). \"Measurable\" means the amount ofthe transaction can be determined and \"available\" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Those revenues considered susceptible to accrual are property taxes, intergovernmental grants and investment income. Property taxes are considered available if they are collected and remitted by the collecting agent to the Board within 60 days after fiscal year-end. \r\nExpenditures are generally recognized when the related fund liability is incurred. \r\nA departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share ofthese contracts. During fiscal year 1995, a substantial number of personnel of the Board were employed for a one hundred and ninety day period beginning in late August 1994 and ending in early June 1995. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 1994 and ending in August 1995. State grants to fund the State's share of these contracts were disbursed from the Georgia Department of Education to the Board in the same twelve months. As ofJune 30, 1995, compensation under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 1995, had not been made. Payments for these two months were made and recorded as expenditures by the Board subsequent to June 30, 1995. Also, the State's portion of the compensation paid in July and August 1995 was received and recorded as revenue in the fiscal year subsequent to June 30, 1995. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1994, were recorded in the year ended June 30, 1995. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed. \r\n- 10 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1995 \r\n \r\nNote I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nAgency funds are accounted for using the modified accrual basis of accounting in recognizing assets and liabilities. \r\nRESTATEMENT OF PRIOR YEAR FUND BALANCE \r\nIn prior years, the risk :financing activities for the Board's unemployment compensation liabilities were reported as an expendable trust fund. This fund had a fund balance of $73,807.29 at June 30, 1994. For fiscal year 1995, this fund has been reported as part of the General Fund. The fund balance at July 1, 1994 has been restated as appropriate. \r\nBUDGET \r\nThe Appling County Board ofEducation's budget is a complete financial plan for the Board's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level of budget control was established by the Board at the aggregate level. The budget for governmental funds was prepared on a basis other than generally accepted accounting principles. \r\nThe budget process begins when the Board's administration prepares a tentative budget for the Board's approval. After approval of this tentative budget by the Board, such budget is advertised at least once in a newspaper ofgeneral circulation in the locality. At the next regular meeting of the Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167, to the Georgia Department ofEducation. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year-end. \r\nThe Statement ofRevenues, Expenditures and Changes in Fund Balances - Budget and Actual presents actual and budgeted data for the General Fund and Special Revenue Fund. To facilitate comparison with the budget, the following adjustments have been made to actual revenues, expenditures and fund balance as reflected on Exhibit \"B\" of this report: \r\n \r\n- 11 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1995 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nExcess ofRevenues and Other Sources of Financial Resources over (under) Expenditures and Other Financing Uses Fund Balance July 1, 1994 Adjustments: \r\nInventories July 1, 1994 Food Donated Commodities Purchased Foods \r\nFund Balance June 30, 1995 (Budget Basis) \r\n \r\nSpecial Revenue \r\nFund \r\n$ 46,038.91 359,232.17 \r\n-18,418.25 -8 567.43 \r\n$ 378,285 40 \r\n \r\nCASH AND CASH EQUIVALENTS \r\n \r\nCOMPOSITION OF DEPOSITS Cash and cash equivalents consist ofdeposits (including certificates of deposit, savings and N.0.W. accounts) in authorized financial institutions. Georgia Laws authorize the Board to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations. The placement of proceeds from bond issues in certificates of deposit is limited to financial institutions located within this State. \r\n \r\nINVESTMENTS \r\n \r\nCOMPOSITION OF INVESTMENTS Investments made by the Board are stated at cost. The Official Code of Georgia Annotated Section 36-83-4 authorizes the Board to invest its funds in the following: \r\n \r\n(1) Obligations issued by the State of Georgia or by other states, \r\n \r\n(2) Obligations issued by the United States government, \r\n \r\n(3) Obligations fully insured or guaranteed by the United States government or a United States government agency, \r\n \r\n(4) Obligations of any corporation of the United States government, \r\n \r\n(5) Prime banker's acceptances, \r\n \r\n- 12 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATE:MENTS \r\n \r\nJUNE 30, 1995 \r\n \r\nNote I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\n(6) The Local Government Investment Pool administered by the State of Georgia, Office of Treasury and Fiscal Services, \r\n \r\n(7) Repurchase agreements, and \r\n \r\n(8) Obligations of other political subdivisions of the State of Georgia. \r\n \r\nRECEIVABLES \r\n \r\nReceivables consist ofgrant reimbursements due from Federal, State or other grantors for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. \r\n \r\nPROPERTY TAXES \r\n \r\nThe Appling County Board of Commissioners fixed the property tax levy for the 1994 tax year (calendar year) on September 19, 1994 (levy date). Taxes were due on December 31, 1994. The lien date for property taxes was January 1, 1994. Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 1995 since their collection meets the criteria of GASB codification section P70.103. The Appling County Tax Commissioner bills and collects the property taxes for the Board of Education. \r\n \r\nTax millage rates levied for the 1994 tax year (calendar year) for the Appling County Board of Education were as follows (a mill equals $1 per thousand dollars of assessed value): \r\n \r\nSchool Operations School Bonds \r\n \r\n10.90 mills ___JIB mills \r\n \r\n10.98 mills \r\n \r\nINVENTORIES \r\n \r\nFOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost. Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Purchased foods inventories are recorded as expenditures at the time of purchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute 11available spendable resources\" even though they are a component of net current assets. \r\n \r\n- 13 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1995 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\nGENERAL OBLIGATION BONDS \r\n \r\nThe Board issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. General obligation bonds are direct obligations and pledge the full faith and credit of the government. The outstanding amount of these bonds is recorded in the General Long-Term Debt Account Group. \r\n \r\nINTERFUND TRANSACTIONS \r\n \r\nThe Board has the following types of interfund transactions: \r\n \r\nReimbursements ofexpenditures initially made from a fund that are properly applicable to another fund, are \r\n \r\nrecorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is \r\n \r\nreimbursed. \r\n \r\n \r\n \r\nOperating transfers are recorded for all interfund transactions other than reimbursements. \r\n \r\nMEMORANDUM ONLY - TOTAL COLUMNS \r\n \r\nTotal columns on the general purpose financial statements are captioned \"Memorandum Only\" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position or results of operations in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. Certain reclassifications have been made to the comparative data to conform to the current year classifications. \r\n \r\nNote 2: DEPOSITS AND INVESTMENTS \r\n \r\nCOLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee ofinsurance, or by collateral. The aggregate of the face value of such surety bond and the market value of securities shall be equal to not less than 110 percent of the public funds being secured after the deduction of the amount of deposit insurance. OCGA Section 45-8-11 provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts. \r\n \r\nAcceptable security for deposits consists of any one of or any combination of the following: \r\n \r\n(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, \r\n \r\n(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,  \r\n \r\n- 14 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1995 \r\n \r\nNote 2: DEPOSITS AND INVESTMENTS \r\n \r\n(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia, \r\n \r\n(4) Bonds, bills, notes, certificates ofindebtedness or other obligations of the counties or municipalities ofthe State of Georgia, \r\n \r\n(5) Bonds ofany public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose, \r\n \r\n(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and \r\n \r\n(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. \r\n \r\nCATEGORIZATION OF DEPOSITS At June 30, 1995, the bank balances were $4,313,377.49. The amounts of the total bank balances are classified into three categories of credit risk: \r\n \r\nCategory 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name. \r\nCategory 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name. \r\nCategory 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Board's name.) \r\n \r\nThe Board's deposits are classified by risk category at June 30, 1995, as follows: \r\nRisk Category I 2 3 Total \r\n \r\nBank Balance \r\n$ 300,000.00 3,694,705.03 318,672.46 \r\n$4,313,377.49 \r\n \r\n- 15 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1995 \r\n \r\nNote 2: DEPOSITS AND INVESTMENTS \r\n \r\nCATEGORIZATION OF INVESTMENTS At June 30, 1995, the carrying amount of the Board's total investments was $1,314,123.83 and consisted entirely of funds in the Local Government Investment Pool administered by the State of Georgia, Office of Treasury and Fiscal Services which are not required to be categorized since the Board did not own any specific identifiable securities in the pool. The investment policy ofthe State of Georgia, Office of Treasury and Fiscal Services for the Local Government Investment Pool does not provide for investment in derivatives or similar investments. \r\n \r\nNote 3: NON-MONETARY TRANSACTIONS \r\n \r\nThe Board receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories \r\n \r\nNote 4: RISK MANAGEMENT \r\n \r\nThe Board is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illnesses or injuries to employees; natural disaster; and unemployment compensation. \r\n \r\nThe Board has obtained commercial insurance for risk ofloss associated with torts and assets. The Board has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Board's insurance coverage in any of the past three years. \r\n \r\nThe Board has elected to self-insure for all losses related to errors or omissions, which includes, among other risks, risks for sexual harassment and discrimination. In addition, the Board has elected to self-insure for all losses related to natural disasters. The Board has not experienced any losses related to these risks in the past three years. \r\n \r\nThe Board is self-insured with regard to unemployment compensation claims. The Board accounts for claims within the General Fund with expenditures and liability being reported when it is probable that a loss has occurred, and the amount ofthat loss can be reasonably estimated. \r\n \r\nChanges in the unemployment compensation claims liability during the last two fiscal years are as follows: \r\n \r\nBeginning of Year Liability \r\n \r\nClaims and Changes in Estimates \r\n \r\nClaims Paid \r\n \r\nEndofYear Liability \r\n \r\n1994 1995 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n1,216.23 $ \r\n \r\n1,216.23 $ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n446.00 $ \r\n \r\n446.00 $ \r\n \r\n0.00 \r\n \r\n- 16 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1995 \r\n \r\nNote 4: RISK MANAGEMENT \r\n \r\nThe Board participates in the Georgia Education and Government Workers' Compensation Trust, a public entity risk pool organized on December I, 1991 to develop, implement and administer a program of workers' compensation self-insurance for its member organizations. The Board pays an annual premium to the fund for its general insurance coverage. Additional insurance coverage is provided through an agreement by the fund with the Continental Insurance Company to provide coverage for potential losses sustained by the fund \r\nin excess of$250,000.00 loss per occurrence, up to $1,000,000.00. \r\n \r\nNote 5: GENERAL LONG-TERM DEBT \r\n \r\nCAPITAL LEASES The Appling County Board of Education has entered into various lease agreements as lessee for telecommunication equipment. These lease agreements qualify as capital leases for accounting purposes and, therefore, have been recorded at the present value ofthe future minimum lease payments as of the date of their inception. \r\n \r\nThe changes in General Long-Term Debt during the fiscal year ended June 30, 1995, were as follows: \r\n \r\nCapital Leases \r\n \r\nGeneral Obligation \r\nBonds \r\n \r\nTotal \r\n \r\nBalance July 1, 1994 \r\n \r\n$ 6,852.12 $ 220,000.00 $ 226,852.12 \r\n \r\nDeductions \r\n \r\n6,852.12 \r\n \r\n120,000.00 \r\n \r\n126,852.12 \r\n \r\nBalance June 30, 1995 \r\n \r\n$ \r\n \r\n0.00 $ 100,000.00 $ 100,000 00 \r\n \r\nAt June 30, 1995, payments due, by fiscal year which includes principal and interest for these items are as follows: \r\n \r\nFiscal Year Ended June 30 \r\n \r\nGeneral Obligation \r\nBonds \r\n \r\n1996 \r\n \r\n$ 103,187.40 \r\n \r\n- 17 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1995 \r\n \r\nNote 6: SIGNIFICANT CO:MMITMENTS \r\n \r\nThe following is an analysis of significant outstanding construction or renovation contracts executed by the Board as of June 30, 1995, together with funding available: \r\n \r\nProject \r\n93/94-601-001 Media Center Roof \r\n \r\nUnearned Executed \r\nContracts \r\n \r\nFundin~ Availab e From State \r\n \r\n$ 516,220.80 $ 197,852.00 5 697.72 \r\n \r\n$ 521,918,52 $ 197,852 00 The amounts described in this note are not reflected in the general purpose financial statements. \r\nNote 7: CONTINGENT LIABILITIES \r\nAmounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the granter agency for any expenditures which are disallowed under grant terms. The Board believes that such disallowances, if any, will be immaterial to its overall financial position. \r\nThe Board is a defendant in various legal proceedings pertaining to matters incidental to the performance of routine Board operations. The ultimate disposition ofthese proceedings is not presently determinable, but are not believed to be material to the general purpose financial statements. \r\nNote 8: RELATED PARTY TRANSACTION \r\nDuring fiscal year ended June 30, 1995, the Board made purchases from Jay's T. V. and Appliance totaling $8,830.53. The owner of Jay's T.V. and Appliance is Jay Taylor, the spouse of Board member Shirley C. Taylor. The nature ofthe relationship and business transactions disclosed above are considered to be related party transactions which are specifically disclosed as required by generally accepted accounting principles. \r\nNote 9: RETIREMENT PLANS \r\nTEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) \r\nTRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer public employee retirement system (PERS). \r\nTRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. A member is eligible for service retirement after 30 years of creditable service, regardless of age, or after 10 years of service and attainment of age 60. A member is eligible for early retirement after \r\n- 18 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1995 \r\n \r\nNote 9: RETIREMENT PLANS \r\n25 years of creditable service and attainment of age 55, at a reduced benefit. Retirement benefits paid to members are equal to 2% of the average of the member's two consecutive highest paid years of service multiplied by the number of years of creditable service up to 40 years. The normal retirement pension is payable monthly for life. Options are available for distribution of the member's monthly pension at a reduced rate to a designated beneficiary on the member's death. \r\nRetirement benefits also include death and disability benefits. A disabled meinber or surviving spouse is entitled to receive annually an amount equal to the member's service retirement benefit or disability retirement, whichever is greater. The death benefit is the amount that would be payable to the member's beneficiary had the member retired on the date of death on either a service retirement allowance or a disability retirement allowance, whichever is larger. The benefit is based on the member's creditable service (minimum of 10 years ofservice) and compensation up to the time of disability or death. \r\nMembers become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting ofemployer contributions occurs, but the member's contributions are refunded with interest. \r\nThe Board's payroll for employees covered by TRS for the year ended June 30, 1995, was $10,530,013.80; total payroll was $12,155,506.48. \r\nTRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe Board who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The Board makes monthly employer contributions to TRS at rates adopted by the TRS Board ofTrustees in accordance with State statute and as advised by their independent actuary. For fiscal year 1995 that rate for employer contributions was 11.81 %. The interest rate assumption (rate of return on investments) was 7.50%. \r\nTotal contributions made during fiscal year 1995 amounted to $1,770,083.44, of which $1,243,594.91 was made by the Board and $526,488.53 was made by employees. These contributions represented 11.81% (Board) and 5% (employees) of covered payroll. \r\nTRS FUNDING STATUS AND PROGRESS The amount of the total pension benefit obligation is based on a standardized measurement established by Statement No. 5 ofthe Governmental Accounting Standards Board (GASB) that, with some exceptions, must be used by a PERS. The standardized measurement is the actuarial present value of credited projected benefits. This valuation method reflects the present value of estimated pension benefits that will be paid in future years as a result of employee services performed to date, and is adjusted for the effects of projected salary increases. A standardized measure ofthe pension benefit obligation was adopted by the GASB to enable readers of PERS financial statements to assess that PERS funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among other PERS and among other employers. \r\n \r\n- 19 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1995 \r\n \r\nNote 9: RETIREMENT PLANS \r\n \r\nTotal unfunded pension benefit obligation ofTRS as ofJune 30, 1994, was as follows: \r\n \r\nTotal pension benefit obligation \r\n \r\n$15,313,743,000.00 \r\n \r\nNet assets available for benefits, at cost \r\n \r\n14,254,785,000.00 \r\n \r\nUnfunded pension benefit obligation \r\n \r\n$ 1,058,958,000.00 \r\n \r\nThe measurement ofthe total pension benefit obligation is based on an actuarial valuation as of June 30, 1994. Net assets available to pay pension benefits were valued as of the same date. TRS does not make separate measurements of assets and pension benefit obligation for individual employers. \r\n \r\nTotal contributions from all employers to TRS for fiscal year ended June 30, 1995 were $565,117,811.00. The Board's contribution for the year ended June 30, 1995 of $1,243,594.91 was actuarially determined and represented .22% oftotal contributions made by all participating employers. \r\n \r\nTen year historical trend information is presented in the 1995 TRS Component Unit Financial Report. This information is useful in assessing TRS's accumulation of sufficient assets to pay pension benefits as they become due. \r\n \r\nPUBLIC SCHOOL EMPLOYEES RETIREMENT SYSTEM OF GEORGIA (PSERS) \r\n \r\nPSERS PLAN DESCRIPTION Substantially all bus drivers, maintenance, custodial, and lunchroom personnel employed by local school systems are covered by the Public School Employees Retirement System of Georgia (PSERS). All employer's contributions are made by the State of Georgia in accordance with State statute. \r\n \r\nPSERS provides in accordance with State statute service retirement, disability retirement and survivors benefits for its members. A member is eligible for normal service retirement after IO years of service and attainment of age 65. A member applying for service retirement with 10 years of service and retires between the ages of 60 and 65 receives a reduced benefit. Monthly retirement benefits paid to members are equal to $8.00 per month multiplied by the number ofyears of creditable service. Options are available for distribution ofthe member's monthly pension at a reduced rate to a designated beneficiary on the member's death. \r\n \r\nRetirement provisions include death and disability benefits. Disability benefits are the same as if the employee had retired at age 65 as long as the employee has 15 or more years of creditable service. Death benefits are . dependent upon the number ofyears of service. If there are less than ten years of service, a lump sum refund ofthe employee's contributions and interest are made to the beneficiary. If there are more than ten years of service, the beneficiary shall receive for life half of what the employee would have received upon retirement. \r\n \r\nMembers become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting of employer contributions occurs, but the member's contributions are refunded with interest. \r\n \r\n- 20 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30, 1995 \r\n \r\nNote 9: RETIREMENT PLANS \r\n \r\nThere were 106 employees covered under PSERS for the year ended June 30, 1995. \r\n \r\nPSERS CONTRIBUTIONS REQUIRED AND MADE Covered employees are required by State statute to contribute $4.00 a month for the nine month school year. Unlike TRS, the Board makes no contribution to PSERS. The State of Georgia is required by statute to make employer contributions actuarially determined and approved and certified by the PSERS' Board of Trustees. Total contributions from employees ofthe Board made during fiscal year 1995 amounted to $3,660.00. Total contribution for all school systems made by the State of Georgia to PSERS for fiscal year ended June 30, 1995, was $9,162,000.00. \r\n \r\nNote 10: SURETY BONDS \r\n \r\nThe School Superintendent, Mr. Ray Sellers, is bonded in the amount of$100,000.00 with the Western Surety \r\n \r\nCompany, Sioux Falls, South Dakota, their Bond No. 58551883, on which premium was paid through \r\n \r\nDecember 31, 1995. \r\n \r\n \r\n \r\n- 21 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET SPECIAL REVENUE FUND \r\nJUNE30 1995 \r\n \r\nASSETS \r\nCash and Cash Equivalent\u0026 \r\nAccounts Receivable \r\nInventories Food Donated Commodities Purchased Food \r\n \r\nELEMENTARY \r\n \r\nSCHOOL FOOD \r\nSERVICES FUND \r\n \r\nSTATE PRESCHOOL HANDICAPPED PROGRAM \r\n \r\nLOTTERY PROGRAMS \r\n \r\nDRUG-FREE SCHOOLS AND COMMUNITIES \r\nACT \r\n \r\nCHAPTER 1 EDUCATION OF \r\nDEPRIVED CHILDREN \r\n \r\n$ 420,869.18 $ \r\n \r\n0.00 $ \r\n \r\n74.94 $ 10,491.57 \r\n \r\n11,224.09 \r\n \r\n$ \r\n \r\n176,244.28 \r\n \r\n24,137.77 12,094.70 \r\n \r\nTm!Assets \r\n \r\n$ 468,325.74 $ \r\n \r\n0.00 $ \r\n \r\n74.94 $ \r\n \r\n10,491.57 $ \r\n \r\n176,244.28 \r\n \r\nL(ABILfIIES AND FUND EQUITY \r\nLIABILITIES \r\nCash Overdraft Accounta Payable Salaries Payable Expired Grant Balances Payable \r\nTotal Liabilities \r\nFUND EQUITY \r\nFund Balances Reserved For Continuation of Federal Program For Inventories Food Donated Commodities Purchased Food \r\nUnreserved Undesignated \r\nTotal Fund Equity \r\n \r\n$ 9,012.06 50,156.84 \r\n$ 59,168.90 \r\n$ 24,137.77 12,094.70 \r\n$ 36,232.47 372,924.37 $ \r\n$ 409, 156.84 $ \r\n \r\n$ \r\n \r\n61,839.45 \r\n \r\n17,532.88 \r\n \r\n88,922.16 \r\n \r\n$ \r\n \r\n74.94 $ 10,491.57 \r\n \r\n7,949.79 \r\n \r\n$ \r\n \r\n74.94 $ \r\n \r\n10,491.57 $ \r\n \r\n176,244.28 \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n0.00 \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n0.00 \r\n \r\nTotal Liabilities and Fund Equity \r\n \r\n$ 468,325.74 $ \r\n \r\n0.00 $ \r\n \r\n74.94 $ \r\n \r\n10,491.57 $ \r\n \r\n176,244.28 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n-22- \r\n \r\n EXHIBIT\"E\" \r\n \r\nANO SECONDARY EDUCATION ACT TITLE 11- \r\nEISENHOWER CHAPTER2 MATHEMATICS MIGRANT BLOCK GRANT - ANO SCIENCE PROGRAM FLOW THROUGH EDUCATION \r\n \r\nINDIVIDUALS WITH \r\n \r\nDISABILITIES EDUCATION ACT \r\n \r\nTITLE VI, B \r\n \r\nFLOW \r\n \r\nPRESCHOOL \r\n \r\nTHROUGH \r\n \r\nPROGRAM \r\n \r\nTOTALS JUNE 30, 1995 JUNE 30, 1994 \r\n \r\n$ \r\n \r\n873.06 $ \r\n \r\n0.00 $ \r\n \r\n5,361.03 $ \r\n \r\n2,876.38 $ \r\n \r\n2,028.26 $ 442,574.42 $ 432,850.04 \r\n \r\n7,258.13 \r\n \r\n2,257.00 \r\n \r\n3,752.00 200,735.50 \r\n \r\n115,635.14 \r\n \r\n24,137.n 12,094.70 \r\n \r\n18,418.25 8,567.43 \r\n \r\n$ 8,131.19 $ \r\n \r\n0.00 $ \r\n \r\n5,361.03 $ \r\n \r\n5,133.38 $ \r\n \r\n5,780.26 $ 679,542.39 $ 575,470.86 \r\n \r\n$ 1,690.79 6,440.40 \r\n$ 8,131.19 \r\n \r\n$ 61,839.45 $ \r\n \r\n30,302.26 \r\n \r\n$ \r\n \r\n1,097.84 $ \r\n \r\n1,157.72 \r\n \r\n30,491.29 \r\n \r\n38,316.66 \r\n \r\n3,741.34 \r\n \r\n4,622.54 153,883.28 \r\n \r\n126,438.70 \r\n \r\n294.20 \r\n \r\n18,810.50 \r\n \r\n21,181.07 \r\n \r\n$ \r\n \r\n5,133.38 $ \r\n \r\n5,780.26 $ 265,024.52 $ 216,238.69 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n$ 8,131.19 $ \r\n \r\n$ \r\n \r\n5,361.03 \r\n \r\n$ 0.00 0.00 $ \r\n \r\n5,361.03 0.00 $ \r\n5,361.03 $ \r\n \r\n0.00 $ 0.00 $ \r\n \r\n$ 5,361.03 \r\n \r\ns 24,137.n \r\n12,094.70 \r\n$ 41,593.50 $ \r\n0.00 372,924.37 \r\n0.00 $ 414,517.87 $ \r\n \r\n18,418.25 8,567.43 26,985.68 \r\n332,246.49 \r\n359,232.17 \r\n \r\n0.00 $ \r\n \r\n5,361.03 $ \r\n \r\n5,133.38 $ \r\n \r\n5,780.26 $ 679,542.39 $ 575,470.86 \r\n \r\n-23- \r\n \r\n APPLING COUNJY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES \r\nSPECIAL REVENUE FUND YEAR ENDED JUNE 30, 1995 \r\n \r\nREVENUES \r\nSlate Funds Federal Funds Local and Other Funds \r\nTotal Revenues \r\nEXPENDJIURES \r\ncurrent \r\nInstruction Support Services \r\nPupilServicea lmproyement of lnatruc:tional Services Educational Media Services GeneralAdminiltration Maintenance and Operation of Plant Student Tranaportation Services Central Support Services Other Support Services Food Services Operation \r\nTotal Expenditures \r\nExceu of Revenues over (under) Expenditures \r\nOTHER FINANCING SOURCES \r\nOperating Transfers In \r\nExceu of Revenues and Other Financing Sources over (under) Expenditures \r\nFUND BALANCE JULY 1 \r\nFood Inventory - Net Change in Period Donated Commodities Purchased Food \r\n \r\nSCHOOL FOOD \r\nSERVICES FUND \r\n \r\nSTATE PRESCHOOL HANDICAPPED PROGRAM \r\n \r\nELEMENTARY \r\n \r\nLOTTERY PROGRAMS \r\n \r\nDRUG-FREE SCHOOLS AND COMMUNmEs \r\nACT \r\n \r\nCHAPTER 1 EDUCATION OF \r\nDEPRIVED CHILDREN \r\n \r\n$ n,752.oo s \r\n694,893.98 326,343.80 \r\n$ 1,098,989.78 $ \r\n \r\n34,822.00 $ \r\n \r\n559,157.06 $ \r\n \r\n34,822.00 $ 559,157.06 $ \r\n \r\n14,248.43 $ 14,248.43 $ \r\n \r\n814,841.49 814,841.49 \r\n \r\n$ \r\n$ 1,058,311.90 $ 1,058,311.90 $ $ 40,677.88 $ \r\n \r\n34,822.00 $ \r\n \r\n274,201.09 \r\n61,330.65 $ 5,511.45 \r\n106,082.18 \r\n111,922.06 195.64 \r\n645.50 \r\n \r\n$ 14,147.65 \r\n100.78 \r\n \r\n34,822.00 $ 0.00 $ \r\n \r\n559,888.57 $ -731.51 $ \r\n \r\n14,248.43 $ 0.00 $ \r\n \r\n748,836.12 4,n1.1a 3,614.n \r\n58,893.27 \r\n769.55 \r\n814,841.49 0.00 \r\n \r\n731.51 \r\n \r\n$ 40,6n.88 $ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n0.00 \r\n \r\n359,232.17 \r\n \r\n0.00 \r\n \r\n0.00 \r\n \r\n0.00 \r\n \r\n0.00 \r\n \r\n5,719.52 3,527.27 \r\n \r\nFUND BALANCE JUNE 30 \r\n \r\ns 409,156.84 s _ _ _ _o_.oo_ s \r\n \r\n0.00 $ \r\n \r\no.oo s _ _ _ _o_.oo_ \r\n \r\nSee notes to the general purpoee financial statements. \r\n \r\n-24- \r\n \r\n EXHIBITP \r\n \r\nAND SECONDARY EDUCATION ACT \r\n \r\nMIGRANT PROGRAM \r\n \r\nCHAPTER2 BLOCK GRANT FLOW THROUGH \r\n \r\nTm.EllEISENHOWER MATHEMATICS ANDSCIENCE EDUCATION \r\n \r\nINDIVIDUALS WITH \r\n \r\nDISABILmES EDUCATION ACT \r\n \r\nmLEVl,B \r\n \r\nFLOW \r\n \r\nPRESCHOOL \r\n \r\nTHROUGH \r\n \r\nPROGRAM \r\n \r\nTOTALS YEAR ENDED JUNE 30, 1995 JUNE 30, 1994 \r\n \r\n$ 76,618.81 $ \r\n \r\n21,908.00$ \r\n \r\n$ 76,618.81 $ _ _ _21_._,908_.00_ $ \r\n \r\n18,262.00 $ 116,593.80 $ 18,262.00$ 116,593.80 $ \r\n \r\n$ 52,700.00 \r\n \r\n671,731.06 $ 1,810,066.51 \r\n326,343.80 \r\n \r\n117,430.13 1,597,020.53 \r\n316,323.17 \r\n \r\n52,700.00 $ 2,808,141.37 $ 2,030,773.83 \r\n \r\n$ 70,603.17 $ \r\n \r\n3,028.50 \r\n \r\n3,200.00 \r\n \r\n$ 76,831.67 $ \r\n \r\n$ \r\n \r\n-212.86 $ \r\n \r\n$ 21,849.88 \r\n58.12 \r\n21,908.00 $ 0.00 $ \r\n \r\n12,827.06 $ \r\n \r\n96,387.79 $ \r\n \r\n73.91 \r\n \r\n19,951.12 254.89 \r\n \r\n12,900.97 $ 5,361.03 $ \r\n \r\n116,593.80 $ 0.00 $ \r\n \r\n28,481.27 $ 1,264,158.50 $ 913,699.39 \r\n \r\n24,218.73 \r\n \r\n80,206.08 75,145.95 106,082.18 59,380.97 111,922.06 3,224.14 \r\n1,415.05 1,061,511.90 \r\n \r\n46,656.42 59,111.89 \r\n63,773.07 4,615.91 \r\n21,889.47 3,826.25 \r\n29,538.20 1,041,256.23 \r\n \r\n52,700.00 $ 2,763,046.83 $ 2,184,366.83 \r\n \r\n0.00 $ \r\n \r\n45,094.54 $ -153,593.00 \r\n \r\n212.86 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n0.00 $ 0.00 \r\n \r\n5,361.03 $ 0.00 \r\n \r\n0.00 $ 0.00 \r\n \r\n944.37 \r\n \r\n349.71 \r\n \r\n0.00 $ 0.00 \r\n \r\n46,038.91 $ 359,232.17 \r\n \r\n-153,243.29 518,241.84 \r\n \r\n5,719.52 3,527.27 \r\n \r\n-6,410.06 643.68 \r\n \r\n0.00 $ \r\n \r\ns,361.03 s____o._oo_s ____o_.oo_s 414,517.87 s 359,232.11 \r\n \r\n-25- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET CAPITAL PROJECTS FUND JUNE 30. 1995 \r\n \r\nASSETS \r\nCash end Cash Equivalenta Investments Accounts Receivable \r\nTctal.Assets \r\nLIABILITIES AND FUND EQUITY LIABILITIES \r\nCash Overdraft Account8 Payable Contracts Payable Retainages Payable \r\nTotal Liabilities FUND EQUITY \r\nFund Balances Reserved For Purposes of Capital Outlay Projects Unreserved Undesignated Total Fund Equity \r\nTotal Liabilities and Fund Equity \r\n \r\nREGULAR \r\n \r\nLOCAL PROJECTS \r\n \r\nFIRE LOSS \r\n \r\nMEDIA CENTER \r\n \r\nREPLACEMENT \r\n \r\nROOF \r\n \r\n$ 581,637.70 $ \r\n \r\n0.00 $ \r\n \r\n1,665.90 \r\n \r\n162,161.07 \r\n \r\n$ 743,798.77 $ \r\n \r\no.oo s_ _ _1._665_.90_ \r\n \r\n$ _ ___,,;.i1J.;;;.;665=.90.;;.. $ _ _ _1,..6..65_.90_ \r\n \r\n$ 743,798.77 $ $ 743,798.77 $ \r\n$ 743,798.77 $ \r\n \r\n0.00 $ _______0.,.a..0_0_ 0.00 $ _______o.,.a..0_0_ \r\no.oo s_ _ _1._665_.90_ \r\n \r\n.See notes to the general purpose financial statements. \r\n \r\n-26- \r\n \r\n EXHIBITG \r\n \r\nGEORGIA STATE FINANCING \r\n \r\nAND INVESTMENT COMMISSION \r\n \r\nPROJECT \r\n \r\nPROJECT \r\n \r\n92192~1-001 93J94.601-001 \r\n \r\nTOTALS JUNE 301 1995 JUNE 301 1994 \r\n \r\n$ 583,303.60 $ \r\n \r\n452,869.63 \r\n \r\n162,161.07 \r\n \r\n153,783.23 \r\n \r\n$ \r\n \r\n36 113.28 s_ _ _99_,095_._oo_ 1 \r\n \r\n135,208.28 \r\n \r\n395,843.56 \r\n \r\n$ \r\n \r\n99,095.00 $ 880,672.95 $ 11002,496.42 \r\n \r\n$ \r\n \r\n29,626.40 \r\n \r\n$ \r\n \r\n29,626.40 \r\n \r\n$ \r\n \r\n984.26 \r\n \r\n883.00 \r\n \r\n6,486.88 $ \r\n \r\n7,750.00 \r\n \r\n15,902.78 \r\n \r\n106,486.88 \r\n \r\n$ \r\n \r\n36,113.28 $ \r\n \r\n7,750.00 $ \r\n \r\n45,529.18 $ 108,354.14 \r\n \r\n$ $ _ _ _ _0_.0_0_. \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n91,345.00 $ 0.00 \r\n91,345.00 $ \r\n \r\n91,345.00 $ 743?98.n \r\ns 835,143.n \r\n \r\n9,669.00 884,473.28 B94,142.2a \r\n \r\n$ \r\n \r\n36,113.28 $ \r\n \r\n99,095.00 $ 880,672.95 $ 1,002,496.42 \r\n \r\n-27- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES \r\nCAPITAL PROJECTS FUND YEAR ENDED JUNE 30, 1995 \r\n \r\nREVENUES \r\nState Funds Local and Other Funds \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Support Services Business Administration Dues and Fees \r\nCapital Outlay Land and Land Improvements Building and Building Improvements Equipment \r\nTotal Expenditures \r\nExcess of Revenues over (under) Expenditures \r\nOTHER FINANCING SOURCES (USES) \r\nOperating Transfers In Operating Transfers Out \r\nTotal Other Financing Sources (Uses) \r\nExcess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses \r\nFUND BALANCE JULY 1 \r\nResidual Equity Transfer \r\nFUND BALANCE JUNE 30 \r\n \r\nREGULAR \r\n \r\nLOCAL PROJECTS \r\n \r\nFIRE LOSS \r\n \r\nMEDIA CENTER \r\n \r\nREPLACEMENT \r\n \r\nROOF \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n0.00 \r\n \r\n$ 23,546.14 \r\n \r\n$ 23,546.14 $ \r\n \r\n0.00 $ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n3,500.00 \r\n \r\n15,000.00 $ \r\n \r\n17,847.00 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n$ 23,546.14 $ \r\n \r\n18,500.00 $ -18,500.00 $ \r\n \r\n17,847.00 -17 847.00 \r\n \r\n$ $ -145,720.65 \r\n \r\n$ -145,720.65 \r\n \r\n$ \r\n \r\n$ -122,174.51 $ 524,629.72 341,343.56 \r\n \r\n-18,500.00 $ 359,843.56 -341,343.56 \r\n \r\n17,847.00 17,847.00 \r\n0.00 0.00 \r\n \r\n$ 743,798.TT $ \r\n \r\n0.00 $ _____o._oo_ \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n-28- \r\n \r\n EXHIBIT\"H\" \r\n \r\nGEORGIA STATE FINANCING \r\n \r\nAND INVESTMENT COMMISSION \r\n \r\nPROJECT \r\n \r\nPROJECT \r\n \r\n92/92S-601-001 93/94-601-001 \r\n \r\nTOTALS YEAR ENDED JUNE 30, 1995 JUNE 30, 1994 \r\n \r\n$ \r\n \r\n110,420.78 $ \r\n \r\n6,118.31 \r\n \r\n$ \r\n \r\n116,539.09 $ \r\n \r\n99,095.00 $ 99,095.00 $ \r\n \r\n209,515.78 $ 29,664.45 \r\n \r\n859,258.35 389,255.59 \r\n \r\n239,180.23 $ 1,248,513.94 \r\n \r\n$ \r\n \r\n261,319.49 $ \r\n \r\n34,912.25 \r\n \r\n116,505.00 \r\n \r\n$ \r\n \r\n412,736.74 $ \r\n \r\n$ \r\n \r\n-296,197.65 $ \r\n \r\n$ \r\n \r\n75.00 \r\n \r\n1,500.00 $ 97,595.00 \r\n \r\n266,319.49 165,354.25 116,505.00 \r\n \r\n106,903.34 2,282,683.38 \r\n16,696.23 \r\n \r\n99,095.00 $ 548,178.74 $ 2,406,357.95 \r\n \r\n0.00 $ -308,998.51 $ -1,157,844.01 \r\n \r\n$ \r\n \r\n296,197.65 $ \r\n \r\n$ \r\n \r\n296,197.65 $ \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n0.00 \r\n \r\n81,676.00 $ 81 676.00 $ \r\n \r\n395,720.65 $ -145,720.65 \r\n250,000.00 $ \r\n \r\n904,495.39 -654,495.39 \r\n250,000.00 \r\n \r\n81,676.00 $ 9,669.00 \r\n \r\n-58,998.51 $ -907,844.01 \r\n \r\n894,142.28 \r\n \r\n1,801 ,986.29 \r\n \r\n0.00 \r\n \r\n$ . \r\n \r\n0.00 $ \r\n \r\n91,345.00 $ 835,143.TT $ 894,142.28 \r\n \r\n- 29- \r\n \r\n  Af\u003ePllNG COUNTY BQARP Of EDUCATION STATEMENT Of CHANGES IN ASSETS AND LIABtLmEs \r\nFIDUCIARY FUND TYPE -AGENCY FUND YEAR ENDED JUNE 30. 1995 \r\n \r\nEXH1errr \r\n \r\nSCHOOL FOOD SERVICES SPECIAL ACCOUNT \r\nASSETS Cash and Cash Equivalents \r\n \r\nBALANCE JULY1, 1994 \r\n \r\nAOOITIONS \r\n \r\nBALANCE DEDUCTIONS JUNE 30, 1995 \r\n \r\n$ \r\n \r\n14,948.13 $ \r\n \r\n12,847.12 $ \r\n \r\n12,414.57 $ \r\n \r\n15,380.68 \r\n \r\nLIABIUTIES Funds Held for Olhen \r\n \r\n$ \r\n \r\n14,948.13 $ \r\n \r\n12,847.12 $ \r\n \r\n12,414.57 s_ _1_s..,,380_.,.68_ \r\n \r\nSee ndes to the general purpose financial statements. \r\n \r\n- 31 - \r\n \r\n AffLlt:IG ~QUt:!IY \u0026QABD QE EDU~AIIQt:I \r\nS~l::IEDULE QE EEDERAL Ell'!!Ml~IAL ASSISIAt:l~E \r\nYEAR ENDEP JUNE 30, 1995 \r\n \r\nSCHEDULE 1 \r\n \r\nFUNDING AGENCY fRQGMMIGMNI \r\n \r\nCFDA \r\n \r\nAWARDS \r\n \r\nNUMBER IN PERIOD \r\n \r\nFEDERAL FUNDS RECEIVED IN PERIOD(NET OF REFUNDS) \r\n \r\nFEDERAL REVENUE IN PERIOD \r\n \r\nEXPENDITURES IN PERIOD \r\n \r\nAgriculture, U. s. Department of \r\nThrough Georgia Department of Education Food and Nutrition Program \r\nChild and Adult care Food Program \r\n1995 Contract Food Services \r\nSchool Breakfast Program 1994Grant \r\n1995Grant National School Lunch Program \r\n1994Grant 1995Grant Food Distribution Program (1) \r\n \r\n10.558 $ \r\n \r\n9,124.58 $ \r\n \r\n10.553 10.553 \r\n 10.555  10.555 \r\n10.550 \r\n \r\n127,266.58 \r\n475,462.36 831040.48 \r\n \r\n9,124.58 $ \r\n \r\n9,124.58 \r\n \r\n(2) \r\n \r\n-9,911.81 121,322.45 \r\n4,515.18 470,182.40 N/A \r\n \r\n127,266.58 \r\n \r\n(2) \r\n \r\n475,462.36 $ 831040.48 \r\n \r\n975,271.44 (3) 831040.48 \r\n \r\nTotal U. s. Department of Agriculture \r\n \r\n$ 6941893.98 $ \r\n \r\n5951232.80 $ 6941893.98 $ 110581311.90 \r\n \r\nEducation, U. S. Department of \r\n \r\nThrough Georgia Department of Education \r\n \r\nDrug-Free Schools and Communities Act \r\n \r\n1994 Grant \r\n \r\n84.186 \r\n \r\n1994 C8rry-Over \r\n \r\n84.186 $ \r\n \r\n1995 Grant \r\n \r\n84.186 \r\n \r\nElementary and Secondary Education Act \r\n \r\nChapter1 \r\n \r\nEducation of Deprived Children \r\n \r\n1993 carry-Over \r\n \r\n 84.010 \r\n \r\n1993Summer \r\n \r\n 84.010 \r\n \r\n1994 Regular \r\n \r\n 84.010 \r\n \r\n1994 carry-Over \r\n \r\n 84.010 \r\n \r\n1995 Regular \r\n \r\n 84.010 \r\n \r\nChapter2 \r\n \r\nBlock Grant - Flow Through \r\n \r\n1995 Regular \r\n \r\n84.151 \r\n \r\nTitle II \r\n \r\nEisenhower Mathematics and Science \r\n \r\nEducation \r\n \r\n1995 Regular \r\n \r\n84.164 \r\n \r\nIndividuals with Disabilities Education Act \r\n \r\nTltleVI, B \r\n \r\nFlow Through \r\n \r\n1994 Regular \r\n \r\n84.027 \r\n \r\n1994 Carry-Over \r\n \r\n84.027 \r\n \r\n1995 Regular \r\n \r\n84.027 \r\n \r\nPreschool Program \r\n \r\n1994 carry-Over \r\n \r\n84.173 \r\n \r\n1995 Regular \r\n \r\n84.173 \r\n \r\nVocational Education - Basic Grants to States \r\n \r\nHigh School Program \r\n \r\nBasic Grant \r\n \r\n1994Grant \r\n \r\n84.048 \r\n \r\n1995 Grant \r\n \r\n84.048 \r\n \r\nConsumer and Homemaking Education \r\n \r\n1994 Contract \r\n \r\n84.049 \r\n \r\n1995 Contract \r\n \r\n84.049 \r\n \r\nTech-Prep Education \r\n \r\n1995 Contract \r\n \r\n84.243 \r\n \r\n1995 Grant \r\n \r\n84.243 \r\n \r\n$ 1,823.00 22,917.00 \r\n13,804.00 220,604.00 688,796.00 21,908.00 \r\n18,262.00 \r\n48,531.00 134,406.00 24,448.00 30,100.00 \r\n48,Em.88 2,095.00 28,825.15 \r\n \r\n-1,823.73 1,823.00 $ 22,917.00 \r\n \r\n1;823.00 $ 12,425.43 \r\n \r\n1,823.00 12,425.43 \r\n \r\n13,804.00 -3,000.00 49,440.14 212,907.00 419,836.00 \r\n21,908.00 \r\n \r\n13,804.00 \r\n212,907.00 588,130.49 \r\n21,908.00 \r\n \r\n13,804.00 \r\n212,907.00 588,130.49 \r\n21,908.00 \r\n \r\n18,262.00 \r\n \r\n18,262.00 \r\n \r\n12,900.97 \r\n \r\n31,402.51 48,531.00 68,100.00 \r\n24,448.00 24,500.00 \r\n \r\n48,531.00 70,062.80 \r\n24,448.00 28,252.00 \r\n \r\n48,531.00 70,062.80 \r\n24,448.00 . 28,252.00 \r\n \r\n7,934.53 \r\n \r\n32,006.64 \r\n \r\n48,Em.88 \r\n \r\n(4) \r\n \r\n696.00 \r\n \r\n2,095.00 \r\n \r\n2,095.00 \r\n \r\n(4) \r\n \r\n1,041.53 \r\n \r\n24,268.93 \r\n \r\n28,825.15 \r\n \r\n(4) \r\n \r\n- 32 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE \r\nYEAR ENDED JUNE 30. 1995 \r\n \r\nSCHEDULE \"1\" \r\n \r\nFUNDING AGENCY PROGRAM/GRANT \r\n \r\nCFDA NUMBER \r\n \r\nAWARDS IN PERIOD \r\n \r\nFEDERAL FUNDS RECEIVED IN PERIOD(NET OF REFUNDS! \r\n \r\nFEDERAL REVENUE IN PERIOD \r\n \r\nEXPENDITURES IN PERIOD \r\n \r\nEducation, U. S. Department of Through First District Regional Educational Service Agency Elementary and Secondary Education act Chapter 1 Migratory Education Program 1994 Regular 1994Summer 1995 Regular \r\n \r\n84.011 84.011 $ 84.011 \r\n \r\n$ 29,919.80 48,735.55 \r\n \r\n7,157.84 29,760.68 $ 39,600.00 \r\n \r\n29,760.68 $ 46,858.13 \r\n \r\n29.760.68 47,070.99 (3) \r\n \r\nTotal U. S. Department of Education \r\n \r\n$ 1,381,852.38 $ \r\n \r\n1,095,616.07 $ 1,194,770.56 $ 1,110,024.36 \r\n \r\nHealth and Human Services, U. S. Department of \r\n \r\nThrough Human Resources, Georgia Department of \r\n \r\nCooperative Agreements to Support \r\n \r\nComprehensive School Health Programs \r\n \r\nto Prevent the Spread of HIV and Other \r\n \r\nImportant Health Problems \r\n \r\n93.938 $ \r\n \r\n250.00 $ \r\n \r\n250.00 $ \r\n \r\n250.00 \r\n \r\n(4) \r\n \r\nOTHER FEDERAL ASSISTANCE \r\n \r\nDefense, U. S. Department of Direct Department of the Air Force R.O.T.C. Program 1994Grant 1995 Grant \r\n \r\n$ \r\n \r\n6,182.28 \r\n \r\n$ 25,158.87 \r\n \r\n18,831.14 $ 25,158.87 \r\n \r\n(4) \r\n \r\nTotal Other Federal Financial Assistance \r\n \r\n$ 25,158.87 $ \r\n \r\n25,013.42 $ 25,158.87 \r\n \r\nTotal Federal Financial Assistance \r\n \r\n$ 2,102,155.23 $ \r\n \r\nMajor Programs are identified by an asterisk (*) in front of the CFDA number. \r\n \r\n1,716,112.29 $ 1,915,073.41 $ 2,168,336.26 \r\n \r\n(1) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the system during the current fiscal year. \r\n(2) Expenditures for the Child and Adult Care Food Program and the School Breakfast Program were not maintained separately and are included in the 1995 National School Lunch Program. \r\n(3) Expenditures for this program include State, and/or Local and Other Funds. Expenditures are not maintained by fund source. \r\n(4) Expenditures on this program were not maintained by fund source. \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 33 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION CASH AND CASH EQUIVALENTS JUNE 30, 1995 \r\nINTEREST BEARING ACCOUNTS \r\nBaxley Federal Savings Bank, Baxley, Georgia \r\nCertificates of Deposit No. 4820801 (6.00%) No. 4835056 (6.00%) No. 4857647 (6.50%) \r\nN.O.W. Account (2.50%) Passbook Savings Accounts (3.50%) \r\nPeople's state Bank and Trust, Baxley; Georgia \r\nCertificate of Deposit No. 8011 (6.50%) N.O.W. Account (2.50%) \r\nTrust Company Bank of Southeast Georgia, Brunswick, Georgia \r\nN.O.W. Accounts (2.52%) \r\n \r\nSCHEDULE ''Z' \r\n$ 70,000.00 10,000.00 40,000.00 4,489.58 \r\n165,096.75 \r\n68,127.65 146,663.53 \r\n2,650,400.13 \r\n$ 3,154,777.64 \r\n \r\nSee notes to the general purpose financial statements. - 34 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION INVESTMENTS JUNE 30, 1995 \r\nINVESTMENT POOL state of Georgia, Office of Treasury and Fiscal Services Local Government Investment Pool (6.032%) \r\n \r\nSCHEDULE \"3\" $ 1,314,123.83 \r\n \r\nSee notes to the general purpose financial statements. \r\n- 35 - \r\n \r\n APPLING COUNTY BOARD Of EDUCATION ACCOUNTS RECEIVABLE JUNE 30, 1995 \r\n \r\nSCHEDULE 4\" \r\n \r\nAppling County Tax Commissioner County Wide Bond Tax County Wide School Tax \r\nDefense, u. s. Department of \r\nDepartment of the Air Force R.O.T.C. Program \r\nEducation, Georgia Department of Food Services School Breakfast Program National School Lunch Program Vocational Education state Funds Federal Fund\u0026 Federal Programs ESEA - Chapter 1 Education of Deprived Children IDEA - Title VI, B Flow Through Preschool Program \r\nFirst District Regional Educational Service Agency ESEA - Chapter 1 Migratory Education Program \r\nGeorgia State Financing and Investment Commission Reimbursement of Construction Projects \r\nHuman Resources, Georgia Department of Adult Education \r\nSides and Pope, P.C. Vendor OVerpayment \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nSPECIAL \r\n \r\nCAPITAL \r\n \r\nGENERAL REVENUE PROJECTS \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nDEBT SERVICE \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ 46,059.06 \r\n \r\n$ \r\n \r\n496.11 $ \r\n \r\n496.11 \r\n \r\n46,059.06 \r\n \r\n6,327.73 \r\n \r\n6,327.73 \r\n \r\n$ \r\n1,797.40 21,227.46 \r\n \r\n5,944.13 5,279.96 \r\n \r\n176,244.28 \r\n2,257.00 3,752.00 \r\n \r\n5,944.13 5,279.96 \r\n1,797.40 21,227.46 \r\n176,244.28 \r\n2,257.00 3,752.00 \r\n \r\n250.31 \r\n \r\n7,258.13 $ 135,095.00 \r\n113.28 \r\n \r\n7,258.13 135,095.00 \r\n250.31 113.28 \r\n \r\n$ 75,661.96 $ 200,735.50 $ 135,208.28 $ \r\n \r\n496.11 $ 412,101.85 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 36 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION DEBT SERVICE REQUIREMENTS TO MATURITY \r\nJUNE 30, 1995 \r\n \r\nSCHEDULE s- \r\n \r\nPAYMENTS DUE IN FISCAL YEAR ENDING JUNE 30 \r\n1996 \r\n \r\nTOTAL DEBT SERVICE \r\n \r\n1974 ISSUE INTEREST PRINCIPAL \r\n \r\n$ 103,187.40 $ 3,187.40 $ 100,000.00 \r\n \r\nCHANGES IN GENERAL LONG-TERM DEBT \r\nBonds Payable at July 1, 1994 Bonds Retired During Period \r\n \r\nTOTAL $ 220,000.00 \r\n120,000.00 \r\n \r\nBonds Payable at June 30, 1995 \r\n \r\n$ 100,000.00 \r\n \r\nMATURITY DATES Semi-Annual Interest Payment Dates Annual Debt Retirement Date \r\n \r\nJUN 1 -DEC 1 DEC 1 \r\n \r\nSee notes 1D the general purpose financial statements. \r\n \r\n- 37 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30 1995 \r\n \r\nSCHEDULE \"6\" \r\n \r\nAGENCV/FUNPING \r\nGRANTS Education, Georgia Department of Quality Basic Education \r\nGeneral and career Education Programs \r\nSpecial Education Programs Remedial Education Program Media Center Programs Staff De\\111opment Programs \r\nIndirect Cost \r\nPupil Transportation Regular Bus Replacement \r\nMiddle School Incentive In-School SUspenslon Mid-term Adjustment School Counselors Grades 4 and 5 Local Fair Share Food Services Vocational Education Other State Programs Governor's Emergency Funds (1) Mentor Teacher Program Preschool Handicapped Program Remedial Summer School Program Special Education Low Incidence Grant Teachers' Retirement Lottery Programs Distant Leaming Instructional Technology Media Center and Library Equipment Pre-Kindergarten Program Safe Schools Grant \r\nGeorgia State Financing and Investment Commission Reimbursement on Construction Projects \r\nTransportation, Georgia Department of Reimbursement on Paving Project\u0026 \r\nCONTRACT \r\nEducation, Georgia Department of Consultant  Georgia Education Leadership Academy \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nSPECIAL \r\n \r\nCAPITAL \r\n \r\nGENERAL REVENUE PROJECTS \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ 5,981,546.00 1,089,667.00 326,375.00 259,666.00 81,481.00 1,739,142.00 \r\n \r\n503,590.00 159,897.00 160,266.00 73,549.00 178,036.00 19,971.00 -3,057,952.00 \r\n$ 81,435.44 \r\n \r\n77,752.00 \r\n \r\n20,000.00 8,740.00 \r\n8,332.10 17,280.00 25,097.04 \r\n \r\n34,822.00 \r\n \r\n12,525.06 76,536.00 105,000.00 253,249.00 111,847.00 \r\n \r\n$ 5,981,546.00 1,089,667.00 326,375.00 259,666.00 81,481.00 1,739,142.00 \r\n503,590.00 159,897.00 160,266.00 \r\n73,549.00 178,036.00 \r\n19,971.00 -3,057,952.00 \r\n77,752.00 81,435.44 \r\n20,000.00 8,740.00 \r\n34,822.00 8,332.10 \r\n17,280.00 25,097.04 \r\n12,525.06 76,536.00 105,000.00 253,249.00 111,847.00 \r\n \r\n$ 99,095.00 110,420.78 \r\n \r\n99,095.00 110,420.78 \r\n \r\n1,000.00 \r\n \r\n1,000.00 \r\n \r\ns s 1,611111a.sa \r\n \r\ns11:731.06 s 209,s1s.1a s a,558,365.42 \r\n \r\n(1) The purpose of these funds is for a security fence at Appling County Middle School. \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 38 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF LOCAL AND OTHER REVENUE \r\nYEAR ENDED JUNE 30, 1995 \r\n \r\nSCHEDULE 7 \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nSPECIAL \r\n \r\nCAPITAL \r\n \r\nGENERAL \r\n \r\nREVENUE PROJECTS \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nDEBT SERVICE \r\nFUND \r\n \r\nTOTAL \r\n \r\nTaxes County Wide Bond Tax County Wide School Tax Railroad Car Tax Real Estate Transfer Tax \r\n \r\n$ 6,806,271.61 3,589.21 4,565.13 \r\n \r\n$ 53,526.40 $ 53,526.40 6,806,271.61 3,589.21 4,565.13 \r\n \r\nOther Adult Education Altamaha Technical Institute Human Resources, Georgia Department of Commissioners, Appling County Board of Reimbursement for Paving Projects Compensation for Loss of Assets Donations Indirect Cost Special Revenue Fund Interest Eamed Jury Duty Fees Migrant Program For Salaries For Supplies Reimbursement for Supervision and Assessment of Student and Beginning Teachers and Performanced Based Certification Rents Sales Lunches and Breakfast School Assets Tuition Other \r\n \r\n15,370.82 11,331.09 \r\n \r\n$ 5,000.00 \r\n \r\n$ 239.31 \r\n \r\n6,118.31 \r\n \r\n6,859.00 210,4n.09 \r\n1,290.00 \r\n \r\n13,024.68 75.00 \r\n \r\n23,546.14 \r\n \r\n1,783.33 1,416.67 \r\n \r\n7,393.66 \r\n \r\n15,370.82 11,331.09 \r\n6,118.31 239.31 \r\n5,000.00 \r\n6,859.00 254,441.57 \r\n1,365.00 \r\n1,783.33 1,416.67 \r\n \r\n2,700.00 2,412.49 \r\n58,556.38 4,690.00 \r\n991.33 \r\n \r\n305,869.61 3,659.50 \r\n275.70 \r\n \r\n2,700.00 2,412.49 \r\n305,869.61 62,215.88 4,690.00 1,267.03 \r\n \r\n$ 7,134,104.15 $ 326,343.80 $ 29,664.45 $ 60,920.06 $ 7,551,032.46 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 39 - \r\n \r\n  APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT GENERAL AND SPECIAL REVENUE FUNDS \r\nYEAR ENDED JUNE 30, 1995 \r\n \r\nSCHEDULE \"8\" \r\n \r\nEXPENDITURES \r\nOperating Costs Salaries Employee Benefits Travel of Employees Professional and Technical Services Compensation and Travel of Board Members Water, Sewer and Cleaning Services Repair and Maintenance Services Insurance Communications Tuition Commodity Hauling Shared Services Other Purchased Services SuppDes Energy Food Usage Books, Textbooks and Periodicals Dues and Fees Federal Indirect Costs Other Expenditures \r\nNonoperating Costs Principal and Interest BuUding and Buil\u003cfmg Improvements Equipment \r\n \r\nGENERAL FUND \r\n \r\nSPECIAL REVENUE \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ 10,866,904.51 $ _ 1,288,601.97 $ 12,155,506.48 \r\n \r\n2,238,811.70 \r\n \r\n244,137.47 \r\n \r\n2,482,949.17 \r\n \r\n50,228.23 \r\n \r\n12,513.33 \r\n \r\n62,741.56 \r\n \r\n134,485.40 \r\n \r\n19,058.24 \r\n \r\n153,543.64 \r\n \r\n32,965.13 \r\n \r\n32,965.13 \r\n \r\n19,674.27 \r\n \r\n2,527.50 \r\n \r\n22,201.77 \r\n \r\n274,088.63 \r\n \r\n23,778.57 \r\n \r\n297,86720 \r\n \r\n54,422.28 \r\n \r\n54,422.28 \r\n \r\n39,899.29 \r\n \r\n391.68 \r\n \r\n40,290.97 \r\n \r\n661.00 \r\n \r\n661.00 \r\n \r\n6,323.94 \r\n \r\n6,323.94 \r\n \r\n11,205.00 \r\n \r\n11,205.00 \r\n \r\n13,105.59 \r\n \r\n6,248.50 \r\n \r\n19,354.09 \r\n \r\n430,467.06 \r\n \r\n198,947.71 \r\n \r\n629,414.77 \r\n \r\n550,804.14 \r\n \r\n550,804.14 \r\n \r\n504,897.23 \r\n \r\n504,897.23 \r\n \r\n177,746.35 \r\n \r\n40,603.04 \r\n \r\n218,349.39 \r\n \r\n27,893.70 \r\n \r\n3,980.00 \r\n \r\n31,873.70 \r\n \r\n6,859.00 \r\n \r\n6,859.00 \r\n \r\n7,267.52 \r\n \r\n4,889.00 \r\n \r\n12,156.52 \r\n \r\n7,370.50 136,795.02 426,376.71 \r\n \r\n399,289.65 \r\n \r\n7,370.50 136,795.02 825,666.36 \r\n \r\nTotal Expenditures \r\n \r\n$ 15,501,172.03 $ 2,763,046.83 $ 18,264,218.86 \r\n \r\nSee notes to the general purpose financial statements. - 41 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT \r\nLOTTERY PROGRAMS YEAR ENDED JUNE 30. 1995 \r\n \r\nEXPENDITURES \r\nOperating Costs Salaries Employee Benefits Travel d Employees Proressional and TecMical Services \r\nRepair n Maintenance Services \r\nCorrmunications \r\nSupplies Other Expenditures \r\nNOl10p91ati11g Costs Equipment \r\n \r\nDISTANT LEARNING \r\n \r\nINSTRUCTIONAL TECHNOLOGY \r\n \r\nMEDIA CENTER AND \r\nLIBRARY EQUIPMENT \r\n \r\n$ \r\n \r\n1,665.00 \r\n \r\n10,860.06 $ \r\n \r\n$ 177.00 \r\n \r\n10,463.00 '4,937.16 \r\n \r\n76,ST7.37 \r\n \r\n89,599.84 \r\n \r\nTotal Expenditures \r\n \r\n$ 12,525.06 $ \r\n \r\n76,754.37 $ \r\n \r\n105,000.00 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 42 - \r\n \r\n SCHEDULE \"9\" \r\n \r\nPRE-KINDERGARTEN PROGRAM \r\n \r\nSAFE \r\nSCHOOLS GRANT \r\n \r\nTOTAL \r\n \r\n$ \r\n \r\n125,113.50 \r\n \r\n23,873.71 \r\n \r\n2,084.09 \r\n \r\n905.00 \r\n \r\n391.68 58,534.96 \r\n1,384.20 \r\n \r\n$ \r\n \r\n125,113.50 \r\n \r\n23,873.71 \r\n \r\n2,084.09 \r\n \r\n11,368.00 \r\n \r\n1,665.00 \r\n \r\n391.68 \r\n \r\n74,509.18 \r\n \r\n1,384.20 \r\n \r\n41,475.00 $ 111,847.00 \r\n \r\n319,499.21 \r\n \r\n$ \r\n \r\n253,762.14 $ \r\n \r\n111,847.00 $ \r\n \r\n559,888.57 \r\n \r\n- 43 - \r\n \r\n ~~0\\,wl \r\n. ?(} 4~ \r\n \r\n APPLING COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL \r\nGENERAL FUND - QUALITY BASIC. EDUCATION PROGRAMS YEAR ENDED JUNE 30, 1995 \r\n \r\nSCHEDULE \"10\" \r\n \r\nMinimum Expenditure Requirements (Total Allotment) Expenditures on Combined Program Basis \r\nSalaries Operations \r\nLess: Expenditures for Media Center Programs in Excess of Total Media Allotment \r\nExpenditures per Audit \r\nAmount of Underexpenditure for Total Allotment \r\n \r\nTHIRTEEN WEIGHTED AND MEDIA CENTER \r\nPROGRAMS \r\n \r\n100% TEST FOR OPERATIONS PORTION OF THIRTEEN WEIGHTED PROGRAMS \r\n \r\n$ 7,835,290.00 $ \r\n \r\n270,433.00 \r\n \r\n$ 9,509,673.62 813,932.29 $ _ _ _7_0__.9,.;...73_6_.0_6 \r\n$ 10,323,605.91 \r\n \r\n-211 ,971 .93 $ 10,111,633.98 \r\n \r\n$ \r\n \r\n0.00 $========0=00= \r\n \r\nSee notes to the general purpose financial statements. - 45 - \r\n \r\n APPLING COUNTY BOARD OF EOUCATIQN ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS BY PROGRAM \r\nGENERAL FUND QUALITY BASIC EOOCATION PROGRAMS \r\nYEAR ENDED JUNE 30 1995 \r\n \r\nGENERAL At:IQ QABEEB EDUCATION PROGRAMS \r\nKindergarten M Gradel 1-3M \r\nSUb-Total  K-3 Grades4-5M Gnldes6-8 M Gnldes 9 - 12 M High School Labor110rie1 M Vocational Education l.aboralories M \r\nTotal General and career Education Programs SPECIAL EOOCATION PROGRAMS \r\nRegular Programs Category IM Category II M category Ill M Category WM SUI\u003e-Total - Regular Category V (Gilled) M Total Special Education Programs \r\nREMEDIAL EOUCATION PROGRAM c, \r\nTotal Thirteen Weighted Programs MEDIA CENTER PROGRAMS \r\nSalaries Operation\u0026 \r\nTotal Media Center Programs \r\nTotal Thirteen Weighted and Media Center Programs \r\nSTAFF DEVELOPMENT PROGRAMS \r\nCost d ln\u0026truction Professional Oellelopment \r\nTotal Staff Dellelopment M Identifies Thirteen Weighted Programs. \r\n \r\nALLOTMENTS FROM DEPARTMENT OF EDUCATION \r\n \r\nREQUIRED \r\n \r\nORIGINAL _!_ \r\n \r\nORIGINAL \r\n \r\nMID-TERM \r\n \r\ns \r\n \r\n540,364.00 \r\n \r\ns s 486,327.60 \r\n \r\n1,416,808.00 \r\n \r\n1,275,127.20 \r\n \r\ns s 1,957,172.00 90 s 1,761,454.80 \r\n \r\n820,267.00 90 \r\n \r\n738,240.30 \r\n \r\n1,423,217.00 90 \r\n \r\n1,280,895.30 \r\n \r\n1,049,666.00 90 \r\n \r\n944,699.40 \r\n \r\n343,367.00 90 \r\n \r\n309,030.30 \r\n \r\n387,857.00 90 \r\n \r\n349,071.30 \r\n \r\ns 5,981,546.00 \r\n \r\ns s 5,383,391.40 \r\n \r\n0.00 0.00 \r\n153,795.00 24,241.00 178,038.00 \r\n \r\ns 1,067,683.00 \r\n \r\ns \r\n \r\n960,914.70 S \r\n \r\n0.00 \r\n \r\ns s 1,067,683.00 90 \r\n \r\n960,914.70 s \r\n \r\n21,984.00 90 \r\n \r\n19,785.60 \r\n \r\ns 1,089,667.00 \r\n \r\ns \r\n \r\ns 980,700.30 \r\n \r\ns \r\n \r\ns 326,375.00 90 \r\n \r\n293,737.50 s \r\n \r\n$ 7,397,588.00 \r\n \r\ns 6,657,829.20 $ \r\n \r\n0.00 \r\n0.00 0.00 178,038.00 \r\n \r\n$ \r\n \r\n205,763.00 90 $ \r\n \r\n185,186.70 $ \r\n \r\n0.00 \r\n \r\n53,903.00 90 \r\n \r\n48,512.70 \r\n \r\n$ \r\n \r\n259,666.00 \r\n \r\n$ \r\n \r\n233,699.40 $ \r\n \r\n0.00 \r\n \r\n$ 7,657,254.00 \r\n \r\ns 6,891,528.60 $ \r\n \r\n178,038.00 \r\n \r\ns \r\n \r\n19,177.00 \r\n \r\ns \r\n \r\n19,177.00 s \r\n \r\n0.00 \r\n \r\n62,304.00 \r\n \r\n62,304.00 \r\n \r\n$ \r\n \r\ns 81,481.00 100 \r\n \r\n81,481.00 S \r\n \r\n0.00 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n 46  \r\n \r\n SCHEDULE \"11\" \r\n \r\nTOTAL REQUIRED \r\n \r\nACTUAL EXPENDITURES \r\n \r\nSALARIES \r\n \r\nOPERATIONS \r\n \r\nTOTAL \r\n \r\nAMOUNT OF UNDEREXPENOITURE \r\nFOR REQUIRED ALLOTMENT \r\n \r\ns \r\n \r\ns 486,327.60 \r\n \r\ns 628,883.68 \r\n \r\ns 23,098.04 \r\n \r\n651,981.72 \r\n \r\n1,275,127.20 \r\n \r\n1,865,520.08 \r\n \r\n76,106.01 \r\n \r\n1,941,626.09 \r\n \r\ns s s 1,761,454.80 \r\n \r\n2,494,403.76 \r\n \r\ns 99,204.05 \r\n \r\n2,593,607.81 $ \r\n \r\n0.00 \r\n \r\n738,240.30 \r\n \r\n1, 132,264.75 \r\n \r\n,48,870.94 \r\n \r\n1,181,135.69 \r\n \r\n0.00 \r\n \r\n1,280,895.30 \r\n \r\n1,582,713.10 \r\n \r\n124,523.56 \r\n \r\n1,707,236.66 \r\n \r\n0.00 \r\n \r\n1,088,494.'40 \r\n \r\n1,342,458.02 \r\n \r\n126,621.31 \r\n \r\n1,-469,079.33 \r\n \r\n0.00 \r\n \r\n309,030.30 \r\n \r\n306,584.71 \r\n \r\n21,121.64 \r\n \r\n327,706.35 \r\n \r\n0.00 \r\n \r\n373,312.30 \r\n \r\n682,560.50 \r\n \r\n217,115.50 \r\n \r\n899,676.00 \r\n \r\n0.00 \r\n \r\ns s 5,561,427.40 \r\n \r\n7,540,984.84 $ \r\n \r\ns 637,457.00 \r\n \r\n8,178,441.84 \r\n \r\ns \r\n \r\n960,914.70 \r\n \r\ns \r\n \r\n2,857.20 \r\ns 296,370.11 \r\n674,821.24 \r\n2,48,214. 7 9 \r\n \r\ns \r\n7,432.38 \r\n36,264.09 \r\n17,791.24 \r\n \r\n2,857.20 303,802.49 711,085.33 266,006.03 \r\n \r\ns \r\n \r\ns s 960,914.70. \r\n \r\n1,222,263.34 \r\n \r\ns 61,,487.71 \r\n \r\n1,283,751.05 \r\n \r\n0.00 \r\n \r\n19,785.60 \r\n \r\n67,214.68 \r\n \r\n4,874.78 \r\n \r\n72,089.46 \r\n \r\n0.00 \r\n \r\ns \r\n \r\ns s 960,700.30 \r\n \r\n1,289,478.02 \r\n \r\n66,362.49 $ 1,355,840.51 \r\n \r\ns \r\n \r\ns 293,737.50 \r\n \r\n311,769.06 $ \r\n \r\n5,916.57 $ \r\n \r\n317,685.63 \r\n \r\n0.00 \r\n \r\ns s s 6,835,865.20 \r\n \r\n9, 142.231.92 \r\n \r\ns 709,736.06 \r\n \r\n9,851,967.98 \r\n \r\ns \r\n \r\ns 185,186.70 \r\n \r\n367,441.70 \r\n \r\n$ \r\n \r\n367,441.70 \r\n \r\n0.00 \r\n \r\n,48,512.70 \r\n \r\ns \r\n \r\n104,196.23 \r\n \r\n104,196.23 \r\n \r\n0.00 \r\n \r\ns \r\n \r\ns 233,699.40 \r\n \r\ns 367,441.70 \r\n \r\ns 104,196.23 \r\n \r\n471,637.93 \r\n \r\ns s 710691564.60 \r\n \r\n9,509,673.62 S \r\n \r\ns 813,932.29 S 10,323,605.91 \r\n \r\n0.00 \r\n \r\ns \r\n \r\n19,1n.oo \r\n \r\n62,304.00 \r\n \r\ns_ _ _s1.....,ca...,1_.oo_ \r\n \r\ns \r\n \r\n67,798.86 S \r\n \r\n67,798.86 \r\n \r\n14,700.00 \r\n \r\n14,700.00 \r\n \r\ns \r\n \r\n82,498.86 S \r\n \r\n82,498.86 s_ _ _ _ _ _o_.oo_ \r\n \r\n- 47 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS \r\nYEAR ENDED JUNE 30, 1995 \r\n \r\nSCHEDULE 1z \r\n \r\nBOARD MEMBER ADDRESS \r\nMr. H. Virgil Carter, Chairman (*) Route 5, Box 1400 Baxley, Georgia 31513 \r\nMr. John W. Aycock Route 8, Box 680 Baxley, Georgia 31513 \r\nMr. Johnnie Copeland (*) Route 6, Box 1005 Baxley, Georgia 31513 \r\nMr. S. Douglas Harris (*) Route 7, Box 1155 Baxley, Georgia 31513 \r\nMr. PhD Jenkins 1956 Poor Robin Road Baxley, Georgia 31513 \r\nMs. Shirley C. Taylor(*) P. 0. Box620 Baxley, Georgia 31513 \r\nMr. Deraimus Walker (*) 708 Hopps Street Baxley, Georgia 31513 \r\n \r\nCOMPENSATION \r\n \r\nTRAVEL \r\n \r\n$ \r\n \r\n5,400.00 $ \r\n \r\n832.80 \r\n \r\n3,200.00 \r\n \r\n3,200.00 \r\n \r\n480.29 \r\n \r\n5,700.00 \r\n \r\n1,997.69 \r\n \r\n1,700.00 \r\n \r\n3,100.00 \r\n \r\n575.85 \r\n \r\n6,300.00 \r\n \r\n478.50 \r\n \r\n(*) Denotes Board Members Serving as of June 30, 1995 \r\n \r\n$ \r\n \r\n28,600.00 $ ====4=,3==6==5=.1=3 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 48 - \r\n \r\n SECTION IT COMPLIANCE \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nJuly 22, 1996 \r\n \r\nHonorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation \r\nand Superintendent and Members of the Appling County Board ofEducation \r\nCOMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nLadies and Gentlemen: \r\nWe have audited the general purpose financial statements ofthe Appling County Board ofEducation as ofand for the year ended June 30, 1995, and have issued our report thereon dated July 22, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. \r\nWe conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General ofthe United States. Those standards require that we plan and perfonn the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. \r\nCompliance with laws, regulations, contracts, and grants applicable to Appling County Board ofEducation is the responsibility ofthe Board's management. As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatement, we performed tests of the Board's compliance with certain provisions oflaws, regulations, contracts, and grants. However, the objective ofour audit of the financial statements was not to provide an opinion on overall compliance with such provisions. Accordingly, we do not express such an opinion. \r\nThe results ofour tests disclosed no instances of noncompliance that are required to be reported herein under Government Auditing Standards. \r\n \r\n95CRL-10 \r\n \r\n This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter ofpublic record. \r\nRespectfully submitted, \r\n \r\nCLV:dt 95CRL-10 \r\n \r\nClaude L. Vickers State Auditor \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nJuly 22, 1996 \r\n \r\nHonorable Zell Miller, Governor Members' ofthe General Assembly Members ofthe State Board ofEducation \r\nand Superintendent and Members of the Appling County Board ofEducation \r\n \r\nSINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS \r\n \r\nLadies and Gentlemen: \r\n \r\nWe have audited the general purpose financial statements ofthe Appling County Board of Education as of and for the year ended June 30, 1995, and have issued our report thereon dated July 22, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. \r\n \r\nWe have applied procedures to test the Appling County Board of Education's compliance with the following requirements applicable to each of its Federal financial assistance programs. which are listed in the Schedule of Federal Financial Assistance, for the year ended June 30, 1995: \r\n \r\n(I) Political Activity \r\n \r\n(5) Allowable Costs/Cost Principles \r\n \r\n(2) Civil Rights \r\n \r\n(6) Drug-Free Workplace Act \r\n \r\n(3) Cash Management \r\n \r\n(7) Audit Follow-Up/Resolution \r\n \r\n(4) Federal Financial Reports \r\n \r\n(8) Administrative Requirements \r\n \r\nOur procedures were limited to the applicable procedures described in the Office of Management and Budget's \"Compliance Supplement for Single Audits of State and Local Governments\" and other additional procedures as deemed necessary. Our procedures were substantially less in scope than an audit, the objective of which is the expression ofan opinion on the Appling County Board of Education's compliance with the requirements listed in the preceding paragraph. Accordingly, we do not express such an opinion. \r\n \r\n95CRL-50 \r\n \r\n With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph ofthis report. With respect to items not tested, nothing came to our attention that caused us to believe that the Appling County Board ofEducation had not complied, in all material respects, with those requirements. However, the results of our procedures disclosed immaterial instances ofnoncompliance with those requirements, which are described in the Schedule ofFindings and Improper or Questioned Costs. \r\nThis report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. \r\nRespectfully submitted, \r\n \r\nCLV:dt 95CRL-50 \r\n \r\nClaude L. Vickers State Auditor \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nJuly 22, 1996 \r\n \r\nHonorable Zell Miller, Governor Members ofthe .General Assembly Members of the State Board ofEducation \r\nand Superintendent and Members of the Appling County Board ofEducation \r\n \r\nSINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS \r\n \r\nLadies and Gentlemen: \r\n \r\nWe have audited the general purpose financial statements ofthe Appling County Board ofEducation as ofand for the year ended June 30, 1995, and have issued our report thereon dated July 22, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. \r\n \r\nWe have also audited the Appling County Board ofEducation's compliance with the requirements governing: \r\n \r\n(1) Types of Services Allowed or Unallowed \r\n \r\n(5) Applicable Special Tests and Provisions \r\n \r\n(2) Eligibility \r\n(3) Matching, Level ofEffort, and/or Earmarking \r\n \r\n(6) Other Requirement Claims for Advances and Reimbursements \r\n \r\n(4) Reporting \r\n \r\nThese requirements are applicable to the major Federal financial assistance programs, which are identified in the Schedule of Federal Financial Assistance, for the year ended June 30, 1995. The management of the Appling County Board ofEducation is responsible for the Board's compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit. \r\n \r\n95CRL-80 \r\n \r\n We conducted our audit ofcompliance in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General ofthe United States; and Office ofManagement and Budget (0MB) Circular A-128, \"Audits of State and Local Governments\". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above occurred. An audit includes examining, on a test basis, evidence about the Board's compliance with those requirements. We believe that our audit provides a reasonable basis for our opinion. \r\nIn our opinion, the Appling County Board of Education complied, in all material respects, with the requirements as disclosed in the second paragraph that are applicable to its major Federal financial assistance programs for the year ended June 30, 1995. \r\nThis report is intended for the information of management, the Federal cognizant audit agency and other Federal granter agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. \r\nRespectfully submitted, \r\n~~~ \r\nClaude L. Vickers State Auditor \r\nCLV:dt 95CRL-80 \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nJuly 22, 1996 \r\n \r\nHonorable Zell Miller, Governor Members ofthe General Assembly Members of the State Board ofEducation \r\nand Superintendent and Members ofthe Appling County Board ofEducation \r\n \r\nSINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS \r\n \r\nLadies and Gentlemen: \r\n \r\nWe have audited the general purpose financial statements ofthe Appling County Board ofEducation as of and for the year ended June 30, 1995, and have issued our report thereon dated July 22, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. \r\n \r\nIn connection with our audit ofthe fiscal year 1995 general purpose financial statements of the Appling County Board ofEducation and with our consideration of the Board's control structure used to administer Federal financial assistance programs, as required by Office of Management and Budget (0MB) Circular A-128, \"Audits of State and Local Governments\", we selected certain transactions applicable to certain nonmajor Federal financial assistance programs for the year ended June 30, 1995. As required by 0MB Circular A-128, we have perfonned auditing procedures on the selected transactions to test compliance with the requirements govenung: \r\n \r\n(1) Types of Services Allowed or Unallowed \r\n \r\n(2) Eligibility \r\n \r\nOur procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Appling County Board ofEducation's compliance with these requirements. Accordingly, we do not express such an opinion. \r\n \r\nWith respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the Appling County Board ofEducation had not complied, in all material respects, with those requirements. \r\n \r\n95CRL-120 \r\n \r\n This report is intended for the infonnation of management, the Federal cognizant audit agency and other  Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter ofpublic record. \r\nRespectfully submitted, \r\n~~ \r\nClaude L. Vickers State Auditor \r\nCLV:dt 95CRL-120 \r\n \r\n SECTION ill INTERNAL CONTROL \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nJuly 22, 1996 \r\n \r\nHonorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation \r\nand Superintendent and Members of the Appling County Board ofEducation \r\nREPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nLadies and Gentlemen: \r\nWe have audited the general purpose financial statements ofthe Appling County Board ofEducation as ofand for the year ended June 30, 1995, and have issued our report thereon dated July 22, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. \r\nWe conducted our audit in accordance with generally accepted auditing standards, and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. \r\nThe management of the Appling County Board ofEducation is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs ofinternal control structure policies and procedures. The objectives ofan internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation ofgeneral purpose financial statements in accordance with generally accepted accounting principles. Because ofinherent limitations in any internal control structure, errors or irregularities may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to risk that procedures may become inadequate because of changes in conditions or that the effectiveness ofthe design and operation of policies and procedures may deteriorate. \r\n \r\n95ICL-3 \r\n \r\n In planning and petforming our audit ofthe general purpose financial statements of the Appling County Board ofEducation for the year ended June 30, 1995, we obtained an understanding of the internal control structure. With respect to the internal control structure, we obtained an understanding of the design of relevant policies and procedures and whether they have been placed in operation, and we assessed control risk in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide an opinion on the internal control structure. Accordingly, we do not express such an opinion. \r\n \r\nWe noted certain matters involving the internal control structure and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control structure that, in our judgment, could adversely affect the entity's ability to record, process, summarize, and report financial data consistent with the assertions of management in the general purpose financial statements. \r\n \r\nAs described in the Schedule ofFmdings and Improper or Questioned Costs, reportable conditions were noted in the following control categories: \r\n \r\n{I) Accounting Controls (Overall) \r\n \r\n(2) General Fixed Assets \r\n \r\nA material weakness is a reportable condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of petforming their assigned functions. \r\n \r\nOur consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe that the reportable conditions disclosed above are also considered to be material weaknesses. \r\n \r\nThese conditions were considered in determining the nature, timing, and extent of the procedures to be petformed in our audit ofthe Appling County Board ofEducation's financial statements and this report does not affect our report thereon dated July 22, 1996. \r\n \r\nThis report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. \r\n \r\nRespectfully submitted, \r\n \r\nCLV:dt 95ICL-3 \r\n \r\nClaude L. Vickers State Auditor \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR \r\n(404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS AND ACCOUNTS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nJuly 22, 1996 \r\n \r\nHonorable Zell Miller, Governor Members ofthe General Assembly Members of the State Board ofEducation \r\nand Superintendent and Members ofthe Appling County Board ofEducation \r\nSINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS \r\nLadies and Gentlemen: \r\nWe have audited the general purpose financial statements ofthe Appling County Board ofEducation as ofand for the year ended June 30, 1995, and have issued our report thereon dated July 22, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. We have also audited the Appling County Board of Education's compliance with requirements applicable to major Federal financial assistance programs and have issued our opinion thereon dated July 22, 1996. \r\nWe conducted our audit in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and the provisions of Office of Management and Budget (0MB) Circular A-128, \"Audits ofState and Local Governments\". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement and about whether the Appling County Board ofEducation complied with laws and regulations, noncompliance with which would be material to a major Federal financial assistance program. \r\nIn planning and performing our audit for the year ended June 30, 1995, we considered the Board's internal control structure in order to determine our auditing procedures for the purpose ofexpressing our opinions on the Board's general purpose financial statements and on its compliance with requirements applicable to major Federal financial assistance programs and to report on the internal control structure in accordance with 0MB Circular A-128. This report addresses our consideration of internal control structure policies and procedures relevant to compliance with requirements applicable to Federal financial assistance programs. We have addressed internal control structure policies and procedures relevant to our audit of the general purpose financial statements in a separate report dated July 22, 1996. \r\n95ICL-7 \r\n \r\n The management ofthe Appling County Board ofEducation is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs ofinternal control structure policies and procedures. The objectives ofan internal control structure are to provide management with reasonable, but not absolute, assurance that, assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles, and that Federal financial assistance programs are managed in compliance with applicable laws and regulations. Because of inherent limitations in any internal control structure, errors, irregularities, or instances of noncompliance may nevertheless occur and not be detected. Also, projection ofany evaluation ofthe structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness ofthe design and operation ofpolicies and procedures may deteriorate. \r\n \r\nFor the purpose of this report, we have classified the significant internal control structure policies and procedures used in administering Federal financial assistance programs in the following control categories: \r\n \r\nGENERAL REQUIREMENTS \r\n \r\nSPECIFIC REQUIREMENTS \r\n \r\n(I) Political Activity (2) Civil Rights (3) Cash Management (4) Federal Financial Reports \r\n \r\n(I) Types of Services Allowed or Unallowed \r\n(2) Eligibility \r\n(3) Matching, Level ofEffort, and/or Earmarking \r\n \r\n(5) Allowable Costs/Cost Principles \r\n \r\n(4) Reporting \r\n \r\n(6) Drug-Free Workplace Act (7) Audit Follow-Up/Resolution (8) Administrative Requirements \r\n \r\n(5) Applicable Special Tests and Provisions \r\n(6) Other Requirement Claims for Advances and Reimbursements \r\n \r\nFor all of the internal control structure categories listed above, we obtained an understanding of the design of relevant policies and procedures and determined whether they have been placed in operation, and we assessed control risk. \r\n \r\nDuring the year ended June 30, 1995, the Appling County Board of Education expended 68% of its total Federal financial assistance under major Federal financial assistance programs. \r\n \r\nWe performed tests of controls, as required by 0MB Circular A-128, to evaluate the effectiveness of the design and operation of internal control structure policies and procedures that we considered relevant to preventing or detecting material noncompliance with general requirements and specific requirements as described above that are applicable to each of the Board's major Federal financial assistance programs, which \r\n \r\n95ICL-7 \r\n \r\n are identified in the Schedule ofFederal Financial Assistance. Our procedures were less in scope than would be necessary to render an opinion on these internal control structure policies and procedures. Accordingly, we do not express such an opinion. \r\nWe noted certain matters involving the internal control structure and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control structure that, in our judgment, could adversely affect the Board's ability to administer Federal financial assistance programs in accordance with applicable laws and regulations. \r\nAs described in the Schedule ofFindings and Improper or Questioned Costs, reportable conditions were noted in the following control category: \r\nAdministrative Requirements \r\nA material weakness is a reportable condition in which the de.sign or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that noncompliance with laws and regulations that would be material to a Federal financial assistance program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. \r\nOur consideration of the internal control structure policies and procedures used in administering Federal financial assistance would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe that the reportable conditions described above are also considered to be material weaknesses. \r\nThese conditions were considered in determining the nature, timing, and extent of the procedures to be performed in our audit ofthe Appling County Board of Education's compliance with requirements applicable to its major Federal financial assistance programs for the year ended June 30, 1995, and this report does not affect our report thereon dated July 22, 1996. \r\nThis report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies and should not be used for any other purpose. This restriction is not intended to limit the distribution of this report which is a matter of public record. \r\nRespectfully submitted, \r\nt:t~~ \r\nClaude L. Vickers State Auditor \r\nCLV:dt 95ICL-7 \r\n \r\n SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 1995 \r\nPRIOR YEAR \r\nAUDIT FOLLOW-UP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Amount: $33,768.80 Audit Control Number 6011-93-03 \r\nThe audit report for the year ended June 30, 1993, reported that the Board had an underexpenditure of Quality Basic Education (QBE) funds of$33,768.80 for the StaffDevelopment - Professional Development Program. For the year under review, no adjustment was made to the Board's local fair share by the Georgia Department of Education to refund this underexpenditure as required. The underexpenditure of $33,768.80 should be \r\nreturned to the Georgia Department ofEducation through an increase in the Board's local fair share for the \r\nQBE programs in a subsequent fiscal period. \r\nAUDIT FOLLOW-UP/RESOLUTION Failure .to Meet Expenditure Requirements Financial Statements Amount: $54,900.65 Audit Control Number 6011-94-01 \r\nThe audit report for the year ended June 30, 1994, reported that the Board had an underexpenditure of Quality Basic Education (QBE) funds of$54,900.65 for the StaffDevelopment - Professional Development Stipends Program. For the year under review, no adjustment was made to the Board's local fair share by the Georgia Department ofEducation to refund this underexpenditure as required. The underexpenditure of$54,900.65 should be returned to the Georgia Department ofEducation through an increase in the Board's local fair share for the QBE programs in a subsequent fiscal period. \r\nPRIOR YEAR/CURRENT YEAR \r\nACCOUNTING CONTROLS (OVERALL) - Financial Statements ADMINISTRATIVE REQUIREMENTS - Federal Financial Assistance Inadequate Separation ofDuties Reportable Condition - Material Weakness Audit Control Number 6011-93-01 \r\nThe audit report for the year ended June 30, 1994, stated that the Board did not provide for adequate separation ofemployee duties in the performance ofaccounting functions and related procedures for all funds. For the year under review, the Board made some improvements regarding separation ofemployee's duties, but still did not achieve an adequate degree of internal control. This deficiency was a result of management's \r\n- 1- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 1995 \r\nPRIOR YEAR/CURRENT YEAR \r\nACCOUNTING CONTROLS (OVERALL)-Financial Statements ADMINISTRATIVE REQUIREMENTS -Federal Financial Assistance Inadequate Separation ofDuties Reportable Condition - Material Weakness Audit Control Number 6011-93-01 \r\ndecision to limit the number of administrative staff made responsible for accounting functions. Management should periodically review this decision to determine if employee duties can be reassigned to achieve a higher degree of internal control with existing staff. \r\nNote: Federal financial assistance programs affected by this finding are as follows: School Food Services Fund (CFDA 10.550, 10.553, 10.555 and 10.558) \r\nGENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Financial Statements Reportable Condition - Material Weakness Audit Control Number 6011-93-02 \r\nThe audit report for the year ended June 30, 1994, noted that the management of the Appling County Board ofEducation had chosen not to maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. In the year under review, the Board did not establish a General Fixed Assets Account Group within the formal accounting records. This condition results in the general purpose financial statements of the Board being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Board to establish accounting controls and procedures to provide for maintenance of a General Fixed Assets Account Group. These subsidiary records should include an inventory ofland, buildings and equipment owned by the Board and should include, but may not be limited to, date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group. \r\nCURRENT YEAR \r\nEXPENDITURE/LIABILITIES/DISBURSEMENTS Improper Expenditure Financial Statements Nonmaterial Noncompliance Amount: $200.00 Audit Control Number 6011-95-01 \r\nExpenditures of $100.00 for donations and $100.00 for graduation fireworks were made from the Board's General Fund during the year under review. The Official Code of Georgia Annotated Section 20-2-411 provides, in part, as follows: \r\n-2- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 1995 \r\nCURRENT YEAR \r\nEXPENDITURE/LIABILITIES/DISBURSEMENTS Improper Expenditure Financial Statements Nonmaterial Noncompliance Amount: $200.00 Audit Control Number 6011-95-01 \r\n\"...school funds shall be used for educational purposes and may be used to pay the salaries of personnel and for the utilization ofschool facilities, including school buses; for extracurricular and interscholastic activities, including literary events, music, and athletic programs within individual schools and between schools in the same or different school systems when such activities are sponsored by local boards of education as an integral part ofthe total school program; and for no other purpose...\". \r\nExpenditures ofthis nature are considered to be beyond the customary scope of expenditures for \"education purposes\". These improper expenditures occurred because management was not aware of the specific limitations imposed upon the Board by Georgia Laws. Appropriate action should be taken by the Board to secure reimbursement of the $200.00 for deposit to the Board's General Fund. \r\nREPORTING - Financial Statements FEDERAL FINANCIAL REPORTS -Federal Financial Assistance Failure to Submit Completion Reports Nonmaterial Noncompliance Audit Control Number 6011-95-02 \r\nThe Board had failed to submit to the Georgia Department of Education project completion reports for the following programs: \r\nLottery Pre-Kindergarten Program State Preschool Program Drug Free Schools and Communities Act (CFDA 84.186) \r\nThis situation occurred due to the failure of the Board to establish controls for submission of the required project completion reports to the Georgia Department of Education. Procedures should be implemented to ensure that final completion reports are filed in a timely manner, and the Board should submit the above completion reports to the Georgia Department of Education as required. \r\n-3 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 1995 \r\n \r\nCURRENT YEAR \r\n \r\nFEDERAL FINANCIAL REPORTS Failure to Submit Completion Reports By Due Date Federal Financial Assistance Nonmaterial Noncompliance Audit Control Number 6011-95-03 \r\n \r\nA review of program project completion reports submitted by the Board to the Georgia Department of \r\nEducation for the year under review showed that required reports were not submitted by the due dates as listed \r\n below: \r\n \r\nREPORT SUBMITTED \r\n \r\nDUE DATE \r\n \r\nDATE SUBMITTED \r\n \r\nESEA, Chapter 2 (CFDA 84.151) Drug Free Schools and Communities \r\nAct (CFDA 84.186) \r\n \r\nSeptember 30, 1995 September 30, 1995 \r\n \r\nJanuary 26, 1996 November 29, 1995 \r\n \r\nThis situation occurred because the Board failed to establish procedures to ensure timely submission ofthe project completion reports as required by the Georgia Department of Education. Appropriate procedures should be implemented by the Board to ensure that each completion report is submitted by the required due date. \r\n \r\nADMINISTRATIVE REQUIREMENTS Failure to Perform Annual Inventory Federal Financial Assistance Major Program Reportable Condition - Material Weakness Nonmaterial Noncompliance Audit Control Number 6011-95-04 \r\n \r\nA review ofthe equipment records for the National School Lunch Program (CFDA 10.555) found no evidence that a physical inventory of equipment had been taken in the year under review. Chapter 41 of the Financial Management For Georgia Local Units ofAdministration (FMGLUA) requires that an annual physical inventory of equipment be taken at all schools and other locations to verify the accuracy of the equipment inventory list. Periodic physical inventory counts should be performed and reconciled to the property records to ensure the accuracy of inventory records. \r\n \r\n-4- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\nYEAR ENDED JUNE 30, 1995 \r\nCURRENT YEAR ADMINISTRATIVE REQUIREMENTS Inadequate Inventory Records Federal Financial Assistance Major Program Reportable Condition - Material Weakness Nonmaterial Noncompliance Audit Control Number 6011-95-05 Property management records maintained by the Board for the National School Lunch Program (CFDA 10.555) were incomplete and failed to meet property management standards as set forth in Chapter 41, of the Financial Management for Georgia Local Units of Administration (FMGLUA). The inventory records as presented for audit did not contain additions for purchases made in the period under review. This condition occurred because management did not ensure that all equipment purchases were included in property management records. An inventory system should be implemented that provides for the identification of all equipment purchased as outlined in Chapter 41, ofthe FMGLUA. Perpetual records should include historical information regarding additions and deletions made to the equipment inventory during each fiscal year (when applicable). Periodic physical inventory counts should be performed and reconciled to the property records to ensure the accuracy of inventory records. \r\nNote: The Appling County Board ofEducation was provided an opportunity to include pertinent comments from the Board's management concerning these audit findings, conclusions and recommendations. The Board has elected not to provide comments for inclusion in this report. \r\n-5- \r\n \r\n "},{"id":"dlg_ggpd_y-ga-ba800-b-pr1-be26-ba6-b1993-h94","title":"Audit report, Appling County Board of Education, Baxley, Georgia, year ended June 30, 1994","collection_id":"dlg_ggpd","collection_title":"Georgia Government Publications","dcterms_contributor":["Georgia. Department of Audits and Accounts, issuing body."],"dcterms_spatial":["United States, Georgia, 32.75042, -83.50018"],"dcterms_creator":["Georgia. Department of Audits"],"dc_date":["1994-06-30"],"dcterms_description":["Began with fiscal Year: 2008.","May contain information also found in the CD-ROM resource Salary and travel compilation reports.","May contain information also found in Local boards of education report on salary and travel for the fiscal year ended ...","Fiscal Year: 2014; (Received via FTP from the Georgia Department of Audits and Accounts); title from PDF caption (Georgia Government Publications database, viewed September 2, 2015).","Fiscal Year: 2014 (Georgia Government Publications database, viewed September 2, 2015)."],"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Atlanta, Ga. : Dept. of Audits, 1994-06-30"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC/1.0/"],"dcterms_is_part_of":null,"dcterms_subject":["Appling County Board of Education (Appling County, Ga.)--Appropriations and expenditures--Periodicals.","Education--Georgia--Appling County--Auditing--Periodicals.","Education--Georgia--Appling County--Finance--Statistics--Periodicals.","Georgia Government Documents--Serial"],"dcterms_title":["Audit report, Appling County Board of Education, Baxley, Georgia, year ended June 30, 1994"],"dcterms_type":["Text"],"dcterms_provenance":["University of Georgia. Map and Government Information Library"],"edm_is_shown_by":["https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pr1-be26-ba6-b1993-h94"],"edm_is_shown_at":["https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pr1-be26-ba6-b1993-h94"],"dcterms_temporal":null,"dcterms_rights_holder":["\u0026copy; Georgia Department of Audits"],"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["state government records"],"dcterms_extent":null,"dlg_subject_personal":null,"iiif_manifest_url_ss":null,"dcterms_subject_fast":null,"fulltext":"GA ABOCI \r\n.Rl El~ \r\nAb 1qq3 _q4 \r\nSTATE OF GEORGIA DEPARTMENT OF AUDITS \r\n254 WASHINGTON STREET ATLANTA, GEORGIA 30334 \r\n \r\n AUDIT REPORT APPLING COUNTY BOARD OF EDUCATION \r\nBAXLEY, GEORGIA YEAR ENDED JUNE 30, 1994 \r\n \r\n APPLING COUNTY BOARD OF EDUCATION -TABLE OF CONTENTS- \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE \r\n \r\nEXHIBITS \r\n \r\nGENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nCOMBINED STATEMENTS - OVERVIEW \r\n \r\nA \r\n \r\nCOMBINED BALANCE SHEET \r\n \r\nALL FUND TYPES AND ACCOUNT GROUP \r\n \r\n2 \r\n \r\nB \r\n \r\nCOMBINED STATEMENT OF REVENUES, EXPENDITURES AND \r\n \r\nCHANGES IN FUND BALANCES \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nAND EXPENDABLE TRUST FUND \r\n \r\n4 \r\n \r\nC \r\n \r\nCOMBINED STATEMENT OF REVENUES, EXPENDITURES AND \r\n \r\nCHANGES IN FUND BALANCES - ACTUAL AND BUDGET \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\n6 \r\n \r\nD NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\n7 \r\n \r\nADDITIONAL FINANCIAL INFORMATION \r\n \r\nCOMBINING AND INDIVIDUAL FUND STATEMENTS \r\n \r\nSPECIAL REVENUE FUND \r\n \r\nE \r\n \r\nCOMBINING BALANCE SHEET \r\n \r\n20 \r\n \r\nF \r\n \r\nCOMBINING STATEMENT OF REVENUES, EXPENDITURES \r\n \r\nAND CHANGES IN FUND BALANCES \r\n \r\n22 \r\n \r\nCAPITAL PROJECTS FUND \r\n \r\nG \r\n \r\nCOMBINING BALANCE SHEET \r\n \r\n24 \r\n \r\nH \r\n \r\nCOMBINING STATEMENT OF REVENUES, EXPENDITURES AND \r\n \r\nCHANGES IN FUND BALANCES \r\n \r\n25 \r\n \r\nFIDUCIARY FUND TYPES \r\n \r\nI \r\n \r\nCOMBINING BALANCE SHEET \r\n \r\n26 \r\n \r\nJ \r\n \r\nSTATEMENT OF CHANGES IN ASSETS AND LIABILITIES \r\n \r\nAGENCYFUND \r\n \r\n27 \r\n \r\nSCHEDULES \r\n \r\nI SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE \r\n \r\n28 \r\n \r\n2 ANALYSIS OF CASH AND CASH EQUIVALENTS \r\n \r\n30 \r\n \r\n3 INVESTMENTS \r\n \r\n31 \r\n \r\n4 ACCOUNTS RECEIVABLE \r\n \r\n32 \r\n \r\n APPLING COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\n \r\nSECTION I \r\n \r\nFINANCIAL \r\n \r\nADDITIONAL FINANCIAL INFORMATION \r\n \r\nSCHEDULES \r\n \r\n5 DEBT SERVICE REQUIREMENTS TO MATURITY \r\n \r\n33 \r\n \r\nSCHEDULE OF REVENUE \r\n \r\n6 \r\n \r\nSTATE FUNDS \r\n \r\n34 \r\n \r\n7 \r\n \r\nLOCAL AND OTHER FUNDS \r\n \r\n35 \r\n \r\nSCHEDULE OF EXPENDITURES BY OBJECT \r\n \r\n8 \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\n36 \r\n \r\n9 \r\n \r\nLOTTERY PROGRAMS \r\n \r\n37 \r\n \r\n10 \r\n \r\nFIDUCIARY FUND TYPE \r\n \r\nEXPENDABLE TRUST FUND \r\n \r\n38 \r\n \r\nANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS \r\n \r\nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS \r\n \r\nII \r\n \r\nOVERALL \r\n \r\n39 \r\n \r\n12 \r\n \r\nBY PROGRAM \r\n \r\n40 \r\n \r\n13 SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS \r\n \r\n42 \r\n \r\nSECTION II \r\nCOMPLIANCE \r\nCOMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nSINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS \r\nSINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS \r\nSINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS \r\n \r\n APPLING COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - \r\nSECTION III INTERNAL CONTROL REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS \r\nSECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\n \r\n SECTION I FINANCIAL \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR (404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nJuly 25, 1995 \r\n \r\nHonorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation \r\nand Superintendent and Members ofthe Appling County Board of Education \r\nINDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE \r\nLadies and Gentlemen: \r\nWe have audited the general purpose financial statements (Exhibits A through D) of the Appling County Board of Education, as of and for the year ended June 30, 1994, as listed in the table of contents. These financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these financial statements based on our audit. \r\nWe conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and the provisions of the Office of Management and Budget Circular A-128, \"Audits of State and Local Governments\". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. \r\nAs described in the notes to the general purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows: \r\n* The general purpose financial statements of the Board did not contain a General Fixed Assets \r\nAccount Group to account for property and equipment owned by the Board which should be included to conform to generally accepted accounting principles. \r\n94ARL-13 \r\n \r\n * School activity accounts maintained at the individual schools are not included in the general purpose \r\nfinancial statements. To confonn to generally accepted accounting principles, these accounts should be included in the general purpose financial statements. \r\n* The Board did not recognize as expenditures, in the year ended June 30, 1994, a portion of salaries \r\nand the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 1994. Also funds received, subsequent to June 30, 1994, from the Georgia Department ofEducation for the State's share ofthese unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1993, were improperly recorded in the year ended June 30, 1994. To confonn to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed. \r\nThe aggregate effects on the general purpose financial statements of these variances or omissions have not been determined, but are believed to be material. \r\nIn our opinion, except for the effects on the general purpose financial statements of the matters referred to in the preceding paragraph, the general purpose financial statements present fairly, in all material respects, the financial position of the Appling County Board of Education as of June 30, 1994, and the results of its operations for the year then ended, in conformity with generally accepted accounting principles. \r\nOur audit was conducted for the purpose of forming an opinion on the general purpose financial statements ofthe Appling County Board of Education taken as a whole. The combining and individual fund statements (Exhibits E through J) and the financial schedules (Schedules 1 through 13 which includes the Schedule of Federal Financial Assistance) are presented for purposes of additional analysis and are not a required part of the general purpose financial statements of the Appling County Board of Education. Such infonnation has been subjected to the auditing procedures applied in the audit of the general purpose financial statements and, in our opinion, except for the effects ofthe matters referred to in the third paragraph, such infonnation is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole. \r\nA copy ofthis report has been filed as a pennanent record in the office of the State Auditor and made available \r\nto the press of the State, as provided for by Official Code of Georgia Annotated Section 50-6-24. \r\nI~ \r\nClaude L. Vickers State Auditor \r\nCLV:gp 94ARL-13 \r\n \r\n APPLING COUNTY BOARD OF EDUCATION - 1- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION COMBINED BALANCE SHEET \r\nALL FUND TYPES AND ACCOUNT GROUP JUNE 30 1994 \r\n \r\nASSETS \r\nCash and Cash Equivalents \r\nInvestments \r\nAccounts Receivable \r\nInventories Food Donated Commodities Purchased Food \r\nAmount Available in Debt Service Fund \r\nAmount to be Provided in Future Years \r\nFor Payment of: Bond Dabt Capital Lease Agreements \r\nTotal Assets \r\n \r\nGENERAL FUND \r\n4,037,972.53 84,354.80 \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nSPECIAL \r\n \r\nCAPITAL \r\n \r\nREVENUE \r\n \r\nPROJECTS \r\n \r\nFUND \r\n \r\nFUND \r\n \r\n402,547.78 \r\n \r\n452,869.63 \r\n \r\n153,783.23 \r\n \r\n115,635.14 \r\n \r\n395,843.56 \r\n \r\n18,418.25 8,567.43 \r\n \r\n4,122,327.33 $ 545168.60 $ 1 002 496.42 \r\n \r\nLIABILITIES AND FUND EQUITY \r\nLIABILITIES \r\nCash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable Contracts Payable Retainages Payable Funds Held for Others Capital Lease Agreements \r\nGeneral Obligation Bonds Payable \r\nTotal Liabilities \r\nFUND EQUITY \r\nFund Balances Reserved For Bus Replacement Funds For Continuation of Federal Programs For Dabt Service For Expired Grant Balances/Questioned Costs For Inventories Food Donated Cornmcxfrties Purchased Food For State Capital Outlay Projects \r\nUnreserved Undesignated \r\nTotal Fund Equity \r\n \r\n$ \r\n \r\n69,516.43 \r\n \r\n$ \r\n \r\n38,316.66 $ \r\n \r\n984.26 \r\n \r\n126,438.70 \r\n \r\n21,181.07 \r\n \r\n883.00 \r\n \r\n106,486.88 \r\n \r\n$ \r\n \r\n69,516.43 $ 185,936.43 $ 108,354.14 \r\n \r\n44,265.87 88,669.45 \r\n$ \r\n132,935.32 $ 3,919,875.58 4,052,810.90 $ \r\n \r\n18,418.25 8,567.43 \r\n26,985.68 $ 332,246.49 359,232.17 $ \r\n \r\n9,869.00 9,669.00 884,473.28 894,142.28 \r\n \r\nTotal Liabilities and Fund Equity \r\n \r\n$ 4,122,327.33 $ \r\n \r\nThe notes to the general purpose financial statements are an integral part of this statement -2- \r\n \r\n545168.60 $ 1,002 496.42 \r\n \r\n EXHIBIT\"A\" \r\n \r\nDEBT SERVICE \r\nFUND \r\n \r\nFIDUCIARY FUND TYPES TRUST AND AGENCY FUNDS \r\n \r\nACCOUNT GROUP GENERAL \r\nLONG-TERM DEBT \r\n \r\nTOTALS \r\n(Memorandum Onl~! JUNE 30, 1994 JUNE 30, 1993 \r\n \r\n$ \r\n \r\n ,n1.34 s \r\n \r\n88,755.42 \r\n \r\n$ 948,944.17 $ 1,786,244.65 \r\n \r\n190,209.01 \r\n \r\n,381,964.n \r\n \r\n6,973, 168.82 \r\n \r\n1,092.59 \r\n \r\n596,926.09 \r\n \r\n1,052,315.52 \r\n \r\n18,418.25 8,567.43 \r\n \r\n24,828.31 7,923.75 \r\n \r\n$ \r\n \r\n196,072.94 \r\n \r\n196,072.94 \r\n \r\n245,203.28 \r\n \r\n23,927.06 6,852.12 \r\n \r\n23,927.06 6,852.12 \r\n \r\n89,796.72 11,401.87 \r\n \r\n$ 196 072.94 $ \r\n \r\n88 755.42 $ \r\n \r\n226852.12 $ 6,181 672.83 $ 10 190 882.92 \r\n \r\n$ \r\n \r\n69,516.43 \r\n \r\n39,300.92 $ \r\n \r\n22,016.46 \r\n \r\n126,438.70 \r\n \r\n158,313.02 \r\n \r\n21,181.07 \r\n \r\n4,748.15 \r\n \r\n883.00 \r\n \r\n422,891.36 \r\n \r\ns \r\n \r\n14,948.13 \r\n \r\n106,486.88 14,948.13 \r\n \r\n310,997.76 16,208.08 \r\n \r\n$ \r\n \r\n6,852.12 \r\n \r\n6,852.12 \r\n \r\n11,401.87 \r\n \r\n220,000.00 \r\n \r\n220,000.00 \r\n \r\n335,000.00 \r\n \r\n$ \r\n \r\n14,948.13 $ \r\n \r\n226,852.12 $ 605,607.25 $ 1,281,576.70 \r\n \r\n$ 196,072.94 \r\n196,072.94 0.00 $ \r\n$ 196,072.94 $ 196 072.94 $ \r\n \r\n73,807.29 73,807.29 \r\n \r\n$ \r\n \r\n44,265.87 $ 131,895.95 \r\n \r\n135,383.50 \r\n \r\n196,072.94 \r\n \r\n245,203.28 \r\n \r\n88,669.45 \r\n \r\n33,768.80 \r\n \r\n18,418.25 8,567.43 9,669.00 \r\n \r\n24,828.31 7,923.75 \r\n151,253.20 \r\n \r\n$ \r\n \r\n365,662.94 $ \r\n \r\n730,256.79 \r\n \r\n5,210,402.64 \r\n \r\n8,179,049.43 \r\n \r\n5,576,065.58 $ 8,909,306.22 \r\n \r\n88,755.42 $ \r\n \r\n226,852.12 $ 6,181,672.83 $ 10,190,882.92 \r\n \r\n 3. \r\n \r\n APPLING COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES \r\nGOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUND YEAR ENDED JUNE 30 1994 \r\n \r\nREVENUES \r\nS-Funds Fedenil Funds Local and Other Funds \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Instruction Support Services PupiSe!vices Improvement af Instructional Services Educational Media Se!vices General Administration School Adminlstration Business Administration Maintenance and Operation af Plant Student Transpor1ation Services Central Support Services Other Support Services Food Services Operation Community Service Operations Other Operations af Non-Instructional Services \r\nCapital Outlay Debt Service \r\nPrincipal Interest Paying Agent Fees \r\nTotal Expenditures \r\nExcess af Revenues over (under) Expen\u003cfrtures \r\nOTHER FINANCING SOURCES {USES) \r\nOperating Transfers In Operating Transfers Out \r\nTotal Other Financing Scurces (Uses) \r\nExcess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses \r\nFUND BALANCE JULY 1 \r\nFood Inventory  Net Change in Period Donated Commodities Purchased Food \r\n \r\nGENERAL FUND \r\n \r\nSPECIAL REVENUE \r\nFUND \r\n \r\nCAPITAL PROJECTS \r\nFUND \r\n \r\n$ 7,324,423.94 $ \r\n \r\n117,430.13 $ \r\n \r\n107,655.11 \r\n \r\n1,597,020.53 \r\n \r\n5329510.01 \r\n \r\n316323.17 \r\n \r\n859,258.35 389255.59 \r\n \r\n$ 12 761 589.06 $ 2 030 773.83 $ 1248513.94 \r\n \r\n$ 9,695,277.58 $ \r\n \r\n913,699.39 \r\n \r\n554,371.59 340,012.75 435,699.0B 234,971.45 953,376.62 103,110.96 1,277,343.39 973,620.20 \r\n22,079.50 \r\n26,260.41 105,426.41 \r\n \r\n46,656.42 59,111.89 \r\n63,773.07 \r\n$ 4,615.91 21,889.47 3,826.25 29,538.20 1,041,256.23 \r\n \r\n75.00 \r\n \r\n2,406,282.95 \r\n \r\n4,549.75 978.05 \r\n \r\ns $ 14 n1279.74 \r\n \r\n2 184 366.83 $ 2406357.95 \r\n \r\n$ -1 965 690.68 $ -153 593.00 $ -1 157 844.01 \r\n \r\n$ -250349.71 \r\n \r\n$ \r\n \r\n-250349.71 $ \r\n \r\n349.71 $ \r\n \r\n250,000.00 \r\n \r\n349.71 \r\n \r\n250000.00 \r\n \r\n-2,216,040.39 $ 6,268,851.29 \r\n \r\n-153,243.29 $ -907,844.01 \r\n \r\n518,241.84 \r\n \r\n1,B01,986.29 \r\n \r\n-6,410.06 643.68 \r\n \r\nFUND BALANCE JUNE 30 \r\n \r\n$ 4,052,810.90 $ \r\n \r\nThe nctes to the general purpose financial statements are an integral part af this statement. \r\n \r\n. 4. \r\n \r\n359,232.17 $ \r\n \r\n894142.28 \r\n \r\n EXHIBIT\"B\" \r\n \r\nDEBT SERVICE \r\nFUND \r\n \r\nTOTAL \r\n \r\nFIDUCIARY FUND TYPE EXPENDABLE TRUST FUND \r\n \r\nTOTALS \r\n!Memorandum Onl~ \r\nYEAR ENDED \r\nJUNE 30 1994 JUNE30 1993 \r\n \r\n8,301,112.42 \r\n \r\n1,704,675.64 \r\n \r\n$ \r\n \r\n84106.15 \r\n \r\n6119194.92 $ \r\n \r\n$ \r\n \r\n84106.15 $ 16124 982.98 $ \r\n \r\n8,301,112.42 $ 10,199,903.15 \r\n \r\n1,704,675.64 \r\n \r\n2,122,032.41 \r\n \r\n0.00 \r\n \r\n6119194.92 \r\n \r\n9 395 801.63 \r\n \r\n0.00 $ 16 124 982.98 $ 21717737.19 \r\n \r\ns 10,608,976.97 $ \r\n \r\n601,028.01 399,124.64 435,899.08 298,744.52 953,376.62 103,185.96 1,281,959.30 995,509.67 \r\n3,826.25 51,617.70 1,041,256.23 26,260.41 105,428.41 2,406,282.95 \r\n \r\n$ 115,000.00 17,690.74 545.75 \r\n \r\n119,549.75 18,668.79 545.75 \r\n \r\n$ 133236.49 $ 19 451 241.01 $ \r\n \r\n$ \r\n \r\n-49130.34 $ -3 326 258.03 $ \r\n \r\n1,216.23 $ 10,610,193.20 S 10,339,882.09 \r\n \r\n601,028.01 399,124.64 435,899.08 298,744.52 953,376.62 103,185.96 1,281,959.30 995,509.67 \r\n3,826.25 51,617.70 1,041,256.23 26,260.41 105,428.41 2,406,282.95 \r\n \r\n655,261.06 394,093.04 423,615.18 276,780.35 901,319.14 115,176.41 1,098,804.51 938,271.55 54,503.82 \r\n999,878.68 27,022.96 87,976.01 3,470,142.08 \r\n \r\n119,549.75 18,668.79 545.75 \r\n \r\n110,000.00 24,862.61 \r\n534.50 \r\n \r\n1 216.23 $ 19 452 457.24 $ 19 918123.99 \r\n \r\n-1 216.23 $ -3 327 474.26 $ 1799613.20 \r\n \r\n$ \r\n \r\n250,349.71 \r\n \r\n-250349.71 \r\n \r\n$ \r\n \r\n0.00 \r\n \r\n$ \r\n \r\n-49,130.34 $ -3,326,258.03 $ \r\n \r\n245,203.28 \r\n \r\n8,834,282.70 \r\n \r\n-8,410.06 643.68 \r\n \r\n$ 250,349.71 $ -250,349.71 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n772,413.80 -772413.80 \r\n0.00 \r\n \r\n-1,216.23 $ -3,327, 474.26 $ \r\n \r\n75,023.52 \r\n \r\n8,909,306.22 \r\n \r\n1,799,613.20 7, 120,362.97 \r\n \r\n-8,410.06 643.68 \r\n \r\n-8,144.06 -2525.89 \r\n \r\n196,072.94 $ 5,502,258.29 $ \r\n \r\n73,807.29 $ 5,576,065.58 $ 8,909,306.22 \r\n \r\n-5- \r\n \r\n aePLING ~OUNIY: HQABQ QF !;CU:!QAIIQH QQMINl;Q ~TAT~MENT OF R!;~f;NUE l;XP!;~QITUBE aNQ Q!::tAN!:iE~ I~ E!.!~12 DaL.a,NQE~ \r\nAQTUAL ANQ ~UQ!;ET  GQllERNM~NTAL FU~ll TYPe YE.AR );NQFD JUNE 30 1994 \r\n \r\nEXHIBIT\"C\" \r\n \r\n~ \r\nState Funds Federal Funds Local and other Funds \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of lnotruotional Services Educational Media Services General Admintstration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Community Service Operations Other Operations of Non-Instructional Services \r\nCapital Outlay Dob!Service \r\nTotal Expenditures \r\nExcess of Revenues over (under) Expenditures \r\nQTHl;B FINANCIN~ Q!JRCES (YS!;S} \r\nOther Sources Other Uses \r\nTotal Other Financing Sources (Uses) \r\nExcess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses \r\nFUNQ ~I ANC!; J~JI y 1 1993 \r\nFOOD INV!;NTORY  NET CHA!!GE IN PEBIOD \r\nDonated Commod~ies Purchased Food \r\n \r\nACTUAL PER \r\nEXHIBIT\"B\" \r\n \r\nADJUSTMENTS \r\n \r\nACTUAL PER \r\nBUDGET BASIS \r\n \r\nBUDGET \r\n \r\nVARIANCE FAVORABLE !UNFAVORABLE) \r\n \r\n8,301,112.42 $ 1,704,675.64 6,119194.92 \r\n16,124,982.98 $ \r\n \r\no.oo $ \r\n0.00 $ \r\n \r\n8,301,112.42 $ 9,694,659.97 $ 1,704,675.64 1,734,001.99 6,119194.92 5,865,516.17 \r\n16,124,982.98 $ 17,294,178.13 $ \r\n \r\n1,393,547.55 -29,326.35 253,678.75 \r\n1,189195.15 \r\n \r\n10,608,976.97 $ \r\n601,028.01 399,124.64 435,899.08 298,744.52 953,376.62 103,185.96 1,281,959.30 995,509.67 \r\n3,826.25 51,617.70 1,041,255.23 26,260.41 105,428.41 2,406,282.95 138,764.29 \r\n19,451,241.01 $ \r\n-3,326,258.03 $ \r\n \r\n0.00 $ \r\n0.00 $ 0.00 $ \r\n \r\n10,608,976.97 $ 11,088,351.11 $ \r\n \r\n601,028.01 399,124.64 435,899.08 298,744.52 953,376.62 103,185.96 1,281,959.30 995,509.67 \r\n3,826.25 51,617.70 1,041,255.23 26,260.41 105,428.41 2,406,282.95 138,764.29 \r\n \r\n662,774.20 428,527.15 443,347.67 347,211.40 971,060.08 140,733.06 1,211,087.46 1,004,005.94 \r\n891.90 63,259.00 983,519.03 32,052.70 95,000.00 3,755,881.57 133,190.51 \r\n \r\n19,451,241.01 $ 21,360,892.78 $ \r\n \r\n-3,326,258.03 $ -4,066,714.65 $ \r\n \r\n479,374.14 \r\n61,746.19 29,,402.51 7,448.59 48,468.88 17,883.46 37,547.10 -70,871.64 8,496.27 -2,934.35 11,641.30 -57,737.20 5,792.29 -10.428.41 1,349,598.62 -5,573.78 \r\n1 909,651.77 \r\n740,456.82 \r\n \r\n250,349.71 $ -250,349.71 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n0.00 $ 0.00 $ \r\n \r\n250,349.71 $ -250,349.71 \r\n0.00 $ \r\n \r\n0.00 $ 0.00 $ \r\n \r\n250,349.71 -250,349.71 \r\n0.00 \r\n \r\n-3,326,258.03 $ 8,834,282.70 \r\n \r\no.oo $ \r\n-32,752.06 \r\n \r\n-3,326,258.03 $ -4,066,714.65 $ 8,801,530.64 8,950,574.35 \r\n \r\n740,456.62 -149,043.71 \r\n \r\n-6,410.06 \r\n \r\n6,410.06 \r\n \r\n0.00 \r\n \r\n0.00 \r\n \r\n643.68 \r\n \r\n-643.68 \r\n \r\n0.00 \r\n \r\n0.00 \r\n \r\nFUND i!,!,1 ANCE JUN!, ;iQ 1994 \r\n \r\n$ 5,502,258.29 $ -26,985.68 $ 5,475,272.61 $ 4,883,859.70 $ \r\n \r\n591,412.91 \r\n \r\nThe notes to the general purpose financial statements are an integral part of this statement. -6- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE30 1994 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nThe Appling County Board ofEducation (Board) was established under the laws of the State of Georgia and operates under the guidance of a school board and Superintendent, both elected by the voters. With the exception of the departures from generally accepted accounting principles disclosed in the following paragraphs, the financial statements ofthe Board have been prepared in conformity with generally accepted accounting principles as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting standards. \r\nThe more significant of the Board's accounting policies are described below. \r\nREPORTING ENTITY \r\nIn evaluating how to define the government unit for financial reporting purposes, management has considered the criteria set forth in GASB Codification of Governmental Accounting and Financial Reporting Standards, Section 2100, \"Defining the Financial Reporting Entity\". The primary government consists of all the organizations that compose the legal entity of the Appling County Board ofEducation. \r\nBased upon the application ofthe above criteria, the Appling County Board ofEducation is determined to be the lowest level of government exercising oversight responsibility and control over all activities related to public education in Appling County, Georgia. The Board is not included in any other governmental \"reporting entity\" as defined by GASB Codification of Governmental Accounting and Financial Reporting Standards. \r\nBoard members were elected by the public and have decision making authority, the power to designate management, except for the Superintendent who was also elected, the ability to significantly influence operations, and primary accountability for fiscal matters. The Board determines the millage rate at which school taxes are levied and may incur bonded indebtedness with voter approval. \r\nFUND ACCOUNTING \r\nThe Board uses funds and an account group to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. \r\nA fund is a separate accounting entity with a self-balancing set of accounts. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources. \r\nGeneral Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Board. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types. \r\n- 7- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXIDBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30 1994 \r\n \r\nNote I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nAlthough \"school activity accounts\" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the general purpose financial statements. \r\nThe general purpose financial statements account for all State, Federal, Local and Other Funds under control oftheBoard, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows: \r\nGOVERNMENTAL FUND TYPES - are used to account for all or most of a Board's general activities. Governmental Fund Types include: \r\nGENERAL FUND - the fund used to account for all financial resources of the Board except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services traditionally provided by a board of education. \r\nSPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are primarily received from the Georgia Department of Education and from the Federal government to accomplish specific objectives and are required to be accounted for separately. Also included are proceeds received from State, Federal, Local and Other sources for operations of the school food services fund. This fund could be accounted for as an enterprise fund; however, the Board chooses not to provide for depreciation, but to maintain the fund on a modified accrual basis and to report the fund as a special revenue fund under governmental fund types, which is acceptable under generally accepted accounting principles for governmental entities. \r\nCAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities. \r\nDEBT SERVICE FUND - the fund used to account for the accumulation ofresources for, and the payment of, general long-term principal, interest and paying agent fees. \r\nFIDUCIARY FUND TYPES - the trust and agency funds used to account for assets held by a government unit in a trustee capacity or as an agent for individuals, private organizations, other government units and/or other funds. These funds include: \r\nEXPENDABLE TRUST FUND Self-Insured Employee Benefit Fund - the fund used to account for the principal and earnings which may be expended to provide for unemployment compensation contributions and expenditures. \r\nAGENCY FUND - the fund used to account for assets held for other funds, governments, or individuals. \r\n- 8- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXIDBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30 1994 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nACCOUNT GROUP \r\nGENERAL LONG-TERM DEBT ACCOUNT GROUP - used to account for general obligation bonds outstanding and capital lease obligations. \r\nBASIS OF ACCOUNTING \r\nThe accounting and financial reporting treatment applied to a fund is detennined by its measurement focus. All governmental funds and the expendable trust fund are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure ofavailable spendable resources. \r\nLiabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable resources, are reported in the General Long-Term Debt Account Group. \r\nAgency funds are purely custodial in nature and does not involve measurement of results ofoperations. \r\nGovernmental funds and the expendable trust fund are accounted for using the modified accrual basis of accounting under which: \r\nRevenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). \"Measurable\" means the amount ofthe transaction can be detennined and \"available\" means collectible within the current period or soon enough thereafter to be used to pay liabilities ofthe current period. Those revenues considered susceptible to accrual are property taxes, intergovernmental grants and investment income. Property taxes are considered available if they are collected and remitted by the collecting agent to the Board within 60 days after fiscal year-end. \r\nExpenditures are generally recognized when the related fund liability is incurred. \r\nA departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share ofthese contracts. During fiscal year 1994, a substantial number of personnel of the Board were employed for a one hundred and ninety day period beginning in late August 1993 and ending in early June 1994. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 1993 and ending in August 1994. State grants to fund the State's share of these contracts were disbursed from the Georgia Department of Education to the Board in the same twelve months. As ofJune 30, 1994, compensation under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 1994, had not been made. Payments for these two months were made and recorded as expenditures by the Board subsequent to \r\n- 9- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE30 1994 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nJune 30, 1994. Also, the State's portion of the compensation paid in July and August 1994 was received and recorded as revenue in the fiscal year subsequent to June 30, 1994. Conversely, the similar expenditures and \r\nrelated revenues for contractual services completed prior to June 30, 1993, were recorded in the year ended June 30, 1994. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed. \r\nAgency funds are accounted for using the modified accrual basis of accounting in recognizing assets and liabilities. \r\nBUDGET \r\nThe Appling County Board ofEducation has a legally authorized nonappropriated budget which is formally approved by the Board at the aggregate level. Budgets are prepared to provide a basis for funding operations and there is no legal prohibition regarding overexpenditure of the aggregate budget. The budget process begins when the Board's administration prepares a tentative aggregated budget for the Board's approval. After approval of this tentative budget by the Board, such budget is advertised at least once in a newspaper ofgeneral circulation in the locality. At the next regular meeting ofthe Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167, to the Georgia Department ofEducation. \r\nThe Board prepares its budget on the modified accrual basis, which is the same basis on which it presents its financial statements. The budget comparison on Exhibit \"C\" presents actual and budget data for all governmental funds on a combined basis. To facilitate comparison with the budget, donated and purchased food inventories as reflected on Exhibit \"B\" have been eliminated from fund balance. \r\nCASH AND CASH EQUIVALENTS \r\nCOMPOSITION OF DEPOSITS Cash and cash equivalents consist of deposits (including certificates of deposit, savings accounts and N.O.W. accounts) in authorized financial institutions. Georgia Laws authorize the Board to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations. The placement ofproceeds from bond issues in certificates of deposit is limited to financial institutions located within this State. \r\nINVESTMENTS \r\nCOMPOSITION OF INVESTMENTS Investments made by the Board are stated at cost. The Official Code of Georgia Annotated Section 36-83-4 authorizes the Board to invest its funds in the following: \r\n \r\n- 10 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXIIlBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30 1994 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\n \r\n(I) Obligations issued by the State of Georgia or by other states, \r\n \r\n(2) Obligations issued by the United States government, \r\n \r\n(3) Obligations fully insured or guaranteed by the United States government or a United States government agency, \r\n \r\n(4) Obligations of any corporation ofthe United States government, \r\n \r\n(5) Prime banker's acceptances, \r\n \r\n(6) The Local Government Investment Pool administered by the Office ofTreasury and Fiscal Services, \r\n \r\n(7) Repurchase agreements, and \r\n \r\n(8) Obligations ofother political subdivisions ofthe State of Georgia. \r\n \r\nRECEIVABLES \r\n \r\nReceivables consist ofgrant reimbursements due from Federal, State or other grantors for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. \r\n \r\nPROPERTY TAXES \r\n \r\nThe Appling County Board ofCommissioners fixed the property tax levy for the 1993 tax year (calendar year) on September 21, 1993 (levy date). Taxes were due on December 21, 1993. The lien date for property taxes was January 1, 1993. Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 1994 since their collection meets the criteria of GASB codification section P70.103. The Appling County Tax Commissioner bills and collects the property taxes for the Board of Education. \r\n \r\nTax millage rates levied for the 1993 tax year (calendar year) for the Appling County Board ofEducation were as follows (a mill equals $1 per thousand dollars ofassessed value): \r\n \r\nSchool Operations School Bonds \r\n \r\n8.80 mills _J_J. mills \r\n \r\n8 93 mills \r\n \r\n- 11 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30 1994 \r\n \r\nNote 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES \r\nINVENTORIES \r\nFOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost. Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Purchased foods inventories are recorded as expenditures at the time of purchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations offund balance which indicates that these amounts do not constitute \"available spendable resources\" even though they are a component of net current assets. \r\nGENERAL OBLIGATION BONDS \r\nThe Board issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. General obligation bonds are direct obligations and pledge the full faith and credit of the government. The outstanding amount of these bonds is recorded in the General Long-Term Debt Account Group. \r\nINTERFUND TRANSACTIONS \r\nThe Board has the following types ofinterfund transactions: \r\nReimbursements ofexpenditures initially made from a fund that are properly applicable to another fund, are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed. \r\nOperating transfers are recorded for all interfund transactions other than reimbursements. \r\nMEMORANDUM ONLY - TOTAL COLUMNS \r\nTotal columns on the general purpose financial statements are captioned \"Memorandum Only\" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position or results of operations in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. \r\nNote 2: DEPOSITS AND INVESTMENTS \r\nCOLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee ofinsurance, or by collateral in an amount of not less than 110 percent of the public funds being secured after the deduction ofthe amount of deposit insurance. OCGA Section 45-8-11 provides \r\n- 12 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30 1994 \r\n \r\nNote 2: DEPOSITS AND INVESTMENTS \r\nan officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts. \r\nAcceptable security for deposits consists of any one of or any combination of the following: \r\n( 1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State ofGeorgia, \r\n(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation, \r\n(3) Bonds, bills, notes, certificates ofindebtedness or other direct obligations of the United States or of the State of Georgia, \r\n(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities ofthe State ofGeorgia, \r\n(5) Bonds ofany public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose, \r\n(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and \r\n(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. \r\nCATEGORIZATION OF DEPOSITS At June 30, 1994, the bank balances were $1,418,003.35. The amounts of the total bank balances are classified into three categories of credit risk: \r\nCategory 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name. \r\nCategory 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name. \r\nCategory 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Board's name.) \r\n \r\n- 13 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30 1994 \r\n \r\nNote 2: DEPOSITS AND INVESTMENTS \r\n \r\nThe Board's deposits are classified by risk category at June 30, 1994, as follows: \r\n \r\nRisk Category \r\n \r\nBank Balance \r\n \r\nl \r\n \r\n$ 300,000.00 \r\n \r\n2 \r\n \r\n178,902.92 \r\n \r\n3 \r\n \r\n939 100.43 \r\n \r\nTotal \r\n \r\n$141800335 \r\n \r\nCATEGORIZATION OF INVESTMENTS Investments are classified as to risk by the three categories described below: \r\n \r\nCategory l - Insured or registered, or securities held by the Board or the Board's agent in the Board's name. \r\nCategory 2 - Uninsured or unregistered, with securities held by the counterparty's trust department or agent in the Board's name. \r\nCategory 3 - Uninsured or unregistered, with securities held by the counterparty, or by its trust department or agent but not in the Board's name. \r\n \r\nFunds invested in an investment pool managed by another government are not required to be categorized unless the investing entity owns specific, identifiable investment securities in the pool. \r\n \r\nAt June 30, 1994, the carrying amount of the Board's total investments was $4,381,964.77 and consisted entirely offunds in the Local Government Investment Pool administered by the Office of Treasury and Fiscal Services which are not required to be categorized since the Board did not own any specific identifiable securities in the pool. \r\n \r\nNote 3: NON-MONETARY TRANSACTIONS \r\n \r\nThe Board receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories \r\n \r\nNote 4: RISK MANAGEMENT \r\n \r\nThe Board has established a limited risk management program for Unemployment Compensation. Estimated claims are budgeted by management based on known claims and prior experience. During fiscal year 1994, a total of$1,216.23 was paid in claims. \r\n \r\n- 14 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXIDBIT \"D\" \r\n \r\nNOTES TO 11IE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30 1994 \r\n \r\nNote 5: GENERAL LONG-TERM DEBT \r\n \r\nCAPITAL LEASES The Appling County Board of Education has entered into various lease agreements as lessee for telecommunication equipment. These lease agreements qualify as capital leases for accounting purposes and, therefore, have been recorded at the present value ofthe future minimum lease payments as ofthe date of their inception. \r\n \r\nThe changes in General Long-Term Debt during the fiscal year ended June 30, 1994, were as follows: \r\n \r\nCapital Leases \r\n \r\nGeneral Obligation \r\nBonds \r\n \r\nTotal \r\n \r\nBalance July 1, 1993 \r\n \r\n$ 11,401.87 $ 335,000.00 $ 346,401.87 \r\n \r\nDeletions \r\n \r\n4 549.75 \r\n \r\n115 000.00 \r\n \r\n119 549.75 \r\n \r\nBalance June 30, 1994 \r\n \r\n$ 6 852 12 $ 22Q QQ0 QQ $ 226 852 ]~ \r\n \r\nAt June 30, 1994, payments due, by fiscal year which includes principal and interest for these items: \r\n \r\nFiscal Year Ended June 30 \r\n \r\nCapital Leases \r\n \r\nGeneral Obligation \r\nBonds \r\n \r\nTotal Debt \r\n \r\n1995 1996 \r\n \r\n$ 5,067.15 $ 130,199.88 $ 135,267.03 \r\n \r\n2 303.35 \r\n \r\n103 187.40 \r\n \r\n105 490.75 \r\n \r\nTotal Principal and Interest \r\n \r\n$ 7 370.50 $ 233 387 28 $ 240 757 78 \r\n \r\nDeduct: Imputed Interest \r\n \r\n$ \r\n \r\n518.38 \r\n \r\nNet Present Value ofFuture Minimum Lease Payments \r\n \r\n$ 6 852 12 \r\n \r\nNote 6: SIGNIFICANT COl\\.1MITMENTS \r\n \r\nAt June 30, 1994, the Board had encumbrances in the amount of$293,601.37 for the unperformed portion of purchase orders, contracts and other commitments for goods and services associated with the Lottery Programs. The Georgia Department of Education has funding available to the Board in the amount of $293,383.00. The revenues and expenditures associated with these encumbrances will be recognized in the subsequent fiscal year. Encumbrances outstanding do not constitute expenditures or liabilities in the current \r\n \r\n- 15 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30 1994 \r\n \r\nNote 6: SIGNIFICANT COMMITMENTS \r\n \r\nyear because these commitments will be honored during the subsequent year. These encumbrances are identified by Lottery Program as follows: \r\n \r\nComputers in Classrooms Distant Learning Media Center and Library Equipment Safe Schools Grant \r\n \r\n$ 70,754.37 6,000.00 \r\n105,000.00 111 847.00 \r\n \r\n$ 293 6Q] 37 \r\n \r\nThe following is an analysis of significant outstanding construction or renovation contracts executed by the Board as ofJune 30, 1994: \r\n \r\nProject \r\n \r\nUnearned Executed Contracts \r\n \r\n92/92S-601-00I \r\n \r\n$ 5 279 55 \r\n \r\nThe amounts described in this note are not reflected in the general purpose financial statements. \r\n \r\nNote 7: CONTINGENT LIABILITIES \r\n \r\nAmounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Board believes that such disallowances, if any, will be immaterial to its overall financial position. \r\n \r\nThe Board is a defendant in various legal proceedings pertaining to matters incidental to the performance of routine Board operations. The ultimate disposition ofthese proceedings is not presently determinable, but are not believed to be material to the general purpose financial statements. \r\n \r\nNote 8: RETIREMENT PLANS \r\n \r\nTEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) \r\n \r\nTRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer public employee retirement system (PERS). \r\n \r\n- 16 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30 1994 \r\n \r\nNote 8: RETIREMENT PLANS \r\nTRS provides service retirement, disability retirement and survivors benefits for its members. A member is eligible for service retirement after 30 years of creditable service, regardless of age, or after 10 years of service and attainment of age 60. A member is eligible for early retirement after 25 years of creditable service and attainment of age 55, at a reduced benefit. Retirement benefits paid to members are equal to 2% of the average ofthe member's two consecutive highest paid years of service multiplied by the number ofyears of creditable service up to 40 years. The normal retirement pension is payable monthly for life. Options are available for distribl!tion ofthe member's monthly pension at a reduced rate to a designated beneficiary on the member's death. \r\nRetirement benefits also include death and disability benefits. A disabled member or surviving spouse is entitled to receive annually an amount equal to the member's service retirement benefit or disability retirement, whichever is greater. The death benefit is the amount that would be payable to the member's beneficiary had the member retired on the date of death on either a service retirement allowance or a disability retirement allowance, whichever is larger. The benefit is based on the member's creditable service (minimum of 10 years of service) and compensation up to the time of disability or death. \r\nMembers become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting ofemployer contributions occurs, but the member's contributions are refunded with interest. \r\nThe Board's payroll for employees covered by TRS for the year ended June 30, 1994, was $9,977,686.03; total payroll was $11,469,387.56. \r\nTRS CONTRIBUTIONS REQUIRED AND MADE Employees of the Board who are covered by TRS are required to contribute 6% of their gross earnings to TRS. The Board makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees as advised by their independent actuary. For fiscal year 1994 that rate for employer contributions was 11.81%. The interest rate assumption (rate of return on investments) was 7.500/o. \r\nTotal contributions made during fiscal year 1994 amounted to $1,777,070.10, of which $1,178,474.17 was made by the Board and $598,595.93 was made by employees. These contributions represented 11.81% (Board) and 6% (employees) of covered payroll. \r\nTRS FUNDING STATUS AND PROGRESS The amount of the total pension benefit obligation is based on a standardized measurement established by Statement No. 5 ofthe Governmental Accounting Standards Board (GASB) that, with some exceptions, must be used by a PERS. The standardized measurement is the actuarial present value of credited projected benefits. This valuation method reflects the present value of estimated pension benefits that will be paid in future years as a result of employee services performed to date, and is adjusted for the effects of projected salary increases. A standardized measure ofthe pension benefit obligation was adopted by the GASB to enable readers of PERS financial statements to assess that PERS funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among other PERS and among other employers. \r\n- 17 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30 1994 \r\n \r\nNote 8: RETIREMENT PLANS \r\n \r\nTotal unfunded pension benefit obligation ofTRS as ofJune 30, 1993, was as follows: \r\n \r\nTotal pension benefit obligation \r\n \r\n$13,912,014,000.00 \r\n \r\nNet assets available for benefits, at cost \r\n \r\n12 821 722 000.00 \r\n \r\nUnfunded pension benefit obligation \r\n \r\n$ 1 090 292 000 00 \r\n \r\nThe measurement ofthe total pension benefit obligation is based on an actuarial valuation as of June 30, 1993. Net assets available to pay pension benefits were valued as of the same date. TRS does not make separate measurements of assets and pension benefit obligation for individual employers. \r\n \r\nTotal contributions from all employers to TRS for fiscal year ended June 30, 1994 were $521,550,000.00. The Board's contribution for the year ended June 30, 1994 of $1,178,474.17 was actuarial)y determined and represented .2260% of total contributions made by all participating employers. \r\n \r\nTen year historical trend information is presented in the 1994 TRS Component Unit Financial Report. This information is useful in assessing TRS's accumulation of sufficient assets to pay pension benefits as they become due. \r\n \r\nPUBLIC SCHOOL EMPLOYEES RETIREMENT SYSTEM OF GEORGIA (PSERS) \r\n \r\nPSERS PLAN DESCRIPTION Substantial)y all bus drivers, maintenance, custodial, and lunchroom personnel employed by local school systems are covered by the Public School Employees Retirement System of Georgia (PSERS). All employer's contributions are made by the State of Georgia. \r\n \r\nPSERS provides service retirement, disability retirement and survivors benefits for its members. A member is eligible for normal service retirement after 10 years ofservice and attainment of age 65. A member applying for service retirement with 10 years of service and retires between the ages of60 and 65 receives a reduced benefit. Monthly retirement benefits paid to members are equal to $8.00 per month multiplied by the number of years of creditable service. Options are available for distribution of the member's monthly pension at a reduced rate to a designated beneficiary on the member's death. \r\n \r\nRetirement provisions include death and disability benefits. Disability benefits are the same as ifthe employee had retired at age 65 as long as the employee has 15 or more years of creditable service. Death benefits are dependent upon the number ofyears of service. Ifthere are less than ten years of service, a lump sum refund ofthe employee's contributions and interest are made to the beneficiary. Ifthere are more than ten years of service, the beneficiary shall receive for life half of what the employee would have received upon retirement. \r\n \r\nMembers become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting ofemployer contributions occurs, but the member's contributions are refunded with interest. \r\n \r\n- 18 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION \r\n \r\nEXHIBIT \"D\" \r\n \r\nNOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS \r\n \r\nJUNE 30 1994 \r\n \r\nNote 8: RETIREMENT. PLANS \r\nThere were 107 employees covered under PSERS for the year ended June 30, 1994. \r\nPSERS CONTRIBUTIONS REQUIRED AND MADE Covered employees are required by State statute to contribute $4.00 a month for the nine month school year. Unlike TRS, the Board makes no contribution to PSERS. The State of Georgia is required by statute to make employer contributions actuarially determined and approved and certified by the PSERS' Board of Trustees. Total contributions from employees ofthe Board made during fiscal year 1994 amounted to $3,748.00. Total contribution for all school systems made by the State of Georgia to PSERS for fiscal year ended June 30, 1994, was $9,150,000.00. \r\nNote 9: SURETY BONDS \r\nThe School Superintendent, Mr. Ray Sellers, is bonded in the amount of$100,000.00 with the Western Surety Company, Sioux Falls, South Dakota, their Bond No. 58551883, on which premium was paid through December31, 1994. \r\n \r\n- 19 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE30 1994 \r\n \r\nASSETS Cash and Cash Equivalents \r\nAccounts Receivable Inventories \r\nFood Donated Commodities Purchased Food \r\nTotal Assets \r\nLIABILITIES AND FUND EQUITY LIABILITIES \r\nCash Overdrafts Accounts Payable Salaries Payable Expired Grant Balances Payable \r\nTotal Liabiltties FUND EQUITY \r\nFund Balances Reserved For Continuation of Federal Programs For Inventories Food Donated Commodtties Purchased Food \r\nUnreserved Undesignated Total Fund Equtty \r\nTotal Liabilities and Fund Equtty \r\n \r\nSCHOOL FOOD \r\nSERVICES FUND \r\n \r\nLOTTERY PROGRAMS \r\n \r\nDRUG-FREE SCHOOLS AND COMMUNITIES \r\nACT \r\n \r\n$ 395,626.23 \r\n \r\n$ \r\n \r\n1,B23.73 \r\n \r\n4,515.18 $ \r\n \r\n766.00 \r\n \r\n18,418.25 8,567.43 \r\n \r\n$ 427,127.09 $ \r\n \r\n766.00 $ \r\n \r\n1,823.73 \r\n \r\n$ $ 18,992.70 \r\n48,902.22 \r\n$ 67,894.92 $ \r\n \r\n762.13 \r\n3.87 $ 766.00 $ \r\n \r\n1,B23.73 1,823.73 \r\n \r\n$ 18,418.25 8,567.43 \r\n$ 26,985.68 \r\n332,246.49 $ \r\n$ 359,232.17 $ \r\n \r\n0.00 $ 0.00 $ \r\n \r\n$ 427.127.09 $ \r\n \r\n766.00 $ \r\n \r\n0.00 0.00 \r\n1,823.73 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n-20- \r\n \r\n EXHIBIT\"E\" \r\n \r\nELEMENTARY AND SECONDARY EDUCATION ACT \r\n \r\nTITLE II - \r\n \r\nCHAPTER1 \r\n \r\nEISENHOWER \r\n \r\nEDUCATION OF \r\n \r\nCHAPTER2 \r\n \r\nMATHEMATICS \r\n \r\nDEPRIVED \r\n \r\nMIGRANT BLOCK GRANT - AND SCIENCE \r\n \r\nCHILDREN \r\n \r\nPROGRAM FLOW THROUGH EDUCATION \r\n \r\nINDIVIDUALS WITH \r\nDISABILITIES EDUCATION ACT \r\nTITLE VI, B FLOW \r\nTHROUGH \r\n \r\nTOTALS JUNE 30, 1994 JUNE 30, 1993 \r\n \r\n35,398.04 $ \r\n \r\n2.04 $ \r\n \r\n0.00 $ \r\n \r\n0.00 \r\n \r\n$ 432,850.04 $ 385,985.18 \r\n \r\n69,784.00 \r\n \r\n7,163.96 \r\n \r\n$ \r\n \r\n33,406.00 \r\n \r\n115,635.14 \r\n \r\n359,544.89 \r\n \r\n18,418.25 8,567.43 \r\n \r\n24,828.31 7,fa.3.75 \r\n \r\n105,182.04 $ \r\n \r\n7,166.00 $ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n33,406.00 $ 575,470.86 $ TTS,282.13 \r\n \r\n$ \r\n \r\n17,233.76 $ \r\n \r\n1,338.98 \r\n \r\n70,604.42 \r\n \r\n5,820.90 \r\n \r\n17,343.86 \r\n \r\n6.12 \r\n \r\n$ \r\n \r\n105,182.04 $ \r\n \r\n7,166.00 \r\n \r\n29,540.13 $ 751.22 \r\n1,111.16 2,003.49 \r\n \r\n30,302.26 $ 38,316.66 126,438.70 21,181.07 \r\n \r\n74,962.66 22,016.46 158,313.02 \r\n4,748.15 \r\n \r\n$ \r\n \r\n33,406.00 $ 216,238.69 $ 260,040.29 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n105,182.04 $ \r\n \r\n7,166.00 $ \r\n \r\n0.00 $ 0.00 $ \r\n0.00 $ \r\n \r\n0.00 $ 0.00 $ \r\n \r\n$ 135,383.50 \r\n \r\n$ \r\n$ 0.00 0.00 $ \r\n \r\n18,418.25 8,567.43 \r\n26,985.68 $ 332,246.49 \r\n359,232.17 $ \r\n \r\n24,828.31 7,fa.3.75 \r\n168,135.56 350,106.28 518,241.84 \r\n \r\n0.00 $ \r\n \r\n33,406.00 $ 575,470.86 $ TTS,282.13 \r\n \r\n-21- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES \r\nSPECIAL REVENUE FUND YEAR ENDED JUNE 30 1994 \r\n \r\nREVENUES \r\nState Funds Federal Funds Local and Other Funds \r\nTotal Revenues \r\nEXPENDITURES \r\nCurrent Instruction Support Services Pupil Services Improvement of Instructional Services General Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation \r\nTotal Expenditures \r\nExcess of Revenues over (under) Expenditures \r\nOTHER FINANCING SOURCES \r\nOperating Transfers In \r\nExcess of Revenues and Other Financing Sources over (under) Expenditures \r\nFUND BALANCE JULY 1 \r\nFood Inventory  Net Change in Period Donated Commodities Purchased Food \r\nFUND BALANCE JUNE 30 \r\n \r\nSCHOOL FOOD \r\nSERVICES FUND \r\n \r\nLOTTERY PROGRAMS \r\n \r\nDRUG-FREE SCHOOLS AND COMMUNITIES \r\nACT \r\n \r\n$ 77,888.00 $ 625,985.27 316,323.17 \r\n$ 1,020,196.44 $ \r\n \r\n39,542.13 $ \r\n39,542.13 $ \r\n \r\n41,486.27 41,486.27 \r\n \r\n$ 39,125.84 $ \r\n766.00 \r\n \r\n41,386.68 99.59 \r\n \r\n$ 1,038,056.23 $ 1,038,056.23 $ $ -17,859.79 $ \r\n \r\n39,891.84 $ -349.71 $ \r\n \r\n41,486.27 0.00 \r\n \r\n349.71 \r\n \r\n$ -17,859.79 $ \r\n \r\n0.00 $ \r\n \r\n0.00 \r\n \r\n382,858.34 \r\n \r\n0.00 \r\n \r\n0.00 \r\n \r\n-6,410.06 643.68 \r\n \r\n$ 359,232.17 $ \r\n \r\n0.00 $ \r\n \r\n0.00 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n-22- \r\n \r\n EXHIBIT\"F\" \r\n \r\nELEMENTARY AND SECONDARY EDUCATION ACT \r\n \r\nTITLEII- \r\n \r\nCHAPTER 1 \r\n \r\nEISENHOWER \r\n \r\nEDUCATION OF \r\n \r\nCHAPTER2 \r\n \r\nMATHEMATICS \r\n \r\nDEPRIVED \r\n \r\nMIGRANT BLOCK GRANT - AND SCIENCE \r\n \r\nCHILDREN \r\n \r\nPROGRAM FLOW THROUGH EDUCATION \r\n \r\nINDIVIDUALS WITH \r\nDISABILITIES EDUCATION ACT \r\nTITLEVI, B FLOW \r\nTHROUGH \r\n \r\nTOTALS YEAR ENDED JUNE 301 1994 JUNE 30, 1993 \r\n \r\n704,203.62 $ 73,154.86 $ \r\n \r\n$ \r\n \r\n704,203.62 $ 73,154.86 $ \r\n \r\n26,962.00 $ 26,962.00 $ \r\n \r\n15,550.00 $ 15,550.00 $ \r\n \r\n$ 109,678.51 \r\n109,678.51 $ \r\n \r\n117,430.13 $ 1,597,020.53 \r\n316,323.17 \r\ns 2,030m.83 \r\n \r\n78,148.00 2,0:0,877.10 \r\n291,185.48 \r\n2,397,210.58 \r\n \r\n$ \r\n \r\n713,273.96 $ 66,955.94 $ \r\n \r\n5,269.74 698.08 \r\n62,283.49 3,849.91 \r\n18,890.55 3,826.25 \r\n29,538.20 \r\n \r\n2,998.92 3,200.00 \r\n \r\n$ \r\n \r\n837,630.18 $ 73,154.86 $ \r\n \r\n$ \r\n \r\n-133,426.56 $ \r\n \r\n0.00 $ \r\n \r\n1,039.25 $ 25,788.60 \r\n134.15 \r\n26,962.00 $ 0.00 $ \r\n \r\n1,956.94 $ 15,516.48 \r\n33.52 \r\n17,506.94 $ -1,956.94 $ \r\n \r\n91,347.46 $ 913,699.39 $ 1,028,281.26 \r\n \r\n17,108.73 1,222.32 \r\n \r\n46,656.42 59,111.89 63,m.01 \r\n4,615.91 21,889.47 \r\n3,826.25 29,538.20 1,041,256.23 \r\n \r\n58,309.25 41,606.79 74,364.33 \r\n4,185.00 20,691.31 33,397.82 \r\n999,878.68 \r\n \r\n109,678.51 $ 2, 184,366.83 $ 2,260,714.44 \r\n \r\n0.00 $ -153,593.00 $ 136,496.14 \r\n \r\n$ \r\n \r\n-133,426.56 $ \r\n \r\n133,426.56 \r\n \r\n0.00 $ 0.00 \r\n \r\n0.00 $ 0.00 \r\n \r\n-1,956.94 $ 1,956.94 \r\n \r\n349.71 \r\n \r\n0.00 $ 0.00 \r\n \r\n-153,243.29 $ 518,241.84 \r\n \r\n136,496.14 392,415.65 \r\n \r\n-6,410.06 643.68 \r\n \r\n-8,144.06 -2,525.89 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n0.00 $ \r\n \r\n0.00 $ 359,232.17 $ 518,241.84 \r\n \r\n-23- \r\n \r\n APPi ING CQI INTY BQARQ Of fQI JCATIQN cou91N1NG BAI ANCF s~EFCT CAPITAL PROJECTS FUND JUNf 30 1Q!'.l4 \r\n \r\nEXHIBIT\"G\" \r\n \r\n~ Cash and Cash Equivalents Investments Accounts Receivable \r\n \r\n~ \r\n \r\nLOCAL PROJECT FIRE LOSS REPLACEMENT \r\n \r\nGEORGIA STATE FINANCING \r\n \r\nAND INVESTMENT COMMISSION \r\n \r\nPROJECT \r\n \r\nPROJECT \r\n \r\n92192S-601-001 93194-601.001 \r\n \r\nTOTALS JUNE 30 1994 JUNE 30 1993 \r\n \r\n$ 370,846.49 \r\n \r\n72,354.14 $ \r\n \r\n9,669.00 $ 452,869.63 $ 1,001,675.53 \r\n \r\n153,783.23 \r\n \r\n153,783.23 \r\n \r\n986,655.76 \r\n \r\n359 843.56 \r\n \r\n36000.00 \r\n \r\n395 843.56 \r\n \r\n547544.12 \r\n \r\nTotal Assets \r\n \r\n$ 524629.72 $ 359 843.56 $ 108 354.14 $ \r\n \r\n9 669.00 $ 1 002 496.42 $ 2 535 875.41 \r\n \r\nLIABII mfs AND Fl JND E;;QUITY \r\n~ \r\nAccounts Payable Cont.- Payable Retainages Payable \r\nTotal Liabilities \r\nFUNDFQUllY \r\nFund Balances Reser-.ed For State capital Outlay Projects Unreserved Undesignated \r\nTotal Fund Equity \r\n \r\n984.26 883.00 106 486.88 \r\n108 354.14 \r\n \r\n984.26 883.00 $ 106 486.88 \r\n108354.14 $ \r\n \r\n422,891.36 310 997.76 \r\n733889.12 \r\n \r\n9,669.00 $ \r\n \r\n359 843.56 s_ ____,o\"\".oo\"- ___...,o\"'.oo\"'- \r\n \r\n359843.56 s _ _~o=.oo~s \r\n \r\n9 669.00 $ \r\n \r\n9,669.00 $ 151,253.20 884473.28 1650733.09 894 142.28 $ 1 801 986.29 \r\n \r\nTotal Liabilities and Fund Equity \r\n \r\n$ 524 629.72 $ \r\n \r\n359 843.56 $ \r\n \r\n108 354.14 $ \r\n \r\n9669.00 $ 1002496.42 $ 2535875.41 \r\n \r\nSee notes to the general purpose financial statements \r\n \r\n APP! ING COUNTY BQA.RQ OF EQUCA.TIQN \r\nCOMBINING STAJFMENTOf REVE\"NtlfS fXPENOffi)Rf;S ANP CHAN@es IN AJNQ RAI ANCfS \r\nCAPITAL PRO IFCTR FUND \r\nYEAR ENDED JUNE 3Q 1994 \r\n \r\nEXHIBIT''H'' \r\n \r\n~ \r\nState Funds Local and Other Funds \r\nTotal Revenues \r\nfXPENpm JRES \r\ncurrent \r\nSupport Services Business Administration Dues and Fees \r\nCap;tal Outlay Land and Land lmprcwements Building and Building Improvements Equipment \r\nTotal Expenditures \r\nExcess of Revenues a--er (under) Expenditures \r\nOTHE;R FINANCING SOURCES (USES) \r\nOperating Transfers In Operating Transfers Out \r\nTotal Other Financing Sources \u003cU-) \r\nExcess cl Revenues and other Financing Sources OYer (under) Expenditures and Other Financing Uses \r\nFl JNQ RAI ANCE JlJI Y 1 \r\n \r\nREGULAR \r\n \r\nLOCAL PROJECT FIRE LOSS REPLACEMENT \r\n \r\nGEORGIA STAlE FINANCING \r\n \r\nANO INVESTMENT COMMISSION \r\n \r\nPROJECT \r\n \r\nPROJECT \r\n \r\n92/92S-601-001 93/94-601-001 \r\n \r\nTOTALS YEAR ENDED JUNE30 1994 JUNE 30 1993 \r\n \r\n29 412.03 $ 29 412.03 $ \r\n \r\n359 843.56 359 843.56 $ \r\n \r\n859,258.35 $ 859 258.35 $ \r\n \r\n0.00 $ \r\n \r\n859,258.35 $ 3,062,491.65 \r\n \r\n389 255.59 \r\n \r\n882 883.49 \r\n \r\n0.00 $ 1 248 513.94 $ 3 945 375.14 \r\n \r\n75.00 \r\n75.00 $ 29 337.03 $ \r\n \r\n18,683.88 $ 736,660.91 \r\n16 696.23 \r\n \r\n88,219.46 1,540,062.47 $ \r\n \r\n772 041.02 $ 1628281.93 $ \r\n \r\n-412197.46 $ \r\n \r\n-769 023.58 $ \r\n \r\n75.00 \r\n \r\n5,960.00 \r\n \r\n106,903.34 2,282,883.38 $ \r\n16 696.23 \r\n \r\n3,394,000.08 26 086.00 \r\n \r\n5 960.00 $ 2 406 357.95 $ 3 420086.08 \r\n \r\n-5 960.00 $ -1157 844.01 $ 525 289.06 \r\n \r\n$ -654 495.39 \r\n \r\n271,096.01 $ \r\n \r\n633,399.38 \r\n \r\n$ -654 495.39 $ \r\n \r\n271 096.01 $ \r\n \r\n633 399.38 \r\n \r\n904,495.39 $ -654495.39 \r\n \r\n772,413.80 \r\n \r\n250 000.00 $ n2413.BO \r\n \r\n$ -625,158.36 $ 1149 788.08 \r\n \r\n-141,101.45 $ 500 945.01 \r\n \r\n-135,624.20 $ 135 624.20 \r\n \r\n-5,960.00 $ -907,844.01 $ 1,297,702.86 \r\n \r\n15 629.00 \r\n \r\n1 801 986.29 \r\n \r\n504 283.43 \r\n \r\nFt IND RA! ANCE JUN!;; ~Q \r\n \r\n524629.72 $ \r\n \r\n359 843.56 $ \r\n \r\n0.00 $ \r\n \r\n9 669.00 $ 894142.28 $ 1 801 986.29 \r\n \r\nSee notes to the general purpose financial statements \r\n \r\n-25- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET FIDUCIARY FUND TYPES JUNE 30 1994 \r\n \r\nEXHIBIT\"!\" \r\n \r\nCash and Cash Equivalents \r\n \r\nEXPENDABLE TRUST FUND SELF-INSURED \r\nEMPLOYEE BENEFIT FUND UNEMPLOYMENT COMPENSATION \r\nFUND \r\n \r\nAGENCY FUND \r\n \r\nTOTALS JUNE 30, 1994 JUNE 30, 1993 \r\n \r\n$ \r\n \r\n73807.29 $ \r\n \r\n14948.13 $ \r\n \r\n88 755.42 $ \r\n \r\n91 231.60 \r\n \r\nLIABILITIES AND FUND EQUITY \r\n \r\nLIABILITIES \r\n \r\nFunds Held to, Others \r\n \r\nFUND EQUITY \r\n \r\nFund Balances \r\n \r\nUnreserved \r\n \r\nUndesignated \r\n \r\n$ \r\n \r\n$ \r\n \r\n14,948.13 $ \r\n \r\n14,948.13 $ \r\n \r\n16,208.08 \r\n \r\n73,807.29 \r\n \r\n0.00 \r\n \r\n73,807.29 \r\n \r\n75,023.52 \r\n \r\nTotal Liabilities and Fund Equity \r\n \r\n$ \r\n \r\n73807.29 $ \r\n \r\n14 948.13 $ \r\n \r\n88755.42 $ \r\n \r\n91231.60 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n-26- \r\n \r\n APPLING COUNTY BOARD OF EDUCATION STATEMENT OF CHANGES IN ASSETS AND LIABILITIES \r\nFIDUCIARY FUND TYPE - AGENCY FUND YEAR ENDED JUNE 30 1994 \r\n \r\nEXHIBIT\"J'' \r\n \r\nSCHOOL FOOD SERVICES SPECIAL ACCOUNT \r\nASSETS Cash and Cash Equivalents \r\n \r\nBALANCE JULY1, 1993 \r\n \r\nADDITIONS \r\n \r\nDEDUCTIONS \r\n \r\nBALANCE JUNE 30 1994 \r\n \r\n$ \r\n \r\n16,208.08 $ \r\n \r\n9 925.77 $ \r\n \r\n11.1s5.72 $ _ _1_4..,.9.4.s._1_3 \r\n \r\nLIABILITIES Funds Held for others \r\n \r\n16,208.08 $ \r\n \r\n9,925.77 $ \r\n \r\n111s5.72 $ _ _1_4..,.9.4.s...1.,..3 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n-27- \r\n \r\n cni APPLING iNTY ROA RD OF EQUCATION \r\nCHEQULE OF FEQERAb FJNANCiAJ AISTANCE \r\nYEAR ENDED JUNE 30 1994 \r\n \r\nSCHEDULE \"1\" \r\n \r\nFUNDING AGENCY PROGRAM/GRANT \r\n \r\nCFDA NUMBER \r\n \r\nAWARDS IN PERIOD \r\n \r\nFEDERAL FUNDS RECEIVED IN PERIOD(NET OF REFUNDS) \r\n \r\nFEDERAL REVENUE IN PERIOD \r\n \r\nEXPENDITURES IN PERIOD \r\n \r\nAgriculture, U. S. Department of Through Georgia Department of Education Food and Nutrition Program Food Services School Breakfast Program 1993 Grant 1994Grant National School Lunch Program 1993 Grant 1994Grant Food Distribution Program (1) \r\n \r\n10.553 10.553 $ \r\n \r\n115,878.60 \r\n \r\n10.555 10.555 10.550 \r\n \r\n431,755.34 78351.33 \r\n \r\n8,830.32 125,790.41 $ \r\n \r\n115,878.60 \r\n \r\n4,796.54 427,240.16 NIA \r\n \r\n431,755.34 $ 78351.33 \r\n \r\n(2) \r\n959,704.90 (3) 78351.33 \r\n \r\nTotal U. S. Department of Agriculture \r\n \r\n$ 625985.27 \r\n \r\n566657.43 $ 625985.27 $ 1 038056.23 \r\n \r\nEducation, U. S. Department of Through Georgia Department of Education Drug-Free Schools and Communities Act 1993 Grant 1994Grant Elementary and Secondary Education Act Chapter 1 Education of Deprived Children 1992 Carry-Over 1993 Regular 1993 carry--OVer 1993Summer 1994Regular Chapter2 Block Grant - Flow Through 1994Regular Trtlell Eisenhower Mathematics and Science Education 1993 Regular 1994Regular Individuals with Disabilities Education Act TilleVl,B Flow Through 1992 Carry-Over 1993Regular 1993 Car,y-Over 1994 Regular Vocational Education - Basic Grants to States High School Program Basic Grant 1994Grant Consumer and Homemaking Education 1994 Contract Tech-Prep Education 1994 Grant Through Altamaha Technical Institute Adult Education 1993 Grant \r\n \r\n84.186 84.186 $ \r\n84.010 84.010 84.010 84.010 84.010 \r\n84.151 \r\n84.164 84.164 \r\n84.027 84.027 84.027 84.027 \r\n84.048 84.049 84.243 \r\n84.002 \r\n \r\n$ 43,310.00 \r\n54,050.00 103,435.00 634,751.00 \r\n26,962.00 \r\n15,550.00 \r\n24,406.00 129,422.00 \r\n55,506.25 1,631.00 \r\n25,870.37 \r\n \r\n3,445.37 43,310.00 $ \r\n \r\n41,486.27 $ \r\n \r\n41,486.27 \r\n \r\n54,050.00 121,740.44 103,435.00 135,867.38 506,569.10 \r\n \r\n54,050.00 \r\n103,435.00 -9,290.62 \r\n556,009.24 \r\n \r\n26,962.00 \r\n \r\n26,962.00 \r\n \r\n54,050.00 103,435.00 124,135.94 556,009.24 \r\n26,962.00 \r\n \r\n18,739.00 15,550.00 \r\n \r\n15,550.00 \r\n \r\n1,956.94 15,550.00 \r\n \r\n1,005.00 38,972.00 24,406.00 53,870.00 \r\n \r\n24,406.00 85,272.51 \r\n \r\n24,406.00 85,272.51 \r\n \r\n47,571.72 \r\n \r\n55,506.25 \r\n \r\n(4) \r\n \r\n935.00 \r\n \r\n1,631.00 \r\n \r\n(4) \r\n \r\n24,828.84 \r\n \r\n25,870.37 \r\n \r\n(4) \r\n \r\n1,992.68 \r\n \r\n 28  \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE \r\nYEAR ENDED JUNE 30 1994 \r\n \r\nSCHEDULE 1 \r\n \r\nFUNDING AGENCY PROGRAM/GRANT \r\nEducation, U. S. Department of Through First District Regional Educational Service Agency Elementary and Secondary Educatioo Act Chapter 1 Migrant Education 1993 Regular 1993Summer 1994Regular \r\n \r\nCFDA ~ \r\n \r\nAWARDS IN PERIOD \r\n \r\nFEDERAL FUNDS RECEIVED IN PERIOD (NET OF REFUNDS) \r\n \r\nFEDERAL REVENUE IN PERIOD \r\n \r\nEXPENDITURES IN PERIOD \r\n \r\n84.011 84.011 $ 84.011 \r\n \r\n$ 29,140.24 44020.74 \r\n \r\n11,792.81 29,140.24 $ 36856.78 \r\n \r\n29,140.24 $ 44014.62 \r\n \r\n29,140.24 44014.62 \r\n \r\nTotal U.S. Department of Education \r\n \r\n$ 1 188 054.60 $ \r\n \r\n1 301 039.36 $ 1054042.88 \r\n \r\n1106418.76 \r\n \r\nHealh and Human Services, U. S. Department of Through Georgia Department of Human Resources Job OpportunHies and Basic Skills Training 1993 Contract \r\n \r\n93.561 \r\n \r\n637.36 \r\n \r\nOTHER FEDl:;RAL ASSISTANCE \r\n \r\nDefense, U. S. Department of Dirac! Department of the Air Force R.O.T.C. Program 1993 Grant 1994Grant \r\n \r\n$ 24647.49 \r\n \r\n6,078.12 \r\n \r\n18 465.21 $ 24647.49 \r\n \r\n(4) \r\n \r\nTotal Other Federal Financial Assistance \r\n \r\n$ 24647.49 $ \r\n \r\n24543.33 $ 24647.49 \r\n \r\nTotal Federal Financial Assistance \r\n \r\ns 1 838 687.36 $ \r\n \r\n1 892 8TT.48 $ 1 704 675.64 $ 2144 474.99 \r\n \r\nMajor Programs are identified by an asterisk(') in front of the CFDA number. \r\n(1) The amounts soown for the Food Distribution Program represents the Federally assigned value of nonmonelary \r\nassistance for donated commodHies received and/or consumed by the system during the current flSCal year. (2) Expenditures for the School Breakfast Program were not maintained separately and are included in the 1994 \r\nNallonal School Lunch Program. (3) Expenc:tHures for this program include Slate, and/or Local and other Funds. \r\nExpenditures are not maintained by fund source. (4) ExpendHures on this program were not mainlaned by fund source. \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 29 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION ANALYSIS OF CASH AND CASH EQUIVALENTS \r\nJUNE 30 1994 \r\nINTEREST BEARING ACCOUNTS \r\nBaxley Federal Savings Bank, Baxley, Georgia \r\nN.O.W. Account {2.5%) Certificates of Deposit \r\nNo. 005968 (3.35%) No. 050316 (3.85%) No. 058139 (3.85%) Passbook Savings Accounts (3.00%) \r\nPeople's State Bank and Trust, Baxley, Georgia \r\nN.O.W. Account {2.50%) Certificate of Deposit No. 8011 (3.55%) \r\nTrust Company Bank of Southeast Georgia, Brunswick, Georgia \r\nN.O.W. Accounts (2.53%) \r\n \r\nSCHEDULE \"2\" \r\n \r\n$ \r\n \r\n1,563.41 \r\n \r\n40,000.00 70,000.00 10,000.00 157,339.51 \r\n \r\n131,671.44 65,350.26 \r\n \r\n403,503.12 \r\n \r\n$ 879,427.74 \r\n \r\nSee notes to the general purpose financial statements. - 30 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION INVESTMENTS JUNE 30 1994 \r\nINVESTMENT POOL Office of Treasury and Fiscal Services Local Government Investment Pool (4.194%) \r\n \r\nSCHEDULE 3 $ 4,381,964.77 \r\n \r\nSee notes to the general purpose financial statements. - 31 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION ACCOUNTS RECEIVABLE JUNE 30 1994 \r\n \r\nSCHEDULE \"4\" \r\n \r\nAppling County Tax Commissioner County Wide Bond Tax County Wide School Tax \r\nDefense, U. S. Department of Department of the Air Force R.O.T.C. Program \r\nEducation, Georgia Department of Food Services National School Lunch Program Vocational Education S-Funds Federal Funds Lottery Program Safe School Grant Federal Programs ESEA - Chapter 1 Education of Deprived Chidren Individuals with Disabilities Education Act Title VI, B  Flow Through \r\nFirst District Regional Educational Service Agency ESEA  Chapter 1 Migrant Education Program \r\nGeorgia State Financing and Investment CommtSSion Reimbursement on Construction Projects \r\nHuman Resources, Georgia Department of Adult Education for PEACH Program \r\nUtica National Insurance Group Insurance Claim \r\nVIP Printing and Office Supplies Overpayment \r\n \r\nGENERAL FUND \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nSPECIAL \r\n \r\nCAPITAL \r\n \r\nREVENUE PROJECTS \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nDEBT SERVICE \r\nFUND \r\n \r\nTOTAL \r\n \r\n66,232.74 \r\n \r\n1,092.59 $ 1,092.59 66,232.74 \r\n \r\n6,182.28 \r\n \r\n6,182.28 \r\n \r\n$ \r\n1,234.28 9,672.06 \r\n \r\n4,515.18 766.00 \r\n \r\n66,784.00 33,406.00 \r\n \r\n4,515.18 1,234.28 9,672.06 \r\n766.00 \r\n66,784.00 33,406.00 \r\n \r\n7,163.96 \r\n \r\n7,163.96 \r\n \r\n$ 36,000.00 1,033.44 \r\n359,843.56 3,000.00 \r\n \r\n36,000.00 1,033.44 \r\n359,843.56 3000.00 \r\n \r\n$ 84,354.80 $ 115,635.14 $ 395,843.56 $ 1 092.59 $ 596 926.09 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 32 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION DEBT SERVICE REQUIREMENTS TO MATURITY \r\nJUNE 30 1994 \r\n \r\nSCHEDULE \"5\" \r\n \r\nPAYMENTS DUE IN FISCAL YEAR ENDING JUNE 30 \r\n1995 1996 \r\n \r\nTOTAL DEBT SERVICE \r\n \r\n1974ISSUE \r\n \r\nINTEREST \r\n \r\nPRINCIPAL \r\n \r\n$ \r\n \r\n130,199.88 $ \r\n \r\n103,187.40 \r\n \r\n10,199.88 $ 3,187.40 \r\n \r\n120,000.00 100,000.00 \r\n \r\n$ \r\n \r\n233,387.28 $ \r\n \r\n13,387.28 $ \r\n \r\n220,000.00 \r\n \r\nCHANGES IN GENERAL LONG-TERM DEBT \r\nBonds Payable at July 1, 1993 Bonds Retired During Period \r\n \r\n$ \r\n \r\n335,000.00 \r\n \r\n-115,000.00 \r\n \r\nBonds Payable at June 30, 1994 \r\n \r\n$ ==22;;,;0;.;,0;,;;0,;;;0.;;;;00;;,, \r\n \r\nMATURITY DATES Semi-Annual Interest Payment Dates Annual Debt Retirement Date \r\n \r\nJUN 1-DEC 1 DEC1 \r\n \r\nSee notes to the general purpose financial statements. - 33 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30 1994 \r\n \r\nSCHEDULE \"5' \r\n \r\nAGENCY/FUNDING \r\nGRANTS Education, Georgia Department of Quality Basic Education General and Career Education Programs Special Education Programs Remecfial Education Program Media Center Programs Staff Development Programs Indirect Cost Pupil Transportation Regular Middle School Incentive In-School Suspension Local Fair Share Food Services Vocational Education Other S - Programs Mentor Teacher Program Special Education Low Incidence Grant Supervision and Assessment of Student and Beginning Teachers and Performance- \r\nBased Certification Teachers' Retirement Lottery Programs Algebra Classrooms Computers in Classrooms Safe Schools Grant \r\nFinancing and Investment Commission, Georgia State Reimbursement on Construction Projects \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nSPECIAL \r\n \r\nCAPITAL \r\n \r\nGENERAL \r\n \r\nREVENUE \r\n \r\nPROJECTS \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nTOTAL \r\n \r\n5,919,538.00 1,057,323.00 \r\n245,531.00 256,724.00 \r\n83,303.00 1,7S7,437.00 \r\n651,709.00 155,769.00 \r\n68,778.00 -2,985, 139.00 \r\n$ 67,38724 \r\n930.00 15,898.00 \r\n \r\n77,888.00 \r\n \r\n1,850.00 27,385.70 \r\n \r\n2,312.13 36,464.00 \r\n766.00 \r\n \r\n$ 5,919,538.00 1,057,323.00 245,531.00 256,724.00 83,303.00 1,7fi7,437.00 \r\n651,709.00 155,769.00 \r\n68,778.00 -2,985, 139.00 \r\n77,888.00 67,387.24 \r\n930.00 15,898.00 \r\n1,850.00 27,385.70 \r\n2,312.13 36,464.00 \r\n766.00 \r\n \r\n$ 859,258.35 \r\n \r\n859,258.35 \r\n \r\n$ 7,324,423.94 $ 117 430.13 $ 859258.35 $ 8 301112.42 \r\n \r\nSee notes 1D the general purpose financial statements. \r\n \r\n- 34 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF LOCAL AND OTHER REVENUE \r\nYEAR ENDED JUNE 30 1994 \r\n \r\nSCHEDULE \"7\" \r\n \r\nGENERAL FUND \r\n \r\nGOVERNMENTAL FUND TYPES \r\n \r\nSPECIAL \r\n \r\nCAPITAL \r\n \r\nREVENUE PROJECTS \r\n \r\nFUND \r\n \r\nFUND \r\n \r\nDEBT SERVICE \r\nFUND \r\n \r\nTOTAL \r\n \r\nTaxes County Wide Bond Tax County Wide School Tax Railroad Car Tax Real Estate Transfer Tax \r\n \r\n$ 5,079,703.15 85.11 \r\n4,201.56 \r\n \r\n$ 77,059.25 $ 77,059.25 5,079,703.15 85.11 4,201.56 \r\n \r\nOther Adult Education Altamaha Technical Institute Department of Human Resources Compensation for Loss of Assets Donations Indirect Cost Special Revenue Fund Interest Earned Jury Duty Fees Lost and Damaged Books Migrant Program For Salaries For Supplies Rentals Sales Lunches and Breakfast Tuition Other \r\n \r\n12,681.27 11,057.76 16,435.24 \r\n3,500.00 \r\n \r\n$ 359,843.56 \r\n \r\n8,402.52 184,660.41 $ \r\n1,745.00 629.30 \r\n \r\n10,827.31 75.00 \r\n \r\n29,412.03 \r\n \r\n3,017.75 \r\n \r\n1,678.97 1,521.03 \r\n \r\n3,000.00 390.94 \r\n \r\n299,927.67 2,293.19 \r\n \r\n7,046.90 \r\n \r\n12,681.27 11,057.76 376,278.80 \r\n3,500.00 \r\n8,402.52 231,946.65 \r\n1,820.00 629.30 \r\n1,678.97 1,521.03 3,017.75 \r\n299,927.67 3,000.00 2,684.13 \r\n \r\n$ 5,329,510.01 $ 316,323.17 $ 389,255.59 $ 84,106.15 $ 6,119,194.92 \r\n \r\nSee notes to the general purpose financial statements. \r\n \r\n- 35 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT \r\nGOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30 1994 \r\n \r\nSCHEDULE \"8\" \r\n \r\nEXPENDITURES \r\nOperating Costs Salaries Employee Benefits Travel of Employees Professional and Technical Services Compensation and Travel of Board Members Water, Sewer and Cleaning Services Repair and Maintenance Services Insurance Communications Commodity Hauling Shared Services Other Purchased Services Supplies Energy Food Usage Books, Textbooks and Periodicals Dues and Fees Federal Indirect Costs Other Expenditures \r\nNonoperating Costs Principal and Interest Equipment \r\n \r\nGENERAL FUND \r\n \r\nSPECIAL REVENUE \r\nFUND \r\n \r\nTOTAL \r\n \r\n$ 10,371,029.52 $ 2,112,711.92 49,888.86 119,880.12 24,189.72 22,158.35 294,193.61 48,262.29 41,945.93 \r\n11,579.50 20,507.35 421,592.33 511,039.12 \r\n234,114.21 23,503.64 \r\n4,222.69 \r\n \r\n1,098,358.04 $ 177,878.82 13,674.42 5,261.88 \r\n15,134.38 \r\n6,055.06 \r\n8,078.69 112,141.87 \r\n24,563.29 458,876.30 \r\n8,446.03 9,262.94 8,402.52 238,232.59 \r\n \r\n11 ,469 ,387 .56 \r\n2,290,590.74 63,563.28 \r\n125,142.00 24,189.72 \r\n22,158.35 309,327.99 \r\n48,262.29 41,945.93 \r\n6,055.06 11,579.50 28,586.04 533,73420 535,602.41 458,876.30 242,56024 32,766.58 8,402.52 242,455.28 \r\n \r\n5,527.80 410,932.78 \r\n \r\n5,527.80 410,932.78 \r\n \r\nTotal Expenditures \r\n \r\n$ 14,727,279.74 $ 2,184,366.83 $ 16,911,646.57 \r\n \r\nSee notes to the general purpose financial statements. - 36 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT \r\nLOTTERY PROGRAMS YEAR ENDED JUNE 30 1994 \r\n \r\nSCHEDULE\"9\" \r\n \r\nEXPENDITURES \r\nOperating Costs Supplies \r\nNonoperating Costs Equipment \r\n \r\nALGEBRA CLASSROOMS \r\n \r\nCOMPUTERS IN \r\nCLASSROOMS \r\n \r\nSAFE SCHOOLS \r\nGRANT \r\n \r\nTOTAL \r\n \r\n$ \r\n \r\n2,312.13 $ \r\n \r\n2,160.50 $ \r\n \r\n34,65321 \r\n \r\n766.00 $ \r\n \r\n5,238.63 \r\n \r\n34,653.21 \r\n \r\nTotal Expenditures \r\n \r\n$ \r\n \r\n2,312.13 $ \r\n \r\n36,813.71 $ \r\n \r\n766.00 $ 39 891.84 \r\n \r\nSee notes to the general purpose financial statements. - 37 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT FIDUCIARY FUND TYPE - EXPENDABLE TRUST FUND \r\nYEAR ENDED JUNE 30 1994 \r\nEXPENDITURES \r\nOperating Costs Unemployment Claims \r\n \r\nSCHEDULE \"1 O\" $===='1.2.1...,6=.23.., \r\n \r\nSee notes to the general purpose financial statements. - 38 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL \r\nGENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30 1994 \r\n \r\nSCHEDULE 11  \r\n \r\nMinimum Expenditure Requirements (Total Allotment) \r\nExpenditures on Combined Program Basis Salaries Operations \r\nLess: Expenditures for Media Center Programs in Excess of Total Media Allotment Expenditures for Staff Development Programs in Excess of Total Staff Development Allotment for: Cost of Instruction \r\nExpenditures per Audit \r\nAmount of Underexpenditure for Total Allotment \r\n \r\nTHIRTEEN WEIGHTED AND MEDIA CENTER \r\nPROGRAMS \r\n \r\nSTAFF DEVELOPMENT \r\nPROGRAM \r\n \r\n$ 7,479,116.00 $ \r\n \r\n83,303.00 \r\n \r\n$ 8,936,131.42 723,020.05 $ \r\n$ 9,659,151.47 $ \r\n \r\n83,463.54 83,463.54 \r\n \r\n-179, 175.08 \r\n \r\n$ 9,479,976.39 $ \r\n \r\n-55,061.19 28,402.35 \r\n \r\n$ \r\n \r\n0.00 $ \r\n \r\n54 900.65 \r\n \r\nSee notes to the general purpose financial statements. - 39 - \r\n \r\n APPLING CQUNTY BOARD OF fQUCATION ANALvsrs OF MINIM! Jl,1 EXPENDITURE REQUIREMENTS - BY PRQGRAM \r\nGENERAi BJNQ - QUAL !TY BASIC fQUClfflQN PROGRAMS \r\nYfARfN()EQ.JllNf30 1994 \r\n \r\nGfNfRAL AND CARfl;R fQl )CATION PROGRAMS \r\nGrades1-3(\") Sub-Total - K-3 \r\nGrades 4  5 (1 Grades 6  8 (1 Grades 9-12 (\") High School Laboratories (\") Vocational Education Laboratories (\") \r\nTotal General and career Education Programs \r\nSPECIAJ l;DUCATION PROGRAMS Regular Programs category I(\") categay/1 (1 categay Ill (1 category IV (1 \r\nItinerant Supplemental Speech \r\nSub-Total - Regular category V (Gifted) (1 \r\nTotal Special Education Programs RfUfQIAL EDUCATION PROGRAM ,, MeQIA Cfl\u003e/TER PROGRAMS \r\nTotal Thirteen Weighted and Media Center \r\nSTAFF QEVfl OPMENT PROGRAMS (1) Cost a Instruction Professional Development \r\nTotal Staff OeYelopment \r\n() Identifies Thirteen Weighted Programs Note (1) $9,688.35 of the allotment tor Professional \r\nDevelopment has been transferred to Cost of Instruction as authorized by OCGA 20-2-182. \r\nSee notes to the general purpose financial statements. \r\n \r\nALLOTMENTS FROM DEPARTMENT OF EDLICATION \r\n \r\nREQUIRED \r\n \r\nTOTAL \r\n \r\nORIGINAL _,!_ \r\n \r\nORIGINAL \r\n \r\nMl~TERM \r\n \r\nREQUIRED \r\n \r\n566,460.00 \r\n \r\n509,814.00 $ \r\n \r\n0.00 $ \r\n \r\n509,814.00 \r\n \r\n1 451 082.00 \r\n \r\n1305973.80 \r\n \r\n1305973.80 \r\n \r\n2,017,542.00 90 $ 1,815,787.80 $ \r\n \r\n0.00 $ 1,815,787.80 \r\n \r\n825,770.00 90 \r\n \r\n743,193.00 \r\n \r\n743,193.00 \r\n \r\n1,330,980.00 90 \r\n \r\n1,197,882.00 \r\n \r\n1,197,882.00 \r\n \r\n1,041,505.00 90 \r\n \r\n937,354.50 \r\n \r\n937,354.50 \r\n \r\n321,949.00 90 \r\n \r\n289,754.10 \r\n \r\n289,754.10 \r\n \r\n381 792.00 90 \r\n \r\n343612.80 \r\n \r\n343612.80 \r\n \r\n$ 5 919 538.00 \r\n \r\n5 327 584.20 $ ----\"o\"'.oo~ s s 321 584.20 \r\n \r\n1,036,730.00 \r\n \r\n933,057.00 $ \r\n \r\n0.00 $ 933,057.00 \r\n \r\n1,036,730.00 20 593.00 \r\n1057323.00 245,531.00 256,724.00 \r\n \r\n90 $ 90 \r\n90 $ 90 $ \r\n \r\n933,057.00 $ 18 533.70 \r\n951 590.70 $ 220 977.90 $ 231 051.60 $ \r\n \r\n$ 7,479,116.00 \r\n \r\n6,731 204.40 $ \r\n \r\n0.00 $ \r\n0.00 $ 0.00 $ 0.00 $ \r\n \r\n933,057.00 18 533.70 \r\n951,590.70 220 977.90 231 051.80 \r\n \r\n0.00 $ 6 731,204.40 \r\n \r\n28,402.35 100 $ 54,900.65 100 \r\n \r\n28,402.35 $ 54 900.65 \r\n \r\n83,303.00 \r\n \r\n83,303.00 $ \r\n \r\n0.00 $ \r\n \r\n28,402.35 54900.65 \r\n \r\no.oo s____s_3_303=.oo\"- \r\n \r\n7,562,419.00 \r\n \r\ns s a14,so1.40 s _ _ _ _o_.o_o s s 814 507.40 \r\n \r\n. 40  \r\n \r\n SCHEDULE ''12'' \r\n \r\nREQUIRED ALLOTMENT \r\n \r\nSALARIES ACTUAL \r\n \r\nDISTRIBUTION BY RESPECTIVE PORTIONS \r\n \r\nAMOUNT OF UNDEREXPENDITURE \r\nFOR REQUIRED ALLOTMENT \r\n \r\nREQUIRED ALLOTMENT \r\n \r\nOPERATIONS ACTUAL \r\n \r\nAMOUNT OF UNDEREXPENDITURE \r\nFOR REQUIRED ALLOTMENT \r\n \r\n497,312.10 $ \r\n \r\n617,669.67 \r\n \r\n12,501.90 $ \r\n \r\n22,742.02 \r\n \r\n1 267115.40 \r\n \r\n1 896,307.37 \r\n \r\n38 858.40 \r\n \r\n77,414.78 \r\n \r\n1,764,427.50 s 2,513,977.04 $ \r\n \r\n0.00 \r\n \r\n51,360.30 $ \r\n \r\n100,156.80 $ \r\n \r\n0.00 \r\n \r\n721,890.90 \r\n \r\n1,004,860.10 \r\n \r\n0.00 \r\n \r\n21,302.10 \r\n \r\n65,603.88 \r\n \r\n0.00 \r\n \r\n1,164,640.50 \r\n \r\n1,528,362.46 \r\n \r\n0.00 \r\n \r\n33,241.50 \r\n \r\n79,759.87 \r\n \r\n0.00 \r\n \r\n898,731.90 \r\n \r\n1,264,469.19 \r\n \r\n0.00 \r\n \r\n38,622.60 \r\n \r\n130,941.07 \r\n \r\n0.00 \r\n \r\n277,862.40 \r\n \r\n309,736.71 \r\n \r\n0.00 \r\n \r\n11,891.70 \r\n \r\n18,175.09 \r\n \r\n0.00 \r\n \r\n301 628.70 \r\n \r\n617 817.34 \r\n \r\n0.00 \r\n \r\n41,984.10 \r\n \r\n178 223.28 \r\n \r\n0.00 \r\n \r\n$ 5129181.90 $ 7 239 222.84 $ \r\n \r\n0.00 \r\n \r\n198 402.30 $ \r\n \r\n572 859.99 $ \r\n \r\n0.00 \r\n \r\n11,605.50 $ 228,556.80 581,867.10 \r\n82,533.60 4,391.10 1 602.00 \r\n \r\n11,812.91 247,260.20 589,665.68 149,592.66 \r\n \r\n554.40 $ 4,557.60 14,757.30 2,631.60 \r\n \r\n824.05 3,637.97 35,830.35 22,284.87 \r\n \r\n910,556.10 $ \r\n \r\n998,331.45 $ \r\n \r\n0.00 \r\n \r\n22,500.90 $ \r\n \r\n62,577.24 $ \r\n \r\n0.00 \r\n \r\n18,054.90 \r\n \r\n67 255.29 $ \r\n \r\n0.00 \r\n \r\n478.80 \r\n \r\n3,010.62 $ \r\n \r\n0.00 \r\n \r\n928 611.00 $ 1,065,586.74 \r\n \r\n22 979.70 $ \r\n \r\n65,587.86 \r\n \r\n217 328.40 $ \r\n \r\n276,345.46 $ \r\n \r\n0.00 \r\n \r\n3 649.50 $ \r\n \r\n3,649.50 $ \r\n \r\n0.00 \r\n \r\n180 693.00 $ \r\n \r\n354 976.38 $ \r\n \r\n0.00 \r\n \r\n50 358.60 $ \r\n \r\n80 922.70 $ \r\n \r\n0.00 \r\n \r\n6 455,814.30 $ 8,936,131.42 $ \r\n \r\n0.00 \r\n \r\n275,390.10 $ \r\n \r\n723,020.05 $ \r\n \r\n0.00 \r\n \r\n6 455 814.30 $ 8,936,131.42 $ \r\n \r\n28,402.35 $ 54,900.65 \r\n \r\n83,463.54 $ \r\n \r\n0.00 54,900.65 \r\n \r\n83 303.00 $ \r\n \r\n83,463.54 S \r\n \r\n54 900.65 \r\n \r\n0.00 \r\n \r\n358,693.10 $ \r\n \r\n806,483.59 $ \r\n \r\n54 900.65 \r\n \r\n- 41 - \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS \r\nYEAR ENDED JUNE 30 1994 \r\n \r\nSCHEDULE \"13\" \r\n \r\nBOARD MEMBER ADDRESS \r\nMr. Doug Harris, Chairman () Route 7, Box 1155 Baxley, Georgia 31513 \r\nMr. John W. Aycock () Route 8, Box 680 Baxley, Georgia 31513 \r\nMr. H. Virgil Carter() Route 5, Box 1400 Baxley, Georgia 31513 \r\nMr. Phil Jenkins () Route 5, Box 265 Baxley, Georgia 31513 \r\nMr. Deraimus Walker (J \r\n708 Hopps Street Baxley, Georgia 31513 \r\n \r\nCOMPENSATION \r\n \r\nTRAVEL \r\n \r\n$ \r\n \r\n4,600.00 $ \r\n \r\n884.03 \r\n \r\n3,300.00 \r\n \r\n216.13 \r\n \r\n4,600.00 \r\n \r\n878.50 \r\n \r\n3,600.00 \r\n \r\n496.15 \r\n \r\n5,000.00 \r\n \r\n614.91 \r\n \r\n$ \r\n \r\n21,100.00 $ \r\n \r\n3,089.72 \r\n \r\n(J Denotes Board Members Serving as of June 30, 1994 \r\n \r\nSee notes to the general purpose financial statements. - 42 - \r\n \r\n SECTION II COMPLIANCE \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR (404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nJuly 25, 1995 \r\n \r\nHonorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation \r\nand Superintendent and Members of the Appling County Board of Education \r\nCOMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nLadies and Gentlemen: \r\nWe have audited the general purpose financial statements ofthe Appling County Board of Education as of and for the year ended June 30, 1994, and have issued our report thereon dated July 25, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. \r\nWe conducted our audit in accordance with generally accepted auditing standards and Government Auditing \r\nStandards, issued by the Comptroller General of the United States. Those standards require that we plan and \r\nperform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. \r\nCompliance with laws, regulations, contracts, and grants applicable to Appling County Board of Education is the responsibility ofthe Board's management. As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatement, we performed tests of the Board's compliance with certain provisions oflaws, regulations, contracts, and grants. However, the objective of our audit of the financial statements was not to provide an opinion on overall compliance with such provisions. Accordingly, we do not express such an opinion. \r\nThe results of our tests indicate that, with respect to the items tested, the Appling County Board ofEducation complied, in all material respects, with the provisions referred to in the preceding paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the Board had not complied, in all material respects, with those provisions. \r\n \r\n94CRL-10 \r\n \r\n This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. \r\nRespectfully submitted, \r\n~~ \r\nClaude L. Vickers State Auditor \r\nCLV:gp 94CRL-10 \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR j404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nJuly 25, 1995 \r\n \r\nHonorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation \r\nand Superintendent and Members of the Appling County Board of Education \r\n \r\nSINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS \r\n \r\nLadies and Gentlemen: \r\n \r\nWe have audited the general purpose financial statements ofthe Appling County Board of Education as of and for the year ended June 30, 1994, and have issued our report thereon dated July 25, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. \r\n \r\nWe have applied procedures to test the Appling County Board ofEducation's compliance with the following requirements applicable to each of its Federal financial assistance programs, which are listed in the Schedule ofFederal Financial Assistance, for the year ended June 30, 1994: \r\n \r\n( 1) Political Activity \r\n \r\n(5) Allowable Costs/Cost Principles \r\n \r\n(2) Civil Rights \r\n \r\n(6) Audit Follow-Up/Resolution \r\n \r\n(3) Cash Management \r\n \r\n(7) Administrative Requirements \r\n \r\n(4) Federal Financial Reports \r\n \r\nOur procedures were limited to. the applicable procedures described in the Office of Management and Budget's \"Compliance Supplement for Single Audits of State and Local Governments\" and other additional procedures as deemed necessary. Our procedures were substantially less in scope than an audit, the objective of which is the expression ofan opinion on the Appling County Board ofEducation's compliance with the requirements listed in the preceding paragraph. Accordingly, we do not express such an opinion. \r\n \r\n94CRL-50 \r\n \r\n With respect to the items tested, the results of those procedures disclosed no material instances of \r\nnoncompliance with the requirements listed in the second paragraph of this report. With respect to items not tested, nothing came to our attention that caused us to believe that the Appling County Board ofEducation had not complied, in all material respects, with those requirements. However, the results of our procedures disclosed an immaterial instance ofnoncompliance with those requirements, which is described in the Schedule ofFindings and Improper or Questioned Costs. \r\n \r\nThis report is intended for the information of management, the Federal cognizant audit agency and other \r\n \r\nFederal grantor agencies. This restriction is not intended to limit the distribution of this report which is a \r\n \r\nmatter of public record. \r\n \r\n~-=~ \r\n \r\nClaude L. Vickers State Auditor \r\n \r\nCLV:gp 94CRL-50 \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR (404) 6562174 \r\n \r\nDEPARTMENT OF AUDITS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nJuly 25, 1995 \r\n \r\nHonorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation \r\nand Superintendent and Members ofthe Appling County Board of Education \r\n \r\nSINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS \r\n \r\nLadies and Gentlemen: \r\n \r\nWe have audited the general purpose financial statements ofthe Appling County Board of Education as of and for the year ended June 30, 1994, and have issued our report thereon dated July 25, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. \r\n \r\nWe have also audited the Appling County Board ofEducation's compliance with the requirements governing: \r\n \r\n(1) Types of Services Allowed or Unallowed \r\n \r\n(5) Applicable Special Tests and Provisions \r\n \r\n(2) Eligibility \r\n(3) Matching, Level ofEffort, and/or Earmarking \r\n \r\n(6) Other Requirement Claims for Advances and Reimbursements \r\n \r\n(4) Reporting \r\n \r\nThese requirements are applicable to the major Federal financial assistance programs, which are identified in the Schedule of Federal Financial Assistance, for the year ended June 30, 1994. The management of the Appling County Board ofEducation is responsible for the Board's compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit. \r\n \r\n94CRL-80 \r\n \r\n We conducted our audit ofcompliance in accordance with generally accepted auditing standards; Government Auditing Standards issued by the Comptroller General of the United States; and Office of Management and Budget (0MB) Circular A-128, \"Audits of State and Local Governments\". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above occurred. An audit includes examining, on a test basis, evidence about the Board's compliance with those requirements. We believe that our audit provides a reasonable basis for our opinion. \r\nIn our opinion, the Appling County Board of Education complied, in all material respects, with the requirements as disclosed in the second paragraph that are applicable to its major Federal financial assistance programs for the year ended June 30, 1994. \r\nThis report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. \r\nRespectfully submitted, \r\n~~ \r\nClaude L. Vickers State Auditor \r\nCLV:gp 94CRL-80 \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR (404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nJuly 25, 1995 \r\n \r\nHonorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation \r\nand Superintendent and Members of the Appling County Board of Education \r\n \r\nSINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS \r\n \r\nLadies and Gentlemen: \r\n \r\nWe have audited the general purpose financial statements ofthe Appling County Board ofEducation as of and for the year ended June 30, 1994, and have issued our report thereon dated July 25, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. \r\n \r\nIn connection with our audit ofthe fiscal year 1994 general purpose financial statements of the Appling County Board of Education and with our consideration of the Board's internal control structure used to administer Federal financiai assistance programs, as required by Office of Management and Budget (0MB) Circular A128, \"Audits of State and Local Governments\", we selected certain transactions applicable to certain nonmajor Federal financial assistance programs for the year ended June 30, 1994. As required by 0MB Circular A-128, we have performed auditing procedures on the selected transactions to test compliance with the requirements governing: \r\n \r\n(1) Types of Services Allowed or Unallowed \r\n \r\n(2) Eligibility \r\n \r\nOur procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Appling County Board of Education's compliance with these requirements. Accordingly, we do not express such an opinion. \r\n \r\n94CRL-120 \r\n \r\n With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the Appling County Board of Education had not complied, in all material respects, with those requirements. \r\nThis report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. \r\nRespectfully submitted, \r\nc:f~ \r\nClaude L. Vickers State Auditor \r\nCLV:gp 94CRL-120 \r\n \r\n SECTION III INTERNAL CONTROL \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR (404) 6562174 \r\n \r\nDEPARTMENT OF AUDITS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nJuly 25, 1995 \r\n \r\nHonorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation \r\nand Superintendent and Members ofthe Appling County Board ofEducation \r\nREPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS \r\nLadies and Gentlemen: \r\nWe have audited the general purpose financial statements ofthe Appling County Board ofEducation as of and for the year ended June 30, 1994, and have issued our report thereon dated July 25, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. \r\nWe conducted our audit in accordance with generally accepted auditing standards, and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. \r\nIn planning and performing our audit ofthe general purpose financial statements of the Appling County Board of Education for the year ended June 30, 1994, we considered the internal control structure in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide assurance on the internal control structure. \r\nThe management of the Appling County Board of Education is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs ofinternal control structure policies and procedures. The objectives ofan internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation ofgeneral purpose financial statements in accordance with generally accepted accounting principles. Because of inherent limitations in any internal control structure, errors or irregularities may nevertheless occur and not \r\n94ICL-3 \r\n \r\n be detected. Also, projection of any evaluation of the structure to future periods is subject to risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate. \r\n \r\nFor the purposes of this report, we have classified the significant internal control structure policies and procedures in the followirg categories: \r\n \r\n(I) Cash and Cash Equivalents (2) Investments (3) Inventories (4) Revenue/Receivables/Receipts (5) Procurement \r\n \r\n(6) Expenditures/Liabilities/ Disbursements \r\n(7) Employee Compensation (8) General Ledger \r\n(9) General Fixed Assets \r\n \r\nFor all ofthe internal control categories listed above, we obtained an understanding of the design of relevant policies and procedures and whether they have been placed in operation, and we assessed control risk. \r\n \r\nWe noted certain matters involving the internal control structure and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control structure that, in our judgment, could adversely affect the entity's ability to record, process, summarize, and report financial data consistent with the assertions of management in the general purpose financial statements. \r\n \r\nAs described in the Schedule ofFindings and Improper or Questioned Costs, reportable conditions were noted in the following control categories: \r\n \r\n(1) Accounting Controls (Overall) \r\n \r\n(2) General Fixed Assets \r\n \r\nA material weakness is a reportable condition in which the design or operation of one or more of the specific internal control structure elements does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. \r\n \r\nOur consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe that all of the reportable conditions disclosed above are also considered to be material weaknesses. \r\n \r\n94ICL-3 \r\n \r\n These conditions were considered in detennining the nature, timing, and extent of the procedures to be performed in our audit ofthe Appling County Board ofEducation's financial statements and this report does not affect our report thereon dated July 25, 1995. \r\nThis report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. \r\nRespectfully submitted, \r\n~ \r\nClaude L. Vickers State Auditor \r\nCLV:gp 94ICL-3 \r\n \r\n CLAUDE L. VICKERS \r\nSTATE AUDITOR (404) 656-2174 \r\n \r\nDEPARTMENT OF AUDITS \r\n254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 \r\nJuly 25, 1995 \r\n \r\nHonorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation \r\nand Superintendent and Members ofthe Appling County Board ofEducation \r\nSINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS \r\nLadies and Gentlemen: \r\nWe have audited the general purpose financial statements ofthe Appling County Board ofEducation as of and for the year ended June 30, 1994, and have issued our report thereon dated July 25, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. We have also audited the Appling County Board of Education's compliance with requirements applicable to major Federal financial assistance programs and have issued our opinion thereon dated July 25, 1995. \r\nWe conducted our audit in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and the provisions of Office of Management and Budget (0MB) Circular A-128, \"Audits of State and Local Governments\". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement and about whether the Appling County Board of Education complied with laws and regulations, noncompliance with which would be material to a major Federal financial assistance program. \r\nIn planning and performing our audit for the year ended June 30, 1994, we considered the Board's internal control structure in order to determine our auditing procedures for the purpose of expressing our opinion on the Board's general purpose financial statements and on its compliance with requirements applicable to major Federal financial assistance programs and to report on the internal control structure in accordance with 0MB Circular A-128. This report addresses our consideration of internal control structure policies and procedures relevant to compliance with requirements applicable to Federal financial assistance programs. We have addressed internal control structure policies and procedures relevant to our audit of the general purpose financial statements in a separate report dated July 25, 1995. \r\n. 94ICL-7 \r\n \r\n The management ofthe Appling County Board ofEducation is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs ofinternal control structure policies and procedures. The objectives ofan internal control structure are to provide management with reasonable, but not absolute, assurance that, assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles, and that Federal financial assistance programs are managed in compliance with applicable laws and regulations. Because of inherent limitations in any internal control structure, errors, irregularities, or instances of noncompliance may nevertheless occur and not be detected. Also, projection ofany evaluation ofthe structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate. \r\n \r\nFor the purpose of this report, we have classified the significant internal control structure policies and procedures used in administering Federal financial assistance programs in the following control categories: \r\n \r\nGENERAL REQUIREMENTS \r\n \r\nSPECIFIC REQUIREMENTS \r\n \r\n(1) Political Activity (2) Civil Rights (3) Cash Management (4) Federal Financial Reports \r\n \r\n(1) Types of Services Allowed or Unallowed \r\n(2) Eligibility \r\n(3) Matching, Level ofEffort, and/or Earmarking \r\n \r\n(5) Allowable Costs/Cost Principles \r\n \r\n(4) Reporting \r\n \r\n(6) Audit Follow-Up/Resolution (7) Administrative Requirements \r\n \r\n(5) Applicable Special Tests and Provisions \r\n(6) Other Requirement Claims for Advances and Reimbursements \r\n \r\nFor all of the internal control structure categories listed above, we obtained an understanding of the design of relevant policies and procedures and determined whether they have been placed in operation, and we assessed control risk. \r\n \r\nDuring the year ended June 30, 1994, the Appling County Board of Education expended 69% of its total Federal financial assistance under major Federal financial assistance programs. \r\n \r\nWe performed tests of controls, as required by 0MB Circular A-128, to evaluate the effectiveness of the design and operation of internal control structure policies and procedures that we considered relevant to preventing or detecting material noncompliance with general requirements and specific requirements, as described above that are applicable to each of the Board's major Federal financial assistance programs, which \r\n \r\n94ICL-7 \r\n \r\n are identified in the Schedule ofFederal Financial Assistance. Our procedures were less in scope than would be necessary to render an opinion on these internal control structure policies and procedures. Accordingly, we do not express such an opinion. \r\nWe noted a certain matter involving the internal control structure and its operation that we consider to be a reportable condition under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control structure that, in our judgment, could adversely affect the Board's ability to administer Federal financial assistance programs in accordance with applicable laws and regulations. \r\nAs descnbed in the Schedule ofFindings and Improper or Questioned Costs, a reportable condition was noted in the following control category: \r\nAdministrative Requirements \r\nA material weakness is a reportable condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that noncompliance with laws and regulations that would be material to a Federal financial assistance program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. \r\nOur consideration of the internal control structure policies and procedures used in administering Federal financial assistance would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe that the reportable condition described above is also considered to be a material weakness. \r\nThis condition was considered in determining the nature, timing, and extent of the procedures to be performed in our audit ofthe Appling County Board ofEducation's compliance with requirements applicable to its major Federal financial assistance programs for the year ended June 30, 1994, and this report does not affect our report thereon dated July 25, 1995. \r\nThis report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies and should not be used for any other purpose. This restriction is not intended to limit the distribution of this report which is a matter of public record. \r\nRespectfully submitted, \r\n~ \r\nClaude L. Vickers State Auditor \r\nCLV:gp 94ICL-7 \r\n \r\n SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\nYEAR ENDED JUNE 30 1994 \r\nPRIOR YEAR \r\nAUDIT FOLLOW-UP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Amount: $33,768.80 Audit Control Number 6011-93-03 \r\nThe audit report for the year ended June 30, 1993, disclosed that the Staff Development - Professional Development Program had an underexpenditure of Quality Basic Education (QBE) funds of$33,768.80 for the required minimum allotment. For the year under review, no adjustment was made to the Board's local fair share by the Georgia Department of Education to refund this underexpenditure as required. The underexpenditure of$33,768.80 should be returned to the Georgia Department of Education through an increase in the Board's local fair share for QBE programs in a subsequent fiscal year. \r\nAUDIT FOLLOW-UP/RESOLUTION Improper Expenditure Financial Statements Finding Resolved Audit Control Number 6011-93-04 \r\nThe audit report for the year ended June 30, 1993, called attention to an improper expenditure of$197.10 by the Board for marching auxiliary' s summer camp and a graduation celebration trip. Subsequent to the year under review, reimbursement of$ I97.10 was received and deposited to the Board's General Fund. \r\nAUDIT FOLLOW-UP/RESOLUTION Inadequate Inventory Records Federal Financial Assistance Finding Resolved Audit Control Number 6011-93-05 \r\nThe audit report for the year ended June 30, 1993, stated that the Board's property management records maintained for Elementary and Secondary Education Act - Chapter I - Education of Deprived Children Program (CFDA 84.010) were incomplete and failed to meet Federal property management standards as set forth in Chapter 8 of the Georgia Financial Accounting Handbook for Local School Systems. In the year under review, it was noted that property management records were maintained as required. \r\nAUDIT FOLLOW-UP/RESOLUTION Failure to Retain Records Federal Financial Assistance Finding Resolved Audit Control Number 6011-93-06 \r\nThe audit report for the year ended June 30, 1993, stated that the Board did not provide information used in the determination oflow income families or the ranking of attendance areas for Part I, Section IV and VI of \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\nYEAR ENDED JUNE 30 1994 \r\nPRIOR YEAR \r\nAUDIT FOLLOW-UP/RESOLUTION Failure to Retain Records Federal Financial Assistance Finding Resolved Audit Control Number 6011-93-06 \r\nthe Elementary and Secondary Education Act - Chapter 1 (CFDA 84.010) grant application. After further review by the Georgia Department of Education, it was determined in a letter dated June 1, 1995, that a reclaim of funds was not necessary. In addition, in the year under review, the Board established procedures to provide appropriate documentation. \r\nPRIOR YEAR/CURRENT YEAR \r\nACCOUNTING CONTROLS (OVERALL) - Financial Statements ADMINISTRATIVE REQUIREMENTS - Federal Financial Assistance Inadequate Separation ofDuties Reportable Condition - Material Weakness Audit Control Number 6011-93-01 \r\nThe audit report for the year ended June 30, 1993, stated that the Board did not provide for adequate separation ofemployee duties in the performance ofaccounting functions and related procedures for all funds. For the year under review, our audit noted no improvements regarding adequate separation of employee duties. This deficiency was a result of management's decision to limit the number of administrative staff made responsible for accounting functions. Management should periodically review this decision to determine if employee duties can be reassigned to achieve a higher degree of internal control with existing staff. \r\nNote: All Federal financial assistance programs listed in the Schedule of Federal Financial Assistance, Schedule \"l\" of this report are affected by this finding. \r\nGENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Financial Statements Reportable Condition - Material Weakness Audit Control Number 6011-93-02 \r\nThe audit report for the year ended June 30, 1993, noted that the management of the Appling County Board ofEducation had chosen not to maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. In the year under review, the Board did not establish a General Fixed Assets Account Group within the formal accounting records. This condition results in the general purpose financial statements of the Board being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Board to establish accounting controls and procedures to provide for maintenance of the General Fixed Assets Account Group. These subsidiary records should include an inventory ofland, buildings and equipment owned \r\n \r\n APPLING COUNfY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\nYEAR ENDED ruNE 30 1994 \r\nPRIOR YEAR/CURRENT YEAR \r\nGENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Financial Statements Reportable Condition - Material Weakness Audit Control Number 6011-93-02 \r\nby the Board and should include but may not be limited to date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group. \r\nCURRENT YEAR \r\nEXPENDITURES/LIABILITIES/DISBURSEMENTS Failure to Meet Expenditure Requirements Financial Statements Nonmaterial Noncompliance Amount: $54,900.65 Audit Control Number 6011-94-01 \r\nFor the year under review, the Board reported to the Georgia Department of Education on DE form 0420 \"General Fund QBE Program Expenditure Summary\" expenditures totaling $83,463.54 for the Staff Development - Cost ofInstruction Program. A review ofthe underlying source documentation for the Quality Basic Education (QBE) Program disclosed that the Board expended more than 15 percent of its initial allotment offunds for Professional Development Stipends for StaffDevelopment - Cost oflnstruction Program purposes resulting in an underexpenditure of$54,900.65 for the minimum required allotment of$54,900.65 for the StaffDevelopment - Professional Development Stipends Program. \r\nThis questioned cost resulted from management's reliance on incorrect information received from the Georgia Department ofEducation, resulting in a violation of Official Code of Georgia 20-2-182. These funds should be returned to the Georgia Department of Education through an increase in the Board's local fair share for the QBE programs in a subsequent fiscal period. \r\nAUDIT FOLLOW-UP/RESOLUTION Audit Distribution Requirements Federal Financial Assistance Nonmaterial Noncompliance Finding Resolved Audit Control Number 6011-94-02 \r\nThe Board failed to submit a copy of the 1993 audit report to the Georgia Department of Human Resources from whom the Board received Job Opportunities and Basic Skills Training Program (CFDA 93 .56 I) funds. Paragraph 13fofOMB Circular A-128 requires that the recipients ofFederal financial assistance submit copies \r\n \r\n APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS \r\nYEAR ENDED JUNE 30 1994 \r\nCURRENT YEAR \r\nAUDIT FOLLOW-UP/RESOLUTION Audit Distribution Requirements Federal Financial Assistance Nonmaterial Noncompliance Finding Resolved Audit Control Number 6011-94-02 \r\nofsingle audit reports to those agencies providing Federal financial assistance. Even though formally notified in writing of these report distribution responsibilities by the Department of Audits, management indicated it was unaware ofthis audit distnbution requirement. Procedures should be implemented to ensure that reports are submitted to grantor agencies in accordance with audit distribution requirements. Subsequent to June 30, 1994, the Board submitted a copy ofthe 1993 audit report to the Georgia Department of Human Resources as required. \r\nNote: The Appling County Board ofEducation was provided an opportunity to include pertinent comments from the Board's management concerning these audit findings, conclusions and recommendations. The Board has elected not to provide comments for inclusion in this report. \r\n \r\n "}],"pages":{"current_page":1,"next_page":null,"prev_page":null,"total_pages":1,"limit_value":10,"offset_value":0,"total_count":6,"first_page?":true,"last_page?":true},"facets":[{"name":"type_facet","items":[{"value":"Text","hits":6}],"options":{"sort":"count","limit":16,"offset":0,"prefix":null}},{"name":"creator_facet","items":[{"value":"Georgia. 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