/? "0, v^ The Umatalog Georgia cllege STUDENT HANDBOOK g^gf The Mcintosh Memorial, a granite block resembling narrow doorsteps, is the official logo of West Georgia College. The memorial came to the campus from the Mcintosh Reserve located south of Carrollton. Chief William Mcintosh had a large granite stone hewn into steps for his visitors to mount their horses when visiting his home and guest house. Mcintosh was chief of the Creek Indian nation in the early 1800s and rose to the rank of brigadier general in the American army under his fhend General Andrew Jackson. The nearly 200-year-old granite rock from which West Georgia College's logo was designed has been on the campus since 1916 when it was moved from the Mcintosh reserve and used as the cornerstone in a girls' dormitory. It now rests in a park located on Front Campus Drive. West Georgia College is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award associate, bachelor's, master's, and education specialist's degrees. Published by the Office of the Vice President for Student Services, July 1995 West Georgia College Carrollton, Georgia 301 1 8 A Unit of the University System of Georgia AFFIRMATIVE ACTION/EQUAL OPPORTUNIIT INSTITUTION The contents of this student handbook are current as of the date of publication. Policies, regulations, programs and costs do change however, and any revisions of such will supersede the contents of this book and will be broadly published to the college community. This handbook is prepared for the convenience of students and does not constitute an official publication of the Board of Regents of the University System of Georgia. In case of any divergency from or conflict with the Bylaws or Policies of the Board of Regents, the official Bylaws and Policies of the Board of Regents shall prevail. The statements set forth in this hand- book are for informational purposes only and should not be construed as the basis of a contract between a student and this institution. While every effort has been made to insure accuracy of the material stated herein, the College reserves the right to change any provision listed in this handbook without actual notice to individual students. Every effort will be made to keep students advised of such changes. information regarding academic requirements for graduation will be available in the offices of the Registrar, Vice President for Academic Affairs, and Deans of Schools. It is the responsibility of each student to keep himself or herself apprised of current graduation requirements for a degree program in which he or she is enrolled. West Georgia College is in compliance with Title VI of The Civil Rights Act of 1 964 and all other applicable federal and state regulations. This means that we don't discriminate on the basis of race, color, creed, national origin, religion, sex, age, handicap, or status as a veteran. 1995-96 Sttideni Guide to West Georgia College m Dear West Georgia College Students: West Georgia College has adopted a theme of Educa- tional Excellence in a Personal Environment. We have several nationally accredited and recognized programs, yet our students consistently compli- ment us on our small school atmosphere and personal contacts between students and faculty. We are pleased to have you at this institution, quite distinc- tive in the State and the region. We hope that, whether you are a new or continu- ing student, you will find this student handbook to be useful. The information about policies, proce- dures, services and activities is intended to ease your transition into WGC, if you are a new student, and to assist all students in becoming more in- volved in campus life. Your classroom experience and your extracurricular participation both are essential to your success as a student at West Georgia College. Sincerely, Beheruz Sethna President Dear West Georgia College Students: On behalf of the Student Government Association and the student body of West Georgia College, I would like to welcome you to the finest four-year institution of higher education in Georgia. At no other college will you find the spirit of cooperation more evident among students, faculty and adminis- trators than at West Georgia College. As you continue your higher education, re- member that the sum total of your experience is not just textbooks and classrooms, but people as well. Those interactions with profes- sors and other students, particularly evident at this institution, can enhance your knowledge and broaden your horizons further than you dream possible. I wish you best of luck in your future at West Georgia. Sincerely, ua: Cynthia Rankin, President Student Government Association Ls!^ Dr. Don Smith Vice President and Dean of Faculties Mr. William N. Gauthier Vice President of Business and Finance Dr. Bruce W. Lyon Vice President for Student Services and Dean of Students WELCOME page 2 1995-96 COLLEGE CALENDAR page 4 ATHLETIC SCHEDULES page 6 DIRECTORY page 7 See the "Problem Solving Guide" to find the location and telephone number of an office or person you need to contact. Also listed are all academic departments, other departments and offices, and telephone numbers for residence hall pay stations. ACADEMICS page 11 Information, advice, and step by step instructions for surviving academically. . .Advisement, Registration, Add/Drop, Withdrawals, Transcripts, Credit Hours, and Staying in School. SERVICES FOR STUDENTS page 15 Find out where to go for what by reading here about the many services, offices, recreational facilities, and opportuni- ties highlighted in this section. ORGANIZATIONS AND ACTIVITIES page 21 Good times to be had by anyone who seeks them . . . Here are ways to fill those leisure hours with fun and relax- ation, healthful exercise, intellectual stimulation, and professional development. RIGHTS AND RESPONSIBILITIES page 27 Rules and regulations, I.D. cards, parking, drinking, hazing, parking . . . Find out about these and more in this section on the freedoms and responsibilities of college students. APPENDICES page 33 A. Student Conduct Code and Disciplinary Procedures B. College Hazing Policy C. Policy for Victims of Sexual Assaults D. Civil Rights Grievance Procedures for Students E. Procedures in Appeals on Grades F. Procedures for Appeals on Undergraduate Admission G. Academic Requirements for Receiving Financial Aid H. Family Educational Rights and Privacy Act: Confidentiality of Student Records I. Confidentiality of Library Patron Records ). Procedures for Appeals in Cases of Academic Dishonesty K. Appeals to the Board of Regents L. College Policy on Outdoor Speeches, Demonstartions, Distributions of Written Material, and Marches M. Policy Concerning Auxiliary Groups 3 M^biJ SEPTEMBER S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 OCTOBER S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 NOVEMBER 5 6 12 13 W T F 1 2 3 8 9 10 15 16 17 19 20 21 22 23 24 25 26 27 28 29 30 DECEMBER M T W T 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 September 1 7 September 1 7-19 September 19 September 20 September 20-22 October 3 October 25 November 22-24 November 29 November 30, December 1, 4, 5 December 7 December 8-]anuary 2 December 21 -January 1 FALL QUARTER, 1995 Residence Halls Open Orientation for New students Registration for Classes Classes Begin Add/Drop and Late Registration Last Day to Withdraw from a Course with an Automatic Grade of W Last Day to Withdraw from a Course with a Grade of W, if Passing Thanksgiving Recess (Offices closed November 26-27) Last Day of Classes Examinations Graduation Christmas Recess Offices Closed JANUARY S M T W T F S 12 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 FEBRUARY T W T 1 4 11 18 25 12 13 14 15 16 17 19 20 21 22 23 24 26 27 28 29 MARCH M T W T 3 10 17 5 6 12 13 F S 1 2 8 9 15 16 19 20 21 22 23 24 25 26 27 28 29 30 31 January 2 January 2-3 January 3 January 4 January 4, 5, 8 January 15 January 19 February 12 March 1 3 March 14, 15, 18, 19 March 21 March 22-29 WINTER QUARTER, 1996 Residence Halls Open Orientation for New Students Registration Classes Begin Add/Drop and Late Registration M.L. King Holiday-Offices Closed Last Day to Withdraw from a Course with a Grade of W, if Passing Last Day to Withdraw from a Course with a Grade of W, if Passing Last Day of Classes Examinations Graduation Spring Recess r S M T 3 4 5 10 11 12 17 18 19 24 25 26 31 ^ARCH W T 6 7 13 14 20 21 27 28 F 1 8 15 22 29 S 2 9 16 23 30 APRIL MAY JUNE SMTWTFS SMTWTFS SMTWTFS 123456 1234 1 7 8 9 10 11 12 13 5 6 7 8 9 10 11 2 3 4 5 6 7 8 14 15 16 17 18 19 20 12 13 14 15 16 17 18 \ \\ \\ ^2 13 14 15 21 22 23 24 25 26 27 19 20 21 22 23 24 25 ' ^1 \{ Vi '^ ^" ^1 22 28 29 30 26 27 28 29 30 31 ^3 24 25 26 27 28 29 SPRING QUARTER, 1996 March 31 Residence Halls Open March 31-Apri 1 Orientation for New Students April 1 Registration April 2 Classes Begin April 2-4 Add/Drop and Late Registration April 15 Last Day to Withdraw from a Course with an Automatic Grade of W May 7 Last Day to Withdraw from a Course with a Grade of W, if Passing June 6 Last Day of Classes June/, 10-12 Examinations June 14 Graduation S 2 9 16 23 30 M 3 10 17 24 T 4 11 18 25 JUNE W T F S 1 5 6 7 8 12 13 14 15 19 20 21 22 26 27 28 29 JULY AUGUST SMTWTFS SMTWTFS 12 3 4 5 6 12 3 7 8 9 10 11 12 13 4 5 6 7 8 9 10 14 15 16 17 18 19 20 11 12 13 14 15 16 17 21 22 23 24 25 26 27 18 19 20 21 22 23 24 28 29 30 31 25 26 27 28 29 30 31 SUMMER QUARTER, 1996 June 23 Residence Halls Open June 23-24 Orientation for New Students June 24 Registration June 25 Classes Begin June 25-27 Add/Drop and Late Registration July 4 Independence Day Holiday-Offices Closed July 10 Last Day to Withdraw from a Course with an Automatic Grade of W, (for Classes Meeting throughout the Quarter) July 22 Last Day to withdraw from a Course with a Grade of W, if Passing (for Classes Meeting throughout the Quarter) July 22 Last Day of Classes for First Term (June 25-July 22) July 23 Examinations for First Term Classes July 24 Classes Begin for Second Term August 1 6 Last Day of Classes meeting for the Full Quarter August 19 Last Day of Classes for Second Term (July 24-August 1 9) August 20 Examinations for Second Term Classes August 20-21 Examinations for Full Quarter Classes August 21 Graduation 1995 WGC BRAVES FOOTBALL SCHEDULE Date Opponent Time Aug. 31 at Elon College 7:00 Sept. 9 at Jacksonville State 8:00 Sept. 23 SOUTHERN ARKANSAS* 1:30 Sept. 30 DELTA STATE* 1:30 Oct. 7 at North Alabama* 8:00 Oct. 14 MISSISSIPPI COLLEGE* 1:30 Oct. 21 ARKANSAS-MONTICELLO*+ 1:30 Oct. 28 at West Alabama* 3:00 Nov. 4 at Henderson State* 3:00 Nov. 1 1 VALDOSTA STATE* 1:30 WEST GEORGIA COLLEGE 1995 CROSS COUNTRY Meet Berry College Open Georgia State Spartanburg (10K) Georgia Collegiates Open Iron Cup Gulf South Conference Championships Open NCAA South Regional Date Sept. 2 Sept. 9 Sept. 16 Sept. 23 Sept. r30 Oct. 7 Oct. 14 Oct. 21 Oct. 28 Nov. 4 WEST GEORGIA COLLEGE 1995 VOLLEYBALL SCHEDULE Date Opponent Time Sept. 14 at Flagler College TBA Sept. 15-16 at Florida Tech Tournament TBA Sept. 20 at Fort Valley State 6:00 Sept. 21 at lacksonville State 9:00 Sept. 23 VALDOSTA STATE*/ 12:00 LINCOLN MEMORIAL* 3:00 Sept. 24 WEST ALABAMA* 2:00 Sept. 27 LaCRANGE COLLEGE 7:00 Sept. 30-Oct. 1 GSC EAST POOL PLAY TBA Oct. 3 at Huntingdon 7:00 Date Opponent Time Oct. 13-14 at USC-Aiken Tournament TBA Oct. 19 FORT VALLEY STATE 7:00 Oct. 21 at Alabama-Huntsville* 2:00 Oct. 22 at North Alabama* 3:00 Oct. 27-28 LADY BRAVE INVITATIONAL TBA Oct. 31 MONTEVALLO* 7:00 Nov. 2 HUNTINGDON 7:00 Nov. 7 at LaGrange College 7:00 Nov. 11-12 at GSC Tournament TBA 1995-96 Date Nov. 9 Nov. 18-19 Nov. 21 Nov. 24-25 Nov. 28 Dec. 1-2 Dec. 6 Jan. 3 Jan. 6 Jan. 9 Jan. 13 Jan. 15 Jan. 20 Jan. 22 Jan. 24 Jan. 27 Feb. 3 Feb. 5 Feb. 10 Feb. 12 Feb. 1 7 Feb. 19 Feb. 24 Feb. 27 *Gulf South Conference BRAVES' BASKETBALL SCHEDULE Opponent Time VASDA USA (Exhibition) 8:00 at North Carolina Central Tournament TBA at Talladega College 8:30 at Kennesaw State Tournament TBA COLUMBUS COLLEGE 8:00 at Hardees Tournament TBA CLAYTON STATE 8:00 BAPTIST CHRISTIAN UNIVERSITY 8:00 at West Alabama* TBA at Montevallo University* TBA WEST FLORIDA* 8:00 VALDOSTA STATE* 8:00 ALABAMA-HUNTSVILLE* 8:00 at North Alabama* TBA at Clayton State TBA at Lincoln Memorial* TBA at Valdosta State* TBA at West Florida* TBA MONTEVALLO UNIVERSITY* 8:00 WEST ALABAMA* 8:00 at Alabama-Huntsville* TBA NORTH ALABAMA* 8:00 LINCOLN MEMORIAL* 8:00 TALLADEGA COLLEGE 8:00 1995-96 Date Nov. 1 7 Nov. 18 Nov. 21 Nov. 25-26 Nov. 30 Dec. 2 Dec. 9 Dec. 12 Dec. 29-30 Jan. 6 Jan. 9 Jan. 13 Jan. 15 Jan. 20 Jan. 22 Jan. 24 Jan. 27 Feb. 3 Feb. 5 Feb. 10 Feb. 12 Feb. 1 7 Feb. 19 Feb. 24 + Tentative Homecoming LADY BRAVES' BASKETBALL SCHEDULE Opponent Time vs Tampa# 5:30 at North Florida# 7:30 at Miss. Univ. for Women TBA at Mars Hill Tournament TBA at Alabama A&M TBA MISS. UNIV. FOR WOMEN 2:00 at Clayton State TBA FORT VALLEY STATE 7:00 at Auburn-Montgomery Classic TBA at West Alabama* TBA at Montevallo University* TBA WEST FLORIDA* 6:00 VALDOSTA STATE* 6:00 ALABAMA-HUNTSVILLE* 6:00 at North Alabama* TBA CLAYTON STATE 7:00 at Lincoln Memorial* TBA at Valdosta State* TBA at West Florida* TBA MONTEVALLO UNIVERSITY* 6:00 WEST ALABAMA* 6:00 at Alabama-Huntsville* TBA NORTH ALABAMA* 6:00 LINCOLN MEMORIAL* 6:00 E GAMES IN ALL CAPS (All Times Eastern) PROBLEM SOLVING GUIDE PROBLEM Academic Advisement Probation Regulations Activities Add or Drop Courses ... Address Changes Athletics Intercollegiate Intramurals Auditing Classes Bills, Fee Charges Books & Supplies Caps & Gowns Catalogs Changing Majors Check Cashing Closings, Emergency ... Commencement Continuing Education.. Co-op Counseling Academic Career Disabled Personal Credit by Examinations Declaring Majors Degree Application Directory Information .. Dining Services Emergencies Employment Events & Activities Fees & Payments Final Exam Schedule .... Financial Aid Awards .... Financial Aid Checks .... Foreign Student Affairs Fraternities Gl Bill Benefits Grades Graduate School Graduation Honors Program WHERE TO GO PLACE Academic Advisor Respective Office Administrative Asst.to V.P Sanford Administrative Asst. to. V.P Sanford Student Activities Office Student Center ... Registrar's Office Parker Registrar's Office Parker TELEPHONE' 836-6445 836-6445 836-6526 836-6438 836-6438 Athletic Department Murphy Fieldhouse Intramurals Office Old Auditorium Basement Registrar's Office Parker Business Services Melson Campus Bookstore Student Center Campus Bookstore Student Center Admissions Mandeville Academic Department Respective Office Business Services Melson Public Safety Aycock Public Relations Bonner House Continuing Education Continuing Education Building Co-op Education Office Parker Advisor Respective Office Student Development Parker Student Development Parker Student Development Parker Student Development Parker Testing Office Parker Academic Department Respective Office Registrar's Office Parker Student Services Mandeville Dial complete numbers Food Service Cafeteria Food Service Building Food Court Student Center Public Safety Aycock Placement Office Parker Student Activities Office Student Center Business Services Melson Registrar's Office Parker Financial Aid Office Mandeville Student Aid Office Melson Student Development Parker Student Activities Office Student Center Registrar's Office Parker Professor Respective Office Registrar's Office Parker Graduate School Office Cobb Registrar's Office Parker Honor's Office Cobb 836-6533 836-661 7 836-6438 836-6400 836-6523 836-6523 836-6416 836-6400 836-6600 836-6464 836-6610 836-6431 836-6428 836-6428 836-6428 836-6428 836-6435 836-6438 836-6425 832-1496 832-3959 836-6600 836-6431 836-6526 836-6400 836-6438 836-6421 836-6785 836-6428 836-6526 836-6438 836-6438 836-6419 836-6438 836-6636 "if dialing from a campus phone, dial only the last four digits. PROBLEM SOLVING GUIDE PROBLEM WHERE TO CO I.D. Cards Student Activities Office Information Student Services Internships Placement Office )obs Placement Office PLACE Student Center Mandeville Parker Parker Library WGC Campus Library Ingram Library Mandeville Aycock Student Center Health Center .. Student Center Aycock Parker Student Center Aycock , Geography Locate Students Student Services Lost and Found Public Safety Meal Tickets Auxiliary Enterprises Medical Services Health Services Organizations Student Activities Office Parking Service Public Safety Placement Service Placement Office Post Office Campus Post Office Police, Campus Public Safety Radio Station VWVGC FM Reading & Study Skills Developmental Studies Cobb Student Development Parker Readmission Registrar's Office Parker Refrigerator Rentals Campus Bookstore Student Center ... Registration Registrar's Office Parker Residence Halls Residence Life Office Mandeville Residency Classification Registrar's Office Parker Scheduling Campus Activity Student Activities Office Student Center ... Scholarships Financial Aid Office Mandeville Sexual Harassment Affirmative Action Cobb Social Security Benefits Registrar's Office Parker Sororities Student Activities Office Student Center ... Student Government Student Government Office Student Center ... Student Handbook Student Services Office Mandeville Summer School Registrar's Office Parker Telephone Repair Learning Resources Geography Transcripts Registrar's Office Parker Transfer Credit Evaluation Registrar's Office Parker Transfer Students Admissions Office Mandeville Transient Permission School Dean Respective Office Tutoring Student Development Parker Veterans' Benefits Registrar's Office Parker Visitor Parking Pass Public Safety Aycock Weather Closings Public Safety Aycock Withdrawal From Course Professor & Departmental Office From College Registrar's Office Parker Work/Study Program Financial Aid Office Mandeville TELEPHONE* 836-6526 836-6423 836-6431 836-6431 836-6492 836-6425 836-6600 836-6523 836-6452 836-6526 836-6742 836-6431 836-6522 836-6600 836-6731 836-6435 836-6428 836-6438 836-6523 836-6438 836-6426 836-6438 836-6526 836-6421 836-6435 836-6438 836-6526 836-6526 836-6423 836-6438 836-6459 836-6438 836-6438 836-6416 836-6428 836-6438 836-6600 836-6600 836-6438 836-6421 'If dialing from a campus phone, dial only the last four digits. ACADEMIC DEPARTMENTS DEPARTMENT Accounting & Finance Art Biology Chemistry Computing Counseling & Educational Psy Developmental Studies Early Childhood Education Economics Educational Leadership English/Philosophy , Foreign Languages and Literature Geology History Management and Business Systems , Marketing & Real Estate Mass Communications and Theatre Arts Mathematics & Physics Media Education Middle Grades Education/Reading Music Nursing Physical Education & Recreation Political Science Psychology Secondary Education Sociology/Anthropology Special Education , CHAIRPERSON BUILDING & ROOM NO. TELEPHONE Dr. Ara G. Volkan Business, 007 836-6469 Mr. Bruce Bobick Humanities, 321 836-6521 Dr. Gregory J. Stewart Biology/Chemistry, Main off 836-6547 Dr. Victoria ). Geisler Biology/Chemistry, 106 836-6550 Dr. William S. Lloyd Math/Physigs, 208 836-6485 Dr. Brent M. Snow Education Annex, 237 836-6554 Mr. Charles Wilson Cobb Hall, 1 33 836-6435 Dr. Alvis Harthern Education Annex, 1 1 2 836-6559 Dr. Richard F. Fryman Business, 46 836-6477 Dr. Price M. Michael Education Annex, 246 836-6557 Dr. Robert L. Snyder Humanities, 1 39 836-651 2 Dr. Dorothy M. joiner Humanities, 154 836-6515 Dr. Johnny A. Waters Callaway, 1 01 836-6479 Dr. James S. Taylor Social Science, 21 7 836-6508 Dr. Frank Hunsicker Business, 1 1 1 Dr. Robert Cosenza Business, 127 Dr. Chester Gibson Humanities, 310 Dr. Chatty R. Pittman Math/Physics, 310 Dr. Barbara McKenzie Education, 207 Dr. John Myers Education Annex, 146 Dr. M. Scott McBride Humanities, 105 Dr. Jeanette Bernhardt Education Annex, 264 Dr. Lynne Gaskin Health/Physical Education, 201 Dr. Janet Clark Social Science, 140 Dr. Don Rice Social Science, 31 7 Dr. Edna Edwards Education Annex, 1 35 Dr. William T. Simons Social Science, 1 1 7 6472 2318 6518 6489 6557 6560 6516 6552 6530 6504 6510 6564 6505 6567 RESIDENCE BOWDON HALL Hall desk 836-6589 Residence Life Coordinator 838-4827 BOYKIN HALL Hall desk 836-6590 Residence Life Coordinator 838-4828 DOWNS HALL Hall desk 836-6592 Residence Life Coordinator 838-4829 GUNN HALL Hall desk 836-6593 Residence Life Coordinator 838-4830 PRITCHARD HALL Hall desk 836-6594 Residence Life Coordinator 838-4831 HALLS ROBERTS HALL Hall desk :.. '. 836-6595 Residence Life Coordinator 838-4832 ROW HALL Hall desk 836-6596 Residence Director 838-4833 STROZIER ANNEX Hall desk 836-6597 Residnece Directyor 838-4834 TYUS HALL Hall desk 836-6598 Residence Director 838-4835 WATSON HALL Hall desk 836-6599 Residence Life Coordinator 838-4836 DEPARTMENTS AND OFFICES DEPARTMENT Academic Affairs Admissions Alumni Affairs Arts and Sciences School Athletic Trainer Bookstore Business School Business Office Child Development Center Computer Center Continuing Education Cooperative Education Counseling (Student Development) .. College Program Board Developmental Studies Education School Evening Studies Financial Aid Food Services Graduate School Health Services Honors Office Intercollegiate Athletics Intramural Athletics Library MinorityAchievement Program Parking Services Payroll Office Placement Post Office President Public Relations Public Safety Publications & Printing Registrar Residence Life Student Activities Student Aid Student Development Center Student Employment Referral Service Student Locator Service Student Government Student Services, Vice President Teaching Materials Center Testing Vice President, Academic West Georgian WWGC Radio Station Visitors Center LOCATION TELEPHONE Sanford Hall 836-6445 Mandeville Hall 836-6416 Alumni House 836-6582 Cobb Hall 836-6405 Health-Physical Education Building 836-6530 Student Center 836-6523 Business School Building 836-6467 Melson Hall 836-6400 Ed Annex 836-6563 Math-Physics 836-6604 Continuing Education Building 836-6610 Parker Hall 836-6431 Parker Hall 836-6428 Student Center 836-6526 Cobb Hall 836-6435 Education Center 836-6570 Continuing Education 836-6612 Mandeville Hall 836-6421 Food Service, Building, Z-6 (Not a campus extension) 832-1496 Cobb Hall 836-6419 Health Center 836-6452 Cobb Hall 836-6636 Murphy Fieldhouse 836-6433 Old Auditorium Basement 836-661 7 Irvine S. Ingram Library 836-6492 Parker Hall 836-6414 Aycock 836-6742 Melson Hall 836-6403 Parker Hall 836-6431 Student Center 836-6522 Sanford Hall 836-6442 Bonner House 836-6464 Aycock 836-6600 Central Duplicating 836-6483 Parker Hall 836-6438 Mandeville Hall 836-6426 Student Center 836-6526 Melson Hall 836-6785 Parker Hall 836-6428 Parker Hall 836-6431 Mandeville Hall 836-6425 Student Center 836-6526 Mandeville Hall 836-6423 Education Center 836-6574 Cobb Hall 836-6435 Sanford Hall 836-6445 Student Center 836-6527 Geography & Learning Resources 836-6731 Bonner House 836-6481 10 m Academics ^ ^ DEPARTMENTS AND PROFESSORS Most students quickly become familiar with the classroom buildings as they find their way to classes and labs, but they may be less aware of how to find faculty and departmental offices. Printed in the directory section of this handbook are the building and room number, tele- phone number, and chairman's name for each academic department on campus. Usually, other faculty offices within the department will be located in the same building and general vicinity as the departmental office, but there are some exceptions. Inquire in the departmental office about the location of a specific faculty member's office if you have difficulty finding it. Normally, faculty members post on their office doors regular hours when they are available to see students, and most are willing to schedule additional times if the student is unable to come during the posted hours. You should feel free to contact faculty members in their offices to discuss progress, any particular problems you're having in one of their classes, your con- cerns about career and profes- sional plans, or any matters of mutual concern. In 99 cases out of 100, you will find faculty members cordial, concerned and helpful. QUARTERS AND CREDIT HOURS West Georgia is on the quarter system with the calendar year divided into four approximately equal blocks of time-the fall, winter, spring and summer quarters. A normal academic year of study consists of three quarters, but many students attend college year round or take breaks from school during other quarters than the summer. The credit value of a course is determined by the number of hours it meets each week. For example, a course with five 1-hour lecture sessions per week is a five- quarter-hour course. As a rule of thumb in account- ing for credit hours, it takes two hours of laboratory to equal one hour of lecture, as is the case with a 5-hour science course which has three 1- hour lectures and two 2- hour labs each week. A full course load for undergraduates is considered to be 1 2 or more hours, but since most of the classes at West Georgia are worth 5 credit hours, people usually take 15 hours (three courses) or more per quarter. A typical freshman or sophomore course load consists of three 5-hour courses plus physical education. Therefore, in one academic year of 3 quarters a student will normally earn 45 credit hours, plus physical education credits. THE CATALOG The West Georgia College Undergraduate Catalog contains a complete statement of academic policies and procedures, courses required for each program of study, retention and graduation require- ments, and many more essential items of information for the successful student. It is a very important book to have, study and follow. If you don't already own a current copy of the Catalog, you should get one now. The Admissions Office gives one free copy to each new student. New students should keep a copy of this year's catalog for reference during their entire stay at West Georgia. Those restless nights, it's guaranteed to put you to sleep when nothing else will! ATTENDING CLASS Best advice: Attend class regularly, but be sure to attend the first two class days each quarter. If there's a waiting list for a class and students don't attend the first two days and haven't been in touch with the professor to explain why, they may be dropped to make room for others who need it. Since classes and professors differ greatly, you should be certain you understand the attendance require- ments for each course you're taking. Some profs lower grades for excessive absences, and they may even drop a student who cuts frequently. ACADEMIC ADVISEMENT Each student is assigned a faculty or staff member to assist in planning his/her academic program. Freshmen and sophomores and ail business majors must see their advisors and obtain their' signatures on a registration form before completing registration each quarter. The Academic Affairs Office notifies new 12 With over 1,000 individual course offerings, 70 or more undergraduate programs of study, and almost 300 teaching faculty, a student at West Georgia has a wide variety of learning experiences from which to choose. The faculty, whose members come from across the nation and around the world, is among the best anywhere, with approximately three-fourths of its members holding doctoral degrees in their fields. students of the names of their advisors shortly after they enroll their first quarter. Should you experience difficulty in locating your advisor, ask for assis- tance from the office of the academic department to which your advisor belongs. A directory of academic departments is listed in this handbook, and the location by building of all academic advisors is published in the quarterly Schedule of Classes. REGISTRATION FOR CLASSES Registration for classes is the quarterly process of seeing your faculty advisor, selecting the courses you wish to take, arranging these into a schedule to fit available time slots, signing up for these classes according to the prescribed procedure and paying fees. The quarterly Schedule of Classes lists all courses being offered and gives step-by- step instructions for completing all registration procedures. Students in good standing may register early in a more leisurely fashion or on the afternoon before classes begin each quarter along with several thousand others. Early registration is definitely recommended for a better selection of classes, more freedom in obtaining the schedule you want, less hassle in general and less waiting in lines. For students who early register, there is an early fee payment deadline each quarter, approximately ten days before the beginning of the next quarter. Those who have financial aid, athletic grants, and scholarships normally have to pay only what is owed after these awards are credited to their accounts. Early registration schedules are canceled if the early payment deadline isn't met, and those affected must register at the beginning of the quarter. No student who has a schedule of classes from early registration is allowed in the registration arena at regular registration when other students are attempting to register for the first time. See the Schedule of Classes for complete details on how to register, early register. and pay fees, and go by or call the Registrar's Office (836-6438), campus ext. 6438) for answers to particular questions. ADD/DROP AND LATE REGISTRATION You may change your class schedule or register late during the first three days of class each quarter, but this is not a particularly easy thing to do. This is a critical time of the quarter, and the process of getting approval to enter classes late is fairly complicated. The student must go to each academic department affected to obtain approval for whatever change is being made in the schedule before turning in to the Registrar's staff the appropriate drop or add forms. A late fee of $1 5 is charged anyone who waits until these three days to register. WITHDRAWALS FROM CLASS After the first three days of class, if a student must "drop" or withdraw from a class, this course will remain on the student's record for the quarter, and a symbol of W, indicating withdrawal without penalty, or a grade of WF, indicating the student was failing at the time of withdrawal, will be entered on the record. The first ten class days each quarter are a sort of grace period, and the student who withdraws during this time automati- cally receives a W for the course. After that time, however, and until the midpoint of the quarter, the professor may assign a W or WF, depending upon the work the student has done in the class up to the time of withdrawal. After the midpoint of the quarter, the grade of WF is automatically assigned unless the School Dean approves an exception based on unusual or emergency circumstances beyond the student's control. At any rate, be certain to withdraw officially if you cannot complete a course because otherwise you may be given an F. To withdraw from a class, contact the professor, unless you are enrolled in only one course. In that case, contact the Registrar's Office to withdraw from college. WITHDRAWALS FROM COLLEGE In case you find you must completely withdraw from college during the course of a quarter, contact the Registrar's Office in Parker Hall (telephone 836- 6438, campus ext. 6438). If your reason for leaving is lack of funds, check with the Financial Aid Office in Mandeville Hall first. They may be able to help. Regardless, you cannot officially with- draw without talking with someone in the Registrar's Office. At that time you'll be given further instructions for complet- ing the withdrawal process. Who 13 knows? You might even be due a refund. (The undergraduate catalog explains the refund policy in detail.) STAYING IN SCHOOL Here's hoping it will never happen to you, but those whose academic performance falls below standards prescribed in the catalog are placed on "Academic Probation," or they may receive notice of "Suspension" or "Dismissal." See your catalog (Under- graduate Academic Policies) for com- plete information on requirements for staying in good standing. By all means, if you realize you are getting behind in your work or are having problems studying, ask for assistance. The first person to turn to is your professor in a particular course, but you may also want to talk with your faculty advisor. You should pay a visit to the Student Development Center in Parker Hall. Here you will find free tutorial assistance through the S.O.S. (Sink or Swim) tutorial service, computerized assistance in building study skills, and professional counselors who may be able to help you individu- ally or in a small group to develop better study skills and habits. THE ACADEMIC RECORD OR TRANSCRIPT The Registrar's Office maintains perma- nently for every student who has ever been enrolled at West Georgia an academic record card listing personally identifying information about the student, every course the student has taken and the grade earned, quarterly and cumulative grade point averages, and a few special notations such as Developmental Studies requirements, withdrawal dates, graduation require- ments met, degrees earned, etc. This record is commonly known as a "transcript," and it is a copy of this permanent record which is sent to other institutions, agencies, and employers when the student requests that a transcript of his/her record be sent. You have the right to review your educational records maintained by West Georgia, except for certain types of confidential information which are defined by law and by institutional regulations. For a listing of what records are kept where and by whom and a full explanation of how to review these records, see Appendix H in this hand- book. You'll also find in this section how to "challenge the content" of your records as well as safeguards built into the record-keeping system to assure the privacy and confidentiality of your records. GRADE APPEALS If, after getting your grades, you're not satisfied with them and believe that the instructor made a mistake with yours, go to the instructor immediately. It may have been a simple clerical error. If there is a dispute, try and work it out with the instructor. If that fails, see the depart- ment chairman and, if necessary, the school dean. After following these steps, if you are not able to resolve the issue, you may appeal the grade to a faculty committee. See Appendix E for details of the appeals procedure. ACADEMIC REQUIREMENTS FOR RECEIVING FINANCIAL AID In addition to all the paperwork required to receive financial aid at the college, students must meet several major academic requirements to remain eligible for aid. For example, after attending for 6 quarters, students must maintain a minimum 2.0 cumula- tive CPA. They must also complete annually at least 80% of their attempted hours with satisfactory grades in order to obtain aid the following year. In addition, there is a limit on the total number of hours for which students may receive financial aid. All programs of study have specified course requirements and total number of hours for comple- tion, and after the student has at- tempted a predetermined number of hours in a degree program, s/he simply may not receive additional financial assistance from certain aid programs. See Appendix G for specific details of how all these policies may apply to you. If you have questions about them, contact the Financial Aid Office in Mandeville Hall (telephone 836-6421, campus extension 6421). 14 A..taA4/ ,^.i.,^, ,'.?,.., 3...-., y,.,.. J. >..>,. .. ;ij... ,..,.:M,rf..^i.^<....,<\.,.. .iii m THE STUDENT CENTER The Student Center is the big round building in the center of campus on Brumbelow Road. It's the focal point of activity for many student services, organizations, and functions. Read on for details. Auxiliary Enterprises-The Auxiliary Enterprises Office is in the front of the bookstore on the top floor of the Student Center. This is where you'll go to have your I.D. card validated as a meal ticket if you buy a meal plan. Auxiliary Enterprises personnel also handle refrigerator rentals and vending machine refunds. Hours are 8:00 a.m. to 5:00 p.m. Monday-Friday. Bool^^lVt^"if Georgia College students. y^ Standards of conduct at West Georgia College prohibit the illicit possession, use or distribution of drugs and alcohol on campus or at college functions. Penalties for violations of these standards range from warnings and probation to expul- sion, referral to the legal system for prosecution, and loss of employment. A complete statement of the college's policy regarding the Drug-Free Commu- nities and Schools Act Amendements of 1989 and the Georgia Drug-Free Postsecondary Education Act of 1990 is published annually in the fall quarter Schedule of Classes and is distributed to all new students during orientation. Copies of the policy may be obtained in the Personnel Office, Melson Hall and the Office of Vice President for Student Services, 1 16 Mandeville Hall. ALCOHOLIC BEVERAGE POLICY Georgia law requires that individuals be 21 years of age or older in order to possess or consume alcoholic beverages; therefore, the policy below has been adopted. For additional information on a student's personal responsibility regard- ing alcoholic beverages, see the Student Conduct Code, Appendix A. 1 . Alcoholic beverages will not be served nor brought into any function on campus at which persons under the age of twenty-one will be present. 2. Consumption of alcoholic beverages is prohibited in all areas of the campus other than individual residence hall rooms and those authorized in item 3 below. 3. Alcoholic beverages may be served at or brought to scheduled events on campus where persons under the age of twenty-one will not be present in the Food Service Building, the Student Recreation Center, the Alumni House, and the Performing Arts Center. All such events must be approved by the Vice President for Student Services or his designee, who will require appropri- ate supervision. 4. The sale in any manner of alcoholic beverages is prohibited. The legal definition of "sale" includes exchange of money, before, during or after the events, including but not limited to coupons, admission charges, and "donations." 5. No college funds, including Student Activities funds and residence hall social fees, shall be used to purchase alcoholic beverages. 6. The furnishing of alcoholic beverages to persons under the age of twenty- one and the possession or consump- tion of alcoholic beverages by persons under the age of twenty-one will subject the violator to college disci- plinary action and/or arrest. 7. No alcohol can be present at any Rush function. 8. Advertising of events at which alcoholic beverages will be served cannot include references to alcohol nor imply sponsorship by the college. ALCOHOLIC BEVERAGE GUIDELINES FOR STUDENT ORGANIZATIONS A sponsoring organization and its officers may be held legally accountable for incidents arising from the misuse of alcoholic beverages, including consump- tion by persons not twenty-one years of age or older and serving of alcoholic beverages to intoxicated individuals. The following suggested guidelines should be followed when an organiza- tion permits alcoholic beverages to be served or brought to a function away from the campus. Student organizations planning to sponsor events off campus at which alcoholic beverages will be consumed are asked annually to meet with a member of the Student Activities staff to discuss legal problems and other concerns related to such events 1 . Events utilizing alcoholic beverages should be in accordance with all laws. The officers of the organiza- tion sponsoring the event are responsible for seeing that all members and guests comply with applicable laws and college policies. 2. The organization should emphasize that participants should not drink and drive. 3. Non-alcoholic beverages should be made available. Food should always be served when alcohol is present. These should be high protein items (cheese & crackers, hot dogs, pizza, etc.). If popcorn and peanuts are served they should be unsalted. 4. Intoxicated individuals should not be served. Non-drinking individuals should be in attendance to monitor the consumption of alcoholic beverages. 5. Alternatives to drinking should be offered. Diversions should be available (dancing, television, etc.) 6. The organization should stop serving alcoholic beverages at least one hour before the function ends. 7. No contest involving alcohol should be encouraged. 8. Open parties, meaning those with unrestricted access, which are structured around the consumption of alcoholic beverages, should be prohibited. 9. The organization and its members should not force drinks on their guests. 10. Fraternities, sororities, and other organizations should develop and support programs that seek to educate members on alcohol awareness. HAZING All hazing is forbidden at West Georgia. Both the Student Conduct Code, which defines acceptable limits on personal conduct, and policies approved for the operation of student organizations strictly prohibit hazing of any kind. The Student Conduct Code prohibits "All rites and ceremonies of induction, initiation or orientation into college life or into the life of any college group which tend to occasion or allow physical or emotional suffering." All students should also read the much more complete definition of hazing as it relates to the conduct of student organizations. It is quoted in Appendix B. 29 SEXUAL ASSUALTS About half of all sexual assaults are committed by someone known to the victim. Many of these are termed "date rape" or "acquaintance rape," where the woman is coerced into unwanted sexual activity by someone she knows. Just as in the case of preventing or stopping rape by a stranger, common sense and assertiveness are important. Rape is rape; whether or not the victim knows the rapist doesn't make it any less rape. If someone you know makes unwanted advances, don't be afraid to resist strongly. If you say "No," do whatever is necessary to get the point across. And remember, men and women alike are much more prone to be involved in such situations if they are intoxicated. If you are going out on a blind date or with someone you met casually, ask yourself a few questions such as: Do I know anything about this person? Where are we going? Do I have enough money to get back home by myself? Will other people be around? Does anyone else know where I am going and when I will return? A little advance thought may prevent you from finding yourself in a vulnerable situation later. Victims of sexual assault are afforded rights that are recognized by West Georgia College. These rights include assistance to the victim by college personnel. See Appendix C for a full statement of the rights of victims of sexual assault, in the event of a sexual assault, please contact immediately the Department of Public Safety or another staff member for assistance. SEXUAL HARASSMENT Sexual harassment is a very sensitive issue, and charges of sexual harassment can lead to very real legal ramifications for both employees and students of an educational institution. Legal bases for claims of sexual harassment may be made under Title VII of the Civil Rights Act of 1 964, as amended. Title IX of the 1972 Education Amendments, and Executive Order 1 1246. An offender is subject to criminal liability for assault and battery and civil actions for tortious interference with an employment contract, intentional infliction of emotional harm, breach of contract or interference with the performance and progress of students. Sexual harassment will not be tolerated by the college and may be grounds for immediate suspen- sion, dismissal or other appropriate actions. Sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature constitute sexual harassment when: 1 . Submission to such conduct is made explicitly or implicitly a term or condition of an individual's employ- ment or academic standing, or 2. Submission to or rejection of such conduct is used as a basis for employ- ment or academic decisions affecting an individual, or 3. Such conduct interferes with an individual's work performance or creates an intimidating, hostile, or offensive environment. An aggrieved student who wishes to file a complaint involving sexual harassment should initiate this complaint by discuss- ing the grievance with the appropriate dean or director. From that point forward, this official will advise the student regarding additional steps in the grievance process, or the student may contact one of the offices listed below. To obtain a copy of the institution's complete policy statement on sexual harassment or to ask questions concern- ing sexual harassment, students should contact one of these offices: Affirmative Action Office 222 Mandeville Hall Telephone 836-6435 Campus Extension 6435 or V.P. for Student Services 116 Mandeville Hall Telephone 836-6423 Campus Extension 6423 Students must be aware that they too can be charged with sexual harassment if they make unwanted sexual advances. CONFIDENTIALITY OF STUDENT RECORDS In 1974 the U.S. Congress passed a law, the Family Educational Rights and Privacy Act (FERPA), which states that an educational institution must establish a written policy concerning the confidenti- ality of student education records and that students must be notified of this statement of policy and their rights under the legislation. In accordance with the Act, students at West Georgia College are hereby notified that they have the following rights. 1 . The right to inspect and review their own educational records covered by the Act. 2. The right to challenge (seek correction of) the contents of these records. 3. The right to a hearing, if necessary, for a fair consideration of such a chal- lenge. 4. The right to place an explanatory note in the record in the event that the challenge of contents is unsuccessful. 5. The right to withhold directory information from publication. 6. The right to control, with certain exceptions, the disclosure of the contents of their records. 7. The right to be informed of the existence and availability of the institutional policy concerning FERPA rights. 8. The right to report violations of FERPA legislation to the U.S. Department of Education. See Appendix H of this handbook for a complete list of educational records maintained on students, the custodians of those records and specific policies and procedures for administering the steps required by FERPA. "HOME AWAY FROM HOME" Carrollton, a growing suburban home of 1 8,000 people, is also the home-away- from-home for over 4,500 of West Georgia College's 8,000 plus students. You will be pleased to find how much a city of its size has to offer to college 30 ^ ^ students and that you don't have to leave Carrollton to satisfy most of your off-campus needs. The students of West Georgia College and the people of Carrollton have traditionally enjoyed a mutually coopera- tive relationship. Despite Carrollton's rapid growth, you will find that it still possesses a friendly, down-home atmosphere. The College urges you to treat Carroll- ton, your home-away-from-home, as you would your own home. . .with respect for its laws, its property, and its people. USE OF COLLEGE FACILITIES BY NON-COLLEGE PERSONNEL As any WGC student who has attended summer school knows, facilities at the college are sometimes used by others than students and faculty. This is clearly demonstrated by the large number of drill teams, sports camps, band groups and others who visit the campus during the summer. The following guidelines have been adopted by the college to govern such use by non-college person- nel. 1 . Invited guests are allowed use of college facilities provided they are: a. Invited by an individual student for a specific occasion (HPE pool excluded). b. Invited by an agency of the college for conferences, special functions, tours, or official visits. c. Invited by a recognized student organization to attend specific programs. 2. Public Service programs or meetings are commonly scheduled: a. Programs of a special nature which are principally designed to provide members of the college community with viable linkages with a larger city community on matters of social and cultural relationships and with public service projects or activities. b. Activities sponsored by recognized non-profit service organizations for which no other suitable facilities are available within the local area and for which it can be clearly demon- strated that a major public or institutional benefit would be rendered. c. Programs sponsored by outside organizations or groups, mainly in the summer months, in which pre- college students participate and when such programs are detemined to be in the best interest of the college. WEATHER/EMERGENCY CLOSING Because of the difficulty of making up lost time, classes are cancelled only in extreme circumstances. In the event of emergency college closing, announce- ments will be made over the campus radio station as well as radio stations in Carrollton, Newnan, Bremen, and Douglasville, and radio and television stations in Atlanta. Occasionally, students commuting to the campus from distant points encounter weather which makes travel difficult; students are advised to use their best judgement in those situations and to consult with individual faculty members as to making up lost class time. The college reserves the right to sched- ule additional class sessions should some be cancelled. Official announcements about class cancellations will be made only by the President and/or the Department of Public Relations. Information on closing can also be obtained by calling the Department of Public Safety, 836-6600 (day and night), or the Department of Public Relations, 836-6464 (daytime only). STUDENT VOTING PRIVILEGES Students are encouraged to vote in all federal, state, and local elections. Board of Regents' policy states: "A student whose class schedule would otherwise prevent him or her from voting will be permitted an excused absence for the interval reasonably required for voting." Students should plan to submit absentee ballots when they will be away from home on election days, and they should apply for the absentee ballot well in advance of the election date. Students may register to vote and request forms for absentee ballots in the Irvine S. Ingram Library on the campus. CLASSIFICATION OF STUDENTS FOR TUITION PURPOSES A student is responsible for registering under the proper classification as an in- state or out-of-state student. A student classified as out-of-state who believes that he or she is entitled to be reclassi- fied as in-state may petition the Registrar for a change in status. The petition must be filed no later than midterm in order for the student to be considered for that quarter. If the petition is granted, reclassification will not be retroactive to prior quarters. The necessary forms for this purpose are available in the Registrar's Office. A student whose reclassification petition is denied by the Registrar may, within five working days or one calendar week, appeal that decision. Complete appeal procedures are available from the Offices of Registrar in Parker Hall and Vice President for Student Services, in Mandeville Hall. ADVERTISING, SOLICITATION, AND SELLING These policies and procedures have been approved and are applicable to all members of the community: 1 . Advertising, solicitation and selling of a commercial nature, directly by a vendor or through a campus organi- zation, are not permitted except in campus publications and through contractural arrangements with the college Business Office as stipulated in the policies of the Board of Regents. 2. Non-commercial selling by college- related organizations and distribution of non-commercial information are allowed in public areas when ap- proved by the Student Activities Office in the Student Center. The Student Activities Office establishes guidelines for such activity. 31 3. The following procedures shall be followed concerning the solicitation of businesses and individual on or off the campus for contributions to projects or organizations of the college: a. There shall be no soliciting of funds, prizes or awards for scholarships, loans, grants, equipment, supplies, or other purposes unless it is approved by and in cooperation with the Office of the Director of Development and/or others expressly authorized by the Presi- dent. b. The privilege of selling advertising is restricted to The West Georgian unless specific authorization is granted by a committee consisting of the Director of Development, Director of Public Relations and the Director of Student Activities. The Student Activities Office in the Student Center (telephone 836-6526) may be contacted for more information. Specific Procedures or Student Organizations (Category I) 1 . To qualify as a student organization, sales or solicitations must be con- ducted totally by a recognized student group. 2. Student organizations must contact the Office of Student Activities to request authorization for a sales or solicitation event. 3. A completed Fund Raiser Approval Form is required prior to the initiation of the sales/solicitation event. Student organizations are required to adhere to all Student Activity policies regard- ing sales and fund raising. Funds raised must be deposited to and accounted for through the student organization's college revenue account. 4. There are no fees associated with approved Category I activities. PSYCHOLOGICAL INSTABILITY Students showing evidence of psycho- logical instability that may pose danger to themselves or to others, or may interfere with the normal functioning of the college, may be required by the Office of Student Services to see a psychologist or psychiatrist. If the student does not secure psychological help, or if the student's behavior warrants it, he or she may be withdrawn from the college. Confirmation from a psychologist or psychiatrist that the student may return to the college without danger to self or others and will not disrupt the normal functioning of the college is necessary for readmission. CIVIL RIGHTS OF STUDENTS ASSURED It continues to be the policy of West Georgia College to provide equal opportunity to all students and appli- cants for admission without regard to race, creed, color, sex, national origin, religion, age, veteran status, or handi- cap. The college does not discriminate against any student or applicant in regard to any position for which the student is qualified. For those with physical or mental limitations, the college will provide reasonable accommodations. Handi- capped students who have special needs should contact Dr. Ann Phillips in the Student Development Center, Parker Hall (telephone 836-6428, campus extension 6428), to discuss their concerns and needs. She coordinates services for disabled students, including pre-enrollment interviews, counseling, and readers. Any student who believes that he or she has been discriminated against because of race, creed, color, sex, national origin, religion, age, veteran or handicapped status is encouraged to let appropriate authorities at the college know of this treatment. If the student chooses, he or she may file a grievance through the channels outlined in "Civil Rights Grievance Procedures for Students," Appendix D of this handbook. A student who wishes to know more about these procedures or talk with someone for advice about how to proceed with a complaint may wish to contact Mr. Charles Wison, the Affirma- tive Action Officer of the college (836- 6435, campus extension 6435); Dr. Jacqueline Michael, Director of Personnel (836-6412, campus extension 6412); one of the counselors in the Student Development Center (836-6428, campus extension 6428); or any member of the Division of Student Services. 32 M m STUDENT CONDUCT CODE AND DISCIPLINARY PROCEDURES Students are admitted to West Georgia College with the expectation that they will have developed acceptable personal standards of conduct and ethics. Students are expected to have a respon- sible attitude toward regulations and standards of the College and the laws of the community, state, and nation and to respect the standards of their fellow students. College regulations go into effect at the time a student matriculates and continue until the time of graduation or with- drawal. In completing the application for admission to West Georgia College, the student agrees to abide by the rules and regulations of the College. Students should realize that they may be held accountable through the College discipline system for their behavior, whether on or off campus, when an offense is directed at the College or a member of the College community and is a violation of the Student Conduct Code. CONDUCT CODE: PROHIBITED CONDUCT Definition of terms used in this conduct code: College premises means buildings or grounds owned, leased, operated, controlled or supervised by the College. College sponsored activity means any activity on or off campus which is initiated or supervised by the College. The following misconduct is subject to disciplinary action. Attempts to commit acts prohibited by this code shall be dealt with in the same manner as completed violations. 1.00 LOCAL, STATE, AND FEDERAL LAWS Failure to abide by local, state and federal laws. 2.00 ACADEMIC DISHONESTY All forms of academic dishonesty, including cheating, fabrication, plagiarism, and facilitating or 34 allowing academic dishonesty in any academic exercise. Cheatirig means using or attempting to use unauthorized materials, information or study aids. Fabrication means falsification or unauthorized invention of any information or citation. Plagiarism means representing the words or ideas of another as one's own. Direct quotations must be indicated and ideas of another must be appropriately acknowledged. 3.00 DISRUPTIVE BEHAVIOR Interfering with normal College sponsored activities, including, but not limited to, studying, teaching, research. College administration, disciplinary or public service activity, or fire, police or emergency services. Such prohibited behavior includes but is not limited to obstructing the free movement of others, interfering with the use of College facilities, the abuse or unauthorized use of sound amplification equipment, and interfering with the freedom of expression of others. (In relation to this section, see the College policies governing the use of sound amplification equipment, freedom of expression, and sched- uled demonstrations and marches.) 4.00 DISORDERLY CONDUCT .01 Disorderly or obscene conduct or breach of the peace on College premises or at College sponsored activities. .02 Physically assaulting, otherwise harassing, or threatening to do the same to any person on College premises or at College sponsored activities. .03 Entering or attempting to enter any event sponsored or supervised by the College without credentials for admission; for example, a ticket, identification card, invitation, or any reasonable qualifications established for attendance. .04 Interfering with, giving false name to, or failing to cooperate with properly identified College officials acting in the performance of their duties. 5.00 WEAPONS Unauthorized use, possession or storage of any weapon on College premises or at College sponsored activities. Weapon means any object or substance designed or used to inflict a wound, cause injury, or incapaci- tate, including, but not limited to, all firearms, pellet guns, BB guns, bludgeons, metal knuckles, switchblade knives, and knives designed for the purpose of offense or defense. 6.00 HAZING All rites and ceremonies of induction, initiation, or orientation into college life or into the life of any college groups which tend to occasion or allow physical or emotional suffering. (See Appendix B for a complete definition of hazing.) 7.00 ALCOHOLIC BEVERAGES .01 Consumption, possession, or transportation of alcoholic bever- ages on College premises or at College sponsored activities by any student under legal age. .02 Consumption of alcoholic beverages on College premises or at College sponsored activities, except in rooms occupied by students in residence halls or when authorized at social functions in designated areas. .03 Furnishing alcoholic beverages to any student under legal age on College premises or at College sponsored activities. .04 Open display of alcoholic beverages on campus other than in approved areas during authorized functions. .05 Being in an intoxicated condition on College premises or at College sponsored activities as made manifest by disorderly, obscene, or indecent conduct or appearance. .06 Driving under the influence of alcohol on or near the campus. .07 Concealment of alcoholic beverages for the purpose of bringing them into a College sponsored activity. (In relation to this section, see the alcoholic beverage policy in the Rights and Responsibilities section of the student handbook.) 8.00 DRUGS .01 Unauthorized manufacture, distribu- tion or possession for purposes of distribution of any controlled substance or illegal drug on College premises or at College sponsored activities. .02 Use or possession of any illegal drug or controlled substance (without valid prescription) on College premises or at College sponsored activities. 9.00 FIRE AND OTHER EMERGENCIES .01 Intentionally initiating or causing to be initiated any false report or warning of fire, explosion or other emergency on College premises or at College sponsored activities. .02 Tampering with, misusing, or damaging fire safety equipment. .03 Intentionally setting or causing to be set any unauthorized fire on College premises or at College sponsored activities. .04 The unauthorized possession, sale, furnishing or use of any incendiary device on College premises or at College sponsored activities. 10.00 EXPLOSIVES/FIREWORKS Possession, use, furnishing or sale of explosives on College premises or at College sponsored activities, includ- ing the unauthorized use or posses- sion of fireworks. 11.00 THEFT .01 Theft of property or of services (such as unauthorized use of long distance service or a meal ticket) on College premises or at College sponsored activities, including keeping in one's possession items of stolen, lost or mislaid property. .02 Selling a book not one's own without written permission of the owner. 12.00 MISUSE OF PROPERTY Damaging, destroying, removing or otherwise misusing property belong- ing to the College or another person on College premises or at College sponsored activities. 13.00 FORGERY AND FALSE INFOR- MATION .01 Forgery, unauthorized alteration, or unauthorized use of any College document. .02 Intentionally furnishing false information to the College. 14.00 IDENTIFICATION CARDS .01 Altering, or transferring to another, a WCC student identification card or meal ticket. .02 Misuse of a WCC student identifica- tion card, meal card, or any other form of identification on College premises or at College sponsored activities. .03 Failure to present and surrender a student identification card when it is requested by College officials, including Public Safety personnel and residence hall staff, acting in the performance of their duties. 15.00 SMOKING Smoking in any academic building or in other posted areas. 16.00 LITTERING Disposing of any form of litter on College premises or at College sponsored activities other than in designated receptacles. 17.00 ANIMALS Bringing into College buildings any animal, except for those needed to assist handicapped persons or those required for research or class experi- ments or presentations. 18.00 UNAUTHORIZED USE OF COLLEGE FACILITIES .01 Unauthorized presence in or use of College premises, facilities or property; remaining without authorization in any College facility after normal closing hours. .02 Unauthorized use of any College service. .03 Unauthorized use, duplication, or possession of College keys. .04 Making reservations to use College space in the student's name with the intention of use by outside groups or organizations. 19.00 MISUSE OF THE COLLEGE NAME Unauthorized use of the College's name, seal, logo, mascot or any other words or symbols implying affiliation with the College. 20.00 SOLICITATION Unauthorized solicitation or selling on College premises or at College sponsored activities. (See the College policy governing advertising, solicitation, and selling.) 21.00 INSTITUTIONAL PROCEDURES .01 Failure to pay fees, charges, and fines within the specified time. .02 Failure to maintain one's current local address with the Registrar. .03 Failure to respond to and cooperate with College officials in the carrying out of disciplinary procedures. .04 Violating the terms of any disciplin- ary sanction imposed in accordance with this code. 22.00 RESIDENCE HALL REGULATIONS Violation of policies and procedures published by the Office of Residence Life. 23.00 MOTOR VEHICLE REGULATIONS Violation of campus motor vehicle regulations and the traffic code published by the Department of Public Safety. 24.00 OTHER PUBLISHED COLLEGE REGULATIONS Violation of College regulations or policies, as approved and published by various units of the College. These include the College policy prohibiting sexual harassment and 35 policies administered by the Student Activities Office regarding the use of College facilities, vehicles and amplification equipment, as well as campus demonstrations. 25.00 JOINT RESPONSIBILITY FOR MISCONDUCT Encouraging others, or conspiring or cooperating with others, in the violation of College rules and regulations. Standards of Due Process Students subject to expulsion, suspen- sion, or disciplinary removal from campus housing will be afforded an opportunity to have a hearing with the Student Judicial Commission or a college official. Students subject to less severe sanctions will have an informal disciplin- ary conference. The focus of inquiry in disciplinary proceedings shall be the guilt or innocence of those accused of violating disciplinary regulations, and decisions shall be based upon the preponderance of all available evidence in each case. Disciplinary hearings are not legalistic proceedings, and formal rules of evidence do not apply. Violations of Law and Disciplinary Regulations Students may be accountable to both civil authorities and to the College for acts which constitute violations of law and of this code. Disciplinary action at the College will normally proceed regardless of the status of criminal proceedings. Interpretation of Regulations Disciplinary regulations at the College are set forth in writing in order to give students general notice of prohibited conduct. The regulations should be read broadly and are not designed to define misconduct in exhaustive terms. Inherent Authority The College reserves the right to take necessary and appropriate action to protect the safety and well-being of the campus community. Student Participation Students are asked to assume positions of responsibility in the College judicial 36 system in order that they might contrib- ute their skills and insights to the resolution of disciplinary cases. Final authority in disciplinary matters, however, is vested in the College administration and in the Board of Regents. Parental Notification Students are expected to notify their parents or guardians of their referral to the discipline system. College officials will assume, unless notified otherwise, that the student is a dependent accord- ing to the Internal Revenue Code of 1 954, Section 1 52, and may at their discretion notify the student's parents or guardian of the discipline case. Advisors Defendants or complainants participat- ing in a disciplinary hearing may be accompanied by an advisor, who may be an attorney. Those who will be accom- panied by an attorney must so inform the appropriate office in writing at least two business days prior to the scheduled date of the hearing. Attorneys will participate only as advisors to their clients. Advisors may not appear in lieu of student participants. Case Referrals "" Any person may refer a student sus- pected of violating this code to the judicial system. Persons making such referrals are required to provide informa- tion pertinent to the case and will normally be expected to participate in proceedings conducted to resolve the case. All complaints of alleged violations by students shall be made in writing to the Office of Student Services or the Office of Residence Life. Each complaint shall contain a statement of facts outlining each alleged act of misconduct. DISCIPLINARY PROCEDURES When a student is charged with violation of conduct regulations, disposition of the student's case shall follow the proce- dures outlined below. 1 . Staff members in the Offices of Student Services or Residence Life will review case referrals and determine the disciplinary charges to be filed. If they determine at any point during the development of a case that the alleged misconduct might result in expulsion, suspension, or disciplinary removal from College housing, the student defendants shall be afforded the opportunity for a hearing. All other cases shall be resolved through informal disciplinary conferences. 2. Students shall be notified in writing of their alleged misconduct and scheduled for a conference to discuss the alleged violations. They shall be apprised of the complaint and the nature of evidence against them, and they shall be asked to plead guilty or not guilty to the charges. 3. Students subject to expulsion, suspension, or disciplinary removal from College housing shall be given a choice as to how they wish their cases to be resolved. They may elect to have a hearing before a college official or the Student judicial Commission, or they may waive a hearing and elect to have their case settled through an informal disciplin- ary conference. If they waive their right to a hearing, the full range of sanctions authorized by this code may be imposed. 4. Students subject to or electing to participate in an informal disciplinary conference, which will be conducted by a member of the Residence Life or Student Services staffs, are accorded the following procedural protections: a. Written notice of charges prior to the scheduled conference. b. An explanation of the evidence against them. c. An opportunity to respond to evidence against them and to produce evidence on their behalf. d. The right to request administrative review of their case at the next highest level if the sanction includes disciplinary probation. 5. Student defendants in disciplinary hearings are assured the following procedural safeguards: a. Adequate written notice of the hearing and the specific charges against them. b. The right to produce evidence, call and question witnesses, raise questions as to the procedure, or remain silent. c. The right to be present at the hearing without academic action resulting from class absence. d. The right to have an advisor present. e. The right of access to an audio tape recording or written sum- mary of the proceedings, which will be made available at the student's expense if requested at least twenty-four hours before the hearing. f. The right to appeal disciplinary decisions of suspension or expul- sion. g. The right to attend classes and have access to College facilities until the hearing process is completed. An exception may be made in the case of an interim suspension. 6. Decisions reached by the judicial Commission shall be communicated in writing as recommendations to the Vice President for Student Services or a designee. The hearing body will specify the verdict, recommended sanctions, and the rationale for its decision. 7. Students shall be notified in writing of outcomes in the discipline system. RESOLUTION OF DISCIPLINE CASES Disciplinary proceedings as provided in this code may be held in the following ways: DISCIPLINARY CONFERENCES - Informal disciplinary conferences will be con- ducted by the Vice President for Student Services or a designee to resolve cases not referred to a hearing. In complex or contested cases, the administrator may solicit the opinion of a conference panel to be appointed by the administrator. STUDENT JUDICIAL HEARINGS - When student defendants choose this option (in cases which may result in expulsion, suspension, or disciplinary removal from campus housing), the Student Judicial Commission conducts disciplinary hearings. The Commission, consisting of 5 to 7 students, recommends outcomes to the Vice President for Student Services or a designee. ADMINISTRATIVE HEARINGS - When student defendants choose this option (in cases which may result in expulsion, suspension, or disciplinary removal from campus housing),the Vice President for Student Services or a designee conducts disciplinary hearings. AD HOC BOARDS - Such boards may be appointed by the Vice President for Student Services or a designee when the judicial Commission is unable to obtain a quorum or is otherwise unable to hear cases in a timely manner. Each ad hoc board shall be composed of three members, including at least one student. Ad hoc boards recommend outcomes to the Vice President for Student Services or the designee. HEARING PROCEDURES The following procedural guidelines shall be applicable in disciplinary hearings: (a) Unless waived by the student, defendants shall be given two days' notice of their hearing date, with extensions possible in extenuating circumstances. They shall be apprised of the evidence and the names of the witnesses expected to be present. (b)The Vice President for Student Services or a designee may summon witnesses to appear at hearings. College students and employees are expected to comply with summons issued pursuant to this procedure, unless compliance would result in significant and unavoidable personal hardship or substantial interference with normal College activities. (c) Defendants who fail to appear after proper notice will have their cases heard in absentia. (d) Hearings will be closed to the public, except for members of the defendant's or complainant's families, who may be admitted at the discretion of the presiding officer. (e) The presiding officer shall exercise control over the hearing to avoid needless consumption of time and to prevent the harassment or intimida- tion of witnesses. Any person, including the defendant, who disrupts a hearing or who fails to adhere to the rulings of the presiding officer or judicial advisor may be excluded from the proceedings. (f) Hearings may be tape recorded. If a recording is not made, the decision of the commission or board must include a summary of the testimony. (g) Any party may challenge a commis- sion/board member on the grounds of personal bias. Members may be disqualified upon majority vote of the remaining members of the panel, conducted by secret ballot, or by the Vice President for Student Services or a judicial advisor. (h) Prospective witnesses, other than the complainant, the defendant and any College staff member who is respon- sible for the investigation of the case, may be excluded from the hearing during the testimony of other witnesses. All parties except panel members and judicial advisors shall be excluded during deliberations of the panel. (i) Formal rules of evidence shall not be applicable in disciplinary proceed- ings. The presiding officer shall admit into evidence any information or testimony deemed relevant to the proceeding. Unduly repetitious or irrelevant evidence may be excluded. Disciplinary outcomes shall be based on a preponderance of all available evidence. (j) Defendants and complainants shall be accorded an opportunity to question witnesses and to challenge evidence. (k) Affidavits shall not be admitted into evidence unless signed by the affiant 37 and witnessed by a College em- ployee, or by a person approved by the Vice President for Student Services or a designee. (I) Judicial advisors are members of the Student Services staff appointed by the Vice President for Student Services. They may comment on questions of procedure and admissi- bility of evidence and v\/ill otherwise assist in the conduct of hearings. Advisors will be accorded all the privileges of commission/board members, but shall not vote. Advisors are responsible to the Vice President for Student Services and shall not be excluded from hearings or deliberations of the panel. (m) A determination of guilt shall call for further deliberation to arrive at a recommendation regarding sanctions to be imposed. The disciplinary record of the defendant shall be made available to the panel after a determination of guilt. (n) Final decisions of all judicial panels shall be by majority vote and shall be accompanied by a brief written opinion. DISCIPLINARY SANCTIONS One or more of the following sanctions may be imposed for violations of the Student Conduct Code. 1. EXPULSION: permanent separation of the student from the College. The student will be barred from College premises. 2. SUSPENSION: separation of the student from the College for a specified period of time. The student shall not participate in any College sponsored activity and may be barred from College premises. 3. INDEFINITE SUSPENSION: separa- tion of the student from the College for an indefinite period of time with two conditions: (1) the student may not return before a specified date and (2) readmission is not automatic. The student shall not participate in any College sponsored activity and may be barred from College pre- mises. 4. DISCIPLINARY PROBATION: notice to the student that any further violations of college rules and regulations will likely result in suspension. Disciplinary probation may also include the setting of restrictions on participation in College activities or entry into certain College facilities. 5. DISCIPLINARY WARNING: notice to the student that further misconduct may result in more severe disciplinary action. 6. RESTITUTION: the student is required to make payment to the College or to other persons or groups for damages incurred as a result of a violation of this code. 7. FORCED WITHDRAWAL: from the academic course within which an offense occurred without credit for the course. 8. CHANGE IN GRADE: with the concurrence of the instructor for the course in which an academic irregularity occurred. 9. OTHER SANCTIONS: other sanctions may be imposed instead of or in addition to those specified above. For example, students may be subject to dismissal from College housing for disciplinary violations which occur in the residence halls. Likewise, students may be subject to restrictions upon driving privileges for dijciplinary violations involving the use or registration of motor vehicles. Educational, service, or research projects and work also may be assigned. Georgia law and policies of the Board of Regents of the University System of Georgia specify that students convicted of felony offenses involving the manufac- ture, distribution, sale, possession or use of marijuana, controlled substances or other illegal or dangerous drugs shall forfeit academic credit and be sus- pended or permanently expelled from the College. Repeated or aggravated violations of this conduct code may result in expulsion or suspension. INTERIM SUSPENSION The Vice President for Student Services or a designee may suspend a student for an interim period pending disciplinary proceedings or medical evaluation, such interim suspension to become immedi- ately effective without prior notice, whenever there is evidence that the continued presence of the student on the College campus poses a substantial threat to the student or to others or to the stability and continuance of normal College functions. A student suspended on an interim basis shall be given an opportunity to appear personally before the Vice President for Student Services or a designee within five business days from the effective date of the interim suspension. A hearing shall then be held on the following issues only: (a) the reliability of the information concerning the student's conduct; (b) whether the conduct and surround- ing circumstances reasonably indicate that the continued pres- ence of the student on the College campus poses a substantial threat to self or to others or to the stability and continuance of normal College functions. APPEALS Any disciplinary determination resulting in expulsion or suspension may be appealed by the defendant. Requests for appeals must be submitted in writing to the Office of the Vice President for Student Services within three business days of the date of the letter notifying the defendant of the original decision. Failure to appeal within the allotted time will render the original decision final and conclusive. Written requests for appeals must be specific and detailed as to the nature and substance of the defendant's complaint and must clearly indicate what action is requested. Appeals shall be decided upon the record of the original proceed- ings, the written appeal submitted by 38 the defendant, and any written briefs submitted by other participants. Cases will not be reheard on appeal. If the original decision in the case was not rendered by the Vice President for Student Services, the Vice President shall consider the appeal and give a decision. If the student is dissatisfied with the decision of the Vice President, the student may request in writing that the President consider the appeal, but such a request must be made within two business days or the Vice President's decision will be considered final and conclusive. The President will appoint a committee or utilize the services of an existing committee to review the case and make a recommendation regarding the appeal. The President's decision shall be final so far as the institution is con- cerned. Should the student be dissatisfied with the President's decision, written applica- tion may be made to the Board of Regents for a review of the decision. This application must be submitted within twenty days following the decision of the President. Additional information regarding procedures for appealing to the Board are available in the Office of the Vice President for Student Services. The decision of the Board shall be final and binding for all purposes. STUDENT ORGANIZATIONS Student organizations may be charged with violations of the Student Conduct Code and the Conduct Code for Student Organizations. (The term organization means a number of people who have complied with College requirements for registration.) A student organization and its officers may be held collectively or individually responsible when violations of this code by those associ- ated with the organization have received the tacit or overt consent or encourage- ment of the organization or of its leaders, officers, or spokespersons. Individuals charged with conduct code violations arising out of their affiliation with student organizations shall have their cases settled according to the procedures outlined in this Student Conduct Code. The officers or leaders or any identifiable spokespersons for a student organization may be directed by the Vice President for Student Services or a designee to take appropriate action designed to prevent or end violations of this code by the organization or by any persons associated with the organization who can reasonably be said to be acting in its behalf. Failure to make reasonable efforts to comply with the Vice President's directive shall be considered a violation of this code, both by the officers, leaders or spokespersons for the organization and by the organization itself. Disciplinary action directed toward student organizations shall be afforded according to procedures published by the Office of Student Activities and distributed annually to all registered student organizations. COLLEGE HAZING POLICY Any practices, ceremonies, behaviors, or rites of introduction which tend to occasion, require or allow mental or physical suffering, are prohibited. Specifically, hazing is defined as any action taken or situation created, intentionally or unintentionally, on or off campus, which could be reasonably expected to produce emotional or physical discomfort, embarrassment, harassment, ridicule, the violation of college rules and regulations, the violation of the laws or policies of the parent organization and/or the violation of any local, state, and national laws. All rules and regulations of West Georgia College as well as local, state and national laws shall supersede those policies of national or local organiza- tions. All assessments as to the appropri- ateness of an action will be considered within the context of the standards of the total college community. Activities considered to be hazing shall include one or both of the following elements: (1) coercion, either overt or covert, and (2) production of physical or emotional discomfort in either the participants or spectators. Such activities suggested by a group or a member of a group to new or trial members will be considered covert coercion even if the activity is said to be "voluntary." Specific actions and situations which may be considered to be hazing include but are not limited to the following: 1 . Use of alcohol 2. Paddling in any form 3. Creation of excessive fatigue, physical exhaustion, or physical injury 4. Physical and psychological shocks 5. Quests, treasure hunts, scavenger hunts, road trips or any other such activities carried out on or off campus 6. Wearing of any apparel in public which is conspicuous and not normally in good taste or that is inappropriate to the situation 7. Engaging in public stunts and buffoonery 8. Morally degrading or humiliating games or other activities 9. Nudity at any time 10. Tasks of personal servitude 1 1 .Performances that are hazardous or dangerous in any way 39 1 2. Any work sessions or meeting which interfere with scholastic activities or requirements 1 3. Loud noises or other activities which disturb the neighborhood 14. Temporary or permanent physical disfigurements or cosmetic changes 15. Forcing or requiring the eating of food or any other substance 16. Calisthenics (push-ups, jogging, runs, etc.) 1 7. Lineups of a noneducational nature 18. Activities or actions that require or include theft or other illegal practices 19. Any action which brings the reputa- tion of the group or organization into public disfavor or disrepute 20 Any activities which are not consis- tent with laws, rituals, or policies of national organizations or the regula- tions and policies of West Georgia College All rites, ceremonies or practices of initiation or orientation into college life, or into the life or membership or any college group or organization, should be of an educational, historical, functional, and inspirational nature consistent with the accepted principles of higher education at West Georgia College. IMPLEMENTATION Each and every organization has the responsibility for informing its member- ship, both old and new,of any important college policies including those on hazing. All West Georgia College organizations are responsible for the actions of all visiting members, friends, and/or alumni who will be subject to the same behavioral standards and policies as members of the organization. Student Activities Office staff members will assist in the proper implementation of these policies. Complaints and charges of violations will be investigated, and if substantiated, appropriate action will be taken. It is possible for either individuals or organizations or both to be held responsible in the event these policies are violated. Violations may result in college disciplinary action and/or legal action through the courts. College disciplinary action may include the withdrawal of college recognition from offending organizations through referral to the Conduct Code and displinary procedures for student organizations. NOTE: These policies apply to interest groups, pledges, associate member classes, and generally any activity associated with any student group. Each organization must file with the Student Activities Office by October 1 5 of each year a signed copy of the College Hazing Policy. If a copy is not filed by October 1 5, college disciplinary action may be taken. ^ "c Appendiz C ^ ? POLICY FOR VICTIMS OF SEXUAL ASSAULTS It is the policy and practice of West Georgia College to provide an environ- ment that is sensitive and responsive to victims of sexual assaults. In accordance with this position. West Georgia College has established a policy for students, employees, and others who may become victims of such assaults on its campuses. Victims are entitled to the following rights: 1 . To have sexual assaults treated with seriousness. 2. To be treated with dignity. 3. To have sexual assaults investigated and adjudicated by appropriate criminal and civil authorities. 40 4. To receive the full and prompt cooperation and assistance of college personnel in notifying the proper authorities. 5. To be free from any kind of pressure by college personnel not to report crimes, or to report crimes as lesser offenses than the victims perceive. 6. To have legal assistance, or to have others present, in any campus disciplinary proceedings in the same manner that the institution permits to the accused and to be notified of the outcome of such proceedings. 7. To receive the full and prompt cooperation of campus personnel in obtaining, securing, and maintaining evidence as may be necessary to the proof of criminal sexual assaults in legal proceedings. 8. To be made aware of, and assisted in exercising, options regarding mandatory testing of sexual assault suspects for communicable diseases and to be notified of the results of such testing. 9. To receive counseling from mental health services established by the college or from other victim-service agencies. 1 0. To be protected by campus person- nel to the extent reasonably feasible from unnecessary or unwanted contact with alleged assailants. Campus organizations that assist victims of sexual assaults shall be granted the privileges afforded all organizations registered on campus. CIVIL RIGHTS GRIEVANCE PROCEDURES FOR STUDENTS Any student who believes that he or she has been discriminated against because of race, creed, color, sex, national origin, religion, age, veteran status, or handi- capped status and who wishes to file a complaint should follow these steps: 1 . Discuss the grievance with the dean or director under whose jurisdiction the alleged behavior occurred. This administrative head will as soon as possible consult with those involved and attempt to resolve the student's grievance. 2. If the matter is not resolved satisfacto- rily at this level, the student may present a written statement to the vice president (or comparable administra- tive head) under whose jurisdiction the matter falls, clearly delineating the grievance and supplying appropriate documentation. The vice president will also ask the administrative head who originally reviewed the grievance to present a written statement to justify the action taken. Upon receipt of the written documen- tation, the vice president will review the grievance in consultation, if necessary, with the people involved and with the college's Affirmative Action Officer. The vice president may choose to refer the grievance to a committee to review the case for a recommended outcome. 3. If the matter is not resolved satisfacto- rily at this level, the student may appeal further in writing to the President of the College, who will review all relevant documents and may consult with those who can provide useful information. 4. If the matter is not resolved satisfacto- rily by the President, the aggrieved student may, within ten days after the President's decision, appeal in writing to the Board of Regents of the University System of Georgia, citing all reasons for dissatisfaction with the previous decision. (See Appendix j for a more complete statement regarding appeals to the Board of Regents.) PROCEDURES IN APPEALS ON GRADES Educational institutions have the responsibility for evaluating students by standards and a grading system which is publicized and known to faculty and students. The responsibility for deter- mining the grade of each student rests on the faculty member who has respon- sibility for teaching the course in which the student is enrolled. A grade origi- nally assigned may be changed only with the consent of the faculty member responsible for the grade, unless the change is made for process reasons only. A student who feels that the grade he/ she received in the class is arbitrary or unfair is entitled to a hearing before an impartial committee of the faculty. However, before appealing to the committee, the student should exhaust all administrative remedies through the department chairmen and appropriate deans. In order to guarantee procedural fairness to both the student and the faculty member involved, the following procedures shall govern such hearings: 1 . The hearing committee shall be a subcommittee of the Faculty Senate Committee on Academic Policies and Procedures. The subcommittee shall be composed of those faculty members who constitute its regular membership. No member of the subcommittee who is otherwise interested in the particular case shall sit in judgement during the proceed- ing. 2. Both the student and faculty member shall be present during the hearings (except when the committee deliber- ates its decision). Each shall be given opportunity to present his/her case and to refute the case presented by the other. 3. The burden of proof of arbitrary or unfair grading rests on the student. The student should realize such a charge is a serious one and refrain from taking capricious action. 4. All matters upon which the decision will be based must be introduced during the proceedings before the subcommittee. The decision shall be based solely upon such matters. 5. Upon finding for the student, the subcommittee will in each instance attempt to counsel the faculty member to voluntarily redress the grievance. In the event such counsel- ing is ineffective, the committee may recommend disciplinary action against the faculty member to be taken by the appropriate administra- tive official. 41 PROCEDURES FOR APPEALS ON UNDERGRADUATE ADMISSION The admissions policy of West Georgia College is designed to admit those students who will have a reasonable chance of success and who seemingly will profit from the educational program of the college. A student is considered for admission without regard to race, creed, sex, or national origin. Admission requirements are those stated in the most current issue of the West Georgia College Catalog. Whenever an applicant for admission to the undergraduate school is denied admission or feels that his/her applica- tion has not been given due consider- ation, such applicant shall have the right to appeal in accordance with the following procedure: 1 . The applicant shall submit his/her appeal in writing to the Director of Admissions. The applicant shall explain the reasons for his/her appeal and enumerate all factors, both personal and academic, which he/she considers to be relevant to the appeal. The Director of Admissions will: a. reopen consideration on the individual's application on the basis of the additional factors presented by the applicant; or b. refer the appeal to a subcommit- tee of the Senate Committee on Academic Policies and Procedures, for recommendation regarding the case to the Director of Admissions. The procedure in this instance is as follows: (1) The applicant shall be advised of his/ her right to appear in person before the subcommittee; (2) The applicant appearing before the Committee shall have the right to be assisted by an advisor of his/her choice; (3) The subcommittee will review all facts and circumstances connected with the case. All matters upon which the decision will be based must be introduced during the proceedings before the subcommit- tee. The decision shall be based solely upon such matters. 2. Should the applicant be dissatisfied with the Director of Admissions' decision regarding his/her appeal, he/she shall have the right to further appeal as specified in the Bylaws of the Board of Regents of the Univer- sity System of Georgia. The proce- dure in this instance is as follows: a. Within five days of the decision by the Director of Admissions, the applicant shall appeal in writing to the President of the College, but in the case of new admissions the appeal shall be made first to the Vice President for Student Services. b.ln making his decision, the President shall refer to the appeals decision of the subcommittee. c. After consideration of the Com- mittee's report, the President shall within five days make a decision which shall be final so far as the college is concerned. d. Should the applicant be dissatis- fied with the decision of the President, he/she shall have the right to appeal in writing to the Board of Regents. Such an appeal shall be submitted to the Executive Secretary of the Board within twenty days after the President's decision and shall recite all reasons for dissatisfaction with the previous decision. The Board or a committee of the Board shall investigate the matter thoroughly and make its decision which shall be final and binding for all purposes. 42 ACADEMIC REQUIREMENTS FOR RECEIVING FINANCIAL AID In order to receive financial aid at West Georgia College, students must meet all four academic standards listed below. 1. Completion of Developmental Studies and/or College Preparatory Curriculum (CPC) Courses in a Timely Manner Students required to enroll in the College's Developmental Studies program and/or to take College Preparatory Curriculum (CPC) courses must complete all work in both areas within an academic year from the date of their initial enroll- ment in the College. (An academic year is defined as three quarters.) Continued aid depends upon students' completing the above requirements within this period of time. Students who do not complete this work within 45 hours or three quarters may become eligible to receive aid in the quarter after all Developmental Studies and CPC requirements are met. 2. Maintaining Satisfactory Cumula- tive Grade Point Average During the first six quarters students may receive financial aid provided they are continuing progress toward their degrees (See item 3). At the end of six quarters, students must have at least a 2.0 cumulative grade point average (CPA) to remain eligible to receive aid. All quarters and hours for which students have registered at West Georgia College will be counted in determining the number of hours a student has attempted. WARNING: Students who complete 3 quarters with less than 1 .8 cumula- tive GPA may have great difficulty in reaching a 2.0 GPA by the end of 6 quarters. Students must continue to maintain at least a 2.0 cumulative GPA in order to receive aid. Students who do not have a satisfactory GPA will not be eligible for aid until their cumulative GPA is at least 2.0. Students who regain eligibility must reapply to receive aid. 3. Continuing Progress Towards a Degree Students must earn passing grades in at least 80% of all hours for which they are enrolled during the previous academic year in order to remain eligible for aid during the next award year. Grades of A, B, C, D, IP, and S are considered passing; grades of F, WF, I, U, and W are considered unsatisfactory and are not passing for the purpose of this review. Students who have lost eligibility for aid under this provision may re- establish their eligibility for future awards by passing at least 1 2 hours with a GPA of 2.0 or better in their next quarter at their own expense. The number of hours required to re- establish eligibility may be prorated for part-time students. The Director of Financial Aid may at any time cancel the remainder of a student's award if the director becomes aware that the student is not actively pursuing his or her coursework. Such students shall receive written notice of the cancella- tion of aid and will have the opportu- nity to request reinstatement of aid through written appeal. 4. Completing Degree Requirements Within Specific Time Limits Students are expected to complete their programs of study within a reasonable period of time and may not receive financial aid after at- tempting the maximum number of hours or quarters for their degree program as indicated on the chart which follows. These limits do not include Developmental Studies and College Preparatory Curriculum courses. Affected students will lose their eligibility for aid following the quarter in which they reach or exceed the maximum number of hours or quarters allowed. Maximum Number of Hours Degree Program Allowed 90 hour Associate Degree 130 101 hour Associate Degree (Nursing) 160 196 hour Bachelor's Degree 275 45-50 hour Master's Degree 80 60 hour Master's Degree 85 45 hour Specialist Degree 80 APPEALS Students who have been notified that they no longer meet academic require- ments for receiving financial aid have twenty-one days from the date of their notification letter to appeal in writing. To complete the appeals procedure, students must obtain an appeal form available in the Financial Aid Office and submit any supporting documentation with the completed form. Appeals are reviewed on a preliminary basis by the Financial Aid Appeals Committee consisting of three staff members in the Financial Aid Office, including the Director of Financial Aid as chair. Appeals which receive a positive response on this level are acted upon by the Director of Financial Aid. Others are referred to the Financial Aid Review Board, consisting of three members, one from Admissions, one from Business Services, and one from another Student Services Office. The Review Board meets to consider cases referred by the Financial Aid Appeals Committee. The Director of Financial Aid or another member of the Financial Aid staff meets with the Review Board to explain financial aid policy and to interpret items in the students' financial aid file. The Review Board makes recommendations to the Vice President for Student Services or his designee, who issues a final decision to the student regarding his or her appeal. 43 inii^i FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT: CONFIDENTIALITY OF STUDENT RECORDS The Family Educational Rights and Privacy Act of 1974 (FERPA) is a federal law which states that an educational institution must establish a written institutional policy concerning the confidentiality of student education records. In accordance with the Act, students at West Georgia College have the following rights: 1 . The right to inspect and review their own education records covered by the Act. 2. The right to challenge (seek correction of) the contents of these records 3. The right to a formal hearing, if necessary, for a fair consideration of such a challenge 4. The right to place an explanatory note in their record in the event that a challenge of contents is unsuccessful 5. The right to control, with certain exception, the disclosure of the contents of their records 6. The right to be informed of the existence and availability of the institutional policy covering FERPA rights 7. The right to report violations of FERPA legislation to the U.S. Department of Education. TYPES OF EDUCATIONAL RECORDS West Georgia College maintains the following "education records" as defined by the Act. 2. 3. Record 1 Admission record or Student File Person to Contact Registrar (The Director of Admissions or the Dean of the Graduate School may interpret items pertaining to admission in the Student File) 5. Permanent Registrar academic record (transcript) Academic Faculty Advisor Advisement record Admission to Dean of the School Teacher of Education Education record Student Director of Field of Teaching Experiences Academic or Appropriate depart- administra- ment chairperson tive depart- or administrator ment record Discipline Associate Dean of record Student Services Financial Aid Director of Financial record Aid Placement Director of Placement record and Cooperative Education Personal Assistant Dean of counseling Student Services for record Student Development Medical Director of Health record Services Financial Director of Fiscal record Affairs 10. 11, 12. PROCEDURES FOR INSPECTION AND REVIEW A student who wishes to inspect and review his/her education records may do so by submitting a written request to the official responsible for the specific record desired. The responsible official will respond within 45 days of the request by sending the student a copy to the requested record or arranging an appointment for the student to review the requested record. Copies of education records, with certain exceptions, may be obtained by the student at the cost of $.10 per page. Copies of a student's permanent academic record (transcript) will be provided at the cost of $3.00. The college reserves the right to deny a copy of an educational record for which a financial "hold" exists or a transcript of an original source document which exists elsewhere. RECORDS NOT AVAILABLE TO STUDENTS West Georgia College will not permit access to the following types of informa- tion: 1 . Financial information submitted by parents 2. Confidential letters of recommenda- tion submitted prior to January 1 , 1975 3. Confidential letters and recommenda- tions to which a student has waived the right of inspection 4. Any part of a record pertaining to another student 5. Information specifically excluded under the Act's definition of "educa- tion records:" records maintained by a college employee only for that person's own use, student employee records, alumni records,student medical and counseling records (may be personally reviewed by a physician or other appropriate professional of the student's choosing), records maintained by the Department of Public Safety for law enforcement purposes. RELEASE OF INFORMATION West Georgia College will not permit access to or release of any personally identifiable information without the written consent of the student except in the following circumstances: 1 . A student's education records may be released without consent to officials within the college with "legitimate educational interest" School officials are those college employees with general or specific responsibility for promoting the educational objectives of the institu- tion and include, but are not limited to, teachers, faculty advisors, counsel- ors, administrators, sponsors of clubs and organizations, members (includ- ing students and alumni) of official college committees, and clerical personnel employed to assist college officials in discharging professional responsibilities. 44 Legitimate educational interests are defined as those interests which are essential to the general process of higher education. Legitimate educational interests include, but are not limited to, teaching, research, public service, academic advising, counseling, discipline, job placement, financial assistance, and medical services. In addition, the college officially recognizes appropriate co- curricular activities which are gener- ally supportive of the overall goals of the institution, including such activities as varsity and intramural sports, social fraternities and sorori- ties, special interest clubs, and student government. 2. College officials may provide "direc- tory information" concerning an individual student. This information includes name, address, telephone number; date and place of birth; height and weight of members of athletic teams; major field of study; participation in athletics and student activities; dates of attendance; degrees, awards and honors; and the most recent institution attended. Directory information is generally available for release unless a student specifically requests in writing that this information not be released. This request must be submitted in writing to the Registrar's Office by October 1 annually. 3. The institution may also release personally identifiable information contained in a student's record to the following: officials of other institu- tions in which a student seeks to enroll; government officials seeking information in connection with audit and evaluation of federal and state supported education programs; persons and organizations providing student financial aid; persons or organizations conducting research for the development of tests, administra- tion of financial aid, or the improve- ment of instruction; accrediting agencies; parents of dependent students as defined by Internal Revenue Code of 1 954, Section 1 52 (except medical and counseling records); persons in an emergency in order to protect the health and safety of the student or of others; persons in compliance with a judicial order or subpoena. In order to gain access to their depend- ent student's records, parents must execute a notarized affidavit, obtained from the Registrar, and may be required to furnish certified copies of their latest income tax return(s). The Registrar or other responsible college official will in each case make a reasonable attempt to notify the student of the disclosure. In the processing of discipline cases college officials may feel they should contact the parents or guardian of a student accused of Conduct Code violations. In such cases, or when a student has been arrested, college officials will assume, unless they are notified to the contrary, that the student is dependent according to the Internal Revenue Code of 1 954, Section 1 52, and may at their discretion notify the parents or guardian of the disciplinary action or the arrest. The college offices maintaining educa- tion records shall keep a record of all parties requesting or obtaining access to a student's record (except in case or requests by student for access to his/her own record, by school officials, by parties with specific written consent of the student, or by parties requesting directory information). PROCEDURES FOR CHALLENGING THE CONTENTS OF AN EDUCATION RECORD A student may challenge the contents of an education record which he/she considers to be inaccurate or misleading. A student shall initiate a challenge by submitting a written request to the custodian of the particular record in question who shall attempt to resolve the problem through informal discus- sions. If a challenge to a record is not satisfactorily resolved by this procedure, the student may request a formal hearing by writing to the Chairperson of the Subcommittee on Academic Appeals of the Faculty Senate Committee on Academic Policies and Procedures in care of the Vice-President for Academic Affairs. A student requesting a hearing will be notified in writing of the date, place and time of his/her hearing. At the hearing the student may present evidence in support of his/her request and may be assisted by an advisor. Decisions of the hearing panel are final. If the decision of the hearing board is unsatisfactory to the student, he/she may place in the education records his/ her own statement commenting on the information contained in the record and setting forth any reason for disagreeing with the decision of the hearing panel. A student may waive any of his/her FERPA rights including the release of his/ her education records by providing written consent. Such consent must be signed and dated by the student and specify the exact purpose of the waiver or release. Copies of this policy are available in the Offices of the Registrar and the Dean of Student Services, and the policy is published annually in The Uncatalog, the student handbook. Students have the right to file a complaint with the Department of Education concerning alleged failure of the college to comply with the requirements of the Act. 45 CONFIDENTIALITY OF LIBRARY PATRON RECORDS The library registration and circulation records of the Irvine Sullivan Ingram Library are confidential. Registration records include any information the library requires the faculty, staff, students and special borrowers to provide in order to become eligible to borrow materials. Circulation records include all information which identifies a faculty or staff member, student or special bor- rower as borrowing particular materials. Except in accordance with proper judicial order and with permission of the designated administrative officer(s) of West Georgia College, no person shall make known in any manner any infor- mation contained in such records unless written permission from the borrower is given. Nothing in this statement, however, shall prevent the use of such records by authorized Library personnel in the performance of his or her routine duties. PROCEDURES FOR APPEALS IN CASES OF ACADEMIC DISHONESTY Traditionally educational institutions have established and maintained their academic environment by setting forth high standards of scholarship and personal conduct for all members of the academic community. Corollary procedures are established to deal with those situations where these standards have been breached.* Our concern here is with cases involving alleged academic dishonesty (cheating, plagiarism, and falsification of academic records). It is assumed that most cases will be directly related to the classroom and an individual professor. It is further assumed that the professor will take appropriate corrective measures.** A hearing process is available to formally review student complaints about these corrective actions if no satisfaction is realized through normal administrative appeal procedures (department chair- man, dean of school. Vice President and Dean of Faculties). In order to guarantee fairness and proper procedural safeguards for all concerned, the committee shall be guided by the following procedures when reviewing an appeals case: 46 1 . The hearing committee shall be a subcommittee of the Faculty Senate Committee on Academic Policies and Procedures. No member of the subcommittee who is otherwise interested in the particular case shall sit in judgement during the proceed- ing. 2. The subcommittee will hear the case only if the student has exhausted all administrative remedies through department chairmen, appropriate school dean, and Vice President and Dean of Faculties. 3. The student shall be given written advanced notification of the time and the place of the hearing. 4. The student appearing before the subcommittee shall have the right to be assisted by an advisor of his/her choice. 5. The burden of proof shall rest upon the officials or faculty member who originated the action against the student. 6. The student shall have the opportu- nity to testify and to present evidence and witnesses in his/her behalf. He/ she shall have an opportunity to hear and question adverse witnesses. In no case shall the subcommittee consider statements against him/her unless he/ she has been advised of their content and the names of those who made them, and unless he/she has been given an opportunity to rebut unfavorable inferences which might otherwise be drawn. 7. All matters upon which the decision will be based must be introduced into evidence at the proceeding before the subcommittee. The decision shall be based solely upon such matters. 8. In the absence of a transcript, a tape recording of the hearing shall be made. The department or office originating the case shall provide tapes for the recording. 9. The decision and recommendation(s) of the committee will be submitted in writing to the Vice President and Dean of Faculties. *See the Student Conduct Code, "2. Academic Dishonesty." **lf preferred, the professor may refer the case in writing to the Office of the Vice President for Student Services for processing through the discipline system of the college, in which case a decision regarding the matter will be rendered . through the discipline system, and the appeal procedures specified in the College's "Disciplinary Procedures" will apply. APPEALS TO THE BOARD OF REGENTS Any person in the University System for whom no other appeal is provided, and who is aggrieved by a final decision of the President of an institution, may apply to the Board of Regents, without prejudice to his position, for a review of the decision, except that the Board will not accept or consider appeals based on academic grades, parking and other violations of traffic regulations. In such matters the decision of the President shall be final and binding for all pur- poses. The application for review of the matter under appeal shall be submitted in writing to the Executive Secretary of the Board within a period of twenty calendar days following the decision of the President. It shall state the decision complained of and the redress desired. A review by the Board is not a matter of right, but is within the sound discretion of the Board. If the application for review is granted, the Board, or a committee of the Board, or a Hearing Officer appointed by the Board, shall investigate the matter thoroughly and report their findings and recommenda- tions to the Board. The Board shall render its decision thereon within sixty days from filing date of the application for review or from the date of any hearing which may be held thereon. The decision of the Board shall be final and binding for all purposes. POLICY GOVERNING OUTDOOR SPEECHES, DEMONSTRATIONS, DISTRIBUTION OF WRITTEN MATERIAL AND MARCHES No rights are more highly regarded at West Georgia College than the First Amendment guarantees of freedom of speech, freedom of expression and the right to assemble peaceably. West Georgia College remains firmly commit- ted to affording groups and individuals the opportunity to engage in peaceful and orderly protests and demonstra- tions. In order to achieve this objective, while at the same time insuring that the College fulfills its educational mission, the College has the responsibility to regulate the time, place and manner of expression. This regulation is to assure equal opportunity for all persons, preserve order within the campus community, protect and preserve College property and provide a secure environment to individuals exercising freedom of expression. The following provisions and regulations shall apply: A. SPEECHES AND DEMONSTRA- TIONS. The open areas designated for speeches and demonstrations are the Quad and outside the Student Center, Library and Food Service Building. Use of these areas will be approved through the Student Activities Office acting on behalf of the Vice President for Student Services. Individuals and groups may use these areas between 9:00 a.m. and 9:00 p.m., Monday - Friday, when school is in session for speak- ing, demonstrating and other forms of expression. A request for use of these areas must be made forty-eight hours in advance of the event. All structures, signs and litter resulting from the activity must be removed from the area by the end of the event. Groups or individuals may only use those designated areas once per month and for a maximum period of two days. B. DISTRIBUTION OF WRITTEN MATERIAL Pamphlets, handbills, circulars, newspapers, magazines and other materials which are protected by the First Amendment may be distributed on a person to person basis on the Quad and outside the Student Center, Library and the Food Service Building between the hours of 9:00 a.m. - 9:00 p.m., Monday - Friday, when school is in session. In accordance with the College Posting Policy, handbills cannot be placed on cars. Tables must be reserved forty- eight hours in advance with the Office of Student Activities. The College maintains a position of neutrality as to the content of any written material distributed on the campus under this policy. C. MARCHES. Marches may take place on streets and sidewalks of the campus and community between the hours of 10:00 a.m. and 4:00 p.m., Monday - Friday, when school is in 47 session. Plans for an event of this nature must be approved by the Vice President for Student Services, City of Carrollton, and WCC Public Safety Office forty-eight hours in advance. Limitations may be placed on the time, place and manner of such an event in order to serve the interests of safety, prevent disruption of the educational process and protect the rights of others. Marches off campus must be approved by appropriate governing bodies. D. PROVISIONS. In order that the persons exercising freedom of expression not interfere with the operation of the College or rights of others the following shall apply without exception to any form of expression. 1 . Events which may obstruct vehicular, pedestrian or other traffic must be approved at least forty-eight hours in advance by the Vice President for Student Services. 2. Use of sound amplification on campus is regulated and must be approved at least forty-eight hours in advance by the Vice President for Student Services. 3. There must be no obstruction of entrances or exits to buildings. 4. There must be no interference with educational activities inside or outside of buildings. 5. There must be no harassment of passersby or other disruptions of normal activities. 6. There must be no interference with scheduled College ceremonies or events. 7. Malicious or unwarranted damage to, or destruction of property owned or operated by the College or by students, faculty, staff or visitors to the College is prohibited. Persons or organizations causing such damage will be held financially and legally responsible. The group or individual may be required to provide proof of liability insurance depending on the nature of the activity. 8. There must be compliance with all applicable state and federal laws and college rules and regulations. Violators will be referred for appropri- ate legal or disciplinary action. 9. Exceptions to this policy may be appealed to the Vice President for Student Services. t AppendizM POLICY CONCERNING AUXILIARY GROUPS The following shall apply to all registered student organizations: 1 . No registered student organization may sponsor or support an auxiliary group in any form. An auxiliary group is defined as a supplemental group to an organization in which, for whatever reason, the participants are ineligible to become full members of that organization. These include, but are not limited to, the following: little sisters, big brothers, favorites, Stardusters, Diamonds, Pearls, friends of the chapter. Sweethearts, Doves, Rush Hostesses, etc. 2. Registered student organizations may not give out jerseys, t-shirts, etc. to any non-members that would imply auxiliary membership to that group. This includes the giving of jerseys to sorority women which denote the sorority's letters but in the fraternity's colors or vice versa. The following exceptions apply: A. T-shirts given out that commemo- rate a specific event (i.e. social, philanthropy, etc.). B. The individual was chosen as that organization's sole sweetheart (i.e. fraternity sweetheart, "Dagger Man", etc.) or homecoming representative. 3. Composites of an organization may only contain active members, advisors and a sole sweetheart. Organizations may not have special composites made featuring non-member of the organization. 4. Under no circumstances will a rush, or recruitment activity, be held to recruit individuals for auxiliary organizations. This includes recruit- ing non-members to do things for the organization in exchange for some type of honor or recognition. 48 Q m d o o o o c s a. 3 -= P "O $? P OD 05 O o c o Si. o o llilfll r- r-;^I I i o ^ o o O T1 S n> 0) c

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