UNCATALOG Student (Suede fo 70 eat faytyia goUeye The contents of this student handbook are current as of the date of publication. Policies, regulations, programs and costs do change, however, and any revisions of such will supersede the contents of this book and will be broadly published to the college community. This handbook is prepared for the convenience of students and does not constitute an official publication of the Board of Regents of the University System of Georgia. In case of any divergency from or conflict with the Bylaws or Policies of the Board of Regents the official Bylaws and Policies of the Board of Regents shall prevail. The statements set forth in this handbook are for infor- mational purposes only and should not be construed as the basis of a contract between a student and this institu- tion. While every effort has been made to insure accuracy of the material stated herein, the College reserves the right to change any provision listed in this handbook without actual notice to individual students. Every effort will be made to keep students advised of such changes. Information regarding academic requirements for graduation will be available in the offices of the Registrar, Vice President for Academic Affairs, and Deans of Schools. It is the responsibility of each student to keep himself or herself apprised of current graduation re- quirements for a degree program in which he or she is enrolled. West Georgia College is in compliance with Title VI of the Civil Rights Act of 1964 and all other applicable federal and state regulations. This means that we don't discriminate on the basis of race, color, creed, national origin, religion, sex, age, or handicap, including disabl- ed and Vietnam "Era" veterans. WEST GEORGIA COLLEGE The Mcintosh Memorial, a granite block resembling narrow doorsteps, is the official logo of West Georgia Col- lege. The memorial came to the campus from the Mcin- tosh Reserve located south of Carrollton. Chief William Mcintosh had a large granite stone hewn into steps for his visitors to mount their horses when visiting his home and guest house. Mcintosh was chief of the Creek Indian nation in the early 1800's and rose to the rank of brigadier general in the American army under his friend General Andrew Jackson. The nearly 200-year old granite rock from which West Georgia College's new logo was designed has been on the campus since 1916 when it was moved from the Mcintosh reserve and used as the cornerstone in a girls' dormitory. It now rests in a park located on Front Cam- pus Drive. Published by the Office of the Vice President for Student Services, Summer 1986 West Georgia College Carrollton, Georgia 30118 A Unit of the University System of Georgia AFFIRMATIVE ACTION/EQUAL OPPORTUNITY INSTITUTION ^a^te o &o*tte*tt4, WELCOME page 3 1986-87 COLLEGE CALENDAR page 4 ACADEMICS page 6 Information, advice, and step by step instructions for surviving academically . . . Advisement, Registration, Add/Drop, Withdrawals, Transcripts, Credit Hours, and Staying in School. SERVICES FOR STUDENTS page 10 Find out where to go for what by reading here about the many services, offices, recreational facilities, and opportunities highlighted in this section. ORGANIZATIONS AND ACTIVITIES page 16 Good times to be had by anyone who seeks them. ..Here are ways to fill those leisure hours with fun and relaxation, healthful exercise, intellectual stimulation, and pro- fessional development. RIGHTS AND RESPONSIBILITIES page 22 Rules and regulations, I.D. cards, traffic code, smoking, drinking, hazing, park- ing. ..Find out about these and more in this section on the freedoms and respon- siblities of college students. DIRECTORY page 27 See the "Problem Solving Guide" to find the location and telephone number of an office or person you need to contact. Also listed are all academic departments, other departments and offices, and telephone numbers for residence hall pay stations. APPENDICES page 32 A. Student Conduct Code and Disciplinary Procedures B. College Hazing Policy C. Statement on Disruptive Behavior D. Procedures in Appeals on Grades E. Procedures for Appeals on Undergraduate Admission and Readmission F. Academic Requirements for Receiving Financial Aid G. Family Educational Rights and Privacy Act: Confidentiality of Student Records H. Confidentiality of Library Patron Records I. Procedures for Appeals in Cases of Academic Dishonesty J. Appeals to the Board of Regents 'Welcwte Dear Students of West Georgia College: Each fall quarter at West Georgia College is a time of renewal. Whether you are a new student or a retur- ning student, your experiences at the College should contribute to a broader frame of reference. Hopeful- ly, your involvements in the classroom and in campus life will provide you with new insights, clearer percep- tions, and renewed convictions which can only come about from relating to the people and challenges to be encountered. Welcome to West Georgia College for Fall Quarter, 1985. Accept its challenges and be rewarded for the experiences you will have. Sincerely, / Maurice K. Townsend President Dr. Maurice K. Townsend President Dear West Georgia College Student: On behalf of the Student Government Association and the student body of West Georgia College, I would like to welcome you to the finest four-year institution of higher education in Georgia. At no other college will you find the spirit of cooperation more evident among students, faculty, and administration than at West Georgia College. As you continue your higher education, remember that the sum total of your experience is not just text- books and classrooms, but people as well. Those in- teractions with professors and other students, par- ticularly evident at this institution, can enhance your knowledge and broaden your horizons further than you dream possible. I wish you best of luck in your future at West Georgia. Sincerely, Rodney Smith, President Student Government Association Dr. John T. Lewis Vice President and Dean of Faculties Dr. Bruce Lyon Vice President of Student Services Mr. Kenneth Batchelor Vice President of Business and Finance Rodney Smith Student Government President /4cade**uc &ae*tdcvi ?$Z6-%7 September 1986 October 1986 November 1986 December 1986 SMTWTFS SMTWTFS SMTWTFS SMTWTFS 123456 1234 1 123456 7 8 9 10 1112 13 5 6 7 8 91011 2345678 78 910111213 14 15 16 17 18 19 20 12 13 14 15 16 17 18 9 10 11 12 13 14 15 14 15 16 17 18 19 20 21 22 23 24 25 26 27 19 20 21 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 27 28 29 30 26 27 28 29 30 31 23 24 25 26 27 28 29 28 29 30 31 30 Fall Quarter, 1986 September 14 Residence Halls Open September 14-16 Orientation for New Students September 16 Registration September 17 New Student Convocation - September 18 Classes Begin September 18-19, 22 Add/Drop and Late Registration October 1 Last Day to Withdraw from a Course with an Automatic Grade of W October 24 Last Day to Withdraw from a Course with a Grade of W, if Passing November 26-28 Thanksgiving Recess (Offices Closed November 27-28) December 1 Last Day of Classes December 2-5 Examinations December 7 Graduation December 6 Christmas Recess - January 1 December 20-28 Offices Closed January 1987 February 1987 March 1987 SMTWTFS SMTWTFS SMTWTFS 123 1234567 1234567 4 5 6 7 8 9 10 8 9 10 11 12 13 14 8 9 10 11 12 13 14 11 12 13 14 15 16 17 15 16 17 18 19 20 21 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 22 23 24 25 26 27 28 25 26 27 28 29 30 31 29 30 31 Winter Quarter, 1987 January 1 Holiday Offices Closed January 4 Residence Halls Open January 5-6 Orientation for New Students January 6 Registration January 7 Classes Begin January 7-9 Add/Drop and Late Registration January 19 M. L. King Holiday Offices Closed January 21 Last Day to Withdraw from a Course with an Automatic Grade of W February 12 Last Day to Withdraw from a Course with a Grade of W, if Passing March 17 Last Day of Classes March 18-21 Examinations March 22 Graduation 4 March 23-29 Spring Recess . March 1987 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 April 1987 May 1987 June 1987 SMTWTFS SMTWTFS SMTWTFS 1234 12 123456 56789 10 11 3456789 789 10 11 12 13 12 13 14 15 16 17 18 10 11 12 13 14 15 16 14 15 16 17 18 19 20 19 20 21 22 23 24 25 17 18 19 20 21 22 23 21 22 23 24 25 26 27 26 27 28 29 30 24 25 26 27 28 29 30 28 29 30 31 Spring Quarter, 1987 March 29 Residence Halls Open March 30-31 Orientation for New Students March 31 Registration April 1 April 1-3 April 8 Classes Begin Add/Drop and Late Registration Last Day to Withdraw from a Course with an Automatic Grade of W May 7 Last Day to Withdraw from a Course with a Grade of W, if Passing June 9 June 10-13 Last Day of Classes Examinations June 14 Graduation June 1987 July 1987 August 1987 SMTWTFS SMTWTFS SMTWTFS 12 3 4 5 6 7 8 9 10 1112 13 141516171819 20 21 22 23 24 25 26 27 28 29 30 12 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 June 21 June 22-23 June 23 June 24 June 24-26 July 3 July 8 July 20 August 10 August 11-14 August 16 Summer Quarter, 1987 Residence Halls Open Orientation for New Students Registration Classes Begin Add/Drop and Late Registration Independence Day Holiday Offices Closed Last Day to Withdraw from a Course with an Automatic Grade of W, (for Classes Meeting throughout the Quarter) Last Day to Withdraw from a Course with a Grade of W, if Passing (for Classes Meeting throughout the Quarter) Last Day of Classes Examinations Graduation s4c W.H. Smith Associate Dean of Student Services Tom Martin, Director Patricia Causey Peggy McHugh Residence Life Office Sheila Walls Dr. Mary Miles, Director Doug Almon Mary Wessinger Health Services your I.D. card validated as a meal ticket if you buy a meal plan. Auxiliary Enterprises personnel also han- dle refrigerator rentals and vending machine refunds. Hours are 8:00 a.m. to 5:00 p.m. Monday-Friday. Bookstore The third floor of the Student Center is the home of the college bookstore. In addition to textbooks and all of the supplies you will need for classes, the bookstore stocks a number of other items such as gifts, toiletries, gym shorts, jerseys, records and tapes, etc. Post Office The college Post Office is on the main level of the Student Center. All U.S. Mail services are provided here, including registered, certified, and insured mail, and purchases of money orders. An in- teroffice service is available through which mail may be forwarded to students and faculty on campus free of charge. Name and box number are required on mail sent to a student. All residence hall students are assigned a campus post office box in the Student Center Post Office. Students residing off campus may also obtain a box by dropping by the Post Office to sign up for one. Mail should be addressed: Joe Doe Box 00000 West Georgia College Carrollton, Georgia 30118 Post Office hours are 8 a.m. -4 p.m., Monday-Friday. Students are encouraged to check their boxes daily. Student Offices Several student organizations have offices located on the lower level of the Student Center. Don't be bashful! Drop by with a suggestion or offer to help out. You'll be welcomed! Student Government Association College Program Board The West Georgian newspaper office Interfraternity Council and Black Greek Council Student League Student Activities Office The first office on the right as you enter the Student Center is the Student Activities Office, the hub of operation for many stu- dent groups and functions. The director and her staff have their offices in this area, and they coordinate all offerings of the College Program Board, serve as ad- visors for student organizations, organize Homecom- 10 In addition to understanding the academic setup and knowing some of the people who help run things, you'll need to know where some departments and services are located. It's true that it takes new students only a few days to learn the campus, but the information and tips listed in this section are intended to make that job easier. ing and many student related events throughout the year. Stop by .or information about all kinds of ex- tracurricular activities. Snack Bar For just plain good eatin' or good "fast food," check out the Snack Bar in the Student Center. It offers a wide variety of good things to eat and beats the prices of almost any sandwich shop around town. Hours of operation are 7 a.m. -7 p.m. Monday-Friday and 11 a.m. -6 p.m. Saturday and Sunday. Hours are subject to change to benefit students. Though the Snack Bar is primarily a cash sales operation, students may also use their meal tickets during designated hours to purchase items at breakfast, lunch or dinner. If selections exceed the amount allotted for a meal, the student simply pays the difference in cash. Gameroom The gameroom, located in the base- ment of the Student Center, features billiards, foosball, pingpong, pinball machines, and games. It is open from 10 a.m. until 10 p.m., Monday-Friday, from 12 noon until 8 p.m. on Saturday, and from 3 p.m. until 8 p.m. on Sunday. Hours may vary, depending upon demand and availability of personnel. I.D. Cards Student I.D. cards are made in the base- ment of the Student Center. This photo I.D. card is a WGC student's permanent identification and does not normally have to be replaced as long as the student remains enrolled. Your I.D. card has many uses: as a meal card once you have paid for the meal plan and had your card validated, as your library card, as your free admission ticket to athletic events and plays, as official iden- tification during registration, when cashing checks, when visiting the Health Center, and many more. There is a $10.00 charge for replacing a lost I.D. card. Except during registration and add/drop each quarter, I.D. cards are made only during the posted hours. Contact the Student Activities Office in the Stu- dent Center for information about when to have a replacement card made (834-1364, campus ext. 364). Conference Rooms Seven meeting/conference rooms are available in the Student Center for use by campus organizations on a reservation basis. To reserve a room, call Dr. Elmo Roberds at 834-1392, campus extension 392. GYMNASIUM AND OTHER RECREATIONAL FACILITIES H-PE Building and Pool The Health Physical Education Building is one of the most heavily sche- duled facilities on campus. Classes and team prac- tices and games are given highest priority for use of the building, but regular hours of open recreation for all students are also scheduled. These hours vary somewhat depending upon seasonal athletic activity. In general, the basketball courts and the pool in the H-PE Building are open for student use from 6:00 un- til 9:30 p.m. Monday through Thursday and from 1:00 until 6:00 p.m. on Saturday and Sunday from the first to the last day of classes each quarter. When perfor- mances, concerts, or intercollegiate games are scheduled, however, the entire building is closed to all other activities. Otherwise, every attempt is made to keep the pool open to students during the schedul- ed hours, and routine practices and intramural games are scheduled in the gym during hours when the pool is open to students. Tennis Courts Located adjacent to the H-PE Building are six tennis courts which are open to students on a first-come, first-serve basis. As with other athletic facilities, classes and official team ac- tivities do have priority for use of the courts, which remain lighted until midnight. Track and Playing Fields Also open to members of SERVICES FOR THE DISABLED The college extends the opportunities of higher education to the physically and learning disabled as well as to the able-bodied. Han- dicapped students who have special needs should talk with Dr. Ann Phillips in the Student Development Center. She coordinates services for disabled students, including pre-enrollment interviews, counseling, and readers. Office in Mandeville Hall. Dr. Ann Phillips Services For the Disabled 11 the college community are the track, located just above the Food Services Building, and several prac- tice and intramural playing fields. These areas may be scheduled for group activity by contacting the Coor- dinator of Intramurals and Open Recreation at 834-1364 or Russ Sharp, Administrative Assistant in athletics, at 834-1232. As always, officially schedul- ed intercollegiate or intramural team practices and games take priority over an individual's use of any facility. The Baseball Field, which is located adjacent to the Biology-Chemistry Building, is off limits to everyone except the baseball team and those participating in official team related activities. Fitness Trail A one and one-half mile fitness trail is located in the area around the track and behind the Food Services Building. Look behind Food Services for the starting point of the trail, which is open year round to all members of the college community. RESIDENCE HALLS Twelve major structures on campus are residence halls, in which approximately 2,500 West Georgia students live. All freshmen and sophmores who are not married or do not live at home with parents are required to live on campus, and many upperclassmen choose to do so. Some halls are for men or women only, while others are co-educational with separate wings for men and women. Except in the case of Tyus Hall, visitation hours for guests and those who do not live in the halls are limited. Visitation hours begin at noon every day and end at midnight Sunday through Thursday and at 2:00 a.m. Friday and Saturday nights. After 9:00 p.m., men must have a female escort when in a women's hall and vise versa. No escort is needed before 9:00 p.m. or in the main lobby of each building. On-campus residents as well as all guests in the halls are subject to the residence hall policies and regulations published in the Residence Hall Handbook distributed by the Department of Residence Life. The map of the campus and the listing of numbers for all telephone pay stations in the residence halls, both of which are published in this book, will assist you in locating and contacting friends who live on campus. LIBRARY The Irvine Sullivan Ingram Library, located on Brumbelow Street in the center of back campus, cur- Library Betty Jobson Ann Manning Shirley Lankford Charles Beard, Dir. Jane Sapp Jan Ruskell rently houses over 257,000 volumes, more than 136,000 U.S. Government documents, and approx- imately 743,000 microforms. It features study and con- ference rooms, study carrels, microfilm and reading rooms, research study areas for graduate students. During the academic year, the library is open during the following hours: Monday-Thursday 7:30 a.m. 10 p.m. Friday 7:30 a.m. 5 p.m. Saturday 10 a.m. 5 p.m. Sunday 3 p.m. 10 p.m. Between quarters 8 a.m. 5 p.m. daily (Closed weekends) Holidays Closed as per notice posted The system for circulating books and other materials dictates that a WGC I.D. card be presented to borrow materials from the library. Books are loan- ed for a period of two weeks and are renewable if no one else has requested them. The fine for a regularly loaned book is 10$ per day; however, there is a six day grace period after which the full amount of the fine will be collected. A special feature of the library is the Annie Bell Weaver Special Collections Room, dedicated in 1981 to Ms. Weaver, who was for many years the head librarian at the college. This collection contains 17,000 rare volumes and pieces of manuscript material. You may find there are times when you'd like to use the library's late study room, open 24 hours a day dur- ing the quarter. There is an outside, ground level en- trance to this area just off the academic quadrangle so that students may come and go after regular library hours. HEALTH SERVICE The Student Health Center, which houses both an outpatient clinic and the infirmary, is under the super- vision of a full-time physician. Nurses are on duty 24 hours per day. The Center is in operation from the day residence halls open through the last day of exams each quarter, except during the Thanksgiving recess and the Fourth of July holiday. For observation and minor illnesses, students are admitted to the infirmary as directed by the physician. Although most illnesses of students can be suc- cessfully treated by Health Center personnel, it is sometimes necessary to refer a student to other medical personnel or facilities for special services such as x-ray, surgery and dentistry. Whenever this occurs or whenever a student chooses the services Public Safety Jeff May Katrinka Glass William Tuftle, Dir. 12 ot medical personnel or facilities other than those available in the Health Center, he or she must pay the cost. If the medication needed for treatment is not available in the Health Center, it must be purchased from a local druggist by the student. Tests done within the Health Center laboratory are included in the stu- dent's health fee. Other lab tests are done within or processed by the Tanner Medical Center laboratory. These tests and all X-rays (also done at Tanner) are charged to the student. The utilization of town physicians is paid for by the Health Service if the college physician is unavailable to the nurses who deem consultation necessary or an emergency requires the services of the hospital's emergency room. An authorization slip from the Col- lege Health Center must accompany the student in order for that bill to be paid. The college will pay the emergency room fee, the emergency room physician fee, and ambulance transportation to Tanner Medical Center when required in an emergency situation. Students will pay for drugs, laboratory work, X-rays, and other expenses incurred from emergency room usage. Any persons going directly to the hospital or doctor's office are responsible for fees incurred. Students are also responsible for all medical bills in- curred during periods when the Health Service is closed. Students should remember that if they are covered by personal or parents' insurance, they should keep the number of their insurance policy in their possession. PUBLIC SAFETY The Department of Public Safety, located on Aycock Drive, provides service to the college community on a 24-hour basis. The department's duties include, but are not limited to, the protection of life and personal liberties, protection of personal property, enforcement of college regulations and state statutes, traffic and parking control, and the prevention of crime. The department works with various other depart- ments within the college and maintains a liaison with local, state and federal law enforcement and public safety agencies. FOR INFORMATION, ASSISTANCE OR ANY EMERGENCY, DIAL 834-1260 or ext. 260 if calling from a campus phone. For complete information concerning traffic regula- tions, parking, and traffic appeals refer to the TRAF- FIC CODE pamphlet available at the Department of Public Safety. All students are responsible for know- ing the rules and regulations provided in this pam- phlet, a copy of which they are given when register- ing a vehicle with the department. MANDEVILLE HALL Many of the administrative offices with which students are likely to have contact are located on the front drive in a building which used to be a residence hall but is now all office spaces, Mandeville Hall. In- cluded among these are the Graduate School Office, Developmental Studies and the Testing Offices, and all of the following offices in the Division of Student Services: Vice-President's Office, Admissions, Residence Life, Placement and Cooperative Educa- tion, Student Employment Referral Service, Financial Aid, Student Development Center (counseling), and the Registrar's Office. Sooner or later, everyone needs to see someone in one of these offices, so you might as well learn where Mandeville Hall is and who can be found there. Ask in any office in the building for information and directions. FOOD SERVICES Still referred to by some as Z-6, its architectual designation, the Food Services Building is home of the student cafeteria, which is run by ARA Services by contractual arrangements with the college. This is where all weekday meals are served to those who hold meal tickets and to those who wish to buy meals on a cash basis. The Food Services Building also con- tains a private dining room and a large multi-purpose area in the lower level where dances, parties, movies, coffee houses and other types of entertainment are held. Though serving times may vary depending upon the number of meal ticket holders, these are the expected hours of operation and cash prices for each meal: Breakfast $2.50 7:00-10:00 a.m. Lunch $3.00 11:00 a.m. 2:00 p.m. Dinner $3.85 4:306:30 p.m. Admissions Mark Taylor Ken Terry Jill Hendricks Doyle Bickers, Dir. David Milford INTERNATIONAL STUDENTS Sylvia Shortt, a counselor in the Student Development Center, is a real friend to all foreign students. If you're from another coun- try, be sure to look her up and get to know her. She can provide assistance and advice about a wide range of concerns and will do everything she can to help you adjust to your new environment. Office in Mandeville Hall. -,? T.- Sylvia Shortt Coordinator International Students 13 Three weekday meal ticket plans are available, plus a weekend plan offering 2 meals daily on Saturday and Sunday ($88). The one-meal weekday plan ($180) is for any meal once each day in Food Services or for a set allocation at the Snack Bar for one meal daily ($2.10 at breakfast, $2.60 at lunch or dinner). With the two- meal plan ($280), the student may choose any two meals each day at either location, and of course with the three-meal plan ($320), the student is entitled to three meals each day. Students may alternate loca- tions of their meals on the same day but may not use their tickets for 2 servings of the same meal in one day. All meal plans are non-transferrable; in other words, one student's meal ticket may not be used by any other student. To do so is a violation of the student conduct code of the college and will result in the stu- dent's being referred for disciplinary action. Dr. Tracy P. Stallings Director, College Relations BUSINESS SERVICES In Melson Hall on Front Campus Drive, the Business Office maintains on the first floor a cashier's window where students, upon presentation of their I.D. cards, may cash personal checks up to $40. The cashier's window is open from 8:30 until 11:45 a.m. and from 1:00 until 4:30 p.m. Monday through Friday. This cashier's window is also where various student fees are paid, except during registration when special fee-payment stations are located elsewhere. For complete information about fees and charges, Business Office policies, refund regulations, cancella- tion deadlines, etc., see the catalog issue of the col- lege Bulletin or the quarterly class schedule, or con- tact the Business Office (telephone 834-1400, campus ext. 400). Incidentally, it is University System policy that all fees and charges are subject to change at any time, but of course college officials attempt to keep students posted well in advance of any expected increases. Dr. Richard A. Folk Director, Budget and Research Services Virginia Herron Business Services/ Financial Aid Placement and Cooperative Education Not only do the staff in this office help find jobs for graduates and place students in coop positions, but they also help currently enrolled students find parttime jobs during college and fulltime jobs during the summers and Christmas breaks. Office in Mandeville Hall. Jessica Lee Bruce Brewer, Dir. Student Development The counselors in the Student Development Center assist students with personal, career, and educational concerns. They offer a pro- fessional, confidential counseling service to enrolled students, and the services are free, except for a small fee for career placement tests. Offices in Mandeville Hall. Sylvia Short, Angela Horrison, Dr. Ann Phillips, Dr. Jerry Hall, Dir. and Asst. Dean of St. Serv. 14 DAY CARE The Campus Day Care Center is operated for the children of students, faculty and staff with first priori- ty given to students' children. Enrollment is limited to 15 three and four year olds. Weekday hours are 8:30 a.m. to 12:30 p.m. following the schedule of regular class days each quarter. A fee of $40 per month is charged and a non- refundable registration fee of $35 is required. For ap- plications and further information, contact the Depart- ment of Early Childhood Education at 834-1303. Registrations for the following year are held on spring quarter registration day each March. CAMPUS COMPUTING The Computer Center at West Georgia College of- fers a host of computing and related support services. All faculty and students have access to the academic mainframe computer and to several microcomputer labs located throughout the campus. These resources are generally available from 8:00 a.m. to 9:00 p.m. Monday-Friday and Sunday afternoons. For further information about the computing resources, prospective users should refer to the "Handbook of Academic Computing Resources." WGC is also tied into the University System Com- puter Network (USCN) which supplies computing resources to all of the state colleges in Georgia. The Handbook and specific policies are available in the following locations. M/P Apple Lab Business PC Lab Advanced PC Lab Education Apple Lab Sen. of Arts & Sciences Terminal Cluster Math/Physics bldg. rm. 11 834-1493 Sch. of Bus. bldg. rm. 134 834-1418 Business Annex bldg. 834-1419 Education Center 834-1229 Humanities bldg. 834-1294 Library 834-1294 Information and assistance is available from Academic User Services from 8:00 a.m. to 5:00 p.m. (834-1294). 15 0%ya*tcz&tia*t& &*tct f4cttvitie& Student Government Any full time undergraduate or graduate student is eligible to participate in Student Government. The S.G.A. enacts legislation which is necessary for the general welfare of the students. It receives student complaints, investigates student problems and par- ticipates in decisions affecting students. S.G.A. is composed of an executive, legislative and judicial branch. The student body elects a President, Vice-President and Judiciary Chairman. The constitu- tion calls for a Student Congress consisting of 17 voting representatives. Five of these are from the stu- dent body at large and three each from the four schools. The S.G.A. office is located on the lower level of the Student Center across from the game room. The of- ficers welcome you to visit the S.G.A. office and solicit your advice, participation, and support. The telephone number is 834-1364, campus ext. 364. Officers for 1986-87 are Rodney Smith, President; Jay Stewart, Vice-President; Jimmy Coppage, Judiciary Chairman. Student Activity Fee Each student taking over 5 hours per quarter is re- quired to pay a student activity fee. For this fee, students receive free admission to student drama and fine arts productions, free copies of the weekly cam- pus newspaper The West Georgian, free admission to athletic events, and discounted admission to all events of The College Program Board. Activity money is also used to fund fine arts, athletics, debate, the concert band, opera workshops, and many other col- lege activities. A joint committee of faculty and students makes recommendations each year on how the activity fee should be allocated to various student groups and activities. Become involved in your Student Government Association and have a voice in saying where your ac- tivity fee money should be spent. Student Activities Chris Geiger Linda Picklesimer, Director Student Organizations Handbook A Student Organizations Handbook is available from the Student Activities Office. It is an absolute must for all officers of student organizations. In ad- dition to many practical suggestions, such as how to write a constitution and how to run a meeting, the booklet contains detailed instructions and procedures for reserving campus facilities, using college-owned vehicles, getting material printed on campus, publiciz- ing an event, inviting speakers to campus, posting notices on bulletin boards, mailing to students and others, soliciting for funds and prizes, controlling haz- ing, and permitting alcoholic beverages at events. The publication is also useful to anyone interested in for- ming a student organization. The staff of the Student Activities Office conducts an annual review of all student organizations to deter- mine their eligibility to be registered as official stu- dent groups. They enforce the college regulations and rules relating to student organizations, including the policies on hazing, the use of alcoholic beverages at student functions, posting of advertisements for public events, and other related matters. Contact the Student Activities Office for a copy of the organizations Handbook and drop by the office if you have questions about any particular group, regula- tions governing student groups, how to become a member of a group, or how to get a group organized. Don't let the sometimes frantic activity in this office put you off. Hang in there and let someone know what you want. A staff member will be glad to help you. College Program Board The College Program Board, or CPB, provides a variety of social, cultural, and educational programs and co-sponsors events with other campus organiza- tions. In addition to providing entertainment at least three nights a week, the CPB plans major events each quarter. Students are encouraged to offer suggestions and join the various committees which make up the Board. The committees include contemporary music, films, recreation, special events, publicity, lyceum, and the technical committee. The Board is coordinated by an executive branch composed of a chairman, secretary, and the chairmen of the seven committees. The Director and Assistant Director of Student Activities act in an advisory capacity to the Board. Many events are free, and for others there is a nominal admission charge. The CPB office is located 16 There are good times to be had by anyone who seeks them, and always another job to be done by someone who's willing, among the more than 60 registered student groups at West Georgia. Departmental organizations. ..social, recreational and athletic activities.. .religious and service group. ..fine arts for performers and patrons. ..honorary and academic pursuits... intramural and intercollegiate sports. ..student govern- ment... parties and entertainment. ..Do something constructive, and HAVE FUN! on the ground floor of the Student center, and in- terested students are welcome to stop by. The phone number is 834-1365, campus ext. 365. Religious Groups Several religious organizations exist on the West Georgia Campus, including the Baptist Student Union, Outreach, Wesley Foundation (Methodist), United Voices Gospel Choir, World Changers Ministry, Fellowship of Christian Athletes, Newman Club (Catholics), and Presbyterian Fellowship. There are several campus ministers who are available to work with students and will lend a friend- ly ear if you are interested in religious fellowship. They are Rev. Bobby Evans, 834-7588, Baptist Student Union; Rev. Bill Carpenter, 834-7803, Wesley Founda- tion; and Father Michael Regan, 832-8977, Catholic students. Black Student Alliance The purpose of the Black Student Alliance is to pro- mote academically and socially inter-racial understan- ding. It organizes and promotes the positive heritage of blacks. The Black Student Alliance of West Georgia College is open to all members of the student body, faculty, and administration of West Georgia College who wish to gain a greater understanding of the Black Experience. Student Publications The West Georgian is the student edited and managed campus newspaper, distributed free at various campus locations on Wednesdays. All students are invited to work on the staff in news, sports, arts, and photography. The office is located on the lower level of the Student Center and the phone number is 834-1366, campus ext. 366. The Eclectic is a literary magazine published each spring quarter. It contains poetry, prose, art, and photography. Material should be submitted to Eclec- tic in care of the WGC English Department. A brief biographical publication sketch is requested. WWGC FM 90.7 and Campus Closeup WWGC-FM, the college radio station, is managed and operated by students and provides change-of- pace entertainment for the campus and surrounding area as well as valuable instruction and experience for those students in the mass communications field. Campus Closeup, which airs quarterly on the local cable TV network, provides similar opportunities for those students interested in television production. The Arts From Broadway plays to opera to jazz bands, West Georgia College's fine arts departments offer many opportunities for student performance. Both music and speech-theatre productions are scheduled year round with many performance groups active on campus. Several exhibit areas in the Humanities Building are the scene of frequent student and faculty art exhibits as well as occasional traveling exhibits. Music The Concert Choir is a large choral group which makes concert tours both in and out of state and which has, on occasion, been selected for Eastern European tours. The Chamber Singers is a small choral group noted for singing madrigals. This group presents an annual Christmas celebration in full costume of old England. The West Georgia Wind Ensemble is the concert band, and the Jazz Ensemble is a different group which frequently tours high schools in the state per- forming contemporary band literature. Opera Workshop is another highly entertaining musical activity and has for several years presented performances of major operas. There are a number of other small choral and instrumental groups which per- form quarterly on campus, and the West Georgia Mar- ching Band made its debut in the fall of 1982. Theatre One Flew Over The Cuckoo's Nest, The Diary of Anne Frank, and The Crucible are among past theater productions. Each fall a major drama is staged for a week-long run. Winter quarter offers major productions such as Who's Afraid of Virginia Wolfe as well as a festival of student directed one-act plays. Ruth Dicks Director of Intramurals 17 Music and theatre combine in the spring for a week- long performance of a musical such as South Pacific, Fiddler on the Roof, and Grease. Debate West Georgia College has an outstanding debate program. In 1979 the college's top team ranked third in the entire nation, and in the 1980-81 season, two West Georgia teams received first round bids to go to the national Debate Tournament. This was only the second time that any school in the southeast had received two first round bids. For more than ten con- secutive years WGC has been invited to compete for the national championship. Debate coach Dr. Chester Gibson has received many awards for his work in the debate program and was recently presented the National Coach of the Year award by the Philodemic Debating Society of Georgetown University. Intramural Sports West Georgia College provides an excellent pro- gram of year-round intramural athletic activities for both men and women. A variety of team and individual events is scheduled so that every student has the op- portunity to participate. Team sports include flag foot- ball, basketball, soccer, tug of war, volleyball, softball, wrestling, etc. Badminton singles, horseshoes, ten- nis singles, cross country, bike race, and weightlifting are some of the individual sports offered. Students desiring to participate may join existing teams or form their own. Regardless of the type of ac- tivity, every student must sign the "Waiver of Liabili- ty" and "Assumption of Risk" forms which are available in the Intramural Office in the Student Center. For additional information and schedules, contact the Coordinator of Intramurals and Recrea- tion, telephone 834-1364, campus ext. 364. Intercollegiate Athletics West Georgia College has not only one of the most varied intercollegiate athletic programs among col- lege divison schools nationally, but it is among the most successful as well. The College fields men's intercollegiate athletic teams in baseball, basketball, cross country, football, golf, tennis, and track, while women's programs are offered in basketball, cross country, softball, track, tennis and volleyball. All of West Georgia College's men's teams are affiliated with Division II of the Na- Roger Kaiser Athletic Director tional Collegiate Athletic Association (NCAA). Women's teams are members of the NCAA and the National Association of Intercollegiate Athletics (NAIA). Each year, West Georgia College teams win numerous state and conference titles and are ranked among the nation's elite. Unique to West Georgia is that the Braves have to their credit the state's first and only national collegiate basketball championship. Football was re-established at West Georgia in 1981 after an absence of 23 years, and a predominately freshman team startled the college football world by turning in an unbeaten season and earning a number six national ranking. In 1982, the Braves won the na- tional championship in Division III, thereby making West Georgia one of only six schools in the nation ever to win national titles in both football and basketball. West Georgia is particularly noted for its women's intercollegiate athletic teams. The women's basket- ball team has been runnerup for the national cham- pionship in recent years and won the state title in the 1981 and 1982 seasons. Volleyball has been equally successful, having won numerous state champion- ships. Greeks As in many other American colleges and univer- sities, fraternities and sororities play a distinctive role at West Georgia College. They offer opportunities for students to develop lasting friendships, contribute to the broader community through service, and par- ticipate in social, cultural, and athletic activities. Six- teen Greek letter social organizations are represented on the West Georgia College campus. A Black Greek Council, Interfraternity Council, and Panhellenic Council exist to govern the fraternities and sororities. Among other responsibilities, the three councils coordinate membership selection process standards (Rush) for group conduct, plan various ac- tivities such as Greek Week and service projects, and design public relations publications. Panhellenic formal Rush is held the week before classes begin for fall quarter. During the summer, registration forms are sent to all women accepted to West Georgia for the fall quarter. There is a minimal charge to cover the cost of activities for the week. Panhellenic, the Black Greek Council, and Inter- fraternity Council also hold open Rush functions the first two weeks of each quarter. Information can be obtained from announcements on bulletin boards, in- dividual fraternity or sorority members, or the Student Activities Office. All students, depending upon in- dividual fraternity or sorority rules, are invited to par- ticipate in Rush. 18 The Greek social organizations are listed below: Fraternities Black Greek Council Sororities Alpha Phi Alpha Kappa Alpha Psi Omega Psi Phi Alpha Kappa Alpha Delta Sigma Theta Interfratemity Council Fraternities Alpha Tau Omega Pi Kappa Alpha Chi Phi Sigma Nu Kappa Sigma Tau Kappa Epsilon Panhellenic Council Sororities Alpha Gamma Delta Kappa Delta Chi Omega Phi Mu Delta Delta Delta Honorary Groups Alpha Kappa Delta An honor society in sociology, open to students with 3.0 average in sociology courses and a 3.0 overall GPA. Alpha Lambda Delta Encourages superior scholastic achievement among female students in their first year, open to those who have completed 15-45 quarter hours with a GPA of 3.5 or better. Beta Gamma Sigma National business honor socie- ty, encourages scholarship among business students and fosters integrity in the business operations. Delta Omega Chi Pre-med honor society for juniors and seniors, with invitations to membership based on academic excellence and interest in the medical field. Gamma Theta Upsilon An international honorary geographical society. Regular members must have completed 3 courses in geography with a 3.0 overall GPA. Ingram Scholars An organization whose dual pur- pose is to recognize superior scholarship and, through monthly meetings, to encourage faculty-student in- teraction. Membership is by invitation based upon academic performance. Kappa Mu Epsilon A national mathematics honor society. Membership is based on excellence in math courses and a superior college academic record. Omicron Delta Kappa A leadership honorary for junior and senior men and women. Phi Alpha Theta An international honor society in history. Membership is based on an overall GPA of 3.0 and 3.0 in twenty hours of history. Phi Delta Kappa A professional education fraterni- ty. Prospective members must be approved by members and must have a baccalaureate or earned graduate degree. Phi Eta Sigma encourages and rewards high scholastic attainment among freshmen in institutions of higher learning. Phi Kappa Phi Emphasizes scholarship and stimulates mental achievement by the prize of membership, which is by invitation to seniors and graduate students. Phi Mu Alpha An honor society promoting ex- cellence in music. Phi Sigma lota Foreign language honor society for juniors, seniors, grad students and faculty. Requires overall B average and 6 average in foreign languages. Pi Gamma Mu National honor fraternity for the social sciences, it promotes interest in and recognizes excellence of students inlhe social sciences. Pi Sigma Alpha A national political science honor society. Members must attain high standards of scholarship in both political science and all their academic work. Sigma Alpha lota A national honor society for female students studying toward a degree in music. Members must maintain a GPA of 3.0 in music classes. Sigma Tau Delta A national honor society for the purpose of stimulating interest in literary activities. Members must maintain a GPA of 3.0 in English courses. Departmental Organizations and Professional Fraternities Accounting Club Alpha Kappa Psi (Business Administration) American Institute of Biological Sciences Computer Science Club Economics Club Engineering-Physics Club Geology Club Georgia Association of Newscasters Marketing Club National Student Speech, Language, and Hearing Association Phi Beta Lambda (Business Majors) Recreation Council Society of Criminology Society of Professional Journalists (Sigma Delta Chi) Student Council for Exceptional Children Student Georgia Association of Educators Student Nurses Association Student Music Educators National Conference West Georgia Theatre Company Yes I Can Special Interest Groups Aikido Club Promotes the arts of Aikido, both the martial arts skills and philosophy of life. Bravettes Drill Team Provides halftime entertain- ment during games and acts as a pep squad. 19 Cavaliers Club Assists Alpha Kappa Alpha sorority with its projects and activities. Cheerleaders Promotes spirit during football and basketball games. Chess Federation Provides recreation and promotes the art of chess on the campus. Cinema Guild Open to all members of the college community, the group sponsors monthly screenings of classic American or foreign films. Circle K Provides opportunities for leadership train- ing in service to the campus and community and pro- motes good fellowship and high scholarship. College Republican Club Promotes the principles of the Republican Party among WGC students and aids in the election of Republican candidates at all levels of government. Entrepreneur Club Primary emphasis is to aid WGC students to start their own businesses. Flag Corps Coordinates halftime performances with the Marching Band during football season and pro- motes school spirit. International Club With membership open to all in- ternational students at WGC, the group learns about lifestyles and culture of the U.S. and other countries, makes trips, and informs others of various cultures of the world. Judo Club Develops its members physically to help them defeat their competitors in tournament play and encourages the perfection of their characters. Majorettes Perform at half-time football and basket- ball games. Open to students who demonstrate ex- perience in twirling. National Organization for Women Brings women in- to full participation in the mainstream of American society now, exercising all privileges and respon- sibilities thereof in truly equal partnership with men. Position One Dance Company A contemporary dance group, whose male and female members are selected by audition, performs jazz, country, and modern dances. Residence Hall Association Provides programming, development, and unity among campus residence halls. Open to representatives from each hall. Soccer ClubAn intercollegiate club open to men who demonstrate a skill in playing soccer. Sports Medicine Club Composed of athletic team trainers and other interested students, the group pro- motes knowledge of athletic training and sports medicine. Student League Promotes WGC by participating in orientation and visitation days and promotes leader- ship development among student groups. Track Club Promotes fitness and running at WGC. United Voices Gospel Choir Promotes spiritual growth, fellowship, unity, and creates a spiritual at- mosphere among students by sharing through song and praises with the communities of Georgia. WGC Wheels Unites commuter students and en- courages car pooling. Young Democrats Promotes the policies and prac- tices consistent with the highest principles of the Democratic Party, supports Democratic candidates and promotes political power by young people. 20 (?amfou& ^<#e in ^6oto4, -"* 21 7Qiyt& a*tct ^e&fio*t&i&cjlitie& 22 Rules and Regulations The College has formulated a number of policies and standards of which you will need to become aware. Many of these are included in this section of the handbook and in the Appendices. Read these at least once so that you'll know where to look in the future. If you're unsure about any policies mentioned here, there are some places to go for information. For ex- ample, if you're planning an event and need assistance, stop by the Student Activities Office in the Student Center or telephone 834-1364, campus ext. . 364. Questions concerning personal conduct should be directed to the residence hall staff or the Vice President's Office in Student Services, Mandeville Hall, telephone 834-1292, campus ext. 292. Problems with academic standards should be taken to your department chairperson's office or to the appropriate school dean. Remember: if in doubt about anything you plan to do, consult this handbook or the appropriate office or document. Other college publications containing rules and regulations with which students should become familiar are the Residence Hall Handbook (available from the Office of Residence Life), the Traffic Code (a book distributed by the Department of Public Safe- ty), and the WGC catalog or Bulletin (first copy free from Admissions, others from the bookstore). Personal Conduct The following passage comes from the introduction to the Student Conduct Code of WGC and should be taken to heart: "Students are admitted to West Georgia College with the expectation that they will have developed aceptable personal standards of conduct and ethics. Students are expected to have a responsible attitude toward regulations and standards of the college, and the laws of the community, state and nation, and to respect the standards of their fellow students. "College regulations go into effect at the time a stu- dent matriculates and continue until the time of graduation or withdrawal. By the act of registration the student implies an acceptance of the standards and regulations which are stated in this handbook and in other publications of the college." A complete statement of the Student Conduct Code, its rules, procedures, guarantees of students rights, disciplinary measures, and appeal procedure is given in Appendix A of this handbook. Student I.D. Cards Each student who registers and pays fees receives a photo identification card. The same card is used dur- ing a student's entire enrollment at WGC by being validated as the student pays fees each quarter dur- ing registration. These cards are non-transferrable and are made available free of charge to students. There is a replacement cost of $10 should the card be lost or destroyed. Cards are made by the Student Activities Office staff in the Student Center, lower level. Since the card has so many uses, students should carry it with them at all times. It's used to check books and other items out of the Library, to complete finan- cial transactions with the Business Office, as an ad- mission ticket to sporting and cultural events, for identification purposes by personnel in the Registrar's Office, Testing Office, Health Service and Public Safe- ty Department, and is validated as the student's meal ticket. Should a college official in carrying out official duties request that a student surrender his/her I.D. card, the student is obligated to comply with the re- quest. If a student withdraws from school, the I.D. card must be turned in to the Registrar's Office in Mandeville Hall. In addition to official college functions, you'll find the student I.D. is also very useful off campus, especially when cashing checks in town or confirm- ing your student status for discount admissions, stu- dent promotions and the like. I.D. Cards for Student's Dependents Because of demands to make college activities more accessible to dependents of West Georgia students, the college has instituted an I.D. card for spouses and children of West Georgia students. These cards entitle the holders to participate in the following functions on the same basis as WGC students: movies, game room, basketball games, foot- ball games, concerts, special events, theater produc- tions, gym facilities, and library. The cost for a student dependent I.D. card is $15 a year for adults, $7.50 per year for dependents aged 6-17, and free for children under the age of 6. The fee is prorated: adults pay $15 in the fall quarter, $10 in the winter, and $5 in the spring quarter. Children ag- ed 6-17 pay $7.50 in the fall quarter, $5 in the winter, and $2.50 in the spring. The cost for a card to be ef- fective in the summer only is $5 for adults and $2.50 for children aged 6-17. Contact the Student Activities Office in the Student By most definitions, whether based on legal age limits or other criteria, college students are adults, and as members of the college community, they are generally treated as such. What frequently is not so obvious at first, however, and sometimes not so comfor- table, is the corresponding feature of this arrangement responsibility. This section of the handbook is designed to acquaint students with some of their rights and responsibilites as West Georgia College students. Center for information about obtaining student depen- dent I.D. cards. The Traffic Code and Designated Parking Zones Everyone who operates or parks a vehicle on cam- pus is required to register with the Department of Public Safety in Aycock Hall. With so many cars and limited parking spaces in certain areas, it is necessary to have a system of designated parking zones on campus. Residence hall students are assigned to zones or areas near their halls, commuting students are assign- ed to other areas, and the faculty and staff also have approved zones. There are some larger, outlying park- ing areas which are unrestricted so far as the zoning is concerned. The decal or parking permit affixed to the rear left bumper of vehicles designates the approv- ed parking zone for that vehicle, and drivers who park in inappropriate zones will be ticketed with parking violations. This system is designed to limit traffic flow within the campus so that it will not become more and more conjested. Inevitably, there are some students who flagrantly ignore parking regulations, and some of these will ac- cumulate parking tickets by the score, resulting in "holds" being placed on their registration for classes for next quarter because of the large bill they owe the college. To avoid a hassle, pay all traffic and parking tickets promptly within the three-day limit given. A Traffic Appeals Committee, headed by the elected Student Judiciary Chairman, meets regularly to hear appeals on parking tickets and related matters. All moving violations which occur on campus, however, are handled through the city or state courts and can- not be appealed through the Traffic Appeals Commit- tee. See the Traffic Code booklet, available from the Department of Public Safety, for complete details about registering vehicles, traffic and parking areas, and the appeals procedure in parking related cases. Peaceful Demonstrations The following statement gives the policy of the col- lege allowing peaceful demonstrations and expres- sions of dissent. See Appendix C for a full statement of the philosophy and policy of the Board of Regents of the University System regarding disruptive behavior. Recognizing the rights of free speech and peaceful assembly as fundamental to the democratic process, the college supports the rights of students to express their views or to peacefully protest and peacefully dis- sent against actions and opinions with which they disagree. On-campus demonstrations, cleared at least 48 hours in advance through the office of the Vice Presi- dent for Student Services, may be conducted in areas which are generally available to students provided such demonstrations are conducted in an orderly manner, do not interfere with vehicular or pedestrian traffic, do not interfere with classes, scheduled meetings and ceremonies, or with other events and processes of the College. Non-members of the college community shall not be permitted to engage in activities which disrupt, obstruct, or in any way interfere with the pursuits of teaching, learning, campus activities, or any college process. Alcoholic Beverage Policy Effective September 30, 1986, Georgia law requires that individuals be 21 years of age or older in order to possess or consume alcoholic beverages; therefore, the policy below has been adopted. For additional infromation on a student's personal responsibility regarding alcoholic beverages, see the Student Conduct Code of the college. 1. Alcoholic beverages will not be served nor brought in- to any function on campus at which pesrons under the age of twenty-one will be present. 2. Consumption of alcholic beverages is prohibited in all areas of the campus other than individual residence hall rooms and those authorized in item 3 below. 3. Alcoholic beverages (beer and wine only) may be serv- ed at or brought to scheduled events on campus where persons under the age of twenty-one will not be pre- sent in the Food Service Building, the Pavilion, the Alumni House, and the area known as Love Valley. All such events must be approved by the Vice President for Student Services or his designee, who will require appropriate supervision. 4. The sale in any manner of alcoholic beverages is prohibited. The legal definition of "sale" includes exchange of money, before, during or after the events, including but not limited to coupons, admission charges, and "donations." 5. No college funds, including Student Activities funds and residence hall social fees, shall be used to purchase alcoholic beverages. 23 6. The furnishing of alcoholic beverages to persons under the age of twenty-one and the possession or consump- tion of alcoholic beverages by persons under the age of twenty-one will subject the violator to college disciplinary action and/or arrest. 7. No alcohol can be served at any Rush function. 8. Advertising of events at which alcoholic beverages will be served cannot include references to alcohol nor imply sponsorship by the college. Alcoholic Beverage Guidelines For Student Organizations A sponsoring organization and its officers may be held legally accountable for incidents arising from the misuse of alcoholic beverages, including consumption by persons not twenty-one years of age or older and serving of alcoholic beverages to intoxicated individuals. The follow- ing suggested guidelines should be followed when an organization permits alcoholic beverages to be served or brought to a function away from the campus. Student organizations planning to sponsor events off campus at which alcoholic beverages will be consumed are asked annually to attend a workshop which is conducted by the Office of Student Activities and addresses legal problems and other concerns related to such events. 1. Events utilizing alcoholic beverages should be in accordance with all laws. The officers of the organization sponsoring the event are responsible for seeing that all members and guests comply with applicable laws and college policies. 2. The organization should emphasize that par- ticipants should not drink and drive. 3. Non-alcoholic beverages should be made available. Food should always be served when alcohol is pre- sent. These should be high protein items (cheese & crackers, hot dogs, pizza, etc.). If popcorn and peanuts are served they should be unsalted. 4. Intoxicated individuals should not be served. Non- drinking individuals should be in attendance to monitor the consumption of alcoholic beverages. 5. Alternatives to drinking should be offered. Diversions should be available (dancing, television, etc.) 6. The organization should stop serving alcoholic beverages at least one hour before the function ends. 7. No contest involving alcohol should be encouraged. 8. Open parties, meaning those with unrestricted access, which are structured around the consumption of alcoholic beverages, should be prohibited. 9. The organization and its members should not force drinks on their guests. 10. Fraternities, sororities, and other organizations should develop and support programs that seek to educate members on alcohol awareness. Hazing All hazing is forbidden at West Georgia. Both the Student Conduct Code, which defines acceptable limits on personal conduct, and policies approved for the operation of student organizations strictly prohibit hazing of any kind. The Student Conduct Code says "All rites and ceremonies of induction, initiation or orientation into college life or into the life of any col- lege group which tend to occasion or allow physical or mental suffering are prohibited." All students should also read the much more complete definition of hazing as it relates to the conduct of student organizations. It is quoted in Appendix B. Confidentiality of Student Records In 1974 the U.S. Congress passed a law, the Family Educational Rights and Privacy Act (FERPA), which states that an educational institution must establish a written policy concerning the confidentiality of stu- dent education records and that students must be notified of this statement of policy and their rights under the legislation. In accordance with the Act, students at West Georgia College are hereby notified that they have the following rights. 1. The right to inspect and review their own educa- tional records covered by the Act. 2. The right to challenge (seek correction of) the con- tents of these records. 3. The right to a hearing, if necessary, for a fair con- sideration of such a challenge. 4. The right to place an explanatory note in the record in the event that the challenge of contents is unsuccessful. 5. The right to withhold directory information from publication. 6. The right to control, with certain exceptions, the disclosure of the contents of their records. 7. The right to be informed of the existence and availability of the insitutional policy concerning FERPA rights. 8. The right to report violations of FERPA legislation to the U.S. Department of Education. See Appendix G of this handbook for a complete list of educational records maintained on students, the custodians of those records and specific policies and procedures for administering the steps required by FERPA. "Home Away From Home" Carrollton, a growing suburban home of 16,000 peo- ple, is also the home-away-from-home for over 4,000 of West Georgia college's 6,000 students. You will be pleased to find how much a city of its size has to of- fer to college students and that you don't have to leave Carrollton to satisfy most of your off-campus needs. 24 The students of West Georgia College and the peo- ple of Carrollton have traditionally enjoyed a mutual- ly cooperative relationship. Despite Carrollton's rapid growth, you will find that it still possesses a friendly, down-home atmosphere. The College urges you to treat Carrollton, your home-away-from-home, as you would your own home. ..with respect for its laws, its property, and its people. Many students have utilized Carrollton's resources and gotten to know its people. Community involve- ment is a valuable experience in your total education, and the College encourages you to "discover Car- rollton" while you are here. Use of College Facilities As any WGC student who has attended summer school knows, facilities at the college are sometimes used by others than students and faculty. This is clear- ly demonstrated by the large number of drill teams, sports camps, band groups and others who visit the campus during the summer. The following guidelines have been adopted by the college to govern such use by non-college personnel. 1. Invited guests are allowed use of college facilities provided they are: a. Invited by an individual student for a specific occasion. b. Invited by an agency of the college for con- ferences, special functions, tours, or official visits. c. Invited by a recognized student organization to attend specific programs. 2. Public Service programs or meetings are commonly scheduled: a. Programs of a special nature which are principally designed to provide members of the college community with viable linkages with a larger city community on matters of social and cultural relationships and with public service projects or activities. b. Activities sponsored by recognized non-profit service organizations for which no other suitable facilities are available within the local area and for which it can be clearly demon- strated that a major public or institutional benefit would be rendered. c. Programs sponsored by outside organizations or groups, mainly in the summer months, in which pre-college students participate and when such programs are determined to be in the best interest of the college. Weather/Emergency Closing Because of the difficulty of making up lost time, classes are cancelled only in extreme circumstances. In the event of emergency college closing, an- nouncements will be made over the campus radio sta- tion as well as radio stations in Carrollton, Newnan, Bremen, and Douglasville, and radio and television stations in Atlanta. Occasionally, students commuting to the campus from distant points encounter weather which makes travel difficult; students are advised to use their best judgment in those situations and to consult with in- dividual faculty members as to making up lost class time. The college reserves the right to schedule addi- tional class sessions should some be canceled. Official announcements about class cancellations will be made only by the offices of the President and/or the Department of Public Relations. Information on closing can also be obtained by call- ing the Department of Public Safety, 834-1260 (day and night), or the Department of Public Relations, 834-1390 (daytime only). Student Voting Privileges Students are encouraged to vote in all federal, state, and local elections. Until recently, in fact, classes were canceled on election days for both Georgia and federal elections, but this is no longer the case. Board of Regents' policy now states: "A student whose class schedule would otherwise prevent him or her from voting will be permitted an excused absence for the interval required for voting." Students should plan to submit absentee ballots when they will be away from home on election days, and they should apply for the absentee ballot well in advance of the election date. Students may register to vote in the Irvine S. Ingram Library on the campus. Classification of Students for Tuition Purposes A student is responsible for registering under the proper classification as an in-state or out-of-state stu- dent. A student classified as out-of-state who believes that he or she is entitled to be reclassified as in-state may petition the Registrar for a change in status. The petition must be filed no later than sixty (60) days after the quarter begins in order for the student to be con- sidered for reclassification for that quarter. If the peti- tion is granted, reclassification will not be retroactive to prior quarters. The necessary forms for this purpose are available in the Registrar's Office. A student whose reclassification petition is denied by the Registrar may, within five working days or one calendar week, appeal that decision. Complete appeal procedures are available from the Offices of Registrar and Vice President for Student Services, both in Mandeville Hall. Solicitation of Funds The following procedures are followed concerning the solicitation of businesses and private individuals for contributions to projects or organizations at the college: 1. There shall be no soliciting of funds for scholar- ships, loans, grants, equipment, or supplies, 25 unless it is approved by and in cooperation with the Office of the Director of Development and/or others expressly authorized by the President. 2. There shall be no soliciting of prizes or awards either in merchandise or money unless approved by and in cooperation with the offices of the Direc- tor of Development and/or others expressly authorized by the President. 3. The privilege of selling advertising is restricted to the West Georgian unless specific authorization is granted by a committee consisting of the Direc- tor of Development, Director of Public Relations and the Director of Student Activities. Psychological Instability Students showing evidence of psychological in- stability that may pose danger to themselves or to others, or may interfere with the normal functioning of the college, may be required by the Office of Stu- dent Services to see a psychologist or psychiatrist. If the student does not secure psychological help, or if the student's behavior warrants it, he or she may be withdrawn from the college. Confirmation from a psychologist or psychiatrist that the student may return to the college without danger to self or others and will not disrupt the normal functioning of the col- lege is necessary for readmission. Sexual Harrassment Banned Sexual harassment is a very sensitive issue, and charges of sexual harassment can lead to very real legal ramifications for both employees and students of an educational institution. Legal bases for claims of sexual harassment may be made under Title VII of the Civil Rights Act of 1964, as amended, Title IX of the 1972 Education Amendments, and Executive Order 1 1246. An offender is subject to criminal liability for assault and battery and civil actions for tortious interferene with an employment contract, intentional infliction of emotional harm, breach of contract or in- terference with the performance and progress of students. Sexual harassment will not be tolerated by the college and may be grounds for immediate suspension, dismissal or other appropriate action. Sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature constitute sexual harassment when: 1. Submission to such conduct is made explicitly or implicitly a term or condition of an individual's employment or academic standing, or 2. Submission to or rejection of such conduct is us- ed as a basis for employment or academic deci- sions affecting an individual, or 3. Such conduct interferes with an individual's work performance or creates an intimidating, hostile, or offensive environment. An aggrieved student who wishes to file a com- plaint involving sexual harassment should initiate this complaint by discussing the grievance with the ap- propriate dean or director. From that point forward, this official will advise the student appropriately regar- ding additional steps in the grievance process. To obtain a copy of the institution's complete policy statement on sexual harassment or to ask questions concerning sexual harassment, students should con- tact one of these offices: Affirmative Action Office or 222 Mandeville Hall Telephone 834-1472 Campus Extension 472 Students must be aware that they too can be charg- ed with sexual harassment if they make unwanted sex- ual advances. V. P. for Student Services 116 Mandeville Hall Telephone 834-1292 Campus Extension 292 26 Problem Directory Problem Solving Guide Where To Go Place Telephone* Academic Advisement Probation Regulations Activities Add or Drop Courses Addresses Athletics Intercollegiate Intramurals Auditing Classes Bills, Fee Charges Books & Supplies Caps & Gowns Catalogs Changing Majors Check Cashing Closings, Emergency Commencement Continuing Education Co-op Counseling Academic Career Handicapped Personal Credit by Examination Declaring Majors Degree Application Directory Information Dining Facilities Emergencies Employment Events & Activities Fees & Payments Final Exam Schedule Financial Aid Foreign Student Affairs Academic Advisor Administrative Asst. to V.P. Administrative Asst. to V.P. Student Activities Office Registrar's Office Registrar's Office Athletic Department Student Activities Registrar's Office Business Services Campus Bookstore Campus Bookstore Admissions Campus Bookstore Academic Department Business Services Public Safety Public Relations Continuing Education Co-op Education Office Advisor Student Development Student Development Student Development Student Development Testing Office Academic Department Registrar's Office Student Services Food Service Center Snack Bar Public Safety Placement Office Information Center Student Information Center Business Services Registrar's Office Financial Aid Office Student Development Respective Office Sanford 834-1393 Sanford 834-1393 Student Center 834-1364 Mandeville 834-1414 Mandeville 834-1414 H/PE 834-1357 Student Center 834-1364 Mandeville 834-1414 Melson 834-1400 Student Center 834-1256 Student Center 834-1256 Mandeville 834-1290 Student Center 834-1256 Respective Office Melson 834-1400 Aycock 834-1260 Auditorium 834-1390 Continuing Education 832-9703 Building (Dial complete No.) Mandeville 834-1463 Respective Office Mandeville 834-1416 Mandeville 834-1416 Mandeville 834-1416 Mandeville 834-1416 Mandeville 834-1472 Respective Office Mandeville 834-1414 Mandeville 834-1312 Food Service Center 832-1496 (Dial complete No.) Student Center 832-3959 (Dial complete No.) Aycock 834-1260 Mandeville 834-1427 Bonner House 834-1392 Student Center 834-1364 Melson 834-1400 Mandeville 834-1414 Mandeville 834-1265 Mandeville 834-1416 *lf dialing from a campus phone, dial only the last three digits. 27 Problem Where To Go Place Telephone' Fraternities Gl Bill Benefits Grades Graduate School Graduation Honors Program I.D. Cards Information Internships Jobs, off campus Jobs, on campus Legal Advice Library Locate students Lost and Found Meal Tickets Medical Services Organizations Parking Permits Payment of Fines Appeals of Fines Placement Service Post Office Police, Campus Radio Station Reading & Study Skills Readmission Refrigerator Rentals Registration Residence Halls Residency Classification Scheduling Campus Activity Scholarships Social Security Benefits Sororities Student Government Student Handbook Summer School Transcripts Transfer Credit Evaluation Transfer Students Transient Permission Tutoring Veterans Benefits Visitor Parking Pass Weather Closings Withdrawal From course From college Work/Study Program Student Activities Office Registrar's Office Professor Registrar's Office Graduate School Office Registrar's Office Honors Committee Student Activities Office Student Services Placement Office Placement Office Financial Aid Office Rm 113, Business Bldg. WGC Campus Library Student Services Public Safety Campus Bookstore Health Services Student Activities Office Public Safety Public Safety Public Safety Placement Office Campus Post Office Public Safety WWGC FM Developmental Studies Student Development Registrar's Office Campus Bookstore Registrar's Office Residence Life Office Registrar's Office Information & Visitors Center Financial Aid Office Registrar's Office Student Activities Office Student Government Office Student Services Office Registrar's Office Registrar's Office Registrar's Office Admissions Office School Dean Student Development Registrar's Office Public Safety Public Safety Professor & Departmental Office Registrar's Office Financial Aid Office Student Center Mandeville Respective Office Mandeville Mandeville Mandeville Math. Physics Student Center Mandeville Mandeville Mandeville Mandeville Business School Library Mandeville Aycock Student Center Health Center Student Center Aycock Aycock Aycock Mandeville Student Center Aycock Geography Mandeville Mandeville Mandeville Student Center Mandeville Mandeville Mandeville Bonner House Mandeville Mandeville Student Center Student Center Mandeville Mandeville Mandeville Mandeville Mandeville Respective Office Mandeville Mandeville Aycock Aycock Mandeville Mandeville 834-1364 834-1414 834-1414 834-1386 834-1414 834-1380 834-1364 834-1312 834-1427 834-1427 834-1265 834-1243 834-1370 834-1312 834-1260 834-1256 834-1338 834-1364 834-1260 834-1260 834-1260 834-1427 834-1320 834-1260 834-1355 834-1472 834-1416 834-1414 834-1256 834-1414 834-1200 834-1414 834-1392 834-1265 834-1414 834-1364 834-1364 834-1312 834-1414 834-1414 834-1414 834-1290 834-1416 834-1414 834-1260 834-1260 834-1414 834-1265 28 *// dialing from a campus phone, dial only the last three digits. ACADEMIC DEPARTMENTS Department Chairperson Building & Room No. Telephone* Accounting & Finance Dr. Paul Baker Business, 007 834-1244 Administrative Systems Dr. Don Crawford Business, 142 834-1348 and Business Education Art Mr. Bruce Bobick Humanities, 321 834-1235 Biology Dr. Edward Gilbert Biology/Chemistry, Main off. 834-1 31 4 Chemistry Dr. Lucille Garmon Biology/Chemistry, 106 834-1310 Counseling & Educational Psy. Developmental Studies Dr. Arthur L. Sanders Education, 208-A 834-1335 Mr. Charles Wilson Mandeville, 222 834-1472 Early Childhood Education Dr. Harry Morgan Education, 204 834-1303 Economics Dr. Richard F. Fryman Business, 46 834-1340 Educational Leadership Dr. Price M. Michael Education, 204-205 834-1300 English Dr. James Mathews Humanities, 139 834-1220 Foreign Languages Dr. Douglas R. Hilt Humanities, 154 834-1230 Geography Dr. Jim O'Malley Geography, Main Office 834-1353 Geology Dr. Sumner Long Callaway, 101 834-1250 History Dr. Stephen Hanser Social Science, 217 834-1345 Marketing & Management Dr. Frank Hunsicker Business, 111 834-1243 Mass Communications Dr. Chester Gibson Humanities, 310 834-1226 and Theatre Arts Mathematics & Computer Dr. Chatty R. Pittman Math/Physics, 310 834-1380 Science Middle Grades Education/ Dr. George McNinch Education, 204-205 834-1303 Reading Music Dr. Robert Coe Humanities, 105 834-1224 Nursing Ms. Jeanette Bernhardt Biology/Chemistry, 220 834-1407 Philosophy Dr. David Higgins Humanities, 144 834-1230 Physical Education & Dr. Thomas Learning Health/Physical Education, 834-1232 Recreation 201 Physics Dr. Jacobus A. Peterson Math/Physics, 208 834-1375 Political Science Dr. Donald Wells Social Science, 140 834-1342 Psychology Dr. Myron Arons Social Science, 317 834-1423 Secondary Education Dr. Edna Edwards Education, 200 834-1327 Sociology/Anthropology Dr. William T. Simons Social Science, 117 834-1350 Special Education Dr. William Moeny Education, 327 834-1332 "If dialing from a campus phone, dial only the last three digits. 29 DEPARTMENTS AND OFFICES Department Location Telephone* Academic Affairs Admissions Alumni Affairs Arts and Sciences School Athletic Trainer Bookstore Business School Business Office Central Duplicating Food Services Computer Center Continuing Education Cooperative Education Counseling (Student Development) College Program Board Day Care Center Developmental Studies Education School Evening Studies Financial Aid Graduate School Health Services Intercollegiate Athletics Intramural Athletics Job Location and Development Library Payroll Office Placement Post Office President Public Relations Public Safety Registrar Residence Life Student Activities Student Development Center Student Employment Referral Service Student Locator Service Student Government Student Services, Vice President Testing Vice President, Academic West Georgian WWGC Radio Station Visitors Center Sanford Hall Mandeville Hall Alumni House Melson Hall Health-Physical Education Building Student Center Business School Building Melson Hall Auditorium, Basement Food Service Building, Z-6 Math-Physics Continuing Education Building Mandeville Hall Mandeville Hall Student Center Aycock Hall Mandeville Hall Education Center Adamson Hall Mandeville Hall Mandeville Hall Health Center Health-Physical Education Bldg. Student Center Mandeville Hall Irvin S. Ingram Library Melson Hall Mandeville Hall Student Center Sanford Hall Auditorium Aycock Hall Mandeville Hall Mandeville Hall Student Center Mandeville Hall Mandeville Hall Mandeville Hall Student Center Mandeville Hall Mandeville Hall Sanford Hall Student Center Geography & Learning Resources Bonner House 834-1393 834-1290 834-1263 834-1396 834-1232 834-1256 834-1246 834-1400 834-1430 832-1496* 834-1383 832-9703* 834-1463 834-1416 834-1364 834-1459 834-1472 834-1268 834-1461 834-1265 834-1386 834-1338 834-1357 834-1365 834-1421 834-1370 834-1398 834-1427 834-1320 834-1388 834-1390 834-1260 834-1414 834-1200 834-1364 834-1416 834-1427 834-1312 834-1364 834-1292 834-1472 834-1393 834-1364 834-1355 834-1392 "If dialing from a campus phone, dial only the last three digits. 'Not campus extensions. 30 RESIDENCE HALL PAY STATIONS If dialing head residents or resident managers from a campus phone, dial the last three digits only. AYCOCK HALL 2nd floor 832-91 1 1 3rd floor 832-9120 BOWDON HALL Resident Manager 834-1445 1-A (101-116) 832-9121 1-B (117-133) 832-9234 1-C (134-150) 832-9154 2-A (201-216) 832-9199 2-B (217-233) 832-9218 2-C (234-250) 832-9150 3-A (301-316) 832-9233 3-B (317-333) 832-9238 3-C (334-350) 832-9143 BOYKIN HALL Head Resident 834-1432 Alpha Gamma Delta 1-A (101-117) 832-9267 Kappa Delta 1-C (131-147) 832-9277 Chi Omega 2-A (201-217) 832-9251 Phi Mu 2-C (231-247) 832-9268 Alpha Kappa Alpr ia 3-A (301-317) 832-9246 Tri Delta 3-C (331-347) 832-9258 COBB HALL Head Resident 834-1426 1-East (101-122) 832-9280 1-West (136-150) 832-9288 2-East (202-225) 832-9320 2-West (226-248) 832-9314 DOWNS HALL Resident Managei 834-1443 Main Lobby 834-9186 1-B (101-118) 834-9180 1-C (121-136) 834-9183 1-D (141-156) 834-9184 2-B (201-218) 834-9176 2-C (221-236) 834-9179 2-D (214-256) 834-9185 3-B (301-318) 834-9177 3-C (321-336) 834-9182 3-D (341-356) 834-9181 GUNN HALL Head Resident 834-1457 1-A (101-117) 834-9191 1-C (131-147) 834-9190 2-A (201-217) 834-9187 2-C (231-247) 834-9189 3-A (301-317) 832-9334 3-C (331-347) 834-9188 PRITCHARD HALL Resident Manage r 1-N (101-112) 1-W (121-135) 1-S (141-155) 2-N (201-216) 2-W (221-235) 2-S (241-255) 3-N (301-316) 3-W (321-335) 3-S (341-355) ROBERTS HALL Resident Manage 0-B (001-012) 0-C (013-020) 1-B (101-125) 1-C (126-150) 2-A (201-225) 2-B (226-247) 2-C (248-272) 3-A (301-325) 3-B (326-350) ROW HALL Head Resident 1-E (130-145) 2-E (202-219) 3-E (302-319) 1-W (107-121) 2-W (220-238) 3-W (331-338) STROZIER HALL Head Resident 1-N (104-121) 1-S (124-135) 1 Annex (136-157) 2-N (203-220) 2-S (222-240) 2 Annex (241-263) 3 Annex (301-323) TYUS HALL Head Resident Lobby 3rd 4th 5th WATSON HALL Resident Manager 1-A (101-120) 1-B (121-132) 1-C (133-149) 2-A (201-221) 2-B (222-234) 2-C (236-252) 3-A (301-321) 3-B (322-334) 3-C (335-352) Basement by Rec. Room 834-1441 834-9156 834-9114 834-9164 834-9155 834-9123 834-9165 834-9154 834-9163 834-9140 834-1447 832-9504 832-9337 832-9501 832-9383 832-9507 832-9502 832-9399 832-9384 832-9505 834-1446 832-9523 832-9514 832-9520 832-9519 834-9192 832-9516 834-1444 832-9560 832-9556 832-9586 832-9555 832-9524 832-9571 832-9565 834-1442 834-9166 832-9127 834-9208 834-9207 834-1466 834-9234 834-9194 834-9196 834-9235 834-9230 834-9195 834-9228 834-9227 834-9231 832-9590 31 APPENDIX A STUDENT CONDUCT CODE AND DISCIPLINARY PROCEDURES Students are admitted to West Georgia College with the expectation that they will have developed ac- ceptable personal standards of conduct and ethics. Students are expected to have a responsible attitude toward regulations and standards of the college, and the laws of the community, state, and nation, and to respect the standards of their fellow students. College regulations go into effect at the time a student matriculates and continue until the time of graduation or withdrawal. By the act of registration the student implies an acceptance of the standards and regulations which are stated in this handbook and in other publications of the college. Students should realize that they may be held accountable through the college discipline system for their behavior, whether on or off campus, when an offense is directed at the college or a member of the college community and is a violation of the Student Conduct Code. Student Conduct Code I. Relation of College Code to Local, State, and Federal Laws Students are subject to the rules and regulations of the college and to local, state, and federal laws. Violations of the law are prohibited and may be refer- red to the discipline system. II. Academic Irregularity 1 . No student shall give or receive, or otherwise furnish or procure, assistance not authorized in the preparation of an essay, report, examination, or other assignment in an academic course or in the fulfillment of program or degree requirements such as standar- dized examinations. 2. No student shall take, attempt to take, steal, or otherwise obtain, gain access to, or alter in an unauthorized manner any material pertaining to the conduct of a class or to the completion of any pro- gram or degree requirement, including but not limited to tests, examinations, laboratory equipment, roll books, academic records, or electronically stored data. 3. Plagiarism is prohibited. Themes, essays, term papers, tests and other similar requirements must be the work of the student submitting them. Direct quota- tions must be indicated and ideas of another must be appropriately acknowledged. III. Alcoholic Beverages The misuse of alcoholic beverages is strongly discouraged. The drinking, possession, or transpor- tation of alcoholic beverages by any student under legal age is strictly prohibited. Consumption of alcoholic beverages on the cam- pus is prohibited except in rooms occupied by students in residence halls and when authorized at social functions in residence halls, in the area adja- cent to the Student Center known as "Love Valley," in the Food Service Building, at the Alumni House, and in the Pavilion. 1. Alcoholic beverages which are being transported to or from private living quarters must be in a bag or a covering container. 2. Consumption or display of alcoholic beverages is prohibited in residence hall public areas such as hallways, lobbies, recreation rooms, lounges, or restrooms. 3. No student shall be in an intoxicated condi- tion as made manifest by disorderly, obscene, or in- decent conduct or appearance. See also the Alcoholic Beverage Policy on p. 23 of this handbook. IV. Drugs The possession or use (without valid prescrip- tion), manufacture, furnishing, or sale of any drug con- trolled by federal or Georgia law is prohibited. V. Smoking Smoking is not permitted at any time in classrooms, laboratories, or in other posted areas. VI. Misuse of Property Damage to, destruction, removal or other misuse of property belonging to the college, a member of the college community, or a visitor to the campus is prohibited. VII. Disorderly Assembly 1. No student shall obstruct the free movement of other persons about the campus, interfere with the use of college facilities, or materially interfere with the normal operation of the college or with authoriz- ed events held on campus. 2. Outdoor meetings on campus grounds, cleared at least 48 hours in advance through the office of the Vice President for Student Services, may be con- ducted in areas which are generally available to students provided such meetings are conducted in an orderly manner, do not interfere with vehicular or pedestrian traffic, do not interfere with classes, 32 scheduled meetings, and ceremonies, or with other events and processes of the college. 3. The abuse or unauthorized use of sound amplification equipment is prohibited. Use of sound amplification equipment must be approved by the Of- fice of Student Activities. See Appendix C, "Statement on Disruptive Behavior," for further clarification of the college's position on disorderly assembly. VIII. Disorderly Conduct 1. Disorderly or obscene conduct or breach of the peace on college property or at any function spon- sored or supervised by the college or any recognized college organization is prohibited. 2. No student shall push, strike, physically assault, otherwise harass, or threaten to do the same to any member of the faculty, administration, staff, or student body or to any visitor to the campus. 3. No student shall enter or attempt to enter any event sponsored or supervised by the college or by any college organization without credentials for ad- mission, e.g., ticket, identification card, invitation, or any reasonable qualifications established for attendance. 4. No student shall interfere with, give false name to, or fail to cooperate with any properly iden- tified college faculty, administration, or staff person- nel while these persons are in the performance of their duties. See Appendix C, "Statement on Disruptive Behavior," for further clarification of the college's position on disorderly conduct. IX. Falsification of Records No student shall alter, counterfeit, forge, or cause to be altered, counterfeited, or forged, any record, form or document used by the college. No student shall furnish false information to the college. X. Explosives No student shall possess, furnish, sell or use ex- plosives of any kind, including fireworks, on college property or at functions sponsored or supervised by the college or any recognized college organization. XI. Fire Safety 1. No student shall tamper with fire safety equipment. 2. The unauthorized possession, sale, furnishing or use of any incendiary device is prohibited. 3. No student shall set or cause to be set any unauthorized fire in or on college property. 4. No student shall set off a false fire alarm. XII. Weapons Students are prohibited from possession of firearms on college property or at functions spon- sored or supervised by the college or any recognized college organization. XIII. Hazing All rites and ceremonies of induction, initiation, or orientation into college life or into the life of any college groups which tend to occasion or allow physical or mental suffering are prohibited. See Ap- pendix B for a more complete definition of hazing. XIV. Joint Responsibility for Infractions Students who act with others to violate college regulations have individual and joint responsibility for such violation and such concerted acts are prohibited. XV. Littering The disposing of any form of litter on the cam- pus other than in designated receptacles is prohibited. XVI. Student Identification Cards 1. Lending, selling or otherwise transferring a student identification card or meal ticket is prohibited. 2. The use of a student identification card or meal ticket by anyone other than its original holder is prohibited. 3. Students are required to present their iden- tification cards when requested by any authority charged with the conduct of student affairs or by a Public Safety officer. XVII. Animals Animals, except for those needed to assist han- dicapped persons, are prohibited from all buildings on campus unless required for research or class experiments. XVIII. Payment of Fees, Charges, or Fines Students are required to pay fees, charges, and fines within the specified time. XIX. Local Addresses Students are required to maintain their current local addresses with the Registrar. XX. Theft 1 . Students shall not sell textbooks not their own without written permission of the owners. 2. Students shall not take, attempt to take, or keep in their possession, items of college property, or items belonging to students, faculty, staff, student groups, or visitors to the campus without proper authorization. XXI. Unauthorized Use of College Facilities 1. No student shall make unauthorized entry in- to any college building, office, or other facility; nor shall any person remain without authorization in any college facility after normal closing hours. 2. No student shall make unauthorized use of any college facility or service. 3. Unauthorized possession or use of college 33 keys is prohibited. 4. Students and/or student groups may not make reservations in their names for outside groups or organizations to use college space. XXII. Gambling Gambling is prohibited. XXIII. Repeated Violations Repeated violations of published rules and regulations of the college, which cumulatively in- dicate an unwillingness or inability to conform to the standards of the college for student life, will result in the severest penalities applicable. XXIV. Misuse of College Name Use of the college's name for soliciting funds or for some other activity without prior approval of pro- per college authorities, or any misuse of the college's name, is prohibited. XXV. Solicitation The following forms of solicitation, when approv- ed by the appropriate administrative office, are permitted: 1. Fundraising activities by organizations related to the college. 2. Distribution of information in public areas. All other solicitation is prohibited. XXVI. Violations of Campus Motor Vehicle Regulations are Prohibited. (see "Traffic Code") XXVII. Violations of College Housing Regulations are Prohibited. (see "Residence Hall Handbook") XXVIII. Changing Student Conduct Code Changes in the Student Conduct Code shall be approved by the Faculty Senate and the President of the college. DISCIPLINARY PROCEDURES When a student is charged with violation of con- duct regulations, disposition of the student's case shall be afforded according to college due process re- quirements and in keeping with the procedures outlin- ed below: 1. All complaints of alleged violation by students shall be made in writing to the Office of Student Ser- vices. Each complaint shall contain a statement of facts outlining each alleged act of misconduct. 2. Students shall be notified in writing that they are accused of violations and asked to come in for a conference to be apprised of the complaint, the nature of the evidence against them, and the names of witnesses. During the conference, students shall be advised that their cases have been referred to the discipline system and they shall be asked to plead in- nocent or guilty of the charges. Students shall be ad- vised of the following options and asked to indicate their preference: a. A hearing before the Student Judiciary Commission.* b. A hearing before a college official. c. Waiver of a hearing. 3. Students are expected to notify their parents or guardians of the charges. Parents or guardians may request a conference with college officials. College officials will assume, unless notified otherwise, that the student is a dependent according to the Internal Revenue Code of 1954, Section 152, and may at their discretion notify the student's parents or guardian of the disciplinary case. 4. Decisions reached by the Student Judiciary Commission shall be communicated in writing to the Vice President for Student Services as a recommen- dation. The commission will specify the action re- quested and the rationale. 5. Students shall be notified in writing of final decisions and of their right to appeal. In cases of ap- peal, sanctions shall be suspended pending the final outcome on campus, except as specified in Item #8 under "Rights of Student Defendants." *lf at any time the Student Judiciary Commission is unavailable for a timely hearing, another panel may be convened by the Vice President for Student Ser- vices for the purpose of hearing discipline cases. RIGHTS OF STUDENT DEFENDANTS Rights of students related to disciplinary procedures include the following: 1. The right to written and adequate notification of the hearing. 2. The right to written notification of the specific alleged violation. 3. The right to be present at the hearing without academic action resulting from class absence. 4. The right to have an advisor present. 5. The right to produce evidence, call and cross- examine witnesses, raise questions as to the pro- cedure, or remain silent. 6. The right of access to a tape-recording or writ- ten summary of the proceedings which will be made available at the student's request. 7. The right to appeal disciplinary decisions. 8. The right to attend classes and to have access to college facilities until the hearing process is com- pleted on campus. Exceptions are made when the stu- dent's presence may constitute a danger to self, others, or property, or may interfere with the normal operations of the college. In such cases, the Office of Vice President for Student Services may impose temporary protective measures, including suspen- sion, pending a hearing at the earliest possible time. 34 DISCIPLINARY MEASURES The following are possible disciplinary measures which may be imposed upon a student for an infrac- tion of the Student Conduct Code. This list may be enlarged or modified to meet particular circumstances in any given case. 1 . Disciplinary warning an oral or written state- ment of disapproval to the student. 2. Disciplinary probation notice to the student that any further violations of college rules or regula- tions likely will result in suspension. Disciplinary pro- bation may also include the setting of restrictions on participation in college activities or entry into certain college facilities. 3. Disciplinary suspension severance of the student's relationship with the college for a specific period of time. 4. Expulsion permanent severance of the stu- dent's relationship with the college. 5. Restitution reimbursement for damage to or misappropriation of property. 6. Service to the college. 7. Forced withdrawal from the academic course within which an offense occurred without credit for the course. 8. Change in grade by the instructor for the course in which an academic irregularity occurred. 9. Cancellation of a residence hall contract. APPEALS Within five days after a finding is rendered, a stu- dent may appeal a decision to the President, who may appoint a representative to hear the appeal. Appeals should be based on one or more of the following allegations: (1) that the procedures established for handling judicial matters were not followed at a lower level; (2) that the procedures used were so lacking in fairness to the student as to prejudice the opportuni- ty for a fair hearing; (3) that the act for which the stu- dent is being subjected to disciplinary proceedings is not prohibited under the rules and regulations of West Georgia College; (4) that the sanction applied at a lower level is wholly out of proportion to the seriousness of the act, or represents bias and pre- judice toward the student. On appeal, the President or the President's designated representative may decline to review a disciplinary decision, may affirm, nullify, or reduce the sanction issued, may restore the original sanction, or may return the case to whatever level of adjudication considered appropriate. The President may also review, on his/her own initiative, any disciplinary deci- sion. The President may affirm, nullify, or reduce the sanction issued, may restore the original sanction, or may return the case to whatever level of adjudication the President feels is appropriate. Should the aggrieved student be dissatisfied with a decision of the President's representative, the stu- dent shall have the right to appeal within five days to the President. The decision of the President shall be final so far as the institution is concerned. Should the aggrieved student be dissatisfied with the President's decision, application may be made to the Board of Regents, without prejudice, for a review of the decision. The ap- plication for review shall be submitted in writing to the Executive Secretary of the Board within a period of twenty days, following the decision of the Presi- dent. This application for review shall state the deci- sion complained of and the redress desired. A review of the Board is not a matter of right, but is within the sound discretion of the Board. If the application for review is granted, the Board, or a committee of the Board, or a Hearing Officer appointed by the Board shall investigate the matter thoroughly and report its findings and recommendations to the Board. The Board shall render its decision thereon within sixty days from the filing date of the application for review or from the date of any hearing which may be held thereon. The decision of the Board shall be final and binding for all purposes. APPENDIX B COLLEGE HAZING POLICY All rites, ceremonies or practices of initiation or orientation into college life, or into the life or member- ship or any college group or organization, should be of an educational, historical, functional, and inspira- tional nature consistent with the accepted principles of higher education at West Georgia College. Any rites of induction, practices, ceremonies, or behaviors which tend to occasion, require or allow mental or physical suffering are prohibited. Specifically, hazing is defined as any action taken or situation created, intentionally or unintentionally, on or off campus, which could be reasonably expected to produce mental or physical discomfort, embarrass- ment, harassment, ridicule, the violation of college rules and regulations, the violation of the laws or policies of the parent organization and/or the violation of any local, state, or national laws. All rules and regulations of West Georgia College as well as local, state, and national laws shall supersede those policies of national or local organizations. All assessments as to the appropriateness of an action will be considered within the context of the standards of the total college community. Activities considered to be hazing shall include one or both of the following elements: (1) coercion, either overt or covert, and (2) production of physical or mental discomfort in either the participants or spec- tators. Such activities suggested by a group or a 35 member of a group to new or trial members will be considered covert coercion even if the activity is said to be "Voluntary." Several specific actions or practices that are con- sidered to be hazing are: (1) Paddling in any form (2) Physical and psychological shocks (3) Performances producing excessive fatigue, physical exhaustion, or physical injury (4) Performances that are hazardous or dangerous in any way (5) Tasks of personal servitude (6) Physical disfigurements (temporary or permanent) (7) Wearing or displaying of improper apparel or other articles in public (8) Nudity in public (9) Any morally degrading or humiliating games or other activities (10) Any late work sessions or meeting which in- terfere with scholastic activities or requirements (11) Loud noises or other activities which disturb the neighborhood (12) Activities or actions that require or include theft (13) Any action which brings the reputation of the group or organization into public disfavor or disrepute. IMPLEMENTATION Each and every organization has the responsibili- ty for informing its membership, both old and new, of any important college policies including those on haz- ing. All West Georgia College organizations are responsible for the actions of all visiting members, friends, and/or alumni who will be subject to the same behavioral standards and policies as members of the organization. The Student Activities Office staff members will assist in the proper implementation of these policies. Complaints and charges of violations will be in- vestigated, and if substantiated, appropriate action will be taken. It is possible for either individuals or organiza- tions to be held responsible in the event these policies are violated. Violations may result in college disciplinary action and/or legal action through the courts. College disciplinary action may include the withdrawal of college recognition from offending organizations through a due process hearing. NOTE: These policies apply to "Little Sis" groups, interest groups, pledges, associate member classes, and generally any activity associated with any student organization recognized by the college. Each organization must file with the Student Ac- tivities Office by October 15 of each year a signed copy of the College Hazing Policy. If a copy is not fil- ed by October 15, college disciplinary action may be taken. APPENDIX C STATEMENT ON DISRUPTIVE BEHAVIOR The following is the policy of the Board of Regents regarding disruptive behavior in any institu- tion of the University System of Georgia. The rights, responsibilities and prohibitions contained in this Statement are incorporated as a part of the regula- tions of West Georgia College. The Board of Regents of the University System of Georgia reaffirms its policies to support fully freedom of expression by each member of the academic community and to preserve and protect the rights and freedom of its faculty members and students to engage in debate, decision, peaceful and non-disruptive protest and dissent. The following statement relates specifically to the problem describ- ed below. It does not change or in an way infringe upon the board's existing policies and practices in support of freedom of expression and action. Rather, it is considered necessary to combat the ultimate ef- fect of irresponsible disruptive and obstructive ac- tions by students and faculty which tend to destroy academic freedom and the institutional structures through which it operates. In recent years a new and serious problem has appeared on many college and university campuses in the nation. Some students, faculty members, and others have on occasion engaged in demonstrations, sit-ins and other activities that have clearly and deliberately interfered with the regular and orderly operation of the institution concerned. Typically, these actions have been the physical occupation of a building or campus area for a protracted period of time or the use or display of verbal or written obscenities involving indecent or disorderly conduct. These actions have gone beyond all heretofore recognized bounds of meetings for discussion, per- suasion, or even protest in that: (1) acquiescence to demands of the demonstrators is the condition for dispersal, and (2) the reasonable and written direc- tions of institutional officials to disperse have been ignored. Such activities thus have become clearly recognizable as an action of force, operating outside all established channels on the campus, including that of intellectual debate and persuasion which are at the very heart of education. 36 The Board of Regents is deeply concerned by this new problem. Under the Constitution of the State of Georgia, under all applicable court rulings, and in keeping with the tradition of higher education in the United States, the Board is ultimately responsible for the orderly operation of the several institutions of the University System and the preservation of academic freedom in these institutions. The Board cannot and will not divert itself of this responsibilty. Of equal, or even greater importance, such action of force as has been described above destroys the very essence of higher education. This essence is found in the unhampered freedom to study, in- vestigate, write, speak, and debate on any aspect or issue of life. This freedom, which reaches its full flowering on college and university campuses, is an essential part of American democracy, comparable to the jury system or the electoral process. For these reasons and in order to respond direct- ly and specifically to this new problem the Board of Regents stipulates that any student, faculty member, administrator, or employee, acting individually or in concert with others, who clearly obstructs or disrupts any teaching, research, administrative, disciplinary or public service activity, or any other activity authoriz- ed to be discharged or held on any campus of the University System of Georgia is considered by the Board to have committed an act of gross irrrespon- sibility and shall be subject to disciplinary procedures, possibly resulting in dismissal or termination of employment. The Board reaffirms its belief that all segments of the academic community are under a strong obliga- tion and have a mutual responsibility to protect the campus community from disorderly, disruptive, or obstuctive actions which interfere with academic pur- suits of teaching, learning, and other campus activities. The Board of Regents understands that this policy is consistent with resolutions adopted by the American Association of University Professors in April, 1968, by the Association of American Colleges in January, 1968, and by the Executive Committee of the Association for Higher Education in March, 1968, condemning actions taken to disrupt the operations of institutions of higher education. APPENDIX D PROCEDURES IN APPEALS ON GRADES Educational institutions have the responsibility for evaluating students by standards and a grading system which is publicized and known to faculty and students. The responsibility for determining the grade of each student rests on the faculty member who has responsibility for teaching the course in which the stu- dent is enrolled. A grade originally assigned may be changed only with the consent of the faculty member responsible for the grade, unless the change is made for process reasons only. A student who feels that the grade he/she receiv- ed in the class is arbitrary or unfair is entitled to a hearing before an impartial committee of the faculty. However, before appealing to the Committee, the stu- dent should exhaust all administrative remedies through the department chairmen and appropriate deans. In order to guarantee procedural fairness to both the student and the faculty member involved, the following procedures shall govern such hearings: 1. The hearing committee shall be the Subcom- mittee on Academic Appeals of the Faculty Senate Committee on Academic Policies and Procedures. The Subcommittee shall be com- posed of those faculty members who con- stitute its regular membership. No member of the Committee who is otherwise interested in the particular case shall sit in judgment dur- ing the proceeding. 2. Both the student and faculty member shall be present during the hearings (except when the committee deliberates for its decision). Each shall be given opportunity to present his/her case and to refute the case presented by the other. 3. The burden of proof of arbitrary or unfair grading rests on the student. The student should realize such a charge is a serious one and refrain from taking capricious action. 4. All matters upon which the decision will be based must be introduced during the pro- ceedings before the Committee. The decision shall be based solely upon such matters. 5. Upon finding for the student, the Committee will in each instance attempt to counsel the faculty member to voluntarily redress the grievance. In the event such counseling is in- effective, the committee may recommend disciplinary action against the faculty member to be taken by the appropriate administative official. 37 APPENDIX E PROCEDURES FOR APPEALS ON UNDERGRADUATE ADMISSION OR READMISSION The admissions policy of West Georgia College is designed to admit those students who will have a reasonable chance of success and who seemingly will profit from the educational program of the college. A student is considered for admission without regard to race, creed, sex, or national origin. Admission re- quirements are those stated in the most current issue of the West Georgia College Bulletin. Whenever an applicant for admission or readmis- sion to the undergraduate school shall be denied ad- mission or shall feel that his/her application has not been given due consideration, such applicant shall have the right to appeal in accordance with the follow- ing procedure: (Decisions on readmission are made by the Vice President and Dean of Faculties, who has the same responsibilities in readmisson cases as does the Director of Admissions in new admissions cases.) 1. The applicant shall submit his/her appeal in writing to the Director of Admissons (Vice President). The applicant shall explain the reasons for his/her appeal and enumerate all factors, both personal and academic, which he/she considers to be relevant to the appeal. The Director of Admissions (Vice President) may: a. reopen consideration of the individual's ap- plication on the basis of the additional factors presented by the applicant; or b. refer the appeal to the Subcommittee on Academic Appeals of the Senate Committee on Academic Policies and Procedures, for recommendation regarding the case to the Director of Admissions (Vice President). The procedure in this instance is as follows: (1) The applicant shall be advised of his/her right to appear in person before the Committee; (2) The applicant appearing before the Com- mittee shall have the right to be assisted by an advisor of his/her choice; (3) The Committee will review all facts and cir- cumstances connected with the case. All mat- ters upon which the decision will be based must be introduced during the proceedings before the Committee. The decision shall be based solely upon such matters. Should the applicant be dissatisfied with the Director of Admissions' (Vice President's) decision regarding his/her appeal, he/she shall have the right to further appeal as specified in Section J-2, Appeals, of the Bylaws of the Board of Regents of the University System of Georgia. The procedure in this instance is as follows: a. Within five days of the decision by the Director of Admissions (Vice President), the applicant shall appeal in writing to the Presi- dent of the College, but in the case of new ad- missions the appeal shall be made first to the Vice President for Student Services. b. In making his decision, the President shall refer to the appeals decision of the Subcom- mittee on Academic Appeals. c. After consideration of the Committee's report, the President shall within five days make a decision which shall be final so far as the college is concerned. d. Should the applicant be dissatisfied with the decision of the President, he/she shall have the right to appeal in writing to the Board of Regents. Such an appeal shall be submit- ted to the Executive Secretary of the Board within ten days after the President's decision and shall recite all reasons for dissatisfaction with the previous decision. The Board or a committee of the Board shall investigate the matter thoroughly and make its decision which shall be final and binding for all purposes. 38 APPENDIX F ACADEMIC REQUIREMENTS FOR RECEIVING FINANCIAL AID In order to receive financial aid at West Georgia College, students must meet the standards specified here for acceptable academic performance and for satisfactory progress toward the completion of their programs of study. The standards are established within the framework of applicable federal regulations specifically for the purpose of determining the eligibility of students to receive aid under any of the federally funded Title IV programs, including Pell Grant, National Direct Student Loan, Supplemental Educational Opportunities Grant, College Work-Study, Guaranteed Student Loan, Parent Plus Loan, and Georgia Incentive Grant programs. A. Satisfactory Academic Standing Policies gover- ning the academic standing of students are defin- ed in the West Georgia College Undergraduate Catalog. Students must meet the standards listed below in order to remain eligible to receive finan- cial aid. 1. Students in good standing may receive aid. 2. Students who are placed on academic probation remain eligible to receive aid in the initial quarter of probationary enrollment but lose eligibility for aid in the next quarter if they fail to earn a C(2.0) or better GPA in at least 10 hours of work in the initial quarter of probation. 3. As long as students on academic probation con- tinue to make satisfactory progress by earning a 2.0 GPA or better in at least 10 hours each quarter, they may continue to receive aid. 4. Students who have lost their eligibility to receive aid under this provision for satisfactory academic standing may reestablish their eligibili- ty for future awards only upon regaining the academic status of good standing. 5. Under adverse, unusual circumstancs beyond the student's control, exceptions to policies gover- ning the academic standing of students may be made in order not to penalize students unfairly. 6. Students are reminded that the 10 hour minimum referred to here does not alter the nor- mal requirements that they be enrolled in a specified number of hours in order to be eligible to receive designated funds. Normally, students must take a full course load of 12 or more hours to be eligible for full financial aid benefits. B. Developmental Studies The college offers a Developmental Studies Program through which selected students are placed in from one to three developmental courses at the time of admission. Some students are required to enroll in Developmental Studies courses after their initial enrollment. Academic standards for the Developmental Studies Program are printed in the WGC Undergraduate Catalog. 1. Developmental Studies students may receive financial aid for up to three quarters in the Developmental Studies Program provided they meet the institution's requirements for making satisfactory progress in the program. Those who do not make satisfactory progress are dismissed. 2. If, because of exceptional or extenuating cir- cumstances and according to program guidelines, students are given one additional quarter to com- plete their Developmental Studies requirements, they may continue to receive aid this one addi- tional quarter but will lose eligibility for aid in future quarters unless all program requirements have been met. 3. Students who meet all Developmental Studies Program requirements are eligible for financial aid in their next quarter of enrollment provided they meet the criteria given in the above section entitl- ed "Satisfactory Academic Standing" as well as other applicable standards. C. Progress toward Program Completion Students receiving financial aid are expected to make satisfactory progress toward the completion of their program of study, and annually, before new awards are issued, their records are reviewed to assure that they meet the following provisions. 1. Students must earn passing grades in at least 60% of all hours for which they register and receive financial aid during the year in order to re- main eligible for aid during the next award period. Grades of A, B, C, D, IP, and S are considered pass- ing; grades of F, WF, I, U, and W are considered unsatisfactory and are not passing for purposes of this review. 2. Students who have lost eligibility for aid under this provision may re-establish their eligibility for future awards by passing at least 15 hours with a GPA of C (2.0) or better in one quarter at their own expense. 3. If students are forced to withdraw from courses or otherwise cannot satisfactorily complete a por- 39 tion of their coursework because of extraordinary circumstances beyond their control, these factors may be considered mitigating circumstances in determining the student's continuing eligibility to receive aid. It is the student's responsibility to pro- vide the Director of Financial Aid with a written ex- planation of such circumstances at the time of the occurrence or shortly thereafter. 4. The Director of Finanical Aid may at any time cancel the remainder of a student's award if he becomes aware that the student is not actively pur- suing his coursework, is habitually withdrawing from a majority of classes before midterm, or is reported by professors for flagrant non-attendance of classes. Such students may re-establish eligibility to receive aid in future quarters by pass- ing at least 15 hours with a GPA of C (2.0) or bet- ter in one quarter. D. Time Limit on Program Completion Students are expected to complete their programs of study within a reasonable period of time, and they may not receive financial aid after attempting the max- imum number of hours indicated for their degree program. These limits, listed below, are exclusive of any required Developmental Studies courses and any prerequisite credit courses required by the student's academic department. Affected students will lose their eligiblity for aid following the quarter in which they reach or exceed the maximum number of hours allowed. Number of Attempted Hours Degree Program After Which No Aid is Allowed 196-hour Bachelor's Degree 45-50 hour Master's Degree 60-61 hour Master's Degree 45-hour Specialist Degree 245 60 75 60 90-hour Associate Degree 101-hour Associate Degree (Nursing) 115 130 E. Appeals Once the institution has determined that students are not meeting minimum academic stan- dards or not making satisfactory progress accor- ding to its established guidelines, it cannot waive the requirement and disburse Title IV funds to the affected students. 1. Students who feel that they have been treated unfairly or that the College's policies have not been administered properly may, however, after at- tempting to settle their grievances with the Direc- tor of Financial Aid, appeal their cases in writing to the Vice President for Student Services or his designee. 2. In all instances students are assured the rights of due process in the handling of their appeals. 3. The Vice President or his designee may con- sider the case and render a decision or he may refer it to the standing Faculty Senate Committee on Student Services or to a subcommittee of that group for a recommended outcome in the case. 4. Should a student be dissatisfied with the deci- sion received from the Vice President for Student Services, the student may, within 10 days of the Vice President's notification, appeal this decision in writing to the President of the College, who has final authority in all matters relating to the ad- ministration of the College. Policies of the Board of Regents of the University System of Georgia govern all matters of appeal from this point forward. APPENDIX G FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT: CONFIDENTIALITY OF STUDENT RECORDS The Family Educational Rights and Privacy Act of 1974 (FERPA) is a federal law which states that an educational institution must establish a written in- stitutional policy concerning the confidentiality of stu- dent education records. In accordance with the Act, students at West Georgia College have the following rights: 1. The right to inspect and review their own education records covered by the Act 2. The right to challenge (seek correction of) the contents of these records 40 3. The right to a formal hearing, if necessary, for a fair consideration of such a challenge 4. The right to place an explanatory note in their record in the event that a challenge of contents is unsuccessful 5. The right to control, with certain exceptions, the disclosure of the contents of their records 6. The right to be informed of the existence and availability of the institutional policy covering FERPA rights 7. The right to report violations of FERPA legislation to the U.S. Department of Education. Types of Educational Records West Georgia College maintains the following "education records" as defined by the Act. Record 1. Admission record or Student File 2. Permanent academic record (transcript) Academic Advise- ment record Admission to Teacher Education record 5. Student Teaching 3. 4. 6. Academic or adminis- trative department record 7. Discipline record 8. Financial Aid record 9. Placement record 10. Personal counseling record 11. Medical record 12. Financial record Person to Contact Registrar (The Director of Admissions or the Dean of the Graduate School may interpret items per- taining to admission in the Student File) Registrar Faculty Advisor Dean of the School of Education Director of Field Experiences Appropriate department chairperson or administrator Associate Dean of Stu- dent Services Director of Financial Aid Director of Placement and Cooperative Education Assistant Dean of Stu- dent Services for Student Development Director of Health Services Director of Fiscal Affairs Procedures for Inspection and Review A student who wishes to inspect and review his/her education records may do so by submitting a written request to the official responsible for the specific record desired. The responsible official will respond within 45 days of the request by sending the student a copy of the requested record or arranging an ap- pointment for the student to review the requested record. Copies of education records, with certain excep- tions, may be obtained by the student at the cost of $.10 per page. Copies of a student's permanent academic record (transcript) will be provided at the cost of $1.00. The college reserves the right to deny a copy of an education record for which a financial "hold" exists or a transcript of an original source document which exists elsewhere. Records Not Available to Students West Georgia College will not permit access to the following types of information: 1. Financial information submitted by parents 2. Confidential letters of recommendation submitted prior to January 1, 1975 3. Confidential letters and recommendations to which a student has waived the right of inspection 4. Any part of a record pertaining to another student 5. Information specifically excluded under the Act's definition of "education records:" records main- tained by a college employee only for that person's own use, student employee records, alumni records, student medical and counseling records (may be personally reviewed by a physician or other appropriate professional of the student's choosing), records maintained by the Department of Public Safety for law enforcement purposes. Release of Information West Georgia College will not permit access to or release of any personally identifiable information without the written consent of the student except in the following circumstances: 1. A student's education records may be released without consent to officials within the college with "legitimate educational interest." School officials are those college employees with general or specific responsibility for promoting the educational objectives of the institution and include, but are not limited to, teachers, faculty advisors, counselors, administrators, sponsors of clubs and organizations, members (including students and alum- ni) of official college committees, and clerical person- nel employed to assist college officials in discharg- ing professional responsibilities. Legitimate educational interests are defined as those interests which are essential to the general pro- cess of higher education. Legitimate educational in- terests include, but are not limited to, teaching, research, public service, academic advising, counsel- ing, discipline, job placement, financial assistance, and medical services. In addition, the college officially recognizes appropriate co-curricular activities which are generally supportive of the overall goals of the in- stitution, including such activities as varsity and in- tramural sports, social fraternities and sororities, special interest clubs, and student government. 2. College officials may provide "directory informa- tion" concerning an individual student. This informa- tion includes name, address, telephone number; date and place of birth; height and weight of members of athletic teams; major classification; participation in athletics and student activites; dates of attendance; degrees, awards and honors; and the most recent in- stitution attended. Directory information is generally available for release unless a student specifically re- quests in writing that this information not be releas- ed.This request must be submitted in writing to the Registrar's Office by October 1 annually. 3. The institution may also release personally iden- tifiable information contained in a student's record to the following: officials of other institutions in which a student seeks to enroll; government officials seek- ing information in connection with audit and evalua- tion of federal and state supported education pro- 41 grams; persons and organizations providing student financial aid; persons or organizations conducting research for the development of tests, administration of financial aid, or the improvement of instruction; ac- crediting agencies; parents of dependent students as defined by Internal Revenue Code of 1954, Section 152 (except medical and counseling records); persons in an emergency in order to protect the health and safe- ty of the student or of others; persons in compliance with a judicial order or subpoena. In order to gain access to their dependent student's records, parents must execute a notarized affidavit, obtained from the Registrar, and may be required to furnish certified copies of their latest income tax retum(s). The Registrar or other responsible college official will in each case make a reasonable attempt to notify the student of the disclosure. In the processing of discipline cases college of- ficials may feel they should contact the parents or guardian of a student accused of Conduct Code viola- tions. In such cases, or when a student has been ar- rested, college officials will assume, unless they are notified to the contrary, that the student is a depen- dent according to the Internal Revenue Code of 1954, Section 152, and may at their discretion notify the parents or guardian of the disciplinary action or the arrest. The college offices maintaining education records shall keep a record of all parties requesting or obtain- ing access to a student's record (except in case of re- quests by student for access to his/her own record, by school officials, by parties with specific written consent of the student, or by parties requesting direc- tory information). Procedures for Challenging the Contents of an Education Record A student may challenge the contents of an educa- tion record which he/she considers to be inaccurate or misleading. A student shall initiate a challenge by submitting a written request to the custodian of the particular record in question who shall attempt to resolve the problem through informal discussions. If a challenge to a record is not satisfactorily resolved by this procedure, the student may request a formal hearing by writing to the Chairperson of the Subcom- mittee on Academic Appeals of the Faculty Senate Committee on Academic Policies and Procedures in care of the Vice-President for Academic Affairs. A stu- dent requesting a hearing will be notified in writing of the date, place and time of his/her hearing. At the hearing the student may present evidence in support of his/her request and may be assisted by an advisor. Decisions of the hearing panel are final. If the deci- sion of the hearing board is unsatisfactory to the stu- dent, he/she may place in the education records his/her own statement commenting on the informa- tion contained in the record and setting forth any reason for disagreeming with the decision of the hear- ing panel. A student may waive any of his/her FERPA rights including the release of his/her education records by providing written consent. Such consent must be signed and dated by the student and specify the ex- act purpose of the waiver or release. Copies of this policy are available in the Offices of the Registrar and the Dean of Student Services, and the policy is published annually in The Uncatalog, the student handbook. Students have the right to file a complaint with the Department of Education concern- ing alleged failure of the college to comply with the requirements of the Act. APPENDIX H CONFIDENTIALITY OF LIBRARY PATRON RECORDS The library registration and circulation records of the Irvine Sullivan Ingram Library are confidential. Registration records include any information the library requires the faculty, staff, students and special borrowers to provide in order to become eligible to borrow materials. Circulation records include all in- formation which identifies a faculty or staff member, student or special borrower as borrowing particular materials. Except in accordance with proper judicial order and with permission of the designated ad- ministrative off icer(s) of West Georgia College, no per- son shall make known in any manner any information contained in such records unless written permission from the borrower is given. Nothing in this statement, however, shall prevent the use of such records by authorized Ingram Library personnel in the performance of his or her routine duties. 42 APPENDIX I PROCEDURES FOR APPEALS IN CASES OF ACADEMIC DISHONESTY Traditionally educational institutions have established and maintained their academic environ- ment by establishing high standards of scholarship and personal conduct for all members of the academic community. Corollary procedures are established to deal with those situations where these standards have been breached.* Our concern here is with cases in- volving alleged academic dishonesty (cheating, plagiarism, falsification of academic records). It is assumed that most cases will be directly related to the classroom and an individual professor. It is further assumed that the professor will take ap- propriate corrective measures.** The purpose of the Subcommittee on Academic Appeals is to formally review student complaints about these corrective ac- tions if no satisfaction is realized through normal ad- ministrative appeal procedures (department chairman, dean of school, Dean of Faculties). In order to guarantee fairness and proper pro- cedural safeguards for all concerned, the committee shall be guided by the following procedures when reviewing an appeals case: 1. The hearing committee shall be the Subcom- mittee on Academic Appeals of the Faculty Senate Committee on Academic Policies and Procedures. No member of the Committee who is otherwise interested in the particular case shall sit in judgment during the proceeding. 2. The Committee will hear the case only if the student has exhausted all administrative remedies through department chairmen, ap- propriate school dean, and Dean of Faculties. 3. The student shall be given written advanced notification of the time and the place of hearing. 4. The student appearing before the Committee shall have the right to be assisted by an ad- visor of his/her choice and shall have the burden of proof. 5. The student shall have the opportunity to testify and to present evidence and witnesses in his/her behalf. He/she shall have an oppor- tunity to hear and question adverse witnesses. In no case shall the Committee consider statements against him/her unless he/she has been advised of their content and the names of those who made them, and unless he/she has been given an opportunity to rebut un- favorable inferences which might otherwise be drawn. 6. All matters upon which the decision will be based must be introduced into evidence at the proceeding before the Committee. The deci- sion shall be based solely upon such matters. 7. In the absence of a transcript, a tape recording of the hearing shall be made. The department or office originating the case shall provide tapes for the recording. 8. The decision and recommendation(s) of the committee will be submitted in writing to the Dean of Faculties. *See the Student Conduct Code, "Article II. Academic Irregularity. " *lf preferred, the professor may refer the case in writing to the Office of the Vice President for Student Services for processing through the discipline system of the college, in which case a decision regarding the matter will be rendered through the discipline system, and the appeal pro- cedures specified in the College's "Disciplinary Procedures" will apply. 43 APPENDIX J APPEALS TO THE BOARD OF REGENTS Any person in the University System for whom no other appeal is provided, and who is aggrieved by a final decision of the President of an institution, may apply to the Board of Regents, without prejudice to his position, for a review of the decision. The applica- tion for review shall be submitted in writing to the Ex- ecutive Secretary of the Board within a period of twen- ty days following the decision of the President. It shall state the decision complained of and the redress desired. A review by the Board is not a matter of right, but is within the sound discretion of the Board. If the application for review is granted, the Board, or a com- mittee of the Board, or a Hearing Officer appointed by the Board, shall investigate the matter thoroughly and report their findings and recommendations to the Board. The Board shall render its decision thereon within sixty days from the filing date of the applica- tion for review or from the date of any hearing which may be held thereon. The decision of the Board shall be final and binding for all purposes. 44 Notes H 45 Notes 46 Notes I 47 m Notes 48