BBJ107 83 ANNUAL DIRECTORS'MEETING -- April 24, 1991 The Association's Board of Directors met on Wednesday, April 24, 1991, at 10:30 A.M. in Valdosta at its NOrthside Drive office. The date for this meeting was one week later than scheduled by the By-Laws, as agreed upon by the Board members in letters to each member dated March 12, 1991, wherein each member's signature has been affixed. The letters are attached hereto and made a part of these Minutes. President Gillis called the meeting to order with the reading of the Minutes of the last meeting on April 18, 1990. They were approved as read. Directors present were Mr. Powell, Mr. Cook, Mr. Tilton, and Mr. Prine. Both Mr. Vickers and Mr. Roberts were absent. President Gillis said that Mr. Roberts had told the Secretary by phone that he was no longer a producer and it was his suggestion that the Board eliminate him as a Director. With so little production in Florida, the President asked if one Director for that State shouldn't be eliminated permanently, thereby leaving one Director for Florida, that office now held by Mr. Tilton. Mr. Cook made the motion, Mr. Powell seconded, and it was approved. The Secretary was instructed to so notify Mr. Roberts, expressing the Board's appreciation for his service on the Board, and attaching the letter of notifica- tion to these Minutes. Mr. Gillis then asked the members to consider a proposal made by the building's owner, Dr. Charlie Barnes, for us to vacate the two back rooms to give him more space for his health-care business. The rent would, of course, be reduced by half, to $350 per month. After some discussion, Mr. Prine made the motion, Mr. Tilton seconded and it was approved. Mr. Gillis said he would contact someone from the late Judge Langdale's family and offer his portrait to them. It was further agreed that the various pieces of equipment in the back rooms, being very old and completely outdated, should be discarded. Pursuant to a motion made by Mr. Cook and seconded by Mr. Tilton, the Board approved continuation of the $250 scholarship for the Queen. It was further agreed, pursuant to a motion by Mr. Powell, seconded by Mr. Prine, to again purchase 1000 calendars for 1992 at the cost of $5.27 each. The President then asked the Board to approve reducing his salary by $2300 annually and adding that amount to the Secretary's annual salary. AFter assurances that his remaining salary would cover his out-of-pocket expenses, motion was made by Mr. Cook, seconded by Mr. Prine and approved. Mr. Alton Carter was called in to give the Ballot Committee report, whereby all, incumbent Directors were re-elected. Mr. Gillis thanked Mr. Carter, who then left the room. The next order of business was the election of officers. Mr. Cook made a motion that all present officers be re-elected, Mr. Tilton seconded the motion and it was passed. Invited guests were then asked to join the meeting. Mr. Charlie Grimsley spoke to the group concerning his making of acid and paste as well as cups and aprons, and said he had ample stocks on hand. Grady Williams reported on the Naval Stores Conservation Program, his field work with Alan Hodges on plastic bags, and about his getting into some research into a most unique gum collection system -- plastic soft drink bottles. He said Mr. Feltham from Akzo would have more to say about that. Mr. Gillis thanked Mr. Grimsley and Mr. Williams and recognized Mr. Jim Feltham, President of Akzo Coatings, Inc. of Baxley. Mr. Feltham spoke at length. He said if not for the drought last year, he thought production would have been about the same as the previous year, maybe even a little better. He said he planned to start out paying $3 more per barrel for WW and WG and $1 more for lower grades, and hoped to do better if 4 possible. He talked about the gum that was collected in coke bottles. He said. they took it to the lab and did laboratory distillation on it, deciding to distill it without filtering. It factored out to over 11 gallons of turpentine, per barrel and over 20 more pounds of rosin. The gum is so pure and clean, he said, it eliminates some handling. It passed the toughest crystallization test and graded out higher than X. He acknowledges there are a lot of unanswered questions, but he is most enthusiastic about the possibilities. He said he would like to encourage foresters and producers to keep this to themselves; that the process has enormous potential and should be studied. In his opinion, for such a labor-intensive industry, this could revolutionize it. Mr. Gillis asked Mr. Feltham about the plastic bags as collectors, but he doesn't think they are an improvement. The plant can't handle the bags and they don't improve the quality of gum much over aluminum cups. He thinks the uniqueness of the coke gum is that it isn't exposed to air. He said he intended to check out the cost of the plastic bottles and hopes this will be pursued further. Mr. Gillis thanked Mr. Feltham for his appearance at the meeting and pledged ATFA's support. He also thanked Mr. Feltham for their help in obtaining double-headed nails for us. After determining that there was no further business, President Gillis thanked everyone for coming and declared the meeting adjourned. Respectfully submitted, (J Becretary ' ee: = ? . * . DIRECTORS K.D. VICKERS, Douglas, GA FARMERS ASSOCIATION ahorrEa COOPERATIVE os THE VOICE OF THE GUM TURPENTINE FARMERS OF THE NATION P.O. BOX 430 * VALDOSTA, GA 31603 (912) 242-6785 Mewes JIM L. GILLIS, JR., President ' LLOYD L. POWELL, Vice President JOYCE G. LAMB, Secretary-Treasurer WADE H. COLEMAN, General Counsel March 12, 1991 Mr. Lloyd L. Powell Director, ATFA Rt... 2 Box 56 Homerville, GA 31634 Dear Mr. Powell: President Gillis asked that I write to you to request a change in the date of this year's Annual Directors Meeting. Because of a prior commitment, it is necessary that he be out of town during the week of April 17; therefore, he would like your permission to have the meeting changed to the following week -- Wednesday, April 24, 1991. The By-Laws permit the change so long as it meets with the approval of a majority of the Board members. A copy of this letter is being sent to each Director. ae rs 7 ; Please indicate on the bottom of this letter your approval or disapproval Te. for changing the date of the Annual Directors' Meeting to Wednesday, April 24, 1991, and return it in the enclosed stamped envelope as soon as possible. I will, of course, be in touch with you later with further details, but we wanted you to have as much advance notice as possible about the proposed change. Thank you for your cooperation. . Sincerely, ce G. Lamb Secretary Enclosure As an extending current Directors' terms by one week and I (3 a changing the meeting to Wednesday, April 24, 1991. Lor PM pot Director DIRECTORS LLOYD L. POWELL, Horrerville, GA FARMERS ASSOCIATION TIM GILLIS, Ik, Sepenon, GA AVERY C. ROBERTS, Lake Butler, FL OPERATIVE ey oc CO HD. PRINE, Vinegar Bend, AL THE VOICE OF THE GUM TURPENTINE FARMERS OF THE NATION P.O. BOX 430 * VALDOSTA, GA 31603 * (912) 242-6785 JIM L. GILLIS, JR., President LLOYD L. POWELL, Vice President JOYCE G. LAMB, Secretary-Treasurer WADE H. COLEMAN, General Counsel March 12, 1991 Mi. Travis .P., Cook Director, ATFA P O Box 277 McRae, GA 31055 Dear Mr. Cook: President Gillis asked that I write to you to request a change in the date of this year's Annual Directors' Meeting. Because of a prior commitment, it is necessary that he be out of town during the week of April 17; therefore, he would like your permission to have the meeting changed to the following week -- Wednesday, April 24, 1991. The By-Laws permit the change so long as it meets with the approval of a majority of the Board members. A copy of this letter is being sent to each Director. Please indicate on the bottom of this letter your approval or disapproval for changing the date of the Annual Directors Meeting to Wednesday, April 24, 1991, and return it in the enclosed stamped envelope as soon as possible. I will, of course, be in touch with you later with further details, but we wanted you to have as much advance notice as possible about the proposed change. Thank you for your cooperation. Sincerely, ee yce G. Lamb Secretary Enclosure zat \Y approve is Phe eon .* tanecaae poet Sy p a 991. , ( ) disapprove Director DIRECTORS AMERICAN TURPENTINE TRAVIS P. COOK, MeRue, GA LLOYD L. POWELL, Homerville, GA FARMERS ASSOCIATION HIM GILLIS, Sopenon, GA AVERY C. ROBERTS, Lake Butler, FL IVE JACK TILTON, San Mateo, FL COOPERAT anes aalemer ry THE VOICE OF THE GUM TURPENTINE FARMERS OF THE NATION P.O. BOX 430 * VALDOSTA, GA 31603 + (912) 242-6785 JIM L. GILLIS, JR., President LLOYD L. POWELL, Vice President JOYCE G. LAMB, Secretary-Treasurer WADE H. COLEMAN, General Counsel March 12, 1991 Mr. Jack Tilton Director, ATFA RC ule BOX: Wfa/ San Mateo, FL 32088 Dear Mr. Tilton: President Gillis asked that I write to you to request a change in the date of this year's Annual Directors' Meeting. Because of a prior commitment, it is necessary that he be out of town during the week of April 17; therefore, he would like your permission to have the meeting changed to the following week -- Wednesday, April 24, 1991. The By-Laws permit the change so long as it meets with the approval of a majority of the Board members. A copy of this letter is being sent to each Director. Please indicate on the bottom of this letter your approval or disapproval for changing the date of the Annual Directors' Meeting to Wednesday, April 24, 1991, and return it in the enclosed stamped envelope as soon as possible. I will, of course, be in touch with you later with further details, but we wanted you to have as much advance notice as possible about the proposed change. Thank you for your cooperation. Sincerely, oyce G. Lamb Secretary Enclosure extending current Directors terms by one week and approve : ge rake changing the meeting to Wednesday, April 24, 1991, iL Director DIRECTORS AMERICAN TURPENTINE TRAVIS P. COOK, McRae, GA LLOYD L. POWELL, Homerville, GA FARMERS ASSOCIATION IML GILLIS, IR, Sepenon, GA AVERY C. ROBERTS, Lake Butler, FL CO OPE HD. PRINE, Vinegar Bend, AL THE VOICE OF THE GUM TURPENTINE FARMERS OF THE NATION P.O. BOX 430 * VALDOSTA, GA 31603 + (912) 242-6785 JIM L. GILLIS, JR., President LLOYD L. POWELL, Vice President JOYCE G. LAMB, Secretary-Treasurer WADE H. COLEMAN, General Counsel March 12, 1991 Mr. Avery C. Roberts Director, ATFA P:sO' Box 233) Lake Butler, FL 32054 Dear Avery: President Gillis asked that I write to you to request a change in the date of this year's Annual Directors' Meeting. Because of a prior commitment, it is necessary that he be out of town during the week of April 17; therefore, he would like your permission to have the meeting changed to the following week -- Wednesday, April 24, 1991. The By-Laws permit the change so long as it meets with the approval of a majority of the Board members. A copy of this letter is being sent to each Director. Please indicate on the bottom of this letter your approval or disapproval for changing the date of the Annual Directors' Meeting to Wednesday, April 24, 1991, and return it in the enclosed stamped envelope as soon as possible. I will, of course, be in touch with you later with further details, but we wanted you to have as much advance notice as possible about the proposed change. Thank you for your cooperation. Sincerely, Secretary Enclosure extending current Directors' terms by one week and changing the meeting to Wednesday, April 24, 1991. ( ) disapprove Oats Avery C Watets I (<) approve Director | DIRECTORS AMERICAN TURPENTINE TRAVIS P.COOK, Me, FARMERS ASSOCIATION JIM L GILLIS, R, Sopenen, CA AVERY C. ROBERTS, Lake Butler, FL COOPERATIVE HID, PRINE, Vinogar Bon Al THE VOICE OF THE GUM TURPENTINE FARMERS OF THE NATION P.O. BOX 430 * VALDOSTA, GA 31608 (912) 242-6785 JIM L. GILLIS, JR., President LLOYD L. POWELL, Vice President JOYCE G. LAMB, Secretary-Treasurer WADE H. COLEMAN, General Counsel March 12, 1991 Mr. K. D. Vickers Director, ATFA Rts) sZesbox 99 Douglas, GA 31533 Dear Mr. Vickers: President Gillis asked that I write to you to request a change in the date of this year's Annual Directors' Meeting. Because of a prior commitment, it is necessary that he be out of town during the week of April 17; therefore, he would like your permission to have the meeting changed to the following week -- Wednesday, April 24, 1991. The By-Laws permit the change so long as it meets with the approval of a majority of the Board members. A copy of this letter is being sent to each Director. Please indicate on the bottom of this letter your approval or disapproval for changing the date of the Annual Directors' Meeting to Wednesday, April 24, 1991, and return it in the enclosed stamped envelope as soon as possible. I will, of course, be in touch with you later with further details, but we wanted you to have as much advance notice as possible about the proposed change. Thank you for your cooperation. Sincerely, (6 aame \Joyce G. Lamb Secretary Enclosure extending current Directors' terms by one week and changing the meeting to Wednesday, April 24, 1991. Ub thin] Director + (approve ( ) disapprove DIRECTORS AMERICAN TURPENTINE nee ee FARMERS ASS O CIATI ON JIM L. GILLIS, JR., Soperton, GA AVERY C. ROBERTS, Lake Butler, FL JACK TILTON, San Mateo, FL COOPERATIVE HD. PRINE, Vega Bon, AL THE VOICE OF THE GUM TURPENTINE FARMERS OF THE NATION P.O. BOX 430 + VALDOSTA, GA 31603 + (912) 242-6785 JIM L. GILLIS, JR., President LLOYD L. POWELL, Vice President JOYCE G. LAMB, Secretary-Treasurer WADE H. COLEMAN, General Counsel March 12, 1991 Mr.Horace D. Prine Director, ATFA Rt. 1 Box 410 Vinegar Bend, AL 36584 Dear Mr. Prine: President Gillis asked that I write to you to request a change in the date of this year's Annual Directors' Meeting. Because of a prior commitment, it is necessary that he be out of town during the week of April 17; therefore, he would like your permission to have the meeting changed to the following week -- Wednesday, April 24, 1991. The By-Laws permit the change so long as it meets with the approval of a majority of the Board members. A copy of this letter is being sent to each Director. Please indicate on the bottom of this letter your approval or disapproval for changing the date of the Annual Directors' Meeting to Wednesday, April 24, 1991, and return it in the enclosed stamped envelope as soon as possible. I will, of course, be in touch with you later with further details, but we wanted you to have as much advance notice as possible about the proposed change. Thank you for your cooperation. Sincerely, es oyce G. Lamb Secretary Enclosure (a) Shemate extending current Directors' terms by one week and : #2 changing the meeting to Wednesday, April 24, 1991. ( ) disapprove Sy ae Director Na: ) : : DIRECTORS AMERICAN ie i, RPENTINE TRAVIS P. COOK, McRae, GA LLOYD L. POWELL, Homerville, GA FARMERS ASSOCIATION JIM GILLIS, Speen, GA AVERY C. ROBERTS, Lake Butler, Fl COOPERATIVE HD. PRINE, Vinegar Don AL THE VOICE OF THE GUM TURPENTINE FARMERS OF THE NATION P.O. BOX 430 VALDOSTA, GA 31603 + (912) 242-6785 JIM L. GILLIS, JR., President LLOYD L. POWELL, Vice President JOYCE G. LAMB, Secretary-Treasurer WADE H. COLEMAN, General Counsel May 3, 1991 Mr. Avery C. Roberts P30 BOX 235 Lake Butler, FL 32054 Dear Avery: Everyone missed you at the Board Meeting, but understood completely why you were not able to attend. Mr. Gillis asked me to let you know of the Board's decision with respect to Florida Directors. Because Florida has so few producers and so little production, and because you are not working anything at the present time, the Board voted to eliminate one Director. This means that Mr. Jack Tilton will remain the one Florida Director. The Directors, and Mr. Tilton particularly, were concerned about whether this situation had been discussed with you, and I told them about our telephone conversation and that you had suggested the 4 Board might wish to make this change. They also expressed the hope that you might be able to get back into production in the future, at which time the situation regarding Directors could be reviewed. Mr. Gillis and the other Directors asked me to express their apprecia- tion to you for your service on the Board and to ask that you get in touch with them if they can be of assistance to you at any time. Stop by to see us when you are in the Valdosta area. Sincerely, Cs. oyce G. Lamb Secretary Copys:] Mr.gdam i. Gillis, Jr. President, ATFA Be det BOX SO Soperton, GA 30457 REPORT OF THE BALLOT COMMITTEE We, the duly appointed Ballot Committee, certify that we have examined carefully and tabulated the votes cast in the election of Directors for the American Turpentine Farmers Association Cooperative, and do hereby declare the following elected to serve as Directors for the ensuing year: DISTRICT 1 (GEORGIA) Sub-District 1 SHS wind "ne ag Sub-District 2 Lbaigch Paw2L0 Sub-District 3 ve b. Se Sub-District 4 Ted bebe F pa DISTRICT 2 (FLORIDA) Jack Ren A ae Buseiey Peherte DISTRICT 3 (ALABAMA and MISSISSIPPI) J PSs AND SO CERTIFIED this 24th day of April, 1991. K.. AgG, Sol tat 7 APPROVED: oo y